DRAFT

MINUTES OF THE MEETING OF PARISH MEETING 9 AUGUST 2018 HELD 19:30 AT HALFWAY HOUSE LITTLE HORSTED

Attendance: Chairman: Simon Autie, Clerk: Suzanne McCulloch, 14 Members of the Parish

1 APOLOGIES

One apology for absence was received.

2 PARISH CLERK

A discussion was held about the specific terms of the contract for parish clerk services that had been drawn up subsequent to the Annual Parish Meeting held on 19 July 2018.

The Chairman proposed that a contract for a three month trial period for 20 hours per month, with actual time logging to better inform future arrangements, be agreed and offered.

This was voted on and carried by a majority.

3 A.26 UPDATE AND FURTHER DISCUSSION.

NH provided a verbal update on her progress on the issue around speed and safety on the A26, and particularly how this is relevant for those with driveways and junctions on to the road. She outlined that she has made contact with Councillor Roy Galley (East County Councillor for and ) and has opened a dialogue with the senior road traffic engineer at the County Council, but as yet had nothing to report back.

Actions:

3.1 WS agreed to pass over to NH all relevant information she had already collected. 3.2 NH to continue to gather as much background information as possible 3.3 NH to liaise with the parish webmaster (MC) to enable a channel of reporting by parishioners of any and all incidents involving the A26 via the new website

4 SANGS SITE UPDATE AND DISCUSSION OF ONGOING PROBLEMS.

The meeting was informed of a recent application for retrospective planning permission issued by Council on their website 31 July 2018, received as hard copy by the Chairman on 6 August 2018. Wealden seek a response from the Parish Meeting by 21 August 2018.

The application reference is: WD/2018/1077/DC, and is in respect of a car park off the Horsted Pond Lane to enable visitors parking for the newly created Horsted Green Park.

The discussion centred around whether this application represented a brand new opportunity to object to the car park itself, or whether objections could only really be made in terms of if the size was substantively different from the original approved application, or the location was also still unsuitable. It was also discussed whether it was the wish of the meeting to try and ask for an extension for response to the DC until 6 September.

Actions:

4.1 A site meeting would take place on Sunday 12 August 2018, at 10pm. 4.2 PH to ask the owner of the nearby property Oakwood if he able to be their or his opinion. 4.3 If the consensus as a result of the visit is to register a response/objection to Wealden by their 21 August deadline then the Chairman will liaise with the Clerk.

The meeting then discussed another planning application; this one for the formal recognition of a right of way. Individual properties which may be affected had been contacted directly as part of the formal consultation process.

Following some discussion, it was proposed that the view of the Parish Meeting be submitted to the County Council that they would approve the route as a bridleway, but they object to the route being a ‘green lane’ which would permit vehicular access.

This was voted on and carried by majority.

Action:

4.4 The clerk to draft a letter to the County Council relaying the views of the Parish meeting in regards to the application

5 CONFIRMATION OF INDIVIDUAL AREAS OF RESPONSIBILITY.

This item was deferred until the next meeting.

6 TRANSFER OF PARISH DOCUMENTATION FROM E.S. TO S.M.

Actions:

6.1 SM and ES with liaise to transfer any documentation and points of contact. 6.2 SM and MC will liaise to create a parish clerk email account etc.

7 TELEPHONE BOX

The decommissioned phone box is to be used to display historical information about the parish. Discussion was held around what information will be displayed and the size and materials for the display board to be mounted inside.

Actions:

7.1 CB & KC will liaise and agree the size of the board. 7.2 At this stage the board will be a simple pin board design.

8 A.O.B Safety concerns regarding the speed of tractors using Bradford’s lane was raised.

Action:

8.1 The chairman agreed to contact the trustees.

Weed control near residents boundary with the golf course was raised, particularly the encroachment of ragwort and tall thistles. Many voiced these concerns, but also the need to approach the problem in a polite and neighbourly way.

Action:

8.2 The chairman and TN to contact Steve Graham who is a senior manager at the Golf Club.

A minor amendment to the plans for the small development at Worth lane were reviewed for information.

Meeting concluded at 20:50