Board Meetings in Addition to the Annual Health and Safety Committee Meeting

A MEETING OF THE SOUTH HOLLAND INTERNAL DRAINAGE BOARD WAS HELD IN THE BOARD ROOM, MARSH REEVES, FOXES LOWE ROAD, HOLBEACH, LINCOLNSHIRE ON TUESDAY 4 NOVEMBER 2014 AT 10.30 AM.

Elected Members Appointed Members J L van Geest South Holland D C * N J Grundy * F Biggadike * A G Hay S M Booth * S A R Markillie * P Coupland * J Perowne * Ms A Harrison * D Sly * M Howard S R Taylor * P S Przyszlak R C Thompson * M Seymour * J W Ward * Mrs E Sneath * D R Worth P M Walls D J Wilkinson

South Holland D C/ Boston B C * A Casson

* Present (71%)

Mr D Worth in the Chair

In attendance:

Mr P J Camamile (Chief Executive), Mr K L J Vines (District Engineer/Health and Safety Officer), Mr A D Price (Operations Manager/Health and Safety Supervisor)

ID South Holland IDB, Minute Action

61/14 APOLOGIES FOR ABSENCE

61/14/01 Apologies for absence were received on behalf of Messrs S M Booth, J L van Geest, S R Taylor, R C Thompson, P M Walls, D J Wilkinson and Mrs M Creasy.

62/14 DECLARATIONS OF INTEREST

62/14/01 The Operations Manager, Mr A Price declared an interest in respect of the payment to account ID PR1663 as reported in the South Holland IDB Schedule of Paid Accounts, due to his family relationship with the account holder. RESOLVED that this be noted.

62/14/02 Mr S A R Markillie declared an interest in the payment made to account ID

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ST000, Strawberry Hall Farm, as reported in the WMA Schedule of Paid Accounts. The payment of £1,500 was in respect of the Chairman’s allowance due to Mr Markillie as Chairman of the WMA. RESOLVED that this be noted.

62/14/03 Mr P Camamile, the Chief Executive declared an interest in the payment of £11,570 reported in the WMA Schedule of Paid Accounts to Byzantine Limited. Mr Camamile is the Company Secretary of Byzantine Limited and his wife is a Director of the company. RESOLVED that this be noted.

63/14 MINUTES OF THE LAST BOARD MEETING

63/14/01 The minutes of the last Board meeting held on 5 August 2014 were approved and signed as a true record. Arising therefrom:

63/14/02 Unauthorised use of Board’s access strip at rear of properties on Lancaster Drive/Minster Court, Long Sutton (44/14/03)

The District Engineer reported that the Board had not yet erected a fence KLJV to separate the garden at the above property from the Board’s access strip. RESOLVED that this be noted.

63/14/03 Fishing Licence Renewal for April 2014 – March 2015 (45/14/03)

The Chief Executive reported that the fishing licence for the one year period April 2014 to March 2015 had now been signed by both parties. RESOLVED that this be noted.

63/14/04 Arable Field Margins (46/14/04)

The Chief Executive reported that the programme of identifying and PJC/KLJV reconciling locations of Board owned land with occupiers in order to be able to update all the Board’s tenant rental agreements, and at the same time, determining what, if any areas of land should be taken out of agricultural production due to the Board’s annual access requirements, was ongoing. RESOLVED that this be noted.

63/14/05 Pre-Application for Byelaw Consent – Installation of new pedestrian/ vehicular access across the Holbeach River, to link sports fields at Kings Academy, Penny Hill Road, Holbeach (50/14/06)

The District Engineer reported that J W Cope, the Board’s Health and KLJV Safety Consultants, had undertaken a health and safety risk assessment on the site of the proposed culvert installation that would facilitate a pedestrian/vehicular access across the River Holbeach to link the two sports fields. This risk assessment would be considered together with the applicant’s full health and safety report if an application for Byelaw consent was subsequently submitted. RESOLVED that this be noted.

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63/14/06 Pre-Application for Byelaw Consent – Installation of new pedestrian/ vehicular access across the Holbeach River, to link sports fields at Kings Academy, Penny Hill Road, Holbeach (50/14/07)

The District Engineer had, as agreed at the last Board meeting, contacted the EA concerning possible water pollution in the Holbeach River from the Anglian Water sewage treatment plant downstream. The EA had confirmed that water quality in the Holbeach River had actually improved and that water quality would continue to be monitored as routine. RESOLVED that this be noted.

63/14/07 Drainage, Fulney Drove Crossroads (58/14/01)

The District Engineer reported that he had written to the landowner in question setting out the Board’s proposals as agreed at the last Board meeting on 5 August 2015, but to date had received no response. RESOLVED that this be noted.

64/14 HEALTH AND SAFETY COMMITTEE

64/14/01 The unconfirmed minutes of the Health and Safety Committee meeting held on 21 October 2014 were considered in detail and approved. Arising therefrom:

64/14/02 Health and Safety Tests and Inspections (03/14/03)

The Operations Manager reported that the major defect identified with the dipper arm of the Volvo wheeled excavator had been rectified by Volvo fitting a new hydraulic arm. This was currently being monitored to ensure the problem had been solved and that the arm no longer lowered when the control was in the neutral position. RESOLVED that this be noted.

64/14/03 The Board’s Chairman recorded his thanks to the Health and Safety PJC Management Team for the standard of health and safety that had been achieved over the past year. It was agreed and thereby RESOLVED that in future health and safety would be included as a standard agenda item at all Board meetings in addition to the annual Health and Safety Committee meeting.

65/14 PLANT AND DEVELOPMENT COMMITTEE

65/14/01 The minutes of the last Plant and Development Committee meeting held on 21 October 2014 were considered in detail and approved. Arising therefrom:

65/14/02 Mobile Plant Requirements 2015/16 (04/14)

It was agreed and thereby RESOLVED to approve the following Plant and Development Committee recommendations in respect of Mobile Plant requirements for 2015/16:

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65/14/03 It was agreed and thereby RESOLVED to approve the purchase during ADP 2015/16 of a new medium reach excavator at a cost of £128,000 to replace the existing long reach excavator asset ID 7118.

65/14/04 It was agreed and thereby RESOLVED to approve the purchase during ADP 2015/16 of a second medium reach excavator at a cost of £128,000 in addition to retaining the existing medium reach excavator asset ID 7119.

65/14/05 It was agreed and thereby RESOLVED to approve the purchase during ADP 2015/16 of two new 8.6m weed baskets, at a cost of £25,000 per basket.

65/14/06 It was agreed and thereby RESOLVED to approve the purchase during ADP 2015/16 of anew tractor trailer at a cost of £16,000, to replace the Marston dump trailer.

65/14/07 It was agreed and thereby RESOLVED to approve the purchase during ADP 2015/16 of two Prolec Digmaster systems at a cost of £5,000 each, and to initially purchase just one system in order to trial it prior to second purchase.

65/14/08 It was agreed and thereby RESOLVED to approve the disposal and sale ADP of:

• Volvo long reach excavator , asset ID 7118, approximately £35,000 • Two weed baskets, approximately £3,000 total • Marston dump trailer, approximately £1,500

65/14/09 Labour Operations Account (05/14/02)

It was agreed and thereby RESOLVED to approve the Plant and PJC/MF Development Committee recommendation to move the mobile pumps running costs from the Labour Operations Account to the Plant Operations Account with effect from the new financial year 1 April 2015.

65/14/10 Succession Planning (08/14/02)

It was agreed and thereby RESOLVED to approve the Plant and PJC/ Development Committee recommendation that the Performance Performance Committee considers succession planning for the Operations Team in Com detail and brings recommendations to the Board accordingly.

66/14 OPERATIONS REPORT

66/14/01 The Operations Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom.

66/14/02 Members considered the number of slip repairs undertaken by the Board’s PJC/KLJV officers during this three month reporting period. It was agreed to write to the Board’s agricultural ratepayers requesting that they clear their land

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drains to avoid the possibility of the Board charging them for slip repair works. RESOLVED that this be noted.

66/14/03 Members considered the incidences of fly tipping, and subsequent removal of rubbish from the Board’s drains by the Operations Team, to be significantly high during this reporting period. RESOLVED that this be noted.

67/14 ENGINEERING REPORT

67/14/01 The Engineering Report was considered in detail and approved, (a copy of which is filed in the Report Book). Arising therefrom:

67/14/02 Holbeach River Outfall Sluice Refurbishment (Grant and Local Levy aided scheme) (1.1)

Members considered and approved the overspend of £125,000 on this project, which had arisen due to the unexpected ground conditions necessitating a change in methodology and subsequent change in pile design from 10m to 15m lengths, and had been negotiated down from the original claim for extra works submitted by the contractor, Barhale.

67/14/03 The District Engineer reported that project completion was now anticipated KLJV early November 2014 and it was agreed that Members would view the completed works on the winter tour of inspection in February 2015. RESOLVED that this be noted.

67/14/04 Donningtons Pumping Station Refurbishment (1.2)

The District Engineer reported that he was continuing to liaise with the EA about what level of grant the Donningtons pumping station refurbishment may attract. The EA was increasingly scrutinising all applications which may subsequently reduce the level of grant anticipated and as such may raise the possibility that it may not be cost effective to apply. RESOLVED that this be noted.

67/14/05 Boston and South Holland Flood Risk and Drainage Management Group (3.1)

The District Engineer reported that a meeting of the above Group was held on 21 October 2014, (the first meeting since January 2014), when LCC had expressed concern that a SUDs consultation was currently in progress which promoted the concept that responsibility for approving SUDS should rest with the Local Authority Planning Departments instead of the Lead Local Flood Authorities. RESOLVED that this be noted.

67/14/06 Jekils Bank, Holbeach St Johns – Drainage Complaint (3.2)

Members considered the District Engineer’s report together with the letter received complaining about the drainage problems at Jekils Bank, Holbeach St Johns, which were thought to be caused by the alleged in-

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filling of a private watercourse in contravention of Section 23 of the Land Drainage Act 1991.

67/14/07 It was agreed and thereby RESOLVED that the District Engineer should KLJV investigate the matter, including the private drainage system on the north side of Jekils Bank, and if necessary enforce the Land Drainage Act 1991 in order to resolve the problem.

67/14/08 Adoption of Granville Terrace Drain, Sutton Bridge (3.3)

The District Engineer reported that the rechargeable works to improve the KLJV private watercourse to the rear of Granville Terrace, Sutton Bridge were nearing completion. The watercourse would then be adopted by the Board and the two landowners invoiced for the works, as agreed at the South Holland Board meeting on 6 May 2014. Please refer to minutes 26/14/02 – 03 – 04 – 05 – 06.

68/14 ENVIRONMENTAL REPORT

68/14/01 The Environmental Report was considered in detail and approved, (a copy of which is filed in the Report Book). There were no matters arising.

69/14 PLANNING REPORT

69/14/01 The Planning Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom:

69/14/02 Application For Byelaw 10 Consent (6.1.1) Proposed single storey extension to rear of ‘Tree Tops’ adjacent to 77 Spalding Road, Holbeach

Members considered the application for the construction of a single storey extension at the rear of ‘Tree Tops’, no closer than 6.5 metres from the centre of the Board’s high priority pipeline section of the Holbeach New River.

69/14/03 It was agreed and thereby RESOLVED to approve Byelaw 10 consent for this application subject to the applicant entering into the Board’s standard Deed of Indemnity before consent is issued, and subject also to the following conditions:

• The applicant, having entered into the Board’s standard Deed of Indemnity will pay all costs incurred by the Board in the preparation and execution of that document, including lodging a copy of the Deed with, and accepted by, HM Land Registry; • The nearest point of the extension will be no closer than 6.5 metres from the centreline of the Board’s pipeline; • The foundations of the development will be designed by a suitably qualified, independent structural engineer to ensure that the

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structure does not have an adverse impact on the Board’s maintained watercourse, or vice-versa and the foundations will be constructed to that design.

69/14/04 Members considered in conjunction with this application for consent the District Engineer’s report that steel gates had been recently erected on the entrance to the shared drive to the applicant’s and neighbouring properties, in close proximity to the Board’s Turnpike West pipeline and in contravention of the Board’s Byelaws.

69/14/05 It was agreed and thereby RESOLVED that the District Engineer KLJV establishes who was responsible for erecting the gates to inform them of their obligation to apply to the Board to determine whether or not the gates should remain in situ. If the identified responsible person declines to apply to the Board for retrospective consent, it was agreed that the Board would issue an enforcement order for the removal of the gates.

69/14/06 It was agreed and thereby RESOLVED that if the District Engineer’s KLJV investigation identified any damage to the Board’s Turnpike West pipeline caused as a result of the erection of the gates, the person responsible for installing the gates would be liable for any costs for repairs to the pipeline.

69/14/07 Application for Byelaw 10 Consent (6.1.2) Proposed extension to Chapel Hill House, Chapel Hill Road, Whaplode Drove

Members considered the application for the construction of an extension to Chapel Hill House, which would be 4.6 metres from the brink of the Board’s high priority D05 Donningtons Drain, together with a proposal that the applicant extends the existing culvert to increase the clearance between the extension and the nearest point of the pipe to 8.2 metres.

69/14/08 It was agreed and thereby RESOLVED to approve Byelaw 10 consent for this application subject to:

• The applicant entering into the Board’s standard Deed of Indemnity before consent is issued. • The applicant paying all costs incurred by the Board in the preparation and execution of the Deed of Indemnity and lodging a copy with HM Land Registry, who will have accepted the Deed. • The applicant to culvert a slightly longer length of drain than shown on drwg CHH/SWD/01 (included in the Planning Report and a copy filed in the Report Book), to give a clearance of 8.2m between the extension and the nearest point of the Board’s pipeline and a clearance of 9 metres from the corner of the extension to the open watercourse. • The piping to be undertaken to Board’s specification and to the satisfaction of the Board. • The applicant to pay a commuted maintenance fee to the Board for the Board to take on the future maintenance of the extended piping. • The foundations for the development to be designed by a suitably

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qualified, independent structural engineer, to ensure the structure does not have an adverse impact on the Board maintained watercourse, or vice versa.

69/14/09 Application for Byelaw 10 Consent (6.1.3) Proposed single storey extension at 46 Clay Lake, Spalding

Members considered the application with two options for the construction of an extension adjacent to the Board’s high priority A07 Nursery Dyke under riparian ownership.

69/14/10 It was agreed and thereby RESOLVED to refuse Option 1 due to the clearance of 3.35 metres between the proposed extension and the Nursery Dyke pipeline being too close for the Board to consider approval.

69/14/11 Members considered Option 2 which proposed to erect the extension no closer than 4.4 metres from the Nursery Dyke pipeline and to move an existing shed that was currently positioned 1 metre from the pipeline.

69/14/12 Due to the existing building being positioned 4.5 metres from the pipeline and a relaxation of Byelaw 10 to consent to a 4 metre clearance with conditions granted by the Board in 2011 to a nearby property, it was agreed and thereby RESOLVED to approve Byelaw 10 consent subject to:

69/14/13 Delegated Consents Granted (6.2.4)

The Schedule of Delegated Consents granted by Officers using their delegated authority was considered in detail and approved.

70/14 FINANCIAL REPORT

70/14/01 The Financial Report for the year 1 April 2014 to 30 September 2014 was considered in detail and approved subject to minor amendments, (a copy of which is filed in the Report Book). There were no other matters arising.

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71/14 SCHEDULE OF PAID ACCOUNTS

71/14/01 The Schedule of Paid Accounts for the period 1 April 2014 to 30 September 2014, totalling £648,111.36 was considered in detail and approved, (a copy of which is filed in the Report Book). There were no matters arising.

72/14 RISK REGISTER

72/14/01 The Risk Register, (a copy of which is filed in the Report Book), was considered in detail and approved. There were no matters arising.

73/14 PUBLIC SECTOR COOPERATION AGREEMENT (PSCA)

73/14/01 Members considered the Briefing Paper on PSCAs, (a copy of which is filed in the Report Book), which had been prepared for all WMA Member Boards as agreed by the Consortium Management Committee at its meeting on 7 October 2014. Arising therefrom:

73/14/02 It was agreed and thereby RESOLVED to approve the recommendation that the Board responds positively to requests from the EA and other Risk Management Authorities to undertake rechargeable works for them using the PSCA.

73/14/03 It was agreed and thereby RESOLVED that the PSCA would not be used to engage the Board on providing unpaid works on low consequence systems or assets where the RMA had no monies allocated to pay for any works.

73/14/04 It was agreed and thereby RESOLVED to initially use contractors for any PSCA work and at the same time monitor the frequency of, and income generated from rechargeable work in order to review the position after a year to determine if there is a business case for the employment of additional staffing on permanent or fixed term contract.

74/14 ELECTION OF MEMBERS POLICY

74/14/01 The Election of Members Policy, (a copy of which is filed in the Report Book), was considered in detail and approved. There were no matters arising.

75/14 CORRESPONDENCE

75/14/01 The Chief Executive reported that all the WMA Member Boards’ Chairmen SARM had received correspondence from North Lincolnshire Council concerning new Public Contracts Regulations due to come into force in 2015, and the perceived impact of these on IDBs and their procurement of services. The WMA Consortium Management Committee had asked ADA to take legal

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advice on behalf of IDBs and the South Holland IDB agreed at this meeting to raise this issue at the next ADA Lincs Branch meeting. RESOLVED that this be noted.

76/14 CALENDAR OF MEETINGS 2015

76/14/01 The calendar of meetings for 2015 was considered in detail and meeting dates approved as set out below:

10 February 2015 at 9.00 am followed by Winter Inspection (changed from proposed 3 February date).

5 May 2015 at 10.30 am 4 August 2015 at 10.30 am 3 November 2015 at 10.30 am

77/14 COMMITTEE MEETING DATES 2015

77/14/01 Meeting dates were confirmed for the Committees detailed below:

Performance Committee 20 January 2015 at 8.30 am Chairman’s Committee 20 January 2015 at 10.00 am Conservation Committee 23 June 2015 at 9.00 am Health and Safety Committee 20 October 2015 at 9.00 am Plant and Development Committee: 20 October 2015 at 9.30 am

78/14 ANY OTHER BUSINESS

78/14/01 Mr S A R Markillie provided an update on the Lincs Strategy Group meeting. He reported that the Greater Lincolnshire Local Enterprise Partnership (GLLEP) parameters had now been changed to include all water resources within the group. This may increase the possibilities for IDBs to obtain LEP funding in the future.

78/14/02 Members were informed that Witham 4th IDB was working with Dr Jonathan Newman, Head of the Aquatic Plant Management Group at the Centre for Ecology and Hydrology, Wallingford to trial chemical use in the control of aquatic weed management.

79/14 CONSORTIUM MATTERS

79/14/01 The unconfirmed minutes of the last Consortium Management Committee held on 7 October 2014 were considered in detail and approved. Arising therefrom:

79/14/02 Short Term Investments (31/14/03)

It was agreed and thereby RESOLVED to approve the Consortium

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Management Committee recommendation to consider Santander UK when placing short term investments, subject to the approval of the WMA Member Boards’ Internal Auditor.

79/14/03 Induction (35/14/02)

It was agreed and thereby RESOLVED that the South Holland IDB would retain the current informal induction process for its induction of new members to the Board.

79/14/04 Schedule of Paid Accounts

The WMA Schedule of Paid Accounts for the period 1 April 2014 to 31 August 2014, totalling £401,758.82 as approved at the Consortium Management Committee meeting on 7 October 2014, was considered in detail and adopted by the Board. There were no matters arising.

79/14/05 Financial Report

The WMA Financial Report for the period 1 April 2014 to 31 August 2014, as approved at the Consortium Management Committee meeting on 7 October 2014, was considered in detail and adopted by the Board. There were no matters arising.

79/14/06 Issues for discussion at next CMC meeting

There were no specific issues raised by members that would require discussion at the next Consortium Management Committee meeting on 12 December 2014.

80/14 CONFIDENTIAL BUSINESS

80/14/01 There was no confidential business to discuss.

27 October 2014

OPERATIONS REPORT

1 MAINTENANCE WORKS

1.1 MECHANICAL RODING

1.1.1 FLAILS

(i) John Deere tractor (7441) and its rear mounted Herder Rapier flail (7548) and front mounted Herder flail (7549) has cut a total of 1,448 km from week ending 29 June 2014 at a cost of £21.71 per km.

(ii) Claas tractor (7442) and its rear mounted Herder Rapier flail (7551) and fronted mounted Herder flail (7550) has cut a total of 1,776 km from week ending 29 June 2014 at a cost of £25.59 per km.

1.1.2 RODING BASKETS

(i) Caterpillar short reach excavator (7115) with 4.2 m roding basket (7919). This machine has cut a total of 115 km at a cost of £218.54 per km.

(ii) Volvo long reach excavator (7118) with 5.5 m roding basket (7120). This machine has cut a total of 107 km at a cost of £287.52 per km.

(iii) Volvo medium reach excavator (7119) with 8.6 m roding basket (7916). This machine has cut a total of 119 km at a cost of £225.65 per km.

(iv) Volvo wheeled medium reach excavator (7120) with 4.2m roding basket (7918). This machine has cut a total of 162 km at a cost of £177.06 per km.

(v) Caterpillar long reach excavator (7121) with 5.5 m roding basket (7920). This machine has cut a total of 92 km at a cost of £380.66 per km.

(vi) New Holland tractor (7440) with Herder Grenadier medium reach (7547) and 4.2 m roding basket (7917). This machine has cut a total of 130 km at a cost of £276.86 per km.

1.2 NEW ACCESS WORKS/CULVERT REPAIRS

The following culverts have been constructed in private side dykes and Board’s drains for improved access for mechanical roding equipment and Health and Safety.

LOCATION/DRAIN DIAMETER (mm) LENGTH (m)

Common 450 plastic 9 Common 300 plastic 9 Granville Terrace 450 plastic 2 x 9 Green Dyke 600 plastic 9 Moulton Common West 600 plastic 12 Moulton Common West 600 plastic 18 Moulton Common West 600 plastic 3 Roman Bank 600 plastic 12 Tinsleys 300 plastic 2 x 9

1.3 SLIP REPAIRS

The following slip repairs have been carried out in this reporting period using pitching stone.

LOCATION/DRAIN LENGTH (m)

Dawsmere 100 Dawsmere (7 slips) 188 Fleet 17 High Prior 18 High Stock 21 Holbeach River 48 Lutton Leam 18 Ogdens 15 Peartree 10 Soke Dyke West 45 Wards Soke Dyke 32

1.4 DRAIN IMPROVEMENTS

The following drains have been widened, deepened and straightened as part of the Board’s on-going improvement works.

LOCATION/DRAIN

Green Dyke Granville Terrace

1.5 RUBBISH CLEARANCE

The following list shows the amount of rubbish removed from the Board’s drains during this reporting period.

LOCATION REMARKS

Belchers (roadside) Old plastic coal bunker Cranesgate (roadside) 4 car tyres, bags of rubbish Delgate (roadside) 4 old car seats, 1 car tyre Donningtons (near Grundys farm) 7 car tyres Exeter (at screen) Tins, bottles and rubbish Exeter (Halmergate) Arm chair, old table/chairs Fleet (small fleet outfall 1 car tyre Ganger Ground (roadside) Big bag of household rubbish Gedney Drain (from water tower to dog kennels) 5 car tyres Goddams Lane (roadside) 5 car tyres Holbeach River (sluice road) 2 car tyres Holland Main (near Donningtons pumping station) Big heap of household rubbish Holland Main (near Donningtons pumping station) 2 full trailer loads of rubbish Holland Main (Peartree and Donningtons bridge) Wood and old plastic facia Lawyers Soke Dyke (near roadside) Trailer load of brick rubbish Little Holland (old sluice to WSC road bridge) 12 car tyres Lutton Grange South (south drove – roadside) 10 car tyres Metheringhams (near Doubledays grass fields) 3 car tyres Old Exeter (roadside) 3 4x4 truck tyres Snaffers Lane (roadside) 7 car tyres, builders rubbish Spalding Gate (roadside) 4 bags of household rubbish Town (upstream end of drain) Bits of old carpet Wells, Clay Lake (junction of 2 drains) Old mattress, household rubbish Whaplode Manor (pipeline) 4 car tyres Whaplode River (road crossing-bridge) Parts of old motorbike Whaplode River (Saltney Gate) 6 car tyres Woodhouse (opposite P & R Plant Hire 1 car tyres

1.6 CLEANSING/INSPECTING PIPE LINES AND CULVERTS

The following pipelines and culverts have been jetted/cleaned in this reporting period.

LOCATION/DRAIN REMARKS

Fosdyke Marsh Soke Dyke Full length ADC jet/camera Green Gate Dyke Road culvert ADC jetted x 2 Whaplode Manor pipeline Full length ADC jet/camera

1.7 VERMIN

Vermin activity is increasing and floating mink traps are being trialed in certain areas.

1.8 PUMPING STATIONS

1.8.1 WISEMANS PUMPING STATION

Pump 2 at Wisemans pumping station is showing a fault with the bottom thrust bearing. Shoebridge Engineering have been instructed to remove, repair and re-install the pump at a budget price of £8,000.

2 EMPLOYEES

SICKNESS

A total of 11 working days have been lost in this reporting period due to illness.

3 RE-CHARGABLE WORKS

The following work has been carried out in this reporting period on a rechargeable basis.

LOCATION AMOUNT £ + VAT

Anglian Water burst main – Peartree drain 1,515 Caudwell Farm culverts 2,320 Granville Terrace drain improvement 12,660 Holbeach River outfall sluice 2,640 Kellet Gate pipeline 14,520 Moulton Common West culvert 3,500 Moulton Common West culvert 500 Mr Waffles – flail mowing 180 Mrs Wood – Lutton fencing 440 Proctor Bros private dyke cleaning out 425

ANDY PRICE OPERATIONS MANAGER

26 October 2014 ENGINEERING REPORT

1 CAPITAL WORKS

1.1 HOLBEACH RIVER OUTFALL SLUICE REFURBISHMENT (GRANT AND LOCAL LEVY AIDED SCHEME)

Following on from the problem regarding unexpected ground conditions in the tidal zone, reported at the last Board meeting, the temporary piling works proposed by Barhale had to be abandoned, and an alternative method of work adopted. As an alternative to damming off the whole outfall channel, it was agreed that the best way forward would be to utilise stop log doors to dam off the pointing doors only. This would allow work to continue with the door replacement but would mean the concrete repairs and installation of new piling etc on the tidal side would have to fit in between tides as water levels allowed. Having to work around the tides made this new method slower than that originally proposed, and the delay in agreeing the new methodology and costs involved meant a re-negotiation of the completion date which has now been set for the end of October. The unexpected ground conditions also led to a review of the permanent pile design, and considering what was seen during the abortive attempt to install the 10m long temporary piles, it was considered prudent to extend the permanent pile design from 10m to 15m.

Barhale submitted a claim for this extra work and change of methodology, the value of which was considered totally unacceptable, but following negotiations between the Board, the Board’s consultants; Peter Brett Associates (formerly Hannah-Reed), and Barhale, agreement was reached to limit the increase to £125,000.

Since then, work has progressed well on site. The upstream works are now complete, the concrete repairs have been undertaken, the tidal doors have been replaced, and the new tidal sheet piling has been installed. Although a few work days were lost in early October due to wet weather, the work is progressing almost to schedule, and it is anticipated that there will be only a small overrun of the revised finish date, possibly to the end of the first week in November.

Refurbishment of upstream piles in progress.

Installation of new tidal piling – 15m piles being installed using vibro-piling method by specialist piling contractors Ivor King

Removal of old tidal timber pointing doors- removing the old hinges. The effectiveness of the temporary stop log door can be seen here, comparing the height of the tide with the dry working area behind.

One of the old doors being lifted out. The new tidal sheet piling can be seen, prior to being cut down to finished level, along with the temporary stop log door which was in place for the duration of the door replacement.

The new timber pointing doors and seals prior to installation. The new doors, constructed from Ekki hardwood, were fabricated and installed by Hargreaves Lock Gates of Halifax.

The new timber pointing doors in position

Commissioning of the new timber pointing doors – the doors were successfully commissioned on 9 October 2014, and were observed on that morning’s high tide. The exceptionally high astronomical tide level of 4.55m ODN completely submerged the outfall, see top photograph, but there was only minimal leakage through the door, see above, which should reduce further as the timber absorbs moisture and swells.

Concrete repairs – several areas of concrete repair have been undertaken. This photograph shows the repair to the old crack which ran through the box culvert walls, ceiling, and floor.

New tidal piles cut to correct length and steel capping beam being installed. New timber pointing doors in operation.

Area between old and new tidal sheet piling partially filled to allow work on new capping beam. New tie rods and waling beam in position.

1.2 DONNINGTONS PUMPING STATION REFURBISHMENT

Discussions are continuing with the Environment Agency concerning the level of grant available for this scheme. A draft Project Appraisal Report has been sent to the Environment Agency and official feedback is currently awaited, although it would appear that as demand nationally for grant-in-aid funding increases, so does the level of scrutiny on the applications. The Board must therefore prepare for a reduction in the level of attainable grant, and accept that in some cases it will not be cost effective to apply.

2 SLUICES

2.1 SUTTON BRIDGE SLUICE

Sutton Bridge Sluice is currently being operated to maintain the water level in the South Holland Main Drain at 0.15m ODN, an intermediary between the summer retention level of 0.30m ODN and the winter level of 0.00m ODN.

3 GENERAL

3.1 BOSTON AND SOUTH HOLLAND FLOOD RISK AND DRAINAGE MANAGEMENT GROUP

A meeting of this group was held on 21 October 2014, the first since January 2014, the April and July meetings having been cancelled. The notes from the January 2014 meeting can be seen in Appendix A of this report. The LCC reported that they were currently undergoing a management re-organisation which would result in a reduction of posts at that level, and that a significant reduction in budget was anticipated next financial year. The latest SUDS review was also discussed, and the LCC expressed their concern that now SABs (SUDS Approving Bodies) were no longer going to be set up, the responsibility for approving SUDS was set to fall back on the District Council’s Planning Authority which was contrary to the findings of the Pitt Review. The District Council also expressed concern at this proposal as they have no resource in place to take on this role. It also became apparent during the meeting that the South Holland District Council is not calling MAG (Multi-agency Group) meetings to discuss the larger development proposals, contrary to the aspirations of the Flood Risk and Drainage Management Group.

3.2 DRAINAGE COMPLAINT – JEKILS BANK, HOLBEACH ST JOHNS

A letter has been received regarding the alleged in-filling of a private watercourse at Jekils Gate, Holbeach St Johns, see Appendix B. It is stated in the letter that the in-filling took place in 2011, however no consent was issued by the Board for this, and it is therefore safe to assume that this filling was done in contravention of Section 23 of the Land Drainage Act. The owner of the property immediately upstream of the alleged contravention has also approached the Board with similar concerns to those in the letter. The current owner of the in-filled section of watercourse states that he moved in in 2009, and that he did not fill the drain in, and it must have been done before he owned the property. To investigate this matter properly, with a view to enforcement, some exploratory work will be necessary in the private drainage system on the north side of Jekils Bank, see plan below.

Private dyke and pipeline

Area of alleged in-filling

Board’s Old Lambert Drain

Site plan

3.3 ADOPTION OF GRANVILLE TERRACE DRAIN, SUTTON BRIDGE

The rechargeable works to improve the private watercourse to the rear of Granville Terrace, Sutton Bridge, are nearing completion. The landowners involved, Sutton Bridge Parish Council and Mr Putterill, have been invoiced for the work. As agreed at the May 2014 Board meeting, only 50% of the Parish Council’s costs have been charged this year, the remainder to be invoiced in the financial year 2015/16. As further agreed at the May meeting, the Board will now adopt this watercourse, as indicated red on the plan below.

Drain to be adopted shown in red – 510m

4 RAINFALL

Rainfall statistics relating to stations in the Board’s area for the months of July, August, and September are as follows: (recordings in mm)

JULY AUGUST SEPT NO OF YEARS RECORDS LOCATION REC. AV. REC. AV. REC. AV. KEPT

Gedney Marsh – Norfolk House 38.3 53.3 134.5 59.3 8.0 47.5 55

Holbeach – Marsh Reeves 45.9 52.7 97.5 63.9 9.6 43.7 29

CUMULATIVE RAINFALL READINGS (MM) MARSH REEVES, HOLBEACH JULY, AUGUST, AND SEPTEMBER 2014

ACTUAL AND AVERAGE MONTHLY RAINFALL READINGS (MM) NORFOLK HOUSE OCTOBER 2013 – SEPTEMBER 2014

Actual Series1 Average Series2

5 ENVIRONMENTAL REPORT

5.1 EEL REGULATION ASSESSMENTS

The following Board’s pumping stations are being assessed this year for eel regulation measures. These sites have been classified as high priority by the Environment Agency, based on their earlier assessment. The medium priority sites are to be assessed next year. Capita is undertaking these assessments at a total estimated cost of £29,700 which will be covered by grant in aid funding. Capita is carrying out the assessments for most of the Anglian Region IDBs, and the process is being managed for us by the Environment Agency.

• Fleet Haven • Dawsmere • Lords • Wisemans • Little Holland • Donningtons • Peartree Hill • Fleet Fen • Lawyers

6 PLANNING REPORT

6.1 APPLICATIONS REQUIRING BOARD’S CONSIDERATION

6.1.1 PROPOSED SINGLE STOREY EXTENSION TO THE REAR OF “TREE TOPS” ADJ 77 SPALDING ROAD, HOLBEACH APPLICANT: MR & MRS P WAGNER DRAIN AFFECTED: F37 HOLBEACH NEW RIVER, A HIGH PRIORITY BOARD’S PIPELINE UNDER BOARD’S OWNERSHIP

An application has been received for the relaxation of Byelaw 10 to allow the construction of an extension at the rear of “Tree Tops”, adjacent to the Board’s piped Holbeach New River. The applicant proposes to go no nearer to the pipeline than the existing house which the Board consented at 6.5m from the centre of the pipeline in June 2010.

Site referred to

Location Plan

Site plan

Recommendation

As machine access is not available on this side due to the existing development, and the proposed building works are no closer to the pipeline than the existing house, it is recommended that the application be APPROVED, with the proviso that the applicant is willing to enter into the Board’s standard Deed of Indemnity, and does so, before Board’s consent can be issued, subject to the following conditions:

• The nearest point of the extension to be no closer than 6.5m from the centreline of the Board’s pipeline.

• The foundations for the development to be designed by a suitably qualified, independent structural engineer, to ensure the structure does not have an adverse impact on the Board maintained watercourse, or vice versa. At the time of communicating the decision to the applicant, it will be made clear that, due to the clause within the Deed of Indemnity which allows the Board to give notice for “The Development” to be removed, entering into the Deed may affect the value and saleability of the property, and could affect the applicant’s, or future purchaser’s, ability to obtain a mortgage on the property, and that the applicant enters in to the Deed at their own risk. As an aside to this application, it has been noticed that a pair of steel gates have recently been erected on the entrance to the shared drive to this and the neighbouring property, in close proximity to the Board’s Turnpike West pipeline, in contravention of the Board’s Byelaws. It is recommended that:- • It is established who has erected these gates, inform them they are in contravention of the Board’s Byelaws, and that an application will have to be made to the Board to determine if they can remain, for discussion at the next meeting, otherwise they should be removed immediately. • The Board should investigate if any damage has been caused to the Turnpike West pipeline as a result of these gates being erected. If so, whoever erected the gates will need to pay for any repairs required to the pipeline.

6.1.2 PROPOSED EXTENSION TO CHAPEL HILL HOUSE, CHAPEL HILL ROAD, WHAPLODE DROVE APPLICANT: POSTLAND PROPERTIES LTD, 106 CARRINGTON ROAD, MOULTON MARSH DRAIN AFFECTED: D05 DONNINGTONS DRAIN, A HIGH PRIORITY BOARD’S WATERCOURSE UNDER BOARD’S OWNERSHIP, MAINTAINED BY EXCAVATOR MOUNTED BASKET

An application has been received for the relaxation of Byelaw 10 to allow the construction of an extension to Chapel Hill House adjacent to the Board’s Donningtons Drain. The extension will be only 4.6m from the brink of the watercourse, but the applicant proposes to extend the existing culvert to give an increased clearance of 8.2m from the extension to the nearest point of the pipe.

Site referred to

Location Plan

Site plan

Recommendation

• The applicant to culvert the length of drain as shown on drwg CHH/SWD/01 to give a clearance of 8.2m between the extension and the nearest point of the Board’s pipeline. The piping to be undertaken to Board’s specification and to the satisfaction of the Board.

• The applicant to pay a commuted maintenance fee to the Board for the Board to take on the future maintenance of the extended piping.

• The applicant having entered into the Board’s Deed of Indemnity for the development in the usual manner, including paying all costs incurred by the Board in preparing and executing that document and lodging a copy with HM Land Registry, and HM Land Registry having accepted the completed Deed. • The foundations for the development to be designed by a suitably qualified, independent structural engineer, to ensure the structure does not have an adverse impact on the Board maintained watercourse, or vice versa. At the time of communicating the decision to the applicant, it will be made clear that, due to the clause within the Deed of Indemnity which allows the Board to give notice for “The Development” to be removed, entering into the Deed may affect the value and saleability of the property, and could affect the applicant’s, or future purchaser’s, ability to obtain a mortgage on the property, and that the applicant enters in to the Deed at their own risk.

6.1.3 PROPOSED SINGLE STOREY EXTENSION TO THE REAR OF 46 CLAY LAKE, SPALDING APPLICANT: MR & MRS DULKIENE, 46 CLAY LAKE, SPALDING DRAIN AFFECTED: A07 NURSERY DYKE, A HIGH PRIORITY BOARD’S PIPELINE UNDER RIPARIAN OWNERSHIP

An application has been received for the relaxation of Byelaw 10 to allow the construction of an extension at the rear of 46 Clay Lake Lane, Spalding, adjacent to the Board’s Nursery Dyke pipeline. The applicant has submitted two applications for consideration, options 1 and 2 as follows:

Site referred to

Location Plan

Option 1

Proposed single storey extension no closer than 3.35m from Nursery Dyke pipeline. The existing house is 4.5m from the Board’s pipeline. Existing shed 1m from the pipeline to be re-positioned. Existing de-mountable timber fencing and foul water sewer cross the pipeline.

Site plan

Option 1 - Recommendation

As the clearance proposed in Option 1 is less than the Board would usually agree to, it is recommended that Option 1 is REFUSED by the Board.

Option 2

Proposed single storey extension no closer than 4.4m from Nursery Dyke pipeline. The existing house is 4.5m from the Board’s pipeline. Existing shed 1m from the pipeline to be re-positioned. Existing de-mountable timber fencing and foul water sewer cross the pipeline.

Site plan

Option 2 - Recommendation

As Option 2 encroaches only 0.1m closer to the Board’s pipeline than the existing building, and a relaxation of the Byelaw down to 4m was consented by the Board, with conditions, a few doors along at 38 Clay Lake in 2011, it is recommended that Option 2 be APPROVED, with the proviso that the applicant is willing to enter into the Board’s standard Deed of Indemnity, and does so, before Board’s consent can be issued, subject to the following conditions:

• The nearest point of the extension being no closer than 4.4m from the Board’s pipeline.

• The foundations for the development being designed by a suitably qualified, independent structural engineer, to ensure the structure does not have an adverse impact on the Board maintained watercourse, or vice versa. At the time of communicating the decision to the applicant, it will be made clear that, due to the clause within the Deed of Indemnity which allows the Board to give notice for “The Development” to be removed, entering into the Deed may affect the value and saleability of the property, and could affect the applicant’s, or future purchaser’s, ability to obtain a mortgage on the property, and that the applicant enters in to the Deed at their own risk.

6.2 OTHER PLANNING MATTERS

6.2.1 SURFACE WATER DEVELOPMENT CONTRIBUTION RATE

The rate being charged by the Water Management Alliance Member Boards for the period 1 April 2014 – 31 March 2015 is £72,500 per impermeable hectare.

6.2.2 SURFACE WATER DEVELOPMENT CONTRIBUTION FEES

The following Surface Water Development Contribution Fee has been invoiced during the reporting period:

DEVELOPER SITE AMOUNT DUE INVOICE PAID (VAT EXEMPT) DATE

Dunns Seeds Winters Lane £52,200.00 3 October No Winters Lane Long Sutton 2014 Long Sutton

6.2.3 COMMUTED MAINTENANCE FEES

There have been no Commuted Maintenance Fees invoiced during the reporting period.

6.2.4 DEEDS OF INDEMNITY

During this reporting period, the following Deeds of Indemnity have been set up by Officers in accordance with their delegated authority:

GRANTEE WATERCOURSE DETAILS

Sly Agri Ltd, South Holland Installation of a 150mm dia plastic Langary Gate, Main Drain pipe outfalling in to the South Gedney Hill Holland Main Drain, fitted with a GRC outfall unit, from yard north east of Cliftons Bridge, Fishergate, Sutton St James

W B Wright & Sons Ben Dyke Easement to formalise existing Red House Farm access arrangements to cross 3 no Gedney Marsh culverts in the Board owned Ben Dyke

Mill House Property Roman Bank Holbeach Bank Reading Rooms, Investments Ltd Drain Roman Bank - hawthorn hedge Mill House Farm along the roadside boundary, 6m Fleet from the brink of the drain, and along the eastern boundary no closer than 3m from the brink of the drain. A steel gas tank 3m by 1m by 1m no closer than 3m from the brink of the watercourse. A temporary wooden garage 5m by 4.3m no closer than 3m from the edge of the piped watercourse

Mr and Mrs Horry Roman Bank Drain Erection of a 1.2m high wooden post 1 Paddock Lane and Peartree Drain and wire mesh fence with double Holbeach Bank gates for access to the enclosure no closer than 6m from Roman Bank and Peartree drains, and a mixed hedgerow no closer than 6.5m from the said watercourses

K L J VINES DISTRICT ENGINEER

ENGINEERING REPORT APPENDIX A

NOTES OF THE BOSTON AND SOUTH HOLLAND FLOOD RISK AND DRAINAGE MANAGEMENT GROUP MEETING ON 14 JANUARY 2014

Boston and South Holland Flood Risk and Drainage Management Group Tuesday 14 January 2014 Welland & Deepings Internal Drainage Board Offices, Spalding

Present: A Wharff – Chair (AW) Lincolnshire County Council, Highways Debbie Morris (DM) Environment Agency Karl Vines (CV) South Holland IDB Andy Scott (AS) Black Sluice IDB Andy Carrot (AC) Witham Fourth IDB Jon Sharpe (JS) Lincolnshire County Council, Highways Richard Fidler (RF) South Holland District Council Paul Sharman (PS) North Level IDB Nick Morris (NM) Welland Deeping IDB

1. Introductions

AW welcomed everyone to the meeting.

2. Apologies

Apologies were received from Mervyn Pettifor, Helen Everard, Emma Kirk, Sue Whitton, Paul Nicholson, Ronnie Myers

3. Notes and matters arising from the last meeting (24 July 2013)

All read through the notes and were happy with them – items discussed from previous minutes as listed below:

Item 3 – MR (Witham 4th) to supply a contact for Fens for the Future group. Item 5 – Flood Risk Management Plan - Summary leaflet has been circulated but can also be printed off the LCC website. Updated maps – Matt Harrison to check link. Item 6 – Planning - RF – Plan still ongoing and feedback still being given by RF to Planning. Consultation on Flood Risk - MH still running with this. Item 9 – Consenting and Enforcement Former lines of reclamation - KV – Environment Agency modelling still ongoing. ACTION : Freiston Shore – AW and AC to arrange site visit. Item 11 – Holbeach – AW to push this again and speak to JG (AWS) about it.

Notes from the last meeting were agreed

4. Recent Flood Event – Tidal Surge - 5/12/2013 – Feedback & Learning Points

Andy W reported on coastal surge of 5th December – LCC had held a round the table meeting as have IDB’s.

Peter Bateson was reporting back on behalf of the Boards.

ENGINEERING REPORT APPENDIX A

AW explained how LCC co-ordinated operations from West Street until water levels caused evacuation of West Street to Chain Bridge depot. This move meant loss of communications other than mobile telephones. AW said they felt isolated from the main responders as a result of this loss of office facilities. LCC were providing assistance to the public and sandbags (brought in from other areas).

IDB’s explained what they had done. Information in the build up was good and raised awareness for IDB operations but possibly did not raise the profile enough for residents. IDB’s thought they responded well overall and got resources out to Boston in a timely manner.

Media coverage was good until the news broke of Nelson Mandela’s death - after which all coverage of the flooding seemed to be sidelined.

Resources and communications were stretched at times. LCC will review their response procedure.

All agreed there were good points but also lessons will be learned from the event.

ACTION: AC to discuss with PB the IDB feedback report and try to get a copy for this group. AW asked the question of where all the plant/resources data being held MH - Any section 19’s that stem from this incident eg. investigations are being collated by Mervyn Pettifor and John Ray (EA). Lists of properties will then be discussed – really LCC issue. AW - Thoughts are one large Section 19 for whole of Boston. MH -Funding for Flood Recovery Work – deadline 12pm Wednesday 15th January – email received at 6pm Monday 13th January AW has put forward some cost estimates for damage.

5. National and County Matters

SUDS – Now not happening in April 2014 but put back to possibly October 2014. Local Authorities will need to work out charging mechanism for SUDS. LGA to put a response together saying ‘this is not as agreed’. Charging will be contentious and how they are collected a key factor. Larger developments are at present going through Mark Welsh at LCC.

6. Surface Water Flood Maps

All launched 12th December 2013 by EA.

ACTION: MH - Include new link to these maps from website.

7. Common Works Programme

From 1st April 2014 this document will list schemes going forward.

8. Section 19 Investigations Item already discussed.

ENGINEERING REPORT APPENDIX A

9. Consenting and Enforcement Matters ACTION: AW to speak to Mervyn P/M Welsh to make sure the Proposed New Consenting and Enforcement Policy for Extended Areas sits OK with the Memorandum of Understanding which Board’s signed up to. Boards to hold off putting this to their members until agreement reached with LCC.

10. FDGiA Bids and Schemes 2014/15 RFCC meeting being held on Friday 17th January to discuss schemes which are going forward. There are a total of 44 in Lincolnshire for consideration. It is thought some schemes may not be agreed until mid-April when the damage and recommendations of a report on tidal surge are received and assessed. (major event) In terms of 2015/16: LLFA have done work and put forward 6 schemes after liaison with EA. ACTION: All to think of any schemes that can be considered for 2015/16 plan.

11. Flooding and Operation Matters Boston – Flap Valves into river used to be maintained by LCC/Boston BC who carried out greasing and repairs. The blacksmith who used to do work has retired. Andy C has a boat and capability to do this work on a recharge basis for LCC. Work could be done annually. ACTION: AC to discuss with AW as to how this can be progressed. Andy C wished again to raise the issue with sea defences around Boston. AC said that sea defences are 1.5m lower around his Board’s area. DM explained funding is given on a priority basis and even though this was a severe event Anglian Region may lose out to other parts of the country. Spalding - Nothing to raise.

12. Development Matters Boston: Quadrant Meeting JS has detailed to developers what is required. Not an application as yet. Public opinion is divided. There are constraints to the site which hopefully have been taken on board. Spalding/Holbeach Peppermint Junction / A151 – proposal for housing pushed by Kings but very preliminary at the moment. SHIDB would want to be involved in future discussions. Phase 1 – Holland Park Invalid at present as all documentation not submitted (300+ houses). Commercial Scheme - Barrier Bank, Cowbit – A King – Business Park to include possible Premier Inn, Garage and Dining facilities. Local Plan Update Subject to member approval may be reviewing the type of plan now required.

ENGINEERING REPORT APPENDIX A

13. Any other business EA Charging for Pre-App Development Enquiries – from 3rd February 2014 this will become live. (£84 per hour).The thoughts around the table are that this may slow down the whole process. Triton Knoll - Development has now been scaled down.

14. Date of future meetings The next meeting will be held on Tuesday 29 April 2014 at Boston Tuesday 15 July 2014 at Spalding

Meeting closed at 4.00pm

ENGINEERING REPORT APPENDIX B

LETTER REGARDING DRAINAGE COMPLAINT, HOLBEACH ST JOHNS

ENGINEERING REPORT APPENDIX B

From: 01 April 2014 Period To: 6 To: 30 September 2014 Year Ended: 31 March 2015

Y-T-D Y-T-D Y-T-D ANNUAL PROJECTED PROJECTED Notes Income and Expenditure BUDGET ACTUAL VARIANCE BUDGET OUT-TURN VARIANCE £ £ £ £ £ £

Income

Occupiers Drainage Rates 914,841 914,983.29 142 914,841 914,841 0

1 Special Levies issued by the Board 1,179,176 1,179,176.00 0 1,179,176 1,179,176 0

Grants Applied 24,750 303,740.30 278,990 49,500 49,500 0

Rental Income 2,290 2,290.22 0 3,500 3,500 0

Income from Rechargeable Works 0 15,884.10 15,884 0 0 0

Investment Interest 7,500 4,937.44 -2,563 15,000 15,000 0

Development Contributions 0 13,637.25 13,637 0 0 0

2 Net Surplus on Operating Accounts 30,000 48,688.33 18,688 0 0 0

3 Other Income 750 1,304.25 554 1,500 1,500 0

Total Income £2,159,307 £2,484,641.18 £325,332 £2,163,517 £2,163,517 £0

Less Expenditure

4 Capital Works 288,500 328,710.11 -40,210 577,000 577,000 0

Environment Agency Precept 149,773 145,835.00 3,938 149,773 149,773 0

5 Maintenance Works 856,883 844,120.22 12,763 1,664,451 1,664,451 0

6 Administration Charges 96,928 83,571.91 13,356 193,855 193,855 0

Cost of Rechargeable Works 0 1,680.60 -1,681 0 0 0

2 Net Deficit on Operating Accounts 0 0.00 0 0 0 0

Total Expenditure £1,392,084 £1,403,917.84 -£11,834 £2,585,079 £2,585,079 £0

Profit/(Loss) on disposal of Fixed Assets £0 £19,330 19,330 0 0 0

7 Net Surplus/(Deficit) £767,223 £1,100,053.78 £332,831 -£421,562 -£421,562 £0

From: 01 April 2014 Period To: 6 To: 30 September 2014 Year Ended: 31 March 2015

Opening Movement Closing Notes Balance Sheet as at 30-9-2014 Balance This Year Balance £ £ £

8 Fixed Assets

Land and Buildings 414,713.12 0.00 414,713.12 Plant and Equipment 593,730.66 83,570.17 677,300.83 Office and RT Equipment 0.00 0.00 0.00 Pumping Stations 94,050.36 -7,837.44 86,212.92 1,102,494.14 75,732.73 1,178,226.87

Current Assets

9 Bank Current Account 82,161.49 158,926.13 241,087.62 Stock 11,245.95 -3,507.02 7,738.93 10 Debtors Control Account 3,392.64 24,432.73 27,825.37 Work in Progress 0.00 0.00 0.00 11 Short Term Investments 3,100,000.00 0.00 3,100,000.00 12 Rates/Special Levies Due 7,051.51 624,735.97 631,787.48 Prepayments 12,399.00 -3,683.00 8,716.00 Prepayments WMA 45,976.00 -38,671.00 7,305.00 Accrued Interest 1,928.82 -1,928.82 0.00 VAT Due 23,453.43 21,052.24 44,505.67 13 Grants Due 0.00 169,899.57 169,899.57 3,287,608.84 951,256.80 4,238,865.64 Less Current Liabilities

Creditors Control Account 46,986.24 52,341.43 99,327.67 14 Grants Unapplied 300,180.09 -133,840.73 166,339.36 15 Holiday Entitlement Control 2,741.29 0.00 2,741.29 Accruals -16,272.49 16,272.49 0.00 333,635.13 -65,226.81 268,408.32

Net Current Assets 2,953,973.71 1,016,483.61 3,970,457.32

Less Long Term Liabilities

21 Pension Liability 4,476,000.00 0.00 4,476,000.00

Net Assets -£419,532.15 £1,092,216.34 £672,684.19

Reserves

Earmarked 16 General Reserve 1,523,882.90 1,100,053.78 2,623,936.68 17 Development Reserve 313,163.85 0.00 313,163.85 Partnership Working Reserve 0.00 0.00 0.00 ICT Reserve 0.00 0.00 0.00 Mobile Plant Reserve 0.00 0.00 0.00 Fixed Plant Reserve 0.00 0.00 0.00 18 Plant Reserve 1,527,687.62 0.00 1,527,687.62 19 Capital Works Reserve 182,970.00 0.00 182,970.00 3,547,704.37 1,100,053.78 4,647,758.15 Non-Distributable 20 Revaluation Reserve 508,763.48 -7,837.44 500,926.04 21 Pension Reserve -4,476,000.00 0.00 -4,476,000.00 -3,967,236.52 -7,837.44 -3,975,073.96

Total Reserves -£419,532.15 £1,092,216.34 £672,684.19

From: 01 April 2014 Period To: 6 To: 30 September 2014 Year Ended: 31 March 2015

Note Notes to the Accounts

1. Special Levies collected from constituent Billing Authorities were as follows:

Y-T-D Budget Y-T-D Actual South Holland District Council 1,178,345.00 1,178,345.00 Boston Borough Council 831.00 831.00 1,179,176.00 1,179,176.00

2. The Net Operating Surplus/(Deficit) for this year is made up as follows:

Y-T-D Budget Y-T-D Actual Labour Operations Account 18,000.00 18,601.91 Mobile Plant Operations Account 12,000.00 30,086.42 30,000.00 48,688.33

Detailed operating surpluses/(deficits) for the Labour Operations Account and each item of mobile plant are shown in the Labour Operations and Mobile Plant Operations Reports, which can be made available to members on request.

3. Other Income is made up as follows: Y-T-D Budget Y-T-D Actual WMA (Dividend) 0.00 0.00 Sundry Contributions 750.00 1,304.25 Summons Costs 0.00 0.00 750.00 1,304.25

4. The gross cost of each capital scheme is approved by the Board annually and detailed on the schedule of capital works as managed by the District Engineer, which can be made available to members on request. The Grants Due/(Unapplied) also correspond with the figures shown on the Balance Sheet. The Plant and Development Committee scrutinise this Report every year.

5. The detailed maintenance operations in each sub catchment is approved by the Board annually and shown on the schedule of maintenance works as controlled by the Operations Manager, which can be made available to members on request. Expenditure is summarised as follows: Y-T-D Budget Y-T-D Actual Labour Charges 295,000.00 294,428.50 Plant Charges 190,000.00 181,392.85 Out-sourced work 125,000.00 122,479.32 Materials 75,000.00 74,754.41 Electricity 35,000.00 33,502.26 Telemetry 6,000.00 5,828.36 Depreciation 3,750.00 3,639.42 Insurance 3,883.00 3,884.15 Compensation 56,000.00 55,921.95 Direct Works 789,633.00 775,831.22 Technical Support Costs 67,000.00 68,039.00 Biodiversity Action Plan Costs 250.00 250.00 Maintenance Works 856,883.00 844,120.22

6. Administration charges reflect the Board's share of consortium expenditure (excluding the technical support costs, which are included in the maintenance works expenditure). Detailed expenditure is monitored by the Consortium Management Committee and the Board every three months:

Y-T-D Budget Y-T-D Actual Consortium Charges 89,068.00 75,719.00 Depreciation Marsh Reeves 0.00 0.00 Drainage Rates AV (Increases)/Decreases 420.00 419.04 Sundry Expenses 0.00 0.00 Sundry Debtors written off 0.00 0.00 Settlement Discount taken 7,440.00 7,433.87 96,928.00 83,571.91

7. At the time of preparing the Estimates for 2014/15, the Board planned to finance the estimated net deficit as follows:

Budget From: 01 April 2014 Period To: 6 To: 30 September 2014 Year Ended: 31 March 2015

Note Notes to the Accounts

Transfer from the Capital Works Reserve 20,500.00 Transfer from the Development Reserve Transfer from the Fixed Plant Reserve 207,000.00 Transfer from the Partnership Working Reserve 50,000.00 Reducing/(inc.) the Balance of the General Reserve 144,062.00 421,562.00

8. TANGIBLE FIXED ASSETS Pumping Land and Plant and Office & RT Stations Buildings Equipment Equipment Cost Opening Balance as at 1 April 2014 156,750 742,213 1,375,767 72,771 (+) Additions 0 0 147,928 0 (-) Disposals 0 0 0 0 Closing Balance as at 30 September 2014 156,750 742,213 1,523,695 72,771

Depreciation Opening Balance as at 1 April 2014 62,700 327,500 782,036 72,771 (+) Depreciation Charge for year 7,837 0 64,358 0 (-) Accumulated depreciation written out on disposal 0 0 0 0 Closing Balance as at 30 September 2014 70,537 327,500 846,394 72,771

Net Book Value at 1 April 2014 94,050 414,713 593,731 0 Net Book Value at 30 September 2014 86,213 414,713 677,301 0

Full details of all movements during this year are recorded in the Board's Fixed Asset Register. The Board also shares ownership of a proportion of the WMA Office Equipment, which is recorded in the WMA's Fixed Asset Register.

9. Additional sums are now being invested on the short term money market to maximise the return on the working balances, in accordance with the Board's Investment Policy. The Bank Current Account is reconciled as follows:

2013/14 2014/15 Opening Balance as at 1 April b/fwd 67,102.36 82,161.49 Receipts 4,115,259.87 2,137,190.33 Payments -4,100,200.74 -1,978,264.20 Closing Balance c/fwd 82,161.49 241,087.62

Balance on Statement as at 30 September 128,997.79 241,087.62 Less: Unpresented Payments -46,836.30 0.00 Add: Unpresented Receipts 0.00 0.00 Closing Balance c/fwd 82,161.49 241,087.62

10. The Aged Debtor profile is currently as follows: Number of Debt period Amount Debtors <=30 days 4,022.62 4 >30 days and <=60 days 0.00 0 >60 days and <=90 days 23,800.75 3 >90 days 2.00 1 27,825.37 8

>90 days Amount Inv. Date Originator DB0001 2.00 21/05/2014 Land Rental 2.00

11. Term Deposits are currently as follows: Investment Maturity Financial Institution Capital Date Date Interest Rate Natwest 95 day notice account 500,000.00 12/01/2013 Ongoing 0.85% Newcastle Building Society 500,000.00 15/05/2014 15/09/2014 0.48% From: 01 April 2014 Period To: 6 To: 30 September 2014 Year Ended: 31 March 2015

Note Notes to the Accounts

Principality Building Society 500,000.00 30/05/2014 15/10/2014 0.50% Manchester Building Society 400,000.00 13/06/2014 31/10/2014 0.60% National Counties Building Society 300,000.00 30/06/2014 15/11/2014 0.50% Nottingham Building Society 400,000.00 15/07/2014 28/11/2014 0.55% Vernon Building Society 300,000.00 31/07/2014 15/12/2014 0.52% National Counties Building Society 200,000.00 15/08/2014 05/01/2015 0.50% 3,100,000.00

12. Special Levies are paid by Constituent Councils in two halves due on 1 May and 1 November every year. There are currently 140 Ratepayers that have not paid their Drainage Rates for 2014/15, as compared to 145 Ratepayers this time last year. Summarised transactions for Drainage Rates and Special Levies during the year are as follows:

2013/14 2014/15 Arrears b/fwd 725.38 7,051.51 Drainage Rates for the year 871,091.81 914,983.29 Special Levies for the year 1,122,931.37 1,179,753.25 New Assessments 169.21 118.30 Value Increases (Decreases) -131.97 -107.98 Payments Received -1,934,867.54 -1,408,877.09 Settlement Discount -7,166.03 -7,527.74 Returned/(Represented) amounts 0.00 10.66 Summons Collection Costs 2,520.00 0.00 Irrecoverables and write offs -322.82 -421.91 Sundry adjustments -267.45 2,727.14 Compensation -47,630.45 -55,921.95 Arrears c/fwd 7,051.51 631,787.48

13. The following grants are due on capital work: 2013/14 2014/15 SCH52 Holbeach River Outfall Sluice Refurbishment 0.00 169,899.57

14. Grants Unapplied are those grants that we have received in advance of doing work on the following schemes:

2013/14 2014/15 SCH14 Health & Safety Works 15,778.39 15,778.39 SCH22 Little Holland Pumping Station Refurbishment 485.92 485.92 SCH23 Wisemans Pumping Station 4,874.78 4,874.78 SCH25 South Holland Main Drain Sluice Refurbishment 1,803.60 1,803.60 SCH27 Generator Connections 7,933.54 7,933.54 SCH29 Catchment Modelling Fleet Fen 10,649.56 10,649.56 SCH30 Catchment Modelling Peartree Hill 428.94 428.94 SCH31 Catchment Modelling Donningtons 4,986.45 4,960.33 SCH32 Peartree Pump Replacement 12,216.49 12,216.49 SCH33 Fleet Fen Refurbishment 7,867.28 7,867.28 SCH34 Lords Sluice Preliminaries 54.12 54.12 SCH35 Catchment Modelling Little Holland 1,734.70 1,734.70 SCH36 Catchment Modelling Roses 938.92 938.92 SCH41 Lords Sluice Refurbishment 98,501.40 96,612.79 SCH42 Holbeach River Outfall Sluice 0.00 0.00 SCH43 Clay Lake Pumping Station Refurbishment 0.00 0.00 SCH52 Holbeach River Outfall Sluice Refurbishment 131,926.00 0.00 300,180.09 166,339.36

15. The Holiday Entitlement Control relates to frozen holiday pay for the following employees. This liability will increase every year by the rate of wage increase until the employees retire, which was agreed by the Board's predecessors in 1974:

2013/14 Increase 2014/15 Works Supervisor (S12): 21 days 2,741.29 0 2,741.29

16. Movements on the General Reserve are made up as follows: From: 01 April 2014 Period To: 6 To: 30 September 2014 Year Ended: 31 March 2015

Note Notes to the Accounts

2013/14 2014/15 Opening Balance, as at 1 April b/fwd 922,445.61 1,523,882.90 Net Surplus/(Deficit) for the year 71,316.61 1,100,053.78 Net transfer (to)/from Capital Works Reserve 182,130.00 0.00 Net contributions transferred to Development Reserve -62,200.99 0.00 Revaluation Reserve adjustment 283,286.88 0.00 Transfer balance from ICT Reserve 13,765.79 0.00 Transfer balance from Partnership Reserve 113,139.00 0.00 Closing Balance, as at 30 September c/fwd 1,523,882.90 2,623,936.68

17. Movements on the Development Reserve are made up as follows:

2013/14 2014/15 Opening Balance, as at 1 April b/fwd 250,962.86 313,163.85 Net contributions transferred from General Reserve 62,200.99 0.00 Closing Balance, as at 30 Septemebr c/fwd 313,163.85 313,163.85

18. The Fixed Plant Reserve and Mobile Plant Reserve have been merged into a single Plant Reserve, as at 31 March 2014:

2014/15 Fixed Plant Reserve 1,317,687.62 Mobile Plant Reserve 210,000.00 Plant Reserve 1,527,687.62

19. The Capital Works Reserve is currently made up as follows: Tfr from/(to) 2013/14 Gen. Reserve 2014/15 N/A Unallocated, available for partnership working 53,470.00 0.00 53,470.00 SCH18 Telemetry 9,400.00 0.00 9,400.00 SCH41 Lords Sluice Refurbishment 5,100.00 0.00 5,100.00 SCH42 Holbeach River Sluice Refurbishment (preliminaries) 0.00 0.00 0.00 SCH43 Clay Lake Pumping Station Refurbishment 15,000.00 0.00 15,000.00 SCH52 Holbeach River Outfall Sluice Refurbishment 100,000.00 0.00 100,000.00 182,970.00 0.00 182,970.00

20. Movements on the Revaluation Reserve are made up as follows:

2014/15 Opening Balance, as at 1 April b/fwd 508,763.48 Less: Pumping Station Depreciation -7,837.44 Sutton Bridge Bungalow 0.00 83 Bridge Road, Sutton Bridge 0.00 Workshop Historic Cost written out 0.00 Closing Balance, as at 30 September c/fwd 500,926.04

21. Pension Liability

(i) The Pension Liability is calculated by the Local Government Pension Scheme (LGPS) Fund Actuary at the end of every financial year. It is a notional liability that is shown as a Long Term Liability on the Balance Sheet. This figure is meant to show the extent of the Board's liability at the Balance Sheet date, based on a number of actuarial assumptions. However it is important to note that this sum does not represent an estimate of the exit cost of withdrawing from the LGPS at the Balance Sheet date.

(ii) The Board is a member of the Water Management Alliance Consortium and as such will also have a proportion of the pension liability for the shared staff that are employed by King's Lynn IDB, t/a the Water Management Alliance. The Fund Actuary for Norfolk County Council has now prepared a separate Report for the Water Management Alliance, which identifies a notional net pension liability of £1,037,000 as at 31 March 2014 that is shared by all 5 Member Boards. This liability is likely to increase, as at 31 March 2015. From: 01 April 2014 Period To: 6 To: 30 September 2014 Year Ended: 31 March 2015

Note Notes to the Accounts

P J CAMAMILE M FUTTER CHIEF EXECUTIVE FINANCE OFFICER South Holland IDB Schedule of Paid Accounts

Payment Date From : 01/07/2014 Payment Date To : 30/09/2014 Amount Paid -11,986.80 This Period Account ID Name Details -428.08 AD0101 ADC (East Anglia) Ltd Pipe Jetting Services 11,986.80 -15,315.36 AI0102 Airquick (Newark) Ltd Compressor Service 428.08 -40.20 AN0100 Anglia Farmers Ltd Electricity 15,315.36 -205.80 AR0141 Arco Ltd Protective Clothing 40.20 -345,395.54 AY0101 Mr B Ayres Plastic pipe 205.80 -8,248.28 BA0237 Barhale plc Sluice Refurbishment 345,395.54 -1,945.20 BR0200 Breedon Aggregates England Ltd Aggregates supplier 8,248.28 -2,656.58 BR0204 Peter Brett Associates LLP Consultancy Services 1,945.20 -115.55 BR0211 BT plc Telephone Bill 2,656.58 -7,693.68 BT0001 BT Openreach Damage to overhead phone line 115.55 -493.21 BU0202 GMGB Payments Centre Building Supplies 7,693.68 -2,595.36 BU0203 Bunzl Cleaning & Hygiene Supplies Cleaning Supplies 493.21 -4,530.00 CA0301 Carrier Rental Systems (UK) Ltd Pump Hire 2,595.36 -612.00 CO0306 Cougar Automation Ltd Telemetry Support Contract 4,530.00 -144.00 CR0001 Crowland Cranes Ltd Plant Hire 612.00 -10,042.56 DE0402 Demon Telemetry Internet 144.00 -469.23 DO0401 John W Doubleday Ltd Extended warranty/Servicing 10,042.56 -15.79 EA0502 East Anglian Galvanizing Ltd Galvanizing 469.23 -288.49 ED0001 Ed's Mowers & Machinery Ltd Mower spares/tools 15.79 -5,154.03 EN0520 Engineering & Welding Supplies Ltd Gas cylinders 288.49 -808.52 EP0529 EPH Supplies (Wholesale) Ltd Electrical Components 5,154.03 -1,073.57 FE0002 Fenland Tractors Ltd Machinery Dealers 808.52 -1,512.00 FI0002 Finning (UK) Ltd Caterpillar maintenance 1,073.57 -418.08 GA0711 Garn Transport Ltd Lowloader Hire 1,512.00 -321.84 GD0701 G & D Engineering (Moulton) Ltd Profile Covers/Steel 418.08 -60.32 GM0101 GMB National Administration Unit Union Subscriptions 321.84 -6,201.60 GR0001 Groeneveld UK Ltd Cable 60.32 -2,550.14 HA0803 Ham Baker Adams Ltd Flap valve spares 6,201.60 -1,383.47 HA0826 Hargrave Agriculture Ltd Assorted Components 2,550.14 -780.00 HI0802 Robert Hill Assorted Components 1,383.47 -463.53 HM0102 HMRC CIS Subcontractor Payments 780.00 -1,931.05 HO0811 Hortech Systems Ltd Assorted Components 463.53 -551.76 HO0825 Hook's of Holbeach Builders Merchants 1,931.05 -30,399.71 IN0001 Interflon Lubricants 551.76 -17,709.84 IN0901 Inland Revenue PAYE 30,399.71 -4,740.00 JA0001 Javieon Quality Building Plant/labour hire 17,709.84 -460.07 JA1001 J A Services Ltd Engineering Services 4,740.00 -1,263.48 JE1001 Jewson Ltd Building Supplies 460.07 -1,125.48 KE1102 Kents of Spalding Ltd Equipment Hire 1,263.48 -613.87 KW0001 K & W Mechanical Services Ltd Wirewatcher Repairs 1,125.48 -40,199.94 LE1202 A C Leigh Key switches 613.87 LI1204 Lincolnshire Pension Fund Superannuation 40,199.94 South Holland IDB Schedule of Paid Accounts

Payment Date From : 01/07/2014 Payment Date To : 30/09/2014 Amount Paid -300.00 This Period Account ID Name Details -34.00 LI1213 Lincolnshire Wildlife Trust Biodiversity Contribution 300.00 -199.13 LR0001 L R Signs & Designs Signs 34.00 -2,854.93 LS0001 L & S Engineers Ltd Assorted small tools 199.13 -2,618.00 MA1309 Mastenbroek Ltd Machinery/Spares 2,854.93 -5,049.96 MM1300 Marine Management Organisation Marine Works Licence 2,618.00 -472.63 NF0001 NFU Mutual Union Subscriptions 5,049.96 -493.80 O20001 O2 UK Limited Telemetry SIM Cards 472.63 -1,866.82 PA1604 Paktronic Engineering Co Ltd Switchgear 493.80 -624.62 PE1631 Pearson Hydraulics Ltd Hydraulic Parts 1,866.82 -84.00 PE1633 G & J Peck Ltd JCB Parts 624.62 -1,110.00 PE1634 Pestforce (Boston) Ltd Pest Control 84.00 -3,900.00 PO0101 Post Office Ltd Vehicle Licences 1,110.00 -741.94 PR1663 R Price Plastering Drainage Operative 3,900.00 -1,162.08 PR1668 Prudential Local Government AVC AVC 741.94 -91.20 PU1601 Pulsar Process Measurement Ltd Process Measurement Units 1,162.08 -31,899.16 RD0001 RDS North Eastern Ltd Sensor kit/magnet 91.20 -312.00 RI0001 Rix Petroleum (East Anglia) Ltd Fuel 31,899.16 -10,285.20 SC0002 Scarborough Nixon Associates Ltd Professional Services 312.00 -628.80 SH1902 Shoebridge Engineering Ltd Pump Repairs 10,285.20 -242.78 SO1940 South Lincs Plant Hire & Sales Ltd Plant Hire 628.80 -937.08 TB2001 T.B.C. Ltd Engineering Supplies 242.78 -23,161.44 TE0001 Tennyson Tyres Ltd Tyres 937.08 -191.88 TH1001 P J Thory Ltd Limestone/gravel 23,161.44 -645.52 TH1002 Three Payment Services Broadband 191.88 -267.84 TO2030 Town & County Engineering Small Stores Equipment 645.52 -1,488.60 Services Ltd TR2003 The Training Association (WEST) Training 267.84 -1,607.50 VE0101 Veolia ES (UK) plc Rubbish Collection 1,488.60 -353.50 VO2201 Volvo Construction Equipment Ltd Excavators/parts/servicing 1,607.50 -183.81 VO2202 Vodafone Ltd (Mob) Mobile Phones 353.50 -940.62 VO2203 Vodafone Ltd (Tel) Telemetry mobiles 183.81 -122.76 WA2310 Watling JCB Ltd JCB Parts 940.62 -74.10 WA2345 Water Management Alliance Onebill 122.76 -325.90 WE2330 West End Garage Fuel 74.10 -2,550.30 WE2332 Western Power Distribution plc Barrier insertion 325.90 -5,568.11 WI2306 T Wilkinson Rat & mole control 2,550.30 -7,571.82 WI2308 Winyard Engineering Ltd Assorted components 5,568.11 -4,205.52 WO2310 D W Woods Landscaping Ltd Grass Cutting 7,571.82 WO2311 A Woods Sundry parts 4,205.52

£ 648,111.36 Water Management Alliance Public Sector Co-operation Agreements: Briefing Paper

Summary

1. The Flood and Water Management Act 2010 (the Act) introduced new powers for Risk Management Authorities (RMAs) where one RMA can delegate their flood risk management functions to another. The Act also imposed a new duty on RMAs to cooperate. IDBs and the Environment Agency (EA) are both RMAs, as defined in the Act.

2. The Association of Drainage Authorities (ADA) and the EA have recently developed a legal agreement, which allows RMAs to use these new powers collaboratively, without having to go through a potentially lengthy and costly procurement process. This agreement is known as the Public Sector Co-operation Agreement (PSCA).

3. To enter in to a PSCA with the EA the Board has had to provide robust evidence that it is a competent RMA. We have also had to provide the EA with a list of charge-out rates that will apply for 2014/15. The PSCA is now in place for a five year term and we will need to advise the EA of any changes to our charge-out rates at the beginning of every financial year, during the next five years.

4. The PSCA can be used by the Board to do work for the EA and vice-versa. However the Board can only do work for the EA and potentially other RMAs if it has the capacity to do so. We have known for some time that the Board is under resourced and unable to achieve its strategic objectives without additional manpower. The PSCA now presents us with an opportunity to add resilience and build capacity internally in advance of possibly taking on an extended area, adopting ‘low consequence’ main-rivers and maintaining ‘un-economic’ sea defences (this paragraph does not apply to South Holland IDB, which is already hydraulically perfect – a Catchment Board, with no main rivers and in control of its own outfalls. There is just the uncertainty of the sea defences to resolve).

Recommendations

5. Agree to respond positively to requests from the EA and other RMAs to do paid work for them; using the PSCA. However this agreement should not be used to carry out ‘free’ work on ‘low consequence’ systems or on other assets where the RMA has no money to pay for the work – the Board’s strategy of adopting low consequence main-river and extending the drainage district to its watershed is still the right approach to look after these assets in future, moving forward.

6. In the short term use contractors to service the EA workload. Monitor the frequency of and income generated from rechargeable work over the next year. Review the position at the end of the year and consider whether there is a business case for employing additional staff (either permanently or on fixed term contracts).

P J CAMAMILE CHIEF EXECUTIVE 14 OCTOBER 2014