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TAFE College Governing Council Handbook

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TAFE College Governing Council Handbook TAFE college Governing council handbook November 2020 The Department of Training and Workforce Development would like to acknowledge the Public Sector Commission of Western Australia for their assistance in producing the governing council handbook. All Public Sector Commission resources referenced below are available on the Public Sector Commission website at publicsector.wa.gov.au. TRIM D19/0024986 © Department of Training and Workforce Development November 2020 This document is available in alternative formats upon request Table of contents Message from the Minister ............................................................................................................. 6 Overview ........................................................................................................................................ 7 Overview of responsibilities ............................................................................................................................. 7 Section 1 Governance for public sector boards and committees .................................................... 8 1.1 Public sector boards and committees ........................................................................................................ 8 1.2 Good corporate governance practices ....................................................................................................... 8 Section 2: Governing council .......................................................................................................... 9 2.1 Introduction ............................................................................................................................................... 9 2.2 Functions of the governing council ............................................................................................................ 9 2.3 Appointments .......................................................................................................................................... 10 2.3.1 Term of appointment ........................................................................................................................ 10 2.3.2 Appointment to governing council ................................................................................................... 10 2.3.3 Vacation of office .............................................................................................................................. 11 2.3.4 Interim vacancies .............................................................................................................................. 11 2.4 Formal governing council meetings ......................................................................................................... 11 2.4.1 Quorum and meetings ...................................................................................................................... 11 2.4.2 Meeting agenda ................................................................................................................................ 11 Meeting agenda checklist .......................................................................................................................... 12 2.4.3 Minutes of meetings ......................................................................................................................... 12 Meeting minutes checklist ......................................................................................................................... 12 2.5 Roles and responsibilities ......................................................................................................................... 13 2.5.1 Chairperson ....................................................................................................................................... 13 2.5.2 Governing council members ............................................................................................................. 13 2.5.3 Executive officer or council secretary ............................................................................................... 14 2.5.4 Statement of expectation ................................................................................................................. 14 Statement of expectation checklist ........................................................................................................... 14 2.6 Standing committees ............................................................................................................................... 14 2.6.1 Audit committees .............................................................................................................................. 15 Summary of audit committee responsibilities ........................................................................................... 15 2.6.2 Nomination committees ................................................................................................................... 16 2.7 Confidentiality and professional behaviour ............................................................................................. 16 2.8 Public comment ....................................................................................................................................... 16 2.9 Representing the governing council ........................................................................................................ 17 2.10 Access to independent professional advice ........................................................................................... 17 2.11 Leave of absences by governing council members ................................................................................ 17 Section 3: Operational requirements ............................................................................................ 18 3.1 Governance .............................................................................................................................................. 18 3.1.1 Public Sector Commission governance framework for boards ......................................................... 18 3.2 Reporting and continuous improvement ................................................................................................. 19 3.3 Terms of reference ................................................................................................................................... 20 Terms of reference checklist ...................................................................................................................... 20 3.4 Policies and processes .............................................................................................................................. 20 3.5 Risk management ..................................................................................................................................... 21 Developing a risk management framework checklist ................................................................................ 21 3.6 Fraud prevention...................................................................................................................................... 22 Fraud detection and prevention checklist ................................................................................................. 22 3.7 Governing council evaluation .................................................................................................................. 23 Evaluating governing council performance checklist ................................................................................ 23 3.8 Code of Conduct ....................................................................................................................................... 24 3.9 Conflict of interest and pecuniary interest .............................................................................................. 24 3.9.1 Disclosure .......................................................................................................................................... 25 3.9.2 Lobbyists ........................................................................................................................................... 25 3.9.3 Fines .................................................................................................................................................. 25 Strategies to manage conflicts of interest checklist .................................................................................. 25 3.10 Gifts and hospitality ............................................................................................................................... 26 Gifts, benefits and offers of hospitality checklist ...................................................................................... 26 3.11 Sponsorship ............................................................................................................................................ 26 3.12 Induction and training ............................................................................................................................ 27 Induction checklist ..................................................................................................................................... 27 3.12.1 Accountable and ethical decision making training ......................................................................... 27 3.13 Professional development ....................................................................................................................
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