Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Department of Education and Early Childhood Development 2 Treasury Place East Melbourne Victoria 3002 GPO Box 4367 Melbourne Victoria 3001

Telephone (03) 9637 2222 or freecall 1800 809 834 Facsimile (03) 9637 2626 Email [email protected] Website www.education.vic.gov.au Printed on recycled paper

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October 2009 The Hon. Bronwyn Pike, MP Minister for Education The Hon. Maxine Morand, MP Minister for Children and Early Childhood Development

Dear Ministers I am pleased to submit the 2008–09 annual report for the Department of Education and Early Childhood Development in accordance with the Education and Training Reform Act 2006 and the Financial Management Act 1994. Yours sincerely

Professor Peter Dawkins Secretary Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Contents Secretary’s report 1 Highlights from 2008–09 1 Priorities for 2009–10 5 About the Department 7 Vision 7 Mission 7 Key responsibilities 7 Outcomes 7 Blueprint goals 8 Department governance 8 The Department 11 Organisation chart as at 30 June 2009 13 Summary of financial results 30 2008–09 Performance 32 Growing Victoria Together 32 Output performance measures 35

Financial report 52 Appendices 1 Budget portfolio outcomes 126 2 Portfolio statistics 132 3 Non-government schools 134 4 Human resources 136 5 Workforce statistics 144 6 Senior officers as at 30 June 2009 150 7 Statutory bodies 155 8 Diversity reporting 166 9 Office-based environmental impacts 172 10 Freedom of information 180 11 Statement of support to whistleblowers 183 12 Portfolio responsibilities 185 13 Contracts and consultancies 187 14 Other statutory requirements and Department policies 189 15 Risk management attestation 191 16 Disclosure index and additional information 193 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Secretary’s report

Since the Department of Education and Early Childhood Development was created in 2007, significant work has been undertaken towards our mission to ensure a high-quality and coherent birth-to-adulthood learning and development system that builds the capabilities of every young Victorian. The year 2008–09 has seen a number of major highlights for the Department, including: • the launch of the Blueprint for Education and Early Childhood Development • the signing of a historic new National Education Agreement and National Partnership by the Council of Australian Governments (COAG) • the signing of the Melbourne Declaration on Educational Goals for Young Australians • the acceleration of Victoria’s school building and modernisation program. The year was also marked by a number of challenges. The tragedy of the Black Saturday bushfires on 7 February 2009 deeply affected our early childhood and school communities. The Department responded quickly and effectively to the needs of communities faced with recovering from this disaster and is closely involved in the cross-Government effort to prepare for the coming year. (See page 6.) The year was also marked by an uncertain economic climate. The Department played a significant role in supporting Victoria’s move towards recovery, in particular through the implementation of the Commonwealth’s Building the Education Revolution economic stimulus package. In this context, the Department continued to work to develop and implement the Government’s reform agenda in our portfolio to improve the learning, development, health and wellbeing of all young Victorians.

Highlights from 2008–09 Growing Victoria Together We are pleased to report that the Department is on track towards achieving the Growing Victoria Together goals for 2010. • The kindergarten participation rate remains consistently high with 92.4 per cent of 4-year-olds having attended a funded kindergarten program in 2008. • The 2008 National Assessment Program – Literacy and Numeracy (NAPLAN) results showed that the scores achieved by Victorian students were above the Australian average across Years 3, 5 and 7 in all domains (that is, Reading, Writing, Spelling, Grammar and Punctuation, and Numeracy), and in most domains for Year 9.

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• In 2008, the proportion of • Transition plans for children 20–24-year-olds who had completed entering primary school were Year 12 or equivalent was 88.7 piloted. The period during which per cent, up from 86.1 per cent in a child makes the transition from 2007 and 81.8 per cent in 2000. attending early childhood services This performance is the highest of to attending school is an important Quotation all Australian states and maintains and often challenging time for Victoria on a trajectory to achieve the parents and children. ‘Within this school Growing Victoria Together target of • Significant work is underway to 90 per cent in 2010. improvement strategy, the increase seamless service delivery Victorian leadership program for children with disabilities or is an outstanding example of The Blueprint for additional learning needs and effective large-scale reform. Education and Early their families. Its rigorous, systematic Childhood Development • The trial of an Early Years Learning process is projected out over and Development Framework and several years in a carefully The Blueprint was launched by the Australian Early Development Index calibrated sequence with Premier, the Minister for Education and was completed. the Minister for Children and ample political support. No • The first phase of 500 additional Early Childhood Development in promise of a quick fix is made; Early Childhood Intervention Service September 2008. but deep belief in the chosen places was rolled out. course and its ultimate success The Blueprint sets out concrete • New Children’s Services Act and characterise the program … actions to ensure a high-quality and Regulations, which came into coherent birth-to-adulthood learning effect in May 2009, introduced In international terms, the and development system to build the quality improvements, including capability of every young Victorian. Victorian model of leadership streamlined licensing arrangements, The Blueprint actions focus on three development is at the increased staff qualifications and reform areas: cutting edge.’ lower staff-to-child ratios. • system improvement Improving School Leadership: Case Study of Victoria, OECD, 2008 • partnerships with parents Partnerships with parents and communities and communities • workforce reform. • Work is underway to implement the Since the launch of the Blueprint, vision of co-locating early childhood the Department has developed and services and schools through implemented a number of policies and the Children’s Capital program projects under the key reform areas. and Infrastructure Action Plan for children’s services. Co-locating System improvement early childhood services such • A new schools network model as kindergartens, child care and was developed, leading to the Maternal and Child Health services appointment of 70 new Regional with schools will improve the Network Leaders who are now experience of children, families and working with schools to improve parents, particularly at the critical performance. stage of transition to school.

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• The Department continued to agreements reached through the implement the Wannik strategy, COAG process provide the additional Learning Together – Journey to resources critical to working towards Our Future, the Department’s the Victorian Government’s Growing education strategy for Koorie Victoria Together targets and the students in Victoria. We have COAG outcomes. realised a number of achievements, • In November 2008, COAG signed a such as the annual Wannik new National Education agreement. Principals’ conference, four new This agreement ensures that all Koorie Pathway Schools, 15 new Australian governments are now literacy coaches specifically for working towards a common set teachers of Koorie students, and of outcomes and objectives for 23 Wannik education scholarships children and young people. to assist students in their senior secondary years. • COAG agreed to a series of new national partnership agreements • The Victorian Schools Plan focused on teacher quality, literacy continues to be implemented. and numeracy, and outcomes in Workforce reform low socioeconomic status school communities. • The e5 Instructional Model for • A new agreement was signed to give teachers and school leaders was effect to the National Partnership developed and rolled out to schools. for the Digital Education Revolution, • Major workforce reforms were which will provide every Victorian implemented, including the student in Years 9–12 with a establishment of an Executive computer. Class for the teaching services • In March 2009, a national and the launch of the Teach for Australia initiative. partnership was signed between the Commonwealth and the States on • The Bastow Institute of Educational the implementation of Building the Leadership was established. This Education Revolution (BER), a major world-class institute will provide school-building and modernisation professional development for program. (See page 4.) existing and aspiring principals and school leaders from across Victoria. • A national partnership was signed committing all governments to work Commonwealth– towards achieving universal access to a weekly 15-hour kindergarten State relations program by 2013 for all children in The Department has continued to the year before formal schooling. work closely with the Commonwealth, • The National Partnership Agreement State and Territory governments to on Indigenous Early Childhood achieve the best possible outcomes Development was signed to improve for Victorians, in line with national outcomes for Indigenous children in policies and frameworks. New their early years.

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• In April 2009, COAG agreed to • Major school community further reforms in the area of youth regeneration projects are being transitions and participation, undertaken in Broadmeadows, including a National Youth Attainment Bendigo, Altona, Echuca, and Transitions National Partnership Dandenong, Western Heights, Colac, Quotation and Compact with Young Australians. Kyabram and Wodonga. • Progress has continued on the ‘Top nations and states also Melbourne Declaration delivery of the Partnerships Victoria in Schools project, which will design, focus on developing excellent on Educational Goals build, finance and maintain 11 school leaders and charge for Young Australians new schools in Melbourne’s west, principals with ensuring that south and north for a 25-year period teachers provide consistently On 5 December 2008, State, Territory and Commonwealth Ministers of through a public–private partnership. high quality instruction. The Education launched the Melbourne state of Victoria in south eastern Declaration on Educational Goals for Building the Education Australia recently implemented Young Australians. The Melbourne Revolution an intensive strategy to improve Declaration outlines the direction for educational leadership that has Australian schooling for the next 10 In February 2009, the Commonwealth been dubbed ‘cutting edge’ years and is consistent with the new Government announced its Nation by international experts. The COAG agreements for education. It is Building: Economic Stimulus Plan. strategy is closely aligned with supported by all Australian Education A core part of this plan is the BER the state’s comprehensive Ministers. We are proud to have program, which is providing $14.7 billion to Australian schools over the effort to improve schools and played a leading role in developing the next three years. includes a rigorous principal Melbourne Declaration, and support selection process; mentoring the key strategies and initiatives Through this program, over 1580 programs for new principals outlined in the Action Plan 2009–2012. primary, secondary and specialist and a coaching program for government schools received grants of up to $200,000 for minor works experienced ones; a ‘balanced Rebuilding and and maintenance projects. scorecard’ approach to principal modernising Victorian performance management; government schools By the end of June 2009, over 740 an accelerated program for primary and specialist government We have continued to deliver on the high-potential leaders; and schools had also been allocated Victorian Government’s infrastructure a program to develop high- funding for new facilities such as commitments this year. libraries, multipurpose halls performing principals. The and classrooms or refurbishment Government has established • Steady progress has been made of existing facilities. 19 separate leadership- on the Victorian Schools Plan to development opportunities, modernise 500 schools by the end Seventy government secondary of 2010. each firmly rooted in research schools in disadvantaged areas • Two new selective entry schools and have been allocated funding for and best practice.’ a specialist science school are being a new science centre, language Benchmarking for Success: Ensuring US Students established, as well as specialist centre or combined science and P Receive a World-class Education, Report by the Back to National Governors Association, Council of Chief sports facilities at Maribyrnong language centre. page 3 State School Officers and Achieve. Inc, 2008 Secondary College.

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With a strong track record in school our partner organisations such design, rebuilding and modernisation, as local government and non- Victoria was uniquely placed to make government organisations to deliver the most of the opportunities presented quality services; consolidating the by the BER program. Combined with the Department’s regional management Quotation Victorian Schools Plan, the additional structure; and continuing to resources provided an opportunity integrate the health and wellbeing/ disability agenda for children. ‘More recently, Victoria’s to accelerate and enhance school rebuilding and modernisation. • Strengthening confidence: a public commitment to integrating campaign to build awareness early childhood services of Victorian schooling and early across sectors has been Priorities for childhood services, and to ensure demonstrated … Each that parents and communities municipality in Victoria has 2009–10 are valued and active partners developed its own early years In February 2009, the Department in children’s development and plan. Many of these outline in released its Corporate Plan for 2009– learning. considerable detail a strategic 11, which highlights the Department’s • The next phase of reform: approach to early childhood, vision, mission and corporate priorities developing the reform agenda for having mapped community supported by a planning framework. education and early childhood resources, and developed The plan helps give effect to the development for implementation in outcomes frameworks, Government’s vision of an integrated, 2010–11 and beyond. along with plans to measure 0–18 birth-to-adulthood system, I am very pleased with the progress progress toward improved implement the Government’s reform we have made and look forward children’s well-being.’ agenda in our portfolio and drive to continuing our program of continuous corporate improvement. improvements in 2009–10, in Halfon, N, Russ, Shirley, Oberklaid, F, Bertrand, partnership with Commonwealth, Jane & Eisenstadt, Naomi, ‘An International Key priorities for 2009–10 are outlined Comparison of Early Childhood Initiatives: State and Territory governments, From Services to Systems’, The Commonwealth below. Fund, vol.111, May 2009. parents and the community. • Implementation: the second year of Blueprint action; COAG agreements I would like to take this opportunity to thank my colleagues in the for schooling, early childhood and Department and statutory authorities youth transitions and participation; for their contribution towards government infrastructure achieving the Government’s goals commitments, including the BER and and targets in our portfolio during Victorian Schools Plan, co-locations 2008–09. of early childhood services and school sites; and the rebuilding of bushfire-affected services. • Capacity building: implementing the Department’s Organisational Professor Peter Dawkins Development Framework and Secretary giving continued emphasis to the corporate and school/early childhood workforce; working with

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Response to Victorian bushfires emergency The Department acted quickly, with the Department of Human Services, the Department of Planning and Community Development, and the Victorian Bushfire Reconstruction and Recovery Authority (VBRRA), to respond to the devastating bushfires of 7 February 2009. In the wake of the fires, a cross-departmental response team was established to manage the immediate challenges of the emergency. The Department’s Bushfire Reconstruction Taskforce and School Community Reference teams continue their consultations, planning the longer-term regeneration of bushfire-affected communities. Our response was underpinned by an understanding of the importance of schools and early childhood services as centres of community life and involved: • reopening Middle Kinglake Primary School within a short time of the bushfires using portables on land next to the destroyed school • providing alternative arrangements for Marysville and Strathewen Primary School students • making alternative arrangements for children who attended the destroyed kindergartens at Flowerdale, Kinglake and Marysville • providing resources to support children, young people and families, including the deployment of Student Support Services Officers (psychologists, guidance counsellors and social workers) • developing resources for schools to support staff in dealing with the psychosocial impacts of the bushfires • contributing staff to the Department of Human Services Bushfire Case Managers initiative • providing notebook computers and mobile broadband internet to all bushfire relief centres to enable members of the affected communities to access email and web-based services. The Department is also involved in the investigation of the P disaster and examining the long-term implications through its Back to participation in the Bushfire Royal Commission. page 1

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About the Department

Vision

Every young Victorian thrives, learns and grows to enjoy a productive, rewarding and fulfilling life, while contributing to their local and global communities.

Mission

Ensure a high-quality and coherent birth-to-adulthood learning and development system to build the capability of every young Victorian.

Key responsibilities

The Department has four main responsibilities: • to provide policy advice to our Ministers about education, early childhood development and children’s services in general • to implement Victorian Government policy on early childhood services • to implement Victorian Government policy on school education for all school-age children • to manage and drive continuous improvement in the delivery of primary and secondary education in Victorian government schools.

Outcomes

The Department’s key responsibilities in relation to early childhood services and school education inform the following outcomes that the Department strives to achieve within its new birth-to-adulthood learning and development agenda.

Children: 0–8 years • Children have the best start in life to achieve optimal health, development and wellbeing. • Children acquire the basic skills for life and learning. • All children have access to affordable, high-quality early childhood education in the years before schooling. • High-quality early childhood education and care supports the workforce participation choices of parents with children in the years before formal schooling.

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Children: 8–16 years support will be in place for those who do not. • All children are engaged in and • At age 15, Victorian students will benefiting from schooling. excel by national and international • Children are meeting expected standards. literacy and numeracy standards, • Victoria will further increase the and overall levels of literacy and number of young people completing numeracy are improving. Year 12 or equivalent. • Victorian students excel by national and international standards. Young people: 16+ years Department • Young people make a successful governance transition from school to further education and/or work that provides Ministers further training opportunities. The Department supports the Minister for Education, the Hon. Bronwyn Pike, Blueprint goals MP, and the Minister for Children and Early Childhood Development, the To support the Department’s higher Hon. Maxine Morand, MP. Both level outcomes, the Blueprint for Ministers were appointed in August Education and Early Childhood 2007 with the establishment of the Development outlines the new Department of Education and Department’s goals, priorities and Early Childhood Development. strategies. It sets the reform agenda Bronwyn Pike, MP, is one of the designed to improve performance and longest-serving female ministers in promote excellence across Victoria’s Victoria’s history. Maxine Morand, schools and early childhood services. MP, is the first Victorian Minister • All Victorian children will have the for Children and Early Childhood best start in life to achieve optimal Development and is also the Minister health, development and wellbeing. for Women’s Affairs. • By the time Victorian children start During 2008–09, the Minister school they will be ready to learn for Children and Early Childhood at school and schools will be ready Development had the following areas for them. of responsibility within the education • In Year 3, Victorian students will and early childhood portfolio: have the basic literacy skills to provide a foundation for their future • birth notification learning, and support will be in • early childhood services place for those who do not. • youth services • In Year 5, Victorian students will • children’s policy and research have the basic numeracy skills • Program for Students with to succeed in mathematics, and Disabilities

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• Victorian Children’s Council and Prior to joining the public service, Children’s Services Coordination Professor Dawkins was the Ronald Board (shared with the Minister Henderson Professor and Director of for Community Services). the Melbourne Institute of Applied The Minister for Education was Economic and Social Research at the responsible for all other matters within University of Melbourne, where he the portfolio. also served for a period as Dean of the Faculty of Economics and Commerce. The Acts of Parliament administered by each Minister are outlined in The Hon. Bronwyn Pike, MP Corporate governance Minister for Education Appendix 12. The Department’s corporate Secretary governance structure (see page 10) supports the Department’s direction Professor Peter Dawkins is Secretary of setting and decision-making, the Department of Education and Early assessment and treatment of risk, Childhood Development. He joined compliance and accountability the Department in July 2006 when requirements, and the monitoring it was the Department of Education and optimising of performance. and Training. He is also a Professorial Fellow of the University of Melbourne In February 2009, the Department’s and a Fellow of the Academy of Social governance arrangements were The Hon. Maxine Morand, MP reviewed. At that time, changes Minister for Children and Sciences in Australia. were made to streamline governance Early Childhood Development During his time as Secretary, Professor processes and better support the Dawkins has overseen the creation of implementation of the Department’s the new Department of Education and priorities. Early Childhood Development, and the development and implementation The Department’s governance is of the Blueprint for Education and structured around the Departmental Early Childhood Development for Leadership Team (DLT), Departmental the Department’s Ministers. Management Committee (DMC), Portfolio Strategy Board (PSB) and Previously, Professor Dawkins was their associated subcommittees. a Deputy Secretary in the Victorian Professor Peter Dawkins Department of Treasury and Finance Additionally, two other committees, Secretary, Department (from April 2005), and from that time the Portfolio Audit Committee (PAC) of Education and Early has been an active contributor to the and the Accredited Purchasing Unit Childhood Development development and implementation (APU) provide governance support to of the COAG Human Capital Reform the Secretary. Agenda. He also chaired the committee that developed the Melbourne Declaration on Educational Goals for Young Australians.

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Corporate governance structure

Secretary • Portfolio Audit Committee • Accredited Purchasing Unit

Departmental Departmental Management Portfolio Strategy Leadership Committee Board Team

• Resources Committee • DLT Sub-groups • Organisational Development Board Research • DLT Regional • Infrastructure Board Committee Directors • Executive Development Committee

Departmental Leadership Team The DMC meets every month and its membership includes the Secretary, The DLT comprises the Secretary and Deputy Secretaries and Executive Deputy Secretaries and Executive Directors, Chief Executive Officer Directors of each of the four Offices of the Victorian Curriculum and of the Department. The DLT meets Assessment Authority (VCAA), weekly to discuss issues and priorities Director of the Victorian Registration for that week. and Qualifications Authority (VRQA), The DLT also meets regularly in sub- General Manager of Human Resources groups that target key Departmental Division, General Manager of priorities. It also has regular meetings Resources and Infrastructure Strategy with the regional directors. Division, General Manager of Portfolio Governance and Improvement Departmental Management Division, two regional directors – Committee one from a metropolitan area and one The DMC was established from a rural area – and other relevant in March 2009 following the review officers when required. of governance arrangements. The DMC is supported by the following The role of the DMC is to oversee four subcommittees: management of the Department’s • Resources Committee human, financial and information • Organisational Development Board resources. Other key roles of the DMC • Infrastructure Board are to monitor implementation of key • Executive Development Committee. departmental priorities and oversee Portfolio Strategy Board the development and implementation P of the Department’s Organisational The PSB meets on a quarterly basis Back to page 9 Development strategy. to monitor the Department’s progress

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towards targets stated in the corporate Membership comprises representative plan and to assess the success of senior managers from each office of the portfolio strategies. The PSB also Department, the VRQA and the VCAA. oversees the Department’s research The APU also provides reports to agenda, and identifies areas for the DMC on a regular basis. long-term policy and strategy work. The PSB was introduced in March 2009 to take over the functions of The Department the Portfolio Board. The new Board has an expanded membership which The Department provides services comprises the Secretary, Deputy to children and young people both Secretaries and Executive Directors, directly through government schools Chief Executive Officer of the VCAA, and indirectly through regulation and General Manager of Data, Outcomes funding of early childhood services and and Evaluation Division, General non-government schools. Manager of Strategy and Coordination As of the February 2009 school census Division, two external experts, one on there were: schools and one on early childhood, • 1574 government schools and other executives and experts • 708 non-government schools. as required. During 2008–09, the early childhood The PSB is supported by the Research sector included: Committee. • 724 maternal and child health Portfolio Audit Committee care centres • 1070 childcare centres The PAC meets every six weeks and is • 1613 funded kindergarten services. responsible for providing independent audit and risk management advice to To support the delivery of services, the Secretary. It includes internal and the Department is organised into external members. (See page 192 for four central offices and nine more detail.) regional offices. The PAC also provides reports to the The four central offices are: DMC on a regular basis. • Office for Children and Portfolio Coordination (OCPC) Accredited Purchasing Unit • Office for Government The APU oversees the purchasing of School Education (OGSE) goods and services by all business • Office for Policy, Research areas, including regional offices and and Innovation (OPRI) designated statutory authorities. • Office for Resources It meets monthly. and Infrastructure (ORI). See the organisation chart on page 13.

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The Department’s regional offices The Department also works in play a critical role in implementing conjunction with seven statutory departmental policies. The offices bodies: are located in the following nine • Children’s Services Coordination regional areas: Board • Barwon South Western • Disciplinary Appeals Boards • Grampians • Merit Protection Boards • Gippsland • Victorian Children’s Council • Hume • Victorian Curriculum and • Loddon Mallee Assessment Authority • Eastern Metropolitan • Northern Metropolitan • Victorian Institute of Teaching • Southern Metropolitan • Victorian Registration and • Western Metropolitan. Qualifications Authority. In January 2009, a new Regional See Appendix 7 for more details. Operations Model was brought into effect, which integrated the administrative management of education and early childhood services in Victoria’s regions. The new structure includes three assistant regional director positions, one of which has responsibility for early childhood and youth services. The year also saw the strengthening of school networks, with 70 regional network leaders appointed to drive implementation of the Blueprint reform agenda for schools. (See page 22.)

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Organisation chart as at 30 June 2009

Minister for Education Minister for Children and Early Childhood Development Professor Peter Dawkins Secretary

Darrell Fraser Tony Cook Chris Wardlaw Jeff Rosewarne Deputy Secretary Deputy Secretary Acting Deputy Secretary Deputy Secretary Office for Government Office for Children & Office for Policy, Office for Resources School Education Portfolio Coordination Research & Innovation & Infrastructure

Jeanette Nagorcka Colin Twisse Ian Burrage Dina Guest Gail Hart Acting Executive Director General Manager General Manager General Manager General Manager Early Childhood Executive & Ministerial Education Policy Group Coordination Corporate Services Development Services & Research

Ian Claridge Susan McDonald General Manager Andrew Abbott John Sullivan Erle Bourke General Manager Student Wellbeing & General Manager General Manager General Manager Strategy Health Support Strategy & Coordination System Policy Information Technology

John Allman Diane Joseph General Manager Anthony Raitman Luke Hatton General Manager Tony Bugden Education Regeneration & Acting General Manager Acting General Manager Innovation & General Manager Community Partnerships Programs & Partnerships Communications Next Practice Human Resources

Judy Petch James Kelly General Manager Madeleine Smith General Manager Sue Christophers Adam Todhunter School Workforce Reform General Manager Portfolio Governance General Manager Education Chief & School Improvement Service Development & Improvement International Education Information Officer

Dianne Peck Dr Sara Glover Edmund Misson Claire Britchford General Manager General Manager General Manager Chief Financial Officer Student Learning Programs Data, Outcomes Youth Transitions Financial Services & Evaluation

Dr Sharon Goldfeld John McCarthy Jim Miles Principal Medical Advisor General Manager General Manager Child & Adolescent Commonwealth – Resources & Health & Wellbeing State Relations Infrastructure Strategy

George McLean Dr Peter Stewart Eastern Metropolitan Director General Manager Interdepartmental Northern Metropolitan Region Infrastructure Dr Jim Watterston Policy Unit Region Youth Transition Pathways Wayne Craig Southern Metropolitan Julie Alliston Region General Manager Barwon South Western Peter Greenwell Operations Region Economic Stimulus Plan Grant Rau Western Metropolitan Region David Brooks Grampians Region Katherine Henderson General Manager Malcolm Millar Stakeholder Management Economic Stimulus Plan Gippsland Region Loddon Mallee Region Michonne van Rees Ron Lake Hume Region P P Stephen Brown Back to Back to page 11 page 150

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Office for Children and by Deputy Secretary Robert Griew, followed by Acting Deputy Secretary Portfolio Coordination Jeanette Nagorcka. OCPC was created in June 2009 Deputy Secretary with the amalgamation of the Robert Griew Department’s Office for Children Mr Robert Griew was Deputy Secretary and Early Childhood Development from 7 July 2008 to 9 April 2009. (OCECD) and the Office for Planning, In the two years prior, he ran his own Strategy and Coordination (OPSC). The social policy consulting business. His functions fulfilled by the former offices previous positions included Secretary have been incorporated into OCPC, of the Northern Territory Department which undertakes functions for the of Health and Community Services, Department relating to: Tony Cook Head of the Commonwealth’s Office • planning, strategy and coordination of Aboriginal and Torres Strait Islander Health and Aged and • children and early childhood Community Care Division, and CEO of development. the AIDS Council of New South Wales. The functions of the two former offices Mr Griew left the Department to take and their key achievements during up the position of Associate Secretary 2008–09 are outlined next. The future of the Commonwealth Department plans and challenges for OCPC are of Education, Employment and outlined on page 17. Workplace Relations. Deputy Secretary Acting Deputy Secretary Tony Cook Jeanette Nagorcka Prior to his appointment as Deputy Ms Jeanette Nagorcka took up the Secretary, OCPC, in June 2009, position as Acting Deputy Secretary Mr Cook was Deputy Secretary of following Robert Griew’s departure. the Office for Planning, Strategy and Ms Nagorcka was appointed Acting Coordination. Mr Cook had previously Executive Director of Early Childhood headed the Department’s Education Development with the creation of Policy and Research Division. Prior the new OCPC. Her substantive to moving to Victoria, Mr Cook was position in OCPC is General Manager, Assistant Director of the Assessment Programs and Partnerships. and New Basics Branch with Education Previously, Ms Nagorcka was Director, Queensland. He is a registered Early Years Services, Department of primary school teacher, has been Human Services, and had worked as a deputy principal and has taught Manager of the Specialist Program in schools in Queensland and the at the Queen Elizabeth Centre and as United Kingdom. Senior Project Officer at the Centre Prior to its amalgamation into OCPC, for Community Child Health, Royal the Office for Children and Early Children’s Hospital. Childhood Development was headed

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Planning, Strategy Key achievements 2008–09 and Coordination • The Department’s new corporate plan was finalised and distributed Functions in 2009. The 2009–11 Corporate The former OPSC and new Portfolio Plan was prepared after extensive Coordination group of OCPC is consultation with key stakeholders responsible for the Department’s and academic experts in the fields overall strategic and corporate policy of early childhood development agenda. It coordinates support for the and education. Department’s Ministers and Secretary • The Outcomes and Evaluation in relation to external and internal Framework was implemented. It communications, data and evaluation, will enable more accurate analysis good governance, risk management of progress made towards the and decision-making. It also develops Department’s outcomes, as stated policy relating to the broader social, in the 2009–11 Corporate Plan. economic and political landscape. • The implementation of actions outlined in the Department’s Blueprint for Education and Early Childhood Development were monitored and reported following its launch in September 2008. Forty-two actions were being implemented in the first 12 months of the Blueprint. • The 2008 International Education Leaders’ Dialogue was successfully held in Victoria. It was the third and final gathering of key educational leaders from eight high-performing jurisdictions. The Dialogue provided a forum to discuss the issues and challenges faced by education systems engaged in large-scale reform. • The Department’s Strategic Think Tank, an advisory group of education and early childhood experts that provides a forum for the Secretary to lead portfolio- wide strategic thinking, was developed. The Think Tank convenes three times per year to analyse contemporary ideas and current research, and assess their applicability to Victoria.

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Children and Early Key achievements 2008–09 Childhood Development • The Children’s Legislation Amendment Act 2008 and the Functions Children’s Services Regulations The former OCECD and the new 2009 were developed and came Early Childhood Development group into operation. The legislation of OCPC is responsible for leading regulates family day care and reform in the early childhood sector outside school hours care and to build a seamless service system promotes a better quality of in partnership with all Victorian care and education in the early schools, local government, community childhood sector. organisations and the Commonwealth • Support was provided to Victoria’s Government. It is also responsible Premier to achieve the COAG for leading action across government agreement on national and in the community to sustain and partnerships regarding: improve outcomes for children, – early childhood education, young people and their families. which aims to ensure that every child has access to an affordable, high-quality kindergarten program in the year before school for 15 hours per week, 40 weeks per year by 2013 – Indigenous early childhood development, which aims to improve outcomes of Indigenous children by addressing the high levels of disadvantage currently experienced and giving Indigenous children the best start in life. • The Department chaired the national working party responsible for developing the national Early Years Learning Framework (EYLF). The EYLF will drive improvement across Australia in early childhood education and care services for children from birth to 5 years of age. It outlines learning outcomes, effective pedagogy (principles and practice) and how to assess children’s learning.

16 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

• The Department managed the Future plans and challenges development of a draft national The future plans and challenges framework for universal child and for OCPC are as follows. family health services. The new • A Health and Wellbeing Service Victorian Maternal and Child Health Framework for Children and Services Key Ages and Stages Young People 0–18 years will be Framework has informed the developed. This work will provide national framework, which seeks a coherent policy framework for to promote consistency of service the Department’s health and and evidence-based practice across wellbeing services. The framework States and Territories. seeks to ensure that every child or • A new memorandum of adolescent is able to access high- understanding was developed quality care, advice and support with the Municipal Association from health and wellbeing of Victoria for Maternal and services, and that the services Child Health Services in Victoria, are delivered in a timely and including an agreed new unit price coordinated way in the best for the service. interests of the child or adolescent. • Five hundred additional early • A statement on early childhood childhood intervention services development will be developed places were made available and to provide an overview of the 50 Kindergarten Inclusion Support implementation of Blueprint packages were implemented. reforms, and implement the COAG Early Childhood agenda. • A Plan for Aboriginal Children and Young People 2010–20 will be developed. It will link with current strategies and provide a long-term sustained focus on its stated goals. • Communications strategies will be implemented to increase public awareness in government schools, with a focus on Blueprint initiatives and the transparency and accountability agenda.

About the Department 17 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Dardee Boorai – Case ‘Strong Study Children’ In a national first, Victoria has introduced a human rights charter for Aboriginal children and young people. Launched Peter Hood and his child Andreas in December 2008, Dardee Boorai: the Victorian Charter of Safety and Wellbeing done to improve outcomes for Aboriginal Children and for Aboriginal children and Young People, is a Victorian young people. Dardee Boorai Government and Aboriginal also commits to 12 principles community statement of designed to give Aboriginal commitment to improve the children and young people safety, health, development, every opportunity to thrive learning and wellbeing of and achieve their full Aboriginal children and young potential in life. people. Dardee Boorai means Dardee Boorai meets a ‘strong children’ in the commitment in the Child Gunnai language. Wellbeing and Safety Act The Charter affirms the 2005 for the Victorian strength and resilience of Government to work with Victoria’s Aboriginal culture, Aboriginal communities to communities and families, develop a charter of safety while acknowledging that there and wellbeing for Aboriginal are areas where more could be children and young people.

‘The Charter highlights the importance of the culture of Aboriginal people and, in this case, children. It also highlights how, if we want strong Aboriginal adults, we need to make children resilient.’ P Jill Gallagher, Chair of the Aboriginal Children Back to and Families Advisory Committee Quotation page 168

18 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Scholarships create change Many children miss Case out on a kindergarten program because they Study attend a long day care centre that does not employ an early childhood teacher. To increase the number of Berna Ali early childhood teachers available to work in long day business for 10 years. She care, the Early Childhood completed her studies for Teacher Scholarships for the Diploma in Children’s Pathway Students scheme Services in 2008 and was established in 2007. The immediately applied for a scheme provides financial scholarship to undertake assistance to diploma- further studies to become qualified early childhood an early childhood teacher. education and care staff working in long day care Ms Ali works in a long day centres to undertake an early care centre that does not childhood teaching degree. currently employ a qualified early childhood teacher In 2008–09, 34 scholarships and she is hoping that on worth $6000 each were completion of her studies awarded to early childhood she can take up this role. education and care workers. ‘The scholarship has helped One of the recipients, Berna me to extend my knowledge Ali, began her career in early and skills in early childhood childhood education in 2007 development and for that I after working in a family am really grateful.’

About the Department 19 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Office for Government Key achievements 2008–09 • Seventy regional network School Education leaders (RNLs) were appointed Deputy Secretary to implement an ambitious agenda Darrell Fraser to improve the quality of education Mr Darrell Fraser joined OGSE as and the performance of all Deputy Secretary in January 2004. students. RNLs commenced a Before joining the Department’s comprehensive professional central office, Mr Fraser was principal learning program to assist them of Glen Waverley Secondary College. to make informed decisions He has received national recognition about the most effective school for his contribution to education improvement strategies for Darrell Fraser through leadership, innovative schools in their network. pedagogy and leading practice in (See page 22.) information and communications • The Language Support Program technology and intranet/extranet professional learning guide was solutions. developed and released to build the capacity of classroom teachers Functions to support students with an oral The core function of OGSE is to language disability or delay. manage, coordinate and implement • In response to a review of English high-quality government school as a second language (ESL) education across Victoria. OGSE aims delivery, a further five purpose- to improve the education outcomes built portable classrooms were of all students in government schools by addressing variations in school located at Ringwood, Ballarat performance across the State, and Werribee to improve provision developing highly skilled teachers for newly arrived ESL students. and school leaders, and facilitating An ESL Developmental Continuum parent and community engagement. to assist teachers to assess A new function for OGSE in 2009 is student progress was made to plan, manage and support the available online. delivery of outcomes for children • 1600 aspirant leaders, assistant 0–18 years. Nine regions assist OGSE principals, principals and to implement the school improvement leadership teams engaged in agenda and deliver early childhood professional learning through a and youth services. suite of programs designed to increase leadership capacity in government schools.

20 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

• By the end of 2008, 1482 Future plans and challenges government schools (94 per • A system-wide approach will cent) achieved Performance and continue to determine high-priority Development Culture accreditation, school improvement projects to a process requiring schools to build the collective capacity of demonstrate they have quality schools, networks and regions. To induction, teacher feedback, address the effects of disadvantage, performance planning and teacher targeted interventions will continue development practices. The process to be supported through State has been extended to the end of funding and Commonwealth 2009 to allow the remaining 108 national partnership funding schools (6 per cent) to achieve for low socioeconomic status accreditation. school communities, literacy and • Reforms to the Student Support numeracy, and teacher quality. Services program continued to • The e5 Instructional Model will improve learning and wellbeing support teachers to reduce the outcomes for students with variability in classroom practice additional needs by focusing on within and across schools and targeted service delivery, enhanced improve student achievement. leadership opportunities and better The model will be aligned and alignment with the Department’s embedded into all relevant Blueprint objectives. professional learning programs. • Implementation of 31 regeneration • The Department will continue to projects continued for the building focus on increasing leadership of new and refurbished schools. and teacher capacity. The Bastow These projects feature significant Institute of Educational Leadership, partnership activity across which will open in mid-2010, will government, business and the deliver a more deliberate and community, providing for co-location systematic approach to preparing of early childhood services with future leaders in the school and early schools and a broad range of facility childhood sectors. The Institute will sharing to ensure that schools provide outstanding preparation and become strong community hubs. professional learning opportunities • Sharing our Journey resource kit and for aspiring and current leaders. tools were developed and released • The Ultranet, a student-centred to support families of children with electronic learning environment, a severe developmental delay who will be rolled out to all government are moving to school. schools in 2010. It will improve the education outcomes of Victorians by supporting high-quality learning and teaching, connecting students, teachers and parents, and enabling P efficient sharing and transfer of Back to knowledge. page 135

About the Department 21 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

progress being achieved RNLs with at the school, network and Case a WMR system level. Study ‘Across networks there is a flavour significant commitment by The introduction network schools to using and of Regional Network Leaders sharing school performance (RNLs) has provided increased data and giving and receiving support for the achievement feedback’, said Regional of large-scale school Network Leader Jeff Cooper. improvement. Each RNL has a ‘At the school level this clear focus on individual and involves principals and collective improvement leadership teams in Left to right: Terry Lawless, in the performance of all classroom visits, and Assistant Regional Director, School Improvement, Western Metropolitan network schools. structured debriefings with Region; Jeff Cooper, Regional Network Working closely with each of teachers and professional Leader, Western Metropolitan Region; and Katherine Henderson, Regional their network schools, RNLs learning teams on curriculum Director, Western Metropolitan Region have provided a sharper plans, assessment tasks, focus on Government and teaching practice and Department priorities – student outcomes.’ improvement in literacy and To support higher levels numeracy, Year 12 retention of teaching expertise, and completion, and system- RNLs are working to wide enhancement. ensure that each network Each RNL has led the teacher has opportunities development of strategic and to engage in effective, annual implementation plans ongoing professional for their network of schools, learning through regional giving networks the lead role and network professional in school improvement. learning programs. A major Although in its early stages professional learning focus of implementation, the draft continues to be classroom Network Accountability and coaching, with literacy, Improvement Framework and teaching and learning P and the role of the RNL coaches working with Back to have resulted in substantial teachers across networks. page 12

22 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Office for Policy, Mr Wardlaw had leading roles in a range of reform projects in the Research and Department. Innovation In a parallel sporting career, During 2008–09, OPRI was headed by Mr Wardlaw was the Head Coach of Deputy Secretary, Dr Dahle Suggett, the Australian Track and Field team at followed by Acting Deputy Secretary the Sydney Olympic Games in 2000 Chris Wardlaw. and an Olympic distance runner. Deputy Secretary Functions Dr Dahle Suggett OPRI leads the Department’s Dr Dahle Suggett was Deputy education strategic policy Secretary from March 2004 to 27 June development and cross-sectoral 2009. Dr Suggett was previously a Commonwealth–State and Chris Wardlaw partner in the Allen Consulting Group, international relationships. OPRI specialising in public policy advice initiates and undertakes major and business management. Prior to research and innovation programs to this, she held management positions drive the Department’s policy agenda with Exxon Chemical and subsidiaries and establishes partnerships that in Australia and the United States. enable the more effective provision She was Assistant Commissioner of education and training for children of the Commonwealth Schools and young people aged 0–18 in all Commission and Executive Director schools and early childhood settings. of the Commonwealth Youth Bureau. Through this work, OPRI supports the Dr Suggett started working life as Department’s vision to ensure that a teacher in Victorian government every young Victorian thrives, learns secondary schools. and grows to enjoy a prosperous and fulfilling life, and contributes to their Dr Suggett is currently Deputy local and global communities. Director-General of Policy and Strategy with the Department of Premier and Cabinet, New South Wales. Acting Deputy Secretary Chris Wardlaw Mr Chris Wardlaw is currently Acting Deputy Secretary, OPRI. Prior to his current appointment, Mr Wardlaw worked in a variety of consultancy roles for the Department. Mr Wardlaw served as Deputy Secretary for Education (Curriculum and Quality Assurance) for the Hong Kong Government from April 2002 to September 2008. Before his appointment to Hong Kong,

About the Department 23 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Key achievements 2008–09 • Key elements of the Wannik • Through OPRI, the Department led strategy to improve education the development of the Melbourne outcomes for Koorie students Declaration on Educational Goals for in Victoria were implemented Young Australians in consultation including four new Koorie with stakeholders and other Pathways Schools, 15 new Koorie jurisdictions. The Melbourne literacy coaches, the Wannik Declaration was launched on Tutorial Assistance Scheme, 5 December 2008 by all Australian scholarships for high-achieving Education Ministers at the VCE Koorie students, individual Australian Education Ministers’ pathways plans for all Year 8–12 First Biennial forum hosted by Koorie students and a residential Victoria. The Declaration sets the leadership program for Koorie agenda for Australian education students. over the next decade. It builds on • Victorian schools secured the 1999 Adelaide Declaration on $86.5 million in approved funding National Goals for Schooling in the in Round 1 of the Commonwealth 21st Century. Government’s Trade Training • A new National Education Agreement Centres in Schools program. was successfully negotiated with the Nationally, the five largest projects Commonwealth Government. The funded were led by Victorian agreement will deliver $4.05 billion government schools. to the Victorian education system. In • The forum and paper ‘Signposts: addition, four national partnerships Research points to how Victorian were successfully negotiated with government schools have the Commonwealth Government, improved student performance’ targeting low socioeconomic presented research commissioned status school communities, by the Department. These teacher quality, literacy and contributed to a greater numeracy and universal access to knowledge of the practices of specific early childhood services. Victorian schools that have led The partnerships will deliver to consistent gains in student significant additional funding to achievement over a sustained Victoria, which will drive Blueprint period of time, irrespective of the and Victorian Government background of the students. priority reforms.

24 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Future plans and challenges • Key initiatives continuing under • Following the signing of the the Wannik strategy are the Bilateral Agreement for the COAG development of pilot programs Schooling National Partnerships in literacy, redesign of the by Commonwealth and Victorian Koorie education workforce and Education Ministers in June development of a measurement 2009, work will turn to finalising and evaluation framework, the Victorian Implementation implemention of the targeted Plan (VIP) in collaboration with expansion to Koorie young people the government, Catholic and of the Youth Transition Support independent school sectors. It is Initiative in three pilot areas, and anticipated that the final VIP will be the rollout of the Student Mapping submitted to the Commonwealth Tool in all schools with Koorie Government in October 2009. students. • Key activities will be undertaken • The English Online Interview will to support the continued be implemented in all government implementation of the Blueprint schools from October 2009. It agenda. These include: has been developed and trialled – completion of the Digital Learning over a two-year period to provide strategy and ICT Statement diagnostic information about – launch of the FUSE (Find, Use, the learning needs of individual Share Education) teacher portal students as well as system- wide information about student – identification of further innovation achievement in English for Prep– and next practice field trials Year 2 students. It will be used – publication of a Statement to track individual progress of concerning the relationship students in all aspects between business and Victoria’s of English (reading, writing, learning system speaking and listening) and will – finalisation of a non-government allow teachers to target their schools funding agreement for teaching to the learning needs of 2010–13 their students. – examination of governance arrangements in government schools in line with emerging Blueprint priorities.

About the Department 25 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Jason Smith, founder of 2009 Teacher Tube, delivered Case Innovation a keynote about the role of technology-enabled Study Showcase professional learning. The annual Department Professor Martin Westwell, Innovation Showcase Director of the Flinders Centre celebrates innovative for Science Education in the practices in education and 21st Century, spoke on the early childhood development interaction of experiences settings. and environments with brain development, which In 2009, for the first time, shape how students think sessions throughout the and learn. More than 60 day were simultaneously practitioners from across broadcast to an online the State demonstrated audience via the Department’s their work in an expo-style virtual conference room. Travis McKenzie from Fitzroy High Educators from around the format showcasing new School presenting ‘Digital Tutorials’ State logged on to participate. approaches that are engaging In all, over 500 people young people, personalising attended the event with learning and improving another 250 joining in online. outcomes for students. The Showcase gave Participants will stay participants the chance to connected through ongoing meet and talk with education virtual conferences and innovators, find inspiration and online communities, practical ways to implement increasing knowledge, innovative ideas in their own skills and the capacity workplaces and make ongoing for innovation across the connections with each other. Department.

‘Lately, I’ve bumped into quite a few people who were at the Innovation Showcase. Everyone has taken something very different away and has talked about how they are going to try this or that in their classrooms.’ Participant feedback Quotation

26 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Office for Resources Key achievements 2008–09 • Significant progress in upgrading and Infrastructure government school facilities has Deputy Secretary been made through the Victorian Jeff Rosewarne Government’s $1.9 billion Mr Jeff Rosewarne returned to the Victorian Schools Plan (VSP). Department in May 2003 after six In the period July 2007 to the years in executive positions in the end of June 2009, the VSP Department of Treasury and Finance, has invested $1.15 billion for the most recent as Director, Budget government schools. Victorian Formulation. This involved providing government and non-government government with performance and education sectors will also receive Jeff Rosewarne budget advice on a wide range of approximately $3.5 billion from portfolios, including Human Services, the Federal Government’s Building Justice and Infrastructure. the Education Revolution (BER) During the period February to June initiative. This funding offers an 2009, Mr Rosewarne was appointed unprecedented opportunity to Acting Chief Executive Officer of the provide 21st century learning Victorian Bushfire Reconstruction environments for Victorian schools. and Recovery Authority. The Department is implementing the VSP and BER in an integrated Mr Tony Bugden and Mr Jim Miles manner and delivery of both were appointed as Acting Executive programs is on track. Directors of ORI during Mr Rosewarne’s • A partnership was successfully absence. negotiated with the Commonwealth Functions Government to deliver the National ORI is responsible for the development Solar in Schools Program to and implementation of policies and all Victorian schools over the procedures for the Department in next four years. With a value of the areas of finance, infrastructure, approximately $67 million, this information technology, human is the first cooperative state resources and corporate services. partnership of its kind under this ORI provides direct services to the national scheme. Department’s central offices and to • Systems were developed and a government schools. pilot scheduled to implement the Victorian Student Number (VSN) in all Victorian schools. Planning has also progressed for the introduction of the VSN in the Vocational Education and Training (VET) sector. The VSN will enable improved tracking of student participation and more effective evaluation and targeting of

About the Department 27 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

improvement programs. It will • The Department’s Cultural also assist in the delivery of major Diversity Plan 2008–10 was initiatives such as the Ultranet. launched. The plan outlines a • The VicSmart initiative delivered range of initiatives for culturally high-capacity broadband to sensitive service provision across Victorian government schools. the organisation. Key initiatives As of June 2009, 98 per cent of of the plan included integrating schools are on broadband speeds culturally appropriate training for of 10 megabits per second. staff in the delivery of services • Over 1390 Early Childhood to culturally and linguistically Development partnerships were diverse (CALD) communities. established and maintained (See Appendix 8.) through service agreements • A standardised occupational between the Department, health and safety (OHS) community sector organisations management system was and local government. These developed and delivered for use partnerships underpinned a diverse by government schools and other range of services, including a Departmental workplaces at well variety of kindergarten programs over 1600 sites. and occasional child care, maternal Future plans and challenges and child health services, parenting and playgroups support, and early • The successful implementation of childhood intervention services. the Commonwealth Government’s Total funding provided through the National Solar Schools Program, service agreements was in excess of together with the Victorian $256 million. Government’s Solar in Schools • The Victorian School Design initiative, will be implemented Awards recognise innovative and and deliver solar energy and other sustainable design in government energy savings to all Victorian primary, secondary and specialist schools. schools. The awards promote • The design, development and state-of-the-art design in schools. deployment of the Ultranet The 2008 winner of the Best Overall system will be coordinated and Design was the architectural firm delivered. Suters Prior Cheney for Yuille • The 1:1 computer-to-student ratio Park P–9 Community College in Victorian government schools for showcasing new initiatives for Years 9 to 12 will be in design, with environmentally implemented by the end of 2011. friendly aspects and shared community facilities featuring strongly. The College design also includes an early childhood centre P with accommodation for both Back to kindergarten and occasional care. page 167

28 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Students will learn with New suburbs, the latest, state-of-the- Case new schools art technology, including wireless, interactive Study The Partnerships Victoria in whiteboards and multimedia Schools project will see 11 new systems. The YMCA is schools built in Melbourne’s building community hubs growth areas. The schools with long day care at six of will be welcoming places the schools and an aquatic for students, teachers and centre at Kororoit Creek parents and will play a vital Primary School. role in helping these growing communities develop. In December 2008, the Premier announced that All schools will have modern, Axiom Education Victoria flexible, environmentally would partner with the sustainable designs and have Department to design, excellent specialist facilities. build, maintain and operate the schools for the next 25 years under a $255 million public–private partnership arrangement. Five schools will open for 2010 and six schools for 2011. The Department, Axiom, and the Department of Treasury and Finance were jointly presented with the ‘Government Partnership Two design images of Point Cook P–9 College Excellence’ Award from Infrastructure Partnerships Australia at the 2009 National Infrastructure Awards in March.

About the Department 29 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

and include corporate activities Summary of and the 1587 government schools financial results (registered as at February 2009). Other agencies within the portfolio The Department’s portfolio as described in the 2008–09 State Budget report separately and therefore are papers comprises six key output areas: not included within the controlled financial transactions of the • early childhood services Department. These entities include • compulsory years the VCAA, the VRQA and the Victorian • later years and youth transitions Institute of Teaching. • services to students The following table provides • adolescent health services (schools) information on the Department’s • policy and regulation. financial results for the 2008–09 The financial statements presented financial year and comparative in this annual report relate to the information for the preceding four controlled operations of the Department financial years.

Five-year financial summary

2008–09 2007–08* 2006–07 2005–06 2004–05 $ million $ million $ million $ million $ million

Operating revenue Revenue from State Government 7,129.8 6,428.1 6,391.6 6,600.5 6,205.9 Other revenue 643.8 697.4 669.2 441.3 491.5 Total income from transactions 7,773.6 7,125.6 7,061.8 7,041.8 6,697.4 Total expenses from transactions 7,769.0 7,102.0 6,997.3 6,894.2 6,524.0 Net result from transactions 4.6 23.6 n/a n/a n/a Total other economic flows (60.1) (6.0) n/a n/a n/a Net result for period (55.5) 17.6 64.4 147.6 173.4

Net cash flow from operations 201.4 285.6 327.7 308.8 365.7

Total assets 13,206.7 13,099.3 10,711.6 10,331.8 9,217.0 Total liabilities 1,592.5 1,493.3 1,256.7 1,228.3 1,170.0 Net assets 11,614.2 11,606.0 9,384.8 9,103.5 8,047.0

* Figures for 2007–08 have been recast based on the comprehensive operating statement format and separation of transactions from other economic flows (refer to note 1(c) in the financial statements). Figures for 2004–05 to 2006–07 were unable to be recast as the information required was not readily available.

30 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Financial performance Balance sheet

The Department’s result from The Department’s net asset base as transactions for 2008–09 was a at 30 June 2009 was $11.6 billion surplus of $4.6 million, compared with comprising total assets of $13.2 billion $23.6 million in 2007–08. With the and total liabilities of $1.6 billion. inclusion of the other economic flows, The major assets of the Department the net result for the year is a loss of are property, plant and equipment; $55.5 million, compared to a $17.6 these assets represent 87 per cent million surplus in 2007–08. This is due ($11.5 billion) of the total assets of mainly to a loss of $60.1 million in the the Department. In 2009, the value of current year reflecting reduced bond the Department’s assets increased by rates used to discount long service $107.4 million. This increase reflects leave liabilities. spending from the economic stimulus The increase in the Department’s program and the Government’s revenue primarily reflects increased commitment to improving the quality funding in the State Budget for of the infrastructure, partly offset delivery of output initiatives on by a decrease in schools’ cash and behalf of the Government, the BER investments. program and general inflation-related Liabilities of the Department, indexation. consisting mainly of payables and During the year, the Department employee benefit provisions, total increased funding for initiatives $1.6 billion, with an increase of approved in the 2008–09 State $99 million during 2009 mainly as Budget and continued implementation a result of the reduced bond rates of funding for initiatives approved in used to discount long service leave the previous Budget. Additionally, liabilities. the Department’s expenditure reflects the full-year impact of the Enterprise Bargaining Agreement for teachers (effective from 11 May 2008); higher expenditure by schools on classroom materials, computer and other equipment purchases, technical support, and increases in service agreement payments to childcare and kindergarten providers; increased funding to non-government schools with additional funding for Needy Schools-based funding, as well as additional funding arising from increased enrolments and indexation.

About the Department 31 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together 2008–09 Performance

Output performance measures

The Department’s major performance measures for 2008–09 are outlined in the Victorian Government’s Growing Victoria Together policy document and in the 2008–09 State Budget Papers.

Growing Victoria Together

The Government’s vision for building a better society is set out in Growing Victoria Together. The targets and measures set for the Department and its progress against these are shown in the following tables.

Growing Victoria Together – Target 1

Target Measure Unit of 2001 2002 2003 2004 2005 2006 2007 2008 Comment measure The wellbeing of The proportion per cent 53.1 52.0 50.6 50.5 48.5 51.8 51.8 52.4 The proportion of young children will of infants who Victorian infants fully improve. were fully breastfed at three months breastfed at in 2007–08 has increased three months (a) on the previous year’s result. The proportion per cent 40.1 38.8 37.9 38.2 37.0 38.7 38.0 38.9 The proportion of of infants who Victorian infants fully were fully breastfed at six months in breastfed 2007–08 has increased at six months (a) on the previous year’s result. The proportion per cent 93.6 94.1 94.6 93.2 92.7 91.4 91.8 92.4 The participation rate has of 4-year-olds increased compared to participating in 2007. kindergarten (b) (c)

(a) This measure is reported by financial year, for example progress reported for 2001 applies to financial year 2000–01, and so on. (b) The Australian Bureau of Statistics has produced its final set of population estimates following the 2006 Census of Population and Housing. The participation rates for the years 2003–07 have been adjusted to reflect these changes in population estimates. (c) Participation figures are based on the number of 4-year-old children enrolled in the first year of state-funded kindergarten programs.

32 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Growing Victoria Together – Target 2

Target Measure 2001 2002 2003 2004 2005 2006 2007 2008 Comment Proportion of Victorian Percentage achieving 95.2 In 2008, the results of primary school students national minimum standard (92.1) the NAPLAN assessment achieving the national in Year 3 reading indicated that Victoria minimum standards(a) was at or above the for reading, writing and Percentage achieving 96.2 national average (figure numeracy will be at national minimum standard (95.4) in brackets) for each of or above the national in Year 3 writing these measures. The average.(b) (c) Percentage achieving 96.5 2008 NAPLAN results national minimum standard (95.0) were released by the in Year 3 numeracy Ministerial Council on Education, Training and Percentage achieving 93.7 Youth Affairs (MCEETYA) national minimum standard (91.0) in September 2008. in Year 5 reading Percentage achieving 93.9 national minimum standard (92.6) in Year 5 writing Percentage achieving 94.6 national minimum standard (92.7) in Year 5 numeracy

(a) This target previously used national benchmark levels as a measure for reading, writing and numeracy. (b) Previously reported national literacy and numeracy benchmark data is not comparable to the new national minimum standards. (c) Numbers are subject to measurement error of up to 0.3 percentage points. Figures in brackets show the national average for the percentage of primary students achieving the national minimum standards for reading, writing and numeracy.

2008–09 Performance 33 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Growing Victoria Together – Targets 3 and 4

Target Measure 2001 2002 2003 2004 2005 2006 2007 2008 Comment By 2010, 90 per cent Percentage of 20–24-year- 82.1 82.8 84.9 84.7 83.9 85.5 86.1 88.7 The Victorian result for of young people will olds in Victoria who have 2008 was higher than all successfully complete completed Year 12 or other jurisdictions with the Year 12 or its education equivalent (a) exception of the Australian equivalent. Capital Territory.

Percentage of 19-year-olds 75.7 75.8 78.4 78.8 77.2 78.5 77.6 80.0 The percentage of young in Victoria who have attained (c) (c) (c) people successfully Year 12 or equivalent (b) attaining Year 12 or equivalent has grown since 2001. This time series is based on the final Australian Bureau of Statistics estimated resident population.

The number of early Percentage of early n/a n/a 18.5 15.4 14.3 14.6 13.5 17.9 The samples achieved school leavers who are school leavers who for the On-Track survey unemployed after six are unemployed (d) for young people who months will decline. have left school early are relatively small. These results should be interpreted with care.

(a) Sourced from the Australian Bureau of Statistics annual Survey of Education and Work. Survey of Education and Work estimates are subject to sampling variability. Standard errors should be taken into account when using these data. (b) Sourced from administrative data from the Department of Education and Early Childhood Development and the Department of Innovation, Industry and Regional Development and Australian Bureau of Statistics population estimates. (c) Includes an estimate of completions in the VET sector, based upon the 2001 Census of Population and Housing. (d) As measured by the On-Track early leavers sample survey.

34 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Output Key initiatives 2008–09 • Seventy-eight early childhood performance teachers were awarded incentive packages of $6000 or $12,000 measures to commit to work in a long day care service or a rural sessional The Department’s achievements kindergarten for a minimum of against the output performance two years. measures as published in the 2008–09 State Budget Papers • Thirty-four students studying early (Budget Paper No. 3, chapter 3) are childhood teaching were awarded outlined in the tables on pages 36–51. scholarships of $6000 to work Key departmental initiatives related to in long day care services at the the outputs are also shown. completion of their studies. • Thirty transition to school pilots The Department’s outputs make a were rolled out statewide as part significant contribution to the following of the Blueprint commitment to key Government outcomes: improve transition to school. Each • high-quality education and training pilot received funding of $15,000. for lifelong learning The pilots trialled locally developed • high-quality, accessible health and activities and approaches, and community services involved collaborative partnerships between early childhood education • a fairer society that reduces and care services, schools, children, disadvantage and respects diversity families and other agencies. • growing and linking all of Victoria • The Maternal and Child Health • sound financial management Information Line, which provides • building friendly, confident and safe a 24-hour information service to communities. families with children 0–5 years, The tables in this section reflect answered 95,347 calls. data submitted to the Department of • Parentline, a seven-day-a-week Treasury and Finance in the end of June telephone counselling service for 2009 Departmental Business Report. parents, answered approximately 12,000 calls. Early childhood • Approximately 12,541 children with disabilities or developmental services delay and their families were Early childhood services outputs, supported by 9825 Early Childhood through the funding of a range of Intervention Services places. services, provide support to children • An additional 1132 enhanced in kindergarten and child care, Maternal and Child Health places maternal and child health, school were created to support Victorian nursing for primary school-aged families. This equates to a 20 children, and early intervention per cent increase in targets and services for children with a disability. funding across the State.

2008–09 Performance 35 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Child health and support services This output involves provision of community-based maternal and child health services to all families with children aged 0–6 years and school nursing services for primary school-aged children that provide developmental health surveillance, early intervention, parenting support and health education.

Early childhood services – child health and support services

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Quantity Total number of clients (aged 0–1) number 70,000 70,102 This measure was mistakenly renamed in the 2009–10 State Budget Papers. This measure and its calculation method have not changed. The 2008–09 target and result refer to the 2007–08 financial year. Prep-aged students assessed by school nurses number 57,000 56,253 The 2008–09 actual result was slightly lower than the 2008–09 target. While all Prep-aged students are offered a health assessment by school nurses, not all parents consent and take up the offer.

Quality Maternal and child health clients with children aged 0–1 years per cent 7 12 The 2008–09 target and actual result refer receiving maternal and child health services to the 2007–08 financial year. The high actual result is due to the full-year effect of interface councils receiving additional funding for enhanced maternal and child health services. Proportion of Prep-aged students assessed by school nurses per cent 90 87 The 2008–09 actual result was slightly lower than the 2008–09 target. While all Prep-aged students are offered a health assessment by school nurses, not all parents consent and take up the offer.

Primary school-aged students with completed care plans per cent 100 100 – receiving follow-up care

Timeliness Children aged 0–1 month enrolled at maternal and child per cent 98.0 99.7 The 2008–09 target and actual result refer health services from birth notifications to the 2007–08 financial year.

Cost Total output cost $ million 86.2 86.2 Refers to financial year.

* All targets and actual results refer to the 2008 calendar year unless otherwise stated.

36 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Early childhood education and care This output involves provision of kindergarten and childcare services. These services include the licensing and monitoring of centre-based children’s services, and specialist services to improve access to kindergartens for disadvantaged children. Early childhood services – early childhood education and care

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Quantity Children funded to participate in kindergarten number 58,600 60,969 – Kindergarten participation rate per cent 96.0 92.4 The 2008–09 actual result is not directly comparable with the 2008–09 target and the previous year’s results because it is calculated using revised population figures issued by the Australian Bureau of Statistics following the latest census. This measure counts first-year participants only. Funded kindergarten services with a quality per cent 94.0 96.5 – assurance process

Cost Total output cost $ million 188.3 195.1 Refers to financial year.

* All targets and actual results refer to the 2008 calendar year unless otherwise stated.

Early childhood intervention services This output involves provision of a range of services and support for children with a developmental delay or disability and their families. Early childhood services – early childhood intervention services

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Quantity Total number of children receiving a service number 1 12,5412,150 Refers to financial year. Number of places and packages funded annually number 9,825 9,825 Refers to financial year.

Quality Families who are satisfied with the service provided per cent 85 92 –

Timelines Support plans completed within four weeks of service per cent 80 80 – commencement

Cost Total output cost $ million 54.0 52.5 Refers to financial year. $0.9 million has been carried forward for implementation in the following financial year.

* All targets and actual results refer to the 2008 calendar year unless otherwise stated. 2008–09 Performance 37 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Compulsory years Key initiatives 2008–09 • Victoria was one of the highest Compulsory years consists of two performing jurisdictions on the outputs. 2008 NAPLAN. This achievement The early years of schooling output was supported through several is concerned with developing the initiatives, including the provision essential skills necessary for ongoing of 45 literacy coaches, 15 Koorie progress in education and providing literacy coaches, and 200 teaching learning experiences to engage and learning coaches focusing young minds. Literacy and numeracy on mathematics and science. are foremost among the skills learnt These coaches work one-on- during these foundation years. one with teachers in identified schools to improve teacher The middle years of schooling output practice and support whole-school refers to a fundamental stage of improvement. learning where students growing from • Education for Global and childhood to adolescence consolidate competency in literacy and numeracy, Multicultural Citizenship: A and their physical, social, emotional Strategy for Victorian Government and intellectual development. It is also Schools 2009–2013 was launched a stage when they attain a greater during Cultural Diversity Week. breadth of knowledge and learning, The strategy will equip all students including extending their capacity for with the skills, knowledge and creative and critical thinking. attitudes to prosper in a world characterised by global mobility These outputs include development and cultural, political and and management of education economic connectivity. programs and curriculum. • The e5 Instructional Model was launched, drawing upon the international evidence base, to define the knowledge and skills required to teach all students well. It will enable all government schools to develop a shared understanding of how teachers can improve their practice and provide a focus for their professional learning and growth. • Funding of $5.66 million provided netbooks to 10,000 middle years students in 390 schools statewide. The wireless-enabled netbooks, for use at school and home, include 28 software programs

38 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

to support learning. Professional • Approximately 400 schools learning programs and resources underwent a review in 2008, for teachers were also developed. designed to support schools in Research to inform implementation developing their new strategic and future evaluation was also plans. The school review program undertaken. was enhanced in 2009 by the • In May 2008, the Government introduction of the extended committed $595.8 million in diagnostic review to provide more new capital funding for schools. intensive support to schools The funding comprised: identified as requiring immediate assessment and intervention. – $171.3 million for 11 new schools under the Partnerships Victoria in • Planning was undertaken for Schools project the building and establishment of two new selective entry high – $29 million for four new schools schools, a specialist science or stages thereof school and a school with a sports – $101.1 million for the specialism: Regeneration program – Nossal High School in Berwick – $19 million to replace three opening in 2010 schools – Suzanne Cory High School in – $162.4 million for modernising Wyndham opening in 2011 and improving existing school – John Monash Science School sites in Clayton opening in 2010 – $30 million for land acquisition – Maribyrnong Secondary – $18 million for the Securing College specialist sports the Future of Small Rural facilities opening in 2010. Schools program – $19 million for the construction of • Funding was provided in the two new selective entry schools following areas to implement Wannik – Education Strategy for – $20 million for the John Monash Koorie Students in Victoria: Science School $1.9 million for literacy coaches – $26 million for relocatable in schools with high numbers of classroom renewals. Koorie students and $2.4 million • The Parents’ Complaints policy for the Wannik Tutorial Assistance and guides were released in May Scheme. In April 2009, four new 2009. The policy, complemented Koorie Pathways Schools were by 14 guides and a comprehensive opened to provide specialised website, provides information support for Koorie students to and support for schools and their re-engage with mainstream communities on how parents’ education. concerns about their child’s education are best managed in schools, regions and central office.

2008–09 Performance 39 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Early years This output involves provision of education and other associated services designed to improve the quality of student learning of those in Prep–Year 4 in government and non-government schools.

Compulsory years – early years

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Quantity Average P–2 class size number 1 2 20.6 – Koorie Home School Liaison Officers employed number 6 8 – Koorie Educators employed number 15 16 – Number of assistant principals, aspiring leaders number 380 800 The Department successfully negotiated contacts and leadership teams participating in leadership to deliver additional places for a broad suite of development programs leadership programs, which resulted in significantly greater numbers of participants than anticipated. Schools funded for primary welfare officers number 450 563 The Primary Welfare Officers output initiative provided funding for 450 schools. A new funding model was implemented in 2007 based on the Student Family Occupation index. As a result, a small number of schools had their funding phased out because they did not meet the new funding criteria. These schools continue to be supported with reduced funding during a five-year transition period through internal funds. Measure refers to financial year. Statewide computer to student ratio: primary ratio 1:5 1:3.05 Refers to financial year. Year 1 cohort accessing one-to-one literacy per cent 20 20 – intervention programs Investment in non-government schools (P–4) $ million 125.4 133.3 Refers to financial year.The 2008–09 actual result is greater than the 2008–09 target mainly due to grants to upgrade needy non-government schools funding provided for the 2008 and 2009 calendar years. Number of principals participating in statewide, number 310 327 The slightly higher actual result in 2008–09 centrally funded leadership development programs (refers to the 2008 calendar year) is due to higher numbers of principals (including first-time principals) electing to participate in programs Quality Student attainment at text level 1 at end of Prep in per cent 96.5 96.3 The slightly lower than expected actual result reading (metropolitan and non-metropolitan students) may be attributed to the natural variability in each cohort’s performance from year to year. Targets and actuals refer to students deemed as capable of reading previously unseen text, with 90 per cent accuracy at text level 1.

40 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Compulsory years – early years (cont.)

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Students in non-metropolitan regions achieving at text per cent 96.3 95.6 The slightly lower than expected actual result level 1 at end of Prep in reading may be attributed to the natural variability in each cohort’s performance from year to year. It is slightly higher than the previous year’s student cohort. The measure refers to students deemed as capable of reading previously unseen text with 90 per cent accuracy at text level 1. Student attainment at text level 5 at end of Year 1 per cent 99.5 99.1 The slightly lower than expected actual result reading (metropolitan and non-metropolitan students) may be attributed to the natural variability in each cohort’s performance from year to year. Targets and actual result refer to students deemed as capable of reading previously unseen text, with 90 per cent accuracy at text level 5. Percentage of Year 3 Indigenous students reaching per cent 74 n/a This measure is no longer being assessed and has national benchmarks in reading been replaced by NAPLAN. Percentage of Year 3 students reaching national per cent 92 n/a This measure is no longer being assessed and has benchmarks in reading been replaced by NAPLAN. Percentage of Year 3 Indigenous students reaching per cent 82 n/a This measure is no longer being assessed and has national benchmarks in numeracy been replaced by NAPLAN. Percentage of Year 3 students reaching national per cent 95 n/a This measure is no longer being assessed and has benchmarks in numeracy been replaced by NAPLAN. Primary schools identified as performing at or above per cent 92 92 – expected levels Parent satisfaction with primary schooling on a 100-point 80 81 – 100-point scale scale

Cost Total output cost $ million 2,348.6 2,437.1 Refers to financial year measure. The variation is attributable to the impact of the current Enterprise Bargaining Agreements for teachers and education support staff, and new Commonwealth-funded initiatives and new State-funded initiatives approved as part of the 2009–10 Budget with a financial impact in 2008–09.

* All targets and actual results refer to the 2008 calendar year unless otherwise stated.

2008–09 Performance 41 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Middle years This output involves provision of education and other associated services designed to improve the quality of student learning of those in Years 5–9 in government and non-government schools.

Compulsory years – middle years

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Quantity Average rate of student attendance at Year 5 per cent 94 93 The attendance rate covers all absences including those due to illness and family holidays. Average rate of student attendance at Year 6 per cent 93 93 – Average rate of student attendance in Years 7–10 per cent 91 90 The attendance rate covers all absences including those due to illness and family holidays. Statewide computer to student ratio: secondary ratio 1:5 1:3.16 Refers to financial year. Investment in non-government schools (Years 5–9) $ million 192.0 206.0 Refers to financial year. The 2008–09 actual result is greater than the 2008–09 target mainly due to grants to upgrade needy non-government schools funding provided for the 2008 and 2009 calendar years.

Quality Percentage of Year 5 Indigenous students reaching per cent 75 n/a This measure is no longer being assessed and has national benchmarks in reading been replaced by NAPLAN. Percentage of Year 5 students reaching national per cent 92 n/a This measure is no longer being assessed and has benchmarks in reading been replaced by NAPLAN. Percentage of Year 5 Indigenous students reaching per cent 85 n/a This measure is no longer being assessed and has national benchmarks in numeracy been replaced by NAPLAN. Percentage of Year 5 students reaching national per cent 95 n/a This measure is no longer being assessed and has benchmarks in numeracy been replaced by NAPLAN. Secondary schools identified as performing at or above per cent 90 94 – expected levels Parent satisfaction with secondary schooling on a 100-point 2 7 2 7 – 100-point scale scale Years 5–6 students’ opinion of their connectedness number 3.8 4.3 – with school (1–5) Years 7–9 students’ opinion of their connectedness number 3.0 3.6 – with school (1–5)

Cost Total output cost $ million 2,335.5 2,578.4 Refers to financial year. The variation is attributable to the impact of the current Enterprise Bargaining Agreements for teachers and education support staff, new Commonwealth-funded initiatives, new State-funded initiatives approved as part of the 2009–10 Budget with a financial impact in 2008–09 and an increase in the stages of learning per student price in the middle years.

* All targets and actual results refer to the 2008 calendar year unless otherwise stated.

42 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Later years and Key initiatives 2008–09 • In 2008, over 1600 young people youth transitions were assisted through the Youth The later years and youth transitions Transition Support Initiative. output involves provision of education Thirty-five per cent achieved a and other associated services designed sustainable outcome, which is to improve the quality of student learning defined as an education, training of those in Years 10–12 in government or employment placement that is and non-government schools. sustained for six months. Of the sustained placements in 2008, The priority during the later years of 59 per cent were in education or schooling is to provide young people training. As at 30 April 2009, a with effective and varied pathways further 222 young people had and support to secure their first formal been assisted. qualification and to make a successful transition to further study, employment, • To further support Indigenous or a combination of both. It includes young people under the Wannik the provision of integrated support for strategy, funding of $300,000 successful transition across sectors was provided for the appointment through organisational networks of three Koorie-focused Youth and linkages, and through transition Transition Workers. support such as pathway plans and • Additional funding of $7.3 million monitoring of destination data to was provided in the 2008–09 improve the transition of young people State Budget to support continued to further education, training and growth in VET in Schools employment. enrolments. In 2008, the number of certificate enrolments in accredited vocational programs in schools, including school-based apprenticeships and traineeships, exceeded 51,000. Further funding of $15.2 million over two years was secured in the 2009–10 Victorian Budget.

2008–09 Performance 43 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Later years and youth transitions

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Quantity Investment in non-government schools (Years 10–12) $ million 118.0 137.5 Refers to financial year. The 2008–09 actual result is greater than the 2008–09 target due to grants to upgrade needy non-government schools funding provided for the 2008 and 2009 calendar year, and a combination of increased enrolments and increased stages of learning per student price. Number of certificate enrolments in accredited number 41,000 51,569 Includes non-government schools. vocational programs in schools The impact of youth transition initiatives implemented by the Department has resulted in higher than expected performance. Number of school providers offering VCAL number 350 374 The impact of youth transition initiatives implemented by the Department has resulted in higher than expected performance. Number of school students enrolled in VCAL number 11,200 12,680 Includes non-government schools. The impact of youth transition initiatives implemented by the Department has resulted in higher than expected performance. Number of school students participating in accredited number 34,000 40,877 Includes non-government schools. vocational programs The impact of youth transition initiatives implemented by the Department has resulted in higher than expected performance. Number of school students satisfactorily completing at number 5,200 6,494 Includes non-government schools. least one VCAL certificate The impact of youth transition initiatives implemented by the Department has resulted in higher than expected performance. Number of school-based apprentices/trainees number 4,000 7,266 Includes non-government schools. The impact of youth transition initiatives implemented by the Department has resulted in higher than expected performance. Quality Average rate of student attendance in Years 11 and 12 per cent 91 92 – Median VCE study score number 29 28 The slightly lower than expected result may be attributed to the natural variability in each cohort’s performance from year to year. Refers to government schools only. Statewide rate of transition from Year 10 to Year 11 per cent 97 97 February Census – government sector only. Percentage of Year 10–12 school students provided per cent 70 70 Assessed by the On-Track survey and includes with detailed (mail and phone) follow-up in the year government and non-government schools after exit Proportion of students leaving government schools per cent 60.0 77.5 The high actual result reflects the successful after Year 9 but before completing Year 12 tracked by implementation of the Managed Individual a school six months after exiting Pathways program across schools.

44 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Later years and youth transitions (cont.)

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Enrolments in units of accredited vocational programs per cent 7.6 8.6 Includes non-government schools. The impact of in schools as a proportion of total VCE unit enrolments youth transition initiatives implemented by the in schools Department has resulted in higher than expected performance. Percentage of VCAL certificates satisfactorily per cent 60.0 72.1 Includes non-government schools. The impact of completed by school students youth transition initiatives implemented by the Department has resulted in higher than expected performance. Percentage of school leavers completing an per cent 80 90 The higher than expected actual result for Intermediate or Senior VCAL certificate in a school 2008–09 reflects successful implementation progressing to further education, training or work of youth transition initiatives. The measure was assessed by the On-Track survey and includes government and non-government schools. Percentage of school leavers completing a VCE VET per cent 90 96 The higher than expected actual result for certificate program in a school progressing to further 2008–09 reflects successful implementation education, training or work of youth transition initiatives. The measure was assessed by the On-Track survey and includes government and non-government schools. Cost Total output cost $ million 1,508.2 1,592.8 Refers to financial year. The variation is attributable to the impact of the current Enterprise Bargaining Agreements for teachers and education support staff, and new Commonwealth-funded initiatives and new State-funded initiatives approved as part of the 2009–10 Budget with a financial impact in 2008–09.

* All targets and actual results refer to the 2008 calendar year unless otherwise stated.

2008–09 Performance 45 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Services to students Key initiatives 2008–09 • Revised student engagement This output covers student welfare and policy guidelines were released. support, services to students with These set a new policy direction disabilities, Education Maintenance focusing on building positive Allowance (EMA), School Start Bonus school cultures that embrace the and student transport. diversity of students and families It involves provision of: and offer an inclusive place for all. An emphasis on prevention and • education services relating to early intervention for attendance student welfare, including drug and behaviour issues will increase education and mental health issues student retention and learning • student support services in the outcomes. area of student wellbeing. These • An additional $33.2 million services include: speech pathology; over four years was allocated psychology; social workers; visiting in the 2008–09 State Budget teacher services for hearing, to strengthen the Student visually, health and physically Support Services program by impaired students; curriculum employing 70 additional staff services and alternative programs and 10 coordinators. Student • education services for students support services staff comprise with disabilities in regular and psychologists, guidance officers, specialist schools speech pathologists, social • payment of the EMA to eligible workers and visiting teachers. parents of school students up to the Significant changes to the age of 16 years in government and program have been implemented non-government schools in 2009 to enhance the capacity of • provision of the School Start Victorian government schools to Bonus payment for students in meet the additional learning and Prep and Year 7 wellbeing needs of children and • administration of student young people. conveyance allowances and the • Low-income families continued transport of government and to receive support through the non-government school students, Education Maintenance Allowance including those attending (EMA). Eligible parents of primary special schools students received $221 per year, • school-focused youth services. while eligible parents of secondary students received $443 per year.

46 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

During 2008–09, the parents and guardians of approximately 205,200 students received the allowance. In 2009, parents could elect to receive their EMA payment either by electronic funds transfer or as a cheque. • The School Start Bonus was introduced by the Victorian Government in 2006 to assist parents and guardians of Prep and Year 7 students. The initiative provides financial assistance to families for expenditure on school and sporting uniforms, school bags, books and related expenses. The bonus is a one-off payment of $300, which is not means tested. In 2008–09, vouchers were issued for over 131,000 students at a total cost of approximately $39.3 million. • The number of young people involved in activities funded by the School Focused Youth Service totalled 30,730. The funded projects engaged 3828 school and agency staff, and 3212 parents.

2008–09 Performance 47 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Services to students

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Quantity Students funded under the Disabilities Program in per cent 3 3 – Government Schools as a proportion of the total student population School students (government) supported by number 12,980 13,325 Refers to financial year. conveyance allowance School students (non-government) supported by number 32,400 34,786 Refers to financial year. conveyance allowance Eligible special school students provided with number 6,850 6,829 Refers to financial year. The slightly lower than appropriate travel expected 2008–09 actual result may be attributed to lower than expected numbers of eligible special school students. Students receiving School Start Bonus payment number 130,000 131,368 Refers to financial year and includes non-government schools. Provision of School Start Bonus payment $ million 40.8 39.7 Refers to financial year. Eligible school students applying for and receiving the per cent 100 100 Refers to financial year. Education Maintenance Allowance Investment in student welfare and support $ million 113.9 121.8 Financial year measure. The variance is attributable to expanded student support expenditure previously budgeted across the early, middle and later years outputs. Investment in services to students with disabilities $ million 435.6 461.1 Financial year measure. The variance is attributable to the impact of the current Enterprise Bargaining Agreements for teachers and education support staff. Provision of Education Maintenance Allowance $ million 60.7 58.5 Refers to financial year. Investment in student transport $ million 85.8 90.4 Refers to financial year. The variance is attributable to increases in both demand and cost of delivery.

Quality School satisfaction with student support services per cent 82.0 84.7 – Parent satisfaction with special education on a 100-point 5 8 5 8 – 100-point scale scale Student Drug Education Learning Outcomes Index number 77 n/a This measure was introduced in 2005 to assess the initial implementation of the Drug Education Evaluation and Monitoring project. The ongoing project has been successfully implemented and this measure is no longer assessed.

Timelines

Student transport payments made according to per cent 100 100 Refers to financial year. published schedule

Cost Total output cost $ million 741.0 775.8 Refers to financial year.

* All targets and actual results refer to the 2008 calendar year unless otherwise stated. 48 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Adolescent health services (schools) This consists of one output and involves the provision of school nursing services for secondary school-aged children.

Adolescent health services (schools)

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Quantity Designated schools receiving secondary school nursing number 199 199 – services

Quality Secondary school annual action plans completed per cent 100 100 –

Cost Total output cost $ million 9.6 10.3 Refers to financial year. The variance is attributable to the impact of the current School Nurses Enterprise Bargaining Agreement.

* All targets and actual results refer to the 2008 calendar year unless otherwise stated.

2008–09 Performance 49 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Policy and regulation Key initiatives 2008–09 • Through OGSE, the Department The policy and regulation output managed the registration and involves provision of policy, reporting requirements of administrative support and strategy 38 government schools with advice to the Ministers in relation to the VRQA. These comprised their parliamentary and legislative 15 new schools, 14 merged responsibilities. schools, 6 school relocations, It includes provision of information 2 additional school campuses services about early childhood and 1 additional year level for an and education to the community, existing school. including dissemination of information • A memorandum of understanding through public promotions, telephone was signed with the Government services, publications and advertising of Vietnam for a feasibility study services. It also covers the provision into the establishment of a of administrative support services for school in Vietnam based on the the statutory authorities in the early Victorian model of education. childhood and education portfolio, • A letter of intent for the including regulatory and advisory establishment of a Chinese bodies, and international education. Teacher Training Centre was It covers: signed with the Office of the • regulatory activities such as school Chinese Language Council registration International, China. • services for international education • In 2008, 3341 international including recruitment, assessment, students were enrolled in student placement, marketing, Victorian government schools. organisation of study tours, and international teacher and principal exchange programs.

50 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008–09 Performance

Growing Victoria Together

Output performance measures

Policy and regulation

Performance measure Unit of 2008–09 2008–09 Comments measure Target * Actual *

Quantity Participants benefiting from initiatives to increase the number 575 577 Refers to financial year. Note that this measure supply of trained/qualified teachers was mistakenly renamed in the 2009–10 State Budget Papers. Overseas students recruited to study in Victorian number 1,000 1,712 A conservative target was set given the volatility government schools in the year of the international student market.

Timelines Percentage of responses to items of Ministerial per cent 95 91 Refers to financial year. The lower than expected correspondence that are provided within 14 days 2008–09 actual result may be attributed to Ministerial correspondence requiring more extensive research, consultation and investigation.

Cost Total output cost $ million 40.8 40.8 Refers to financial year.

* All targets and actual results refer to the 2008 calendar year unless otherwise stated.

2008–09 Performance 51 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Financial report – 30 June 2009

Comprehensive operating statement 53 Contents Balance sheet 54 Statement of changes in equity 55 Cash flow statement 56 Notes to the financial statements 57 Accountable Officer’s declaration 123 Auditor-General’s report 124

This financial report covers the Department of Education and Early Childhood Development as an individual entity. The Department of Education and Early Childhood Development is a government department of the State of Victoria. Its principal address is: Department of Education and Early Childhood Development 2 Treasury Place East Melbourne Victoria 3002 A description of the nature of the Department’s operations and its principal activities is included in the Report of Operations.

52 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Comprehensive operating statement for the financial year ended 30 June 2009

Note 2009 2008 $’000 $’000

Income from transactions Output appropriations 6(a) 7,129,550 6,422,264 Special appropriations 6(b) 250 5,867 Interest 35,283 44,468 Grants 4(a) 38,213 44,136 Sales of goods and services 4(b) 559,864 593,347 Fair value of assets received free of charge 1,426 – or for nominal consideration Other income 4(c) 9,033 15,494 Total income from transactions 7,773,619 7,125,576

Expenses from transactions Grants and other payments 4(d) (737,100) (644,558) Employee benefits 4(e) (4,330,738) (4,020,206) Depreciation and amortisation 4(f) (213,998) (216,726) Capital asset charge (762,048) (727,270) Supplies and services 4(g) (1,717,700) (1,485,003) Other operating expenses 4(h) (7,453) (8,254) Total expenses from transactions (7,769,037) (7,102,017) Net result from transactions (net operating balance) 4,582 23,559

Other economic flows included in net result Net gain/(loss) on non-financial assets 5(a) 1,822 (14,193) Net gain/(loss) on financial instruments and 5(b) (1,039) 6 statutory receivables/payables Other gains/(losses) from other economic flows 5(c) (60,906) 8,189 Total other economic flows (60,123) (5,998) Net result (55,541) 17,561 Other economic flows – other non-owner changes in equity Changes in physical asset revaluation reserve 18 (218,661) 2,066,998 Total other economic flows – Other non-owner changes in equity (218,661) 2,066,998 Comprehensive result (274,202) 2,084,559

The above comprehensive operating statement should be read in conjunction with the accompanying notes.

Financial report 53 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Balance sheet as at 30 June 2009

Note 2009 2008 $’000 $’000 Assets Financial assets Cash and cash equivalents 7 718,852 769,943 Receivables 8 894,935 818,671 Other financial assets 58,228 24,772 Total financial assets 1,672,015 1,613,386

Non-financial assets Non-current assets classified as held for sale 9 29,755 38,624 Intangible assets 10 2,330 – Property, plant and equipment 11 11,491,184 11,414,365 Other non-financial assets 12 11,385 32,888 Total non-financial assets 11,534,655 11,485,877 Total assets 13,206,670 13,099,263

Liabilities Payables 13 434,768 453,068 Interest bearing liabilities 14 7,721 6,553 Provisions 15 1,069,718 984,309 Other 17 80,306 49,361 Total liabilities 1,592,513 1,493,291 Net assets 11,614,157 11,605,972

Equity Contributed capital 5,524,397 5,242,010 Reserves 18 4,865,036 5,083,697 Accumulated surplus 1,224,724 1,280,265 Total equity 11,614,157 11,605,972 Contingent liabilities and contingent assets 23 Commitments for expenditure 24

The above balance sheet should be read in conjunction with the accompanying notes.

54 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Statement of changes in equity for the financial year ended 30 June 2009

Equity at Total Transactions Equity at 1 July 2008 comprehensive with owners in 30 June 2009 result their capacity as owners Note $’000 $’000 $’000 $’000

Accumulated surplus/(deficit) 1,280,265 (55,541) – 1,224,724 Contributions by owners 5,242,010 – – 5,242,010 Capital appropriations – – 326,833 326,833 Withdrawal of equity – – (17,887) (17,887) Administrative restructure – – – (26,559) (26,559) net assets transferred 5,242,010 – 282,387 5,524,397 Physical asset revaluation reserve 18 5,083,697 (218,661) – 4,865,036 Total equity at the end of 11,605,972 (274,202) 282,387 11,614,157 financial year

Equity at Total Transactions Equity at 30 1 July 2007 comprehensive with owners in June 2008 result their capacity as owners Note $’000 $’000 $’000 $’000

Accumulated surplus/(deficit) 1,322,011 17,561 – 1,339,572 Adjustment to opening balance 1(u) (59,307) – – (59,307) Adjusted accumulated surplus/ 1,262,704 17,561 – 1,280,265 (deficit) Contributions by owners 5,046,130 – – 5,046,130 Capital appropriations – – 257,047 257,047 Withdrawal of equity – – (61,167) (61,167) 5,046,130 – 195,880 5,242,010 Physical asset revaluation reserve 18 3,016,699 2,066,998 – 5,083,697 Total equity at the end of 9,325,533 2,084,559 195,880 11,605,972 financial year The above statement of changes in equity should be read in conjunction with the accompanying notes.

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Cash flow statement for the financial year ended 30 June 2009

Note 2009 2008 $’000 $’000

Cash flows from operating activities

Receipts Receipts from Government 7,083,44 3 6,325,316 Receipts from other entities 611,881 674,953 Goods and Services Tax recovered from the ATO 163,500 213,506 Interest received 35,283 44,468 Total receipts 7,894,107 7,258,243

Payments Payments of grants and other transfers (737,100) (644,558) Payments to suppliers and employees (6,188,175) (5,578,541) Goods and Services Tax paid to the ATO (4,771) (21,976) Interest and other costs of finance paid (567) (390) Capital asset charge (762,048) (727,270) Total payments (7,692,661) (6,972,735) Net cash flows from/(used in) operating activities 26 201,446 285,508

Cash flows from investing activities Payments for non-financial assets (550,591) (403,469) Movements in other financial assets (33,456) (10,506) Proceeds from sale of non-financial assets 3,510 2,497 Net cash flows from/(used in) investing activities (580,537) (411,478)

Cash flows from financing activities Owner contributions by State Government 326,833 195,880 Proceeds from finance leases 3,456 3,910 Repayment of finance leases (2,288) (3,485) Net cash flows from financing activities 328,001 196,305 Net increase/(decrease) in cash and cash equivalents (51,090) 70,335 Cash and cash equivalents at the beginning of the financial year 769,942 699,607 Cash and cash equivalents at the end of the financial year 7 718,852 769,942

The above cash flow statement should be read in conjunction with the accompanying notes.

56 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Notes to the financial statements

Note Page Contents 1 Summary of significant accounting policies 58–76 2 Departmental (controlled) outputs 77–83 3 Administered (non-controlled) items 84–5 4 Net result from transactions (net operating balance) 86–7 5 Other economic flows included in net result 88 6 Summary of compliance with annual parliamentary 88–90 and special appropriations 7 Cash and cash equivalents 91 8 Receivables 92–3 9 Non-current assets classified as held for sale 93 10 Intangible assets 94 11 Property, plant and equipment – 95–6 Education purpose group 12 Other non-financial assets 97 13 Payables 97 14 Interest bearing liabilities 98 15 Provisions 99–100 16 Superannuation 101 17 Other liabilities 102 18 Reserves 102 19 Financial instruments 103–10 20 Ministers and accountable officers 111–12 (Responsible persons) 21 Remuneration of executives 112–13 22 Remuneration of auditors 113 23 Contingent liabilities and contingent assets 114 24 Commitments for expenditure 115–16 25 Ex-gratia payments 116 26 Cash flow information 117 27 Subsequent events 117 28 Annotated receipts 118 29 Trust account balances 119 30 Glossary of terms 120–22

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Note 1. Summary of significant accounting policies

(a) Statement of The estimates and underlying assumptions are reviewed on an compliance ongoing basis. Revisions to accounting The financial report is a general estimates are recognised in the period purpose financial report which has in which the estimate is revised if the been prepared on an accrual basis revision affects only that period or in in accordance with the Financial the period of the revision, and future Management Act 1994 and applicable periods if the revision affects both Australian Accounting Standards and current and future periods. Interpretations (AASs). AASs include Accounting policies are selected Australian equivalents to International and applied in a manner which Financial Reporting Standards. ensures that the resulting financial In complying with AASs, the information satisfies the concepts Department has, where relevant, of relevance and reliability, thereby applied those paragraphs applicable ensuring that the substance of the to not-for-profit entities. underlying transactions or other events is reported. (b) Basis of preparation The accounting policies set out below have been applied in preparing The financial report has been prepared the financial statements for the in accordance with the historical cost year ended 30 June 2009 and the convention except for the revaluation comparative information presented of certain non-financial current assets. for the year ended 30 June 2008. Cost is based on the fair values of the consideration given in exchange for assets. (c) Scope and In the application of AASs, presentation of management is required to financial statements make judgments, estimates and assumptions about carrying values Early adoption of AASB 101 (September 2007) of assets and liabilities that are not readily apparent from other sources. As a result of a statewide policy to The estimates and associated improve consistency in public sector assumptions are based on historical reporting, the Department has revised experience and various other factors the presentation of its complete set of that are believed to be reasonable financial statements to align with the under the circumstance and the AASB 1049 Whole of Government and results of which form the basis of General Government Sector Financial making judgments. Actual results Reporting presentation format, used in may differ from these estimates. the Financial Report for the State

58 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

and the general government sector. Comprehensive operating statement In addition, the Department has also The comprehensive operating early adopted the September 2007 statement includes items previously version of AASB 101 Presentation of included in the statement of changes Financial Statements. in equity. In keeping with AASB 101 (September Income and expenses in the 2007) this complete set of financial comprehensive operating statements includes the following statement are separated into either changes: ‘transactions’ or ‘other economic (a) the notion of: flows’. Transactions generally arise • ‘a complete set of financial out of policy decisions, whereas other statements’ rather than using economic flows arise from changes ‘financial report’, in the volume or value of an asset • ‘changes in equity’ rather than or liability that do not result from ‘movements in equity’, and transactions. • ‘transactions with owners in their Balance sheet capacity as owners’ rather than ‘transactions with owners as Items of assets and liabilities in the owners’. balance sheet are: (b) references to equity holders as • ranked in liquidity order, owner. • aggregated into financial and non- financial assets, Some of the changes applied to the • classified according to GFS financial statements and notes as terminology, but retain a result of alignment to AASB 1049 that are allowable under the AASB measurement and disclosure rules 101 (September 2007) include the under existing accounting standards following: applicable to the Department, and • current versus non-current assets • extended operating statement and liabilities are no longer incorporating non-owner changes separately reported in the balance in equity, which is now referred sheet itself but will continue to to as comprehensive operating be disclosed in the notes where statement, relevant. • items being presented by liquidity order in the balance sheet, Statement of changes in equity • the inclusion of a limited number of The statement of changes in equity Government Finance Statistics (GFS) presents reconciliation of each non- classifications, such as income or owner and owner equity opening expenses from transactions, and balance at the beginning of the year to other economic flows, and the closing balance at the end of the • a glossary of terms included in the year, showing separately movements notes explaining certain terms, due to amounts recognised in the including GFS terms adopted. comprehensive result and amounts

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recognised in equity related to The financial report includes all transactions with owners in their transactions of the Department and the capacity as owners. State’s 1,587 primary and secondary schools. All transactions between the Cash flow statement Department and schools have been The cash flow statement classifies eliminated as required by Australian flows by operating, investing and Accounting Standards. financing activities in accordance Objectives and funding with AASB 107 Cash Flow Statements. There were no significant changes to The objectives of the Department are the cash flow statement as a result to increase participation, engagement of the alignment of the Department’s and achievement in education financial statements presentation and training, expand options and formats to AASB 1049. pathways for learners, strengthen the quality of service delivery and (d) Reporting entity our responsiveness to the community and industry, strengthen a culture of The financial report covers the working together and maintain sound Department of Education and financial management. Early Childhood Development (the Department) as an individual reporting The Department provides support and entity. The Department is a government advisory services to the Minister for department of the State of Victoria, Education and the Minister for Children established pursuant to an order made and Early Childhood Development, by the Premier under the Administrative as well as a number of statutory bodies. Arrangements Act 1983. Its principal The Department is predominantly address is: funded by accrual-based parliamentary Department of Education and Early appropriations for the provision of Childhood Development outputs. 2 Treasury Place East Melbourne VIC 3002 Outputs of the Department The Department is an administrative Information about the Department’s agency acting on behalf of the Crown. output activities and the expenses, income, assets and liabilities which are The financial report includes all the reliably attributable to those output controlled activities of the Department. activities is set out in the Departmental A description of the nature of the Outputs Schedule (note 2). Information Department’s operations and its about expenses, income, assets principal activities is included in the and liabilities administered by the Report of Operations which does not Department are given in the Schedule form part of these financial statements. of Administered Items (note 3).

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As a consequence of machinery-of- Other trust activities on behalf of government administrative changes parties external to the Victorian announced on 2 August 2007, the Government 2007–08 financial statements of the The Department has responsibility for Department reflect the actual period transactions and balances relating to of 1 September 2007 to 30 June 2008 trust funds on behalf of third parties as the period of responsibility for the external to the Victorian Government. received outputs of Early Childhood The Department has received monies Development. in a trustee capacity for various trusts including prizes and scholarships. (e) Administered Revenues, other income, expenses, activities assets and liabilities managed on behalf of third parties are not recognised in The Department administers but these financial statements as they are does not control certain resources on managed on a fiduciary and custodial behalf of the Crown. It is accountable basis, and therefore not controlled for the transactions involving those by the Department or the Victorian administered resources, but does Government. not have the discretion to deploy the resources for achievement of the (f) Events after Department’s objectives. For these resources, the Department acts only on reporting date behalf of the Crown. Such administered Assets, liabilities, income or expenses transactions include Commonwealth arise from past transactions or other funds on-passed by the Department past events. Where the transactions to Victorian non-government schools. result from an agreement between Administered resources are accounted the Department and other parties, for using the accrual basis of the transactions are only recognised accounting. when the agreement is irrevocable at Transactions and balances relating to or before balance date. Adjustments these administered resources are not are made to amounts recognised in recognised as departmental revenues, the financial statements for events expenses, assets or liabilities within which occur after the reporting date the body of the financial statements and before the date the statements but are disclosed in ‘Administered are authorised for issue, where those Items’ (see note 3). Except as otherwise events provide information about disclosed, administered items are conditions which existed at the accounted for on the same basis and reporting date. Note disclosure is made using the same accounting policies as about events between the balance for departmental items. date and the date the statements are authorised for issue where the events Specific financial disclosures related relate to conditions which arose after to administered items can be found in the reporting date and which may have notes 3 and 6. a material impact on the results of subsequent years.

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(g) Goods and Financial Management Act 1994 to have certain revenue annotated to the Services Tax (GST) annual appropriation. The revenue, Income, expenses and assets are which forms part of a Section 29 recognised net of the amount of agreement, is recognised by the associated GST, unless the GST Department and the receipts are incurred is not recoverable from the paid into the Consolidated Fund as taxation authority. In this case it an administered item. At the point is recognised as part of the cost of of revenue recognition, Section 29 acquisition of the asset or as part of provides for an equivalent amount to the expense. be added to the annual appropriation. Examples of receipts which can form Receivables and payables are stated part of a Section 29 agreement are inclusive of the amount of GST Commonwealth specific purpose receivable or payable. The net amount grants, municipal council special of GST recoverable from, or payable to, purpose grants, the proceeds from the the taxation authority is included with sale of assets and revenue from the other receivables or payables in the sale of products and services. balance sheet. Amounts disclosed as income are, Cash flows are presented on a where applicable, net of returns, gross basis. The GST components allowances and duties and taxes. All of cash flows arising from investing amounts of revenue over which the or financing activities which are Department does not have control are recoverable from, or payable to the disclosed as administered income in taxation authority, are presented as the schedule of administered income operating cash flow. and expenses (see note 3). Commitments and contingent Revenue is recognised for each of assets or liabilities are presented on the Department’s major activities as a net basis. follows: (h) Income from Output appropriations transactions Revenue from the outputs the Department provides to Government All income received by the Department is recognised when those outputs is generally required to be paid into the have been delivered and the relevant Consolidated Fund. Minister has certified delivery of those Income becomes controlled and is outputs in accordance with specified recognised by the Department when it performance criteria. is appropriated from the Consolidated Special appropriations Fund by the Victorian Parliament and applied to the purposes defined Under Section 5.6.8 of the Education under the relevant Appropriation and Training Reform Act 2006, Act. Additionally, the Department is revenue related to Volunteer Workers permitted under Section 29 of the Compensation is recognised when the

62 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

amount appropriated for that purpose Revenue from the sale of goods is is due and payable by the Department. recognised by the Department when: Under Section 10 of the Financial • the significant risks and rewards Management Act 1994, revenue of ownership of the goods have related to Drought Assistance transferred to the buyer, is recognised when the amount • the Department retains neither appropriated for that purpose is due continuing managerial involvement and payable by the Department. to the degree usually associated with ownership nor effective control Interest revenue over the goods sold, Interest revenue includes interest • the amount of revenue can be received on bank term deposits, reliably measured, interest from investments, and other • it is probable that the economic interest received. Interest revenue is benefits associated with the recognised on a time proportionate transaction will flow to the basis that takes into account the Department, and effective yield on the financial asset. • the costs incurred or to be incurred in respect of the transaction can be Sales of goods and services measured reliably. Revenue from the provision of services Grants Revenue from the provision of services is recognised by reference to the stage Grants from third parties are of completion of the contract. The recognised as revenue in the reporting revenue is recognised when: period in which the Department gains control over the underlying assets. • the amount of the revenue, stage of completion and transaction costs Fair value of assets received free of incurred can be reliably measured, charge or for nominal consideration and Contributions of resources received • it is probable that the economic free of charge or for nominal benefits associated with the consideration are recognised at their transaction will flow to the fair value when the transferee obtains Department. control over them, irrespective of The stage of completion is measured whether restrictions or conditions by reference to labour hours incurred are imposed over the use of the to date as a percentage of estimated contributions, unless received from total labour hours for each contract. another government department or agency as a consequence of a Revenue from sale of goods restructuring of administrative Revenue from the sale of goods arrangements. In which case, such relates mainly to revenue derived from transfer will be recognised at carrying schools and set out below are the value. Contributions in the form of policies adopted for recognition. services are only recognised when a

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fair value can be reliably determined The Department of Treasury and and the services would have been Finance centrally recognises the purchased if not donated. defined benefit liability or surplus of most Victorian government employees (i) Expenses from in such funds. transactions The amount charged to the comprehensive operating statement Employee benefits in respect of defined benefit superannuation plans represents Employee benefits expenses include the accrual of benefits during the all costs related to employment reporting period. Note 16 provides including wages and salaries, leave further details. entitlements, redundancy payments and superannuation contributions. Depreciation and amortisation These are recognised when incurred, except for contributions in respect of Depreciation is provided on property, defined benefit plans. plant and equipment, including freehold buildings but excluding land. Superannuation Depreciation is generally calculated on a straight-line basis so as to write off Defined contribution plans the net cost or other revalued amount Contributions to defined contribution of each asset over its expected useful superannuation plans are expensed life to its estimated residual value. when incurred. Leasehold improvements are Defined benefit plans depreciated over the period of The amount charged to the the lease or estimated useful life, comprehensive operating statement whichever is the shorter, using the in respect of defined benefit straight-line method. The estimated superannuation plans represents useful lives, residual values and the contributions made by the depreciation method are reviewed Department to the superannuation at the end of each annual reporting plan in respect to the current period. services of current Department The expected useful lives for the staff. Superannuation contributions financial years ended 30 June 2009 are made to the plans based on the and 30 June 2008 and depreciation relevant rules of each plan. rates are as follows:

Useful life 2009 2008 Years % % Buildings – permanent 60 1.7 1.7 Buildings – relocatable and other Improvements 40 2.5 2.5 Plant and equipment 3–33 3–33 3–33

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Where items of plant and equipment Interest expense have separately identifiable Interest expenses are recognised as components, which are subject expenses in the period in which they to regular replacement, those are incurred. components are assigned useful lives distinct from the item of plant and Grants and other payments equipment to which they relate. Grants and other payments to third Intangible assets with finite useful parties are recognised as an expense lives are amortised on a systematic in the reporting period in which they (typically straight-line) basis over the are paid or payable. They include asset’s useful life. Amortisation begins transactions such as grants, subsidies when the asset is available for use, and other transfer payments. that is, when it is in the location and condition necessary for it to be capable Capital asset charge of operating in the manner intended by The capital asset charge represents management. The amortisation period the opportunity cost of capital invested and the amortisation method for an in the non-current physical assets intangible asset with a finite useful life used in the provision of outputs. The are reviewed at least at the end of each charge is calculated on the budgeted annual reporting period. In addition, carrying amount of non-current an assessment is made at each physical assets. reporting date to determine whether there are indicators that the intangible Supplies and services asset concerned is impaired. If so, Supplies and services generally the assets concerned are tested as to represent cost of goods sold and the whether their carrying value exceeds day-to-day running costs, including their recoverable amount. school requisites and maintenance Intangible assets with indefinite useful costs, incurred in the normal lives are not amortised, but are tested operations of the Department. These for impairment annually or whenever items are recognised as an expense there is an indication that the asset in the reporting period in which they may be impaired. The useful lives of are incurred. The carrying amount of intangible assets that are not being any inventories held for distribution is amortised are reviewed each period expensed when distributed. to determine whether events and circumstances continue to support an Fair value of assets and services indefinite useful life assessment for provided free of charge or for nominal that asset. consideration Resources provided free of charge or for nominal consideration are recognised at their fair value.

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(j) Other economic Where an asset’s carrying value exceeds its recoverable amount, the flows included in difference is written off as an other net result economic flow by a charge to the comprehensive operating statement Other economic flows measure the except to the extent that the write- change in volume or value of assets down can be debited to an asset or liabilities that do not result from revaluation reserve amount applicable transactions. to that class of asset.

Net gain/(loss) on non-financial assets It is deemed that, in the event of the loss of an asset, the future economic Net gain/(loss) on non-financial assets benefits arising from the use of and liabilities includes realised and the asset will be replaced unless a unrealised gains and losses from specific decision to the contrary has revaluations, impairments, and been made. The recoverable amount disposals of all physical assets and for most assets is measured at the intangible assets. higher of depreciated replacement cost and fair value less costs to sell. Disposal of non-financial assets Recoverable amount for assets held Any gain or loss on the sale of non- primarily to generate net cash inflows financial assets is recognised at the is measured at the higher of the date that control of the asset is passed present value of future cash flows to the buyer and is determined after expected to be obtained from the deducting from the proceeds the asset and fair value less costs to sell. carrying value of the asset at that time. Net gain/(loss) on financial Impairment of non-financial assets instruments and statutory receivables/payables Intangible assets with indefinite useful lives (and intangible assets Net gain/(loss) on financial not yet available for use) are tested instruments includes realised and annually for impairment (that is as to unrealised gains and losses from whether their carrying value exceeds revaluations of financial instruments their recoverable amount, and so that are designated at fair value requiring write-downs) and whenever through profit or loss, impairment and reversal of impairment for financial there is an indication that the asset instruments at amortised cost, and may be impaired. All other assets are disposals of financial assets. assessed annually for indications of impairment, except for financial assets Revaluations of financial instruments and non-current physical assets at fair value classified as held for sale. The revaluation gain/(loss) on financial If there is an indication of impairment, instruments at fair value excludes the assets concerned are tested as to dividends or interest earned on whether their carrying value exceeds financial assets, which is reported as their possible recoverable amount. part of income from transactions.

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Impairment of financial assets Consolidated Fund, they are reported as administered income. For reciprocal Bad and doubtful debts are assessed grants, the Department is deemed on a regular basis. Those bad debts to have assumed control when the considered as written off by mutual performance has occurred under consent are classified as a transaction the grant. For non-reciprocal grants, expense. The allowance for doubtful the Department is deemed to have receivables and bad debts not written assumed control when the grant is off by mutual consent are adjusted as received or receivable. Conditional ‘other economic flows’. grants may be reciprocal or non- Other gains/(losses) from other reciprocal depending on the terms of economic flows the grant. Commonwealth grants are disclosed as income in the schedule of Other gains/(losses) from other administered items (see note 3). economic flows include the gains or losses from reclassifications (l) Financial assets of amounts from reserves and/or accumulated surplus to net result, and Cash and deposits from the revaluation of long service leave liability (LSL) due to change in Cash and deposits, including cash bond interest rates. equivalents, comprise cash on hand and cash at bank, deposits at call and highly liquid investments with (k) Administered an original maturity of three months income or less, which are readily convertible to known amounts of cash and are Taxes, fines and regulatory fees subject to insignificant risk of changes The Department does not gain control in value. over assets arising from taxes, For the cash flow statement fines and regulatory fees, therefore presentation purposes, cash and cash no income is recognised in the equivalents include bank overdrafts, Department’s financial statements. which are included as interest bearing The Department collects these liabilities on the balance sheet. amounts on behalf of the Crown. Receivables Accordingly, the amounts are disclosed as income in the schedule of Receivables consist predominantly administered items (see note 3). of debtors in relation to goods and services, accrued investment income Commonwealth grants and GST input tax credits recoverable. Grants payable by the Commonwealth Receivables are recognised initially at Government are recognised as income fair value and subsequently measured when the Department gains control at amortised cost, using the effective of the underlying assets. Where interest rate method, less any such grants are payable into the accumulated impairment.

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An allowance for doubtful receivables Leases is made when there is objective Leases of property, plant and evidence that the debts may not be equipment are classified as finance collected. Bad debts are written off leases whenever the terms of the lease when identified. transfer substantially all the risks and Investments, loans and other rewards of ownership to the lessee. financial assets All other leases are classified as operating leases. Investments are recognised and derecognised on trade date where Department as lessee purchase or sale of an investment Finance leases are recognised as is under a contract whose terms assets and liabilities at amounts require delivery of the investment equal to the fair value of the lease within the timeframe established property or, if lower, the present value by the market concerned, and are of the minimum lease payment, each initially measured at fair value, net of determined at the inception of the transaction costs. lease. The lease asset is depreciated The Department classifies its other over the shorter of the estimated investments as loans and receivables. useful life of the asset or the term of The classification depends on the the lease. Minimum lease payments purpose for which the investments are allocated between the principal were acquired. Management component of the lease liability, determines the classification of its and the interest expense calculated investments at initial recognition. using the interest rate implicit in the lease, and charged directly to the The Department assesses at each operating statement. Contingent balance sheet date whether a financial rentals associated with finance leases asset or group of financial assets is are recognised as an expense in the impaired. period in which they are incurred. Loans and receivables Operating lease payments, including Trade receivables, loans and other any contingent rentals, are recognised receivables are recorded at amortised as an expense in the operating cost, using the effective interest statement on a straight-line basis method, less impairment. over the lease term, except where The effective interest method is a another systematic basis is more method of calculating the amortised representative of the time pattern of cost of a financial asset and of the benefits derived from the use of allocating interest income over the the leased asset. relevant period. The effective The cost of leasehold improvements interest rate is the rate that exactly is capitalised as an asset and discounts estimated future cash depreciated over the remaining term receipts through the expected life of the lease or the estimated useful of the financial asset, or, where life of the improvements, whichever appropriate, a shorter period. is the shorter.

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(m) Non-financial Cultural depreciated assets and collections, heritage assets and other assets non-current physical assets that the State intends to preserve because Non-current assets classified as of their unique historical, cultural or held for sale environmental attributes are measured Non-current assets (and disposal at the cost of replacing the asset group) classified as held for sale are less, where applicable, accumulated measured at the lower of carrying depreciation calculated on the basis amount and fair value less costs of such cost to reflect the already to sell, and are not subject to consumed or expired future economic depreciation. benefits of the asset. Non-current assets and disposal Restrictive nature of cultural and groups are classified as held for sale if heritage assets, Crown land and their carrying amount will be recovered infrastructure through a sale transaction rather than through continuing use. The condition During the reporting period, the is regarded as met only when the sale Department may hold cultural assets, is highly probable and the assets sale heritage assets, Crown land and (or disposal group sale) is expected to infrastructure. be completed within one year from the Such assets are deemed worthy of date of classification. preservation because of the social rather than financial benefits they Property, plant and equipment provide to the community. The nature All non-current assets are measured of these assets means that there are initially at cost, then subsequently certain limitations and restrictions at fair value. Plant, equipment and imposed on their use and/or disposal. vehicles are measured at fair value less accumulated depreciation and Revaluations of non-current physical impairment. assets Assets such as Crown land and Non-current physical assets measured heritage assets are measured at fair at fair value are revalued in accordance value with regard to the property’s with Financial Reporting Direction highest and best use after due 103D. This revaluation process consideration is made for any legal or normally occurs every five years, constructive restrictions imposed on based upon the asset’s Government the asset, public announcements or Purpose Classification. Revaluation commitments made in relation to the increments or decrements arise from intended use of the asset. differences between carrying value and fair value. Theoretical opportunities that may be available in relation to the asset Revaluation increments are credited are not taken into account until it is directly to equity in the asset virtually certain that the restrictions revaluation reserve, except that, to will no longer apply. the extent that an increment reverses

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a revaluation decrement in respect Costs incurred subsequent to initial of that class of asset previously acquisition are capitalised when it recognised as an expense in net is expected that additional future result as other economic flows, the economic benefits will flow to the increment is recognised as income in Department. the net result as other economic flows. Research and development costs Revaluation decrements are recognised immediately as expenses Expenditure on research activities in the net result as other economic is recognised as an expense in the flows, except that, to the extent that period in which it is incurred. An a credit balance exists in the asset internally generated intangible asset revaluation reserve in respect of the arising from development (or from same class of assets, they are debited the development phase of an internal directly to the asset revaluation project) is recognised if, and only if, all reserve. of the following are demonstrated: Revaluation increases and revaluation (a) the technical feasibility of decreases relating to individual assets completing the intangible asset so within an asset class are offset against that it will be available for use or one another within that class but sale, are not offset in respect of assets in (b) an intention to complete the different classes. intangible asset and use or sell it, Revaluation reserves are not normally (c) the ability to use or sell the transferred to accumulated surplus on intangible asset, de-recognition of the relevant asset. (d) the intangible asset will generate Non-current physical assets probable future economic benefits, constructed by the Department (e) the availability of adequate The cost of non-current assets technical, financial and other constructed by the Department resources to complete the includes the cost of all materials used development and to use or sell the in construction, direct labour on the intangible asset, and project, and an appropriate proportion (f) the ability to measure reliably of variable and fixed overheads. the expenditure attributable to Intangible assets the intangible asset during its development. Intangible assets represent identifiable non-monetary assets Where no internally-generated without physical substance. intangible asset can be recognised, development expenditure is Intangible assets are initially recognised as an expense in the recognised at cost. Subsequently, period as incurred. intangible assets with finite useful lives are carried at cost less Intangible assets are measured at cost accumulated amortisation and less accumulated amortisation and accumulated impairment losses. impairment, and are amortised on a

70 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

straight-line basis over their useful and uncertainties surrounding lives as follows: the obligation. Where a provision is measured using the cash flows • Capitalised software estimated to settle the present development costs – 3–5 years. obligation, its carrying amount is the (n) Liabilities present value of those cash flows. Employee benefits Payables (i) Salaries and wages, annual leave Payables represent liabilities for and sick leave goods and services provided to the Department that are unpaid at the Liabilities for salaries and wages, end of the financial year. Payables are including non-monetary benefits, initially measured at fair value, being annual leave and accumulating sick the cost of the goods and services, leave expected to be settled within and then subsequently measured at 12 months of the reporting date amortised cost. are recognised in the provision for employee benefits in respect of Interest bearing liabilities employee services up to the reporting date, classified as current liabilities Interest bearing liabilities are initially and measured at their nominal values. measured at fair value, being the cost of the interest bearing liabilities, net Those liabilities that are not expected of transaction costs. to be settled within 12 months are recognised in the provision Subsequent to initial recognition, for employee benefits as current interest bearing liabilities are liabilities, measured at present value measured at amortised cost of the amounts expected to be paid with any difference between the when the liabilities are settled using initial recognised amount and the the remuneration rate expected to redemption value being recognised apply at the time of settlement. in profit and loss over the period of the interest bearing liability using the (ii) Long service leave effective interest rate method. Liability for long service leave (LSL) is recognised in the provision for Provisions employee benefits. Provisions are recognised when the Current liability–unconditional LSL is Department has a present obligation, disclosed in the notes to the financial the future sacrifice of economic statements as a current liability even benefits is probable, and the amount of where the Department does not the provision can be measured reliably. expect to settle the liability within The amount recognised as a 12 months because it will not have provision is the best estimate of the unconditional right to defer the the consideration required to settle settlement of the entitlement should the present obligation at reporting an employee take leave within date, taking into account the risks 12 months.

Financial report 71 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

The components of this current LSL (p) Contingent assets liability are measured at: and contingent • present value – component that the Department does not expect to liabilities settle within 12 months, and Contingent assets and contingent • nominal value – component that liabilities are not recognised in the the Department expects to settle balance sheet, but are disclosed by within 12 months. way of a note and, if quantifiable, are measured at nominal value. Contingent Non-current liability – conditional LSL assets and liabilities are presented is disclosed as a non-current liability. exclusive of GST receivable or payable There is an unconditional right to respectively. defer the settlement of the entitlement until the employee has completed the (q) Equity requisite years of service. This non-current LSL liability is Contributions by owners measured at present value. Gain Additions to net assets which have or loss following revaluation of the been designated as contributions by present value of non-current LSL owners are recognised as contributed liability due to changes in bond capital. Other transfers that are in the interest rates is recognised as an other nature of contributions or distributions economic flow (refer to note 1(j)). have also been designated as contributions by owners. Employee benefits on-costs Transfers of net assets arising Employee benefits on-costs (payroll from administrative restructurings tax, workers compensation, are treated as distributions to or superannuation, annual leave and LSL contributions by owners. accrued while on LSL taken in service) are recognised separately from provision for employee benefits. (r) Foreign currency All foreign currency transactions (o) Commitments during the financial year are brought to account using the exchange rate in Commitments are disclosed at their effect at the date of the transaction. nominal value and exclusive of the Foreign monetary items at reporting GST payable. date are translated at the exchange rate existing at reporting date. Non-monetary assets carried at fair value that are denominated in foreign currencies are translated at the rates prevailing at the date when the fair value was determined.

72 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Exchange differences are recognised (v) New accounting in profit or loss in the period in which they arise. standards and interpretations (s) Functional and Certain new accounting standards and presentation currency interpretations have been published that are not mandatory for the 30 June The functional currency of the 2009 reporting period. DTF assesses Department is the Australian dollar, the impact of these new standards which has also been identified as and advises departments and other the presentation currency of the entities of their applicability and early Department. adoption where applicable. (t) Rounding of As advised in note 1(c) the Department has early adopted the September 2007 amounts version of AASB 101. Amounts in the financial report have been rounded to the nearest thousand dollars, unless otherwise stated. All totals are rounded additions of unrounded amounts; discrepancies between totals and sums of components are due to rounding. (u) Correction of a prior period error During 2008–09, it was discovered that plant and equipment assets were overstated due to inconsistent schools consolidation processes for disposals. This had the effect of overstating plant and equipment and accumulated surplus by $59.3 million as at 1 July 2007, being the opening balance of 2007–08. The inconsistent consolidation processes for disposals have now been amended. The adjustment as described above has been corrected by restating each of the affected financial statement line items for 2007–08.

Financial report 73 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

As at 30 June 2009, the following standards and interpretations (applicable to departments) had been issued but were not mandatory for financial year ending 30 June 2009. The Department has not, and does not intend to, adopt these standards early.

Standard/Interpretation Summary Applicable for annual Impact on departmental reporting periods financial statements beginning or ending on AASB 8 Operating Segments Supersedes AASB 114 Segment Reporting Beginning 1 Jan 2009 Not applicable. AASB 2007-3 Amendments to Australian An accompanying amending standard, also Beginning 1 Jan 2009 Impact expected to be Accounting Standards arising from AASB 8 introduced consequential amendments into insignificant. [AASB 5, AASB 6, AASB 102, AASB 107, other Standards. AASB 119, AASB 127, A A SB 134, AASB 136, AASB 1023 and AASB 1038]. AASB 123 Borrowing Costs Option to expense borrowing cost related to Beginning The Department a qualifying asset had been removed. Entities 1 Jan 2009 continues to expense are now required to capitalise borrowing costs borrowing costs. relevant to qualifying assets. In February 2009, the AASB decided that not-for-profit public sector entities could continue to expense borrowing costs attributable to qualifying assets pending the outcome of various IPSASB/AASB projects. AASB 2007-6 Amendments to Australian An accompanying amending standard, also Beginning Same as AASB 123 Accounting Standards arising from AASB 123 introduced consequential amendments into 1 Jan 2009 above. [AASB 1, AASB 101, AASB 107, A A SB 111, other Standards. AASB 116 and AASB 138 and Interpretations 1 and 12] AASB 2008-5 Amendments to Australian A suite of amendments to existing standards Beginning Impact is being Accounting Standards arising from the Annual following issuance of IASB Standard 1 Jan 2009 evaluated. Improvements Project Improvements to IFRSs in May 2008. Some [AASBs5, 7 101, 102, 107, 108, 110, 116, 118, amendments result in accounting changes for 119, 120, 123, 127, 128, 129, 131, 132, 134, presentation, recognition and measurement 136, 138, 139, 140, 141, 1023 and 1038] purposes. AASB 2008-6 Further Amendments to The amendments require all the assets Beginning Impact is expected to Australian Accounting Standards arising from and liabilities of a for-sale subsidiary to be 1 Jul 2009 be insignificant. the Annual Improvements project classified as held for sale and clarify the [AASB 1 and AASB 5] disclosures required when the subsidiary is part of a disposal group that meets the definition of a discontinued operation. AASB 2008-7 Amendments to Australian Changes mainly relate to treatment of Beginning Impact is expected to Accounting Standards – Cost of an Investment dividends from subsidiaries or controlled 1 Jan 2009 be insignificant. in a Subsidiary, Jointly Controlled Entity or entities. Associate [AASB 1, AASB 118, AASB 121, AASB 127 and AASB 136] AASB 2008-8 Amendments to Australian The amendments to AASB 139 clarify how the Beginning Impact is being Accounting Standards – Eligible Hedged Items principles that determine whether a hedged 1 Jul 2009 evaluated. [AASB 139] risk or portion of cash flows is eligible for designation as a hedged item should be applied in particular situations.

74 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Standard/Interpretation Summary Applicable for annual Impact on departmental reporting periods financial statements beginning or ending on AASB 2008-9 Amendments to AASB 1049 for Amendments to AASB 1049 for consistency Beginning Not applicable to public Consistency with AASB 101 with AASB 101 (September 2007) version. 1 Jan 2009 sector entities except for certain presentation formats. AASB 2009-1 Amendments to Australian The amendments arise from the AASB’s Beginning on or after The Department Accounting Standards – Borrowing Costs of review of the requirement in AASB 123 to 1 Jan 2009 that end on continues to expense Not-for-Profit Public Sector Entities capitalise borrowing costs. or after 30 Apr 2009 borrowing costs. [AASB 1, AASB 111 and AASB 123] In February 2009, the AASB decided that not-for-profit public sector entities could continue to expense borrowing costs attributable to qualifying assets pending the outcome of various IPSASB/AASB projects. AASB 2009-2 Amendments to Australian These amendments arise from the issuance Beginning on or after Impact is being Accounting Standards – Improving Disclosures of Improving Disclosures about Financial 1 Jan 2009 that end on evaluated. about Financial Instruments Instruments (Amendments to IFRS 7) by or after 30 Apr 2009 [AASB 4, AASB 7, AASB 1023 and AASB 1038] the IASB in March 2009. The amendments require enhanced disclosures about fair value measurements and liquidity risk. AASB 2009-4 Amendments to Australian Various consequential amendments to Beginning Impact is expected to Accounting Standards arising from the Annual existing standards as a result of IASB’s Annual 1 Jul 2009 be insignificant. Improvements Project Improvement’s project. [AASB 2 and AASB 138 and AASB Interpretations 9 and 16] AASB 2009-5 Further Amendments to Some amendments will result in accounting Beginning Impact is being Australian Accounting Standards arising from changes for presentation, recognition 1 Jan 2010 evaluated. the Annual Improvements Project or measurement purposes, while some [AASB 5, 8, 101, 107, 117, 118, 136 and 139] amendments that relate to terminology and editorial changes. AASB 2009-6 Amendments to Australian This standard makes numerous editorial Beginning on or after Impact is expected to Accounting Standards amendments as a consequence of the 1 Jan 2009 that end on be insignificant. issuance in September 2007 of a revised or after 30 Jun 2009 AASB 101. For example, the term ‘revaluation reserve’ is changed to ‘revaluation surplus’. AASB 2009-7 Amendments to Australian A suite of amendments as a result of editorial Beginning Impact is being Accounting Standards corrections by the AASB and by the IASB, 1 Jul 2009 evaluated. [AASB 5, 7, 107, 112, 136 and Interpretation some of which relate to correcting errors made 17] in AASB 2008-12.

Financial report 75 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

(w) Prospective Borrowing costs accounting changes In May 2007, the AASB agreed on amendments to AASB 123 Borrowing Service concessions Costs in respect of both for-profit entities and not-for-profit entities In December 2007, the Australian for application to annual reporting Accounting Standards Board (AASB) periods beginning on or after 1 decided that: January 2009. These amendments (a) the requirements of Interpretation removed the option of recognising 12 are not obligatory for public borrowing costs immediately as an sector grantors; however expense, to the extent that they are directly attributable to the acquisition, (b) grantors are required to consider construction or production of a Interpretation 12 when developing qualifying asset. their accounting policy under the hierarchy for selecting accounting In 2008, the IPSASB considered policies set out in AASB 108 whether to withdraw the expensing Accounting Policies, Changes in option and proposed in Exposure Draft Accounting Estimates and Errors. 35 Borrowing Costs, retention of the expense option. In February 2009, the The AASB did not decide on a AASB decided to extend the option to preferred accounting policy for expense borrowing cost attributable grantors, as the International Public to qualifying assets for another two Sector Accounting Standards Board years while AASB continues to observe (IPSASB) currently has a project developments from IPSASB. This looking at accounting for service extension is applicable to not-for-profit concessions from an international public sector entities only. Pending public sector perspective. The IPSASB resolution of this matter, the State intends to issue an Exposure Draft in is continuing with its existing policy December 2009 and a new IPSASB of expensing borrowing costs in the standard is expected during 2010. Any period in which they are incurred. Australian public sector standard is therefore unlikely before 2010–11. As a result of the above and the continuing uncertainty and lack of applicable accounting guidance on the recognition and measurement by the State of assets arising from some service concession arrangements, there has been no change in policy and those assets are currently not recognised.

76 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 2. Departmental (controlled) outputs

A description of departmental outputs Middle Years (Schools) performed during the year ended This output involves provision of 30 June 2009, and the objectives of education and other associated these outputs, are summarised below. services designed to improve the Compulsory Years quality of student learning of those in Years 5–9 in government and The outputs for compulsory years non-government schools. The involve the provision of education Middle Years of schooling output and associated services designed to refers to a fundamental stage of improve the quality of student learning learning where students growing of those in Prep–Year 9 in government from childhood to adolescence and non-government schools. consolidate competency in literacy It comprises two outputs: and numeracy, and their physical, social, emotional and intellectual Early Years (Schools) development of early adolescence. This output involves provision of It is also a stage when they attain a education and other associated greater breadth of knowledge and services designed to improve the learning, including extending their quality of student learning of those capacity for creative and critical in Prep–Year 4 in government and thinking. This output includes the non-government schools. The development and management Early Years of schooling output of education programs and is concerned with developing curriculum. the essential skills necessary for ongoing progress in education and Later Years and Youth Transitions providing learning experiences to The Later Years and Youth Transitions engage young minds. Literacy and output involves provision of education numeracy are foremost among the and other associated services skills learnt during these foundation designed to improve the quality of years. This output includes the student education outcomes of those development and management in Years 10–12 in government and non- of education programs and government schools. It also covers the curriculum. provision of cross-sectoral services to improve the transition of young people to further education, training and employment.

Financial report 77 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Services to Students Policy and Regulation This output covers student welfare The Policy and Regulation output and support, services to students with involves provision of policy, disabilities, education maintenance administrative support and strategy allowance, school start bonus advice to the Ministers in relation to payments and student transport. their parliamentary and legislative It involves the provision of: responsibilities. It also covers provision of administrative support • education services relating to services for the various statutory student welfare, including drug authorities including the Victorian education and mental health Curriculum and Assessment Authority issues and Victorian Registration and • student support services in Qualifications Authority, regulation the area of student wellbeing and advisory bodies and for including speech pathology, international education. It includes visiting teacher services for provision of information services about hearing, visually, health and education to the community, including physically impaired students, dissemination of information through curriculum services and public promotions, telephone services, alternative programs publications and advertising services. • education services for students Adolescent Health Services (schools) with disabilities in regular and specialist schools This output involves provision of school nursing services for secondary • payment of the Education school-aged children. Maintenance Allowance to eligible parents of school students up to the age of 16 years in government and non-government schools • provision of the school start bonus payment to students in the Preparatory year and Year 7 • administration of student conveyance allowances and the transport of government and non-government school students, including those attending specialist schools • school focused youth services.

78 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Early Childhood Services Early Childhood Education and Care Early Childhood Services outputs, This output involves provision through the funding of a range of of kindergarten and child care services, provide support to children in services including the licencing the early years, including kindergarten and monitoring of centre-based and child care, maternal and child children’s services, and specialist health, school nursing for primary services to improve access to school aged children, and early kindergartens for disadvantaged intervention services for children with children. a disability. It comprises: Early Childhood Intervention Child Health and Support Services Services This output involves provision This output involves provision of community-based maternal of a range of services and support and child health services to all for children with a developmental families with children aged 0 to delay or disability and their 6 years, and school nursing services families. for primary school aged children, that include developmental health surveillance, early intervention, parenting support and health education.

Financial report 79 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

250 9,033 1,426 4,581 1,822 (7,453) (1,039) 35,283 38,213 2009 (55,541) $’000 (60,123) (60,906) 559,864 (737,100) (274,202) (218,661) (218,661) (213,998) (762,048) 7,129,550 7,773,619 (1,717,700) (7,769,037) (4,330,738) Departmental Total Departmental - – – – – – –

78 410 (533) (455) (455) (455) (318) (318) 9,223 1,426 (1,502) (1,004) 2009 $’000 (37,906) Services 333,859 322,799 (292,811) (333,859) Early Childhood 2 – – – – – – – – – – –

(10) (16) (46) (742) (133) (131) (131) (131) (9,472) 2009 $’000 10,286 10,286 (10,286) Services Adolescent Health – – 9 9 – – – – – –

(39) (93) (167) (183) (149) (149) (158) 1,667 2009 39,122 $’000 40,790 (14,150) (11,877) (40,781) (14,440) Policy and Regulation – – – –

941 181 386 (739) 3,021 (6,261) (5,695) (6,080) 58,134 2009 (17,934) (85,641) (13,849) $’000 (31,658) (23,629) 776,162 714,065 (161,209) (482,681) Students Services to –

59 365 (260) 1,192 6,106 1,903 8,296 (1,493) (47,103) (47,103) (17,934) 2009 (12,653) (11,356) (42,070) $’000 (58,459) (12,548) 117,486 (347,558) (181,584) (228,725) (791,885) 1,594,507 1,460,657 (1,593,315) (775,776) Later Years and Youth Transitions Youth –

191 (779) 1,187 6,189 2,995 (4,855) 19,862 26,986 (41,159) (37,756) (40,751) 2009 382,166 $’000 (157,652) (379,153) (153,624) (191,379) (153,624) (499,934) (976,507) 5,018,014 4,582,620 (5,015,019) (2,996,916) Compulsory Years

Income fromIncome transactions Other operating expenses operating Other Net gain/(loss) on financial instruments Output appropriations from income transactionsTotal Expenses from transactions paymentsGrants other and expensesTotal from transactions Net result from transactions operating (net balance) Other economic flows included in net result Net gain/(loss) on non-financial assets otherTotal economic flows Net result Other economic flows – other non-owner changes in equity Changes in physical asset revaluation reserve otherTotal economic flows – other non-owner changes in equity Comprehensive result Employee benefits Depreciation amortisation and Capital asset charge Supplies services and Other gains/(losses) from other economic flows Special appropriationsSpecial Interest Grants Sales of goods and services Fair value of services received free of charge consideration nominal for or Other income Note 2. Departmental (controlled) outputs (cont.) outputs (controlled) Departmental 2. Note Departmental outputs schedule – controlled income and expenses for the year ended 30 June 2009

80 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2009 $’000 1,592,513 1,592,513 1,672,015 11,614,157 11,534,655 13,206,670 Departmental Total Departmental

63 (148) 1,850 1,998 1,787 1,998 2009 $’000 Services Early Childhood –

– – 499 499 (499) 2009 $’000 Services Adolescent Health

751 236 6,219 6,970 6,219 6,734 2009 $’000 Policy and Regulation

137,459 924,101 130,746 130,746 930,814 1,061,559 2009 $’000 Students Services to

2009 $’000 359,597 344,362 344,362 2,993,162 2,633,566 2,648,800 Later Years and Youth Transitions Youth

2009 $’000 9,143,129 7,976,690 1,166,439 1,108,688 1,108,688 8,034,440 Compulsory Years ) Assets liabilities and Assets Financial assets Total assets Liabilities Liabilities liabilitiesTotal Net assets/(liabilities Non-financial assets Note 2. Departmental (controlled) outputs (cont.) outputs (controlled) Departmental 2. Note Departmental outputs schedule – controlled assets and liabilities as at 30 June 2009

Financial report 81 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations 6

8,189 5,867 (8,254) (5,998) 17,561 23,559 15,494 44,136 44,468 (14,193) 2008 593,347 $’000 (727,270) (216,726) (644,558) 7,125,576 2,084,559 6,422,264 2,066,998 2,066,998 (7,102,017) (1,485,003) (4,020,206) Departmental Total Departmental – –

– – – – – – – – – – – 68 68 (68) (322) 2008 $’000 (20,911) (33,257) Services 241,730 241,730 (187,308) (241,798) Early Childhood

– – – – – – – – – – – – – – 15 15 (16) (15) (667) 7,978 7,978 2008 $’000 (7,310) (7,993) Services Adolescent Health

– – – – – – – 24 (49) (94) (84) (60) 103 103 164 (175) 2,077 2008 $’000 36,312 38,389 (11,583) (12,659) (13,666) (38,226) Policy and Regulation –

618 620 923 (536) (305) 1,639 4,703 1,425 2,043 4,668 62,530 2008 (14,026) (77,960) $’000 (30,275) 649,141 218,598 218,598 723,301 (453,222) (145,860) (721,876) Students Services to –

(270) (334) 9,592 4,195 1,275 3,367 1,496 9,664 1,226 2,969 (42,607) 2008 453,418 220,641 449,224 128,502 449,224 $’000 (283,753) (218,731) (203,383) (734,625) 1,334,002 1,486,402 (1,483,433) Later Years and Youth Transitions Youth 6

3,971 5,663 (7,334) (7,865) 11,217 30,101 19,082 29,877 10,488 (13,534) 2008 $’000 400,238 (159,662) (922,657) (478,090) (260,738) 4,627,775 4,153,100 1,399,177 1,399,177 1,410,394 (2,780,212) (4,608,693) Compulsory Years

Income fromIncome transactions Other income Net gain/(loss) on financial instruments Special appropriationsSpecial Output appropriations Grants Sales of goods and services Supplies services and expenses operating Other Depreciation amortisation and Total income from income transactionsTotal Expenses from transactions paymentsGrants other and Employee benefits Total expensesTotal from transactions Net result from transactions operating (net balance) Other economic flows included in net result Net gain/(loss) on non-financial assets Other gains/(losses) from other economic flows changes equity in Total otherTotal economic flows Net result Other economic flows – other non-owner changes in equity Changes in physical asset revaluation reserve otherTotal economic flows – other non-owner Comprehensive result Interest Capital asset charge Departmental outputs schedule – controlled income and expenses for the year ended 30 June 2008 Note 2. Departmental (controlled) outputs (cont.) outputs (controlled) Departmental 2. Note

82 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

2008 $’000 1,613,386 1,493,291 1,493,291 11,605,972 11,485,877 13,099,263 Departmental Total Departmental

9,152 9,152 1,748 5,038 2008 $’000 14,190 12,442 Services Early Childhood

– – – 1,783 1,783 2008 $’000 (1,783) Services Adolescent Health

5,832 5,832 6,586 2008 47,639 $’000 53,471 46,885 Policy and Regulation

2008 $’000 122,599 122,599 976,220 963,482 Students Services to 1,098,819

2008 354,147 135,337 320,758 320,758 $’000 2,521,210 2,875,357 2,554,599 Later Years and Youth Transitions Youth

2008 $’000 9,057,427 1,115,569 7,941,858 1,033,167 1,033,167 8,024,260 Compulsory Years Assets liabilities and Assets Non-financial assets Net assets/(liabilities) Financial assets Total assets Liabilities Liabilities liabilitiesTotal Departmental outputs schedule – controlled assets and liabilities as at 30 June 2008 Note 2. Departmental (controlled) outputs (cont.) outputs (controlled) Departmental 2. Note

Financial report 83 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 3. Administered (non-controlled) items

In addition to the specific Administered assets include departmental operations which government incomes earned but yet to are included in the operating be collected. Administered liabilities statement, balance sheets, and cash include government expenses incurred flow statement, the Department but yet to be paid. Although presented administers or manages activities on here as administered items, they are behalf of the State. The transactions consolidated and presented within relating to these State activities are the financial results of the whole reported as administered items in this of government and general note. Administered transactions give government sector. rise to income, expenses, assets and liabilities and are determined on an accrual basis. Administered revenues include taxes, fees and fines and the proceeds from the sale of administered surplus land and buildings.

84 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

251 628 230 7,840 3,915 3,915 3,915 3,915 3,925 3,926 1,642 2,283 (2,730) 48,878 2008 (51,608) (51,608) $’000 145,094 241,007 629,995 438,140 144,760 2,327,443 1,502,952 1,502,952 2,278,566 – – Departmental total Departmental

255 261 705 1,734 3,069 2,468 (1,457) (4,526) (4,526) 22,561 21,827 21,827 24,295 24,295 2009 $’000 117,042 221,534 334,857 288,274 285,481 1,611,112 1,613,855 2,235,154 2,238,223

– – – – – – – – – – – – – – – – – – – – – 7,420 7,420 7,420 7,420 2008 $’000

– – – – – – – – – – – – – – – – – – – – – Early childhood services 2009 4,424 4,424 4,424 4,424 $’000

251 628 230 7,840 3,915 3,915 3,915 3,915 3,925 3,926 1,642 2,283 41,458 2008 (10,150) (51,608) (51,608) $’000 145,094 629,995 438,140 144,760 233,586 1,502,952 1,502,952 2,320,023 2,278,565 – – School education

255 261 705 1,734 2,468 (1,355) (4,526) (4,526) (5,881) 22,561 21,827 21,827 24,295 24,295 2009 112,619 221,534 $’000 334,857 288,274 285,481 1,611,112 1,613,855 2,235,155 2,233,800 General recurrent grant recurrent General Other General recurrent grant recurrent General Other Investments Total administered from income Total transactions Administered expenses from transactions non-government on-passing to Commonwealth schools: administered expensesTotal from transactions administered netTotal result from transactions Administered other economic flows includedadministered the in net result Net gain/(loss) on non-financial assets administered otherTotal economic flows Administered net result Administered financial assets Receivables administered financial Total assets Administered non-financial assets Prepayments administered non-financialTotal assets administered assetsTotal Administered liabilities accrualsCreditors and administered liabilitiesTotal administered netTotal assets Commonwealth general recurrent grants to government schools Administered from income transactions non-government on-passing to Commonwealth schools: Prizes scholarships and Prizes scholarships and Amounts paid to Consolidated Fund Other Other grants Note Administered 3. (non-controlled) items (cont.)

Financial report 85 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 4. Net result from transactions (net operating balance)

2009 2008 $’000 $’000 Income from transactions (a) Grants Other public bodies 38,213 44,136 Total grants 38,213 44,136

(b) Sales of goods and services Schools revenue 518,329 556,029 Provision of services 41,535 37,318 Total other revenue 559,864 593,347

(c) Other income Other revenue 9,033 15,494 Total other revenue 9,033 15,494 Expenses from transactions (d) Grants and other payments Grants to Victorian Curriculum 44,913 44,587 and Assessment Authority Grants to Victorian Registration 8,546 3,978 and Qualifications Authority Grants to Victorian Institute of Teaching 1,417 1,257 Grants to non-government schools – primary 160,039 137,632 – secondary 253,653 214,367 – other 57,123 47,830 Grants to external organisations 153,499 140,335 Conveyance and Education Maintenance 57,910 54,573 Allowance payments Total grants and other payments 737,100 644,558

(e) Employee benefits Salaries and wages – Departmental employees 3,316,258 3,032,201 Salaries and wages – 195,558 213,031 staff employed by school councils Superannuation 352,131 337,617 Annual leave and long service leave expense 226,715 215,566 Other on-costs (fringe benefits tax, payroll tax 240,076 221,791 and workcover levy) Total employee benefits 4,330,738 4,020,206

86 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 4. Net result from transactions (net operating balance) (cont.)

2009 2008 $’000 $’000

(f) Depreciation and amortisation Depreciation Buildings 148,520 135,360 Plant and equipment 51,120 69,860 199,640 205,220 Amortisation Software 14,358 11,506 Total depreciation and amortisation 213,998 216,726

(g) Supplies and services Administration 194,024 153,433 Maintenance 403,223 506,425 School requisites 789,725 600,299 Service agreement payments 262,441 178,330 Other 37,556 17,500 1,686,969 1,455,988 Rental expense relating to operating leases Minimum lease payments 30,731 29,015 Total supplies and services 1,717,700 1,485,003

(h) Other operating expenses Fair value of assets and services provided free of charge or for nominal consideration Victorian Curriculum and Assessment Authority Rent provided free of charge at 189 Urquhart Street, 1,672 1,512 Coburg and 41 St Andrews Place, East Melbourne, (2008: 1 Railway Parade, Camberwell and 41 St Andrews Place, East Melbourne) Victorian Registration and Qualifications Authority Rent provided free of charge at Level 6, 35 Spring 190 216 Street, Melbourne, (2008: Level 2, 33 St Andrews Place, East Melbourne) Office for Children Motor vehicles under VicFleet 1,081 – Employee entitlements – 4,748 Total fair value of assets and services provided free of 2,943 6,476 charge or for nominal consideration

Interest expense Finance lease costs 567 390

Other expenses Other expenses 3,943 1,388 Total other expenses 3,943 1,388 Total other operating expenses 7,453 8,254

Financial report 87 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 5. Other economic flows included in net result

2009 2008 $’000 $’000

(a) Net gain/(loss) on non-financial assets Consideration from disposals 3,510 2,498 Carrying amount of assets disposed (1,688) (16,690) Total net gain/(loss) on non-financial assets 1,822 (14,193) (b) Net gain/(loss) on financial instruments and statutory receivables/payables Impairment of loans and receivables (1,039) 6 Total net gain/(loss) on financial instruments (1,039) 6

(c) Other gains/(losses) from other economic flows Net gain/(loss) arising from revaluation (60,906) 8,189 of long service leave liability Total other gains/(losses) from other economic flows (60,906) 8,189

88 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

– 85,651 2008 98,148 $’000 183,799

– Variance 2009 $’000 208,158 212,680 420,838

–

2008 256,475 $’000 6,678,739 6,422,264

–

applied Appropriations 2009 $’000 326,834 7,129,550 7,456,384

–

2008 342,126 $’000 6,520,412 6,862,538

–

authority 2009 $’000 534,992 Total parliamentaryTotal 7,877,221 7,342,229

– –

2,000 2,000 2008 $’000

advances Section 35

– – – – 2009 $’000

– 2008 $’000 58,530 93,930 35,400

– Section 32 2009 45,005 58,502 $’000 103,507

– – 2008 $’000 55,852 (55,852)

– – Financial Management Act 1994 2009 $’000 56,181 (56,181)

– 2008 $’000 121,076 242,057 120,981

– Section 29 Section 30 2009 $’000 548,112 341,492 206,620

– – 2008 $’000 39,016 39,016

– – Section 3 (2) 2009 $’000 267,876 267,876

– – 7,172 7,172 2008 $’000

– – Treasurer Advance from 2009 $’000 76,028 76,028 Appropriation Act Appropriation

–

2008 $’000 104,668 6,373,695 6,478,363

–

Annual appropriation 2009 227,186 $’000 6,654,513 6,881,699

Controlled Provision for outputs Additions to net assets Administered Payments made on ofbehalf Total the State Note 6. Summary of compliance with annual parliamentary and special appropriations Summary(a) of compliance with annual parliamentary appropriations The following table discloses the details of the various parliamentary appropriations received by the Department with In accordance for the accrual year. output-based management procedures, ‘Provision for outputs’ and net ‘Additions to assets’ are disclosed as ‘controlled’ activities of the Department. Administered transactions are those that are undertaken on behalf of the State over which the Department has no control or discretion. The provision of outputs variance million made is up as follows: of $212.680 Carryover – of provision of outputs appropriation for projects $205.967million; totalling – Workcover and million; premium savings of $2.313 – Enrolment Based adjustment Funding of $4.4 million. The provision of additions net to assets million made is up as follows: variance of $208.159 – Carryover of additions net to assets million; projects totalling $199.959 – appropriation for capital programs re-phased financial year of $8.2 2009–10 to million.

Financial report 89 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 6. Summary of compliance with annual parliamentary and special appropriations (cont.)

(b) Summary of compliance with special appropriations

Authority Purpose Appropriations applied 2009 2008 $’000 $’000 Controlled Section 5.6.8 of the Education and Volunteers 250 250 Training Reform Act 2006 workers compensation Section 10 of the Financial Management Drought – 5,617 Act 1994 assistance Total 250 5,867

90 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 7. Cash and cash equivalents

2009 2008 $’000 $’000

Amounts held by schools 609,586 667,428 Departmental operating bank accounts 105,250 99,176 Other bank accounts 4,016 3,339 Total cash 718,852 769,943

The figures above are reconciled to cash at the end of the financial year as shown in the cash flow statement as follows: Balances as above 718,852 769,943 Balances per cash flow statement 718,852 769,943

Cash at bank Due to the State of Victoria’s investment policy and government funding arrangements, government departments generally do not hold a large cash reserve in their bank accounts. The Departmental operating bank accounts hold funds on behalf of trusts. Cash received by a department from the generation of revenue is generally paid into the State’s bank account, known as the Public Account. Similarly, any departmental expenditure, including those payments for goods and services to the Department’s suppliers and creditors, are made via the Public Account. The process is such that the Public Account would remit to the Department the cash required to cover its transactions. This remittance by the Public Account occurs upon the electronic transfer of funds and the presentation of the cheques by the Department’s suppliers or creditors. During the financial year amounts held by schools include short term investments of less than 3 months of $138,126,935 are treated as cash and cash equivalents. Amounts held by schools of 3 months or more of $58,227,646 are treated as other financial assets. Due to the lack of available information for the comparatives, cash and cash equivalents amounts held by schools include term investments one year or less of $124,579,256; other financial assets were $24,771,505.

Financial report 91 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 8. Receivables

2009 2008 $’000 $’000 Current receivables: Statutory Amounts owing from Victorian Government (i) 692,095 658,738 GST receivables 31,453 25,273 723,548 684,011

Contractual Schools’ receivables 74,026 71,415 Other debtors (ii) 12,657 23,787 86,683 95,202 Allowance for doubtful debts (ii) (12,641) (8,736) Total current receivables 797,590 770,477 Non-current receivables: Statutory Amounts owing from Victorian Government (i) 96,889 47,814

Contractual Other debtors (ii) 570 452 Allowance for doubtful debts (ii) (114) (72) Total non-current receivables 97,345 48,194 Aggregate carrying amount of receivables: Current 797,590 770,477 Non-current 97,345 48,194 Total aggregate carrying amount of receivables 894,935 818,671 (i) The amounts recognised from Victorian Government represent funding for all commitments incurred through the appropriations and are drawn from the Consolidated Fund as the commitments fall due. (ii) The average credit period on sales of goods is 30 days. No interest is charged on other receivables for the first 30 days from the date of the invoice. An allowance has been made for estimated irrecoverable amounts from the sales of goods, salary overpayments and Workcover debtors, determined by reference to past default experience. The $3.9 million increase was recognised in the operating result for the current financial year.

92 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 8. Receivables (cont.)

2009 2008 $’000 $’000

(a) Movement in the allowance for doubtful debts Balance at the beginning of the year (8,808) (7,530) Amounts written off during the year – – Amounts recovered during the year – – Increase/(decrease) in allowance recognised (3,947) (1,278) in profit or loss Balance at the end of the year (12,755) (8,808)

(b) Ageing analysis of contractual receivables Please refer to table 19.2 in note 19 for the ageing analysis of contractual receivables. (c) Nature and extent of risk arising from contractual receivables Please refer to note 19 for the nature and extent of credit risk arising from contractual receivables.

Note 9. Non-current assets classified as held for sale

2009 2008 $’000 $’000 Buildings 11,509 6,731 Land 17,995 31,427 Plant and equipment 251 466 Total non-current assets classified as held for sale 29,755 38,624

Financial report 93 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 10. Intangible assets

2009 2008 $’000 $’000 Software (at cost) 5,643 13,283 Less: accumulated amortisation (3,313) (13,283) Total intangible assets 2,330 –

Movement in reconciliation Carrying amount at 1 July 2007 2,907 Additions 8,745 Amortisation expense (i) (11,506) Disposals (146) Carrying amount at 30 June 2008 – Additions 17,890 Amortisation expense (i) (14,358) Disposals (1,202) Carrying amount at 30 June 2009 2,330 (i) Amortisation expense is included in the line item ‘depreciation and amortisation’ in the comprehensive operating statement.

94 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 11. Property, plant and equipment – Education purpose group(i)

2009 2008 $’000 $’000

Land Crown land At cost 113,866 71,633 At independent valuation 6,349,851 6,342,429 Total land 6,463,717 6,414,062

Buildings At cost 213,489 – Less accumulated depreciation (1,240) – 212,249 – At valuation 4,175,209 4,271,979 Less accumulated depreciation (144,234) (835) 4,030,975 4,271,144 Total buildings 4,388,698 4,271,979 Less total accumulated depreciation (145,474) (835) Total written down value of buildings 4,243,224 4,271,144 Leasehold improvements – at cost 913 885 Less accumulated depreciation – – Total written down value of leasehold improvement 913 885 Total land and buildings 10,707,854 10,686,091 Plant and equipment At cost 603,235 602,748 Less accumulated depreciation (471,619) (484,814) 131,616 117,934 Plant and equipment under finance lease 10,507 8,379 Less accumulated amortisation (2,850) (2,325) 7,657 6,054 Total plant and equipment 139,273 123,988

Work in progress Buildings 585,324 546,640 Plant and equipment 58,733 57,646 Total work in progress 644,057 604,286 Total property, plant and equipment 11,491,184 11,414,365

(i) Property, plant and equipment are classified primarily by the ‘purpose’ for which the assets are used, according to one of six ‘Purpose Groups’ based upon Government Purpose Classifications (GPC). All assets within a ‘Purpose Group’ are further sub-categorised according to the asset’s ‘nature’ (i.e. buildings, plant and equipment, etc), with each sub-category being classified as a separate class of asset for financial reporting purposes.

Financial report 95 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 11. Property, plant and equipment – Education purpose group(i) (cont.)

Valuations of land and buildings The basis of valuation of land and buildings adopted for those assets revalued as at 30 June 2009 is fair value, being the depreciated current replacement cost of the assets’ remaining future economic benefits. An independent valuation of the Department’s land and buildings was performed by Victorian Valuer-General to determine the fair value of the land and buildings. The effective date of the valuation is 30 June 2008. The valuation, which conforms to Australian Valuation Standards, was determined by reference to the amounts for which assets could be exchanged between knowledgeable willing parties in arm’s length transaction. The valuation was based on independent assessments.

Reconciliations Reconciliations of the carrying amounts of each class of property, plant and equipment at the beginning and end of the financial year are set out as below:

Leasehold Plant and Work in Land Buildings improvements equipment progress Total $’000 $’000 $’000 $’000 $’000 $’000 2009 Opening balance 6,414,062 4,271,144 885 123,988 604,286 11,414,365 Additions 42,235 5,852 29 67,878 429,669 545,663 Impairment adjustment – (39,234) – – – (39,234) Transfers to completed assets/ – 376,887 – – (389,899) (13,012) intangibles Disposals (28,203) (16,508) – (1,689) – (46,399) Revaluation increments/ 22,193 (201,620) – – – (179,427) (decrements) Re-classification as held for sale 13,432 (4,778) – 214 – 8,868 Depreciation/amortisation – (148,520) – (51,120) – (199,640) Closing balance 6,463,718 4,243,224 914 139,271 644,057 11,491,184 2008 Opening balance 4,544,916 4,014,416 842 167,002 527,766 9,254,941 Adjustment to opening balance – – – (59,307) – (59,307) (note 1 (u)) Additions 56,384 – 153 103,000 290,025 449,562 Impairment adjustment – (82,312) – – – (82,312) Transfers to completed assets – 213,505 – – (213,505) – Disposals (3,906) (57,261) (110) (16,580) – (77,857) Revaluation increments 1,831,939 317,371 – – – 2,149,310 Re-classification as held for sale (15,271) 785 – (266) – (14,752) Depreciation/amortisation – (135,360) – (69,861) – (205,221) Closing balance 6,414,062 4,271,144 885 123,988 604,286 11,414,365

96 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 12. Other non-financial assets

2009 2008 $’000 $’000 Prepaid operating expenses 11,385 32,888 Total other non-financial assets 11,385 32,888

Note 13. Payables

2009 2008 $’000 $’000 Current payables: Contractual Salaries, wages and on-costs 144,056 181,401 Accrued payments to non-government schools 119,158 104,673 Accrued grants and transfer payments 1,248 7,967 Other accruals – 1,623 Schools’ creditors 7,986 12,556 Capital expenditure 92,497 40,774 Operating expenditure 21,082 65,530 386,027 414,523

Statutory Taxes payable 48,741 38,545 Total payables 434,768 453,068

(a) Maturity analysis of contractual payables Please refer to table 19.2 in note 19 for the ageing analysis of contractual payables. (b) Nature and extent of risk arising from contractual payables Please refer to note 19 for the nature and extent of risks arising from contractual payables.

Financial report 97 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 14. Interest bearing liabilities

2009 2008 $’000 $’000 Secured Aggregate carrying amount of interest bearing liabilities Current 3,977 3,694 Non-current 3,744 2,859 Total aggregate carrying amount of interest bearing 7,721 6,553 liabilities Lease liabilities are effectively secured as the rights to the leased assets revert to the lessor in the event of default.

2009 2008 Finance lease $’000 $’000 Motor vehicles under finance lease 7,657 6,054 Total non-current assets pledged as security 7,657 6,054

(a) Maturity analysis of interest bearing liabilities Please refer to table 19.2 in note 19 for the ageing analysis of interest bearing liabilities. (b) Nature and extent of risk arising from interest bearing liabilities Please refer to note 19 for the nature and extent of risks arising from interest bearing liabilities. (c) Defaults and breaches During the current and prior year, there were no defaults and breaches of any of the loans.

98 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 15. Provisions

Note 2009 2008 $’000 $’000

Current provisions Employee benefits (i) Unconditional and expected to be settled within 12 months (ii) 143,902 164,762 Unconditional and expected to be settled after 12 months (iii) 663,264 587,345 15(a) 807,166 752,107 Provisions related to employee benefit on-cost Unconditional and expected to be settled within 12 months (ii) 28,109 28,547 Unconditional and expected to be settled after 12 months (iii) 135,903 124,190 15(a) 164,012 152,737 Legal expenses 15(b) 221 221 Sabbatical leave 15(b) 1,430 1,430 Total current provisions 972,829 906,495

Non-current provisions Employee benefits (i) 15(a) 80,412 64,581 Provisions related to employee benefit on-costs 15(a) 16,477 13,233 Total non-current provisions 96,889 77,814 Total provisions 1,069,718 984,309 (i) Provisions for employee benefits consist of amounts for annual leave and long service leave accrued by employees, not including on-costs. (ii) The amounts disclosed are nominal amounts. (iii) The amounts disclosed are discounted to present values.

Financial report 99 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 15. Provisions (cont.)

Note 2009 2008 $’000 $’000 (a) Employee benefits and related on-costs Current employee benefits Annual leave entitlements 46,180 58,789 Unconditional long service leave entitlements 754,269 686,634 Others 6,717 6,684 807,166 752,107

Non-current employee benefits Conditional long service leave entitlements 80,412 64,581 Total employee benefits 887,578 816,688

On-costs Current on-costs 164,012 152,738 Non-current on-costs 16,477 13,233 Total on-costs 15(b) 180,489 165,971 Total employee benefits and related on-costs 1,068,067 982,659 (b) Movement in provisions Movements in each class of provision during the financial year, other than employee benefits are set out below: On-costs Legal Sabbatical Total expenses leave $’000 $’000 $’000 $’000 Carrying amount at start of year 165,971 221 1,430 167,621 Additional provisions recognised 56,233 – – 56,233 Payments and other sacrifices of economic benefits (41,715) – – (41,715) Carrying amount at end of year 180,489 221 1,430 182,141

100 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 16. Superannuation

Employees of the Department are superannuation contributions as they entitled to receive superannuation fall due. The Department of Treasury benefits and the Department and Finance recognises and discloses contributes to both defined benefit the State’s defined benefit liabilities and defined contribution plans. in its financial statements. The defined benefit plans provide However, superannuation benefits based on years of service contributions paid or payable for and final average salary. the reporting period are included The Department does not recognise as part of employee benefits in the any defined benefit liability in respect Comprehensive Operating Statement of the plans because the entity has of the Department. no legal or constructive obligation The name and details of the major to pay future benefits relating to its employee superannuation funds and employees; its only obligation is to pay contributions made by the Department are as follows:

Contribution Contribution Contribution Contribution for the year for the year outstanding outstanding at year end at year end 2009 2008 2009 2008 $’000 $’000 $’000 $’000 Funds State Superannuation Schemes (defined benefit scheme) 144,016 157,226 24,251 7,232 Vic Super (accumulation scheme) 169,269 143,240 8,347 6,589 State Employees Retirement Benefits Scheme (defined benefit scheme) 3,020 2,459 149 113 Other private schemes 15,640 10,171 771 468 Total 331,945 313,096 33,518 14,402

The bases for contributions are determined by the various schemes. The above amounts are measured as at 30 June of each year. Employer contributions relate to the years ended 30 June. All employees of the Department are entitled to benefits on retirement, disability or death from the above super schemes.

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Note 17. Other liabilities

2009 2008 $’000 $’000

Current Unearned revenue 80,306 49,361 Total other liabilities 80,306 49,361

Note 18. Reserves

2009 2008 $’000 $’000

Physical asset revaluation reserve Balance at beginning of financial year 5,083,697 3,016,699 Revaluation increment of land during the year 22,193 1,831,939 Revaluation increment/(decrement) of buildings (201,620) 317,371 during the year Impairment adjustment to building values (39,234) (82,312) Balance at end of financial year 4,865,036 5,083,697

The asset revaluation reserves is used to record increments and decrements on the revaluation of non-current assets, as described in accounting policy note 1 (j).

102 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 19. Financial instruments

(a) Financial risk management class of financial asset, financial objectives and policies liability and equity instrument are The Department’s principal financial disclosed in note 1 to the financial instruments comprise cash assets, statements. term deposits, receivables (excluding The main purpose in holding financial statutory receivables), payables instruments is to prudentially manage (excluding statutory payables) and the Department’s financial risks within finance lease payables. the Government policy parameters. Details of the significant accounting The carrying amounts of the policies and methods adopted, Department’s financial assets and including the criteria for recognition, financial liabilities by category are the basis of measurement and the in table 19.1 below. basis on which income and expenses are recognised, in respect of each

Table 19.1: Categorisation of financial instruments 2009 2008 $’000 $’000 Note Category Carrying amount

Financial assets Cash and cash equivalents 7 Cash and cash equivalents 718,852 769,943 Other financial assets Loans and receivables 58,228 24,772 Receivables 8 Loans and receivables 74,497 86,846 Total financial assets (a) 851,577 881,561

Financial liabilities Payables 13 Financial liabilities 386,027 414,523 Interest bearing liabilities 14 Financial liabilities 7,721 6,553 Total financial liabilities (b) 393,748 421,076 Notes: (a) The total amount of financial assets disclosed here excludes statutory receivables (i.e. amounts owing from Victorian Government and GST input tax credit recoverable). (b) The total amount of financial liabilities disclosed here excludes statutory payables (i.e. taxes payable).

Financial report 103 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

(b) Credit risk financial statements, net of any allowance for losses, represents the Credit risk arises from the financial Department’s maximum exposure to assets of the Department, which credit risk without taking account of comprise cash and deposits, trade and the value of any collateral obtained: other receivables, available-for-sale and financial assets. The Department’s Financial assets that are either past exposure to credit risk arises from the due or impaired potential default of counter party on As at the reporting date, there is their contractual obligations resulting no event to indicate that any of the in financial loss to the Department. financial assets are impaired. Credit risk is measured at fair value and is monitored on a regular basis. (c) Interest rate risk Credit risk associated with the The Department’s exposure to interest Department’s financial assets is rate risk and the effective weighted minimal because the main debtor average interest rate by maturity is the Victorian Government. For periods is set out in the following table debtors other than government, it is 19.2. For interest rates applicable to the Department’s policy to only deal each class of asset or liability refer with entities with high credit ratings to individual notes to the financial of a minimum BBB rating and to statements. obtain sufficient collateral or credit Exposure arises predominantly from enhancements where appropriate. assets bearing variable interest rates In addition, the Department does not as the Department intends to hold engage in hedging for its financial fixed rate assets to maturity. assets and mainly obtains financial Table 19.2 discloses the ageing only assets that are on fixed interest. of financial assets that are past due Provision of impairment for financial but not impaired and the contractual assets is calculated based on past maturity analysis for the department’s experience, and current and expected financial liabilities: changes in client credit ratings. Except as otherwise detailed in the following table, the carrying amount of financial assets recorded in the

104 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

– – – – – $’000 assets financial Impaired

– – – – – – $’000 $’000 3,494 3,494 1–5 years 1–5 years

– – – – $’000 1 year $’000 1 year 1,078 1,078 2,763 2,763 3 months– 3 months–

– – – Maturity dates – 46 46 1–3 611 611 1–3 $’000 $’000 months months Past due but not impaired

– – – 853 871 871 $’000 $’000 1 month 1 month Less than Less than 386,880

7,721 72,502 $’000 58,228 $’000 amount Not pastNot Nominal 849,582 609,586 impaired 393,748 due and not

– – 96 74,497 $’000 bearing 109,266 109,266 183,859 386,027 386,027 386,027 386,027 Non-interest Non-interest

– – – – – 2,378 $’000 Variable 471,459 473,837 interest rate

Interest rate exposure – –

– Fixed 55,754 $’000 7,721 138,127 193,881 interest rate

7,721 7,721 74,497 $’000 58,228 amount 851,577 109,266 Carrying 609,586 393,748 386,027 – – 5.9% 4.9% 7.3% average effective Weighted interest rate % 7 7 8 14 13 Notes

2009 Cash and cash equivalents – Department Financial assets Cash and cash equivalents – Schools Other financial assets Receivables Financial liabilities Payables Finance lease liabilities Table 19.2 Interest exposure rate 19.2 analysis of financial ageing and assetsTable liabilitiesand (i) Note 19. FinancialNote instruments 19. (cont.) Notes (i) Ageing analysis of financial assets must exclude the types of statutory receivables(e.g. amounts owing from Victorian Government and GST input tax credit recoverable).

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– – – – – $’000 assets financial Impaired

8 8 – – – – $’000 $’000 2,401 2,401 1–5 years 1–5 1–5 years 1–5

– – – – 879 879 $’000 1 year $’000 1 year 2,448 2,448 3 months–3 3 months–3

– – – – – Maturity dates – 1–3 1–3 665 665 $’000 $’000 months months Past due but not impaired

– – – 766 766 1,039 $’000 $’000 1 month1 1 month1 Less than Less than 415,562

6,553 85,192 $’000 24,772 $’000 amount 667,428 Not pastNot 879,907 Nominal impaired 421,076 due and not and due

– – 373 $’000 86,846 bearing 102,515 102,515 189,734 414,523 414,523 414,523 414,523 Non-interest Non-interest

– – – – – 3,177 $’000 Variable 546,026 542,849 interest rate

Interest rate exposure – –

– Fixed 21,222 $’000 6,553 124,579 145,801 interest rate

6,553 6,553 $’000 24,772 86,846 amount 102,515 667,428 Carrying 881,561 414,523 421,076 – – – 5.6% 6.3% 6.9% average effective Weighted interest rate % 7 7 8 14 13 Notes

Cash and cash equivalents – Department 2008 Financial assets Cash and cash equivalents – Schools Other financial assets Receivables Payables Finance lease liabilities Financial liabilities Note 19. FinancialNote instruments 19. (cont.) Interest exposure rate 19.2 analysis of financial ageing and assetsTable liabilitiesand (i) Notes (i) Ageing analysis of financial assets must exclude the types of statutory receivables(e.g. amounts owing from Victorian Government and GST input tax credit recoverable).

106 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

(d) Liquidity risk The Department manages its risk through continuous monitoring of Liquidity risk arises when the movements in exchange rates against Department is unable to meet its the US dollar and ensures availability financial obligations as they fall due. of funds through rigorous cash flow The Department operates under the planning and monitoring. Based Government fair payments policy of on past and current assessment settling financial obligations within of economic outlook, it is deemed 30 days and in the event of a dispute, unnecessary for the Department to makes payments within 30 days from enter into any hedging arrangements the date of resolution. to manage the risk. (e) Market risk The Department’s exposure to foreign The Department’s exposure to market currency risk is set out in the table risk is primarily through interest 19.3. rate risk with no exposure to foreign Interest rate risk currency and other price risks. Objectives, policies and processes Interest rate risk might arise primarily used to manage each of these risks are through the Department’s floating disclosed in the paragraphs below. rate bank deposits, zero coupon bonds at fixed rate that are designated Foreign currency risk at fair value through profit or loss, The Department is exposed to and its floating rate interest bearing insignificant foreign currency liabilities. However, the Department’s risk through its payables relating exposure to this risk is insignificant to purchases of supplies and due to its policy to minimise risk by consumables from overseas. This mainly undertaking fixed rate or non is because of a limited amount of interest bearing financial instruments purchases denominated in foreign with relatively even maturity profiles. currencies and a short timeframe The Department’s interest bearing between commitment and settlement. liabilities are managed by VicFleet, which monitors any movement in The Department is also exposed interest rates. to foreign currency risk through purchases that are linked to The carrying amounts of financial currency other than the functional assets and financial liabilities that currency. Where the clauses of such are exposed to interest rates are set purchases contracts are deemed to out in table 19.3. In addition, the be an embedded derivative requiring Department’s sensitivity to interest separate accounting treatment from rate risk is set out in the table 19.3. the purchase contract, these have been disclosed as foreign exchange forwards.

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Sensitivity disclosure analysis The Victorian Department of Treasury Taking into account past performance, and Finance has obtained expert future expectations, economic advice on the applicability of the forecasts, and management’s AASB 7 paragraph 40 sensitivity knowledge and experience of the analysis disclosure in relation to financial markets, the Department VicFleet financial leases. The expert believes the following movements are advice is that, because the interest ‘reasonably possible’ over the next 12 rates applied to the vehicle leases months (base rates are sourced from are not variable or floating in nature, Reserve Bank of Australia): the vehicle leases are not subject to the sensitivity analysis prescribed • A shift of +1 per cent in market under this standard. The adjustment interest rates (AUD); and to the interest rate that is made • A parallel exchange rate movement upon the settlement of the VicFleet of –10 per cent (depreciation of AUD) leases is regarded as nothing more and +10 per cent (appreciation of than a recovery by the lesser of their AUD) against the USD, from a year- borrowing costs. Hence the underlying end rate of 81.1 cents. interest rates in these leases are based on fixed interest rate exposure. Table 19.3 discloses the impact on net operating result and equity of interest rate risk for financial instruments held by the Department at year-end as presented to key management personnel, if the above movement was to occur.

108 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 19. Financial instruments (cont.)

Table 19.3: Market risk exposure

Interest rate risk Foreign exchange risk 2009 Carrying (–0 basis points) (+100 basis points) (–10 per cent) (+10 per cent) amount Net result Net result Net result Net result

Financial assets Cash and cash equivalents (iii) 718,852 – 6,096 – – Receivables 894,935 – – – – Other financial assets 58,228 – – – – Financial liabilities Payables 386,027 – – – – Finance lease liabilities 7,721 – – – – Foreign exchanges forwards (iv) 34,061 (3,406) 3,406 Total increase/(decrease) 1,244,207 – 6,096 (3,406) 3,406 (iii) Sensitivity of cash and cash equivalents: sensitivity impact on net result due to a +100 basis points movement in market interest rate is $609.6 million x [ 4 per cent – 3 per cent ] = + $6.1 million. (iv) Sensitivity of FX forwards: sensitivity impact on net result due to appreciation/(depreciation) of AUD by 10 per cent is $3.406 million – ($34.061 million/1.10) = +/–AUD$3.406 million.

Interest rate risk Foreign exchange risk 2008 Carrying (–50 basis points) (+50 basis points) (–10 per cent) (+10 per cent) amount Net result Net result Net result Net result Financial assets Cash and cash equivalents (v) 769,943 (2,714) 2,714 – – Receivables 818,671 – – – – Other financial assets 24,772 – – – – Financial liabilities Payables 414,523 – – – – Finance lease liabilities 6,553 – – – – Foreign exchanges forwards (vi) 48,795 – – (4,880) 4,880 Total increase/(decrease) 1,143,515 (2,714) 2,714 (4,880) 4,880 (iii) Sensitivity of cash and cash equivalents: sensitivity impact on net result due to a +/–50 basis points movement in market interest rate is $542.8 million x [ 6.9 per cent – 6.4 per cent ] = +/– $2.714 million. (iv) Sensitivity of FX forwards: sensitivity impact on net result due to appreciation/(depreciation) of AUD by 10 per cent is $4.880 million – ($48.795 million/1.10) = +/–AUD$4.880 million.

Financial report 109 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

(f) Net fair value of financial assets The Department considers that the and liabilities carrying amount of financial assets The fair values and net fair values of and financial liabilities recorded financial assets and financial liabilities in the financial report to be a fair are determined as follows: approximation of their fair values, because of the short-term nature of • the fair value of other financial the financial instruments and the assets and financial liabilities with expectation that they will be paid in full. standard terms and conditions and traded in active liquid markets are determined with reference to quoted market prices, and • the fair value of other financial assets and financial liabilities are determined in accordance with generally accepted pricing models based on discounted cash flow analysis.

110 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 20. Ministers and accountable officers (Responsible persons)

In accordance with the Ministerial Directions issued by the Minister for Finance under the Financial Management Act 1994, the following disclosures are made regarding responsible persons for the reporting period.

Names The persons who held the positions of Ministers and Accountable Officers in the Department are as follows:

Minister for Education Bronwyn Pike, MP 1 July 2008 to 30 June 2009 Acting Minister for Education Maxine Morand, MP 1 July 2008 to 4 July 2008 John Lenders, MP 5 July 2008 to 10 July 2008 Jacinta Allan, MP 14 September 2008 to 28 September 2008 Jacinta Allan, MP 25 November 2008 to 30 November 2008 Maxine Morand, MP 6 February 2009 to 16 February 2009 Maxine Morand, MP 14 June 2009 to 21 June 2009 Minister for Children and Maxine Morand, MP 1 July 2008 to 30 June 2009 Early Childhood Development Jacinta Allan, MP 7 July 2008 to 11 July 2008 Acting Minister for Education and Jacinta Allan, MP 15 September 2008 to 30 September 2008 Early Childhood Development Jacinta Allan, MP 24 November 2008 to 1 December 2008 Secretary Peter Dawkins 1 July 2008 to 30 June 2009 Acting Secretary Jeff Rosewarne 1 July 2008 to 4 July 2008 Dahle Suggett 20 September 2008 to 26 September 2008 Jeff Rosewarne 27 September 2008 to 1 October 2008 Jeff Rosewarne 25 December 2008 to 9 January 2009 Tony Cook 10 January 2009 to 20 January 2009 Darrell Fraser 26 June 2009 to 28 June 2009 Jeff Rosewarne 29 June 2009 to 30 June 2009

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Remuneration Remuneration received or receivable by the Accountable Officers in connection with the management of the Department during the reporting period was in the range:

2009 2008 $400,000 – $409,999 – 1 $420,000 – $429,999 1 –

Amounts relating to Ministers are Authority to which the Department reported in the financial statements of paid grants during the financial the Department of Premier and Cabinet. year. As these roles are ex officio the Secretary receives no remuneration The Secretary is an ex-officio member to perform these roles. of the board of Victorian Registration and Qualifications Authority and There were no Related Party Victorian Curriculum and Assessment transactions during 2009 or 2008.

Note 21. Remuneration of executives

The numbers of executive officers, payments during the year. These other than Ministers and Accountable bonus payments depend on the terms Officers, and their total remuneration of individual employment contracts. during the reporting period are shown Some contracts provide for an annual in the first two columns in the table bonus payment whereas other below in their relevant income bands. contracts only include the payment The base remuneration of executive of bonuses on the successful officers is shown in the third and completion of the full term of the fourth columns. Base remuneration is contract. A number of these contract exclusive of bonus payments, long- completion bonuses became payable service leave payments, redundancy during the year. payments and retirement benefits. A number of executive officers Several factors have affected total retired, resigned or were retrenched remuneration payable to executives in the past year. This has had over the year. A number of employment a significant impact on total contracts were completed during remuneration figures due to the the year and renegotiated, and a inclusion of annual leave, long service number of executives received bonus leave and retrenchment payments.

112 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 21. Remuneration of executives (cont.)

Income band Total remuneration Base remuneration 2009 2008 2009 2008 Number Number Number Number $110,000 – $119,999 – – – 1 $120,000 – $129,999 2 1 3 1 $130,000 – $139,999 3 3 3 7 $140,000 – $149,999 8 5 10 5 $150,000 – $159,999 2 4 2 6 $160,000 – $169,999 3 5 7 7 $170,000 – $179,999 9 7 8 13 $180,000 – $189,999 6 10 14 5 $190,000 – $199,999 10 5 5 1 $200,000 – $209,999 7 3 – 1 $210,000 – $219,999 1 – – – $220,000 – $229,999 – – – 1 $230,000 – $239,999 1 2 – – $240,000 – $249,999 – 2 1 – $250,000 – $259,999 1 – 1 – $270,000 – $279,999 1 – – 3 $280,000 – $289,999 – – 2 – $290,000 – $299,999 – 1 – – $300,000 – $309,999 1 3 – – $350,000 – $359,999 1 – – – Total number 56 51 56 51 Total amount ($’000) $10,304 $8,859 $9,676 $7,962

Note 22. Remuneration of auditors

Audit fees paid or payable to the Victorian Auditor-General’s Office for audit of the Department’s financial report:

2009 2008 $’000 $’000 Paid as at 30 June 179 25 Payable as at 30 June 195 315 Total audit fees 374 340

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Note 23. Contingent liabilities and contingent assets

Details and estimates of maximum amounts of contingent liabilities are as follows:

2009 2008 $’000 $’000 Quantifiable contingent liabilities Claims for damages 11,990 12,159 Total quantifiable contingent liabilities 11,990 12,159

Unquantifiable contingent liabilities or engaged in a criminal offence, or engaged in outrageous conduct, The Department has a number of and was incurred in the course of the unquantifiable contingent liabilities teacher’s employment. as follows: (c) Indemnities provided by (a) Indemnities provided by Department of Education and Early Department of Education and Early Childhood Development to members Childhood Development to the of school councils. The Education Act Commonwealth in funding contracts provides a comprehensive indemnity entered with the Commonwealth to members of school councils for any throughout the year. Each indemnity legal liability, whether in contract, is limited to $10 million for personal negligence, defamation etc. injuries and property damage, and $50 million for damages arising out of (d) The Government also provides an internet usage. indemnity for persons employed under the Public Sector Management and (b) Indemnities provided by Employment (PSME) Act 1998. Department of Education and Early Childhood Development to teachers, No material losses are anticipated volunteer workers, school chaplains in respect of any of the above and school councils. This indemnity for unquantifable contingent liabilities. teachers protects them against liability None of the above contingent liabilities for personal injuries to students are secured over any assets of the provided the teacher was not drunk, Department.

2009 2008 $’000 $’000 Quantifiable contingent assets Legal dispute in relation to rental arrears 131 – on Departmental property Total quantifiable contingent assets 131 –

Unquantifiable contingent assets The Department does not have any unquantifable contingent assets.

114 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 24. Commitments for expenditure

2009 2008 $’000 $’000 (a) Capital commitments Commitments for the acquisition of buildings, plant and equipment contracted for at the reporting date but not recognised as liabilities, payable as follows: Within one year 243,600 171,260 Later than one year but not later than 5 years 11,500 42,226 Later than 5 years – – Total capital commitments 255,100 213,486 (b) Operating leases Commitments for minimum lease payments in relation to non-cancellable operating leases but not recognised as liabilities, are payable as follows: Within one year 35,713 41,986 Later than one year but not later than 5 years 50,345 59,740 Later than 5 years 7,930 13,135 Total operating leases 93,988 114,861 Total commitments 349,088 328,347 The Department leases equipment including photocopiers, computers, motor vehicles and property with varying lease terms.

2009 2008 $’000 $’000 (c) Finance leases Commitments in relation to finance leases are payable as follows: Within one year 4,384 4,001 Later than one year but not later than 5 years 3,944 2,970 Later than 5 years – – Minimum lease payments 8,328 6,971 Less: future finance charges (607) (418) Present value of minimum lease payments 7,721 6,553 Add: lease incentives on non-cancellable operating leases included in lease liabilities – – Total lease liabilities 7,721 6,553 Representing lease liabilities: Current (note 14) 3,977 3,694 Non-current (note 14) 3,744 2,859 7,721 6,553 The weighted average interest rate implicit in the leases is 7.28% (2008: 6.94%).

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Note 24. Commitments for expenditure (cont.)

2009 2008 $’000 $’000 (d) Other expenditure commitments Public private partnership arrangements – Partnerships Victoria in Schools In December 2008 the State of Victoria entered into a 27 year agreement with Axiom Education Victoria Pty Ltd, under the Partnerships Victoria policy, for the financing, design, construction, and maintenance of 11 schools, with 5 schools to open in 2010 and the remaining 6 schools in 2011. When construction of the new schools is completed the State will assume responsibility for education provision, staffing, curriculum and teacher practice, and a commitment in regard to assets will be recognised as a finance lease with related finance lease assets. The commitment for maintenance will be an other expenditure commitment. The current market value of the financial commitment, as measured by the risk adjusted net present cost to the State of the quarterly service payments commencing in June 2010 under the Project Agreement, is $256 million. Commitments outstanding as at the reporting date but not recognised as liabilities, are payable in nominal dollars as follows: Within one year 2,229 – Later than one year but not later than 5 years 109,525 – Later than 5 years 683,946 – 795,700 – All amounts shown in the commitments note above are nominal amounts exclusive of GST.

Note 25. Ex-gratia payments

The Department made ex-gratia payments arising from personal injury claims involving students and third parties and settlement of legal action taken under the Equal Opportunity Act 1995 and Workplace Relations Act 1996:

2009 2008 Total amount of payments $1,115,793 $1,556,734

116 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Note 26. Cash flow information

2009 2008 $’000 $’000 Reconciliation of net result for the reporting period to net cash inflow from operating activities Net result for the reporting period (55,541) 17,561

Non-cash movements: Net (gain)/loss on sale of non-current assets (1,822) 14,193 Depreciation and amortisation 213,998 216,726 Net transfers of resources provided free of charge or for nominal consideration 1,517 6,476

Movements in operating assets and liabilities: Decrease/(increase) in current receivables (27,113) (96,002) Decrease/(increase) in other current operating assets 21,503 (28,552) Decrease/(increase) in non-current receivables (49,151) (10,973) Increase/(decrease) in current payables (18,299) 120,883 Increase/(decrease) in other liabilities 30,945 4,159 Increase/(decrease) in current employee entitlements 66,334 30,128 Increase/(decrease) in non-current employee entitlements 19,075 10,909 Net cash inflow from operating activities 201,446 285,508

Note 27. Subsequent events

The Department has no material or significant events occurring after the reporting date to the date of this report that would affect significantly the figures included in this report.

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Note 28. Annotated receipts

The following is a listing of Section 29 Annotated Receipt Agreements approved by the Treasurer.

2009 2008 $’000 $’000

Sales of goods and services Alarms 250 365 Housing rent (input taxed) 950 938 Copyright 230 391 Registered Schools Board Fees 75 – State School Relief Committee Rental 14 – 1,519 1,694

Asset sales Sale of land 13,362 9,558 13,362 9,558

Commonwealth Specific Purpose Payments Indigenous education strategic initiatives 3,982 7,154 Literacy and numeracy special learning needs 70,098 70,393 Commonwealth Capital 78,700 75,809 Investing in our Schools 8,317 35,709 English as a Second Language New Arrivals 22,004 28,837 Language other than English (LOTE) 3,006 4,345 Country Areas Program (CAP) 2,844 2,734 Aboriginal pre-schools services – 309 Special Education Program 6,282 5,491 Literacy and Numeracy Week – 24 Take a Break Child Care Program 1,035 – Universal Access to Early Childhood Education 180 – Building the Education Revolution 160,466 – Trade Training Centres 8,645 – 365,559 230,805 Total annotated receipts applied 380,440 242,057

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Note 29. Trust account balances

The following is a listing of trust account balances relating to trust accounts controlled or administered by the Department:

2009 2008 $’000 $’000

Controlled trusts Suspense 157 5 State Treasury Trust 84,022 58,656 Commonwealth Treasury Trust 21,070 15,488 Total controlled trusts 105,249 74,149

Administered trusts Prizes and scholarships 1,631 1,621 Commuter club (96) (93) Onpassing from the Commonwealth 22,210 334 Total administered trusts 23,745 1,862

The following is a list of trust accounts opened and closed by the Department during 2009:

Trust accounts opened Nil Trust accounts closed Nil

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Note 30. Glossary of terms

Actuarial gains or losses on Employee benefits expenses superannuation defined benefit plans Employee benefits expenses include Actuarial gains or losses reflect all costs related to employment movements in the superannuation including wages and salaries, leave liability resulting from differences entitlements, redundancy payments between the assumptions used and superannuation contributions. to calculate the superannuation expenses from transactions and Financial asset actual experience. A financial asset is any asset that is:

Associates (a) cash; Associates are all entities over which (b) an equity instrument of another an entity has significant influence but entity; not control, generally accompanying (c) a contractual right: a shareholding and voting rights of • to receive cash or another between 20 per cent and 50 per cent. financial asset from another Comprehensive result entity; or • to exchange financial assets or Total comprehensive result is the financial liabilities with another change in equity for the period other entity under conditions that are than changes arising from transactions potentially favourable to the with owners. It is the aggregate of net entity; or result and other non-owner changes in equity. (d) a contract that will or may be settled in the entity’s own equity Capital asset charge instruments and is: The Capital asset charge represents • a non-derivative for which the the opportunity cost of capital invested entity is or may be obliged to in the non-current physical assets receive a variable number of the used in the provision of outputs. entity’s own equity instruments; or Commitments • a derivative that will or may Commitments include those be settled other than by the operating, capital and other exchange of a fixed amount of outsourcing commitments arising cash or another financial asset from non-cancellable contractual for a fixed number of the entity’s or statutory sources. own equity instruments.

120 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Financial statements Grants for on-passing Depending on the context of the All grants paid to one institutional sentence where the term ‘financial sector (e.g. a State general statements’ is used, it may include government entity) to be passed only the main financial statements (i.e. on to another institutional sector comprehensive operating statement, (e.g. local government or a private balance sheet, cash flow statements, non-profit institution). and statement of changes in equity); or it may also be used to replace Intangible assets the old term ‘financial report’ under Intangible assets represent the revised AASB 101 (Sept 2007), identifiable non-monetary assets which means it may include the main without physical substance. financial statements and the notes. Interest expense Grants and other transfers Costs incurred in connection with the Transactions in which one unit borrowing of funds. Interest expenses provides goods, services, assets include interest on bank overdrafts (or extinguishes a liability) or labour and short-term and long-term to another unit without receiving borrowings, amortisation of approximately equal value in return. discounts or premiums relating to Grants can either be operating borrowings, interest component of or capital in nature. While grants finance leases repayments, and the to governments may result in the increase in financial liabilities and provision of some goods or services non-employee provisions due to the to the transferor, they do not give unwinding of discounts to reflect the the transferor a claim to receive passage of time. directly benefits of approximately equal value. Receipt and sacrifice of Interest revenue approximately equal value may occur, Interest revenue includes interest but only by coincidence. For example, received on bank term deposits, governments are not obliged to interest from investments, and other provide commensurate benefits, in the interest received. form of goods or services, to particular taxpayers in return for their taxes. For Investment properties this reason, grants are referred to by Investment properties represent the AASB as involuntary transfers and properties held to earn rentals or are termed non-reciprocal transfers. for capital appreciation or both. Grants can be paid as general purpose Investment properties exclude grants which refer to grants that are not properties held to meet service subject to conditions regarding their delivery objectives of the State use. Alternatively, they may be paid as of Victoria. specific purpose grants which are paid for a particular purpose and/or have conditions attached regarding their use.

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Joint ventures operations. It excludes gains and losses resulting from changes in Joint ventures are contractual price levels and other changes in the arrangements between the volume of assets. It is the component Department and one or more other of the change in net worth that is due parties to undertake an economic to transactions and can be attributed activity that is subject to joint control. directly to government policies. Joint control only exists when the strategic financial and operating Non-financial assets decisions relating to the activity require the unanimous consent of the Non-financial assets are all assets that parties sharing control (the venturers). are not ‘financial assets’.

Net acquisition of non-financial assets Other economic flows (from transactions) Other economic flows are changes Purchases (and other acquisitions) in the volume or value of an asset of non-financial assets less sales (or or liability that do not result from disposals) of non-financial assets transactions. It includes gains and less depreciation plus changes in losses from disposals, revaluations inventories and other movements and impairments of non-current in non-financial assets. Includes physical and intangible assets; only those increases or decreases in actuarial gains and losses arising non-financial assets resulting from from defined benefit superannuation transactions and therefore excludes plans; fair value changes of financial write-offs, impairment write-downs instruments and agricultural assets; and revaluations. and the depletion of natural assets (non-produced) from their use or Net result removal. In simple terms, other Net result is a measure of financial economic flows are changes arising performance of the operations for from market re-measurements. the period. It is the net result of items Payables of revenue, gains and expenses (including losses) recognised for Includes short and long term trade the period, excluding those that are debt and accounts payable, grants classified as ‘other non-owner changes and interest payable. in equity’. Receivables Net result from transactions/ Includes short and long term trade net operating balance credit and accounts receivable, grants, Net result from transactions or net taxes and interest receivable. operating balance is a key fiscal aggregate and is revenue from transactions minus expenses from transactions. It is a summary measure of the ongoing sustainability of

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Appendices

1 Appendix 1 Budget portfolio outcomes 2

3 The budget portfolio outcomes provide a comparison between the actual financial statements of all general government sector entities within the portfolio and the forecast financial information published in Budget Paper No. 4, 4 Statement of Finances 2008–09 (BP4). The budget portfolio outcomes comprise the comprehensive operating statement, balance sheet, cash flow statement, statement of changes in equity and administered items statement. 5 The budget portfolio outcomes have been prepared on a consolidated basis and include all general government sector entities within the portfolio. Financial transactions and balances are classified into either controlled or administered categories as agreed with the Treasurer in the context of the published 6 statements in BP4. For 2008–09 only, the presentation formats of the Estimated Financial Statements that were presented in BP4 in May 2008 have been recast in the 7 format consistent with the Accounting Standard AASB 1049 Whole of Government and General Government Sector Financial Reporting. The following budget portfolio outcomes statements are not subject to audit by 8 the Victorian Auditor-General’s Office and are not prepared on the same basis as the Department’s financial statements as they include the consolidated financial information of the following entities: 9 • Department of Education and Early Childhood Development (including government schools) • Victorian Curriculum and Assessment Authority 10 • Victorian Registration and Qualifications Authority.

11

12

13

14

15

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Appendices

1

2

3 Comprehensive operating statement for the year ended 30 June 2009

Controlled items 2008–09 2008–09 Variation(b) Actual Budget(a) $ million $ million (%) 4 Income from transactions Output appropriations 7,129.5 6,840.2 4.2 Special appropriations 0.3 0.3 0.0 5 Interest 35.8 38.9 –8.0 Sale of goods and services 165.3 165.5 –0.1 Grants 35.8 8.7 311.5 6 Other income 410.5 402.2 2.1 Total 7,777.2 7,455.7 4.3

Expenses from transactions 7 Employee benefits 4,363.6 4,146.3 5.2 Depreciation and amortisation 215.1 259.2 –17.0 Interest expense 0.6 0.2 188.0 8 Grants and other transfers 684.9 619.9 10.5 Capital asset charge 762.0 762.0 0.0 Other operating expenses 1,742.6 1,524.7 14.3 9 Total 7,768.8 7,312.4 6.2

Net result from transactions (net operating balance) 8.4 143.4 –94.2 10 Net gain/(loss) on non-financial assets 1.8 (18.6) –109.7 Other gains/(losses) from other economic flows (61.9) – n/a Total other economic flows included in net result (60.1) (18.6) 223.1 11 Net result (57.1) 124.7 –141.5

Other economic flows – other non-owner changes in equity

Adjustment to accumulated surplus/(deficit) due to a change in accounting policy (59.3) – n/a 12 Asset revaluation reserve (218.6) – n/a Total other economic flows – other non-owner changes in equity (277.9) – n/a

Comprehensive result (329.6) 124.7 –364.2 13

(a) The classification of revenues and expenses has been changed from those published in the 2008–09 Budget, to ensure consistency with the new reporting format adopted in the model report for Victorian Government Departments for 2008–09. (b) Variation between 2008–09 Actual and 2008–09 Budget. 14

15

16 Appendices 127 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Appendices

1

2

3 Balance sheet as at 30 June 2009

Controlled items 2008–09 2008–09 Variation(b) Actual Budget(a) 4 $ million $ million (%) Financial assets Cash and deposits 732.2 778.6 –6.0 5 Receivables 109.9 118.5 –7.3 Other financial assets 827.0 795.6 3.9 Total financial assets 1,669.1 1,692.6 –1.4

6 Non-financial assets Non-financial assets classified as held for sale including disposal group assets 29.7 38.6 –23.1 Property, plant and equipment 11,493.7 11,902.8 –3.4 7 Intangible assets 6.0 0.7 711.9 Other 11.9 33.3 –64.3 Total non-financial assets 11,541.3 11,975.5 –3.6 8 Total assets 13,210.4 13,668.1 –3.3

Liabilities 9 Payables 335.8 290.5 15.6 Interest-bearing liabilities 7.8 6.6 18.2 Provisions 1,236.7 1,202.3 2.9 Total liabilities 1,580.3 1,499.5 5.4 10 Net assets 11,630.1 12,168.7 –4.4

Equity 11 Accumulated surplus/(deficit) 1,236.5 1,472.4 –16.0 Reserves 4,865.0 5,083.7 –4.3 Contributed capital 5,528.6 5,612.6 –1.5 12 Total equity 11,630.1 12,168.7 –4.4

(a) The classification of balance sheet categories has been changed from those published in the 2008–09 Budget, to ensure consistency with the new reporting format adopted in the model report for Victorian Government Departments for 2008–09. (b) Variation between 2008–09 Actual and 2008–09 Budget. 13

14

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Appendices

1

2

3 Cash flow statement for the year ended 30 June 2009

Controlled items 2008–09 2008–09 Variation(c) Actual Budget(a) $ million $ million (%) 4 Cash flows from operating activities Receipts Receipts from Government 7,161.1 6,847.1 4.6 5 Receipts from other entities 181.5 163.7 10.9 Goods and Services Tax recovered from the ATO (6.7) – n/a Interest received 35.8 38.9 –8.0 6 Other receipts 440.1 403.0 9.2 Total receipts 7,811.8 7,452.7 4.9

Payments 7 Payments of grants and other transfers (648.9) (618.1) 5.0 Payments to suppliers and employers (6,166.1) (5,654.8) 9.0 Goods and Services Tax paid to the ATO 0.8 – n/a 8 Capital asset charge (762.0) (762.0) 0.0 Interest and other costs of finance (0.6) (0.2) n/a Total payments (7,576.8) (7,035.2) 7.7 9

Net cash flows from operating activities 235.0 417.5 –42.1

Cash flows from investing activities 10 Net investments (115.8) (78.8) 47.0 Payments for non-financial assets (436.5) (705.0) –38.1 Proceeds from sale of non-financial assets 3.5 2.4 45.8 11 Net loans to other parties 0.5 – n/a Net cash flows from investing activities (548.3) (781.3) –29.8

Cash flows from financing activities 12 Owner contributions by State Government (b) 267.5 366.3 –27.0 Net borrowings 1.9 – n/a Net cash flows from financing activities 269.4 366.3 26.5 13 Net increase/(decrease) in cash and cash equivalents (43.9) 2.5 –1,603.7 Cash and cash equivalents at beginning of financial year 776.1 776.1 0.0 Cash and cash equivalents at end of financial year 732.2 778.6 –6.0 14 (a) The classification of cash flow categories has been changed from those published in the 2008–09 Budget, to ensure consistency with the new reporting format adopted in the model report for Victorian Government Departments for 2008–09. (b) Excludes the effect of any equity transfers to other government entities. Such entity transfers are classified as payments for non-financial assets in this statement. (c) Variation between 2008–09 Actual and 2008–09 Budget. 15

16 Appendices 129 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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1

2

3 Statement of changes in equity for the year ended 30 June 2009

Controlled items Accumulated Asset surplus/ Contributions Other revaluation Total 4 (deficit) by owner (a) reserves reserve equity $ million $ million $ million $ million $ million

Opening balance 1 July 2008 (actual) 1,347.7 5,246.3 – 5,083.7 11,677.6 5 Adjustment due to change in accounting policy (59.3) – – – –59.3 Comprehensive result (51.7) – – (218.6) –270.3 Transactions with owners in their capacity as owners – 282.3 – – 282.3 6 Closing balance 30 June 2009 (actual) 1,236.7 5,528.6 – 4,865.1 11,630.3 Opening balance 1 July 2008 (published Budget) 1,347.7 5,246.3 – 5,083.7 11,677.7 Comprehensive result 124.7 – – – 124.7 7 Transactions with owners in their capacity as owners – 366.3 – – 366.3 Closing balance 30 June 2009 (published Budget) 1,472.4 5,612.6 – 5,083.7 12,168.7

Variation (%)(b) –16.0 –1.5 – –4.3 –4.4 8 (a) Represents net contributions by owner, including the effect of any equity transfers to other government entities. (b) Variation between 2008–09 Actual and 2008–09 Budget.

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16 130 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 Administered items statement for the year ended 30 June 2009

2008–09 2008–09 Variation(b) Actual Budget(a) $ million $ million (%) 4

Administered income Sale of goods and services 1.3 1.9 –31.6 Grants 2,233.9 2,341.6 –4.6 5 Interest – 0.1 –100.0 Other income 2.9 0.6 380.6 Total administered income 2,238.1 2,344.1 –4.5 6

Administered expenses Expenses on behalf of the State 0.7 – n/a Grants and other payments 1,899.5 1,687.0 12.6 7 Payments into the Consolidated Fund 334.8 665.0 –49.7 Total administered expenses 2,235.0 2,352.1 –5.0 8 Income less expenses 3.0 (8.0) –137.8 Net gain/(loss) on non-financial assets (4.5) 8.0 –156.3 Total other economic flows included in net result (4.5) 8.0 –156.3 9 Net result (1.5) 0.1 –2656.6

Administered assets Cash and deposits (0.1) 0.3 –123.3 10 Receivables 0.7 2.1 –69.0 Other financial assets 23.7 1.6 n/a Other – 3.9 –100.0 11 Total administered assets 24.3 7.9 207.3

Liabilities Payables 21.8 3.9 484.6 12 Total administered liabilities 21.8 3.9 484.6

Net assets 2.5 4.0 –37.5

Equity 13 Contributed capital – – – Accumulated surplus 2.5 4.0 –38.5 Total equity 2.5 4.0 –38.5 14

(a) The classification of revenues, expenses and balance sheet categories has been changed from those published in the 2008–09 Budget, to ensure consistency with the new reporting format adopted in the model report for Victorian Government Departments for 2008–09. (b) Variation between 2008–09 Actual and 2008–09 Budget. 15

16 Appendices 131 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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1 Appendix 2 Portfolio statistics 2

3 The following portfolio data on school education includes: • the number of students at government schools by year level, as at 4 February 2008 and 2009 • the number of students in all school sectors 2006–09.

Full-time equivalent government school students 5 by year level, February 2008 and February 2009

Year level 2008 2009

6 Preparatory 43,967.5 45,037.9 Year 1 42,880.8 43,676.5 Year 2 43,291.5 43,109.6 7 Year 3 43,771.8 43,456.1 Year 4 43,683.4 43,975.3 Year 5 43,523.2 43,360.8 8 Year 6 43,886.3 43,686.9 Ungraded 1.4 1.2

Primary total 305,005.9 306,304.3 9 Year 7 37,882.0 37,406.4 Year 8 38,959.7 38,258.6 Year 9 39,772.5 39,726.6 10 Year 10 38,921.9 39,116.6 Year 11 36,867.3 37,989.4 Year 12 30,792.7 30,802.0 11 Ungraded 135.0 123.0 Secondary total 223,331.1 223,422.6

Special 8,579.2 9,012.3 12 Language 1,200.0 1,314.0

Total 538,116.2 540,053.2

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16 132 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations 4 7 15 9 58 00 100.0 Appendices 2 3 1 ,282 9,626.1 1,314.0 2009 2009 2 1 385,015.7 385,015.7 452,558.2 452,558.2 848,514.0 848,514.0 ,608 4 7 61 9 04 00

100.0 1 3 1 2 ,293 9,191.9 1,200.0 2008 2008 1 2 382,969.7 382,969.7 ,627 842,053.2 842,053.2 448,691.6 448,691.6 All schools All 4 5 All schools All 65 9 96 00 100.0 1 3 1 2 ,295 1,339.0 8,604.5 2007 2007 1 2 379,187.7 379,187.7 ,635 447,812.3 447,812.3 836,943.5 836,943.5 4 7 67 95 9 00 100.0 1 3 1 ,306 1,184.0 8,334.7 2006 2006 1 2 3 ,643 833,674.8 833,674.8 375,896.3 375,896.3 448,259.8 448,259.8 – 9.7 2 3 – 14.1 41 1 22 2 4 428.8 1 2 2009 2009 45,997.2 73,628.8 4 6 120,054.8 120,054.8 – 9.6 1 3 – 4 1 2 39 14.0 20 1 2 430.4 2008 2008 72,622.6 44,706.8 7 117,759.8 117,759.8 5 – 9.5 2 1 – Independent 5 17 1 2 33 13.6 Independent 2 1 445.6 2007 2007 70,293.1 43,282.0 1 114,020.7 114,020.7 6 – 9.5 2 0 – 1 5 18 2 34 13.4 2 1 408.6 2006 2006 2 42,310.3 68,694.4 111,413.3 7 – 8 3 6 – 1 21.3 8 86 22.2 3 4 185.0 2009 2009 87,964.3 79 100,256.7 188,406.0 8 – 2 7 8 – 1 8 21.2 86 22.1 3 4 182.3 2008 2008 79 87,016.0 98,978.9 186,177.2 Catholic – 9 7 3 6 – Catholic 21.1 1 8 84 22.0 3 4 153.6 2007 2007 78 98,307.1 85,604.2 184,064.9 – 7 3 4 – 1 82 8 20.9 10 3 4 21.9 170.0 2006 78 2006 84,375.2 98,373.0 182,918.2 1 4 6 7 6 69.0 50 2 63.6 11 ,574 2009 1 1 9,012.3 1,314.0 ,183 2009 223,422.6 540,053.2 306,304.3 4 3 6 7 69.2 53 5 2 ,587 63.9 2008 1 1 12 ,201 8,579.2 1,200.0 2008 538,116.2 223,331.1 305,005.9 4 0 6 Government 7 69.5 5 58 2 ,594 64.4 Government 2007 1 1 13 ,206 1,339.0 8,005.3 2007 538,857.9 223,290.4 306,223.2 4 8 8 69.6 63 7 4 2 ,606 64.7 2006 1 1 ,213 7,756.1 1,184.0

2006 14 307,576.5 539,343.2 222,826.7

15 imary imary imary–Secondary Secondary Special Language Total students all of % Student type Student Pr Secondary Special Language Total schools all of % School type School Pr Pr Full-time equivalent students by student type and sector, February 2006–09 February sector, and type student by students equivalent Full-time Number of schools by school type and sector, February 2006–09 February sector, and type school by schools of Number 16 Appendices 133 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

Appendices

1 Appendix 3 Non-government schools 2

3 The Minister for Education has legislative responsibility for the education of all primary and secondary school students in Victoria. The Department contributes to the achievement of the Government’s goals 4 and targets for education by managing government schools and also providing funding and other support to non-government schools in Victoria. As of March 2009, a total of 708 registered non-government schools – 486 5 Catholic and 222 Independent – were educating over 308,000 students statewide, or approximately 36.4 per cent of all Victorian school students. Of these students, 61.1 per cent attended Catholic schools and 38.9 per cent 6 attended Independent schools. In 2008–09, the Department provided over $413.0 million in financial assistance to non-government schools allocated through the Financial Assistance Model introduced in consultation with sector authorities in January 2006. A further 7 $8.7 million was provided to non-government school sector authorities for students with special needs and targeted programs including suicide prevention. The Department also provided $33.6 million (of a total of $53.5 million over two 8 years) to assist needy non-government schools to undertake small-scale capital works. This funding was additional to the $15.0 million in capital grants (of a total of $30.0 million committed in the 2006–07 State Budget) to assist needy non- 9 government schools upgrade educational facilities. Note that funding for non-government schools referred to above excludes departmental overheads. 10 Non-government schools are also able to access a range of resources and opportunities available to government schools, including professional development for teachers and curriculum materials, government-negotiated pricing for broadband access and a range of taxation concessions or exemptions. 11 Eligible non-government school students in outer and non-metropolitan areas can access the Government’s conveyance allowance and school bus service. Non-government school students are also able to access public transport 12 travel concessions. The Department liaises with the non-government school sector authorities on funding and collaborates on a range of program initiatives to improve learning 13 outcomes across all sectors. The current four-year funding agreement with the non-government school sector expires on 31 December 2009. Throughout 2008–09, the Department has been 14 engaged in consultation with the non-government school sector to develop a new four-year funding agreement, to take effect from 1 January 2010.

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16 134 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 2008–09 Highlights The two relevant peak bodies, the • Collaboration with the non- Catholic Education Commission of government sector continued across Victoria (CECV) and the Association a range of curriculum initiatives, of Independent Schools of Victoria 4 including strategies to improve (AISV), are integrated into Victoria’s literacy and numeracy outcomes, governance arrangements for the national partnerships. and for cross-sectoral initiatives such 5 as education on values, national • The Independent Schools Council of initiatives in civics and citizenship Australia and the National Catholic education and studies of Asia. Education Commission contributed • Six primary Catholic schools and to the development of the Melbourne 6 one secondary Catholic school were Declaration on Educational Goals for accredited as Performance and Young Australians as members of the National Goals Working Group. Development Culture schools. 7 (See page 21.) They also played a pivotal role in • $22.6 million was provided managing consultations with the for student transport for non- non-government school sector on government school students, the Declaration. In Victoria, the 8 mainly in outlying areas, and AISV, CECV and representatives $4.7 million was provided in public from a number of non-government transport subsidies through the schools were involved in round- 9 Department of Transport. table discussions and a Victorian summit on the development of the • Non-government schools Declaration. participated in partnership with government schools in the • The Commonwealth’s Local Schools 10 Commonwealth Trade Training Working Together (LSWT) program Centres in Schools initiative, which encourages non-government and commenced in 2008. Twelve non- government schools to develop government schools were among shared educational facilities 11 64 schools involved in 15 projects that create new opportunities for led by government schools, students who might otherwise be denied access to the range of which received funding of up to 12 $76.8 million. Four further projects facilities. LSWT projects include involving seven non-government Edenhope College and St Malachy’s schools received $9.7 million as part School partnering on a multi-sport of first-round funding. facility, Ivanhoe East Primary School 13 and Mother of God Primary School • Victoria’s non-government partnering on a multi-sport learning sector was fully involved in the facility, and Box Hill High School development of the Bilateral partnering with Deakin University, 14 Agreement and the preliminary RMIT and a number of local schools Victorian Implementation Plan for the on a science and technology national partnerships1. The Bilateral learning space. Agreement and Plan were endorsed 15 by the Commonwealth and Victorian 1 There are three national partnerships comprising Improving Teacher Quality, Literacy and Numeracy, Ministers for Education in June 2009. and Low Socioeconomic Status School Communities. 16 Appendices 135 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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1 Appendix 4 Human resources 2

3 Effective human resources, policies and services are essential if a high-quality and diverse workforce is to contribute to the delivery of the Department’s outputs in an efficient and responsive manner. 4 The Department applies the standards issued by the Public Sector Standards Commissioner, which set out the essential requirements for managers and principals to apply the public sector values and employment principles, under the 5 Public Administration Act 2004. The standards stipulate that: • employment decisions are based on merit • public sector employees are treated fairly and reasonably 6 • equal employment opportunity is provided • human rights as set by out in the Charter of Human Rights and Responsibilities Act 2006 are upheld 7 • public sector employees have a reasonable avenue of redress against unfair or unreasonable treatment • a career public service is fostered (in the case of the public service bodies).

8 The Department’s human resources policies go beyond the minimum requirements set by these standards and reflect best practice, consistent with the Commissioner’s non-binding guidelines. The Department is committed to developing and supporting its workforce by: 9 • building leadership capacity • building the future workforce through enhancing workforce capacity 10 • actively shaping supply and managing employee relations • creating and supporting a culture of health, safety and wellbeing • creating and supporting a performance and development culture • implementing robust human resource management systems. 11 Staff development

12 Through the development of its Victorian Public Service (VPS) staff, the Department aims to produce strong leadership and a capable and engaged workforce. A range of learning and development opportunities are provided to 13 staff, with greater emphasis being placed on development through on-the-job, experience-based activities and the building of beneficial working relationships. Individual development plans are documented as an integral part of the performance enhancement system. 14 VPS staff have access to skills enhancement programs that focus on policy skills, project management, presentation skills and computer courses. Work has begun on matching training programs to the VPS Capability Framework to better target 15 and address development needs.

16 136 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 The Department provides staff with Women represented 68.7 per cent opportunities to develop leadership of VPS staff in central and regional skills and broadening public sector offices. The percentage of women at management experience through executive officer level rose by 1.7 per 4 the award of internal scholarships cent from June 2008 to 38.3 per cent in for the Executive Fellows program June 2009. and the Executive Master of Public To support the increased participation 5 Administration. These are offered of women in VPS leadership roles, the through the Australia and New Julia Flynn Leadership program aims Zealand School of Government, the to provide women with development Davos Future Summit, the Cranlana 6 opportunities to assist them in Executive Colloquium and Emerging preparing to move to critical (senior) Leader Symposia, and the Williamson roles. It includes enrolment in an Community Leadership program. accredited graduate certificate course 7 The Department also participated in in public sector management. In 2008, the establishment of the Victorian 16 scholarships were awarded. A Leadership Development Centre, further 10 participants were admitted welcoming this initiative to strengthen into the program for 2009. The design 8 leadership capability across VPS of this program continues to be revised Executive Officers. to meet the changing circumstances of VPS management roles. In 2009, 9 Women in leadership additional aspects will provide for Women represented 74.3 per cent of individual development planning and the Department’s total workforce in career coaching. 10 June 2009. The Eleanor Davis School Leadership The Department’s aim to strengthen program is a leadership development, leadership capacity involves providing mentoring and shadowing program improved leadership opportunities and designed for women who have 11 career pathways for women, together potential to become school principals. with the targeting of initiatives to Open annually to approximately accelerate leadership development and 30 leading teachers and assistant 12 cultural change. principals, it continued to attract a high number of applicants. Participants Women represented 70.3 per cent of from the 2008 program reported that teaching service staff and 88.6 per the program had a significant impact 13 cent of non-teaching service staff in on their leadership capacity, as well as government schools in June 2009. The their ability to contribute to improved percentage of women in the principal school operations and their school’s class in government schools rose by 1.3 14 organisational health. The program P per cent from June 2008 to 53.9 per cent Back to was successful, with an average of page 171 in June 2009. 18 (60 per cent) of the 30 participants each year receiving promotion to the 15 principal class within three years.

16 Appendices 137 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 • promoting inclusion and Diversity participation in the community and equity of persons with a disability 4 • reducing barriers to persons with a The Department is committed to disability obtaining and maintaining embedding the principles of equity employment and diversity in everyday work practices. 5 • achieving tangible changes in This is demonstrated in the design of attitudes and practices that strategies, policies and resources that discriminate against persons encourage workforce diversity, equal with a disability. 6 opportunity and inclusive practice. The Department used a specialist A commitment to respectful disability recruitment provider to workplaces free from discrimination, assist it with recruitment and retention 7 harassment and bullying behaviours of staff with a disability. was demonstrated throughout 2008–09 by: The Department’s Cultural Diversity Plan 2008–10 was launched online. 8 • ongoing consultation and project The plan outlines a range of initiatives partnership with the Victorian Equal to provide culturally sensitive service Opportunity and Human Rights provision across the organisation. Commission Work on implementation of key 9 • support for online workplace initiatives of the plan continued behaviour learning modules and included integrating culturally accessible to all employees appropriate training for staff in the 10 • equal opportunity in staff induction delivery of services to culturally • development of a model for and linguistically diverse (CALD) workplace contact officers communities. Research was • re-launch of the Sexual Harassment undertaken to assess the effectiveness 11 policy and supporting complaint of the Department’s communication procedures. with CALD communities. Strategies, tools and resources to assist The Department developed a new staff communicating with CALD 12 Disability Action Plan 2009–12. communities were developed. A The plan was developed in register of CALD training providers consultation with an internal Disability was made available online and staff Action Plan Committee comprising 13 participated in cultural awareness staff and management representatives raising during Victorian Cultural P from all Offices and the VCAA and the Back to Diversity week celebrations. page 167 VRQA. Staff with disabilities were also 14 represented on the committee. Indigenous employment and career development were supported P The plan addressed four key outcomes Back to through partnerships under Wannik page 168 focused on disability inclusion: and engagement in Indigenous 15 • removing barriers to persons employment strategies was pursued P with a disability accessing the through active participation in the Back to page 169 Department’s services State Services Authority Indigenous 16 138 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 Employment Strategy Development The Department and the Australian Committee. Nurses Federation and the Community and Public Sector Union reached an Reconciliation Week was acknowledged in-principle agreement to roll over the 4 with a staff awareness event. existing School Nurses Agreement to The Department is committed 1 March 2009 so that the expiry date to family-friendly flexible work coincides with the Victorian Public 5 arrangements to assist staff to Service Agreement 2006. The rollover balance their work and personal delivered pay outcomes in line with responsibilities. An information kit – those received by VPS staff on 1 March Flexible work options: Achieving work– 2009. The Department is currently 6 life balance – has been in place for negotiating an agreement in line with more than a decade. The Department that already agreed with the VPS. initiated an evaluation of the Flexible Work policy including staff 7 access, perceptions and attitudes to School workforce flexible working. planning 8 The Department continued work to Employee relations enhance the capacity and capability of its current and future teaching The Victorian Government Schools workforce. 9 Agreement 2008 between the Department and the Australian • The Department continued to Education Union came into operation focus on developing the number of on 30 July 2008. The agreement qualified teachers in mathematics, 10 provided for four annual salary science and special education. increases. • The Career Change program continued in 2009 with a fifth intake 11 The Victorian Government Schools – of 30 non-teaching professionals School Services Officers Agreement training on the job to become 2004 was varied and extended on teachers. Priority was given to 9 December 2008 following fill vacancies in mathematics and 12 agreement between the Department, science. The program combines the Community and Public Sector supervised classroom teaching Union, the Liquor, Hospitality and experience with part-time study Miscellaneous Union, and the towards gaining a teaching 13 Australian Education Union. This qualification. variation introduced the Education • Eighty-six of the 95 trainees from Support Class employees and is the 2005, 2006 and 2007 Career 14 commonly referred to as the Education Change program successfully Support Class Agreement. This completed the two-year, school- P agreement provided for four annual Bc oa k t based training, while 30 trainees page 170 salary increases. from the 2008 intake continued into 15 the second year of their program.

16 Appendices 139 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 • Fifty-one mathematics and science – 150 scholarships being awarded graduate scholarships were made to student teachers and new available to graduates to undertake graduates under the Teaching 4 studies in education in 2009. Scholarship Scheme. • The Special Education Scholarship was offered to 31 participants to Conduct 5 commence studies in 2009. • A total of 235 student teachers have and ethics benefited from the Student Teacher Practicum Scheme. The scheme In 2008–09, the Department 6 provides student teachers with conducted over 1800 criminal record financial incentives to undertake checks in collaboration with the their practicum in targeted schools, Commonwealth CrimTrac Agency via predominantly in rural areas. the Department’s online criminal 7 record check system. Of these checks, • The promotion of teaching as a approximately 35 per cent were for career option in non-traditional people wishing to perform volunteer areas of recruitment was pursued work in schools. The number of 8 via career fairs, university career criminal record checks conducted expos and visits. through the Department has decreased • Links continued to be strengthened due to the introduction of the Working between the Department and 9 with Children Check (WWC Check). universities, particularly education faculties delivering pre-service The Working with Children Act 2005 teacher education courses. These introduced a minimum mandatory 10 links occured both through formal checking standard, the WWC arenas, such as the Teacher Supply Check, for those who are employed and Demand Reference Group and or volunteer in child-related 11 the Victorian Council of Deans of work in educational institutions, Education meetings, and through kindergartens and prechools, and informal dialogue on a range of counselling and other support teacher supply issues. These links services in Victoria. From 31 December 12 are important as they enable the 2007, suitability to be employed Department to provide guidance to in a non-teaching role or perform universities about current and future volunteer work in government 13 areas of teacher shortage. schools or undertake child-related • Other initiatives designed to work within the Department has assist schools in filling vacancies been demonstrated by a Working in specialist subject areas and in with Children Card issued by the 14 particular geographic locations Department of Justice. resulted in: However, the Department has – the appointment of more than continued to conduct criminal record 15 1633 recent teacher graduates checks of non-teaching, school- through the Teacher Graduate based employees and volunteers Recruitment program in circumstances where a Criminal 16 140 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 Record Check conducted through the The main achievements supporting Department is required in addition to OHS in the Department during a WWC Check. Such circumstances 2008–09 were as follows. may include the need to consider 4 • There was a decrease of 12 per cent offences that are relevant to the from 2007–08 in the number of the duties the employee or volunteer is Department’s WorkCover claims – performing, for example dishonesty the lowest number of claims for the 5 offences, which are not considered last three financial years. in a WWC Check. • A standardised OHS management Criminal record checks for teachers system for use by government 6 in government schools are conducted schools and other Departmental through the Victorian Institute of workplaces was developed and Teaching. delivered. • The EduSafe Incident and Hazard 7 Employee health, Management reporting system for all Department employees was safety and developed and delivered. 8 • Nine regional OHS/WorkCover wellbeing advisers were employed to assist The Health, Safety and Wellbeing schools and other Department strategy 2008–11 continues to workplaces to increase OHS 9 support the integration of employee capability. health and safety in schools and • The new OHS and WorkCover other departmental workplaces. website was developed. 10 The strategy focuses on occupational health and safety (OHS) and WorkCover accountability through the development and implementation 11 of OHS and WorkCover management systems, training, and targeted hazard and risk reduction programs. 12 This strategy aims to ensure that the Department meets legislative compliance requirements and builds capacity to manage OHS and 13 WorkCover at a local level. The Department is committed to reporting on the Victorian WorkCover 14 Authority’s lag and lead indicators. The tables on pages 142–3 provide measurements against the 14 agreed OHS key performance indicators, 15 including the People Matter survey results. 16 Appendices 141 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 Occupational Health and Safety measures

Measure OHS lag key performance indicators 2008–09 Target 2008–09 Actual 4 Number Rate Claims Number and rate of standardised WorkCover 917 805 1.46 1.46 claims(a), including sprains and strains, stress, other 5 Number and rate of time-loss WorkCover claims(b) 369 310 0.564 Number and rate of claims exceeding 13 weeks(c) 175 175 0.317

Fatalities Fatality claims(a) No fatalities 1 6 Claims costs Average cost per WorkCover claim(d) $41,721 $43,349

7 Measure OHS lag key performance indicators 2008–09 Target 2008–09 Actual Management Evidence of OHS policy statement; Reported quarterly and/or annually; Department’s OHS policy including commitment OHS objectives empirical evidence of OHS plans, objectives at 8 Regular reporting to senior Monthly OHS and WorkCover reports management of OHS, and OHS plans to Departmental Management Team (signed by CEO or equivalent) regarding OHS and WorkCover trends, issues and project plans, 9 achievements and milestones Evidence of OHS criteria in purchasing Reported quarterly and/or annually; Schedule 21 Part D of the Department guidelines (including goods, services empirical evidence of OHS criteria in tender documents addresses health and personnel) purchasing guidelines and safety management 10 Part E – Ethical purchasing requires tenderers to declare any OHS legislative breaches See 11 Consultation and Evidence of agreed structure of Reported quarterly and/or annually The Department’s OHS consultation participation Designated Work Groups, Health and policy outlines the structure for Safety representatives, and issue Designated Work Groups, Health and resolution procedures Safety Representatives and issue 12 resolution See

Risk management Per cent of internal audits/inspections 80 per cent of planned internal audits 100 per cent 13 conducted as planned conducted

Training Per cent of OHS representatives 75 per cent of representatives trained Information not available for 2008–09 trained

14 Percentage of managers and staff who Information not available for 2008–09 Information not available for 2008–09 have received OHS training

(a) Standardised claims are those that have exceeded the employer excess (days or dollars) or are registered as a standard claim and are open with no payments at the time of extraction. Fatality claims are also based on the same definition of standardised claims. Date for standardised claims and death claims is at 30 June each financial year. (b) A time-loss claim is a claim with one or more days compensated by the Victorian WorkCover Authority (that is, once the employer has paid the 10-day excess) at the time of 15 extraction. Time-loss claims are a subset of standardised claims. Date for time-loss claims is at 30 June each financial year. (c) 13-week claims are a measure of a number of claims exceeding 13 weeks, compensation based on derived day count. The 13-week measure begins at day one (that is, employer excess and Victorian WorkCover Authority payments). Data for 13-week claims are based on the calendar year (that is, January to December) extracted as at 30 June each year. (d) Data for average cost per claim based on claims reported from April to March each year extracted as at 30 June each year. 16 142 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 People Matter survey on Occupational Health and Safety issues, 2008–09

Indicators Questions Average per cent who ‘Agree’ and ‘Strongly agree’ (%) 4 Management commitment My manager is committed to health and safety improvements. 91

Organisational commitment My organisation is committed to health and safety improvements. 93 5 Health and safety representatives Elected health and safety representatives regularly take up health and safety issues 80 with management in my organisation.

Consultation There is meaningful employee consultation in my organisation on health and 81 safety matters. 6 Policy awareness Matters that can affect health and safety in my organisation are addressed by work 85 instructions, policies and procedures. Proactive OHS action My organisation regularly undertakes proactive action to improve health and safety. 83 7 OHS reporting Employees in my organisation are encouraged to report health and safety incidents 93 and injuries. Corrective action Corrective action is taken by my organisation when unsafe conditions are identified 91 8 through incident and/or injury reports.

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16 Appendices 143 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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1 Appendix 5 Workforce statistics 2

3 Workforce data

The following workforce data includes: 4 • staff on pay (including paid leave) who were employed in the Department in the last fortnight of June 2009 • ongoing and fixed-term staff. 5 It excludes: • VPS staff who ceased from the Department in the last fortnight of June 2009 6 • school-based staff who ceased prior to the last fortnight of June 2009 • staff on leave without pay (including Family Leave) or absent on secondment • external contractors/consultants and temporary staff employment by employment agencies 7 • staff employed directly by individual school councils.

Full-time equivalent teaching service staff in schools by classification and sex 8 on pay as at June 2009

Classification Males Females Total

Primary Principal Class 811.6 1,051.2 1,862.8 9 Teaching staff 3,426.2 15,525.9 18,952.1 Para-professionals 10.5 15.8 26.3 10 Total 4,248.3 16,592.9 20,841.2 Secondary Principal Class 482.8 464.3 947.1 Teaching staff 7,186.5 11,406.2 18,592.8 11 Para-professionals 159.0 75.5 234.6 P Total 7,828.4 11,946.1 19,774.5 Bc oa k t page 155 Total 12,076.7 28,539.0 40,615.7 12

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3 Full-time equivalent non-teaching staff in schools by classification and sex on pay as at June 2009

Classification Level Males Females Total 4 Education Support ES2-5 20.8 73.2 94.0 class employees ES2-4 93.4 415.7 509.1 ES2-3 205.5 1,110.3 1,315.8 5 ES2-2 434.9 3,009.2 3,444.1 ES2-1 558.6 5,784.1 6,342.7 1,313.2 10,392.4 Subtotal 11,705.6 6

Victorian Public Allied Health 4 25.2 68.1 93.3 Service staff Allied Health 3 27.0 201.4 228.4 Allied Health 2 6.0 78.5 84.5 7 VPSG6 1.0 7.0 8.0 VPSG5 7.0 21.8 28.8 VPSG4 1.0 5.9 6.9 8 VPSG3 – 3.4 3.4 VPSG2 0.4 6.6 7.0 VPSG1 1.0 1.0 2.0 9 Subtotal 68.6 393.7 462.3 Total 1,381.8 10,786.1 12,167.9 10 Full-time equivalent staff on pay as at June 2009

Location FTE 11 School Teaching 40,615.7 Non-teaching 12,167.9 12 Subtotal 52,783.6 Central office and regions 2,338.3 Total 55,121.9 13

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16 Appendices 145 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 Full-time equivalent of staff in non-school locations and statutory authorities by classification and sex on pay as at June 2009

Classification Males Females Total 4 Teaching School Support/ 72.2 89.6 161.8 Service staff Early Childhood Executive officer Secretary 1.0 – 1.0 5 EO1 2.0 1.0 3.0 EO2 25.0 13.0 38.0 EO3 13.8 12.0 25.8 6 Subtotal 41.8 26.0 67.8

Victorian Public Senior technical specialist 2.0 5.0 7.0 Service classified VPSG6 122.6 132.6 255.2 7 staff VPSG5 199.5 417.6 617.1 VPSG4 112.0 219.5 331.5 VPSG3 91.6 259.4 351.1 8 VPSG2 40.5 153.0 193.5 VPSG1 3.6 8.7 12.3 Graduate recruit – 6.0 6.0 9 Subtotal 571.8 1,201.8 1,773.6

Allied Health staff Allied Health 4 – 7.2 7.2 Allied Health 3 2.6 62.8 65.4 10 Allied Health 2 2.6 57.5 60.1 Allied Health 1 – 2.0 2.0 Subtotal 5.2 129.4 134.6 11 Nurse 11.0 178.1 189.1

Other non-VPS – 3.0 3.0 aligned 12 Ministerial driver 2.0 – 2.0

Other 2.0 4.3 6.3

13 Total 706.0 1,632.3 2,338.3

A total of 9.5 FTE casual staff who were employed for the last pay period in June in central and regional locations and classified as VPSG1-6, have not been included in the above table. ‘Other non-VPS aligned’ includes juvenile justice workers, senior medical adviser and LOTE adviser. 14 ‘Other’ includes miscellaneous classifications and appointees to a statutory office, as defined in thePublic Administration Act 2004 (for example, persons appointed to a non-executive board member role, to an office of Commissioner or to a judicial office).

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3 Victorian Public Service staff on pay as at June 2009

Ongoing Fixed-term and casual

Employee Full time Part time FTE FTE 4

June 2009 2,467 1,843 624 2,236 407 June 2008 2,284 1,690 594 2,066 358 5

June 2009 June 2008

Ongoing Fixed-term Ongoing Fixed-term 6 and casual and casual

Employee FTE FTE Employee FTE FTE

Gender 7 Male 639 621 84 606 590 67 Female 1,828 1,615 323 1,678 1,476 291 Total 2,467 2,236 407 2,284 2,066 358 Age 8 Under 25 43 40 53 36 34 60 25–34 422 391 152 376 345 131 35–44 556 492 74 506 447 50 45–54 919 837 65 898 814 64 9 55–64 487 443 62 435 398 52 Over 64 40 33 1 33 28 1 Total 2,467 2,236 407 2,284 2,066 358 10 Classification VPSG1 12 10 5 10 10 5 VPSG2 166 153 50 159 147 42 VPSG3 319 301 56 303 283 57 11 VPSG4 302 288 52 270 258 29 VPSG5 579 555 92 535 510 67 VPSG6 246 243 23 215 211 18 Senior technical specialists 6 6 1 3 3 1 12 Executives 68 68 – 63 63 – Graduate recruits – – 6 – – 6 AH1 3 2 – 2 1 –* AH2 123 98 47 122 98 50 13 AH3 304 241 52 259 201 53 AH4 116 98 2 131 111 3 218 Nurses 169 20 205 164 26 14 Other 5 4 1 7 6 1 Total 2,467 2,236 407 2,284 2,066 358

‘Numbers’ refer to the number of people employed where each person counts as an employee regardless of the number of hours engaged to work. a person employed on a sessional basis where such provision is made under an FTE (full-time equivalent) have been rounded to the nearest whole number. applicable industrial agreement. 15 * Due to rounding this figure drops to 0. ‘Other’ includes juvenile justice workers, senior medical adviser, LOTE adviser and ‘Casual’ means a person who is subject to clause 25, Casual Employees – Loading of Ministerial drivers. the VPS Agreement 2006, or similar clauses in other relevant agreements. It includes Age of staff for 2009 is calculated as at pay date 18 June 2009 and for 2008 as at 19 June 2008. 16 Appendices 147 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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1

2

3 Number of executive officers classified by ‘Ongoing’ and ‘Special projects’

All Ongoing Special projects

4 Class Number Variation Number Variation Number Variation

Secretary 1 – 1 – – – EO1 2 –1 2 –1 – – 5 EO2 36 +3 34 +2 2 +1 EO3 27 +1 26 – 1 +1 Total 66 +3 63 +1 3 +2 6 Number of executive officers by sex for ‘Ongoing’ and ‘Special projects’

Ongoing Special projects 7 Male Female Vacancies Male Female Vacancies

Class Number Variation Number Variation Number Variation Number Variation Number 8 Secretary 1 – – – – – – – – – EO1 2 – – –1 – – – – – – EO2 22 +1 11 – 1 2 +1 – – – 9 EO3 12 +2 9 –1 5 – – 1 +1 – Total 37 +3 20 –2 6 2 +1 1 +1 –

‘Variation’ refers to variation from the previous reporting period. 10

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3 Number of executives 2009 2008*

Executives with remuneration over $100,000 (refer to note 21) 56 51 Add vacancies (see table above) 6 6 4 Executives employed with total remuneration below $100,000 8 9 Accountable officer 1 1 (Secretary) Less separations 5 4 5 Total executive numbers at June 66 63

* Equivalent figures for 2008 reported in the DEECD 2007–08 Annual Report should read as above. 6 Number of executive officers in the Department’s portfolio entities

Total Vacancies Male Female

Portfolio agencies Number Variation Number Variation Number Variation Number Variation 7

Victorian Curriculum and 4 – 1 – 3 –1 1 +1 Assessment Authority Victorian Registration and 2 – – – 1 – 1 – 8 Qualifications Authority Total 6 – 1 – 4 –1 2 +1 9

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16 Appendices 149 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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1 Appendix 6 Senior officers 2 as at 30 June 2009

3 The Department’s organisational Early Childhood Strategy chart as at 30 June 2009 appears on Ms Susan McDonald page 13. General Manager 4 A list of the Department’s senior Mr Michael Maher officers, office locations and contact Assistant General Manager details is provided below. Strategic Policy 5 The telephone number for all sections Ms Dawn Davis of the Department is (03) 9637 2000, Assistant General Manager except where otherwise specified. Quality, Learning and Transitions 6 Note: * Acting assignment by a non- Programs and Partnerships substantive executive officer Mr Anthony Raitman 7 ** Acting assignment by a (**Acting) General Manager substantive executive officer Ms Lesley Hubble *** Governor-in-Council appointee (*Acting) Assistant General 8 Manager Department of Infrastructure and Partnerships Education and Service Development 9 Ms Madeleine Smith Early Childhood General Manager

10 Development Executive and Ministerial Services 2 Treasury Place Mr Colin Twisse East Melbourne Victoria 3002 General Manager 11 Professor Peter Dawkins Mr Steve Metcalfe Secretary (*Acting) Assistant General Manager Office for Children and Strategy and Coordination 12 Portfolio Coordination Mr Andrew Abbott General Manager Level 1, 2 Treasury Place 13 East Melbourne Victoria 3002 Communications Mr Tony Cook Mr Luke Hatton Deputy Secretary (*Acting) General Manager

14 Early Childhood Development Portfolio Governance and Improvement Ms Jeanette Nagorcka (*Acting) Executive Director Mr James Kelly 15 General Manager

16 150 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 Data, Outcomes and Evaluation Ms Raylene Dodds Assistant General Manager Dr Sara Glover School Workforce Reform General Manager 4 Dr Suzanne Hood Student Learning Programs (*Acting) Assistant General Manager Ms Dianne Peck General Manager Child and Adolescent Health 5 and Wellbeing Ms Carol Kelly Dr Sharon Goldfeld Assistant General Manager Targeted Programs Principal Medical Advisor 6 Office for Government Office for Policy, School Education Research and Innovation 7 Level 1, 33 St Andrews Place Level 3, 33 St Andrews Place East Melbourne Victoria 3002 East Melbourne Victoria 3002 Mr Darrell Fraser Mr Chris Wardlaw 8 Deputy Secretary (*Acting) Deputy Secretary

Group Coordination Education Policy and Research Ms Dina Guest Mr Ian Burrage 9 General Manager General Manager

Student Wellbeing and Health Support Ms Kerryn Rozenbergs Assistant General Manager 10 Mr Ian Claridge General Manager Youth Transitions Ms Kristine Arcaro Mr Edmund Misson 11 (*Acting) Assistant General Manager General Manager Mr Dennis Torpy Ms Janet Thompson (*Acting) Assistant General Manager Assistant General Manager 12 Education Regeneration and System Policy Community Partnerships Mr John Sullivan Mr John Allman General Manager 13 General Manager Mr Rick Harrison School Workforce Reform Assistant General Manager and School Improvement 14 Innovation and Next Practice Ms Judy Petch General Manager Ms Diane Joseph General Manager Ms Louise McDonald 15 Assistant General Manager Ms Katrina Reynen School Improvement Assistant General Manager 16 Appendices 151 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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1

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3 International Education Education Chief Information Officer Ms Sue Christophers Mr Adam Todhunter General Manager 4 Financial Services Commonwealth–State Relations Ms Claire Britchford Mr John McCarthy Chief Finance Officer 5 General Manager Mr Nino Napoli Interdepartmental Policy Unit Assistant General Manager Youth Transition Pathways Schools Resource Allocation 6 Mr George McLean Mr Wayne Benbow Director Assistant General Manager Budget and Reporting 7 Office for Resources Infrastructure and Infrastructure Dr Peter Stewart 8 Level 1, 2 Treasury Place General Manager East Melbourne Victoria 3002 Mr Steve Lupton Mr Jeff Rosewarne Assistant General Manager Deputy Secretary 9 Infrastructure Chief Operating Officer Mr Paul Jones Corporate Services Assistant General Manager 10 Ms Gail Hart Facilities and Infrastructure General Manager Ms Julie Alliston Resources and Infrastructure Strategy General Manager 11 Operations – Economic Stimulus Mr Jim Miles Plan General Manager Mr David Brooks 12 Mr Dean Tighe General Manager Assistant General Manager Stakeholder Management – Economic Stimulus Plan Human Resources 13 Mr Tony Bugden Information Technology General Manager Mr Erle Bourke Mr Rex Hardman General Manager 14 Assistant General Manager Mr Steve Loquet Mr Ian Dawes Assistant General Manager Assistant General Manager Information Technology 15

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2

3 Regions Hume Region Mr Stephen Brown Barwon South Western Region Regional Director Mr Grant Rau Arundel Street 4 Regional Director Benalla Victoria 3672 Level 2, 237 Ryrie Street PO Box 403 Geelong Victoria 3220 Benalla Victoria 3672 5 PO Box 2086 Telephone (03) 5761 2100 Geelong Victoria 3220 Facsimile (03) 5762 5039 Telephone (03) 5225 1000 Website http://www.hume.vic.edu.au Facsimile (03) 5225 1099 6 Website http://education.vic.gov. Loddon Mallee Region au/region/barwon Mr Ron Lake Regional Director Eastern Metropolitan Region 37–43 Havlin Street East 7 Dr Jim Watterston Bendigo Victoria 3550 Regional Director PO Box 442 Level 3, 295 Springvale Road Bendigo Victoria 3552 Glen Waverley Victoria 3150 Telephone (03) 5440 3111 8 Telephone (03) 9265 2400 Facsimile (03) 5442 5321 Facsimile (03) 9265 2444 Website http://www.lcmdoe. Website http://www.emr.vic.edu.au vic.edu.au 9 Gippsland Region Northern Metropolitan Region Ms Michonne van Rees Mr Wayne Craig Regional Director Regional Director Cnr Kirk and Haigh Streets Level 2, 189 Urquhart Street 10 Moe Victoria 3825 Coburg Victoria 3058 PO Box 381 Locked Bag 2001 Moe Victoria 3825 Coburg Victoria 3058 11 Telephone (03) 5127 0400 Telephone (03) 9488 9488 Facsimile (03) 5126 1933 Facsimile (03) 9488 9440 Website http://www.gippsland. Website http://www.nmr.vic.edu.au vic.edu.au 12 Southern Metropolitan Region Grampians Region Mr Peter Greenwell Mr Malcolm Millar Regional Director Regional Director Level 1, 33 Princes Highway 13 109 Armstrong Street North Dandenong Victoria 3175 Ballarat Victoria 3350 PO Box 5 Telephone (03) 5337 8444 Dandenong Victoria 3175 14 Facsimile (03) 5333 2135 Telephone (03) 9794 3555 Website http://www.grampians. Facsimile (03) 9794 3500 vic.edu.au Website http://www.smr.vic.edu.au 15

16 Appendices 153 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 Western Metropolitan Region Victorian Curriculum Ms Katherine Henderson Regional Director and Assessment 4 Level 4, Kaplan House Authority 369 Royal Parade 41 St Andrews Place Parkville Victoria 3052 East Melbourne Victoria 3002 Telephone (03) 9291 6500 5 (03) 9651 4300 Facsimile (03) 9291 6565 Website http://www.education.vic. Mr John Firth gov.au/region/western Chief Executive Officer 6 Merit Protection Victorian Registration Boards and Qualifications 7 Level 9, 35 Spring Street Authority Melbourne Victoria 3000 Level 6, 35 Spring Street (03) 9651 0290 Melbourne Victoria 3000 8 (03) 9637 2806 Mr Peter Hibbins*** Senior Chairperson Ms Lynn Glover Director 9

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Appendix 7 1 Statutory bodies 2

3 Statutory bodies are authorities, boards and other entities established under an Act of Parliament for a specific purpose. Seven statutory bodies fall under the education and early childhood development portfolio. The functions, powers, membership and other details relating to each body are outlined in relevant 4 legislation. The table below lists the statutory bodies within the portfolio as at 30 June 2009, the Act under which each body was established, the responsible minister and the annual reporting method for each body. Staff of some of these 5 bodies are on the Department’s payroll, as reflected in the workforce data on pages 144–9.

Statutory bodies 6 Body Act of Parliament Minister(s) Annual report Children’s Services Child Wellbeing and Children and Early See page 156 7 Coordination Board Safety Act 2005 Childhood Development Community Services*

Disciplinary Appeals Education and Training Education See page 157–8 Boards Reform Act 2006 8

Merit Protection Boards Education and Training Education See page 158–63 Reform Act 2006

Victorian Children’s Child Wellbeing and Children and Early See page 164–5 9 Council Safety Act 2005 Childhood Development Community Services* Victorian Curriculum Education and Training Education Separate report to 10 and Assessment Reform Act 2006 Parliament Authority Children and Early Childhood Development Skills and Workforce Participation* 11

Victorian Institute of Education and Training Education Separate report to Teaching Reform Act 2006 Parliament

Victorian Registration Education and Training Education Separate report to 12 and Qualifications Reform Act 2006 Parliament P Authority Skills and Workforce Bc oa k t Participation* page 12 * Refer to the administration of Acts in Appendix 12 for details regarding the allocation of responsibilities. 13

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3 agency collaboration, particularly Children’s regarding more integrated service Services delivery and monitoring activities 4 Coordination across government. The Children’s Services Coordination Board Board met three times in 2008–09. 5 The Children’s Services Coordination The Board reports annually to the Board was established in 2005 under Minister for Children and Early the Child Wellbeing and Safety Act Childhood Development and the 6 2005. It brings together key decision- Minister for Community Services on makers in government departments to how Victoria’s children and young ensure the coordination of activities people are faring. 7 affecting children. Membership of the The Victorian Government published Board is shown below. The State of Victoria’s Children 2008 The role of the Children’s Services report, which provides information on Coordination Board is to coordinate around 130 indicators of child safety, 8 the efforts of different programs health, development, learning and and consider how to best deal with wellbeing. The Department prepares cross-portfolio issues. The Board’s these reports for the Board and 9 work therefore includes identifying provides secretariat support to the strategic opportunities for cross- Children’s Services Coordination Board.

10 Children’s Services Coordination Board members as at 30 June 2009 Professor Peter Dawkins (Chairperson) Secretary, Department of Education and Early Childhood Development 11 Ms Penny Armytage Secretary, Department of Justice Mr Yehudi Blacher Secretary, Department of Planning and Community Development

12 Mr Grant Hehir Secretary, Department of Treasury and Finance Mr Simon Overland Chief Commissioner of Police, Victoria Police P Ms Helen Silver Secretary, Department of Premier and Cabinet 13 Bc oa k t Ms Fran Thorn Secretary, Department of Human Services page 155

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3 Members of the Disciplinary Appeals Boards, 2008–09

Date appointed Date term expires

Chairpersons, nominated by the Secretary, were appointed under Sections 75D(2)(a) and 4 75E of the Teaching Service Act 1981. It is a requirement that they have been admitted to legal practice in Victoria for not less than five years.

Ms Judith Benson May 2005 April 2010 5 Dr Ian Freckelton SC May 2005 April 2010 Mr Geoffrey Gibson May 2005 April 2010 Mr Peter Harris May 2005 April 2010 Ms Clare Lethlean May 2005 April 2010 6 Mr Rohan Millar May 2005 April 2010 Mr Peter Rose May 2005 April 2010 Ms Elspeth Strong SC May 2005 April 2010 Mr Peter Wills May 2005 April 2010 7

Minister’s nominees, who are officers in the teaching service, were appointed under Sections 75D(2)(b) and 75E of the Teaching Service Act 1981. 8 Mr Ross Adamson May 2005 April 2010 Ms Moira Findlay May 2005 April 2010 Mr David Finnerty May 2005 April 2010 Ms Wayne Hill May 2005 April 2010 9 Ms Angeliki Karvouni May 2005 April 2010 Ms Denise Leggett May 2005 April 2010 Mr Brian O’Dea May 2005 Resigned April 2009 Ms Mary-Anne Pontikis May 2005 April 2010 10 Mr Paul Rose May 2005 April 2010 Mr Steven Silestean May 2005 April 2010

Secretary’s nominees, who have knowledge and experience in education, education 11 administration or public sector administration, were appointed under Sections 75D(2)(c) and 75E of the Teaching Service Act 1981. Mr Brian Burgess May 2005 April 2010 12 Mr James Davidson May 2005 April 2010 Ms Leonie Fitzgerald May 2005 April 2010 Mr Gregory Gibbs May 2005 April 2010 Ms Avis Grahame May 2005 April 2010 13 Mr Dale Hendrick May 2005 April 2010 P Mr Russell Isaac May 2005 April 2010 Back to Mr Eric Keenan May 2005 April 2010 page 155 14 Mr David List May 2005 April 2010 P Mr Ian Martin May 2005 April 2010 Back to Ms Bronwyn Valente May 2005 April 2010 page 158 15

16 Appendices 157 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 Disciplinary Merit Protection Appeals Boards Boards 4 The Disciplinary Appeals Boards were The Merit Protection Boards were established in 2005 following an established in 1993 under the Teaching amendment to the Teaching Service Service Act 1981 and are currently 5 Act 1981 and are empowered under empowered by the Education and the Education and Training Reform Act Training Reform Act 2006 (the Act) to: 2006 (the Act) to hear and determine • advise the Minister about principles appeals in relation to decisions of the 6 of merit and equity to be applied in Secretary made under section 2.4.61 the teaching service of the Act. • hear reviews and appeals in relation 7 The Senior Chairperson of the to decisions made under the Act Disciplinary Appeals Boards is the (except Part 2.4, Divisions 9A and 10) Senior Chairperson of the Merit or any other Act Protection Boards. In this role, the • advise the Minister or the Secretary 8 Senior Chairperson administers about any matter referred to them the Disciplinary Appeals Boards relating to merit and equity in the and selects members to constitute teaching service 9 the Boards as required. The Merit • hear reviews and appeals in relation Protection Boards staff provide to any decision prescribed by the administrative support to the regulations or Ministerial Order to be Disciplinary Appeals Boards. a decision in respect of which there 10 In May 2005, the Board members, is a right of review by or appeal to a as listed on page 157, were appointed Merit Protection Board for an initial five-year period after • to hear reviews and appeals in 11 advertisements invited expressions of relation to any decision of the interest. All members are called upon Secretary if the Secretary has on a sessional basis. delegated his or her function or power to hear reviews and appeals to 12 The Disciplinary Appeals Boards a Merit Protection Board. had one appeal pending at the start of 2008–09, which was disallowed; The Senior Chairperson, Mr Peter six appeals were received with three Hibbins, and the Secretary’s nominee, 13 P being withdrawn and three still Mr Gavan Schwartz, are full-time Bc oa k t page 155 pending at the end of 2008–09. members of the Merit Protection Boards. Ms Beverly Trease is the 14 Registrar. The Boards are generally composed of part-time members. 15

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3 There are seven Merit Protection Members of the Merit Boards. Each of these Boards comprises a chairperson, nominated by the Protection Boards Minister, a nominee of the Secretary and Members of the Merit Protection 4 a teacher nominated by the Minister. Boards and Review of Action Boards The Senior Chairperson establishes have a duty to act as individuals in an Review of Action Boards to hear and independent and objective manner in 5 determine grievances from members fairly hearing and determining appeals of the VPS in the Department. These and grievances. The hearing procedures boards generally comprise three of both Boards are consistent with the 6 members appointed by the Senior principles of procedural fairness. Chairperson and include suitably trained and experienced members of Other activities the VPS. The Review of Action Boards The Merit Protection Boards provided 7 make recommendations to the Senior advice to the Department on merit and Chairperson who, in turn, makes equity issues regarding major policy recommendations to the Secretary. initiatives, in response to requests from 8 The Merit Protection Boards and the Department, as well as advice when Review of Action Boards provide an existing policies and procedures were independent mechanism to hear being reviewed. appeals and grievances for employees 9 The Senior Chairperson and the of the Department and associated Secretary’s nominee accepted invitations statutory authorities in education. to address groups of principals, field Appeals and grievances address officers of the principals’ associations 10 issues regarding transfer and and the Australian Education Union, the promotion, incapacity, grievances Community and Public Sector Union and of a general personal nature, regional personnel. 11 including sexual harassment and The Secretary’s nominee also discrimination, and appeals in relation addressed the National Public Sector to police records checks. Appeals Appeals Conference held in Sydney in and grievances can be heard in 12 October 2008. the metropolitan area and regional centres, as appropriate. In March 2009, the Board conducted a seminar in Melbourne for senior Access to the Merit Protection Boards regional staff who present at MPB 13 is available to employees in the training programs at which their roles Department, including principals, and responsibilities were discussed. teachers and school-based non- teaching staff. Public servants, Further information regarding the 14 excluding executive officers, have Merit Protection Boards, including access to Review of Action Boards. the appeals and grievance process and Merit Protection training programs, 15 is available on the website .

16 Appendices 159 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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3 Members of the Merit Protection Boards, 2008–09 Date first appointed Date term expired Senior Chairperson (full-time) 4 Mr Peter Hibbins 3 March 2008 31 July 2011 Secretary’s nominee (full-time) Mr Gavan Schwartz 22 September 2004 21 September 2010 5 Chairpersons Ms Debbie Meirisch Milgate Primary School 15 April 1997 21 September 2010 Ms Lorraine Dell Ormond Primary School 1 January 2000 21 September 2010 Ms Catherine Christensen Rosamond Special School 22 September 2004 21 September 2010 6 Ms Leonie Fitzgerald Dandenong South Primary School 22 September 2004 21 September 2010 Mr Wayne Hill Merrilands College 22 September 2004 21 September 2010 Ms Sharon Walker Wembley Primary School 22 September 2004 21 September 2010 7 Secretary’s nominees Ms Vincenzina Calabro Noble Park English Language School 22 September 2004 21 September 2010 Ms Cheryl Judd Preston Girls Secondary College 22 September 2004 21 September 2010 8 Ms Angeliki Karvouni Southern Metropolitan Region 22 September 2004 21 September 2010 Ms Karen O’Dowd Altona Green Primary School 22 September 2004 21 September 2010 Mr Wayne Smith Fountain Gate Secondary College 22 September 2004 21 September 2010 9 Mr Peter Rock Cobden Technical School 22 September 2007 21 September 2010 Minister’s nominees Mr Robert Bertagnolio Brimbank College 22 September 2004 21 September 2010 Ms Eileen O’Brien Croydon Secondary College 22 September 2004 Resigned December 2008 10 Ms Mary-Anne Pontikis Meadow Heights Primary School 22 September 2004 21 September 2010 Ms Gail Shaw Sunshine North Primary School 22 September 2004 21 September 2010 Ms Sandra Greenhill Koonung Secondary College 22 September 2007 21 September 2010 11 Mr Nuccio Gurciullo Mac.Robertson Girls’ High School 22 September 2007 21 September 2010 Ms Joanna Young Sunshine College 22 September 2007 21 September 2010 Secretary’s emergency nominees 12 Ms Sheryl Skewes Sandringham Primary School 1 January 2000 21 September 2010 Mr John Baston Croydon Secondary College 22 September 2004 21 September 2010 Mr Ian Hall Gippsland Region 22 September 2004 21 September 2010 13 Mr Mathew Underwood Campbells Creek Primary School 22 September 2007 21 September 2010 Minister’s emergency nominees Ms Clare Berger Keilor Downs Secondary College 22 September 2007 21 September 2010 Mr Shane Crerar Gisborne Secondary College 22 September 2007 21 September 2010 14 Ms Janet Evison Kunyung Primary School 22 September 2007 21 September 2010 Mr Michael Rogan Yarraville West Primary School 22 September 2007 21 September 2010

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3 Appeals and Of the 28 selection grievances received for the year (approximately grievances the same as in the previous year), 12 were heard, of which 33 per cent 4 Teaching service were upheld. During 2008–09, the Merit Protection Of the 147 personal grievances Boards received a total of 175 received (compared with 109 for the 5 appeals and grievances, including 28 previous year), 68 were heard, of selection grievances and 147 personal which 61 per cent were upheld. grievances from members of the teaching service. There was a wide range of issues raised 6 in personal grievances. The issues Of the 175 grievances received, 95 raised by teachers and education were conciliated, withdrawn, lapsed, support class employees related to pending, out of time or there was no ongoing employment, compassionate 7 jurisdiction for the Boards to hear transfer status, excess status, leave, them; 80 grievances were heard, of especially the refusal to grant long which 57 per cent were upheld. service leave and leave without pay 8 not being managed in accordance with Department policy. 9

Teaching service – reasons for appeals and grievances 2008–09 10

Selection 11 Leave 10% 6% Salary and allowances 10% 12

3% Classification 13 71% Conditions

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3 Victorian Public Sector staff heard and 80 per cent were upheld. There were 12 grievances received The majority of the issues raised in from VPS employees – four selection personal grievances related to leave, 4 and eight personal grievances. Of the salary range reviews and general 12 grievances received, five were employment issues.

5 Teaching service – appeals and grievances, 2008–09

Category Upheld Disallowed Withdrawn Pending No Conciliated Received Total jurisdiction, out of time 6 or lapsed MMMMMMMF F F F F F F

Selection 1 3 4 4 2 2 – – 3 9 – – 10 18 28 7 Personal 6 36 9 17 8 22 3 3 7 18 7 11 40 107 147 Total 7 39 13 21 10 24 3 3 10 27 7 11 50 125 175

8 Victorian Public Sector – appeals and grievances, 2008–09

Category Upheld Disallowed Withdrawn Pending Lapsed Conciliated Received Total M F M F M F M F M F M F M F 9 Selection – – 1 – – 1 – – 1 1 – – 2 2 4 Personal 1 3 – – – – – – 2 1 1 – 4 4 8 Total 1 3 1 – – 1 – – 3 2 1 – 6 6 12 10

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3 Merit protection Teachers and education support class employees training A total of 512 members of the It is a requirement for all selection teaching service and 84 education 4 panels in the Department to include a support class (ESC) employees were merit-trained employee as a member. trained by the Boards in metropolitan To facilitate this requirement, the Merit and regional centres this year. 5 Protection Boards provide training Teachers and ESC employees who in the principles of merit and equity have been trained are available to for principals, teachers, education assist principals with personnel support class employees and members management decision-making and 6 of the public service. During 2008–09 on selection panels. the Boards conducted 30 seminars and provided training for 1003 employees. Members of the Victorian Public Service 7 Principals During 2008–09, 271 VPS A total of 136 principals have been employees were trained. Trained VPS trained by the Boards in metropolitan employees are available to assist 8 and regional centres this year. These in decision-making on employment trained principals are available to selection panels. serve on selection panels. 9

Number of employees trained in July 2008 – June 2009 by region (includes training for reaccreditation) 10 Region Teachers Principals ESC VPS Total

Barwon South Western 47 36 9 1 93 Central – Corporate – – – 65 65 11 Eastern Metropolitan 72 17 7 53 149 Gippsland 24 5 10 21 60 Grampians 44 3 5 5 57 12 Hume 37 14 5 26 82 Loddon Mallee 48 14 19 13 94 Northern Metropolitan 82 33 9 30 154 13 Southern Metropolitan 70 6 9 35 120 Western Metropolitan 88 8 11 22 129 Total 512 136 84 271 1,003 14

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3 In 2008–09, the Council held regular Victorian meetings every two months, with Children’s Council additional meetings when needed. 4 Subcommittees or working groups The Victorian Children’s Council provided particular attention to was established by the Victorian important reform areas, such as: Government under the Child Wellbeing 5 • the review of Children’s Services and Safety Act 2005 to support the Regulations Premier, the Minister for Children and • preparation of an Early Learning and Early Childhood Development and the Development Framework for Victoria 6 Minister for Community Services with expert independent advice relating to • improvement of Out of Home Care policies and services that enhance the provision for children whose health, wellbeing, development and parents are unable to effectively 7 safety of children. care for them • development of Victoria’s Mental The Council was established in Health Strategy response to the 2004 report of • support for vulnerable young 8 the Premier’s Children’s Advisory people. Committee. The Department provides secretariat The Victorian Children’s Council is support to the Victorian Children’s 9 made up of recognised experts in Council. policies and services that underpin and can improve child safety, health, 10 development, learning and wellbeing across Victoria. In 2008–09, the Victorian Children’s Council had 14 members. During the year, 11 Ms Sherryl Garbutt was appointed as Chair of the Council, replacing Ms Lynne Wannan, who resigned 12 to take up the role of Director of the Office for the Community Sector within the Department of Planning P and Community Development. Bc oa k t 13 page 155 (See page 165.)

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3 Victorian Children’s Council members as at 30 June 2009

Ms Sherryl Garbutt (Chair) Former Victorian Minister for Children Professor Frank Oberklaid (Deputy Chair) Director, Centre for Community Child Health 4 Mr Bernie Geary (Ex-Officio Member) Child Safety Commissioner

Dr Maria Apostolopoulos Parent advocate and Board member, Kalparrin Early Child Intervention program 5 Ms Muriel Bamblett Chief Executive Officer, Victorian Aboriginal Child Care Agency Dr Ray Cleary Chief Executive Officer, Anglicare Victoria 6 Dr Don Edgar Social policy and research consultant

Professor Gay Edgecombe Department of Nursing and Midwifery, RMIT University 7 Ms Sue Harper National President, OMEP Australia

Mr Paul Linossier Chief Executive Officer, MacKillop Family Services 8 Mr David Murray Chief Executive Officer, Youth Substances Abuse Service Mr David Pugh Chief Executive Officer, St Luke’s Anglicare 9 Mr Rob Spence Chief Executive Officer, P Municipal Association of Victoria Bc oa k t Ms Sandi de Wolf Chief Executive Officer, Berry Street Victoria page 164 10

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1 Appendix 8 Diversity reporting 2

3 The Department embraces the principles of diversity and participation for all. Its efforts ensure positive economic, social and cultural outcomes for all Victorian communities. The Department’s commitment to diversity, access and inclusion is 4 implemented in its workplaces and in the community through the development and delivery of appropriate policies, programs and services. During 2008–09, the Department focused on four key communities: culturally 5 and linguistically diverse communities, Indigenous communities, women and young people.

6 Culturally and linguistically diverse communities

7 The Department recognises that some individuals or communities can face particular challenges in education, the community or in the workplace and supports Victoria’s CALD communities by providing accessible and culturally 8 inclusive education and early childhood services and workplaces. The Government is committed to supporting families and parents in order to achieve the best results for children. A key component of this support is information that is timely, accessible and available in a wide number of 9 languages. The Department is committed to ensuring that this continues to occur. A full report on the Department’s achievements in multicultural affairs is provided P annually to the Victorian Multicultural Commission, which helps to inform the Bc oa k t 10 page 28 annual Victorian Government Achievements in Multicultural Affairs report.

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3 2008–09 Highlights • A pilot project was conducted in • The Department’s Cultural Diversity Eastern Metropolitan Region to Plan 2008–2010 was published support refugee students at risk after extensive consultation. of disengaging from the education 4 The plan contains key initiatives system to make successful to ensure culturally sensitive transitions into further education, service provision and enhanced training or employment. This 5 communication with CALD included consultation with communities. (See also page 28.) families and teachers and the use • Research was commissioned by of culturally appropriate tools. the Department on improving • The Free Kindergarten Association 6 communications with CALD Multicultural Resource Centre audiences, including the use of prepared a resource kit for language services, the information early childhood workers on the 7 needs of parents, communication child-rearing patterns of recent at transition stages, better use of migrants. The kit includes schools as community hubs and information on the geographic, access to early childhood services. cultural and community factors 8 As a result, training resources were that may impinge on CALD clients. developed for teachers and service Testing and adaptation of the providers. program is underway. 9 • The Centre for Culture, Ethnicity and • The ABCD Parenting Young Health received $50,000 funding to Adolescents program is being undertake research into better ways adapted for the Sudanese of communicating key messages community in Dandenong. 10 on maternal and child health, The project involves working literacy, reading and nutrition to collaboratively with stakeholders CALD families. As a result of this in the City of Dandenong to adapt 11 work, advertisements will be aired the program for the growing on ethnic community radio from Sudanese population. 2009–10. Further information on programs 12 • An additional $4 million funding and achievements relating to over four years is being provided cultural diversity within the for interpreters to assist early years Department is contained on services providers working with page 138. 13 CALD families. This almost trebles existing capacity and is vital to the development of best-practice resources. 14

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3 Indigenous 2008–09 Highlights • The Department actively communities contributed to the development 4 of the Victorian Public Sector The Department recognises the Indigenous Employment strategy importance of working with the and focused on the expansion Indigenous community on initiatives and development of the Koorie 5 to improve the participation and teaching workforce through the achievement levels of Indigenous Koorie Specific Career Change students and young people in Scholarships. (See page 138–9.) 6 education and early childhood services. Effort is also underway • On Human Rights Day in December to increase the knowledge and 2008, Dardee Boorai: Victorian understanding of all students about Charter of Safety and Wellbeing 7 Indigenous cultures and issues. for Aboriginal Children and Young People was launched by the By providing a range of training and Minister for Children and Early awareness-raising opportunities to Childhood Development and 8 staff, the Department seeks to provide Jill Gallagher, co-chair of the a culture that supports Indigenous Aboriginal Children and Families communities and ensures culturally Advisory Committee. Over 12,000 sensitive services and practices that 9 copies of the Charter have been are free of discrimination, harassment distributed. (See page 18.) and racism. • Through the Wannik education The Department also supports a 10 strategy for Koorie students, diverse workforce that includes Learning Together – Journey Aboriginal Australians and is to Our Future, the Department committed to culturally respectful assists schools to implement workplaces that sustain long-term 11 and expand proven initiatives employment of Aboriginal people. to support students at risk in their educational development. 12 This support has included the following. – Reforming the government school system’s education 13 of Koorie students. Four new Koorie Pathway Schools have been established to provide 14 individualised assistance and support to Koorie students aged 12–16 who are not engaged in their mainstream school 15 or who are at serious risk of disengagement.

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3 – Providing more literacy and • In 2008, free kindergarten numeracy support. Wannik was introduced for 3-year-old Tutorial Assistance was Aboriginal children whose parents established in 2009 and provides have a health care card – 109 4 fully funded tutoring for Koorie eligible children attended a students who did not meet one program, exceeding the year’s or more of the NAPLAN national target of 100. In January 2009, 5 minimum standards in Years 3, this initiative was extended to 5 and 7. Wannik Senior Tutorial provide free kindergarten of Assistance was established in up to 10 hours per week for all 2009 and provides fully funded 3- and 4-year-old Aboriginal 6 tutoring for Koorie students in children. Over the next five Years 9 to 12. Fifteen new Koorie years, the goal is to achieve literacy coaches were employed 75 per cent participation of 7 to offer intensive cultural and 3-year-old Aboriginal children literacy professional development in kindergarten and to raise the for teachers to improve the kindergarten participation level of educational outcomes of 4-year-old Aboriginal children to 8 Koorie students. that of all 4-year-old State-funded – Supporting greater student kindergarten programs. engagement. The Managed Further information on Indigenous 9 Individual Pathways program programs and achievements is was expanded to include Koorie contained on page 138. students in Years 8 and 9 and support careers and pathway 10 planning. Three Koorie Youth Transition Support Initiative officers who have a specific focus on Koorie students at risk of 11 disengagement from education have been employed in high-need areas across the State. 12 – Supporting and encouraging high- achieving students. On 2 April 2009, the first recipients of the Wannik Education Scholarship, 13 valued at $5000 per student, were awarded by the Minister for Education to 23 Koorie 14 students. These scholarships acknowledge the recipients’ sound academic achievement and strong involvement in the Koorie 15 community.

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3 Women 2008–09 Highlights • A Flexible Work for Work–Life The Department supports flexibility Balance Evaluation Study was 4 at different stages of women’s careers initiated by the Department to and life cycle. Flexible workplace determine awareness levels of cultures and family-friendly policies the flexible work policies and 5 are critical to attracting and retaining arrangements across departmental talented women in the Department, workplaces. (See page 139.) as well as enhancing their careers and • The State Government invested helping them to achieve and sustain $54.9 million as part of the 6 leadership positions in schools and Healthier Mothers and Babies across the organisation. initiative. These funds enabled: The Department is also committed to – the expansion of universal 7 developing and delivering services for maternal and child health mothers and babies at the maternal services to meet the growth in and child health stage and for young the number of births in Victoria 8 girls as they enter education. The – increased access to interpreters Department aims to provide the for families where English is not early years support and education their first language children need in order to have a full – up to 1132 additional enhanced 9 and creative life, high-quality jobs and maternal and child health places opportunities to contribute to their for Victorian families – a 20 per community. cent increase in targets and 10 funding. • A revised Maternal and Child Health Service Key Ages and Stages framework was developed. 11 It includes routine questions relating to family violence that are discussed with new mothers 12 at the four-week consultation.

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3 Where concerns are identified, the maternal and child health Young people nurse develops a safety plan and The Department ensures that all young provides appropriate referrals. people in Victoria have access to and 4 • Three hundred maternal and child are supported to pursue educational health nurses participated in opportunities. It also recognises family violence training conducted the need to focus on disengaged, 5 by Swinburne University in disadvantaged or vulnerable young partnership with the Domestic people who may miss out on these Violence Resource Centre and No opportunities or be at risk of harm or to Violence, Victoria’s male family doing harm to others. 6 violence prevention association. • Funding was provided to the 2008–09 highlights Australian Breastfeeding • The Department worked with 7 Association to support projects other Victorian Government in disadvantaged areas, young departments to undertake mothers and CALD women to community consultation about the increase and enhance needs of vulnerable young people, 8 breastfeeding rates. and how a whole-of-government • $30,000 was provided to the approach could help coordinate Post and Antenatal Depression government and non-government 9 Association to assist with the efforts to reduce risks and improve establishment of post-natal outcomes for these young people. • The School Focused Youth depression support groups 10 in the initial 13 sites for the Service continued to support the Government’s Best Start early development of healthy, active and informed young people from year initiative. 10 to 18 years of age, particularly 11 Further information on programs on vulnerable young people. In and achievements relating to women 2008–09, over 30,730 young in the Department’s workforce is people were engaged in a range of contained on page 137. activities funded by the service. 12

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1 Appendix 9 Office-based 2 environmental impacts

3 The Department’s office-based environmental impacts on energy use, waste production, paper use, water consumption, transportation and green purchasing for its central and regional offices, as required by FRD 24 – Reporting of Office- 4 based Environmental Impacts by Government Departments, are disclosed below. The environmental impact data outlined for 2008–09 incorporate all of the Department’s offices including those of the former Office for Children and Early 5 Childhood Development, which were reported separately in the Department’s 2007–08 annual report. The 2007–08 data, as reported in the tables below, incorporate whole-of-Department outcomes to enable a direct comparison of performance between 2007–08 and 2008–09. 6 The Department has implemented a number of initiatives to reduce environmental impacts and collect data more comprehensively for non-office facilities (schools). These initiatives include AussiVic, Ecologically Sustainable Development 7 Guidelines, Schools Water Efficiency program, School Lighting Energy Upgrade project, Solar in Schools program and the Energy Reporting System.

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3 Central and regional offices

Energy 4 The Department reports on its energy consumption in office facilities only. The data represented below were collected through energy retailer billing 5 information and represent 100 per cent of sites and 100 per cent of FTE staff.

Targets • Reduce energy consumption per square metre by 20 per cent of 1999–2000 6 consumption by 30 June 2010. • Purchase 25 per cent GreenPower as percentage of total electricity consumption by 30 June 2010. 7 Explanatory notes • As a result of awareness programs, electricity used per unit of office area has decreased by 34 per cent. 8

Energy 9 2007–08 2008–09

Indicator Electricity Natural gas GreenPower Electricity Natural gas GreenPower Total energy usage segmented 14,410,849 7,784,808 2,204,604 12,007,348 7,819,909 2,190,764 by primary source (MJ) 10 Greenhouse gas emissions 5,244 446 4,369 401 associated with energy use, segmented by primary source and offsets (t CO2-e) 11 Percentage of electricity 13.3% 15.4% purchased as GreenPower Cost of GreenPower ($) 22,097 21,959 12 Units of energy used per FTE 13,345 8,781 (MJ/FTE) Units of energy used per unit of 688 218 2 office area (MJm ) 13 Actions undertaken • Strong education campaign to encourage staff to switch off computers. • Building lighting automatically switched off at night. 14

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3 Waste The triple waste system within the Department’s offices facilitates easy 4 segregation of waste materials for recycling, composting or landfill. The data presented below are derived from a five-day waste audit conducted at five central office sites. 5 Targets • Make triple waste system available to 80 per cent of central and regional offices by 30 June 2009. 6 • Reduce total waste generated per FTE to 85 kilograms by 30 June 2009. • Divert 70 per cent of waste from landfill by 30 June 2009.

7 Explanatory notes • The triple waste system has been instituted in 99 per cent of central offices and 85 per cent of regional offices. 8 • The target to reduce total waste generated per FTE to 85 kilograms was met and exceeded. The Department achieved a total waste per FTE of 74 kilograms. • The target to divert 70 per cent of waste from landfill was exceeded. The Department diverted 83 per cent. 9

Waste

10 Indicator 2007–08 2008–09 Landfill Co-mingled Compost Landfill Co-mingled Compost recycling recycling

Total units of waste disposed 29,923 92,824 14,946 31,922 132,963 19,717 11 of by destination (kg/yr) Units of waste disposed of 16 51 8 13 53 8 per FTE by destinations (kg/FTE) Recycling rate (% of total waste) 78% 83% 12 Actions undertaken • Recycled paper handtowel provided for use in all central office kitchens. • A Central Office Stationary Swap Meet was held and unused stationery was recycled. 13 • A polystyrene recycling program was piloted. • Toilet cubicle posters were installed to encourage staff to reduce waste paper production.

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3 Paper Paper consumption data are sourced from purchases made through the whole- of-government stationery contract and some independent stationery suppliers. 4 (Some regional offices source paper from independent suppliers to support local business.) The Department has installed multifunction devices incorporating printing, 5 photocopying and faxing, and an online record management program to reduce paper consumption.

Targets 6 • Reduce paper consumption to 20 reams per FTE by 30 June 2009. • Purchase a minimum 95 per cent of copy paper with a recycled content of at least 50 per cent. 7

Explanatory notes • The target to reduce paper consumption per FTE to 20 reams by 30 June 2009 8 was met and exceeded. The Department recorded a substantial reduction to 16 reams per FTE. • The target to purchase a minimum 95 per cent of A4 office paper with a recycled content of at least 50 per cent was not met. Purchase of A4 copy paper 9 through the Department’s central stationery suppliers is now restricted to minimum 50 per cent recycled content. 10 Paper

Indicator 2007–08 2008–09 Total units of copy paper used (reams) 41,943 40,272 11

Units of copy paper used per FTE (reams per FTE) 23 16

Percentage 75–100% recycled content copy paper purchased (%) 45 48 12 Percentage 50–74% recycled content copy paper purchased (%) 36 34

Percentage 0–49% recycled content copy paper purchased (%) 19 18

Actions undertaken 13 • EduTrack program for online records management has been progressively rolled out during 2008–09. • Paper consumption reduction targets incorporated into the 2008–09 business planning cycle. 14

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3 Water The data below are based on mains water meter readings at central office and 4 nine Departmental regional office sites, covering 30 per cent of Departmental staff. 2008–09 was the first year in which the Department’s central office site, which accounts for 70 per cent of staff water consumption, was reported by the Department instead of by the building owner, the Department of Treasury 5 and Finance.

Targets 6 • Reduce water consumption to 10 kilolitres per FTE by 30 June 2009. • Install semi-waterless urinals at government-owned Department buildings where appropriate by 30 June 2009. 7 Explanatory notes • Water consumption per FTE is now more accurately measured by direct reports from the Department. Previous figures from Department of Treasury 8 and Finance billing data represented a percentage across government departments. • Semi-waterless urinals were installed at government-owned Department buildings. 9 • The target to reduce water consumption to 10 kilolitres per FTE by 30 June 2009 was not met, however a substantial reduction was effected.

10 Water

Indicator 2007–08 2008–09 11 Total units of metered water consumed by usage types (KL) 17,192 15,432 Units of metered water consumed in offices per FTE (KL/FTE) 33 13 Units of metered water consumed in offices per unit of office area 0.4849 0.1529 (KL/m2) 12 Note: Central office decreased water use by 21 per cent from 2007–08 levels.

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3 Transport The Department’s fleet comprises 341 vehicles, 86 per cent of which are operational vehicles and the remainder executive fleet. Of the operational 4 vehicles, 33 per cent are LPG, 23 per cent are 4-cylinder petrol-fuelled, 3 per cent are 6-cylinder, 13 per cent are dual petrol/LPG fuelled and 28 per cent are hybrid. The executive fleet comprises 88 per cent 6-cylinder petrol-fuelled, 2 per cent 4-cylinder petrol-fuelled and 10 per cent hybrid/LPG vehicles. 5

Targets • Reduce consumption of unleaded petrol used by the Department’s passenger 6 vehicle fleet by 5 per cent compared to 2007–08 by 30 June 2009. • Make Metcards and V/Line tickets available for business travel to all staff within Departmental divisions and regions by 30 June 2009. 7 Explanatory notes • The target to reduce consumption of unleaded petrol used by the Department’s passenger vehicle fleet by 5 per cent compared to 2007–08 8 by 30 June 2009 was exceeded. The Department reduced consumption of unleaded petrol in passenger vehicles by 18 per cent. 9

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3 Transport

Indicator 2007–08 2008–09 4 Operational vehicles Petrol LPG Petrol LPG Total energy consumption by 15,734,266 14,592,054 12,964,721 12,678,009 vehicles (MJ) Total vehicle travel associated 5,372,190 3,519,786 3,970,479 3,001,334 5 with entity operations (km) Total greenhouse gas emissions 1,150 947 948 823 from vehicle fleet (t CO2-e) Greenhouse gas emissions 0.2140 0.2690 0.2387 0.2741 6 from vehicle fleet per 1000 km travelled (t CO2-e)

7 Indicator 2007–08 2008–09 Total distance travelled by 3,233,392 4,306,591 aeroplane (km) 8 Indicator 2007–08 2008–09 CBD Regional CBD Regional 9 Percentage of employees 89 21 95 27 regularly (>75 per cent of work attendance days) using public transport, cycling, walking or car pooling to and from work 10 or working from home, by locality type

Actions undertaken 11 • Improved cycling facilities coordinated with the Department Bicycle User Group. Hybrid vehicles • Increased number of Toyota Prius Hybrid vehicles from 16 to 86. 12 Dedicated LPG and dual-fuel vehicles • Increased numbers of dedicated dual-fuel vehicles from 22 to 39. Public transport 13 • Encouraged all staff to consider the environment prior to requesting a pool vehicle.

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3 Greenhouse gas emissions The data below are taken from the previous sections and brought together to show the Department’s greenhouse footprint. 4

Target

• To reduce the Department’s carbon footprint by 50 per cent by 2030. 5

Greenhouse gas emissions

Indicator 2007–08 2008–09 6 Total greenhouse gas emissions associated with energy use (t CO2-e) 5,690 4,771

Total greenhouse gas emissions associated with waste production (t CO2-e) 33 41 Total greenhouse gas emissions associated with paper purchases (t CO2-e) 199 191 7 Total greenhouse gas emissions associated with water consumption (t CO2-e) 40 36

Total greenhouse gas emissions associated with vehicle fleet (t CO2-e) 2,097 1,770 Total greenhouse gas emissions associated with air travel (t CO2-e) 1,332 1,315 8 Greenhouse gas emissions offsets purchased (t CO2-e) 2,097 1,770

Note: In line with the Victorian Government’s commitment in Our Environment, Our Future 2006 to offset the Victorian Government’s passenger vehicle fleet emissions, the Department of Sustainability and Environment will purchase offsets equivalent to the 9 Department’s passenger vehicle emissions for the 2008–09 financial year. This purchase of offsets will be made in arrears. For the 2008–09 financial year, 1770 tonnes of greenhouse gas emissions generated by the Department’s passenger vehicles will be included in the total offset purchase by the Department of Sustainability and Environment. 10 Purchasing The Department further developed and implemented the 2008–09 target to 11 incorporate environmental purchasing in procurement planning and tender procedures. For example, the Department ensured that environmental criteria were applied to the Department’s preferred accommodation providers. The Department also ensured that its stationery suppliers carried a range of 12 environmentally friendly stationery products.

Target 13 • Development and implementation of the whole-of-government Green ICT Procurement Policy by 30 June 2010.

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1 Appendix 10 Freedom of Information 2

3 During 2008–09, 211 requests were received for documents under the Freedom of Information Act 1982 (the Act). Seventy-six of the requests were received from members of parliament or representatives of the media, the remainder were 4 received from the general community. Full access was granted for 73 requests and partial access for a further 64. Access was not granted for 22 requests and documents could not be located or did not exist for 23 requests. Seven requests 5 were not proceeded with by the applicants. At the end of the reporting period, there were 22 requests for which no decision had been made. Where access was not granted to a document, the major exemption categories in the Act used in decision-making were: 6 • section 30 (opinions, advice and recommendations that are against the public interest to release) • section 32 (legal professional privilege) 7 • section 33 (to protect the privacy of the personal affairs of others) • section 34 (documents relating to business or trade secrets) • section 35 (communications in confidence). 8 Fifteen applicants sought an internal review. The original decisions of 12 were fully upheld while one was varied. Two internal reviews had not been completed at the end of the financial year. There was one appeal to the Victorian Civil and 9 Administrative Tribunal for review of a decision made under the Act. At the end of the reporting period this appeal was yet to be finalised.

10 Publication requirements

The information required to be published pursuant to section 7 of the Act is either 11 contained in the following pages or elsewhere in this report. This information relates to the following agencies: • Department of Education and Early Childhood Development 12 • Merit Protection Boards. Queries about the availability of and charges for material prepared under Part II of the Act should be directed to the relevant authorised officer. 13 (See table on page 182.)

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3 Categories Personnel documents of documents The Department and the Merit Protection Boards maintain record- 4 The Department produces a keeping systems for their employees, large number of documents in including, where appropriate, records a decentralised record-keeping for members of the teaching service 5 environment. Accordingly, the and the VPS. Department does not maintain a single, consolidated list of detailed categories Accounting records of documents. The Department 6 Accounting records are maintained maintains collections of policy files, on a computerised accounting system. transaction files and records and, The records deal with general ledger where necessary, personnel records. entries, accounts payable, payroll 7 A variety of indexes and other search and other accounting functions. aids are used by agencies. In general, Some paper records are also kept. files and records are retrieved through subject descriptors or personal name. 8 The Merit Protection Boards Freedom of maintain records of appeals and Information grievances received. The Disciplinary 9 Appeals Boards maintain records of arrangements appeals lodged. Following are the general categories Access to records 10 of documents maintained. All requests for access to documents Correspondence, held by agencies are dealt with by the authorised officer of the 11 administrative appropriate agency. (See table on and policy documents page 182.) Applicants seeking access to documents held by agencies The Department has a number of should attempt to specify the topic 12 systems in place for recording, sharing of interest rather than the file series and tracking these records. The Merit in which the applicant considers the Protection Boards are responsible for document might exist. Assistance in 13 their own records. Regional offices specifying the topic is available from and schools maintain their own the authorised officer. record-keeping systems. These are largely independent of the systems Forms of request 14 used by the central administration. for access Applicants are required by the Act 15 to submit applications requesting access to documents in writing.

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3 No form of application is specified. the information to be incorrect, A letter or email clearly describing incomplete, misleading or out of date, the document(s) sought is sufficient. and specify the amendments they 4 The letter or email should specify wish to have made. that the application is a request made under the Freedom of Information Act Fees and charges 5 1982 and should not form part of a letter or email on another subject. An application fee is required unless The applicant should provide the evidence of hardship is provided. following information: Applicants are advised that other 6 charges may be made in accordance • name with the Freedom of Information • address (Access Charges) Regulations 2004. • telephone number (business hours) Details of the fee and access charges 7 • details of document(s) requested can be found at . • form of access required – copies of documents, inspection of file Appeals or other (specify). 8 Applicants may appeal against Where the request is for access a decision made in response to to documents about the applicant, requests for access to documents 9 personal identification will also be and amendment of records, or against required. the cost levied for allowing access to documents. Information about the Correction of personal appropriate avenue of appeal will 10 be conveyed to the applicant in the information letter advising of the initial decision. A request for correction or amendment Applicants are advised to consult 11 of personal information contained Part VI of the Act for further in a document held by the agency information about appeal rights. must be made in writing. It should Further information about specify particulars of how and why the Freedom of Information can be 12 person making the request believes found on the Department’s website .

13 Freedom of information: authorised officers Agency Authorised officer Postal address Telephone

Department of Education and Mr Neil Morrow GPO Box 4367, (03) 9637 2670 14 Early Childhood Development Melbourne 3001 P Merit Protection Boards Ms Beverly Trease Level 9, (03) 9651 0290 Bc oa k t 35 Spring Street, page 180 Melbourne 3000 15 Disciplinary Appeals Board Ms Beverly Trease Level 9, (03) 9651 0290 P 35 Spring Street, Bc oa k t Melbourne 3000 page 181 16 182 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

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Appendix 11 1 Statement of support to whistleblowers 2

3 The Department does not tolerate improper conduct by its employees or officers nor the taking of reprisals against those who come forward to disclose such conduct under the Whistleblowers Protection Act 2001 (the Act). The Department recognises the value of transparency and accountability 4 in its administrative and management practices and supports the making of disclosures that reveal corrupt conduct, conduct involving a substantial mismanagement of public resources, or a substantial risk to public health and 5 safety or the environment. The alleged conduct must be serious enough to constitute, if proven, a criminal offence or reasonable grounds for dismissal to satisfy the Act. 6 The Department assessed three disclosures under the Act in 2008–09. Of these three disclosures:

• all three were protected disclosures 7 • no matters were declined because the complainant could not substantiate them • no matters are awaiting substantiation by the complainant. 8 Of the complaints examined during the year: • one matter was referred to the Ombudsman, and later declined by the Ombudsman 9 • two matters were declined by the Department. There were no matters taken over by the Ombudsman. 10 Corrupt conduct

Corrupt conduct means: 11 • conduct that adversely affects the honest performance of functions • the dishonest performance of functions or performance with inappropriate partiality 12 • conduct that amounts to a breach of public trust • conduct that amounts to the misuse of information or material acquired in the course of one’s duties 13 • a conspiracy or attempt to engage in the above conduct.

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3 The reporting Alternative contact system persons 4 A disclosure about improper conduct Contact persons or detrimental action by employees of the Department may also be made 5 within the Department directly to the Ombudsman. Disclosures of improper conduct or The Ombudsman Victoria detrimental action by employees of 459 Collins Street the Department of Education and Early 6 Melbourne Victoria 3000 (DX 210174) Childhood Development may be made Internet: www.ombudsman.vic.gov.au directly to the following officers: Email: Protected Disclosure Coordinator [email protected] 7 Mr Colin Twisse Telephone: (03) 9613 6222 General Manager Executive and Ministerial Services 8 Telephone: (03) 9637 3535 Protected Disclosure Officer Mr Bryan Sketchley 9 Privacy Officer Telephone: (03) 9637 3601 Protected Disclosure Officer 10 Mr Neil Morrow Manager FOI & Privacy Telephone: (03) 9637 2670 All correspondence, telephone calls 11 and emails from internal or external whistleblowers will be referred to the Protected Disclosure Coordinator. 12 Where a person is contemplating making a disclosure and is concerned about confidentiality, he or she can call the Protected Disclosure 13 Coordinator and request a meeting in a discreet location away from the workplace. 14 Employees can also obtain information about whistleblower policy and procedures from the 15 Department’s regional offices.

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Appendix 12 1 Portfolio responsibilities 2

3 The Acts of Parliament currently students in schools; section administered by the Minister for 4.6.3; section 4.6.4; section 4.7.5; Education and the Minister for section 4.7.6; section 5.2.1(2)(d) Children and Early Childhood (ii); section 5.2.1(2)(d)(iii); section 4 Development are outlined below. 5.2.1(2)(d)(iv); Divisions 2 and 3 of Part 5.4; Part 5.5; section 6.1.6; Schedules 3 and 4 (these 5 Minister for provisions are administered by the Minister for Skills and Workforce Education Participation) • Education and Training Reform Act – Sections 4.2.4, 4.2.5 and 4.2.8 6 2006 except: are jointly administered with the – Division 5 of Part 2.2 (these Minister for Skills and Workforce Participation provisions are administered by 7 the Minister for Children and – Chapter 1 (except section Early Childhood Development) 1.1.3(1)); Part 4.1; sections 4.2.1, – Section 2.5.3 insofar as it relates 4.2.2, 4.2.3, 4.2.6, 4.2.7; section to early childhood, international 4.6.1; section 4.6.2; Part 4.7 8 education, vocational education (except sections 4.7.1, 4.7.5 and and training, and senior 4.7.6); Part 4.8; Part 4.9; Part 5.1; Part 5.2 (except subparagraphs secondary certificate delivery 9 by registered education and (i) to (iv) of section 5.2.1(2)(d) and section 5.2.1(6)); section 5.3.1; training organisations and section 5.3.2; section 5.3.3; adult, community and further Part 5.3A; Division 1 of Part 5.4; education providers; Chapter 10 section 5.7.2; Part 5.8 (except 3; Sections 4.2.7A and 4.2.7B; section 5.8.5); Part 5.9; Part 5.10; Division 3 of Part 4.3 insofar as it Section 6.1.9 and Schedules 2, 5, relates to courses delivered and 6, 8 and 9 are jointly and severally 11 qualifications issued to students administered with the Minister for other than students in schools; Skills and Workforce Participation Division 4 of Part 4.3; Division 5 of Part 4.3; Division 6 of Part 4.3; – Section 1.1.3(1) is jointly and 12 sections 4.4.1 and 4.4.2 insofar severally administered with the as they relate to courses delivered Minister for Skills and Workforce Participation and the Minister and qualifications issued to 13 students other than students in for Children and Early Childhood schools; section 4.4.3; section Development 4.4.4; section 4.4.5 insofar as it • Mildura College Lands Act 1916 relates to courses delivered and • Royal Melbourne Hospital 14 qualifications issued to students (Redevelopment) Act 1992: other than students in schools; – Section 7 (the Act is otherwise administered by the Minister Part 4.5 insofar as it relates to 15 courses delivered to overseas for Health) students, other than overseas • S erpell Joint Schools Act 1981

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3 Minister for Children and 4 Early Childhood Development 5 • Child Wellbeing and Safety Act 2005 except: – Parts 4 and 5 (jointly and 6 severally administered with the Minister for Community Services) – Part 6 (administered by the 7 Minister for Community Services) • Children’s Services Act 1996 • Education and Training Reform Act 2006: 8 – Section 1.1.3(1) – insofar as it relates to the definition of ‘early childhood’ (jointly and 9 severally administered with the Minister for Education and the Minister for Skills and Workforce 10 Participation) – Division 5 of Part 2.2 – Sections 2.5.3(2)(ab), (ib), (ic), (p)(ii) & (tb) and section 2.5.3(5) 11 (jointly administered with the Minister for Education and the Minister for Skills and Workforce 12 Participation) The remaining provisions of this Act are administered by the Minister for Education and the 13 Minister for Skills and Workforce Participation • Pre-school Teachers and Assistants 14 (Leave) Act 1984 Source: Administration of Acts General Order of 20 April 2009

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Appendix 13 1 Contracts and consultancies 2

3 Under the Financial Management Act 1994 the following distinction is made between contractors and consultants.

Contractors: 4 • provide goods, works or services that implement a decision • perform all or part of a new or existing ongoing function to assist an agency carry out its defined activities and operational functions 5 • perform a function involving skills or perspectives that would normally be expected to reside within the Department but which the Department has decided to outsource. 6 Consultants: • provide expert analysis and advice that facilitates decision-making • perform a specific, one-off task or set of tasks 7 • perform a task involving skills or perspectives that would not normally be expected to reside within the Department.

8 Disclosure of major contracts

The Department has disclosed all contracts greater than $10 million in value that it entered into during 2008–09. The disclosed contracts can be viewed on the 9 Victorian Government contracts publishing system on .

Compliance with the Victorian Industry 10 Participation policy

The Victorian Industry Participation Policy Act 2003 requires public bodies 11 and departments to report on the implementation of the Victorian Industry Participation policy. Departments are required to apply the policy in all tenders over $3 million in metropolitan Melbourne and $1 million in regional Victoria. 12 During 2008–09, the Department commenced 35 contracts to which the Victorian Industry Participation policy applied, totalling $204,461,528 in value. The contracts included 21 metropolitan contracts totalling $137,851,949 in value and 13 14 regional contacts totalling $66,609,579 in value. The commitments under the policy included: • an average level of local content of 86 per cent of the total value of the contracts 14 • 2320 full-time equivalent jobs • benefits to the Victorian economy through: – development and implementation of technology in schools 15 – professional development for staff

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3 – skills development through work on infrastructure projects and Consultancies participation in related training During 2008–09, the Department 4 in OHS and various trade areas. entered into two consultancies each The Department completed seven of which cost less than $100,000. contracts to which the Victorian The total cost of these consultancies 5 Industry Participation policy applied, was $88,500 (excluding GST). totalling $21,639,398 in value. The The table below indicates the contracts included two metropolitan consultancies the Department entered contracts totalling $9,401,255 and into which cost $100,000 or above. 6 five regional contracts totalling $12,238,143.

7 Consultancies in excess of $100,000*

Consultant Particulars Amount paid in Future 2008–09 commitments as at 30 June 2009 8 Australian Council for To conduct a study into improving student outcomes in the context $59,950 $108,516 Educational Research of a low socioeconomic status community.

Boston Consulting Group To assist with developing the National Education Architecture $321,750 – 9 Project.

Boston Consulting Group To undertake a research study that will inform the Department’s $774,000 – policy for rewarding teacher excellence in Victorian government schools. As part of this, it will identify suitable performance pay 10 models for trialling in 2009–10.

Boston Consulting Group To develop a preferred operating model for a Teach First style $435,600 – model for Victoria that maximises corporate engagement and ensures that it is developed in a way that meets Victoria’s 11 particular needs.

KPMG Australia To ensure the Mathematics and Science Education Foundation $130,836 – is structured and established in a way to enable secure commitment from corporate organisations and to achieve its 12 purpose of providing a vehicle for cross-sectorial collaboration and of enhancing the role of industry and business in maths and science education.

13 *The project costs cited are exclusive of GST.

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Appendix 14 1 Other statutory requirements and Department policies 2

3 Building Act 1993

The Department conforms with the requirements of the Building Act 1993 and other statutory obligations with respect to the construction of new educational 4 facilities and modernisation. The school modernisation program and building compliance program progressively ensure that existing buildings comply with relevant legislative requirements. 5 Purchasing and contracting 6 The Department promotes consistent rules on probity and ethics in all of its purchasing and contracting arrangements, in line with the Victorian Government Purchasing Board’s policy on probity. These rules ensure an equitable and sound purchasing process, and the provision of equal opportunity for all parties. 7 Compliance with these rules is guaranteed through routine internal audits and an accredited purchasing process. The Department promotes staff attendance at training courses in purchasing, 8 tendering and contracting, and ensures that probity and ethics are discussed at each session. 9 National Competition Policy In 1995, the Commonwealth, State and Territory governments agreed to 10 implement the National Competition Policy to promote greater competition and encourage economic growth. Three requirements of the policy are:

• legislative reviews to eliminate restrictions on competition 11 • assessment of new legislation and regulation to ensure continued compliance with the policy • competitive neutrality to ensure consistency in pricing of goods and services. 12 The Department has complied with the requirements of the National Competition Policy and is continuing to report to the Department of Treasury and Finance as required regarding implementation. 13 Legislative reviews

The Department did not undertake any reviews of legislation under the National 14 Competition Policy in 2008–09.

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3 Assessment of new ensure that they comply with the legislation and requirements of the legislation. 4 The Department’s Information Privacy regulations policy is reviewed periodically All new legislation and regulations and is made widely available. The enacted within the portfolio during Department works closely with 5 2008–09 were subject to assessment the Office of the Victorian Privacy against National Competition Policy Commissioner and the Health Services requirements to ensure continued Commissioner in providing privacy compliance with the policy. advice and assistance, resources and 6 reference materials to ensure ongoing Competitive neutrality compliance across the Department. The Department’s Freedom of 7 Competitive neutrality requires government businesses to ensure, Information and Privacy Unit where services may compete with the investigates and responds to private sector, that any advantages privacy complaints. Complaints 8 arising from their government are generally resolved at a local ownership are removed if they are not level; some privacy complaints may in the public interest. The Department be conciliated at the Office of the Victorian Privacy Commissioner or the 9 was not involved in any complaints for the year 2008–09. Office of the Victorian Health Services Commissioner.

10 Information privacy

11 The Department is committed to protecting the privacy of personal and health information. Personal and health information is collected and 12 used by the Department to provide services or carry out statutory functions. 13 All of the Department’s central and regional offices, schools and funded services have been briefed on privacy laws, provided with tools to assist with 14 compliance and assisted with tailored privacy advice as required. All of the Department’s funded service 15 providers are obliged contractually and by Victoria’s privacy laws to

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Appendix 15 1 Risk management attestation 2

3 I, Peter Dawkins, certify that the Department of Education and Early Childhood Development has risk management processes in place consistent with the Australian/New Zealand Risk Management Standard 4360:2004 and that an internal control system is in place that enables the executive to understand, 4 manage and satisfactorily control risk exposures. The Portfolio Audit Committee verifies this assurance, based on information received about risk management processes and implementation, and that the 5 risk profiles of the Department of Education and Early Childhood Development have been critically reviewed within the last 12 months. 6

7 Professor Peter Dawkins Secretary August 2009 8

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3 The main responsibilities of the The Portfolio committee are to: Audit Committee 4 • provide advice to the Secretary that key risk areas within the Department The Portfolio Audit Committee is a and those included in the Portfolio forum for monitoring and oversight Audit Plan have appropriate of governance, risk management, 5 management controls in place audit and business assurance activity across the education and early • provide information to the statutory childhood development portfolio, with authority audit committees to 6 a focus on functions and processes facilitate monitoring and further affecting the entire portfolio. action on significant risks to the portfolio that are within their sphere The committee comprises three of control 7 independent members and two • communicate with and receive internal members. reports from the statutory authority audit committees on issues of Portfolio Audit Committee members 8 governance, risk management, audit and business assurance Independent for which the committees have Ms Elizabeth Alexander AM (Chair) common interest 9 Mr Stuart Gosley (from 1 July 2009) • advise the Secretary that Mr John Thomson the internal processes of the Department are operating at an Mr John Warburton (to 30 June 2009) 10 acceptable level of risk Internal • advise the Secretary that appropriate controls are in place to Mr John Allman (to April 2009) meet external regulatory and public 11 P Mr Jim Miles accountability requirements Bc oa k t Ms Madeleine Smith (from March 2009) • use internal audit to achieve page 11 appropriate levels of control and 12 risk tolerance.

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Appendix 16 1 Disclosure index and additional information 2

3 The Department’s annual report is prepared in accordance with all relevant Victorian legislation. This index was prepared to facilitate identification of the Department’s compliance with statutory disclosure requirements including 4 Financial Reporting Directions (FRD) and Standing Directions (SD).

Legislation Requirement Page 5 Report of operations Charter and purpose FRD22B Manner of establishment and the relevant Ministers 8 6 FRD 22B Objectives, functions, powers and duties 7–11, 185–6 FRD 22B Nature and range of services provided 7–29, 35–51 Management and structure 7 FRD 22B Organisational structure 11–29

Financial and other information 8 FRD 8B Budget portfolio outcomes 126–31 FRD 10 Disclosure index 193–4 FRD 12A Disclosure of major contracts 187 FRD 15B Executive officer disclosures 148–9 9 FRD 22B, SD4.2(k) Operational and budgetary objectives and performance against objectives 35–51 FRD 22B Employment and conduct principles 136–41, 158–63 FRD 22B Occupational Health and Safety policy 141–3 10 FRD 22B Summary of the financial results for the year 30–1 FRD 22B Significant changes in financial position during the year 30–1

FRD22B Major changes or factors affecting performance 35–51 11 FRD 22B Subsequent events 117 FRD 22B Application and operation of the Freedom of Information Act 1982 180–2 FRD 22B Compliance with building and maintenance provisions of the Building Act 1993 189 12 FRD 22B Statement on National Competition policy 189–90 FRD 22B Application and operation of the Whistleblowers Protection Act 2001 183–4 FRD 22B Details of consultancies over $100,000 188 FRD 22B Details of consultancies under $100,000 188 13 FRD 22B Statement of availability of other information 195 FRD 24C Reporting of office-based environmental impacts 172–9 FRD 25 Victorian Industry Participation policy disclosures 187–8 14 FRD 29 Workforce data disclosures 144–7 SD 4.2(g) General information requirements 1–51, 126–92 SD 4.2(j) Sign off requirements (frontice) 15 SD 4.5.5 Risk management compliance attestation 191–2

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3 Disclosure index (cont.)

Legislation Requirement Page

4 Financial report Financial statements required under Part 7 of the Financial Management Act 1994

SD4.2(a) Statement of changes in equity 55 5 SD 4.2(b) Operating statement 53 SD 4.2(b) Balance sheet 54 SD 4.2(b) Cash flow statement 56 6 Other requirements under Standing Directions 4.2

SD 4.2(c) Australian accounting standards and other authoritative pronouncements 58, 74–5 SD 4.2(c) Compliance with Ministerial Directions 193–4 7 SD 4.2(c) Accountable officer’s declaration 123 SD 4.2(d) Rounding of amounts 73 SD 4.2(f) Compliance with Model Financial Report 52–125 8 Other disclosures in notes to the financial statements FRD 9A Departmental disclosure of administered assets and liabilities 84–5 FRD 11 Disclosure of ex-gratia payments 116 9 FRD 13 Disclosure of parliamentary appropriations 89–90 FRD 21A Responsible person and executive officer disclosures 111–2 FRD 102 Inventories n/a 10 FRD 103D Non-current physical assets 95–6 FRD 104 Foreign currency 109 FRD 106 Impairment of assets 95–6 11 FRD 107 Investment Properties n/a FRD 109 Intangible assets 94 FRD 110 Cash flow statements 56, 117 12 FRD 112B Defined benefit superannuation obligations 101 FRD 113 Investments in subsidiaries, jointly controlled entities and associates n/a FRD 114A Financial Instruments – general government entities and public non-financial corporations 103–10 FRD 119 Contributions by owners 13 Legislation

Freedom of Information Act 1982 14 Building Act 1993 Financial Management Act 1994 Audit Act 1994 Whistleblowers Protection Act 2001 15 Victorian Industry Participation Policy Act 2003 Multicultural Victoria Act 2004

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3 • details of major external reviews Additional carried out on the operation of information the Department • details of major research and 4 Consistent with the requirements development activities undertaken of the Financial Management Act by the Department 1994, the Department has retained • details of overseas visits 5 material on the following items, which undertaken, including a summary are available on request (subject to of the objectives and outcomes of freedom of information requirements, each visit if applicable): • details of major promotional, public 6 • a statement that declarations of relations and marketing activities pecuniary interests have been duly undertaken by the Department to completed by all relevant officers of develop community awareness of 7 the Department the Department and the services • details of shares held by senior it provides officers as nominees or held • details of assessments and beneficially in a statutory authority measures undertaken to improve 8 or subsidiary the occupational health and safety • details of publications produced of employees by the Department about the • a general statement on industrial 9 Department and the places where relations within the Department the publications can be obtained and details of time lost through • details of changes in prices, fees, industrial accidents and disputes 10 charges, rates and levies charged by • a list of major committees the Department for its services sponsored by the Department. This information is available on request from: 11 Secretary Department of Education and Early Childhood Development 12 GPO Box 4367 Melbourne Victoria 3001 13

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Acronyms and abbreviations

AISV Association of Independent Schools of Victoria APU Accredited Purchasing Unit ATO Australian Taxation Office BER Building the Education Revolution BP4 Budget Paper No. 4, Statement of Finances 2008–09 CALD Culturally and linguistically diverse CECV Catholic Education Commission of Victoria CEO Chief Executive Officer COAG Council of Australian Governments DFT Department of Treasury and Finance DLT Departmental Leadership Team DMC Departmental Management Committee EMA Education Maintenance Allowance ESC Education support class ESL English as a second language EYLF Early Years Learning Framework FTE Full-time equivalent FUSE Find, Use, Share Education ICT Information and communications technology LSWT Local Schools Working Together MCEETYA Ministerial Council on Education, Training and Youth Affairs MPB Merit Protection Boards NAPLAN National Assessment Program – Literacy and Numeracy OCECD Office for Children and Early Childhood Development OCPC Office for Children and Portfolio Coordination OECD Organisation for Economic Cooperation and Development OGSE Office for Government School Education OHS Occupational health and safety OPRI Office for Policy, Research and Innovation OPSC Office for Planning, Strategy and Coordination ORI Office for Resources and Infrastructure

196 Department of Education and Early Childhood Development Annual Report 2008–09 Secretary’s About the 2008–09 Financial Acronyms and Contents report Department Performance report Appendices abbreviations

PAC Portfolio Audit Committee PSB Portfolio Strategy Board RNL Regional Network Leader VBRRA Victorian Bushfire Reconstruction and Recovery Authority VCAA Victorian Curriculum and Assessment Authority VCAL Victorian Certificate of Applied Learning VCE Victorian Certificate of Education VET Vocational Education and Training VIP Victorian Implementation Plan VIT Victorian Institute of Teaching VPS Victorian Public Service VRQA Victorian Registration and Qualifications Authority VSN Victorian Student Number VSP Victorian Schools Plan WMR Western Metropolitan Region WWC Check Working with Children Check

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