2018
OFFICIAL PROCEEDINGS
OF THE
BOARD OF COMMISSIONERS
OF THE
METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO
JANUARY 1, 2018 – DECEMBER 31, 2018
BOARD OF COMMISSIONERS Kari K. Steeie President Barbara J. McGowan Vfce President Frank Aviia Chairman of Finance Cameron Davis Kimberly Du Buclet Marcelino Garcia Metropolitan Water Reclamation District of Greater Chicago Josina Morita Debra Shore 60611-3154 312.751.5600 100 EAST ERIE STREET CHICAGO, ILLINOIS Marlyana T. Spyropoulos
Jacqueline Torres Clerk/Director of Finance January 1, 2019 312.751.6500 f: 312.894.1104 [email protected] To the Citizens of the Metropolitan Water Reclamation District of Greater Chicago:
The Minutes for each public meeting contain a record of the action taken on items presented to the Board of Commissioners. The Minutes are compiled annually into the Proceedings of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago (District).
Legislative records and related information can be accessed on the District's website at www.mwrd.orq. Click on the "Commissioners" tab and then click on "Click here" to access the legislative database. The various tabs provide specific information:
• The "Legislative" tab provides a search engine to find, view and print detailed legislative records by entering a key word, a name or a contract number. • The "Calendar" tab provides a schedule of all public meetings for the year, the agenda and minute reports for current and past meetings and the video for each respective meeting. • The "Proceedings" tab provides an annual compilation of the Minutes by year commencing from the District's inception and provides an excellent source of historical information. • The "Board of Commissioner" tab provides information on Commissioners, terms of office and contact information. • The "Department" tab provides a list of all Departments, Officers and their contact information.
Public libraries within the District's jurisdiction offer the use of computers with free Internet which can be used to access District public information. Please check local libraries for further information regarding computer usage.
The District is committed to providing its constituents with access to Board of Commissioner legislative information. Should additional information be required, please call the Office of the Clerk at 312.751.6500.
Res ectfully submitted,
~. ~ cquel' e orres Jerk of the District
TABLE OF CONTENT
PAGE
2018 BOARD OF COMMISSIONERS, OFFICERS AND COMMITTEES ...... i COMPLETE LIST OF MEMBERS OF THE BOARD OF COMMISSIONERS ...... ii COMPLETE LIST OF OFFICERS ...... ix
REGULAR BOARD MEETING January 4, 2018 ...... 1 January 18, 2018 ...... 7 February 1, 2018 ...... 17 February 15, 2018 ...... 26 March 1, 2018 ...... 38 March 15, 2018 ...... 49 April 5, 2018 ...... 63 April 19, 2018 ...... 75 May 3, 2018 ...... 86 May 17, 2018 ...... 95 June 7, 2018 ...... 107 June 21, 2018 ...... 119 July 12, 2018 ...... 132 August 2, 2018 ...... 148 September 6, 2018 ...... 161 September 20, 2018 ...... 181 October 4, 2018 ...... 191 October 18, 2018 ...... 203 November 1, 2018 ...... 215 November 15, 2018 ...... 227 December 6, 2018 ...... 240 December 20, 2018 ...... 253
ANNUAL MEETING December 4, 2018 ...... 267
PUBLIC HEARING October 15, 2018 ...... 269 December 6, 2018……………………………………………………………………272
SPECIAL MEETING November 1, 2018 ...... 274 November 14, 2018 ...... 278 November 15, 2018 ...... 281 November 16, 2018 ...... 283 November 18, 2018 ...... 286 November 29, 2018 ...... 289 December 3, 2018 ...... 291 December 13, 2018 ...... 294 2018 BOARD OF COMMISSIONERS, OFFICERS AND COMMITTEES
BOARD OF COMMISSIONERS Honorable Mariyana T. Spyropoulos, President Honorable Barbara J. McGowan, Vice President Honorable Frank Avila, Chairman, Committee on Finance Honorable Cameron Davis Honorable Kimberly Du Buclet Honorable Marcelino Garcia Honorable Josina Morita Honorable Debra Shore Honorable Kari K. Steel
OFFICERS Brian A. Perkovich, Executive Director Mary Ann Boyle, Treasurer Allison Fore, Public and Intergovernmental Affairs Officer Darlene A. LoCascio, Director of Procurement and Materials Management Eileen McElligott, Administrative Services Officer Susan T. Morakalis, General Counsel John P. Murray, Director of Maintenance and Operations Catherine O’Connor, Director of Engineering Edward Podczerwinski, Director of Monitoring and Research Beverly K. Sanders, Director of Human Resources John Sudduth, Director of Information Technology Jacqueline Torres, Clerk/Director of Finance
2018 STANDING COMMITTEES
Committee Chairman Vice-Chairman Affirmative Action McGowan Avila Budget & Employment Steele Shore Engineering Avila Shore Ethics Spyropoulos Federal Legislation Walsh Finance Avila Steele Industrial Waste & Water Pollution Morita Avila Information Technology Steele Morita Judiciary Spyropoulos Walsh Labor & Industrial Relations Spyropoulos Durkan Maintenance & Operations Walsh Monitoring & Research Steele Municipalities Shore Durkan Pension, Human Resources & Civil Service Spyropoulos McGowan Public Health & Welfare Durkan Shore Public Information & Education Morita McGowan Procurement McGowan Morita Real Estate Development Walsh Steele State Legislation & Rules Durkan Morita Stormwater Management Shore Steele i COMPLETE LIST OF BOARD OF COMMISSIONERS FROM DATE OF ORGANIZATION
PRESIDENTS MURRAY NELSON ...... Elected February 1, 1890; Served to December 2, 1890 RICHARD PRENDERGAST ...... Elected December 2, 1890; Served to December 8, 1891 FRANK WENTER ...... Elected December 8, 1891; Served to December 3, 1895 BERNARD A. ECKHART ...... Elected December 3, 1895; Served to December 8, 1896 THOMAS KELLY ...... Elected December 8, 1896; Served to December 7, 1897 WILLIAM BOLDENWECK ...... Elected December 7, 1897; Served to December 4, 1900 ALEXANDER J. JONES ...... Elected December 4, 1900; Served to December 3, 1901 THOMAS A. SMYTH ...... Elected December 3, 1901; Served to December 8, 1903 ZINA R. CARTER ...... Elected December 8, 1903; Served to December 4, 1905 ROBERT R. McCORMICK ...... Elected November 7, 1905; Served to December 6, 1910 THOMAS A. SMYTH ...... Elected November 8, 1910; Served to December 5, 1916 CHAS H. SERGEL ...... Elected November 7, 1916; Served to April 16, 1920 WILLIAM J. HEALY ...... Elected April 16, 1920; Served to December 30, 1920 Reinstated May 10, 1921; Served to July 7, 1921 Re-elected December 7, 1922; deceased September 2, 1924 LAWRENCE F. KING ...... Elected December 30, 1920; Served to May 10, 1921 Re-elected July 7, 1921; Served to December 7, 1922 Re-elected September 11, 1924; Re-elected December 18, 1924 Served to December 7, 1926 TIMOTHY J. CROWE ...... Elected December 7, 1926; Served to December 6, 1928 HOWARD W. ELMORE ...... Elected December 6, 1928; Served to December 2, 1930 THOMAS J. BOWLER ...... Elected December 2, 1930; Served to December 4, 1934 ROSS A. WOODHULL ...... Elected December 4, 1936; Served to May 26, 1944 Deceased May 26, 1944 JAMES M. WHALEN ...... Elected June 29, 1944; Served to December 2, 1946 A. F. MACIEJEWSKI ...... Elected December 2, 1946; Served to December 2, 1948 J. L. FRIEDMAN ...... Elected December 7, 1948; Served to December 5, 1950 ANTHONY A. OLIS ...... Elected December 5, 1950; re-elected December 4, 1952 Re-elected December 6, 1956; deceased June 3, 1958 WILLIAM F. PATTERSON ...... Elected June 12, 1958; Served to December 2, 1958 FRANK W. CHESROW ...... Elected December 2, 1958; Served to December 6, 1966 JOHN E. EGAN ...... Elected December 6, 1966; Re-elected January 16, 1969 Re-elected January 7, 1971; Served to December 3, 1974 NICHOLAS J. MELAS ...... Elected January 2, 1975; Re-elected January 6, 1977 Re-elected January 4, 1979; Re-elected January 8, 1981 Re-elected January 6, 1983, Re-elected January 3, 1985 Re-elected January 8, 1987; Re-elected January 5, 1989 Served to December 8, 1992 THOMAS S. FULLER ...... Elected January 7, 1993; Re-elected January 5, 1995 Served to December 3, 1996 KATHLEEN THERESE MEANY...... Elected December 3, 1996; Served to January 9, 1997 Elected January 3, 2013; Served to November 30, 2014
ii PRESIDENTS- Continued TERRENCE J. O’BRIEN ...... Elected January 9, 1997 Re-elected January 7, 1999; Re-elected January 11, 2001 Re-elected January 9, 2003; Re-elected January 6, 2005 Re-elected January 4, 2007; Re-elected January 8, 2009 Re-elected January 6, 2011; Served to November 30, 2012 BARBARA J. McGOWAN ...... Elected Acting November 30, 2012; Served to January 3, 2013 Elected Acting November 30, 2014; Served to January 8, 2015 MARIYANA T. SPYROPOULOS ...... Elected January 8, 2015: Re-elected January 5, 2017
VICE-PRESIDENTS WILLIAM H. BAKER ...... Elected December 4, 1900; Served to December 3, 1901 FRANK X. CLOIDT ...... Elected December 3, 1901; Served to December 8, 1903 WILLIAM LEGNER ...... Elected December 8, 1903; Served to December 4, 1905 CASIMER GRIGLIK ...... Elected December 7, 1948; Served to December 5, 1950 Re-elected December 2, 1958; resigned December 3, 1959 MICHAEL J. RUDNICK ...... Elected December 5, 1950; re-elected December 4, 1952 Deceased May 17, 1954 WILLIAM S. NORDBURG ...... Elected June 12, 1958; Served to December 2, 1958 WILLIAM F. PATTERSON ...... Elected May 19, 1955; Re-elected December 6, 1956 Served to June 12, 1958 JOHN A. CULLERTON ...... Elected December 3, 1959; deceased August 27, 1961 VINCENT D. GARRITY ...... Elected September 7, 1961; Served to December 6, 1966 EARL E. STRAYHORN ...... Elected December 6, 1966; Re-elected January 16, 1969 Served to December 8, 1970 NICHOLAS J. MELAS ...... Elected January 7, 1971; Served to January 2, 1975 VALENTINE JANICKI ...... Elected January 2, 1975; Served to December 7, 1976 WILLIAM A. JASKULA ...... Elected January 6, 1977; Re-elected January 4, 1979 Re-elected January 8, 1981; Re-elected January 6, 1983 deceased June 17, 1983 RICHARD J. TROY ...... Elected July 15, 1983; Re-elected January 3, 1985 Re-elected January 8, 1987; Served to December 6, 1988 NANCY DREW SHEEHAN ...... Elected January 5, 1989; Served to January 7, 1993 FRANK E. GARDNER ...... Elected January 7, 1993; Served to January 5, 1995 KATHLEEN THERESE MEANY...... Elected January 5, 1995; Served to December 3, 1996 Re-elected January 9, 1997; Re-elected January 7, 1999 Re-elected January 11, 2001; Re-elected January 9, 2003 Re-elected January 6, 2005; Re-elected January 4, 2007 Re-elected January 8, 2009; Served to January 6, 2011 BARBARA J. McGOWAN ...... Elected January 6, 2011; Re-elected January 3, 2013 Re-elected January 8, 2015; Re-elected January 5, 2017
iii
LIST OF MEMBERS OF BOARD OF COMMISSIONERS ALTER, JOANNE H...... Elected November 7, 1972; Re-elected November 6, 1978 Re-elected November 6, 1984; Served December 1, 1990 ALTPETER, JOHN J...... Elected December 12, 1889; Served to December 2, 1895 ANDERSON, JOAN G...... Elected November 7, 1972; Resigned January 20, 1977 ALVAREZ, MICHAEL A...... Elected November 2, 2010; Served to December 5, 2016 AVILA, FRANK ...... Elected, November 5, 2002; Re-elected November 4, 2008 Re-elected November 4, 2014 BAKER, WILLIAM H...... Elected November 5, 1900; Re-elected November 7, 1905 Served to December 6, 1910 BALTIS, WALTER S...... Elected November 4, 1958; Served to December 8, 1964 BARAN, JOSEPH T...... Elected November 8, 1934; Re-elected November 5, 1940 Served to December 3, 1946 BERGER, HENRY A...... Appointed to fill vacancy June 21, 1928; Elected November 6, 1928 Deceased November 1, 1929 BERGMAN, ADOLPH ...... Elected November 7, 1905; Re-elected November 6, 1906 Served to December 3, 1912 BOLDENWECK, WILLIAM ...... Elected to fill vacancy November 3, 1891; Re-elected November 5, 1895 Served to December 3, 1900 BOWLER, THOMAS J...... Elected November 4, 1930; Served to December 4, 1934 BRADEN, JOSEPH C...... Elected November 5, 1895; Re-elected November 5, 1900 Served to December 4, 1905 BRADFORD, TIMOTHY ...... Elected November 4, 2014; Decease December 1, 2017 BRANDT, JOHN B...... Elected November 8, 1960; Served to December 6, 1966 BREIT, FRED D...... Elected November 5, 1912; Served to December 4, 1918 BYRNE, THOMAS F...... Elected November 4, 1930; Re-elected November 3, 1936 Re-elected November 3, 1942; Deceased December 1, 1943 CARR, PATRICK J...... Elected November 3, 1914; Served to December 7, 1920 CARTER, ZINA R...... Elected November 5, 1895; Re-elected November 5, 1900 Served to December 4, 1905 CHESROW, FRANK W...... Elected November 2, 1948; Re-elected November 2, 1954 Re-elected November 8, 1960; Served to December 6, 1966 CLARK, WALLACE G...... Elected November 7, 1905; Re-elected November 3, 1908 Re-elected November 3, 1914; Served to December 7, 1920 CLOIDT, FRANK X...... Elected November 5, 1900; Re-elected November 7, 1905 Served to December 4, 1906 COLIANNI, PAUL V...... Elected December 4, 1930; Re-elected November 3, 1936 Re-elected November 3, 1942; Served to December 7, 1948 Deceased October 13, 1950 COOLEY, LYNAM E...... Elected to fill vacancy November 3, 1891; Served to December 2, 1895 COSENTINO, JEROME A...... Elected November 5, 1974; Resigned April 12, 1979 CROWE, TIMOTHY J...... Elected November 7, 1922; Served to December 6, 1928 CULLERTON, JOHN A...... Elected November 2, 1948; Re -elected November 2, 1954 Re-elected November 8, 1960; Deceased August 27, 1961 DAILEY, JAMES M...... Elected November 5, 1912; Served to December 4, 1918 DAVIS, CAMERON ...... Elected November 6, 2018
iv LIST OF MEMBERS OF BOARD OF COMMISSIONERS-Continued DELANEY, FRANCIS T...... Appointed to fill vacancy September 30, 1955; Elected November 6, 1956 Served to December 2, 1958 DEUTSCH, EARL A...... Appointed to fill vacancy October 13, 1965; Served to December 6, 1966 DIBBLE, EUGENE H...... Elected November 8, 1966; Served to December 5, 1972 DU BUCLET, KIMBERLY ...... Elected November 6, 2018 DUNKIN, KENNETH ...... Appointed to fill vacancy May 18, 2018; Served to December 3, 2018 DURKAN, MARTIN J ...... Elected November 8, 2016; Served to December 3, 2018 ECKHART, BERNARD A...... Elected to fill vacancy November 3, 1891; Re-elected November 5, 1895 Served to December 3, 1900 EGAN, JOHN E...... Elected November 6, 1962; Re-elected November 5, 1968 Served to December 3, 1974 EIDMANN, HENRY F...... Elected November 7, 1905; Served to December 6, 1910 EISERMAN, ABE ...... Elected November 8, 1966; Served to December 5, 1972 ELLER, MORRIS ...... Elected November 2, 1920; Served to December 7, 1926 ELMORE, HOWARD W...... Elected November 6, 1928; Served to December 4, 1934 FOSTER, DELORIS M...... Appointed to fill vacancy May 26, 1977; Served to November 6, 1978 FRIEDMAN, J.L...... Elected November 4, 1930; Re-elected November 8, 1938 Re-elected November 7, 1944; Served to December 7, 1950 FULLER, THOMAS S...... Elected November 6, 1978; Re-elected November 6, 1984 Re-elected November 6, 1990; Served to December 3, 1996 GARCIA, MARCELINO ...... Elected November 6, 2018 GARDNER, FRANK E...... Elected November 6, 1990; Re-elected November 5, 1996 Resigned January 12, 1999 GARDNER, JOSEPH E...... Elected November 8, 1988; Re-elected November 8, 1994 Deceased May 16, 1996 GARRITY, VINCENT D...... Elected November 4, 1958; Re-elected November 8, 1964 Served to December 8, 1970 GILMORE, ARNOLD P...... Elected December 12, 1889; Served to December 2, 1895 GJERTSEN, EDWARD W...... Appointed April 9, 1979; Served to December 2, 1980 GRIGLIK, CASIMER ...... Elected November 2, 1948; Re-elected November 2, 1954 Resigned December 3, 1959 HARRIS, JAMES C...... Elected November 3, 1998; Re-elected November 7, 2000 Resigned November 30, 2006 HAZARD, PAUL A...... Elected November 3, 1908; Served to December 8, 1914 HEALY, THOMAS J...... Elected November 6, 1906; Served to December 3, 1912 HEALY, WILLIAM J...... Elected November 5, 1918; Deceased September 2, 1924 HENNEBERGER, JOHN G...... Elected November 7, 1950; Re-elected November 6, 1956 Served to November 6, 1962 HORAN, DENNIS A...... Elected November 4, 1930; Re-elected November 3, 1936 Deceased July 9, 1941 HORTON, PATRICIA ...... Elected November 7, 2006; Served to December 4, 2012 HOTZ, CHRISTOPH ...... Elected December 12, 1889; Resigned January 16, 1892 JANICKI, VALENTINE ...... Elected November 3, 1964; Re-elected December 8, 1970 Served to December 7, 1976 JASKULA, WILLIAM A...... Elected November 7, 1972; Re-elected November 6, 1978 Deceased June 17, 1983
v LIST OF MEMBERS OF BOARD OF COMMISSIONERS-Continued JONES, ALEXANDER J...... Elected November 5, 1895; Re-elected November 5, 1900 Served to December 4, 1905 JONES, NELLIE L...... Elected November 2, 1976; Re-elected November 2, 1982 Served to December 6, 1988 KANE, EDWARD ...... Elected November 8, 1910; Deceased April 24, 1916 KANE, FRANCIS P...... Elected November 6, 1962; Served to December 6, 1966 KELLEY, NEAL T...... Elected November 7, 1944; Served to December 7, 1948 KELLY, THOMAS ...... Elected to fill vacancy November 8, 1892; Re-elected November 5, 1895 Served to December 3, 1900 KELSEY, SUSAN L...... Appointed to fill vacancy January 9, 1997; Served to December 7, 1998 KING, JOHN A...... Elected December 12, 1889; Resigned July 22, 1891 KING, LAWRENCE F...... Elected November 2, 1920; Re-elected November 2, 1926 Deceased November 4, 1929 KIRIE, JAMES C...... Elected December 8, 1970; Re-elected November 2, 1976 Re-elected November 2, 1982; Served to December 6, 1988 KORSHAK, MARSHALL ...... Elected November 6, 1962; Resigned April 8, 1965 KUCHARSKI, EDMUND J...... Appointed to fill vacancy January 12, 1961; Served to November 6, 1962 LAWLER, JOHN K...... Appointed to fill vacancy September 4, 1924; Served to December 2, 1930 LAWLEY, JAMES H...... Elected November 7, 1916; Served to December 5, 1922 LEGNER, WILLIAM ...... Elected November 5, 1900; Served to December 4, 1905 LINK, FRANK J...... Elected November 4, 1924; Served to December 2, 1930 LITTLER, HARRY E...... Elected November 5, 1918; Served to December 11, 1924 MACIEJEWSKI, A.F...... Elected November 3, 1942; Served to December 7, 1948 Deceased September 25, 1949 MAJEWSKI, CHESTER P...... Elected November 5, 1968; Re-elected November 5, 1974 Re-elected November 5, 1980; Deceased July 9, 1983 MAJEWSKI, GLORIA ALITTO ...... Elected November 6, 1984; Re-elected November 4, 1986 Re-elected November 3, 1992; Re-elected November 3, 1998 Re-elected November 2, 2004; Resigned November 30, 2010 MALLETTE, JAMES P...... Elected November 5, 1895; Served to December 3, 1900 MARKS, GERALD M...... Elected November 8, 1966; Served to December 3, 1968 MARTIN, J.B...... Elected November 5, 1946; Re-elected November 4, 1952 Served to December 2, 1958; Appointed to fill vacancy January 1, 1960 Served to December 8, 1960 McCORMICK, ROBERT R...... Elected November 7, 1905; Served to December 6, 1910 McGOWAN, BARBARA J...... Elected November 3, 1998; Re-elected November 2, 2004 Re-elected November 2, 2010; Re-elected November 8, 2016 MEANY, KATHLEEN THERESE ...... Elected November 6, 1990; Re-elected November 5, 1996 Re-elected November 5, 2002; Re-elected November 4, 2008 MELAS, NICHOLAS J...... Elected November 6, 1962; Re-elected November 5, 1968 Re-elected November 5, 1974; Re-elected November 5, 1980 Re-elected November 4, 1986; Served to January 7, 1993 MILES, JAMES W. "TOD" ...... Appointed to fill vacancy July 24, 1996; Served to December 7, 1998 MILLER, AUGUST W...... Elected November 4, 1924; Served to December 2, 1930 MORITA, JOSINA ...... Elected November 8, 2016 MUELLER, MATTHIAS A...... Elected November 7, 1916; Served to December 5, 1922 NANCE, WILLIS O...... Elected November 5, 1918; Served to December 11, 1924
vi LIST OF MEMBERS OF BOARD OF COMMISSIONERS-Continued NELSON, MURRAY ...... Elected December 12, 1889; Resigned June 19, 1891 NORDBURG, WM. S...... Elected November 5, 1946; Re-elected November 7, 1950 Re-elected November 6, 1956; Deceased August 10, 1960 NOVAK, ANTON ...... Elected November 7, 1905; Deceased October 13, 1906 NOVAK, OTTO J...... Elected April 2, 1907; Served to December 8, 1908 O'BRIEN, TERRENCE J...... Elected November 8, 1988; Re-elected November 8, 1994 Re-elected November 7, 2000; Re-elected November 7, 2006 OLIS, ANTHONY A...... Elected November 5, 1952; Re-elected November 4, 1952 Deceased June 3, 1958 PATTERSON, WM. F...... Elected November 7, 1950; Re-elected November 6, 1956 Served to November 6, 1962 PAULLIN, GEORGE W...... Elected November 7, 1905; Re-elected November 3, 1908 Re-elected November 3, 1914; Served to December 7, 1920 PETERS, CONNIE ...... Appointed to fill vacancy September 15, 1983; Served to December 4, 1984 PUCINSKI AURELIA ...... Elected November 6, 1984; Served to November 8, 1988 POLODNA, JAMES J...... Elected November 3, 1942; Served to December 3, 1946 PORTER, GEORGE HULL ...... Elected November 2, 1926; Deceased December 7, 1926 PRENDERGAST, RICHARD...... Elected December 12, 1889; Served to December 2, 1895 READING, CHARLES E...... Elected November 5, 1912; Served to December 4, 1918 ROGERS, JOHN W...... Elected December 8, 1970; Served to December 7, 1976 ROSENBERG, MICHAEL ...... Elected November 7, 1922; Deceased May 31, 1928 RUDNIK, MICHAEL J...... Elected November 5, 1946; Re-elected November 4, 1952 Deceased May 17, 1954 RUSHKEWICZ, JOSEPH ...... Elected to fill vacancy May 25, 1916; Served to December 5, 1916 RUSSELL, WILLIAM H...... Elected December 12, 1889; Served to December 2, 1895 SANDOVAL, MARTIN A...... Appointed to fill vacancy May 6, 1999; Elected November 7, 2000 Resigned December 2, 2002 SANTOS, CYNTHIA M...... Elected November 5, 1996; Re-elected November 5, 2002 Re-elected November 4, 2008; Re-Elected November 4, 2014 Resigned December 12, 2016 SEIF, GEORGE ...... Elected November 8, 1934; Re-elected November 5, 1940 Deceased December 11, 1940 SERGEL, CHARLES H...... Elected November 7, 1916; Served to December 5, 1922 SEVERNS, ROGER L...... Appointed to fill vacancy June 12, 1958; Served to December 2, 1958 SHEEHAN, NANCY DREW ...... Elected November 4, 1986; Re-elected November 3, 1992 Resigned December 1, 1996 SHORE, DEBRA ...... Elected November 7, 2006; Re-elected November 6, 2012 Re-elected November 6, 2018 SMYTH, THOMAS A...... Elected November 5, 1895; Re-elected November 5, 1900 Served to December 4, 1905; Re-elected November 8, 1910 Served to December 5, 1916 SPYROPOULOS, MARIYANA T...... Appointed to fill vacancy August 6, 2009; Re-elected November 2, 2010 ...... Re-elected November 8, 2016 STRAYHORN, EARL E...... Appointed to fill vacancy October 24, 1963; Elected November 3, 1964 Served to December 8, 1970 STEELE, KARI K...... Elected November 6, 2012; Re-elected November 6, 2018 SULLIVAN, THOMAS M...... Elected November 8, 1910; Served to December 5, 1916
vii LIST OF MEMBERS OF BOARD OF COMMISSIONERS-Continued SZUMNARSKI, JOHN A...... Appointed to fill vacancy June 29, 1944; Elected November 7, 1944 Deceased October 31, 1945 THIEM, E. GEORGE ...... Elected November 8, 1966; Served to December 5, 1972 THOMPSON, PATRICK DALEY ...... Elected November 6, 2012; Served to May 15, 2015 TODD, ALEXANDER N...... Elected November 2, 1920; Served to December 7, 1926 TOUHY, JOHN J...... Elected November 2, 1926; Re-elected November 8, 1932 Re-elected November 8, 1938; Re-elected November 7, 1944 Served to December 7, 1950 TROY, RICHARD J...... Elected November 2, 1976; Re-elected November 2, 1982 Served to July 15, 1983; Re-elected January 8, 1987 Served to December 6, 1988 VIVERITO, LOUIS S...... Elected November 5, 1980; Served to November 4, 1986 VOSS, DENNIS F...... Appointed to fill vacancy September 15, 1983; Served to December 4, 1984 WALSH, DAVID J ...... Appointed to fill vacancy September 28, 2015; Served to December 5, 2016 Appointed to fill vacancy December 13, 2016; Served to March 22, 2018 Appointed to fill vacancy March 23, 2018; Served to December 3, 2018 WALSH, THOMAS J...... Appointed to fill vacancy December 20, 1988; Served to December 1, 1990 WEBB, THOMAS J...... Elected November 5, 1900; Served to December 4, 1905 WENTER, FRANK ...... Elected December 12, 1889; Re-elected November 5, 1895 Re-elected November 5, 1900; Served to December 4, 1905 WHALEN, JAMES M...... Elected November 7, 1922; Re-elected November 6, 1928 Re-elected November 8, 1934; Re-elected November 5, 1940 Served to December 3, 1946 WILLIAMS, EDWARD I...... Elected November 7, 1905; Re-elected November 6, 1906 Served to December 3, 1912 WILLING, HENRY J...... Elected December 12, 1889; Resigned September 23, 1891 WIMBISH, CHRISTOPHER C...... Elected November 4, 1958; Deceased December 28, 1962 WOODHULL, ROSS A...... Elected November 6, 1928; Re-elected November 8, 1932 Re-elected November 8, 1938; Deceased May 26, 1944 YOUNG, PATRICIA ...... Elected November 3, 1992; Re-elected November 3, 1998 Re-elected November 2, 2004; Resigned January 6, 2009 YOURELL, HARRY "BUS" ...... Elected November 8, 1988; Re-elected November 8, 1994 Re-elected November 7, 2000; Resigned November 30, 2006
viii COMPLETE LIST OF OFFICERS FROM DATE OF ORGANIZATION
GENERAL SUPERINTENDENTS WILLIAM A. DUNDAS ...... Appointed January 20, 1948; Served to June 1, 1962 PAUL B. MARNER ...... Appointed Acting June 1, 1962; Served to August 18, 1962 NORVAL E. ANDERSON ...... Appointed Acting August 18, 1962; Served to October 11, 1962 VINTON W. BACON ...... Appointed October 11, 1962; resigned January 21, 1970 BEN SOSEWITZ ...... Appointed Acting January 21, 1970; Appointed April 22, 1971 resigned January 31, 1973 BART T. LYNAM ...... Appointed Acting February 1, 1973; Appointed March 8, 1973 resigned October 1, 1978 HUGH H. McMILLAN ...... Appointed October 1, 1978; resigned September 6, 1983 RAYMOND R. RIMKUS ...... Appointed September 6, 1983; resigned November 11, 1985 FRANK E. DALTON ...... Appointed November 12, 1985; Served to July 14, 1995 HUGH H. McMILLAN ...... Appointed July 15, 1995; resigned April 20, 2001 JOHN C. FARNAN ...... Appointed Acting January 6, 2000 to February 11, 2000 Appointed April 20, 2001; Resigned May 18, 2006 Appointed Acting May 18, 2006, Served to May 22, 2006 OSOTH JAMJUN ...... Appointed Acting May 22, 2006, Served to June 1, 2006
EXECUTIVE DIRECTORS (TITLE CHANGE FROM GENERAL SUPERINTENDENT TO EXECUTIVE DIRECTOR EFFECTIVE JANUARY 1, 2009) RICHARD LANYON ...... Appointed June 2, 2006; Resigned December 31, 2010 KEVIN J. FITZPATRICK ...... Appointed Acting January 1, 2011 to June 19, 2011 DAVID ST. PIERRE ...... Appointed June 20, 2011 to May 21, 2018 JOHN P. MURRAY ...... Appointed Acting May 22, 2018 to December 2, 2018 BRIAN A. PERKOVICH ...... Appointed December 3, 2018
TREASURERS BYRON I. SMITH ...... Elected February 1, 1890; resigned January 15, 1892 MELVILLE E. STONE ...... Elected January 23, 1892; resigned December 2, 1896 FRED M. BLOUNT ...... Elected December 2, 1896; resigned December 20, 1905 CHARLES L. HUTCHINSON ...... Elected December 20, 1905; Served to December 22, 1910 GEORGE M. REYNOLDS ...... Elected December 15, 1910; resigned December 19, 1912 JOHN A. McCORMICK ...... Elected December 19, 1912; Served to January 4, 1917 GEORGE M. REYNOLDS ...... Elected January 4, 1917; Served to December 16, 1920 WALTER E. SCHMIDT ...... Elected December 16, 1920; Re-elected December 14, 1922 Served to December 7, 1926 FREDERICK H. RAWSON ...... Elected December 7, 1926; resigned February 25, 1929 FRANK O. BIRNEY ...... Elected February 25, 1929; Served to December 7, 1950 WEYMOUTH S. KIRKLAND ...... Elected November 7, 1950; Served to December 21, 1961 JOHN F. MANNION ...... Elected January 1, 1962; Served to October 5, 1967 WALDO C. FASIG ...... Appointed Acting October 4, 1967; Served to April 30, 1968 WILLIAM F. COLLINS ...... Appointed Acting November 9, 1967; Appointed January 11, 1968 HAROLD G. DOWNS ...... Appointed Acting January 8, 1981 Appointed May 6, 1982; resigned December 30, 2010 MARY ANN BOYLE ...... Appointed Acting December 31, 2010, Appointed March 3, 2011
ix CLERKS AUSTIN J. DOYLE ...... Elected February 1, 1890; resigned June 25, 1890 THOMAS F. JUDGE ...... Elected July 12, 1890; resigned January 1, 1896 JAMES REDDICK ...... Elected January 1, 1896; resigned December 1, 1898 JOSEPH F. HAAS ...... Elected December 1, 1898; resigned June 29, 1900 A. R. PORTER ...... Elected June 29, 1900; resigned November 26, 1902 STEPHEN D. GRIFFIN ...... Elected November 26, 1902; resigned January 20, 1906 ISAAC J. BRYAN ...... Elected January 20, 1906; resigned December 5, 1912 JOHN J. McGILLEN ...... Elected December 5, 1912; resigned March 22, 1919 LAWRENCE F. KING ...... Elected May 22, 1919; Served to April 8, 1920 LELAND S. RAPP ...... Elected April 8, 1920; Served to December 21, 1920 WM. W. SMYTH ...... Elected December 21, 1920; Served to January 15, 1923 HARRY E. WALLACE ...... Elected December 14, 1922; Served to January 15, 1927 HENRY C. W. LAUBENHEIMER ...... Elected January 15, 1927; Served to August 11,1927 MARTIN J. O'BRIEN ...... Elected August 11, 1927; resigned January 17, 1929 HARRY E. HOFF ...... Elected January 17, 1929; Served to January 5, 1931 JAMES J. SULLIVAN ...... Elected January 5, 1931; Served to February 26, 1948 BRYAN HARTNETT ...... Elected March 11, 1948; Served to May 3, 1951 HARRY E. EATON ...... Elected May 3, 1951; deceased January 16, 1966 GUS G. SCIACQUA ...... Appointed Acting January 6, 1966; Appointed July 1, 1967 Resigned March 12, 1993 MARY C. WEST ...... Appointed Acting March 15, 1993; Appointed September 2, 1993 Resigned June 27, 2003 JACQUELINE TORRES ...... Appointed Acting July 2, 2003; Appointed October 2, 2003
CHIEF ENGINEERS LYMAN E. COOLEY ...... Elected February 1, 1890; Served to December 10, 1890 WILLIAM F. WORTHEN ...... Elected December 17, 1890; resigned April 21, 1891 SAMUEL G. ARTINGSTALL ...... Elected May 9, 1891; resigned January 16, 1892 BENEZETTE WILLIAMS ...... Elected January 16, 1892; resigned June 7, 1893 ISHAM RANDOLPH ...... Elected June 7, 1893; resigned June 24, 1907 GEORGE M. WISNER ...... Elected July 24, 1907; resigned June 14, 1920 ALBERT W. DILLING ...... Elected December 16, 1920; Served to December 14, 1922 EDWARD J. KELLY ...... Elected December 14, 1922; re-elected December 7, 1926 Re-elected January 17, 1929; resigned April 20, 1933 Deceased October 20, 1950 PHILLIP J. HARRINGTON ...... Elected April 27, 1933; Leave of absence July 11, 1935 Deceased February 11, 1949 WILLIAM TRINKAUS ...... Appointed Acting July 11, 1935; Appointed July 1, 1937 resigned October 28, 1954 HORACE A. RAMEY ...... Appointed October 28, 1954; resigned April 9, 1959 BURTON A. SCHEIDT ...... Appointed July 9, 1959; resigned July 18, 1963 NORVAL E. ANDERSON ...... Appointed Acting Chief Engineer April 1, 1963 Appointed July 18, 1963; resigned September 10, 1964 CHARLES T. MICKEL ...... Appointed September 10, 1964; Served to September 20, 1967 FRANK E. DALTON ...... Appointed Acting September 20, 1967; Served to March 14, 1969 FORREST C. NEIL ...... Appointed Acting March 14, 1969; Appointed May 14, 1971 Deceased August 15, 1983
x CHIEF ENGINEERS — Continued FRANK E. DALTON ...... Appointed Acting August 15, 1983; Appointed September 15, 1983 Served to November 12, 1985 LEO R. DIVITA ...... Appointed November 21, 1985; Served to April 26, 1996 JOHN C. FARNAN ...... Appointed Acting April 26, 1996; Appointed August 8, 1996 Served to April 20, 2001 JOSEPH T. ZURAD ...... Appointed Acting April 20, 2001; Appointed June 7, 2001 resigned; March 19, 2004
DIRECTORS OF ENGINEERING (TITLE CHANGE FROM CHIEF ENGINEER TO DIRECTOR OF ENGINEERING EFFECTIVE JANUARY 1, 2009) JOSEPH P. SOBANSKI ...... Appointed October 7, 2004; Resigned February 28, 2010 KENNETH KITS ...... Appointed Acting March 1, 2010; Appointed May 6, 2010 resigned ; April 27, 2012 THOMAS E. KUNTEZ ...... Appointed Acting May 21, 2012; Served to May 27, MARCELLA V. LANDIS ...... Appointed Acting June 4, 2012; Served to June 06, 2012 WILLIAM S. SHERIFF ...... Appointed Acting May 28, 2012; Served to June 3, 2012 CATHERINE A. O’CONNOR...... Appointed June 7, 2012 MARCELLA V. LANDIS ...... Appointed Acting July 18, 2017
ATTORNEYS GEORGE W. SMITH ...... Elected July 12, 1890; resigned April 25, 1891 ADAMS A. GOODRICH ...... Elected June 13, 1891; resigned February 23, 1892 ORRIN N. CARTER ...... Elected February 4, 1892; resigned August 15, 1894 GEORGE E. DAWSON ...... Elected August 15, 1894; resigned January 1, 1896 CHARLES S. DENEEN ...... Elected January 1, 1896; resigned April 1, 1896 WILLARD M. McEWEN ...... Elected April 1, 1896; resigned February 3, 1897 FREDERICK W.C. HAYES ...... Elected February 3, 1897; deceased November 1, 1898 CHARLES C. GILBERT ...... Elected November 30, 1898; resigned December 4, 1900 JAMES TODD ...... Elected December 4, 1900; resigned December 13, 1905 ERASMUS C. LINDLEY ...... Elected December 13, 1905; resigned April 13, 1907 JOHN C. WILLIAMS ...... Elected July 10, 1907; resigned December 5, 1912 EDMUND D. ADCOCK ...... Elected December 5, 1912; resigned January 2, 1919 C. ARCH WILLIAMS ...... Elected January 2, 1919; resigned December 2, 1920 WM. F. MULVIHILL ...... Elected December 9, 1920; resigned December 14, 1922 CLYDE L. DAY ...... Elected December 14, 1922; resigned December 18, 1924 HECTOR A. BROUILLET ...... Elected December 18, 1924; resigned December 7, 1926 MACLAY HOYNE ...... Elected December 7, 1926; Served to January 17, 1929 WALTER E. BEEBE ...... Elected January 17, 1929; Served to December 18, 1930 WM. ROTHMANN ...... Elected December 18, 1930; deceased December 27, 1934 ELMER J. WHITTY ...... Elected Acting January 5, 1935; Served to December 19, 1935 ERNST BUEHLER ...... Elected December 19, 1935; Served to December 15, 1950 RUSSELL W. ROOT ...... Elected December 7, 1950 effective December 16, 1950 Served to December 31, 1958 GEORGE A. LANE ...... Elected December 31, 1958; resigned June 30, 1967 ALLEN S. LAVIN ...... Appointed July 1, 1967; resigned April 26, 1991 JAMES B. MURRAY ...... Appointed Acting April 29, 1991; Appointed May 16, 1991 Served to May 13, 1994 MICHAEL G. ROSENBERG ...... Appointed May 13, 1994; Resigned September 22, 2005 xi GENERAL COUNSELS (TITLE CHANGE FROM ATTORNEY TO GENERAL COUNSEL EFFECTIVE JANUARY 1, 2009) FREDERICK M. FELDMAN ...... Appointed October 6, 2005; Resigned November 17, 2010 ALAN J. COOK ...... Appointed Acting November 18, 2010, Resigned December 31, 2010 RONALD M. HILL ...... Appointed Acting January 1, 2011, Appointed September 15, 2011 ...... Retired April 30, 2017 SUSAN T. MORAKALIS ...... Appointed Acting May 1, 2017; Appointed October 5, 2017
CHIEFS OF MAINTENANCE AND OPERATIONS PHILIP FURLONG ...... Appointed May 1, 1964; deceased September 13, 1967 CHARLES T. MICKLE ...... Appointed Acting, September 20, 1967; Resigned May 3, 1968 BEN SOSEWITZ ...... Appointed Acting May 3, 1968; Served to January 21, 1970 LEO R. PELLER ...... Appointed Acting January 21, 1970; Served to June 20, 1970 BART T. LYNAM ...... Appointed Acting June 20, 1970; Served to May 14, 1971 Appointed May 14, 1971 RAYMOND R. RIMKUS ...... Appointed Acting February 1, 1973; Served to September 6, 1973 Appointed September 6, 1973; Served to September 6, 1983 JOHN M. RYAN ...... Appointed September 15, 1983; resigned August 17, 1988 EARL W. KNIGHT ...... Appointed August 17, 1988; resigned February 12, 1993 THOMAS K. O'CONNOR ...... Appointed Acting February 12, 1993; Appointed February 18, 1993 resigned April 29, 2005
DIRECTORS OF MAINTENANCE AND OPERATIONS (TITLE CHANGE FROM CHIEF OF MAINTENANCE AND OPERATIONS TO DIRECTOR OF MAINTENANCE AND OPERATIONS EFFECTIVE JANUARY 1, 2009) OSOTH JAMJUN ...... Appointed October 6, 2005; Resigned April 30, 2010 MANJU P. SHARMA ...... Appointed Acting May 1, 2010; Appointed October 21, 2010 ...... Served to April 30, 2016 BRETT GARELLI ...... Appointed Acting May 1, 2016; Served to May 8, 2016 Appointed Acting May 24, 2018; Served to August 5, 2018 JOHN P. MURRAY ...... Appointed Acting May 9, 2016; Appointed October 6, 2016 THOMAS CONWAY ...... Appointed Acting August 6, 2018; Served to September 16, 2018 SERGIO SERAFINO ...... Appointed Acting September 17, 2018; Served to October 28, 2018 BRIAN A. PERKOVICH ...... Appointed Acting October 29, 2018; Served to December 2, 2018
DIRECTORS OF PERSONNEL ALLEN S. LAVIN ...... Appointed Acting October 11, 1966; Served to June 30, 1967 DONALD R. MORRISON ...... Appointed July 1, 1967; Served to December 7, 1985 F.D. O'BRIEN ...... Appointed December 7, 1985; resigned April 29, 1999 PATRICK J. FOLEY ...... Appointed Acting April 30, 1999; Served to July 11, 1999 MATTHEW H. MENZE ...... Appointed July 12, 1999; resigned July 12, 2004
DIRECTORS OF HUMAN RESOURCES (TITLE CHANGE FROM DIRECTOR OF PERSONNEL TO DIRECTOR OF HUMAN RESOURCES EFFECTIVE JANUARY 1, 2009) PATRICK J. FOLEY ...... Appointed January 6, 2005; Resigned April 30, 2010 DENICE E. KORCAL ...... Appointed Acting May 1, 2010; Appointed August 12, 2010 ...... Served to June 30, 2016 BEVERLY K. SANDERS ...... Appointed Acting July 1, 2016; Appointed October 6, 2016
xii
DIRECTORS OF RESEARCH AND DEVELOPMENT A. JOEL KAPLOVSKY ...... Appointed July 1, 1963; resigned March 20, 1967 JEROME E. STEIN ...... Appointed July 1, 1967; resigned June 13, 1969 BART T. LYNAM ...... Appointed Acting, June 13, 1969; Served to June 20, 1970 DAVID T. LORDI ...... Appointed Acting, June 20, 1970; Served to July 28, 1971 CECIL LUE-HING ...... Appointed Acting, July 28, 1971; Appointed, February 24, 1972 Resigned July 31, 1999 RICHARD LANYON ...... Appointed August 1, 1999; Served to June 1, 2006
DIRECTORS OF MONITORING AND RESEARCH (TITLE CHANGE FROM DIRECTOR OF RESEARCH AND DEVELOPMENT TO DIRECTOR OF MONITORING AND RESEARCH EFFECTIVE JANUARY 1, 2009) LOUIS KOLLIAS ...... Appointed July 13, 2006; Resigned December 30, 2010 THOMAS GRANATO ...... Appointed Acting December 31, 2010, Appointed September 15, 2011 ...... Retired April 30, 2017 EDWARD PODCZERWINSKI ...... Appointed Acting May 1, 2017; Appointed October 5, 2017
PURCHASING AGENTS FRANK J. CASEY ...... Appointed March 6, 1964; Served to April 22, 1968 THOMAS N. MOORE ...... Appointed April 22, 1968; resigned March 21, 1980 MELVIN K. GOLDMAN ...... Appointed Acting, March 24, 1980; Served to February 16, 1981 GEORGE H. WAHL ...... Appointed February 17, 1981; Served to January 17, 1994 PETER F. COSTA ...... Appointed Acting, January 17, 1994; Served to June 16, 1994 DARLENE A. LoCASCIO ...... Appointed June 16, 1994 STANLEY E. BACHUSZ ...... Appointed Acting, November 5, 2001; Served to February, 24 2002
DIRECTOR OF PROCUREMENT AND MATERIALS MANAGEMENT (TITLE CHANGE FROM PURCHASING AGENT TO DIRECTOR OF PROCUREMENT AND MATERIALS MANAGEMENT EFFECTIVE JANUARY 1, 2009) DARLENE A. LOCASCIO ...... Appointed February 25, 2002
DIRECTORS OF INFORMATION TECHNOLOGY ANN SIMMONS-LUNDEEN ...... Appointed July 15, 1993; Served to July 28, 1995 JOHN C. FARNAN ...... Appointed Acting July 28, 1995; Served to September 21, 1995 LAURENCE B. NYBO ...... Appointed September 21, 1995; resigned August 11, 2004 KEITH D. SMITH ...... Appointed Acting August 12, 2004; Appointed January 6, 2005 Resign September 30, 2013 DHARANI VILLIVALAM ...... Appointed Acting January 20, 2012; Served to February 18, 2013 ELLEN BARRY ...... Appointed Acting February 19, 2014; Served to April 30, 2015 JOHN SUDDUTH ...... Appointed Acting May 1, 2015; Appointed September 3, 2015
PUBLIC AND INTERGOVERNMENTAL AFFAIRS OFFICER ALLISON FORE ...... Appointed January 2, 2013
ADMINISTRATIVE SERVICES OFFICER EILEEN MCELLIGOTT ...... Appointed January 1, 2017
xiii
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, January 4, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 1 of 298
Board of Commissioners Regular Board Meeting Minutes January 4, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Debra Shore, seconded by David J. Walsh, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
None
Recess and Convene as Committee of the Whole
A motion was made by Josina Morita, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 10:40 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-0012 Report on the correction of a typographical error in the Ordinance O17-010 An ordinance providing for the redemption and payment of certain outstanding General Obligation Limited Tax Capital Improvement Bonds of the Metropolitan Water Reclamation District of Greater Chicago, in advance of their maturity
Published and Filed
Procurement Committee
Report
2 18-0005 Report of bid opening of Tuesday, December 19, 2017
Published and Filed
Authority to Advertise
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 2 of 298 Board of Commissioners Regular Board Meeting Minutes January 4, 2018
3 18-0004 Authority to advertise Contract 18-027-11 Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, estimated cost $211,000.00, Account 101-20000-623570
Approved
Issue Purchase Order
4 17-1408 Issue purchase order and enter into an agreement with O.I. Corporation, to provide maintenance and service for the SI Analytics titration systems, loaner modules plan, and consumables, in an amount not to exceed $40,234.50, Account 101-16000-612970, Requisition 1479575
Approved
5 18-0006 Issue purchase order for Contract 18-100-11, Furnish and Deliver Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells; Analysis of Monitoring Well Samples from the McCook Reservoir Site, to Andrews Engineering, Inc., in an amount not to exceed $96,625.00, Account 101-16000-612490, Requisition 1467347 (As Revised)
Approved
6 18-0007 Issue purchase order for Contract 18-104-11, Inspection, Maintenance, and Repair of Lysimeters and Groundwater Monitoring Wells, to Patrick Engineering, Inc., in an amount not to exceed $37,500.00, Account 101-16000-612490, Requisition 1467350
Approved
7 18-0013 Issue purchase order to Early Morning Software, Inc. to Furnish and Deliver EMS PRISM Compliance Software License Renewal and Stage Infrastructure, in an amount not to exceed $33,025.00, Account 101-27000-612820, Requisition 1479601
Approved
Award Contract
8 18-0008 Authority to award Contract 18-653-11, Underground Infrastructure Cleaning at Various Locations, to Sheridan Plumbing & Sewer, Inc., in an amount not to exceed $1,076,675.00, Account 101-66000-612600, Requisition 1467587
Attachments: Contract 18-653-11 Revised Appendix D Report.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 3 of 298 Board of Commissioners Regular Board Meeting Minutes January 4, 2018
9 18-0009 Authority to award Contract 18-655-11, Manhole and Infrastructure Repairs, to Sumit Construction Co., Inc., in an amount not to exceed $660,900.00, Account 101-66000-612600, Requisition 1462516
Attachments: Contract 18-655-11 Revised Appendix D Report.pdf
Approved
Judiciary Committee
Authorization
10 17-1409 Authority to settle the Workers’ Compensation Claims of Michael Osborne vs. MWRDGC, Claim 14 WC 19181 and Claim 14 WC 19182, Illinois Workers’ Compensation Commission (IWCC), in the sum of $13,500.00, Account 901-30000-601090
Approved
11 17-1410 Authority to settle the Workers’ Compensation Claim of David Robertson vs. MWRDGC, Claim 12 WC 17093, Illinois Workers’ Compensation Commission (IWCC), in the sum of $14,000.00, Account 901-30000-601090
Approved
12 17-1411 Authority to settle the Workers’ Compensation Claim of Joseph Francis vs. MWRDGC, Claim 14 WC 38433, Illinois Workers’ Compensation Commission (IWCC), in the sum of $63,241.82, Account 901-30000-601090
Approved
Real Estate Development Committee
Authorization
13 17-1407 Authority to issue a two-week soil boring permit to the Illinois Department of Transportation on District real estate located adjacent to the Majewski Reservoir in unincorporated Cook County, Illinois, in connection with the construction of the Elgin O’Hare Western Access Project. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Majewski Reservoir (IDOT).pdf
Approved
14 18-0003 Authority to enter into a 50-year lease with the City of Evanston on approximately 2.58 acres of District real estate located at 2525 Church Street in Evanston, Illinois; North Shore Channel Parcel 3.04 for public recreational purposes. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Parcel 3.04 1.4.18.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 4 of 298 Board of Commissioners Regular Board Meeting Minutes January 4, 2018
15 18-0011 Authority to issue a 3-day permit to Morton Grove Niles Water Commission to access North Shore Channel Parcels 3.01, 3.02, 3.03, and 3.05 to conduct soil borings within the North Shore Channel in Evanston and Skokie, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Parcels 3.01, 3.03 and 3.05.pdf
Approved
Approval of the Consent Agenda with the exception of Items: None
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Miscellaneous and New Business
Meeting Summary
Speakers
None
Summary of Requests
None
Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for January 18, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: January 5, 2018 Date all agenda items are due to the Executive Director: 1:00 p.m., January 10, 2018 Adjournment
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, January 18, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 5 of 298 Board of Commissioners Regular Board Meeting Minutes January 4, 2018
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this January 4, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
January 4, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 6 of 298
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, January 18, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 7 of 298 Board of Commissioners Regular Board Meeting Minutes January 18, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by Frank Avila, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
George Blakemore, concerned citizen, voiced concerns
Recess and Convene as Committee of the Whole
A motion was made by Debra Shore, seconded by Barbara J. McGowan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 2:20 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order. Finance Committee
Report
1 18-0034 Report on Cash Disbursements for the Month of December 2017, in the amount of $33,451,508.24
Attachments: December 2017 Cash Disbursements Summary.pdf
Published and Filed
2 18-0049 Report on the investment interest income during October 2017
Attachments: Inv Int Inc 2017-10 att.pdf
Published and Filed
3 18-0050 Report on the investment interest income during November 2017
Attachments: Inv Int Inc 2017-11 att.pdf
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 8 of 298 Board of Commissioners Regular Board Meeting Minutes January 18, 2018
4 18-0055 Report on investments purchased during October 2017
Attachments: Inv Purch 2017-10 att.pdf
Published and Filed
5 18-0056 Report on investments purchased during November 2017
Attachments: Inv Purch 2017-11 att.pdf
Published and Filed
6 18-0057 Report on payment of principal and interest for outstanding District bonds due on January 1, 2018
Attachments: DS 2018-01 att.pdf
Published and Filed
Authorization
7 18-0058 Authority to Transfer up to $247,300,000.00 from the Corporate Working Cash Fund to Finance Corporate Fund Operations of the District in the Year 2018, Pursuant to the Provisions of 70 ILCS 2605/9b
Approved
8 18-0059 Authority to Transfer up to $11,100,000.00 from the Construction Working Cash Fund to Finance Construction Fund Operations of the District in the Year 2018, Pursuant to the Provisions of 70 ILCS 2605/9c
Approved
9 18-0060 Authority to Transfer up to $45,400,000.00 from the Stormwater Management Working Cash Fund to Finance Stormwater Management Fund Operations of the District in the Year 2018, Pursuant to the Provisions of 70 ILCS 2605/9e
Approved
10 18-0061 Authority to Transfer $5,000,000.00 from the Corporate Fund to the Metropolitan Water Reclamation District Retiree Health Care Trust (101-25000-601250)
Approved
Procurement Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 9 of 298 Board of Commissioners Regular Board Meeting Minutes January 18, 2018
11 18-0016 Report on Advertisement of Request for Proposal 18-RFP-06 Legal Services for Workers’ Compensation Defense for a two-year period, with an option to extend for an additional year, in an amount not to exceed $375,000.00, Account 101-25000-612430, Requisition 1481599
Published and Filed
12 18-0043 Report on rejection of bids for Contract 18-935-11, Furnishing and Delivering Sodium Hydroxide, estimated cost $5,100,000.00
Published and Filed
13 18-0062 Report of bid opening of Tuesday, January 9, 2018
Published and Filed
Authorization
14 18-0018 Authorization for payment to the Society of Human Resources Management for eight (8) employees to attend the 2018 SHRM Annual Conference and Exposition in Chicago, IL., on June 17-20, 2018, in an amount not to exceed $12,100.00, Account 101-25000-601100
Approved
15 18-0039 Authorization to amend Board Order of December 21, 2017, regarding Authority to Issue purchase order for Contract 17-609-21, Furnish and Deliver Enhanced Bio-P Control Equipment, Groups A and B, to Gasvoda & Associates, Inc,, in an amount not to exceed $165,343.91, Account 201-50000-645650, Requisition 1461027, Agenda Item No. 28, File No. 17-1394
Approved
16 18-0071 Authorization to decrease cost estimate for Contract 18-935-11 Furnishing and Delivering Sodium Hydroxide from $5,100,000.00 to $3,400,000.00, Account 101-69000-623560, Requisition 1460504
Approved
Authority to Advertise
17 18-0037 Authority to advertise Contract 18-611-21 HVAC Improvements at Various Service Areas, estimated cost $1,350,000.00, Account 201-50000-645680, Requisition 1484783
Approved
Issue Purchase Order
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 10 of 298 Board of Commissioners Regular Board Meeting Minutes January 18, 2018
18 18-0019 Issue purchase order and enter into an agreement with Teledyne Instruments, Inc. (dba Teledyne Leeman Labs) for a maintenance agreement for the Quick Trace M-7600 and Quick Trace M-8000 Mercury Analyzers and Consumable Parts and Supplies, in an amount not to exceed $25,659.00, Accounts 101-16000-612970 and 623570, Requisition 1481568
Approved
19 18-0044 Issue a purchase order with Peterson and Matz, Inc., to Furnish and Deliver Six (6) Pumps for Calumet Water Reclamation Plant, in an amount not to exceed $96,000.00, Account 201-50000-634650, Requisition 1479990
Approved
20 18-0063 Issue purchase order for Contract 18-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant to Alexander Chemical Corporation, in an amount not to exceed $205,150.00, Account 101-66000-623560, Requisition 1468520
Approved
21 18-0064 Issue purchase order and enter into an agreement for Contract 17-RFP-35 Consultant Services Pertaining to the Recruitment and Establishment of Small Business Enterprises (SBE) Program for Certain District Contracts, with Precision Management & Services, LLC, in an amount not to exceed $29,995.00, Account 101-30000-612430, Requisition 1467952 (As Revised)
Approved
Award Contract
22 18-0038 Authority to award Contract 17-903-42, Elevator Improvements at the Mainstream Pumping Station (Re-Bid) to Parkway Elevators, Inc., in an amount not to exceed $231,258.00. Account 401-50000-645600, Requisition 1457947
Attachments: Contract 17-903-42 Revised Appendix D Report
Approved
23 18-0045 Authority to award Contract 18-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, to Bechstein-Klatt Loading & Shredding, in an amount not to exceed $5,237,250.00, Account 101-66000-612520, Requisition 1463520
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 11 of 298 Board of Commissioners Regular Board Meeting Minutes January 18, 2018
24 18-0066 Authority to award Contract 18-002-11, Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, Groups A, B, C, and D to Praxair Distribution, Inc., in an amount not to exceed $47,934.80, Account 101-20000-623840
Attachments: Contract 18-002-11 Item Descriptions, Groups A, B, C and D.pdf
Approved
Increase Purchase Order/Change Order
25 18-0030 Authority to decrease Contract 15-802-21, Furnish, Deliver and Install a Hydraulic Operator at TARP Gate Structure Number 1 in the Calumet Service Area, to Ornelas Construction Company, in an amount of $66,924.23 from an amount of $1,324,000.00 to a final amount of $1,257,075.77, Account 201-50000-645600, Purchase Order 5001541
Approved
26 18-0031 Authority to increase Contract 17-710-21, Reconditioning of Pump Motor No. 3 at the Kirie Water Reclamation Plant, to Omni Drive Holdings, LLC, in an amount of $17,322.00, from an amount of $126,289.00, to an amount not to exceed $143,611.00, Account 201-50000-645600, Purchase Order 5001623
Approved
27 18-0035 Authority to increase Contract 16-666-11, Hazardous Waste Disposal at Various Locations, to Veolia ES Technical Solutions, LLC, in an amount of $22,109.90 from an amount of $215,268.25 to an amount not to exceed $237,378.15, Account 101-66000-612520, Purchase Order 5001558
Attachments: 16-666-11 1418.pdf
Approved
28 18-0040 Authority to increase Contract 15-711-22, Process Control Building Restoration at the O’Brien Water Reclamation Plant, to Dardon’s Roofing, Ltd., in an amount of $70,000,00 from an amount of $502,195.00 to an amount not to exceed $572,195.00, Account 201-50000-645690, Purchase Order 5001559
Attachments: 15-711-22 for 01.18.18 Meeting.pdf
Approved
29 18-0070 Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $315,538.00, from an amount of $36,702,649.93, to an amount not to exceed $37,018,187.93, Account 401-50000-645600, Purchase Order 5001404
Attachments: CO Log 06-212-3M, BM 1-18-18.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 12 of 298 Board of Commissioners Regular Board Meeting Minutes January 18, 2018
Engineering Committee
Report
30 18-0024 Report on change orders authorized and approved by the Director of Engineering during the month of December 2017
Attachments: Attachment 1 CO Report December 2017 5% Contingency.pdf Attachment 2 CO Status Report December 2017.pdf
Published and Filed
Authorization
31 18-0041 Authority to negotiate and enter into an intergovernmental agreement with the Village of Glenwood to transfer ownership of a force main connected to MWRD’s Calumet Intercepting Sewer 17J - Extension C, constructed along Cottage Grove Avenue to exclusively serve a facility owned by T&J Meat Packing
Approved
Maintenance & Operations Committee
Reports
32 18-0032 Report on change orders authorized and approved by the Director of Maintenance and Operations during the month of December 2017
Attachments: R-98 Report December 2017.pdf
Published and Filed
Pension, Human Resources & Civil Service Committee
Report
33 18-0048 2017 Annual Report of the Civil Service Board
Attachments: CSB Annual Report 2017 Final-signed.pdf
Published and Filed
Public Information & Education
Authorization
34 18-0065 Authorization to allow participation in 2018 parades
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 13 of 298 Board of Commissioners Regular Board Meeting Minutes January 18, 2018
Real Estate Development Committee
Authorization
35 18-0052 Authority to grant to the Morton Grove Niles Water Commission: (1) an 18-month, 17,843 sq. ft. temporary construction easement and (2) a 70-year, 38,517 sq. ft. non-exclusive easement to construct, install, operate, maintain, repair and remove three (3) subterranean 30-inch water mains on part of North Shore Channel Parcels 3.02, 3.03 and 3.05 and beneath the North Shore Channel in Evanston and Skokie, Illinois. Consideration shall be a fee of $45,500.00 for the temporary construction easement and an initial annual fee of $65,479.00 for the 70-year easement
Attachments: Aerial Map.Parcels 3.02, 3.03 and 3.05.pdf
Approved
36 18-0075 Authority to issue a 3-day permit to Morton Grove Niles Water Commission to conduct soil borings on North Shore Channel Parcels 3.04 and 3.05 in Evanston and Skokie, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Parcels 3.04 and 3.05.pdf
Approved
Stormwater Management Committee
Report
37 18-0025 Report on Green Infrastructure, Detention, and Compensatory Storage Volumes Required by the Watershed Management Ordinance
Attachments: WMO Stormwater Management Quarterly Reporting
Published and Filed
Miscellaneous and New Business
Motion
38 18-0017 MOTION to reappoint Donald J. Storino as a Member of the Civil Service Board of the Metropolitan Water Reclamation District of Greater Chicago
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
39 18-0042 MOTION to appoint Hearing Officers for 2018
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Motion be Adopted. The motion carried by the following roll call vote:
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 14 of 298 Board of Commissioners Regular Board Meeting Minutes January 18, 2018
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Memorial Resolution
40 18-0073 MEMORIAL RESOLUTION sponsored by the Board of Commissioners extending sympathy and condolences to the family of Dennis Bruce Nelson, Ph.D.
Adopted
Approval of the Consent Agenda with the exception of Items: 38, 39, 41, and 42
A motion was made by Barbara J. McGowan, seconded by Debra Shore, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - David J. Walsh
Resolution
41 18-0068 RESOLUTION sponsored by the Board of Commissioners recognizing Bing Chee Chin’s 36 years of service and contribution to the Army Corps of Engineers and his 80th birthday
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
42 18-0072 RESOLUTION sponsored by the Board of Commissioners honoring the Reverend Dr. Martin Luther King, Jr. (As Revised)
A motion was made by David J. Walsh, seconded by Barbara J. McGowan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Meeting Summary
Speakers
Bing Chee Chin accepted the resolution recognizing his 36 years of service and contribution to the Army Corp of Engineers and his 80th birthday (Re: Miscellaneous and New Business Item #41)
Lewis Myers Jr. accepted the resolution honoring the Reverend Dr. Martin Luther King Jr. (Re: Miscellaneous and New Business Item #42)
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 15 of 298 Board of Commissioners Regular Board Meeting Minutes January 18, 2018
Summary of Requests
Procurement Item #11 1. Mariyana T. Spyropoulos requested that the review of limiting the costs for services be expedited 2. Barbara J. McGowan requested that a copy of the review be distributed to the Board Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for Feburay 1, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: January 19, 2018 Date all agenda items are due to the Executive Director: 1:00 p.m., January 24, 2018 Adjournment
A motion was made by Barbara J. McGowan, seconded by Martin J. Durkan, that when the Board Adjourns, it adjourns to meet again on Thursday, February 1, 2019 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - David J. Walsh
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this January 18, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
January 18, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 16 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, February 1, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 17 of 298 Board of Commissioners Regular Board Meeting Minutes February 1, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by Kari Steele, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
A motion was made by Barbara J. McGowan, seconded by Debra Shore, that the 2017 proceedings be corrected for typos and scrivener errors. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
George Blakemore, concerned citizen, addressed the Board.
Recess and Convene as Committee of the Whole
A motion was made by Martin J. Durkan, seconded by Kari Steele, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 12:00 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Procurement Committee
Report
1 18-0080 Report on advertisement of Request for Proposal 18-RFP-08, Court Reporting Services for a three-year period, estimated cost $366,000.00, Accounts 101-25000-612250, 101-30000-612250, 101-40000-612250, 401-50000-612250, and 501-50000-612250, Requisition 1485604 (As Revised)
Published and Filed
2 18-0088 Report of bid opening of Tuesday, January 16, 2018
Published and Filed
3 18-0112 Report on rejection of bids for Contract 18-605-21, Furnish and Deliver Station Battery Equipment, estimated cost $275,000.00
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 18 of 298 Board of Commissioners Regular Board Meeting Minutes February 1, 2018
4 18-0114 Report of bid opening of Tuesday, January 23, 2018
Published and Filed
Authorization
5 18-0085 Authorization for payment to JULIE, Inc., for participation in underground project coordination, in an amount not to exceed $42,931.50, Account 101-50000-612430
Approved
6 18-0086 Authorization for payment to the U.S. Water Alliance for the 2018 annual membership dues and the 2018 Value of Water Campaign Sponsorship in the amount of $35,000.00, Account 101-15000-612280
Approved
7 18-0094 Authorization to amend agreement to expand product lines regarding the issuing of purchase orders to Gasvoda & Associates, Inc., to Provide Vaughn, YSI, and Yeomans Pumps and Replacement Parts for Main Sewage, Sump and Chopper Pumps, Instrumentations and Process Support Equipment at Various Locations, for a three year period, in a total amount not to exceed $296,250.00, Accounts 101-67000, 68000, 69000-623070, 623270 Agenda Item No. 17, File No. 16-0536
Approved
8 18-0001 Authorization to execute change orders to decrease purchase orders or carryforward FY2017 encumbrances to FY2018
Attachments: Board of Commissioners - FY2017 Purchase Orders.pdf Engineering - FY2017 Purchase Orders.pdf Finance - FY2017 Purchase Orders.pdf General Administration - FY2017 Purchase Orders.pdf Human Resources - FY2017 Purchase Orders.pdf Information Technology - FY2017 Purchase Orders.pdf Law - FY2017 Purchase Orders.pdf Maintenance and Operations - FY2017 Purchase Orders.pdf Maintenance and Operations - FY2017 Purchase Orders (2).pdf Maintenance and Operations - FY2017 Purchase Orders (3).pdf Maintenance and Operations - FY2017 Purchase Orders (4).pdf Maintenance and Operations - FY2017 Purchase Orders (5).pdf Monitoring and Research - FY2017 Purchase Orders Procurement and Materials Management - FY2017 Purchase Orders
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 19 of 298 Board of Commissioners Regular Board Meeting Minutes February 1, 2018
Authority to Advertise
9 18-0076 Authority to advertise Contract 18-361-11 for public tender of bids a 39-year lease on 24.69± acres of District real estate located between I-294 and LaGrange Road in Willow Springs, Illinois; Main Channel Parcel 31.01. The minimum initial annual rental bid shall be established at $750,000.00
Attachments: Aerial Map.Parcel 31.01.pdf
Approved
10 18-0084 Authority to advertise Contract 18-360-11 for public tender of bids a five (5) year lease on 2.5± acres of District real estate located at 15680 Canal Bank Road in Lemont, Illinois; Main Channel Parcel 23.10 (Western Portion). The minimum initial annual rental bid shall be established at $50,000.00
Attachments: Aerial Map.Parcel 23.10.pdf
Approved
11 18-0095 Authority to advertise Contract 18-664-11 Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, estimated cost $50,000.00, Account 101-66000-612420, Requisition 1481931
Approved
12 18-0096 Authority to advertise Contract 18-610-21, Rehabilitation of Raw Sewage Pump Rotating Assemblies at various locations, estimated cost $825,000.00, Account 201-50000-645700, Requisition 1480983
Approved
13 18-0097 Authority to advertise Contract 18-630-11 Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant, estimated cost $386,500.00, Account 101-67000-623560, Requisition 1485985
Approved
14 18-0098 Authority to advertise Contract 18-639-11 Furnish and Deliver Process Water Chemicals, estimated cost $290,000.00, Accounts 101-67000/68000/69000-623560, Requisitions 1482954, 1482955 and 1482956
Approved
Issue Purchase Order
15 18-0079 Issue purchase order and enter into an agreement for Contract 17-RFP-38, E-learning Courses for Return-to-Work Program with RedVector, LLC in an amount not to exceed $42,600.00, Accounts 101-25000-634820 and 101-27000-612820, Requisition 1471487
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 20 of 298 Board of Commissioners Regular Board Meeting Minutes February 1, 2018
16 18-0082 Issue purchase order and enter into an agreement with Sirius Automation Group Inc., for Preventive Maintenance, Repairs and Consumable Supplies for Sirius Automation Weighing Systems in an amount not to exceed $14,450.00, Accounts 101-16000-612970, 623570, Requisition 1482264
Approved
17 18-0083 Issue purchase order and enter into agreement with Calco, Ltd. for Preventative Maintenance, Emergency Repair Service and Parts for Water Purification Systems at Various Locations for three years, in an amount not to exceed $82,000.00, Account 101-16000-612490, Requisition 1480986
Approved
18 18-0090 Issue purchase order for Contract 18-701-21, Furnish and Deliver Two Debris Baskets for the Influent Channels at the Kirie Water Reclamation Plant, to Pumping Solutions, Inc., in an amount not to exceed $226,000.00, Account 201-50000-634650, Requisition 1476569
Approved
19 18-0103 Issue a purchase order to Sulzer Pumps Solutions, Inc., to Furnish and Deliver One (1) High Speed Turbo Blower for the Hanover Park Water Reclamation Plant, in an amount not to exceed $156,210.00, Account 201-50000-634650, Requisition 1482952
Approved
Award Contract
20 18-0108 Authority to award Contract 18-697-11, Services of Tractors with Rotavators and Sludge Pumps with Operators, to Stewart Spreading, Inc., in an amount not to exceed $1,452,700.00, Account 101-66000-612520, Requisition 1463531
Approved
Increase Purchase Order/Change Order
21 18-0093 Authority to increase purchase order for Contract 14-RFP-30 Co-Location Services, to Zayo Group, LLC, in an amount of $77,178.00, from an amount of $289,621.21, to an amount not to exceed $366,799.21, Account 101-27000-612210, Purchase Order 3086934
Attachments: 3086934 change log.pdf
Approved
Affirmative Action Committee
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 21 of 298 Board of Commissioners Regular Board Meeting Minutes February 1, 2018
22 18-0113 Authority to adopt a policy for increasing contracting opportunities with the Metropolitan Water Reclamation District of Greater Chicago for veteran-owned and operated small business enterprises to be designated as Appendix V
Deleted by the Executive Director
Judiciary Committee
Authorization
23 18-0109 Authority to settle the Workers’ Compensation Claims of Xavier Rodriguez vs. MWRDGC, Case 11 WC 14831 Illinois Workers’ Compensation Commission, in the sum of $185,151.00, Account 901-30000-601090
Approved
Maintenance & Operations Committee
Authorization
24 18-0107 Authority to enter into an agreement with Siga Sec Global, Inc. (Siga) for a pilot project at the Lockport Powerhouse to install SigaGuard cyber security solutions to monitor gate movements and analyze data for anomalies
Attachments: Siga Pilot Study Agreement 1-22-18.pdf
Deleted by the Executive Director
Pension, Human Resources & Civil Service Committee
Report
25 18-0078 Annual Report for the Deferred Compensation Plan and Trust for 2017
Attachments: 2018-2-1 Deferred Comp - Exhibit 1 Pg 1.pdf 2018-2-1 Deferred Comp - Exhibit 1 Pg 2.pdf
Published and Filed
Miscellaneous and New Business
Motion
26 18-0111 MOTION to approve funds for District-wide celebrations
A motion was made by David J. Walsh, seconded by Kari K. Steele, that this Motion be adopted . The motion carried by acclamation. Chorus of ayes - No nays
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 22 of 298 Board of Commissioners Regular Board Meeting Minutes February 1, 2018
Memorial Resolution
27 18-0121 MEMORIAL RESOLUTION sponsored by the Board of Commissioners honoring the memory of Francis “Frank” Emmet Crowley
A motion was made by Frank Avila, seconded by Debra Shore, that this Memorial Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
28 18-0122 MEMORIAL RESOLUTION sponsored by the Board of Commissioners honoring the memory of Pastor Ron Taylor
Adopted
Resolution
29 18-0119 RESOLUTION sponsored by the Board of Commissioners recognizing the 2018 Women’s March
Adopted
Approval of the Consent Agenda with the exception of Items: 22, 24, 26, 27, 30, 31 and 32
A motion was made by Barbara J. McGowan, seconded by Martin J. Durkan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
30 18-0120 RESOLUTION sponsored by the Board of Commissioners recognizing National Engineers Week
A motion was made by Frank Avila, seconded by Debra Shore, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Ordinance
31 O18-001 Ordinance O18-001 An Ordinance directing the County Clerk to reduce the levy of taxes on Capital Improvement Bonds for the levy year 2017
Attachments: Ordinance O18-001 BTL 2018-02-01.pdf Ord O18-001.pdf
A motion was made by Barbara J. McGowan, seconded by Kari K. Steele, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 23 of 298 Board of Commissioners Regular Board Meeting Minutes February 1, 2018
32 O18-002 Ordinance O18-002 An Ordinance abating taxes heretofore levied to pay the principal of Capital Improvement Bonds of the Metropolitan Water Reclamation District of Greater Chicago
Attachments: Ordinance O18-002 BTL 2018-02-01.pdf Ord O18-002.pdf
A motion was made by Martin J. Durkan, seconded by Frank Avila, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Meeting Summary
Speakers
Pauline Kochanski, accepted the Memorial Resolution honoring the memory of Francis "Frank" Emmet Crowley. (Re: Miscellaneous and New Business Item #27)
Kay Whitlock accepted the Resolution recognizing National Engineers Week. (Re: Miscellaneous and New Business Item #30) Summary of Requests
None
Study Session
Barbara J. McGowan requested a Study Session to be held to discuss Affirmative Action in its entirety, including appendix A, B, C, D and K.
Barbara J. McGowan requested a Study Session to be held to discuss Affirmative Action appendix V. Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for February 15, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: February 2, 2018 - Date all agenda items are due to the Executive Director: 1:00 p.m., February 7, 2018.
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 24 of 298 Board of Commissioners Regular Board Meeting Minutes February 1, 2018
Adjournment
A motion was made by Martin J. Durkan, seconded by Frank Avila, that when the Board Adjourns, it adjourns to meet again on Thursday, February 15, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this February 1, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
February 1, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 25 of 298
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, February 15, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 26 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by David Walsh, seconded by Josina Morita, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Andrew Donakowski of the Friends of Chicago River addressed the Board regarding concerns on minimizing the effects of flooding.
Stacy Meyers from Openlands Conservation addressed the Board regarding the Watershed Management Ordinance.
Charles Derringer, a concerned citizen, addressed the Board on stormwater infrastructure.
George Blakemore, a concerned citizen, addressed the Board regarding various concerns.
Angela Shu from the Friends of Chicago River, addressed the Board on the forthcoming summit on Cleaning the Chicago Waterways, to be held on March 7, 2018. Recess and Convene as Committee of the Whole
A motion was made by Martin J. Durkan, seconded by Barbara J. McGowan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 12:00 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 27 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
1 18-0164 Report on the correction of a typographical error in the Ordinance O18-001 An Ordinance directing the County Clerk to reduce the levy of taxes on Capital Improvement Bonds for the levy year 2017 and O18-002 An Ordinance abating taxes heretofore levied to pay the principal of Capital Improvement Bonds of the Metropolitan Water Reclamation District of Greater Chicago
Published and Filed
2 18-0165 Report on Cash Disbursements for the Month of January 2018, in the amount of $53,411,828.03
Attachments: January 2018 Cash Disbursements Summary.pdf
Published and Filed
Procurement Committee
Report
3 18-0143 Report on advertisement of Request for Proposal 18-RFP-04 Professional Audio-Video Services for Examinations on an As-Needed Basis, with the option to extend for a 12-month period, estimated cost $30,000.00, Account 101-25000-612430, Requisition 1487113
Published and Filed
4 18-0146 Report of bid opening of Tuesday, January 30, 2018
Published and Filed
5 18-0170 Report of bid opening of Tuesday, February 6, 2018
Published and Filed
Authorization
6 18-0110 Authorization to amend Board Order of July 7, 2016, regarding Authority to advertise Contract 16-605-21, Installation of a Drainage Tile and Bioreactors at the Prairie Plan in Fulton County, Estimated cost $150,000.00, Account 201-50000-645690, Requisition 1414640, Agenda Item No. 16, File No. 16-0654
Approved
7 18-0132 Authorization to amend Board Order of December 7, 2017, regarding Issue purchase order and enter into an agreement with CDW Government LLC, for Mimecast Advanced Threat Security and Support, in an amount not to exceed $87,175.00, Account 101-27000-623800, Requisition 1480238, Agenda Item No. 24, File No. 17-1269
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 28 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
8 18-0144 Authorization to accept initial annual rental bid for Contract 17-367-11 Proposal to Lease for seven (7) years, 1.38 acres of District real estate located east of the North Shore Channel and north and south of the CTA Yellow Line tracks in Skokie, Illinois; part of North Shore Channel Parcel 6.14 from Builder’s Asphalt, LLC in the amount of $46,500.00
Attachments: Aerial Map.Parcel 6.14 2.15.18.pdf
Approved
9 18-0148 Authorization to accept initial annual rental bid for Contract 17-366-11 Proposal to Lease for 10-years, 5.95 acres of District real estate located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16 from Connelly-GPM, Inc. in the amount of $117,000.00
Attachments: Aerial Map.Parcels 42.05 and 42.16 2.15.18.pdf
Approved
10 18-0156 Authorization to rescind Board Order to issue purchase order with Drydon Equipment, Inc., to Furnish and Deliver one Swaby Lobeline rotary lobe pump to the Stickney Water Reclamation Plant, in an amount not to exceed $46,400.00, Account 201-50000-634650, Requisition 1481577, Agenda Item No. 20, File No. 17-1325
Approved
11 18-0176 Authorization to amend agreement to expand product lines regarding the issuing of purchase orders to LAI, Ltd., to Provide MSA gas detection system parts, Headworks screens parts, Wemco pump parts, Dezurik valve parts, Rotork actuator parts, Foxboro instrumentation parts, Wedeco ozone monitoring parts, and Chemineer mixer parts at Various Locations, for a three year period, in a total amount not to exceed $555,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270, and 623780 Agenda Item No. 24, File No. 16-1274
Approved
Authority to Advertise
12 18-0131 Authority to advertise Contract 18-695-11 Furnish and Deliver Temperature Probes and Replacement Batteries, estimated cost $75,000.00, Account 101-66000-623990, Requisition 1485996
Approved
13 18-0138 Authority to advertise Contract 18-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations, estimated cost $55,000.00, Account 101-66000-623250, Requisition 1475500
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 29 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
14 18-0139 Authority to advertise Contract 18-609-11 Furnishing and Delivering Mechanical Parts to Various Service Areas, estimated cost $293,400.00, Accounts 101-67000/68000/69000-623270, Requisitions 1478639, 1479635, 1478124
Approved
Issue Purchase Order
15 18-0125 Issue purchase order to R.S. Means Company, LLC, to Furnish and Deliver RSMeans Online Annual License Renewal, in an amount not to exceed $20,933.11, Account 101-27000-612820, Requisition 1486236
Approved
16 18-0130 Issue purchase order and enter into an agreement for Contract 17-RFP-31, Farm Management Support Services, with Heartland Bancorp, Inc., in an amount not to exceed $186,000.00, Account 101-66000-612430, Requisition 1462114
Approved
17 18-0142 Issue purchase order and enter into an agreement with Foster & Foster Consulting Actuaries, Inc., for Actuarial Service for preparation of Governmental Accounting Standards Board Statement No. 68, Financial Statement Disclosure Information, in an amount not to exceed $12,960.00, Account 101-40000-612430, Requisition 1487343
Approved
18 18-0162 Issue purchase order to Kofax, Inc. to Furnish and Deliver Software Maintenance and Support for the Kofax Network Fax Software, in an amount not to exceed $26,246.85, Account 101-27000-612840, Requisition 1481256
Approved
19 18-0168 Issue purchase order for Contract 17-604-13 (Re-Bid), Furnish and Deliver Air Handling Coils to Various Locations, Groups A and B to Indi Enterprise, Inc., in an amount not to exceed $133,471.00, and Group C to Affiliated Steam Equipment Company, in an amount not to exceed $1,000.00 Accounts 101-67000, 68000, 69000-623270, Requisition 1424442, 1424447 and 1425110
Approved
20 18-0173 Issue a purchase order and enter into an agreement with Precision Control Systems of Chicago, Inc., for a Multi-Year Service Agreement to Provide Periodic Maintenance, Repair and Upgrade Services for the TARP Valve Isolation Chamber and Pump House Ventilation Control Systems at the Calumet Water Reclamation Plant, in a total amount not to exceed $63,096.00, Account 101-68000-612680, Requisition 1476143
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 30 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
Award Contract
21 18-0172 Authority to award Contract 13-370-3F, Buffalo Creek Reservoir Expansion, Lake County, Illinois, to Lake County Grading Company, LLC, in an amount not to exceed $9,678,900.00, plus a five (5) percent allowance for change orders in an amount of $483,945.00, for a total amount not to exceed $10,162,845.00, Accounts 401-50000-645620 and 501-50000-645620, Requisition 1461806 (As Revised)
Attachments: Contract 13-370-3F Revised Appendix D Report.pdf Contract 13-370-3F Project View
Approved
22 18-0174 Authority to award Contract 18-348-11, Services to Remove Hazardous Materials from Various District Locations, on an As-Needed Basis, for a Three-Year Period, to Luse Environmental Services, Inc., formerly known as The Luse Companies, in an amount not to exceed $157,728.00, Account 101-25000-612780, Requisition 1471676
Attachments: Contract 18-348-11 Revised Appendix D Report.pdf
Approved
23 18-0175 Authority to award Contract 18-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, Group A to Bushnell Incorporated, in an amount not to exceed $8,611.95, and Group B to Fisher Scientific Company, LLC, in an amount not to exceed $56,430.86, Account 101-20000-623570
Attachments: Contract 18-003-11 Item Descriptions, Groups A and B.pdf
Approved
Increase Purchase Order/Change Order
24 18-0134 Authority to increase Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC in an amount of $74,112.63, from an amount of $2,375,557.49, to an amount not to exceed $2,449,670.12, Account 401-50000-645720, Purchase Order 4000040
Attachments: CO LOG 14-824-3DR BM 2.15.18.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 31 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
25 18-0135 Authority to decrease purchase order and amend the agreement with Horizon Technologies, Inc., for Preventive Maintenance and Consumable Supplies for Horizon Extraction Units, in an amount of $15,147.30, from an amount of $69,770.22, to an amount not to exceed $54,622.92, Account 101-16000-612970 and 623570, Purchase Order 3088168
Attachments: 02-15-18 Att. CO Log-Horizon.pdf
Approved
26 18-0158 Authority to increase purchase order and amend the agreement with V3 Companies of Illinois, Ltd. (V3) for professional engineering services for Contract 14-263-3F, Flood Control Project for the Melvina Ditch Watershed in an amount of $96,418.00, from an amount of $1,225,059.00, to an amount not to exceed $1,321,477.00, Account 401-50000-612450, Purchase Order 3083712
Attachments: 14-263-3F Change Order Log.pdf
Approved
Engineering Committee
Report
27 18-0160 Report on change orders authorized and approved by the Director of Engineering during the month of January 2018
Attachments: Attachment 1 CO Report January 2018 $10,000.pdf Attachment 2 CO Report January 2018 5% Contingency.pdf Attachment 3 CO Status Report January 2018.pdf
Published and Filed
Judiciary Committee
Authorization
28 18-0157 Authority to settle the Illinois Workers’ Compensation Claim of Daniel Gierut vs. MWRDGC, Claim Number: W001717386 in the sum of $29,000.00, Account 901-30000-601090
Approved
Monitoring & Research Committee
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 32 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
29 18-0127 Authorization for payment to the Lower Des Plaines Watershed Group for Fiscal Year 2018 Membership Dues in an amount not to exceed $127,846.17, Account 101-15000-612280
Approved
Real Estate Development Committee
Authorization
30 18-0129 Authority to issue a five (5) year permit to the Romeoville Fire Department to continue to use the boat ramp located on an approximately 50' x 8' area on Main Channel Parcel 15.05 and access road in Lockport, Will County, Illinois, to launch and retrieve boats during fire/rescue emergencies and routine training operations in the Main Channel. Consideration shall be a nominal fee of 10.00
Attachments: Aerial Map.Parcel 15.05 2.15.18.pdf
Approved
31 18-0145 Authority to grant a 25-year, 8’ x 24’ non-exclusive easement to Illinois Bell Telephone Company d/b/a AT&T Illinois to continue to construct, reconstruct, operate, maintain, repair, replace and remove a telecommunications underground vault at the Egan Water Reclamation Plant premises near Meacham Road in Schaumburg, Illinois. Consideration shall be an initial annual easement fee of $5,000.00
Attachments: Aerial Map.Egan WRP.pdf
Approved
32 18-0167 Authority to grant to the Morton Grove Niles Water Commission: (1) a one year, 41,770 sq. ft. temporary construction easement and (2) a 70-year, 33,440 sq. ft. non-exclusive easement to construct, install, operate, maintain, repair and remove a pump station, access road, two subterranean 24-inch water mains, and one subterranean 30-inch water main, on or beneath North Shore Channel Parcels 3.02, 3.04 and 3.05 and the North Shore Channel in Evanston and Skokie, Illinois. Consideration shall be a fee of $71,009.00 for the temporary construction easement and an initial annual fee of $59,024.00 for the 70-year easement
Attachments: Aerial Map.Parcels 3.02, 3.03 and 3.05 2.15.18.pdf
Approved
Stormwater Management Committee
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 33 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
33 18-0154 Authority to include Cook County Land Bank Authority in the negotiations of an intergovernmental agreement between the District and the Village of Franklin Park for the acquisition of flood-prone properties
Approved
34 18-0155 Authority to enter into an Intergovernmental Agreement with the Village of Bensenville whereby the Village of Bensenville will enforce the DuPage County Countywide Stormwater and Floodplain Ordinance for the entire Village of Bensenville
Approved
Approval of the Consent Agenda with the exception of Items: 35, 36, 37, 38, 39, 40 and 41
A motion was made by Martin J. Durkan, seconded by Debra Shore, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Miscellaneous and New Business
Motion
35 18-0163 MOTION to re-appoint Barbara J. McGowan as Trustee of the Metropolitan Water Reclamation District’s Retirement Fund
A motion was made by Debra Shore, seconded by Frank Avila, that this Motion be Adopted. The motion carried by the following roll call votes:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Resolution
36 18-0150 RESOLUTION sponsored by the Board of Commissioners opposing House Bill 4408 pertaining to creating single member districts for Board of Commissioner positions
A motion was made by Kari K. Steele, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by the following roll call votes:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
37 18-0166 RESOLUTION sponsored by the Board of Commissioners recognizing George Leland Elementary School’s participation in the Metropolitan Water Reclamation District of Greater Chicago’s African American History Month Seminar Series
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 34 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
38 18-0177 RESOLUTION sponsored by the Board of Commissioners recognizing the PUSH for Excellence (PUSH Excel) Inspirational Speech Oratorical Contest
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
39 18-0179 RESOLUTION sponsored by the Board of Commissioners recognizing International Greek Language Day
A motion was made by Martin J. Durkan, seconded by Barbara J. McGowan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Ordinance
40 O18-003 Authority to amend the Watershed Management Ordinance
Attachments: BTL 2-15-18 Authority to Amend the Watershed Management Ordinance.pdf PROPOSED 2.15.18 REDLINE 2.15.18
A motion was made by Debra Shore, seconded by Frank Avila, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Ordinance - Right of Way
41 R18-001 Adopt Ordinance No. R18-001 Establishing the Right-of-Way for the construction, operation and maintenance of modifications to TARP Control Structures CDS-C1 and CDS-45 in the Village of South Holland, Cook County, Illinois (Contract 17-842-3H) in Sections 9 and 15, Township 36 North, Range 14, East of the Third Principal Meridian in Cook County, Illinois
Attachments: 2.15.18 Ordinance R18-001.pdf 2.15.18 Adopt Ordinance No. R18-001 Transmittal Letter.pdf
A motion was made by Frank Avila, seconded by Kari K. Steele, that this Right of Way Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Meeting Summary
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 35 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
Speakers
Jaton Connelly, 8th Grade Counselor, accepted the Resolution recognizing George Leland Elementary School's participation in the District's African American History Month Seminar Series. (Re: Miscellaneous and New Business Item #37)
Rev. Dr. Janette Wilson, Esq., PUSH Excel Executive Director and Michelle Chambers, accepted the Resolution recognizing the PUSH for Excellence Inspirational Speech Oratorical Contest. (Re: Miscellaneous and New Business Item #38)
Rev. John Kalomas, proistamenos, representing Dr. Basil Stevens Greek School of St. Andrew Greek Orthodox Church, Konstantinos Siozios – Co-Principal of Solon Greek School of St. Demetrios Greek Orthodox Church, Rita Petratos – Director of Preschool and Kindergarten Aristotle Greek Schools of St. Haralambos, Rev. Fr. Tom De Medeiros, pastor, representing Koraes Elementary School of Sts. Constantine and Helen Greek Orthodox Church in Palos Hills; Koraes teacher Zoe Koultourides; Koraes Principal Beth Lind, Koraes Student Council President Evneki Crenshaw; and Mark Dinos, parish council president at Sts. Constantine and Helen Greek Orthodox Church, accepted the Resolution recognizing International Greek Language Day. (Re: Miscellaneous and New Business Item #39) Summary of Requests
Procurement Item #18 1. Debra Shore requested a report of how much was paid to Kofax, Inc. for past contracts. Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for March 1, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: February 16, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., February 21, 2018. Adjournment
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, March 1, 2018 at 10:30 a.m. and also move that today's meeting be Adopted. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 36 of 298 Board of Commissioners Regular Board Meeting Minutes February 15, 2018
Absent: 1 - Debra Shore
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this February 15, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
February 15, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 37 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, March 1, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 38 of 298 Board of Commissioners Regular Board Meeting Minutes March 1, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by Barbara J. McGowan, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Tom Livingston, President of Village of LaGrange, addressed the Board on flooding concerns and for the District to expedite the sewer system project.
Charles Dieringer, a concerned citizen, addressed the Board on the effects of flooding and exposure of wells and the sewer system.
George Blakemore, a concerned citizen, addressed the Board (Re: Miscellaneous and New Business Item #41) Recess and Convene as Committee of the Whole
A motion was made by Martin J. Durkan, seconded by David Walsh, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 11:15 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order. Finance Committee
Authorization
1 18-0221 Authority to Approve Travel Expenses for Members of the Board of Commissioners and the Executive Director, in the estimated amount of $3,564.14, Accounts 101-11000-612010, 101-11000-612030,101-15000-612010 and 101-15000-612030
A motion was made by Debra Shore, seconded by Martin J. Durkan, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 39 of 298 Board of Commissioners Regular Board Meeting Minutes March 1, 2018
Procurement Committee
Report
2 18-0192 Report on advertisement of Request for Proposal 18-RFP-09 Community Education Partner Services, estimated cost $100,000.00, Account 101-15000-612490, Requisition 1485615
Deferred by Barbara J. McGowan
3 18-0218 Report of bid opening of Tuesday, February 13, 2018
Published and Filed
Authorization
4 18-0200 Authorization to amend Board Order of November 2, 2017, Regarding an Option to Extend and Amend Agreement with CPower, for Contract 14-RFP-35 Energy Curtailment Services, for 2018-19. Agenda Item No. 4, File No. 17-1121
Approved
5 18-0208 Authorization to enter into an agreement with The Gordian Group, Inc., for professional services for the development and implementation of the Job Order Contracting system, in an amount not to exceed $156,000.00, Accounts 101, 201, 401, 501, and 901 Funds
Attachments: ANNUAL VOLUME DISCOUNT TABLE - JOC - GORDIAN GROUP, INC.
Deferred by Mariyana T. Spyropoulos
Authority to Advertise
6 18-0183 Authority to advertise contract 18-110-11 Furnish and Deliver Water Quality Meters and Accessories, in an amount not to exceed $32,750.00, Account 101-16000-634970, Requisition 1478640
Approved
7 18-0186 Authority to advertise Contract 16-079-3D Rehabilitation of North Branch Pumping Station, NSA, estimated cost between $3,515,000.00 and $4,255,000.00, Account 401-50000-645780, Requisition 1487102
Approved
8 18-0194 Authority to advertise Contract 18-605-31 Pavement Rehabilitation at Various Service Areas, estimated cost $1,100,000.00, Account 201-50000-645780, Requisition 1475492 (As Revised)
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 40 of 298 Board of Commissioners Regular Board Meeting Minutes March 1, 2018
9 18-0195 Authority to advertise Contract 18-910-21, Furnish and Deliver Cooling Tower Media and Parts to the Stickney Water Reclamation Plant, estimated cost $110,000.00, Account 201-50000-645680, Requisition 1481917
Approved
10 18-0217 Authority to advertise Contract 18-006-11 Furnish and Deliver Janitorial Supplies to Various Locations for a One-Year Period, estimated cost $110,000.00, Accounts 101-20000-623110, 623170, 623660
Approved
Issue Purchase Order
11 18-0180 Issue purchase order and enter into an agreement for Contract 17-RFP-30 Professional Services to Conduct Phosphorus Removal Feasibility Study for the Stickney Water Reclamation Plant, Group A, with AECOM Technical Services, Inc. in an amount not to exceed $257,400.00, Account 201-50000-612430, Requisition 1464230
Attachments: 17-RFP-30 - Group A - Appendix A Report
Approved
12 18-0181 Issue purchase order and enter into an agreement for Contract 17-RFP-30 Professional Services to Conduct Phosphorus Removal Feasibility Study for the Terrence J. O’Brien Water Reclamation Plant, Group C, with the Black & Veatch Corporation in an amount not to exceed $467,360.00, Account 201-50000-612430, Requisition 1464231
Attachments: 17-RFP-30 - Group C - Appendix A Report
Approved
13 18-0182 Issue purchase order and enter into an agreement for Contract 17-RFP-30 Professional Services to Conduct Phosphorus Removal Feasibility Study for the Calumet Water Reclamation Plant, Group B, with Greeley and Hansen LLC in an amount not to exceed $192,908.00, Account 201-50000-612430, Requisition 1464229
Attachments: 17-RFP-30 - Group B - Appendix A Report
Approved
14 18-0184 Issue purchase order and enter into an agreement with Chen, Garner & Stevens Partners, LLC d/b/a Eureka Water Probes, to service and repair Eureka water quality meters and accessories, in an amount not to exceed $17,200.00, Account 101-16000-612970, Requisition 1480020
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 41 of 298 Board of Commissioners Regular Board Meeting Minutes March 1, 2018
15 18-0187 Issue purchase order to Trojan Technologies, Inc. to Furnish and Deliver Fourteen Pentair Heat Exchangers at the O’Brien Water Reclamation Plant, in an amount not to exceed $44,841.36, Account 101-67000-623070, Requisition 1488348
Approved
16 18-0201 Issue purchase order and enter into an agreement with West Publishing Corporation for online legal research and subscriptions to various legal publications for a three-year period, in an amount not to exceed $256,915.76, Account 101-30000-612490,623720, Requisition 1488199
Approved
17 18-0209 Issue purchase orders to Serpentix Conveyor Corporation, to Furnish and Deliver Repair Parts for Serpentix Conveyors to Various Locations for a Three Year Period, in a total amount not to exceed $63,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Approved
18 18-0214 Issue purchase order for Contract 18-901-21, Furnish and Deliver Motor Excitation Control Equipment to the Stickney Water Reclamation Plant, Group B to Basler Electric Company, in an amount not to exceed $244,940.00, Account 201-50000-634600, Requisition 1479586 (As Revised)
Approved
19 18-0222 Issue purchase orders to Graybar Electric Company, Inc., to Furnish and Deliver Electrical Catalog Products, under the U.S. Communities Cooperative Purchasing Contract #EV2370, in an amount not to exceed $68,600.00, Accounts 101-15000, 66000, 67000, 68000, 69000-623070, Requisitions 1358192, 1475911, 1477230, 1478913 and 1487305
Approved
20 18-0223 Issue a purchase order to West Side Tractor Sales (An Authorized Distributor for John Deere Construction Retail Sales in Illinois under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 032515-JDC), to Furnish and Deliver One 2018 John Deere 190G ft4 Excavator and One 2018 John Deere 844K III 4WD Loader, in an amount not to exceed $571,045.35, Account 201-50000-634760, Requisition 1487915
Approved
Award Contract
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 42 of 298 Board of Commissioners Regular Board Meeting Minutes March 1, 2018
21 18-0210 Authority to award Contract 17-942-11, Job Order Contracting Services, to McDonagh Demolition, Inc., in an amount not to exceed $8,000,000.00, Accounts 101, 201, 401, 501, and 901 Funds
Attachments: Contract 17-942-11 Revised Appendix D.pdf
Approved
22 18-0211 Authority to award Contract 18-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, Groups A and B, to JC Licht, LLC, in an amount not to exceed $44,686.34, Account 101-20000-623190
Attachments: Contract 18-012-11 Item Descriptions, Groups A and B.pdf
Approved
23 18-0215 Authority to award Contract 11-186-AF, Demolition at Addison Creek Reservoir and Thornton Reservoir, Bellwood and South Holland, Illinois, to K.L.F. Enterprises, Inc., in an amount not to exceed $391,222.00, plus a five (5) percent allowance for change orders in an amount of $19,561.10, for a total amount not to exceed $410,783.10, Account 401-50000-645620, Requisition 1473657
Attachments: Contract 11-186-AF Revised Appendix D Report.pdf Contract 11-186-AF Project View.pdf
Approved
24 18-0219 Authority to award Contract 18-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B to Synagro Central, LLC, in an amount not to exceed $2,770,000.00, Account 101-66000-612520, Requisition 1471126
Attachments: Contract 18-692-11 Revised Appendix D Reports, Groups A and B.pdf
Approved
25 18-0220 Authority to award Contract 18-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount not to exceed $3,475,316.00, Account 101-66000-612520, Requisition 1463532
Attachments: Contract 18-699-11 - Revised Appendix D Report.pdf
Approved
Increase Purchase Order/Change Order
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 43 of 298 Board of Commissioners Regular Board Meeting Minutes March 1, 2018
26 18-0188 Authority to increase purchase order with American Survey and Engineering, P.C. for professional engineering services for Contract 14-112-5C, in an amount of $158,851.00, from an amount of $886,860.57, to an amount not to exceed $1,045,711.57, Account 501-50000-612440, Purchase Order 3083727
Approved
27 18-0190 Authority to decrease Contract 13-805-2S, Television Inspection and Recording of Sewers and Manholes at Various Locations, to National Power Rodding Corporation in an amount of $22,380.25, from an amount of $1,642,439.50, to an amount not to exceed $1,620,059.25, Account 201-50000-612600, Purchase Order 5001482
Attachments: 13-805-2S CO Log.pdf
Approved
28 18-0191 Authority to increase purchase order and extend the agreement for a ninety-two day (92) day period, for Contract 11-RFP-19, Fleet Vehicle Management Services for a 36-Month Period, with LeasePlan, USA, Inc., in an amount not to exceed $101,250.00, from an amount of $2,772,799.78, to an amount not to exceed $2,874,049.78, Accounts 101-15000-612080/612860, Purchase Order 3070364
Attachments: PO 3070364.pdf
Approved
29 18-0203 Authority to decrease Contract 14-RFP-27, Duplication of Legal Materials, Trial Records and Other Reprographic and Electronic Discovery Services for the District’s Law Department for a Two-Year Period, with Aloha Document Services, Inc., in an amount of $10,000.00, from an amount not to exceed $15,246.15, to an amount not to exceed $5,246.15, Accounts 101-30000-612090 and 401-50000-612090, Purchase Order 3083732
Attachments: 14-RFP-27 CO Log.pdf
Approved
30 18-0216 Authority to increase purchase order and amend the agreement with Schiff Hardin LLP to represent and counsel the District in connection with renewable energy projects, in an amount of $100,000.00, from an amount of $450,000.00, to an amount not to exceed $550,000.00. Account 201-50000-612430, Purchase Order 3081196
Attachments: PO 3081196 3.1.18.pdf
Deferred by Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 44 of 298 Board of Commissioners Regular Board Meeting Minutes March 1, 2018
31 18-0224 Authority to increase outline agreement to Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, in an amount not to exceed $95,000.00, from $169,999.00 to $264,999.00, Accounts 101-66000, 67000, 68000, 69000-623270, Agreement 7001398
Approved
32 18-0225 Authority to increase purchase order and amend the agreement with Foley & Lardner LLP, for legal services in an amount of $33,347.31, from an amount of $70,000.00, to an amount not to exceed $103,347.13, Account 101-11000-612430, Purchase Order 3096733
Attachments: PO 3096733.pdf
Approved
Judiciary Committee
Report
33 18-0226 Report on the Semi-Annual Review of Closed Meeting (“Executive Session”) Minutes
Published and Filed
34 18-0227 Report on the Approval of Closed Meeting (“Executive Session”) Minutes
Published and Filed
Authorization
35 18-0193 Authority to settle the Illinois Workers’ Compensation Claim of Michael Mitchell vs. MWRDGC, Claim number: W001800975 in the sum of $39,000.00, Account 901-30000-601090
Approved
Maintenance & Operations Committee
Reports
36 18-0198 Final report on emergency Contract 17-900-02, Emergency Railroad Track Repair Work at the Stickney Water Reclamation Plant, to Track Services, Inc., Purchase Order 5001635, Account 101-69000-612670
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 45 of 298 Board of Commissioners Regular Board Meeting Minutes March 1, 2018
37 18-0213 Report on change orders authorized and approved by the Director of Maintenance and Operations during the month of January 2018.
Attachments: Change Order for January 2018.pdf
Published and Filed
Authorization
38 18-0196 Authority to enter into an agreement with Siga Sec Global, Inc. (Siga) for a pilot project at the Lockport Powerhouse to install SigaGuard cyber security solutions to monitor gate movements and analyze data for anomalies
Attachments: Siga Pilot Study Agreement 1-22-18.pdf
Approved
Stormwater Management Committee
Authorization
39 18-0212 Authority to amend nine multi-county municipality Intergovernmental Agreements to be consistent with the recently amended Watershed Management Ordinance
Approved
Miscellaneous and New Business
Resolution
40 18-0128 RESOLUTION sponsored by the Board of Commissioners recognizing the month of March 2018 as Women's History Month
Adopted
41 18-0205 RESOLUTION sponsored by the Board of Commissioners recognizing the month of February 2018 as Black History Month
Adopted
Approval of the Consent Agenda with the exception of Items: 1, 2, 5 and 30
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Meeting Summary
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 46 of 298 Board of Commissioners Regular Board Meeting Minutes March 1, 2018
Speakers
None
Summary of Requests
David St. Pierre
1. Mariyana T. Spyropoulos requested the total amount paid to Gordian Group (Re: Procurement Item #5)
2. Mariyana T. Spyropoulos requested that a permanent solution be considered (Re: Procurement Item #8)
3. Frank Avila requested a list of Illinois Loss Plan Committee members (Re: Procurement Items #11, 12, 13)
4. Mariyana T. Spyropoulos requested for an update if a push back is encountered (Re: Stormwater Management Item #39) Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for March 15, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: March 2, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., March 7, 2018. Adjournment
A motion was made by Martin J. Durkan, seconded by Barbara J. McGowan, that when the Board Adjourns, it adjourns to meet again on Thursday, March 15, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 47 of 298 Board of Commissioners Regular Board Meeting Minutes March 1, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this March 1, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
March 1, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 48 of 298
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, March 15, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 49 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Frank Avila, seconded by Martin J. Durkan, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Charles Dieringer, a concerned citizen, addressed the Board on issues related to the waterways.
George Blakemore, a concerned citizen, addressed the Board (Re: Procurement Item #40) Recess and Convene as Committee of the Whole
A motion was made by Martin J. Durkan, seconded by Kari K. Steel, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 11:25 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order. Finance Committee
Report
1 18-0269 Report on Cash Disbursements for the Month of February 2018, in the amount of $22,709,966.95
Attachments: February 2018 Cash Disbursements Summary.pdf
Published and Filed
2 18-0274 Report on the investment interest income during December 2017
Attachments: Inv Int Inc 2017-12 att.pdf
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 50 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
3 18-0275 Report on the investment interest income during January 2018
Attachments: Inv Int Inc 2018-01 att.pdf
Published and Filed
4 18-0276 Report on investments purchased during December 2017
Attachments: Inv Purch 2017-12 att.pdf
Published and Filed
5 18-0277 Report on investments purchased during January 2018
Attachments: Inv Purch 2018-01 att.pdf
Published and Filed
6 18-0278 Report on investment inventory statistics at December 31, 2017
Attachments: Inv Stat 2017 Q4 Inv.pdf Inv Stat 2017 Q4 Fin Mkt.pdf
Published and Filed
Procurement Committee
Report
7 18-0192 Report on advertisement of Request for Proposal 18-RFP-09 Community Education Partner Services, estimated cost $100,000.00, Account 101-15000-612490, Requisition 1485615 (Deferred from the March 1, 2018 Board Meeting)
Published and Filed
8 18-0233 Report of bid opening of Tuesday, February 27, 2018
Published and Filed
9 18-0264 Report of bid opening of Tuesday, March 6, 2018
Published and Filed
10 18-0265 Report on rejection of bids for Contract 18-625-11, Diving Services at Various Locations, estimated cost $140,000.00
Published and Filed
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 51 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
11 18-0208 Authorization to enter into an agreement with The Gordian Group, Inc., for professional services for the development and implementation of the Job Order Contracting system, in an amount not to exceed $156,000.00, Accounts 101, 201, 401, 501, and 901 Funds (Deferred from the March 1, 2018 Board Meeting)
Attachments: ANNUAL VOLUME DISCOUNT TABLE - JOC - GORDIAN GROUP, INC.
Approved
12 18-0237 Authorization to amend Board Order of February 1, 2018 to issue purchase order and enter into an agreement for Contract 17-RFP-38, E-learning Courses for Return-to-Work Program with RedVector, LLC in an amount not to exceed $42,600.00, Accounts 101-25000-634820 and 101-27000-612820, Requisition 1471487, Agenda Item No. 15, File No. 18-0079
Approved
13 18-0238 Authorization to amend Board Order of September 14, 2017, regarding Authority to advertise Contract 18-625-11, Diving Services at Various Locations, estimated cost $140,000.00, Account 101-66000-612490, Requisition 1468685, Agenda Item No. 7, File No. 17-0931
Approved
14 18-0241 Authorization to amend Board Order of March 1, 2018, regarding Authority to advertise Contract 18-605-31, Pavement Rehabilitation at Various Service Areas, estimated cost $1,100,000.00, Account 201-50000-645780, Requisition 1475492, (As Revised), Agenda Item No. 8, File No. 18-0194
Approved
15 18-0256 Authorization to accept initial annual rental bid for Contract 17-368-11 Proposal to Lease for fifty (50) years, 0.074 acres of District real estate located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois; Cal-Sag Channel Parcel 11.03 (Portion) from SMK3, LLC in the amount of $5,000.00
Attachments: Aerial Map.Parcel 11.03 3.15.18.pdf
Approved
16 18-0295 Authorization to adopt a policy establishing an hourly rate cap for outside legal services procured by the Metropolitan Water Reclamation District of Greater Chicago
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 5 - Frank Avila, Martin J. Durkan, Josina Morita, Kari K. Steele, Mariyana T. Spyropoulos
Nay: 3 - Barbara J. McGowan, Debra Shore, David J. Walsh
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 52 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
Authority to Advertise
17 18-0232 Authority to advertise Contract 18-480-11 Provide One-Year Polycom Premier Support for Existing District Polycom Videoconference Units, estimated cost $34,000.00, Account 101-27000-612840, Requisition 1488354
Approved
18 18-0239 Authority to advertise Contract 18-708-21, Furnish, Deliver, and Install Influent Gate Actuators at the O’Brien Water Reclamation Plant, estimated cost $200,000.00, Account 201-50000-645650, Requisition 1481930
Approved
19 18-0240 Authority to advertise Contract 18-902-21, Furnish and Deliver Four Submersible Pumps to the Stickney Water Reclamation Plant, estimated cost $70,000.00, Account 201-50000-634650, Requisition 1481932
Approved
20 18-0242 Authority to advertise Contract 18-609-21, Design and Build a Rigid Frame Fabric Building System at HASMA, estimated cost $350,000.00, Account 201-50000-645680, Requisition 1487317
Approved
21 18-0249 Authority to advertise Contract 18-703-21 Furnish and Deliver a Four-Inch Hydraulic Submersible Pump to the Egan Water Reclamation Plant, estimated cost $50,000.00, Account 201-50000-634600, Requisition 1485365
Approved
22 18-0252 Authority to advertise Contract 17-080-3E Switchgear and Motor Control Center Replacement, O’Brien Water Reclamation Plant, estimated cost between $2,453,000.00 and $2,970,000.00, Account 401-50000-645650, Requisition 1489083
Attachments: 17-080-3E 2018 Fact Sheet, BM 3-15-18.pdf
Approved
23 18-0266 Authority to advertise Contract 18-070-11 Furnish and Deliver Miscellaneous Batteries to Various Locations for a One (1) Year Period, estimated cost $40,000.00, Account 101-20000-623070
Approved
24 18-0270 Authority to advertise Contract 18-033-11 Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One (1) Year Period, estimated cost $81,000.00, Account 101-20000-623270
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 53 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
25 18-0271 Authority to advertise Contract 18-017-11 Furnish and Deliver Electrical Supplies, Wire, and Cable to Various Locations for a One (1) Year Period, estimated cost $203,000.00, Account 101-20000-623070
Approved
26 18-0272 Authority to advertise Contract 18-004-11 Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, estimated cost $150,000.00, Account 101-20000-623030
Approved
27 18-0273 Authority to advertise Contract 18-400-11 Major Repairs to Fleet Vehicles for a 36 Month Period, estimated cost $157,900.00, Account 101-15000-612860, Requisition 1489587
Approved
28 18-0292 Authority to advertise Contract 18-690-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, estimated cost $184,000.00, Accounts 101-67000/68000/69000-612650, Requisitions 1486557, 1486561, and 1486559
Approved
Issue Purchase Order
29 18-0229 Issue purchase order and enter into an agreement for Contract 17-RFP-29 Perform Information Technology Network Operations Consulting Services, with Sentinel Technologies, Inc., in an amount not to exceed $80,000.00, Account 101-27000-612430, Requisition 1462221
Approved
30 18-0230 Issue purchase order and enter into an agreement for Contract 17-RFP-33 Perform Information Technology Security Assessment and Consulting Services, with Crowe Horwath LLP, in an amount not to exceed $95,000.00, Account 101-27000-612430, Requisition 1466775
Approved
31 18-0231 Issue purchase order and enter into an agreement for Contract 17-RFP-41 IT Project Management and Business Analysis Consulting, with The William Everett Group in an amount not to exceed $80,000.00, Account 101-27000-612430, Requisition 1475900
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 54 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
32 18-0244 Issue a purchase order and enter into an agreement with Auto Plus - Pep Boys to provide automobile preventive maintenance and repair services for 245 Fleet Vehicles, under National Joint Power Alliance (NJPA) Contract 062916-PEP, in an amount not to exceed $537,688.00, Account 101-15000-612860, Requisition 1489243
Approved
33 18-0247 Issue purchase order to Mesirow Insurance Services, Inc. for Furnishing Government Crime Insurance Coverage for the District in an amount not to exceed $37,032.00, Account 101-25000-612290, Requisition 1487308
Approved
34 18-0255 Issue a purchase order and enter into an agreement with Hey and Associates, Inc., for professional engineering post award services for Contract 13-370-3F, Buffalo Creek Reservoir Expansion in an amount not to exceed $352,871.00, Account 501-50000-612450, Requisition 1488345
Approved
35 18-0267 Issue purchase order to National Oilwell Varco, L.P., to Furnish and Deliver Two Exciter Wheels for the Main Sewage Pumps at the Stickney Water Reclamation Plant, in an amount not to exceed $28,508.00, Account 101-69000-623070, Requisition 1488624
Approved
36 18-0282 Issue purchase order and enter into an agreement with Chevin Fleet Solutions LLC, for a Dedicated Fleet Management Solution for 249 Fleet Vehicles for a period of thirty-six months, under the National Joint Powers Alliance (NJPA) Joint Purchasing Contract No. 022217-CVS, in an amount not to exceed $55,636.00, Account 101-15000-612860, Requisition 1489608
Approved
Award Contract
37 18-0268 Authority to award Contract 18-027-11, Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Group A to Fisher Scientific Company, LLC, in an amount not to exceed $85,469.64, Group C to Qorpak, a Division of Berlin Packaging, LLC, in an amount not to exceed $61,005.00, and Group D to Colonial Scientific, Inc., in an amount not to exceed $22,585.50, Account 101-20000-623570
Attachments: Contract 18-027-11 Item Descriptions, Groups A, C, and D.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 55 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
38 18-0286 Authority to award Contract 14-113-5F, Stormwater Retrofits for Real Time Controls and Rainwater Harvesting System at Dearborn Homes, Chicago, Illinois, to Concord Excavating Enterprises, Inc., in an amount not to exceed $1,088,880.00, plus a five (5) percent allowance for change orders in an amount of $54,444.00, for a total amount not to exceed $1,143,324.00, Account 501-50000-645620, Requisition 1478670
Attachments: Contract 14-113-5F Project View.pdf Contract 14-113-5F Revised Appendix D Report.pdf
Approved
39 18-0285 Authority to award Contract 18-028-11, Furnish and Deliver Paper Filters, Crucibles and Petri Dishes to Various Locations for a One (1) Year Period, Group B To Colonial Scientific, Inc. in an amount not to exceed $18,472.50, Account 101-20000-623570
Attachments: Contract 18-028-11 Item Descriptions, Group B.pdf
Approved
Increase Purchase Order/Change Order
40 18-0216 Authority to increase purchase order and amend the agreement with Schiff Hardin LLP to represent and counsel the District in connection with renewable energy projects, in an amount of $100,000.00, from an amount of $450,000.00, to an amount not to exceed $550,000.00. Account 201-50000-612430, Purchase Order 3081196 (Deferred from the March 1, 2018 Board Meeting)
Attachments: PO 3081196 3.1.18.pdf
Approved
41 18-0248 Authority to increase Contract 17-674-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B & W Truck Repair, Inc. in an amount of $27,800.00, from an amount of $461,033.29, to an amount not to exceed $488,833.29, Accounts 101-15000, 66000, 67000, 68000, 69000-612860, 623250, Purchase Orders 5001616, 5001617, 5001618, 5001619, Requisition 1489275
Attachments: PO 5001616 change order log.pdf PO 5001617 change order log.pdf PO 5001618 change order log.pdf PO 5001619 change order log.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 56 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
42 18-0254 Authority to increase purchase order with Seeco Consultants, for Geotechnical Analysis in an amount of $60,983.93, from an amount of $674,353.82 to an amount not to exceed $735,337.75. Account 201-50000-612380, 401-50000-612240, and 501-50000-612240, Purchase Order 3078788 (As Revised)
Attachments: Change Order Log - Seeco Consultants
Approved
Budget & Employment Committee
Report
43 18-0234 Report on Budgetary Revenues and Expenditures for the year ended December 31, 2017
Attachments: 2017 Q4 Report.pdf
Published and Filed
Authorization
44 18-0284 Authority to transfer 2018 departmental appropriations in the amount of $10,650,000 in the Capital Improvements Bond Fund
Attachments: 03.15.18 Board Transfer BF5.pdf
Approved
Engineering Committee
Report
45 18-0259 Report on change orders authorized and approved by the Director of Engineering during the month of February 2018
Attachments: Attachment 1 CO Report February 2018 5% Contingency.pdf Attachment 2 CO Status Report February 2018.pdf
Published and Filed
Judiciary Committee
Authorization
46 18-0245 Authority to settle the Workers’ Compensation Claim of Zenobia Williams vs. MWRDGC, Claim 14 WC 14711, Illinois Workers’ Compensation Commission (IWCC), in the sum of $11,832.11, Account 901-30000-601090
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 57 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
Pension, Human Resources & Civil Service Committee
Authorization
47 18-0228 Authority to amend health care benefits under the PPO plan for active employees and pre-65 retirees to include the Naturally Slim Program
Approved
Real Estate Development Committee
Authorization
48 18-0235 Authority to issue a 5-year permit to the Chicago Police Department to install "ShotSpotter" sensors on the rooftops of two buildings located on the Calumet Water Reclamation Plant premises to detect and locate gunfire in the surrounding areas. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Calumet WRP 3.15.18.pdf
Approved
49 18-0236 Authority to execute petition for annexation and enter into annexation agreement with Elk Grove Village for the annexation of approximately 41 acres of District real estate located at the Majewski Reservoir Site, northeast of Higgins Road, into Elk Grove Village
Attachments: Aerial Map.Elk Grove Village Annexation.pdf
Approved
50 18-0257 Authority to grant a 25-year, 28,330 sq. ft. non-exclusive easement to Commonwealth Edison Company to continue to construct, reconstruct, operate, maintain, repair, replace and remove transmission towers and overhead transmission lines along the north side of the Main Channel and west of Pulaski Road in Chicago, Illinois. Consideration shall be an initial annual fee of $19,547.70
Attachments: Aerial Map.ComEd Easement 3.15.18.pdf
Approved
51 18-0260 Authority to issue a one (1) day permit to Friends of the Chicago River to access District land at 16 locations along the North Branch of the Chicago River, North Shore Channel, Main Channel, and the Cal-Sag Channel, in Cook County, Illinois, for its Annual Chicago River Day Clean-Up Event on May 12, 2018. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Maps.16 Sites.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 58 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
52 18-0263 Authority to grant a 25-year, 20’ x 170’ non-exclusive easement to the Village of Willow Springs to continue to construct, reconstruct, operate, maintain, repair, replace and remove a 36-inch storm water sewer and outfall on District Main Channel Parcel 31.03 located along the north bank of the Des Plaines River between I-294 and Willow Springs Road in Willow Springs, Illinois. Consideration shall be an initial annual fee of $5,000.00
Attachments: Aerial Map.Parcel 31.03.pdf
Approved
53 18-0279 Authority to grant a 25-year, 25’ x 898’ + non-exclusive easement to Peoples Gas Light and Coke Company to continue to construct, reconstruct, operate, maintain, repair and remove two (2) drop shafts and a 42-inch natural gas pipeline on District Cal-Sag Channel Parcels 8.04 and 8.09 and beneath the bed of the Cal-Sag Channel in Palos Township, Illinois. Consideration shall be an initial annual easement fee of $8,000.00
Attachments: Aerial Map.Parcels 8.04 and 8.09.pdf
Approved
54 18-0283 Authority to issue a five (5) year permit to the City of Chicago, Department of Streets & Sanitation, for the continued use of a 10’ x 10’ area of District real estate located between Taylor Street and Roosevelt Road along the south bank of the Chicago River in Chicago, Illinois to maintain and operate a concrete/asphalt pad, a front-end loader with a crane attachment, and a roll-off box to collect debris and pollutants from the Chicago River, and to use the District’s jib crane located on-site to off-load its skimmer boat debris baskets. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.City of Chicago Concrete Pad.pdf
Approved
Stormwater Management Committee
Authorization
55 18-0262 Authority to enter into an Intergovernmental Agreement with the Village of Franklin Park, Illinois and Cook County Land Bank Authority for the acquisition of 32 flood-prone properties in the Village of Franklin Park, with payment to the Cook County Land Bank Authority in an amount not to exceed $4,681,280.00, Account 401-50000-612400, Requisition1489295
Approved
56 18-0291 Authorization to negotiate and enter into a Memorandum of Understanding with the Illinois Department of Transportation for the purpose of establishing a partnership to address stormwater issues in Cook County.
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 59 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
Miscellaneous and New Business
Resolution
57 18-0287 RESOLUTION sponsored by the Board of Commissioners recognizing the 63rd Anniversary of the Chicago St. Patrick’s Day Parade
A motion was made by Debra Shore, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
58 18-0288 RESOLUTION sponsored by the Board of Commissioners recognizing the Shannon Rovers Irish Bagpipe Band
A motion was made by Martin J. Durkan, seconded by David J. Walsh, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
59 18-0290 RESOLUTION sponsored by the Board of Commissioners recognizing Mission Propelle
A motion was made by Barbara J. McGowan, seconded by Kari K. Steele, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
60 18-0294 RESOLUTION sponsored by the Board of Commissioners recognizing Greek Independence Day
Adopted
Approval of the Consent Agenda with the exception of Items: 16, 57, 58, 59 and 61
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Ordinance - Right of Way
61 R18-002 Adopt Ordinance No. R18-002 Establishing the Right-of-Way for the construction, operation and maintenance of the Flood Control Project on Midlothian Creek in the Village of Robbins, Cook County, Illinois (Contract 14-253-5C) in Section 1, Township 36 North and Section 36, Township 37 North, Range 13, East of the Third Principal Meridian in Cook County, Illinois
Attachments: 3.15.18 ROW Ordinance R18-002.pdf 3.15.18 ROW Acquisition Map.Robbins.pdf 3.15.18 TL ROW Ordinance R18-002.pdf
A motion was made by Debra Shore, seconded by Martin J. Durkan, that this Right of Way Ordinance be Adopted. The motion carried by the following roll call vote:
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 60 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Meeting Summary
Speakers
Jim Coyne, St. Patrick's Day Parade Committee Chairman and Mary Kate Manion, this year's Parade Queen, accepted the resolution recognizing the 63rd Anniversary of the Chicago St Patrick's Day Parade.
Bill McTighe of Shannon Rovers Irish Bagpipe Band, accepted the resolution recognizing the Shannon Rovers Irish Bagpipe Band.
Annie Warshaw and Jill Carey of Mission Propelle accepted the resolution recognizing Mission Propelle. Summary of Requests
Procurement Item #40 1. Mariyana T. Spyropoulos requested a report on the work performed by the consulting firm Schiff Hardin LLP since the beginning of their contract.
2. David Walsh requested a report of the hourly rate paid to Schiff Hardin LLP.
3. Barbara J. McGowan requested a summary of the consultants and subcontractors utilized by Schiff Hardin LLP.
4. Debra Shore requested that the Board be duly updated on the potential risks of biogas projects per the draft report submitted by the consulting firm.
Miscellaneous and New Business 1. Frank Avila requested the District pursue effluent water for personal use.
2. Mariyana T. Spryropoulos requested that the Law department and Human Resources look into expanding paid maternity leave benefits. Study Session
None
Announcements
Mariyana T. Spyropoulos announced that the District will be hosting an event to celebrate Women's History month this evening.
Metropolitan Water Reclamation District of Greater Chicago Page 12 2018 Official Proceedings 61 of 298 Board of Commissioners Regular Board Meeting Minutes March 15, 2018
Board Letter Submission Dates
The next regular board meeting is scheduled for April 5, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: March 23, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., March 28, 2018. Adjournment
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that when the Board Adjourns, it adjourns to meet again on Thursday, April 5, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this March 15, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
March 15, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 13 2018 Official Proceedings 62 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, April 5, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 63 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Glenn Mackey and Verzell James, West End Area Pumping Station Impact Task Force and William Balling, Superintendent, Morton Grove Niles Water Commission, addressed the Board regarding the Evanston pumping station project
George Blakemore, concerned citizen, addressed the Board on various items Recess and Convene as Committee of the Whole
A motion was made by Barbara J. McGowan, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 11:30 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-0317 Report to the Board of Commissioners on The Boeing Company’s Request for Reimbursement in the amount of $128,960.09 pursuant to the terms of a Tax Reimbursement Agreement approved by the Board on September 6, 2001
Published and Filed
2 18-0326 Report on the Government Finance Officer’s Association Distinguished Budget Presentation Award to the District for the 2017 Budget and Certificates of Achievement for Excellence in Financial Reporting to the District, the MWRD Retirement Fund, and to the MWRD Retiree Health Care Trust for the Fiscal Year 2016
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 64 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
Authorization
3 18-0321 Authority to add Project 18-915-21, Furnish and Deliver an Articulating Boom Lift to the Stickney Water Reclamation Plant, to the Construction Fund, estimated cost of the project is $70,000.00
Approved
4 18-0340 Authority to Approve Travel for David St. Pierre, Executive Director, in the estimated amount of $319.00, for travel to Washington, DC, to attend NACWA National Water Fly In, Accounts 101-15000-612030/612080
A motion was made by Martin J. Durkan, seconded by Josina Morita, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Procurement Committee
Report
5 18-0313 Report on advertisement of Request for Proposal 18-RFP-11, Professional Services to Address Infiltration in Six Elevator Shafts at the Mainstream Pump Station, estimated cost $250,000.00, Account 401-50000-612450, Requisition 1489088 (As Revised)
Published and Filed
6 18-0333 Report of bid opening of Tuesday, March 13, 2018
Published and Filed
7 18-0341 Report of bid opening of Tuesday, March 27, 2018
Published and Filed
Authorization
8 18-0298 Authorization to accept initial annual rental bid for Contract 18-360-11 Proposal to Lease for five (5) years, 2.5± acres of District real estate located at 15680 Canal Bank Road in Lemont, Illinois; Main Channel Parcel 23.10 (Western Portion) in the amount of $50,000.00
Attachments: Aerial Map.Parcel 23.10 4.5.18.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 65 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
9 18-0309 Authorization to amend Board Order of February 1, 2018, regarding Authorization to execute change orders to decrease purchase orders or carryforward FY2017 encumbrances to FY2018, Agenda Item No. 8, File No. 18-0001
Approved
Authority to Advertise
10 18-0319 Authority to advertise Contract 18-603-21, Furnish, Deliver and Install Spring Loaded Covers to North Branch TARP Structures, estimated cost $75,000.00, Account 201-50000-645620, Requisition 1490752
Approved
11 18-0320 Authority to advertise Contract 18-970-11, Janitorial Services at Various Locations, estimated cost $751,800.00, Account 101-69000-612490, Requisition 1487112
Approved
12 18-0323 Authority to advertise Contract 18-601-21 Furnish and Deliver a Submersible Pump to the Calumet Water Reclamation Plant, estimated cost $175,000.00, Account 201-50000-634600, Requisition 1480498
Approved
13 18-0324 Authority to advertise Contract 18-702-11 “Furnishing Data Transmission Services for Cellular Communications”, estimated cost $19,500.00, Account 101-69000-612210, Requisition 1477212
Approved
14 18-0329 Authority to advertise Contract 18-753-11 Contract Farming at the Hanover Park Water Reclamation Plant, estimated cost $337,000.00, Accounts 101-67000-612520/612530, Requisition 1486758
Approved
15 18-0332 Authority to advertise Contract 18-053-11 Furnish and Deliver Lamps and Emergency Lighting to Various Locations for a One (1) Year Period, estimated cost $43,000.00, Account 101-20000-623070
Approved
16 18-0346 Authority to advertise Contract 18-486-11 to Provide Dedicated Point to Point Telemetry communication service for District Infrastructure for one year with an option for a one-year extension, estimated cost $912,000.00, Accounts 101-66000/67000/68000/69000-612210, Requisition 1487711
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 66 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
17 18-0357 Authority to advertise Contract 14-252-5F Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Illinois, estimated cost between $7,190,938.55 and $8,704,820.35, Account 501-50000-645620, Requisition 1490255
Attachments: 14-252-5F Natalie Creek in Midlothian.pdf
Approved
Issue Purchase Order
18 18-0300 Issue purchase order and enter into an agreement with Unum Life Insurance Company of America, a wholly-owned subsidiary of Unum Group, to provide group term life insurance for employees for a one-year period, in an amount not to exceed $83,831.00, Accounts 101-25000-601250, 501-25000-601250, Requisition 1487085
Approved
19 18-0304 Issue purchase order to DLT Solutions, LLC to Furnish and Deliver SolarWinds Software and Software License Renewal, in an amount not to exceed $13,880.11 Accounts 101-27000-612820 and 623800, Requisition 1490260
Approved
20 18-0305 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco Equipment, in an amount not to exceed $421,324.86, Accounts 101-27000-612840 and 201-50000-634810, Requisition 1490547
Approved
21 18-0306 Issue purchase order to CDW Government LLC., to Furnish and Deliver FireEye Web Security Licensing and Support, in an amount not to exceed $37,362.76, Account 101-27000-612840, Requisition 1490542
Approved
22 18-0307 Issue a purchase order to Gasvoda & Associates, Inc., to provide Grundfos Pumps, in a total amount not to exceed $69,750.00, Account 101-69000-623270, Requisition 1487712
Approved
23 18-0308 Issue a purchase order to the Lake Forest Graduate School of Management, pursuant to the Terms of Master Agreement 17-RFP-34, to provide advanced coaching skills for 70 senior level managers, in a total amount not to exceed $23,400.00, Account 101-25000-601100. Requisition 1490761
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 67 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
24 18-0312 Issue purchase order and enter into an agreement with Black & Veatch Corporation for professional engineering services for Contract 10-884-BF Flood Control Project on Deer Creek, in an amount not to exceed $647,745.72. Account 501-50000-612450, Requisition 1489588
Approved
25 18-0316 Issue purchase order to Rheinhuette Pumps, LLC to Furnish and Deliver an Axial-Flow Pump to the Stickney WRP Phosphorus Recovery Building, in an amount not to exceed $96,510.00, Account 101-69000-623270, Requisition 1487713
Approved
26 18-0328 Issue purchase orders for Contract 18-676-11, Pest, Rodent, Termite and Animal Control at Various Service Areas, Groups A, B, C, D, E, F, and G, to Chicagoland Pest Services, Inc., in an amount not to exceed $103,340.00, and Group H to Pest Management Services, Inc., in an amount not to exceed $20,000.00, Accounts 101-15000, 69000-612370, 612390, 612420, Requisitions 1474791 AND 1477418
Approved
27 18-0335 Issue purchase order for Contract 18-607-12 (Re-Bid), Furnish and Deliver Boiler Equipment to Various Locations, to FCX Performance, Inc., in an amount not to exceed $175,317.00, Accounts 101-67000/ 68000/69000-623090, Requisitions 1474789, 1474931, 1474932
Approved
28 18-0339 Issue purchase orders and enter into an agreement with Nu-Recycling Technology, Inc., to Provide a Full-Service Lease and Maintenance Agreement for Two Nu-ReTec8800 Automatic Misting and Odor Control Systems at the Stickney and Calumet Water Reclamation Plants, for a total amount not to exceed $433,500.00, Accounts 101-68000-69000-612490, 612600, 623560, Requisitions 1476775, 1481581
Approved
Award Contract
29 18-0327 Authority to award Contract 18-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Independent Mechanical Industries, Inc., in an amount not to exceed $12,970,168.95, Accounts 101-67000, 68000, 69000-612600, 612650, Requisitions 1476124, 1476776, and 1480762
Attachments: Contract 18-611-11 Revised Appendix D Report.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 68 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
30 18-0345 Authority to award Contract 16-605-23 (Re-Bid), Installation of Drainage Tile and Bioreactors at the Prairie Plan Site in Fulton County, Illinois, to Bro-Mac and Sons, Inc., in an amount not to exceed $138,500.00, Account 201-50000-645690, Requisition 1414640
Approved
Increase Purchase Order/Change Order
31 18-0303 Authority to increase purchase order for Contract 15-RFP-17R Workplace Behavioral Skills Training for Maintenance Laborers for a Three-Year Period (Re-Bid), to Morton College in an amount of $17,326.08, from an amount of $26,713.35, to an amount not to exceed $44,039.43, Account 101-25000-601100, Purchase Order 3089072
Attachments: Change Order Log - Contract 15-RFP-17R
Approved
32 18-0322 Authority to decrease purchase order and amend the agreement with the Public Building Commission of Chicago, to implement various Energy Efficiency Projects at the Stickney and Calumet Water Reclamation Plants, in an amount of $180,181.15 from an amount of $4,250,000.00 to an amount not to exceed $4,069,818.85, Account 401-50000-645680, Purchase Order 3089296
Approved
33 18-0358 Authority to increase the purchase order and to exercise an option to extend the agreement for an additional one-year period for Contract 14-RFP-32 for Third Party Claims Administrator Services with PMA Management Corp. in an amount of $250,000.00, from an amount of $696,999.91 to an amount not to exceed $946,999.91, Accounts 101-25000-601170 and 901-30000-601090, Purchase Order 3085673
Attachments: change order.pdf
Approved
Judiciary Committee
Report
34 18-0356 Report on the Settlement of Workers’ Compensation Claims and Miscellaneous Claims under $10,000.00
Published and Filed
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 69 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
35 18-0299 Authority to settle the Workers’ Compensation Claim of Phaedra Bullock vs. MWRDGC, Case 10 WC 46161 Illinois Workers’ Compensation Commission, in the sum of $246,000.00, Account 901-30000-601090
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 6 - Frank Avila, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Present: 1 - David J. Walsh
Absent: 1 - Barbara J. McGowan
36 18-0301 Authority to settle the Illinois Workers’ Compensation Claim of Michael Roman vs. MWRDGC, Claim Number: W001972464 in the sum of $13,565.65, Account 901-30000-601090
Approved
37 18-0336 Authority to settle the Workers’ Compensation Claim of Randall Perini vs. MWRDGC, Claim 14 WC 39639, Illinois Workers’ Compensation Commission (IWCC), in the sum of $50,000.00, Account 901-30000-601090
Approved
38 18-0354 Authority to settle the Workers’ Compensation Claim of Javier Salazar vs. MWRDGC, Claim 14 WC 010507, Illinois Workers’ Compensation Commission (IWCC), in the sum of $27,062.25, Account 901-30000-601090
Approved
Monitoring & Research Committee
Authorization
39 18-0337 Authorization for payment to Marquette University for the annual membership in the National Science Foundation Industry/University Cooperative Research Center for Water Equipment and Policy, in an amount not to exceed $50,000.00, Account 101-15000-612280
Approved
Real Estate Development Committee
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 70 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
40 18-0343 Consent to sublease between Lakeshore Recycling Systems, LLC and Ozinga Materials, Inc. of 6.75 acres of the Lakeshore leasehold located at 3151 South California Avenue in Chicago, Illinois; Main Channel Parcel 42.06. Consideration shall be an annual fee of $34,883.46
Attachments: Aerial Map.Parcel 42.06 4.5.18.pdf
Approved
41 18-0344 Authority to grant a 25-year, 6,682 + sq. ft. non-exclusive easement to Peoples Gas Light and Coke Company to continue to construct, reconstruct, operate, maintain, repair, replace, and remove a 30-inch natural gas pipeline on District North Shore Channel Parcel 9.10 located near the intersection of Francisco Avenue and Ainslie Street in Chicago, Illinois. Consideration shall be an initial annual easement fee of $14,000.00
Attachments: Aerial Map.Parcel 9.10.pdf
Approved
42 18-0348 Authority to issue a 4-month permit to Ford Motor Company on the eastern 24.5 acres of District real estate located at the Cal-Sag Channel and Ridgeland Avenue in Alsip, Illinois and known as the Ridgeland Avenue Drying Facility; Cal-Sag Channel Parcel 10.04 (portion) for storing motor vehicles. Consideration shall be a monthly permit fee of $4,000.00 per acre, subject to upward adjustments in accordance with the terms and conditions stated herein
Attachments: Aerial Map.Parcel 10.04 4.5.18.pdf
Approved
43 18-0355 Authority to issue a five (5) year permit to the Illinois State Toll Highway Authority to continue to maintain, repair, reconstruct and restore an existing access road located west of Higgins Road at the Majewski Reservoir Site in Elk Grove Village, Illinois to remove approximately 500,000 cubic yards of soil for roadway improvement work in connection with the construction of the O’Hare Western Access Project. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Majewski Reservoir (ISTHA)
Approved
Stormwater Management Committee
Report
44 18-0315 Report on intergovernmental agreements with municipalities for the use of Global Positioning System units to complete sewer system mapping
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 71 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
Authorization
45 18-0338 Authority to enter into a Community Development Block Grant Disaster Recovery Program Subrecipient Agreement with Cook County for joint funding of flood-relief management projects and stormwater management planning studies located in Cook County
Approved
Approval of the Consent Agenda with the exception of Items: 4, 35, and 46
A motion was made by Martin J. Durkan, seconded by David J. Walsh, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Barbara J. McGowan
Miscellaneous and New Business
Resolution
46 18-0289 RESOLUTION sponsored by the Board of Commissioners recognizing the 51st Annual Chicago Business Opportunity Fair
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Meeting Summary
Speakers
Matthew Glavas, Comptroller, MWRD, presented GFOA Awards of Distinguishment and Excellence to the District (Re: Finance Item #2)
Cynthia Jordan, Chicago Minority Development Council, accepted the resolution recognizing the 51st Annual Chicago Business Opportunity Fair (Re: Miscellaneous New Business Item #46)
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 72 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
Summary of Requests
Finance Item #1 1. Martin J. Durkan requested a copy of the terms and conditions of the agreement
Finance Item #3 1. Debra Shore expressed concerns on equipment monitoring
Procurement Item #25 1. Frank Avila requested meaning of NAFTA market
Procurement Item #31 1. Josina Morita requested copy of District's sexual harassment policy and training
Stormwater Management Item #45 1. Mariyana T. Spyropoulos requested the total cost 2. Kari K. Steele requested a break down of the cost for each project Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for April 19, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: April 6, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., April 11, 2018. Adjournment
A motion was made by Debra Shore, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, April 19, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 7 - Frank Avila, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Barbara J. McGowan
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 73 of 298 Board of Commissioners Regular Board Meeting Minutes April 5, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this April 5, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
April 5, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 74 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, April 19, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 75 of 298 Board of Commissioners Regular Board Meeting Minutes April 19, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Charles Dieringer, a concerned citizen, addressed the Board on issues related to the Waterways and Earth Week, the need for education and distributed an educational brochure Recess and Convene as Committee of the Whole
A motion was made by Frank Avila, seconded by Debra Shore, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 11:20 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-0360 Report on Cash Disbursements for the Month of March 2018, in the amount of $26,979,371.09
Attachments: March 2018 Cash Disbursements Summary.pdf
Published and Filed
Procurement Committee
Report
2 18-0370 Report on advertisement of Request for Proposal 17-RFP-36 Provide Plant Information Management Software for the District’s Seven Water Reclamation Plants, estimated cost $300,000.00, Accounts 401-50000-612430/634820, Requisition 1490770
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 76 of 298 Board of Commissioners Regular Board Meeting Minutes April 19, 2018
3 18-0378 Report of bid opening of Tuesday, April 3, 2018
Published and Filed
4 18-0381 Report of bid opening of Tuesday, April 10, 2018
Published and Filed
5 18-0383 Report on rejection of bids for Contract 18-617-11, Power Distribution Equipment Inspection and Repairs, estimated cost $98,000.00
Published and Filed
Authorization
6 18-0375 Authorization to increase cost estimate and re-advertise Contract 16-126-3SR, Summit Conduit Rehabilitation, SSA, from an estimated cost between $1,520,000.00 and $1,840,000.00 to an estimated cost between $2,375,000.00 and $2,875,000.00, Account 401-50000-645700, Requisition 1474785
Attachments: 16-126-3SR Summit Conduit Rehabilitation, SSA.pdf
Approved
7 18-0393 Authorization to amend Board Order of April 5, 2018 authorizing the acceptance of the initial annual rental bid for Contract 18-360-11 Proposal to Lease for five (5) years, 2.5+ acres of District real estate located at 15680 Canal Bank Road in Lemont, Illinois; Main Channel Parcel 23.10 (Western Portion) in the amount of $50,000.00, to include the name of the successful bidder, Hicksgas, LLC d/b/a Liberty Propane (“Hicks”), in the Board Order’s title and concluding paragraph
Approved
Authority to Advertise
8 18-0366 Authority to advertise Contract 17-604-21 Furnish, Deliver and Install Headrace Handrails, Guardrails and Fencing at the Lockport Powerhouse, estimated cost $46,500.00, Account 201-50000-645720, Requisition 1469616
Approved
9 18-0368 Authority to advertise Contract 18-915-21 Furnish and Deliver an Articulating Boom Lift to the Stickney Water Reclamation Plant, estimated cost $70,000.00, Account 201-50000-634860, Requisition 1487342
Approved
10 18-0373 Authority to advertise Contract 18-679-11 Roof Inspection Services at Various Locations, estimated cost $99,000.00, Account 101-69000-612240, Requisition 1474251
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 77 of 298 Board of Commissioners Regular Board Meeting Minutes April 19, 2018
11 18-0376 Authority to advertise Contract 18-362-11 for public tender of bids the sale of an approximately 73-acre parcel of District real estate located at 820 W. 138th Street in Riverdale, Illinois. The minimum sale price bid shall be established at $530,000.00
Attachments: Aerial Map.Riverdale Site.pdf
Approved
Issue Purchase Order
12 18-0334 Issue purchase order to CDW Government, LLC and enter into an agreement with Microsoft Corporation for Microsoft Premier software and directory services support, in an amount not to exceed $23,266.80, Account 101-27000-612820, Requisition 1490779.
Approved
13 18-0365 Issue purchase order to exercise option to extend for a three-year period with PT Chicago, LLC for space at Presidential Towers located at 575 West Madison Street, in Chicago, Illinois for TARP Telemetry Radio Equipment for a period from September 1, 2018 through August 31, 2021, in an amount not to exceed $179,265.71, Account 101-69000-612330, Requisition 1478966
Approved
14 18-0385 Issue purchase order for Contract 18-101-12 (Re-Bid), Perform Olfactometry Analysis of Odorous Gas Samples, to St. Croix Sensory, Inc., in an amount not to exceed $21,500.00, Account 201-50000-612440, Requisition 1469599
Approved
15 18-0386 Issue purchase orders and enter into agreements with Jose A. Lopez and Michael J. Weicher, for their services as Commissioners on MWRD’s Ethics Commission, in an amount not to exceed $2,500.00 per Commissioner for a two-year period, Account 101-11000-612430, Requisitions 1492045, 1492046
Approved
16 18-0396 Issue purchase order for Contract 18-105-12 (Re-Bid), Provide Gas Analysis of Odorous Compounds in Gas Samples, to ALS Group USA Corp a/k/a ALS Environmental, in an amount not to exceed $19,120.00, Account 201-50000-612440, Requisition 1469431
Approved
17 18-0397 Issue purchase order for Contract 18-935-12 (Re-Bid), Furnishing and Delivering Sodium Hydroxide, to Olin Corporation, in an amount not to exceed $5,045,312.00, Account 101-69000-623560, Requisition 1460504
Deferred by Frank Avila
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 78 of 298 Board of Commissioners Regular Board Meeting Minutes April 19, 2018
18 18-0398 Issue purchase order for Contract 18-109-11, Maintenance Services and Consumables for the Calumet Analytical Laboratory Reagent Grade Water System, to Total Water Treatment Systems, Inc. (TWTS), in an amount not to exceed $17,587.00, Accounts 101-16000-612490, 623570, Requisition 1480247
Approved
19 18-0399 Issue purchase orders and enter into agreements for Contract 18-RFP-06 Legal Services for Workers’ Compensation Defense for the period June 1, 2018 through May 31, 2020 with the option to extend for an additional one-year period, with Dennis Noble and Associates, P.C. in an amount not to exceed $225,000.00, and Nyhan, Bambrick, Kinzie & Lowry P.C. in an amount not to exceed $150,000.00, Account 101-25000-612430, Requisition 1481599
Approved
Award Contract
20 18-0384 Authority to award Contract 17-845-3P, Heavy Equipment Storage Building Site Improvements, Bulk Material Storage Building, Calumet Water Reclamation Plant and O’Brien Water Reclamation Plant, to Rausch Infrastructure LLC, in an amount not to exceed $1,961,700.00, plus a five (5) percent allowance for change orders in an amount of $98,085.00, for a total amount not to exceed $2,059,785.00, Account 401-50000-645680, Requisition 1480002
Attachments: Contract 17-845-3P Revised Appendix D Report.pdf Contract 17-845-3P Project View.pdf
Approved
Increase Purchase Order/Change Order
21 18-0367 Authority to decrease Contract 04-128-3P Westside Primary Settling Tanks 1-9 and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC Construction and F.H. Paschen/S.N. Nielsen Joint Venture, in an amount of $22,326.89, from an amount of $232,300,662.02, to an amount not to exceed $232,278,335.13, Accounts 401-50000-645650, 645780, 645680, Purchase Order 4000020
Attachments: 04-128-3P CO Log BM 4-19-18.pdf 04-128-3P CO Log Continguency BM 4-19-18.pdf
Approved
22 18-0369 Authority to decrease Contract 09-365-5F Heritage Park Flood Control Facility, to F.H. Paschen/Lake County Grading, A Joint Venture in an amount of $392,827.34, from an amount of $29,305,851.33, to an amount not to exceed $28,913,023.99, Account 501-50000-645620, Purchase Order 5001339
Attachments: CO Log 09-365-5F BM 4-19-18.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 79 of 298 Board of Commissioners Regular Board Meeting Minutes April 19, 2018
23 18-0374 Authority to increase Contract 17-689-12 (Re-Bid) Test and Repair Underground Storage Tanks at Various Locations, to Stenstrom Petroleum Services Group in an amount of $35,000.00, from an amount of $115,129.73, to an amount not to exceed $150,129.73, Accounts 101-15000, 67000, 68000, 69000-612240, 612490, 612840, 623070, 623270, Purchase Orders 5001629, 5001630, 5001631, 5001632, 5001633, Requisition 1491750
Attachments: 5001629 co log.pdf 5001630 co log.pdf 5001631 co log.pdf 5001632 co log.pdf 5001633 co log.pdf
Approved
Budget & Employment Committee
Authorization
24 18-0377 Authority to transfer 2018 departmental appropriations in the amount of $25,000.00 in the Corporate Fund
Attachments: 04.19.18 Board Transfer BF5
Approved
Engineering Committee
Report
25 18-0379 Report on change orders authorized and approved by the Director of Engineering during the month of March 2018
Attachments: Attachment 1 CO Report March 2018 $10,000.pdf Attachment 2 CO Report March 2018 5% Contingency.pdf Attachment 3 CO Status Report March 2018.pdf
Published and Filed
Authorization
26 18-0380 Authority to enter into an Intergovernmental Agreement and make payment to the Fox River Water Reclamation District for Anaerobic Digestion Improvements for the Albin D. Pagorski Water Reclamation Facility of the Fox River Water Reclamation District (17-IGA-03) in an amount not to exceed $2,915,922.00, Account 401-50000-612400, Requisition 1492044
Deferred by David J. Walsh
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 80 of 298 Board of Commissioners Regular Board Meeting Minutes April 19, 2018
Maintenance & Operations Committee
Authorization
27 18-0392 Authority to issue specific leases to tenant farmers under the farm management program administrated by the District’s consultant, Heartland Bank and Trust Company, for land parcels of various acreages located at the Prairie Plan Operations in Fulton County, Illinois, for a one year period, pursuant to 17-RFP-31, Farm Management Support Services. Consideration shall be a sum total initial annual rent for all leases of $669,677.38
Attachments: List of tenant farmers for 17-RFP-31.pdf
Approved
Monitoring & Research Committee
Authorization
28 18-0364 Authorization to enter into a Copyright License Agreement with UWM Research Foundation, Inc. for a Software Tool for Probabilistic Reliability Evaluation and Effluent Quality Risk Analysis of Wastewater Treatment Plants
Approved
Pension, Human Resources & Civil Service Committee
Authorization
29 18-0362 Authority to amend employee leave benefits for non-represented employees to include paid parental leave
Deleted by the Executive Director
30 18-0387 Request for advice and consent to the reappointment of Jose A. Lopez and Michael J. Weicher as Commissioners of MWRD’s Ethics Commission for two-year terms pursuant to the Ethics Ordinance
Approved
Real Estate Development Committee
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 81 of 298 Board of Commissioners Regular Board Meeting Minutes April 19, 2018
31 18-0388 Authority to grant a 25-year, 120,000± sq. ft. non-exclusive easement to the Village of Schaumburg to continue to construct, reconstruct, operate, maintain, repair, replace and remove a 12” sanitary sewer line known as the Briar Pointe sanitary sewer line on District real estate located within the Hanover Park Water Reclamation Plant premises in Hanover Park, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Hanover Park WRP.pdf
Approved
32 18-0389 Authority to issue a five (5) year permit to NeighborSpace for continued use of 1.8+ acres of District real estate located along the east bank of the North Branch of the Chicago River between Montrose Avenue and 212 feet south of Berteau Avenue in Chicago, Illinois; North Shore Channel Parcel 10.03 for riverbank management and restoration and maintenance of a wood chipped path. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Parcel 10.03.pdf
Approved
33 18-0390 Authority to issue a five (5) year permit to the U.S. Department of Interior, U.S. Geological Survey and the University of Illinois at Urbana Champaign, as co-permittees, to continue to access, operate, maintain and improve their Chicago Waterway Observatory within an approximate 3’ x 6’ area of the District’s Chicago River Controlling Works South Sluice Gate Building located at DuSable Harbor in Chicago, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.DuSable Harbor P-430.pdf
Approved
34 18-0391 Authority to amend lease agreement dated August 31, 2017, between the District and Reliable Materials Corporation of Illinois on 5.65± acres of District real estate located at 4101 South Cicero Avenue in Chicago, Illinois; Main Channel Parcel 40.01 to allow an additional use of operating a concrete ready-mix plant facility. Consideration shall be a $5,000.00 document preparation fee
Attachments: Aerial Map.Parcel 40.01 4.19.18.pdf
Approved
Stormwater Management Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 82 of 298 Board of Commissioners Regular Board Meeting Minutes April 19, 2018
35 18-0382 Report on Green Infrastructure, Detention, and Compensatory Storage Volumes Required by the Watershed Management Ordinance
Attachments: Quarterly Reporting Table 2018Q1.pdf
Published and Filed
Approval of the Consent Agenda with the exception of Items: 17, 26, 29, 36, 37, and 38
A motion was made by Frank Avila, seconded by Martin J. Durkan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Miscellaneous and New Business
Resolution
36 18-0400 RESOLUTION sponsored by the Board of Commissioners recognizing May as Asian American Pacific Islander Heritage Month
A motion was made by Frank Avila, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
37 18-0401 RESOLUTION sponsored by the Board of Commissioners recognizing Abbey Murphy
A motion was made by David J. Walsh, seconded by Frank Avila, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
38 18-0402 RESOLUTION sponsored by the Board of Commissioners recognizing Dr. Anuja Gupta, Shital Daftari, and Rita Singh for their Leadership in the Women’s Empowerment Campaign of Chicago
A motion was made by Martin J. Durkan, seconded by Frank Avila, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Meeting Summary
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 83 of 298 Board of Commissioners Regular Board Meeting Minutes April 19, 2018
Speakers
Neil Knot, President of the Federation of Indian Associations of Chicago, Anil R. Shah, President of World's Money Exchange, Inc., and Syed Hussaini, Senior Vice President at Wintrust Bank accepted the Resolution recognizing May as Asian American Pacific Islander Heritage Month (Re: Miscellaneous and New Business Item #36)
Abbey Murphy, a sophomore at Mother McAuley High School, accepted the Resolution recognizing her hockey achievements ( Re: Miscellaneous and New Business Item #37)
Dr. Anuja Gupta and Shital Daftari accepted the Resolution in recognition of their Leadership in the Women's Empowerment Campaign of Chicago ( Re: Miscellaneous and New Business Item #38) Summary of Requests
Maintenance & Operations Item #27 1. Mariyana T. Spyropoulos requested a report on how the land was valued and allocations made Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for May 3, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: April 20, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., April 25, 2018. Adjournment
A motion was made by Debra Shore, seconded by Barbara J. McGowan, that when the Board Adjourns, it adjourns to meet again on Thursday, May 3, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 84 of 298 Board of Commissioners Regular Board Meeting Minutes April 19, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this April 19, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
April 19, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 85 of 298
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, May 3, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 86 of 298 Board of Commissioners Regular Board Meeting Minutes May 3, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan , seconded by Kari K. Steele, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
George Blakemore, a concerned citizen, addressed the Board.
Recess and Convene as Committee of the Whole
A motion was made by David Walsh, seconded by Frank Avila, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Recess and Reconvene as Board of Commissioners
At 11:25 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order. Procurement Committee
Report
1 18-0418 Procurement and Materials Management Department - 2017 Annual Report
Attachments: Procurement and Materials Management Department - 2017 Annual Report 2017 pdf.pdf
Published and Filed
2 18-0428 Report of bid opening of Tuesday, April 17, 2018
Published and Filed
3 18-0429 Report of bid opening of Tuesday, April 24, 2018
Published and Filed
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 87 of 298 Board of Commissioners Regular Board Meeting Minutes May 3, 2018
4 18-0416 Authorization to increase cost estimate for Contract 18-708-21, Furnish, Deliver, and Install Influent Gate Actuators at the O’Brien Water Reclamation Plant, from $200,000.00 to $270,000.00, Account 201-50000-645650, Requisition 1481930
Approved
5 18-0421 Authorization to participate in Pennsylvania, New Jersey and Maryland (PJM) upcoming 2021/2022 Reliability Pricing Model (RPM) Base Residual Auction (BRA) for Demand Response (DR)
Approved
Authority to Advertise
6 18-0412 Authority to advertise Contract 18-040-11, Furnish and Deliver Computer Supplies to Various Locations, for a One-Year Period, estimated cost $35,400.00, Account 101-20000-623810
Approved
Issue Purchase Order
7 18-0363 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco Ironport Appliance Licensing and Support, in an amount not to exceed $35,769.30, Account 101-27000-612810, Requisition 1491749
Approved
8 18-0397 Issue purchase order for Contract 18-935-12 (Re-Bid), Furnishing and Delivering Sodium Hydroxide, to Olin Corporation, in an amount not to exceed $5,045,312.00, Account 101-69000-623560, Requisition 1460504 (Deferred from the April 19, 2018 Board Meeting)
Approved
9 18-0403 Issue purchase order and enter into an agreement with RedSky Technologies Inc., for maintenance and upgrades, in an amount not to exceed $40,032.00, Account 101-27000-612820, Requisition 1491763
Approved
10 18-0404 Issue purchase order to The Institute of Electrical and Electronics Engineers, Inc. to Furnish and Deliver IEEE Standards Library Online Software Licensing Maintenance, in an amount not to exceed $27,840.00, Account 101-27000-612820, Requisition 1492219
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 88 of 298 Board of Commissioners Regular Board Meeting Minutes May 3, 2018
11 18-0405 Issue purchase order to SAS Institute Inc. to Furnish and Deliver Renewal of Existing SAS Software and SAS Software Extensions Licenses, in an amount not to exceed $34,239.00, Account 101-27000-612820, Requisition 1489599
Approved
12 18-0406 Issue purchase order and enter into an agreement for Contract 18-RFP-05 Application Development Consulting, with Ameex Technologies Corporation in an amount not to exceed $50,000.00, Account 101-27000-612430, Requisition 1478157
Approved
13 18-0408 Issue purchase order and enter into an agreement for Contract 18-RFP-02 Pre- and Post-Offer Psychological Assessments for Police Officer Candidates with Stephen A. Laser & Associates, P.C., in an amount not to exceed $58,200.00, Account 101-25000-612430, Requisition 1476559
Approved
14 18-0410 Issue purchase order to Skalar, Inc., to Furnish and Deliver Two Auto-Samplers, in an amount not to exceed $27,450.00, Account 101-16000-634970, Requisition 1490268
Attachments: 05-03-18 Attachment for Skalar Req 1490268 BTL.pdf
Approved
15 18-0411 Issue purchase order and enter into an agreement with the Public Building Commission of Chicago to implement Energy Efficiency Projects at various locations, in an amount of $3,456,675.00, Account 401-50000-645680, Requisition 1492056
Attachments: 2018 PBC Projects
Approved
16 18-0413 Issue purchase order for Contract 18-480-11, Provide One-Year Polycom Premier Support for Existing District Polycom Videoconference Units, to GHA Technologies, Inc., in an amount not to exceed $34,071.00, Account 101-27000-612840, Requisition 1488354
Approved
17 18-0420 Issue purchase order for Contract 18-102-13 (Re-Bid), Boat Maintenance, Repairs, and Parts, to Marine Services Corporation, in an amount not to exceed $34,775.56, Accounts 101-16000-612790, 623990, Requisition 1470604
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 89 of 298 Board of Commissioners Regular Board Meeting Minutes May 3, 2018
18 18-0422 Issue purchase orders for Contract 18-630-11, Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant, to Kemira Water Solutions, Inc., in an amount not to exceed $403,760.00, Account 101-67000-623560, Requisition 1485985
Approved
19 18-0423 Issue purchase order and enter into an agreement with Emerson Process Management Power & Water Solutions, Inc., to provide parts and services to upgrade the obsolete Ovation controllers, power supplies, network switches, Microsoft software, and Ovation DCS software at the Kirie, Egan, and Hanover Park Water Reclamation Plants, in a total amount not to exceed $1,845,325.00, Account 401-50000-645690, Requisition 1469612
Approved
20 18-0424 Issue purchase order for Contract 18-103-13 (Re-Bid), Maintenance, Repairs, and Parts for Boats, Outboard Motors, and Trailers, to Marine Services Corporation, in an amount not to exceed $14,075.00, Account 101-16000-612790, Requisition 1469605
Approved
21 18-0426 Issue purchase orders to Walker Process Equipment, a Division of McNish Corporation, to Provide Replacement Parts for the Secondary Tank Drives, Digester Heat Exchangers, and Primary and Secondary Tank Drives at Various Locations, in a total amount not to exceed $315,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Approved
22 18-0435 Issue purchase orders for Contract 18-608-21, Furnish and Deliver Screens, Conveyors, and Grit Classifier to Various Locations, Groups A and B to WAM North America d/b/a Enviro-Care Company, in an amount not to exceed $175,133.00, Account 201-50000-634650, Requisitions 1475484
Approved
Award Contract
23 18-0415 Authority to award Contract 18-006-11 Furnish and Deliver Janitorial Supplies to Various Locations for a One (1) Year Period, Group A to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $62,981.08, Group B to Synergy Systems, L.L.C. in an amount not to exceed $24,819.08, and Group C to The Standard Companies, Inc., in an amount not to exceed $18,715.06, Accounts 101-20000-623110, 623170, 623660
Attachments: Contract 18-006-11 Item Descriptions, Groups A, B, and C.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 90 of 298 Board of Commissioners Regular Board Meeting Minutes May 3, 2018
24 18-0425 Authority to award Contract 18-028-12 (Re-Bid), Furnish and Deliver Paper Filters, Crucibles and Petri Dishes to Various Locations for a One (1) Year Period, Groups A and C to Jade Scientific, Inc. in an amount not to exceed $146,304.27, Account 101-20000-623570.
Attachments: Contract 18-028-12 Item Descriptions, Groups A and C.pdf
Approved
25 18-0433 Authority to award Contract 18-625-12 (Re-Bid), Diving Services at Various Locations, to Global Infrastructure LLC, in an amount not to exceed $120,397.12, Account 101-66000-612490, Requisition 1468685
Approved
26 18-0434 Authority to award Contract 18-027-12 (Re-Bid), Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Group B to Fisher Scientific Company, L.L.C., in an amount not to exceed $35,932.78, Account 101-20000-623570
Attachments: Contract 18-027-12 Item Descriptions, Group B.pdf
Approved
Engineering Committee
Authorization
27 18-0380 Authority to enter into an Intergovernmental Agreement and make payment to the Fox River Water Reclamation District for Anaerobic Digestion Improvements for the Albin D. Pagorski Water Reclamation Facility of the Fox River Water Reclamation District (17-IGA-03) in an amount not to exceed $2,915,922.00, Account 401-50000-612400, Requisition 1492044 (Deferred from the April 19, 2018 Board Meeting)
Approved
Maintenance & Operations Committee
Authorization
28 18-0432 Authorization to declare an operational emergency affecting public health and safety and award Contract 18-700-01 for Emergency Repairs to North Branch TARP Construction Shaft No. 2 in the Town of Morton Grove, IL, to IHC Construction Company, LLC, in an amount not to exceed $624,000.00, Account 201-50000-645720 Requisition 1492051
Approved
Pension, Human Resources & Civil Service Committee
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 91 of 298 Board of Commissioners Regular Board Meeting Minutes May 3, 2018
Authorization
29 18-0439 Authority to amend employee leave benefits for non-represented employees to include paid parental leave
Approved
Real Estate Development Committee
Authorization
30 18-0437 Authority to issue a one (1) year permit extension to the Village of Crestwood on approximately 22 acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 to remove excess soil, rock, and spoil. Consideration shall be a nominal fee of $10.00
Attachments: Aerial Map.Parcel 11.04 5.3.18.pdf
Approved
Stormwater Management Committee
Authorization
31 18-0427 Authorization for payment to Illinois Bell Telephone Company d/b/a AT&T Illinois for a utility relocation fee for Contract 14-263-3F Melvina Ditch Reservoir Improvements in the City of Burbank, in an amount not to exceed $347,405.96, Accounts 501-50000-612490
Approved
Miscellaneous and New Business
Resolution
32 18-0431 RESOLUTION sponsored by the Board of Commissioners recognizing Infrastructure Week
Adopted
Approval of the Consent Agenda with the exception of Item: 33
A motion was made by Debra Shore, seconded by Barbara J. McGowan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 92 of 298 Board of Commissioners Regular Board Meeting Minutes May 3, 2018
33 18-0444 RESOLUTION sponsored by the Board of Commissioners recognizing Korean Americans during Asian and Pacific Islander American Heritage Month
A motion was made by Josina Morita, seconded by David J. Walsh, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Meeting Summary
Speakers
Byoung Sug Kim, Yun Sil Jang and Su wan Choi from the Global Pungmul Institute; Taneka Jennings and Peter Kim from the Hana Center; Irene Sohn and Grace Song from Hanul Family Alliance; Youngju Ji and Esther Hurh from Kan-Win; Itak Seo, Woo Suh, Jin Soo Lee, Kyu Gahm, Mirae Choi and Sung Jin Kim from Korean American Association of Chicago - accepted the resolution recognizing Korean Americans during Asian and Pacific Islander American Heritage Month.
The Pledge of Alligiance was sung by students Zechariah Morris and Lynnea Morris and the National Anthem by student Junho Song. Summary of Requests
David St. Pierre
Procurement Item #8 1. Mariyana T. Spyropoulos requested the original contract agreement signed with Ostera.
Procurement Item #15 1. Debra Shore requested the final agreement with Public Building Commission.
Following up on the April 5, 2018 Study Session, Frank Avila, Chairman of the Committee on Engineering, requested the white paper on the biogas risk assessment including how it relates to the Renewable Identification Numbers (RINs) under the Renewable Fuel Standard. Study Session
A Study Session on the Committee on Affirmative Action will be held on Thursday, June 14, 2018, at 10:00 a.m., in the Board Room, 100 East Erie Street, Chicago, Illinois. The purpose of the Study Session is to discuss Affirmative Action in its entirety, including appendix A, B, C, D and K. Announcements
None
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 93 of 298 Board of Commissioners Regular Board Meeting Minutes May 3, 2018
Board Letter Submission Dates
The next regular board meeting is scheduled for May 17, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: May 4, 2018.
Date all agenda items are due to the Executive Director: 1:00 p.m., May 9, 2018. Adjournment
A motion was made by Martin J. Durkan, seconded by Barbara J. McGowan, that when the Board Adjourns, it adjourns to meet again on Thursday, May 17, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this May 3, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
May 3, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 94 of 298
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, May 17, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 95 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 7 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; David J. Walsh; and Mariyana T. Spyropoulos Absent: 1 - Kari K. Steele
Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by Frank Avila, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Mr. Costa Cios addressed the Board (Re: Procurement Item #38)
Recess and Convene as Committee of the Whole
A motion was made by Martin J. Durkan, seconded by David J. Walsh, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 1:30 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-0471 Report on Cash Disbursements for the Month of April 2018, in the amount of $21,263,396.66
Attachments: April 2018 Cash Disbursements Summary.pdf
Published and Filed
Procurement Committee
Report
2 18-0448 Report on advertisement of Request for Proposal 18-RFP-16 POTs Local and Long Distance Services, estimated cost $324,000.00, Account 101-27000-612210, Requisition 1493527
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 96 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
3 18-0475 Report of bid opening of Tuesday, May 1, 2018 (As Revised)
Published and Filed
4 18-0483 Report of bid opening of Tuesday, May 8, 2018 (As Revised)
Published and Filed
Authorization
5 18-0446 Authorization to amend Board Order of March 15, 2018, regarding issue a purchase order and enter into an agreement with Auto Plus - Pep Boys to provide automobile preventative maintenance and repair services for 245 Fleet Vehicles, under National Joint Power Alliance (NJPA) Contract 062916-PEP in an amount not to exceed $537,668.00, Account 101-15000-612860, Requisition 1489243, Agenda Item No. 32, File No. 18-0244
Approved
6 18-0447 Authorization to amend Board Order of April 5, 2018 to increase the purchase order and to exercise an option to extend the agreement for an additional one-year period for Contract 14-RFP-32 for Third Party Claims Administrator Services with PMA Management Corp. in an amount of $250,000.00, from an amount of $696,999.91 to an amount not to exceed $946,999.91, Accounts 101-25000-601170 and 901-30000-601090, Purchase Order 3085673, Agenda Item No. 33, File No. 18-0358
Approved
7 18-0462 Authorization to rescind Board Order of March 15, 2018, accepting initial annual rental bid for Contract 17-368-11 Proposal to Lease for fifty (50) years, 0.074 acres of District real estate located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois; Cal-Sag Channel Parcel 11.03 (Portion) from SMK3, LLC in the amount of $5,000.00, Agenda Item No. 15, File No. 18-0256 (As Revised)
Attachments: Aut. to Rescind annual rental bid for Contract 17-368-11 (SMK3).pdf
Approved
8 18-0499 Ratification and approval of the Executive Director's decision authorizing the Director of Procurement and Materials Management's to reduce the committed KWHs from 36.887 MW to 24 MW in the Pennsylvania, New Jersey and Maryland (PJM) upcoming 2021/2022 Reliability Pricing Model (RPM) Base Residual Auction (BRA) for Demand Response (DR)
Approved
Authority to Advertise
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 97 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
9 18-0456 Authority to advertise Contract 18-613-21, Furnish and Deliver HVAC Coils to the Calumet Water Reclamation Plant, estimated cost $175,000.00, Account No. 201-50000-634650, Requisition No. 1492217
Approved
10 18-0457 Authority to advertise Contract 18-707-21 Roof Replacement at the Hanover Park Water Reclamation Plant, estimated cost $490,000.00, Account 201-50000-645680, Requisition 1474249
Approved
11 18-0458 Authority to advertise Contract 10-883-BF Flood Control Project at Arrowhead Lake, Palos Heights, Illinois, estimated cost between $1,489,491.70 and $1,803,068.90, Account 501-50000-645620, Requisition 1489057
Attachments: Project Fact Sheet - Contract 10-883-BF.pdf
Approved
12 18-0466 Authority to advertise Contract 18-634-11, Inspection and Repairs to Cathodic Protection Systems, estimated cost $400,000.00, Accounts 101-67000/68000/69000-612600, Requisitions 1480773, 1480774, and 1480775
Approved
Issue Purchase Order
13 18-0445 Issue purchase order to Mythics, Inc. to Furnish and Deliver Oracle Primavera Software Maintenance Renewal, in an amount not to exceed $18,565.98, Account 101-27000-612820, Requisition 1493528
Approved
14 18-0449 Issue purchase order to Mythics, Inc, to Furnish and Deliver Oracle Support Renewal, for one year, in an amount not to exceed $240,761.19, Account 101-27000-612820, Requisition 1490778
Approved
15 18-0450 Issue purchase order to Citrix Systems, Inc. to Furnish and Deliver Renewal of Six Hundred (600) Citrix XenApp Software Maintenance Licenses, Renewal of Twenty-Five (25) Citrix XenDesktop Software Maintenance Licenses, and Renewal of Two (2) Citrix NetScaler MPX Appliances in an amount not to exceed $64,372.50, Accounts 101-27000-612810, 612820, Requisition 1489771
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 98 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
16 18-0451 Issue purchase order to CDW Government LLC, to Furnish and Deliver AutoDesk Constructware Software License Renewal for a One-Year Period, in an amount not to exceed $139,327.80 Account 101-27000-612820, Requisition 1493526
Approved
17 18-0453 Issue purchase order and enter into an agreement with PerkinElmer Health Sciences, Inc., for preventive maintenance, repair and consumable supplies for various PerkinElmer instruments, in an amount not to exceed $100,728.80, Account 101-16000-612970, 623570, Requisition 1490553
Approved
18 18-0476 Issue purchase orders for Contract 18-400-11, Major Repairs for Fleet Vehicles for a Thirty-Six (36) Month Period, Group A to BCR Automotive Group, LLC d/b/a Roesch Ford, in an amount not to exceed $31,390.00, and Groups B and C to Metro Ford Sales & Service, Inc., in an amount not to exceed $69,815.00, Account 101-15000-612860, Requisition 1489587
Approved
19 18-0477 Issue purchase order and enter into an agreement with Harris Corporation to Furnish Telephone Support for the TARP Radio Communication System, in an amount not to exceed $35,000.00, Accounts 101-67000, 68000, 69000-612600, Requisition 1440558
Approved
20 18-0484 Issue purchase order for Contract 18-609-11, Furnishing and Delivering Mechanical Parts to Various Service Areas, to Motion Industries, Inc., in an amount not to exceed $287,820.00, Accounts 101-67000, 68000, 69000-623270, Requisitions 1478639, 1479635, and 1478124
Approved
21 18-0485 Issue purchase order and enter into an agreement with Howden Roots, LLC, to Provide Shop Repair Services and Field Technician Services for the Blowers at the Calumet Water Reclamation Plant, in a total amount not to exceed $168,991.00, Account 201-50000-645750, Requisition 1490072
Approved
22 18-0486 Issue purchase order for Contract 18-639-11, Furnish and Deliver Process Water Chemicals, to Fremont Industries, Inc., in an amount not to exceed $224,494.16, Accounts 101-67000, 68000, 69000-623560, Requisitions 1482954, 1482955, and 1482956
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 99 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
23 18-0490 Issue purchase order for Contract 18-110-11, Furnish and Deliver Water Quality Meters and Accessories, to Chen, Garner & Stevens Partners, LLC d/b/a Eureka Water Probes, in an amount not to exceed $32,450.00, Account 101-16000-634970, Requisition 1478640
Approved
24 18-0491 Issue a purchase order and enter into an agreement with V3 Companies of Illinois, Ltd., for professional engineering services for Contract 18-848-5F, Program Management of Stormwater Master Planning in Separate Sewer Service Area, in an amount not to exceed $2,049,967.00, Account 501-50000-612440, Requisition 1492644
Approved
25 18-0492 Issue a purchase order and enter into an agreement with Geosyntec Consultants, Inc., for professional engineering services for Contract 18-849-5F, Program Management of Stormwater Master Planning in Combined Sewer Service Area, in an amount not to exceed $2,159,057.00, Account 501-50000-612440, Requisition 1492645
Approved
Increase Purchase Order/Change Order
26 18-0472 Authority to increase Contract 16-125-4F McCook Reservoir Expanded Stage 2 Slope Stabilization and Retaining Walls, SSA to Schwartz Excavating, Inc. in an amount of $1,376,551.49, from an amount of $7,388,071.94, to an amount not to exceed $8,764,623.43, Account 401-50000-645630, Purchase Order 4000047
Attachments: CO Log 16-125-4F BM 5-17-18.pdf
Approved
27 18-0496 Authority to increase Contract 15-913-21, Rehabilitate the Digester Gas Turbine at the Stickney Water Reclamation Plant, in an amount of $65,638.93, from an amount of $2,038,000.00, to an amount not to exceed $2,103,638.93, Account 201-50000-645650, Purchase Order 5001556
Attachments: CO 15-913-21.pdf
Approved
Budget & Employment Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 100 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
28 18-0468 Report on Budgetary Revenues and Expenditures for the first quarter of 2018, ended March 31, 2018
Attachments: 2018 First Quarter Attachment.pdf
Published and Filed
Authorization
29 18-0489 Authority to transfer 2018 departmental appropriations in the amount of $6,500.00 in the Corporate Fund
Attachments: 05.17.18 Board Transfer BF5.pdf
Approved
Engineering Committee
Report
30 18-0474 Report on change orders authorized and approved by the Director of Engineering during the month of April 2018
Attachments: Attachment 1 CO Report April 2018 5% Contingency.pdf Attachment 2 CO Status Report April 2018.pdf
Published and Filed
Ethics Committee
Authorization
31 18-0493 Authority to enter into discussions with Cook County to explore terms related to authorizing Cook County’s Independent Inspector General to serve as MWRD’s Inspector General
Approved
Judiciary Committee
Authorization
32 18-0440 Authority to settle the Workers’ Compensation Claim of Esther Billich vs. MWRDGC, Claim 15 WC 03385, Illinois Workers’ Compensation Commission (IWCC), in the sum of $42,596.29, Account 901-30000-601090
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 101 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
33 18-0452 Authority to settle the Illinois Workers’ Compensation Claim of John Murray vs. MWRDGC, Claim Number: W001539286 in the sum of $52,544.43, Account 901-30000-601090
Approved
34 18-0481 Authority to settle the Workers’ Compensation Claim of Richard Flemons vs. MWRDGC, Case 15 WC 042451 Illinois Workers’ Compensation Commission, in the sum of $350,000.00, Account 901-30000-601090 (Deferred from the May 17, 2018 Board Meeting)
Deferred by David J. Walsh
35 18-0487 Authority to settle the Illinois Workers’ Compensation Claim of Johnson Olowu vs. MWRDGC, Claim Number: W001690520 in the sum of $43,146.51, Account 901-30000-601090
Approved
Maintenance & Operations Committee
Authorization
36 18-0459 Authorization to Amend Board Order of April 19, 2018, for Authority to issue specific leases to tenant farmers under the farm management program administrated by the District’s consultant, Heartland Bank and Trust Company, for land parcels of various acreages located at the Prairie Plan Operations in Fulton County, Illinois, for a one year period, pursuant to 17-RFP-31, Farm Management Support Services. Consideration shall be a sum total initial annual rent for all leases of $669,677.38, Agenda Item No. 27, File No. 18-0392
Approved
Real Estate Development Committee
Authorization
37 18-0463 Authority to issue an 8-day permit to the City of Blue Island to use the park area of the District’s Blue Island SEPA Station as an athletes’ village and viewing area and to use Cal-Sag Channel Parcel 15.09 for parking during its “3rd Annual Chicago Southland Dragon Boat Festival” on the Cal-Sag Channel on June 2, 2018. Consideration shall be a nominal fee of $10.00
Attachments: Aut to issue 8-day permit blue island dragon boat festival 2018.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 102 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
38 18-0465 Authorization to rescind Board Order of October 5, 2017, authorizing an amendment to lease agreement dated October 7, 1993, between the District and the Alsip Park District allowing a surrender of a 0.074 acre portion of its 79.931 acre leasehold located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois, and known as part of Cal-Sag Channel Parcel 11.03, Agenda Item No. 55, File No. 17-1019
Attachments: Aut. to Rescind Alsip Park District 4th amendment to lease - Rte 83 and 127th Street.pdf
Approved
39 18-0470 Authority to amend lease agreement dated June 15, 2000, between the District and Lakeshore Recycling Systems, LLC on 6.79 acres of District real estate located at 3152 South California Avenue in Chicago, Illinois; Main Channel Parcels 42.08 and 42.12 to allow an additional use of installing a floating barge dock along the western edge of its leasehold and southernmost tip of the Collateral Channel. Consideration shall be a $5,000.00 document preparation fee
Attachments: Aut to Amend Lease Agreement w Lakeshore Recycling Aerial of collateral channel MCP 42 for Lakeshore Recycling.pdf
Deleted by the Executive Director
40 18-0495 Authority to pay 2017 real estate taxes in the amount of $99,735.20 for Metropolitan Water Reclamation District of Greater Chicago’s real estate located in Fulton County, Illinois. Account 101-30000-667130
Approved
41 18-0498 Authority to pay 2017 real estate taxes in the amount of $583,278.02 for Metropolitan Water Reclamation District of Greater Chicago’s real estate located in Will County, Illinois. Account 101-30000-667130
Approved
Stormwater Management Committee
Authorization
42 18-0478 Authority to negotiate Intergovernmental Agreements to assist various local municipalities and other governmental organizations with Phase II Stormwater Management Projects (As Revised)
Attachments: BL Ph 2 Selection List Shovel Ready.pdf ShovelReadyProjects.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 103 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
43 18-0479 Authority to amend an Intergovernmental Agreement and make payment to the Village of Berkeley for the design, construction, operation and maintenance of the McDermott Drive and Morris Avenue storm sewer improvements under Phase II of the Stormwater Management Program in an amount not to exceed $3,653,622.00, Account 501-50000-612400, 16-IGA-04
Approved
44 18-0488 Authority to Amend the Intergovernmental Agreement with the Cook County Land Bank Authority for the continued acquisition of flood-prone properties in unincorporated Riverside Lawn
Attachments: Aut to Amend IGA w Cook County Land Bank Riverside Lawn Exhibit B (1).pdf
Approved
Approval of the Consent Agenda with the exception of Items: 34, 39, 45, 46, 47 and 48
A motion was made by David J. Walsh, seconded by Josina Morita, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 6 - Frank Avila, Martin J. Durkan, Josina Morita, Debra Shore, David J. Walsh, Mariyana T. Spyropoulos
Absent: 2 - Barbara J. McGowan, Kari K. Steele
Miscellaneous and New Business
Memorial Resolution
45 18-0480 MEMORIAL RESOLUTION sponsored by the Board of Commissioners honoring the memory of Gregory Bates Hart
A motion was made by David J. Walsh, seconded by Frank Avila, that this Memorial Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Resolution
46 18-0482 RESOLUTION sponsored by the Board of Commissioners congratulating Jorge Ramirez on his retirement
A motion was made by Martin J. Durkan, seconded by Debra Shore, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
47 18-0494 RESOLUTION sponsored by the Board of Commissioners recognizing Sikh American Awareness and Appreciation Day
A motion was made by Frank Avila, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 104 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
Ordinance - Prevailing Wage Rate
48 PWR18-001 Adoption of Prevailing Wage Act Ordinance
Attachments: PWR18-001 BOARD LETTER PREVAILING WAGE ACT ORDINANCE PWR18-001
A motion was made by Martin J. Durkan, seconded by David J. Walsh, that this Prevailing Wage Rate Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Kari K. Steele
Meeting Summary
Speakers
Nikkida Hart accepted the resolution sponsored by the Board honoring the memory of Gregory Bates Hart. (Re: Miscellaneous and New Business Item #45)
Jorge Ramirez accepted the resolution sponsored by the Board congratulating him on his retirement as president of the Chicago Federation of Labor (CFL) and a vice president of the American Federation of Labor and Congress of Industrial Organizations (AFL-CIO). (Re: Miscellaneous and New Business Item #46)
Dr. Pradeep Singh Gill, President of the Sikh Religious Society, Palatine, IL, Dr. Hardarshan Singh Valia, Steel and Coal Scientist and Professor Kulwant Singh Hundal, accepted the resolution sponsored by the Board recognizing Sikh American Awareness and Appreciation Day. (Re: Miscellaneous and New Business Item #47) Summary of Requests
Procurement Item #24 1. Josina Morita requested a copy of the plan for the Board's review.
2. Barbara J. McGowan requested a summary of five geographical areas where storm water pilot programs were conducted. Study Session
Frank Avila requested a study session to be held to review updates on funding of the Thornton Reservoir. Announcements
None
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 105 of 298 Board of Commissioners Regular Board Meeting Minutes May 17, 2018
Board Letter Submission Dates
The next regular board meeting is scheduled for June 7, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: May 25, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., May 30, 2018. Adjournment
A motion was made by Debra Shore, seconded by Josina Morita, that when the Board Adjourns, it adjourns to meet again on Thursday, June 7, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Kari K. Steele
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this May 17, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
May 17, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 106 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, June 7, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 107 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by David J. Walsh, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Glen Mackie, Russell James, Bonnie James and Lisa Lumpkin, members of the West End Area Task Force in Evanston, addressed the board regarding environmental and social concerns about utilization of District land, to be used for the Evanston pumping station project.
George Blakemore, a concerned citizen, addressed the Board. Recess and Convene as Committee of the Whole
A motion was made by Kari K. Steele, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 11:55 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-0504 Report on the 2017 Comprehensive Annual Financial Reports of the Metropolitan Water Reclamation District of Greater Chicago and of the Metropolitan Water Reclamation District Retiree Health Care Trust
Published and Filed
2 18-0545 Report on the investment interest income during February 2018
Attachments: Inv Int Inc 2018-02 att.pdf
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 108 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
3 18-0546 Report on the investment interest income during March 2018
Attachments: Inv Int Inc 2018-03 att.pdf
Published and Filed
4 18-0547 Report on investments purchased during February 2018
Attachments: Inv Purch 2018-02 att.pdf
Published and Filed
5 18-0548 Report on investments purchased during March 2018
Attachments: Inv Purch 2018-03 att.pdf
Published and Filed
6 18-0549 Report on investment inventory statistics at March 31, 2018
Attachments: Inv Stat 2018 Q1 Inv att.pdf Inv Stat 2018 Q1 Fin Mkt.pdf
Published and Filed
7 18-0550 Report on payment of principal and interest for outstanding District bonds due on June 1, 2018
Attachments: DS 2018-06 att.pdf
Published and Filed
Authorization
8 18-0559 Authority is requested to add project Furnish and Deliver a Stake Body Truck to the Calumet Water Reclamation Plant, to the Construction Fund, estimated cost of the project is $70,000.00
Approved
Procurement Committee
Report
9 18-0506 Report of bid opening of Tuesday, May 15, 2018
Published and Filed
10 18-0509 Report on rejection of bids for Contract 17-987-11, Specialty Railroad Track Services in the Stickney Service Area, estimated cost $343,600.00
Deleted by the Acting Executive Director
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 109 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
11 18-0511 Report of bid opening of Tuesday, May 22, 2018
Published and Filed
12 18-0528 Report on advertisement of Request for Proposal 18-RFP-14 Third Party Claims Administrator Services for a three-year period, with an option to extend for an additional two years, estimated cost $810,000.00, Accounts 101-25000-612430 and 901-30000-601090, Requisition 1493550
Published and Filed
13 18-0544 Report on advertisement of Request for Proposal 18-RFP-17 Provide Real Estate Appraisal Services for the MWRDGC Real Estate Division for a three-year period with an option to extend for an additional one year, estimated cost $300,000.00, Account 101-30000-612430, Requisitions 1495149, 1495150
Published and Filed
14 18-0554 Report on rejection of bids for Contract 18-618-12 (Re-Bid), Specialized Repairs for Large Motors in the Stickney Service Area, estimated cost $90,000.00
Published and Filed
15 18-0557 Report on rejection of bids for Contract 17-482-11, Furnish and Deliver Polycom-Skype-For-Business Integration Using Real Connect, Content Connect and One-Touch Dial App, estimated cost $30,000.00
Published and Filed
16 18-0561 Report on rejection of bids for Contract 18-959-11, Furnishing and Delivering Sulfuric Acid, estimated cost $502,000.00
Published and Filed
Authorization
17 18-0514 Authorization to amend Board Order of May 17, 2018, regarding Issue purchase orders for Contract 18-400-11, Major Repairs for Fleet Vehicles for a Thirty-Six (36) Month Period, Group A to BCR Automotive Group, LLC d/b/a Roesch Ford, in an amount not to exceed $31,390.00, and Groups B and C to Metro Ford Sales & Service, Inc., in an amount not to exceed $69,815.00, Account 101-15000-612860, Requisition 1489587, Agenda Item No. 18, File No. 18-0476
Approved
18 18-0518 Authorization to Amend Board Order of April 19, 2018, for Authority to advertise Contract 17-604-21 Furnish, Deliver and Install Headrace Handrails, Guardrails and Fencing at the Lockport Powerhouse, estimated cost $46,500.00, Account 201-50000-645720, Requisition 1469616, Agenda Item No. 8, File No. 18-0366
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 110 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
19 18-0521 Authorization to amend Board Order of April 5, 2018, regarding issue purchase order and enter into an agreement with Unum Life Insurance Company of America, a wholly-owned subsidiary of Unum Group, to provide group term life insurance for employees for a one-year period, in an amount not to exceed $83,831.00, Account 101-25000-601250, 501-25000-601250, Requisition 1487085, Agenda Item No. 18, File No. 18-0300
Approved
20 18-0562 Authorization to decrease cost estimate for 18-959-11 Furnishing and Delivering Sulfuric Acid from $502,000.00 to $223,600.00, Account 101-69000-623560, Requisition 1464033
Approved
Authority to Advertise
21 18-0508 Authority to advertise Contract 18-049-11 Furnish and Deliver Miscellaneous Work Gloves to Various Locations for a One (1) Year Period, estimated cost $40,000.00, Account 101-20000-623700
Approved
22 18-0515 Authority to advertise Contract 18-401-11 Furnish and Deliver Police Uniforms for a Thirty-Six (36) Month Period, estimated cost $74,000.00, Account 101-15000-623700, Requisition 1493794
Approved
23 18-0522 Authority to advertise Contract 18-616-11, Furnishing and Delivering Chiller Parts and Services to Various Locations, estimated cost $368,500.00, Accounts 101-67000/68000/69000-612680/623070/623270, Requisitions 1491096, 1491108, 1491109, and 1491111
Approved
24 18-0525 Authority to advertise Contract 19-646-51 Small Streams Maintenance in Cook County, Illinois, estimated cost $5,000,000.00, Account 501-50000-612620, Requisition 1491729
Approved
25 18-0529 Authority to advertise Contract 18-363-11 for public tender of bids a sixty (60) year lease on 8.61 acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (western and middle portions). The minimum initial annual rental bid shall be established at $300,000.00
Attachments: PMM-Aut to Advertise Contract 18-363-11 Cal-Sag Channel Crestwood.pdf
Deleted by the Acting Executive Director
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 111 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
26 18-0531 Authority to advertise Contract 18-850-2S Furnish and Deliver Survey GPS Equipment, estimated cost $67,000.00, Account 201-50000-634650, Requisition 1494159
Approved
27 18-0532 Authority to advertise Contract 17-273-3P Furnish and Install Odor Control System at Thornton Reservoir, Calumet Service Area, estimated cost between $1,268,000.00 and $1,535,000.00, Account 401-50000-645620, Requisition 1495117
Attachments: Contract 17-273-3P Project View
Approved
28 18-0558 Authority to advertise Contract 18-632-11 Furnishing and Delivering Sodium Hypochlorite, estimated cost $1,660,750.00, Accounts 101-67000/68000/69000-623560, Requisitions 1488628, 1488630, 1488781, 1489285, 1489059 and 1491298
Approved
Issue Purchase Order
29 18-0510 Issue purchase order for Contract 18-672-11, Furnishing and Delivering Tires for Heavy Equipment to Various Locations, to Chicago Tire, Inc., in an amount not to exceed $47,778.68, Account 101-66000-623250, Requisition 1475500
Approved
30 18-0512 Issue purchase order to LAI, Ltd., to Furnish and Deliver Two Plunger Pumps for the Hanover Park Water Reclamation Plant, in an amount not to exceed $50,000.00, Account 201-50000-634650, Requisition 1494626
Approved
31 18-0513 Issue a purchase order to Emerson Process Management Power and Water Solutions, Inc., to Furnish and Deliver the Components to Assemble Two Process Automation Controller (PAC) Systems for the Chicago River Controlling Works (CRCW) North and South Gate Buildings, in an amount not to exceed $56,257.00, Account 201-50000-634620, Requisition 1493805.
Approved
32 18-0516 Issue purchase order to Carahsoft Technology Corporation for Annual Acquia Software Maintenance Renewal, in an amount not to exceed $34,403.24, Account 101-27000-612820, Requisition 1495148
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 112 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
33 18-0533 Issue a purchase order and enter into an agreement with Geosyntec Consultants, Inc., for professional engineering post award services Contract 14-113-5F, Stormwater Retrofits for Real Time Controls and Rainwater Harvesting System at Dearborn Homes in an amount not to exceed $33,584.00, Account 501-50000-612450, Requisition 1490750
Approved
34 18-0555 Issue purchase order to Flow-Technics, Inc., to Furnish and Deliver Sludge Pumps for the Stickney Water Reclamation Plant, in an amount not to exceed $214,645.00, Account 201-50000-634650, Requisition 1495165
Approved
Award Contract
35 18-0507 Authority to award Contract 18-753-11, Contract Farming at the Hanover Park Water Reclamation Plant, to Oros & Busch Application Technologies, Inc., in an amount not to exceed $276,400.00, Accounts 101-67000-612520, 612530, Requisition 1486758
Approved
36 18-0537 Authority to award Contract 18-604-21, Furnish, Deliver and Install Fire Detection Systems at Various Locations, to Broadway Electric, Inc., in an amount not to exceed $534,900.00, Account 201-50000-645650, Requisitions 1472011, 1472012, and 1472013 (As Revised)
Attachments: Contract 18-604-21, Revised Appendix D Report.pdf
Approved
37 18-0540 Authority to award Contract 18-004-11, Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, Groups A and B to Super Roco Steel & Tube Ltd. II, in an amount not to exceed $136,033.25, Account 101-20000-623030
Attachments: Contract 18-004-11 Item Descriptions, Groups A and B.pdf
Approved
38 18-0542 Authority to award Contract 18-070-11, Furnish and Deliver Miscellaneous Batteries to Various Locations for a One (1) Year Period, to J. P. Simons & Co., in an amount not to exceed $37,080.58, Account 101-20000-623070
Attachments: Contract 18-070-11 Item Descriptions.pdf
Approved
Increase Purchase Order/Change Order
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 113 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
39 18-0520 Authority to increase purchase order and extend the agreement for an eighty-six day (86) day period, for Contract 11-RFP-19, Fleet Vehicle Management Services for a 36-Month Period, with LeasePlan USA, Inc., in an amount not to exceed $101,250.00, from an amount of $2,874,049.78, to an amount not to exceed $2,975,299.78, Accounts 101-15000-612080/612860, Purchase Order 3070364
Attachments: Change Order Log PO 3070364 05.25.18.pdf
Approved
40 18-0534 Authority to increase 16-RFP-28, Procurement of Energy Advisory Services, to American Powernet Management LP, in an amount of $76,200.00, from an amount of $336,200.00 to an amount not to exceed $412,400.00, Account 101-66000-612430, Purchase Order 3096637
Attachments: 16-RFP-28.pdf
Approved
41 18-0552 Authority to increase Contract 06-155-3S Salt Creek Intercepting Sewer 2 Rehabilitation, Stickney Service Area, to Kenny Construction Company in an amount not to exceed $118,611.60, from an amount of $44,331,631.58, to an amount not to exceed $44,450,243.18, Account 401-50000-645700, Purchase Order 4000029
Attachments: CO LOG 06-155-3S BM 6-7-18.pdf
Approved
Judiciary Committee
Authorization
42 18-0481 Authority to settle the Workers’ Compensation Claim of Richard Flemons vs. MWRDGC, Case 15 WC 042451 Illinois Workers’ Compensation Commission, in the sum of $350,000.00, Account 901-30000-601090 (Deferred from the May 17, 2018 Board Meeting)
Approved
43 18-0500 Authority to settle claim of Heather Paschen relating to an October 28, 2015 vehicle accident, in the amount of $90,000, Account 901-30000-667220
Approved
Real Estate Development Committee
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 114 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
44 18-0535 Authority to issue a five (5) year permit extension to the Illinois Department of Natural Resources to continue to use the boat ramp located on an approximately 50' x 8' area on Main Channel Parcel 15.05 and access road in Lockport, Will County, Illinois, to launch and retrieve boats used to collect and analyze aquatic species in the Main Channel. Consideration shall be a nominal fee of $10.00
Attachments: RE - Aut to Issue 5 Year Permit Extension to IDNR.PDF
Approved
45 18-0538 Consent to a partial assignment of lease from the Village of Crestwood to the Village of Crestwood and Chick-Fil-A as co-tenants with respect to 2.04 acres of the Village’s 5.01 acre leasehold located south of the Cal-Sag Channel and west of Cicero Avenue in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (Eastern Portion). Consideration shall be an initial annual fee of $13,147.00
Attachments: RE - Consent to a partial assignment of Lease - Crestwood and Chick-Fil-A.pdf
Approved
46 18-0541 Authority to issue a 6-month permit to Patrick Engineering, Inc. on Main Channel Parcels 31.02, 31.03 and the Marathon Solids Drying Area in Hodgkins, Illinois to perform surveying work and conduct soil borings and on Main Channel Parcel 34.03 to launch boats from the Summit Boat Launch. Consideration shall be $5,000.00
Attachments: RE - Aut to issue permit to Patrick Engineering and Marathon Solids Drying Area in Hodgkins.pdf
Approved
47 18-0551 Authority to issue a 3-month permit to the Illinois State Toll Highway Authority on an approximate two (2) acre portion of the District’s Majewski Reservoir site in Elk Grove Village, Illinois to correct slope erosion. Consideration shall be a nominal fee of $10.00
Attachments: RE - Aut to Issue 3-month Permit to ISTHA.pdf
Approved
Stormwater Management Committee
Authorization
48 18-0530 Authority to enter into an Intergovernmental Agreement with the Village of Oak Brook whereby the Village of Oak Brook will enforce the DuPage County Countywide Stormwater and Floodplain Ordinance for the entire Village of Oak Brook
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 115 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
49 18-0553 Authority to assist various local municipalities and townships with Phase II Stormwater Management Projects
Attachments: Ph 2 Selection List Conceptual.pdf Combined_Phase 2.pdf
Approved
Approval of the Consent Agenda with the exception of Items: 10, 25, 50 and 51
A motion was made by Debra Shore, seconded by Kari K. Steele, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Miscellaneous and New Business
Motion
50 18-0536 MOTION to ratify the appointment of Mr. John P. Murray as Acting Executive Director
A motion was made by Frank Avila, seconded by Martin J. Durkan, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Ordinance - Right of Way
51 R18-003 Adopt Ordinance R18-003 amending Ordinance R15-007, which amended Ordinance R15-006, Establishing the Right-of-Way for the construction, operation, and maintenance of the Addison Creek Channel Improvement Project (Contract 11-187-3F) in the municipalities of Northlake, Stone Park, Melrose Park, Bellwood, Westchester, and Broadview, Illinois in parts of Sections 4, 5, 9, 16, 21, and 22, Township 39 North, Range 12, East of the Third Principal Meridian in Cook County, Illinois
Attachments: R18-003 ROW Ordinance R18-003.pdf R18-003 2nd row Amendment Exhibit.pdf R18-003 BTL Addison Creek ROW Amendment.pdf
A motion was made by Frank Avila, seconded by Martin J. Durkan, that this Right of Way Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Meeting Summary
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 116 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
Speakers
Joseph Evans, partner at RSM US, addressed the Board and made a presentation on 2017 Comprehensive Annual Financial Reports of the Metropolitan Water Reclamation District of Greater Chicago and of the Metropolitan Water Reclamation District Retiree Health Care Trust Fund. (Re: Finance Committee Item #1) Summary of Requests
With regard to the comments made by the Evanston residents on the Evanston pumping station project, the Board requested the following:
1. The District arrange a meeting to look into the concerns raised and invite City of Evanston officials to the meeting. 2. Inform the Board of the meeting date. 3. Obtain physical evidence or a copy of the public notice that was sent out to residents of Evanston; 4. Look into cost implication in moving the project from Skokie to Evanston and to a potential 3rd site. Study Session
There will be a study session on Thursday, June 14, 2018, to discuss the Affirmative Action Program which includes appendix A, C, D and K. Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for Thursday, June 21, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: Friday, June 8, 2018
Date all agenda items are due to the Executive Director: 1:00 p.m., Wednesday, June 13, 2018 Adjournment
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, June 21, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 117 of 298 Board of Commissioners Regular Board Meeting Minutes June 7, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this June 7, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
June 7, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 118 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, June 21, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 119 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:45 a.m. Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
George Blakemore, concerned citizen, voiced concerns
Recess and Convene as Committee of the Whole
A motion was made by Kari K. Steele, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 2:05 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-0620 Report on Cash Disbursements for the Month of May 2018, in the amount of $24,016,515.85
Attachments: May 2018 Cash Disbursements Summary.pdf
Published and Filed
Authorization
2 18-0543 Request Authority to Dispose of District Records
Attachments: Departmental Requests for Disposal.pdf
Approved
Procurement Committee
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 120 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
Report
3 18-0566 Report on advertisement of Request for Proposal 18-RFP-03 SAP Operations Support, estimated cost $220,000.00, Account 101-27000-612430, Requisition 1477235
Published and Filed
4 18-0615 Report of bid opening of Tuesday, June 12, 2018
Published and Filed
5 18-0629 Report of bid opening of Tuesday, June 5, 2018
Published and Filed
6 18-0631 Report on rejection of bids for Contract 17-987-11, Specialty Railroad Track Services in the Stickney Service Area, estimated cost $343,600.00
Published and Filed
Authorization
7 18-0582 Authorization to amend agreement to expand product lines regarding the issuing of purchase orders to Drydon Equipment, Inc., to Furnish and Deliver Hayward Gordon, Varec, Watson Marlow, Bredel, and Fairbanks Morse Pumps and Parts, to Various Locations, in a total amount not to exceed $464,400.00, Accounts 101-67000/68000/69000-623090/623270 Agenda Item No. 32, File No. 16-0482
Approved
8 18-0588 Authorization to extend the termination date of a request to issue a purchase order and enter into an agreement with Howden Roots, LLC, to Provide Shop Repair Services and Field Technician Services for the Blowers at the Calumet Water Reclamation Plant, in a total amount not to exceed $168,991.00, Account 201-50000-645750, Requisition 1490072
Approved
9 18-0595 Authorization for payment to the Water Environment Federation for registration fees for nine Commissioners and thirty-two employees in various departments to attend the annual Water Environment Federation Technical Exhibition and Conference, WEFTEC 2018, in an amount not to exceed $28,232.00, Accounts 101-11000, 15000, 16000, 30000, 50000, 66000, 67000, 68000, 69000-601100
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 121 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
10 18-0623 Authorization to Amend Board Order of November 16, 2017, for Authority to advertise Contract 18-618-11 Specialized Repairs for Large Motors, estimated cost $90,000.00, Accounts 101-67000/68000/69000-612600/612650/623070, Requisitions 1476787, 1476788 and 1476789, Agenda Item No. 9, File No. 17-1169
Approved
Authority to Advertise
11 18-0578 Authority to advertise Contract 18-363-11 for public tender of bids a sixty (60) year lease on 8.61 acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (western and middle portions). The minimum initial annual rental bid shall be established at $283,100.00
Attachments: 6-21-18 - Aerial of CSC 11.04 (updated - all portions).pdf
Approved
12 18-0584 Authority to advertise Contract 18-905-21 Furnish and Deliver a Six-Inch Slurry Gate Hydraulic Submersible Pump to the Stickney Water Reclamation Plant, estimated cost $75,000.00, Account 201-50000-634650, Requisition 1491755
Approved
13 18-0589 Authority to advertise Contract 18-704-21, Reconditioning of Pump Motors No. 1 and No. 2 at the Kirie Water Reclamation Plant, estimated cost $350,000.00, Account 201-50000-645600, Requisition 1491757
Approved
14 18-0591 Authority to advertise Contract 18-805-21, Furnish, Deliver and Install Underground Steam and Utility Piping at the Calumet Water Reclamation Plant, estimated cost $93,000.00, Account 201-50000-645750, Requisition 1494643
Approved
15 18-0608 Authority to advertise Contract 18-023-11 Furnish and Deliver Lab Chemicals to Various Locations for a One (1) Year Period, estimated cost $116,000.00, Account 101-20000-623570
Approved
16 18-0610 Authority to advertise Contract 18-056-11, Furnish and Deliver Hardware to Various Locations for a One-Year Period, estimated cost $59,000.00, Account 101-20000-623110
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 122 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
17 18-0611 Authority to advertise Contract 18-025-11, Furnish and Deliver Plumbing Pipe, Fittings, and Valves to Various Locations for a One-Year Period, estimated cost $326,000.00, Account 101-20000-623090
Approved
Issue Purchase Order
18 18-0560 Issue purchase order to Willis of Illinois, Inc. for Furnishing Property Insurance Coverage for District Properties in an amount not to exceed $1,896,838.00, Account 101-25000-612290, Requisition 1495814 (Deferred from June 21, 2018 Board Meeting)
Deferred by David J. Walsh
19 18-0563 Issue purchase order to Carahsoft Technology Corporation for Annual SAP Software Maintenance in an amount not to exceed $510,060.73, Account 101-27000-612820, Requisition 1495353
Approved
20 18-0571 Issue purchase order and enter into an agreement for Contract 18-RFP-08 Court Reporting Services with Veritext Corp., in an amount not to exceed $366,000.00, Account 101-25000-612250, 101-30000-612250, 101-40000-612250, 401-54000-612250, and 501-55000-612250, Requisitions 1495169, 1495362, 1495360 and 1495363. Requisition 1485604
Approved
21 18-0572 Issue purchase order and enter into an agreement for 18-RFP-04 Professional Audio-Video Services for Examinations on an as needed basis, with Video One Productions, Inc., with the option to extend for a 12-month period, in an amount not to exceed $30,000.00, Account 101-25000-612430, Requisition 1487113
Approved
22 18-0574 Issue a purchase order and enter into an agreement with SEECO Consultants, Inc., for professional engineering services on Contract 18-851-3C, Geotechnical Analysis and Sub-Surface Investigation for Construction Projects, in an amount not to exceed $460,000.00, Accounts 201-50000-612240 and 501-50000-612240 Requisition 1495145.
Approved
23 18-0575 Issue a purchase order and enter into an agreement with Flood Testing Laboratories, Inc., for professional engineering services on Contract 18-852-3C, Testing and Inspection of Concrete and Construction Materials for Years 2018-2020, in an amount not to exceed $198,000.00, Account 201-50000-612240, Requisition 1495146
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 123 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
24 18-0580 Issue purchase order and enter into an agreement with Miele Incorporated, to furnish, deliver, and install a G7825 medium capacity glassware washer with all associated accessories, in an amount not to exceed $57,128.00, Account 101-16000-634970, Requisition 1490270
Attachments: 06-21-18 Att. Miele Req 1490270.pdf
Approved
25 18-0594 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver seventeen 2018 Ford Escapes and one 2019 Ford Super Duty F-350, under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $498,636.80, Account 201-50000-634860, Requisition 1496325
Approved
26 18-0599 Issue purchase order and amend the agreement with Workforce Software, LLC to provide new time clocks and maintenance in an amount not to exceed $14,914.60, Account 101-27000-623850, 612840 Requisition 1494152
Approved
27 18-0613 Issue a purchase order to Walker Process Equipment, a Division of McNish Corporation, to Furnish and Deliver Three (3) Final Tank Drive Rebuild Kits for the Calumet Water Reclamation Plant, in an amount not to exceed $40,500.00, Account 101-68000-623270, Requisition 1494160
Approved
28 18-0614 Issue purchase orders to Vulcan Industries, Inc., to Provide Coarse and Fine Screens for Screening Inorganic Debris at Various Locations, in a total amount not to exceed $98,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Approved
29 18-0619 Issue purchase order for Contract 18-914-21, Furnish and Deliver Reconditioned Circuit Breakers for the Stickney Service Area, to Wesco Distribution, Inc., in an amount not to exceed $163,687.00, Account 201-50000-645600, Requisition 1473900
Approved
30 18-0621 Issue purchase order for Contract 18-605-22 (Re-Bid), Furnish and Deliver Station Battery Equipment, to Harrison Electric, Inc., in an amount not to exceed $225,279.45, Account 201-50000-634650, Requisition 1473901
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 124 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
31 18-0632 Issue purchase order for Contract 18-708-12 (Re-Bid), Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, to Dubois Chemicals, Inc., in an amount not to exceed $341,616.40, Account 101-67000-623560, Requisition 1480780
Approved
32 18-0633 Issue a purchase order to West Side Tractor Sales (an authorized distributor for John Deere Construction Retail Sales in Illinois under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 032515-JDC), to Furnish and Deliver One Skid-Steer and One Wheel Loader, in an amount not to exceed $403,954.50, Account 201-50000-634760, Requisitions 1495822 and 1495824
Approved
Award Contract
33 18-0607 Authority to award Contract 18-017-11, Furnish and Deliver Electrical Supplies, Wire, and Cable to Various Locations for a One (1) Year Period, Groups A & E to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $54,141.95, and Groups B, C & D to J.P. Simons & Co., in an amount not to exceed $177,412.30 , Account 101-20000-623070
Attachments: Contract 18-017-11 Item Descriptions Groups A, B, C, D, and E.pdf
Approved
34 18-0622 Authority to award Contract 18-614-21, Pavement Rehabilitation at Various Service Areas, to Sumit Construction Co., Inc., in an amount not to exceed $880,834.00, Account 201-50000-645780, Requisition 1475492
Attachments: Contract 18-614-21, Revised Appendix D Report.pdf
Approved
35 18-0630 Authority to award Contract 18-664-11, Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, to Illinois Valley Paving, a Division of United Contractors Midwest, Inc., in an amount not to exceed $54,450.00, Account 101-66000-612420, Requisition 1481931
Approved
Increase Purchase Order/Change Order
36 18-0573 Authority to decrease Contract 02-111-3M (Re-Bid) TARP Pump #8 Rehabilitation, Mainstream Pumping Station, to Broadway Electric, Inc. in an amount of $162,080.00, from an amount of $4,743,139.68, to an amount not to exceed $4,581,059.68, Account 401-50000-645700, Purchase Order 4000023
Attachments: CO LOG 02-111-3M, BM 6-21-18.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 125 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
37 18-0585 Authority to decrease Contract 17-674-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B & W Truck Repair, Inc., in an amount of $30,629.60 from an amount of $461,033.29 to an amount not to exceed $430,403.69, Accounts 101-66000/67000/68000/ 69000-612860/623250, Purchase Order 5001617
Attachments: 17-674-11 Contract Status Spreadsheet.pdf
Approved
38 18-0586 Authority to increase agreement with Gardner Denver Nash LLC, to Furnish and Deliver Pump and Compressor Parts for the Nash Digester Compressors and Nash Gas Booster Compressors to the Calumet, Stickney and Water Reclamation Plants, in an amount not to exceed $40,000.00, from $64,900.00 to $104,900.00, Accounts 101-67000/68000/69000-623270, Agreement 7001406
Approved
39 18-0587 Authority to increase outline agreement with Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, in an amount not to exceed $80,000.00, from $264,999.00 to $344,999.00, Accounts 101-66000/67000/68000/69000-623270, Agreement 7001398
Attachments: CO Authority to Increase Agreement with Boeinger LLC..pdf
Approved
40 18-0592 Authority to increase purchase order for professional environmental consulting services including Phase II environmental site investigations of MWRDGC-owned land, to Carlson Environmental, Inc., in an amount of $50,000.00 from an amount of $391,731.42 to an amount not to exceed $441,731.42, Account 101-66000-612430, Purchase Order 3088388
Attachments: 16-CON-01 CSS.pdf
Approved
41 18-0600 Authority to increase purchase order to Canon Solutions America, Inc., for the leasing of multifunctional photocopier devices in an amount of $48,500.00, from an amount of $1,514,499.35, to an amount not to exceed $1,562,999.35, Account 101-27000-612330, Purchase Order 3079801
Attachments: PO 3079801 CO log.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 126 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
42 18-0602 Authority to increase agreement with Gasvoda & Associates Inc., to Provide Vaughan, YSI, and Yeomans Pumps and Replacement Parts for Main Sewage, Sump and Chopper Pumps, Instrumentations and Process Support Equipment at Various Locations, for a three-year period, in an amount not to exceed $296,250.00, Accounts 101-67000, 68000, 69000-623270
Approved
43 18-0636 Authority to increase the purchase order and amend the agreement with Foley & Lardner LLP, for legal services in an amount of $25,000.00, from an amount of $9,500.00, to an amount not to exceed $34,500.00, Account 101-11000-612430, Purchase Order 3099685
Deleted by the Acting Executive Director
Budget & Employment Committee
Authorization
44 18-0601 Authority to transfer 2018 departmental appropriations in the amount of $1,000,000.00 in the Construction Fund
Attachments: 06.21.18 Board Transfer BF5.pdf
Approved
Engineering Committee
Report
45 18-0576 Report on change orders authorized and approved by the Director of Engineering during the month of May 2018
Attachments: Attachment 1 CO Report May 2018 $10,000.pdf Attachment 2 CO Report May 2018 5% Contingency.pdf Attachment 3 CO Status Report May 2018.pdf
Published and Filed
Authorization
46 18-0625 Authority to make payment of $341,000.00 to the U.S. Army Corps of Engineers for the non-federal sponsor’s share of the costs associated with the Chicagoland Underflow Plan McCook Reservoir, Project 73-161-2H, Account 401-50000-645630
Approved
Maintenance & Operations Committee
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 127 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
Authorization
47 18-0581 Authorization to declare an operational emergency affecting public health and safety and award Contract 18-800-01 for Emergency Repairs to SEPA Station No. 4 in the Village of Worth, IL, to Paramount Electrical Supply, in an amount not to exceed $100,000.00, Account Requisition 1496348 (As Revised)
Approved
Monitoring & Research Committee
Authorization
48 18-0579 Authorization to enter into a Joint Ownership Agreement between the Metropolitan Water Reclamation District of Greater Chicago and the Iowa State University Research Foundation Related to Intellectual Property
Approved
Pension, Human Resources & Civil Service Committee
Report
49 18-0605 Report on the 2017 Comprehensive Annual Financial Report of the Metropolitan Water Reclamation District Retirement Fund
Published and Filed
Real Estate Development Committee
Authorization
50 18-0603 Authority to issue an 8-day permit to the City of Blue Island to use the park area of the District’s Blue Island SEPA Station for spectator viewing and launching fireworks and to use Cal-Sag Channel Parcel 15.09 for parking during its Independence Day fireworks display event on July 3, 2018. Consideration shall be a nominal fee of $10.00
Attachments: 6-21-18 Aerial of Blue Island SEPA - fireworks.pdf
Approved
51 18-0628 Consent to sublease between ACBL Transportation Services, LLC and Russo Salt Supply, LLC on an 8.1 acre portion of the ACBL leasehold located at 15900 Des Plaines River Road in Lemont, Illinois; Main Channel Parcel 22.06. Consideration shall be a minimum annual fee of $5,000.00
Attachments: 6-21-18 aerial of MCP 22.06-revised.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 128 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
52 18-0634 Authority to issue a 30-day permit to Ozinga Bros., Inc. to conduct hydrogeological borings on Main Channel Parcels 22.03, 22.06, and 23.04 in Lemont, Illinois. Consideration shall be $5,000.00
Attachments: 6-21-18 Ozinga Permit Exhibit.pdf
Approved
Stormwater Management Committee
Authorization
53 18-0598 Authority to enter into an Intergovernmental Agreement with the City of Oak Forest for Contract 14-252-5F, Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Illinois
Approved
Miscellaneous and New Business
Resolution
54 18-0604 RESOLUTION Adopting a Schedule for the Execution and Completion of Construction of the Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Illinois, Contract 14-252-5F, and Authorizing the Immediate Vesting of Title to Real Estate for the Execution Thereof
Attachments: 6-21-18 TL Natalie Creek Resolution
A motion was made by Kenneth Dunkin, seconded by Debra Shore, that this Resolution be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
55 18-0627 RESOLUTION sponsored by the Board of Commissioners congratulating Frank Libby on his retirement
Adopted
Approval of the Consent Agenda with the exception of Items: 18, 43, 54 and 56
A motion was made by Martin J. Durkan, seconded by Kenneth Dunkin, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 129 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
56 18-0635 RESOLUTION sponsored by the Board of Commissioners honoring Be the Miracle for their work in the community
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Meeting Summary
Speakers
Sue Boutin, made a presentation to the Board on CAFR results of the Retirement Fund (Re: Pension, Human Resources & Civil Service Committee Item #49) Summary of Requests
None
Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for July 12, 2018 please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: June 29, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., July 3, 2018. Adjournment
A motion was made by Kari K. Steele, seconded by Frank Avila, that when the Board Adjourns, it adjourns to meet again on Thursday, July 12, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 130 of 298 Board of Commissioners Regular Board Meeting Minutes June 21, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this June 21, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
June 21, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 12 2018 Official Proceedings 131 of 298
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, July 12, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 132 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:35 a.m. Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by David J. Walsh, seconded by Kenneth Dunkin, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
George Blakemore, a concerned citizen, addressed the Board (Re: Pension, Human Resources & Civil Service Committee Item #54) Recess and Convene as Committee of the Whole
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 11:55 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-0643 Report on investments purchased during April 2018
Attachments: Inv Purch 2018-04 att.pdf
Published and Filed
2 18-0644 Report on investments purchased during May 2018
Attachments: Inv Purch 2018-05 att.pdf
Published and Filed
3 18-0645 Report on the investment interest income during April 2018
Attachments: Inv Int Inc 2018-04 att.pdf
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 133 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
4 18-0646 Report on the investment interest income during May 2018
Attachments: Inv Int Inc 2018-05 att.pdf
Published and Filed
5 18-0647 Report on payment of principal and interest for outstanding District bonds due on July 1, 2018
Attachments: DS 2018-07 att.pdf
Published and Filed
Authorization
6 18-0655 Authority to add Project Furnish and Deliver an All-Terrain Crane to the Stickney Water Reclamation Plant, to the Construction Fund, estimated cost of the project is $950,000.00
Approved
7 18-0639 Authority to add Project 18-804-21 Furnish and Deliver Uninterruptible Power Supplies to the Calumet Water Reclamation Plant, to the Construction Fund, estimated cost of the project is $80,000.00
Approved
Procurement Committee
Report
8 18-0653 Report of bid opening of Tuesday, June 26, 2018
Published and Filed
9 18-0668 Report of bid opening of Tuesday, June 19, 2018
Published and Filed
10 18-0707 Report on rejection of bids for Contract 18-486-11, Provide Dedicated Point to Point Telemetry Communication Service For District Infrastructure For One Year With An Option For A One-Year Extension, estimated cost $912,000.00
Published and Filed
Authorization
11 18-0649 Authorization to amend the Master Agreement with Northwestern University to extend the agreement termination date from August 31, 2018, to December 31, 2020
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 134 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
12 18-0659 Authorization to Amend Board Order of May 3, 2018, to issue a purchase order and enter into an agreement with Emerson Process Management Power & Water Solutions, Inc., to provide parts and services to upgrade the obsolete Ovation controllers, power supplies, network switches, Microsoft software, and Ovation DCS software at the Kirie, Egan, and Hanover Park Water Reclamation Plants, in a total amount not to exceed $1,845,325.00, Account 401-50000-645690, Requisition 1469612, Agenda Item No. 19, File No. 18-0423
Approved
13 18-0691 Authorization to make payment to Current Innovation, NFP (Current) for the 2018 and 2019 annual membership dues, in an amount not to exceed $400,000.00, Account 101-15000-612280
A motion was made by Frank Avila, seconded by Kari K. Steele, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 6 - Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Nay: 2 - Frank Avila, Kenneth Dunkin
Absent: 1 - Barbara J. McGowan
14 18-0693 Authorization to amend Board Order of April 5, 2018, regarding Authority to advertise Contract 18-603-21, Furnish, Deliver and Install Spring Loaded Covers to North Branch TARP Structures, estimated cost $75,000.00, Account 201-50000-645620, Requisition 1490752, Agenda Item No. 10, File No. 18-0319
Approved
15 18-0724 Authorization to decrease cost estimate for Contract 17-604-21 Furnish, Deliver and Install Headrace Handrails, Guardrails and Fencing at the Lockport Powerhouse, from $46,500.00 to $38,240.00 Account 201-50000-645720, Requisition 1469616
Approved
Authority to Advertise
16 18-0638 Authority to advertise Contract 18-804-21 Furnish and Deliver Uninterruptible Power Supplies to the Calumet Water Reclamation Plant, estimated cost $80,000.00, Account 201-50000-634650, Requisition 1497103
Approved
17 18-0650 Authority to advertise Contract 18-118-11 Furnish and Deliver Automatic Samplers, estimated cost $34,100.00, Account 101-16000-623570, Requisition 1497128
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 135 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
18 18-0656 Authority to advertise Contract 18-628-11, Inspection, Repairing, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations. estimated cost $265,000.00, Account 101-69000-612780, Requisition 1495163
Approved
19 18-0660 Authority to advertise Contract 18-604-11 Furnishing and Delivering Plumbing Supplies to Various Locations, estimated cost $152,700.00, Accounts 101-67000/68000/69000-623090, Requisitions 1475493, 1486220 and 1492646
Approved
20 18-0661 Authority to advertise Contract 18-364-11 for public tender of bids a ten (10) year lease on approximately 4.46 acres of District real estate located at 4035 S. Cicero Avenue in Chicago, Illinois; Main Channel Parcel 40.02. The minimum initial annual rental bid shall be established at $140,000.00
Attachments: Authority to Advertise 18-364-11 MCP 40.02 - Exxon aerial of MCP 40.02.pdf
Approved
21 18-0664 Authority to advertise Contract 18-416-11 Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period, estimated cost $3,752,000.00, Accounts 101-15000-612370/612390, Requisition 1497734
Approved
22 18-0669 Authority to advertise Contract 14-108-5F Streambank Stabilization Projects for Addison Creek, Northlake and North Riverside, Illinois, estimated cost between $1,146,085.70 and $1,387,366.90, Account 501-50000-645720, Requisition 1497567
Attachments: Project Data - 14-108-5F Streambank Projects for Addison Creek.pdf
Approved
23 18-0694 Authority to advertise Contract 18-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, estimated cost $88,500.00, Account 101-20000-623680
Approved
24 18-0695 Authority to advertise Contract 18-009-11 Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, estimated cost $129,000.00, Account 101-20000-623660
Approved
25 18-0697 Authority to advertise Contract 18-036-11 Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One (1) Year Period, estimated cost $25,500.00, Account 101-20000-623130
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 136 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
26 18-0698 Authority to advertise Contract 18-032-11 Furnish and Deliver Coveralls, Rainwear & Boots to Various Locations for a One (1) Year Period, estimated cost $37,800.00, Account 101-20000-623700
Approved
27 18-0700 Authority to advertise Contract 18-029-11 Furnish and Deliver Safety Equipment and Welding Apparel to Various Locations for a One-Year Period, estimated cost $103,000.00, Account 101-20000-623680, 623700, 623780
Approved
Issue Purchase Order
28 18-0560 Issue purchase order to Willis of Illinois, Inc. for Furnishing Property Insurance Coverage for District Properties in an amount not to exceed $1,896,838.00, Account 101-25000-612290, Requisition 1495814 (Deferred from June 21, 2018 Board Meeting)
A motion was made by Debra Shore, seconded by Martin J. Durkan, authorizing the Acting Executive Director to Delete this Agenda Item. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
29 18-0640 Issue purchase order to SHI International Corporation to Furnish and Deliver Adobe Creative Cloud for Teams Software License Renewal, in an amount not to exceed $13,455.00, Account 101-27000-612820, Requisition 1497568
A motion was made by Kari K. Steele, seconded by David J. Walsh, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Josina Morita, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Abstain: 1 - Debra Shore
Absent: 1 - Barbara J. McGowan
30 18-0657 Issue purchase order and enter into an agreement with AT&T Corp., for Telemetry Services, in an amount not to exceed $414,911.51, Accounts 101-66000/67000/68000/69000-612210, Requisition 1496324
Approved
31 18-0658 Issue purchase order to Hewlett Packard Enterprise Company, to Furnish and Deliver Hewlett Packard Maintenance for HPE SANs, in an amount not to exceed $49,824.93, Account 101-27000-612810, Requisition 1481257
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 137 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
32 18-0670 Issue a purchase order and enter into an agreement with Stantec Consulting Services, Inc., for professional engineering post award services for Contract 13-248-5F Streambank Stabilization on Melvina Ditch, in an amount not to exceed $312,944.44, Account 501-50000-612450, Requisition 1497575
Approved
33 18-0672 Issue purchase order and enter into an agreement with AT&T Corp., for Telemetry Services, in an amount not to exceed $492,377.72, Accounts 101-27000/66000/67000/68000/69000-612210, Requisitions 1487711 (As Revised)
Approved
34 18-0702 Issue purchase orders for Contract 18-690-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, to KW Maintenance Services LLC, in an amount not to exceed $178,640.00, Accounts 101-67000, 68000, 69000-612650, Requisitions 1486557, 1486559, and 1486561
Approved
35 18-0712 Issue purchase orders for Contract 18-608-22 (Re-Bid), Furnish and Deliver Screens, Conveyors, and Grit Classifier to Various Locations, Group C to JDV Process Equipment Corp., in an amount not to exceed $123,225.00, Account 201-50000-634650, Requisition 1475485
Approved
36 18-0718 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver a Stake Body Truck to the Calumet Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $57,535.44, Account 201-50000-634860, Requisition 1498038
Approved
37 18-0719 Issue purchase order to Walter Payton Power Equipment LLC, to Furnish and Deliver an All-Terrain Crane to the Stickney Water Reclamation Plant, to the Construction Fund, under Sourcewell (formerly NJPA) Purchasing Contract No. GUS-032515, in an amount not to exceed $947,621.40, Accounts 201-50000-634760, Requisition 1497284
Approved
38 18-0723 Issue purchase order and enter into an agreement for Contract 17-RFP-37 Employee Benefits Software with Benefitfocus.com, Inc. in an amount not to exceed $490,000.00, Account 201-50000-634820 and 101-27000-612820, Requisition 1472784
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 138 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
Award Contract
39 18-0703 Authority to award Contract 18-053-11 Furnish and Deliver Lamps and Emergency Lighting to Various Locations for a One (1) Year Period, Group A to Neher Electric Supply, Inc., in an amount not to exceed $21,489.99, and Group B to Helsel-Jepperson Electrical Inc., in an amount not to exceed $17,769.20, Account 101-20000-623070
Attachments: Contract 18-053-11 Item Descriptions, Groups A and B.pdf
Approved
40 18-0704 Authority to award Contract 18-040-11 Furnish and Deliver Computer Supplies to Various Locations for a One-Year Period, Group A to Runco Office Supplies Equipment Company in an amount not to exceed $929.08, and Groups B and C to Star Image Inc., in an amount not to exceed $26,972.13, Account 101-20000-623810
Attachments: Contract 18-040-11 Item Descriptions Groups A, B, and C.pdf
Approved
41 18-0708 Authority to award Contract 18-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations, for a One (1) Year Period, Group A to Brucker Company, Inc., in an amount not to exceed $31,627.24, Groups B and D to Production Distribution Companies, Inc., in an amount not to exceed $34,557.84, and Group C to G.A.G. Industries, Inc., dba Filter Services Illinois, in an amount not to exceed $2,184.94, Account 101-20000-623270
Attachments: Contract 18-033-11 Item Descriptions, Groups A, B, C and D.pdf
Approved
Increase Purchase Order/Change Order
42 18-0667 Authority to increase Contract 17-614-11 Elevator Maintenance Service at Various Service Areas, to Parkway Elevators, Inc. in an amount of $13,894.21, from an amount of $932,065.34, to an amount not to exceed $945,959.55, Accounts 101-15000-612370/612390, Purchase Order 5001577
Attachments: 5001574 CO Log.pdf 5001575 CO Log.pdf 5001576 CO Log.pdf 5001577 CO Log.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 139 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
43 18-0673 Authority to increase Contract 04-128-3P Westside Primary Settling Tanks 1-9 and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC Construction and F.H. Paschen/S.N. Nielsen Joint Venture in an amount of $113,350.16, from an amount of $232,460,064.55, to an amount not to exceed $232,573,414.71, Accounts 401-50000-645650, 645780, 645680, Purchase Order 4000020
Attachments: CO Log 04-128-3P BM 7-12-18.pdf
Approved
44 18-0674 Authority to increase Contract 11-239-3S Calumet Intercepting Sewer 19F Rehabilitation, Calumet Service Area, to Insituform Technologies USA, LLC, in an amount not to exceed $1,831,573.64, from an amount of $12,407,282.47, to an amount not to exceed $14,238,856.11, Account 401-50000-645700, Purchase Order 4000036
Attachments: CO LOG 11-239-3S BM 7-12-18.pdf
Approved
45 18-0689 Authority to decrease Contract 17-640-11, Furnishing and Delivering Sodium Bisulfite, to PVS Chemical Solutions, Inc., in an amount of $175,000.00 from an amount of $1,945,316.04 to an amount not to exceed $1,770,316.04, Account 101-68000-623560, Purchase Order 3093827
Attachments: 17-640-11 062818.pdf
Approved
46 18-0696 Authority to decrease purchase order and amend the agreement for professional engineering services for Contract 13-811-5C Flood Control Measures within the Combined Sewer Area - Alternatives Group B, with Greeley and Hansen LLC in an amount of $27,192.11, from an amount of $250,000.00, to an amount not to exceed $222,807.89, Account 501-50000-612440, Purchase Order 3078994
Approved
Budget & Employment Committee
Authorization
47 18-0705 Authority to transfer 2018 departmental appropriations in the amount of $324,400.00 in the Corporate Fund
Attachments: 07.12.18 Board Transfer BF5 #1.pdf 07.12.18 Board Transfer BF5 #2.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 140 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
Engineering Committee
Authorization
48 18-0709 Authority to enter into an easement agreement with Commonwealth Edison Company to acquire a permanent easement comprising 1.950 acres for the Addison Creek Reservoir (Contract 11-186-3F) in Bellwood, Illinois. Consideration shall be a one-time fee of $270,000.00, Account No. 401-50000-667340
Attachments: 11-186-3F ComEd-Aerial Exhibit.pdf
Approved
49 18-0710 Authority to enter into an easement agreement with Indiana Harbor Belt Railroad Company to acquire permanent and temporary easements comprising approximately 1.28 acres for the Addison Creek Reservoir (Contract 11-186-3F) in Bellwood, Illinois. Consideration shall be a one-time fee of $323,000.00, Account No. 501-50000-667340
Attachments: 11-186-3F Indian Harbor Belt Railroad-Aerial Exhibit.pdf
Approved
Judiciary Committee
Report
50 18-0676 Report on the Settlement of Workers’ Compensation Claims and Miscellaneous Claims under $10,000.00
Published and Filed
Authorization
51 18-0675 Settlement of Electronic Plating Co. v. the Metropolitan Water Reclamation District of Greater Chicago and the Metropolitan Water Reclamation District of Greater Chicago v. Electronic Plating Co. Enforcement Action Nos. 92403 and 92305
Approved
Maintenance & Operations Committee
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 141 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
52 18-0690 Authorization to ratify the Acting Executive Director’s action to amend the Board Order of June 21, 2018, regarding Authorization to declare an operational emergency affecting public health and safety and award Contract 18-800-01 for Emergency Repairs to SEPA Station No. 4 in the Village of Worth, IL, to Paramount Electrical Supply, in an amount not to exceed $100,000.00, Requisition 1496348
Approved
Monitoring & Research Committee
Authorization
53 18-0652 Authorization to Approve the North Branch Watershed Workgroup Membership Agreement for Fiscal Year 2018
Approved
Pension, Human Resources & Civil Service Committee
Authorization
54 18-0725 Authority to accept the resignation of David St. Pierre, Executive Director, and enter into a separation agreement which includes a separation payment in an amount not to exceed $95,000.00, Account 101-15000-601010
Approved
Real Estate Development Committee
Authorization
55 18-0663 Authority to issue a 90-day permit to Peoples Gas Light & Coke Company to use an approximate 5,000 sq. ft. portion of North Shore Channel Parcel 8.01 located between Lincoln and Peterson Avenues in Chicago, Illinois as a construction staging area and for dewatering a Peoples Gas utility tunnel. Consideration shall be $5,000.00
Attachments: Authority to issue 90-Day Permit to Peoples gas construction staging area nscp 8.01.pdf
Approved
56 18-0686 Authority to commence statutory procedures to lease approximately 0.52 acres of vacant District real estate located at 413 W. Taylor Street in Chicago, Illinois; Main Channel Parcel 45.01 (southern portion)
Attachments: Authority to Commence Leasing w Amtrak at 413 W Taylor Parcel 45.01 (southern portion).pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 142 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
57 18-0687 Authority to issue a 90-day permit to the Illinois State Toll Highway Authority on the District’s Touhy Avenue Reservoir site in Des Plaines, Illinois to perform surveying work and conduct soil borings in connection with the Elgin O’Hare Western Access Project. Consideration shall be a nominal fee of $10.00
Attachments: Authority to issue 90-day permit to ISTHA Permit at Touhy Ave Reservoir.pdf
Approved
58 18-0706 Authority to commence statutory procedures to lease, approximately 1.87 acres of District real estate located north of the Cal-Sag Channel and west of Archer Avenue in Lemont, Illinois; Cal-Sag Channel Parcel 1.03
Attachments: Authority to Commence Statutory Procedures Lease to Route 83 Properties LLC.pdf
Approved
59 18-0715 Authority to grant a 60-year, 25,408+ sq. ft. non-exclusive easement to Commonwealth Edison Company to construct, reconstruct, operate, maintain, repair, replace and remove subterranean electrical transmission lines through the southern portion of Cal-Sag Channel Parcel 11.04 located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois. Consideration shall be an initial annual fee of $21,597.00
Attachments: Authority to Grant 60-Year Easement to ComED Cal Sag Channel Parcel 11.04.pdf
Approved
60 18-0716 Authority to grant a 60-year 34,145+ sq. ft. non-exclusive easement to the Village of Crestwood to construct, reconstruct, operate, maintain, repair, replace and remove a stormwater sewer and a sanitary sewer through the southern portion of Cal-Sag Channel Parcel 11.04 located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Authority to Grant 60-Year Easement to Crestwood re Stormwater and Sanitary Sewer Cal Sag Channel Parcel 11.04.pdf
Approved
61 18-0717 Authority to grant a 60-year, 17,594+ sq. ft. non-exclusive easement to the Village of Crestwood to construct, reconstruct, operate, maintain, repair, replace and remove a 10-inch subterranean water main through the southern portion of Cal-Sag Channel Parcel 11.04 located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois. Consideration shall be an initial annual fee of $14,955.00
Attachments: Authority to Grant 60-Year Easement to Crestwood re Subterranean Water Main Cal Sag Channel Parcel 11.04.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 143 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
62 18-0720 Authority to issue a 60-day permit to the City of Chicago’s Department of Aviation for construction staging and capping a portion of a City sanitary sewer and two appurtenant manholes on and beneath two (2) approximate 50’ x 25’ areas located at the southeast corner of the Majewski Reservoir site and for constructing a temporary approximate 15’ x 30’ gravel access driveway. Consideration shall be a nominal fee of $10.00
Attachments: Authority to issue 60-Day Permit to CDA at Majewski Reservoir Site.pdf
Approved
63 18-0721 Authority to commence statutory procedures to lease approximately 12.34 acres of vacant District real estate located at 7499 Canal Bank Drive in Summit, Illinois; Main Channel Parcel 35.04
Attachments: Authority to Commence Statutory Procedures to Lease at 7499 Canal Bank Drive, Summit to Great Lakes.pdf
Approved
Stormwater Management Committee
Authorization
64 18-0678 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Arlington Heights for the construction, operation and maintenance of Parking Lot Pavers and a Bio-infiltration Basin at the Arlington Heights Police Station (18-IGA-01), in an amount not to exceed $358,000.00, Account 501-50000-612400, Requisition 1497116
Approved
65 18-0679 Authority to enter into an Intergovernmental Agreement with and make payment to the City of Des Plaines for the construction, operation and maintenance of seven green alleys (18-IGA-06), in an amount not to exceed $527,145.00, Account 501-50000-612400, Requisition 1497117
Approved
66 18-0680 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Forest Park for the construction, operation and maintenance of the Forest Park Green Alley Improvement Project (18-IGA-07), in an amount not to exceed $123,830.00, Account 501-50000-612400, Requisition 1497118
Approved
67 18-0681 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Harwood Heights for the construction, operation and maintenance of two green alleys (18-IGA-09), in an amount not to exceed $383,984.00, Account 501-50000-612400, Requisition 1497119
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 12 2018 Official Proceedings 144 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
68 18-0682 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Maywood for the construction, operation and maintenance of five green alleys as part of the Village of Maywood Green Alleys Project (18-IGA-10), in an amount not to exceed $841,110.00, Account 501-50000-612400, Requisition 1497667
Approved
69 18-0683 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of River Forest for the construction, operation and maintenance of the River Forest Gale Avenue Green Alley Improvement Project (18-IGA-16), in an amount not to exceed $75,000.00, Account 501-50000-612400, Requisition 1497120
Approved
70 18-0684 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Riverside for the construction, operation and maintenance of a Bioretention Facility and Permeable Pavement Parking Lot at Metra Commuter Lot #1 (18-IGA-17), in an amount not to exceed $560,615.00, Account 501-50000-612400, Requisition 1497131
Approved
71 18-0685 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Wheeling Park District for the construction, operation and maintenance of a green parking lot as part of the Wheeling Park District Chamber Park Parking Lot Reconstruction (18-IGA-19), in an amount not to exceed $61,000.00, Account 501-50000-612400, Requisition 1497132
Approved
72 18-0711 Authority to enter into a joint funding agreement with the United States Department of the Interior - U.S. Geological Survey to supply and install flow monitoring and water quality instrumentation at various Elementary Schools in an amount not to exceed $51,250.00, Account 501-50000-612490
Approved
Approval of the Consent Agenda with the exception of Items: 13, 28, 29 and 73
A motion was made by Kari K. Steele, seconded by Kenneth Dunkin, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Barbara J. McGowan
Miscellaneous and New Business
Resolution
Metropolitan Water Reclamation District of Greater Chicago Page 13 2018 Official Proceedings 145 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
73 18-0692 RESOLUTION sponsored by the Board of Commissioners recognizing the 50th Anniversary of the Special Olympics and all the athletes competing (As Revised)
A motion was made by Barbara J. McGowan, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Meeting Summary
Speakers
Anne McGlone Burke, founder of the Special Olympics, Kevin Magnuson, president of SOC/SCC, and Lucas Vazquez, an athlete, accepted the Resolution sponsored by the Board of Commissioners recognizing the 50th Anniversary of the Special Olympics and the athletes competing. Summary of Requests
Procurement Item #12 Kenneth Dunkin requested a report on the details of contract terms – length, type of service to be provided and minority involvement.
Miscellaneous/New Business Debra Shore requested a report to the Board on the issue regarding mowing of the basin and the recommendations made. Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for August 2, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: July 20, 2018. Date all agenda items are due to the Acting Executive Director: 1:00 p.m., July 25, 2018. Adjournment
A motion was made by Martin J. Durkan, seconded by Debra Shore, that when the Board Adjourns, it adjourns to meet again on Thursday, August 2, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 14 2018 Official Proceedings 146 of 298 Board of Commissioners Regular Board Meeting Minutes July 12, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this July 12, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
July 12, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 15 2018 Official Proceedings 147 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, August 2, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 148 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:35 a.m. Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Frank Avila, seconded by Martin J. Durkan, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
George Blakemore, concerned citizen, voiced various concerns
Mike Archey, concerned citizen, addressed the Board on issues related to biogas Recess and Convene as Committee of the Whole
A motion was made by Kari K. Steele, seconded by David J. Walsh to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 12:05 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-0791 Report on Cash Disbursements for the Month of June 2018, in the amount of $31,188,515.18
Attachments: June 2018 Cash Disbursement Summary.pdf
Published and Filed
Authorization
2 18-0755 Authority to add Project 18-607-31 Cofferdam Installation and Removal at Sluice Gate No. 2 Lockport Controlling Works, to the Bond Fund, estimated cost of the project is $350,000.00
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 149 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
3 18-0756 Authority to add Project Furnish and Deliver a Boom Mower and Tractor to LASMA, to the Construction Fund, estimated cost of the project is $167,920.20
Approved
4 18-0757 Authority to add Project 18-803-31 Gravity Concentration Tank Rehabilitation at the Calumet Water Reclamation Plant, to the Bond Fund, estimated cost of the project is $1,650,000.00
Approved
5 18-0769 Authority to Transfer $4,200,000.00 from the Capital Improvements Bond Fund to the Corporate Fund
Approved
Procurement Committee
Report
6 18-0742 Report on advertisement of Request for Proposal 18-RFP-18, Professional Services in Connection with Wetland Specialist Services for Watershed Management Permits, estimated cost $150,000.00, Account 501-50000-612430, Requisition 1498398
Published and Filed
7 18-0763 Report on rejection of proposals for 16-RFP-16, Perform General Information Technology Consulting Services, estimated cost $240,000.00 (As Revised)
Published and Filed
8 18-0764 Report on rejection of proposals for 17-RFP-28, Fleet Vehicle Maintenance Management Services for a 36-Month Period, estimated cost $1,440,000.00
Published and Filed
9 18-0765 Report on rejection of proposals for 17-RFP-39, Professional Services to Source and Deliver Woodchips to the Harlem Avenue and Calumet Solids Management Areas
Published and Filed
10 18-0766 Report on rejection of bids for Contract 16-270-3P, Covered Composting System, estimated cost between $22,453,250.00 and $27,180,250.00
Published and Filed
11 18-0771 Report of bid opening of Tuesday, July 10, 2018
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 150 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
12 18-0784 Report of bid opening of Tuesday, July 24, 2018
Published and Filed
13 18-0792 Report of bid opening of Tuesday, July 17, 2018
Published and Filed
14 18-0795 Report on rejection of bids for Contract 18-611-22 (Re-Bid), HVAC Improvements at Various Service Areas, estimated cost $1,350,000.00
Published and Filed
Authorization
15 18-0799 Authorization to exercise an option to extend and amend agreement with Enerwise Global Technologies, Inc d/b/a CPower., for Contract 14-RFP-35 Energy Curtailment Services, for 2019-2021 (Deferred from the August 2, 2018 Board Meeting)
Deferred by Debra Shore
Authority to Advertise
16 18-0727 Authority to advertise Contract 18-117-11 Furnish, Deliver and Install an Automated Biochemical Oxygen Demand System, estimated cost $39,500.00, Account 101-16000-634970, Requisition 1496100
Approved
17 18-0728 Authority to advertise Contract 19-102-11 Furnish and Deliver Laboratory Supplies, Glassware and Chemicals, estimated cost $153,000.00, Account 101-16000-623570, Requisition 1498046 (As Revised)
Approved
18 18-0729 Authority to advertise Contract 19-103-11 Furnish and Deliver Laboratory Coats and Coveralls, estimated cost $27,600.00, Account 101-16000-612490, Requisition 1498397
Approved
19 18-0731 Authority to advertise Contract 18-116-11 Furnish and Deliver a Biocatalyst Pilot Bioreactor at the Terrence J. O’Brien Water Reclamation Plant, estimated cost $300,000.00, Account 201-50000-645650, Requisition 1497264
Deleted by the Executive Director
20 18-0734 Authority to advertise Contract 18-482-11 Furnish and Deliver Boardroom Audio Equipment, estimated cost $42,000.00, Accounts 101-27000-612430, 623850, Requisition 1498876
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 151 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
21 18-0737 Authority to advertise Contract 10-882-CF Streambank Stabilization Project on Midlothian Creek, Tinley Park, Illinois, estimated cost between $612,700.00 and $741,690.00, Account 401-50000-645720, Requisition 1497561
Attachments: 10-882-CF SS Project along Midlothian Creek - FACT SHEET.pdf
Approved
22 18-0738 Authority to advertise Contract 11-186-3F Addison Creek Reservoir, Bellwood, Illinois, estimated cost between $90,972,570.00 and $110,124,690.00, Account 401-50000-645620, Requisition 1499034
Attachments: 11-186-3F, BL 08.02.18, Authority to Advertise-Project Fact Sheet.pdf
Approved
23 18-0740 Authority to advertise Contract 17-134-3M Odor Control Facilities at Sludge Concentration, Southwest Coarse Screen, Overhead Weir, and Post-Centrifuge Building, Stickney Water Reclamation Plant, estimated cost between $14,250,000.00 and $17,250,000.00, Account 401-50000-645650, Requisition 1497121
Attachments: 17-134-3M Project Fact Data Info.pdf
Approved
24 18-0741 Authority to advertise Contract 17-276-3D Structural Repairs and Roofing Replacement at 95th Street Pumping Station, Calumet Service Area, estimated cost between $4,085,000.00 and $4,945,000.00, Account 401-50000-645780, Requisition 1497724
Attachments: 17-276-3D Project Data Info.pdf
Approved
25 18-0750 Authority to advertise Contract 17-606-31 Furnish, Deliver, and Install Telemetry Replacement for SCADA Control at various locations, estimated cost $545,000.00, Account 401-50000-645700, Requisition 1475487
Approved
26 18-0751 Authority to advertise Contract 18-607-31, Cofferdam Installation and Removal at Sluice Gate No. 2 Lockport Controlling Works, Estimated cost $350,000.00, Account 401-50000-645720, Requisition 1498870
Approved
27 18-0752 Authority to advertise Contract 19-666-11 Furnishing Security Services at the Prairie Plan Site in Fulton County, Illinois, estimated cost $180,000.00, Account 101-66000-612490, Requisition 1493533
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 152 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
28 18-0753 Authority to advertise Contract 19-673-11 Heavy Equipment Repairs at Various Locations, estimated cost $552,000.00, Account 101-66000/68000-612760, Requisitions 1492653 and 1492477
Approved
29 18-0759 Authority to advertise Contract 18-803-31 Gravity Concentration Tank Rehabilitation at the Calumet Water Reclamation Plant, estimated cost $1,650,000.00, Account 401-50000-645650, Requisition 1491106
Approved
30 18-0770 Authority to advertise Contract 18-055-11 Furnish and Deliver Pipe Covering and Insulation to Various Locations for a One (1) Year Period, estimated cost $28,000.00, Account 101-20000-623170
Approved
31 18-0774 Authority to advertise Contract 18-030-11 Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One (1) Year Period, estimated cost $181,400.00, Account 101-20000-623860
Approved
Issue Purchase Order
32 18-0732 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco SmartNet Support for Cisco Routers and Switches, in an amount not to exceed $138,088.12, Account 101-27000-612840, Requisition 1498872
Approved
33 18-0733 Issue purchase order and enter into an agreement with WorkForce Software, LLC to provide software hosting and hardware maintenance for the WorkForce EmpCenter Time Management System, in an amount not to exceed $247,185.00, Accounts 101-27000-612810 and 612820, Requisition 1497743
Approved
34 18-0760 Issue purchase order and amend the agreement with Workforce Software, LLC to provide software configuration work relating to modifications to the Time Management System in an amount not to exceed $40,950.00, Account 201-50000-612430, Requisition 1495118
Approved
35 18-0762 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver two 2019 Ford Super Duty F-550s, one 2019 Ford Super Duty F-350, and one Ford Medium Roof Van under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $203,966.65, Account 201-50000-634860, Requisition 1499032
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 153 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
36 18-0775 Issue purchase order to Piezo Metrics Inc., D/B/A Micron Meters to Furnish and Deliver Compost Monitoring Temperature Probes to the Lawndale Avenue Solids Management Area (LASMA), in an amount not to exceed $74,475.45, Account 101-66000-623990, Requisition 1481252
Approved
37 18-0779 Issue purchase order to JWC Environmental Inc., to Furnish and Deliver Replacement Grinders at the Egan Water Reclamation Plant, in an amount not to exceed $31,145.00, Account 101-67000-623270, Requisition 1496150
Approved
38 18-0785 Issue purchase order for Contract 18-959-12, Furnishing and Delivering Sulfuric Acid (Re-Bid), to Rowell Chemical Corporation, in an amount not to exceed $243,049.92, Account 101-69000-623560, Requisition 1464033
Approved
39 18-0786 Issue purchase order for Contract 18-703-21, Furnish and Deliver a Four-Inch Hydraulic Submersible Pump to the Egan Water Reclamation Plant, to Xylem Dewatering Solutions, Inc., in an amount not to exceed $47,843.00, Account 201-50000-634600, Requisition 1485365
Approved
40 18-0787 Issue purchase order to Tiger Corporation, to furnish and deliver a Boom-Mower to LASMA under Sourcewell (formerly NJPA) Purchasing Contract No. 052417-TGR, in an amount not to exceed $167,920.20, Account 201-50000-634760, Requisition 1497727
Approved
41 18-0788 Issue purchase order to Ecoverse Industries, LTD to furnish and deliver replacement parts and associated tools for the District’s Ecoverse/Backhus A55 and A65 Compost Turners at the Harlem Avenue and Calumet Solids Management Areas, in a total amount not to exceed $30,679.13, Account 101-66000-623270, Requisition 1496629
Approved
Award Contract
42 18-0776 Authority to award Contract 16-079-3D, Rehabilitation of North Branch Pumping Station, NSA, to Path Construction Company, Inc., in an amount not to exceed $4,613,450.00, plus a five (5) percent allowance for change orders in an amount of $230,672.50, for a total amount not to exceed $4,844,122.50, Account 401-50000-645780, Requisition 1487102
Attachments: Contract 16-079-3D Appendix D Report.pdf Contract 16-079-3D Project View.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 154 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
43 18-0777 Authority to award Contract 16-126-3S (Re-Bid), Summit Conduit Rehabilitation, SSA, to Spiniello Companies, Inc., in an amount not to exceed $2,773,300.00, plus a five (5) percent allowance for change orders in an amount of $138,665.00, for a total amount not to exceed $2,911,965.00, Account 401-50000-645700, Requisition 1399616
Attachments: Contract 16-126-3S Revised Appendix D Report.pdf Contract 16-126-3S (Re-Bid) Project View
Approved
44 18-0778 Authority to award Contract 18-679-11, Roof Inspection Services at Various Locations, to Garland/DBS, Inc., in an amount not to exceed $65,000.00, Account 101-69000-612240, Requisition 1474251
Approved
Increase Purchase Order/Change Order
45 18-0726 Authority to increase purchase order and amend the agreement with Barnes & Thornburg LLP for legal services in the pending rulemaking before the Illinois Pollution Control Board entitled, “Metropolitan Water Reclamation District of Greater Chicago v. Illinois Environmental Protection Agency, PCB No. 2016-028 (Variance - Water)”, in an amount of $60,000.00 from an amount of $1,490,000.00, to an amount not to exceed $1,550,000.00, Account 101-30000-612430, Purchase Order 3049607
Attachments: PMM - Increase PO to Barnes Thornburg.pdf
Approved
46 18-0735 Authority to increase purchase order and extend the agreement for a ninety-one (91) day period, for Contract 11-RFP-19, Fleet Vehicle Management Services for a 36-Month Period, with LeasePlan USA, Inc., in an amount not to exceed $93,500.00, from an amount of $2,975,299.78, to an amount not to exceed $3,068,799.78, Accounts 101-15000-612080/612860, Purchase Order 3070364
Attachments: Change Order Log PO 3070364 07.17.18.pdf
Approved
47 18-0743 Authority to decrease Contract 04-132-3D A/B and C/D Service Tunnel Rehabilitation - Phase Two, Stickney Water Reclamation Plant, to IHC Construction Companies, LLC and F.H. Paschen, S.N. Nielsen Joint Venture in an amount of $231,627.13, from an amount of $20,906,835.16 to an amount not to exceed $20,675,208.03, Account 401-50000-645750, Purchase Order 4000034
Attachments: CO Log 04-132-3D, BM 8-2-18.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 155 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
48 18-0744 Authority to decrease purchase order for Contract 06-842-2E, Electrical Equipment Replacement, Egan WRP with Broadway Electric, Inc. in an amount of $11,120.07, from an amount of $1,988,487.69, to an amount not to exceed $1,977,367.62, and to decrease the related five percent change order allowance in an amount of $51,566.31, from an amount of $51,566.31, to an amount not to exceed $0.00, Account 201-50000-645650, Purchase Order 4000022
Attachments: 06-842-2E Change Order Log.pdf
Approved
49 18-0745 Authority to decrease purchase order for professional engineering services for Contract 16-270-3P, Covered Composting System, Calumet Water Reclamation Plant, with Greeley & Hansen LLC, in an amount of $1,459,920.06, from an amount of $4,145,644.00, to an amount not to exceed $2,685,723.94, Account 401-50000-612450, Purchase Order 3092008
Approved
50 18-0748 Authority to decrease purchase order for Contract 16-630-11, Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant, to Kemira Water Solutions, Inc., in an amount of $11,444.64 from an amount of $170,537.23 to an amount not to exceed $159,092.59, Account 101-67000-623560, Purchase Order 3089885
Attachments: 16-630-11 Kemira Spreadsheet for 20180802 BOC.pdf
Approved
51 18-0749 Authority to increase Contract 17-708-31, Installation of Disc Filters at the Hanover Park Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount of $13,629.00, from an amount of $1,312,800.00, to an amount not to exceed $1,326,429.00, Account 401-50000-645650, Purchase Order 5001626
Approved
52 18-0761 Authority to increase the purchase order and amend the agreement with Foster & Foster Consulting Actuaries, Inc., for Contract 15-RFP-04 Actuarial Consulting Services, in an amount of $22,000.00, from an amount of $98,700.00, to an amount not to exceed $120,700.00, Account 101-40000-612430, Purchase Order 3087003
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 156 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
53 18-0782 Authority to decrease purchase order and amend the agreement with The Ingalls Memorial Hospital for Contract 16-RFP-27 Pre-employment Physical Examination and Drug-Alcohol Testing Services in an amount of $11,500.00, from an amount of $106,110.00, to an amount not to exceed $94,610.00, Account 101-25000-612260, Purchase Order 3093692
Attachments: po3093692.pdf
Approved
Budget & Employment Committee
Authorization
54 18-0781 Authority to transfer 2018 departmental appropriations in the amount of $215,000.00 in the Corporate Fund and Construction Fund
Attachments: 08.02.18 Board Transfer BF5 #1.pdf 08.02.18 Board Transfer BF5 #2.pdf
Approved
Engineering Committee
Report
55 18-0746 Report on change orders authorized and approved by the Director of Engineering during the month of June 2018
Attachments: Attachment 1 CO Report June 2018 5% Contingency.pdf Attachment 2 CO Status Report June 2018.pdf
Published and Filed
Authorization
56 18-0767 Authority to approve and make payment for temporary and permanent easements from ANNICE, LLC, for the Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Illinois (Contract 14-252-5F), consideration shall be a fee of $13,600.00, Account No. 501-50000-667340
Approved
57 18-0796 Authority to negotiate an intergovernmental agreement with the Village of Bartlett to construct an equalization basin and improve the Bartlett Pumping Station
Approved
Judiciary Committee
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 157 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
Authorization
58 18-0783 Authority to settle the Workers’ Compensation Claim of Sean Lee vs. MWRDGC, Claim 16 WC 039005, Illinois Workers’ Compensation Commission (IWCC), in the sum of $19,379.50, Account 901-30000-601090
Approved
59 18-0789 Authority to settle the Workers’ Compensation Claim of Shirley Harris vs. MWRDGC, Claim 12 WC 22360, Illinois Workers’ Compensation Commission (IWCC), in the sum of $25,394.50, Account 901-30000-601090
Approved
Maintenance & Operations Committee
Reports
60 18-0754 Report on change orders authorized and approved by the Acting Director of Maintenance and Operations during the month of June 2018
Attachments: R-98 Report June 2018.pdf
Published and Filed
Authorization
61 18-0758 Authorization to declare an operational emergency affecting public health and safety, and increase Contract 18-700-02 for Emergency Repairs to TARP Sluice Gates in Des Plaines and Chicago, to Independent Mechanical Industries, Inc., in an amount not to exceed $350,000.00, from an amount of $50,000.00, to an amount not to exceed $400,000.00, Account 201-50000-645600 Purchase Order 3100456
Approved
Stormwater Management Committee
Report
62 18-0768 Report on Green Infrastructure, Detention, and Compensatory Storage Volumes Required by the Watershed Management Ordinance
Attachments: Quarterly Reporting Table 2018Q2.pdf
Published and Filed
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 158 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
63 18-0790 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Franklin Park, for the design, construction, operation and maintenance of Reuter’s Subdivision Improvements under Phase II of the Stormwater Management Program (18-IGA-23), in an amount not to exceed $378,000.00, Account 501-50000-612400, Requisition 1499342
Approved
Miscellaneous and New Business
Resolution
64 18-0780 RESOLUTION sponsored by the Board of Commissioners congratulating Rocco Terranova on his retirement
A motion was made by Debra Shore, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
65 18-0797 RESOLUTION sponsored by the Board of Commissioners congratulating William Yu for his appointment to Associate Judge of Cook County
Adopted
66 18-0798 RESOLUTION sponsored by the Board of Commissioners congratulating Celina Villanueva for her appointment as State Representative for the 21st District
Adopted
Approval of the Consent Agenda with the exception of Items: 15, 19, 64, 67 and 68
A motion was made by Martin J. Durkan, seconded by Frank Avila, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
67 18-0800 RESOLUTION sponsored by the Board of Commissioners recognizing Michael D. Rodriguez’s election as the Executive Vice Chairman of the Cook County Democratic Party
Deleted by the Executive Director
68 18-0801 RESOLUTION sponsored by the Board of Commissioners recognizing Alderman Ricardo Munoz’s 25 years of service to the City of Chicago
Deleted by the Executive Director
Meeting Summary
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 159 of 298 Board of Commissioners Regular Board Meeting Minutes August 2, 2018
Speakers
Rocco Terranova accepted the Resolution congratulating his retirement. (Re: Miscellaneous and New Business Item #64) Summary of Requests
Debra Shore requested winners of the Water Environment Federation Photo Contest be framed and displayed Study Session
A Study Session on the Committee on Budget and Employment will be held Thursday, September 6, 2018, immediately following the Regular Board Meeting, in the Board Room, 100 East Erie Street, Chicago, Illinois. The purpose of the Study Session is to review the Capital Improvement Program Board Letter Submission Dates
The next regular board meeting is scheduled for September 6, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: August 23, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., August 28, 2018. Adjournment
A motion was made by David J. Walsh, seconded by Barbara J. McGowan, that when the Board Adjourns, it adjourns to meet again on Thursday, September 6, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this August 2, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
August 2, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 12 2018 Official Proceedings 160 of 298
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, September 6, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 161 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:35 a.m. Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by David J. Walsh, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
George Blakemore, concerned citizen, voiced various concerns
Mike Archey, from GTM Strategies, voiced concerns on various items
Judy Freeman, Special Projects Manager for Green Seed Energy, requested the Board consider rejecting items 11, 12, 13 and 14 Recess and Convene as Committee of the Whole
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 12:45 President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-0903 Report on the investment interest income during June 2018
Attachments: Inv Int Inc 2018-06 att.pdf
Published and Filed
2 18-0904 Report on the investment interest income during July 2018
Attachments: Inv Int Inc 2018-07 att.pdf
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 162 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
3 18-0905 Report on investments purchased during June 2018
Attachments: Inv Purch 2018-06 att.pdf
Published and Filed
4 18-0906 Report on investments purchased during July 2018
Attachments: Inv Purch 2018-07 att.pdf
Published and Filed
5 18-0907 Report on investment inventory statistics at June 30, 2018
Attachments: Inv Stat 2018 Q2 Inv att.pdf Inv Stat 2018 Q2 Fin Mkt.pdf
Published and Filed
Authorization
6 18-0908 Authority to Approve Travel Expenses for Members of the Board of Commissioners and the Acting Executive Director, in the estimated amount of $9,910.00, Accounts 101-11000-612010, 101-11000-612030, 101-15000-612010 and 101-15000-612030
A motion was made by Kari K. Steele, seconded by Josina Morita, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Procurement Committee
Report
7 18-0820 Report on rejection of bids for Contract 18-707-21, Roof Replacement at the Hanover Park Water Reclamation Plant, estimated cost $490,000.00
Published and Filed
8 18-0821 Report of bid opening of Tuesday, July 31, 2018
Published and Filed
9 18-0823 Report of bid opening of Tuesday, August 14, 2018
Published and Filed
10 18-0826 Report of bid opening of Tuesday, August 21, 2018
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 163 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
11 18-0844 Report on rejection of bids for Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant, estimated cost $10,500,000.00
A motion was made by David J. Walsh, seconded by Debra Shore, authorizing the Acting Executive Director to Delete this Agenda Item. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
12 18-0847 Report on rejection of proposals for 15-RFP-27, Liquid Organic Waste Supply Chain Manager at the Calumet Water Reclamation Plant
A motion was made by David J. Walsh, seconded by Debra Shore, authorizing the Acting Executive Director to Delete this Agenda Item. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
13 18-0849 Report on rejection of proposals for 15-EOI-02, Expression of Interest, Liquid Organic Waste Delivery to the Stickney and Calumet Water Reclamation Plants
A motion was made by David J. Walsh, seconded by Debra Shore, authorizing the Acting Executive Director to Delete this Agenda Item. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
14 18-0850 Report on rejection of proposals for 17-RFP-14, Biogas Purchaser for Vehicle Fuel from the Calumet Water Reclamation Plant
A motion was made by David J. Walsh, seconded by Debra Shore, authorizing the Acting Executive Director to Delete this Agenda Item. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
15 18-0873 Report on rejection of bids for Contract 17-483-11, Provide Co-Location Services for District Infrastructure, estimated cost $360,000.00
Published and Filed
16 18-0914 Report of bid opening of Tuesday, August 7, 2018
Published and Filed
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 164 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
17 18-0799 Authorization to exercise an option to extend and amend agreement with Enerwise Global Technologies, Inc d/b/a CPower., for Contract 14-RFP-35 Energy Curtailment Services, for 2019-2021 (Deferred from the August 2, 2018 Board Meeting)
A motion was made by Debra Shore, seconded by Kari K. Steele, authorizing the Acting Executive Director to Delete this Agenda Item. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
18 18-0817 Authorization to amend Board Order of June 21, 2018, regarding Authority to increase outline agreement with Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, in an amount not to exceed $80,000.00, from $264,999.00 to $344,999.00, Accounts 101-66000/67000/68000/69000-623270, Agreement 7001398, Agenda Item No. 39, File No. 18-0587
Approved
19 18-0828 Authorization for payment to the Core Consulting Group, LLC for tuition fees for four (4) participants to attend a Leadership Development Program for Emerging Leaders in the Wastewater Utility Industry, in an amount not to exceed $20,000.00, Account 101-25000-601100
Approved
20 18-0886 Authorization to amend Board Order of August 2, 2018, regarding Authority to award Contract 16-126-3S (Re-Bid), Summit Conduit Rehabilitation, SSA, to Spiniello Companies, Inc., in an amount not to exceed $2,773,300.00, plus a five (5) percent allowance for change orders in an amount of $138,665.00, for a total amount not to exceed $2,911,965.00, Account 401-50000-645700, Requisition 1399616, Agenda Item No. 43, File No. 18-0777
Approved
21 18-0890 Authorization to Continue Participation in the State of Illinois Online Auction Program (iBid) for Surplus Material
Approved
22 18-0896 Authorization to exercise an option to extend and amend agreement with Dynegy Energy Services for Contract 14-RFP-18, Supply of Electricity, for 2020, subject to the District obtaining an acceptable price, at the current or lower contracted price, for an amount not to exceed $0.04285 per kWh RTC for Group 1 and $0.03925 per kWh RTC for Group 2, Accounts 101-66000/67000/68000/69000-612150
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 165 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
23 18-0909 Authorization to exercise an option to extend and amend agreement with Enerwise Global Technologies, Inc. d/b/a CPower, for Contract 14-RFP-35 Energy Curtailment Services, for 2019-2021
Approved
Authority to Advertise
24 18-0810 Authority to advertise Contract 19-612-21 Roof Restoration at the Lockport Powerhouse, estimated cost $240,000.00, Account 201-50000-645680, Requisition 1499333 Debra Shore lifted her earlier deferral
Approved
25 18-0811 Authority to advertise Contract 19-670-11 Repair and Maintenance of Debris, Pontoon and Skimmer Boats, estimated cost $130,000.00, Account 101-66000-612790, Requisition 1496107
Approved
26 18-0830 Authority to advertise Contract 18-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, estimated cost $1,975,000.00, Accounts 101-15000-612370/612390, Requisition 1497732
Approved
27 18-0832 Authority to advertise Contract 15-830-3D Replacement of Tailrace Stop Logs, Headrace Gates, and Equipment at Lockport Powerhouse, Stickney Service Area, estimated cost between $8,360,000.00 and $10,120,000.00, Account 401-50000-645720, Requisition 1498877
Attachments: 15-830-3D Project Fact Data Info.pdf
Deleted by the Executive Director
28 18-0833 Authority to advertise Contract 17-844-3P Furnish and Install Odor Control System, Calumet, Hanover Park, and Kirie Water Reclamation Plants, estimated cost between $3,420,000.00 and $4,140,000.00, Account 401-50000-645650, Requisition 1499356
Attachments: 17-844-3P Project Fact Sheet Data.pdf
Approved
29 18-0852 Authority to advertise Contract 19-105-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells and the Analysis of Monitoring Well Samples from the McCook Reservoir Site, estimated cost $97,150.00, Account 101-16000-612490, Requisition 1497744
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 166 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
30 18-0853 Authority to advertise Contract 19-104-11 Preventative Maintenance for Steam Sterilizers, Labor, and Parts estimated cost $48,000.00, Account 101-16000-612970, Requisition 1495130
Approved
31 18-0854 Authority to advertise Contract 18-913-21, Railroad Track Improvements in the Stickney Service Area, Estimated cost $1,565,000.00, Account 201-50000-645690, Requisition 1481919
Approved
32 18-0864 Authority to advertise Contract 18-487-11, Provide Web Hosting and Support of Oracle Primavera Software, estimated cost $25,000.00, Account 101-27000-612820, Requisition 1499753
Approved
33 18-0901 Authority to advertise Contract 18-365-11 for public tender of bids a sixty (60) year lease on 8.61 acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (western and middle portions). The minimum initial annual rental bid shall be established at $169,860.00
Attachments: Authority to Advertise Contract 18-365-11 (re-bid) for bids for 60 year lease Cal Sag Parcel 11.04.pdf
Approved
Issue Purchase Order
34 18-0805 Issue purchase order and enter into an agreement with Hach Company, for preventive maintenance and consumable supplies for flow injection analyzers and a spectrophotometer, in an amount not to exceed $46,862.25 Accounts 101-16000-612970, 623570, Requisition 1499328
Approved
35 18-0806 Issue purchase order to Willis of Illinois, Inc. for Furnishing Property Insurance Coverage for District Properties in an amount not to exceed $1,511,839.00, Account 101-25000-612290, Requisition 1495814
Deleted by the Executive Director
36 18-0824 Issue purchase order for Contract 18-910-22 (Re-Bid), Furnish and Deliver Four Cooling Tower Media and Parts to the Stickney Water Reclamation Plant, to Indi Enterprise, Inc., in an amount not to exceed $96,828.52, Account 201-50000-645680, Requisition 1481917
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 167 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
37 18-0834 Issue purchase order and enter into a joint funding agreement with the United States Department of the Interior - U.S. Geological Survey for the maintenance and operation of seven streamflow gaging stations and two rain gages within Cook County, Illinois in an amount not to exceed $98,150.00, Account 501-50000-612490, Requisition 1500872
Approved
38 18-0836 Issue purchase order to Morrow Brothers Ford Inc., to Furnish and Deliver three 2019 Ford Police Interceptor Utility vehicles under the State of Illinois Joint Purchasing Contract No. 4018503, in an amount not to exceed $132,960.00, Account 201-50000-634860, Requisition 1501157
Approved
39 18-0848 Issue purchase order to DLT Solutions, LLC to Furnish and Deliver License Renewal of the Autodesk Subscription and Advanced Support Program for AutoCAD Software, in an amount not to exceed $65,483.68, Account 101-27000-612820, Requisition 1499323
Approved
40 18-0856 Issue a purchase order and enter into an agreement with HR Green, Inc. for professional engineering services for Contract 14-258-5F Final Design for a Flood Control Project in the vicinity of 135th Street and Central Avenue in Crestwood, Illinois, in an amount not to exceed $894,495.58, Account 501-50000-612450, Requisition 1498880
Approved
41 18-0857 Issue a purchase order and enter into an agreement with Chastain & Associates LLC for professional engineering final design and post award services for Contract 14-259-5F Flood Control Project in the vicinity of 131st Street and Cypress Drive in Palos Heights, Illinois, in an amount not to exceed $94,251.97, Account 501-50000-612450, Requisition 1499031
Approved
42 18-0874 Issue purchase order for Contract 18-603-22 (Re-Bid), Furnish and Deliver Spring Loaded Covers for TARP Structures, to Neenah Foundry Company, in an amount not to exceed $86,970.00, Account 201-50000-634620, Requisition 1497130
Approved
43 18-0875 Issue purchase order for Contract 18-613-21, Furnish and Deliver HVAC Coils to the Calumet Water Reclamation Plant, to Indi Enterprise, Inc., in an amount not to exceed $131,967.03, Account 201-50000-634650, Requisition 1492217
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 168 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
44 18-0879 Issue purchase order for Contract 18-632-11, Furnishing and Delivering Sodium Hypochlorite, to Rowell Chemical Corporation, in an amount not to exceed $1,807,732.00, Accounts 101-67000, 68000, 69000-623560, Requisitions 1488628, 1488630, 1488781, 1489285, 1489059 and 1491298
Approved
45 18-0880 Issue purchase order for Contract 18-401-11, Furnish and Deliver Police Uniforms for a Thirty-Six (36) Month Period, to Ray O’Herron Company, Inc., in an amount not to exceed $81,247.29, Account 101-15000-623700, Requisition 1493794
Approved
46 18-0881 Issue purchase order for Contract 18-850-2S, Furnish and Deliver Survey GPS Equipment, to Kara Company, Inc., in an amount not to exceed $66,494.08, Account 201-50000-634650, Requisition 1494159
Approved
47 18-0882 Issue purchase order for Contract 18-702-11, Furnishing Data Transmission Services for Cellular Communications, to Connor-Winfield Corp., in an amount not to exceed $18,000.00, 101-69000-612210, Requisition 1477212
Approved
48 18-0889 Issue purchase order for Contract 18-902-21, Furnish and Deliver Four Submersible Pumps to the Stickney Water Reclamation Plant, to Flow-Technics, Inc., in an amount not to exceed $57,080.00, Account 201-50000-634650, Requisition 1481932
Approved
49 18-0893 Issue purchase order to Avaya Inc., for hardware and installation required for system consolidation and enhancements to the PBX systems located at Egan and O’Brien Plants in an amount not to exceed $152,165.00, Accounts 201-50000-612430, 634840, 101-27000-612840 Requisition 1501156
Approved
Award Contract
50 18-0825 Authority to award Contract 18-049-11, Furnish and Deliver Miscellaneous Work Gloves to Various Locations for a One (1) Year Period, Groups A, B and C to Magid Glove and Safety Manufacturing Company, LLC, in an amount not to exceed $31,903.13, and Group D to Saf-T-Gard International, Inc., in an amount not to exceed $5,167.50, Account 101-20000-623700
Attachments: Contract 18-049-11 Item Descriptions Groups A, B, C and D.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 169 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
51 18-0837 Authority to award Contract 18-634-11, Inspections and Repairs to Cathodic Protection Systems, to Piping and Corrosion Specialties, Inc., in an amount not to exceed $369,969.00, Accounts 101-67000, 68000, 69000-612600, Requisitions 1480773, 1480774, and 1480775
Approved
52 18-0839 Authority to award Contract 18-056-11, Furnish and Deliver Hardware to Various Locations for a One (1) Year Period, Groups B and C to Liberty Fastener Company, in an amount not to exceed $33,755.33, Account 101-20000-623110.
Attachments: Contract 18-056-11 Item Descriptions, Group A.pdf Contract 18-056-11 Item Descriptions, Group B.pdf Contract 18-056-11 Item Descriptions, Group C.pdf
Approved
53 18-0843 Authority to award Contract 18-708-21, Furnish, Deliver and Install Influent Gate Actuators at the O’Brien Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount not to exceed $292,650.00, Account 201-50000-645650, Requisition 1481930
Attachments: Contract 18-708-21 Revised Appendix D Report.pdf
Approved
54 18-0851 Authority to award Contract 18-970-11, Janitorial Services at Various Locations, Groups B and D to Perfect Cleaning Service Corporation, in an amount not to exceed $109,920.00, Account 101-69000-612490, Requisition 1487112
Approved
55 18-0865 Authority to award Contract 17-080-3E, Switchgear and Motor Control Center Replacement, O’Brien Water Reclamation Plant, to Broadway Electric, Inc., in an amount not to exceed $3,577,000.00, plus a five (5) percent allowance for change orders in an amount of $178,850.00, for a total amount not to exceed $3,755.850.00, Account 401-50000-645650, Requisition 1489083
Attachments: Contract 17-080-3E Revised Appendix D Report.pdf Contract 17-080-3E Project View.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 170 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
56 18-0870 Authority to award Contract 14-252-5F, Flood Control Project at Natalie Creek in Midlothian and Oak Forest, Illinois, to IHC Construction Companies, L.L.C., in an amount not to exceed $7,629,000.00, plus a five (5) percent allowance for change orders in an amount of $381,450.00, for a total amount not to exceed $8,010,450.00, Account 501-50000-645620, Requisition 1490255
Attachments: Contract 14-252-5F Revised Appendix D Report.pdf Contract 14-252-5F Project View.pdf
Approved
57 18-0872 Authority to award Contract 18-704-21, Reconditioning of Pump Motors No. 1 and No. 2 at the Kirie Water Reclamation Plant, to KW Services, LLC, in an amount not to exceed $279,500.00, Account 201-50000-645600, Requisition 1491757
Approved
58 18-0883 Authority to award Contract 17-987-12 (Re-Bid), Specialty Railroad Track Maintenance in the Stickney Service Area, to Track Service, Inc., in an amount not to exceed $317,560.00, Account 101-69000-612670, Requisition 1453761
Attachments: Contract 17-987-12 Revised Appendix Report.pdf
Approved
59 18-0884 Authority to award Contract 18-025-11, Furnish and Deliver Plumbing Pipe, Fittings and Valves to Various Locations for a One (1) Year Period, Groups A, B, C, D, F, G, H, I, and J to Marco Supply Company, Inc., d.b.a Johnson Pipe & Supply Company, Inc., in an amount not to exceed $288,865.05, and Group E to Griffith Windustrial Company in an amount not to exceed $16,992.90, Account 101-20000-623090
Attachments: Contract 18-025-11 Item Descriptions, Groups A - J.pdf
Approved
60 18-0887 Authority to award Contract 10-883-BF, Flood Control Project at Arrowhead Lake in Palos Heights, IL, to IHC Construction Companies, L.L.C., in an amount not to exceed $1,615,000.00, plus a five (5) percent allowance for change orders in an amount of $80,750.00, for a total amount not to exceed $1,695,750.00, Account 501-50000-645620, Requisition 1489057
Attachments: Contract 10-883-BF Revised Appendix D Report.pdf Contract 10-883-BF Project View.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 171 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
61 18-0891 Authority to award Contract 18-618-13 (Re-Bid), Specialized Repairs for Large Motors, to L & S Electric, Inc., in an amount not to exceed $110,280.00, Accounts 101-67000, 68000, 69000-612600, 612650, 623070, Requisitions 1476787, 1476788, and 1476789
Approved
62 18-0895 Authority to award Contract 18-023-11, Furnish and Deliver Lab Chemicals to Various Locations for a One (1) Year Period, Groups A and B to Fisher Scientific Company, L.L.C., in an amount not to exceed $120,387.79, Account 101-20000-623570
Attachments: Contract 18-023-11 Item Descriptions, Group A.pdf Contract 18-023-11 Item Descriptions, Group B.pdf
Approved
63 18-0919 Authority to award Contract 18-416-11, Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period, to Anchor Mechanical, Inc., in an amount not to exceed $3,939,599.95, Accounts 101-15000-612370, 612390, Requisition 1497734
Attachments: Contract 18-416-11 Revised Appendix D Report.pdf
Approved
Increase Purchase Order/Change Order
64 18-0804 Authority to increase the purchase order and amend the agreement with Foley & Lardner LLP, for legal services in an amount of $41,912.00 from an amount of $9,500.00, to an amount not to exceed $51,412.00, Account 101-11000-612430, Purchase Order 3099685
Approved
65 18-0812 Authority to decrease Contract 14-677-11, Overhead Door Repair, to Builders Chicago Corporation, in an amount of $1,098.81 from an amount of $182,433.68 to an amount not to exceed $181,334.87, Accounts 101-67000/68000/69000-612680/623130, Purchase Order 5001492
Attachments: 14-677-11 Summary Spreadsheet for 20180906 BOC.pdf
Approved
66 18-0813 Authority to decrease Contract 16-708-11, Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, to BHS Marketing, LLC, in an amount of $16,122.64 from an amount of $97,422.34 to an amount not to exceed $81,299.70, Account 101-67000-623560, Purchase Order 3089502
Attachments: CO 16-708-11.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 172 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
67 18-0816 Authority to increase outline agreement with Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, in an amount not to exceed $40,000.00, from $344,999.00 to $384,999.00, Accounts 101-66000/67000/68000/69000-623270, Agreement 7001398
Attachments: Auth to Increase Boerger.pdf
Approved
68 18-0831 Authority to increase and extend Contract 15-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, to GSF USA, Inc., in an amount of $102,300.00, from an amount of $1,800,006.82, to an amount not to exceed $1,902,306.82, Accounts 101-15000-612370/612390, Purchase Order 5001533
Attachments: PO 5001533 Change Order Log.pdf
Approved
69 18-0835 Authority to decrease purchase order for professional engineering services for Contract 14-250-3P, Digester Gas Utilization Facility, Calumet Water Reclamation Plant with Ameresco, Inc. in amount of $1,822,500.00, from an amount of $2,060,000.00, to an amount not to exceed $237,500.00, Account 201-50000-612450, Purchase Order 3087761
Approved
70 18-0842 Authority to increase purchase order to the Chicago Defender, to Publish Invitations to Bid for Contracts and Legal Notices for Original Entrance and Promotional Civil Service Examinations in a Newspaper Intended to Target the African-American Market, in an amount of $8,100.00, from an amount of $9,900.00, to an amount not to exceed $18,000.00, Account 101-20000-612360, Purchase Order 8008957
Approved
71 18-0861 Authority to decrease Contract 16-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Anchor Mechanical, Inc., in an amount of $72,158.63 from an amount of $12,600,336.59 to an amount not to exceed $12,528,177.96, Accounts 101-67000/68000/69000-612600/612650, Purchase Orders 5001552, 5001553 and 5001554
Attachments: 16-611-11 Summary Spreadsheet.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 12 2018 Official Proceedings 173 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
72 18-0899 Authority to increase Contract 18-300-01 for an Emergency Forensic Cyber Audit of the District’s Information Technology System to VedderPrice P.C., in an amount not to exceed $100,000.00 from an amount of $50,000.00, to an amount not to exceed $150,000.00, Account 101-30000-612430, Purchase Order 3100999 (As Revised) Debra Shore lifted her earlier deferral
Approved
Budget & Employment Committee
Report
73 18-0809 Report on Budgetary Revenues and Expenditures for the second quarter of 2018, ended June 30, 2018
Attachments: 2018 Second Quarter Attachment.pdf
Published and Filed
Authorization
74 18-0894 Authority to transfer 2018 departmental appropriations in the amount of $40,000.00 in the Corporate Fund
Attachments: 09.06.18 Board Transfer BF5.pdf
Approved
Engineering Committee
Authorization
75 18-0858 Authority to execute a Structure Assignment Agreement between Metropolitan Water Reclamation District of Greater Chicago and Village of La Grange for transfer of the junction chamber connected to MWRD TARP Construction Shaft No. 5, constructed near the intersection of Tilden Avenue and the BNSF Railroad, La Grange, Illinois in accordance with Permit No. 99-076, Consideration shall be a nominal fee of ten dollars ($10.00)
Approved
76 18-0915 Authority to Accept and Execute First Amendment to Pipeline Easement Agreement granted by the Commuter Rail Division of the Regional Transportation Authority, a division of an Illinois municipal corporation, (Metra) for the 39th Street Conduit Rehabilitation Phase I Bypass Tunnel, SSA (ROW File No. 10, Contract 01-103-2S)
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 13 2018 Official Proceedings 174 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
Judiciary Committee
Authorization
77 18-0829 Authority to settle the Workers’ Compensation Claim of Rashied Muhammad vs. MWRDGC, Claim 14 WC 40327, Illinois Workers’ Compensation Commission (IWCC), in the sum of $14,745.65, Account 901-30000-601090
Approved
78 18-0892 Authority to settle the Workers’ Compensation Claims of Stephen Scannell vs. MWRDGC, Claim 15 WC 34363 and Claim 16 WC 1440, Illinois Workers’ Compensation Commission (IWCC), in the sum of $66,353.13, Account 901-30000-601090
Approved
79 18-0917 Authority to settle MWRD v. Dust Catchers, Inc. 2012-2017 User Charges in the amount of $40,000.00 and to execute such documents as may be necessary to effectuate settlement
Approved
Maintenance & Operations Committee
Reports
80 18-0818 Report on change orders authorized and approved by the Acting Director of Maintenance and Operations during the month of July 2018.
Attachments: R-98 Report July 2018.pdf
Published and Filed
81 18-0845 Final report on emergency Contract 18-800-01 for Emergency Repairs to SEPA Station No. 4 in the Village of Worth, IL, to Paramount Electrical Supply, in an amount not to exceed $64,411.72, Purchase Order 3100091, Account 101-68000-623070 (As Revised)
Published and Filed
Monitoring & Research Committee
Authorization
82 18-0902 Authorization to enter into a Letter of Engagement between the Metropolitan Water Reclamation District of Greater Chicago and the law firm of Ulmer & Berne LLP to provide legal services to the District in connection with the application and prosecution of a joint patent for certain intellectual property co-owned by the District and Iowa State University Research Foundation
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 14 2018 Official Proceedings 175 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
Real Estate Development Committee
Authorization
83 18-0807 Authority to commence statutory procedures to lease approximately 20 acres of District real estate located east of Pulaski Road and north of the Cal-Sag Channel in Alsip, Illinois; Cal-Sag Channel Parcel 13.04 (western portion)
Attachments: Commence statutory procedures. Pulaski and Cal Sag Channel, Parcel 13.04 Alsip MiniMill.pdf
Approved
84 18-0808 Authority to issue a 5-year permit to the Illinois State Water Survey to install a rain gauge on an approximate 3’ x 3’ area of land located at the O’Brien Water Reclamation Plant in Skokie, Illinois for purposes of collecting precipitation data. Consideration shall be a nominal fee of $10.00
Attachments: Issue 5-year Permit to IL State Water Survey - O'Brien WRP.pdf
Approved
85 18-0846 Authority to amend lease agreement dated June 1, 1996, between the District and the Village of Worth on 214.10± acres of District real estate located at 115th Street and Oketo Avenue in Worth, Illinois; Cal-Sag Channel Parcels 8.06 and 9.03 to allow “Cruise Nights” in the Water’s Edge Golf Course parking lot. Consideration shall be a nominal fee of $10.00
Attachments: Authority to Amend Lease Agreement w Village of Worth re Cruise Nights.pdf
Approved
86 18-0859 Consent to sublease between ACBL Transportation Services, LLC and Lemont Mulch, LLC on a 4.6-acre portion of two adjacent ACBL leaseholds located at 15900 Des Plaines River Road in Lemont, Illinois, Main Channel Parcel 22.06; and 16100 Des Plaines River Road in Lemont, Illinois, Main Channel Parcel 22.08. Consideration shall be a minimum annual fee of $5,000.00
Attachments: Consent to Sublease between ACBL to Lemont Mulch.pdf
Approved
87 18-0860 Authority to enter into a 39-year lease with the Chicago Park District on approximately 13 acres of District real estate at SEPA Station No. 1 located north of the Calumet River and west of Torrence Avenue in Chicago, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Enter into 39-year lease w Chicago Park District at SEPA Station.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 15 2018 Official Proceedings 176 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
88 18-0876 Authority to amend permit agreement issued to the City of Lockport to traverse Main Channel Parcels 15.02, 15.04, 16.04, and the District’s temporary low water crossing in unincorporated Lockport, Will County, Illinois to: (1) allow an additional use of construction staging on an approximate 2.06 acre portion of Parcels 15.02 and 15.04 and (2) extend the permit an additional 18 months. Consideration shall be a nominal fee of $10.00
Attachments: Authority to Amend Permit w City of Lockport to traverse Main Channel Parcels Aerial of MCP 15.02 15.04 staging area and access permit area v.4
Approved
89 18-0878 Authority to grant to MCImetro Access Transmission Services Corp., d/b/a Verizon Access Transmission Services: (1) a 25-year, 3,441+ sq. ft. non-exclusive easement to construct, install, operate, maintain, repair and remove a fiber optic transmission cable and appurtenances on and beneath North Shore Channel Parcels 9.11 and 9.15 in Chicago, Illinois and (2) a 90-day, 9,627+ sq. ft. temporary construction easement on North Shore Channel Parcel 9.11. Consideration shall be an initial annual fee of $5,000.00 for the 25-year easement and a fee of $5,000.00 for the temporary construction easement
Attachments: Authority to Grant MCIMetro-Verizon Easements for North Shore Channel Parcles 9.11 and 9.15.pdf
Approved
90 18-0911 Authority to issue a five (5) year permit to Christy Webber Landscapes for continued use of approximately 12 acres of District real estate located at the Cal-Sag Channel and Ridgeland Avenue in Alsip, Illinois and known as the Ridgeland Avenue Drying Facilities; Cal-Sag Channel Parcel 10.04 (western portion). Consideration shall be an annual fee of $113,850.00
Attachments: Authority to Issue a 5-year Permit to Christy Webber Landscaping 12 acres at Cal Sag Channel and Ridgeland Ave.pdf
Approved
91 18-0912 Authority to issue a one (1) year permit to the Blue Island Fire Department to install and maintain a temporary fire training facility on an approximate 75’ x 100’ portion of Cal-Sag Channel Parcel 15.06 in Blue Island, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Authhority to Issue 1-Year Permit to Blue Island Fire Dept. Cal-Sag Parcel 15.06 portion.pdf
Approved
State Legislation & Rules Committee
97 18-0923 Request to recognize the authority of the Governor to fill the vacancy of Commissioner Bradford by the appointment made on March 23, 2018
Deleted by the Executive Director
Metropolitan Water Reclamation District of Greater Chicago Page 16 2018 Official Proceedings 177 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
Stormwater Management Committee
Authorization
92 18-0866 Authority to enter into an Intergovernmental Agreement with and make payment to the Chicago Park District for the construction, operation and maintenance of green infrastructure at three parks in Chicago, Illinois (18-IGA-04), in an amount not to exceed $238,930.00, Account 501-50000-612400, Requisition 1501158
Approved
93 18-0867 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Midlothian for the construction, operation and maintenance of a permeable pavement parking lot (18-IGA-12),in an amount not to exceed $84,029.00, Account 501-50000-612400, Requisition 1499357
Approved
94 18-0869 Authority to enter into an Intergovernmental Agreement with and make payment to the Board of Trustees of the University of Illinois for the construction, operation and maintenance of green infrastructure as part of the Arthington Mall and Parking Lot B2 project in Chicago, Illinois (18-IGA-18), in an amount not to exceed $242,000.00, Account 501-50000-612400, Requisition 1500866
Approved
95 18-0871 Authority to enter into intergovernmental agreements with the City of Northlake, Village of Stone Park, Village of Melrose Park, Village of Bellwood, Village of Westchester, and Village of Broadview for Contract 11-187-3F, Addison Creek Channel Improvements
Approved
96 18-0916 Authorization for additional payment to Illinois Bell Telephone Company d/b/a AT&T Illinois for a utility relocation fee for Contract 14-263-3F, Melvina Ditch Reservoir Improvements in the City of Burbank, in an amount not to exceed $31,129.83, Account 501-50000-612490
Approved
Approval of the Consent Agenda with the exception of Items: 6, 11, 12, 13, 14, 17, 27, 35, 97, 98, 99 and 100
A motion was made by Martin J. Durkan, seconded by Kenneth Dunkin, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Miscellaneous and New Business
Motion
Metropolitan Water Reclamation District of Greater Chicago Page 17 2018 Official Proceedings 178 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
98 18-0922 MOTION to adopt a policy providing parental leave to Commissioners
Deferred by Barbara J. McGowan
Resolution
99 18-0913 RESOLUTION sponsored by the Board of Commissioners recognizing the tenth anniversary of the Irish Books, Arts and Music Festival
A motion was made by Frank Avila, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Ordinance - User charge
100 UC18-001 Request Authority to Amend the User Charge Ordinance of the Metropolitan Water Reclamation District of Greater Chicago
Attachments: UCOrdin2018_Clean_MG.pdf UCOrdin2018_TrackedChanges_MG.pdf BoardTransmittalLtr-Signed.pdf
A motion was made by Debra Shore, seconded by Martin J. Durkan, that this User Charge Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Meeting Summary
Speakers
None
Summary of Requests
Debra Shore requested a letter of commendation be given to John Greenfield and Josh Bailey who went above and beyond for those trapped at the Calumet plant
Barbara J. McGowan requested that letters of commendation also be given to the employees working 12 hour shifts at the Calumet plant Study Session
None
Announcements
None
Metropolitan Water Reclamation District of Greater Chicago Page 18 2018 Official Proceedings 179 of 298 Board of Commissioners Regular Board Meeting Minutes September 6, 2018
Board Letter Submission Dates
The next regular board meeting is scheduled for September 20, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: September 7, 2018 Date all agenda items are due to the Executive Director: 1:00 p.m., September 12, 2018 Adjournment
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, September 20, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this September 6, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
September 6, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 19 2018 Official Proceedings 180 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, September 20, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 181 of 298 Board of Commissioners Regular Board Meeting Minutes September 20, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:35 a.m. Roll Call
Present: 8 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Absent: 1 - Josina Morita
Approval of Previous Board Meeting Minutes
A motion was made by Kari K. Steele, seconded by Martin J. Durkin, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Leslie Shad, lead organizer for Natural Habitat Evanston & Citizens Greener Evanston, and Brian Abbott and John Olvany, Wilmette residents and Park District Commissioners, addressed the Board regarding concerns for a future item, the construction of a road through District land to private property
George Blakemore, a concerned citizen, addressed the Board regarding various concerns
Mike Archey, from GTM Strategies, addressed the Board regarding concern for a previous item Recess and Convene as Committee of the Whole
A motion was made by Martin J. Durkin, seconded by Kari K. Steele, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 11:30 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-0969 Report on Cash Disbursements for the Month of July 2018, in the amount of $32,410,747.48
Attachments: July 2018 Cash Disbursement Summary
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 182 of 298 Board of Commissioners Regular Board Meeting Minutes September 20, 2018
Procurement Committee
Report
2 18-0941 Report on advertisement of Request for Proposal 18-RFP-21 Psychological Evaluations and Fitness-For-Duty Examinations for Selected Employees, estimated cost $60,000.00, Account 101-25000-612260, Requisition 1501613
Published and Filed
3 18-0947 Report of bid opening of Tuesday, August 28, 2018
Published and Filed
4 18-0948 Report of bid opening of Tuesday, September 4, 2018
Published and Filed
Authorization
5 18-0942 Authorization to accept initial annual rental bid for Contract 18-364-11 Proposal to Lease for ten (10) years, approximately 4.46 acres of District real estate located at 4035 South Cicero Avenue in Chicago, Illinois; Main Channel Parcel 40.02 in the amount of $140,000.00
Attachments: Auhorization to accept intial rental bid for Contract 18-364-11.pdf
Approved
Authority to Advertise
6 18-0933 Authority to advertise Contract 19-697-11, Furnishing and Delivering Odor Control Chemicals and a Delivery System to CALSMA, estimated cost $50,000.00, Account 101-66000-623560, Requisition 1501135
Approved
7 18-0949 Authority to advertise Contract 19-045-11 Publish Invitations to Bid for Contracts, Legal Notices for Original Entrance and Promotional Civil Service Examinations, and Other Legal Notices for a One-Year Period, estimated cost $55,000.00, Account 101-20000-612360
Approved
8 18-0955 Authority to advertise Contract 19-003-11 Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, estimated cost $71,000.00, Account 101-20000-623570
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 183 of 298 Board of Commissioners Regular Board Meeting Minutes September 20, 2018
Issue Purchase Order
9 18-0920 Issue purchase order and enter into an agreement with Horizon Technology, Inc., for preventative maintenance and consumable supplies for the Solid-Phase Oil and Grease Automated Extractor System in the Industrial Waste Analytical Laboratories Division, in an amount not to exceed $62,044.18 Accounts 101-16000-612970, 623570, Requisition 1500705
Approved
10 18-0925 Issue purchase order and enter into an agreement with Environmental Systems Research Institute, Inc. to renew the ESRI Enterprise License Agreement, in an amount not to exceed $1,245,000.00, Account 101-27000-612820, Requisition 1501775
Approved
11 18-0926 Issue purchase order and enter into an agreement with AT&T Corp., for Point to Point Switched Ethernet Service upgrade at the Mainstream Pumping Station, in an amount not to exceed $15,002.76, Account 101-27000-612430, Requisition 1502113
Approved
12 18-0928 Issue purchase order to CDW Government LLC, to Furnish and Deliver Symantec Antivirus Licenses and Maintenance, in an amount not to exceed $15,557.00, Account 101-27000-612820, Requisition 1498574
Approved
13 18-0929 Issue purchase order and enter into an agreement with Skalar, Inc. to furnish, deliver, and install a Total Organic Carbon Analyzer with all associated accessories, in an amount not to exceed $39,215.00, Account 101-16000-634970, Requisition 1498595
Approved
14 18-0938 Issue a purchase order to the DePaul University, pursuant to the Terms of Master Agreement 17-RFP-34, to conduct Comp TIA Security and Certification Prep with Exam Training for 20 employees, in a total amount not to exceed $39,500.00, Account 101-25000-601100 and 101-27000-601100 Requisition 1501344
Approved
15 18-0939 Issue purchase order to University of Wisconsin, pursuant to the Terms of Master Agreement 17-RFP-34, to conduct NFPA 70E-2018 Arc Flash Prevention and Protection refresher training for approximately 130 employees, in a total amount not to exceed $20,100.00, Account 101-25000-601100, Requisition 1502315
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 184 of 298 Board of Commissioners Regular Board Meeting Minutes September 20, 2018
16 18-0950 Issue purchase orders to JM Process Systems, Inc., to Furnish and Deliver Replacement Parts for the Dewatered Sludge Screw Conveyor at the Egan Water Reclamation Plant, in a total amount not to exceed $62,864.00, Account 101-67000-623270, Requisition 1498573
Approved
17 18-0951 Issue purchase order and enter into an agreement with J.B. Systems, Inc., to Provide District-Wide On-Site Mainsaver Software Training for 80 Employees, for the District’s Computerized Maintenance Management System (CMMS), in an amount not to exceed $14,925.00, Account 101-69000-601100, Requisition 1499762
Approved
18 18-0958 Issue purchase order to Stevenson Crane Service Inc., to Furnish and Deliver an Articulating Boom Lift to the Stickney Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 042815-TER, in an amount not to exceed $71,284.20, Account 201-50000-634860, Requisition 1487342
Approved
19 18-0959 Issue purchase order for Contract 18-117-11, Furnish, Deliver and Install an Automated Biochemical Oxygen Demand System, to Fisher Scientific Company L.L.C., in an amount not to exceed $39,520.74, Account 101-16000-634970, Requisition 1496100
Approved
20 18-0960 Issue purchase order for Contract 18-804-21, Furnish and Deliver Uninterruptible Power Supplies to the Calumet Water Reclamation Plant, to J&S Power Solutions, Inc., in an amount not to exceed $69,388.00, Account 201-50000-634650, Requisition 1497103
Approved
21 18-0961 Issue purchase order for Contract 18-905-21, Furnish and Deliver a Six-Inch Slurry Gate Hydraulic Submersible Pump to Stickney Water Reclamation Plant, to Xylem Dewatering Solutions, Inc., in an amount not to exceed $73,821.00, Account 201-50000-634650, Requisition 1491755
Approved
22 18-0972 Issue purchase order and enter into an agreement for Contract 17-RFP-28R Fleet Vehicle Maintenance Management Services for a 36-Month Period, with LeasePlan USA, Inc. in an amount not to exceed $1,248,984.00, Accounts 101-15000-612080 and 612860, Requisition 1461193
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 185 of 298 Board of Commissioners Regular Board Meeting Minutes September 20, 2018
Increase Purchase Order/Change Order
23 18-0921 Authority to decrease purchase order for Contract 16-105-12 (Re-Bid), Furnish and Deliver Boat Maintenance, Repairs, Parts and Secured Dockage, to Marine Services Corporation in an amount of $1,600.00, from an amount of $53,104.48, to an amount not to exceed $51,504.48, Accounts 101-16000-612330, 612790 and 623990, Purchase Order 3087864
Attachments: 09-20-18 Attachment CO Log- Marine Services.pdf
Approved
24 18-0930 Authority to decrease purchase order for Contract 06-158-3S Des Plaines Intercepting Sewer Rehabilitation, SSA to Kenny Construction Company in an amount of $109,832.60, from an amount of $13,875,008.17, to an amount not to exceed $13,765,175.57, and to decrease the related five percent change order allowance in an amount of $25,900.84, from an amount of $25,900.84 to an amount not to exceed $0.00, Account 401-50000-645700, Purchase Order 4000012
Attachments: CO Log 06-158-3S BM 9-20-18.pdf
Approved
25 18-0932 Authority to decrease Contract 18-800-01 for Emergency Repairs to SEPA Station No. 4 in the Village of Worth, IL to Paramount Electrical Supply in an amount of $35,588.28 from an amount of $100,000.00 to an amount not to exceed $64,411.72, Account 101-68000-623070, Purchase Order 3100091
Attachments: CO Decrease 18-800-01.pdf
Approved
26 18-0934 Authority to increase Contract 15-632-11, Furnishing and Delivering Sodium Hypochlorite, to K.A. Steel Chemicals, Inc., in an amount of $29,827.10, from an amount of $3,304,015.80 to an amount not to exceed $3,333,842.90, Accounts 101-67000/68000/69000-623560, Purchase Order 3086301
Attachments: 15-632-11 20180907.pdf
Approved
Budget & Employment Committee
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 186 of 298 Board of Commissioners Regular Board Meeting Minutes September 20, 2018
27 18-0963 Authority to transfer 2018 departmental appropriations in the amount of $66,100.00 in the Corporate Fund
Attachments: 09.20.18 Board Transfer BF5 #1.pdf 09.20.18 Board Transfer BF5 #2.pdf
Approved
Engineering Committee
Report
28 18-0953 Report on change orders authorized and approved by the Director of Engineering during the months of July and August 2018
Attachments: Attachment 1 CO Report July and August 2018 $10,000.pdf Attachment 2 CO Report July and August 2018 5% Contingency.pdf Attachment 3 CO Status Report July and August 2018.pdf
Published and Filed
Authorization
29 18-0931 Authorization to negotiate Intergovernmental Agreements with the Fox River Water Reclamation District for Phosphorus Removal Struvite Facilities and Liquid Facilities Projects at the Albin D. Pagorski Water Reclamation Facility of the Fox River Water Reclamation District (18-IGA-35 and 18-IGA-36)
Approved
Judiciary Committee
Authorization
30 18-0944 Authority to settle the Workers’ Compensation Claim of Henry Negoda vs. MWRDGC, Claim 14 WC 33546, Illinois Workers’ Compensation Commission (IWCC), in the sum of $11,424.90, Account 901-30000-601090
Approved
31 18-0945 Authority to settle the Workers’ Compensation Claim of Tia Schrean vs. MWRDGC, Claim 10 WC 41596, Illinois Workers’ Compensation Commission (IWCC), in the sum of $33,236.00, Account 901-30000-601090 (Deferred from the September 20, 2018 Board Meeting)
Deferred by David J. Walsh
Maintenance & Operations Committee
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 187 of 298 Board of Commissioners Regular Board Meeting Minutes September 20, 2018
Authorization
32 18-0946 Declaration of an emergency and ratification of execution of contracts to conduct an investigation into and repair damage caused by the August 30, 2018 roof collapse at the Calumet Water Reclamation Plant
Approved
Reports
33 18-0956 Report on change orders authorized and approved by the Acting Director of Maintenance and Operations during the month of August 2018
Attachments: R-98 Report August 2018.pdf
Published and Filed
Real Estate Development Committee
Authorization
34 18-0943 Consent to an assignment of lease from the Village of Lemont to the Village of Lemont and Lemont Park District as co-tenants with respect to the Village’s 0.97 acre leasehold located at the southwest corner of the District's Lemont Water Reclamation Plant property; Main Channel Parcel 23.11. Consideration shall be a nominal fee of $10.00
Attachments: Consent to an assignment of lease from Village of Lemont and Lemont Park District MCP 23.11.pdf
Approved
35 18-0952 Authority to amend lease agreement dated June 16, 2005, between the District and Illinois Marine Towing, Inc. on 14.7 acres of District real estate located at 16700 Des Plaines River Road in Lemont, Illinois; Main Channel Parcel 22.02 to allow an additional use of maintaining dockside crew quarters. Consideration shall be a $5,000.00 document preparation fee
Attachments: Authority to Amend Lease Agreement w Illinois Marine Towing in Lemont.pdf
Approved
Stormwater Management Committee
Authorization
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 188 of 298 Board of Commissioners Regular Board Meeting Minutes September 20, 2018
36 18-0954 Authority to enter into an Intergovernmental Agreement with and make payment to Leyden Township for the design, construction, operation and maintenance of the Diversey Avenue Drainage Improvements under Phase II of the Stormwater Management Program (18-IGA-29), in an amount not to exceed $350,000.00, Account 501-50000-612400, Requisition 1502284 (18-IGA-29)
Approved
Approval of the Consent Agenda with the exception of Items: 31 and 37
A motion was made by Barbara J. McGowan, seconded by Frank Avila, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Miscellaneous and New Business
Motion
37 18-0922 MOTION to adopt a policy providing parental leave to Commissioners (Deferred from the September 6, 2018 Board Meeting)
A motion was made by Barbara J. McGowan, seconded by David J. Walsh, that this Motion be Deleted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Meeting Summary
Speakers
None
Summary of Requests
Engineering Item #28 1. Mariyana T. Spyropoulos requested a report explaining project delays 2. Barbara J. McGowan requested the new completion dates for projects and for the vendor names to list the subs
Maintenance & Operations Item #32 1. Mariyana T. Spyropoulos requested an update on the employees that were injured Study Session
None
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 189 of 298 Board of Commissioners Regular Board Meeting Minutes September 20, 2018
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for October 4, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: September 21, 2018 Date all agenda items are due to the Acting Executive Director: 1:00 p.m., September 26, 2018 Adjournment
A motion was made by Barbara J. McGowan, seconded by Kenneth Dunkin, that when the Board Adjourns, it adjourns to meet again on Thursday, October 4, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this September 20, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
September 20, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 190 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, October 4, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 191 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:35 a.m. Roll Call
Present: 8 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Absent: 1 - Josina Morita
Approval of Previous Board Meeting Minutes
A motion was made by Frank Avila, seconded by Debra Shore, to correct the minutes from the last meeting to change file type of Agenda Item #18-0946 from a Report to an Agenda Item and to change the file status from 'Published and filed' to 'Adopted'. The motion carried by roll call 8:0
A motion was made by Martin J. Durkan, seconded by Kenneth Dunkin, that the corrected minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
George Blakemore, a concerned citizen, addressed the Board on various issues.
Recess and Convene as Committee of the Whole
A motion was made by Debra Shore, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 11:45 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Procurement Committee
Report
1 18-0998 Report of bid opening of Tuesday, September 11, 2018
Published and Filed
2 18-1018 Report on rejection of bids for Contract 18-400-12 (Re-Bid), Major Repairs for Fleet Vehicles for a Thirty-Six (36) Month Period, Group D, estimated cost $13,100.00
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 192 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
3 18-1019 Report on rejection of bids for Contract 17-604-22 (Re-Bid), Furnish, Deliver and Install Headrace Handrails and Guardrails at the Lockport Powerhouse, estimated cost $38,240.00
Published and Filed
4 18-1023 Report of bid opening of Tuesday, September 25, 2018
Published and Filed
Authorization
5 18-0990 Authorization to amend Board Order of May 3, 2018, regarding Issue purchase order to The Institute of Electrical and Electronics Engineers, Inc. to Furnish and Deliver IEEE Standards Library Online Software Licensing Maintenance, in an amount not to exceed $27,840.00, Account 101-27000-612820, Requisition 1492219, Agenda Item No. 10, File No. 18-0404
Approved
6 18-0991 Authorization to rescind Board Order to issue purchase order and enter into an agreement with Chevin Fleet Solutions LLC, for a Dedicated Fleet Management Solution for 249 Fleet Vehicles for a period of thirty-six months, under the National Joint Powers Alliance (NJPA) Joint Purchasing Contract No. 022217-CVS, in an amount not to exceed $55,636.00, Account 101-15000-612860, Requisition 1489608, Agenda Item No. 36, File No. 18-0282
Approved
7 18-0992 Authorization to rescind Board Order to issue purchase order and enter into an agreement with Auto Plus - Pep Boys to provide automobile preventive maintenance and repair services for 245 Fleet Vehicles, under National Joint Power Alliance (NJPA) Contract 062916-PEP, in an amount not to exceed $537,688.00, Account 101-15000-612860, Requisition 1489243, Agenda Item No. 32, File No. 18-0244
Approved
8 18-0995 Authorization to rescind Board Order to award Contract 18-400-11 Major Repairs for Fleet Vehicles for a Thirty-Six Month Period, Group A to BCR Automotive Group, LLC d/b/a Roesch Ford, in an amount not to exceed $31,390.00, and Groups B and C to Metro Ford Sales and Service, Inc., in an amount not to exceed $69,815.00. Account 101-15000-612860, Requisition 1489587, Agenda Item No. 18, File No. 18-0476
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 193 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
9 18-1013 Authorization to amend Board Order of September 20, 2018, regarding authorization to accept initial annual rental bid for Contract 18-364-11 Proposal to Lease for ten (10) years, approximately 4.46 acres of District real estate located at 4035 South Cicero Avenue in Chicago, Illinois; Main Channel Parcel 40.02 in the amount of $140,000.00, Agenda Item No. 5, File No. 18-0942
Approved
10 18-1026 Authorization to amend Board Order of July 12, 2018, regarding Issue purchase order and enter into an agreement with AT&T Corp., for Telemetry Services, in an amount not to exceed $414,911.51, Accounts 101-66000/67000/68000/69000-612210, Requisition 1496324, Agenda Item No. 30, File No. 18-0657
Approved
Authority to Advertise
11 18-0984 Authority to advertise Contract 19-668-11 Hazardous Waste Disposal from Various Locations, estimated cost $210,000.00, Account 101-66000-612520, Requisition 1502962
Approved
12 18-0987 Authority to advertise Contract 18-474-11 Furnish and Deliver One-Year Site License Software Maintenance Renewal of FileMaker Pro Software to the MWRDGC, estimated cost $31,050.00, Account 101-27000-612820, Requisition 1498402
Approved
13 18-0994 Authority to advertise Contract 18-916-21, Sludge Pump Replacements at the Stickney Water Reclamation Plant, Estimated cost $825,000.00, Account 201-50000-645750, Requisition 1502325
Approved
14 18-0999 Authority to advertise Contract 19-063-11, Furnish and Deliver V-Belts, Conveyor Belts, and Bearings to Various Locations for a One-Year Period, estimated cost $44,200.00, Account 101-20000-623270
Approved
15 18-1000 Authority to advertise Contract 19-021-11 Furnish and Deliver Unleaded Gasoline to Various Locations for a One (1) Year Period, estimated cost $305,000.00, Accounts 101-16000, 20000, 66000-623820 Requisitions 1498048, 1501648, 1501649 and 1502573
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 194 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
16 18-1001 Authority to advertise Contract 19-022-11 Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, estimated cost $290,000.00, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, Requisitions 1498047, 1502134, 1502135, 1502574, 1502956, and 1502971
Approved
17 18-1021 Authority to advertise Contract 15-830-3D Replacement of Tailrace Stop Logs, Headrace Gates, and Equipment at Lockport Powerhouse, Stickney Service Area, estimated cost between $8,360,000.00 and $10,120,000.00, Account 401-50000-645720, Requisition 1498877
Attachments: 15-830-3D Project Fact Data, BM 10-4-18.pdf
Approved
Issue Purchase Order
18 18-0976 Issue purchase order to DLT Solutions, LLC, to furnish and deliver AutoCAD Online CADLearning software annual renewal, in an amount not to exceed $16,065.00, Account 101-27000-612820, Requisition 1498572
Approved
19 18-0978 Issue purchase order to National Fire Protection Association to Furnish and Deliver National Fire Codes On-Line Subscription License, in an amount not to exceed $34,500.00, Account 101-27000-612820, Requisition 1498405
Approved
20 18-0986 Issue purchase order and enter into an agreement with Commonwealth Edison Company, for the installation of new electric service to the Calumet Storage Building, at the Calumet Water Reclamation Plant, in an amount not to exceed $62,744.34, Account 101-68000-612150, Requisition 1492979
Approved
21 18-0996 Issue purchase order to Mesirow Insurance Services, Inc. for Furnishing Fiduciary Liability Insurance for the Deferred Compensation Plan and Trust, in an amount not to exceed $8,800.00, and authorization for payment by direct voucher to Mesirow Insurance Services, Inc. for Furnishing Fiduciary Liability Insurance for the Retiree Health Care Trust (OPEB), in an amount not to exceed $6,700.00, Accounts 101-25000-612290 and P802-11000-798200 respectively, Requisition 1502955
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 195 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
22 18-1002 Issue purchase orders and enter into a multi-year service agreement with Siemens Industry, Inc., to provide panel upgrades, maintenance and repair services on HVAC control systems at the Stickney, Calumet, and Kirie Water Reclamation Plants, in an amount not to exceed $322,263.00, Accounts 101-67000, 68000, 69000-612680, 623070, 623270, Requisitions 1481578, 1481591 and 1491735
Approved
23 18-1012 Issue purchase order for Contract 18-118-11, Furnish and Deliver Automatic Samplers, to Gasvoda & Associates, Inc., in an amount not to exceed $33,452.98, Account 101-16000-623570, Requisition 1497128
Approved
24 18-1027 Issue purchase order for Contract 19-102-11 Furnish and Deliver Laboratory Supplies, Glassware and Chemicals, to Fisher Scientific Company L.L.C., in an amount not to exceed $114,420.00, Account 101-16000-623570, Requisition 1498046
Approved
25 18-1033 Issue purchase order to Trojan Technologies, Inc., to Furnish and Deliver Nine Hundred Power Cables for the Ultraviolet Lamps at the O’Brien Water Reclamation Plant, in an amount not to exceed $154,000.00, Account 101-67000-623070, Requisition 1503596
Approved
26 18-1037 Issue purchase order to CDW Government, LLC, to Furnish and Deliver KnowBe4 online security awareness and tracking software, in an amount not to exceed $22,571.28, Account 101-27000-623800, Requisition 1502560
Approved
Award Contract
27 18-1004 Authority to award Contract 18-036-11, Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One (1) Year Period, to Russo Hardware, Inc., d/b/A Russo Power Equipment, in an amount not to exceed $24,110.30, Account 101-20000-623130
Attachments: Contract 18-036-11 Item Descriptions.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 196 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
28 18-1009 Authority to award Contract 18-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, Groups B and C to Warehouse Direct, Inc., in an amount not to exceed $117,450.16, Account 101-20000-623660.
Attachments: Contract 18-009-11 Item Descriptions, Groups B and C.pdf
Approved
29 18-1011 Authority to award Contract 18-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, Group A, to Root Brothers Mfg. & Supply Co., in an amount not to exceed $27,482.44, Group B to Fairmont Supply Company, in an amount not to exceed $18,587.62, and Group C to S & K Acquisition Corp., in an amount not to exceed $6,408.11. Account 101-20000-623680
Attachments: Contract 18-051-11 Item Descriptions - Group A Contract 18-051-11 Item Descriptions - Group B Contract 18-051-11 Item Descriptions - Group C
Approved
30 18-1020 Authority to award Contract 18-029-11, Furnish and Deliver Safety Equipment and Welding Apparel to Various Locations for a One (1) Year Period, Group A to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $91,088.67, Group B to T & N Chicago, Inc., in an amount not to exceed $4,259.06, and Group C to Stauffer Manufacturing Company, in an amount not to exceed $4,002.21. Accounts 101-20000-623680, 623700, 623780.
Attachments: Contract 18-029-11 Item Descriptions, Groups A, B, and C.pdf
Approved
31 18-1022 Authority to award Contract 18-616-11, Furnishing and Delivering Chiller Parts and Services to Various Service Areas, to Autumn Construction Services, Inc., in an amount not to exceed $341,770.00, Accounts 101-67000, 68000, 69000-612680, 623070 and 623270, Requisitions 1491096, 1491108, 1491109, and 1491111
Attachments: Revise Appendix D Report.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 197 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
32 18-1024 Authority to award Contract 18-032-11, Furnish and Deliver Coveralls, Rainwear and Boots to Various Locations for a One (1) Year Period, Groups A, B and C to Stauffer Manufacturing Company, in an amount not to exceed $35,762.17, Account 101-20000-623700.
Attachments: Contract 18-032-11 Item Descriptions, Group A.pdf Contract 18-032-11 Item Descriptions, Group B.pdf Contract 18-032-11 Item Descriptions, Group C.pdf
Approved
33 18-1028 Authority to award Contract 18-628-11, Inspection, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations, to Johnson Control Fire Protection LP, in an amount not to exceed $270,100.00, Account 101-69000-612780, Requisition 1495163
Approved
Increase Purchase Order/Change Order
34 18-0979 Authority to increase purchase order and amend the agreement with e-Builder, Inc. for Contract 16-RFP-11, Electronic Project Management System and Technical Support Services for a one year period, in an amount of $23,000.00, from an amount of $723,558.00 to an amount not to exceed $746,558.00, Account 401-50000-612430, Purchase Order 3091890
Approved
35 18-0981 Authority to decrease Contract 18-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B, to Synagro Central, LLC, in an amount of $90,000.00 from an amount of $2,770,000.00 to an amount not to exceed $2,680,000.00, Account 101-66000-612520, Purchase Order 5001651
Approved
36 18-0982 Authority to decrease Contract 18-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, to Bechstein-Klatt Loading & Shredding, in an amount of $218,625.00 from an amount of $5,237,250.00 to an amount not to exceed $5,018,625.00, Account 101-66000-612520, Purchase Order 5001646
Approved
37 18-0983 Authority to decrease Contract 18-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount of $462,658.00 from an amount of $3,475,316.00 to an amount not to exceed $3,012,658.00, Account 101-66000-612520, Purchase Order 5001650
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 198 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
38 18-0988 Authority to increase purchase order for Contract 14-RFP-30 Co-Location Services, to Zayo Group, LLC, in an amount of $17,008.00, from an amount of $366,799.21, to an amount not to exceed $383,807.21, Account 101-27000-612210, Purchase Order 3086934
Attachments: 3086934 Change Order Log.pdf
Approved
39 18-0989 Authority to increase purchase order with Fisher Scientific Company LLC, to Furnish and Deliver Lab Supplies, Glassware and Chemicals for Various Locations, Contract 16-100-12, in an amount of $10,000.00, from an amount of $136,890.20, to an amount not to exceed $146,890.20, Account 101-16000- 623570, Purchase Order 3089303
Attachments: 10-04-18 CO Log - Fisher PO 3089303.pdf
Approved
40 18-0997 Authority to increase purchase order to LoadSpring Solutions, Inc. for Hosting and Support of Oracle Primavera Software, in an amount of $5,490.00, from an amount of $21,960.00, to an amount not to exceed $27,450.00, Account 101-27000-612820, Purchase Order 3096469
Approved
41 18-1034 Authority to decrease Contract 98-RFP-10 Design, Build, Own, Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 years, to Metropolitan Biosolids Management, LLC, in an amount of $2,093,293.23 from an amount of $201,545,290.48 to an amount not to exceed $199,451,997.25, Account 101-66000-612590, Purchase Order 5000950
Attachments: 98-RFP-10 - revised.pdf
Approved
Judiciary Committee
Report
42 18-1014 Report on the Semi-Annual Review of Closed Meeting (“Executive Session”) Minutes
Published and Filed
43 18-1015 Report on the Approval of Closed Meeting (“Executive Session”) Minutes
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 199 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
Authorization
44 18-0945 Authority to settle the Workers’ Compensation Claim of Tia Schrean vs. MWRDGC, Claim 10 WC 41596, Illinois Workers’ Compensation Commission (IWCC), in the sum of $33,236.00, Account 901-30000-601090 (Deferred from the September 20, 2018 Board Meeting)
A motion was made by David J. Walsh, seconded by Kenneth Dunkin, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Nay: 1 - David J. Walsh
Absent: 1 - Josina Morita
Labor & Industrial Relations Committee
Authorization
45 18-1039 Authority to enter into a Project Labor Agreement with the Will & Grundy Counties Building Trades Council and the Three Rivers' Construction Alliance for the Lockport Powerhouse and Lockport Controlling Works to cover qualifying construction projects
Attachments: Lockport Powerhous PLA & Addendum.PDF
Approved
Real Estate Development Committee
Authorization
46 18-1017 Authority to issue a 30-day permit to Enbridge Pipelines (Lakehead) LLC to use an approximate 22,500 sq. ft. portion of Main Channel Parcels 19.01 and 19.08 located north of Romeo Road in Romeoville, Illinois for construction staging. Consideration shall be $5,000.00
Attachments: Issue a 30-day permit to Enbridge - MCP 19.01 & 19.08.pdf
Approved
47 18-1025 Authority to commence statutory procedures to lease approximately 4.10 acres of District real estate located at 16500 Industrial Park Drive in unincorporated Lemont, Illinois; Main Channel Parcel 22.05
Attachments: commence statutory procedures to lease - aerial MCP 22.05.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 200 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
Miscellaneous and New Business
Motion
48 18-1035 MOTION to approve dates and time for the Regular Board Meetings of The Metropolitan Water Reclamation District of Greater Chicago to be held in the year 2019 (As Revised)
A motion was made by Kari K. Steele, seconded by Martin J. Durkan, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Resolution
49 18-1016 RESOLUTION sponsored by the Board of Commissioners recognizing Breast Cancer Awareness Month
Deleted by the Acting Executive Director
50 18-1029 RESOLUTION sponsored by the Board of Commissioners recognizing the U.S. Minority Contractors Association’s 27th Annual Millennium Builders Awards and Banquet
A motion was made by Martin J. Durkan, seconded by Barbara J. McGowan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
51 18-1030 RESOLUTION sponsored by the Board of Commissioners recognizing the “Imagine a Day Without Water” campaign
Adopted
Approval of the Consent Agenda with the exception of Items: 44, 48, 49 and 50
A motion was made by Martin J. Durkan, seconded by David J. Walsh, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Meeting Summary
Speakers
None
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 201 of 298 Board of Commissioners Regular Board Meeting Minutes October 4, 2018
Summary of Requests
Procurement Item #41 1. Mariyana T. Spyropoulos requested a copy of the contract Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for October 18, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: October 5, 2018.
Date all agenda items are due to the Acting Executive Director: 1:00 p.m., October 10, 2018. Adjournment
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, October 18, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this October 4, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
October 4, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 202 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, October 18, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 203 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Absent: 1 - Josina Morita
Approval of Previous Board Meeting Minutes
A motion was made by Kenneth Dunkin, seconded by Martin J. Durkan, that the minutes from the last regular board meeting of October 4, 2018 be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
A motion was made by Debra Shore, seconded by Kari K. Steele, that the minutes from the Public Hearing of October 15, 2018 be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
James Harrington, from Green Seed Energy, voiced his concern (Re: Procurement Items #11 and 12)
Carl Bibbs, Financial Consultant of Green Seed Energy and President of the Southeast Calumet Heights Homeowners Association, voiced his concern on various items
Bryan Abbott, Wilmette Park District Commissioner, Andrew Donakowski, from Friends of the Chicago River, Leslie Shad, from Natural Habitat Evanston, and Karl Leinberger, Canal Shores Board Member, addressed the Board (Re: Real Estate Item #47)
Saima Abbasi, from Go Green Wilmette, read a letter on behalf of Go Green Wilmette board members (Re: Real Estate Item #47)
George Blakemore, concerned citizen, addressed the Board regarding various concerns Recess and Convene as Committee of the Whole
A motion was made by Kenneth Dunkin, seconded by Martin J. Durkan to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 12:35 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 204 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
Report
1 18-1057 Report on the investment interest income during August 2018
Attachments: Inv Int Inc 2018-08 att.pdf
Published and Filed
2 18-1058 Report on the investment interest income during September 2018
Attachments: Inv Int Inc 2018-09 att.pdf
Published and Filed
3 18-1059 Report on investments purchased during August 2018
Attachments: Inv Purch 2018-08 att.pdf
Published and Filed
4 18-1060 Report on investments purchased during September 2018
Attachments: Inv Purch 2018-09 att.pdf
Published and Filed
5 18-1061 Report on investment inventory statistics at September 30, 2018
Attachments: Inv Stat 2018 Q3 Inv att.pdf Inv Stat 2018 Q3 Fin Mkt.pdf
Published and Filed
6 18-1071 Report on Cash Disbursements for the Month of August 2018, in the amount of $27,790,164.06
Attachments: August 2018 Cash Disbursement Summary
Published and Filed
7 18-1073 Report on Cash Disbursements for the Month of September 2018, in the amount of $24,143,859.24
Attachments: September 2018 Cash Disbursement Summary
Published and Filed
Procurement Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 205 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
8 18-1054 Report on rejection of bids for Contract 18-055-11, Furnish and Deliver Pipe Covering and Insulation to Various Locations for a One-Year Period, estimated cost $28,000.00
Published and Filed
9 18-1062 Report on rejection of bids for Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant, estimated cost $10,500,000.00
Published and Filed
10 18-1063 Report on rejection of bids for Contract 19-103-11, Furnish and Deliver Laboratory Coats and Coveralls, estimated cost $27,600.00
Published and Filed
11 18-1064 Report on rejection of proposals for 17-RFP-14, Biogas Purchaser for Vehicle Fuel from the Calumet Water Reclamation Plant
Published and Filed
12 18-1065 Report on rejection of proposals for 15-RFP-27, Liquid Organic Waste Supply Chain Manager at the Calumet Water Reclamation Plant
Published and Filed
13 18-1066 Report on rejection of proposals for 15-EOI-02, Expression of Interest, Liquid Organic Waste Delivery to the Stickney and Calumet Water Reclamation Plants
Published and Filed
14 18-1080 Report of bid opening of Tuesday, October 9, 2018
Published and Filed
Authorization
15 18-1043 Authorization to amend Board Order of September 6, 2018, for Authority to Advertise Contract 19-612-21 Roof Restoration at the Lockport Powerhouse, estimated cost $240,000.00, Account 201-50000-645680, Requisition 1499333, Agenda Item No. 24, File No. 18-0810
Approved
16 18-1044 Authorization to amend Board Order of August 2, 2018, for Authority to Advertise Contract 18-607-31 Cofferdam Installation and Removal at Sluice Gate No. 2 Lockport Controlling Works, estimated cost $350,000.00, Account 401-50000-645720, Requisition 1498870, Agenda Item No. 26, File No. 18-0751
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 206 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
17 18-1047 Authorization for payment to National Association of Clean Water Agencies (NACWA) for 2019 membership dues in the amount of $82,680.00, Account 101-15000-612280
Approved
18 18-1082 Authorization to amend Board Order of September 6, 2018, regarding Authority to award Contract 10-883-BF, Flood control Project at Arrowhead Lake in Palos Heights, IL, to IHC Construction Companies L.L.C., in an amount not to exceed $1,615,000.00, plus a five (5) percent allowance for change orders in an amount of $80,750.00, for a total amount not to exceed $1,695,750.00, Account 501-50000-645620, Requisition 1489057, Agenda Item No. 60, File No. 18-0887
Approved
19 18-1085 Authorization to amend Board Order of September 20, 2018, regarding Issue purchase order to CDW Government LLC, to Furnish and Deliver Symantec Antivirus Licenses and Maintenance, in an amount not to exceed $15,557.00, Agenda Item No. 12, File No. 18-0928
Approved
Authority to Advertise
20 18-1046 Authority to advertise Contract 19-665-11, Native Prairie Landscape Maintenance at Various Service Areas, estimated cost $520,000.00, Account 101-69000-612420, Requisition 1497739
Deferred by Kari K. Steele
21 18-1050 Authority to advertise Contract 19-012-11 Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, estimated cost $54,300.00, Account 101-20000-623190
Approved
Issue Purchase Order
22 18-1040 Issue purchase order and enter into an agreement with Environmental Resource Associates to furnish and deliver Proficiency Testing Standards, in an amount not to exceed $17,000.00, Account 101-16000-623570, Requisition 1502967
Approved
23 18-1041 Issue purchase order to Thermo LabSystems, Inc. to Furnish and Deliver Renewal Licenses and Software Upgrades for the Laboratory Information Management System, in an amount not to exceed $237,518.67, Account 101-27000-612820, Requisition 1498401
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 207 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
24 18-1042 Issue purchase order to CDW Government LLC, to Furnish and Deliver Mimecast Advanced Threat Security Support, in an amount not to exceed $90,634.00, Account 101-27000-612820, Requisition 1503998
Approved
25 18-1052 Issue purchase order to CDW Government LLC, to Furnish and Deliver VMware Software, Support and Subscription, in an amount not to exceed $69,784.00, Account 101-27000-612820, Requisition 1503991
Approved
26 18-1083 Issue purchase order and enter into an agreement with Dresser-Rand, A Siemens Business, for Field Engineering Services for the Blowers at the Stickney Water Reclamation Plant, in an amount not to exceed $162,729.00, Account 201-50000-612440, Requisition 1502310
Approved
Award Contract
27 18-1048 Authority to award Contract 18-030-11, Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One (1) Year Period, Items 2, 4, 5, 7, 8, 14, 15, 17, 18, 19, 20, 21, 23, 25, 28, and 33 to Midtown Petroleum Acquisitions, LLC, d.b.a. Reladyne, in an amount not to exceed $54,019.30; Items 3, 6, 10, 11, 12, 13, 16, 22, and 27 to Feece Oil Company in an amount not to exceed $65,424.11, Account 101-20000-623860
Attachments: 18-030-11 Item Descriptions, 1-34.pdf
Approved
28 18-1049 Authority to award Contract 19-666-11, Furnishing Security Services at the Prairie Plan Site in Fulton County, Illinois, to AP Private Detective & Security Agency Ltd., in an amount not to exceed $157,400.00, Account 101-66000-612490, Requisition 1493533
Approved
29 18-1053 Authority to award Contract 18-611-23 (Re-Bid), HVAC Improvements at Various Service Areas, to Autumn Construction Services, Inc., in an amount not to exceed $1,850,500.00, Account 201-50000-645680, Requisition 1484783
Attachments: Revised Appendix D Report.pdf
Approved
30 18-1055 Authority to award Contract 17-985-11, Specialized Railroad Car Repair and Rebuilding in the Stickney Service Area, to JK-CO, LLC, in an amount not to exceed $464,576.00, Account 101-69000-612670, Requisition 1454597
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 208 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
Budget & Employment Committee
Authorization
31 18-1084 Authority to transfer 2018 departmental appropriations in the amount of $16,400.00 in the Corporate Fund
Attachments: 10.18.18 Board Transfer BF5.pdf
Approved
Engineering Committee
Report
32 18-1067 Report on change orders authorized and approved by the Director of Engineering during the month of September 2018
Attachments: Attachment 1 CO Report September 2018 5% Contingency.pdf Attachment 2 CO Status Report September 2018.pdf
Published and Filed
Judiciary Committee
Report
33 18-1045 Report on the Settlement of Workers’ Compensation Claims and Miscellaneous Claims under $10,000.00
Published and Filed
34 18-1086 Report on the correction of a typographical error in the Report on the Approval of Closed Meeting (“Executive Session”) Minutes, Agenda Item No. 43, File ID No. 18-1015
Published and Filed
Authorization
35 18-1051 Authority to settle the Illinois Workers’ Compensation Claim of Thomas Trend vs. MWRDGC, Claim Number: W002029377 in the sum of $16,000.00, Account 901-30000-601090
Approved
36 18-1081 Authority to settle potential District claim against Edgewood Valley Country Club arising out of damage to Southwest Side Intercepting Sewer 17-C in the Village of LaGrange, Illinois, in the amount of $10,000.00
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 209 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
Maintenance & Operations Committee
Reports
37 18-1069 Report on change orders authorized and approved by the Acting Director of Maintenance and Operations during the month of September 2018
Attachments: R-98 Report September 2018
Published and Filed
Authorization
38 18-1070 Authorization to Remove Charge for Composted Biosolids
Approved
Real Estate Development Committee
Authorization
39 18-1072 Authority to pay preliminary just compensation in the amount of $23,800.00 to acquire by “quick-take” the fee simple title to real estate commonly known as 4650 149th Street, Midlothian, Illinois from Chicago Title Land Trust Company as Trustee under Trust Agreement No. 8-5847, in the eminent domain lawsuit Case No. 18L050398 in the Circuit Court of Cook County, Account 501-50000-656010, Stormwater Fund
Attachments: RE - Authority to pay for quick take of 4650 149th Midlothian re Natalie Creek Flood Control Project.pdf
Approved
40 18-1074 Authority to issue a 52-day permit to the Worth Lions Club for use of approximately one acre of District real estate located within Cal-Sag Channel Parcel 9.03, east of Harlem Avenue and south of 116th Street in Worth, Illinois and leased to the Village of Worth for its annual Christmas tree sale and fundraising event from November 10, 2018, through December 31, 2018. Consideration shall be a nominal fee of $10.00
Attachments: Issue 52-day permit to Worth Lions Club - aerial CSC Parcel 9.03.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 210 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
41 18-1075 Authority to issue a three (3) month permit extension to the Illinois State Toll Highway Authority on the District’s Touhy Avenue Reservoir site in Des Plaines, Illinois to perform surveying work and conduct soil borings in connection with the Elgin O’Hare Western Access Project. Consideration shall be a nominal fee of $10.00
Attachments: Issue permit ext to ISTHA - aerial.pdf
Approved
42 18-1076 Authority to extend easement agreement dated August 10, 2000, between the District and STC Two LLC an additional 25 years to allow the continued use of an approximate 50’ x 50’ portion of the District’s John Egan Water Reclamation Plant premises in Schaumburg, Illinois for the operation and maintenance of an antenna tower and appurtenances related thereto. Consideration shall be a document preparation fee of $5,000.00
Attachments: Extend Easement to Sprint - Schaumburg aerial.pdf
Approved
43 18-1077 Authority to amend easement agreement dated August 6, 1998, between the District and STC Two LLC to construct and operate an antenna tower and appurtenances related thereto on an approximate 600 sq. ft. portion of Main Channel Parcel 34.10 in Summit, Illinois to: (1) add an additional 180 sq. ft. portion of Parcel 34.10 to the easement premises and (2) extend the easement an additional 25 years. Consideration shall be an increase in the current annual easement fee by $6,074.00 from $20,248.00 to $26,322.00
Attachments: Extend Easement to Sprint - Summit aerial.pdf
Approved
44 18-1079 Authority to extend easement agreement dated October 12, 2000, between the District and STC Two LLC an additional 25 years to allow the continued use of an approximate 50’ x 50’ portion of North Shore Channel Parcel 5.01 in Skokie, Illinois for the operation and maintenance of an antenna tower and appurtenances related thereto. Consideration shall be a document preparation fee of $5,000.00
Attachments: Aerial Sprint Skokie
Approved
45 18-1087 Authority to issue a 3-month permit to BP Pipelines (North America), Inc. to use Cal-Sag Channel Parcel 1.02 for construction staging and Cal-Sag Channel Parcel 1.04 for vehicular access in Lemont, Illinois. Consideration shall be $5,000.00
Attachments: BP 3-month permit construction staging area - CSC Parcel 1.02 & 1.04 - aerial.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 211 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
46 18-1088 Authority to grant to Chicap Pipe Line Company an interim 6-month and 2-day, 27,000+ sq. ft. non-exclusive easement to continue to construct, install, operate, maintain, repair, replace and remove a subterranean 14-inch crude-oil pipeline and to install a cathodic protection unit on and beneath Cal-Sag Channel Parcel 12.05 in Crestwood, Illinois. Consideration shall be $5,000.00
Attachments: Grant to Chicap interim easement- aerial CSC Parcel 12.05.pdf
Approved
47 18-1090 Authority to grant to the County of Cook a 75-year, approximately 60’ x 300’, non-exclusive easement to construct, install, operate, maintain, repair, and remove a public road across the western portion of North Shore Channel Parcel 1.08, south of Maple Avenue in Wilmette, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Authority to grant to the County of Cook a 75-year - Wilmette Aerial.pdf
Deleted by the Acting Executive Director
Stormwater Management Committee
Report
48 18-1056 Report on Green Infrastructure, Detention, and Compensatory Storage Volumes Required by the Watershed Management Ordinance
Attachments: Quarterly Reporting Table 2018Q3.pdf
Published and Filed
Authorization
49 18-1068 Authority to enter into an Intergovernmental Agreement with and make payment to the Forest Preserve District of Cook County for the construction, operation and maintenance of a permeable pavement parking lot and native plantings at the Dam #4 East Woods location near Park Ridge, Illinois (18-IGA-08), in an amount not to exceed $319,933.00, Account 501-50000-612400, Requisition 1503414
Approved
50 18-1091 Authority to negotiate and enter into a Project Partnership Agreement with the Department of the Army, represented by the United States Army Corps of Engineers, for the McCook Levee Flood Risk Management Project, and make payment to the Corps in an amount not to exceed $2,145,500.00, Account 501-50000-645630.
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 212 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
Approval of the Consent Agenda with the exception of Items: 20, 47 and 51
A motion was made by Frank Avila, seconded by Barbara J. McGowan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Miscellaneous and New Business
Resolution
51 18-1089 RESOLUTION sponsored by the Board of Commissioners recognizing Breast Cancer Awareness Month
A motion was made by Barbara J. McGowan, seconded by David J. Walsh, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Meeting Summary
Speakers
Dr. Ghizlane Bouzghar Bahij accepted the Resolution recognizing Breast Cancer Awareness Month and gave a short presentation (Re: Miscellaneous and New Business Item #51)
Bhaskar Chilukuri accepted the Resolution honoring his contributions to promote and protect the environment
A18-002
Attachments: Breast Cancer in Men Facts.pdf
Summary of Requests
Frank Avila and Kenneth Dunkin requested staff review the potential for developing an educational center on its facility to teach residents about wastewater treatment
Frank Avila requested the District research alternative uses for its effluent Study Session
None
Announcements
None
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 213 of 298 Board of Commissioners Regular Board Meeting Minutes October 18, 2018
Board Letter Submission Dates
The next regular board meeting is scheduled for November 1, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: October 19, 2018.
Date all agenda items are due to the Acting Executive Director: 1:00 p.m., October 24, 2018. Adjournment
A motion was made by Martin J. Durkan, seconded by Barbara J. McGowan, that when the Board Adjourns, it adjourns to meet again on Thursday, November 1, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this October 18, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
October 18, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 214 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, November 1, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 215 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:40 a.m. Roll Call
Present: 8 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Absent: 1 - Josina Morita
Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by Frank Avila, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Alderman Gilbert Villegas, and Paul Jenkins, Navy veteran, addressed the Board (Re: Affirmative Action Item #35)
Andrew Donakowski, Friends of the Chicago River, Bryan Abbott, Wilmette Park District Commissioner, Alderman Eleanor Revelle, Matt Rooney, Canal Shores Member, Leslie Shad, Lead for Natural Habitat Evanston, Amy Wolfe, President of the Wilmette Park District, Steve Wilson, Executive Director of the Wilmette Park District, Molly Kordas, from Openlands, Joe Keefe, Representing the Keefe Family Trust, Andrew Paine, Corporate Counsel of the Wilmette Park District, Kate Gjaja, League of Women Voters, Karl Leinberger, Canal Shores Member, and concerned citizens, Lali Watt, Saima Abbasi, Anne Mason, Joseph Brennan, Christine Froula, John Austin, Ross Green, Sigrid Pilgrim, Eric Carty- Fickes, Andrew Reinbold, Jim Yardley, Daniel Aobdia, Kathleen Skoller, Christopher Carey, Steve Neumann, Larry Mages, Will Dichtel, Robert Shannon, George Blackmore, and Lesley Hershman addressed the Board (Re: Real Estate Item #42) Recess and Convene as Committee of the Whole
A motion was made by Kari K. Steele, seconded by Kenneth Dunkin, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 1:15 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Procurement Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 216 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
1 18-1095 Report on advertisement of Request for Proposal 19-RFP-01 Perform Federal Legislative Consulting Services, estimated cost $150,000.00, Account 101-15000-612430, Requisition 1496146
Published and Filed
2 18-1121 Report of bid opening of Tuesday, October 16, 2018
Published and Filed
3 18-1122 Report of bid opening of Tuesday, October 2, 2018
Published and Filed
4 18-1142 Report of bid opening of Tuesday, October 23, 2018
Published and Filed
Authorization
5 18-1094 Authorization for payment to Illinois Association of Wastewater Agencies (IAWA) for 2018/2019 membership dues in the amount of $14,120.00, Account 101-15000-612280
Approved
6 18-1101 Authorization to amend Board Order of September 20, 2018 to issue purchase order to University of Wisconsin, pursuant to the Terms of Master Agreement 17-RFP-34, to conduct NFPA 70E-2018 Arc Flash Prevention and Protection refresher training for approximately 130 employees, in an amount not to exceed $20,100.00, Account 101-25000-601100, Requisition 1502315, Agenda Item No. 15, File No. 18-0939
Approved
7 18-1104 Authorization for payment to the Water and Wastewater Leadership Center for tuition fees for two (2) participants to attend a 10-day residential leadership development program in an amount not to exceed $26,300.00, Account 101-25000-601100
Approved
8 18-1106 Authorization to amend the scope of work and agreement with MC Consulting, Inc., for professional engineering services for Contract 13-199-3F, Account 401-50000-601420, Purchase Order 3088472
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 217 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
9 18-1132 Authorization to amend Board Order of August 2, 2018, regarding Authority to advertise Contract 19-673-11 Heavy Equipment Repairs at Various Locations, estimated cost $552,000.00, Account 101-66000/68000-612760, Requisitions 1492653 and 1492477, Agenda Item No. 28, File No. 18-0753
Approved
10 18-1141 Authorization to amend Board Order of September 6, 2018, regarding Authority to increase Contract 18-300-01 for an Emergency Forensic Cyber Audit of the District’s Information Technology System to VedderPrice P.C., in an amount not to exceed $100,000.00 from an amount of $50,000.00, to an amount not to exceed $150,000.00. Agenda Item No. 72, File No. 18-0899
Approved
Authority to Advertise
11 18-1046 Authority to advertise Contract 19-665-11, Native Prairie Landscape Maintenance at Various Service Areas, estimated cost $520,000.00, Account 101-69000-612420, Requisition 1497739 (Deferred from the October 18, 2018 Board Meeting)
A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, authorizing the Acting Executive Director to Delete this Agenda Item. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
12 18-1112 Authority to advertise Contract 18-802-21 Furnish, Deliver and Install a Shaftless Screw Conveyor in an Aerated Grit Tank at the Calumet Water Reclamation Plant, estimated cost $300,000.00, Account 201-50000-645650, Requisition 1481569
Approved
13 18-1113 Authority to advertise Contract 19-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, estimated cost $10,200,000.00, Account 101-66000-612520, Requisition 1494623
Approved
14 18-1114 Authority to advertise Contract 19-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, estimated cost $6,174,000.00, Account 101-66000-612520, Requisition 1492495
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 218 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
15 18-1115 Authority to advertise Contract 19-659-11 Agricultural Management at Fulton County, Illinois, estimated cost $1,704,000.00, Account 101-66000-612420, Requisition 1493817
Approved
16 18-1116 Authority to advertise Contract 19-610-11 Furnish and Deliver Two Diesel Step Van Trucks to the Stickney Water Reclamation Plant, estimated cost $320,000.00, Account 101-66000-634860, Requisition 1502579
Approved
17 18-1117 Authority to advertise Contract 19-631-11 Furnishing and Delivering Odor Control Canisters and Media to Various Locations, estimated cost $195,000.00, Account 101-66000-623560, Requisition 1491759
Approved
18 18-1125 Authority to advertise Contract 19-002-11 Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, estimated cost $45,000.00, Account 101-20000-623840
Approved
19 18-1137 Authority to advertise Contract 18-366-11 for public tender of bids a ten (10) year lease on approximately 1.90 acres of District real estate located north of the Cal-Sag Channel and west of Archer Avenue in Lemont, Illinois; Cal-Sag Channel Parcel 1.03. The minimum initial annual rental bid shall be established at $55,800.00
Attachments: Auth to advertise 18-366-11 aerial map.pdf
Approved
Issue Purchase Order
20 18-1096 Issue purchase order to Governmentjobs.com, Inc. for Annual Maintenance and Support of the AMS 5 Enterprise Software (Sigma 5), in an amount not to exceed $14,806.57, Account 101-27000-612820, Requisition 1504924
Approved
21 18-1097 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco FirePower Services and SmartNet Support for Cisco ASA Firewalls, in an amount not to exceed $34,647.10, Account 101-27000-612820, Requisition 1504155
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 219 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
22 18-1099 Issue a purchase order and enter into an agreement with Northwestern University, to conduct leading edge research using molecular methods to support the Sidestream Enhanced Biological Phosphorus Removal Test at the Calumet Water Reclamation Plant, in an amount not to exceed $139,443.00, Account 201-50000-612430, Requisition 1467356
Approved
23 18-1107 Issue a purchase order and enter into an agreement with Burns and McDonnell Engineering Company, Inc. for professional engineering post award services for Contract 14-252-5F Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Illinois, in an amount not to exceed $552,027.96, Account 501-50000-612450, Requisition 1504937
Approved
24 18-1108 Issue purchase order and enter into an agreement with Aerico, Inc. for maintenance services for APC equipment, in an amount not to exceed $69,219.16, Account 101-27000-612810, Requisition 1505206
Approved
25 18-1145 Issue purchase orders to Staples Contract and Commercial, Inc. to Furnish and Deliver Miscellaneous Non-Stock Office Supplies to Various Locations under the Sourcewell, formerly National Joint Powers Alliance (NJPA), Purchasing Co-operative Contract Number 010615-SCC, in an amount not to exceed $77,900.00, Accounts 101, 501-11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 68000, 69000-623520, Requisitions 1462110, 1502287, 1502288, 1502289, 1502299, 1502569, 1502977, 1503406, 1503409, 1503591, 1503592, 1503598, and 1504005
Approved
26 18-1156 Issue purchase orders to W.W. Grainger, Inc. to Furnish and Deliver Maintenance, Repair and Operating Catalog Products, under the Sourcewell, formerly National Joint Powers Alliance (NJPA), Cooperative Purchasing Contract #091214-WWG, in an amount not to exceed $259,400.00, Accounts 101-15000, 16000, 20000, 27000, 66000, 67000, 68000, 69000-623030, 623070, 623090, 623110, 623130, 623190, 623270, 623570, 623660, 623680, 623810, 623860 and 623990, Requisitions 1502260, 1502281, 1502296, 1502715, 1502958, 1503441, 1503590, 1504621
Approved
Award Contract
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 220 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
27 18-1124 Authority to award Contract 19-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, Group B to Saf-T-Gard International, Inc., in an amount not to exceed $53,497.44, Account 101-20000-623570
Attachments: Contract 19-003-11 Item Descriptions, Group B.pdf
Approved
28 18-1126 Authority to award Contract 18-056-12 (Re-Bid), Furnish and Deliver Hardware to Various Locations for a One (1) Year Period, Group A, to J & L Fasteners and General Maintenance Supplies, Inc., in an amount not to exceed $19,679.92, Account 101-20000-623110.
Attachments: Contract 18-056-12 Item Descriptions, Group A.pdf
Approved
29 18-1139 Authority to award Contract 19-673-11, Heavy Equipment Repairs at Various Locations, Groups A and B, to West Side Tractor Sales Co. d/b/a West Side Specialized Services Co., in an amount not to exceed $521,290.00, Accounts 101-66000, 68000-612760, Requisitions 1492477 and 1492653 (As Revised)
Deleted by the Acting Executive Director
Increase Purchase Order/Change Order
30 18-1105 Authority to increase Contract 11-186-AF Demolition at Addison Creek and Thornton Reservoir, to K.L.F. Enterprises, Inc. in an amount of $3,532.60, from an amount of $408,697.60, to an amount not to exceed $412,230.20, Account 401-50000-645620, Purchase Order 4000057
Attachments: 11-186-AF, BL11.01.18, Authority to increase Contract 11-186-AF-Change Order Log.pdf
Approved
31 18-1118 Authority to decrease Contract 18-708-12, Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, to DuBois Chemicals, Inc., in an amount of $20,000.00, from an amount of $341,616.40 to an amount not to exceed $321,616.40, Account 101-67000-623560, Purchase Order 3100235
Approved
32 18-1119 Authority to increase the purchase order and amend the agreement with Foley & Lardner LLP, for legal services in an amount of $2,769.00, from an amount of $51,412.00, to an amount not to exceed $54,181.00, Account 101-11000-612430, Purchase Order 3099685
Attachments: Foley Lardner Att.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 221 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
33 18-1120 Authority to increase purchase order and amend the agreement with RSM US LLP (formerly McGladrey LLP), for Contract 14-RFP-36 ,Professional Auditing Services, in an amount of $273,000.00, from an amount of $771,200.00, to an amount not to exceed $1,044,200.00, Accounts 101-40000-612430 and P802-11000-798200, Purchase Order 3086839
Approved
34 18-1131 Authority to increase purchase order with Wiss, Janney, Elstner Associates, Inc. to complete a forensic investigation into the cause of the August 30, 2018 roof collapse at the Calumet Water Reclamation Plant in an amount of $80,000.00 from an amount of $50,000.00 to an amount not to exceed $130,000.00, Account 901-30000-667220 Purchase Order 3101329
Approved
Affirmative Action Committee
Authorization
35 18-1147 Authority to adopt a policy for increasing contracting opportunities with the Metropolitan Water Reclamation District of Greater Chicago for veteran-owned and operated small business enterprises to be designated as Appendix V (As Revised)
Attachments: VET CONTRACTING POLICY DVRSTY LAW PJS MTC FINAL 102418.pdf
Deferred by Debra Shore
Budget & Employment Committee
Authorization
36 18-1130 Authority to transfer 2018 departmental appropriations in the amount of $1,111,800.00 in the Corporate Fund and the Capital Improvements Bond Fund
Attachments: 11.01.18 Board Transfer BF5 #1.pdf 11.01.18 Board Transfer BF5 #2.pdf
Approved
Industrial Waste & Water Pollution Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 222 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
37 18-1128 Report on Public Notification of Significant Industrial Users Having Exemplary Compliance Records and Industrial Users Significantly Violating Pretreatment Standards or Other Requirements
Attachments: 11-01-18 ATT 1.pdf 11-01-18 ATT 2.pdf
Published and Filed
Judiciary Committee
Authorization
38 18-1098 Authority to settle the Workers’ Compensation Claims of James Manning vs. MWRDGC, Claim 14 WC 2338 and Claim 15 WC 32645, Illinois Workers’ Compensation Commission (IWCC), in the sum of $109,620.00, Account 901-30000-601090
Deleted by the Acting Executive Director
Real Estate Development Committee
Authorization
39 18-1134 Authority to grant an 18-month easement extension to ACBL Transportation Services LLC to continue to traverse Main Channel Parcel 16.04, the District's CSSC Controlling Works area and the District’s temporary low water crossing in unincorporated Lockport, Will County, Illinois. Consideration shall be a $10.00 nominal fee
Attachments: ACBL Aerial Maplow water crossing.pdf
Approved
40 18-1135 Authority to issue a two (2) year permit extension to the Village of Crestwood to continue to access approximately 41.22 acres of District real estate located south of the Cal-Sag Channel between Cicero and Kostner Avenues in Crestwood, Illinois, known as Cal-Sag Channel Parcel 12.05 to remove excess soil, rock, spoil and overburden and to bring the premises to grade level. Consideration shall be a nominal fee of $10.00 (As Revised)
Attachments: Crestwood 41.22 acres Aerial of CSC 12.05.pdf
Approved
41 18-1136 Authority to commence statutory procedures to lease approximately 3.78 acres of District real estate located at 4801 South Harlem Avenue in Forest View, Illinois; Main Channel Parcel 37.11
Attachments: P.A.R Trucking aerial map MCP 37.11 - ACBL.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 223 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
42 18-1159 Authority to grant to the County of Cook a 75-year, approximately 60’ x 426’, non-exclusive easement to construct, install, operate, maintain, repair, and remove a public road across the western portion of North Shore Channel Parcel 1.08, south of Maple Avenue in Wilmette, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: Authority to grant to the County of Cook a 75-year - Wilmette Aerial.pdf Aerial Exhibit of 60 x 426 Easement Authority to Grant to Cook County a 75-year Non-Exclusive Easement North Shore Channel Parcel 1.08 Wilmette.pdf
Deferred by Frank Avila
Miscellaneous and New Business
Resolution
43 18-1100 RESOLUTION sponsored by the Board of Commissioners recognizing Bhaskar Chilukuri and Green Brigade Org
Adopted
44 18-1140 RESOLUTION sponsored by the Board of Commissioners recognizing the 125th anniversary of the Village of Brookfield
Adopted
Approval of the Consent Agenda with the exception of Items: 11, 29, 35, 38, 42, 45 and 46
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
45 18-1148 RESOLUTION sponsored by the Board of Commissioners honoring Angelo Gianopulos for his service in World War II
A motion was made by Martin J. Durkan, seconded by Frank Avila, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Ordinance
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 224 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
46 R18-004 Adopt Ordinance No. R18-004 Establishing the Right-of-Way for the construction, operation and maintenance of the Plainfield Road Corridor Flood Control Project in the municipalities of La Grange, McCook, Countryside, and unincorporated Lyons Township (Contract 14-112-5F) in Section 10, Township 38 North, Range 12, East of the Third Principal Meridian in Cook County, Illinois
Attachments: (2) Final Ordinance R18-004.PDF (3) BTL for ORD 18-004.PDF
A motion was made by Frank Avila, seconded by Kenneth Dunkin, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Executive Session
A motion was made by Debra Shore, seconded by David J. Walsh, that an executive session be held for the Committee on Pension, Human Resources and Civil Service to discuss matters involving the appointment, employment and compensation of specific employees. Motion carried by roll call 8:0 Meeting Summary
Speakers
Angelo Gianopulos accepted the Resolution honoring his service in World War II
Mike Archey, GTM Strategies, requested handout be distributed to the Board
A18-004
Attachments: Mike Archey letter.pdf
Summary of Requests
Affirmative Action Item #35 1. Debra Shore requested clarification in the wording by Law and Kari K. Steele requested comparison to Human Resources eligibility list 2. Barbara J. McGowan requested a review of the goals to ensure they are achievable
Real Estate Item #42 1. Kari K. Steele requested measurements of the Golf Coarse Study Session
None
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 225 of 298 Board of Commissioners Regular Board Meeting Minutes November 1, 2018
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for November 15, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: November 2, 2018. Date all agenda items are due to the Acting Executive Director: 1:00 p.m., November 7, 2018 Adjournment
A motion was made by Martin J. Durkan, seconded by Kenneth Dunkin, that when the Board Adjourns, it adjourns to meet again on Thursday, November 15, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this November 1, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
November 1, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 226 of 298 Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, November 15, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 227 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:40 a.m. Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by David J. Walsh, seconded by Frank Avila, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Debbie Wiesel, Member of the Board of Directors for Central Street Neighbors association, Bryan Abbott, Wilmette Park District Commissioner, Jerry Ann Smith, volunteer for Natural Habit Evanston, Elizabeth Kinney, League of Women Voters, Matt Rooney and Karl Leinberger, Canal Shores Members, Andrew Paine, Corporate Counsel of the Wilmette Park District, John Quail, Friends of the Chicago River, Molly Kordas, Staff Attorney for Openlands, Joseph Keefe, Representing the Keefe Family Trust, and concerned citizens, Wendy Vasquez, Christine Froula, John Austin, Berry Cronin, Anne Finnegan, Daniel Aobdia, George Blackmore, Laura Nieder, Matt Considine, Jean Smiling Coyote, Amon Kelley, Carl Bolva, Joan Miller, Richard Miller, Margaret Martin addressed the Board (Re: Real Estate Item #42)
Mike Archey, GTM Strategies, voiced concerns regarding various issues Recess and Convene as Committee of the Whole
A motion was made by Martin J. Durkan, seconded by Kenneth Dunkin, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 1:25 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Authorization
1 18-1199 Revised Investment Policy Statement for the Metropolitan Water Reclamation District Retiree Health Care Trust dated as of November 15, 2018
Attachments: Changes to OPEB Investment Policy_2018.pdf OPEB Investment Policy 2018 Att.pdf RedLine OPEB Investment Policy 2018.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 228 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
2 18-1209 Revised Investment Policy for the Metropolitan Water Reclamation District of Greater Chicago dated as of November 15, 2018
Attachments: Changes to Policy 2018.pdf Redlined Investment Policy 2018.pdf District Investment Policy 2018.pdf
Kenneth Dunkin lifted his earlier deferral
Approved
Procurement Committee
Report
3 18-1163 Report on advertisement of Request for Proposal 19-RFP-07 Professional Services to Assist the District with the Existing and Anticipated Regulatory Requirements for the Turbine at the Stickney Water Reclamation Plant, estimated cost $75,000.00, Account 101-16000-612490, Requisition 1505547
Published and Filed
4 18-1177 Report on advertisement of Request for Proposal 18-RFP-22, Travel and Expense Reimbursement Solution for a three-year period, estimated cost $105,000.00, Accounts 101-27000-612430/612820, Requisition 1505678
Published and Filed
5 18-1190 Report of bid opening of Tuesday, November 6, 2018
Published and Filed
6 18-1193 Report of bid opening of Tuesday, October 30, 2018
Published and Filed
7 18-1214 Report on advertisement of a Request for Proposal 18-RFP-23 Professional Services to Conduct Preliminary Engineering for a Flood Control Project in Various Locations in Cook County, estimated cost $1,500,000.00, Account 501-50000-612440, Requisitions 1506154, 1506155, 1506156, 1506157, 1506158, and 1506159
Published and Filed
Authorization
8 18-1167 Authorization for payment to WateReuse Association for 2019 membership dues, in an amount not to exceed $10,975.00, Account 101-15000-612280
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 229 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
9 18-1184 Authorization to accept initial annual rental bid for Contract 18-365-11 Proposal to Lease for sixty (60) years, 8.61 acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (western and middle portions) from the Village of Crestwood in the amount of $169,861.00
Attachments: Authorization to accept rental bid for Contract 18-365-11 in Crestwood - CSC Parcel 11.04 - Aerial.pdf
Approved
Authority to Advertise
10 18-1154 Authority to advertise Contract 19-100-11 Perform Gas Analysis of Odorous Compounds in Gas Samples, estimated cost $33,440.00, Account 201-50000-612440, Requisition 1498108
Approved
11 18-1160 Authority to advertise Contract 19-101-11 Perform Olfactometry Analysis of Odorous Gas Samples, estimated cost $30,300.00, Account 201-50000-612440, Requisition 1498109
Approved
12 18-1161 Authority to advertise Contract 19-106-11 Furnish and Deliver Replacement Uniforms and Items for Pollution Control Personnel, estimated cost $38,000.00, Account 101-16000-623700, Requisition 1505228
Approved
Issue Purchase Order
13 18-1150 Issue purchase order to Lake Forest Graduate School of Management, pursuant to the Terms of Master Agreement 17-RFP-34, to conduct Crisis Management Strategy training, in an amount not to exceed $21,200.00, Account 101-25000-601100, Requisition 1505509
Approved
14 18-1162 Issue purchase order and enter into an agreement with Thermo Electron North America LLC, for Preventive Maintenance and Consumables for Two Gas Chromatography Flame Ionization Detector Instruments in an amount not to exceed $40,362.00, Accounts 101-16000-612970 and 623570, Requisition 1504015
Approved
15 18-1164 Issue purchase order to CommVault Systems, Inc. for maintenance renewal for CommVault’s Backup Software and Premier Maintenance Package, in an amount not to exceed $150,775.63, Account 101-27000-612820, Requisition 1502565
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 230 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
16 18-1166 Issue purchase order and enter into an agreement with Verizon Connect NWF Inc., for maintenance a of a Vehicle Location System and the installation of approximately 25 Vehicle Location Devices, in an amount not to exceed $53,271.75, Account 101-15000-612860, Requisition 1505525
Approved
17 18-1171 Issue purchase order to Mesirow Insurance Services, Inc. for Furnishing Excess Casualty Insurance Coverage for the District in an amount not to exceed $1,079,635.00, Account 101-25000-612290, Requisition 1502298
Approved
18 18-1172 Issue purchase order to Mesirow Insurance Services, Inc. for Furnishing Marine Liability and Hull Insurance for District marine vessels in an amount not to exceed $21,371.00, Account 101-25000-612290, Requisition 1506134
Approved
19 18-1192 Issue purchase orders to Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations for a Three-Year Period, in a total amount not to exceed $405,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Approved
20 18-1202 Issue purchase order for Contract 18-604-11, Furnishing and Delivering Plumbing Supplies to Various Locations, to Columbia Pipe & Supply Co., Inc., in an amount not to exceed $141,400.00, Accounts 101-67000, 68000, 69000-623090, Requisitions 1475493, 1486220, and 1492646
Approved
21 18-1204 Issue purchase order to CDW Government, LLC and enter into an agreement with Microsoft Corporation for Microsoft Software and Software Maintenance, in an amount not to exceed $1,634,914.70, Account 101-27000-612820, Requisition 1498392
Approved
22 18-1206 Issue purchase order and enter into an agreement with the DuPage River Salt Creek Workgroup for 2019-2023 Membership Dues, Study Assessments, and Project Assessments in an amount not to exceed $4,718,895.00, Accounts 101-15000-612280, 101-16000-612400, and 201-50000-612400 Requisitions 1506674, 1506684, and 1506685 (As Revised)
Attachments: Map of projects
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 231 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
23 18-1210 Issue purchase order for Contract 18-601-21, Furnish and Deliver a Submersible Pump to the Calumet Water Reclamation Plant, to Gasvoda & Associates, Inc., in an amount not to exceed $160,459.00, Account 201-50000-634600, Requisition 1480498 (As Revised)
Approved
24 18-1211 Issue purchase orders and enter into agreements for Contract 17-RFP-10 Commercial Banking and Investment Custody Services for a five-year period, with the option to extend for a twelve-month period, with BMO Harris Bank N.A. for general banking services, lockbox collection services, and an electronic collection solution, in an amount not to exceed $143,000.00; and with The Northern Trust Company for investment custody services in an amount not to exceed $225,000.00, for a total amount not to exceed $368,000.00, Account 101-11000-612430, Requisitions 1480254, 1480255, and 1480256
Approved
Award Contract
25 18-1191 Authority to award Contract 14-108-5F, Streambank Stabilization Projects for Addison Creek, Northlake and North Riverside, Illinois, to Industria, Inc., in an amount not to exceed $1,546,000.00, plus a five (5) percent allowance for change orders in an amount of $77,300.00, for a total amount not to exceed $1,623,300.00, Account 501-50000-645720, Requisition 1497567
Attachments: Contract 14-108-5F Revised Appendix D Report.pdf Contract 14-108-5F Project View.pdf
Approved
26 18-1194 Authority to award Contract 18-610-21, Rehabilitation of Raw Sewage Pump Rotating Assemblies at Various Locations, to Xylem Water Solutions U.S.A., Inc., in an amount not to exceed $867,450.00, Account 201-50000-645700, Requisition 1480983
Approved
27 18-1195 Authority to award Contract 18-970-12 (Re-Bid), Janitorial Services at Various Locations, Groups A and C to Eco-Clean Maintenance, Inc., in an amount not to exceed $597,270.00, Account 101-69000-612490, Requisition 1487112
Attachments: Contract 18-970-12 Revised Appendix D Report
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 232 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
28 18-1196 Authority to award Contract 18-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, to Eco-Clean Maintenance, Inc., in an amount not to exceed $1,963,700.00, Accounts 101-15000-612370, 612390, Requisition 1497732
Attachments: Contract 18-408-11 Revised Appendix D Report
Approved
29 18-1197 Authority to award Contract 17-276-3D, Structural Repairs and Roofing Replacement at 95th Street Pumping Station, Calumet Service Area, to IHC Construction Companies, LLC, in an amount not to exceed $4,559,000.00, plus a five (5) percent allowance for change orders in an amount of $227,950.00, for a total amount not to exceed $4,786,950.00, Account 401-50000-645780, Requisition 1497724
Attachments: Contract 17-276-3D Revised Appendix D Report.pdf Contract 17-276-3D Project View.pdf
Approved
30 18-1203 Authority to award Contract 19-673-11, Heavy Equipment Repairs at Various Locations, Groups A and B, to West Side Tractor Sales Co. d/b/a West Side Specialized Services Co., in an amount not to exceed $521,290.00, Accounts 101-66000, 68000-612760, Requisitions 1492477 and 1492653
Approved
Increase Purchase Order/Change Order
31 18-1165 Authority to increase purchase orders and exercise an option to extend the agreements for one year, for Contract 18-RFP-01 State Legislative Consulting Services with Charles R. Vaughn, in an amount not to exceed $21,000.00, Ado L. Rugai Attorney at Law, in an amount not to exceed $21,000.00, Law Offices of Paul L. Williams & Associates, in an amount not to exceed $21,000.00, and Miguel A. Santiago Consulting, Inc., in an amount not to exceed $21,000.00, Account 101-15000-612430, Purchase Orders 3097539, 3097540, 3097541, and 3097542 respectively
Approved
32 18-1174 Authority to decrease purchase orders for Contract 18-632-11, Furnishing and Delivering Sodium Hypochlorite, to Rowell Chemical Corporation, in an amount of $110,450.00 from an amount of $1,807,732.00 to an amount not to exceed $1,697,282.00, Accounts 101-67000/68000/69000-623560, Purchase Orders 3101417 and 3101418
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 233 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
33 18-1175 Authority to decrease purchase order for Contract 15-632-11, Furnishing and Delivering Sodium Hypochlorite, to K. A. Steel Chemicals, Inc., in an amount of $18,805.00 from an amount of $3,333,842.90 to an amount not to exceed $3,315,037.90, Accounts 101-67000/68000/69000-623560, Purchase Order 3086303
Attachments: 15-632-11 SWRP Summary Spreadsheet.pdf
Approved
34 18-1176 Authority to increase emergency Contract 18-800-02, Securing, Stabilizing, Demolition, Cleanup and Repair at the Sludge Concentration Building at the Calumet Water Reclamation Plant, with IHC Construction Companies, LLC, in an amount not to exceed $1,360,000.00, from an amount of $50,000.00, to an amount not to exceed $1,410,000.00, Account 901-68000-667220, Purchase Order 5001674
Approved
35 18-1179 Authority to increase Contract 06-212-3M Calumet TARP Pump Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $139,324.00, from an amount of $37,025,800.93, to an amount not to exceed $37,165,124.93, Account 401-50000-645600, Purchase Order 5001404
Attachments: 06-212-3M, CO Log, BM 11-15-18.pdf
Approved
36 18-1200 Authority to increase Contract 16-901-31, Furnish, Deliver and Install Boiler Controls at the Stickney Water Reclamation Plant, to M.G. Electric Service Company, in an amount of $103,290.00, from an amount of $1,224,000.00 to an amount not to exceed $1,327,290.00, Account 401-50000-645650, Purchase Order 5001625
Approved
37 18-1208 Authority to increase purchase order and amend the agreement with Thompson Coburn LLP to represent and counsel the District in connection with the branding, marketing, and sale of the District’s composted Biosolids product and with issues of intellectual property law related to the District’s development and use of various technologies, in an amount of $60,000.00, from an amount of $80,000.00, to an amount not to exceed $140,000.00, Account 101-30000-612430, Purchase Order 3089335
Attachments: Authority to Increase PO and Amend Agreement w Thompson Coburn LLP.pdf
Deleted by the Acting Executive Director
Affirmative Action Committee
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 234 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
Authorization
38 18-1147 Authority to adopt a policy for increasing contracting opportunities with the Metropolitan Water Reclamation District of Greater Chicago for veteran-owned and operated small business enterprises to be designated as Appendix V (Deferred from the November 1, 2018 Board Meeting)
Attachments: VET CONTRACTING POLICY DVRSTY LAW PJS MTC FINAL 102418.pdf
A motion was made by Mariyana T. Spyropoulos, seconded by Martin J. Durkan, that this Agenda Item be Approved as Amended. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Budget & Employment Committee
Report
39 18-1198 Report on Budgetary Revenues and Expenditures for the third quarter of 2018, ended September 30, 2018
Attachments: 2018 Summary attachment_Q3.pdf
Published and Filed
Engineering Committee
Report
40 18-1181 Report on change orders authorized and approved by the Director of Engineering during the month of October 2018
Attachments: Attachment 1 CO Report October 2018 $10,000.pdf Attachment 2 CO Report October 2018 2018 5% Contingency.pdf Attachment 3 CO Status Report October 2018.pdf
Published and Filed
Maintenance & Operations Committee
Reports
41 18-1205 Report on change orders authorized and approved by the Acting Director of Maintenance and Operations during the month of October 2018
Attachments: R-98 Report October 2018.pdf
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 235 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
Real Estate Development Committee
Authorization
42 18-1159 Authority to grant to the County of Cook a 75-year, approximately 60’ x 426’, non-exclusive easement to construct, install, operate, maintain, repair, and remove a public road across the western portion of North Shore Channel Parcel 1.08, south of Maple Avenue in Wilmette, Illinois. Consideration shall be a nominal fee of $10.00 (Deferred from the November 1, 2018 Board Meeting)
Attachments: Authority to grant to the County of Cook a 75-year - Wilmette Aerial.pdf Aerial Exhibit of 60 x 426 Easement Authority to Grant to Cook County a 75-year Non-Exclusive Easement North Shore Channel Parcel 1.08 Wilmette.pdf
A motion was made by Frank Avila, seconded by Kari K. Steele, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 5 - Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Kari K. Steele, David J. Walsh
Nay: 4 - Frank Avila, Josina Morita, Debra Shore, Mariyana T. Spyropoulos
43 18-1182 Authority to amend permit agreement issued to Ford Motor Company for use of District land c/k/a “Stony Island Drying Beds” in Chicago, Illinois for storing newly manufactured vehicles to allow an additional use of performing routine repairs to motor vehicles stored on-site. Consideration shall be a $5,000.00 document preparation fee
Attachments: Authority to Amend Permit to Ford Motor Company - Aerial.pdf
Approved
44 18-1183 Authority to issue a 9-month permit to Natural Gas Pipeline Company of America LLC to install, maintain, operate, repair and remove an approximate 150-foot overhead electrical cable between its metering station known as Clearing Meter Station 139 and the District’s Main Gate Control Building located at Main Channel Parcel 34.10 in Summit, Illinois. Consideration shall be $5,000.00
Attachments: Issue 9-month Permit to Natural Gas Line Pipeline Company - MCP 34.10 LASMA - Aerial.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 236 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
45 18-1187 Authority to purchase the real estate commonly known as 1524 North 40th Avenue in Stone Park, Illinois for the construction of the Addison Creek Channel Improvement Project (Contract 11-187-3F) and authority for payment to Miguel Huerta, the owner of said real estate, in an amount of $140,000.00, relocation costs in an amount not to exceed $36,900.00 and closing costs, Account 501-50000-656010, Stormwater Fund
Attachments: Authority to Acquire Parcel 74 - Huerta 1524 N 40th Ave - Aerial.pdf
Approved
46 18-1188 Authority to purchase the real estate commonly known as 1552 North 44th Avenue in Stone Park, Illinois for the construction of the Addison Creek Channel Improvement Project (Contract 11-187-3F) and authority for payment to Kristina Kochanova, the owner of said real estate, in an amount of $275,000.00, relocation costs in an amount not to exceed $59,900.00 and closing costs, Account 401-50000-656010, Capital Improvements Bond Fund
Attachments: Authority to Acquire Parcel 36 - Kravchenko 1552 N 44th Ave - Aerial.pdf
Approved
47 18-1189 Authority to purchase the real estate commonly known as 1505 North 39th Avenue in Stone Park, Illinois for the construction of the Addison Creek Channel Improvement Project (Contract 11-187-3F) and authority for payment to John O’Hara, the owner of said real estate, in an amount of $269,500.00 and closing costs, Account 401-50000-656010, Capital Improvements Bond Fund
Attachments: Authority to Acquire Parcel 97 - O'Hara 1505 N 39th Ave - Aerial.pdf
Approved
Stormwater Management Committee
Authorization
48 18-1186 Authority to negotiate intergovernmental agreements to assist various local municipalities and other governmental organizations with Green Infrastructure projects
Attachments: 2018 GI Projects Map Attachment BM 11-15-18 2018 GI Projects Attachment BM 11-15-18
Approved
Miscellaneous and New Business
Resolution
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 237 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
49 18-1219 RESOLUTION sponsored by the Board of Commissioners congratulating employees who retired in the last year
Attachments: Retirees 2018.pdf
A motion was made by Barbara J. McGowan, seconded by Debra Shore, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Memorial Resolution
50 18-1220 RESOLUTION sponsored by the Board of Commissioners honoring the memory of Alberta Harvey
Adopted
Approval of the Consent Agenda with the exception of Items: 37, 38, 42 and 49
A motion was made by Martin J. Durkan, seconded by Kenneth Dunkin, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Motion
18-1147A MOTION to amend File No. 18-1147 (Agenda Item No. 38) Authority to adopt a policy for increasing contracting opportunities with the Metropolitan Water Reclamation District of Greater Chicago for veteran-owned and operated small business enterprises to be designated as Appendix V (Deferred from the November 1, 2018 Board Meeting)
A motion was made by Mariyana T. Spyropoulos, seconded by Martin J. Durkan, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos Meeting Summary
Speakers
None
Summary of Requests
Procurement Item #31 Debra Shore requested staff consider diversity and range of talents for the next RFP Study Session
None
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 238 of 298 Board of Commissioners Regular Board Meeting Minutes November 15, 2018
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for December 6, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: November 23, 2018
Date all agenda items are due to the Acting Executive Director: 1:00 p.m., November 28, 2018 Adjournment
A motion was made by Martin J. Durkan, seconded by Kenneth Dunkin, that when the Board Adjourns, it adjourns to meet again on Thursday, December 6, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this November 15, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
November 15, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 12 2018 Official Proceedings 239 of 298
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, December 6, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Cameron Davis, Commissioner Kimberly Du Buclet, Commissioner Marcelino Garcia, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, President Board of Commissioners Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 240 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:35 a.m. Roll Call
Present: 9 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Frank Avila, seconded by Kari K. Steele, that the minutes from the last Regular Board Meeting of November 1, 2018 be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
A motion was made by Debra Shore, seconded by Kari K. Steele, that the minutes from the Special Meeting of December 3, 2018 be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
A motion was made by Cameron Davis, seconded by Frank Avila, that the minutes from the Annual Meeting of December 4, 2018 be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
Mike Archey, GTM Strategies, addressed the Board (Re: Procurement Committee Item #18)
George Blakemore, concerned citizen, voiced various concerns Recess and Convene as Committee of the Whole
A motion was made by Marcelino Garcia, seconded by Kari K. Steele, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 12:25 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 241 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
1 18-1232 Report on Cash Disbursements for the Month of October 2018, in the amount of $27,452,033.43
Attachments: October 2018 Cash Disbursement Summary
Published and Filed
2 18-1269 Report on payment of principal and interest for outstanding District bonds due on December 1, 2018
Attachments: DS 2018-12 att.pdf
Published and Filed
Procurement Committee
Report
3 18-1212 Report on advertisement of Request for Proposal 19-RFP-03 Benefits Consulting Services, estimated cost $185,000.00, Account 101-25000-612430, Requisition 1506535
Published and Filed
4 18-1213 Report on advertisement of Request for Proposal 19-RFP-02 Pre- Employment Background Checks and Related Services, estimated cost $40,000.00, Account 101-25000-612430, Requisition 1506533
Published and Filed
5 18-1231 Report on advertisement of Request for Proposal 19-RFP-08 Lease One Digital, High-Speed Color Production Printing System and One Digital, High-Speed Monochrome Production Printing System with a Five Year Repair, Supply and Maintenance Agreement, estimated cost $550,000.00, Account 101-15000-612330, Requisition 1507089
Published and Filed
6 18-1237 Report on advertisement of Request for Proposal 19-RFP-09 SAP Software Maintenance, estimated cost $975,000.00, Account 101-27000-612820, Requisition 1507526
Published and Filed
7 18-1256 Report of bid opening of Tuesday, November 13, 2018
Published and Filed
8 18-1265 Report of bid opening of Tuesday, November 27, 2018
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 242 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
Authorization
9 18-1222 Authorization for payment to American Water Works Association for 2018 membership dues, in an amount not to exceed $20,615.00, Account 101-15000-612280
Approved
10 18-1247 Authorization to increase cost estimate for Contract 18-805-22, Furnish, Deliver and Install Underground Steam and Utility Piping at the Calumet Water Reclamation Plant, from $93,000.00 to $210,000.00, Account 201-50000-645750, Requisition 1494643
Approved
11 18-1248 Authorization for payment to the City of Chicago Department of Revenue for participation in underground project coordination, in an amount not to exceed $24,738.37, Account 101-50000-612430
Approved
12 18-1272 Authorization to amend Board Order of October 19, 2017, regarding Authority to increase Contract 11-054-3P Disinfection Facilities, Terrence J. O’Brien Water Reclamation Plant, to Walsh Construction Company II, LLC in an amount of $773,055.05, from an amount of $62,477,915.38, to an amount not to exceed $63,250,970.43, Accounts 901-30000-667220 and 401-50000-645650, Purchase Order 4000005, Agenda Item No. 41, File No. 17-1063
Attachments: CO LOG 11-054-3P BM 12-6-18.pdf
Approved
Authority to Advertise
13 18-1244 Authority to advertise Contract 19-693-11 Use of a Sanitary Landfill, estimated cost $74,000.00, Account 101-66000-612520, Requisition 1500390
Approved
Issue Purchase Order
14 18-1221 Issue purchase order to GIC 101 Erie LLC, for maintenance and operation of the common areas of the 101 Erie Street Buildings for the period of January 1, 2019 through December 31, 2019, in an amount not to exceed $75,000.00, Account 101-15000-612390, Requisition 1505950
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 243 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
15 18-1223 Issue purchase order and enter into an agreement with Sirius Automation Group Inc., for Preventive Maintenance and Consumable Supplies for Sirius Automation Weighing Systems in an amount not to exceed $14,700.00, Accounts 101-16000-612970, 623570, Requisition 1505671
Approved
16 18-1229 Issue purchase order and enter into an agreement with Origami Risk L.L.C. to provide software hosting and hardware maintenance for the Origami Risk Management Information System, in an amount not to exceed $223,200.00, Account 101-27000-612820, Requisition 1505681
Approved
17 18-1233 Issue purchase order to SHI International Corporation to Furnish and Deliver Adobe Acrobat Pro Software Licenses and License Renewal, in an amount not to exceed $15,413.45, Account 101-27000-612820, Requisition 1498403
A motion was made by Frank Avila, seconded by Marcelino Garcia, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Cameron Davis, Marcelino Garcia, Barbara J. McGowan, Josina Morita, Kari K. Steele, Mariyana T. Spyropoulos
Abstain: 1 - Debra Shore
Absent: 1 - Kimberly Du Buclet
18 18-1234 Issue purchase order to Willis of Illinois, Inc. for Furnishing Property Insurance Coverage for District properties in an amount not to exceed $1,650,000.00, Account 101-25000-612290, Requisition 1495814
Approved
19 18-1235 Issue purchase order and enter into an agreement with Tompkins Printing Equipment Co., to Provide Maintenance Services for One (1) Baum Printing Press, Model B18 Press, BP18-A-2, S/N 4180966534, One (1) Bourg Booklet Maker, Model BSF w/BDFE, BSF/26, S/N 800420251 and BDF-E Model-X, S/N 411221934, and One (1) Bourg Spine Glue Machine, Model BB3002, S/N 613000600 at the MWRD Print Shop Located at 111 East Erie Street, Chicago, IL for a Thirty-Six (36) Month Period, in an amount not to exceed $43,500.00, Accounts 101-15000-612800, 623520, and 623990, Requisition 1507848
Approved
20 18-1236 Issue purchase order to Early Morning Software, Inc. to Furnish and Deliver EMS PRISM Compliance Software License Renewal and Stage Infrastructure, in an amount not to exceed $39,410.00, Account 101-27000-612820, Requisition 1507873
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 244 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
21 18-1238 Issue purchase order to HP Inc. for the purchase of new and replacement computer hardware and replacement toner, in an amount not to exceed $419,000.00. Accounts 101-27000-623810 and 623520, Requisition 1507867
Approved
22 18-1239 Issue purchase order and enter into an agreement for Contract 18-RFP-16 POTs Local and Long Distance Services, with AT&T Corp. in an amount not to exceed $630,000.00, Account 101-27000-612210, Requisition 1493527
Approved
23 18-1250 Issue a purchase order and enter into an agreement with Stantec Consulting Services, Inc., for Contract 18-RFP-11 Professional Engineering Services to Address Infiltration in Six Elevator Shafts at the Mainstream Pumping Station in an amount not to exceed $274,350.00, Account 401-50000-612450, Requisition 1489088
Approved
24 18-1254 Issue purchase order for Contract 19-045-11, Publish Invitations to Bid for Contracts, Legal Notices for Original Entrance and Promotional Civil Service Examinations, and Other Legal Notices for a One-Year Period, to Chicago Tribune Company, LLC, in an amount not to exceed $56,000.00, Account 101-20000-612360, Requisition 1501335 Barbara J. McGowan lifted her earlier deferral
Approved
25 18-1257 Issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., to Provide Engineering Services for Calumet and Lemont Water Reclamation Plants, in an amount not to exceed $562,450.00, Account 201-50000-645690, Requisition 1504146
Approved
26 18-1258 Issue purchase orders to Suez Treatment Solutions, Inc., to Furnish and Deliver Parts for Coarse Screens at Various Locations, in a total amount not to exceed $75,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Approved
27 18-1259 Issue purchase orders to Flow-Technics, Inc., to Furnish and Deliver Xylem Flygt A-C, Sulzer ABS, ITT Gould and Netzsch Pump Parts and Equipment, to Various Locations, in a total amount not to exceed $1,772,800.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623110, 623270 and 623990
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Cameron Davis, Marcelino Garcia, Barbara J. McGowan, Josina Morita, Kari K. Steele, Mariyana T. Spyropoulos
Abstain: 1 - Debra Shore
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 245 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
Absent: 1 - Kimberly Du Buclet
28 18-1260 Issue purchase orders and enter into agreements for Contract 18-RFP-17 Real Estate Appraisal Services for the MWRDGC Real Estate Division with CohnReznick, LLP in an amount not to exceed $150,000.00, and Woodland Valuation Services, LLC d/b/a Appraisal Associates in an amount not to exceed $150,000.00, Account 101-30000-612430, Requisitions 1495149 and 1495150
Deferred by Marcelino Garcia
29 18-1261 Issue purchase order for Contract 19-105-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir and Monitoring Wells, and the Analysis of Monitoring Well Samples from the McCook Reservoir Site, to Tetra Tech, Inc., in an amount not to exceed $80,790.32, Account 101-16000-612490, Requisition 1497744
Approved
30 18-1277 Issue purchase order and enter into an agreement for Contract 18-RFP-03 SAP Operations Support with V3IT Consulting, Inc. in an amount not to exceed $220,000.00, Account 101-27000-612430, Requisition 1477235
Approved
Award Contract
31 18-1255 Authority to award Contract 19-022-11, Furnish and Deliver Diesel Fuel to Various Locations, for a One (1) Year Period, to Avalon Petroleum Company, Inc., in an amount not to exceed $300,988.46, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, Requisitions 1498047, 1502134, 1502135, 1502574, 1502956, and 1502971.
Approved
32 18-1262 Authority to award Contract 19-021-11, Furnish and Deliver Unleaded Gasoline to Various Locations for a One (1) Year Period, Item A, to Petroleum Traders Corporation, in an amount not to exceed $215,914.41 and Item B, to Avalon Petroleum Company, Inc., in an amount not to exceed $68,592.75, Accounts 101-16000, 20000, 66000-623820, Requisitions 1498048, 1501648, 1501649, and 1502573.
Approved
33 18-1263 Authority to award Contract 18-030-12, Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One-Year Period (Re-Bid), Items 1, 5, and 6 to Rilco, Inc., in an amount not to exceed $13,745.00, and Items 2, 4, and 7 to Superior Petroleum Products & Fuels Inc. in an amount not to exceed $15,407.00, Account 101-20000-623860
Attachments: Contract 18-030-12 Item Descriptions.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 246 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
Increase Purchase Order/Change Order
34 18-1230 Authority to increase purchase order, E-Learning Courses for Return-to-Work Program with RedVector.com, LLC, and amend an agreement with RedVector.com, LLC. in an amount of $28,400.00, from an amount of $42,600.00, to an amount not to exceed $71,000.00, Account 101-27000-612820, Purchase Order 3099149
Deferred by Kari K. Steele
35 18-1245 Authority to increase Contract 18-608-22, Furnish and Deliver Screens, Conveyors, and Grit Classifier to Various Locations, Group C, to JDV Process Equipment, in an amount of $15,200.00, from an amount of $123,225.00, to an amount not to exceed $138,425.00, Account 201-50000-634650, Purchase Order 3100689
Approved
36 18-1264 Authority to increase Contract 15-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, to GSF USA, Inc., in an amount of $41,600.00, from an amount of $1,902,306.82, to an amount not to exceed $1,943,906.82, Accounts 101-15000-612370/612390, Purchase Order 5001533
Attachments: CO Log 5001533.pdf
Approved
37 18-1276 Authority to increase Contract 98-RFP-10 Design, Build, Own, Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 years, to Metropolitan Biosolids Management, LLC, in an amount of $325,000.00 from an amount of $199,451,997.25 to an amount not to exceed $199,776,997.25, Account 101-69000-612590, Purchase Order 5000950
Attachments: Copy of 98-RFP-10-Pelletizer Operations.pdf
Approved
Budget & Employment Committee
Authorization
38 18-1271 Authority to transfer 2018 departmental appropriations in the amount of $41,600.00 in the Corporate Fund
Attachments: 12.06.18 Board Transfer BF5.pdf
Approved
Judiciary Committee
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 247 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
Authorization
39 18-1227 Authority to settle the Workers’ Compensation Claims of James Manning vs. MWRDGC, Claim 14 WC 2338 and Claim 15 WC 32645, Illinois Workers’ Compensation Commission (IWCC), in the sum of $109,620.00, Account 901-30000-601090
Approved
40 18-1228 Authority to settle the Illinois Workers’ Compensation Claim of Robert Sizemore vs. MWRDGC, Claim Number: W001883554 in the sum of $43,313.18, Account 901-30000-601090
Approved
Public Health & Welfare Committee
Authorization
41 18-1270 Authority to amend the Intergovernmental Agreement (IGA) with the Cook County Sheriff’s Office (CCSO) to continue supporting its Prescription Drug Take-Back Program by extending the IGA for another year and to make payment to the CCSO in an amount not to exceed $100,000.00, Account 101-15000-612490
Attachments: 2018 CCSO IGA for Drug Take-Back Program.pdf MWRD Letter 11-28-18.pdf MWRD 2018 Annual Report.pdf Fiscal Year 2018 Annual Evaluation Program Data-Collection.pdf
Approved
Real Estate Development Committee
Authorization
42 18-1267 Authority to commence statutory procedures to lease approximately 13 acres of District real estate located at 5200 West 40th Street in Stickney, Illinois; Main Channel Parcel 39.02
Attachments: Authority to Commence Statutory Procedures - 5200 w 40th MCP 39.02 - Aerial.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 248 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
43 18-1273 Authority to purchase the real estate commonly known as 1128 South 31st Avenue in Bellwood, Illinois for the construction of the Addison Creek Channel Improvement Project (Contract 11-187-3F) and authority for payment to Helio Lopez, the owner of said real estate, in an amount of $176,000.00, plus closing costs, and relocation costs in an amount not to exceed $28,900.00, Account 401-50000-656010, Capital Improvements Bond Fund
Attachments: RE - Authority to Acquire Parcel 156 - Lopez 1128 S 31st Bellwood - Aerial.pdf
Approved
44 18-1274 Authority to purchase the real estate commonly known as 1533 North 43rd Avenue in Stone Park, Illinois for the construction of the Addison Creek Channel Improvement Project (Contract 11-187-3F) and authority for payment to Eduardo De La Rosa Cruz and Aneydi Olea, the owners of said real estate, in an amount of $285,500.00, plus closing costs, and relocation costs in an amount not to exceed $53,899.00, Account 401-50000-656010, Capital Improvements Bond Fund
Attachments: RE - Authority to Acquire Parcel 57 - De La Rosa Cruz 1533 N 43rd Stone Park - Aerial.pdf
Approved
45 18-1275 Authority to purchase the real estate commonly known as 1503 North 39th Avenue in Stone Park, Illinois for the construction of the Addison Creek Channel Improvement Project (Contract 11-187-3F) and authority for payment to Anthony Sharp and Oma Sharp, the owners of said real estate, in an amount of $140,000.00, plus closing costs, and relocation costs in an amount not to exceed $38,000.00, Account 401-50000-656010, Capital Improvements Bond Fund
Attachments: RE - Authority to Acquire Parcel 98-99 - Sharp 1503 N 39th Stone Park - Aerial.pdf
Approved
Stormwater Management Committee
Authorization
46 18-1251 Authorization for public notification of intent to amend the Watershed Management Ordinance
Attachments: Summary of Proposed Amendments - Public Comment.pdf
Approved
Miscellaneous and New Business
Memorial Resolution
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 249 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
47 18-1281 RESOLUTION sponsored by the Board of Commissioners honoring the memory of Adelaide Corrine Morgan
Adopted
Approval of the Consent Agenda with the exception of Items: 17, 27, 28, 34 and 48
A motion was made by Barbara J. McGowan, seconded by Cameron Davis, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos Resolution
48 18-1266 RESOLUTION sponsored by the Board of Commissioners recognizing the 125th anniversary of the Village of Evergreen Park
A motion was made by Kari K. Steele, seconded by Marcelino Garcia, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays Meeting Summary
Speakers
James Sexton accepted the Resolution recognizing the 125th anniversary of the Village of Evergreen Park
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 250 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
Summary of Requests
Procurement Item #3 1. Marcelino Garcia requested the District consider ways to raise minority participation goals
Procurement Item #4 1. Marcelino Garcia requested the District consider establishing periodic background checks after employment
Procurement Item #11 1. Mariyana T. Spyropoulos requested staff prepare a memo to be distributed to Commissioners regarding details of the contract
Procurement Item #18 1. Kari K. Steele requested staff send responses to the questions raised by Cameron Davis
Procurement Item #22 1. Marcelino Garcia requested a report on the amount of cellphone usage and cost
Procurement Item #24 1. Marcelino Garcia, Debra Shore and Barbara J. McGowan requested a report on the various newspaper publications used by the District with a break down of scope of work and cost
Procurement Item #30 1. Marcelino Garcia requested that participation goals be listed on Board Transmittal Letters
Barbara J. McGowan requested the Affirmative Action Ordinance be given to Cameron Davis, Kimberly Du Buclet and Marcelino Garcia Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for December 20, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: December 7, 2018 Date all agenda items are due to the Executive Director: 1:00 p.m., December 12, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 251 of 298 Board of Commissioners Regular Board Meeting Minutes December 6, 2018
Adjournment
A motion was made by Marcelino Garcia, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, December 20, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Barbara J. McGowan
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this December 6, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
December 6, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 12 2018 Official Proceedings 252 of 298
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, December 20, 2018 10:30 AM
Board Room
Board of Commissioners
Chairman of Finance Frank Avila, Commissioner Cameron Davis, Commissioner Kimberly Du Buclet, Commissioner Marcelino Garcia, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, President Board of Commissioners Mariyana T. Spyropoulos
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately. 4. One roll call vote is taken to cover all Consent Agenda Items.
2018 Official Proceedings 253 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:35 a.m. Roll Call
Present: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; and Mariyana T. Spyropoulos Absent: 1 - Josina Morita
Approval of Previous Board Meeting Minutes
A motion was made by Cameron Davis, seconded by Marcelino Garcia, that the minutes from the last Regular Board Meeting of December 6, 2018 be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
A motion was made by Cameron Davis, seconded by Frank Avila, that the minutes from the Public Hearing of December 6, 2018 be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
A motion was made by Cameron Davis, seconded by Kari K. Steele, that the minutes from the Special Meeting of Decemeber 13, 2018 be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comments
None
Recess and Convene as Committee of the Whole
A motion was made by Kari K. Steele, seconded by Cameron Davis, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners
At 12:05 President Mariyana T. Spyropoulos reconvened the regular board meeting to order Finance Committee
Report
1 18-1307 Report on investments purchased during October 2018
Attachments: Inv Purch 2018-10 att.pdf
Published and Filed
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 254 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
2 18-1308 Report on investments purchased during November 2018
Attachments: Inv Purch 2018-11 att.pdf
Published and Filed
3 18-1309 Report on the investment interest income during October 2018
Attachments: Inv Int Inc 2018-10 att.pdf
Published and Filed
4 18-1310 Report on the investment interest income during November 2018
Attachments: Inv Int Inc 2018-11 att.pdf
Published and Filed
5 18-1321 Report on Cash Disbursements for the Month of November 2018, in the amount of $24,401,608.58
Attachments: November 2018 Cash Disbursements Summary.pdf
Published and Filed
Procurement Committee
Report
6 18-1305 Report of bid opening of Tuesday, December 11, 2018
Published and Filed
7 18-1312 Report of bid opening of Tuesday, December 4, 2018
Published and Filed
Authorization
8 18-1292 Authorization for payment to the U.S. Water Alliance for the 2019 annual membership dues and the 2019 Value of Water Campaign Sponsorship in the amount of $37,000.00, Account 101-15000-612280
Approved
9 18-1301 Authorization to amend Board Order of April 19, 2018, regarding Issue purchase order to CDW Government, LLC and enter into an agreement with Microsoft Corporation for Microsoft Premier software and directory services support, in an amount not to exceed $23,266.80, Account 101-27000-612820, Requisition 1490779, Agenda Item No. 12, File No. 18-0334
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 255 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
Authority to Advertise
10 18-1295 Authority to advertise Contract 19-902-31, Rehabilitate One Electric Motor at the Stickney Water Reclamation Plant, estimated cost $300,000.00, Account 401-50000-645700, Requisition 1507882
Approved
11 18-1302 Authority to advertise Contract 19-667-11, Native Prairie Landscape Maintenance at Various Service Areas, estimated cost $520,000.00, Account 101-69000-612420, Requisition 1505940
Approved
12 18-1303 Authority to advertise Contract 19-360-11 for public tender of bids a 39-year lease on approximately 14.494 acres of District real estate located at 3426 South Kedzie Avenue in Chicago, Illinois; Main Channel Parcel 41.07. The minimum initial annual rental bid shall be established at $350,000.00
Attachments: aerial MCP 41.07 - Quality Truck.pdf
Approved
13 18-1311 Authority to advertise Contract 19-027-11 Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, estimated cost $217,000.00, Account 101-20000-623570
Approved
14 18-1333 Authority to advertise Contract 19-361-11 for public tender of bids a 99-year lease on 24.69± acres of District real estate located between I-294 and LaGrange Road in Willow Springs, Illinois; Main Channel Parcel 31.01. The minimum initial annual rental bid shall be established at $750,000.00
Attachments: Authority to Advertise 19-361-11 MCP 31.01 - Aerial.pdf
Deleted by the Executive Director
Issue Purchase Order
15 18-1260 Issue purchase orders and enter into agreements for Contract 18-RFP-17 Real Estate Appraisal Services for the MWRDGC Real Estate Division with CohnReznick, LLP in an amount not to exceed $150,000.00, and Woodland Valuation Services, LLC d/b/a Appraisal Associates in an amount not to exceed $150,000.00, Account 101-30000-612430, Requisitions 1495149 and 1495150 (Deferred from the December 6, 2018 Board Meeting)
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 256 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
16 18-1293 Issue a purchase order and enter into an agreement with Motorola Solutions, Inc. for the MWRD Police to utilize the STARCOM21 Network regional interoperable radio system for the thirty-eight (38) STARCOM radios used by MWRD Police, in an amount not to exceed $53,352.00, Account 101-15000-612840, Requisition 1508868
Approved
17 18-1306 Issue purchase orders to Gardner Denver Nash LLC, to Furnish and Deliver Digester Compressors, Gas Booster Pumps and Related Equipment to Various Locations for a Three-Year Period, in a total amount not to exceed $740,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Approved
18 18-1318 Issue purchase orders to Graybar Electric Company, Inc., to Furnish and Deliver Electrical Catalog Products, under the U.S. Communities Cooperative Purchasing Contract #EV2370, in an amount not to exceed $75,100.00, Accounts 101-15000, 66000, 67000, 68000, 69000-623070, Requisitions 1502297, 1503112, 1506687, 1506689 and 1507885
Approved
19 18-1319 Issue purchase orders to Drydon Equipment, Inc., to Furnish and Deliver Hayward Gordon, Varec, Watson Marlow, Bredel, Fairbanks Morse, and Amiad Filtration Pumps and Parts, to Various Locations, in a total amount not to exceed $891,000.00, Accounts 101-66000. 67000, 68000, 69000-623090, 623270
Approved
20 18-1320 Issue purchase order for Contract 19-103-12 (Re-Bid), Furnish and Deliver Lab Coats and Coveralls, to Alsco, Inc., in an amount not to exceed $20,582.46, Account 101-16000-612490, Requisition 1498397 (As Revised)
Approved
Award Contract
21 18-1314 Authority to award Contract 18-009-12 Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period (Re-bid), Group A to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $3,104.14, and Group D to The Standard Companies, Inc., in an amount not to exceed $5,125.00, Account 101-20000-623660
Attachments: Contract 18-009-12 Grp A Item Descriptions.pdf Contract 18-009-12 Grp D Item Descriptions.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 257 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
22 18-1315 Authority to award Contract 19-646-51, Small Streams Maintenance in Cook County, Illinois, Group A to J & L Contractors, Inc., in an amount not to exceed $3,035,275.00, and Group B to Thornton Equipment Services, Incorporated, in an amount not to exceed $1,984,150.00, Account 501-50000-612620, Requisition 1491729
Attachments: Contract 19-646-51 Revised Appendix D Report - Group A.pdf Contract 19-646-51 Revised Appendix Report Group B
Approved
Increase Purchase Order/Change Order
23 18-1230 Authority to increase purchase order, E-Learning Courses for Return-to-Work Program with RedVector.com, LLC, and amend an agreement with RedVector.com, LLC. in an amount of $28,400.00, from an amount of $42,600.00, to an amount not to exceed $71,000.00, Account 101-27000-612820, Purchase Order 3099149 (Deferred from the December 6, 2018 Board Meeting)
Approved
24 18-1296 Authority to decrease purchase order for Contract 17-633-11, Furnish and Deliver Polymer, to Polydyne Inc., in an amount of $30,000.00, from an amount of $14,518,409.94, to an amount not to exceed $14,488,409.94, Accounts 101-67000/68000/69000-623560, Purchase Order 3096192
Attachments: 17-633-11 Summary Spreadsheet.pdf
Approved
25 18-1297 Authority to decrease purchase order for Contract 18-708-12 (Re-Bid), Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, to Dubois Chemicals, Inc., in an amount of $20,000.00, from an amount of $321,616.40, to an amount not to exceed $301,616.40, Account 101-67000-623560, Purchase Order 3100235
Attachments: 18-708-12 Summary Spreadsheet.pdf
Approved
26 18-1298 Authority to increase Contract 18-901-21, Furnish and Deliver Motor Excitation Control Equipment to the Stickney Water Reclamation Plant, Group B, to Basler Electric Company, in an amount of $48,988.00, from an amount of $244,940.00, to an amount not to exceed $293,928.00, Account 201-50000-634600, Purchase Order 3098387
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 2018 Official Proceedings 258 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
27 18-1299 Authority to increase Contract 16-673-13 (Re-Bid), Heavy Equipment Repairs at Various Locations, Group A, to Howell Tractor & Equipment, LLC, in an amount of $37,784.22, from an amount of $114,210.75, to an amount not to exceed $151,994.97, Account 101-68000-612760, Purchase Order 5001569
Attachments: 16-673-13 Summary Spreadsheet.pdf
Approved
28 18-1316 Authority to increase Contract 18-021-11, Furnish and Deliver Unleaded Gasoline to Various Locations for a One (1) Year Period, Item A, to Petroleum Traders Corporation, in an amount not to exceed $23,100.00, from an amount of $172,273.04, to an amount not to exceed $195,373.04, Account 101-20000-623820, Agreement 7001402 (As Revised)
Approved
Affirmative Action Committee
Authorization
29 18-1317 Authority to negotiate and enter into Administrative Settlement and Compliance Agreements with Independent Mechanical Industries, Inc. and F.H. Paschen, S.N. Neilsen & Associates LLC (As Revised)
A motion was made by Cameron Davis, seconded by Debra Shore, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Abstain: 1 - Cameron Davis
Absent: 1 - Josina Morita
Budget & Employment Committee
Authorization
30 18-1313 Authority to transfer 2018 departmental appropriations in the amount of $498,400.00 in the Corporate Fund
Attachments: 12.20.18 Board Transfer BF5.pdf
Approved
Engineering Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Page 6 2018 Official Proceedings 259 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
31 18-1289 Report on change orders authorized and approved by the Director of Engineering during the month of November 2018
Attachments: Attachment 1 CO Report November 2018 $10,000.pdf Attachment 2 CO Report November 2018 2018 5% Contingency.pdf Attachment 3 CO Status Report November 2018.pdf
Published and Filed
Authorization
32 18-1334 Authority to settle potential delay claims against the Metropolitan Water Reclamation District of Greater Chicago arising out of various steel procurement issues on Contract 13-106-4F, McCook Reservoir Des Plaines Inflow Tunnel, SSA
Deferred by Barbara J. McGowan
Maintenance & Operations Committee
Reports
33 18-1294 Report on change orders authorized and approved by the Acting Director of Maintenance and Operations during the month of November 2018
Attachments: R-98 Report November 2018.pdf
Published and Filed
Real Estate Development Committee
Authorization
34 18-1304 Authority to issue a three (3) month permit extension to the City of Chicago’s Department of Aviation for construction staging and capping a portion of a City sanitary sewer and two appurtenant manholes on and beneath two (2) approximate 50’ x 25’ areas located at the southeast corner of the Majewski Reservoir site and for constructing a temporary approximate 15’ x 30’ gravel access driveway. Consideration shall be a nominal fee of $10.00
Attachments: Authority to issue 3-month Permit CDA - Aerial.pdf
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 7 2018 Official Proceedings 260 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
35 18-1331 Authority to issue a five (5) month permit to Rausch Infrastructure LLC to use a District roadway traversing Main Channel Parcels 30.05, 30.06, 31.01, 31.05 and 31.06 in Willow Springs, Illinois to access Old Willow Springs Road. Consideration shall be $5,000.00
Attachments: Auth to issue 5-month Permit - Rausch IDOT Project - Aerial.pdf
Approved
36 18-1332 Authority to grant to Illinois Bell Telephone Company, LLC d/b/a AT&T Illinois a 25-year, 15’ x 435’ non-exclusive easement to continue to construct, reconstruct, operate, maintain, repair, replace, and remove subterranean telecommunication cables and two manhole-accessible utility vaults on Main Channel Parcel 15.05 in Lockport, Will County, Illinois. Consideration shall be an initial annual easement fee of $5,000.00
Attachments: Authority to Grant ATT Easement - MCP 15.05 - Aerial.pdf
Approved
Stormwater Management Committee
Authorization
37 18-1283 Authority to enter into an Intergovernmental Agreement with the Village of Riverside for the design, construction, operation and maintenance of the Groveland Avenue Levee Improvements under Phase II of the Stormwater Management Program (18-IGA-20), with payment to the U.S. Army Corps of Engineers, in an amount not to exceed $2,506,028.00, Account 501-50000-612400, Requisition 1508871
Approved
Approval of the Consent Agenda with the exception of Items: 14, 29, 32, 38, 39, 40, 41, 42, 43, 44, 45 and 46
A motion was made by Kari K. Steele, seconded by Marcelino Garcia, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Miscellaneous and New Business
Motion
38 18-1323 Authority to Amend the Adopted 2019 Budget
Attachments: Consolidated BF21 Packet.pdf
A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, that this Motion be Adopted. The motion carried by the following roll call vote:
Metropolitan Water Reclamation District of Greater Chicago Page 8 2018 Official Proceedings 261 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
Aye: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
39 18-1324 MOTION to amend the 2019 budget of the Metropolitan Water Reclamation District of Greater Chicago as adopted December 13, 2018, consistent with motions adopted this date
A motion was made by Kari K. Steele, seconded by Debra Shore, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
40 O18-006A Adopt Ordinance O18-006A, Amending the Annual Appropriation Ordinance of the Metropolitan Water Reclamation District of Greater Chicago, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019, adopted on December 13, 2018
Attachments: Ordinance O18-006A Approp Ordinance BTL.pdf Ordinance O18-006A Appropriation Ordinance.pdf O18-006A Approp Ord Attachment Part 1.pdf O18-006A Approp Ord Attachment Part 2.pdf O18-006A Approp Ord Attachment Part 3.pdf
A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
41 18-1325 MOTION to reconsider the December 13, 2018 vote Adopting Ordinance O18-007, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2019 to provide revenues for the Retirement Fund and Corporate Fund, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-007 Retirement Corporate Tax Levy.pdf
A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, that this Motion be Adopted. The motion failed. The motion carried by the following roll call vote:
Nay: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Metropolitan Water Reclamation District of Greater Chicago Page 9 2018 Official Proceedings 262 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
42 18-1326 MOTION to reconsider the December 13, 2018 vote Adopting Ordinance O18-008, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2019 to provide revenues for the Construction Fund, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-008 ConstructionFundLevyPTELL.pdf
A motion was made by Kari K. Steele, seconded by Marcelino Garcia, that this Motion be Adopted. The motion failed. The motion carried by the following roll call vote:
Nay: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
43 18-1327 MOTION to reconsider the December 13, 2018 vote Adopting Ordinance O18-009, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2019 to pay the interest on outstanding bonds and to discharge the principal thereof, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-009 B&I ORD.pdf
A motion was made by Kari K. Steele, seconded by Marcelino Garcia, that this Motion be Adopted. The motion failed. The motion carried by the following roll call vote:
Nay: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
44 18-1328 MOTION to reconsider the December 13, 2018 vote Adopting Ordinance O18-010, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2019 to provide revenues for the Reserve Claim Fund, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-010 Reserve Claim Tax Levy.pdf
A motion was made by Kari K. Steele, seconded by Marcelino Garcia, that this Motion be Adopted. The motion failed. The motion carried by the following roll call vote:
Nay: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Metropolitan Water Reclamation District of Greater Chicago Page 10 2018 Official Proceedings 263 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
45 18-1329 MOTION to reconsider the December 13, 2018 vote Adopting Ordinance O18-011, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2019 to provide revenues for the Stormwater Management Fund, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-011 Stormwater Levy Ordinance.pdf
A motion was made by Kari K. Steele, seconded by Kimberly Du Buclet, that this Motion be Adopted. The motion failed. The motion carried by the following roll call vote:
Nay: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
46 18-1330 MOTION to reconsider the vote on the 2019 budget as amended
A motion was made by Kari K. Steele, seconded by Debra Shore, that this Motion be Adopted. The motion failed. The motion carried by the following roll call vote:
Nay: 8 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Barbara J. McGowan, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Meeting Summary
Speakers
None
Metropolitan Water Reclamation District of Greater Chicago Page 11 2018 Official Proceedings 264 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
Summary of Requests
Procurement Item #11 1. Debra Shore requested the contract specifications include the Board’s policy to not use Round Up herbicide
Procurement Item #22 1. Mariyana T. Spyropoulos requested the Board be provided with a list of communities that will benefit from the stream maintenance project
Stormwater Management Item #37 1. Frank Avila requested if the Army Corp credit has been approved and if so, could the credit be used towards the project 2. Cameron Davis requested the Board have a conversation on what the credits are, what the process is for credits to be issued and how the credits are being used
Miscellaneous & New Business 1. Marcelino Garcia requested the timelines and next steps for implementing an Inspector General 2. Mariyana T. Spyropoulos requested memo regarding Inspector General be redistributed to the Board with updates Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for January 10, 2019, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: December 28, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., January 2, 2019 Adjournment
A motion was made by Cameron Davis, seconded by Marcelino Garcia, that when the Board Adjourns, it adjourns to meet again on Thursday, January 10, 2019 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 7 - Frank Avila, Cameron Davis, Kimberly Du Buclet, Marcelino Garcia, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Absent: 2 - Barbara J. McGowan, Josina Morita
Metropolitan Water Reclamation District of Greater Chicago Page 12 2018 Official Proceedings 265 of 298 Board of Commissioners Regular Board Meeting Minutes December 20, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this December 20, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spyropoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
December 20, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 13 2018 Official Proceedings 266 of 298 100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Annual Meeting Chairman of Finance Frank Avila, Commissioner Cameron Davis, Commissioner Kimberly Du Buclet, Commissioner Marcelino Garcia, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, President Board of Commissioners Mariyana T. Spyropoulos
Tuesday, December 4, 2018 2:00 PM Board Room
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 2:10p.m. Roll Call
Present: 9 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; and Mariyana T. Spyropoulos Public Comment
None
Clerk to Read Call of the Meeting
1 18-1242 To the Honorable President and Members of the Board of Commissioners Of the Metropolitan Water Reclamation District of Greater Chicago
The Annual Meeting of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago will be held on Tuesday, December 4, 2018 at 2:00 PM, in the Board Room, 100 East Erie Street, Chicago, Illinois.
Installation of Commissioners will occur at the Annual Meeting.
/s/ Jacqueline Torres Clerk
A motion was made by Debra Shore, seconded by Kari K. Steele, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 267 of 298 Annual Meeting Meeting Minutes December 4, 2018
2 18-1243 President's Annual Message 2018
Attachments: Presidents Message 2018.pdf
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays Open Discussion
Following the presentation, the Honorable P. Scott Neville, Jr., Illinois Supreme Court Justice, administered the Oath of Office to newly elected Commissioners Cameron Davis and Kimberly Neely du Buclet and to re-elected Commissioners Debra Shore and Kari K. Steele, the Honorable Joanne Rosado, Circuit Court Judge, administered the Oath of Office to newly elected Marcelino Garcia Adjournment
A motion was made by Barbara J. McGowan, seconded by Cameron Davis, that this Annual Meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this December 4, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
December 4, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 268 of 298 100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Public Hearing Chairman of Finance Frank Avila,Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Board of Commissioners Mariyana T. Spyropoulos
Monday, October 15, 2018 10:30 AM Board Room
COMMITTEE ON ENGINEERING
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:35 a.m. Roll Call
Present: 3 - Martin J. Durkan; David J. Walsh; and Mariyana T. Spyropoulos
Absent: 6 - Frank Avila; Kenneth Dunkin; Barbara J. McGowan; Josina Morita; Debra Shore; and Kari K. Steele Public Comment
None
Clerk to Read Call of the Meeting
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 269 of 298 Public Hearing Meeting Minutes October 15, 2018
18-0975 Public Notice is Hereby Given that the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago (the "District") will hold a public hearing at 10:30 a.m. on the 15th day of October, 2018 in the Board Room at the Administrative Offices of the District, 100 East Erie Street, Chicago, Illinois. The purpose of the hearing will be to receive comments from the public, answer questions, and afford interested persons an opportunity to be heard regarding environmental impacts of Project 15-069-3D, Pump and Blower Building Rehabilitation, Terrence J. O’Brien Water Reclamation Plant (OWRP), in accordance with the requirements of Section 365.330 of the Illinois Procedures for Issuing Loans From the Water Pollution Control Loan Program.
The scope of this project includes the rehabilitation of steel spandrel beams and lintels embedded in the exterior masonry walls of the Pump and Blower Building, application of protective coatings and flashings for the embedded structural steel, localized repair of the roof deck and roof slope remediation, replacement of the roof membrane and insulation, repair of masonry and flashing at the roof parapets, localized repair of exterior doors, windows, and tuck-pointing and other miscellaneous repairs associated with or incidental to rehabilitation of the building’s roof or facade. The location of work is the Terrence J. O’Brien Water Reclamation Plant, 3500 W. Howard Street, Skokie, IL 60076.
Written comments may be mailed to Ms. Catherine A. O’Connor, Director of Engineering, Metropolitan Water Reclamation District of Greater Chicago, 100 East Erie Street, Chicago, Illinois, 60611 or to Mr. Bill Jankousky, Bureau of Water, IFAS, Illinois Environmental Protection Agency, 1021 North Grand Avenue East, P.O. Box 19276, Springfield, IL 62794-9276, up to and including October 25, 2018. Written and verbal comments will also be accepted at the public hearing. Additional information and access to planning documents can be found at the MWRD office at 111 E. Erie Street, Chicago, IL 60611. Please contact Mr. Louis Storino at (312) 751-3167 for an appointment.
By order of Mariyana T. Spyropoulos, the President of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago.
Dated the 25th day of September, 2018
/s/ Jacqueline Torres Clerk of the Metropolitan Water Reclamation District of Greater Chicago
Attachments: 10-15-18 Presentation.pdf
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 270 of 298 Public Hearing Meeting Minutes October 15, 2018
Open Discussion
Louis Storino, Principal Civil Engineer, provided the Board with a presentation on the environmental impacts of project 15-069-3D, pump and blower building rehabilitation at the Terrence J. O'Brien Water Reclamation Plant Adjournment
A motion was made by Martin J. Durkan, seconded by David J. Walsh, that this Public Hearing be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 3 - Martin J. Durkan; David J. Walsh; Mariyana T. Spyropoulos
Absent: 6 - Frank Avila; Kenneth Dunkin; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this October 15, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
October 15, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 271 of 298
100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Public Hearing Chairman of Finance Frank Avila, Commissioner Cameron Davis, Commissioner Kimberly Du Buclet, Commissioner Marcelino Garcia, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, President Board of Commissioners Mariyana T. Spyropoulos
Thursday, December 6, 2018 2:00 PM Board Room
CONSIDER THE PROPOSED BUDGET
Call Meeting to Order
Commissioner Kari K. Steele, Chairman for the Committee on Budget and Employment, presiding, called the meeting to order at 2:00 p.m. Roll Call
Present: 9 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; and Mariyana T. Spyropoulos Public Comment
George Blackmore and Mike Archey, concerned citizens, addressed the Board with various concerns on the proposed 2019 Budget Clerk to Read Call of the Meeting
18-1252 Pursuant to 70 ILCS 2605/5.6 of the “Metropolitan Water Reclamation District Act”, public notice is hereby given that a Public Hearing will be held at 2:00 p.m. on Thursday, December 6, 2018 in the Board Room, 100 East Erie Street, Chicago, Illinois, to consider the proposed Budget and proposed tax levy of the Metropolitan Water Reclamation District of Greater Chicago for the fiscal year ending December 31, 2019.
The Tentative Budget is available for review on the District’s website, www.mwrd.org and also on file and available for inspection in the Office of the Clerk of the District, Room 243, 100 East Erie Street, Chicago, Illinois.
/s/ Jacqueline Torres Clerk of the Metropolitan Water Reclamation District of Greater Chicago
A motion was made by Frank Avila, seconded by Mariyana T. Spyropoulos, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 272 of 298 Public Hearing Meeting Minutes December 6, 2018
Open Discussion
Laurence Msall, Civic Federation, provided the Board with positive feedback and a few recommendations for improvement
A18-005
Attachments: Civic Federation Analysis and Recommendations.pdf
Adjournment
A motion was made by Mariyana T. Spyropoulos, seconded by Kimberly Du Buclet, that this Public Hearing be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Marcelino Garcia
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this December 6, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
December 6, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 273 of 298 100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Special Meeting Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Board of Commissioners Mariyana T. Spyropoulos
Thursday, November 1, 2018 1:00 PM Board Room
DEPARTMENTAL BUDGET PRESENTATIONS
Call Meeting to Order
Kari K. Steele, Chairman for the Committee on Budget and Employment, called the meeting to order at 2:15 p.m. Roll Call
Present: 7 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Absent: 2 - Barbara J. McGowan; and Josina Morita
Public Comment
Mike Archey, GTM Strategies, addressed the Board regarding biogas
Clerk to Read Call of the Meeting
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 274 of 298 Special Meeting Meeting Minutes November 1, 2018
1 18-1152 To the Honorable President and Members of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
Ladies and Gentlemen:
At the direction of President Mariyana T. Spyropoulos and presiding Chairman of the Committee on Budget and Employment, Kari K. Steele, a Special Meeting will be held on Thursday, November 1, 2018, at 1:00 p.m. in the Board Room, 100 East Erie Street, Chicago, Illinois.
The purpose of this meeting is to present and accept the 2019 Executive Director’s Budget Recommendations and related changes.
The Executive Director’s Budget Recommendations is available for review on the District’s website, www.mwrd.org
/s/ Jacqueline Torres Clerk
Attachments: 2019 Budget Executive Director Presentation.pdf 2019 Budget Presentation Department Slides.pdf
A motion was made by Mariyana T. Spyropoulos, seconded by Kenneth Dunkin, that this Report be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
2 18-1138 Authority to Accept the Executive Director’s 2019 Budget Recommendations and the Attached Changes
Attachments: BF-19 Consolidated Packet.pdf
A motion was made by Debra Shore, seconded by Kenneth Dunkin, that this Agenda Item be Adopted. The motion carried by the following roll call vote:
Aye: 6 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Debra Shore; Kari K. Steele; David J. Walsh
Absent: 3 - Barbara J. McGowan; Josina Morita; Mariyana T. Spyropoulos
Open Discussion
John P. Murray, Acting Executive Director, presented the 2019 Budget Recommendations
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 275 of 298 Special Meeting Meeting Minutes November 1, 2018
Summary of Requests
Acting Executive Director 1. Mariyana T. Spyropoulos requested the current spending on overtime and severance year to date, as well as what is included
Maintenance and Operations 1. Mariyana T. Spyropoulos questioned if the amount budgeted for methane gas detection should be increased 2. Debra Shore requested if resources are in the budget to address cyber security for the District's industrial control systems 3. Debra Shore requested the details for the increased cost of solids utilization 4. Debra Shore requested information on the increase in wastewater collection at Kirie and Hanover Park and if attributable to I / I
Engineering 1. Mariyana T. Spyropoulos questioned the increase in budget for court reporter costs and safety repairs when 2017 actual expenditures were $13,000 and $0, respectfully 2. Mariyana T. Spyropoulos requested the list of projects included in the $6 million change order for carry over contracts
Stormwater 1. Debra Shore questioned the maintenance of the space to grow projects and also recommended that installations of over 3 years be reviewed by the District for proper maintenance 2. Mariyana T. Spyropoulos requested the number of rain barrels that will be purchased with the $50,000 budget allocation
Monitoring and Research 1. Frank Avila recommended that M & R staff attend more international workshops
General Administration 1. Debra Shore requested the Board consider including hazardous waste pick up in the budget. Kari K. Steele suggested the District partner with the State of Illinois and Frank Avila suggested the District educate the community about hazardous waste
Information Technology 1. Debra Shore suggested the District consider adding a Chief Information Security Officer 2. Frank Avila suggested adding CISCO certification as a requirement for new IT employees
Human Resources 1. Debra Shore requested more information on the Table Top Exercise that was done as part of the emergency action plan 2. Frank Avila requested adding more internship opportunities to the budget Adjournment
The Special Meeting of November 1, 2018 was adjourned at 4:30 p.m. /s/ Jacqueline Torres, Clerk
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 276 of 298 Special Meeting Meeting Minutes November 1, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this November 1, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
November 1, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 4 2018 Official Proceedings 277 of 298 100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Special Meeting Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Board of Commissioners Mariyana T. Spyropoulos
Wednesday, November 14, 2018 9:00 AM Board Room
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 9:30a.m. Roll Call
Present: 8 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Absent: 1 - Josina Morita
Public Comment
None
Clerk to Read Call of the Meeting
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18-1215 To the Honorable President and Members of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
Ladies and Gentlemen:
At the direction of President Mariyana T. Spyropoulos, there will be a Special Meeting of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago on Wednesday, November 14, 2018 at 9:00 a.m. in the Board Room, 100 East Erie Street, Chicago, Illinois.
The purpose of the meeting is to consider candidates to fill the vacancy in the office of the Executive Director of the Metropolitan Water Reclamation District of Greater Chicago.
The interviews will be done in Executive Session.
/s/ Jacqueline Torres Clerk
A motion was made by Barbara J. McGowan, seconded by Kenneth Dunkin, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays Executive Session
A motion was made by Kari K. Steele, seconded by Kenneth Dunkin, that an executive session be held for the Committee on Pension, Human Resources and Civil Service to discuss matters involving the appointment, employment and compensation of a specific employee. Motion carried by roll call 8:0 Adjournment
A motion was made by Barbara J. McGowan, seconded by Kari K. Steele, that this Special Meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 279 of 298 Special Meeting Meeting Minutes November 14, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this November 14, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
November 14, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 3 2018 Official Proceedings 280 of 298
100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Special Meeting Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Board of Commissioners Mariyana T. Spyropoulos
Thursday, November 15, 2018 1:00 PM Board Room
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 2:05p.m. Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Public Comment
None
Clerk to Read Call of the Meeting
18-1216 To the Honorable President and Members of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
Ladies and Gentlemen:
At the direction of President Mariyana T. Spyropoulos, there will be a Special Meeting of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago on Thursday, November 15, 2018 at 1:00 p.m. in the Board Room, 100 East Erie Street, Chicago, Illinois.
The purpose of the meeting is to consider candidates to fill the vacancy in the office of the Executive Director of the Metropolitan Water Reclamation District of Greater Chicago.
The interviews will be done in Executive Session.
/s/ Jacqueline Torres Clerk
A motion was made by Debra Shore, seconded by Kenneth Dunkin, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 281 of 298 Special Meeting Meeting Minutes November 15, 2018
Executive Session
A motion was made by Debra Shore, seconded by Kenneth Dunkin, that an executive session be held for the Committee on Pension, Human Resources, and Civil Service to discuss matters involving the appointment, employment and compensation of a specific employee. Motion carried by roll call 8:0 Adjournment
A motion was made by Kenneth Dunkin, seconded by Kari K. Steele, that this Special Meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; Mariyana T. Spyropoulos APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this November 15, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
November 15, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 282 of 298 100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Special Meeting Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Board of Commissioners Mariyana T. Spyropoulos
Friday, November 16, 2018 9:00 AM Board Room
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 9:10a.m. Roll Call
Present: 8 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Absent: 1 - Josina Morita
Public Comment
None
Clerk to Read Call of the Meeting
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 283 of 298 Special Meeting Meeting Minutes November 16, 2018
18-1217 To the Honorable President and Members of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
Ladies and Gentlemen:
At the direction of President Mariyana T. Spyropoulos, there will be a Special Meeting of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago on Friday, November 16, 2018 at 9:00 a.m. in the Board Room, 100 East Erie Street, Chicago, Illinois.
The purpose of the meeting is to consider candidates to fill the vacancy in the office of the Executive Director of the Metropolitan Water Reclamation District of Greater Chicago.
The interviews will be done in Executive Session.
/s/ Jacqueline Torres Clerk
A motion was made by Kenneth Dunkin, seconded by Kari K. Steele, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays Executive Session
A motion was made by David J. Walsh, seconded by Kenneth Dunkin, that an executive session be held for the Committee on Pension, Human Resources and Civil Service to discuss matters involving the appointment, employment and compensation of a specific employee. Motion carried by roll call 8:0 Adjournment
A motion was made by Barbara J. McGowan, seconded by Kenneth Dunkin, that this Special Meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 284 of 298 Special Meeting Meeting Minutes November 16, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this November 16, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
November 16, 2018
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100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Special Meeting Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Board of Commissioners Mariyana T. Spyropoulos
Sunday, November 18, 2018 1:00 PM Board Room
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 1:15p.m. Roll Call
Present: 8 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Absent: 1 - Josina Morita
Public Comment
None
Clerk to Read Call of the Meeting
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 286 of 298 Special Meeting Meeting Minutes November 18, 2018
18-1226 To the Honorable President and Members of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
Ladies and Gentlemen:
At the direction of President Mariyana T. Spyropoulos, there will be a Special Meeting of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago on Sunday, November 18, 2018 at 1:00 p.m. in the Board Room, 100 East Erie Street, Chicago, Illinois.
The purpose of the meeting is to consider candidates to fill the vacancy in the office of the Executive Director of the Metropolitan Water Reclamation District of Greater Chicago.
The deliberations will be done in Executive Session.
/s/ Jacqueline Torres Clerk
A motion was made by Martin J. Durkan, seconded by Kenneth Dunkin, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays Executive Session
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that an executive session be held for the Committee on Pension, Human Resources and Civil Service to discuss matters involving the appointment, employment and compensation of a specific employee. Motion carried by roll call 8:0 Adjournment
A motion was made by Barbara J. McGowan, seconded by Kenneth Dunkin, that this Special Meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Debra Shore; Kari K. Steele; David J. Walsh; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 287 of 298 Special Meeting Meeting Minutes November 18, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this November 18, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
November 18, 2018
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100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Special Meeting Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Board of Commissioners Mariyana T. Spyropoulos
Thursday, November 29, 2018 8:00 AM Board Room
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 8:00 a.m. Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Public Comment
None
Clerk to Read Call of the Meeting
18-1240 To the Honorable President and Members of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
Ladies and Gentlemen:
At the direction of President Mariyana T. Spyropoulos, there will be a Special Meeting of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago on Thursday, November 29, 2018 at 8:00 a.m. in the Board Room, 100 East Erie Street, Chicago, Illinois.
The purpose of the meeting is to consider candidates to fill the vacancy in the office of the Executive Director of the Metropolitan Water Reclamation District of Greater Chicago.
The deliberations will be done in Executive Session.
/s/ Jacqueline Torres Clerk
A motion was made by David J. Walsh, seconded by Debra Shore, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 289 of 298 Special Meeting Meeting Minutes November 29, 2018
Executive Session
A motion was made by Barbara J. McGowan, seconded by David J. Walsh, that an executive session be held for the Committee on Pension, Human Resources and Civil Service to discuss matters involving the appointment, employment and compensation of a specific employee. Motion carried by roll call 7:0 Adjournment
A motion was made by Kenneth Dunkin, seconded by Martin J. Durkan, that this Special meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; Mariyana T. Spyropoulos APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this November 29, 2018 are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
November 29, 2018
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 290 of 298 100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Special Meeting Chairman of Finance Frank Avila, Commissioner Kenneth Dunkin, Commissioner Martin J. Durkan, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner David J. Walsh, President Board of Commissioners Mariyana T. Spyropoulos
Monday, December 3, 2018 9:00 AM Board Room
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 9:10 a.m. Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos Approval of Previous Board Meeting Minutes
A motion was made by Kenneth Dunkin, seconded by Martin J. Durkan, that the minutes from the Special Meetings of November 1, 14, 15, 16, 18, and 29, 2018, be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays Public Comment
None
Clerk to Read Call of the Meeting
Metropolitan Water Reclamation District of Greater Chicago Page 1 2018 Official Proceedings 291 of 298 Special Meeting Meeting Minutes December 3, 2018
1 18-1278 To the Honorable President and Members of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
Ladies and Gentlemen:
At the direction of President Mariyana T. Spyropoulos, there will be a Special Meeting of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago on Monday, December 3, 2018 at 9:00 a.m. in the Board Room, 100 East Erie Street, Chicago, Illinois.
The purpose of the Special Meeting is to appoint the Executive Director of the Metropolitan Water Reclamation District of Greater Chicago.
/s/ Jacqueline Torres Clerk
A motion was made by Debra Shore, seconded by David J. Walsh, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays
2 18-1279 MOTION to appoint an Executive Director
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; Mariyana T. Spyropoulos
3 18-1280 MOTION to reconsider the vote on the motion to appoint an Executive Director
A motion was made by Barbara J. McGowan, seconded by Kenneth Dunkin, that this Motion be Adopted. The motion failed. The motion carried by the following roll call vote:
Nay: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; Mariyana T. Spyropoulos Open Discussion
Adjournment
A motion was made by Martin J. Durkan, seconded by Kenneth Dunkin, that this Special Meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; Mariyana T. Spyropoulos
Metropolitan Water Reclamation District of Greater Chicago Page 2 2018 Official Proceedings 292 of 298 Special Meeting Meeting Minutes December 3, 2018
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this December 3, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
December 3, 2018
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100 East Erie Street Metropolitan Water Reclamation Chicago, IL 60611 District of Greater Chicago Meeting Minutes Special Meeting Chairman of Finance Frank Avila, Commissioner Cameron Davis, Commissioner Kimberly Du Buclet, Commissioner Marcelino Garcia, Vice-President Barbara J. McGowan, Commissioner Josina Morita, Commissioner Debra Shore, Commissioner Kari K. Steele, President Board of Commissioners Mariyana T. Spyropoulos
Thursday, December 13, 2018 10:30 AM Board Room
TO ADOPT THE 2019 BUDGET
Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m. Roll Call
Present: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; and Mariyana T. Spyropoulos Absent: 1 - Josina Morita
Public Comment
George Blakemore, Concerned Citizen, voiced various concerns.
Clerk to Read Call of the Meeting
1 18-1290 At the direction of President Mariyana T. Spyropoulos, a Special Meeting will be held Thursday, December 13, 2018 at 10:30 a.m., in the Board Room, 100 East Erie street, Chicago Illinois.
The purpose of the meeting is to adopt the 2019 Budget.
/s/ Jacqueline Torres Clerk
A motion was made by Frank Avila, seconded by Marcelino Garcia, that this Report be Published and Filed. The motion carried by acclamation. Chorus of ayes - No nays
2 18-1284 Authority to Amend the Tentative 2019 Budget
Attachments: Consolidated BF-20 Packet.pdf
A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, that this Agenda Item be Adopted. The motion carried by the following roll call vote:
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Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
3 18-1285 MOTION to consider the report of the Committee on Budget and Employment regarding the budget of the Metropolitan Water Reclamation District of Greater Chicago for the fiscal year 2019
Attachments: Motion A Attachment.pdf
A motion was made by Kari K. Steele, seconded by Debra Shore, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
4 18-1286 MOTION to move that the budget be further revised to grant a general salary increase to all TAM, HP, GS, PM, and EX employees
A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
5 18-1287 MOTION to consider the report of the Committee on Budget and Employment regarding the budget for the fiscal year 2019 and the adoption of budget items
A motion was made by Kari K. Steele, seconded by Kimberly Du Buclet, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
6 18-1288 MOTION to increase the Reserve Claim Fund
A motion was made by Kari K. Steele, seconded by Debra Shore, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
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7 O18-006 Adopt Ordinance O18-006, the Annual Appropriation Ordinance of the Metropolitan Water Reclamation District of Greater Chicago, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-006 BTL.pdf Ordinance O18-006 Appropriation Ordinance.pdf O18-006 Approp Ord Attachment Part 1.pdf O18-006 Approp Ord Attachment Part 2.pdf O18-006 Approp Ord Attachment Part 3.pdf
A motion was made by Kari K. Steele, seconded by Kimberly Du Buclet, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
8 O18-007 Adopt Ordinance O18-007, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2019 to provide revenues for the Retirement Fund and Corporate Fund, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-007 BTL.pdf Ordinance O18-007 Retirement Corporate Tax Levy.pdf
A motion was made by Kari K. Steele, seconded by Frank Avila, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
9 O18-008 Adopt Ordinance O18-008, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2019 to provide revenues for the Construction Fund, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-008 BTL.pdf Ordinance O18-008 ConstructionFundLevyPTELL.pdf
A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
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10 O18-009 Adopt Ordinance O18-009, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2019 to pay the interest on outstanding bonds and to discharge the principal thereof, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-009 BTL.pdf Ordinance O18-009 B&I ORD.pdf
A motion was made by Kari K. Steele, seconded by Kimberly Du Buclet, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
11 O18-010 Adopt Ordinance O18-010, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2019 to provide revenues for the Reserve Claim Fund, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-010 BTL.pdf Ordinance O18-010 Reserve Claim Tax Levy.pdf
A motion was made by Kari K. Steele, seconded by Frank Avila, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
12 O18-011 Adopt Ordinance O18-011, of the Metropolitan Water Reclamation District of Greater Chicago for the levy of taxes for 2019 to provide revenues for the Stormwater Management Fund, effective for the fiscal year beginning January 1, 2019 and ending December 31, 2019
Attachments: Ordinance O18-011 BTL.pdf Ordinance O18-011 Stormwater Levy Ordinance.pdf
A motion was made by Kari K. Steele, seconded by Debra Shore, that this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
Open Discussion
None
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Adjournment
A motion was made by Kari K. Steele, seconded by Marcelino Garcia, this Special Meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila; Cameron Davis; Kimberly Du Buclet; Marcelino Garcia; Barbara J. McGowan; Debra Shore; Kari K. Steele; Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this December 13, 2018, are hereby approved.
APPROVED: /s/ Mariyana T. Spryopoulos President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
December 13, 2018
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