THE SCHOOL BOARD OF VOLUSIA COUNTY, JUNE 26, 2018 MINUTES – REGULAR SESSION

Opening 1.01 5:30 PM Call to Order and Pledge of Allegiance Chairman Linda Cuthbert called the meeting to order at 5:30 p.m. Tuesday, June 26, 2018, in the Board Room, DeLand Administrative Complex, 200 N. Clara Avenue, DeLand, Florida. Members present: Mrs. Linda Cuthbert, Chairman, District 3; Dr. John Hill, Vice-Chairman, District 1; Mrs. Melody Johnson, District 5; Mr. Carl Persis, District 4; and Mrs. Ida Wright, District 2. Also, present: Mr. James T. Russell, Superintendent; and Mr. Ted Doran, School Board Attorney.

1.02 Board Member Comments regarding the District Vision Statement Mr. Persis recited the vision statement, “Ensuring all students receive a superior 21st century education.” He stated this is the last meeting of the fiscal year; for the school world this wraps up the year and July gives us a chance to catch our breath. This gives us a chance to reflect and review the previous year and give us a chance to figure out what the Legislature has done to us. They give us a lot do deal with and a lot that is unfunded. Mr. Persis thanked the teachers, they are the ones that make a difference and we are here to support them. He thanked everyone for coming to the meeting and continued support.

1.03 Approval of Minutes Action: Approval of the Minutes of the May 22, 2018 – Regular Session. Motion by Dr. Hill, second by Mrs. Wright. Motion carried unanimously.

Agenda Changes and Removal of Items from the Consent Agenda 2.01 Agenda Changes and Removal of Items from the Consent Agenda Mr. Russell stated that “Items 5.06 Purchase System 44; 15.01 Memorandum of Understanding: The City of South Daytona - One (1) School Safety Officer for South Daytona Elementary; and 15.02 Memorandum of Agreement: The City of Daytona Beach for School Safety Officer, would be pulled from the agenda for further study and evaluation.

2.02 Approval of Agenda Action: Approval of the Agenda for June 26, 2018, School Board Meeting amended to remove items 5.06, 15.01, and 15.02. Motion by Dr. Hill, second by Mrs. Johnson. Motion carried unanimously.

Public Participation 3.01 Public Participation Concerning Items on this Agenda and Items of General Interest Pertaining to Public Education in Volusia County Kelly Ferguson, Craig Lindsey, John Ferguson, Cory Domayer, Ruben Colon, and Maureen France spoke in favor of the Florida Hospital Healthy Futures Program and thanked the board for their support and entering into the agreement; Leslie LaRue stated she was grateful to live in a county that has a great relationship with the district but was disappointed in the perceived secrecy surrounding the agreement, stating she thought it was a disservice to the other hospital in the county; she also questioned how the chronically absent program would be addressed.

Mr. Doran stated that Joyce Cusack asked him to express her applause over the agreement with Florida Hospital and she would be attending the next meeting to speak to the board.

Approval of Consent Agenda 4.01 Approval of the Consent Agenda Items Action: The superintendent recommends approval of all items in the consent agenda. Motion by Mrs. Johnson, second by Mrs. Wright. Motion carried unanimously.

Consent-Curriculum and School Improvement Services 5.01 Field Trip: Approval for thirty (30) students to travel to Carnegie Hall, New York City, New York, from March 15, 2019 through March 19, 2019, to participate in the Festival Chorus Invitational.

5.02 Agreement: Approval of the Interagency Transition Agreement Procedures for Children Birth to Five Years with Special Needs through March 31, 2021, VCSB No. 5774.

5.03 Contract: Approval of the contract with Behavior Change Artists, Inc., for the continuation of behavioral services to students with disabilities and support to their teachers and families, for the term July 1, 2018 through June 30, 2019, VCSB No. 5775.

Minutes The School Board of Volusia County, Florida Page 2 of 9 June 26, 2018 – Regular Session

5.04 Purchase: Approval of the purchase for Big Day for Pre-K curriculum from Houghton Mifflin Harcourt that will be used for Pre-K students with disabilities.

5.05 Purchase: Approval of the purchase of instructional materials for students with disabilities from the Wilson Language Training Corporation.

5.06 Purchase: Approval of the purchase of System 44 instructional materials from Houghton Mifflin Harcourt for students with disabilities.

Consent-Federal Programs/Grants Development Services 6.01 Grant Application: Approval to submit to the Florida Department of Education an application for the School Improvement 1003(g) Cohort 4 grant for the 2018-2019 school year.

6.02 Grant Application: Approval to submit to the Florida Department of Education a grant application requesting Individuals with Disabilities Education Act (IDEA) support for the 2018-2019 school year in two entitlement areas as follows: IDEA, Part B, Entitlement, and IDEA, Part B, Preschool for the 2018- 2019 school year.

6.03 Agreement: Approval to enter into an agreement between the School Board of Seminole County and the School Board of Volusia County for ongoing support and technical assistance to Title I and other specified programs through the East Coast Technical Assistance Center (ECTAC) which will provide services through June 30, 2019.

6.04 Pricing Agreement: Approval to enter into a pricing agreement with GovConnection, Inc., to purchase 340 desk top computers for growth expansion on the Waterford Early Learning and Successmaker Programs at three (3) new Title I Elementary Schools (George Marks, Horizon, and Spruce Creek Elementary), for the 2018-19 school Year.

6.05 Pricing Agreement: Approval to enter into a pricing agreement with GovConnection, Inc., to purchase 150 desk top computers for growth expansion of the Waterford Early Learning and Successmaker Programs at Pierson Elementary School, for the 2018-19 school year.

6.06 Pricing Agreement: Approval to enter into a pricing agreement with GovConnection, Inc., to purchase 102 desk top computers for growth expansion of the Waterford Early Learning and Successmaker Programs at Chisholm Elementary School, for the 2018-19 school year.

Consent-Human Resources 7.01 Personnel Actions: Approval of the instructional, support and managerial/non-bargaining personnel appointments, transfers, leaves of absence, suspensions, resignations, terminations, and separations; and the reappointment of all tenured VTO personnel, all tenured VESA personnel and all tenured AFSCME personnel; and the reappointment of the listed district-based non-bargaining personnel, and the listed VTO personnel, and all the listed VESA personnel and all the listed AFSCME personnel.

Consent-Financial Services 8.01 Advertise: Approval to advertise the proposed tentative budget and millage rates for the 2018- 2019 school year, for the purpose of advertisement in compliance with Florida Statue 1011.03.

8.02 Expenditures: Authorization of expenditures necessary for the approved school programs of the district until adoption of the tentative budget, in accordance with Florida Statute 1011.08.

8.03 Asset Retirement: Approval of the asset retirement for March representing fixed assets assigned a final disposition between February 1, 2018 and April 30, 2018.

8.04 Monthly Financial Statement: Approval of the April 30, 2018 Monthly Financial Statement including the cash report and the capital projects report.

Consent-Operations Services-Facilities 9.01 Exhibit B Guaranteed Maximum Price Amendment: Approval of Exhibit B – Guaranteed Maximum Price Amendment for the master plan project at Bonner Elementary.

9.02 Bid Tabulation: Rejection of Bid No. C-834, roof replacement buildings 1 and 4-6 at Indian River Elementary.

Minutes The School Board of Volusia County, Florida Page 3 of 9 June 26, 2018 – Regular Session

9.03 Construction Management Services: Approval of the agreement between the School Board of Volusia County and CORE Construction Services of Florida, LLC, for construction management services for the master plan project at Deltona Middle.

9.04 Certificate of Final Inspection: Approval of the Certificate of Final Inspection for the HVAC, ceiling and lighting at Pine Trail Elementary.

9.05 Renew Agreements: Approval to renew agreements one additional year to provide environmental and asbestos management services for various projects with Amec Foster Wheeler Environment & Infrastructure, Inc.; ECS Florida, LLC; GLE Associates, Inc.; and Terracon Consultants, Inc.

9.06 Renew Agreements: Approval to renew agreements one additional year to provide architectural services for various projects with BRPH Architects-Engineers, Inc.; GLE Associates, Inc.; Group 942 Architecture, P.A.; Hall & Ogle Architects, Inc.; Harvard Jolly, Inc.; Rhodes + Brito Architects, Inc.; Schenkel Schultz, Inc.; and TGF Architecture, Inc.

9.07 Renew Agreements: Approval to renew agreements one additional year to provide civil engineering services for various projects with AVCON, Inc.; Brindley Pieters & Associates, Inc.; BRPH Architects- Engineers, Inc.; CPH, Inc.; GLE Associates, Inc.; and Zev Cohen & Associates, Inc.

9.08 Renew Agreements: Approval to renew agreements one additional year to provide electrical engineering services for various projects with BRPH Architects-Engineers, Inc.; CPH, Inc.; Matern Professional Engineering, Inc.; SGM Engineering, Inc.; and TLC Engineering for Architecture, Inc.

9.09 Approval to renew agreements on additional year to provide engineering testing services for various projects with Ardaman & Associates, Inc.; ECS Florida, LLC; Terracon Consultants, Inc.; and Universal Engineering Sciences, Inc.

9.10 Approval to renew agreements one additional year to provide land surveying services for various projects with Amec Foster Wheeler Environment & Infrastructure, Inc.; Cardno, Inc.; CPH, Inc.; Daniel W. Cory Surveyor, Inc.; and Sliger & Associates, Inc.

9.11 Renew Agreements: Approval to renew agreements on additional year to provide mechanical engineering services for various projects with BRPH Architects-Engineers, Inc.; Matern Professional Engineering, Inc.; Sabiston Engineering Group, Inc.; SGM Engineering, Inc.; and TLC Engineering for Architecture, Inc.

9.12 Renew Agreements: Approval to renew agreements one additional year to provide roof investigation services for various projects with A/R/C Associates, Inc.; Gale Associates, Inc.; and Terracon Consultants, Inc.

9.13 Renew Agreements: Approval to renew agreements one additional year to provide roofing renovation/design services for various projects with A/R/C Associates, Inc.; Gale Associates, Inc.; and Terracon Consultants, Inc.

9.14 Renew Agreements: Approval to renew agreements one additional year to provide structural engineering services for various projects with AVCON, Inc.; BRPH Architects-Engineers, Inc.; CPH, Inc.; Fci Structural Engineering, Inc.; Graef-USA, Inc.; and TLC Engineering for Architecture, Inc.

9.15 Renewal: Approval to renew agreements between the Volusia County School Board and the following firms to provide construction management services for various projects less than $2,000,000 for an additional year: A.M. Weigel Construction, Inc.; Bean Construction, Inc.; General Mechanical Corporation; H.J. High Construction Company; P.W. Hearn, Inc.; Welbro Building Corporation; and Wharton-Smith, Inc.

9.16 Renewal: Approval to renew agreements between the Volusia County School Board and the following firms to provide construction management services for projects valued at less than $2,000,000 for an additional year: Axios Construction Services; Canaveral Construction, Inc.; Charles Perry Partners, Inc.; CORE Construction Services of Florida, LLC; Perry-McCall Construction, Inc.; and The Morganti Group, Inc.

9.17 Agreements: Approval of the agreements to provide test and balance services for various projects with Air Balance Unlimited, Inc.; Bay to Bay Balancing, Inc.; and Southern Independent Testing Agency, Inc.

Minutes The School Board of Volusia County, Florida Page 4 of 9 June 26, 2018 – Regular Session

9.18 Administratively Approved Change Order No. 1: Presented for information administratively approved Change Order No. 1 (deduct), for the upgrade chiller 4 and 5, HVAC Building 3 project at Atlantic High.

9.19 Administrative Approved Change Order No. 1: Presented for information administratively approved Change Order No. 1 (deduct), for the upgrade HVAC Buildings 2 and 10 project at Creekside Middle.

9.20 Administratively Approved Change Order No. 1: Presented for information administratively approved Change Order No. 1 (add) for the renovate old freezer-cooler project at the transportation warehouse DeLand.

9.21 Administratively Approved Change Order No. 2: Presented for information administratively approved Change Order No. 2 (add), to the chiller plant upgrade project at South Daytona Elementary.

9.22 Administratively Approved Change Order No. 1: Presented for information administratively approved Change Order No. 1 (deduct), for the renovations and additions project at Westside Elementary.

9.23 Renew: Approval to renew the Certificates of Prequalification with Masters Electric, Inc.; and Thomas May Construction Company.

9.24 Renewal and Revision: Approval of the Renewal and Revision Certificates of Prequalification for Atlas Apex Roofing, LLC.

9.25 Piggyback Agreement: Approval of the piggyback agreement between the County of Pasco, New Port Richey, Florida, and Hercules Fence Company, Inc., for the ongoing and as needed installation and repair of fencing systems.

9.26 Piggyback Agreement: Approval of the piggyback agreement between the County of Pasco, New Port Richey, Florida, and Hercules Fence Company, Inc., for the ongoing and as needed furnish, installation, repair and replacement of vinyl coated chain link fence systems.

Consent-Operations Services-Purchasing 10.01 Piggyback Contract: Approval of the Piggyback Contract No. 3921, Light-Duty Vehicles.

10.02 Piggyback Contract: Approval of Piggyback Contract No. 081716-NAF, Class 6, 7, and 8 Chassis with Related Equipment, Accessories, and Services.

10.03 Piggyback Contract: Approval of Piggyback Contract No. 17180108B-RC, Automotive and Aviation Mechanic’s Tools.

10.04 Piggyback Bid: Approval of Piggyback Bid No. 31160000-18-ACS, Industrial and Commercial Supplies and Equipment.

10.05 Piggyback Bid: Approval of Piggyback Bid No. RFP #SDOC-14-P-065-LH, Distribution and Procurement of Food and Non-Food Products for the P.O.W.E.R. Buying Group.

10.06 Piggyback Bid: Approval of Piggyback Bid No. 16154-RFP, Maintenance, Repair, Operating Supplies, Industrial Supplies, and Related Products and Services.

10.07 Contract Modification: Approval of Contract Modification No. SWC-737MB, Commodity Food.

10.08 Contract Modification: Approval of Contract Modification No. S-323GH, Grounds Maintenance.

10.09 Bid Renewal: Approval of Bid Renewal No. SWC-561JR, Fruit Juice Slush/Smoothie.

10.10 Bid Renewal: Approval of Bid Renewal No. SWC-744MB, Food.

Consent- Services 11.01 Contracted Services Agreement: Approval of the “Year 2-Contracted Services Agreement,” with Nearpod, Inc., effective September 12, 2018 to September 11, 2019.

11.02 Annual Renewal: Approval to renew the Microsoft Premier Support Services with Microsoft Corporation, effective June 29, 2018 to June 28, 2019. Minutes The School Board of Volusia County, Florida Page 5 of 9 June 26, 2018 – Regular Session

11.03 Annual Renewal: Approval to renew the maintenance agreement with Dell Marketing, L.P., for the Compellent Storage Center System.

11.04 Annual Renewal: Approval to renew the annual service agreement with EMS Software, LLC, for Event Management Systems Master Calendar and District License.

11.05 Annual Maintenance Agreement: Approval to renew the maintenance agreement with Gruber Power Services to provide support and services for the Uninterruptable Power Supply (UPS) systems located in the data center.

11.06 Renewal Agreement: Approval to renew the annual maintenance agreement with Houghton Mifflin Harcourt with the implementation of the Unlimited Hosting Service Model for Fiscal Year 2018- 2019.

11.07 Renewal Agreement: Approval to renew the software and services with Follett School Solutions, Inc., to include the migration of Destiny existing databases and additional license to the Follett Hosted Service for Fiscal Year 2018-2019.

11.08 Renewal Agreement: Approval to renew the agreement with Instructure for Canvas Cloud Subscription Services for Fiscal Year 2018-2019.

11.09 Renewal Agreement: Approval to renew the agreement with Performance Matters LLC, for the district’s online evaluation and professional development systems for fiscal year 2018-2019.

11.10 Purchase: Approval to purchase network equipment from CDW Government for the new Pierson school.

11.11 Purchase: Approval to purchase network equipment form CDW Government to provide connectivity to Taylor Middle-High School, building 16.

Consent-Office of the Superintendent-Donations 12.01 Donations: Approval of donations totaling $50,948.23, year to date $1,333,115.41.

Consent-General Counsel 13.01 Recommended Order: Approval of the order submitted by the administrative law judge in the Division of Administrative Hearings, Case No. 08-3474, Volusia County School board versus Susan L. Joy, in the form of the final order.

Consent-Community Information Services 14.01 Appointment: Approval to appoint Patrick Opalewski, Root Organization, to the FUTURES Foundation Board of Directors.

Consent-Other 15.01 Memorandum of Understanding: Item removed for further study and evaluation.

15.02 Memorandum of Agreement: Item removed for further study and evaluation.

15.03 Agreement: Approval of the School Safety Officer Agreement with the City of DeLand, effective July 1, 2018 through June 30, 2019, VCSB No. 5776.

15.04 Agreement: Approval of the agreement between the School Board of Volusia County and Florida Health Care Plans, Inc., to provide occupational health services to eligible employees covered under the agreement, July 1, 2018 through June 30, 2019, VCSB No. 5777.

15.05 Agreement: Approval of the agreement between the School Board of Volusia County and AMI Kids, for joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5778.

15.06 Agreement: Approval of the agreement between the School Board of Volusia County and Basilica School of St. Paul, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5779.

15.07 Agreement: Approval of the agreement between the School Board of Volusia County and Bethune Cookman University, for the joint use of school board buses, July 1, 2018 through June 30, 2020, VCSB No. 5780. Minutes The School Board of Volusia County, Florida Page 6 of 9 June 26, 2018 – Regular Session

15.08 Agreement: Approval of the agreement between the School Board of Volusia County and the Boys and Girls Club of Volusia and Flagler Counties, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5781.

15.09 Agreement: Approval of the agreement between the School Board of Volusia County and Burns Science and Tech, for the joint school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5782.

15.10 Agreement: Approval of the agreement between the School Board of Volusia County and Camp Destiny, for the joint use of school board buses, July 1, 2018 through June 30, 2020, VCSB No. 5783.

15.11 Agreement: Approval of the agreement between the School Board of Volusia County and Camp T- Rec, for the joint use of school board buses, July 1, 2018 through June 30, 2020, VCSB No. 5784.

15.12 Agreement: Approval of the agreement between the School Board of Volusia County and Chabad of Greater Daytona, Camp Gan Israel, for joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5785.

15.13 Agreement: Approval of the agreement between the School Board of Volusia County and The City of DeBary, for joint use of school board buses, July 1, 2018 through June 30, 2020, VCSB No. 5786.

15.14 Agreement: Approval of the agreement between the School Board of Volusia County and The City of Port Orange, for joint use of school board buses, July 1, 2018 through June 30, 2020, VCSB No. 5787.

15.15 Agreement: Approval of the agreement between the School Board of Volusia County and The City of South Daytona, for joint use of school board buses, July 1, 2018 through June 30, 2020, VCSB No. 5788.

15.16 Agreement: Approval of the agreement between the School Board of Volusia County and , for joint use of school board buses, July 1, 2018 through June 30, 2020, VCSB No. 5789.

15.17 Agreement: Approval of the agreement between the School Board of Volusia County and Easter Seals of Daytona and DeLand, for joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5790.

15.18 Agreement: Approval of the agreement between the School Board of Volusia County and Embry- Riddle Aeronautical University, for joint use of school board buses, July 1, 2018 through June 30, 2020, VCSB No. 5791.

15.19 Agreement: Approval of the agreement between the School Board of Volusia County and Good Shepherd Academy, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5792.

15.20 Agreement: Approval of the agreement between the School Board of Volusia County and Halifax Humane Society, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5793.

15.21 Agreement: Approval of the agreement between the School Board of Volusia County and Ivy Hawn, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5794.

15.22 Agreement: Approval of the agreement between the School Board of Volusia County and Lourdes Academy, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5795.

15.23 Agreement: Approval of the agreement between the School Board of Volusia County and Marine Discovery Center, for the joint use of school board buses, July 1, 2018 through June 30, 2020, VCSB No. 5796.

15.24 Agreement: Approval of the agreement between the School Board of Volusia County and Pace Center for Girls, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5797.

15.25 Agreement: Approval of the agreement between the School Board of Volusia County and Reading Edge Academy, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5798.

Minutes The School Board of Volusia County, Florida Page 7 of 9 June 26, 2018 – Regular Session

15.26 Agreement: Approval of the agreement between the School Board of Volusia County and Richard Milburn Academy, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5799.

15.27 Agreement: Approval of the agreement between the School Board of Volusia County and Samsula Academy, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5800.

15.28 Agreement: Approval of the agreement between the School Board of Volusia County and Stetson University, Inc., for the joint use of school board buses, July 1, 2018 through June 30, 2020, VCSB No. 5801.

15.29 Agreement: Approval of the agreement between the School Board of Volusia County and Stetson Baptist Christian School, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5802.

15.30 Agreement: Approval of the agreement between the School Board of Volusia County and The Chiles Academy, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5803.

15.31 Agreement: Approval of the agreement between the School Board of Volusia County and Warner Christian Academy, for the joint use of school board buses, July 1, 2018 through June 30, 2019, VCSB No. 5804.

15.32 Agreement: Approval of the agreement between the School Board of Volusia County and the County of Volusia d/b/a Votran, for student passes, July 1, 2018 through June 30, 2019, VCSB No. 5805.

Items Removed from Consent 16.01 Discussion and Approval of Items Removed from the Consent Agenda None.

Superintendent's Announcements 17.01 Announcements by Mr. James T. Russell, Superintendent Mandatory Close Day for 12 Month Staff, Wednesday, July 4, 2018, All Schools and District Offices will be closed (The remining days of the week will be 10 hour work days); the Next Regular School Board Meeting, Tuesday, July 24, 2018, 5:30 PM – Board Room, DeLand Administrative Complex.

Superintendent’s Presentations 18.01 District Update –Senate Bill 7026 – Mental Health Component Presenter: Dr. Amy Hall, Coordinator of Student and Government Relations. Mr. Russell stated the district has been waiting for direction from the Department of Education regarding the Mental Health Component of SB7026 and just last week all districts were called to Tallahassee to get that direction. Dr. Hall presented the information related to: • Volusia County Schools Mental Health Response • District Mental Health and Crisis Response Team Members (Teresa Marcks, Chief Academic Officer; Greg Akin, Chief Operations Officer; Kim Gilliland, Director, ESE and Student Services; Dr. Amy Hall, Coordinator, Student and Government Relations; Dianne Martin-Morgan, Coordinator, School Social Workers; Troy Radford, Coordinator, School Psychological Services; Cindy Fisher, Coordinator, Educational Enhancements; Dr. Mary Alice Myers, Assistant Director, ESE and Student Services; Carl Coalson, SEDNET Regional Project Manager; and Dr. Mandy Ellzey, Behavioral Specialist • Mental Health Assistance Allocation (Mental Health Assessments; Evidence Based Interventions and Treatment Options; Recovery Services; and Coordination Plans) • Summary of Major Funding Provisions Mental Health Related • Mental Health Assistance Allocation SB 7026 – Section 29 • Mental Health Response & Intervention Teams (Four Teams plus a Certified Addiction Professional (CAP) and Services Analyst) • Responsibilities (Respond, Link, Facilitate, Provide, Collaborate, Monitor, Conduct, Assist, Case Management, and Screenings) • SB7026 Mental Health Allocation Budget Dr. Hall stated that Senate Bill 7026 is a comprehensive legislation that focuses on public and school safety and a required component of the legislation is to provide students and their families access to mental health services. Volusia County Schools has been allocated approximately 1.4 million dollars to be used to provide funding to assist the school district in expanding school-based mental health care. Minutes The School Board of Volusia County, Florida Page 8 of 9 June 26, 2018 – Regular Session

Board discussion ensued. Mr. Russell requested board direction and stated this would be coming before the board for approval at the next school board meeting. The board suggested the school district meet with outside agencies for input.

After a brief recess the board reconvened at 7:32 p.m.

Presentations 19.01 Capital Five Year Work Program (Bonding or Pay as You Go) Presenters: Ms. Saralee Morrissey, Director, Planning; and Ms. Debra Muller, Chief Financial Officer. Ms. Morrissey and Ms. Muller presented information related to Bonding versus Pay as You Go as it relates to the Five-Year Work Program. Bonding Pay As You Go Money for projects is used to pay interest Longer period of time required to address needs Allows benefits of 21st Century Schools to be Deteriorating conditions may necessitate more realized sooner emergency projects and impact available revenues Provides opportunity for operational efficiencies Inflation and other variables may exacerbate the sooner increases in construction costs over time Aggressive schedules require more staff A recession will impact sales tax and ad-valorem tax revenues A recession will impact sales tax and ad-valorem tax revenues • Five Year Fiscal Forecast for Capital Outlay • Fiver Year Appropriations Forecast with Bonding • Fiver Year Appropriations Forecast with Pay As You Go • Without $150 Million Bond, Project Values During Five Years Must be Reduced • Southeast Volusia K-5 Projected Enrollments and Permanent Student Stations • Southeast Volusia 6-8 Projected Enrollments and Permanent Student Stations • Possible Consolidation Savings (Read-Pattillo Elementary – General Fund Analysis) • Sales Tax Bonding of $150 Million • Bond Debt Service - $150 Million FY2019 • Aggregate Debt Service Board discussion ensued throughout the presentation. Mr. Persis moved for the district to use the Capital Five Year Pay as You Go option, second by Dr. Hill. Motion carried 3-2, with Mrs. Cuthbert and Mrs. Wright voting Nay.

Items from the Board, Superintendent or Attorney for Discussion, Announcement or Approval 20.01 Items from Board Members, Superintendent or Board Attorney for Discussion, Announcement or Approval Board members provided information concerning school visits and regarding: Galaxy, Florida First Coalition, and Florida School Board Association Conference; Mrs. Wright stated she appreciates the boards’ ability to be candid and honest with each other. She explained that the idea for the Florida Hospital agreement was not a new idea and the superintendent was directed to do this two years ago; the district did not go to Florida Hospital, they came to us with the idea and Halifax Health had the same opportunity to come to us. This was not done in secrecy. Mrs. Wright left the meeting at 8:35 p.m. Mrs. Johnson also reiterated that this agreement was not done in secrecy and the board members knew months ago. She also stated that earlier in the meeting it was mentioned during public participation that Halifax Health donates their services to the school district and that statement was incorrect. They do not donate their services, they are reimbursed by Medicare, or other insurances. Mrs. Johnson stated she had known about the agreement for several months and this agreement has so much potential for greatness. Mrs. Johnson stated that we have to trust our staff to do their jobs and they did a great job with this agreement. Dr. Hill explained he arrived late for the Special Meeting and chose to stay in the back of the room since he was going to recuse himself from the vote anyway, due to his affiliation with Halifax Health and Florida Hospital. He invited Halifax Health and any other agency to present agreements to the district. Dr. Hill expressed that he thinks the agreement with Florida Hospital is great. Mr. Persis inquired about the letters sent to the cities regarding help with School Safety Officers for the schools in their cities. He stated he is looking forward to the Joint Meeting with the Southeast Volusia cities. Mr. Russell stated how please he is with the work being done at Galaxy Middle and DeLand Middle. He stated teachers have been very busy attending various workshops. Mr. Russell stated the state is giving districts very little direction related to SB7026. He thanked his district staff for all their hard work to get these mandated programs up and running. Minutes The School Board of Volusia County, Florida Page 9 of 9 June 26, 2018 – Regular Session

Mrs. Cuthbert spoke about “Take better care of ourselves and each other,” we need to pay attention, listen and interact with each other. She stated the partnership made last week was not made in secret and she knew about it. She did not vote meekly. We are in business to make our students’ lives successful. We did not do this because we like one hospital better than the other. Our number one goal is graduating our students and have them be successful. Mrs. Cuthbert stated that Halifax had every opportunity to reach out to us. The district did nothing to be ashamed of. She asked everyone to look at all the benefits the district will be receiving as well as the benefits our students will be receiving. This agreement is a win- win. Mr. Russell stated the county council voted to help the district with School Resource Officers (SRO’s) and will be donating $500,000 to the school district to help pay for the SRO program.

Adjourn Chairman Cuthbert adjourned the meeting at 8:55 p.m.

Approved by the School Board in Open Session August 14, 2018.

______Chairman Secretary

______ Resolutions and items assigned a VCSB No. are archived in Supplemental Minute Books.