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The School Board of Volusia County, Florida June 26, 2018 Minutes – Regular Session

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The School Board of Volusia County, Florida June 26, 2018 Minutes – Regular Session THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA JUNE 26, 2018 MINUTES – REGULAR SESSION Opening 1.01 5:30 PM Call to Order and Pledge of Allegiance Chairman Linda Cuthbert called the meeting to order at 5:30 p.m. Tuesday, June 26, 2018, in the Board Room, DeLand Administrative Complex, 200 N. Clara Avenue, DeLand, Florida. Members present: Mrs. Linda Cuthbert, Chairman, District 3; Dr. John Hill, Vice-Chairman, District 1; Mrs. Melody Johnson, District 5; Mr. Carl Persis, District 4; and Mrs. Ida Wright, District 2. Also, present: Mr. James T. Russell, Superintendent; and Mr. Ted Doran, School Board Attorney. 1.02 Board Member Comments regarding the District Vision Statement Mr. Persis recited the vision statement, “Ensuring all students receive a superior 21st century education.” He stated this is the last meeting of the fiscal year; for the school world this wraps up the year and July gives us a chance to catch our breath. This gives us a chance to reflect and review the previous year and give us a chance to figure out what the Legislature has done to us. They give us a lot do deal with and a lot that is unfunded. Mr. Persis thanked the teachers, they are the ones that make a difference and we are here to support them. He thanked everyone for coming to the meeting and continued support. 1.03 Approval of Minutes Action: Approval of the Minutes of the May 22, 2018 – Regular Session. Motion by Dr. Hill, second by Mrs. Wright. Motion carried unanimously. Agenda Changes and Removal of Items from the Consent Agenda 2.01 Agenda Changes and Removal of Items from the Consent Agenda Mr. Russell stated that “Items 5.06 Purchase System 44; 15.01 Memorandum of Understanding: The City of South Daytona - One (1) School Safety Officer for South Daytona Elementary; and 15.02 Memorandum of Agreement: The City of Daytona Beach for School Safety Officer, would be pulled from the agenda for further study and evaluation. 2.02 Approval of Agenda Action: Approval of the Agenda for June 26, 2018, School Board Meeting amended to remove items 5.06, 15.01, and 15.02. Motion by Dr. Hill, second by Mrs. Johnson. Motion carried unanimously. Public Participation 3.01 Public Participation Concerning Items on this Agenda and Items of General Interest Pertaining to Public Education in Volusia County Kelly Ferguson, Craig Lindsey, John Ferguson, Cory Domayer, Ruben Colon, and Maureen France spoke in favor of the Florida Hospital Healthy Futures Program and thanked the board for their support and entering into the agreement; Leslie LaRue stated she was grateful to live in a county that has a great relationship with the district but was disappointed in the perceived secrecy surrounding the agreement, stating she thought it was a disservice to the other hospital in the county; she also questioned how the chronically absent program would be addressed. Mr. Doran stated that Joyce Cusack asked him to express her applause over the agreement with Florida Hospital and she would be attending the next meeting to speak to the board. Approval of Consent Agenda 4.01 Approval of the Consent Agenda Items Action: The superintendent recommends approval of all items in the consent agenda. Motion by Mrs. Johnson, second by Mrs. Wright. Motion carried unanimously. Consent-Curriculum and School Improvement Services 5.01 Field Trip: Approval for thirty (30) students to travel to Carnegie Hall, New York City, New York, from March 15, 2019 through March 19, 2019, to participate in the Festival Chorus Invitational. 5.02 Agreement: Approval of the Interagency Transition Agreement Procedures for Children Birth to Five Years with Special Needs through March 31, 2021, VCSB No. 5774. 5.03 Contract: Approval of the contract with Behavior Change Artists, Inc., for the continuation of behavioral services to students with disabilities and support to their teachers and families, for the term July 1, 2018 through June 30, 2019, VCSB No. 5775. Minutes The School Board of Volusia County, Florida Page 2 of 9 June 26, 2018 – Regular Session 5.04 Purchase: Approval of the purchase for Big Day for Pre-K curriculum from Houghton Mifflin Harcourt that will be used for Pre-K students with disabilities. 5.05 Purchase: Approval of the purchase of instructional materials for students with disabilities from the Wilson Language Training Corporation. 5.06 Purchase: Approval of the purchase of System 44 instructional materials from Houghton Mifflin Harcourt for students with disabilities. Consent-Federal Programs/Grants Development Services 6.01 Grant Application: Approval to submit to the Florida Department of Education an application for the School Improvement 1003(g) Cohort 4 grant for the 2018-2019 school year. 6.02 Grant Application: Approval to submit to the Florida Department of Education a grant application requesting Individuals with Disabilities Education Act (IDEA) support for the 2018-2019 school year in two entitlement areas as follows: IDEA, Part B, Entitlement, and IDEA, Part B, Preschool for the 2018- 2019 school year. 6.03 Agreement: Approval to enter into an agreement between the School Board of Seminole County and the School Board of Volusia County for ongoing support and technical assistance to Title I and other specified programs through the East Coast Technical Assistance Center (ECTAC) which will provide services through June 30, 2019. 6.04 Pricing Agreement: Approval to enter into a pricing agreement with GovConnection, Inc., to purchase 340 desk top computers for growth expansion on the Waterford Early Learning and Successmaker Programs at three (3) new Title I Elementary Schools (George Marks, Horizon, and Spruce Creek Elementary), for the 2018-19 school Year. 6.05 Pricing Agreement: Approval to enter into a pricing agreement with GovConnection, Inc., to purchase 150 desk top computers for growth expansion of the Waterford Early Learning and Successmaker Programs at Pierson Elementary School, for the 2018-19 school year. 6.06 Pricing Agreement: Approval to enter into a pricing agreement with GovConnection, Inc., to purchase 102 desk top computers for growth expansion of the Waterford Early Learning and Successmaker Programs at Chisholm Elementary School, for the 2018-19 school year. Consent-Human Resources 7.01 Personnel Actions: Approval of the instructional, support and managerial/non-bargaining personnel appointments, transfers, leaves of absence, suspensions, resignations, terminations, and separations; and the reappointment of all tenured VTO personnel, all tenured VESA personnel and all tenured AFSCME personnel; and the reappointment of the listed district-based non-bargaining personnel, and the listed VTO personnel, and all the listed VESA personnel and all the listed AFSCME personnel. Consent-Financial Services 8.01 Advertise: Approval to advertise the proposed tentative budget and millage rates for the 2018- 2019 school year, for the purpose of advertisement in compliance with Florida Statue 1011.03. 8.02 Expenditures: Authorization of expenditures necessary for the approved school programs of the district until adoption of the tentative budget, in accordance with Florida Statute 1011.08. 8.03 Asset Retirement: Approval of the asset retirement for March representing fixed assets assigned a final disposition between February 1, 2018 and April 30, 2018. 8.04 Monthly Financial Statement: Approval of the April 30, 2018 Monthly Financial Statement including the cash report and the capital projects report. Consent-Operations Services-Facilities 9.01 Exhibit B Guaranteed Maximum Price Amendment: Approval of Exhibit B – Guaranteed Maximum Price Amendment for the master plan project at Bonner Elementary. 9.02 Bid Tabulation: Rejection of Bid No. C-834, roof replacement buildings 1 and 4-6 at Indian River Elementary. Minutes The School Board of Volusia County, Florida Page 3 of 9 June 26, 2018 – Regular Session 9.03 Construction Management Services: Approval of the agreement between the School Board of Volusia County and CORE Construction Services of Florida, LLC, for construction management services for the master plan project at Deltona Middle. 9.04 Certificate of Final Inspection: Approval of the Certificate of Final Inspection for the HVAC, ceiling and lighting at Pine Trail Elementary. 9.05 Renew Agreements: Approval to renew agreements one additional year to provide environmental and asbestos management services for various projects with Amec Foster Wheeler Environment & Infrastructure, Inc.; ECS Florida, LLC; GLE Associates, Inc.; and Terracon Consultants, Inc. 9.06 Renew Agreements: Approval to renew agreements one additional year to provide architectural services for various projects with BRPH Architects-Engineers, Inc.; GLE Associates, Inc.; Group 942 Architecture, P.A.; Hall & Ogle Architects, Inc.; Harvard Jolly, Inc.; Rhodes + Brito Architects, Inc.; Schenkel Schultz, Inc.; and TGF Architecture, Inc. 9.07 Renew Agreements: Approval to renew agreements one additional year to provide civil engineering services for various projects with AVCON, Inc.; Brindley Pieters & Associates, Inc.; BRPH Architects- Engineers, Inc.; CPH, Inc.; GLE Associates, Inc.; and Zev Cohen & Associates, Inc. 9.08 Renew Agreements: Approval to renew agreements one additional year to provide electrical engineering services for various projects with BRPH Architects-Engineers, Inc.; CPH, Inc.; Matern Professional Engineering, Inc.; SGM Engineering, Inc.; and TLC Engineering for Architecture, Inc. 9.09 Approval to renew agreements on additional year to provide engineering testing services for various
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