Council Meeting 9:00 AM - Wednesday, April 7, 2021 Electronic

AGENDA Council Meeting 9:00 AM - Wednesday, April 7, 2021 Electronic

Page

A. Call to Order

B. Moment of Reflection / O Canada

C. Disclosure of Pecuniary Interest

D. Public Meetings / Hearings

E. Presentations / Delegations

F. Consent Agenda

F.1. Adoption of Council & Committee Minutes

F.1.1. Council Meeting Minutes - March 3, 2021 4 - 8 Council Minutes - March 3, 2021

F.1.2. Planning & Development Committee Meeting Minutes - March 17, 9 - 24 2021 Planning and Development Committee Minutes - March 17, 2021

F.1.3. Special Council Meeting Minutes - March 17, 2021 25 - 30 Special Council Minutes - March 17, 2021

F.1.4. Special Planning & Development Committee Meeting Minutes - 31 - 39 March 18, 2021 Special Planning and Development Committee Minutes - March 18, 2021

F.1.5. Corporate Services Committee Meeting Minutes - March 24, 40 - 49 2021 Corporate Services Committee Minutes - March 24, 2021

F.1.6. Coldwater BIA Meeting Minutes - March 22, 2021 50 - 52 Coldwater BIA Minutes - March 22, 2021

F.1.7. Villages & Hamlets Committee Meeting Minutes - March 2, 2021 53 - 55 Villages & Hamlets Minutes - March 2, 2021

F.2. Correspondence

F.2.1. Correspondence from 1885 Providence Lane re Z-21-03 56 (Paczay) Z-21-03

F.3. Reports from Officials (for information)

F.3.1. Statement from the Treasurer re 2020 Council Remuneration & 57 - 58 Expenses Council Remuneration & Expenses 2020 Page 1 of 157

G. Adoption of Regular Agenda

H. Reports from Officials (for direction)

H.1. Planning & Development

H.1.1. Planning Report No. P21-017 re Mandatory & Discretionary On- 59 - 70 Site Sewage System Maintenance Inspection – 2020 Year Review / 2021 Inspections P21-017

H.1.2. Planning Report No. P21-018 re City of Orillia Lands Needs 71 - 95 Assessment P21-018

H.2. Recreation & Facilities

H.2.1. Recreation Report No. R21-014 re City of Orillia - Waterfront 96 - 97 Parking and Boat Launch Program R21-014

I. New Business

J. General By-laws

J.1. By-law No. 2021-21, Being a By-law to Adopt User Fees & Service 98 - 114 Charges for the Township of Severn 2021-21

J.2. By-law No. 2021-22, Being a By-law to Adopt a Procurement Policy for 115 - 138 the Township of Severn 2021-22

J.3. By-law No. 2021-23, Being a By-law to Regulate Open-Air Burning in 139 - 144 the Township of Severn. 2021-23

J.4. By-law No. 2021-24, Being a By-law to Adopt Amendment No. 10 to the 145 - 148 Official Plan for the Township of Severn in accordance with Section 21 of the Planning Act, R.S.O. 1990 (15 Michael Anne Drive) 2021-24

J.5. By-law No. 2021-25, Being a Zoning By-law to rezone the lands 149 - 150 described as North Part of Lot 2, Concession 1, former Township of Orillia now in the Township of Severn (1894 Marchmont Road) 2021-25

J.6. By-law No. 2021-26, Being a Zoning By-law to rezone the lands 151 - 153 described as Part of Lot 33 and Lot 6 on Registered Plan 51M-204 more specifically described as Parts 1 & 2 on 51R-3197, former Township of Tay, now in the Township of Severn (3298 Point Bush Court) 2021-26

Page 2 of 157

J.7. Bylaw No. 2021-27, Being a Zoning By-law to rezone the lands 154 - 156 described as Part of Lot 20, Concession 1, Registered Plan 51R-32546, former Township of Tay now in the Township of Severn (3640 Chown Trail) 2021-27

K. Announcements

L. Closed Session

L.1. A proposed or pending acquisition or disposition of land by the municipality or local board (Report from Director of Public Works re 3253 Port Severn Road)

M. Confirmation By-law

M.1. By-law No. 2021-28, Being a By-law to Adopt the Proceedings of a 157 Council Meeting held on the 7th Day of April, 2020. 2021-28

N. Adjournment

Page 3 of 157 F.1.1. MINUTES Council Meeting 9:00 AM - Wednesday, March 3, 2021 Electronic

The Council of the Township of Severn was called to order on Wednesday, March 3, 2021, at 9:00 AM, with the following members present:

PRESENT: Mayor, Mike Burkett Deputy Mayor, Jane Dunlop Councillor - Ward 1, Mark Taylor Councillor - Ward 2, Judith Cox Councillor - Ward 3, John Betsworth Councillor - Ward 4, Ron Stevens Councillor - Ward 5, Jim McIntyre

Chief Administrative Officer, Laurie Kennard Clerk, Alison Gray Director of Public Works, Derek Burke Director of Fire & Emergency Services, Tim Cranney Director of Finance/Treasurer, Andrew Plunkett Manager of Human Resources, Michelle Prophet Healy Director of Planning & Development, Andrea Woodrow

A. Call to Order The meeting was called to order by Mayor Burkett at 9:00 a.m.

B. Moment of Reflection / O Canada Council held a moment of reflection.

C. Disclosure of Pecuniary Interest None were presented.

D. Public Meetings / Hearings None were held.

E. Presentations / Delegations None were held.

F. Consent Agenda

F.1. Adoption of Council & Committee Minutes F.1.1. Coldwater BIA Meeting Minutes - January 25, 2021

F.1.2. Council Meeting Minutes - February 3, 2021

Page 4 of 157 F.1.1. F.1.3. Culture & Recreation Advisory Committee Meeting Minutes - February 9, 2021

F.1.4. Planning & Development Committee Meeting Minutes - February 17, 2021

F.1.5. Special Council Meeting Minutes - February 17, 2021

F.1.6. Corporate Services Committee Meeting Minutes - February 24, 2021

F.1.7. Coldwater BIA Meeting Minutes - February 23, 2021

F.2. Correspondence F.2.1. 2021 Grant Application from Born to Read

F.3. Reports from Officials (for information) F.3.1. Public Works Report No. W21-012 re 2020 Annual and Summary Water Reports

G. Adoption of Regular Agenda

Motion C2021-009

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 2 Judith Cox

That the agenda be adopted, including consent items, as circulated.

Mayor Mike Burkett For Deputy Mayor Jane Dunlop For Councillor - Ward 1 Mark Taylor For Councillor - Ward 2 Judith Cox For Councillor - Ward 3 John Betsworth For Councillor - Ward 4 Ron Stevens For Councillor - Ward 5 Jim McIntyre For Carried 7-0 on a recorded vote

Motion C2021-010

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 5 Jim McIntyre

That consent items No. F.2.1 & F.3.1 be discussed further under New Business.

Mayor Mike Burkett For Deputy Mayor Jane Dunlop For Councillor - Ward 1 Mark Taylor For Councillor - Ward 2 Judith Cox For Page 5 of 157 F.1.1. Councillor - Ward 3 John Betsworth For Councillor - Ward 4 Ron Stevens For Councillor - Ward 5 Jim McIntyre For Carried 7-0 on a recorded vote

H. Reports from Officials (for direction) None were presented.

I. New Business I.1. F.2.1 2021 Grant Application from Born to Read

Motion C2021-011

Moved by Councillor - Ward 2 Judith Cox Seconded by Councillor - Ward 4 Ron Stevens

That the 2021 Grant for Born to Read in the amount of $200 be approved.

Recorded vote requested by: Jane Dunlop

Mayor Mike Burkett For Councillor - Ward 2 Judith Cox For Councillor - Ward 4 Ron Stevens For Councillor - Ward 5 Jim McIntyre For Deputy Mayor Jane Dunlop Against Councillor - Ward 1 Mark Taylor Against Councillor - Ward 3 John Betsworth Against Carried 4-3 on a recorded vote

I.2. F.3.1 Public Works Report No. W21-012 re 2020 Annual and Summary Water Reports

Motion C2021-012

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 2 Judith Cox

THAT Public Works Report No. W21-011, dated March 3, 2021, with respect to 2020 Annual and Summary Water Reports be received as information.

Page 6 of 157 F.1.1.

J. General By-laws J.1. By-law No. 2021-13, Being a By-law to Indemnify Members of Council, Local Boards and Employees

J.2. By-law No. 2021-14, Being a By-law to Deem Part of Registered Plan Number 820 (Former Township of North Orillia) not to be a Registered Plan of Subdivision (Lots 60 & 61) (2491 Point Corazza Vista)

J.3. By-law No. 2021-15, Being a By-law to Deem Part of Registered Plan Number 1239 (Former Township of North Orillia) not to be a Registered Plan of Subdivision (Lots 30 & 31) (3491 Riverdale Drive)

J.4. By-law No. 2021-16, Being a Zoning By-law to Rezone the Lands described as Part Lot 19, Concession 13, Former Township of Tay, more particularly described as Lot 18, Registered Plan 51M-204, now in the Township of Severn (3307 Point Bush Court)

J.5. Bylaw No. 2021-17, Being a By-law to Appoint a Fire Prevention Officer, Building Inspector and By-law Enforcement Officer for the Corporation of the Township of Severn (Jake Hawkins)

Motion C2021-013

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 5 Jim McIntyre

THAT By-law Nos. 2021-13 to 2021-17, inclusive, be and are hereby read a first, second, and third time and finally passed.

K. Announcements Councillor Cox announced the new Walk Your Ward/Township promotion and encouraged all to participate.

L. Closed Session No Closed Session was held.

M. Confirmation By-law M.1. By-law No. 2021-18, Being a By-law to Adopt the Proceedings of a Council Meeting held on the 3rd Day of March, 2020.

Page 7 of 157 F.1.1. Motion C2021-014

Moved by Councillor - Ward 4 Ron Stevens Seconded by Deputy Mayor Jane Dunlop

That By-law No. 2021-18 be and is hereby read a first, second and third time and finally passed.

N. Adjournment

Motion C2021-015

Moved by Councillor - Ward 2 Judith Cox Seconded by Councillor - Ward 4 Ron Stevens

That this meeting be and it is hereby now adjourned at 9:21 a.m.

Mayor

Clerk

Page 8 of 157 F.1.2. MINUTES Planning and Development Committee Meeting 9:00 AM - Wednesday, March 17, 2021 Council Chambers

The Planning and Development Committee of the Township of Severn was called to order on Wednesday, March 17, 2021, at 9:00 AM, with the following members present:

PRESENT: Mayor Mike Burkett Deputy Mayor Jane Dunlop Councillor - Ward 1 Mark Taylor Councillor - Ward 2 Judith Cox Councillor - Ward 3 John Betsworth Councillor - Ward 4 Ron Stevens Councillor - Ward 5 Jim McIntyre

Chief Administrative Officer Laurie Kennard Clerk Alison Gray Director of Planning & Development Andrea Woodrow Director of Finance/Treasurer Andrew Plunkett Director of Public Works Derek Burke Manager of Human Resources Michelle Prophet Healy Director of Fire & Emergency Services Tim Cranney Senior Planner Katie Mandeville

A. Call to Order The meeting was called to order by Jane Dunlop, Chair, at 9:12 a.m.

B. Disclosure of Pecuniary Interest None were declared.

C. Public Meetings The Chair advised that there are four statutory public meetings in accordance with the Planning Act. All meetings are with respect to proposed developments within the municipality.

The Chair noted that Public Notices for each of the applications were sent by first class mail to all property owners within 120 meters (400 feet) of the subject properties and to any person that made a written request for notice. Signs were also posted on the subject properties to provide information about the applications. The Notices compiled with the requirements of the Planning Act.

The Chair advised that the purpose of the meetings are to inform and provide the public with an opportunity to ask questions or express views with respect to the proposals. The format of the meeting will be as follows:

Page 9 of 157 F.1.2. 1. Township staff will generally explain the purpose and details of the application; 2. Second, the property owner’s agent will present further information; 3. Next, the public will be permitted to ask questions and express views on the proposal and then the public portion of the meeting will be closed; and 4. Lastly, members of the Committee will be given the opportunity to ask questions for clarification on the proposal.

At the conclusion of the meeting the applicant, their agent, and if required Township staff, will be given the opportunity to respond to the questions and comments received.

The Committee will then consider the application with due regard to the presentations and views expressed today. The Committee will then do one of three things: 1. recommend the application be approved by Township Council, or 2. recommend the application be denied by Township Council, or 3. defer the application pending further reports from Township staff.

If Township Council decides in favour of the application by adopting this Committee’s recommendation, members of the public who have provided oral or written submissions but disagree with the decision may appeal the decision to the Local Planning Appeal Tribunal (LPAT), as entitled under the Planning Act. The Chair advised that individuals attending the Public Meeting by Zoom or telephone, may submit your written request and contact information to the Clerk to receive notice of the decision on the application.

C.1. Statutory Public Meeting - Z-21-02 (3298 Point Bush Court)

C.1.1. Notice 1. Public Notice - Z-21-02 (3298 Point Bush Court)

The public notice was received for information.

C.1.2. Correspondence 1. Correspondence from 2549 Baguley Road re Concerns respecting the application.

The correspondence notes that the property designated OS was intended to provide green space for the neighbourhood and objects to any portion of the designated lands be rezoned. In addition, if development is permitted it is requested that it be limited and a tree line preserved along Point Bush Court and Baguley Road.

2. Correspondence from SSEA re Comments on the application

The correspondence advises that the property is located within the Intake Protection Zone -1 of the Port Severn municipal drinking water system with a vulnerability score of 10. Based on the proposed use of the property, neither Section 57 (Prohibition) Page 10 of 157 F.1.2. nor Section 58 (Risk Management Plan) of the Clean Water Act, 2006 would apply to this application, and as such, no additional notices, letters, or requirements from the Township of Severn Risk Management Official are required as the application is currently presented. Further, as a portion of the property is proposed to be rezoned Shoreline Residential Two (SR-2), it is assumed an on-site sewage system will be installed. It is noted that policy SEWG(c)-4 would apply in future, once the on-site sewage system is in place, and will be required to be inspected on a five-year rotation.

C.1.3. Reports 1. Planning Report No. P21-011 re Zoning By-law Amendment Application Z-21-02 (Robbins) 3298 Point Bush Court (Port Severn)

The Chair called on the Township’s Senior Planner, Katie Mandeville, to explain the intent and purpose of the application for 3298 Point Bush Court.

Ms. Katie Mandeville, Senior Planner advised those in attendance that the purpose and effect of the proposed Zoning By-law Amendment Application is to amend Zoning By-law No. 2010-65, as amended, for the subject property, as detailed in her PowerPoint presentation, and highlighted the following: • The property currently has a split zoning of Open Space (OS) and Shoreline Residential Two (SR2) with Environmental Protection (EP) along the shoreline. • The application is a request to rezone the OS portion of the property to recognize the intended residential use of the entire property and establish a limited docking area within the EP shoreline area. • The subject application and proposed rezoning complies with the Planning Act, is consistent with the PPS, does not conflict with the Growth Plan, conforms to the County Official Plan and generally conforms to the Township’s Official Plans.

2. Presentation by Josh Morgan re Z-21-02 (Robbins) 3298 Point Bush Court (Port Severn)

The Chair inquired as to whether the applicant or his/her representative have anything to add to the presentation.

Mr. Josh Morgan detailed the application, as noted in his PowerPoint presentation, highlighting the following: • The primary purpose of the ZBA is to rezone the portion of the property that is zoned Open Space (OS) to the Shoreline Residential Two (SR2) Zone.

Page 11 of 157 F.1.2. • The secondary purpose of the ZBA is to rezone the lands which are zoned Environmental Protection (EP) to a site- specific Environmental Protection Exception (EP-##) Zone to permit the installation of one private dock with site specific performance standards. • Intent of the property owners is to build a home if approved. • Future dock would be located where recommended by the environmental consultant.

C.1.4. Public Comment The Chair inquired if there were any persons present who had either questions or comments on the application? The Chair requested that those providing comments on the application please state their name and address and spell their last name for the minutes. The Chair also advised that the names and addresses of those individuals who speak at the meeting will appear in the meeting minutes which are public documents.

None were received.

The Chair inquired if there were any comments or inquiries from the Committee Members?

Member Taylor inquired as to how do we ensure that integrity of EP Zone is maintained. Mr. Morgan advised that the applicants have submitted dock permit application to the Trent Severn Waterways which will set out the location of the dock. Ms. Mandeville noted that maintaining and monitoring the EP lands is difficult; however, the lot grading plan will assist. In addition, she noted that the Township could require a residential site plan application if Committee directed. Mr. Morgan noted that the documents submitted under a potential site plan application would be same as will be submitted as part of the building permit process. Member Taylor inquired as to whether the abutting lands are owned by the Township. Ms. Mandeville advised that they were. Member Taylor inquired as to whether anything can anything be built on an OS zone. Ms. Mandeville advised that there are uses permitted in an OS zone; however, none are associated with residential use.

Member Cox inquired as to whether the OS zone, which covers other area properties, should be addressed as well. Ms. Mandeville advised that they will be addressed in the next housekeeping zoning amendment.

Page 12 of 157 F.1.2. Motion PDC2021-017

Moved by Councillor - Ward 3 John Betsworth Seconded by Councillor - Ward 1 Mark Taylor

THAT Planning Report No. P21-011, dated March 17, 2021, with respect to Zoning By-law Amendment Application, File No. Z-21-02, for the subject property located at 3298 Point Bush Court (Port Severn) be received; AND FURTHER THAT a draft Zoning By-law Amendment be presented to Council for consideration at the next available meeting, subject to comments received prior to Council’s consideration of the Zoning By-law Amendment, including additional submissions from the Planning Committee, members of the public, circulated agencies, and Township departments.

C.2. Statutory Public Meeting - Z-21-03 (1894 Marchmont Road)

C.2.1. Notice 1. Public Notice - Z-21-03 (1894 Marchmont Road)

The public notice was received for information.

C.2.2. Correspondence 1. Correspondence from 1886 Warren Court re No objection to the application

The correspondence advises that the owners have no objection to the application.

2. Correspondence from 1899 Warren Court re No objection to the application

The correspondence advises that the owners have no objection to the application.

3. Correspondence from 1868 Marchmont Road re Disagreement with the application.

Page 13 of 157 F.1.2. The correspondence expresses their disagreement with the application as it sets a dangerous precedent respecting the use of accessory buildings in the future.

4. Correspondence from SSEA re General comments on the application.

The correspondence from SSEA advises that the property is not located within the any of the Intake Protection Zones or Wellhead Protection Areas within the Township of Severn and therefore, neither Section 57 (Prohibition) nor Section 58 (Risk Management Plan) of the Clean Water Act, 2006 would apply to this application. Additionally, none of the policies in the Approved South Georgian Bay Lake Simcoe Source Protection Plan (approved: January 26, 2015; amended: September 17, 2019; effective: July 1, 2015) would apply.

5. Correspondence from 1882 Marchmont Road re Questions on the application

The correspondence requested information as to what a permitted accessory dwelling is and requested that the Township clearly delineate the use of the proposed structure to ensure any future owners may not use it as a AirBnB or rental unit. They expressed concern about the impact that the proposal could have on their property and inquired as to whether dark sky policy would be enforced, what the square footage of the structure would be, impact on any addition to the primary dwelling, and if the accessory dwelling would be permitted any future expansion.

6. Correspondence from 1908 Marchmont Road re Comments on the application.

The correspondence advised that they have no objections to the application provided the owner continues to reside in the primary structure and the structure is not rented, with concerns about any future use with subsequent owners. In addition, she provided a history of the existing structure on the property.

C.2.3. Reports 1. Planning Report No. P21-012 re Zoning By-law Amendment Application Z-21-03 (Paczay) 1894 Marchmont Road (Severn)

The Chair called on the Township’s Director of Planning & Development, Andrea Woodrow, to explain the intent and purpose of the application for 1894 Marchmont Road.

Page 14 of 157 F.1.2. property, as detailed in his PowerPoint presentation, and highlighted the following: • The application is a request to rezone 1894 Marchmont Road to permit an Accessory Dwelling Unit (i.e. Accessory Apartment) to be located in an existing Detached Accessory Building on the subject property with a maximum floor area of 36% of the primary dwelling, (whereas 35% is permitted as-of-right in the Township’s Zoning By-law). • The subject application and proposed rezoning complies with the Planning Act (including Bill 108), is consistent with the PPS, does not conflict with the Growth Plan, conforms to the County Official Plan and generally conforms to the Township’s Official Plan

2. Presentation by Joshua Morgan re Z-21-03 (Paczay) 1894 Marchmont Road (Severn)

The Chair inquired as to whether the applicant or his/her representative have anything to add to the presentation.

Mr. Josh Morgan detailed the application, as noted in his PowerPoint presentation, highlighting the following: • Intent is to permit an ‘accessory dwelling unit’ in a detached accessory building; • The accessory dwelling unit would have a maximum floor area of 36% of the primary dwelling. • The accessory building was formerly a garage which was renovated by a previous owner without the benefit of a permit. • The applicant proposes to remove one of the two washrooms within the accessory building, construct a kitchen, and utilize the entirety of the accessory building as an accessory dwelling unit. • The existing septic system will be replaced with a modern system that will service both the primary dwelling and the accessory building. • A ZBA is required to permit an accessory dwelling unit within an accessory building. • Once the planning approval process is complete a both a building permit application and a septic permit application will be submitted.

C.2.4. Public Comment The Chair inquired if there were any persons present who had either questions or comments on the application? The Chair requested that those providing comments on the application please state their name and address and spell their last name for the minutes. The Chair also advised that the names and addresses of those individuals who speak

Page 15 of 157 F.1.2. at the meeting will appear in the meeting minutes which are public documents.

Mr. Bob Hall, 1915 Marchmont Road advised that he supports the application, but wants to ensure that it does not become a short-term rental.

The Chair inquired if there were any comments or inquiries from the Committee Members?

Member Betsworth spoke to the current prohibition on short term rentals in the area and inquired as to how parking will be accommodated on the site. Mr. Josh Morgan advised that it is a large lot with plenty of space on site to accommodate parking without an issue. Member Betsworth advised that he has no objections with the application. Motion PDC2021-018

Moved by Councillor - Ward 3 John Betsworth Seconded by Councillor - Ward 4 Ron Stevens

THAT Planning Report No. P21-012, dated March 17, 2021, with respect to Zoning By-law Amendment Application, File No. Z-21-03, for the subject property located at 1894 Marchmont Road be received; AND FURTHER THAT a draft Zoning By-law Amendment be presented to Council for consideration at the next available meeting, subject to comments received prior to Council’s consideration of the Zoning By-law Amendment, including additional submissions from the Planning Committee, members of the public, circulated agencies, and Township departments.

C.3. Statutory Public Meeting - Z-21-04 (3640 Chown Trail)

C.3.1. Notice 1. Public Notice - Z-21-04 (3640 Chown Trail)

The public notice was received for information. Page 16 of 157 F.1.2.

C.3.2. Correspondence 1. Correspondence from SSEA re General comments on the application.

The correspondence advises that the property is not located within the any of the Intake Protection Zones or Wellhead Protection Areas within the Township of Severn and therefore, neither Section 57 (Prohibition) nor Section 58 (Risk Management Plan) of the Clean Water Act, 2006 would apply to this application. Additionally none of the policies in the Approved South Georgian Bay Lake Simcoe Source Protection Plan (approved: January 26, 2015; amended: September 17, 2019; effective: July 1, 2015) would apply.

C.3.3. Reports 1. Planning Report No. P21-013 re Zoning By-law Amendment Application Z-21-04 (Gordon) 3640 Chown Trail (Severn)

The Chair called on the Township’s Director of Planning & Development, Andrea Woodrow, to explain the intent and purpose of the application for 3640 Chown Trail.

Ms. Andrea Woodrow, Director of Planning & Development advised those in attendance that the purpose and effect of the proposed Zoning By-law Amendment Application is to amend Zoning By-law No. 2010-65, as amended, for the subject property, as detailed in her PowerPoint presentation, and highlighted the following: • Application is a request to rezone 3640 Chown Trail to permit a two-storey detached accessory building with a first storey garage and a second storey sleeping cabin. • The subject application and proposed rezoning complies with the Planning Act, is consistent with the PPS, does not conflict with the Growth Plan, conforms to the County Official Plan and generally conforms to the Township’s Official Plans.

2. Presentation from Patrick Townes, MHBC re Z-21-04 (Gordon) 3640 Chown Trail

The Chair inquired as to whether the applicant or his/her representative have anything to add to the presentation.

Mr. Patrick Townes detailed the application, as noted in his PowerPoint presentation, highlighting the following: • Application is to permit a two-storey detached accessory building (detached garage) with: – A garage on the main floor of 100 m2 (1,076 ft2) – A second storey floor area of 50 m2 (538 ft2) for a sleeping cabin Page 17 of 157 F.1.2. • Establish a maximum floor area for a second storey sleeping cabin of 50 m2. • Establish a maximum height of the detached garage of 6 m (19.7 ft). • Restrict an additional sleeping cabin on the subject property. • The proposed application is consistent with the PPS, conforms to the Growth Plan, and conforms to the Official Plan. • Location of proposed detached garage supported through completion of an Environmental Impact Study. • Character of shoreline is maintained.

C.3.4. Public Comment The Chair inquired if there were any persons present who had either questions or comments on the application? The Chair requested that those providing comments on the application please state their name and address and spell their last name for the minutes. The Chair also advised that the names and addresses of those individuals who speak at the meeting will appear in the meeting minutes which are public documents.

None were received.

The Chair inquired if there were any comments or inquiries from the Committee Members?

Member Taylor inquired as to what is being done with respect to the septic system. Mr. Patrick Townes advised that the additional washroom and bedroom will fit under the capacity of the existing system.

Member Betsworth inquired as to if the intent is to tear down of the existing building, and build new Mr. Townes advised that this is the intent. Member Betsworth inquired as to whether there will be cooking and heating Mr. Townes advised that there would not be. Motion PDC2021-019

Moved by Councillor - Ward 1 Mark Taylor Seconded by Councillor - Ward 3 John Betsworth

THAT Planning Report No. P21-013, dated March 17, 2021, with respect to Zoning By-law Amendment Application, File No. Z-21-04, for the subject property located at 3640 Chown Trail (Severn) be received; AND FURTHER THAT a draft Zoning By-law Amendment be presented to Council for consideration at the next available meeting, Page 18 of 157 F.1.2. subject to comments received prior to Council’s consideration of the Zoning By-law Amendment, including additional submissions from the Planning Committee, members of the public, circulated agencies, and Township departments. AND FURTHER THAT a development agreement or site plan agreement be required prior to the issuance of a building permit to replace the existing garage in order to implement the recommendations within the October 2019 Environmental Impact Statement prepared by RiverStone including construction mitigation for drainage and sediment control.

C.4. Statutory Public Meeting - OPA-20-02 (15 Michael Anne Drive)

C.4.1. Notice 1. Public Notice - OPA-20-02 (15 Michael Anne Drive)

The public notice was received for information.

C.4.2. Correspondence 1. Correspondence from 21 Boyd Crescent re Objecting to the application

The correspondence states their objection to the applications due to traffic and parking concerns.

2. Correspondence from the Simcoe County District School Board re General comments on the application

The correspondence advises that they have no objection to the application, and requests their standard conditions be added to any plans of subdivision and conveyed to prospective purchasers.

3. Correspondence from SSEA re General comments on the application

The correspondence advises that that the property is located within the Wellhead Protection Area B (WHPA-B) of the Coldwater municipal drinking water system with a vulnerability Page 19 of 157 F.1.2. score of 8. As the application is for a residential complex that does not include any commercial operations and is to be serviced by municipal water and sewer, neither Section 57 (Prohibition) nor Section 58 (Risk Management Plan) of the Clean Water Act, 2006 apply to this application. As such, no additional notices, letters, or requirements from the Township of Severn Risk Management Official are required as the application is currently presented.

4. Correspondence from the Royal Canadian Legion, Branch 270 Coldwater

The correspondence advises of their support for the application, and requests that consideration be given to prioritize potentially two units for a veteran or widow of a veteran.

5. Correspondence from the County of Simcoe re Waste collection services

The correspondence advises that the County is not obligated to provide waste collection to multi-residential properties or units fronting on private roads.

C.4.3. Reports 1. Planning Report No. P21-014 re Official Plan Amendment OP-20- 02 & Zoning By-law Amendment Application Z-20-12 (Walker) 15 Michael Anne Drive.

The Chair called on the Township’s Senior Planner, Katie Mandeville, to explain the intent and purpose of the application for 15 Michael Anne Drive.

Ms. Katie Mandeville, Senior Planner advised those in attendance of the purpose and effect of the proposed Zoning By- law Amendment Application and Official Plan Amendment for the subject property, as detailed in her PowerPoint presentation and outlined within the Staff Report, and highlighted the following: • Official Plan Amendment application to establish a site- specific special policy to allow for increased residential density on the subject property. • Zoning By-law Amendment application to rezone the property to allow for a three storey, thirteen-unit apartment with lesser parking requirements, a deficient interior yard setback on one side and increased density. • The applications are consistent with the Provincial Policy Statement, do not conflict with the Growth Plan for the Greater Golden Horseshoe and conform with the County’s Official Plan as well as the Township’s Official Plan excluding the maximum density which is the subject of the Official Plan Amendment.

Page 20 of 157 F.1.2. 2. Presentation from Kory Chisholm, MHBC re OP-20-02 & Z-20-12 (Walker) 15 Michael Anne Drive

The Chair inquired as to whether the applicant or his/her representative have anything to add to the presentation.

Mr. Kory Chisholm detailed the application, as noted in his PowerPoint presentation, highlighting the following: • 3 storey residential apartment building with on-site parking and landscaped open space. • One apartment unit on the first floor as well as amenity space. • Second and third floors each contain six (6) apartment units for a total of 13 apartment units. • Parking is provided on-site for 15 spaces including 1 barrier free space. • Official Plan Amendment - Establish a site-specific policy that would enable the lot to be developed at a density of 87 units per residential hectare. • Zoning By-law Amendment - A reduced minimum interior side yard setback of 3 metres where 6 metres is required. - A reduced minimum off-street parking requirement of 1.15 parking spaces per unit, whereas 1.5 spaces per unit is required. - An increased maximum number of dwelling units of 87 units per hectare where the maximum density is 37 units per hectare is required. - Reduced minimum landscape strip along northern lot line of 0.61m where 1.5m is required. • Application is to facilitate redevelopment of lands designated for residential land use at a higher density. • Proposed Zoning implements development using a zone that already exist within Township’s Zoning By-law. • High quality housing type, that emphasize urban design. • Uses and improves upon Coldwater’s existing municipal servicing infrastructure. • No negative impact to traffic and promotes walkability to amenities within the centre of Coldwater.

C.4.4. Public Comment The Chair inquired if there were any persons present who had either questions or comments on the application? The Chair requested that those providing comments on the application please state their name and address and spell their last name for the minutes. The Chair also advised that the names and addresses of those individuals who speak at the meeting will appear in the meeting minutes which are public documents.

Page 21 of 157 F.1.2. Normand Marion, 1643 Lovering Line on behalf of the Royal Canadian Legion thanked Mr. Chisholm for considering of veterans use of the apartment unit, and prioritized access to a unit.

The Chair inquired if there were any comments or inquiries from the Committee Members?

Member Taylor inquired as to whether each unit take care of its own garbage & recycling or is there a common bin. Mr. Kory Chisholm advised that they would look into it but they expect it will be communal. Ms. Mandeville noted the County correspondence which advises that they do not have to provide waste collection but noted that it will be addressed during the site plan process. Member Taylor expressed concerns respecting snow removal and its potential impact on neighbouring properties. Mr. Chisholm advised that snow storage areas have been identified at the rear of the building on the property, and that the details will also be addressed through site plan control.

Member Cox advised that she likes the plan as it provides housing for seniors within the community.

Member McIntyre inquired as to whether the price ranges on the units have been determined and if they are affordable. Mr. Chisholm advised that he is unaware of pricing at this time but will look into it. Ms. Mandeville advised that the development is considered to be affordable housing due to average housing prices within the Severn.

Member Betsworth inquired as to whether the building has an elevator. Mr. Chisholm advised that is does. Motion PDC2021-020

Moved by Councillor - Ward 3 John Betsworth Seconded by Councillor - Ward 2 Judith Cox

THAT Planning Report No. P21-014, dated March 17, 2021, with respect to Official Plan Amendment and Zoning By-law Amendment applications for 15 Michael Anne Drive be received; AND FURTHER THAT a draft Official Plan Amendment be presented to Council for consideration at the next available meeting, subject to comments received prior to Council’s consideration of the Official Plan, including additional submissions from the Planning & Development Committee, members of the public, circulated agencies, and Township departments; AND FURTHER THAT should the Official Plan Amendment be approved by the County of Simcoe, a draft Zoning By-law Amendment be presented to Council for consideration thereafter. Page 22 of 157 F.1.2.

D. Delegations None were presented.

E. Consent Agenda

E.1. Reports from Officials (for information) E.1.1. Building report for the month of February 2021

E.2. Correspondence E.2.1. Correspondence from the Ministry of Municipal Affairs & Housing re Consulting on growing the size of the Greenbelt

F. Approval of Regular Agenda

Motion PDC2021-021

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 2 Judith Cox

THAT the agenda be adopted, including consent items, as circulated.

G. Reports from Officials (for direction) None were presented.

H. New Business None were presented. Page 23 of 157 F.1.2.

I. Closed Session No Closed Session was held.

J. Adjournment

Motion PDC2021-022

Moved by Councillor - Ward 5 Jim McIntyre Seconded by Councillor - Ward 3 John Betsworth

THAT this meeting be and it is hereby now adjourned at 10:41 a.m.

Clerk

Chair

Page 24 of 157 F.1.3. MINUTES Special Council Meeting 9:00 AM - Wednesday, March 17, 2021 Electronic

The Special Council of the Township of Severn was called to order on Wednesday, March 17, 2021, at 9:00 AM, with the following members present:

Chief Administrative Officer Laurie Kennard Clerk Alison Gray Director of Public Works Derek Burke Director of Fire & Emergency Services Tim Cranney Director of Finance/Treasurer Andrew Plunkett Manager of Human Resources Michelle Prophet Healy Director of Planning & Development Andrea Woodrow

A. Call to Order Mayor Burkett called the meeting to order at 9:00 a.m.

B. Moment of Reflection / O Canada Council held a moment of reflection

C. Disclosure of Pecuniary Interest None were disclosed.

D. Public Meetings / Hearings None were held.

E. Presentations / Delegations None were held.

F. Consent Agenda

F.1. Correspondence

F.2. Reports from Officials (for information)

Page 25 of 157 F.1.3.

G. Adoption of Regular Agenda Motion SC2021-011

Moved by Councillor - Ward 5 Jim McIntyre Seconded by Councillor - Ward 3 John Betsworth

That the Regular Agenda be adopted as circulated.

H. Reports from Officials (for direction)

H.1. Planning & Development H.1.1. Planning Report No. P21-015 re Request for Tree Removal and Exemption from Site Plan Control, 2956 Southorn Road, Coldwater

Motion SC2021-012

Moved by Councillor - Ward 2 Judith Cox Seconded by Deputy Mayor Jane Dunlop

THAT Planning Report No. P21-015, dated March 17, 2021, with respect to a request from RUDY & Associates on behalf of 453211 Ontario Ltd. to remove trees together with an exemption from Site Plan Control for 2956 Southorn Road be received; AND FURTHER THAT Council approves the request to remove trees provided the removals are undertaken prior to April 1, 2021 in accordance with the Tree Removal Plan (TR-1) by Tatham Engineering stamped March 10, 2021, and subject to satisfying the following conditions prior to the commencement of removals: 1. the posting of a sign along the road frontage of the property alerting the local community of the pending removals including contact information for the proponent and their consulting engineer; 2. the installation and ongoing maintenance of the required sediment and erosion control measures; 3. satisfactory inspection of the installed sediment and erosion control measures by the Township’s Consulting Engineer; 4. written verification from Tatham Engineering that they have prepared the required cost estimates for the erosion and Page 26 of 157 F.1.3. sediment control measures, will be overseeing the tree removal operations including verifying and certifying the installation of the erosion and sediment control measures, and will be regularly inspecting the tree removal operation and the installed control facilities and will report their findings regularly in writing to the Township; and, 5. the posting of securities with the Township equivalent to the amount of the erosion and sediment control measures. AND FURTHER THAT the subject lands be exempted from Site Plan Control for the temporary use of the property as a Storage Yard including construction staging, soil stockpiling and a temporary office trailer associated with the development of the 27 Gill Street lands.

H.1.2. Planning Report No. P21-016 re Request for Tree Removal, 2627 Grand Tamarack Crescent, Westshore

Motion SC2021-013

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 2 Judith Cox

THAT Planning Report No. P21-016, dated March 17, 2021, with respect to a request from MORGAN Planning & Development Inc. on behalf of 1522417 Ontario Ltd. to remove trees prior to final plan of subdivision approval at 2627 Grand Tamarack Crescent be received; AND FURTHER THAT Council approves the request to remove trees provided the removals are undertaken prior to April 15, 2021 in accordance with the Tree Removal Plan (TR-1) by Tatham Engineering stamped March 10, 2021, and subject to satisfying the following conditions prior to the commencement of removals: 1. the removals include tree cutting only (i.e. no removal and disposal of unwanted vegetative matter from underground such as stumps, roots, buried logs, and other debris) and no excavation, placing/removing of fill or installation of services shall occur; 2. the posting of a sign along the road frontage of the property alerting the local community of the pending removals including contact information for the proponent and their consulting engineer; 3. the installation and ongoing maintenance of the required heavy- duty, wire-backed silt fencing, temporary rock check dams and mud mat on Grand Tamarack Crescent; Page 27 of 157 F.1.3. 4. satisfactory inspection of the installed erosion and sediment control measures by the Township’s Consulting Engineer; 5. written verification from Tatham Engineering that they have prepared the required cost estimates for the erosion and sediment control measures, will be overseeing the tree removal operations including verifying and certifying the installation of the site access and erosion and sediment control measures, and will be regularly inspecting the tree removal operation and the installed control facilities and will report their findings regularly in writing to the Township. 6. the posting of securities with the Township equivalent to the amount of the erosion and sediment control measures; and 7. obtain an Entrance Permit from Public Works.

I. New Business None were presented.

J. General By-laws J.1. By-law No. 2021-19, Being a By-law to Deem Part of Registered Plan Number 1543 (Former Township of Tay) Not to be a Registered Plan of Subdivision (Lots 23 and 24) (Russell Drive)

Motion SC2021-014

Moved by Councillor - Ward 1 Mark Taylor Seconded by Councillor - Ward 4 Ron Stevens

That By-law No. 2021-19 be and is hereby read a first, second and third time and finally passed.

Page 28 of 157 F.1.3. K. Announcements None were presented.

L. Closed Session No Closed Session was held.

M. Confirmation By-law M.1. By-law No. 2021-20, Being a By-law to Adopt the Proceedings of a Council Meeting held on the 17th Day of March, 2020.

Motion SC2021-015

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 3 John Betsworth

That By-law No. 2021-20 be and is hereby read a first, second and third time and finally passed.

N. Adjournment Motion SC2021-016

Moved by Councillor - Ward 5 Jim McIntyre Seconded by Councillor - Ward 2 Judith Cox

That this meeting be and it is hereby now adjourned 9:11 a.m..

Page 29 of 157 F.1.3.

Mayor

Clerk

Page 30 of 157 F.1.4. MINUTES Planning and Development Committee Meeting 9:00 AM - Thursday, March 18, 2021 Electronic

The Planning and Development Committee of the Township of Severn was called to order on Thursday, March 18, 2021, at 9:00 AM, with the following members present:

Chief Administrative Officer Laurie Kennard Clerk Alison Gray Director of Planning & Development Andrea Woodrow Director of Public Works Derek Burke Senior Planner Katie Mandeville Planner Emily Hehl

A. Call to Order The meeting was called to order by Member Jane Dunlop, Chair, at 1:05 p.m.

B. Disclosure of Pecuniary Interest None were presented.

C. Public Meetings

C.1. Public Information Meeting - Official Plan Review The Chair advised that the meeting is with respect to the Township of Severn’s Official Plan Review, which is being held in accordance with the Planning Act. This Special Meeting is open to the public and is intended to provide an opportunity to discuss revisions that may be required to the Township’s current Official Plan.

Notice of this Meeting was advertised on February 25th in the Orillia Matters online newspaper, as well as online and in print in the Orillia Today newspaper. Notice was also posted on the Township’s website and was sent by first class mail or e-mail to all individuals that had previously made a written request for Notice with the Township. The Notices complied with the requirements of the Planning Act. The Township also provided notification on Twitter and Facebook.

Page 31 of 157 F.1.4.

The format of today’s meeting will be as follows: 1. The Township’s Planning Consultant, Wes Crown from MHBC Planning will explain the purpose of the Official Plan Review. 2. Next, the public will be permitted to ask questions and express views on the Official Plan Review; and 3. Lastly, members of the Committee will be given the opportunity to ask questions for clarification on the Official Plan Review.

The Chair noted that the Official Plan Review process is intended to last for approximately 18 months and there will be additional opportunities for residents and members of Council to ask questions, provide input and participate throughout the process. This is only the first meeting.

At the conclusion of this meeting the Township’s Planning Consultant, Wes Crown, will be given an opportunity to respond to questions and comments received where possible; however, it is anticipated that the majority of the comments received today will be documented for further consideration and addressed throughout the 18-month review process.

C.1.1. Notice 1. Public Notice - Official Plan Review

The public notice was received for information.

C.1.2. Correspondence 1. Correspondence from Enbridge Gas re No objections

The correspondence advised that they have no objections at this time but reserve the right to future comment.

2. Correspondence from Christopher Kapetanou re How to get involved in review.

The correspondence inquired as to how to get involved in the process and requested information as to what changes are being considered.

3. Correspondence from Webers re Expansion of Settlement Boundary

The correspondence requested that the settlement boundary be expanded to include 2227 Stockdale Road & 8814 Highway 11 South.

4. Correspondence from Alicia re Short Term Rentals

The correspondence requests that the review develop rules to regulate short term rentals in the area as they should be considered as commercial businesses as they have a substantial impact on the neighbourhood and area environment.

Page 32 of 157 F.1.4. 5. Correspondence from Ms. Benoit re Short Term Rentals

The correspondence requested that short term rentals be designated commercial and not permitted in residential areas.

6. Correspondence from Mike Godfrey re Cumberland Quarry & Quarry Approvals

The correspondence requested that Council revise the Official Plan to preclude, exclude or otherwise deny any further development of the area with respect to quarry activity.

7. Correspondence from Amanda Hooykaas re Rural Severances

The correspondence requested that the Official Plan policies respecting rural severances be reviewed to permit severances in certain conditions detailed in the correspondence.

8. Correspondence from Robert & Charlene MacKenzie re Short Term Rentals (Ghost Hotels)

The correspondence requested that short term rentals/investment properties be deemed to be commercial and prohibited in residential areas.

9. Correspondence from David Nattress on behalf of Vincent Kyle re Review of Schedule A9 (South Division Road Secondary Plan)

The correspondence requests a detailed study into the use of the lands noted within Schedule A9 (South Division Road Secondary Plan) of the current Official Plan as uses and zoning varies throughout this area. More specifically, 8135 Highway 12 which is owned by Mr. Kyle is zoned RU/HR as it is located with frontage on Highway 12 and Fairground Road and surrounds a small property, 4513 Fairground Road. This property (4513 Fairground Rd.), on the corner of these 2 roads, is zoned C4/HR‐ 6.

10. Correspondence from Liz Rausch re Short Term Rentals (Ghost Hotels)

The correspondence requests that short term rentals, which they consider to be a commercial operation, have specific provisions set out in the new Official Plan that protects neighbourhoods and that grandfathering not be permitted.

11. Correspondence from Shane & Kirsty Spencer re Development of un-serviced land in Washago

The correspondence requests that the Township consider development of lands within the Washago area that are not serviced by water & sewer.

Page 33 of 157 F.1.4. 12. Correspondence from Susan Whiston re Rural Severances

The correspondence requests that one severance be permitted per farm on non-productive lands.

C.1.3. Reports The Chair now called on Mr. Wes Crown, MHBC to explain the intent and purpose of this meeting regarding the Township’s Official Plan Review. 1. Presentation from Wes Crown, MHBC re Township of Severn Official Plan Review

Mr. Crown provided an overview of the Official Plan (“OP”) as the primary tool for implementing the Township’s goals and objectives, and highlighted the following: • The current Township OP was adopted in 2005, approved in 2006, and has been subject to several amendments over the years. • The Planning Act requires that the Township OP be reviewed and updated to ensure it is consistent with the Provincial Policy Statement, as well as provincial planning guidelines. • The new OP will guide all land use planning and development decisions for the next 20 years. • The importance of the County’s “Municipal Comprehensive Review” Study which will determine a growth management plan and strategy for the County to the year 2051. Mr. Crown noted that the new OP will provide guidance on achieving sustainable development, delivering a sufficient supply of homes, building a strong and competitive local economy, ensuring the vitality of settlement areas and promoting healthy and safe communities, as well as supporting high quality communications, effective land uses, conserving and enhancing the natural & historic environment while meeting the challenge of climate change; and facilitating the sustainable use of aggregates. He noted that the new OP will provide policy on issues such as: • Shoreline development, • Development on private roads and right-of-way’s, • Complete application requirements, • Affordable and attainable housing, including additional dwelling units (secondary units & garden suites), • On-farm diversified uses, • Hazard lands, • Short term rentals (in concert with the separate study), • Cannabis production facilities, • Rural consents (severances), and, • Source water protection and best practices.

Page 34 of 157 F.1.4. In conclusion, he reviewed the process and timeline of the OP Review and detailed how requests for re-designation will be managed.

C.1.4. Public Comment Any persons present on Zoom who have either questions or comments on the Official Plan Review will now be invited to speak. It was noted that the names and addresses of those individuals who speak at this meeting will appear within the meeting minutes which are public documents.

Chris & Don Atkinson, 1969 Burrow Island & 1892 Carriage Court, noted that population growth projections were missing from the presentation and inquired as to what numbers would be used as part of this process. Mr. Wes Crown noted that the County of Simcoe will determine population and employment growth as part of their Municipal Comprehensive Review.

Phil Azzopardi, 3374 Muskoka Street, inquired as to whether there will consideration for the expansion of the development on Muskoka St through to Hwy 169/Hwy 11 area. In addition, he inquired as to if there were plans for expanded water & sewer development in Washago to allow for future development.

Melissa Carruthers, SSEA, advised that she has no comments at this point and is looking forward to being part of the process.

Kristen Farncombe, 3172 South Sparrow Lake Road inquired as to how will Bill 229 be addressed as well as recent provincial planning changes.

Ted Hollands, 3900 Menoke Beach Road advised that he is only looking for information on process at this time.

Michelle Hudolin, SSEA, advised that she has no comments at this time and noted that she is looking forward to participating in process.

Phil Jenkinson, 4344 Marr Lane expressed his concern respecting future development on the Severn River.

Christopher Kapetanou, 3433 Hawkins Drive expressed concern about the Walkers Quarry, and advised that his is concerned that the OP review process and participation will be hindered due to COVID-19.

Barbara Leblanc, 1886 Wainman Line noted that their property was impacted during last plan and inquired as to whether the greenbelt and greenlands be reviewed as they relate to severances.

Page 35 of 157 F.1.4. Robert and Charlene MacKenzie, 3903 Tree Line Drive expressed concerns respecting the impact of short-term rentals on neighbourhoods as well as noting concerns respecting Lake Couchiching water levels.

Wanda Minnings, 2779 Lakeside Drive expressed her interest in services for seniors as it relates to housing, transportation, and other senior sectors as it relates to the W.H.O. age-friendly communities. In addition, she requested a status update on the Westshore community centre.

Michael Richardson, 3250 Cox Drive inquired as to how the amount of parkspace is determined in an area as it relates to population, as well as recreation opportunities. In addition, he requested that the Township explore alternative economic development opportunities other than resource extraction.

Tracy Roxborough, SSEA, noted that she would like to see the Severn Sound Sustainability Plan as well as climate plan integrated with OP as part of the review.

Jason Stanton, GM of Bayview Wildwood, 1500 Port Stanton Pkwy advised that they would like to see increased partnership & promotion of tourism in area, as well as the extending access to high speed internet in the area.

Xinyi Wang, Rogers Communications, advised that she had no comment at this time.

Colin Whiston, 1826 Fox Mead Rd inquired as to whether there was a way to get building permission without a severance for farmland that is non usual agricultural land.

Debra Winter, 3777 Wood Ave, requested consideration of a walking trail in the Menoke Beach Road area as people are walking dogs on road, and requested an update on the Westshore community centre.

T.M. Luker, 2500 Warminster Road requested that the Township consider expanding policies on permitting secondary dwelling units similarly to the County of Simcoe to allow secondary dwelling unit in existing buildings and that are separate from existing buildings.

Charlene & Rob MacKenzie requested an update on the upcoming Bosseini development.

Mr. Crown advised that everyone's comments would be reviewed and considered as part of the OP Review. He noted that population and growth forecasts will be determined by the County of Simcoe, highlighting that settlement boundary expansion is part of the County process not the OP Review. He noted that the review will be guided

Page 36 of 157 F.1.4. by the Provincial legislation and results of the County Municipal Comprehensive Review; however, the review will address parkspace allocations, telecommunications as well as secondary units.

Member Burkett noted that he is looking forward to the review process and inquired as to whether the OP should provide guidance on economic development, understanding that the County is the determinant of employment growth forecasting. Mr. Crown advised that the OP Review and final OP will provide policy on economic growth. Member Burkett inquired as to whether the new OP would give the Township the ability to deny aggregate development. Mr. Crown advised that the provincial policy framework provides significant aggregate protections for future development but that this may be reviewed further. Member Burkett requested that the review address water, septic and servicing concerns. Mr. Crown advised that the County review will allocate growth and set criteria that local municipalities will then apply to development such as servicing standards. Member Burkett noted to the Rogers representative in attendance that the Township would be pleased to work with them on internet and connectivity in the area.

Member Cox requested that consideration be given to rural severances on non-productive farmland as it would be beneficial to do severances, provide in-fill lots as well as affordable housing. In addition, she noted that the Township needs an economic development strategy to go with new subdivisions. Member Cox also requested that the new OP address medicinal cannabis including where they may be located due to smell as well as protections for wetlands as it relates to shoreline development.

Member Betsworth expressed concerns regarding the availability of affordable housing and advised that he will be looking for some policy respecting accessory and secondary suite options.

Member Taylor noted that he would like to see the policies respecting secondary suites enhanced and made more attractive.

Member Dunlop detailed her concerns respecting secondary/garden suites, and if they may be on the property beyond 20 years.

Mr. Crown advised that Council members will be individually contacted to provide additional comments on areas they would like to see reviewed.

Page 37 of 157 F.1.4. Motion PDC2021-023

Moved by Councillor - Ward 3 John Betsworth Seconded by Councillor - Ward 5 Jim McIntyre

THAT the comments provided be received as part of the Official Plan Review process.

D. Delegations None were presented.

E. Consent Agenda

F. Approval of Regular Agenda

Motion PDC2021-024

Moved by Councillor - Ward 1 Mark Taylor Seconded by Councillor - Ward 4 Ron Stevens

THAT the agenda be adopted, including consent items, as circulated.

G. Reports from Officials (for direction) None were presented.

H. New Business None were presented.

Page 38 of 157 F.1.4.

I. Closed Session No Closed Session was held.

J. Adjournment

Motion PDC2021-025

Moved by Councillor - Ward 2 Judith Cox Seconded by Councillor - Ward 5 Jim McIntyre

That this meeting be and it is hereby now adjourned at 10:11 a.m.

Clerk

Chair

Page 39 of 157 F.1.5. MINUTES Corporate Services Committee Meeting 9:00 AM - Wednesday, March 24, 2021 Electronic

The Corporate Services Committee of the Township of Severn was called to order on Wednesday, March 24, 2021, at 9:00 AM, with the following members present:

A. Call to Order The meeting was called to order by Member Betsworth, Chair, at 9:00 a.m.

B. Disclosure of Pecuniary Interest None were declared.

C. Delegations C.1. Principles Integrity re Integrity Commissioner’s Periodic Report

Council received a delegation from Jeffrey A. Abrams and Janice Atwood- Petkovski, Co-Principals of Principles Integrity who reviewed their Integrity Commissioner's Period Report as well as other matters of interest

Motion CSC2021-034

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 2 Judith Cox

Page 40 of 157 F.1.5. THAT the delegation from Principles Integrity regarding the Integrity Commissioner's Periodic Report be received for information.

C.2. Dom Claros, Shared Tower Corp. re Proposed Telecommunication Tower - 1081 Anderson Line

Mr. Dom Claros provided an overview of a new telecommunications tower proposal, and changes since his last presentation highlighting the improved coverage that the new tower will provide, as detailed in his PowerPoint presentation. In conclusion, he requested that Council endorse their application.

Motion CSC2021-035

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 2 Judith Cox

THAT the delegation from Dom Carlos, Shared Tower Corp regarding a Proposed Telecommunications Tower at 1081 Anderson Line be received; AND THAT their request for a letter of endorsement be referred for a staff report.

D. Consent Agenda

D.1. Reports from Officials (for information) D.1.1. Public Works Report No. W21-015 re 2020 Summary Wastewater Reports

D.1.2. Council Abeyance List for March 24, 2021

D.1.3. By-law Enforcement Report for the month of February 2021 Page 41 of 157 F.1.5.

D.1.4. Fire Report for the month of February 2021

D.1.5. Report from Baker Tilly re 2020 Audit Planning

D.2. Correspondence D.2.1. Report from the OPP re 2020-2022 OPP Action Plan

D.2.2. Request for Refund re Minor Variance, 4339 Delta Road

D.2.3. Orillia Rowing Club re Request for a Letter of Support

E. Adoption of Regular Agenda Motion CSC2021-036

Moved by Councillor - Ward 5 Jim McIntyre Seconded by Councillor - Ward 1 Mark Taylor

THAT the agenda be adopted, including consent items, as circulated.

F. Reports from Officials (for direction)

F.1. Recreation & Facilities F.1.1. Recreation Report No. R21-008 re Park Washrooms

Motion CSC2021-037

Moved by Deputy Mayor Jane Dunlop Seconded by Councillor - Ward 4 Ron Stevens

THAT Report No. R21-008, dated March 24, 2021, with respect to Park Washroom be received; AND FURTHER THAT portable washrooms service not be provided for the 2021 season due to the COVID-19 pandemic and increase in associated costs.

Mayor Mike Burkett For Deputy Mayor Jane Dunlop For Councillor - Ward 1 Mark Taylor For

Page 42 of 157 F.1.5. Councillor - Ward 2 Judith Cox For Councillor - Ward 3 John Betsworth For Councillor - Ward 4 Ron Stevens For Councillor - Ward 5 Jim McIntyre For Carried 7-0 on a recorded vote

F.1.2. Recreation Report No. R21-009 re Recreation Master Plan

Motion CSC2021-038

Moved by Councillor - Ward 2 Judith Cox Seconded by Mayor Mike Burkett

THAT Report No. R21-009, dated March 24, 2021, with respect to Recreation Master Plan be received; AND FURTHER THAT Thinc Design be awarded the 2021 Recreation Master Plan for a total of $69,935.00 plus HST; AND THAT staff prepare the necessary documents for this project to proceed.

F.2. Public Works F.2.1. Public Works Report No. W21-013 re Marchmont Public School Parking

Motion CSC2021-039

Moved by Mayor Mike Burkett Seconded by Councillor - Ward 1 Mark Taylor

THAT Public Works Report No. W21-013, dated March 24, 2021, with respect to Marchmont Public School Parking be received; AND FURTHER THAT a “No Stopping” zone be designated on the west side of Jilem Court from Division Road to End; AND FURTHER THAT a “No Stopping” zone be designated on the west side of Abby Road from Jilem Court to 100m south of Jilem Court; AND FURTHER THAT the parking by-law be updated to reflect these changes.

Page 43 of 157 F.1.5. Mayor Mike Burkett For Deputy Mayor Jane Dunlop For Councillor - Ward 1 Mark Taylor For Councillor - Ward 2 Judith Cox For Councillor - Ward 3 John Betsworth For Councillor - Ward 4 Ron Stevens For Councillor - Ward 5 Jim McIntyre For Carried 7-0 on a recorded vote

F.2.2. Public Works Report No. W21-014 re Lawson Line Bridge Guiderail Replacement

Motion CSC2021-040

Moved by Councillor - Ward 1 Mark Taylor Seconded by Deputy Mayor Jane Dunlop

THAT Report W21-014 dated March 24, 2021, with respect to Lawson Line Bridge Guiderail Replacement be received; AND FURTHER THAT the bid received by McPherson Andrews in the amount of $292,533.97 (excluding HST) be accepted; AND FURTHER THAT the additional $70,000 required to complete the Work be approved; AND FURTHER THAT the deficiency be funded from the Capital Reserve.

F.2.3. Public Works Report No. W21-016 re Jermey Road Bridge Replacement

Motion CSC2021-041

Moved by Councillor - Ward 2 Judith Cox Seconded by Deputy Mayor Jane Dunlop

THAT Report W21-016 dated March 24, 2021, with respect to Jermey Road Bridge Replacement be received; AND FURTHER THAT the bid received by Alcan Valley Construction Group Inc. in the amount of $789,874.30 (excluding HST) be accepted; AND FURTHER THAT the additional $240,000 required to complete the Work be approved;

Page 44 of 157 F.1.5. AND FURTHER THAT the deficiency be funded from the Capital Reserve.

F.3. Fire & Emergency Services F.3.1. Fire Report No. F21-001 re Fire Safety Grant 2021

Motion CSC2021-042

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 2 Judith Cox

THAT Fire Report No. F21-001 dated March 24, 2021, with respect to the Fire Safety Grant be received; AND THAT Committee endorse the Fire Safety Grant application request.

F.4. Finance/Treasury F.4.1. Presentation & Report from Nancy Neale, Watson & Associates Economists Ltd re Water Rate Study & Financial Plan

Motion CSC2021-043

Moved by Deputy Mayor Jane Dunlop Seconded by Councillor - Ward 4 Ron Stevens

THAT the Water & Wastewater Rate Study be received; AND THAT the Water Financial Plan be approved.

Page 45 of 157 F.1.5. Mayor Mike Burkett For Deputy Mayor Jane Dunlop For Councillor - Ward 1 Mark Taylor For Councillor - Ward 2 Judith Cox For Councillor - Ward 3 John Betsworth For Councillor - Ward 4 Ron Stevens For Councillor - Ward 5 Jim McIntyre For Carried 7-0 on a recorded vote

F.5. Administration F.5.1. Administration Report No. A21-011 re Procurement Policy Amendment

Motion CSC2021-044

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 5 Jim McIntyre

THAT Administration Report No. A21-011, dated February 23, 2020, with respect to a Procurement Policy Amendment be received; AND FURTHER THAT the Procurement Policy be amended to reflect the changes outlined within the report.

F.5.2. Administration Report No. A21-013 re User Fees & Service Charges Review

Motion CSC2021-045

Moved by Councillor - Ward 4 Ron Stevens Seconded by Councillor - Ward 2 Judith Cox

THAT Administration Report No. A21-013, dated March 25, 2021 regarding User Fees & Service Charges Review be received; AND THAT the updated user fees & service charges be approved; AND FURTHER THAT the securities reduction process outlined in the report be implemented; AND FURTHER THAT the required by-law be brought forward to the next Council meeting.

Mayor Mike Burkett For Page 46 of 157 F.1.5. Deputy Mayor Jane Dunlop For Councillor - Ward 1 Mark Taylor For Councillor - Ward 2 Judith Cox For Councillor - Ward 3 John Betsworth For Councillor - Ward 4 Ron Stevens For Councillor - Ward 5 Jim McIntyre For Carried 7-0 on a recorded vote

G. New Business G.1. Review of Villages & Hamlets Committee Terms of Reference

Motion CSC2021-046

Moved by Councillor - Ward 1 Mark Taylor Seconded by Councillor - Ward 5 Jim McIntyre

THAT the Villages & Hamlets Committee Terms of Reference be received for information; AND THAT the Terms of Reference be reviewed prior the end of the current Council term when all Boards & Committees Terms of Reference are reviewed.

Recorded vote requested by: Judith Cox

Deputy Mayor Jane Dunlop For Councillor - Ward 1 Mark Taylor For Councillor - Ward 3 John Betsworth For Councillor - Ward 5 Jim McIntyre For Mayor Mike Burkett Against Councillor - Ward 2 Judith Cox Against Councillor - Ward 4 Ron Stevens Against Carried 4-3 on a recorded vote

H. Committee Member Updates H.1. Deputy Mayor Dunlop

• Coldwater BIA • Villages & Hamlets • Coldwater Library • County of Simcoe

H.2. Mayor Burkett

• County of Simcoe

H.3. Councillor Taylor

• Source Water Protection • Coldwater Mill

H.4. Councillor Cox

Page 47 of 157 F.1.5. • Lake Country • Chamber of Commerce

H.5. Councillor Betsworth

• ODAS Park • Physician Recruitment & Retention

H.6. Councillor Stevens

• Orillia Library • SSEA

H.7. Councillor McIntyre

• Villages & Hamlets • Boat Launch at Cambrian Road

I. Chief Administrative Officer Updates The Chief Administrative Officer provided an update on the following: • new tourism promotional video for the Township, presented by the Communications Officer

J. Closed Session No Closed Session was held.

K. Adjournment Motion CSC2021-047

Moved by Councillor - Ward 5 Jim McIntyre Seconded by Deputy Mayor Jane Dunlop

THAT this meeting be and is hereby now adjourned at 12:23 p.m.

Chair

Page 48 of 157 F.1.5.

Clerk

Page 49 of 157 F.1.6.

MINUTES OF THE COLDWATER BIA BOARD OF DIRECTORS REGULAR MEETING HELD ELECTRONICALLY, MONDAY, March 22, 2021 @ 6 PM EXECUTIVE: Chair Suzy Burtenshaw PRESENT: Board Members: Pam Martin, Jane Dunlop, Heather Mallard Houle, Judith Cox, Frank Brazda, Stephanie Kennedy Guest: Gwen Robinson CALL TO ORDER: Suzy Burtenshaw called the meeting to order 6:00pm DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - Nil APPROVAL OF AGENDA: Motion 01- 03-22-2021 Moved by Pam Seconded by Stephanie Carried APPROVAL OF MINUTES: Motion 02-03-22-2021 Moved by Stephanie Seconded by Pam Carried

COMMITTEE REPORTS: Promotions and Special Events: The committee met on March 10 @ 5:00 pm. Our budget is $6000.00. We have $1000.00 for Steampunk and $1500.00 to give to the Façade Program if it is approved. We are putting up the chloroplast Easter Eggs in the alleys and having an Easter Egg hunt. The paper eggs will be given to participating stores to decorate and put in their windows. A sheet will be produced with pictures of the eggs and the children will go and find the store eggs that match. The committee will buy Canada Day decorations for the businesses. We will be buying decorations for Witches Walk and chloroplast signs for St. Patrick’s Day, Easter, and Fall.

Beautification: This committee is purchasing the flowers. They are purchasing planters for the bridges and will report back on the cost of them.

Page 50 of 157 F.1.6.

Marketing and Advertising: The website is just about ready to go online. They will be working on promoting Shopping Local and ideas to help promote our businesses. Stephanie needs headshots of all the directors for the website. This committee will give $1000.00 towards the Façade Program if it is approved. BILL PAYMENTS: Motion 03-03-22-2021 Moved by Pam Seconded by Stephanie Carried That the BIA pay Judith Cox 141.73 including HST for costs incurred for the Gift Basket Draw from account # 131-103-3230 Motion 04-03-22-2021 Moved by Heather Seconded by Frank Carried That the BIA pay Southeast Georgian Bay Chamber of Commerce 135.60 for advertising costs Account # 131-103-3230 New Business: Notice Board Policy: Suzy Burtenshaw offered to look after posting information in our newly acquired Notice Board from the township. Action: Suzy will bring a proposal policy to the April 19, 2021 meeting and we agreed that she will look after it. Committee Budget Review – this was discussed in the Committee Reports. Steampunk will give $1000.00 towards the Façade Program if it is approved. Steampunk Update- The information was provided by Suzy and it will be discussed at our April 19, 2021 meeting. All ideas from members for this event are welcome.

Page 51 of 157 F.1.6.

Façade Program Proposal Motion 05-03-22-2021 Moved by Stephanie Seconded by Frank That the committee notify the BIA members that we are initiating a Façade Program and that the committee will vote on this Façade Proposal at the April 22, 2021 meeting. Further that all the members be encouraged to send in any comments or concerns to Chair Suzy Burtenshaw and further that all members are welcome and encouraged to attend this meeting. There will be an opportunity for members to speak to this proposal at the April meeting. Please note that the revised Façade Proposal is attached to the minutes. Motion 06-03-22-2021 Moved by Heather Seconded by Pam

That this meeting be adjourned at 7:28 pm.

Page 52 of 157 F.1.7. MINUTES Villages & Hamlets Committee Meeting 10:00 AM - Tuesday, March 2, 2021 Electronic

The Villages & Hamlets Committee of the Township of Severn was called to order on Tuesday, March 2, 2021, at 10:00 AM, in the Electronic, with the following members present:

PRESENT: Councillor - Ward 1 Mark Taylor Deputy Mayor Jane Dunlop Councillor - Ward 5 Jim McIntyre

Director of Public Works Derek Burke Manager of Recreation & Facilities Pat Harwood Public Works Assistant Wendy Dewey

A. Call to Order The meeting was called to order by the Chair, Jane Dunlop at 10:00 a.m.

B. Disclosure of Pecuniary Interest None were disclosed.

C. Delegations None were held.

D. Reports from Officials (for information) D.1. Villages and Hamlets Committee Minutes - 21 Sept 2020

The Director provided an overview of the minutes. D.2. Villages and Hamlets Committee Minutes - 17 Aug 2020 D.3. Villages and Hamlets Committee Minutes - 06 July 2020

The Director provided an overview of the minutes. D.4. 2021 Budget Update D.5. Revenue and Expenses

Motion MAC2021-001

Moved by Councillor - Ward 5 Jim McIntyre Seconded by Councillor - Ward 1 Mark Taylor

THAT the following reports be received as information: Villages and Hamlets Committee Minutes - 21 Sept 2020

Page 53 of 157 F.1.7. Villages and Hamlets Committee Minutes - 17 Aug 2020 Villages and Hamlets Committee Minutes - 06 July 2020 2021 Budget; and Revenue and Expenses

Councillor - Ward 1 Mark Taylor For Councillor - Ward 5 Jim McIntyre For Deputy Mayor Jane Dunlop For Carried 3-0 on a recorded vote

E. Reports from Officials (for direction) E.1. Bridge Boxes at Mill Street and Sturgeon Bay Road (verbal discussion)

Motion MAC2021-002

Moved by Councillor - Ward 5 Jim McIntyre Seconded by Councillor - Ward 1 Mark Taylor

THAT staff be directed to issue a competitive RFP with a total upset limit of $9,000.00.

Councillor - Ward 1 Mark Taylor For Deputy Mayor Jane Dunlop For Councillor - Ward 5 Jim McIntyre For Carried 3-0 on a recorded vote E.2. Decorative Canoes Project (verbal discussion)

Motion MAC2021-003

Moved by Councillor - Ward 5 Jim McIntyre Seconded by Councillor - Ward 1 Mark Taylor

THAT staff be directed to remove existing canoe at Washago Centennial Park; AND FURTHER THAT the existing infrastructure be prepared for future consideration.

Councillor - Ward 1 Mark Taylor For Deputy Mayor Jane Dunlop For Councillor - Ward 5 Jim McIntyre For Carried 3-0 on a recorded vote

F. Correspondence (for information) None were received.

G. Correspondence (for direction)

Page 54 of 157 F.1.7. None were received.

H. Adjournment Motion MAC2021-004

Moved by Councillor - Ward 1 Mark Taylor Seconded by Councillor - Ward 5 Jim McIntyre

THAT the meeting be adjourned at 11:08 a.m.

Councillor - Ward 1 Mark Taylor For Deputy Mayor Jane Dunlop For Councillor - Ward 5 Jim McIntyre For Carried 3-0 on a recorded vote

Chair

Recording Secretary

Page 55 of 157 F.2.1.

Alison Gray

Subject: Z-21-03

We have received more correspondence for the Z-21-03 (Paczay in Marchmont).

Thanks, Emily

Emily Hehl, BBRM, MSc (Candidate) Planner Township of Severn 705-325-2315 x255 severn.ca

-----Original Message----- From: Sent: March 30, 2021 2:33 PM To: Michelle Prophet-Healy Subject: RAMSAY

I am in opposition to application# Z-21-03. I live at 1885 Providence Lane L3V 0V6

Peter Ramsay

1 Page 56 of 157 STATEMENT OF THE TREASURER REMUNERATION AND EXPENSES PAID TO EACH MEMBER F.3.1. OF COUNCIL, LOCAL BOARD OR OTHER BODY IN 2020 Municipal Act SO 2001 Chapter 25 Section 284.(1)

REMUNERATION

COUNCIL

M. Burkett 40,769.58 J. Dunlop 32,659.62 J. Cox 25,984.26 R. Stevens 25,879.50 M. Taylor 25,284.26 J. Betsworth 25,218.14 S. Valiquette-Thompson 16,588.64 G. McIntyre 1,080.16 TOTAL 193,258.28 Includes meetings and per diems

COMMITTEE OF ADJUSTMENT

Banks, Graham 955.95 Detta, David 930.15 Gunby, Jessica 1,033.47 Vandergeest, Mark 1,033.50 Jones, Andy 1,059.33

TOTAL 5,012.40 $198,270.68 Payroll Total

LIBRARY BOARD

Dunlop, Jane 450.00 Bradford, Dan 350.00 Silk, Adah 450.00 Fisher, Margie 400.00 Hare, Sarah 450.00

2,100.00

Less Council 450.00

1,650.00

RECREATION COMMITTEE

Cox, Judith 300.00 Valiquette-Thompson, Sarah 100.00 Clare-Powell, Barb 200.00 Smith, Grace 200.00 Harvey, Bill 150.00 Detta, David 250.00 Ball, Vicki 250.00 Deir, Kerri 100.00 Leight, Jason 250.00

1,800.00

Less Council 400.00

1,400.00

ACCESSABILITY COMMITTEE

D. Russell 50.00 K. Purdy 50.00 100.00

MEETING MILEAGE

J. Dunlop 94.52 R. Stevens 111.36 205.88

Total 201,626.56

S:\TREASURY\Audit\Audit.Payroll\council\Treasurer's Statement 2020 Page 57 of 157 STATEMENT OF THE TREASURER REMUNERATION AND EXPENSES PAID TO EACH MEMBER OF COUNCIL, LOCAL BOARD OR OTHER BODY IN 2020 Municipal Act SO 2001 Chapter 25 Section 284.(1)

Meetings TOTAL GROSS TXBLE TXBL BEN MILEAGE INTERNET LIBRARY CULT/REC PER DIEM MILEAGE MEETINGS TOTAL

M. Burkett $36,903.54 $66.12 $3,499.92 $300.00 $0.00 $40,769.58 J. Dunlop $28,898.94 $66.12 $2,000.04 $300.00 $450.00 $850.00 $94.52 $1,394.52 $32,659.62 J. Cox $23,268.06 $66.12 $1,000.08 $300.00 $300.00 $1,050.00 $1,350.00 $25,984.26 R. Stevens $23,268.06 $1,000.08 $300.00 $1,200.00 $111.36 $1,311.36 $25,879.50 M. Taylor $23,268.06 $66.12 $1,000.08 $300.00 $650.00 $650.00 $25,284.26 J. Betsworth $23,268.06 $1,000.08 $300.00 $650.00 $650.00 $25,218.14 S. Valiquette-Thompson $15,330.06 $44.08 $666.72 $200.00 $100.00 $247.78 $347.78 $16,588.64 G.McIntyre $1,024.26 $43.00 $12.90 $1,080.16 TOTALS $175,229.04 $308.56 $10,210.00 $2,012.90 $450.00 $400.00 $4,647.78 $205.88 $5,703.66 $193,464.16 Page 58 of 157 F.3.1.

S:\TREASURY\Audit\Audit.Payroll\council\Treasurer's Statement 2020 H.1.1. Staff Report P21-017

To: Mayor and Members of Council From: Amanda Renton, Jeff Andross, Date: 07 Apr 2021 Subject: Mandatory & Discretionary On-Site Sewage System Maintenance Inspection – 2020 Year Review / 2021 Inspections

Report Highlights • Summary of the Mandatory Sewage System Maintenance Inspection Program and the newly initiated Discretionary Sewage System Maintenance Inspection Program (2020). • 2020 Inspections and summary. • 2021 Inspection outlook.

Recommendation THAT Planning Report No. P21-017, dated April 07, 2021, with respect to the On-Site Sewage System Maintenance Inspection Program be received for information.

Background Mandatory Sewage System Maintenance Inspection Program Effective on January 1st, 2011, the Ontario Building Code was amended by O. Reg. 315/10 to establish and govern the Mandatory On-Site Sewage System Maintenance Inspection Program to be administered by municipalities in Ontario. Within the Township of Severn, the Mandatory Sewage System Maintenance Inspection Program encompasses Wellhead Protection Areas (WPA) and Intake Protection Zones (IPZ) with a vulnerable score of 10, which identifies them as a potential significant water threat. These scores are predetermined by the Southern Georgian Bay Source Water Protection Plan and established under the Clean Water Act. In this Township the Wellhead Protection Areas (WPA) are within the areas of Severn Estates, Bass Lake Woodlands, and Coldwater. The Intake Protection Zones (IPZ) are within the areas of Port Severn, Washago and West Shore.

Discretionary Sewage System Maintenance Inspection Program The Building Code Act (2012) also authorizes the council of a municipality to pass a by-law establishing and governing a discretionary sewage system maintenance inspection program. In 2019, Council received Planning Reports No. P19-034 & P19-049 regarding a septic re-inspection and the launch of a discretionary septic inspection program. Following discussions, Council passed the following motions:

The following motion was endorsed by Council: That Planning Report No. P19-049, dated October 23, 2019, with respect to Options for a Septic Reinspection Program be received; AND FURTHER THAT the following options be approved: Discretionary Septic Reinspection Program – Option #1 Page 59 of 157 H.1.1. Implementation – Option #1 Type of Inspection – Option #1 Financing – Option #1 On June 3rd 2020, Council passed By-law 2020-28 (Attachment 1) which implemented the Discretionary Sewage System Maintenance Inspection Program in the Township of Severn.

Analysis The Discretionary On-Site Sewage System Maintenance Inspection Program and Mandatory On-Site Sewage System Maintenance Inspection Program were implemented in 2020. An in-house position was approved adding a dedicated Septic Inspector whose role is focused on the Ontario Building Code requirements in relation to septic systems within the Township. They are the administrator and inspector of both the Sewage System Maintenance Inspection Programs and Septic Permits within the Township.

Mandatory Sewage System Maintenance Inspection As previously outlined to Council, the Township has 201 properties which are subject to the Mandatory On-site Sewage System Maintenance Program requiring inspection every five years. These mandatory inspections are limited to properties with the highest threat to the municipality’s drinking water system. The properties within the mandatory inspection are not included within the Discretionary Inspection areas and By-law. A By-law passed by Council is not required to establish the Mandatory On-Site Sewage System Maintenance Program as it is regulated by the Building Code Act, as well as the Southern Georgian Bay Source Water Protection Plan.The properties that are subject to a Mandatory On-Site Sewage System Maintenance Inspection are already established and have been predetermined.

Discretionary Sewage System Maintenance Inspection Program The By-law (Attachment 1) for the Township’s Discretionary On-Site Sewage System Maintenance Inspection Program details not only the fees, but the scope of the Program. The By-law is very inclusive with specific sections of the Ontario Building Code which regulate sewage systems, as well as the type of inspection that those within the Program will have occur on their property. The Discretionary On-Site Sewage System Maintenance Inspection program applies to all properties serviced by a private sewage system and that directly front upon the following waterbodies within the Municipality: Severn River, Gloucester Pool, Little Lake, Maclean Lake, Matchedash Bay, Lake Couchiching, Lake St. George, Green River, Black River, Sparrow Lake and Tea Lake.

Inspections The inspection process requires that the inspector first reviews all documentation within the Township’s servicing file prior to inspection to verify the system's age, size and location. It allows the inspector to complete a visual non-intrusive inspection and allows the inspector to quickly identify the septic location when on-site. Any properties with notable deficiencies receive a follow-up letter that states the property owner(s) will need to rectify the problem and comply with the Township’s notes issues.

Any properties with no documentation on their existing septic system, will be required to supply that documentation including a pump out report completed by a licensed sewage hauler to ensure the tank is in good condition and functioning as it should. In addition, the bed area will need to be assessed and the following information supplied: • A layout of the property / septic system including the distances from wells, water, structures or any other notable items. • Type of bed (trench, area, filter, etc.) Page 2 of 12 Page 60 of 157 H.1.1. • Dimensions of the bed area (length and width) • Number of runs • Pumps or Gravity fed • Overall condition • Any other notable items or information Further, any system that has reached the age of 40 requires a pump out report to ensure the tank is in good condition and functioning. If there are any deficiencies, the pump out report will indicate the concern and follow up from the Township will occur. Those properties with new sewage systems, being less than 2 years old, will be exempt from the programs until the next round of inspections. Those with an Advanced Treatment Unit, or Tertiary septic system will also be exempt from the program, provided they submit an annual maintenance agreement and a service report(s). If this documentation is not submitted, they are not in compliance with the Ontario Building Code and further action will be taken.

2020 Inspections In 2020, a total of 263 inspections were completed consisting of 192 Mandatory On-Site Sewage System Maintenance Inspections, with 9 exemptions and 71 Discretionary On-Site Sewage System Maintenance Inspections, with 16 exemptions. The 2020 inspections started later in the year due to COVID-19 and onboarding the new staff member running from August 26th, 2020 to November 17th, 2020.

The Mandatory On-Site Sewage System Maintenance Inspections Program consisted of 201 properties, including the 9 exceptions, being: • 7 Advanced Treatment Units (1 complied) • 2 new systems. • 192 properties that were inspected and invoiced, excluding exceptions (Advanced Treatment Units & New systems), for the Mandatory Program, broken down as follows: o 151 properties completed the requirements of the Program. o 111 were in good standing. o 40 complied with requirements of the Program. • 41 have not yet completed the requirements of the Program. Out of all 192 properties inspected within the Mandatory Program, only 2 properties had high risk deficiencies.

Lake St. George was the focus of the 2020 Discretionary On-Site Sewage System Maintenance Inspections. This region was selected as the lake tested positive for blue-green algae and it was thought that a possible source of this algae contamination was partly due to surrounding deficient septic systems contaminating and leaching into the lake water. There are a total of 87 properties that surround Lake St. George including the 16 exceptions to the Program which include: • 13 Advanced Treatment Units (6 complied). • 3 new systems. • 71 were inspected and invoiced, excluding exceptions (Advanced Treatment Units & New systems) broken down as follows: o 45 properties completed the requirements of the Program. o 31 were in good standing. o 14 complied with the requirements of the Program. • 26 have not yet completed the requirements of the Program. Out of all 71 properties inspected for the 2020 Discretionary Program surrounding Lake St. George, only 2 properties had high risk deficiencies. Several property owners have proposed getting new systems or undertaking other means of correcting the deficiencies in 2021. Due to the late start of the Page 3 of 12 Page 61 of 157 H.1.1. Program in 2020, lack of time and restrictions of contracting a septic contractor or septic hauler, a bit of grace has been given to residents to comply. For all properties that have not complied, notices of failure to comply will be sent out this spring. Failure to provide such documentation is in direct contravention with our By-Law and Ontario Building Code and further action will be taken.

Future Inspections Utilizing the County of Simcoe’s GIS system, the Septic Inspector has anticipated that the program includes 2,064 properties which will be done over the course of the five-year Program with approximately 450 properties per year. The full count of the remaining Discretionary properties is 1,801, these remaining properties will be split into the remaining 4 years of the 5-year cycle. Township staff have worked to try to establish a framework for the remaining 4 years of the Discretionary Program based on geographic considerations and conducting a similar number of inspections to be completed each year. The completed and anticipated Discretionary Program is outlined below:

Year 1 - 2020 (Completed) – 263 (excluding advanced/new/others) - All Mandatory - IPZ / WPA – 192 - Lake St George – 71

Year 2 - 2021 - 462 (including advanced/new/others) - MacLean Lake – 179 - Little Lake – 38 - Gloucester Pool – 245

Year 3 – 2022 - 451 (including advanced/new/others) - Tea Lake – 116 - Severn River - 335

Year 4 – 2023 - 436 (including advanced/new/others) - Severn River – 287 - Sparrow Lake – 149

Year 5 – 2024 - 452 (including advanced/new/others) - Lake Couchiching – 224 - Black River (Washago area) – 97 - Green River – 73 - Matchedash Bay – 58

Note that the Year 1 - counts exclude advanced treatment units, new systems and other systems excused from this program as confirmed through the Program completed in 2020. Years 2-5 - counts will include advanced treatment units, new systems and other systems excused from this Program, as on-site visits and the background work have not been conducted yet. As a result they remain subject to change due to exceptions and other unforeseen additions or subtractions of properties.

Educational Component

Page 4 of 12 Page 62 of 157 H.1.1. A large part of this Program is the educational component ensuring that all property owners involved in are fully aware of the inspection and the cost. It is important that they are aware and informed about the Program.

As outlined above, each year of the Program the Septic Inspector will focus on a specific geographical area which starts with an educational/ information mail out to property owners providing them basic information about the Program. This ensures that they are aware of the Program, advised that their area will be targeted within that year and know that they are responsible for a fee related to the inspection.

While it is not necessary to have the property owners on-site when the inspection is being completed, it is necessary to inform them that you have been there. This is accomplished by providing the property owner with a door notice that is provided in-person or visibly placed in the door area. This notice gives a very brief description of the Program, Inspector contact information and the date of site visit. In addition, due to COVID-19, social distancing and/or PPE are utilized when onsite speaking with property owners.

Verbal communication is also a large part of this Program. When on-site speaking with the property owners, it is important to inform them why they are included and to answer any questions that they might have. This helps to inform not only them but anyone that they talk to about it.

Through word of mouth and people are researching the Program through the Township’s website, an increasing number of people are pre-emptively coming forward to replace aging systems as they are aware that they will soon be subject to the Program. Additional information beyond the mail out and what is available on the Township’s website is available upon request.

Financial Considerations Inspection Fee In 2015, those who were a part of the Mandatory On-Site Sewage System Maintenance Inspections never paid a fee for the inspection as a provincial grant was available to cover the costs; however, in 2020 they were required to pay a fee for first time as grant funding was no longer available.

As a result, the fee of $150.00 was added to the Township’s Fees and Charges By-law applying to all properties that are part of both the Mandatory and Discretionary On-Site Sewage System Maintenance Programs.

The fee is intended to cover the costs of the Program and provides two site visit by the Inspector to each property. Additional fees would only apply if three or more visits were required if the property was not in compliance and additional inspections are required due to a failure to comply. If fees are not paid in full, they will be added to the property tax account.

Report Supported By Strategic Plan: ☐ Fiscal Responsibility ☐ Maintain and Enhance Infrastructure ☐ Communications ☑ Community Development ☐ Service Excellence ☐ Does Not Impact Strategic Plan

Relevant Background Report

Page 5 of 12 Page 63 of 157 H.1.1. • P20-019 • P19-034 • P19-049

Attachments Attachment 1 - By-Law - 2020-28 Discretionary Septic Inspection Program

Reviewed By

Andrea Woodrow, Director of Approved - 26 Mar 2021 Planning & Development Laurie Kennard, Chief Approved - 26 Mar 2021 Administrative Officer

Page 6 of 12 Page 64 of 157 H.1.1.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

BY-LAW NO. 2020-28

BEING A BY-LAW TO AUTHORIZE THE IMPLEMENTATION OF A DISCRETIONARY SEWAGE SYSTEM MAINTENANCE INSPECTION PROGRAM IN THE TOWNSHIP OF SEVERN

WHEREAS the malfunctioning of an on-site sewage system can have significant negative impacts on both human health and the environment;

AND WHEREAS Section 7(1)(b. 1)ofthe Building Code Act, 1992, S. O. 1992, c. 23, as amended (the "Act"), authorizes the council of a municipality to pass by- laws establishing and governing a discretionary sewage system maintenance inspection programs in accordance with Division C, Part 1, Section 1. 10. 1 of the Building Code Act, 1992 - Ontario Regulation 332/12 as amended (the "Building Code") hereby referred to as a "discretionary maintenance inspection program";

AND WHEREAS Section 7(1)(c)(ii) of the "Act" authorizes the council of a municipality to pass by-laws requiring the payment of fees and prescribing the amounts of the fees for maintenance inspections;

AND WHEREAS Section 7(1)(c. 1)ofthe "Act" authorizes the council of a municipality to pass by-laws requiring the payment of interest and other penalties, including payment of collection costs, when fees are unpaid or are paid after the due date;

AND WHEREAS Section 7(8. 1) allows for the fees established by a municipality under Section 7 (1)(c) to be added to the tax roll and be collected in the same manner as taxes;

AND WHEREAS Section 15. 10. 1 of the "Act" allows an inspector, subject to Section 16 of the Act with respect to dwellings, to enter upon land and into buildings at any reasonable time without a warrant for the purpose of conducting a maintenance inspection;

AND WHEREAS Section 10. 1 of the "Act" prescribes that no person shall operate or maintain a sewage system or permit a sewage system to be operated or maintained except in accordance with the "Act" and "Building Code";

AND WHEREAS Section 11(2) of the Municipal Act, 2001, as amended, provides the authority for a municipality to pass by-laws relating to the health, safety and well-being of persons;

AND WHEREAS the intention of the discretionary sewage system inspection program is to identify and resolve potential hazards associated with malfunctioning sewage systems. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SEVERN HEREBY ENACTS AS FOLLOWS:

THAT in this By-law,

1. SHORT TITLE

1. 1 This by-law may be cited as the "Discretionary Sewage System Maintenance Inspection By-law."

Page 7 of 12 Page 65 of 157 H.1.1.

2. DEFINITIONS

For the purpose of this by-law;

2. 1 "Act" means the Building Code Act, 1992, S. O. as amended.

2. 2 "Building Code" means Ontario Regulation 332/12 as amended or as a regulations made under Section 34 of the Act, which may include a more recent revision or amendment.

2. 3 "Building Inspector" means an Inspector appointed under Section 3 of the Act and having jurisdiction for the enforcement of this Act, the Building Code and this by-law.

2. 4 "Chief Building Official" means the Chief Building Official appointed under Section 3 of the Act and having jurisdiction for the enforcement of the Act, the Building Code and this by-law. A Chief Building Official is deemed to also be a Building Inspector in accordance with the Act.

2. 5 "Effluent" means sanitary sewage that has passed through a treatment unit.

2. 6 "Maintenance inspection" means an inspection conducted under a maintenance inspection program

2. 7 "Maintenance inspection program" means a program established under clause 7 (1) (b. 1) of the Act.

2. 8 "Officer" means a Building Inspector, Chief Building Official or other person appointed by by-law of the Municipality to enforce the provisions of this by- law.

2. 9 "Owner" includes, in respect of the property subject to inspection, the registered owner, a lessee and a mortgagee in possession.

2. 10 "Sewage system" means,

(a) Class 1 sewage system - a chemical toilet, an incinerating toilet, a recirculating toilet, a self-contained portable toilet and all forms of privy, including a portable privy, an earth pit privy, a pail privy, a privy vault and a composting toilet system;

(b) Class 2 sewage system - a greywater system,

(d) Class 4 sewage system - a leaching bed system, or;

(e) Class 5 sewage system - a system that requires or uses a holding tank for the retention of hauled sewage at the site where it is produced prior to its collection by a hauled sewage system,

where these;

(f) have a design capacity of 10, 000 litres per day or less;

(g) have, in total, a design capacity of 10, 000 litres per day or less, where more than one of these are located on a lot or parcel of land, and;

(h) are located wholly within the boundaries of the lot or parcel of land on which is located the building or buildings they serve.

2. 11 "Municipality" means The Corporation of the Township of Severn or the land within the geographical limit of The Corporation of Township of Severn as the contexts requires.

Page 8 of 12 Page 66 of 157 H.1.1.

2. 12 "Treatment Unit" means a device that, when designed, installed and operated in accordance with its design specification, provides a specific degree of sanitary sewage treatment to reduce the contaminant load from that of sanitary sewage to a given effluent quality.

2. 13 Any word or terms not defined in this by-law shall have the meaning as ascribed in the Act or Building Code. Terms not defined in the Act or Building Code shall have the same meaning as described in a standard Canadian dictionary.

3. GENERAL

3. 1 The Municipality hereby adopts a Discretionary Sewage System Maintenance Inspection Program pursuant to Division C, Section 1. 10. 1 of the Building Code.

3. 2 Except as provided in Section 4 of this by-law, the Sewage System Maintenance Inspection Program will apply to all properties serviced by a sewage system and that directly front upon the following waterbodies within the Municipality: Severn River, Gloucester Pool, Little Lake, Maclean Lake, Matchedash Bay, Lake Couchiching, Lake St. George, Green River, Black River, Sparrow Lake and Tea Lake.

3. 3 Inspections shall be conducted every five years after the most recent inspection of a sewage system.

4. EXCEPTIONS

4. 1 Every Owner who had a sewage system installed within 2 years preceding the date of the intended inspection by the Municipality.

4. 2 Every Treatment Unit that is under a current service agreement and a report is provided on annual effluent samples that are within the specified parameters of the Building Code is exempt from requiring inspection where the Owner submits the agreement and the report annually to a Building Inspector.

5. GENERALREQUIREMENTS FOR OPERATIONAND MAINTENANCE

5. 1 Pursuant to Division B, Part 8, Section 8. 9. 1. 2(1 )(a)(b) and (c) of the Building Code, every sewage system shall be operated and maintained so that,

a) the sewage system or any part of it shall not emit, discharge or deposit sanitary sewage or effluent onto the surface of the ground;

b) sanitary sewage or effluent shall not emit, discharge, seep, leak or otherwise escape from the sewage system or any part of it, other than from a place or part of a sewage system where the system is designed or intended to discharge the sanitary sewage or effluent, and;

c) except as otherwise permitted by other regulations, a sanitary sewage or effluent shall not emit, discharge, seep, leak or otherwise escape from the sewage system or any part of it into a piped water supply, well water supply, a watercourse, ground water or surface water.

d) Section 5. 1 (c) of this by-law does not apply to the use of a sewage system designed and operated such that properly treated effluent is discharged into soil.

5. 2 No sewage system utilizing a Treatment Unit, other than a septic tank, shall be operated unless it is operated in accordance with manufacturer's requirements.

Page 9 of 12 Page 67 of 157 H.1.1.

6. SCOPE OF INSPECTIONS

6. 1 The Building Inspector will attend each property described in Section 3. 2 of this by-law for a visual non-invasive inspection of the sewage system and surrounding area to ensure compliance with Section 5 of this by-law.

6. 2 Every Owner of a septic tank that undergoes an inspection shall provide any documentation in their position related to the design, construction and maintenance of the septic tank.

7. FORMS

7. 1 The Chief Building Official is the delegated authority to create and/or adopt for usage, forms (other than those prescribed by the Act or Building Code) which provide for the collection of specific information in relation to the Maintenance inspection where that information is necessary for the administration and enforcement of the Act, the Building Code and this by-law.

8. ENFORCEMENT AND PENALTY PROVISIONS

8. 1 Council shall appoint a Chief Building Official, Building Inspectors and Bylaw Enforcement Officers as are necessary for the purpose of carrying out maintenance inspections and enforcing the provisions of this by-law.

8. 2 This by-law is to be read in conjunction with all the statutes referred to in the preamble hereto and in the event that there is a conflict between the provision of this by-law and the provisions of the Act as amended, or its regulations, then the provisions of the latter will prevail.

8. 3 No person shall operate or maintain a sewage system or permit a sewage system to be operated or maintained except in accordance with the Act and the Building Code.

8. 4 No person shall hinder, obstruct or attempt to hinder or obstruct the Chief Building Official, Building Inspectors and By-law Enforcement Officers in the exercise ofany power conferred or the performance of any duty imposed by this by-law and under the Act.

8. 5 Every person who contravenes any provision of this by-law is guilty of an offence and on conviction is liable to a fine as provided for in the Act.

9. FEES

9. 1 Fees for the maintenance inspections described in Section 3 of this by-law shall be in accordance with Schedule A attached hereto and forming part of this by-law.

9. 2 Fees for maintenance inspections shall become payable by each affected Owner according to the invoice provided to the Owner following the inspection. Should fees not be paid in full in accordance with the invoice, they will be added to the tax roll of the property inspected.

10. BY-LAW TO BE REPEALED

10. 1 All by-laws or parts thereof and resolutions passed prior to this by-law, which contradict this by-law, have no force for this by-law's purposes, and are hereby repealed.

Page 10 of 12 Page 68 of 157 H.1.1.

11. ULTRA VIRES

11. 1 In the event any provision, or portion thereof, of this by-law including all Schedules is found by a Court of competent jurisdiction to be ultra vires, such provision, or part thereof, shall be deemed to be severed, and the remaining portions of such provisions and all other provisions including Schedules shall remain in full force and effect.

12. CODE OF CONDUCT

12. 1 All Building Service Department staff shall adhere to the code of conduct that has been adopted by the Municipality as prescribed by Section 7. 1 of the Act.

13. CONFLICTING LEGISLATION

13. 1 If there is a conflict between a provision in the Act or a provision of any other Act, the provision that is more restrictive shall prevail.

13. 2 Whenever any reference is made in this by-law to a statute of the Legislature of the Province of Ontario, such reference shall be deemed to include all subsequent amendments to such statute and all subsequent amendments to such statute and all successor legislation to such statute.

14. IMPLEMENTATION

14. 1 This by-law shall come into full force and effect upon the date of its passing.

14. 2 The Discretionary Sewage Systems Maintenance Program shall come into effect on the date of the passing of this by-law

By-law read a first and second time this 3rd day of June, 2020.

By-law read a third time and finally passed this 3rd day of June, 2020.

THE CO TION OF THE TOWNSHIP OF SEVERN

MAYOR

CLERK

Page 11 of 12 Page 69 of 157 H.1.1.

SCHEDULE A TO BY-LAW2020-28

Service Fee When Pa able 1. Initial Discretionary Sewage System Maintenance $150 After Inspection Inspection 2. Subsequent inspections after any second inspection $150 After Inspection due to failure to comply with initial inspection.

2. Interest and Costs on Unpaid Fees Interest Charges at the rate of 1. 25% per month shall be due and payable on the above fees on the first day of default and monthly thereafter at the same rate. In addition to the foregoing any collection costs incurred by the Municipality shall also bear interest and be due and payable in the same manner with interest at the same rate. NOTE: Pursuant to Section 7(8. 1) of the Building Code Act, 1992 fees including interest and collection costs are a debt owing by the Owner to whom the inspection services are provided and will be added to the tax roll for the property inspected and collected in the same manner as municipal taxes.

Page 12 of 12 Page 70 of 157 H.1.2. Staff Report P21-018

To: Mayor and Members of Council From: Wes Crown, MHBC Planning, Township Planning Consultant Jamie Robinson, MHBC Planning, Township Planning Consultant Date: 07 Apr 2021 Subject: City of Orillia Lands Needs Assessment

Report Highlights • City of Orillia is continuing its Municipal Comprehensive Review towards implementing the Growth Plan for the Greater Golden Horseshoe and has released its final Lands Needs Assessment • The Lands Needs Assessment concludes that the current land supply for new growth in the City will be exhausted by early 2030s and that City requires 176 hectares of additional land to accommodate growth to 2051 • Orillia is launching a Technical Land Evaluation for Settlement Boundary Expansion study.

Recommendation 1. That Report No. 2021-018 regarding the City of Orillia Lands Needs Assessment dated April 7, 2021 be received for information. 2. That Council correspond with the City of Orillia its interest in being informed at all stages of the City’s MCR process and request opportunity to discuss Township involvement in the Boundary Expansion study. 3. That MHBC Planning and staff be directed to continue to monitor the City of Orillia MCR and the Settlement Boundary Expansion study with respect to the potential impacts on the Township of Severn, including participating in discussions with the City of Orillia, the County of Simcoe, and the Townships of Oro-Medonte and Ramara, and report to Council as needed.

Background City of Orillia Council received, at its March 22, 2021 Committee meeting, a presentation from Hemson Consulting Ltd., regarding implementing the Growth Plan for the Greater Golden Horseshoe and the Final Report on the City’s Lands Needs Assessment. The presentation is provided as Attachment 1.

The Orillia Committee passed the following motion as recommendation to Council:

THAT this Committee recommends to Council that Report DSE-21-09 dated February 17, 2021 from the Development Services and Engineering Department regarding the process to implement A Place to Grow: Growth Plan for the Greater Golden Horseshoe, as well as results of the City's Final Land Needs Assessment be received as information;

AND THAT a copy of the report be forwarded to the County of Simcoe, as well as the Townships of Oro-Medonte, Ramara and Severn. Page 71 of 157 H.1.2. Report No. P21-018

Analysis Orillia, like Severn Township, is obligated to update its Official Plan to bring it into conformity with the Growth Plan, particularly how it must plan to accommodate forecasted growth to 2051. As part of its Municipal Comprehensive Review process the City undertook a Lands Needs Assessment (LNA) and the Final Report was presented to Orillia on March 22nd. The County of Simcoe is undertaking a similar process that affects all lower tier municipalities, including the Township of Severn.

The City of Orillia LNA concluded as follows:

• City land supply will be exhausted by early 2030s • City requires 176.5 hectares of additional land to accommodate growth to 2051 • A range of options were identified; Plan for higher intensification, land conversions, annexation. • Council should be aware that the City also advertised on January 25, 2021 for a Request for Proposal for consulting services for a Technical Land Evaluation for Settlement Boundary Expansion, closing on February 22, 2021. At the time of writing this report it is not known if a consultant has been selected to commence the study.

The conclusions of the LNA and the Settlement Boundary Expansion study will result in the City considering options for the expansion of the City and its boundaries that could lead to annexation requests and proposals. The City has identified that options could be sought in the Townships of Severn, Oro-Medonte and Ramara in consultation with the County of Simcoe.

Financial Considerations Any loss of lands and assessment base will have a financial impact on the Township of Severn. It is difficult at this early stage to determine an estimate on financial loss and impact. The City study should be obligated to assess the impacts on the adjacent municipalities, and its existing residents, from a financial/fiscal/growth perspective.

Report Supported By Strategic Plan: ☐ Fiscal Responsibility ☐ Maintain and Enhance Infrastructure ☐ Communications ☐ Community Development ☐ Service Excellence ☑ Does Not Impact Strategic Plan

Attachments Attachment 1 - Orillia Presentation on the Final Report on the City’ Lands Needs Assessment

Reviewed By

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H.2.1. Staff Report R21-014

To: Mayor and Members of Council From: Derek Burke, Director of Public Works Date: 07 Apr 2021 Subject: City of Orillia - Waterfront Parking and Boat Launch Program

Report Highlights • City of Orillia offered access to Waterfront Parking and Boat Launch Program for Severn residents • Orillia will charge $0.50 per resident for a total of $6,738.50 for access to this service • Costs to implement Waterfront Parking and Boat Launch Permit system are estimated to be $8,000

Recommendation THAT Recreation Report No. R21-014, dated April 7, 2021, with respect to City of Orillia - Waterfront Parking and Boat Launch Program be received; AND FURTHER THAT the fee of $6,738.50 for this service be accepted; AND FURTHER THAT staff implement the Waterfront Parking and Boat Launch Permit system in coordination with the City of Orillia; AND FURTHER THAT the cost to provide this service be drawn from the operating budget for docks and launches.

Background In 2020, the City of Orillia implemented a short-term waterfront parking program that required all non- residents to pay a $50 daily fee to park at Couchiching Beach and Tudhope Park. The intent of the program was to discourage people from travelling to Orillia during the COVID-19 pandemic. Staff received significant response to this policy from our community, with many feeling "unwelcome" or that the policy was unfair given the close proximity and economic support Severn has provided the neighbouring community over the years.

In March 2021, the City of Orillia reviewed their Waterfront Parking and Boat Launch Program with an emphasis on ensuring that those in Orillia and neighbouring communities who support Orillia’s economy year-round are able to continue to do so throughout the summer months.

Analysis Staff have reviewed the proposed access to the Waterfront Parking and Boat Launch Program and recommend participating for the 2021 season. To satisfy the requirements of permitting by the City of Orillia, staff will need to develop their own Waterfront Parking and Boat Launch Permit system. Staff recommend a system of permit tags similar in nature to those being issued to City of Orillia residents. The permit tags will be free of charge and available for pickup from the Coldwater District Community Centre (CDCC) and Administration Office. This system is cost effective and meets the requirements for clear identification of resident status. Page 96 of 157 H.2.1.

The City's engagement rate in 2020 was approximately 65% of households, with roughly 60/40 ratio of online permits over on-site. This data forecasts Severn resident usage of approximately 3,600 permits.

Financial Considerations The fee for participating in Orillia's parking program is $0.50 per resident. The population used for the purpose of fee estimate is 13,477 which equates to $6,738.50. Costs to implement Waterfront Parking and Boat Launch Permit system are estimated to be $6,000. Marketing and communication expenses are anticipated to cost $2,000. The total cost for the program is estimated to be $15,000 and is recommend to be drawn from the operating budget for docks and launches.

Parking ticket revenue will not be generated as a result of participating in the program. The majority of the costs for the program in Orillia including by-law enforcement, signage, and communications will be borne by the City of Orillia.

Report Supported By Strategic Plan: ☐ Fiscal Responsibility ☐ Maintain and Enhance Infrastructure ☐ Communications ☑ Community Development ☑ Service Excellence ☐ Does Not Impact Strategic Plan

Reviewed By

Andrew Plunkett, Director of Approved - 31 Mar 2021 Finance/Treasurer Laurie Kennard, Chief Approved - 31 Mar 2021 Administrative Officer

Page 2 of 2 Page 97 of 157 J.1.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

BY-LAW NO. 2021-21

BEING A BY-LAW TO ADOPT USER FEES AND SERVICE CHARGES FOR THE TOWNSHIP OF SEVERN

WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 391., authorizes a Municipality to impose fees or charges on persons for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board and for the use of its property, including property under its control;

AND WHEREAS the Building Code Act, S.O. 1992, Section 7, authorizes a Municipal Council to pass By-laws concerning the issuance of permits and related matters;

AND WHEREAS the Planning Act, R.S.O. 1990, Chapter P.13, Section 69.(1) provides that a municipality may establish a tariff of fees for the processing of applications made in respect to planning matters;

AND WHEREAS it is deemed expedient to establish a tariff of fees for the provision of services;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SEVERN HEREBY ENACTS AS FOLLOWS: 1. That Schedule ‘A’ attached hereto forms part of this by-law being the Schedule of User Fees & Service Charges.

2. That Schedule “A” of this By-law may be amended from time to time by resolution of Council.

3. That the provisions of this By-law are severable such that if any provision of this By-law is struck down or found to be unenforceable, all other provisions of the by- law shall continue in full force and effect.

4. That where there is any conflict between the provisions of this by-law and those of any other by-law, resolution or motions than the provisions of this by-law shall prevail.

5. That By-law No. 2020-32 is hereby repealed.

6. That this by-law shall come into force and effect on the final passage thereof.

By-law read a first, second and third time and finally passed this 7th day of April, 2021.

CORPORATION OF THE TOWNSHIP OF SEVERN

______MAYOR

______CLERK

Page 98 of 157 J.1.

Schedule A to By-law No. 2021-21

Township of Severn User Fees & Service Charges Administration Service Fees Bailiff Fees for Unpaid Fees/Taxes Actual Cost (Incl. HST)

Certified Copy of Documents (not related to municipal business) $20.00 + HST

Commissioning of Documents (not related to municipal business) $20.00 + HST

Land Acquisition / Sale Actual Costs + HST Application $350.00 non-refundable + HST Deposit $6,500.00

Legal Fees Actual Costs (Incl. HST)

License of Occupation/ Encroachment/ Private Road Agreement Application $500 + HST Deposit $3,000 Road Improvement Deposit To be determined by Public Works

Ontario Provincial Police False Alarms - after 3 false alarms to same location in one calendar year $100.00 + HST

Non-Sufficient Funds (NSF) Cheque Actual Cost

Photocopying $.30/page (Incl. HST)

$7.50 / ¼ hour + HST ** Records Preparation / Search ** Freedom of Information Request fees established by Province

Tax Certificate / Confirmation of Realty/Commercial Taxes $30 .00 (Incl. HST)

Tax Registrations Actual Costs/Legal Fees (Incl. HST)

Township Flags Actual Cost (Incl. HST)

As set out by the Province Line Fences Act Appeal $337 - 2021 Rate

Page 99 of 157 J.1.

Township Maps $5.00 + HST

Township Poll / Ward Maps (one map provided to each municipal election candidate at no cost) $10.00 + HST

Licensing Refreshment Vehicles/Chip Trucks $350.00 (resident) or (includes fire & building review) $450.00 (non-resident)

Page 100 of 157 J.1.

By-law Enforcement Service Fees Fees required for lifetime license (4 dog limit) Per Dog $50.00 Lost Tag $10.00

Kennel License Fees Annual Kennel Fee $100.00

Pound Fees Seizure of dog to impound 1st Offence $25.00 2nd Offence $40.00 3rd Offence $60.00 4th Offence $75.00

Daily Pound Fees $7.00

Property Standards Committee Appeal $250 2nd and additional re-inspections of $100 property subject to Property Standards or Clean & Clear orders OPP paid duty officer attendance Full cost recovery

Page 101 of 157 J.1.

Planning & Development Service Fees Committee of Adjustment Minor Variance Application $1,050.00 Consent Application $1,575.00 Validation of Title $525.00 Applicant Requested: Recirculation / Deferral / Change Conditions $265.00 Peer Review / Legal Deposit $1,050.00

Committee of Adjustment Agreement

Application Fee $1,050.00

Peer Review / Legal Deposit (excludes securities) $525.00

Compliance Letters Full Compliance Letter (includes zoning, building, fire & septic) $105.00 Full RUSH Compliance Letter (one business day from payment delivery) $160.00 Subdivision Compliance $210.00 Zoning Review / Search of Records (including Permitted Use Letter) $65.00

Deeming By-law Application $685.00 Legal Deposit $525.00

Draft Plan of Condominium Application $5,250.00

Draft Plan of Subdivision Step 1 - Township Application (up to Draft Plan Approval) $12,075.00 Initial Peer Review & Legal Deposit $6,300.00 Each Resubmission / Revision After 2nd Submission (i.e. for the 3rd and subsequent submissions and / or revisions) $3,150.00

Draft Extension $525.00 Step 2 - Subdivision Agreement Final Approval (i.e. clearing conditions, steps of drafting Agreement, etc. - excludes securities) $4,725.00 Amend Subdivision Agreement $1,050.00

Page 102 of 157 J.1.

Garden Suite Agreement $1,050.00 Peer Review / Legal Deposit (excludes securities) $525.00

Pre-Servicing Agreement $3,150.00 Peer Review / Legal Deposit (excludes securities) $2,100.00

Model Home Agreement $2,100.00 Peer Review / Legal Deposit (excludes securities) $2,100.00

Municipal Address Change (Applicant Initiated) $210.00 per lot

Naming of Roads Naming or Name Change of Private Roads $525.00 Re-Naming Public Roads $525.00

Official Plan Books Actual Cost + HST

Official Plan Amendments $5,250.00 Peer Review Deposit $2,625.00 Municipal Review of Privately Initiated County OPA $1,050.00

Part Lot Control $735.00 Extension to Part Lot Control $525.00

Pre-Application Consultation $105.00

Site Alteration / Fill Fill/Alteration of Grade Application Residential Property $370.00 Commercial/Industrial $790.00 Renewal of Permit $55.00 Transfer of Permit $55.00 Minimum Deposit (including exemptions for Building Permits & Private Road Construction) $2,100.00

Site Plan Agreement / Application Minor Residential (2 units or less) * $1,575.00

Page 103 of 157 J.1.

Major (Residential / Commercial / Industrial / Institutional) * $5,250.00 Initial Peer Review Deposit $2,100.00 *Additional Submissions and / or Revisions After 2nd Submission (including 3rd and subsequent) $525.00 Amendment to Site Plan Agreement (minor) $525.00 Amendment to Site Plan Agreement (major) $1,050.00

Telecommunications Tower Review $1,050.00

Zoning By-law Amendment Application to Rezone $3,150.00 Temporary Use By-law Application $1,050.00 Interim Control By-law Application $1,050.00 Removal of Holding Zone Request $1,050.00 Peer Review / Legal Deposit (if applicable) $2,100.00

Zoning By-law Books Actual Cost + HST

Demolition Agreement $1,050.00 Legal Deposit (excludes securities) $525.00

Page 104 of 157 J.1.

Building & Building Permits Building Permit Types are set out and defined in The Building Permit By-law. Square Footage Fees Minimum per application $150 PLUS Garage & Accessory Buildings $0.34 per square foot Docks/Decks $0.27 per square foot Residential Dwellings & Additions $0.88 per square foot Basement/Crawlspace Unfinished $0.27 per square foot Basement/Crawlspace Finished $0.55 per square foot Foundation Repair & Raising Buildings $0.55 per square foot Renovate Existing Space in All Classes $0.55 per square foot Commercial, Industrial & Institutional Structures $0.88 per square foot Agricultural Structures $0.34 per square foot to a maximum of $1,575.00

Construction Value Fees Minimum per Application $150 PLUS Designated Structures .50% of Construction Value Flood, Fire, Wind Restoration (building .75% of Construction Value still present) Public Pools & Spas .50 % of Construction Value Building Permit Fee for Construction Not .50% of Construction Value Otherwise Covered

Flat Rate Fees Fees Drainage System Repair $220.50 Temporary Structure (Open Air Events/Fairs/Exhibitions/Weddings) $81.90 Wood Burning Appliance $165.90 Solar Panel Projects $441.00 Micro FIT Program 10 Kilowatts or less ONLY, including roof mounts Solar Panel Projects .5% of Construction Value to a maximum Greater than 10 Kilowatts of $27,300.00

Sewage System Fees Sewage System Permit $495.60 Sewage System Repair / Replacement Bed $330.75 Replacement Septic Tank $275.10 Holding Tank (Class 5) $385.35 Leaching Pit (Class 2) $275.10

Page 105 of 157 J.1.

Miscellaneous Fees Where any construction has commenced prior to Permit Issue Required Fee PLUS $551.25 Demolition Permit Class “A” $ 81.90 Class “B” $220.50 Re-Inspection Fee $78.75 Conditional Permit Full Calculated Permit Value Transfer of Permit $110.25 Occupancy Permit $110.25 Pre-Construction Site Inspection $110.25 Existing Septic System Inspection (at $110.25 owner’s request) Change of Use Permit $110.25 Plus Full Calculated Value Lot Grading Deposit $1,500.00 minimum (Non-Refundable Portion) $150.00 Pool Fence Permit $25

Septic Inspection Program Fees Mandatory Program Inspection $150 (after inspection) Initial Discretionary Sewage System $150 (after inspection) Maintenance Inspection Subsequent inspections after any second $150 (after inspection) inspection due to failure to comply with initial inspection.

Page 106 of 157 J.1.

Public Works Service Fees Closed Drains Actual Cost Inspection $100.00 + HST Ditching Actual Cost Frozen Water/Sewer Service Actual Cost time & material - minimum 2 workers minimum charge - 1 hour/regular time minimum charge - 3 hours/overtime

Hydrant Use by Bulk Users Water Use Consumption Actual Cost Set Up of Hydrant $100.00 Tear Down of Hydrant $100.00

Neighbourhood Watch Signs 50% of cost

Moving Permit Deposit $500.00 Permit Fee $50.00 + HST

Municipal Signage Settlement Areas 50/50 split Trail Signage 50/50 split Directional Signage 100% Township (to a maximum of annual budget)

Road Entrance Permits Permit Fee (Non-Refundable) $100.00 (includes pre-inspection) Additional Inspections $100.00 per Inspection Work Performed by Township – Failure to Comply Actual Cost + 20% Administration Fee

Road Occupancy Permits Permit Fee (Non-Refundable) $125.00 (includes inspection) Road Cut Fee (Non-Refundable) $250.00 Additional Inspections $100.00 per Inspection Pavement Degradation Fees Pavement Age: 0–15 years $40.00 per m2 Pavement Age: 16-30 years $25.00 per m2 Pavement Age: > 30 years $0.00 per m2 Work Performed by Township – Failure to Comply Actual Cost + 20% Administration Fee

Page 107 of 157 J.1.

Source Water Protection Plan Fees Residential Use or Home-Based $10.00/hour, plus HST Occupation $240.00 deposit

Other Than Residential or Home-Based $120.00/hour, plus HST Occupation $1,200.00 deposit Tile Drainage Inspections $300.00 Water Meter Assembly Actual Cost Water Service Hookup $100.00 Water Shutdown Notices for Contractors $50.00 minimum or Actual Cost Westshore Non-Compliance Hook-Up Actual Cost

Westshore Permits for Water/Sewer Connections $400.00

Westshore Service Connection Agreement Actual Costs + $15,000.00 Deposit Winter Control – Unassumed Subdivision $2,500 / km of 2 Lane Roadway

Page 108 of 157 J.1.

Recreation Coldwater Arena Fees Ice Prime Time Adults $154.22/hour + HST Youth $110.17/hour + HST School Board $81.00/hour + HST

Ice Non-Prime Time Adults $123.98/hour + HST Youth $67.05/hour + HST School Board $50.30/hour + HST

Ice Tournament/Special Events Adults $158.06/hour + HST Youth $113.05/hour + HST School Board $50.78/hour + HST

Statutory Holiday Surcharge (Ice, Hall & Floor) Fee + $10/hour + HST

Arena Floor Set Up + Take Down (each) $177.00 + HST Non Profit $265.49 + HST Special Event (Business) $398.23 + HST

Arena Floor (1 Hour) Adults $50.45 + HST Youth $35.40 + HST Adult Floor Tournament $51.46/hour + HST Youth Floor Tournament $36.11/hour + HST

Public Use – Ice Time & Arena Floor Adults $2.22 + HST Family $5.31 + HST Moms, Pops & Tots $.89 each + HST Puck & Stick Program $1.77 each + HST Seniors Skate $1.77 each + HST Seniors Shinny $1.77 each + HST Shinny $1.77 each + HST Youth $1.55 + HST

Ad Board Rentals (Oct. to Sept.) 4' x 8' (each) $11.75/sq ft + HST 4' x 6' (each) $11.75/sq ft + HST

Page 109 of 157 J.1.

3' x 8' (each) $11.75/sq ft + HST Lobby – 6’ x 1.5’ (each) $11.75/sq ft + HST Olympia Front Panels (each) $11.75/sq ft + HST

Ice Logo Advertising $11.75 / square foot + HST

Coldwater Community Hall Fees Receptions/Dances, etc. Sunday to Thursday – No Liquor Non-Profit $4.00/hour + HST Business $15.00/hour + HST Sunday to Thursday – With Liquor Non-Profit $6.00/hour + HST Business $18.00/hour + HST Friday & Saturday – No Liquor Non-Profit $4.80/hour + HST Business $15.00/hour + HST Friday & Saturday – With Liquor Non-Profit $7.20/hour + HST Business $21.00/hour + HST Total Hall Fee Only less 50% Non-Profit Only – Tournament Ice & Hall (based on per hour) Kitchen – Full Use $37.50 Kitchen – Coffee Only $10.00 Bar Area $25.00 Set-Up / Take Down Per Occasion $40.00 Damage Deposit (non-refundable) $100.00 Coldwater Shuffleboard Club $35.70 + HST

Miscellaneous Table Rental (wood - outside facility) $8.00/each +HST Chair Rental (wood - outside facility) $2.00/each + HST

Socan Fees (per event) Without dancing As per SOCAN With dancing As per SOCAN

Severn Outdoor Facilities Fees Sports Fields & Diamonds Adults $10.43/hour + HST Youth $7.22/ hour + HST School Board $5.52/hour + HST Field Lights Fee/hour (above) + $10.00/hour + HST

Tournaments/Special Events Adults & Youth Fee/hour + $25.00/day + HST

Page 110 of 157 J.1.

School Board Fee/hour + $25.00/day + HST Field Lights Fee/hour (above) + $10.00/hour + HST

Diamond Field Lining (Soccer & Ball Diamonds) $12.00/Lining + HST Statutory Holiday Surcharge Fee + $10.00/hour + HST

Picnic/ Pavilion Shelter

Casual Use No Charge Non-Profit $10.00/hour + HST Business $15.00/hour + HST Late Payment Charge – Invoices 1.25% (over 30 days)

Park Use Fees Small Scale – use of area within park

Non-Profit Rate $10.00/hour +HST Business Rate $15.00/hour +HST Medium Scale – large group with requirements $100.00/day + HST Large Scale – Council approved exclusive use of park $200.00/day + HST

Debit Payments Service Charge $2.00 / transaction

Washago Community Centre Fees Half Hall per Hour Sunday to Thursday – No Liquor Non-Profit $3.00/hour + HST Business $15.00/hour + HST Sunday to Thursday – With Liquor Non-Profit $4.50/hour + HST Business $18.00/hour + HST Friday & Saturday – No Liquor Non-Profit $3.60/hour + HST Business $15.00/hour + HST Friday & Saturday – With Liquor Non-Profit $5.40/hour + HST Business $21.00/hour + HST

Full Hall per Hour Sunday to Thursday – No Liquor Non-Profit $4.00/hour + HST Business $15.00/hour + HST Sunday to Thursday – With Liquor Non-Profit $6.00/hour + HST Business $18.00/hour + HST Friday & Saturday – No Liquor Non-Profit $4.80/hour + HST Business $15.00/hour + HST Friday & Saturday – With Liquor Non-Profit $7.20/hour + HST

Page 111 of 157 J.1.

Business $21.00/hour + HST

Meeting Room $3.00/hour + HST Sunday – Thursday $3.60/hour + HST Friday & Saturday

Flat Fees Set Up / Take Down $20.00 + HST Use of Kitchen (coffee) $10.00 + HST Use of Stove/Oven $50.00 + HST Use of Bar Area $25.00 + HST Sound System $25.00 + HST Projection System (screen) N/C

Damage Deposit (no HST) $100.00 Socan As per Socan

Page 112 of 157 J.1.

Fire Fire Watch/Emergency Scene Security Fees / Standby Fee Emergency Scene Security - includes 2 firefighters & requisite equipment and/or fire apparatus $125.00 / hour False Alarms - after receipt of 3 false alarms to same location in 1 year Current MTO Rates Fire Watch as required by Building or Fire Department $40.00 hour per firefighters Ice/Water Rescue Service - Level One Current MTO Rates Per Truck Standby at Public Functions (ie. Fairs, Demolition Derbies, Fire Works Displays) – includes 5 personnel and 1 pumper $200.00 / hour*

Inspections Fees Inspection of Single Family Dwelling/Day Care (not including wood burning appliance) $50.00 Re-inspection of Single Family Dwelling/Day Care (not including wood burning appliances) $50.00 Inspection of Single Commercial/ Retail Industrial Premise Under 100 m2 $50.00 101 m2 to 1000 m2 $75.00 > 1001 m2 $125.00

Re-inspection of any Single Retail/ Commercial Industrial Premise $50.00

Inspection of "Chip Wagon" or similar commercial/industrial Itinerant enterprise $50.00 Inspection for the purpose of setting off fireworks $50.00 Current MTO Rates Per Piece of MTO Emergency Responses Equipment Emergency Responses - County, Township & Private Roadways (Non- Current MTO Rates Per Piece of Residents Only) Equipment No Emergency Services Rendered Current MTO Rates

Page 113 of 157 J.1.

Permits Fees Fire Permits $25.00 Agriculture Burn (includes site inspection) $75.00

st Fire Permits - Contravention/Fee for 1 offence - warning Service 2nd offcence - per MTO Rates Open Air Fire Without a Permit - Services rendered for fire beyond what is allowed Current MTO Rates Per Piece of on permit Equipment

Services Fees Current MTO Rates Per Piece of Additional 1/2 hour or part thereof Equipment Copy & Release of Fire Report $50.00 File Search for Outstanding Inspection Reports $50.00 Review of Architectural and/or Engineering Drawings for Issuance of Building Permit (ie. A,B,C,D,E,F occupancies) $50.00 / hour Review of Site Plan/Subdivision Agreement $70.00 / hour

Risk & Safety Management Plans (RSMPs) Fees Level 1 Review $200.00,

Level 2 Review $2,000.00 ($500.00 non-refundable)

Page 114 of 157 J.2.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

BY-LAW NO. 2021-22

BEING A BY-LAW TO ADOPT A PROCUREMENT POLICY FOR THE TOWNSHIP OF SEVERN

WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 270., provides that a municipality shall adopt policies with respect to its procurement of goods and services;

AND WHEREAS it is deemed expedient to adopt a Procurement Policy for the Township of Severn;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SEVERN HEREBY ENACTS AS FOLLOWS:

1. That the Procurement Policy attached hereto as Schedule “A” and forming part of this By-law be and it is hereby adopted.

2. That this By-law shall come into force and effect upon passage.

3. That By-law No. 2019-24 be and it is hereby repealed.

By-law read a first, second and third time and finally passed this 7th day of April, 2021.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

______MAYOR

______CLERK

Page 115 of 157 J.2.

POLICY: Procurement/Purchasing

Created By: Director of Finance Approval Date:

Policy No.: C-20 (By-law 2021-22) Last Revised

PURPOSE 1.1 The purposes of this Purchasing By-Law to set out the Procurement Methods for the Township of Severn as are set out in the Recitals that form part of the operative provisions of this Policy. SCOPE 2.1 This policy shall apply to all elected officials, committee members and staff of the Township of Severn and its Local Boards. POLICY 3.1. Introductions 3.1.1. Title and Administration

This Policy may be referred to as the "Purchasing By-Law and/or Policy". The Director of Finance is responsible for the administration of this By-law, which includes updating and evaluating for effectiveness, as appropriate but no later than every five (5) years.

3.1.2. Validity and Severability

Should any section, subsection, clause, paragraph or provision of the by- law be declared by a court of competent jurisdiction to be invalid or unenforceable, the decision shall not affect the validity or enforceability of any other provision of this Purchasing By-law as a whole.

3.1.3. Interpretation

In this Purchasing By-Law, • The word "may" is permissive. • The words "shall" and "will" are imperative. • Words used in the present terms include the future. • Words in the singular number include the plural number and vice versa. • Where staff of the Township are authorized to do any act, such act may be done by their authorized delegate unless specifically stated otherwise. • Where the context so requires, the masculine gender shall include the feminine and neutral genders and vice versa.

3.1.4. Public Purchasing Code of Ethics

All employees authorized to purchase Goods, Services and/or Construction on behalf of the Township shall adhere to the following principles, which are based on the tenets of the Ontario Public Buyer Association's Code of Ethics:

Page 116 of 157 • Open and Honest Dealings with Everyone Who is Involved in the Purchasing J.2. Process. This includes all businesses with which the Township contracts or from which it purchases Goods and Services, as well as all members of staff and of the public who utilize the services of Purchasing Services. • Fair and Impartial Award Recommendations for All Contracts and Tenders. This means that the Township does not extend preferential treatment to any Vendor, including local companies. Not only is it against the law, it is not good business practice, since it limits fair and open competition for all Vendors and is therefore a detriment to obtaining the best possible value for each tax dollar. • An Irreproachable Standard of Personal Integrity on the Part of All Those Designated as Authorized Purchasers for the Townships. Absolutely no gifts or favours are accepted by any employee or elected official of the Township in return for business or the consideration of business. Also, employees and elected officials do not publicly endorse one company in order to give that company an advantage over others. • Cooperation with Other Public Agencies in Order to Obtain the Best Possible Value for every Tax Dollar. The Township is a member of a cooperative purchasing group. Made up of several public agencies, this group pools its expertise and resources in order to practice good value analysis and to purchase Goods and Services in volume and save tax dollars.

3.1.5. Purchasing Principles & Goals

The Township adheres to the following purchasing principles: • To purchase, rent or Lease the required quality and quantity of Goods, Services and/or Construction by promoting an open, fair, and transparent competitive process in an efficient, professional and cost-effective manner while maintaining budgetary control and protecting the best interests of the Township. • To encourage an open fair and transparent competitive processes for the Acquisition and Disposal of Goods and Services and to obtain the best value for the Township. • To offer a variety of Acquisition Methods and to use the most appropriate method depending on the particular circumstances of the Acquisition. • To consider all costs and factors, including, but not limited to, Acquisition, operating, training, maintenance, quality, warranty, payment terms, Disposal value and Disposal costs, in evaluating submissions. • To utilize comprehensive and unbiased specifications in order to maximize competition. • To encourage the purchase of Goods, Services and Construction with due regard to the preservation of the natural environment; Vendors may be selected to supply Goods made by methods resulting in the least damage to the environment and supply Goods incorporating recycled materials where practicable and cost efficient. • To avoid real and perceived conflicts between the interests of the Township and those of the Township's employee has, elected officials and committee members and to ensure compliance with the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.5, as amended. • To promote respect for international and interprovincial trade treaties and agreements. • To promote and incorporate, whenever possible, the relevant requirements of the Ontarians with Disabilities Act, 2001, S.O. 2001, c. 32 and Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c. 11, in Procurement for the Township.

3.2. General Conditions 3.2.1. Prohibitions

No Township staff, elected official or committee member shall purchase or offer to purchase, on behalf of the Township, any Goods, Services or Construction except in accordance with this Purchasing By-Law and following the rules set out in the Purchasing Procedures, as Page 117 of 157 amended from time to time. J.2. Any employee who intentionally and knowingly acquires or disposes of any Goods or Services for the Township in contravention of this Purchasing By- Law or the Purchasing Procedures, as amended from time to time, may be subject to disciplinary action.

Exceptions to this Purchasing By-Law are identified in Schedule A.

All purchases must have appropriate pre-approved funding and must be authorized prior to the preparation of a Call for Bid.

A Director shall not Award where the Director of Finance has determined that the provisions of this Purchasing By-Law have not been adhered to and has advised the Director.

No employee or designated representative for the Township shall prepare, design or otherwise structure Procurement, select an evaluation method or divide Procurement requirements into two or more parts in order to circumvent any obligation and/or threshold of this Purchasing By-Law.

The Township shall not enter into any Contract for Goods, Services or Construction where there would be the establishment of an employee- employer relationship, except as exempted under Schedule A.

For the purpose of determining whether a Contract falls within the prescribed financial limits on Contracts that may be awarded under the authority of a Director or provides for financial limits on Contracts required to be reported to Council, the Contract amount shall be the sum of all costs to be paid to the Proponent under the Contract, including the non-rebated portion of tax.

3.2.2. Standardization

It shall be the intent of the Township, wherever possible, to standardize the purchase of Goods, Services and Construction to allow for:

• Reduced amount of Goods, Services and Construction required; • Increased volume on common cross departmental items or services; • Maximizing volume buying opportunities; • Providing economies of scale; • Reduced handling, training and storage costs; • Minimizing maintenance costs; • Cooperative Purchasing activities; • More competitive Bid results; and • Reduced overall costs.

3.2.3. No Local Preference and Non-Discrimination

The Township shall not practice local preference in awarding purchases, pursuant to the Discriminatory Business Practices Act, R.S.O. 1990, c. 012; Agreement of Internal Trade Implementation Act, S.C. 1996, c. 17; and, the Competition Act, R.S.C. 1985, as amended.

3.2.4. Code of Conduct

All Procurement by the Township shall be undertaken in accordance with the Township's Code of Conduct, the Township's Code of Conduct for Member of Council Policy and the Municipal Conflict of Interest Act, R.S.O. 1990, c.M.50, as amended.

Page 118 of 157 3.2.5. Lobbying Restrictions J.2. Vendors, their staff, or anyone involved in preparing a Bid shall not engage in any form of political or other lobbying whatsoever or seek to influence the outcome of the purchasing process or subsequent Award. This restriction extends to all of the Township's elected officials, committee members and staff.

No Township's elected officials, committee members, or employees shall provide information regarding the Township's need for a specific Good, Service or Construction to prospective Vendors where the provision of the knowledge could provide an unfair advantage whether perceived or actual to that Vendor.

The Township may reject any Bid by any Bidder/Proponent that engages in lobbying, without further consideration, and may terminate that Bidder /Proponent’s right to continue in the purchasing process.

During a formal Call for Bid process, no Vendor or person acting on behalf of a Vendor or group of Vendors, shall contact any elected official, committee member or employee of the Township to attempt to seek information or to influence the Award. This restriction extends to all of the Township's elected officials, committee members and staff.

3.2.6. Access to Information

The disclosure of information received in relation to a Call for Bid, or the Award shall only be made by the appropriate staff in accordance with the provisions of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, as amended.

3.2.7. Persons with Disabilities

When procuring Goods, Services and Construction, the Township will incorporate accessibility criteria and features when applicable and practical as may be required by applicable legislation.

If the Township determines that it is not practicable to incorporate accessibility design, criteria and features when procuring or acquiring goods, services or facilities, the municipality will provide, upon request, an explanation.

3.2.8. Legal Claims

The Township reserves the right to neither accept nor Award to any Bidder/Proponent, inclusive of its sub-contractor(s), a Contract with who the Township is in litigation.

3.2.9. Collusion

Collusion will not be tolerated, and Bids may be rejected without further consideration if Collusion is suspected or present.

3.2.10. Council and Committees

Council and committees shall completely separate themselves from the Procurement process. This includes but is not limited to obtaining information on any particular Procurement and participating as an evaluation member in any Procurement process.

In accordance with best practices in municipal procurement, Council recognizes the need for a clear separation of political and administrative functions in relation to the Township’s

Page 119 of 157 procurement operations. It is the role of Council to establish policy and to approve J.2. expenditures through the budget approval process. Through this Purchasing By-Law, Council delegates to the Township’s officers and employees the authority to incur expenditures in accordance with approved budgets through the procurement of goods, services and construction in accordance with the rules and processes set out in this Purchasing By-Law.

To facilitate Council’s oversight role in respect of significant projects, Council may require Directors to obtain Council’s authority to initiate specific procurements by identifying procurement projects of interest, such as procurements that are of a high value or involve significant risk, security concerns or significant community interest.

To avoid the potential appearance of bias or political influence in procurement contract award decisions, members of Council will have no involvement in competitive procurement processes from the time those procurement process have been initiated through the advertisement or issuance of the solicitation document until a contract has been entered into with the successful bidder, except where Council is required to approve the contract award in accordance with this Purchasing By-Law.

3.2.11. Disposal of Surplus Goods or Assets

No staff member, elected official, or committee member shall personally obtain any real or personal property with a market value of greater than $500 that has been declared Surplus, unless it is obtained through a public process.

3.2.12. Lowest or Any Bid

Each procurement document will include the statement “Lowest or any Bid may not necessarily be accepted.

3.2.13. Requirement for Approved Funds

The beginning of the Procurement process commences with the approval by Council of the operating and capital budgets for the Township. Upon approval of these budgets, Director have the authority to purchase Goods, Services and Construction (excluding leasing of greater than one year, which requires Council approval).

Sufficient funds must be allocated for each Acquisition in the appropriate accounts within the Council approved operating or capital budget prior to the Award and execution of the Contract subject to the requirements in Schedule B.

3.2.14. Multi-Year Contracts:

Where certain Goods and Services are routinely purchased on a multi-year basis, the exercise of authority to Award and execute such a Contract is subject to the following: I. the identification and availability of sufficient funds in appropriate accounts for the current year within Council approved estimates; and II. in the opinion of the Director that the requirement for the Goods or Services will continue to exist in subsequent years and the concurrence of the Director of Finance that the required funding can reasonably be expected to be made available.

3.2.15. Acquisitions Outside of the Approved Budget:

Acquisitions that are deemed by a Director to be necessary but that are not in the approved capital budget must be approved by Council prior to the commencement of the solicitation process. Page 120 of 157 3.2.16. Insufficient Budget at Time of Award: J.2. In the event that the Bid that is recommended for Award exceeds the approved funds available, the Township may pursue any of the following options: • Council may add additional funds to the approved budget, provided that there are sufficient funds available to allow the Township to Award. Director are required to submit a Staff Report to Council seeking approval of the additional funds: • Award part of the Call for Bid; • Negotiate if the Call for Bid Permits it; • Cancel the Call for Bid; or, • Materially revise the Call for Bid and issue the revised Call for Bid.

3.3. Responsibilities and Authorities 3.3.1. Considerations

Township Staff are accountable for the decisions and actions, which they take pursuant to this bylaw and in the administration of Contracts that have been awarded.

3.3.2. Director

Director shall • Monitor adherence to the provisions of this Purchasing By-Law and the Purchasing Procedures and report any noncompliance to the Director of Finance. • Facilitating all aspects of the Call for Bid process including creating and issuing the Call for Bid documents, opening, verifying compliance with the terms and conditions of the Call for Bid as well as facilitating the Award and execution of all Agreements and Contracts. Additionally, where applicable, facilitate Contract extensions, Contract Change Orders, Vendor performance, dispute resolution, additional funding, and Contract termination. • Facilitate the Disposal of physical materials and assets that have been deemed Surplus by Director ’s through one of the methods outlined in the Purchasing Procedures. • Where applicable, participate in Negotiations. • Be responsible for Procurement activities within his or her department and shall be accountable for determining and achieving specific objectives as outlined for each Procurement project. • Ensure that there are sufficient funds available and identified for all purchase requests. • Be responsible for monitoring and documenting Vendor performance and compliance with Contracts as outlined in the Vendor Performance section of this Purchasing By-Law. • Ensure that Contract Change Order forms are properly completed with appropriate approvals. • Ensure that the required additional funding must be in place prior to the execution of the Contract or amendment thereto. Directors are responsible for reviewing all contemplated Lease agreements with the Director of Finance. The Director of Finance may recommend that a staff report be prepared for Council consideration as the Township's debt capacity may be impacted.

3.3.3. Director of Finance

The Director of Finance shall address all instances of non- compliance of this Purchasing By- Law with the appropriate Director and continued non- compliance shall be reported to the CAO. The Director of Finance together with a Director has the authority to Award Emergency Page 121 of 157 Purchases as outlined in Schedule B in consultation with the CAO. J.2. 3.3.4. Chief Administrative Officer (CAO)

The CAO shall ensure that all staff adhere to this Purchasing By-Law and Purchasing Procedures and shall address any non-compliance that the Director of Finance has brought to their attention.

3.4. Standard Methods of Procurement

3.4.1. General

The Acquisition Methods described below shall be utilized, unless another section of this Purchasing By-Law applies, as recommended by the Director of Finance and shall be advertised, reported, approved and the Contract executed in accordance with the provisions of this By-law and in accordance with Schedule B.

3.4.2. Low-Cost Purchase (LCP)

A Low-Cost Purchase (LCP) shall be conducted for Acquisitions not covered under an existing Contract or otherwise requiring another Acquisition Method as described in this Purchasing By-Law. Acquisitions within this category are not to be repetitive or ongoing and are instead intended to be "one-off' or small, multiple purchases with a cumulative value not exceeding the prescribed threshold.

Where practical, three written quotes should be solicited to ensure that a fair and competitive process has been conducted.

The threshold, advertising, approval and purchase execution parameters for this Acquisition method are outlined in Schedule B.

3.4.3. Request for Quotation (RFQ)

Use of an Request for Quotation for Goods, Services and Construction shall follow the process outlined below and shall be used only when specifications can be clearly defined: • A Call for Bid document shall be issued by Director for the solicitation; • A Call for Bid document should be issued to all Bidders on the Registered Contractor / Supplier List where applicable; • Award of the Contract shall be to the lowest Compliant Bidder; and,The threshold, advertising, approval and purchase execution parameters are outlined in Schedule B.

3.4.4. Request for Tender (RFT)

Use of a Request for Tender for Goods, Services and Construction shall follow the process outlined below and shall be used only when specifications can be clearly defined: • A Call for Bid document shall be issued by Director for the solicitation; • Solicitation shall be publicly advertised; • Award of the Contract shall be to the lowest Compliant Bidder.

3.4.5. Request for Proposal (RFP)

Use of a Request for Proposal for Goods, Services and Construction shall follow the process outlined below and may be used when specifications cannot be clearly defined: • A Call for Bid document shall be issued by the Director for the solicitation;

Page 122 of 157 • Evaluation will be based on the criterion as outlined in the Call for Bid document of J.2. which, price is only one criterion; • Award of the Contract shall be issued or Negotiated (where permitted) with the highest scoring Compliant Proponent; • The threshold, advertising, approval and purchase execution parameters are outlined in Schedule B.

3.4.6. Request for Standing Offer (RFSO)

Use of a Request for Standing Offer for Goods, Services and Construction shall be used when: • There is a need to develop a short list of qualified supplier / contractors that have the capabilities to meet the Township's requirements; • Specifications can be clearly defined; and, • Services that will be provided on an "as needed or required" basis.

RFSO shall follow the process outlined below: • A Call for Bid document shall be issued by the Director for the solicitation; • Evaluation will be based on the criterion as outlined in the Call for Bid document; • Selection methodology of the Proponent's will be as outlined in the Call for Bid document; • The threshold, advertising, approval and purchase execution parameters are outlined in Schedule B.

3.4.7. Request for Information (RFI)

Use of a Request for Information for Goods, Services and Construction shall follow the process outlined below and shall be used when the requesting service area is seeking information, clarification, comments, feedback and/or reactions from the marketplace that may assist in compiling a potential future Call for Bids: • A written, formal, non-binding document shall be issued by Director for the RFI; • If applicable, the RFI may request publicly available commodity cost details for the purpose of budget planning; • An RFI submission shall not create any contractual obligation between the Township and the respondent; • The threshold, advertising, approval and purchase execution parameters are outlined in Schedule B.

3.4.8. Request for Expression of Interest (RFEOI)

Use of a Request for Expression of Interest for Goods, Services and Construction shall follow the process outlined below and shall be used when there is uncertainty regarding the market availability and interest in providing the Goods, Services and/or Construction for which the Township is contemplating Acquisition to assist with a potential future Call for Bids: • A written, formal, non-binding document shall be issued by the Director for the RFEOI; • An RFEOI submission shall not create any contractual obligation between the Township and the respondent; • The threshold, advertising, approval and purchase execution parameters are outlined in Schedule B.

3.4.9. Request for Prequalification (RFPQ)

Use of a Request for Prequalification for Goods, Services and Construction shall follow the process outlined below and shall be used when the work is considered complex, high Page 123 of 157 risk or there is a need to develop a short list of qualified Proponents that have the J.2. capabilities to meet the Township's requirements for an initial phase of a two or more phase solicitation process: • A Call for Bid document shall be issued by the Director for the solicitation; • A subsequent Call for Bid document will be issued as outlined in the RFPQ only to the prequalified Proponents; • An RFPQ submission shall not create any contractual obligation between the Township and the Proponent; • Evaluation will be based on the criterion as outlined in the Call for Bid document; • Selection methodology of the prequalified Proponent's will be as outlined in the Call for Bid document; • The threshold, advertising, approval and purchase execution parameters are outlined in Schedule B.

3.5. Alternative Methods of Procurement

3.5.1. Single Source

A Single Source may only be used when one of the following circumstances applies: • A Good or Service is compatible with an existing Township owned Good or Service where a substitute Good or Service is available, however the warranty, maintenance, or service will be affected if the substitute is used, and it is therefore not in the Township’s best interest to use the substitute; • A Good or Service is in short supply due to market conditions; • When either no Bids or no Compliant Bids were received in a Call for Bid process; • Specific Standards are adopted by Council requiring certain Goods or Services; • A Good or Service is being purchased for a defined testing or trial use for a predetermined timeframe; • A Good or Service is of a confidential condition or matter and where the disclosure of such in an open competition could compromise confidentiality of the Vendor/Township or be contrary to public interest; or, • When the Township has a Lease with a purchase option and exercising the purchase option would benefit the Township. Negotiations may be used with a Single Source. The threshold, advertising, approval and purchase execution parameters are outlined in Schedule B.

3.5.2. Sole Source

A Sole Source may only be used when one of the following circumstances applies: • A Good or Service is covered by an exclusive right such as a patent, copyright or exclusive licence; or, • A Good or Service is compatible with an existing Township owned Good or Service or is a replacement part for which there are no substitutes.

Negotiations may be used with a Sole Source. The threshold, advertising, approval and purchase execution parameters are outlined in Schedule B.

3.5.3. Emergency Purchase

An Emergency Purchase may be authorized by a Director in collaboration with the CAO when it is required to: • Prevent or alleviate serious delay; • Maintain essential Township services; • Maintain security or order;

Page 124 of 157 • Protect public property; J.2. • Protect human, animal, plant life, health or prevent/alleviate a threat to same; • Comply with official orders issued by an upper tier government; or, • Comply with the Emergency Response Plan or respond to a State of Emergency.

Negotiations may be permitted and used with this type of purchase. The threshold, advertising, approval and purchase execution parameters are outlined in Schedule B.

3.5.4. Cooperative Purchase

Cooperative Purchases are encouraged through any public sector agency where it is in the Township's best interest. Deviations from this Purchasing By-Law may be required and are permitted when engaging with Cooperative Purchases because agencies may have different procurement procedures and strict compliance with all policies may not be practical.

3.5.5. Unsolicited Proposal

An Unsolicited Proposal received by the Township shall be reviewed by the relevant Director. Any Acquisitions resulting from the receipt of an Unsolicited Proposal shall comply with the provisions of this Purchasing By-Law.

3.5.6. Sponsorship

Sponsorship opportunities will arise from; unsolicited proposals, direct solicitation, or a competitive process. Sponsorship will not result in, or perceived to result in, any competitive advantage, benefit, or preferential treatment outside the sponsorship agreement. There shall be no actual or implied obligation to purchase product or services of any sponsor.

Sponsorship opportunities will be offered in an open, equitable and fair manner; however, it is acknowledged that the majority of sponsorships shall be the result of direct solicitation by Township staff for such purposes without the process of competitive bidding.

The Township will make the sole and final determination as to whether a sponsorship or advertising opportunity may be a competitive or non- competitive arrangement.

3.5.7. Negotiated Purchase

Negotiations during Acquisitions may be used under any of the following circumstances: • When only one submission is received and it exceeds the amount allocated in the budget, Negotiations may be conducted provided that the selected Vendor is Compliant; • During a Single, Sole or Emergency Purchase; • When a competitive Bid process has been conducted and an extension of the Contract term is available as outlined in the original Call for Bid; • When a competitive Bid process has been conducted and the Contract has expired or will shortly expire and unforeseeable circumstances have caused a delay in issuing a new Call for Bid; in such cases, the Contract extension should not extend beyond a one- year term; • Where a competitive Bid process has been conducted and expanded works or coordinated works are appropriate in the circumstances.

Page 125 of 157 3.6. Other J.2. 3.6.1. Specifications

Staff are responsible for the preparation of the specifications for the applicable Acquisition Method.

Specifications should be clear and concise. They must not be structured to restrict or limit competition due to brand or other similar requirements. They shall allow for potential Vendors to provide alternatives in the event that an equivalent product or method is available. Biasing of specifications in favour of, or against, a particular Good or Service is prohibited. Nothing in this section restricts the ability to design specifications in unique situations, e.g., standardization or compatibility with existing Goods or Services.

Vendors may be requested to expend time, money and effort on the content or in the development of a specification(s) or otherwise help define a requirement to be contained in the specifications that may be used in a Procurement document. A Vendor who provides such assistance shall be deemed as a consultant of the Township and the specifications are deemed property of the Township. Such a Vendor shall be prohibited from submitting a response to a Call for Bid for which those specifications apply.

3.6.2. Corporate Purchasing Card

Acquisitions made with the corporate purchasing card must comply with this Purchasing By- Law and the Township's purchasing card program and applicable policies. No personal purchases may be made with the corporate purchasing card that are not authorized by Township policy. Township Staff shall not use corporate purchases to gain personal points or other similar benefits in any Vendor reward program.

3.6.3. Bid Review

When a Bid Irregularity is present, action shall be taken in accordance with the attached Bid Irregularity Schedule.

3.6.4. Evaluation of Bids

Evaluations are used with some Acquisition Methods to allot points according to the criteria and submission requirements in the Call for Bid. The highest scoring submission will be the successful Proponent, subject to the terms and conditions of the Call for Bid and this Purchasing By-Law.

3.6.5. Tie Bids

In the case of a tie of the scores between two Compliant Bidders/Proponents, and where multiple Awards are not possible, the Township shall determine the successful Bidder/Proponent by a coin toss as outlined in the Purchasing Procedures.

In the case of a tie bid of the scores between three or more Compliant Bidders/Proponents, and where multiple Awards are not possible, the Township shall determine the successful Bidder/Proponent by a draw of the Bidder's/Proponent's names from a receptacle as outlined in the Purchasing Procedures.

3.6.6. Vendor Performance

Directors are responsible for monitoring and documenting Vendor performance and ensuring

Page 126 of 157 compliance with Contracts. The Director shall address performance issues directly with the J.2. Vendor to resolve and document all performance issues and acknowledgements related to same.

Any Vendor (or its subcontractors) that is involved in unprofessional conduct (the nature of which the Township will be the sole judge), a health and safety violation, criminally charged, or in dispute or litigation of any kind with the Township, the Township may terminate the Contract with that Vendor. Alternative Dispute Resolution - Competitive Bid Protest Protocol

3.6.7. Dispute Resolution

Meeting between the Bidder and the Director responsible for the procurement or Director of Finance.

If the previous step does not lead to a resolution, the decision can be appealed to the Chief Administrative Officer.

If the previous step does not lead to a resolution, the decision can be appealed to Council.

3.6.8. Contract Change Order

A Contract Change Order may be executed by the Director with appropriate signing authority provided that the total project cost has not exceeded the level authorized by Council.

Where a Contract Change Order or the cumulative value of the Contract Change Orders plus the original Contract price exceeds the level authorized by Council, Director shall obtain the appropriate Additional Funding authorization from the Township Council prior to executing the Contract Change Order.

Where a Contract Change Order is to be paid by a third party and the security to ensure payment is in place to the satisfaction of the Director of Finance, the Designate may execute the Contract Change Order. Where a portion of the Contract Change Order is to be paid by the Township, the provisions of section of this Purchasing By-Law shall be followed.

Funding should be in place prior to approving the CCO and prior to the execution of the works. When it is not possible to complete the CCO prior to the execution of the works, it shall be completed as soon as possible after commencement.

3.6.9. Council Reporting

The Director shall create a report to Council to be included in the Council agenda for information purposes in the following circumstances: • The value of the Acquisition is greater than $50,000; • Emergency Purchases. For Emergency Purchases, the report will be presented at a meeting subsequent to the event.

3.6.10. Council Approval

The Director shall create a staff report to be included in the Council agenda for consideration for approval in the following circumstances: • Where Single Source or Sole Source procurement is being recommended; • Where an Acquisition or Contract Change Order exceeds the level authorized by Council; • Where the lowest Compliant Bid submission is not being recommended for Award;

Page 127 of 157 • Where the highest scoring Compliant Proponent proposal submission is not being J.2. recommended for Award; • Where provision(s) of this Purchasing By-Law are being waived; • Where the Acquisition of a tangible capital asset was not included in the approved capital budget; • Where Goods, Services or Construction were not included in the approved operating budget and is over $50,000; • Any Contract requiring approval from the Ontario Municipal Board; • Any Contract prescribed by statue to be authorized by Council; • Where Council has directed staff to provide a report for approval.

DEFINITIONS 4.1 "Acquisition" means the purchase of Goods, Services and/or Construction;

4.2 "Acquisition Method" means the process by which Goods, Services and/or Construction are purchased;

4.3 "Advertisement" means the public communication of bid opportunities through one or more predetermined methods that may include, electronic mail, newspaper, electronic tendering method, to ensure an open, fair, transparent and competitive solicitation process;

4.4 "Agreement" means a legal document that binds the Township and other parties;

4.5 "Approval" means authorization to proceed with a purchase of Goods, Services and/or Construction or a Disposal;

4.6 "Award" means the authorization to proceed with the purchase of Goods, Services and/or Construction from a selected Proponent(s);

4.7 "Bid" means an offer or submission received from a Proponent in response to a Call for Bid, which is subject to acceptance or rejection;

4.8 "Bidder" means the entity or person who submits a response to a Request for Quote, Request for Tender or Request for Standing Offer;

4.9 "Bid Irregularity" means a deviation between the requirements (including terms, conditions, specifications, or special instructions) of a Bid Request and the information provided in a Bid;

4.10 "Bid Request" means a written request for Bids or a solicitation, which may be in the form of a Call for Bid;

4.11 "Call for Bid" means a formal or informal request for Bid, on the terms and conditions set forth in the Township's Bid documents, that may be in the form of a Request for Quotation, Proposal, Tender, or Standing Offer;

4.12 "Chief Administrative Officer" or "CAO" means the person appointed to that position as approved by Council and includes his or her Designate;

4.13 "Collusion" means an activity undertaken by two or more people for the purpose of dividing the market, setting prices, limiting production, or limiting open competition, by deceiving, misleading, or defrauding others of their legal rights, or to obtain an objective forbidden by law, typically by defrauding or gaining an unfair advantage;

4.14 “Competitive Process” means either an Open Competition or an Invitational Competition;

Page 128 of 157 4.15 "Compliant Bid" or "Compliant Bidder/Proponent" means a responsive and responsibleJ.2. Bid or Bidder/Proponent that submits a Bid, respectively, that meets all requirements stipulated in the Call for Bid and that possesses the capacity and ability, including financial and technical abilities, to perform as contractually required;

4.16 "Conflict of Interest" means a situation where the existence of a personal or business relationship or interest of an elected official, officer or employee of the Township creates a potential conflict with the best interest of the Township.

4.17 "Construction" means a creation, reconstruction, demolition, repair or renovation of a building, structure or other civil engineering or architectural work, including site preparation, excavation, drilling, seismic investigations, soil investigations, the supply of products and materials and equipment and machinery if they are included in and incidental to the construction, and the installation and repair of fixtures of a building, structure or other civil engineering design or architectural work, but DOES NOT include the Consulting and Professional Services related to the construction Contract unless they are included in the specifications for that Procurement;

4.18 "Consulting and Professional Services" means those services requiring the skills of a specialist for a defined service and includes architects, engineers, designers, surveyors, planners, accountants, auditors, management professionals, marketing professionals, software and information technology experts, financial consultants, lawyers, law firms, real estate agents and brokers, environmental planners and engineers, hydro geologists, transportation planners and engineers, communications consultants and any other consulting or professional services required by the Township.

4.19 "Contract Change Order" or "CCO" means a mutually agreed upon addition to, deletion from, or modification of a Contract between the Township and the Vendor that could not have been reasonably foreseen and thereby included in the Call for Bid document;

4.20 "Cooperative Purchase" means an Acquisition Method that combines the requirements of two or more entities in order to obtain the benefits of volume purchases and/or reduction in administrative effort and costs;

4.21 "Council" means the Council of the Townships comprised of elected officials;

4.22 "Designate" means a person authorized by the CAO, Director to act on his or her behalf;

4.23 “Director" means the person responsible for direction and operational control of a Township's service area or authorized Designate(s);

4.24 "Disposal" means the removal of physical materials or assets owned by the Township and deemed to be Surplus through its sale, trade-in, auction, alternative use, gift, or destruction;

4.25 "Emergency Purchase" means an Acquisition that does not follow the regular procurement process because of a circumstance described in this Purchasing By-Law;

4.26 “Invitational Competition” means a competitive process in which an invitation to submit bids is issued to at least three suppliers;

4.27 "GBAPPC" means the Georgian Bay Area Public Purchasing Cooperative;

4.28 "Goods" means moveable property including the costs of installing, operating, maintaining, or manufacturing such moveable property, and any necessary raw materials, products, supplies, equipment and other physical objects of every kind and description whether in Page 129 of 157 solid, liquid, gaseous or electronic form, unless they are procured as part of a Construction J.2. Contract;

4.29 "Lease" means a time limited grant of either real or personal property from the owner of that property (known as the "lessor") to another party (known as the "lessee"), under which the lessee is entitled to the use and benefit of the property in question for the period so granted, in exchange for the payment of a stipulated rent or other consideration to the owner;

4.30 "Low-Cost Purchases" or "LCP" means a purchase of Goods, Services and/or Construction at the thresholds indicated in this Purchasing By-Law;

4.31 "Negotiation" means the action or process of conferring with one or more Vendors with the goal of reaching an agreement on an Acquisition made pursuant to this Purchasing By-law;

4.32 "Procurement" means purchasing, renting, leasing or otherwise acquiring any Goods, Services and/or Construction, including the description of requirements, solicitation method, selection of sources, preparation and Award of Contract and all phases of the contract administration;

4.33 "Proponent" means the entity or person who submits a response to a Request for Proposal or Request for Pre-Qualification;

4.34 "Purchasing Procedures" means the administrative document that establishes procedures to be followed by Township staff for Acquisition that represents "best practices" and that is consistent with the intent of this Purchasing By-Law;

4.35 “Registered Supplier / Contractors List” means a list of suppliers or contractors that have participated in and successfully met the requirements of a Request for Pre-Qualification (RFPQ) or Request for Standing Offer (RFSO), and have been selected to perform discrete work assignments involving the delivery of a particular type of Goods, Services and/or Construction;

4.36 "Request for Expression of Interest" or "RFEOI" means a written, formal, non- binding solicitation document to determine if there is any interest in the marketplace to provide the Goods, Services and/or Construction that the Township is contemplating procuring. It is typically used when it is unknown if a market for the desired Goods, Services and/or Construction exists. A subsequent Call for Bid may follow an RFEOI;

4.37 "Request for Information" or "RFI" means a written, formal, non-binding solicitation document to obtain information on product or service details, comments, feedback or reactions from potential Bidders/Proponents prior to issuing a Call for Bid. It is typically used when the specifications are unknown. Price is generally not required. Feedback may include best practices, industry standards, and technology issues;

4.38 "Request for Pre-Qualification" or "RFPQ" means a written, formal, non-binding solicitation document to obtain detailed information from firms and/or individuals that may include their experience, financial strength, education, background and personnel, to prequalify to supply Goods, Services and/or Construction to the Township. The RFPQ may be a precondition to a further Call for Bid opportunity;

4.39 "Request for Proposal" or "RFP" means a written Call for Bid document to obtain proposal submissions from firms and/or individuals where detailed specifications cannot be clearly identified and/or where price is not the primary evaluation factor. RFP's may have provisions for Negotiations and may be in a single or multi-step process; Page 130 of 157 4.40 "Request for Quotation" or “RFQ” means a written Call for Bid document used for J.2. Acquisitions based on clearly defined specifications;

4.41 "Request for Tender" or "RFT" means a written, formal, Call for Bid document used for Acquisitions based on clearly defined specifications;

4.42 "Request for Standing Offer" or "RFSO" means a written, formal, Call for Bid document used for Acquisition based on clearly defined specifications from one or more Vendors to provide pricing for a defined time period on an "as needed" basis, where there are no defined quantities nor commitment to utilize the awarded Vendor(s);

4.43 "Service" means the services to be provided under a contract and includes labour and Consulting and Professional Services;

4.44 "Single Source" means the Procurement decision whereby Acquisitions are made from one source where other sources may be available;

4.45 "Sole Source" means the Procurement decision whereby Acquisitions are made from one source where only one source of supply exists that meets the requirements of the Township;

4.46 "Surplus" means Goods fully owned by the Township that have been deemed surplus by the relevant Director and are no longer required by the Township;

4.47 "Tender" means a Bid specifically provided in response to a Request for Tenders;

4.48 "Township" means The Corporation of the Township of Severn;

4.49 "Director of Finance" means the person as appointed by Council and includes his or her Designate(s);

4.50 "Unsolicited Proposal" means an offer or proposal submitted by a contractor, supplier, Vendor or consultant, in the absence of a Call for Bid. It may be submitted in response to a perceived need but not in response to a Call for Bid;

4.51 "Vendor(s)" means the entity or individual who may or does currently supply Goods, Services and/or Construction to the Township.

Page 131 of 157 Schedule A – Goods & Services Exempt from Provision of the Purchasing Policy J.2. Training and Education

• Books • Conferences • Courses • Conventions • Memberships • Seminars • Periodicals • Magazines • Staff training • Staff development • Staff workshops • Subscriptions

Refundable Employee Expenses

• Advances • Meal allowances • Travel & Hotel accommodation • Entertainment • Mileage • Miscellaneous - Non-Travel

Employer's General Expenses

• Payroll deduction remittances • Licences (vehicles, elevators, radios, etc.) • Debenture payments • Grants to agencies/donations • Payments of damages • Tax remittances • Charges to/from other Government or Crown Corporations • Employee wages • Freight charges • Emergency Repairs/Service including Legislated Inspections • Unleaded Gasoline or Diesel while travelling

Professional and Special Services

• Committee fees • Witness fees • Court reporters' fees • Honoraria • Arbitrators • Legal settlements • Temporary Help • Recreation Instructor Fees • Courier Charges • Legal fees

Page 132 of 157 Utilities/Other J.2.

• Postage • Water and sewer charges • Hydro • Cable television charges • Telephone, connectivity (excluding cellular services) • Natural gas/propane • Refunds and rebates to ratepayers • Utility relocates by a public utility Vendor • Collection Agencies (ex: Tax Sale Services) • Land and Building Acquisition and Disposal - Exempt unless otherwise directed • Advertising • Classified advertising such as help wanted, for sales, etc. • Display advertising such as event notices • Public Tender advertising

Page 133 of 157 Schedule B – Summary of Thresholds for Purchasing Purchase Type Purchase Procurement Advertising Approval Purchase Threshold Method Execution Low-Cost $0 - $10,000 Non-competitive Not Practical Manager Petty Cash or; Purchase (LCP) Corporate Credit Card or; Vendor Invoice Invitational Request Not Required Purchase Order $10,001 - Invitational Director for Quotation Competition (IRFQ) $50,000 Request for Non-Binding Director of Finance Execute Agreement $50,000+ Public Quotation (RFQ) Type Open Advertisement Competition Request for Public $50,000+ Binding Type Director of Finance Execute Agreement Tender (RFT) Advertisement Open Competition Request for $50,000+ Non-Binding Public Director of Finance Execute Agreement Proposal (RFP) Type Open Advertisement Competition Invitational $0 - $50,000 Invitational Not Required Director Purchase Order Request for Competition Proposal (IRFP) Request for Any Amount Non-Binding Public Not Applicable Not Applicable Standing Offer Type Open Advertisement (RFSO) Competition Request for Pre- Not Applicable Non-Binding Public Not Applicable Not Applicable Qualification Type Open Advertisement (RFPQ) Competition Request for Not Applicable Non-Binding Public Not Applicable Not Applicable Information (RFI) Type Open Advertisement or Expression of Competition Interest (EOI) Single Source or $10,000+ Non-competitive Not Applicable Council Purchase Order Page 134 of 157 Sole Source <$50,000 Execute Agreement > $50,000 Emergency $10,000+ Not Not Applicable Director and Director of Purchase Order Purchase J.2.

Applicable Finance approval required <$50,000 and; Vendor quotation, if Execute Agreement > possible and practical give $50,000 the circumstance; Report to Council is required outlining purchase and the reason for the purchase. Purchases where Any Amount Not Not Applicable Director shall review the Purchase Order the Provisions of Applicable purchases with the Director <$50,000 the By- law are of Finance prior to pursuing being Waived Execute Agreement > Council approval is required $50,000

Page 135 of 157 J.2.

Schedule C – Bid Irregularities J.2. A bid irregularity is a deviation between the requirements (terms, conditions, specifications, special instructions) of a bid request and the information provided in a bid response.

A "major irregularity" is a deviation from the bid request that affects the price, quality, quantity or delivery, and is material to the award. If the deviation is permitted, the Bidder/Proponent could gain an unfair advantage over competitors. Purchasing Services shall reject any bid, which contains a major irregularity.

A "minor irregularity" is a deviation from the bid request, which affects form, rather than substance. The effect on the price, quality, quantity or delivery is not material to the award. If the deviation is permitted or corrected, the Bidder/Proponent would not gain an unfair advantage over competitors. The Director in consultation with the Director of Finance may permit Bidder Proponent to correct minor irregularity.

Action Taken:

• Staff shall be responsible for all action taken in dealing with bid irregularities, and acts in accordance with the nature of the irregularity: • major irregularity (automatic rejection) • minor irregularity (Bidder/Proponent may rectify) • The list of irregularities in this schedule should not be considered all-inclusive. Staff will review minor irregularities not listed and acting in consensus shall have authority to waive other irregularities or grant two (2) business days to initial such irregularities, which they jointly consider to be minor. • Where a submitter has been given notice of a specified time period to correct an irregularity, the submitter shall be deemed to be in default of the process and, where applicable, the bid deposit shall be forfeited if the correction is not made. The submission will be given no further consideration for award.

This Bid Irregularity List shall apply where the irregularity is with respect to a stated requirement of a Formal Call for Bid (RFQ, RFP, and RFT) or Information Gathering Bid (RFEOI, RFI, RFPQ) and where the submission must be received on/before a specified date and time.

Page 136 of 157 Bid Irregularities - Summary J.2. General

ITEM IRREGULARITY MAJ MIN ACTI

1 Late Submissions  Automatic Rejection 2 Failure to Attend Mandatory Site Visit  Automatic Rejection 3 Partial Submissions (all items not  Acceptance only if Bid bid on) document allows for partial items to be bid on, otherwise

4 Conditional Submissions (Ex.  Rejection unless, in the opinion Submissions qualified, based on a of staff, the qualification or Bidder’s/Proponent condition or restriction is minor a would not restricted by an appointed adversely affect an award statement decision end/or the total price. 5 Submissions Containing Minor Obvious  Two (2) business days to Clerical Errors that do not result in any correct and initial errors. ambiguity with respect to the overall submission and/or award decision. 6 Submitter has not been previously  Automatic Rejection qualified under a related prequalification process, where

7 Other Municipalities  Staff shall have the authority to waive irregularities, which are considered minor 8 Any Irregularity  Despite the provisions herein contained, Council may waive any irregularity where it considers it to be in the best interest of the Township. Bid Documents

ITEM IRREGULARITY MAJ MIN ACTI

9 Bid submitted in other than the original  Automatic Rejection

10 All Mandatory sections of the document  Automatic Rejection

11 Bid Forms not signed, signature  Automatic Rejection missing or authority to bind missing

12 Failure to acknowledge  Automatic Rejection addendum(s)

13 Incomplete, illegible or obscure  The Bidder/Proponent will be submissions which contain additions allowed two (2) days to not called for, erasures, alterations, or correct the irregularity if deemed immaterial by staff strike out errors or irregularities of any 14 Submissions not completed in  Automatic Rejection English

 15 Submissions received on Call for Bid Automatic Rejection documents other than those provided on tender form/documents from the

Page 137 of 157 16 Alternate items provided in whole or in  Available for further J.2. part consideration unless specified otherwise in the request

 17 Pages requiring completion of Automatic Rejection information by Bidders/Proponents are missing

Bid Deposit

ITEM IRREGULARITY MAJ MIN ACTI

18 Bid Deposit (Certified Cheque) not  Automatic Rejection

19 Bid Deposit (Certified Cheque) not in the  Automatic Rejection

20 Township is unable to verify  Automatic Rejection authenticity of Bid Deposit

 21 Amount on Bid Deposit (Certified Two Business Days to Rectify Cheque) is incorrect and/or insufficient

22 Effective period of Certified Cheque is  Two Business Days to Rectify less than the irrevocable period stipulated in the Call for Bid

Pricing

ITEM IRREGULARITY MAJ MIN ACTI

23 Failure to include the Schedule (s) of  Automatic Rejection

24 Conditions placed by the  Automatic Rejection

25 Pricing appears to be unbalanced to  Automatic Rejection the extent that it would have a significant adverse effect to the Post Award Notification

ITEM IRREGULARITY MAJ MIN ACTI

26 Failure to execute required financial  Automatic rejection and Bid

27 Failure to provide supporting  Automatic rejection and Bid

Page 138 of 157 J.3.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

BY-LAW NO. 2020-23

BEING A BY-LAW TO REGULATE OPEN-AIR BURNING IN THE TOWNSHIP OF SEVERN

WHEREAS Ontario Regulation 213/07, as amended, Division B, Part 2, Subsection 2.4.4. Open Flames, Article 2.4.4.4. (1), Open-Air Burning shall not take place unless: a) It has been approved, or b) The open-air burning consists of a small, confined fire that is i) Used to cook food on a grill, barbeque, or spit, ii) Commensurate with the type and quantity of food being cooked, and iii) Supervised at all times. AND WHEREAS Section 7.1(1) of the Fire Protection and Prevention Act, S.O. 1997, Chapter 4, as amended, (the “FPPA”) authorizes the Council of the Township of Severn (“Council”) to pass By-laws regulating the setting of open-air burning, including establishing the times during which open-air burning may be set;

AND WHEREAS Section 10.(2) 6. of the Municipal Act, 2001, S.O. 2001, c 25, authorizes Council to pass By-laws respecting the health, safety and well-being of persons;

AND WHEREAS Council is empowered under Section 128 of the Municipal Act, 2001, S.O. 2001, c 25, as amended, to pass By-laws to prohibit and regulate public nuisances, including matters that, in the opinion of Council are, or could become or cause public nuisances;

AND WHEREAS Council considers open-air burning that generates excessive smoke, odor, airborne sparks or embers to be a public nuisance by creating negative health effects on neighbouring residents, increasing fire exposure hazards and infringing upon the enjoyment of the use of neighbouring properties and generating false alarms;

AND WHEREAS Section 425.(1) of the Municipal Act, S.O. 2001 Chapter 25, (the “MA”) authorizes the Council of a municipality to pass By-laws providing that any person who contravenes any By-law of the municipality is guilty of an offence;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SEVERN HEREBY ENACTS AS FOLLOWS:

PART I – DEFINITIONS

1.1 For the purposes of this By-Law the following definitions shall apply:

“Acceptable Material” means clean dry seasoned wood or another material Approved by the Chief Fire Official

“Appliance” means a device to convert fuel into energy, and includes all components, controls, wiring, and piping required to be part of the device by the applicable standard referred to in the Ontario Fire Code.

"Approved" means approved by the Chief Fire Official

“Building” means any structure in use, intended for use, or previously used for occupancy as defined in the Ontario Fire Code or any structure in use, intended for use, or previously used for storage.

"Camp Site" means an area for temporary camping purposes that is not specifically designated as a Campground

Page 139 of 157 J.3.

"Campground" means an area of land that contains designated parcels and/or facilities for the purpose of providing temporary accommodation for sleeping tents and/or accommodation for RV style trailers and vehicles.

"Chief Fire Official" means the Fire Chief appointed by the Township of Severn for Severn Fire & Emergency Services or such designate appointed by the Fire Chief, or designated under this By-law, acting under the Fire Chief's direction.

"Cooking Fire" means Open-Air Burning used for the purpose of cooking Food without using an Appliance.

"Council" means the Council of The Corporation of the Township of Severn.

"Dangerous Condition" means: a) a lack of precipitation which in the opinion of the Chief Fire Official increases the risk of the spread of fire. b) winds over 20km/h or which in the opinion of the Chief Fire Official increases the risk of the spread of fire. c) During a Smog Alert, Fire Ban, or any other time determined by the Chief Fire Official that would result in a Hazardous Condition. “Designated Size” means the size of the fire and Acceptable Material within the fire. The fire and Acceptable Material shall be no larger than 60.96 centimeters (24 inches) by 60.96 centimeters (24 inches) in size when not contained within an Appliance unless otherwise Approved. When contained within an Appliance the fire and Acceptable Material size shall not be greater than the manufacturers specifications.

"Equipment & Resources" means personnel, extinguishing agents, and equipment such as rakes, shovels, backhoes, bulldozers, front-end loaders, etc. to be used to control or extinguish a fire.

“Exposure” means any Building, equipment, vehicle, storage tank, utility line, landscape feature, or other combustible material that is in danger of being ignited or damaged by nearby fire conditions and excludes Equipment & Resources present for the purpose of extinguishment.

"Farm" means premises associated with and located on land devoted to the practice of farming and used primarily for the housing of equipment or livestock or the production, storage, or processing of agricultural and horticultural produce, but is not used for residential purposes.

"Fees & Charges By-law" means a By-law, passed by the Council of the Township of Severn prescribing fees for permits or services provided by the Fire Department.

"Fire Ban" means a ban issued by the Chief Fire Official on any Open-Air Burning and includes the suspension of every Permit during the ban.

"Fire Department" means the Township of Severn Fire Department (also referred to as Severn Fire & Emergency Services) and any member thereof.

“Food” means a solid or liquid product suitable for consumption by people or animals.

“Hazardous Condition” means any condition deemed an immediate hazard to the public by the Chief Fire Official including but not limited to: i) Visual obstruction of a roadway, railway, waterway, trail or property to a level where it becomes dangerous to traverse. ii) A severe reduction in air quality. iii) Ignition or foreseeable ignition of an Exposure 2

Page 140 of 157 J.3.

“Minimum Distance” means the distance from the closest edge of the Open-Air Burning or Appliance to the nearest Exposure and shall be a distance of at least 6.1 meters (20 feet) in all directions unless Approved.

"Municipality" means the Corporation of the Township of Severn.

"Nuisance" means excessive smoke, odor, or embers to such a degree as to cause discomfort or disturbance to persons in the immediate area in the opinion of the Chief Fire Official.

"Ontario Fire Code" means O.Reg. 213/07 made under the Fire Protection and Prevention Act 1997, S.O. 1997 .c.4, as amended.

“Open-Air Burning” means the burning of materials outside of a Building or Solid- Fuel-Burning Appliance.

"Owner" means any person, group, company, or legally appointed agent having legal control or possession of any portion of a building or premises.

"Permit" means an Approved document, also known as a “Burn Permit” issued by the Fire Department indicating terms and conditions to be followed for Open-Air Burning.

“Solid-Fuel-Burning Appliance” means an Appliance as defined by the Ontario Fire Code and meeting the requirements of Ontario Fire Code Subsection 2.6.2. and which is not used for the cooking of Food.

"Smog Alert" means an alert issued by the Ministry of Environment with respect to air quality.

“Supervised” means a person over the age of 18 with the knowledge, training, and experience required to perform duties, is in attendance and control of the area at all times.

"Wind Speed" means the wind speed for the Township of Severn as reported by Environment Canada.

1.2 Administration

The Chief Fire Official shall be responsible for the administration and enforcement of this By-law.

PART II – GENERAL

2.1 No Owner shall undertake or maintain Open-Air Burning, or allow Open-Air Burning to be undertaken or maintained on their premises, except as authorized under this By-law.

2.2 No Owner shall cause or allow Open-Air Burning on their premises unless a Permit has been issued or the Open-Air Burning has been Approved.

2.3 Only Acceptable Material shall be burned.

2.4 Open-Air Burning can only occur at one location on a property at a time.

2.5 An Appliance used for Open-Air Burning that is designed for and used to cook Food is considered Approved if it adheres to all applicable clauses of this By-law and follows the manufacturer’s instructions of installation, use, and maintenance.

2.6 An Appliance used for Open-Air Burning that is not used to cook Food shall only be considered Approved if it adheres to the Maximum size and Minimum Distance requirements, does not create a Hazardous Condition, and follows the manufacturer’s instructions of installation, use, and maintenance. 3

Page 141 of 157 J.3.

2.7 An Appliance used for Open-Air Burning shall follow the manufacturer’s instructions for installation, use, and maintenance.

2.8 An Appliance used for Open-Air Burning shall be commercially manufactured and have manufacturer’s instructions unless otherwise Approved.

2.9 Open-Air Burning shall not create a Hazardous Condition or Nuisance.

2.10 Sufficient Equipment & Resources shall be present during Open-Air Burning.

2.11 Open-air Burning shall not exceed the Designated Size and Minimum Distance unless otherwise Approved.

2.12 A Cooking Fire shall be considered Approved if it adheres to the Maximum size and Minimum Distance requirements and does not create a Hazardous Condition or Nuisance.

2.13 Open Air Burning shall be Supervised and shall be completely extinguished before the burn site is vacated.

2.14 Open Air Burning is not permitted during a Fire Ban or when a Dangerous Condition is present.

2.15 An Owner with a Permit or Owner who is Approved to undertake Open-Air Burning acknowledges an understanding of this by-law where applicable and assumes all responsibility and liability.

2.16 The Chief Fire Official, or designate, shall have the discretion to determine compliance with this By-law and this decision shall be final.

PART III – AGRICULTURAL RELATED BURNING (FARMS)

3.1 In accordance with the Ontario Fire Code, Open-Air Burning shall be permitted on a Farm when the following conditions are adhered to: a) No person shall conduct, or permit to be conducted, Open-Air Burning on a Farm, without it being Approved. b) Open-Air Burning on a Farm shall be conducted between sunrise and sunset only. c) Open-Air Burning shall be Supervised and shall be completely extinguished before the burn site is vacated. d) Only Acceptable Material shall be burned. e) Sufficient Equipment & Resources must be present. f) Open-Air Burning shall only involve one location on a property at a time. g) Open-Air Burning shall not create a Hazardous Condition. h) Open-Air Burning is not permitted during Dangerous Conditions. i) Open-Air Burning shall be the Designated Size and at the Minimum Distance unless Approved otherwise. PART IV – SPECIFIC LOCATIONS

4.1 Events or Controlled Burns

Any event or controlled burn involving Open-Air Burning must be Approved and the Owner shall apply in writing to the Chief Fire Official. A “burn plan” which contains an assessment of the risks and safety precautions shall be included with the request.

Page 142 of 157 J.3.

4.2 Campgrounds

Open-Air Burning at a Campground shall not exceed the Maximum Size or the Minimum Distance unless otherwise Approved. The Owner is responsible for ensuring Open-Air Burning has a Permit or is Approved.

PART V – PERMIT REQUIREMENTS

5.1 All Open-Air Burning requires a Permit or must be Approved.

a) Any person eighteen (18) years of age or older may apply for a Permit for Open- Air Burning by submitting a completed application.

b) The Owner must provide their name, written permission from the property owner if they are the agent of the property owner, municipal address, and emergency contact information.

c) Written acknowledgement must be provided by the Owner declaring they have read, understood, and will carry out the provisions outlined in the Permit.

d) The Owner shall pay an Open Air Burning Permit fee as set out in the Fees and Charges By-law.

e) The Permit holder shall produce the Permit to the Chief Fire Official and/or Fire Department during inspection of any Open-Air Burning.

5.2 Order to Extinguish Unapproved Fires

a) When made aware of Open-Air Burning not authorized under this By-law, the Chief Fire Official may order the Owner to immediately extinguish or partially extinguish the fire to achieve compliance. The Owner shall comply.

b) Should any Owner fail to extinguish Open-Air Burning when ordered to do so by the Chief Fire Official, action may be taken to have the fire extinguished utilizing fire apparatus, manpower and equipment, and the Owner shall be responsible for any and all costs incurred by the Fire Department during operations in accordance with the Fees and Charges By-law.

PART VI – OFFENCE, REVOCATION, ENFORCEMENT, AND COLLECTION OF COSTS

6.1 Offence

No person shall fail to comply with the provisions in this By-law and any person who contravenes this By-law is, upon conviction, guilty of an offence and is liable to any penalty as provided in the Provincial Offences Act, R.S.O. 1990, c.33, as amended.

6.2 Revocation/Refusal

a) A Permit under this By-law may be denied, suspended, or revoked by the Chief Fire Official if the Owner has a history of non-compliance or it is in the interest of public safety to do so.

b) A Permit issued under the By-law may be denied, suspended, or revoked by the Chief Fire Official if the Permit holder fails to comply with the requirements of the Permit and any other provisions of this By-law.

c) Reinstatement of permits shall be at the discretion of the Chief Fire Official.

6.3 Enforcement

a) This By-law shall be enforced by the Chief Fire Official or Fire Department, Municipal Law Enforcement Officers, Assistants to the Fire Marshal or such other persons as Council may designate. 5

Page 143 of 157 J.3.

b) No person shall hinder or obstruct or attempt to hinder or obstruct those individuals charged with the enforcement of the By-law from carrying out their duties.

c) The Chief Fire Official may, at any reasonable time, enter or inspect any land or premises to determine whether the provisions of this By-Law are being followed.

6.4 Prohibition By Order

The court in which the conviction has been entered, and any court or competent jurisdiction, thereafter, may make an order prohibiting the continuation or repetition of the offence by the person convicted, and such order shall be in addition to any other penalty imposed on the person convicted.

PART VII – INDEMNIFICATION

7.1 The applicant for a Permit as required under this By-law shall indemnify and save harmless the Municipality from any and all claims, demands, causes of action, loss, costs or damages that the Municipality may suffer, incur or be liable for resulting from the performance of the applicant as set out in this By-law, whether with or without negligence on the part of the applicant, the applicant`s employees, directors, contractors and agents.

PART VIII – SEVERABILITY

8.1 If any section of this By-law or parts thereof is found by any court to be illegal or beyond the power of Council to enact, such section or sections or parts thereof shall be deemed to be severable and all other sections or parts of this By-law shall be deemed to be separate and independent there from and continue in full force and effect unless and until similarly found and this By-law shall be enacted as such.

PART IX – EFFECTIVE DATE

9.1 That this By-law shall come into force and effect on the date of passing thereof

By-law read a first, second, third time and finally passed this 7th day of April, 2021.

CORPORATION OF THE TOWNSHIP OF SEVERN

______MAYOR

______CLERK

Page 144 of 157 J.4.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

BY-LAW NO. 2021-24

BEING A BY-LAW TO ADOPT AMENDMENT NO. 10 TO THE OFFICIAL PLAN FOR THE TOWNSHIP OF SEVERN IN ACCORDANCE WITH SECTION 21 OF THE PLANNING ACT, R.S.O. 1990 (15 MICHAEL ANNE DRIVE)

WHEREAS the Council of the Corporation of the Township of Severn has received an application to amend the approved Official Plan for the Township of Severn;

AND WHEREAS the Council of the Corporation of the Township of Severn held a formal public meeting, notice of which was given in accordance with the requirements of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, to receive public input and submissions in relation to the proposed Official Plan Amendment;

AND WHEREAS the Council of the Corporation of the Township of Severn has provided such boards, commissions or other agencies, as may have an interest in this matter, an opportunity to submit comments with respect to the proposed amendment in accordance with the provisions of Section 17 (21) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended;

AND WHEREAS pursuant to the provisions of Sections 17 (22) and 21 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, the Corporation of the Township of Severn may provide for the adoption of amendments to the approved Official Plan;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SEVERN HEREBY ENACTS AS FOLLOWS:

1. That Amendment No. 10 to the Official Plan for the Township of Severn, consisting of the attached Schedule “A” and related text, be and it is hereby adopted. 2. That the Clerk is hereby authorized and directed to make application to the County of Simcoe for approval of Amendment No. 10 to the Official Plan for the Township of Severn. 3. That this By-law shall come into force and effect on the date of passing thereof.

By-law read a first, second and third time and finally passed this 7th day of April, 2021.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

______

MAYOR

______

CLERK

Page 145 of 157 J.4.

SCHEDULE “A” TO BY-LAW 2021-24

AMENDMENT NO. 10

TO THE OFFICIAL PLAN OF THE TOWNSHIP OF SEVERN

THE CONSTITUTIONAL STATEMENT

The following Amendment to the Official Plan for the Township of Severn consists of three parts.

PART A – THE PREAMBLE

Consists of the purpose, location and basis for the Amendment and does not constitute part of the actual Amendment.

PART B – THE AMENDMENT

Sets out the actual Amendment and consists of a modification to “Schedule A1 Coldwater Settlement Area” which constitutes Amendment No. 10 to the Official Plan of the Township of Severn.

PART C – THE APPENDICES

i. Traffic Brief, R.J. Burnside & Associates Limited – October 22, 2020. ii. Planning Justification Report, MHBC – October 2020. iii. Functional Servicing Report, R.J. Burnside & Associates Limited – October 26, 2020. iv. Hydrogeological Study, Sawicki Groundwater Engineering Inc. – October 23, 2020

PART A – THE PREAMBLE

Purpose

The subject lands are presently designated “Settlement Living” in the Township of Severn Official Plan. It is proposed to amend “Schedule A1 Coldwater Settlement Area” of the Township of Severn Official Plan as it applies to the subject lands by redesignating the lands to “Settlement Living Area Special Development Area One”. The specific policies establish the principle of development for a 13-unit apartment building.

Location

The lands subject to this amendment are legally described as South-West Part of Lot 22, Concession 12; 51R-26969 Part 1 and 51R37880 Part 3, in the former Village of Coldwater, geographic Township of Medonte, now in the Township of Severn known municipally as 15 Michael Anne Drive.

Basis

The proposed Amendment is to re-designate the entire parcel, which is approximately 0.157 hectares (0.388 acres) in size with approximately 22.8 metres (74.8 feet) of frontage on Michael Anne Drive. The subject lands are currently designated “Settlement Living Area”; located within the Settlement Area of Coldwater which is serviced by municipal water and sewer services. This proposed re-designation to “Settlement Living Area Special Development Area One” is more in keeping with the “Settlements” designation of the subject lands within the County of Simcoe Official Plan.

The applicant wishes to build a thirteen (13) unit Apartment Building on the subject lands which would yield a higher density than the maximum density currently permitted within the Township’s Official Plan Section C2.3.7. Medium density uses including a low-rise apartment dwelling are permitted uses within the Settlement Living Designation; however, Section C2.3.7.2 limits the maximum density to 37 units per residential hectare. The proposed three storey, thirteen (13) unit would result in a maximum density of 87 units per residential hectare.

Page 146 of 157 J.4.

PART B – THE AMENDMENT

Details of the Amendment

“Schedule 1A Coldwater Settlement Area” on South-West Part of Lot 22, Concession 12; 51R-26969 Part 1 and 51R37880 Part 3, in the former Village of Coldwater, geographic Township of Medonte, now in the Township of Severn known municipally as 15 Michael Anne Drive, is amended by re-designating the lands from “Settlement Living Area” to “Settlement Living Area Special Development Area One” as shown on the attached schedule.

Section C13 Site Specific Special Development Areas is hereby amended by including the following:

2. South-West Part Lot 22, Concession 12; 51R-26969 Part 1 and 51R37880 Part 3, in the former Village of Coldwater, geographic Township of Medonte, now in the Township of Severn (15 Michael Anne Drive)

Settlement Living Area Special Development Area One

The entire land holding at 15 Michael Anne Drive on the date of the passing of this amendment shall contain a maximum density of 87 units per residential hectare. All other Objectives, Permitted Uses and General Policies of the Settlement Living Area designation shall apply in addition to all other policies of the Official Plan of the Township of Severn.

Implementation

Implementation shall be in accordance with the respective policies of the Township of Severn Official Plan. Upon approval of this Amendment, Township Council shall consider an implementing Zoning By-law Amendment.

Interpretation

The provisions of the Official Plan, as amended from time to time, shall apply in regard to the Amendment

Page 147 of 157 J.4.

AMENDMENT NO. 10 TO THE OFFICIAL PLAN OF THE TOWNSHIP OF SEVERN

SCHEDULE ‘A1 COLDWATER SETTLEMENT AREA’ South-West Part Lot 22, Concession 12; 51R-26969 Part 1 and 51R37880 Part 3, in the former Village of Coldwater, geographic Township of Medonte, now in the Township of Severn Known Municipally as 15 Michael Anne Drive TOWNSHIP OF SEVERN

COUNTY OF SIMCOE

AMENDMENT NO. 10 TO THE OFFICIAL PLAN OF THE TOWNSHIP OF SEVERN TO DESIGNATE THE SUBJECT LANDS FROM THE SETTLEMENT LIVING AREA DESIGNATION TO THE “SETTLEMENT LIVING AREA SPECIAL DEVELOPMENT AREA ONE” DESIGNATION

Page 148 of 157 J.5. THE CORPORATION OF THE TOWNSHIP OF SEVERN

BY-LAW NO. 2021-25

BEING A ZONING BY-LAW TO REZONE THE LANDS DESCRIBED AS NORTH PART OF LOT 2, CONCESSION 1, FORMER TOWNSHIP OF ORILLIA NOW IN THE TOWNSHIP OF SEVERN (1894 MARCHMONT ROAD)

WHEREAS the matters hereinafter set out conforms with the Official Plan in effect for the Township of Severn;

AND WHEREAS the Council of the Corporation of the Township of Severn deems it advisable to rezone the lands in Zoning By-law No. 2010-65, as otherwise amended, described as North Part of Lot 2, Concession 1, former Township of Orillia, now in the Township of Severn, municipally known as 1894 Marchmont Road;

AND WHEREAS the Council of the Corporation of the Township of Severn has determined that no further notice is required in accordance with Section 34 (17) of the Planning Act;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SEVERN HEREBY ENACTS AS FOLLOWS:

1. THAT the Schedules of Zoning By-law No. 2010-65, as otherwise amended, is hereby further amended by rezoning the property described as North Part of Lot 2, Concession 1, former Township of Orillia, now in the Township of Severn, municipally known as 1894 Marchmont Road, from the Residential One (R1) Zone to the Residential One Exception Thirty-three (R1-33) Zone, in accordance with Schedule "A" attached hereto and forming part of this By-law.

2. THAT Section 6.5.1 entitled “Exceptions” of Zoning By-law No. 2010-65, as otherwise amended, is hereby further amended by adding the following exception Zone to the end thereof:

Exception By-law Location Special Provisions

R1-33 2021-25 1894 Marchmont Road Permitted Uses i) Accessory Apartment in an accessory building for a maximum of two dwelling units. Regulations ii) The maximum Floor Area of the Accessory Apartment shall not exceed 36% of the Floor Area of the principal dwelling unit. All other provisions of the Residential One (R1) Zone shall apply and be complied with.

3. THAT Zoning By-law No. 2010-65, as otherwise amended, is hereby amended to give effect to the foregoing, but Zoning By-law No. 2010-65, as otherwise amended, shall in all other respects remain in full force and effect save as same may be otherwise amended or herein dealt with.

4. THAT subject to the provisions of the Planning Act, R.S.O. 1990, as amended, this By-law shall come into force on the date it is passed by the Council of the Corporation of the Township of Severn.

By-law read a first, second and third time and finally passed this 7th day of April, 2021.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

______MAYOR

______CLERK

Page 149 of 157 J.5. BY-LAW NO. 2021-25 SCHEDULE “A”

North Part of Lot 2, Concession 1, former Township of Orillia Township of Severn 1894 Marchmont Road

CORPORATION OF THE TOWNSHIP OF SEVERN

______MAYOR

______CLERK

Page 150 of 157 J.6.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

BY-LAW NO. 2021-26

BEING A ZONING BY-LAW TO REZONE THE LANDS DESCRIBED AS PART OF LOT 33 AND LOT 6 ON REGISTERED PLAN 51M-204 MORE SPECIFICALLY DESCRIBED AS PARTS 1 & 2 ON 51R-3197, FORMER TOWNSHIP OF TAY, NOW IN THE TOWNSHIP OF SEVERN. (3298 POINT BUSH COURT)

WHEREAS the matters hereinafter set out conforms with the Official Plan in effect for the Township of Severn;

AND WHEREAS the Council of the Corporation of the Township of Severn deems it advisable to rezone a portion of the lands in Zoning By-law No. 2010-65, as otherwise amended, described as Part of Lot 33 and Lot 6 on Registered Plan 51M-204 more specifically described as Parts 1 & 2 on 51R-3197, former Township of Tay, now in the Township of Severn, municipally known as 3298 Point Bush Court;

AND WHEREAS the Council of the Corporation of the Township of Severn has determined that no further notice is required in accordance with Section 34 (17) of the Planning Act;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SEVERN HEREBY ENACTS AS FOLLOWS:

1. THAT the Schedules of Zoning By-law No. 2010-65, as otherwise amended, are hereby further amended by rezoning a portion of the property described as Part of Lot 33 and Lot 6 on Registered Plan 51M-204 more specifically described as Parts 1 & 2 on 51R-3197, former Township of Tay, now in the Township of Severn, now in the Township of Severn, municipally known as 3298 Point Bush Court, from the Open Space (OS) Zone to the Shoreline Residential Two (SR2) Zone, in accordance with Schedule "A" attached hereto and forming part of this By-law.

2. THAT the Schedules of Zoning By-law No. 2010-65, as otherwise amended, are hereby further amended by rezoning a portion of the property described as Part of Lot 33 and Lot 6 on Registered Plan 51M-204 more specifically described as Parts 1 & 2 on 51R-3197, former Township of Tay, now in the Township of Severn, municipally known as 3298 Point Bush Court, from the Environmental Protection (EP) Zone to the Environmental Protection Exception Three (EP-3) Zone, in accordance with Schedule "A" attached hereto and forming part of this By-law.

3. THAT Section 9.5.3 entitled “Exceptions to Environmental Protection (EP) Zone” of Zoning By-law No. 2010-65, as otherwise amended, is hereby further amended by adding the following exception Zone to the end thereof:

Exception By-law Location Special Provisions

EP-3 2021-26 3298 Point Bush Court Permitted Uses i) A Dock

Regulations a. Located (setback) 8 metres from the west property line (measured at the shoreline) b. A maximum length of 22 metres c. A maximum dock width of 2.5 metres d. A maximum surface area of dock and fingers shall not exceed 55 square metres All other provisions of the Environmental Protection (EP) Zone shall apply and be complied with.

4. THAT Zoning By-law No. 2010-65, as otherwise amended, is hereby amended to give effect to the foregoing, but Zoning By-law No. 2010-65, as otherwise amended, shall in all other respects remain in full force and effect save as same may be otherwise amended or herein dealt with.

Page 151 of 157 J.6.

5. THAT subject to the provisions of the Planning Act, R.S.O. 1990, as amended, this By-law shall come into force on the date it is passed by the Council of the Corporation of the Township of Severn.

By-law read a first, second, third time and finally passed this 7th day of April, 2021.

CORPORATION OF THE TOWNSHIP OF SEVERN

______MAYOR

______CLERK

Page 152 of 157 J.6.

SCHEDULE A BY-LAW NO. 2021-26

Part of Lot 33 and Lot 6 on Registered Plan 51M-204, former Township of Tay, more specifically described as Parts 1 & 2 on 51R-3197

Township of Severn 3298 Point Bush Court

CORPORATION OF THE TOWNSHIP OF SEVERN

______MAYOR ______CLERK

Page 153 of 157 J.7.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

BY-LAW NO. 2021-27

BEING A ZONING BY-LAW TO REZONE THE LANDS DESCRIBED AS PART OF LOT 20, CONCESSION 1, REGISTERED PLAN 51R-32546, FORMER TOWNSHIP OF TAY NOW IN THE TOWNSHIP OF SEVERN (3640 CHOWN TRAIL)

WHEREAS the matters hereinafter set out conforms with the Official Plan in effect for the Township of Severn;

AND WHEREAS the Council of the Corporation of the Township of Severn deems it advisable to rezone a portion of the lands in Zoning By-law No. 2010-65, as otherwise amended, described as Part of Lot 20, Concession 1, Registered Plan 51R-32546, former Township of Tay now in the Township of Severn, municipally known as 3640 Chown Trail;

AND WHEREAS the Council of the Corporation of the Township of Severn has determined that no further notice is required in accordance with Section 34 (17) of the Planning Act;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SEVERN HEREBY ENACTS AS FOLLOWS:

1. THAT the Schedules of Zoning By-law No. 2010-65, as otherwise amended, are hereby further amended by rezoning a portion of the property described as Part of Lot 20, Concession 1, Registered Plan 51R-32546, former Township of Tay now in the Township of Severn, municipally known as 3640 Chown Trail, from the Shoreline Residential Three (SR3) Zone to the Shoreline Residential Three Exception Thirty (SR3-30) Zone, in accordance with Schedule "A" attached hereto and forming part of this By-law.

2. THAT Section 6.5.7 entitled “Exceptions to Shoreline Residential Three (SR3) Zone” of Zoning By-law No. 2010-65, as otherwise amended, is hereby further amended by adding the following exception Zone to the end thereof:

Exception By-law Location Special Provisions

SR3-30 2021-27 3640 Chown Trail Additional Permitted Uses: i) A two-storey Detached Accessory Building with a total area of 150 m2 (1,614 ft2) over the two storeys containing a private garage and Sleeping Cabin.

Regulations ii) A private garage on the main floor of the two storey accessory building of 100 m2 (1,076 ft2) for personal residential storage iii) A maximum Floor Area for a Sleeping Cabin of 50 m2 to be located within the second storey of the two storey Accessory Building iv) A maximum height for the two storey accessory building of 6 metres (19.7 ft.)

Prohibited Uses i) An additional Sleeping Cabin is not permitted on the property.

All other provisions of the Shoreline Residential Three (SR3) Zone shall apply and be complied with.

Page 154 of 157 J.7.

4. THAT subject to the provisions of the Planning Act, R.S.O. 1990, as amended, this By-law shall come into force on the date it is passed by the Council of the Corporation of the Township of Severn.

By-law read a first, second, third time and finally passed this 7th day of April, 2021.

CORPORATION OF THE TOWNSHIP OF SEVERN

______MAYOR

______CLERK

Page 155 of 157 J.7.

SCHEDULE A BY-LAW NO. 2021-27

CORPORATION OF THE TOWNSHIP OF SEVERN

______MAYOR

______CLERK

Page 156 of 157 M.1.

THE CORPORATION OF THE TOWNSHIP OF SEVERN

BY-LAW NO. 2021-28

BEING A BY-LAW TO ADOPT THE PROCEEDINGS OF A SPECIAL ELECTRONIC COUNCIL MEETING HELD ON THE 7th DAY OF APRIL, 2021

WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 5.(3), provides that a Municipal power, including a Municipality’s capacity, rights, powers and privileges, shall be exercised by By-law unless the Municipality is specifically authorized to do so otherwise;

AND WHEREAS certain actions of Council do not require the enactment of a specific By-law;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SEVERN HEREBY ENACTS AS FOLLOWS: 1. That subject to Paragraph 3. of this By-law, the proceedings of the above- referenced Council Meeting, including all Resolutions, By-laws, Recommendations, Adoptions of Committee Reports and all other motions and matters decided in the said Council Meeting are hereby adopted and confirmed, and shall have the same force and effect, as if such proceedings were expressly embodied in this By-law. 2. That the Mayor and Clerk are hereby authorized to execute all such documents, and to direct other officials of the Township of Severn to take all other action, that may be required to give effect to the proceedings of the Council Meeting referred to in Paragraph 1. of this By-law.

3. That nothing in this By-law has the effect of conferring the status of a By-law upon any of the proceedings of the Council Meeting referred to in Paragraph 1. of this By-law where any legal pre-requisite to the enactment of a specific By-law has not been satisfied.

4. That any Member of Council who complied with the provisions of Section 5. of the Municipal Conflict of Interest Act, R.S.O. 1990, Chapter M.50, respecting the proceedings of the Council Meeting referred to in Paragraph 1. of this By-law shall be deemed to have complied with said provisions in respect of this By-law.

5. That this By-law shall come into force and effect on the date of passing thereof

By-law read a first, second, third time and finally passed this 7th day of April, 2021.

CORPORATION OF THE TOWNSHIP OF SEVERN

______MAYOR

______CLERK

Page 157 of 157