REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 6, 2012 7:00 PM COUNCIL CHAMBERS
CALL TO ORDER _____Rossing ______Buckheit _____ Ganey ____Imm ____Nakasian _____ Pownell _____Zweifel
APPROVAL OF AGENDA
APPROVAL OF MINUTES
PRESENTATIONS Green Team Presentation to Project Friendship
REPORTS FROM THE MAYOR AND COUNCILMEMBERS
CONSENT AGENDA Public Comments: Persons commenting on consent agenda items only may use this opportunity to speak. Speakers must identify themselves by providing their name and address and completing a comment card. Comments are limited to two (2) minutes. Agenda items below are approved by one motion unless a Council member requests separate action. All items approved by majority vote unless noted.
1. Motion – Review of City Disbursements
2. Motion - Approve 2012 taxi licenses
3. Motion - Approve 2012 refuse licenses
4. Motion – Approve purchase of 800 MHz radio equipment for Public Safety and Public Works from Whitewater Wireless- - REMOVED FROM AGENDA
5. Motion – Approve purchase of four squad cars from Dokmo Ford
6. Motion – Approve Recreation Funding Agreement with Northfield Hospital
7. Motion – Approve community event in-kind grant awards for 2012
8. Motion – Approve Appointments to Boards and Commissions
9. Resolution 2012-018 - Accept 2011 Gifts
10. Motion - Approve Agreement with Northfield Downtown Development Corporation
11. Motion – Authorize Park & Recreation Board to Develop Scope for a River Study
12. Motion - Authorize Further Study of Downtown Parking Options
13. Motion – Approve Letter Sent in Support of Arts Grants
OPEN PUBLIC COMMENTS Persons may take one opportunity to address the council for three (3) minutes on a topic not on the agenda. No notification of the mayor is required. However, speakers are asked to complete a comment card. Persons wanting a response to a question must submit the question in writing to the recording secretary. Questions must include name, address and phone number.
PUBLIC HEARINGS AND RELATED ACTION The public will have the opportunity to speak for or against the issue for a maximum of two (2) minutes per item. The Chair will recognize speaker at podium and conversation will be between Chair and speaker. Persons must give their name, address, and if representing a business, must give the name of the business or corporation. If an attorney or consultant is representing a client, the client must be identified for the record. Citizens who have material to be handed out shall provide a minimum of 12 copies of the material to the City Administrator. The City Administrator will then pass the information to the appropriate people.
REGULAR AGENDA Please submit name and address to the recording secretary before the meeting or prior to the start of the regular agenda. The Mayor will ask you to speak after the staff report on the item. Please be respectful of the public’s and the council’s time. Members of the public wishing to speak may be asked to: Speak only once for no more than two (2) minutes on the topic unless the speaker is addressed by the council; To identify your relationship to the topic (interested citizens included); To have a spokesperson or two for your group to present your comments.
14. Resolution 2012-019 - Approve Plans and order advertisement for bids – 2012 Street Reconstruction Project
15. Discussion/Motion – Transit Mid-Year Transfer
16. Ordinance No. 931 – First Reading of an ordinance amending the Land Development Code
17. Motion – Related to the Downtown Post Office
18. Motion – Policy Direction on the new Public Safety Center
19. Motion – Receive comments on redistricting scenarios and provide direction to staff regarding preparation of the proposed ordinance
20. Motion – Approve Proposed Community Development Department Organization
21. Motion – Approve Video Conferencing
ADMINISTRATORS UPDATE
ADJOURN NOTE: ALL REGULAR CITY COUNCIL MEETINGS END AT 10:00 PM UNLESS A 5/7 MAJORITY OF THE CITY COUNCIL VOTE TO EXTEND THE TIME
SPECIAL NEEDS: If you require special services to attend or participate in a public meeting, please call the City's Administration Office at (507) 645-3001 or e-mail Deb Little, City Clerk, at [email protected]. TDD users can call (507) 645-3030. Please call 24 hours before the meeting, if possible. CONSENT
Item #1
Date of City Council Meeting: March 6, 2012
To: Mayor and City Council City Administrator
From: Kathleen McBride, Finance Director
Subject: Disbursements
Action Requested:
The Northfield City Council approves disbursements totaling $831, 721. 12.
Summary Report:
Disbursement Description Date Amount
2/ 6/ 12 Credit card, other fees 2/ 6/ 12 136. 14 2/ 9/ 12 Payroll Transfer 2/ 9/ 12 138, 400.27 2/ 10/ 12 Payroll Liabilities 2/ 10/ 12 94, 538. 63 2/ 17/ 12 A/P Checks & EFTs 2/ 17/ 12 323, 143. 18
2/ 23/ 12 Sales Tax 2/ 23/ 12 2, 603. 46
2/ 23/ 12 Payroll Transfer 2/ 23/ 12 131, 035. 54 2/ 24/ 12 Payroll Liabilities (inc. PEIP March premium) 2/ 24/ 12 126, 085. 98 02/ 24/ 12 A/P Checks 02/24/ 12 13, 777.92
02/ 27/ 12 Postage 02/ 27/ 12 2, 000.00
Total 831, 721. 12
They are within the limitations of the approved budget and resources available.
Attachments: 1. Disbursement List 02 - 29 - 2012 08: 38 AM COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EFTS PAGE: 1
DEPARTMENT FUND
NON- DEPARTMENTAL GENERAL FUND CITY OF NORTHFIELD SALES TAX 9.9. 1919
SALES TAX 22. 4B-
SALES TAX 1. 10
SALES TAX 5. 20
SALES TAX 2. 18
SALES TAX 5. 59
AED BATTERIES SALES TAX 27. 84
PLANNING SYSTEM - PD 40. 56
SALES TAX 40. 56
NFLD CONVENTION AND VISITORS BUREAU LESS 5% ADMIN FEE 234. 84
TOTAL: 389. 54-
Mayor & City Council GENERAL FUND RHONDA POWNELL 1/ 27 - 28/ 12 MILAGE REIMB - LM 57. 41
AUG 2011 - JAN 2012 INTERNET 112. 20
TOTAL: 169. 61
Administration GENERAL FUND CITY OF NORTHFIELD COOKIES - INTERGOV MIS 1/ 2 10. 50
CAMPBELL KNUTSON GEN LEGAL SERVICES - CRIMI 10, 006. 05
GEN LEGAL SERVICES IC6. 00
LODGING TAX 414. 00
ENGAGE PRINT, INC. JANUARY CITY COMMONS 978. 81
GOLD COUNTRY ENGRAVERS COUNCIL NAME PLATE - STAFF 23. 51
PLAQUE - GUNDERSON 37. 41
INNOVATIVE OFFICE SOLUTIONS, LLC ADMIN OFFICE SUPPLIES 42. 45
LAMPE, SWANSON, MORISETTE & HEISLER & A DATA REQUEST 25. 50
HUCKLE MED =A, LLC JAN AT 4592869 LIQ LICENSE 24. 13
JAN AD # 592883 FLOODPL HAG 42. 63
JAN AD # 593319 1 - 17 AGENDA 166. 50
ON TARGET A & M, INC. PROCESSING FEE 32. 00
APT NEWSLETTER MAILING -JAN 235. 14
FLAHERTY & HOOD, P. A. GENERAL LEGAL - CIVIL 831. 26
GENERAL LEGAL 814. 61
TIM MADIGAN LUNCH REIMBURSE 7/ 29/ 11 SM 10. 49
VALLEY TEMPORARY STAFFING ADMTN - ROBERGE - WK END 1 321. 75
ADMIN - ROBERGE - WK END 1 390. 00
ADMIN - ROBERGE - W / E 2/ 4/ 12 390. 00
TOTAL: 14, 902. 74
City Clerk GENERAL FUND VERIZON WIRELESS 11/ 8/ 11- 12/ 7/ 11 VERIZON CE 34. 09
12/ 8/ 11- 1/ 7/ 12 VERIZON TEL 34. 13
1/ 8/ 12 -- 2/ 7/ 12 VERIZON CEL 34. 36
2/ 8/ 12 -- 3/ 7/ 12 VERIZON CEL 34. 38
TOTAL: 136. 96
Finance GENERAL FUND CITY OF NORTHFIEID AD HOC MEETING SUPPLIES 66. 15
LUNCHEON FOR HELPERS 32. 51
TOTAL: 38. 66
Information Technology GENERAL FUND CITY OF NORTHFIELD UPS REPAIR 142. 87
PC IMAGING 349. 48
COMPUTER ACCESSORIES 17. 14
REPLACEMENT BATTERY 80. 90
COMPUTER ACCESSORIES - MOUSE 33. 88
PROSAFE PLUS SWITCH 8 PORT 86. 85
ST OLAF TELCO FEB FIBER OPTIC / INTERNET A 614. C1
P'EB 12 DARK FIBER RENTAL 62. 25 02 - 29 - 2012 08: 38 AM COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EFTS PAGE: 2
DEPARTMENT FUND
FEB 2012 RENTAL / FIBER 306. 88
SHT INTERNATIONAL CORP SOFTWARE FOR PROJECT 2010 363. 38
VERIZON WIRELESS 11/ 8/ 11 - 12/ 7/ 11 VERIZON CE 143. 44
12/ 8/ 11 - 1/ 7/ 12 VERIZON CET, 143. 44
1/ 8/ 12 -- 2/ 7/ 12 VERIZON CET, 144. 35
2/ 8/ 12 -- 3/ 7/ 12 VERIZON CEL 144. 08
LOREN J LOVHAUG IT CONSULTING FEES - MARCH 1, 850. 00
NORTHFIELD WIFI NORTHFIELD WTFI FEB 2012 49. 99
FEBRUARY 2012 CHARGES FOR 54. 99
TIM VALLEY MILAGE FOR 1 / 1 / I1 - 12/ 31/ 283. 16
TOTAL: 4, 871. 09
Human Resources / Risk M GENERAL FUND CITY OF NORTHFIELD CREDIT CHARGES - OFFICE SU 70. 11
MEDTOX LABORATORIES, INC. DRUG SCREEN 123. 28
SHRED - IT USA INC HR STORAGE CLEANOUT 202. 53
MED COMPASS ANNUAL HEAR / PULM / FIT TESTI 1, 664. 00
MNJIS - CRIMINAL HISTORY ACCESS REIMBURSE ACCT 50. 00
TOTAL: 2, 109. 92
Planning GENERAL FUND INNOVATIVE OFFICE SOLUTIONS, LLC SUPPLIES 35. 23
HUCKLE MEDIA, LLC JAN AD # 592881 1016 LINDEN 42. 63
FLAHERTY & HOOD, P. A. PLANNING - LDC 4, 488. 75
TOTAL: 4, 566. 61
City Hall Operations GENERAL FUND ARROW ACE HARDWARE CITY HALL 57. 69
CANON FINANCIAL SERVICES FEB CONTRACT CHG 295. 67
DALCO PAPER PRODUCTS 95. 75
INTERSTATE BATTERY SYSTEMS OF MINNEAPO BATTERIES 207. 23
MN DEPT OF LABOR & INDUSTRY BOILER CITY HALL 20. 00
ST OLAF TELCO FEB 2012 BASE SERVICE 718. 57
FEB 2012 - TOLL CALLS JAN' 12 62. 61
TRI STATE BUSINESS MACHINE INC FEB CONTRACT CHGS 135. 51
WASTE MANAGEMENT OF WI / MN JAN 497 - 0000970- 0491 - 5 242. 55
XCEL ENERGY ELECTRICITY JAN' ll USAGE 740. 43
GAS CHARGES JAN' 11 USAGE 1, 509. 30
WEDDE TECH LLC TAX ON INVOICE 389 17. 60
TOSHIBA BUSINESS SOLUTIONS JAN BASE RATE E5540 281. 34
FEB BASE RATE 35540 281. 34
JAN B &W E5540 131. 19
JAN COLOR E5540 657. 84
LANDSCAPE ENHANCEMENTS LLC SNOW REMOVAL 210. 10
TOTAL: 5, 664. 72
Police Administration GENERAL, FUND. ARROW ACE HARDWARE SNOW SHOVEL 33. 12
CULLIGAN WATER CONDITIONING SOFTENER SAL- 130. 92
CITY OF NORTHFIELD OF' F' ICE SUPPLIES 392. 77
OFFICE SUPPli - ES 164. 23
MEALS- POLICE INTERVIEWS 34. 15
OFFICE SUPPLIES 998. 96
HALLWAY CARPET RUNNER 205. 84
OFFICE SUPPLIES 249. 39
OFFICE SUPPLIES 19. 96
OFFICE SUPPLIES 449. 91
OFFICE SUPPLIES 599. 36
OFFICE SUPPLIES 30. 87
OFFICE SUPPLIES 442. 32 02 - 29 - 2012 06: 38 AM COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EFTS PAGE: 3
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
OFFICE SUPPLIES 133. 05
NORTHERN TOOL RETURN 34. 19
AED BATTERIES 432. 73
PLANNING SYSTEM - PD 630. 54
CANNON VALLEY WATER CONDITION DRINKING WATER 78. 00
CINTAS CORPORATION # 754 BLACK RUGS & SCRAPER MATS 68. 28
CINTAS FIRST AID & SAFETY 4LOC431 FIRST AID SUPPLIES 62. 56
CUB FOODS MIST FOR DIE MEETING 11. 98
CENTRAL VALLEY COOPERATIVE OLICE FUEL 5, 851. 47
DALCO PAPER PRCDUCTS 95. 75
ECONO FOODS 4330 MISC. SUPPLIES 7. 86
GRAPHIC MAILBOX POSTAGE TO CITY ATTORNEY 6. 70
OSTATE TO CITY ATTORNEY 6. 70
INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 293. 18
LEAGUE OF MN CITIES 21 ONLINE PATROL TRAINING 1, 795. 00
MN DEPT OF LABOR & INDUSTRY PRESSURE VESSEL SAFETY CEN 30. 00
POLZIN U- ASS HACK WINDOW - SQUAD 2695 434. 94
PORTER LEE CORPORATION 2012 ANNUAL SUPPORT FEE - BE 866. 00
STREICHER' S GARRISON BELT - WIERSON 26. 99
IS UNIFORM SHIRT - JOHNSON 52. 99
BOOTS, BELT, SHIRT- GIGSTAD 262. 78
ST ILA- TELCO FED 2012 PHONES 752. 75
TOLL CALLS FOR JAN' 12 6. 14
SYMBOL ARTS PLAQUE FOR OLSEN RETIREMEN 202. 00
BADGE FOR OLSEN RETIREMENT 35. 00
TRI STATE BUSINESS MACHINE INC COPIER LEASE 262. 86
VALLEY AUTCH.AUS INC LOP SQUAD # 5 20. 67
WASTE MANAGEMENT OF WI / MN 4970001124n4919 JAN' 12 176. 04
XCEI. ENERGY ELECTRICITY JAN' 11 USAGE 1, 013. 83
GAS CHARGES JAN' 11 USAGE 1, 028. 79
COUNTRYSIDE ANIMAL HOSPITAL ANIMAL IMPOUND 380. 00
MN DIV INT' L ASSN FOR IDENTIFICATION 2012 DUES - JAMES 25. 00
WEST GOVERNMENT SERVICES CLEAR CHANNEL INV. SERVICE 130. 90
LANDSCAPE ENHANCEMENTS LLC SNOW REMOVAL 418. 00
CENTURY LINK POLICE FIRE RADIO LINE 52. 91
TOTAL: 19, 380. 00
Police Patrol GENERAL FUND CITY OF NORTHFIELD CAMERAS FOR PATROL 452. 00
TOTAL: 452. 00
Police Investigations GENERAL FUN7 CITY OF NORTHFIELD OFFICE SUPPLIES 162. 02
OFFICE SUPPLIES 32. 05
K -MART 4G3 FLASH DRIVE - INVESTIG 8. 54
MONTE NELSON MEALS AT INVESTIGATION TRN 26. 46
RADIO SHACK CORPORATION HANDSET_ CONTROL- INVESTIGAT 24. 57
TOTAL: 253. 64
Fire GENERAL FUND CITY OF NORTHFIELD PLANNING SYSTEM - FD 630. 53
KWIK TRIP, INC. DIESEL FUEL JAN' 12 223. 57
XCEL ENERGY A[4BUL GARAGE ELEC JAN' ll U 51. 70
AMBUL GARAGE GAS JAN' 11 US 111. 09
LANDSCAPE ENHANCEMENTS LLC SNOW REMOVAL 130. 00
CENTURY LINK POLICE FIRE RADIO LINE 52. 90
TOTAL: 1, 205. 79
Building Inspection GENERAL FUND CAMPBELL KNUTSON 912 WINONA BLIGHT 120. 00 02 - 29 - 20122 08: 38 AM COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EFTS PAGE: 4
DEPAR - MENT FUND VENDOR NAME DESCRIPTION AMOUNT
CENTRAL VALLEY COOPERATIVE FUEL FOR JANUARY 2012 . 50. 21.
QUALITY RESOURCE GROUP, INC. PERFORATED PAPER FOR INSPE 82. 87
JIM KESSLER REIMB FOR CERTIFICATE RENE 120. 00
VERIZON WIRELESS 11/ 8/ 11 - 12/ 7/ 11 VERIZON CE 68. 47
12/ 8/ 11- 1/ 7/ 12 VERIZON TEL 68. 20
1/ 9/ 12 -- 2/ 7/ 12 VERIZON CEL 68. 72
2/ 8/ 12 -- 3/ 7/ 12 VERIZON CEL 68. 72
TOTAL: 697. 19
Engineerinq GENERAL FUND INNOVATIVE OFFICE SOLUTIONS, LLC PENS / POST ITS 44. 12
POSTCARDS 68. 9''.
SEAN SIMONSON WORK BOOTS - SS 106. 25
VERIZON WIRELESS i1 /8/ 11- 12/ 7/ 11 VERIZON CE 281. 38
12/ 8/ 11 - 1/ 7/ 12 VERIZON CEL 211. 92
9/ 12 -- 2/ 7/ 12 VERIZON CEL 213. 48
2/ 9/ 12 -- 3/ 7/ 12 VERIZON CEL 213. 48
TOTAL: 1, 139. 54
Streets GENERAL FUND EARL F. ANDERSEN, INC STAFF JACKETS 229. 64
ARROW ACE HARDWARE FLOWER BASKETS 19. 19
BATTERIES PLUS DOOR OPENERS 45. 64
CENTRAL VALLEY COOPERATIVE JAN BULK OIL 2, 3661. 30
JAN FUEL 908.908. 9393
DALCO PAPERPAPER PRODUCTSPRODUCTS 95. 75
EPICEPIC ENTERPRISES,ENTERPRISES, INCINC JAN CLEANING 173. 38
FASTENAL COMPANY BIKE RACKS 165.165. 3636
BIKE RACK DOLTS 303. 08
INNOVATIVE OFFICE SOLUTIONS, LLC OFFICE SUPPLIES 3. 24
JIRIK PLOWING JANUARY 2012 PLOWING 93.93. 50 50
LAMPERT YARDS, INC. BUILDINGBUILDING DAMAGEDAMAGE 5. 23
MENARD'MENARD' SS 7UNDAS7UNDAS SUPPLIES 244. 75
SUPPLIES 40. 67
FLOWER BASKETS 16. 99
MN DEPT OF LABOR & INDUSTRY PRESSURE VESSEL STREET SHO 20. 00
NAPA AUTO PARTS IMPACT SOCKET SET 21. 74
SHOP SUPPLY 7. 34
PLUNKETT' S PEST CONTROL FEB 2012 PEST MANAGEMENT 50. 02
TRI STATE BUSINESS MACHINE INC 2/ 4/ 12 - 3/ 3/ 12 62. 81
WASTE MANAGEMENT OF WI / MN JAN 497 - 0000970- 0491 - 5 216. 76
JAN 497- 0000970 - 0491 - 5 517. 68
WINTER EQUIPMENT COMPANY, INC CURB GUARD 646. 00
XCEL ENERGY ELECTRICITY JAN' ll USAGE 461. 30
GAS CHARGES JAN' ll USAGE 1, 328. 80
ZIEGLER, INC. CUTTING EDGE 643. 34
PUMP KIT 138. 85
WEDDE TECH LLC TAX ON INVOICE 389 17. 60
VERIZZON WIRELESS 11/ 8/ 11- 12/ 7/ 11 VERIZON CE 213. 48
12/ 8/ 11- 1/ 7/ 12 VERIZON CEL 241. 47
1/ 8/ 12 -- 2/ 7/ 12 VERIZON CEL 270. 40
2/ 8/ 12 -- 3/ 7/ 12 VERIZON CEL 210. 18
LANDSCAPE ENHANCEMENTS LLC LOT SNOW REMOVAL 10511. 00
TOTAL: 1, 285. 42
Street Lighting GENERAL FUND FRANEK ELECTRIC, INC. LOCATE GREENVALE / TH3 142. 00
LOCATE AT DOKMO / RIVERSIDE 126. 00
GUTH ELECTRIC, INC STREET LIGHT REPAIR 5, 290. 00 02 - 29 - 2012 08: 38 AM COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EFTS PACE: 5
DEPARTMENT FIND VENDOR NAME DESCRIPTION AMOUNT
XCEL ENERGY ELECTRICITY JAN- 11 USAGE 843. 77
TRAFFIC SIGNALS JAN' ll USA 249. 73
1^_/ 1/ 11- 12/ 31/ 11 ELEC USAC 19, 893. 31
TOTAL: 26, 544. 81
Facilities GENERAL FUND BEST ACCESS SYSTEMS OF MN BLANK KEYS 143. 54
CENTRAL VALLEY COOPERATIVE JAN 2012 FACILITIES FUEL 162. 68
EPIC ENTERPRISES, INC JAN CLEANING 947. 80
INNOVATIVE OFFICE SOLUTIONS, DEC OFFICE SUPPLIES 8. 50
MANPOWER, INC. HAAN, ANNALISE 1/ 29/ 12 667. 20
HAAN, ANNALISE 2/ 5/ 12 667. 20
SERVICE MASTER BY AYOT ^E JAN 2012 CLEANING 1, 282. 50
JAN 2012 CLEANING 1, 549. 69
JAN 2012 CLEANING 897. 06
VERIZON WIRELESS 11/ 8/ 11 - 12/ 7/ 11 VERIZON CE 77. 12
12/ 8/ 11 - 1/ 7/ 12 VERIZON CEL 77. 10
1/ 6/ 12-- 2/ 7/ 12 VERIZON CEL 77. 39
2/ 6 / 12-- 3 / 7/ 12 VERIZON CEL 77. 41
TOTAL: 6, 675. 21
Ice Arena GENERAL FUND BECKER ARENA PRODUCTS - NC. BLADEMASTER 155. 62
CULLIGAN WATER CONDITIONING EQUIP DELIVERY 90. 00
DU FOUR' S, INC RUG RENTAL 20. 31
RUG RENTAL 20. 31
FASTENAL COMPANY HARDWARE 27. 64
MN DEPT OF LABOR & INDUSTRY PRESSURE VESSLE ARENA 30. 00
R & R SPEC- ALTIES, INC. BLADE SHARPENING 57. 00
STARER RELAY BYPASS 36. 91
SPREADER CLOTH 54. 79
BLADE SHARPENING 75. 50
WASTE MANAGEMENT OF WI / MN JAN 497- 0000970- 0491 - 5 349. 51
XCEJ, ENERGY ARENA - ELECTRIC JAN' ll USAG 5, 006. 82
ARENA -GAS JAN' 11 USAGE 1, 574. 23
METRO LIFT PROPANE PROPANE 261. 84
ZAMBONI PROPANE 240. 47
LANDSCAPE ENHANCEMENTS LLC ARENA SNOW REMOVAL 224. 25
STAR ( SERVING THE AMER- CAN RINKS) FACILI'T' Y MEMBERSHIP 2012 225. 00
TOTAL: 8, 450. 20
General Parks GENERAL FUND EARL F. ANDERSEN, INC STAFF JACKETS 229. 65
CENTRAL VALLEY COOPERATIVE JAN BULK FUEL 2, 873. 36
JAN FUEL 59. 90
FORCE AMER - CA DISTRIBUTING, LLC MIS KIT 542. 91
GRAINGER SPROCKET 21. 63
LAB SAFETY SUPPLY, INC. HELMET PARTS 143. 76
MN AG GROUP, INC. SWEEPER 139. 83
NAPA AUTO PARTS RETURN LICENSE KIT 5. 11
M- 3 BROOM TRACTOR 30. 65
M - 3 BROOM TRACTOR 15. 33
SUPPLIES 18. 99
WASTE MANAGEMENT OF WI / MN JAN 497 - 0000970- 0491 - 5 30. 75
XCEL ENERGY ELECTRICITY JAN' 11 USAGE 762. 92
ZIEGLER, INC. WATER PUMP 286. 46
RETURN PUMP KIT 107. 83
COMPLETE COOLING SERVICES CHIPPER 205. 99
SEMA EQUIPMENT INC M - 3 BROOM TRACTOR 333. 27 U2- 29- 2012 08: 38 AM COUNCIL REPORT - 03/ 06/ 2212 CHECKS / EFTS PAGE: 6
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
APPLE CHEVROLET BUICK NORTHFIELD P - 7 STREET SEOP 191. 55
TOTAL: 5, 774. 01
Athletic Facilities GENERAL FUND EPIC ENTERPRISES, INC JAN. CLEANING 173. 38
XCEL ENERGY ELECTRICITY JAN' 11 USAGE 5. 72
TOTAL: 167. 66
Outdoor Pool GENERAL FUND XCEL ENERGY POOL- ELECTRIC JAN' ll USAGE 64. 59
POOL - G.AS JAN' 11 USAGE 53. 44
TOTAL: 11. 15
Recreation AdmiuistraL GENERAL FUND VERIZON WIRELESS 11/ 8/ 11 - 12/ 7/ 11 VERIZCN CE 34. 13
12/ 8/ 11- 1/ 7/ 12 VERIZON CEL 34. 09
1/ 6/ 12 -- 2/ 7/ 12 VERIZON CEL 34. 38
2/ 8/ 12 -- 3/ 7/ 12 VERIZON CEL 34. 36
TOTAL: 136. 96
Library GENERAL FUND BIG RIVER MAGAZINE PFRIOUICAL 29. 00
BAKER 6 TAYLOR JUV MATERIALS 191. 19
SUPPLIES - PROCESSING 11. 21
SHIPPING 2. 53
JUV MATERIALS 39. 43
SUPPLIES - PROCESSING 1. 77
SHIPPING 1. 44
NON- FICTION 414. 82
FICTION 157. 54
SHIPPING 5. 72
NON- FICTION 408. 49
FICTION 275. 30
SHIPPING 6. 84
FICTION 44. 38
SHIPPING 0. 44
CITY OF NOR.THF - ELD MILEAGE, MEALS, LODGING 31. 99
NON - FICTION 283. 80
NON- FICTION DVDS 238. 663
DUES, MEMBERSHIPS 80. 00
DUES, MEMBERSHIP 445. 00
DVDS 777. 75
BOOKS ON CD 53. 73
MUSIC CDS 145. 87
JUV MATERIAL 68. 35
JUV MF,DIA 246. 83
SUPPLIES 48. 25
SOFTWARE 53. 77
NON - FICTION 5. 98
FICTION 10. 88
DUES, MEMBERSHIPS 30. 00
POSTAGE 17. 09
SUPPLIES - PROCESSING 390. 00
SUPPLIES 62. 80
MILES, MEALS, LODGING 11. 60
PROGRAMMING - JUV 694. 20
FICTION 17. 31
DUE, MEMBERSHIPS 105. 00
CANNON VALLEY WATER CONDITION SUPPLIES 52. 00
DEMCO INC. SUPPLIES- PROCESSING 191. 26 02 - 29 - 2012 08: 38 AM COUNCIL REPORT' - 03/ 06/ 2012 CHECKS / EFTS PAGE: 7
DEPARTMENT FUND VENDOR NAME DESCRIPTION
UALCC PAPER PRODUCTS 95. 75
INNOVATIVE OFFICE SOLUT - ONS, LLC SUPPLIES 3. 12
RECORDED BOOKS, INC. BOOKS ON CD 13. 90
BOOKS ON CD 47. 00
BOOKS ON CD 62. 00
RANDOM HOUSE, INC BOOKS ON CD 1, 137. 95
BOOKS ON CD 210. 00
BOOKS ON CD 577. 95-
SELCO AUTOMATi0N 3, 042. 43
POSTAGE - MAILERS 115. 50
ST OLAF COLLEGE OTHER PROFESSIONAL SERVICE 393. 51
THYSSEN KRUPP ELEVA'T' OR CORP LIBRARY CONTRACT 853. c' l
WASTE MANAGEMENT OF WI / MN 497 - 000 =125- 0491 - 5 JAN 2 35. 99
XCEL ENERGY ELECTRICITY JAN' ll USAGE 502. 35
GAS CHARGES JAN' ll USAGE 465. 03
WEDDE TECH LLC TAX ON INVOICE 389 17. 60
TOSHIBA BUSINaSS SOLUTIONS OFFICE DUPLICATING 247. 16
MIDWEST TAPE BOOKS ON CD 34. 99
SHIPPING 67
BOOKS ON CD 64. 98
SHIPPING 3. 33
BOOKS ON CD 89. 97
SHIPPING 4. 50
LANDSCAPE ENHANCEMENTS Lit SNOW REMOVAL 484. 00
MISCELLANEOUS V ADAM GURNO ZEAL 10/ 13/ 11 - MLA CONE 17. 00
ADAM CURNO LODGING 10/ 12 - 10/ 14/ 11 PEI 205. 16
TOTAL: 13. 223. 00
Other Financing Uses GENERAL FUND NFLD CONVENTION AND VISITORS BUREAU LODGING TAX - NOV 2011 2, 968. 03
LODGING TAX - DEC 2011 675. 65
LODGING TAX - JAN 2012 53. 10
TOTAL: 4, 696. 76
Transit Administration TRANSIT CITY OF NORTHFIELD TOLE PUNCHES / CHA_INS 231. 94
CENTRAL VALLEY COOPERATIVE TRANSIT UNLEADED JAN 2012 1, 479. 95
EPIC ENTERPRISES, INC JANUARY 2012 BUS CLEANING 55. 48
JANUARY 2012 BUS CLEANING 55. 48
JANUARY 2012 BUS CLEANING 55. 48
JANUARY 2012 BUS CLEANING 55. 48
JANUARY 2012 BUS CLEANING 55. 48
NAPA AUTO PARTS T - 12 MAINT PARTS 14. 11
TT - 16 MAINTENANCE PARTS 3. 69
PLUNKETT' S PEST CONTROL JAN 2012 PEST CCNTROL 55. 58
VALLEY AUTOHAUS INC TT - 16 - IRES 239. 69
XCEL ENERGY ELECTRICITY JAN' ll USAGE 212. 87
GAS CHARGES JAN' ll USAGE 438. 38
VERIZON WIRELESS 11/ 8/ 11 - : 2/ 7/ 11 VERIZON CE 136. 36
12/ 8/ 11 - 1/ 7/ 12 VERIZON CEL 36. 36
1/ 8/ 12 -- 2/ 7/ 12 VERIZON CEL, 137. 44
2/ 8/ 12 -- 3/ 7/ 12 VERIZON CEL 137. 44
APPLE VALLEY FORD LINCOLN MERCURY T - 12 TRANSIT - TUBE 55. 73
TT - 15 REPAIR 43. 12
TT - 15 TRANSIT 26. 29
RETURN 55. 73-
TCTAL: 3, 570. 62 02 - 29 - 2012 08: 38 AM COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EFTS PAGE: 8
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
NCRC Administration COMMUNITY RESOURCE CITY OF NORTHFIELD FLEX COUPLING 15. 28
PLUNKETT' S PEST CONTROL 2012 PEST CONTROL 551. 19
SERVICE MASTER BY AYOTTE JAN 2012 CLEANING 3, 286. 41
TRI STATE BUSINESS MACHINE INC 2/ 4/ 12- 3/ 3/ 12 62. 81
WASTE MANAGEMENT OF WI / MN JAN 497 - 0000970 - 0491 - 5 382. 03
XCEL ENERGY ELECTRICITY JAN' ll USAGE 2, 625. 75
GAS CHARGES JAN' ll USAGE 2, 136. 79
WEDDE TECH LLC TAX ON INVOICE 389 17. 60
LANDSCAPE ENHANCEMENTS LLC SNOW REMOVAL 491. 25
R. M. COTTON COMPANY SEAL KIT 660. 53
TOTAL: 10, 219. 64
Wellness Center COMMUNITY RESOURCE REST ACCESS SYSTEMS OF MN KEY AND CORE 316. 99
CULLIGAN WATER. CONDITIONING SOFTENER SALT 130. 92
CITY OF NORTHFIELD FLEX COUPLING 15. 28
CERTIFIED POOL TRAINERS SHAKAL CERTIFIED POOL TRAI 260. 00
MENARD' S - DUNDAS SUPPLIES 22. 43
PLUNKETT' S PEST CONTROL 2012 PEST CONTROL 551. 19
WASTE MANAGEMENT OF WI / MN JAN 497 - 0000970- 0491 - 5 127. 34
XCEL ENERGY ELECTRICITY JAN "_ 1 USAGE 463. 37
GAS CHARGES JAN ". 1 USAGE 2, 136. 79
WEDDE TECH LLC TAX ON INVOICE 389 17. 6C
LANDSCAPE ENHANCEMENTS LLC SNOW REMOVAL 481. 25
R. M. COTTON COMPANY SEAL KIT 660. 53
TOTAL: 5, 183. 69
NON - DEPARTMENTAL MOTOR VEHICLE FUND WELLS FARGO BANK MINNESOTA, NA NSF - WEED 9 - 30 - 2011 42. 75
NSF - MACPHERSON 10 - 22 - 11 24. 00
NSF - STANTON 1 - 12 - 2012 337. 00
NSF - LARSON 1 - 10 - 2012 27. 00
TOTAL: 430. 75
Cable TV CABLE TV KYMN RADIO, INC. JAN 2012 STREAMING 495. 00
NFLD HEAP, THY COMMUNITY INITIATIVE LINK CENTER CONTRIBUTION 7, 367. 00
NFLD " ELEVISION - NTV 26 FEB 2012 PER MOTION 2006 - 0 2, 500. 00
MAR 2012 PER MOTION 2006 - 0 2, 500. 00
TOTAL: 12, 862. 00
Other Financing Uses LTBK4RY GIFT FJND BAKER & TAYLOR GIFT- FOL 109. 37
TOTAL: 104. 37
Other Financing Uses G. W. BUNDAY FUND GALE GIFT- BUNDAY ( LP) 48. 74
GIFT - BUNDAY ( LG) 86. 37
TOTAL: 135. 11
Other Financing Uses L J GUSTAFSON FUND BAKER & TAYLOR GIFT- GUSTAFSON 62. 19
TOTAL: 62. 19
Other Financing Uses MUNICIPAL TIF DIST HUCKLE MEDIA, LLC JAN AD # 593357 GATEWAY OPE 92. 50
JAN AD # 593357 GATEWAY OPE 46. 25
TOTAL: 138. 75
EDA General OperaCing ECONOMIC DEVELOPME HUCKLE MEDIA, LLC JAN AD # 592811 EDA GUIDE D 919. 00
TOTAL: 919. 00
ERA Rental Projects HOUSING AND REDEVE XCEL ENERGY 517 WASHINGTON ST 155. 01. 02 - 29 - 2012 28: 38 AM COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EFTS PAGE: 9
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
517 1/ 2 WASHINGTON ST 119. 46
LANDSCAPE ENHANCEMENTS LLC SNOW REMOVAL 170. 00
TOTAL: 444. 47
Capital Projects TRANSPORTATION FUN MCGHIE & BETTS INC 30RINGS DEC. / JAN 2012 ST. 3, 797. 93
HUCKLE MEDIA, LLC JAN AD # 592870 PUBLIC HRNG 121. 25
JAN AD # 592870 PUBLIC HRNG 120. 25
JAN AD # 592870 PUBLIC HRNG 120. 25
NEED SENIOR CITIZENS, INC ROOM CHG 1ST NEIGHBORHOOD 25. 00
TOTAL: 4, 184. 68
Parks PARK FUND RICE COUNTY AUDITOR /' TREASURER 2012 MILL TOWNS TRAIL JP A 300. 00
TOTAL: 300. 00
Water WATER FUND POLTON & MENK, INC. DEC PROF SERV - WHPP 1, 053. 30
DEC PROF SERV - SOP WORK 1, 450. 00
CITY OF NORTHFIELD TECH CONE REGISTRATION 175. 00
POSTAGE 2. 56
WATER SCHOOL LODGING SM 161. 04
PAIN^_ SUPPLIES # 5 WELL 84. 25
FUEL - METER PICKUP 75. 00
CANNON VALLEY WATER CONDITION JAN WATER 26. 00
KIMMY CLEAN LLC JAN CIEANTNG 293. 91
MVTL LABRATORIF.S, INC. WATER TEST 152. 00
MENARD' S - DUNDAS PAIN^ SUPPLIES 15. 75
FERGUSON WATERWORKS RESALE METERS 8, 440. 14
RESALE METERS EVEN EXCHANG 91. 61
LOCATORS / CHARGERS 302. 39
GOPHER S' PA'TE ONE CALL JAN LOCATES 56. 75
ON TARGET A & M, INC. UTILITY BILLS - 4695 123. 25
WASTE MANAGEMENT OF WI / MN JAN 497 - 0001132- 0491 - 5 124. 66
XCEL ENERGY ELECRICITY JAN' 11 USAGE 5181_1. 31
GAS CHARGES JAN' ll USAGE 627. 40
MN DEPT OF HEALTH 2012 WATER WELL PERMIT 175. 00
VERIZON WIRELESS 11/ 8/ 11 - 12/ 7/ 11 VERIZON CE 147. 81
12/ 8/ 11 - "_! 7/ 12 VER - ZON CEL 147. 82
1/ 8/ 12 -- 2/ 7/ 12 VERIZON CEL 147. 78
2/ 8/ 12 -- 3/ 7/ 12 VERIZON CEL 148. 50
TOTAL: 19, 833. 23
NON - DEPARTMENTAL WASTEWATER FUND MCKASTER - CARR SUPPLY COMPANY MUFFLER 7. 87
TOTAL: 7. 87
Wastewater WASTEWATER FUND ALLIED ELECTRONICS, INC. IMPELLER " CAPACITOR 286. 79
ARROW ACE HARDWARE ICE MELT 32. 03
CITY OF NORTHFIELD MEM CARD / READER FOR PHONE 27. 77
PHOTO FINISH - COLLECTION PI 20. 08
REPAIR TRIGGER 13. 50
CINTAS FIRST AID & SAFETY 4LOC431 JAN REFILL 42. 02
EPIC ENTERPRISES, INC JAN CLEANING 123. 29
MCMASTER - CARR SUPPLY COMPANY MUFFLER 128. 56
MENARD' S - DUNDAS PEGS 26. 11
KITCHEN BAGS 4. 79
LADDER / ICE MELT / SUPPLIES 542. 11
GLUE 11. 37
MN DEPT OF LABOR & INDUS'TRY PRESSURE VESSELS WWT 70. 00 02 - 29 - 201. 2 08: 38 AM COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EFTS PAGE: 10
FUND VENDOR NAME AMOUNT
NAPA AUTO PARTS FUNNEL 5. 33
ON TARGET A & M, INC. UTILITY BILLS - 4695 123. 24
THOMAS HAMSIER 201_2 MPCA CONFERENCE 300. 00
2012 WW CLASS D EXAM FEE 55. 00
ST OLAF TELCO FEB 201.2 PAGER RENTALS 32. 06
USA BLUE. BOOK 02 SENSOR 156. 89
WATERFORD OIL CO, INC. MOBIL GREASE 370. 76
WASTE MANAGEMENT OF WI / MN JAN 497 - 0001131- 0491 - 3 993. 25
WATER SPECIALITY OF MN, INC. CHLORINE 906. 09
WESTERN LIME CORPORATION GROUND LIME 3, 152. 34
XCEL ENERGY ELECTRICITY JAN' ll USAGE 13, 828. 31
GAS CHARGES JAN' ll USAGE 1, 822. 46
VERIZON WIRELESS 11/ 8/ 11 - 12/ 7/ 1'. VERIZON CE 237. 06
12/ 8/ 11 - 1/ 7/ 12 VERIZON CEL 23 1. 14
1/ 8/ 12 -- 2/ 7/ 12 VERIZON CEL 239. 29
2/ 8/ 12 -- 3/ 7/'. 2 VERIZON CEL 239. 83
TOTAL: 34, 027. 47
Garbage GARBAGE FUND ON TARGET A & M, INC. UTILITY BILLS - 4695 41. 09
RICE. COUNTY WASTE MANAGEMENT JAN LANDFILL CHGS 3, 698. 99
XCEL ENERGY ELECTRICITY JAN' ll USAGE 5. 45
TOTAL: 13, 745. 53
Storm Wa= er Drainage STORM WATER DRAINA CN TARGET A & M, INC. UTILITY PILLS - 4695 41. 09
U OF MN ELGIN SWEEPER CLASS 75. 00
VALLEY AUTOHAUS INC RENTAL SKID LOADER 80. 16
TOTAL: 196. 25
Liquor S= ore - Purchas LIQUOR STORE FUND BELLBOY CORPORATION LIQUOR PURCHASES 1, 613. 80
LIQUOR PURCHASES 1, 099. 75
WINE PURCHASES 172. 00
COCA COLA BOTTLING CO. POP / MISC TAXABLE 244. 80
COLLEGE CITY BEVERAGE, INC. BEER PURCHASES 988. 40
BEER PURCHASES 749. 20
BEER PURCHASES 6, 162. 60
MISC TAXABLE PURCHASE 109. 45
BEER PURCHASES 3, 756. 20
MISC TAXABLE PURCHASE 79. 30
DAY DISTRIBUTING CO BEER PURCHASES 1, 875. 25
BEER PURCHASES 3, 475. 65
BEER CREDIT BRA 21. 53
WIRTZ BEV MN WINE & SPIRITS LIQUOR PURCHASES 120. 49
LIQUOR PURCHASES 2, 863. 40
MISC TAXABLE 26. 95
LIQUOR PURCHASES 100. 99
LIQUOR CREDIT # 853112 67. 80
WINE. PURCHASES 694. 25
LIQUOR PURCHASES 3, 328. 29
MISC TAXABLE 26. 95
WINE PURCHASES 1, 286. 47
WINE PURCHASES 96. 00
GRAPE BEGINNINGS WINE PURCHASES 1, 1. 41. 33
HERMEL WHOLESALE CIGARETTES 291. 51
MISC NON TAXABLE 43. 19
FREIGHT 3. 95
CIGARETTES 176. 31 02 - 29 - 2012 08: 38 AM COUNCI:, REPORT - 03/ 06/ 2012 CHECKS / EFTS PAGE: 11
DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT
MISC TAXABLE 27. 00
MISC NON TAXABLE 9. 92
FREIGHT 3. 95
HOHENSTEIN' S INC BEER PURCHASES 576. 50
JOHNSON BROTHERS WHOLESALE LIQUOR PURCHASES 783. 15
WINE PURCHASES 1, 745. 65
WINE PURCHASES 20. 99
LIQUOR PURCHASES 1, 119. 97
WINE PURCHASES 664. 60
WINE PURCHASES 610. 35
WINE CREDIT # 525343 24. 00-
J,: TAYLOR DIST. OF MN BEER PURCHASES 326. 00
BEER PURCHASES 2, 385. 30
FREIGHT 3. 00
BEER PURCHASES 2, 629. 25
FREIGHT 3. 05
PAUSTIS & SONS WINE COMPANY WINE PURCHASE 300. 00
FREIGHT 3. 75
WINE PURCHASE 396. 00
FREIGHT 6. 25
WINE PURCHASE 1, 1: 1. 78
FREIGHT 7. 50
WINE PURCHASE 1, 776. 62
FREIGHT 32. 50
WINE PURCHASE 587. 03
FREIGHT 8. 75
PHILLIPS WINE AND SPIRITS, INC. WINE PURCHASES 163. 70
LIQUOR PURCHASES 718. 70
WINE PURCHASES 226. 50
WINE PURCHASES 501. 25
LIQUOR PURCHASES 226. 40
WINE PURCHASES 416. 30
WINE CREDIT # 3476494 72. 00
QUALITY WINE & SPIRITS CO LIQUOR PURCHASES 3, 756. 22
LIQUOR PURCHASES 306. 00
LIQUOR PURCHASES 3, 130. 16
WINE PURCHASES 626. 00
WINE PURCHASES 32. 00
SURLY BREWING CO. BEER PURCHASES 596. 00
VOGELSBERG TRUCKING, INC. FREIGHT 851. 40
WINE MERCHANTS, INC WINE PURCHASES 517. 75
WINE PURCHASES 709. 75
WINE COMPANY WINE PURCHASE 6, 032. 00
FREIGHT_ 108. 90
WINE PURCHASE 944. 00
FREIGHT 16. 50
WINE PURCHASE 544. 00
WATERVILLE FOODS AND ICE ICE 28. 89
FREIGHT 1. 50
WIRTZ BEV MN BEER, INC BEER PJRCHASES 0. 02
BEER PURCHASES 3, 927. 30
MISC TAXABLE PURCHASE 21. 50
BEER PURCHASES 935. 95
MISC TAXABLE PURCHASE 15. 20
AMERICAN BOTTLING COMPANY POP / MISC TAXABLE 139. 96
SOUTHERN WINE & SPIRITS OF MN, LLC WINE PURCHASE 220. 00 02 - 29 - 2012 09: 38 AM COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EFTS PAGE:PAGE: 1212
DEPARTMENT FUND
LIQUORLIQUOR PURCHASEPURCHASE 205.205. 1111
FREIGHTFREIGHT 7.7. 0909
WINEWINE PURCHASEPURCHASE 208.208. 0000
FREIGHTFREIGHT 3.3. 4545
BOURGET IMPORTS WINEWINE PURCHASESPURCHASES 56.56. 0000
TOTALTOTAL 71,71, 683. 683. 41 41
Liquor Store - Operati LIQUOR STORE FUND BY ALL MEANS ADVERTISINGADVERTISING 59. 50
CULLIGAN WATER CONDITIONING WATER 37. 27
CINTAS FIRST AID & SAFETY # LOC431 FIRST AID SUPPLI ES 51. 79
DU FOUR' S, INC ENTRY RUGS 47. 99
HERMEL WHOLESALE PROMOTIONAL 4. 15
JIRIK PLOWING JANUARY 2012 PLOWING 137. 50
MENARD' S - DUNDAS SUPPLIES 23. 43
HUCKLE MEDIA, LLC ADVERTISING - NFLD GUIDE 919. 00
SERVICE MASTER BY AYOTTE JANITORIAL SERVICES 672. 18
XCEL ENERGY ELECTRTCI ^_Y J.AN' ll USAGE 687. 00
GAS CHARGFS JAN' 11 USAGF. 341. 25
TOTAL: 2, 981. 06
nsurance INSURANCE FUND GUTH ELECTRIC, INC FEMA FLOOD WORK 10, 037. 00
TOTAL: 10, 037. 00
FUND TOTALS =_ = =
101 GENERAL FUND 132, 091. 83
210 TRANSIT 3, 570. 62
211 COMMUNITY RESOURCE CNTR 15, 403. 33
215 MOTOR VEHICLE FUND 430. 75
229 CABLE TV 12, 862. 00
240 LIBRARY GIFT FUND 104. 37
241 G. W. BUNDAY FUND 135. 11.
243 L J GUSTAFSON FUND 62. 19
270 MUNICIPAL TIE DIST 4 138. 75
290 ECONOMIC DEVELOPMENT AUTH 919. 00
295 HOUSING AND REDEVEI.OPMENT 444. 47
450 TRANSPORTATION FUND 4, 184. 68
451 PARK FUND 300. 00
601 WATER FUND 19, 833. 23
602 WASTEWATER FUND 34, 019. 60
603 GARBAGE FUND 13, 743. 53
604 STORM WATER DRAINAGE 196. 25
609 LIQUOR STORE FUND 74, 664. 47
705 INSURANCE FUND 10, 037. 00
GRAND TO'PAL: 323, 143.'_ 8
TOTALTOTAL PAGES:PAGES: 1212 02 - 29 - 2012 08: 38 AM COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EF'Ts PAGE: 13
SELECTION CRITERIA
SELECTION OPTIONS
VENDOR SET: 01- NORTHFIELD
VENDOR: All
CLASSIFICATION: All
BANK CODE: All
ITEM DATE: 0 / 00 / 0000 THRU 99/ 99/ 9999
ITEM AMOUNT: 9, 999, 999. 0008 THRU 9, 999, 999. 00
GL POST DATE: 1/ 01/ 2011 THRU 2 / 17/ 2012
CHECK DATE: 2/ 13/ 2012 THRU 2/ 17/ 2012
PAYROLL SELECTION
PAYROLL EXPENSES: NO
CHECK DATE: 0 / 00 / 0000 TERU 99/ 99/ 9999
PRINT OPTIONS
PRINT DATE: None
SEQUENCE: By Department
DESCRIPT =ON: Dis' ribution
GL ACC ^ S: NO
REPORT T'_TLE: COUNCIL REPORT - 03/ 06/ 2012 CHECKS / EFT=
SIGNATURE LINES 0
PACKET OPTIONS
INCLUDE REFUNDS: NO
INCLUDE OPEN ITEM: NO N"y0ihfield CONSENT ANEIR Item #2
Date of City Council Meeting: March 6, 2012
To: Mayor and City Council City Administrator
From: Deb Little, City Clerk
Subject: Taxi License Renewal
Action Requested: The City Council of the City of Northfield hereby approves a taxicab license for Access Direct Companies, Inc. dba White Dove Limousine Shuttle/First Choice Shuttle for April 1, 2012 —March 31, 2013 subject to the following conditions: Licenses will be issued upon receipt of all required documents Successful completion of background checks
Summary Report: The City Council is being asked to approve the 2012 taxicab license renewal as shown above. Current licenses will expire on March 31, 2012. The City received one application for taxi license renewal. Staff recommends approval of the taxicab license for Access Direct Companies, Inc.
In addition to the completed application, licensees are also required to submit the following documents: Certificate of insurance Completed vehicle inspection form List of vehicles List of drivers Certificate of compliance Minnesota Workers' Compensation Law Tax information form
A license is required for a taxicab to solicit business within the City limits ofNorthfield. City Code Section 14 -176 states that no person shall engage in the taxicab business in the city without first having applied for and been granted a license to do so by the city council. However, any taxicab licensed to operate in any other municipality may carry passengers from such municipality to any place or point within this city and may receive passengers in this city for carriage to such requested designation, but no operator or driver of such taxicab may solicit business in this city without being licensed under this division. Taxi licensees are required to submit completed annual inspection forms for each vehicle stating that the vehicle is safe and sound for transportation. Licensees are also responsible for checking backgrounds and driver' s license status on employees prior to any driver operating a taxicab.
Staff will be reviewing the City' s ordinances related to taxi service in 2012. Nc t field CONSENT
Item #3
Date of City Council Meeting: March 6, 2012
To: Mayor and City Council City Administrator
From: Deb Little, City Clerk
Subject: Refuse License Renewals
Action Requested: The Northfield City Council hereby approves renewal of refuse licenses for April 1, 2012 —March 31, 2013 as shown on the attached list subject to the following conditions: Licenses will be issued upon receipt of all required documents
Summary Report: The City Council is being asked to approve 2012 refuse licenses as shown on the attached list. Current licenses will expire on March 31, 2012. The City received 7 applications from refuse haulers. There were no changes from 2011.
In addition to the completed application, licensees are also are required to submit the following documents: Certificate of insurance List of vehicles Certificate of compliance Minnesota Workers' Compensation Law Tax information form
A license is required to transport garbage, recyclables, or refuse for hire on any street or public place in Northfield.
Staff recommends approval of the refuse licenses as shown on the attached list. 2012 REFUSE LICENSE 04/ 01/ 2012 —03/ 31/ 2013 75 License fee 10 per vehicle
Archambault Brothers Disposal 1103 Cannon Circle Faribault, MN 55021
Allied Waste 4325 E. 66th Street Inver Grove Heights, MN 55076
City & Lakes Disposal 1000 Hullet Ave Faribault, MN 55021
Dicks Sanitation/Lakeville Sanitary Serv. P.O. Box 769 Lakeville, MN 55044
Flom Disposal 7351 170th Street East Nerstrand, MN 55053
UP Enterprises P. O. Box 418 St. Peter, MN 56082
Waste Management 1510 Highway #3 South Northfield, MN 55057 CONSENT field Item #5
f
DateDate ofof CityCity CouncilCouncil Meeting:Meeting: MarchMarch 6,6, 20122012
To:To: MayorMayor andand CityCity CouncilCouncil CityCity AdministratorAdministrator
From:From: Mark Mark Taylor,Taylor, DirectorDirector ofof PublicPublic SafetySafety
Subject:Subject: AuthorizingAuthorizing thethe NorthfieldNorthfield PolicePolice DepartmentDepartment toto purchasepurchase threethree markedmarked patrolpatrol squadsquad carscars andand one one administrativeadministrative vehiclevehicle forfor yearyear 2012 2012 andand toto disposedispose ofof fourfour replacementreplacement squadssquads byby auction.auction.
ActionAction Requested:Requested: TheThe CityCity CouncilCouncil ofof thethe CityCity ofof NorthfieldNorthfield herebyhereby authorizesauthorizes thethe purchasepurchase ofof threethree patrolpatrol squadsquad carscars andand oneone administrativeadministrativevehicle vehicle asas follows:follows:
33 - - 20132013 FordFord PolicePolice InterceptorInterceptor markedmarked squadssquads andand 1-1- AdministrativeAdministrative vehiclevehicle - - DokmoDokmo Ford,Ford, Northfield Northfield- - forfor aa totaltotal amountamount ofof $ $ 114,114, 500500
TheThe CityCity CouncilCouncil ofof thethe CityCity ofofNorthfieldNorthfield herebyhereby authorizesauthorizes thethe auctionauction ofof thethe replacementreplacement squadsquad cars cars asas follows:follows:
Mileage Marked Patrol Squad VehicleVehicle 2007 Ford Crown Victoria # 1 80,000 Yes 2007 Ford Crown Victoria # 6 79,000 Yes 2007 Ford Crown Victoria # 8 70, 000 Yes 2006 Ford Taurus # 16 98, 000 1 No
Summary Report: The City Council is being asked to approve the purchase of three marked patrol squad cars to replace three vehicles that are currently due for replacement as well as replacement of one administrative vehicle that was assigned to Investigations as per the 2012 Capital Equipment Plan. Total amount for requested purchase is $ 114,500, which includes all necessary equipment and applicable taxes and fees. Staff recommends approval of this request. Squads will be purchased on a State of Minnesota bid that has been through the procurement process. Dokmo Ford has been selected as the dealership to purchase all four vehicles.
All three of the patrol vehicles have been scheduled for replacement based on higher mileage. As you may know, the department replaced almost its entire fleet a few years ago due to extensive hail damage as well as high mileage issues. This replacement is a continuation of an assigned rotation of replacement that would offset reordering all six squads at one time. It is necessary to replace three of the squads from that fleet at this time in order to help lessen the burden in the future. It is also felt that these three replaced squads will bring a high return at auction as well to offset some of the purchases.
DECISION MATRIX:
Cb klist Does this project fit within the identified Council goals, objectives, and X priorities?
X Does the project fit within the estimated budget & resource
parameters? Is the public process identified consistent with the scone and implications of the roicct? N/A Have the pertinent boards and commissions been identified for providin2 review, recommendations or input? N/A Is this decision consistent with current city plans ( Comprehensive X Plan, Transportation Plan, Park Plan, etc )9 Have the future costs to city operations been calculated and identified? N/A Are there measurable criteria to aid with the decision -making and X have they been identified?
X Have the suitable timelines and schedules been identified?
SUBMITTEDSUBMITTED BY:BY: MarkMark Taylor,Taylor, DirectorDirector ofof PublicPublic SafetySafety 2013 Ford Police Interceptor Item #6 Date of City Council Meeting: March 06, 2012
To: Mayor and City Council City Administrator
From: Ad Hoc Finance Study Group
Subject: Funding for City Recreation Program by the Hospital
Council Action Requested:
The Northfield City Council authorizes execution of the attached agreement with the Northfield Hospital and Clinics for funding of the 2012 City Recreation Program up to $ 105,000 and expresses its appreciation to the Northfield Hospital Board for their cooperation in developing this agreement.
Summary:
The Study Group has been dialoguing with the Northfield Hospital administration and board on a variety of topics concerning this City service. One of the results of this process is that the Hospital Board has agreed to enter into a funding agreement for the City Recreation Program for 2012 in the amount of 105, 000 (draft agreement attached). This is a one year commitment, but may continue in future years. This action is compatible with the Hospitals mission of promoting health and wellness in the Northfield community and will benefit the finances of the City' s General Fund.
The Study Group appreciates the Hospital' s cooperation in reaching this agreement. We continue to visit with the Hospital and will report to the City Council on these discussions at a later date. AGREEMENT BETWEEN NORTHFIELD HOSPITAL AND CITY OF NORTHFIELD REGARDING DONATION FOR RECREATION PROGRAM PURPOSES
This Agreement is made as of the day of . 2012, by and between Northfield Hospital, an instrumentality of the City of Northfield (the Hospital), and the City of Northfield, a Minnesota municipal corporation (the City).
WITNESSETH THAT:
WHEREAS, the City and Independent School District # 659 (the ISD) are parties to an agreement relating to a community services recreation program dated as of June 14, 2010 (the Recreation Program Agreement or RPA); and
WHEREAS, under the RPA, the City and the ISD cooperate in providing a recreation program within their geographic boundaries (the Recreation Program), with each party providing certain funding, facilities and services; and
WHEREAS, the Hospital has agreed to donate up to $105,000.00 to help fund the Recreation Program, as part of the Hospital' s mission to promote public health in communities served by the Hospital, on the terms and conditions stated below.
NOW, THEREFORE, the parties hereby agree as follows:
1. DONATION BY HOSPITAL. The Hospital shall pay to the City a sum not to exceed $ 105,000.00, to be applied to the City's financial obligation to the ISD under the RPA, as follows: a. The precise amount paid by the Hospital to the City shall match the amount actually paid by the City to the ISD under the RPA for the period of July 1, 2011 through June 30, 2012 although the payments by the Hospital will be made at the time provided In c. below), as such amount may be adjusted pursuant to section 8. b. of the RPA, but not more than a total of $105,000.00.
b. The amount paid shall be restricted to be used only for purposes of funding the Recreation Program as provided In the RPA. The City shall promptly provide to the Hospital a copy of the cancelled checks given by the City to the ISD, which shall be in the same amounts as the checks given by the Hospital to the City hereunder.
c. Payment shall be made in two approximately equal installments, the first on May 1, 2012 and the second on November 1, 2012 ( regardless of the dates on which the City' s payments to the ISD are due under the RPA).
d. The City shall be solely responsible for any other financial obligations assigned to the City in the RPA, including but not limited to any payments for the third and final fiscal year of the RPA. 2. OBLIGATIONS OF THE CITY. The City shall comply with the provisions of section 1 above which apply to the City, shall report to the Hospital upon request regarding the status of the donated funds, and shall allow representatives of the Hospital, upon request, to review all records and reports regarding all aspects ofthe Recreation Program and the RPA, including but not limited to proposed and final annual budgets, financial statements and other records and reports. The City shall ensure that the ISD uses the funds donated by the Hospital only for purposes authorized by the RPA, shall report to the Hospital upon request regarding the use of the donated funds, and, to the extent that such records and reports are in the possession or control of the ISD and not the City, shall ensure that representatives of the Hospital, upon request, are allowed to review all records and reports of the ISD regarding all aspects of the Recreation Program and the RPA.
3. ADVISORY ROLE OF HOSPITAL. The Hospital may appoint a representative to be its liaison to the ISD' s Community Services Advisory Council, the School Board, the City's Park and Recreation Advisory Board, the City Council, and /or any ISD or City staff people involved in the Recreation Program and performance of the RPA, and those groups and persons shall facilitate the Hospital representative' s awareness of all aspects of the Recreation Program and the performance of the RPA. The Hospital liaison will not be considered a member of any of the groups identified in this paragraph or have any decision -makingrights with them, but those groups and persons shall take into account the comments and concerns of the Hospital regarding the Recreation Program and performance of the RPA.
4. ACKNOWLEDGMENT OF HOSPITAL' S DONATION. Recognition of the Hospital' s donation to the Recreation Program shall be included, at a minimum, on all brochures and publications regarding the Recreation Program, and in other contexts as the parties shall cooperate in determining.
5. NO EFFECT ON RPA EXCEPT AS STATED. Except as this Agreement may specifically affect the RPA, the RPA continues in full force and effect as stated therein. Specifically, but not by way of limitation:
a. The City and the ISD are solely responsible for the Recreation Program and the administration thereof as provided in the RPA.
b. The Hospital shall have no responsibility for the Recreation Program nor for performance of the RPA, apart from the funding obligation undertaken hereby.
c. The City shall defend, indemnify and hold the Hospital, its officers, employees and agents, harmless from and against any and all claims and demands for, or litigation with respect to, all damages which may arise out of or be caused by the City or the ISD or any of their officers, employees, agents, contractors, subcontractors or volunteers, with respect to the City's or the ISD' s performance of their respective obligations under the RPA. 6. REFUND OF DONATED FUNDS. If for any reason, the donated funds are not used for purposes of the RPA by the City or the ISD, they shall be refunded by the City to the Hospital. 7. TERMINATION OF AGREEMENT. This Agreement shall terminate upon payment in full of the donation by the Hospital, subject to the survival clause below.
8. GENERALTERMS.
a. Authorized Signatories. The parties represent and warrant that the persons signing this Agreement are duly authorized signatories for the entities they represent and that all necessary approvals, actions or ratifications have been obtained for the full enforceability of this Agreement with respect to each entity.
b. Notices. The parties' representatives for notification purposes under this Agreement are as follows, unless otherwise directed by a party in writing hereafter:
HOSPITAL: Mark Henke President Northfield Hospital 2000 North Ave. Northfield, MN 55057 507) 646 -1001 henkem northfieldhosaital. ora
CITY: Tim Madigan City Administrator 801 Washington St. Northfield, MN 55057 507) 645 -3009 tim.mad iean 0ci. northfie Id.mn. us
c. Assignment. This Agreement may not be assigned by either party without the written consent of the other party.
d. Modification. Any alterations, variations, modifications, amendments or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and signed by the authorized representatives of the parties.
e. Records. Pursuant to Minn. Stat. § 16C.05, Subd. 5, the City agrees that the Hospital shall have access to and the right to examine, audit, excerpt, and transcribe the books, records, documents and accounting procedures and practices of the City which are relevant to the RPA, this Agreement, and transactions pertaining thereto, for a period of at least six years, and that all such records shall be retained for a period of at least six years after the termination of this Agreement.
f. Compliance with Laws. The parties shall abide by all federal, state and local laws and regulations now in effect or hereinafter adopted pertaining to this Agreement, the RPA, and the Recreation Program.
J
3 g. Governing Law. The interpretation and construction of this Agreement shall be governed by the laws of the State of Minnesota.
h. Data Practices. The parties acknowledge that this Agreement is subject to the requirements of the Minnesota Government Data Practices Act, Minn. Stat. § 13.01, et. seq.
I. No Waiver. Any waiver of a term of this Agreement shall not be binding unless made in writing and properly executed by the waiving party. Any failure to insist upon strict performance of any term of this Agreement or any failure to exercise any right conferred hereby shall not be construed as a waiver or relinquishment of that right or of that party' s right to assert or rely upon the terms a nd conditions of this Agreement.
j. Severability. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision. Any invalid or unenforceable provision shall be deemed severed from this Agreement to the extent of its invalidity or unenforceability and this Agreement shall be construed and enforced as if the Agreement did not contain that particular provision to the extent of its invalidity or unenforceability.
k. Entire Agreement. The terms and conditions of this Agreement constitute the entire agreement between the parties regarding the subject matter hereof and all discussions and negotiations shall be deemed merged in this Agreement.
1. Headings and Captions. Headings and captions contained in this Agreement are for convenience only and are not intended to alter any of the provisions of this Agreement or to affect the interpretation or validity of this Agreement.
m. Survival. All covenants, indemnities, representations and warranties by any party to this Agreement, and any undischarged obligations of any party arising prior to the termination of this Agreement, shall survive such termination.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives pursuant to authority granted by their respective governing bodies, effective as of the date first above written.
NORTHFIELD HOSPITAL
By: Date: . 2012 Mark Henke Its President
CITY OF NORTHFIELD
By: Date: . 2012 Mary Rossing Its Mayor By: Date: 2012 Deb tittle Its City Clerk
0
0 Narth eld CONSENT Item #7
Date of City Council Meeting: March 6, 2012
To: Mayor and City Council City Administrator
From: Deb Little, City Clerk Mark Taylor, Public Safety Director Brian Erickson, Assistant Public Works Director /Assistant City Engineer TJ Heinricy, Streets & Parks Supervisor
Subject: 2012 Community In -Kind Grant Support Request
Action Requested: The Northfield City Council hereby approves community in -kind grant support for 2012 as follows:
Event/Organization n -kind grant support St. Patrick' s Day Parade 150 Canvass Church Egg Hunt 406 Earth Da ( Note: $ 523 awarded in 2011) 633 Music for Change - Children' s Cultural Connection 783 Taste of Northfield —NDDC 2, 117 Riverwalk Market Fair 1, 620 Outlaw Run - Northfield Historical Society 475 Y Kids Triathlon —YMCA 398 Crazy Daze - Chamber of Commerce 365 Winter Walk- Chamber of Commerce 365 July 4 Celebration 230 July 4 Criterium Bike Race - Milltown Cycles 530 Community Band Bridge Square 547 Low Brow High Octane Car Show 100 Defeat of Jesse James Days Hog Roast & Celebration 33,225
TOTAL 41, 944
Summary Report: The 2012 budget included $42, 175 for community event in -kind grant support. To -date, the City has received three new event applications (St. Patrick' s Day Parade, Canvas Church Egg Hunt, Children' s Cultural Connection), as well as applications for the Earth Day event (new in 2011), Community Band, Crazy Daze, Winter Walk, St. Olaf Reunion Weekend (no in -kind grant support requested). The remainder of the events noted above are assumed to be taking place in 2012 based on inquires and/or the fact that they have taken place for several years. A brief description of the new events is listed below:
Event/Organization/Location Description St. Patrick' s Day Parade — St. Community based event open to all age groups. Event is in the Patrick' s Day Parade Committee form of a parade. Begins at Econofoods parking lot at 12: 00 noon and proceeds down Division Street to Third Street and Location: Division Street disperses. A bagpiper leads the parade.
Date /Time: March 17; 12: 00 — 1: 30 p.m.
Expected Attendance: 75 Canvas Church Egg Hunt 2012 — Easter Egg Hunt to be held at Spring Creek Park & soccer Canvas Church complex. As part of the event, participants are encouraged to bring a canned or dry good for the Northfield Food Shelf Location: Spring Creek Park & Applicant states that they will be sending out a 20,000 piece Soccer Complex mailer to Northfield and the surrounding communities. 100 trained volunteers will be used. The applicant hopes to make Date /Time: April 7; 10: 30 am — this an annual tradition. 12: 00 p.m.
Expected Attendance: 1, 000 Music for Change - Children' s Concert featuring local (high school and Minneapolis) bands. Culture Connection The mission in creating this event is to raise awareness about current conditions of Afghanistan children stuck in IDP Location: Bridge Square Internally Displaced Persons, meaning the same thing as refugee, except within their own country) camps. This event Date /Time: May 12; 10 am — will attempt to bring together Northfield community's youth 11 pm through a single cause. It will draw many students from Northfield High School, along with some from both St.Olaf Expected Attendance: 150 and Carleton. However, all ages will be welcome at this event. It will be a healthy event for both high schoolers and college students, because no alcohol will be sold and smoking will not be allowed. No food nor beverages will be served so local businesses will receive business.
Per the community events policy, groups will be responsible for the pickup and return ofbarricades, picnic tables, etc. If a group is unwilling or unable to accomplish this task, they will be asked to pay for the City service. Currently the Chamber of Commerce and St. Olafpay for this service.
On January 4, 2011 the Northfield City Council adopted Motion 2011- 010, to provide in -kind grant support for events at the same level as awarded in 2010, minus the Vintage Band Festival, leaving 2,000 available for new events. If the above in -kind grant support amounts are approved, there will be $231 available for additional new events.
Approvals for leases, temporary liquor licenses, event permits, etc. will be brought before the Council as needed and as the applications are received for the remaining community events. CONSENT
Date of City Council Meeting: March 6, 2012
To: City Council City Administrator
From: Mayor Rossing
Subject: Board/ Commission Appointments
Action Requested: The Northfield City Council hereby approves the following appointments: Ray Cox appointed to the Economic Development Authorityfor afiveyear term ending December 31, 2016. Susan Crow appointed to the Housing & Redevelopment Authorityfor afiveyear term ending December 31, 2016 Erica Zweifel appointed to the Housing & Redevelopment Authorityfor a one-year term ending December 31, 2012 Joannie Johnson appointed to the Library Boardfor a one-year term ending December 31, 2012 Councilors Betsey Buckheit and Rhonda Pownell appointed to the Complete Streets Subcommittee Councilors Betsey Buckheit and Suzie Nakasian appointed to the Downtown Parking Subcommittee
SUMMARY:
The City Council is being asked approve the appointments as noted above. I am recommending the following individuals be appointed to serve the City at this time:
Economic Development Authority I am recommending the appointment of Mr. Ray Cox to serve the remaining five years of a six -year term ending December 31, 2016. Mr. Cox has been working with businesses in this community for 40 years through his construction company, helping them address facility needs and assisting them in navigating every step of the development process. He believes that understanding the needs of local companies,and addressing their concerns is key to retaining them in Northfield. He has held leadership and elected positions both locally and at the state level and is well qualified to serve on the EDA at this time.
Housing & Redevelopment Authority I am recommending the appointment of Ms. Susan Crow to the Housing and Redevelopment Authority for a five -year term ending December 31, 2016. She is interested in helping to carry out the mission of the HRA and as a long -time resident ofNorthfield is keenly aware ofthe changing demographics and needs of the community. She is particularly interested in assuring that sustainability and energy efficiency are a part of affordable housing initiatives and holds a certificate in Sustainable Design from MCAD. I am recommending the appointment of Councilor Erica Zweifel to fill the Council vacancy on the HRA and believe that her skills will be an asset to the group through the remainder of her term.
Library Board I am recommending the appointment of Ms. Joanne Johnson to serve the remaining year of a three - year term expiring on December 31, 2012. Ms. Johnson has had experience working in library systems at the collegiate level working in reserves, cataloguing as well as in management of employees. She is interested in being a part of planning for the future of the Northfield Library.
Complete Streets Subcommittee I am recommending that Councilors Buckheit and Pownell serve in this capacity. As per resolution 2012 -017 they will work with staff on a proposed timeline for policy development and recommendations for community representation on a task force charged with drafting a Complete Streets Policy, both of which will come back to the Council for approval.
Downtown Parking Subcommittee I am recommending that Councilors Buckheit and Nakasian serve on a subcommittee charged with looking at strategic short and long term solutions for alleviating parking issues in our downtown and bring back to the Council their analysis and recommendations. CONSENT
Item #9
Date of City Council Meeting: March 6, 2012
To: Mayor and City Council City Administrator
From: Kathleen McBride, Finance Director
Subject: Acceptance of gifts and donations given to the City of Northfield in 2011 — Resolution 2012 -018
Action Requested:
The City Council is being asked to officially accept the gifts and donations given to the City during 2011. Minnesota Statute 465. 03 provides that acceptance of gifts of real or personal property by the City shall be by resolution and approved by a two- thirds majority vote.
Summary Report:
The details of individual gifts are listed on Exhibit A, which is made part of the resolution. Overall, the City received $333, 525. 14 in specific gifts or general donations. This total does not include all of the in -kind donations of time, supplies or materials contributed.
Attachments: 1. Resolution 2012 -018 2. Exhibit A Detail of Gifts CITY OF NORTHFIELD, MINNESOTA CITY COUNCIL RESOLUTION 2012 -018
A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTHFIELD, MINNESOTA ACCEPTING GIFTS RECEIVED BY THE CITY OF NORTHFIELD IN 2011
WHEREAS, the City of Northfield received numerous gifts in 2011; and,
WHEREAS, the City Council expresses its gratitude for the gifts given to the Northfield community.
NOW, THERFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:
The City Council ofthe City ofNorthfield hereby accepts with great appreciation the gifts given in 2011 as shown in Exhibit A to this resolution.
h PASSED by the City Council of the City ofNorthfield on this 6 day of March 2012.
ATTEST:
City Clerk Mayor
VOTE: _ ROSSING _ BUCKHEIT _ GANEY _ NAKASIAN POWNELL IMM ZWEIFEL EXHIBIT A 2011 GIFTS AND DONATIONS
GIFT DONOR PURPOSE General Fund:
104, 713. 75 Northfield Hospital General operations
512. 12 5th Bridge PA system and walkie- talkies
75, 000. 00 St. Olaf College General operations
75, 000. 00 Carleton College General operations 1, 000. 00 Multek Fire Department
256,225.87 Total for General Fund
Park Fund: 150. 00 C. Clark Memorial Park 30. 00 N. Casper Memorial Park 100. 00 S. Harper Memorial Park 150. 00 B. Cromer Memorial Park 3, 000. 00 College City Beverage Scoreboard at ice arena 2,000.00 Carleton College Scoreboard at ice arena
449.91 Blue Line Club Monitor at ice arena
100. 00 KYMN Radio Scoreboard at ice arena
1, 600. 00 St. Olaf College Scoreboard at ice arena ( cont'd donations in 2012
for total of $5, 000)
27, 716. 00 Friends of Way Park Way Park Grading & Site work 35, 295. 91
Library 11, 581.29 See attached detail
Mayor' s Youth Council 7, 132.76 See attached detail
Mayor' s Task Force on Mayor' s Task Force on Youth Alcohol and Drug Youth Alcohol and Drug Use $ 23,289.31 Use $ See attached detail 23,289.31 See attached detail
GRAND TOTAL is 333,525. 14 GRAND TOTAL is 333,525. 14
ExhibitA Exhibit A NORTHFIELD PUBLIC LIBRARY
Gifts and Grants Received in 2011
GIFT Estimated Value of non- FROM FOR cash donations flowersnative 50 Nancy Schumacher and Jim Sipe Book(s) on Minnesota MargaretO'Connell 50 Tim and Carolyn Hogan Books in memory of MargaretO'Connell 50 Brynhild Rowberg Books in memory of MargaretO'Connell 50 Vicki Lynn Harper Books in memory of MargaretO'Connell 10 Margaret Vanderkolk Books in memory of MargaretO'Connell 25 Joann Chamber Books in memory of O'ConnellMargaret 35 Kevin and Kay O' Connell family Books in memory of O'ConnellMargaret 30 Ellen M. Cooch Books in memory of MargaretO'Connell 10 Bette Bass Books in memory of MargaretO'Connell 10 Connie Ryberg Books in memory of O'MargaretConnell 50 Charles & Nalongue Cogan Books in memory of O'ConnellMargaret 100 Gene and Claire Fox Books in memory of O'MargaretConnell 15 Steven and Susan Sanderson Books in memory of O'ConnellMargaret 25 Hanzlik Family Books in memory of O'MargaretConnell 50 Lois Rand Books in memory of 300 Douglas and Mary Staughton Value Line Jones Fdtn
MargaretFjelstad 47. 90 Margaret Evans Huntington Club Books in memory of Internettheeffectsofor 345 Northfield Arts Guild (through a For materials on the
collaborative grant from on fiber arts SELCO /SELS — "WWW") 100 Robert Harvey and Judith King For e -books Harvey ClohertyEndowedBookFund 200 C. Rodgers and Ruth F. Close Cynthia Close madeofpaper" 30 Anne Redmond For " real live book
Kanten 50 Jan and Bruce Roberts In memory of Dee JeanPhillipsEmilieand 30. 94 Northfield AAUW Books in memory of
Northfield Public Library 2011 Gift List 02/28/ 2012 1 of 4 NORTHFIELD PUBLIC LIBRARY
Gifts and Grants Received in 2011
Larson Library 100 Andrew and Nicole Shenk Christmas gift for the Brochures 500 Friends of the Library Printing Centennial withcovers 677. 80 Friends of the Library Purchase of 2 Nooks Programprizes 30 Friends of the Library Summer Reading 343. 94 Friends of the Library Bags for Book Packs Childrenlocatedin ( 37. 84 Friends of the Library Labels for Books for clinic waiting rooms) librarymeetingroom 710 Friends of the Library 12 new chairs for 18CarnegieJunefor 47. 66 Friends of the Library Refreshments /supplies Concert librarypatrons 29.97 Friends of the Library Flash drives for sale to memoryMargaretof 30. 54 Friends of the Library Large print books in Peg) O' Connell Center)Link 398.65 Friends of the Library Books for Children ( 83. 65 Friends of the Library Books for Children 19. 80 Friends of the Library Books for Children Children'Rooms 126.73 Friends of the Library Train Table for teachersthroughoutand Colonial Kids Kit 200 National Society Daughters of the For use by children American Colonies the State of Minnesota Book: Tender: A 40 Erin Barnett For library collection Cook and His Vegetable Path Book cart 200 Northfield LaLeche League For use in the library Dimick Book: The Mutts 20 Jim Dimick In memory of Nancy ofMulberry Street livedinMr.Vucollection ( Book: From Nhue 50 Quang Vu For the library' s time) River to the Northfield for some Mississippi by Quang Vu
24of Northfield Public Library Northfield2011 GiftPublicListLibrary 2011 02/Gift28/List2012 202/of28/4 2012 NORTHFIELD PUBLIC LIBRARY
Gifts and Grants Received in 2011
scanningpictures,etc. Epson Perfection 150 Carleton College Library For genealogy use — 3170 photo scanner Spanishcollection Book: Vuelo al 12. 99 Brett Benson For the library' s Cielo (Flight to Heaven)
visitingthechildren Dollhouse 125. 00 Cheryl Mathison For the enjoyment of library PetersonMr.collection ( Book: Dear Folks 22. 50 Don Peterson For the library' s familyinMinnesotaalmost by Don Peterson wrote home to his KoreanWar) every day during the collection 190 popular DVDs 3, 000 Victoria Morse, Bill and Emily For the library' s 9 miscellaneous North items NorthfieldFirstGradersto Northfield Lines/ 202. 17 Friends of the Library Transportation of Benjamin Bus fees the Library for tours NorthfieldFirstGradersto Northfield Lines/ 165 Friends of the Library Transportation of Benjamin Bus fees the Library for tours GradersFirsttoNorthfield Northfield Lines/ 142. 71 Friends of the Library Transportation of Benjamin Bus fees the Library for tours Room AWE Digital 2, 520.00 Friends of the Library For the Children' s Learning computer Other gifts of Many, many donated Varies Varies books and books, periodicals and
miscellaneous DVDs were added to the
items used for the collection or sold in the library' s collection book sale. We cannot or sold. estimate the actual value of these titles.
Northfield Public Library 2011 Gift List 02/28/ 2012 3 of4 NORTHFIELD PUBLIC LIBRARY
Gifts and Grants Received in 2011
VALUE of non- 8, 012.47
cash gifts and
expenditures on the Library' s behalf VALUE OF CASH 3, 568. 82 GIFTS TOTAL VALUE 11, 581. 29 OF DONATIONS TO THE LIBRARY
Northfield Public Library 2011 Gift List 02/28/2012 4 of 4 toil In Kind- Contributions to the Northfield Mayor' s Youth Council
Amount Purpose Contributor Cash or In -Kind 1, 362. 90 Supplies, event and program Northfield Healthy Cash costs, printing, postage, Community Initiative meeting expenses 2, 500. 00 Support for dropout prevention America' s Promise Alliance Cash initiatives from " 100 Best Communities for Young People" award and for community recognitions 3, 269. 86 Staff support for the Mayor' s Northfield High School and In -Kind Youth Council Northfield Healthy Community Initiative
Total Contribution to the City of Northfield for the Mayor' s Youth Council in 2011:
7, 132. 76
Receipts andfurther documentation available upon request.
E Amount Purpose Contributor Cash or In -Kind 862. 25 Printing and postage for parent Rice County Safe Cash education mailings around prom and Communities Coalition graduation, as well as community education around the mock crash and distracted/drugged driving 8, 138. 00 Marketing, communications, and Neuger Communications In -Kind graphic design services around development of campaigns regarding youth substance use prevention MOST campaign) 2, 626. 05 Costs related to the " Take It to The Rice County Family Services Cash Box" medication disposal program Collaborative 5, 123. 29 Printing, postage, parent education Northfield Healthy Cash efforts, meeting expenses, member Community Initiative & training, " MOST Northfield Rice County Chemical students" supplies Health Coalition 6, 539.72 Staff support to Mayor' s Task Force Northfield Healthy In -Kind on Youth Alcohol & Drug Use Community Initiative & Rice County Chemical Health Coalition
Total 2011 In -Kind Contribution to the City of Northfield for the Mayor' s Task Force on Youth Alcohol & Drug Use:
23, 289. 31
The $ 15, 750 in funding from the City of Northfield' s Liquor Store Fund helps to leverage these additional contributions.
In addition, Manor' s Task Force members donated over 350 hours combined to the Rroup in 2011. At the current national volunteer rate set by the Independent Sector, this amounts to an additional donation of $7,315. Receipts available upon request. CONSENT NCityr thfield" Item #10
Date of City Council Meeting: March 6, 2012
To: Mayor and City Council City Administrator
From: Michele Merxbauer, Interim Community Development Director
Subject: Approve Consultant Service Contract with Northfield Downtown Development Corporation
Action Requested:
The City Council is being asked to approve the 2012 Consultant Service Contract with the Northfield Downtown Development Corporation.
Summary Report:
During budget discussions in November 2011, the City Council discussed the Economic Development Authority funding the Northfield Downtown Development Corporation (NDDC). The City Council chose to remove that funding request from the EDA and support the NDDC at the City Council level. This amounts to $35,000 for contract services, payable in installments.
The required service contract is attached. Exhibit 1 outlines the tasks and requirements of the NDDC for 2012 and also outlines their responsibility to report back to the Council quarterly on their initiatives. The City Council is requested to authorize the Mayor and the City Clerk to sign the Consultant Service Contract.
Attachments: NDDC 2012 Service Contract CONSULTANT SERVICE CONTRACT
This Contract, made this _ day of , 2012, by and between the CITY OF NORTHFIELD, a Minnesota municipal corporation (the " CITY ") 801 Washington Street, Northfield, MN 55057, and the NORTHFIELD DOWNTOWN DEVELOPMENT CORPORATION, a nonprofit corporation organized under the laws of the state of Minnesota, 105 E. Fourth Street, Suite 110, P.O. Box 55, Northfield, MN 55057 ( "CONSULTANT "), collectively the " Parties ").
WHEREAS, the CITY requires professional services to assist the CITY in completing its economic development initiatives in the CITY' s Downtown Business District (the " Project "); and
WHEREAS, CONSULTANT agrees to furnish the various professional services required by the CITY.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the Parties agree as follows:
SECTION I —CONSULTANT' S SERVICES AND RESPONSIBILITIES
A. Scope of Services. CONSULTANT agrees to perform various Project services as detailed in Exhibit 1, Scope of Services, attached hereto and incorporated herein by reference.
B. Changes to Scope of Services /Additional Services. Upon mutual agreement of the parties hereto pursuant to Section VI, Paragraph G of this Contract, a change to the scope of services detailed in Exhibit 1, attached hereto, may be authorized. In the event that such a change to the scope of services detailed in Exhibit 1, attached hereto, requires additional services by CONSULTANT, CONSULTANT shall be entitled to additional compensation consistent with Section III of this Contract. CONSULTANT shall give written notice to the CITY of any additional services prior to furnishing such additional services. The CITY may request an estimate of additional cost from CONSULTANT, and upon receipt of the request, CONSULTANT shall furnish such cost estimate in writing, prior to the CITY' s authorization of the changed scope of services.
C. Standard of Care. Services provided by CONSULTANT or its subcontractors and/or sub -consultants under this Contract will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of CONSULTANT's profession or trade.
D. Insurance.
1. CONSULTANT agrees to maintain, at CONSULTANT' s expense, statutory worker's compensation coverage. 2. CONSULTANT agrees to maintain, at CONSULTANT' s expense, general liability insurance coverage insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT' s general business activities (including automobile use). The CITY shall be an additional named insured on the Consultant' s CGL insurance policy. The liability insurance policy shall provide coverage for each occurrence in the minimum amount of 1, 000,000.00.
3. True, accurate and current certificates of insurance, showing evidence of the required insurance coverages, are hereby provided to the CITY by CONSULTANT and are attached hereto as Exhibit 2.
SECTION II —THE CITY' S RESPONSIBILITIES
A. The CITY shall promptly compensate CONSULTANT as services are performed to the satisfaction of the CITY' s Community Development Director, in accordance with Section III of this Contract.
B. The CITY shall provide access to any and all previously acquired information relevant to the scope of services detailed in Exhibit 1, attached hereto, in its custody to CONSULTANT for its use, at CONSULTANT' s request.
C. Michele Merxbauer, the CITY' s Community Development Director, shall serve as the liaison person to act as the CITY's representative with respect to services to be rendered under this Contract. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the CITY' s policies with respect to the Project and CONSULTANT's services.
Such person shall be the primary contact person between the CITY and CONSULTANT with respect to the services from CONSULTANT under this Contract. The CITY reserves the right to substitute the authorized contact person at any time and shall notify CONSULTANT thereof.
SECTION III —CONSIDERATION
A. Fees. The CITY will compensate CONSULTANT as detailed in Exhibit 3, Schedule of Fees, which is attached hereto and incorporated herein by reference, for CONSULTANT' s performance of services under this Contract.
B. If the CITY fails to make any payment due CONSULTANT for services performed to the satisfaction of the CITY Community Development Director as detailed in Exhibit 3, CONSULTANT, without waiving any claim or right against the CITY and without incurring liability whatsoever to the CITY, suspend services due under this Contract until CONSULTANT has been paid in full all amounts due for services, expenses and charges. SECTION IV —TERM AND TERMINATION
A. Term. This Contract shall be in effect until such time as the Project is completed, but in no event later than December 31, 2012.
B. Default. If CONSULTANT fails to perform any ofthe provisions of this Contract or so fails to administer the services detailed in Exhibit 1, attached hereto, in such a manner as to endanger the performance of the Contract, this shall constitute default. Unless CONSULTANT' s default is excused by the CITY, the CITY may, upon written notice, immediately cancel this Contract or exercise any other rights or remedies available to the CITY under this Contract or law.
C. Suspension of Work. If any work performed by CONSULTANT is abandoned or suspended in whole or in part by the CITY, CONSULTANT shall be paid for any services performed to the satisfaction of the CITY Community Development Director prior to CONSULTANT' s receipt of written notice from the CITY of such abandonment or suspension, but in no event shall the total of CITY' s payments to CONSULTANT under this Contract be required to exceed a percentage of the total contract price calculated by either the Contract price or the maximum price set forth in Exhibit 3, attached hereto) equivalent to the percentage of the scope of services completed by CONSULTANT to the satisfaction of the CITY Community Development Director as determined by the CITY.
SECTION V —INDEMNIFICATION
A. CONSULTANT shall indemnify, protect, save, hold harmless and insure the CITY, and its respective officers, directors, employees and members and agents, from and against any and all claims and demands for, or litigation with respect to, all damages which may arise out of or be caused by CONSULTANT or its agents, employees, contractors, subcontractors, or sub -consultants with respect to CONSULTANT' s performance of its obligations under this Contract. CONSULTANT shall defend the CITY against the foregoing, or litigation in connection with the foregoing, at CONSULTANT' s expense, with counsel reasonably acceptable to the CITY. The CITY, at its expense, shall have the right to participate in the defense of any Claims or litigation and shall have the right to approve any settlement, which approval shall not be unreasonably withheld. The indemnification provision of this Section shall not apply to damages or other losses proximately caused by or resulting from the gross negligence or willful misconduct of the CITY. All indemnification obligations shall survive termination, expiration or cancellation of this Contract.
B. Nothing contained in this Contract shall create a contractual relationship with or a cause of action in favor of a third party against the CITY or CONSULTANT. CONSULTANT's services under this Contract are being performed solely for the CITY's benefit, and no other entity shall have any claim against CONSULTANT because of this Contract or the performance or nonperformance of services provided hereunder. SECTION VI —GENERAL TERMS
A. Voluntary and Knowing Action. The PARTIES, by executing this Contract, state that they have carefully read this Contract and understand fully the contents thereof; that in executing this Contract they voluntarily accept all terms described in this Contract without duress, coercion, undue influence, or otherwise, and that they intend to be legally bound thereby.
B. Authorized Signatories. The PARTIES each represent and warrant to the other that ( 1) the persons signing this Contract are authorized signatories for the entities represented, and (2) no further approvals, actions or ratifications are needed for the full enforceability of this Contract against it; each party indemnifies and holds the other harmless against any breach of the foregoing representation and warranty.
C. Notices. The PARTIES' representatives for notification for all purposes are:
THE CITY: Michele Merxbauer Community Development Director 801 Washington Street Northfield, MN 55057 Phone: ( 507) 645 -3047 Email: Michele .Merxbauergci.northfield.mn.us
CONSULTANT: Ross Currier Executive Director PO Box 55 Northfield MN 55057 Phone: 507- 663 -0319 Email: rcurriergriddc.org
D. Independent Contractor Status. CONSULTANT, at all times and for all purposes hereunder, shall be an independent contractor and is not an employee of the CITY for any purpose. No statement contained in this Contract shall be construed so as to find CONSULTANT to be an employee of the CITY, and CONSULTANT shall not be entitled to any of the rights, privileges, or benefits of employees of the CITY, including but not limited to, workers' compensation, health/death benefits, and indemnification for third -party personal injury/property damage claims.
The CITY acknowledges that no withholding or deduction for State or Federal income taxes, FICA, FUTA, or otherwise, will be made from the payments due CONSULTANT, and that it is CONSULTANT' s sole obligation to comply with the applicable provisions of all Federal and State tax laws. CONSULTANT shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services identified herein.
CONSULTANT is responsible for hiring sufficient workers to perform the services /duties required by this Contract, withholding their taxes and paying all other employment tax obligations on their behalf.
E. Subcontracting. CONSULTANT shall not enter into any subcontract for performance of any services contemplated under this Contract without the prior written approval of the CITY. CONSULTANT shall be responsible for the performance of all subcontractors
and/ or sub -consultants.
F. Assignment. This Contract may not be assigned by either Party without the written consent of the other Party.
G. Modifications /Amendment. Any alterations, variations, modifications, amendments or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, and signed by authorized representative of the CITY and CONSULTANT.
H. Records —Availability and Retention. Pursuant to Minn. Stat. § 16C. 05, subd. 5, CONSULTANT agrees that the CITY, the CITY' s Economic Development Authority, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of CONSULTANT and involve transactions relating to this Contract.
CONSULTANT agrees to maintain these records for a period of six years from the date of termination of this Contract.
I. Force Majeure. The PARTIES shall each be excused from performance under this Contract while and to the extent that either of them are unable to perform, for any cause beyond its reasonable control. Such causes shall include, but not be restricted to fire, storm, flood, earthquake, explosion, war, total or partial failure of transportation or delivery facilities, raw materials or supplies, interruption of utilities or power, and any act of government or military authority. In the event either party is rendered unable wholly or in part by force majeure to carry out its obligations under this Contract then the party affected by force majeure shall give written notice with explanation to the other party immediately.
Compliance with Laws. CONSULTANT shall abide by all Federal, State and local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Contract or to the facilities, programs and staff for which CONSULTANT is responsible. K. Covenant Against Contingent Fee. CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for CONSULTANT to solicit or secure this Contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Contract.
L. Covenant Against Vendor Interest. CONSULTANT wan-ants that it is not employed by any vendor of equipment or service provider that could result in a commission, percentage, brokerage, or contingent fee as a result of CONSULTANT's association with the CITY.
M. Non -Discrimination. The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Contract as if fully set forth herein.
N. Interest by EDA or City Officials. No elected official, officer, or employee ofthe CITY or its Economic Development Authority shall during his or her tenure or employment and for one year thereafter, have any interest, direct or indirect, in this Contract or the proceeds thereof.
O. Governing Law. This Contract shall be deemed to have been made and accepted in Rice County, Minnesota, and the laws of the State of Minnesota shall govern any interpretations or constructions of the Contract without regard to its choice of law or conflict of laws principles.
P. Data Practices. The PARTIES acknowledge that this Contract is subject to the requirements of Minnesota' s Government Data Practices Act, Minnesota Statutes, Section 13. 01 et seq.
Q. No Waiver. Any Party' s failure in any one or more instances to insist upon strict performance of any of the terms and conditions of this Contract or to exercise any right herein conferred shall not be construed as a waiver or relinquishment of that right or of that Party' s right to assert or rely upon the terms and conditions of this Contract. Any express waiver of a term of this Contract shall not be binding and effective unless made in writing and properly executed by the waiving Party.
R. Severability. The invalidity or unenforceability of any provision of this Contract shall not affect the validity or enforceability of any other provision. Any invalid or unenforceable provision shall be deemed severed from this Contract to the extent of its invalidity or unenforceability, and this Contract shall be construed and enforced as if the Contract did not contain that particular provision to the extent of its invalidity or unenforceability.
S. Entire Contract. These terns and conditions constitute the entire Contract between the PARTIES regarding the subject matter hereof. All discussions and negotiations are deemed merged in this Contract. T. Headings and Captions. Headings and captions contained in this Contract are for convenience only and are not intended to alter any of the provisions of this Contract and shall not be used for the interpretation of the validity of the Contract or any provision hereof.
U. Survivability. All covenants, indemnities, guarantees, releases, representations and warranties by any Party or PARTIES, and any undischarged obligations of the CITY and CONSULTANT arising prior to the expiration of this Contract (whether by completion or earlier termination), shall survive such expiration.
V. Execution. This Contract may be executed simultaneously in two or more counterparts that, when taken together, shall be deemed an original and constitute one and the same document. The signature of any Party to the counterpart shall be deemed a signature to the Contract, and may be appended to, any other counterpart. Facsimile and email transmissions of executed signature pages shall be deemed as originals and sufficient to bind the executing Party.
Remainder ofpage intentionally left blank. SECTION VII —SIGNATURES
IN WITNESS WHEREOF, the PARTIES have hereunto executed this document the day and year first above written.
CONSULTANT: NORTHFIELD DOWNTOWN DEVELOPMENT CORPORATION
By: Date: Signature) Title: Print Name:
By: Date: Signature) Title: Print Name:
CITY OF NORTHFIELD:
By: Date: Mary Rossing, Its Mayor
By: Date: Deb Little, Its City Clerk EXHIBIT 1
SCOPE OF SERVICES
Subject to the terms of this Contract, CONSULTANT shall perform the following services as its contractual obligation to the CITY:
Prepared 11. 1. 11
The Comprehensive Economic Development Plan ( CEDP) Strategies for which the CONSULTANT will take the lead are:
Maintain and Enhance the Existing Downtown Increase Connections with Current and Former Students Continue to Engage the Leadership of the Colleges Leverage Existing Fiber Network
The CONSULTANT will submit a Work Plan for 2012 which will include projects and/ or initiatives for each of the CEDP Strategies for which the organization will take the lead. The CONSULTANT will also name the specific product or outcome for each project or initiative along with a timeline for implementation and/or completion.
The CONSULTANT will report to the CITY twice during 2012, at mid -year and year -end. The CONSULTANT will submit a written report before the meeting and make a verbal presentation at the meeting. Finally, the CONSULTANT will also submit its year -to -date financial report for the meeting.
The CEDP Strategies for which the CONSULTANT will be a collaborator are:
Concentrate on Existing Businesses Raise Awareness ofNorthfield within Region Coordinate Retail Strategy
The CEDP Strategies for which the CONSULTANT will take a supportive role are:
Make Land Available,for Business Expansion Implement Targeted Recruitment Strategy Re- define Relationships with Neighbors Support Start -up Opportunities Integrate Latino Community
Once the lead organizationsfor the other CEDP Strategies submit their workplans for 2012, the CONSULTANT board will determine the appropriate tactics for the organization in its role as collaborator or supporter. This collaborative /supportive " workplan" will be submitted to the CITY in theform ofa letter or memo. EXHIBIT 2
CERTIFICATES OF REQUIRED INSURANCE COVERAGES
Certificates ofInsurance attached hereto] EXHIBIT 3
COMPENSATION
Subject to the limitations set forth in this Exhibit, the CITY will pay CONSULTANT a flat fee of $35,000 ( "Contract price ") for CONSULTANT' s services, including expenses, under this Contract.
The CITY will make periodic payment to CONSULTANT, in the following manner:
a) $ 17,500.00 upon the signing of this Professional Service Agreement by all parties.
b) $ 17, 500.00 upon completion of each of its mid -year reports in July
The CITY' s responsibility to make the payments described above shall be contingent upon CONSULTANT first demonstrating, to the CITY' s satisfaction, progress in 1. Accomplishing its responsibilities listed in Exhibit 1; 2. Improving cooperation and collaboration with the CITY and the CITY' s Economic Development Authority and all its partnering organizations; and 3. Providing written and verbal reports in on such progress to the CITY, in a form satisfactory to the CITY, prior to the second disbursement outlined above. CONSENT N6Fthfield Item #12 P ykbiP
DateDate ofof CityCity CouncilCouncil Meeting: Meeting: MarchMarch 6,6, 20122012
To:To: CityCity CouncilCouncil CityCity AdministratorAdministrator
From:From: CouncilorCouncilor SuzieSuzie NakasianNakasian
Subject:Subject: DowntownDowntown ParkingParking Options Options
ActionAction Requested:Requested:
1.1. TheThe CityCity CouncilCouncil toto determinedeterminewhether whether we we supportsupport thethe useuse ofof TIFTIF fundsfunds toto addressaddress thethe needneed forfor parkingparking inin thethe DowntownDowntown commercialcommercial district.district.
2.2. TheThe CouncilCouncil appointappoint aa subcommitteesubcommittee ofof upup toto threethree CouncilCouncil membersmembers toto bringbring forward forward forfor thethe Council'Council' ss considerationconsideration potentialpotential solutionssolutions forfor increasingincreasing thethe availabilityavailability ofof parkingparking inin thethe downtowndowntown district,district, includingincluding aa mapmap showingshowing potential potential sitessites inin andand adjacentadjacent toto the the districtdistrict wherewhere parkingparking mightmight bebe added,added, asas wellwell asas solutionssolutions relatingrelating to to changeschanges inin parkingparking restrictionsrestrictions andand traffictraffic directiondirection inin areasareas ofof thethe downtown.downtown.
TheThe subcommitteesubcommittee isis asked asked toto workwork withinwithin aa timetime frameframe thatthat willwill accordaccord withwith thethe scheduleschedule prescribedprescribed byby thethe TIFTIF fundfund guidelinesguidelines
Summary:Summary:
AsAs discusseddiscussedat at ourour FebruaryFebruary 2828 workwork session,session, these these motionsmotions areare proposedproposed toto outlineoutline aa processprocess throughthrough whichwhich thethe CityCity CouncilCouncil cancan reachreach an an informedinformed decisiondecision regarding regarding thethe potentialpotential useuse ofof TIFTIF fundsfunds forfor improvingimproving thethe availabilityavailability ofof parkingparking inin thethe downtowndowntown commercialcommercial district,district, andand advanceadvance the the developmentdevelopment ofof aa longlong - - term term parkingparking planplan forfor thatthat district.district. REGULAR
Item #13 Date of City Council Meeting: March 6, 2012
To: Mayor and City Council
From: Tim Madigan, City Administrator
Subject: Letter of Support for Creative Northfield: Summer Connections
Action Requested:
Approve letter of support for arts grant.
Summary Report:
The City Arts and Culture Commission have been working with Carleton College on the attached Arts grant for a summer program. Due to the grant deadline it was necessary to sign the letter of support before Council acted on it. My understanding is that there is no major financial obligation on the part of the City. February 27, 2012
Mr. Jasdri'Sphupbach National Endowment for the Arts Our Town Program 1100 Pennsylvania Ave. NW Washington, DC 20506
Dear Mr. Schupbach:
I write to express my support and for the "Creative Northfield: Summer Connections" grant proposal being submitted by the City of Northfield Arts and Culture Commission and by Carleton College, In cooperation with St. Olaf College and the Northfield Downtown Development Corporation. I verify that the City via the Commission is serving as a primary partner in the project.
The City of Northfield sponsored an arts study in 2005 which resulted in "ArtsPlanOB," an inventory and set of recommendations regarding how the City might actively contribute to development of Northfield as an arts town. One result of the study was the establishment of the Arts and Culture Commission: The City created the Commission, which now reports to the City Council regarding trends and strategies for development of the arts. "Creative Northfield: Summer Connections" is just such a strategy, and it has my full support.
The City has already invested more than $2 million of TIF District proceeds on our sense of place, including historically appropriate way -finding signage for the historic downtown, new bike trails, a new plaza and commissioned sculpture on the riverfront, pedestrian -scale lighting and pedestrian safety improvements for improved access to downtown. The City is anticipating spending another $2 million in coming years on related improvements.
While Northfield already has accomplished much in mapping and developing its arts resources, I am particularly interested in how the City can further develop arts capacity in summer months. These months are a time when the colleges are out of session, and many resources are undenriilized. The "Creative Northfield: Summer Connections" emphasis on summer programming seeks to direct these resources to new uses that will enhance artistic and economic development.
Northfield has a long history of supporting cultural programming. A year after founding the town in 1885, John North established the Lyceum Society, housing a reading room, circulating library, and debating society. Carleton College, founded in 1866, and St. Olaf College, founded in 1874, both have shared their arts programming with the community from their beginnings. "Creative Northfield: Summer Connections" provides a new way to advance the arts through cooperation of local government, higher education, and community-based organizations.
Thank you for your consideration of our proposal, and do not hesitate to contact me regarding my support for this project.
care ,
Tim Madigan City Administrator To: Mayor and City Council City Administrator
From: Joe Stapf, P.E., Public Works Director /City Engineer Brian Erickson, P.E., Assistant Public Works Director /Assistant City Engineer
Subject: Approve Plans and Specifications and Authorize Advertisement for Bids —2012 Street Reconstruction Project
Action Requested: The City Council is being asked to consider the attached resolution approving the plans and specifications and authorizing the advertisement for bids for 2011 Improvement No. Al — 2012 Street Reconstruction Project.
Summary Report: The next step in moving this project forward is for the City Council to approve the plans and specifications and authorize the advertisement for bids which is consistent with Chapter 429 of the Minnesota Statues. The MnDOT State Aid office is currently reviewing this project to ensure that it is in compliance with their requirements. It should be noted that staff has been working with that office throughout the design and approval is expected by mid -March. Also that approval is required prior to awarding the project, which is currently planned for the April 17, 2012 Council Meeting.
The project scope of work includes: Reconstruction: Division Street between Woodley Street and 8th Street 8th Street between Water Street and Washington Street Reclamation: Linden Street N between Lincoln Parkway and Lockwood Drive Lockwood Drive between Linden Street N and Meldahl Lane Meldahl Lane between Lockwood Drive and Zanmiller Drive Zanmiller Drive between Meldahl Lane and North Avenue North Avenue between Zanmiller Drive and Summerfield Drive Fremouw Avenue between T.H. 3 and Dresden Avenue Dresden Avenue between Fremouw Avenue and Viking Terrace South Roosevelt Drive between Jefferson Parkway (east intersection) and McKinley Drive South Eisenhower Court between Roosevelt Drive and the cul -de -sac Monroe Court between Roosevelt Drive and the cul -de -sac Mill and Overlay: Dresden Avenue between Viking Terrace South and Lincoln Parkway Roosevelt Drive from McKinley Drive South to Truman Court Kennedy Court between Roosevelt Drive and the cul -de -sac Buchanan Court between Roosevelt Drive and the cul -de -sac Van Buren Court between Roosevelt Drive and the cul -de -sac McKinley Drive between Roosevelt Drive and the cul -de -sac
In addition the plans include the construction of sidewalk in several areas where there is currently no sidewalk in accordance with the 2009 Safe Routes to School Plan.
The plans and specifications have been completed by staff with design assistance provided by Bolton and Menk, Inc. The project will be advertised for a minimum of 21 days as required by Minnesota Statutes Chapter 429. The project will be advertised in the Northfield News and on MnDOT' s e -advert site. Staff is proposing to open bids at 2: 00 p.m. on April 2, 2012. Results will then be reviewed and tabulated, and then presented to City Council on April 17, 2012 with a recommendation for awarding the project. Actual project construction will begin once the road restrictions are lifted, normally mid to late May.
Additionally as noted on the project process, there will be a third neighborhood meeting to present the plans and specifications to the abutting property owners. On February 21, City Council set cost to be assessed ( Resolution 2012 -014) and the date and time for the assessment hearing ( Resolution 2012 -015). The assessment hearing will be held on March 20, 2012 and assessment notices have been sent to all abutting property owners. The mailing also included the assessment roll, information on the City of Northfield hardship policy, and information from the HRA regarding the potential for financial assistance. Finally, staff will ask the council to adopt the assessments on May 15, 2012.
To date staff has held 2 neighborhood meetings to discuss the project and hear concerns from the residents. Following the first meeting a questionnaire was sent to the abutting property owners in order to gather further information. The largest number of comments were in relation to the trees. The plans and specifications do currently call for the removal of all city owned ash trees along the project corridor. Other species of trees will be preserved as much as possible by adjusting sidewalk alignment within the boulevard. Unfortunately, not all the trees will be preserved. As in the past property owners who have had a tree removed will be provided the opportunity to select appropriate replacement trees.
Staff is recommending that the City Council approve the attached resolution and authorize the advertisement for bids on the 2012 Street Reconstruction Project.
Attachments: 1. Resolution 2012 -019 2. Project Process 3. Partial Set of Construction Plans CITY OF NORTHFIELD, MINNESOTA CITY COUNCIL RESOLUTION 2012 -019 2012 STREET RECONSTRUCTION PROJECT APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR 2011 IMPROVEMENT NO. Al
WHEREAS, pursuant to Resolution 2012 -011 passed by the City Council on February 6, 2012, city staff with assistance from Bolton & Menk, Inc. has prepared plans and specifications for 2011 Improvement No. Al — 2012 Street Reconstruction Project; and, has presented such plans and specifications to the council for approval; and,
WHEREAS, the following streets are a part of 2011 Improvement No. A13: Division Street between Woodley Street and 8th Street 8th Street between Water Street and Washington Street Linden Street N between Lincoln Parkway and Lockwood Drive Lockwood Drive between Linden Street N and Meldahl Lane Meldahl Lane between Lockwood Drive and Zanmiller Drive Zanmiller Drive between Meldahl Lane and North Avenue North Avenue between Zanmiller Drive and Summerfield Drive Fremouw Avenue between T.H. 3 and Dresden Avenue Dresden Avenue between Fremouw Avenue and Lincoln Parkway Roosevelt Drive between Jefferson Parkway (east intersection) and Truman Court McKinley Drive between Roosevelt Drive (north intersection) and Roosevelt Drive (south intersection) Eisenhower Court between Roosevelt Drive and the cul -de -sac Monroe Court between Roosevelt Drive and the cul -de -sac Kennedy Court between Roosevelt Drive and the cul -de -sac Buchanan Court between Roosevelt Drive and the cul -de -sac Van Buren Court between Roosevelt Drive and the cul -de -sac.
NOW, THERFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:
Such plans and specifications, a copy of which will be attached hereto and made a part hereof, are hereby approved.
2. The city clerk shall prepare and cause to be inserted in the official paper, Northfield News, and on the MnDOT e -Advert website, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 21 days, shall specify the work to be done, shall state that bids will be received by the clerk until 2:00 p.m. on April 2, 2012 at which time they will be publicly opened in the council chambers of the city hall by the city clerk and city engineer, will then be tabulated, and will be considered by the council at 7: 00 p.m. on April 17, 2012, in the council chambers of the city hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier' s check, bid bond or certified check payable to the clerk for five percent (5 %) of the amount of such bid.
PASSED by the City Council of the City of Northfield on this 6th day of March 2012. r:11 wr Iji
City Clerk Mayor
VOTE: _ ROSSING _ BUCKHEIT GANEY _ NAKASIAN POWNELL IMM ZWEIFEL 2012 Street Reconstruction Project Process
CouncilAction2 Date' Project Step Purpose of step giveand September, 20 11 1ci.r, t A trained forester or arborist will evaluate the trees along the project corridor recommendations for roect considerations. intends20133tousean October. ' 8 2011 Order Preparation of Feasibility Report Ordering of the feasibility report is a required step of 429 process. Staff outside consultant to supplement current staffing levels. projectand October 24, 2011 Hold First Neighborhood Meeting The intent of this meeting will be to inform the neighborhood of the upcoming seek input on improvements. Input will be summarized and given to council. Council November 22, 2011 Discussion with City Council on design Design direction and update from the firs *.neighborhood meeting to allow City direction —Council Work Session comment prior to presenting the feasibility report. 2:011113rehabil1ationof - November 29, 2011 State Ala Variance Request Resolution Request for variance in street width so that state aid funding can be used for Linden Street and Lockwood Drive
1 - 13220potential1 December 13, 2011 Accept feasibility and call for Public The engineer will present the proposed project Including a cost estimate and Hearing assessments variancerequestof December 22, 2011 State Aid Variance Review Committee IVInDOT State Aid Variance Review Committee meeting to review the Meeting November 29, 2011. HearingimprovementPublic January 17, 2012 Public Hearing on Improvements The purpose of the first hearing is for the council to discuss a specific local feasibility429;reportand before ordering it done. The council considers all the information in the any other information necessary for council deliberation. notwhetheror At the improvement hearing, interested persons may voice their concerns, betoamount they are in the proposed assessment area, A reasonable estimate of the total forassessments assessed and a description of the methodology used to calculate individual mayitproject,not affected parcels must be available at the hearing. If the council rejects the requirednotice. reconsider that same broiect unless another hearing is held following the hearing.is2012It011not - February o, 2012 Order Improvement and Preparation of The project may be ordered any time within 6 months after the improvement orderingthe Plans and Specifications advised to change project parameters after ordering the improvement. Upon tochangesthe ` improvement construction drawings and specifications are prepared. Any moneyfor project parameters after this point will cause a redesign costing additional engineering services and staff time and causing a delay of the project, February 13, 2012 Second Neighborhood Meetira Update residents on design direction provided by the City Council, February/March, State Aid Review Submit Plans to State Aid for review and approval. 2012 0192012. March 6, 2012 Approve Plans and order This step is a requirement of the 429 process. advertisement for bids (Pending State Aid Approval) March 2012 —Date Third Neighborhood meeting Present detailed plans and specs to the neighborhood. to be determined March 10, 17 & 21, Publish Ad for Bid in Northfield News Step in bidding process. 2012 April2, 2012 Bid Opening — 2:00 pm Step in bidding process, 2/ 26/ 2012 4:46 PM CouncilAction Date' Project Step Purpose of step 2012XXXtheforwardwith - April 17, 2012 Accept bids and award contract This step is a requirement of the 429 process and allows staff to move construction process. meetingtaken April /May 2012 Neighborhood Tour Prior to the start of construction a walking tour of the project corridor will be addressconcerns, one on one with individuals to go over the details of construction, try to and document existing conditions as necessary. TypicallyResidenta May -Nov. 2012 PROJECT CONSTRUCTION Once the project is awarded staff manages the day -to -day operations. totheaccordance Project Representative is on -site to make sure the project is constructed in istothelimited Final plans and specifications. Communications between the contractor and City tobebrought June 2013 Engineer and Resident Project Representative. Significant changes would fieldand council for approval prior to the work being completed. Minor change orders Allschedules. directives are authorized by the Engineer to maintain project construction and duringoccurs changes to the contract must be approved by council. Minor changes which project final acceptance. XXXtothe2012made - June 2013 Accept Improvements and Authorize The city engineer recommends to the council when final payment should be citytothefails Final Payment contractor. The city council may accept the work by resolution. However, if finaltheestimate, pay the amount due within 30 days of a monthly estimate, or 90 days after the city must pay interest on the past due amount as prescribed by law.
The following actions are also required by the 429 process to access benefiting property owners for the cost of the local improvement. These actions may be taken concurrently with the actions above.
CouncilAction2 Date' Project Step} Purpose of step
Z ... A J5p an iti E .. .(' e J•nSre.rt3J 2Ji ; pmct . i time v' of theasses.(„;i2J . ; jet date and Assessment Pest c sLig gists Cities ) as,, 3 resolution seVins'g he & ite and tirne Hear Cr' c Hear r' rep t,r, I, publish @SSessmcnt C hearing and d p that the ty ' jerk acid Pita i ", tome iN)L0 the hearing. HearingPublic assessmentPublic March 20, 2012 Assessment The purpose of the second known as hearing,Hearingis Hearing hearing, commonly the 429) actualspecial429) to give property owners an opportunity to express concerns about the considerall assessment. At the assessment hearing the council shall hear and writing. objections to the proposed assessment, whether presented orally or in 2012XXX - May 15, 2012 Adopt Assessment change,or2012XXX - May 15, 2012 Adopt Assessment The council has some flexibility before it adopts the assessment roll and may theresolution,adopt amend, the proposed assessment as to any parcel, Council must, by Oncetheroll. same as the special assessment against the lands named in the assessment thepropertiesagainst assessment roll is adopted the assessments are set and become liens listed. t — uates in grey text denote actions or events that have taken place. Dates in bold denote the next planned step Dates in italics are tentatively scheduled actions or events. 2 — A motion will be used for those items that are not necessary for the 429 assessment process. Resolutions are required for those steps that are part of the 429 process. 2128/ 2012 4:46 PM Northfield Clean Up Days Scheduled! The annual clean up days will be held on Sat April 28 and Sat May 12 from 7am -11am. New location will be at the City of Northfield Maintenance Facility, 1710 Riverview Drive. Watch for signs. Compost Hours Announced The Northfield Compost will open for business on Tuesday April 10`h at 2: OO13M.... Hours will be remaining the same as in past years Tree Sale Beginning Monday April 2nd All information on this program on City Website, Services /Outside your home/ Trees. Trees available at a first come first served basis, must be paid for at the time of ordering. Check or exact amount cash only. MINNESOTA DEPARTMENT OF TRANSPORTATION THE 2005 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATION FOR CONSTRUCTION CONSTRUCTION PLANS FOR STREET, CURB & GUTTER, STORM SEWER, SIDEWALK, SANITRY SEWER AND WATERMAIN DIVISIONS 11 & 111 & THE SUPPLEMENTAL SPECIFICATIONS. S.A.P. 149 -115 -006 LOCATED ON DRESDEN AVENUE f FREMOUW AVENUE FROM LINCOLN PARKWAY TO T.H. NO. 3 ALL TRAFFIC CONTROL DEVICES SHALL BE INSTALLED IN ACCORDANCE TO THE - MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES" ( MMUTCD) S. A. P. 149 -116 -004 LOCATED ON LOCKWOOD DRIVE I LINDEN STREET NORTH FROM MELDAHL LANE TO LINCOLN PARKWAY THE 2011 EDITION OF - STANDARD CONTRACT DOCUMENTS AND S. A.P. 149 -119 -002 LOCATED ON DIVISION STREET FROM WOODLEY STREET TO EIGHTH STREET TECHNICAL SPECIFICATIONS FOR UTILITY AND STREET CONSTRUCTION FOR CITY OF NORTHFIELD, MINNESOTA. S. A. P. 149- 121 -002 LOCATED ON 8TH STREET EAST & WEST FROM WATER STREET SOUTH TO WASHINGTON STREET S.A. P. 149 -122 -003 LOCATED ON NORTH AVENUE I ZANMILLER DRIVE I MELDAHL LANE FROM SUMMERFIELD DRIVE TO LOCKWOOD DRIVE S141=1: T IWnPY S.A.P. 149- 123 -001 LOCATED ON ROOSEVELT DRIVE FROM TRUMAN COURT TO JEFFERSON PARKWAY 1. 01 TITLE SHEET 1. 02 STATE AID DETAALS RESOURCE LIST CITY OF NORTHFIELD - 2012 STREET RECONSTRUCTION 1. 03 LEGEND 2. 01 STATEMENT OF ESTIMATED QUANITIES CITY OF NORTHFIELD CITY PROJECT # 2011 A13 LOCATED ON EISENHOWER COURT , MONROE COURT , KENNEDY COURT , 2. 02 - 2. 05 TABLES(TYPICALS /DETAILS 3. 01 SWPPP NARRATIVE BUCHANAN COURT , VANBUREN COURT AND MC KINLEY DRIVE 3. 02 USGS & SOILS MAP City Hall 3. 03 SWPPP PLAN Street _ J r i i- ' NING AND STRIPING A Northfa d ,MN 55057 6.01- 6. 02 OINTERSEINTERSECTION DETAILS 507- 645 -8833 /1 71 + E 7.01 - 7.04 RECONSTRUCTION STREET PLAN AND PROFILE 8. 01 - 8.04 RECONSTRUCTION UTILITY PLAN AND PROFILE 7 1 ' < 8. 05 STORM LEADS City Administrator" z EGIN SAP 149- 116 - 004 9.01 - 9. 08 CROSS SECTIONS f Tim Madigan xi+ 1 - 10.01 - 10. 07 RECLAIM / MILLING PLAN i 1 _; 1 BEND S A,P; 1149 - 122 - 003 R — = r _ r Mayor. k, I i n w.: 1 - - END 149 - 1 5 00.6 Mary Rossing BEGIN S. A.P. 149 - 122003 -- y THIS PLAN CONTAINS 43 SHEETS City Council Members: I. y ' Suzie Nakasian ( 1st Ward) 1 NOTE: Betsey Buckheit (2nd Ward) t ` r END ' S. A.P. 149 - 119 - 002 t _' EXISTING UTILITY INFORMATION SHOWN ON THIS PLAN Zweifel ( Erica 3rd Ward) __ I y , / / HAS BEEN PROVIDED BY THE UTILITY OWNER. a 7 / THE 4th Patrick Ganey ( Ward) ? * L . , END. S. A. P. 149 - 12.1 - 002 CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS Rhonda Pownell (At- Large) Ivan Imm (At- Large) T ' BY STATE LAW. NOTIFY GOPHER STATE ONE -CALL AT 1- 800 -252- 11660R 651454-0002. END S.A.P., 149 - 116 - 004 F / , / i THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS Public Works Director/ ( yyy_'IN S. A.P. 149 - 115 - 006 ( I 11 '! / DETERMINED ACCORDING TO THE GUIDELINES OF CIIASCE Engineer. W --- -- ° - -- City 38 -02, ENTITLED " STANDARD GUIDELINES FOR THE w.«...... - s- is END S.A.P. 149 - 123 - 001 COLLECTION AND DEPICTION OF EXISTING SUBSURFACE Joe Stapf ;:„ I j „ UTILITY DATA." 507 645 -3020 t ' UTILITIES: Consul j 1 FOL ENERGY sr_ Brian Hilgardner, P. E. 2763 1st AVENUE NW 6244 CEDAR AVE. SOUTH r Cr_ OR. — 3 i FARIBAULT, MN 55021 RICHFIELD, MN 55423 Bolton & Menk, Inc. .. _ cr t 1 K rJJ 507) 334.2923 ( 612) 798 -2580 T 12224 Nicollet Ave. — ' / 5,r JEFF KNIPPEL MARY MARTIN SMITH i. [ - :' - tE'T, ' Burnsville, MN 55337 __ - 4+ y zi i_ Rk XCEL ENERGY CHARTER COMMUNICATIONS 952 -890 -0509 BEGIN S. A. P. 149 - 121 - 0 I A y nl / ! -? 2763 1 ST0 _ FARIBAV TV MN 55021 ROSEMOUNT, MNS 066 Streets & Parks Supervisor r v Z: LIZ DON LIZ ZEMKE DON BARTELLARTS L a n. F {` i' J I T.J. Heinricy' _' J 5w STATE AID PROJ. NO. 149 -115 -006 BEGIN S. A,P, 149- 119 - 002 / \ ( _ r 507 -645 -3032 r. ' ^ LEI Td INEREDY CERTIFY THAT THISPIAN WA9 PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT 1 AM A DULY REGISTERED PROFESSIONAL t V01/ ENGINEER UNDER THE LAWS OF THE STATE OFLNNNESOTA. Wastewater Superintendents \ ,.' 10, ;- 3 v+ BEGIN SA.P. 149 - 123 - 01 a Gerry Ness t 50. 645 -3093 SIGNATURE: Su erintendent: BOLTON 8 MEHKINCCANSULTINGNVWaterENGINEERS p 0ti y Doug Lien 42975 507 -645 -3088 DATE. REM NO. z 4 r _ ! rt`\ rytT. T.: i% f f DATE t a•,.ye ' jOf 7i!' ' 1 ^»')- `. ly+ l., E. t /\ ,( _ I -"' 4JL 7 _ APPROVED: JOE STAFF, P. CITY ENGINEER F, i 1 -•' P, s1f4a, n . l.." i , sue ' ::.".. oATE i' y},'; 7. r;! > _ rye _ !' yp/ ` i. ° r 1 1 DISTRICT STATE -AID ENGINEER: REYIEWEO FOR COMPLIANCE rK 1, I,`7, . WITH STATE-AID RULES / POLICY MAP THE < 1 v AM OF f hi I t 4 , >> T 1''' ' CITY OF NORTHFIELD 4 E, . DATE mC. . }..,.. • i. .. ., r; i STATE AID ENGINEER: APPROVED FOR STATE AND FUNDING I MREA cEmn nuT nFS PAN, s+ELYrwITN, OR Rtvarr LSR:PREPNRR RRGEs RIV. M ML SHEET EI' W OR WICp W mu 4Y'EIMSON YD ROT. M 1 DAY U[ DOLD 5.N.5. C OF NORTHFIELD, MINNESOTA PRUSSSgR.Da MR UWR DK LOW W HE SIRE V NNNDRIA PUBLIC WORKS 2072 STREET RECONSTRUCTION - S.A.P. 149 - 715 - OOfi NOTE: DRAWING NOT TO SCALE M5• DEPARTMENT 1. 01 BRIAN IIAG OVER R ENGINEERING DIVISION TITLE SHEET 42875 E % X / xxfxx B.J H. IR,. h. EIGHTH STREET 80' R. O. W. 2" TYPE SP 12. 5 WEARING COURSE MIXTURE, SPWEA440C 38' SECTION 2" TYPE SP 12. 5 NON—WEARING COURSE MIXTURE, SPNWB430B WATER STREET TO WASHINGTON STREET 12" AGGREGATE BASE, Mn / DOT 3138 CLASS 5 12" SELECT GRANULAR FILL, Mn / DOT 3149. 2B OR SALVAGED SEE SHEET 2.04 FOR PAVEMENT AND SIDEWALK SECTIONS SEE CROSS SECTIONS FOR BOULEVARD SLOPES GEOTEXTILE FABRIC TYPE V SUBGRADE EXCAVATION / CORRECTION ( AS DIRECTED BY ENGINEER) PAVEMENT SECTION COMPACTED SUBGRADE EIGHTH STREET DIVISION STREET 80' R. O. W. 2" TYPE SP 12.5 WEARING COURSE MIXTURE, SPWEA440C 2" TYPE SP 12. 5 NON—WEARING COURSE MIXTURE, SPNWB430B 44' SECTION 16" AGGREGATE BASE, Mn / DOT 3138 CLASS 5 WOODLEY STREET TO EIGHTH STREET 16" SELECT GRANULAR FILL, Mn / DOT 3149. 2B OR SALVAGED SEE SHEET 2. 04 FOR PAVEMENT AND SIDEWALK SECTIONS SEE CROSS SECTIONS FOR BOULEVARD SLOPES GEOTEXTILE FABRIC TYPE V SUBGRADE EXCAVATION / CORRECTION ( AS DIRECTED BY ENGINEER) PAVEMENT SECTION COMPACTED SUBGRADE DIVISION STREET gy'''m SHEET HEREBY c tp T NIE ". sPEN MIN. m REPORT wm P . m rtv. n a¢ CITY OF NORTHFIELD, MINNESOTA WB R . Nws wPm Saw Mo NAT I m n Corr u ENSm M. S.S. AIL {. PROPESSMNK Er, aNW UNDER ME uws w WE STW o, MINNEma PUBLIC WORKS 1 ld 2012 STREET RECONSTRUCTION — S.A.P. 149 - 115 - 006 2. 03 NOTE: DRAWING NOT TO SCALE % DEPARTMENT BRIAN Ha NER DIVISION TYPICAL SECTIONS J. ENGINEERING xx /xx /xx B.H. 2e75 aR CONSTRUCTION NOTES: ' 1) ALL COSTS ASSOCIATED WITH REMOVINGIANO STOCKPILING OF RECLAIM MATERIAL SHALL BE Iccrun INCLUDED IN THE HAUL SALVAGE MATER ; 1 QUANTITY ITEM. F &I 2) EXCESS RECLAIM MATERIAL SHALL BE INLLT PROTECTION ( TYPICAL) STOCKPILED AT THE CITY STREET MAINTENANCE 12" RECLAIMED SURFACE SHOP LOCATED AT 1710 RIVERVIEW DRIVE. EXCESS I MATERIAL SHALL BE STOCKPILED PER THE ENGINEERS I 1 - 1/ 2" MILLED SURFACE DIRECTION. 1 y 1 812. 832 82 _ I 820 818 I 3) ALL MANHOLE CASTING AND GATE VALVES SHALL BE NED 8 ( 1 1I 1 1 1 a ASH TREE REMOVALS - L DELINEATED WITH TRAFFlC CONTROL RELS ® I 11; PLETEO IMMEDIATELY AFTER RECWMING IS CO I - TREE REMOVAL 1 _` i i / 7 — - 931261 PROJECT THAT ARE UNDER X G _ I 0 • • Q 4) ALL ACCESS POINTS TO THE i ' F ( I- -' . _ - - — CONSTRUCTION SHALL HAVE A MINIMUM OF 3 TYPE 3 PROPOSED SIDEWALK $ IIICf.., 4F BARRICADES WITH FLASHERS, AND 1 R CLOSED I I \ ` ` / V % ! 7 HYDRANT PLACARD. 5) ALL CLOSED ROADS SHALL HAVE ADV CE WARNING HYDRANT W/ VALVE f SIGNS WITH FLASHERS PLACED AT ADJ INING INTERSECTIONS TO THE PROJECT. I H VALVE 1 ^ i EROSION PROTECTION AT INLET . - ._...... - ..... - - -- ...... _.. v? / I, I O :: 4 ( ra .. i MANHOLE ! — — l — 1 ,.. .. 6! i I I -- . ( _ CATCH BASIN r — 7 813 I ( I 837 ( 833 829 I 2'/ ! 400) 8 8 817 PROPOSED 5' SIDEWALK I I 401 ' I I I I f I STALL4" STOP BAR AND STOP SIG 1 I J I I L ADJUST 60STING GATE IVALVE TYPICAL) I 1 r ( I I ! I — — — — II 4041 — — — I ADJUST POSTING MANHOLE ( TYPICAL) T 1 r i- II I 4055 / I------I ( ------I - - - - - I 4DS II I I 1 I / I I L I i I II1 — I 409 1 - — JADUST IXISTI G MANHOLE ( TYPICAL) ' - — _ — — — — 1 , E J I 1 413 , 412j' f 1 ADJUST EXISTING GATE V VE I I ^ — — — — — — I I ( I I l j TYPICAL) 417 i I 418 , — I I 11 I I 0 I (— F SIOEWALI I 1 1 f ! ' PROPOSED S' O ! 1 1 1 1 O 1 11 0 1 PROTECTION ( TYPICAL` .' 1, Z INLt4f1 i i t I I I 420 421 SO0. _ - O 1 1 1J J j i Li:....:.. ,.:.. 6 / r / f 5377 PROPOSED 8' BIT.TRIAL C i 801 I ' t 1 j 1 I r TIE SHEET Mr CITY OF NORTHFIELD, MI UNEERtea W a»EC wwnvm »µ DMTM» *' w " aLY s.MS. ENGIMEER uNOW IME U a ET mm dF MM 16p7' /]] PUBLIC WORKS gW1 N( ° j(` O ®, 1 14/ 1 fiefU 2012 STREI f- RECONSTRUCTION t 01 HORIZ. t(. S.M.S. DEPARTMENT 10. SCALE FELT HIL NER LINDEN & LOCKWOOD— RECLAIM J ENGINEERING DIVISION S. 42875 E X% / %X / xx H_ 11. w> T1 — CONSTRUCTION NOTES: 1) ALL COSTS ASSOCIATED WITH REMOVING AND STOCKPILING OF RECLAIM MATERIAL SHALL BE INCLUDED IN THE HAUL SALVAGE MATERIAL QUANTITY ITEM. 12" RECLAIMED SURFACE 2) EXCESS RECLAIM MATERIAL SHALL BE STOCKPILED AT THE CITY STREET MAINTENANCE f, I,I 1 - 1/ 2" MILLED SURFACE SHOP LOCATED AT 1710 RIVERVIEW DRIVE. EXCESS Ih7g, MATERIAL SHALL BE STOCKPILED PER THE ENGINEERS x ARBORIST RECOMMENDED TREE REMOVALS DIRECTION. F & I 3) ALL MANHOLE CASTING AND GATE VALVES SHALL BE x ARBORIST RECOMMENDED ASH TREE REMOVALS INLET PROTECTION DELINEATED WITH TRAFFIC CONTROL BARRELS IMMEDIATELY AFTER RECLAIMING IS COMPLETED X TREE REMOVAL PER CONSTRUCTION 4) ALL ACCESS POINTS TO THE PROJECT THAT ARE UNDER PROPOSED SIDEWALK CONSTRUCTION SHALL HAVE A MINIMUM OF 3 TYPE 3 BARRICADES WITH FLASHERS. AND 1 ROAD CLOSED HYDRANT PLACARD. HYDRANT W/ VALVE 5) ALL CLOSED ROADS SHALL HAVE ADVANCE WARNING ADJOINING INTERSECTIONS SIGNS WITH FLASHERS PLACED AT N VALVE TO THE PROJECT. EROSION PROTECTION AT INLET I mo MANHOLE CATCH BASIN I EXISTING MANHOLE ( TYPICAL) 0 v f m F &I INLET PROTECTION r F &I z Q INLET PROTECTION a L4 9 O. { 4 +. / i C I\ TTHI " P IHCATpH. wFFDOFT """ °' SHEET H` w` CEFN SPE< h Y M. CITY OF NORTHFIELD, MINNESOTA w T 41PpM9PV . WD 1 TI M A W IlCIN6m W W W UN U S.S. M ® rv10FESSOraLL W}. FFA UNOEA TIE LYMS Of TIE 4AlE OT Y, R. PUBLIC WORKS A. 0 25 50 9A—. J thfield 2012 STREET RECONSTRUCTION — S.P. 149- 115 - 006 M. 10. 02 S.S. FONZ.® , Q, DEPARTMENT SCALE FeEt HIL ENGINEERING DIVISION DRESDEN AVENUE- FREMOUW AVENUE - RECLAIM / MILL AND OVERLAY eRq a axis xx/ xx / xxxx a CONSTRUCTION NOTES: 1) ALL COSTS ASSOCIATED WITH REMOVING AND STOCKPILING OF RECLAIM MATERIAL SHALL BE PROPOSED 5' SIDEWALK INCLUDED IN THE HAUL SALVAGE MATERIAL b QUANTITY ITEM. F &I 12" RECLAIMED SURFACE 2) EXCESS RECLAIM MATERIAL SHALL BE INLET PROTECTION STOCKPILED AT THE CITY STREET MAINTENANCE 1 fit 1 SHOP LOCATED AT 1710 RNERMEW DRIVE. EXCESS 1 - 1/ 2" MILLED SURFACE PER THE ENGINEERS MATERIAL SHALL BE STOCKPILED JIL DIRECTION. ASH TREE REMOVALS 3) ALL MANHOLE CASTING AND GATE VALVES SHALL BE 11 DELINEATED WITH TRAFFIC CONTROL BARRELS TREE REMOVAL i W x of 8 IMMEDIATELY AFTER RECLAIMING IS COMPLETED 8 PROPOSED SIDEWALK of 4) ALL ACCESS POINTS TO THE PROJECT THAT ARE UNDER a CONSTRUCTION SHALL HAVE A MINIMUM OF 3 TYPE 3 HYDRANT I `------i'------' BARRICADES WITH FLASHERS. AND 1 ROAD CLOSED i'------' PLACARD. HYDRANT W/ VALVE COVEY 5) ALL CLOSED ROADS SHALL HAVE ADVANCE WARNING VALVE SIGNS WITH FLASHERS PLACED AT ADJOINING INTERSECTIONS N PROPOSED W BIT TRAIL COURT TO THE PROJECT. COURT EROSION PROTECTION AT INLET J r MANHOLE w_ - - I- - - - - w_ - - I- - - - - CATCH BASIN r------i, r------r------i, r------ IIN ! IIN ! L ILA i!I ADJUST EXISTING GATE VALVE i!I C TYPICAL) r O I Ili I Ili L______J L------5 L______J L------O O O 4< °__ 4< °__ 1+• 1• f.• 1 1 v• 1 111• • 1• • • 1• 1• 1•. 1 X4< _ °__ r " 1+• X111.1yy f.•1. 1i1if• 1• 1 111 f 1j y 1f•1. i1 • 1 111 1 1 111• • 1• • • 1 1• 1•. 1 1S• X111.1yy 1• f'i1 • 1. 1i1if• 1• 1 111 1 v• 1 111• • 1• • • 1111111/ 1r f ^-v• 1S• X _ r " 1j 3 1111111/ 1r y 1f•1. f ^- 1S• X _ rl i 1 f• 1•• 1• f• f*1•• f. f1• J y V{./ V1 1 1• • f 1 1• 1• 1 1• 1 • 1 1. 1• 1f Y1 i 1 1 1. f• 1•• 1• 1 f• f f 1 rl f1• i y V{./ 1f V1 1 1• • 1 111 1• 1• 1 1 • 1 1. f• 1•• 1• ff11• Y1 11111. 11111111. 111• fyyy11111.••rf1f11fff11111Y1 1111111111 ") 1. 1 ff11• fyyy11111.••rf1f11fff11111 1111111111 ") 1. 1 11111. 11111111. 111• l i f./.a 1i.1..... 1111111111 ") 1. n&.+. i.l f. 1..... i .••• 1 1 1 i... 1 1. i•1••• 1 1 1 1 1: 1i 1•. 1 1n• 1• i. i /.a 1i. i... 1i .•••1. i 1••• 1 1 1i 1•. s 1 1. 1••• 1 1 1 1 1 1: 1 1•. 111 1n• 1• n&.+. ff11111••• s ff11111••• 1111. 11• 1. - 11• 1. - 1. - 1y1y1y1yt1111. 1y1y1y1yt 4>'Y .' 4>'Y 1y1y1iii.' 1y1y1iii1 111 11yfy11111 111 1yfy11111 ADJUST EXlSnNG MANHOLE 1111 ADJUST EXlSnNG MANHOLE lff/1111 lff/ ay'••1' ay'••1. r/ f •• r/ f •• b1!.' b1!.' r r i a . ADJUST EXISTING MANHOLE 11 c i 111 1. r111111111111 C C f1 11111114 0- ' 11111114 f111h 11111 X11111h 0- ' a 11111* 1/ 11/ fy1. X111 a * 1/ 11/ fy1. i1.lfOfilili i1. r•D•Q1S,. .+ . + Oi1i lfOfilili 1 1••• 1 1 i1i1i1i1. ililiil' 1i1i i° i1ii i01ii/ i1iii ii1ii/ i1iii1iiililifiii1ii1iO1 1ii1i1i1i1i1ifi1i1i1i1 1i+ i " 4ififi1i111.1i1i1i1ii1i1i1i1 10i1.. 01.1ii1. 1- ^ iyi1. i i1Pi1i10i1i1ii01ii / ii1i1i ililii1i1i 4ic• 1i a' Ft` i vi' i i1i1i1i«/ a,' 1. 1 11••• 111f1 ililiyil % % i! 1•• fVN, ilifil % % % % i1 fili/ i1 %i! i/i i1i1i1iu.... i1i1i1i1i1i1tii1i1i1i1i/ •.. .•.•.•_._.-w1wa-i1i ..1._.ilifi1i1i1i1._•.. i!i!:.' % y. y yy16 ...... 1ii1i t . 11y 11 Ai•D.O! ; 1 fp 1 1. fa A1i•DOi ifiy 1i 1•.11.1111fa . > O fyf 11 1111a > 1 11fa 11C> a i1iilia i1i1i i! s y1 N X11. 1Af11v1 ff! fyffflo4 1f. 11 1y1+yy11a F &I 4 i:1• yi ii i INLET PROTECTION o.; Ai1i 4i1, # # i ilifafili lot kninN&i rl _' 1 i1i 11ifi1ili I VIM 4y11y1f1 t -= 11f1f1a; 4. 11 f1f{ . 1. 1 - fo.;i1f1a 1 1 lififii . 411111111411 411111111 1 ify/ 1 y1y1y1y11111f1. 111f1. ify/f1 1 X1/ 11 1 X1/ 11 4111y1111f1 y1/1f1y11. 11 4111y1111 y1/ 11 PROPOSED 1f1y11. COURT 111 PROPOSED 111 111 111 COURT a11111. icy a11111.11 111 / y11. /+ 11 111icy / 1.y1 /+ 11. 111 11.111 111/11yy1• 111/11yy1• 111a r 111a ffyyyt• ffyyyt• r1. r1. r ilil + i• ilil yryi+ JJJJi' yryi i•JJJJi' 4 4 CITY OF NORTHFIELD, MINNESOTA Othfield rf rf Othfield 1 l rC 1Sr l rC 1Sr 1 1 SCALE FEET D D 1517 LEGEND CONSTRUCTION NOTESi r 1515 1) ALL COSTS ASSOCIATED WITH REMOVING AND STOCKPILING OF RECLAIM MATERIAL SHALL BE is-is -- 12' RECLAIMED SURFACE INCLUDED IN THE HAUL SALVAGE MATERIAL 2 1511 QUANTITY ITEM. 1 - 1/ 2' MILLED SURFACE 2) EXCESS RECLAIM MATERIAL SHALL BE STOCKPILED AT THE CITY STREET MAINTENANCE TREE REMOVAL DRNE EXCESS y , 1 X SHOP LOCATED AT 1710 RIVERVIEW STOCKPILED PER THE ENGINEERS PROPOSED SIDEWALK MATERIAL SHALL BE DIRECTION. O1507 Q HYDRANT 3) ALL MANHOLE CASTING AND GATE VALVES SHALL BE DELINEATED WITH TRAFFIC CONTROL BARRELS 01 HYDRANT W/ VALVE IMMEDIATELY AFTER RECLAIMING IS COMPLETED 4) ALL ACCESS POINTS TO THE PROJECT THAT ARE UNDER h15o2'I N VALVE 1505 ` I..,, CONSTRUCTION SHALL HAVE A MINIMUM OF 3 TYPE 3 EROSION PROTECTION AT INLET BARRICADES WITH FLASHERS, AND 1 ROAD CLOSED PLACARD. FRI 1 MANHOLE 5) ALL CLOSED ROADS SHALL HAVE ADVANCE WARNING INLET PROTECTION SIGNS WITH FLASHERS PLACED AT ADJOINING INTERSECTIONS CATCH BASIN TO THE PROJECT. 1529 501 1531 \ ADJUST EXISTING MANHOLE ( TYPICAL) ii ADJUST EXISTING GATE VALVE t! TYPICAL) 5z7 1533 ADJUST EXISTING MANHOLE ( TYPICAL) 1607 1535 669 i 805 B l i - ED e PROPOSED 5' SIDEWALK Qt 1910 Olt, GQ r 1535 y \ 1539 6 . 1815 / ADJUST EXISTING GATE VALVE 6 ( TYPICAL) 7533 1537 rf r 1543 ' A \ J a 6 1500 1547 - Fed 541 4i .,a .- ` INLET PROTECTION ( TYPICAL) i 1T / 174 1603 184 p 1 1 3 1607 1737 7 i 1605 t r 161, — 1813 / • : .:: -:.. 702 SHEEP I M °"" " "" ""' S s' OR " `" F" ° ` CITY OF NORTHFIELD, MINNESOTA vox ua nut u, war uar sEO M. uE oa , Moen ur o sur[ m+ S. OF mE MT w ... PUBLIC WORKS FnaFesmnu EnauEm urnm nE u 115 - 006 o ss 50 1e 2012 STREET RECONSTRUCTION — SAP. 149 - 04 S.M.S— S. DEPARTMENT 10. HORIZ. ® 3" U 12 S r _ ENGINEERING DIVISION ROOSEVELT DRIVE WEST —RECLAIM s XixX o Xxi « MS 1 N LEGEND CONSTRUCTION NOTES: w 1) ALL COSTS ASSOCIATED WITH REMOVING AND e 12` RECLAIMED SURFACE STOCKPILING OF RECLAIM MATERIAL SHALL BE INCLUDED IN THE HAUL SALVAGE MATERIAL QUANTITY ITEM' a • vH r o 1 - 1/ 2' MILLED SURFACE 2) EXCESS RECLAIM MATERIAL SHALL BE ADJUST EXISTING MANHOLE ( TYPICAL) STOCKPILED AT THE CITY STREET MAINTENANCE TREE REMOVAL X SHOP LOCATED AT 1710 RIVERVIEW DRIVE. EXCESS w %iwiwiw %: law PROPOSED SIDEWALK MATERIAL SHALL BE STOCKPILED PER THE ENGINEERS DIRECTION. HYDRANT 3) ALL MANHOLE CASTING AND GATE VALVES SHALL BE 1948 i i ++ i i +iii + QH HYDRANT W/ VALVE DELINEATED WITH TRAFFIC CONTROL BARRELS f IMMEDIATELY AFTER RECLAIMING IS COMPLETED N VALVE 4) ALL ACCESS POINTS TO THE PROJECT THAT ARE UNDER i. CONSTRUCTION SHALL HAVE A MINIMUM OF 3 TYPE 3 EROSION PROTECTION AT INLET BARRICADES WITH FLASHERS, AND 1 ROAD CLOSED I r t< I . PLACARD. MANHOLE Lt COO 5) ALL CLOSED ROADS SHALL HAVE ADVANCE WARNING SIGNS WITH FLASHERS PLACED AT ADJOINING INTERSECTIONS CATCH BASIN TO THE PROJECT.% lass I i 71 i i ' I 1 111854 FAd INLET' PROTECTION PICAL lose i ieeo 1 f z 1901 j Z7) q / 1909 - fl / FL— l j > z\ , t- ADJUST EXISTING MANHOLE ( TYPICAL) FArA 1 } _... -. C.. ^._;((`'- _... -.__ i. ; INLI P N ( T) PICAL) 1940 1920 Si ") OIL 1926 rii ri/ r 1940 0 I ADJUST EXISTING GATE VALVE l r rir fr// rrrj /rr / r I ! L x ( rrrri / jr i TYPICU) r I C 1 irirrrrrr x 1'_- --- 194a 1 2001 j + I 2000 ADJUST EXISTING GATE VALVE TYPICAL) 1949 T I YOEBY CEFIiY T TINS % IN. 9PECIi1G11L11, m FEAMf WAS VpDMEO 4Y w " N SHEET Bf YE qi LWOFH YY MRYT AIFFMT] TH A40 TNT I NI A WLY YCEN6EY M, S.S, CITY OF NORTHFIELD, MINNESOTA wL' 0 25 50 NSCRESSNNNL Ex/a/ uux ENE uw a n sA or rxn[ mrrA PUBLIC WORKS HORIZ. 2012 STREET RECONSTRUCTION — A.S.P. 149 - 115 - 006 S. if /t7C1.$sX. Ws- DEPARTMENT 10. 05 S® a, BRIAN HIL NER a an DIVISION ROOSEVELT DRIVE—RECLAIM 42875 Xx / xX / XX R.J.H. ENGINEERING a, 1 r - r m E c } PROPOSED 5' S V Fdd \ b \ -. INLET PROTECTION ( TYPICAL) \ ,. 0 PROPOSED 5' SIDEWALK `\ *\\\\ 6 0 ' \ m i ADJUST EXISTING MANHOLE ( TYPICJd.) CATE EXISTING \\ PED. ( BY OTHERS) R C?1CATE EXISTING 8 \ \\ 1 O \ PHONE - PEb. ( BY OTHERS) OCATE EXISTING I PHONE PED. ( BY 6TH ERS) F\ \ \ \ \ < \ \\\ g UST EXISTING GATE vuvE \• \` \ \`\ \\\\ g \ ° 1 / p \ VJ N - -- vvwv Y. 3 yvyyvvy 1LEGEND f Y ADJUST EXISTING MANHOLE TYPICAL) ! \, \ m/ 3 -- __ _ \ ( 12' RECLAIMED SURFACE y`/•^ ,` a << 1 - 1/ 2" MILLED SURFACE TREE REMOVAL m '-= PROPOSED SIDEWALK HYDRANT m HYDRANT W/ VALVE _ O \\ \ PROTECTION ( TYPICAL) m Q \ \\ \ VALVE Ell L t EROSION PROTECTION AT INLET J- MANHOLE \\ \ \ \ \\ \ \ \\ CATCH BASIN CONSTRUCTION NOTES: 1) ALL COSTS ASSOCIATED WITH REMOVING AND STOCKPILING OF RECLAIM MATERIAL SHALL BE C INCLUDED IN THE HAUL SALVAGE MATERIAL ] QUANTITY ITEM- 2) EXCESS RECLAIM MATERIAL SHALL BE STOCKPILED AT THE CITY STREET MAINTENANCE SHOP LOCATED AT 1710 RIVERVIEW DRIVE. EXCESS MATERIAL SHALL BE STOCKPILED PER THE ENGINEERS \\ DIRECTION. a 3) ALL MANHOLE CASTING AND GATE VALVES SHALL BE DELINEATED WITH TRAFFIC CONTROL BARRELS f ” \\ \\\ \ \ \\ \ \, L - - - -. IMMEDIATELY AFTER RECLAIMING IS COMPLETED + 1 ' JOHNSON COURT 4) ALL ACCESS POINTS TO THE PROJECT THAT ARE UNDER CONSTRUCTION SHALL HAVE A MINIMUM 3 TYPE 3 BARRICADES WITH FLASHERS, AND 1 ROAD CLOSED PLACARD. , \ \ 5) ALL CLOSED ROADS SHALL HAVE ADVANCE WARNING SIGNS WITH FLASHERS PLACED AT ADJOINING INTERSECTIONS L TO THE PROJECT. i /% / j r TM15 ° IEV. T MR SHEET YE m um[ YY owu AIPEPN9011 AM TNT, Ill A WAY UC9R£D M. MINNESOTA 6/ S.S. CITY OF NORTHFIELD, O 2S 54 PIGfII9pV1 VCAM V11ofli PUBLIC WORKS P. Ald1111 2012 STREET RECONSTRUCTION - S. A. 149 - 115 - 006 HORIZ' 7f( % •. S°. s. DEPARTMENT 10. 06 SCALE ® - FEET BRbW MIL NER J. ENGINEERING DIVISION ROOSEVELT DRIVE EAST- RELCAIM 42875 XX / X %/ XX B.H. m wa CONSTRUCTION NOTES, 1) ALL COSTS ASSOCIATED WITH REMOVING AND STOCKPILING OF RECLAIM MATERIAL SHALL BE INCLUDED IN THE HAUL SALVAGE MATERIAL QUANTITY ITEM. 2) EXCESS RECLAIM MATERIAL SHALL BE STOCKPILED AT THE CITY STREET MAINTENANCE SHOP LOCATED AT 1710 RIVERMEW DRIVE. EXCESS MATERIAL SHALL BE STOCKPILED PER THE ENGINEERS DIRECTION. ADJUST EXISTING GATE VALVE 3) ALL MANHOLE CASTING AND GATE VALVES SHALL BE TYPICAL) DELINEATED WITH TRAFFIC CONTROL BARRELS IMMEDIATELY AFTER RECLAIMING IS COMPLETED 4) ALL ACCESS POINTS TO THE PROJECT THAT ARE UNDER CONSTRUCTION SHALL HAVE A MINIMUM OF 3 TYPE 3 F BARRICADES WITH FLASHERS, AND I ROAD CLOSED PLACARD. pal 5) ALL CLOSED ROADS SHALL HAVE ADVANCE WARNING SIGNS WITH FLASHERS PLACED AT ADJOINING INTERSECTIONS TO THE PROJECT. LEGEND 120 RECLAIMED SURFACE 1- 1/ 2* MILLED SURFACE X TREE REMOVAL PROPOSED SIDEWALK L I i 1 8 HYDRANT HYDRANT W1 VALVE VALVE EROSION PROTECTION AT INLET ADJUST EXISTING MANHOLE ( TYPICAL) MANHOLE F& I INLET PROTECTION ( TYPICAL) CATCH BASIN ul I ADJUST EXISTING MANHOLE CrYPICAL) CA PROPOSED 5' S 6 PROPOSED 5' SIDEWALK f-Ji 6 6 6 6 ADJUST EXISTING GATE VALVE_ 4t TYPICAL) SHEET tI. A wY M. CITY OF NORTHFIELD, MINNESOTA - S.S. STATE W WORKS a 25 50 PUBLIC 2012 STREET RECONSTRUCTION - S.A.P. 149- 115- 006 Now. Isilsilsiiiiiiiii DEPARTMENT 10. 07 SC& E WAR HIL NER ENGINEERING DIVISION MCKINLEY DRIVE- RECLAIM Zi&_xLx_x 8J.H To: Mayor and City Council, City Administrator From: Brian Welch, Engineering Resources Manager Subject: Timing and cost analysis of moving Northfield Transit to an external grant administrator ACTION REQUESTED: The City Council is asked to adopt a motion directing staffto conduct the necessary steps toward either a) a mid -year or b) year -end transfer of transit operations grant administration to an external organization. a) The City Council directs staffto conduct the necessary steps tofacilitate a July], 2012 transfer oftransit operations grant administration to an external organization. or- b) The City Council directs staffto conduct the necessary steps tofacilitate a January], 2013 transfer oftransit operations grant administration to an external organization. SUMMARY REPORT: This report is a follow -up to the February 14, 2012 City Council discussion regarding the possibility of transferring administration of the transit operations grant to an external organization. Recent conversations with MNDOT' s central office staff indicate that they are willing to consider a mid -year transfer of grant administration from the City of Northfield to an external contract administrator (likely Hiawathaland Transit). While a January 1 transfer date is cleaner for bookkeeping, MNDOT sees operational benefits to a mid -year transfer with better weather and more hours of daylight. Transferring administration ofthe Transit operations grant from the city to an external organization stands to provide cost savings to the city. Estimates based on current operations and comparing costs for comparable service under city and external administration show that the city could save over $200,000 between 2012 and 2017 if the transfer is made at the beginning of 2013. A mid -2012 transfer would yield additional savings and would move the cost savings a year earlier to 2013. Based on the cost savings to the city, the nearly immediate increases to local service, the long -term potential for regional transit connections, and the strong performance records of likely candidates, staff recommends that the City Council move to notify MNDOT of its intent to transfer administration of the transit operations grant to an external organization. A mid -year transfer in 2012 will bring cost savings to the city as early as 2013 and has the potential to redirect staff hours to other aspects of city business. A City Council decision and resolution for a mid -year transfer should be made as soon as possible to facilitate the transfer. A year -end transfer decision must be made by the end of April. BACKGROUND: Timing of Transition to an External Grant Administrator While MNDOT indicated previously that it prefers such transitions to occur at the end of the fiscal year December 31), discussions with personnel in MNDOT' s Central Office indicated a willingness to consider a transition during the current 2012 contract year. MNDOT recommends that a mid -year transition be conducted on July 1 as it represents half of the contract year. Also, money already allocated for the city' s local match could be repurposed toward covering some of the transition costs. Operationally, there are benefits to making the change in the summer since the weather is nicer and there are more hours of daylight. The details of such a transition would have to be fleshed out, but the Council could request Staff to pursue the mid -year transition option. Action on a mid -year transfer would best be taken as soon as possible in order to allow time for an orderly transition of operations on July 1, 2012. As with the year -end transfer, the Council would indicate to MNDOT through a resolution that it will no longer act as the operations grant administrator. MNDOT will then select an eligible organization ( such as Hiawathaland Transit) to take over the contract administration and operations. Cost Comparison between Internal (City of Northfield) and External Grant Administrator of Northfield Transit There is the potential for the City of Northfield to save money by moving Transit operations from city administration to an external group who would take over administration ofthe state /federal operations grant. All estimates are shown with the assumption of a January 1 transition to make the annual costs more comparable. A brief discussion of a mid -year transition is provided at the end of the report. The calculations shown in this report are estimates and involve the following assumptions in order to examine the city budget implications of comparable service (an " apples -to- apples" comparison) under the two scenarios: Scenario 1: The city continues to administer the Transit operations grant o The current Transit Coordinator and Transit Manager positions would be combined into a full -time Transit Supervisor who manages all aspects of the operations as well as the reduced dispatching needs of the system. The Transit Supervisor would be hired as a Grade 8 employee ( similar to the Recreation Supervisor) and would be able to dedicate sufficient time to transit operations and development. Note: ideally the dispatcher and supervisor would be two separate positions, but have been combined here to minimize the cost impact on the city. o Dial -a -Ride service will be extended from 9AM -IPM to fill the current hole in the service schedule that limits access for those with physical or cognitive issues that don' t allow them to use the route buses. Scenario 2: The city transfers grant administration to an external organization o Some, or all, transition costs in the first year may be covered by the City of Northfield, but are subject to negotiation. o The City ofNorthfield will continue to pay the local match for capital purchases to replace the buses. Scenario 1 - City retains grant administration In keeping Northfield Transit within city administration and making the upgrades in Scenario 1, the annual staff costs for Transit operation will increase by roughly $23, 791 ( Note: benefit costs are variable depending on the situation of the employee and are not included in the staffing cost estimates). Increases in service hours and administrative oversight will have to be covered by the city since additional funds are not available from MNDOT or FTA. Vehicle replacements that were postponed in 2011 -2012 need to resume in 2013 as the two oldest buses are becoming unreliable (the oldest bus was out of service for two weeks in January to repair cracks in the support structure ofthe passenger compartment). The table below summarizes the changes to Transit operations under Scenario 1. Inflation and raises are assumed to be zero for all calculations. City Expenditures Related to Administering Transit Operations 2012 2013 2014 2015 2016 2017 Drivers (Operations) 131, 995 153, 505 153, 505 153, 505 153, 505 153, 505 Manager ( Operations) 10, 202 0 0 0 0 0 Dispatch (Operations) 40,985 0 0 0 0 0 Supervisor/Dispatch (Ops.) 0 53, 469 53, 469 53, 469 53, 469 53, 469 Total Staff Wages ( excl. benefits) 183, 182 206,974 206,974 206,974 206,974 206,974 Increase over 2012 0 23, 792 23, 792 23, 792 23, 792 23, 792 City Match + Increase 36,000 59,792 59, 792 59,792 59,792 59, 792 Bus Purchase ( Capital) 0 14, 000 14, 000 25, 500 14, 000 14, 000 Total City Contribution to Transit 36,000 73, 792 73, 792 85,292 73,792 73, 792 Increase over 2012 0 37, 792 37, 792 49,292 37,792 37, 792 The Drivers expense line item increases in 2013 to cover the 20 hr week/ increase in operations to add 9AM -IPM Dial -a -Ride. The current Manager and Dispatch (Coordinator) positions are replaced by the new Transit Supervisor. While the raw numbers indicate that the Transit Supervisor will cost more than the current Transit Manager and Dispatcher, the current reality is that the Transit Manager duties currently utilize far more time than the 16% FTE currently allocated, an effective city subsidy ofthe transit system that does not appear in the budget. Dedicating a full FTE to managing the Transit system is necessary to improve the efficiency and effectiveness of the system into the future. Dispatch needs are reduced with the introduction of the new route system, although they may pick up as ridership increases, eventually necessitating increased dispatching staff. With the inclusion of vehicle purchases, the total City contribution to Transit will increase from $36,000 in 2012 to $73, 792 in 2013. Holding wages and inflation flat, the same city contribution continues into the future. The higher bus cost in 2015 is due to replacing the larger bus ($ 127, 500 vs. $ 70,000 for the smaller buses). The cost of adding GPS tracking hardware and LED route signs has been included for the new bus purchases so real -time tracking would not be available system -wide until 2017. Scenario 2 — City transfers grant administration to external organization Transferring grant administration to an external organization such as Hiawathaland Transit reduces many of the ongoing costs to the city. The 20% local match required for the annual operations grant will be taken on by the new grant administrator. The city' s costs will be limited to the one -time transition costs negotiated with MNDOT and the new grant administrator, and the annual 20% local match to purchase replacement buses. Generally the buses are replaced sequentially every five years or 100,000 miles. While replacements were postponed in 2011 -2012 to reduce expenses, the poor condition of the two oldest buses indicates that replacements must resume in 2013. Transition costs are a one -time expense that will affect the city only in the first year (or half year) of transition to the new grant administrator. The costs are estimated here and may change depending upon the new grant administrator' s needs and negotiations between the city, the grant administrator, and MNDOT. Transition costs include relabeling the buses to the new organization' s graphics, reconfiguring the bus seats to better accommodate wheelchairs ( something that will be done on replacement buses under either scenario), replacing or reprogramming radios to work with the new organization, and reprinting and distributing all marketing and information materials with the new organization' s branding and service parameters. The City ofNorthfield would need to lease the space in the Transit garage that is currently used for Public Works vehicles. According to MNDOT the city should have leased the space all along since the building is technically owned by FTA. Title of the building and all buses will transfer to the new grant administrator who will also take on maintenance and insurance costs. The table below summarizes the costs to the City ofNorthfield related to the transition to a new grant administrator. City Expenditures Related to External Grant Administrator 2012 2013 2014 2015 2016 2017 Drivers ( Operations) 131, 995 0 0 0 0 0 Administration (Operations) 10,202 0 0 0 0 0 Dispatch (Operations) 40,985 0 0 0 0 0 Total Staff Wages ( excl. benefits) 183, 182 0 0 0 0 0 City Match ( Operations) 36,000 0 0 0 0 0 Transition Costs 0 58. 500 0 0 0 0 Lease 2 Transit Garage Bays 0 7, 200 7, 200 7, 200 7,200 7, 200 Bus Purchase ( Capital) 0 14, 000 14, 000 25, 500 14, 000 14, 000 Total City Contribution to Transit 36,000 79,700 21, 200 32, 700 21, 200 21, 200 Increase over 2012 0 43, 700 14, 800 3, 300 14, 800 14, 800 Comparing the two scenarios shows the potential for significant cost savings for the City of Northfield, even if the city covers all transition expenses. Savings per Year with External Grant Administrator 2012 2013 2014 2015 2016 2017 0 - $ 5, 908 $ 52, 592 $ 52, 592 $ 52, 592 $ 52, 592 Net Savings Through 2017 Years with External Grant Administrator $ 204,459 The city stands to save roughly $200,000 over five years ifthe transit grant administration is handed over to an external group. While a substantial fraction of the savings come from the assumption of the true cost of transit staff if the city were to continue as the administrator, it is important to consider that the new staff positions are necessary in order to match the service level that the new external administrator would bring to the city. Impact of a Mid -Year Transfer on Cost Comparisons A mid -year transition only impacts the first year of the cost comparison. The city would be responsible for the local match of operations expenses ($ 18, 000) first the first half of the year as well as transition costs ($ 58, 500) and a half year of garage rental for Public Works vehicles ($3, 600). However, if the transition takes place in 2012 there is no local match for a bus purchase ($ 14, 000) since none are scheduled for this year. The total city costs for a mid -year transition are $ 80, 100. The savings per year for a mid -2012 transition are summarized below: Savings per Year with External Grant Administrator 2012 2013 2014 2015 2016 2017 44, 100 $ 52, 592 $ 52, 592 $ 52, 592 $ 52, 592 $ 52, 592 Net Savings Through 2017 with External Grant Administrator $ 218,859 The city saves roughly an additional $18,400 with a mid -2012 compared to a transition at the end of 2012. ATTACHMENTS: None REGULAR bi'lo N eld Item #16 I Date of City Council Meeting: March 6, 2012 To: Mayor and City Council City Administrator From: Michele Merxbauer, Interim Community Development Director Subject: First Reading of Ordinance No. 931 — Land Development Code Action Requested: The City Council is being asked to have the first reading of Ordinance No. 931 amending Northfield City Code Chapter 34: Land Development Code. Summary Report: The City Council is being asked to consider amendments to the City' s Land Development Code as recommended by the Northfield Planning Commission on February 16, 2012. The Land Development Code was first adopted put into effect on September 6, 2011. Since the City Council first adopted the LDC, the Planning Commission has been revising sections of the code that were found to be problematic, needed more clarification, and addressing sections of the code that had not been revised in the first large re -write of the LDC. ANALYSIS: The Planning Commission held the public hearing as required by State Statute 331A.02 and 331A.07 on February 16, 2012. The public hearing was properly noticed in the Northfield News on February 4, 2012. The Planning Commission received no public testimony and closed the public hearing. The Planning Commission made minor spelling and clarification changes and recommended that staff forward the document to the City Council for final approval. The Planning Commission has met bi- monthly and has continued to devote time to the re -write and fine tuning of the LDC to ensure it reflects the regulatory policy of the City ofNorthfield and the direction that is established in the Comprehensive Plan. The Planning Commission received a request from the City Council to review the Adult Use section, and also received a request to review the Perimeter Transition Area and college use zones with representatives from both colleges. Articles Two and Three of the proposed LDC have undergone the greatest degree of detailed review and change as part of the review process. As a result, numerous changes to the proposed LDC have been made by the Commission. These changes are apparent in the attachment by both underlining or crossed -out words, and indications in the right -hand margin of where the changes are located. These include, but are not limited to: Changes to the permitted use table ( Table 2. 7 -1) to reflect the allowance of raising crops in the N2 -B zone and the addition of a mixed -use commercial /residential in C1 -B Changes to use definitions Changes to the adult use section and definitions The addition and definition of commercial /residential uses in C1 -B Revisions to the I1 -B District Site Development Standards Revisions to Subdivision Design Standards In addition, the Planning Commission continues to devote time to detail review, which will result in a need for an additional amendment to the adopted LDC towards the end of 2012. This continued review will involve the following provisions of the LDC as identified by the Commission: 11 - 13 District Regulations Economic Development Floating District Solar devices regulations Agriculture District Neighborhood Center Floating Manufactured Home District Wind Energy Turbine regulations Telecommunication Devices Mining, Extraction and Aggregate Others Attachments: Revised sections of Chapter 34: Land Development Code ORDINANCE NO. 931 AN ORDINANCE OF THE CITY OF NORTHFIELD, MINNESOTA, AMENDING NORTHFIELD CODE, CHAPTER 34 —LAND DEVELOPMENT CODE, ARTICLE 2, ZONING DISTRICTS AND USE REGULATIONS, ARTICLE 3, DEVELOPMENT STANDARDS, ARTICLE 5, DEVELOPMENT PROCEDURES, AND ARTICLE 6, DEFINITIONS THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN THAT: Northfield Code, Chapter 34 — Land Development Code, Article 2. — Zoning Districts and Use Regulations, Section 2.3, Base Zoning Districts; Section 2.5, Overlay Zoning Districts; Section 2.7, Permitted Principal Uses; Section 2.8, Use Definitions; Section 2.9, Use Specific Standards; Article 3. — Development Standards, Section 3. 2, Site Development Standards; Section 3. 5, Neighborhood Compatibility Standards; Section 3. 10, Basic Subdivision Requirements; Section 3. 11, Subdivision Design Standards; Section 3. 12, Development Standards for the FP -O District; Article 5. — Development Procedures, Section 5. 5, Specific Development Review Procedure Requirements; Article 6. — Definitions, Section 6.2, Definitions, are hereby amended as follows (deleted material is crossed out; new material is underlined; sections and subsections not being amended are omitted): Article 2: Zoning Districts and Use Regulations 2.3 Base Zoning Districts 2.3. 9 Industrial District (I1 -B) [ DISCONTINUED DISTRICT] A) Purpose 2) The purpose of the Industrial (I1 -B) district is to provide an area to accommodate eking manufacturing uses, general businesses, offices, service and repair businesses, warehousing and office showroom uses in existence prior to the effective date of this code and any additions to or redevelopment of those uses. Limited and incidental retailing shall be allowed in this district. Its overall character is intended to be compatible in scale and intensity with the adjacent highway commercial district. The portion of the district that abuts the Cannon River shall be developed in a manner that enhances, restores, augments and maintains the ecology and beauty of this natural corridor. 2.5 Overlay Zoning Districts 2.5. 1 Floodplain Overlay District (FP -0) D) Establishment of Subdistricts 2) Compliance a) New manufactured homes, replacement manufactured homes, and certain travel trailers and travel vehicles are subject to the general provisions of this section and specifically iSn . , lured Hof. Jme Parks and Placement of Recreational Vehicles. 2. 7 Permitted Principal Uses 2. 7.2 Explanation of Table of Permitted Uses Use Category ani UIJIUill11111 L'LL LII_ P = Pe in C - Conditin N m oa oa FC m w w I 41 PE Pre -Exis `' W CO eV Oa W I m CL A a a' G6 ai W l #J Reference to Nom #t. - ofdw r a z U 4 z Itural Use Category Agricultural Buildings P P Crop Raising C P P P P Stables and Raising of Livestock P P Wholesale or Commercial Plant P PE P P Nurseries Group Living Use Category Dormitories /Residence Hall PE i P Residential -Care, Licensed In -Home P P PPPPP for six or Fewer Persons Residential -Care, Licensed for More C P P PPP C than six Persons Specialized Care Facilities P I P PP P Household Living Use Category Bed & Breakfast Establishments P P PPPPPP P 2. 9.3 Dwelling, Multi -Family (Apartment PE PPP P PP P 2.9. 143( A)(2) Building with nine or more units) Dwelling, Multi -Family (Apartment PE P P P P PP P 2.9. 143( A)(3) House with four to eight units) Dwelling, Multi -Family (Rowhouse) PP PP P P 2.9. 143( A)(4) Dwelling, Single -Family, Two -Family, P PP PP PE P P Three- Family Live -Work PP P P 2.9. 10 Live -Work /Rowhouse PP P P 2.9. 10 Manufactured Home Park CC P CCCC 2.9. 12 e 2.7 -1: Permitted Principal Uses Use Category and Use Special Base Floating Base Zoning Districts Zoning Zoning Discontinued Zoning District _ -- Districts Districts Use- Specific P = g " Standards in C. = Conditional Use Ca '? " N F? i L?. Section: PE = Pre -Existing t'se CC 07 U A a Z z d C a Z Ref uce to Mulesat Bottom: of the Table U " V Mixed Use CommerciaUResidential P 2. 9. 1 1 Commercial Use Category Adult Uses P 2. 9. 2 Animal Hospital/Veterinary Clinics C P Auto Service Stations PE PE P P P Banks or Financial Institutions P P P P Bars, Taverns, Nightclubs, Banquet PP P Halls Commercial Truck Storage and Parking P Convenience Stores C PP CC Day Care Facilities PP PP PPP P CC 2.9. 5 Day Care Facilities, In -Home P P P P PP P Drive- Through Establishments C P 2.9.6 Farm Implement Sales and Service P P P Firearms Dealers I P 2.9.7 Funeral Homes PE P PP P Gasoline Station (Fuel Sales) PE PE P P 2.9. 8 Greenhouses, Garden, and Landscaping PP P P Sales and Service Hotel, Motel, Extended Stay PPP Establishments I Kennels P I P P I Neighborhood- serving Commercial PP I -- I -- 1 2.9. 154 Offices, Business PP P Medical Clinic PP Parking Lots or Ramps C P P P P Personal Services PP P C Private Clubs PP Recreational Vehicle Parks C Restaurant PP P C Restaurant, Drive- through C P C Restaurant, Limited Service PE C PP C C Retail Sales and Service PP P P C P 2.9. 176 Theaters PP P Vehicle, Boat or Recreational Sales & P P Seryice Vehicle Rental PP P 2. 9. 199 Industrial, Manufacturing, Research, and Wholesale Use PermitUse- itte Use Cat se Zoning Districts Discontinued Zoning District P = Permitted Use C = Conditional l se PE - Pre -Existing Use - 4 N A P, a+ 1 Hefereaee to ` otes_At Bu3sssd' t1t Taeble ' a a Z Z U U , Z W Automobile or truck repair, including PE P P - C body work -- - - - Bulk Storage of Liquids C C 2. 9.4 Distribution Facilities P P P Industrial Uses ( Indoors) C P P P 2. 9.9 Industrial Uses with Outdoor /Open storage of Parts, Products, or Fuels Lumberyards and Construction PP Material Sales Mining, Extraction, and Aggregate C C C 2. 9. 132 Processing Mini- Warehouses P Recycling of Aggregate Material P P Warehouses and Yards P P Wholesale Commercial Uses P P Public Facilities, Telecommunication, Utilities Use Category Essential Services P PP PP PPPP P P P PP P Telecommunication Facilities and CC C CC C C P P P C P P 2. 9. 18-7 Antennae Public, I or Recreational Use Category Campgrounds C C P P Cemeteries PPP College Related Offices P I -- Cultural Facilities CC C CC C PP P C P Golf Courses P PP Hospitals PP P P Open Space, Urban (Plazas), PP P PPPP PP P Conservation Areas Public Access to Rivers and Streams PP P P Public and Semipublic Buildings CC CCCCC P P C PP P Recreational Facilities, Indoor PP PP P P Recreational Facilities, Outdoor [ 4] CC CCC C C C PP 2. 9. 16_3 Religious Institutions CC CCCCC C School (Elementary or Secondary) CC C C C C PE C School ( Institutions of Higher PE Education —College, Seminary, or CC P P/ 5] C University) School (Nursery or Kindergarten) CC C CCC C C C C School (Trade, Business, or Other) C I C I C I -- 4 Use Category and Use Type MW Base Zoning Districts Discontinued Zoning District P = Permitted Use C = Conditional Use tv G4 W PE= Pre- L: xistingLse _ ,:, CCt CO Q r•i m m a' z Z A O+ A" Z W 41 Reference to Notes at Bottom or the' l a ' a U U NOTES: 1] Discontinued Zoning District 2] College- related uses are permitted uses in the IDA portion of the CD -S district and in parts of the PTA that adjoin all districts except residential and commercial districts. College -related uses are conditional uses in parts of the PTA adjacent to residential and commercial districts. 3] Within the C1 -B District commercial uses are required on the ground floor, and any residential uses shall be located behind or above the commercial use. 4] Within the C2 -13 District, miniature golf facilities are allowed as a Permitted Use. 5] The property at 320 3rd Street E. designated as PE may be used for any college -related use other than residential. Any college - related PE in the Rl -B district that is subject to a conditional use permit must continue to meet the conditions of the conditional use permit unless otherwise approved by the City. Other college- related uses in existence in the RI-13 district prior to the effective date ofthis code, unless designated as PE, are nonconforming uses in the RI -13 district. 2. 8 Use Definitions 2.8.3 Household Living Use Category N) Mixed Use Commercial/Residential A structure in which commercial activity is located on the ground floor and residential living spaces are located above on the second or third floors, or behind the commercial unit on the first floor. Existing Section 2.8.3 ( N) shall be renumbered accordingly. 2.8.4 Commercial Use Category A) Adult Uses 7) Adult Establishment Any establishment in which an adult use comprises more than ten percent of the floor area of the establishment in which it is located or more than 20 percent of the gross receipts in any month for the entire business operation. Existing Sections 2.8.4 (A) ( 7 -17) shall be renumbered accordingly. 5 IAA Adult Mini -Motion Picture Theater Any building or portion of a building with a capacity of fewer than 50 or- me persons used for presenting material if such building or portion of a building as a prevailing practice excludes minors because of age and if such material is distinguished or characterized by an emphasis on specified sexual activities or specified anatomical areas for observation by patrons therein. 1412J Adult Miscellaneous malt Use 2. 9 Use -Specific Standards 2. 9.2 Adult Uses A) Findings and Purpose R7: 7T_*T'1lf7i5. 2)2) TheThe a44emeya44emey gege eralineralin repetztrepetzt LinedLined . . penpen thethe studiesstudies refrefreneed reneed; ; paFagfaph-paFagfaph- 7 7" " 41.41. a4a4 n n. . 7 7. . 1)1) abeveabeve and and the the 4estimeny4estimeny presentedpresented toto : : 4 4' «..' «.. 111.111. 7070 allyally aa en4een4e businessesbusinesses nn asseeia4edasseeia4ed .. .. 441.441. highhigh aa .- .- noonnoon andand depressiondepression ofof propertyproperty values."values." inin addition,addition, thethe atter*atter* eyey ge* ge* er¢ er¢ l'l' ss wofking-wofking- greiipgreiip "... "... heardheard therethere isis aa eoneef4r-eoneef4r-a6efta6eft ofof sexuallysexually „ „ en4eden4ed businessesbusinesses adjaeen4adjaeen4 toto rr siden4:siden4: alal AdultAdult usesuses havehave anan impactimpact onon thethe neighborhoodsneighborhoods surroundingsurrounding themthem whichwhich isis distinctdistinct from from thethe impact impact causedcaused byby otherother commercialcommercial uses;uses; ResidentialResidential neighborhoodsneighborhoods locatedlocated withinwithin closeclose proximityproximity to to adultadult theaters,theaters, bookstoresbookstores andand otherother adult adult usesuses experienceexperience increasedincreased crimecrime ratesrates sex-sex- relatedrelated crimes crimes inin particular),particular), loweredlowered property property values,values, increasedincreased transience,transience, andand decreaseddecreased stabilitystability ofof ownership;ownership; TheThe adverseadverse impactsimpacts thatthat adult adult usesuses havehave onon surroundingsurrounding areasareas diminishdiminish asas thethe distance distance fromfrom thethe adultadult useuse increases;increases; StudiesStudies ofof otherother cities cities havehave shownshown thatthat amongamong thethe crimescrimes whichwhich tendtend toto increaseincrease eithereither withinwithin oror inin thethe nearnear vicinityvicinity ofof adultadult usesuses areare rapes, rapes, prostitution,prostitution, childchild molestation,molestation, indecentindecent exposureexposure andand otherother lewdlewd andand lasciviouslascivious behavior;behavior; The City of Phoenix, Arizona, study confirmed that the sex crime rate was on the average 500 percent higher in areas with sexually oriented businesses; Many members of the public perceive areas within which adult uses are located as less safe than other areas which do not have such uses; Studies of other cities have shown that the values of both commercial and residential properties either are diminished or fail to appreciate at the rate of other comparable properties when located in proximity to adult uses; The Indianapolis, Indiana, study established that professional real estate appraisers believe that an adult bookstore would have a negative effect on the value of both residential and commercial properties within a on- to three -block area of the store; The adverse impacts of adult uses are exacerbated when the uses are located near each other; and The presence of liquor establishments in the immediate vicinity of adult uses also compounds the adverse impacts on the neighborhood. 3) The ,,:t,. eouneil: f;1, ds that the ..11. Faeteristies of the ,,:ty are similar-to these „ f i rWrxr Opp'M or Mr P? M Y. pro StudiesStudies conductedconducted byby thethe MinnesotaMinnesota AttorneyAttorney General,General, the the AmericanAmerican PlanningPlanning Association,Association, andand thethe Texas Texas CityCity Attorneys'Attorneys' AssociationAssociation andand citiescities suchsuch asas St.St. Paul,Paul, Minnesota;Minnesota; Indianapolis,Indianapolis, Indiana,Indiana, Hopkins,Hopkins, Minnesota,Minnesota, Ramsey,Ramsey, Minnesota;Minnesota; Rochester,Rochester, Minnesota;Minnesota; Phoenix,Phoenix, Arizona;Arizona; LosLos Angeles Angeles California;California; Seattle,Seattle, Washington;Washington; St.St. CroixCroix County,County, Wisconsin;Wisconsin; AdamsAdams CountyCounty andand the the CityCity ofof Denver,Denver, ColoradoColorado havehave studiedstudied thethe impacts impacts thatthat adult adult establishmentsestablishments havehave inin thosethose communities.communities. TheseThese studiesstudies havehave concludedconcludedthat that adultadult establishmentsestablishments havehave adverseadverse impactsimpacts on on thethe surroundingsurrounding neighborhoods.neighborhoods. TheseThese impactsimpacts includeinclude increasedincreased crimecrime rates,rates, lowerlower propertyproperty values,values, increasedincreased transiency,transiency, neighborhoodneighborhood blest,blest, andand potentialpotential health health risks. risks. TheThe adverseadverse impactsimpacts whichwhich adultadult usesuses havehave onon surroundingsurrounding areasareas diminishdiminish asas thethe distancedistance fromfrom thethe adultadult establishmentsestablishments increases.increases. BasedBased onon thesethese studiesstudies and and findings,findings, thethe citycity councilcouncil concludes:concludes: 1) Adult establishments have adverse secondary impacts of the types set forth above on the neighborhoods surrounding them, which is distinct from the impact caused by other commercial uses. 2) The adverse impacts caused by adult establishments tend to diminish if adult establishments are governed by geographic, licensing, and health requirements. 3) It is not the intent of the city council to prohibit adult establishments from having a reasonable opportunity to locate in the city. 4) Many members of the public perceive areas within which adult establishments are located as less safe than other areas that do not have such uses. 5) A reasonable licensine procedure is an appropriate mechanism to place the burden of reasonable regulation on the owners and the operators of the adult establishment. A licensingprocedure will place an incentive on the operators to see that the adult establishment is run in a manner consistent with the health, safety and welfare of its patrons and employees, as well as the residents of the city. It is appropriate to require reasonable assurances that the licensee is the actual operator of the adult establishment, fully in possession and control of the premises and activities occurring therein. 6) The fact that an applicant for an adult establishment license has been convicted of a sexually- related crime is rationally related to the legitimate concern that the applicant may engage in similar criminal conduct in the future. 7) The barring of individuals with sexually- related criminal convictions from the management of adult establishments for a period of time serves as a deterrent to future criminal conduct. 8) The eeneral health. safetv. and welfare of the communitv is promoted b prohibiting nudity in adult establishments. This prohibition is based on concerns of potential adverse effects such as prostitution, the transmission of sexually- transmitted diseases, exposure to minors, obscenity and unsanitary conditions in public places. 9) Smaller cities throughout Minnesota experience many of the same adverse impacts of adult establishments that are present in larger metropolitan communities. 10) The public health, safety, morals and general welfare will be promoted by the city adopting regulations governing adult establishments. 11) The citv council finds the characteristics of the city are substantially similar to those of the cities cited when considering the affects of adult establishments. 12) The citv council finds. based upon the report and the studies cited, that adult uses may have adverse secondary effects upon certain preexisting land uses within the city, and that the public health, safety, and general welfare will be promoted if the city adopts regWations regarding adultdult uses. 13) The city council finds that the adverse secondary effects tend to diminish if adult uses in the city are regulated by locational and licensing requirements. B) Permitted Location o€for Adult Uses Table 2.9 1 illustrates the minimum selhaeks for adult uses from eeftain speeified uses and dis4T-ip-*-q. A.4-k--. RIN— 11 fk-- FA P-n tq- ISh A—]I h-LO M R-—de in a dir-eet line & ofn the nearest point on the pfepeft, line of each pFemise where stieh use is loea4ed. Only one adult use establishment is allowed per free -standing building. Adult use establishments shall be located at least 500 feet as measured in a strai line, from the main public entrance of the adult establishment to the nearest boundary line of the followine; 1) Any residential zoning district, existing residential use within or outside of city limits, or any PD-0 district 2) Any daycare center; 3) Any school; 4) Any youth organization facility; 5) Any establishment with a liquor license; 6) Library; 7) Any public park; 8) Any religious institution; 9) AU public playground or other public recreational facility, not including trails or walkways; 10) Nearest lot line of any other adult use; 11) From the right of way of Highways #3 and # 19 ( See Table 2.7 -1) 2.9.11 Mixed Use /Commercial Residential A) Purpose The purpose of mixed use commercial and residential in the commercial districts is to allow for residential opportunities in the second and third floors above, or on the first floor behind, commercial spaces throughout the downtown. B) General Standards 1) Residential units may be located in the floors above or in the space commercial spaces throughout the commercial districts. The residential portion, if located on the ground floor, shall be completely located behind the commercial portion of the building such that the ground floor street facade is a commercial use and commercial facade. 2) The residential portion of the mixed use shall have at least one entrance that exits to grade and is separate from any commercial entrance or commercial portion of the structure. 3) Signage regulations for mixed use units shall adhere to Section 3. 7, Signage for commercial districts. Existing Sections 2.9. 11 through 2.9.18 shall be renumbered accordingly. 2.9.1-78 Telecommunication Facilities and Antennas C) Towers in the Rl -B, 112 -13, 113 -13, 114 -13, A -S, or CD -S Districts 1) Towers supporting commercial antennas and conforming to all applicable sections of this article shall be allowed as a conditional use, and only in the following locations: 10 b) Park sites, when compatible with the nature of the park, provided that the requirements of Section 2. 9. 1 -78( F)( 2) are met; and G) General Location Standards for Telecommunication Facilities All telecommunication facilities, except exempt facilities as identified in Section 2.9. 178 ( B), Exemptions, shall be located so as to minimize their visibility and the number of distinct facilities present. To this end all of the following measures shall be implemented for all telecommunication facilities, except exempt facilities as identified in Section 2. 9. 178 ( B), Exemptions: H) Roads and Parking All telecommunication facilities, except exempt facilities as identified in Section 2.9. 1 -78 ( B), Exemptions, shall be served by the minimum roads and parking areas necessary. To this end all of the following measures shall be implemented for all telecommunication facilities, except exempt facilities as identified in Section 2. 9. 1 -78 ( B), Exemptions: I) Landscaping and Screening All telecommunication facilities, except exempt facilities as identified in Section 2. 9. 178 ( B), Exemptions, shall be installed in such a manner so as to maintain and enhance existing native vegetation and to install suitable landscaping to screen the facility, where necessary. To this end all of the following measures shall be implemented for all telecommunication facilities, except exempt facilities as identified in Section 2.9. 178 ( B), Exemptions: n Environmental Resource Protection All telecommunication facilities shall be sited so as to minimize the effect on environmental resources. To that end the following measures shall be implemented for all telecommunication facilities, except exempt facilities as identified in Section 2.9. 1 -78 ( B), Exemptions: L) Visual Compatibility All telecommunication facilities, except exempt facilities as identified in Section 2. 9. 178 ( B), Exemptions, shall be constructed and sited so as to minimize the visual effect of such facilities on the surrounding area. To that end the following measures shall be implemented for all telecommunication facilities, except exempt facilities as identified in Section 2. 9. 1 -78 ( B), Exemptions: 11 Article 3: Development Standards 3.2 Site Development Standards 3.2.2 Residential Site Development Standards r Permitted Density Controlled by Controlled by 8. 1 to 15 units 15. 1 to 25 units See S Permitted Density Lot Width and Lot Width and per acre ( Gross) per acre ( Gross) Lot Depth Lot Depth Build -to Line See See Sew; Front Street Not Applicable Not Applicable Not Applicable 4 See Won See Sectlow Side Street Not Applicable Not Applicable Not Applicable F5_4 3.5.4 Building Area Ratio Building Area Ratio 25% Not Applicable I Not Applicable Not Applicable 30% Building Setbacks See _ See Note [ 1] See Note [ I] See Section Front Below Below See Note [ I] See Note II] Side See 1000011 See SeeV Below Below See Note [ I] See Note [ 1] Rear 30 Feet 30 Feet Below Below Between Buildings Not Applicable 10 Feet 10 Feet Not Applicable Lot Depth Max. Lot Depth 150 Feet Not Applicable I Not Applicable Not Applicable 150 Feet M_ ioum and .Maaimuin Lot Width Single- Family Not Applicable Not Applicable 50 75 Feet [ 2] 50 -75 Feet j3j Dwelling 2] 2] Not A[ jicable Not Applicable See Two -Family Dwelling 60 -85 Feet 60 -85 Feet Three -Family Not Applicable Not Applicable 75 -105 Feet 80 -105 Feet Dwelling 2] 2] Multi -Family Not Applicable Not Applicable Not Applicable Not Applicable 105 to 150 Feet Dwellings 2] 2] As determined As determined Not Applicable Not Applicable See Other Forms by the planning by the planning commission in 2] 2] commission in the CUP review the CUP review Building Height Max. Building Height See Sew See Note [ 4], See Note [ 4], See Section=:_ See 3" below below WNW IN Parking Lot Setbacks Ten feet along Ten feet along Parking Lot Setbacks Not Applicable property lines property lines Not Applicable Not Applicable and public rights and public of wav rights of wav NOTES: 1 ] Building placement requirements for one, two, and three unit residential structures are found in Section 3. 5. 4 Building setback requirements for four or more unit residential structures are 30 feet from any property line. 2] Minimum and maximum lot widths for lots zoned R2 -B and R3 -B shall be the lot widths as part of the official lot of record. 3] Lot widths of40 feet shall be allowed on lots where access is provided by an alley as permitted in See[ s or for single family lots with shared driveways. 4] Buildmi hei t requirements for one, two, and three unit residential structures are found in The building height requirement for four or more unit residential structures is 30 feet, but buildings may exceed 30 feet in height if for each additional ten feet ofheight, the building is set back an additional five feet from all adjacent buildings and lot lines. The reference in Table 3.2 -2, Note [ S] shall be changed asfollows: Section 2.9.1 34.- 3.2.5 I1 -B District Site Development Standards A) The minimum lot size shall be 24 W10,000 square feet. C) The minimum front yard setback shall be 20 10 feet. D) The minimum side yard setback shall be X-5 10 feet from a lot line or 28 10 feet from a street unless a greater setback distance is required by the state building code or other regulation. 3.5 Neighborhood Compatibility Standards 3.5.2 General Provisions A) Except where exempted by , these standards shall apply to the development, expansion, or redevelopment of structures in the RI- B, R2 -13, R3 -13, N1 -B, and NC -F districts. In the PTA subzone, these standards shall be used as guidelines and not absolute standards. 13 3.10 Basic Subdivision Requirements 3. 10.1 Purpose and Applicability A) The city hereby adopts subdivision regulations, the authority of which is provided for in Minn. Stat. § 462.358. The intent of these regulations is to protect and provide for the public health, safety, morals, and general welfare of the city and its people, and specifically to achieve the following purposes: 13 To implement the policies and objectives found in adopted plans of the city including but not limited to: The Comprehensive Sanitary Sewer Plan; The Comprehensive Water Plan; The Greater Northfield Area Greenway System Action Plan; The Natural Resources Inventory; The Parks, Open Space, and Trail System Plan; and The Comprehensive Transportation Plan Update. 3.10.2 Subdivision Approval Required A) Applicability Subdivision approval, in compliance with the provisions of this section shall occur as follows: 1) Minor Subdivision where a lot division or consolidation results in three or less parcels under certain conditions as described in Section 5. 5. 11, Minor Subdivision or Lot Consolidation. 2) Major Subdivisions where a lot division creates two or more parcels, lots, or tracts under single ownership where the division necessitates the creation of streets, roads, or alleys for residential, commercial, industrial, or other use or any combination thereof, or any change in the lot line or lines of a parcel, lot, or tract, or the establishment ofthe lot lines of a parcel, lot, or tract not previouslyplatted as described in Section 5. 5. 12, Major Subdivisions. 14 Mr.air." rrimfpmi IN I IJIN 3. 10.4 Development Agreement Required B) Required Improvements 2) Other Improvements The subdivider shall arrange for the installation of private utilities including but not limited to telecommunications cabling, telepho- e, eable electrical and natural gas service following the backfilling of the curb and gutter. C) Installation of Basic Improvements 2) The city council reserves the right to, in its sole discretion, elect to install all or any part of the basic improvements required under the provisions of this section and assess the costs to the benefiting property owners pursuant to Minn. Stat., Chapter 429, as may be amended. 3) Unless separate written approval has been given by the city as provided for in Section 5. 5. 12( B)( 3)( a), within the plat or land to be platted, the subdivider may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings within the plat or land to be platted until all the following conditions have been satisfied: H) Warranty/Maintenance Guarantee 4) The required warranty period for erosion control will be for five fFom acee. Itanee of the improvements as established in the development agreement. 15 3. 11 Subdivision Design Standards 3. 11. 1 General Standards H) Open Space and Natural Features 1) Natural amenities-features ( including views, protected trees, creeks, riparian corridors, rocky outcrops, and similar features) shall be preserved and incorporated into proposed development to the greatest extent feasible. 3. 11. 2 Lot and Block Design A) m Lot Dimensions 1) All lot dimensions shall comply with the standards of the applicable zoning district in this LDC. Depth and width of properties reserved or laid out for commercial, office or industrial purposes shall be adequate to provide for the off street- parking and loading facilities required for the type of use contemplated, as established in this LDC. See Tables 3. 2- 1, 3. 2 -2 and 3. 2 -3) B) Lots Designed for Affordable Housing The city encourages the development of affordable housing. In an effort to encourage the distribution of lots for affordable housing across the city, as an alternative to clustering affordable housing in a single area of the city, no more than 20 percent of any lots on a single block may include deed restrictions or other covenants that are tied to the provision of affordable housing (e.g., limiting housing costs or establishing maximum income levels)( See Table 3. 2 -2, Note RU D) Street Frontage Required Each proposed parcel shall have frontage on a public street. The frontage width shall be at leaFA the minimum the lot width required by the applicable zoning district. G) Double Frontage Lots 3) Corner lots shall be of sufficient width and depth to comply with the minimum building setback or build -to line requirement from both streets and to comply with the minimum driveway setback from the intersection, as established in this LDC. See the provisions related to corner lots in Section 3. 11. 2( F)( 1). 16 n Lots Abutting Water 1) If a tract being subdivided contains a water body, or portion thereof, lot lines shall be so drawn as to distribute the entire ownership of the shoreline of the water body among the fees of adjacent lots. The city may approve an alternative plan whereby the ownership of and responsibility for safe maintenance of the shoreline of the water body is so placed that it will not become a city responsibility. 1) Large Tracts When a parcel of land is subdivided into larger tracts than for building lots, such tracts shall be divided so as to allew -plan for future lots and for the opening of major streets and the ultimate extension of adjacent streets and utilities. 3.11. 3 Streets A) Purpose Northfield views the street system as an integral element of the public realm that is designed in coordination with the Land Use Principles found in the Northfield Comprehensive Plan. A well designed street system creates a lasting image of the City. Therefore, these regulations are proposed to insure: 1) a high degree of connectivity, 2) provide for a pleasant experience while moving throughout the city, 3) linkage to the various residential and commercial neighborhoods, 4) an accessible multi -modal system, and 5) a system with a high degree of safety and convenience for the movement of people, goods and services. AB) General Requirements 1) Gated Communities Prohibited Gated communities" and other-similar residential developments twheredevelopments that contain a gate or other barrier is-placed across an access road, that is or that are designed to appear or thatfunction as walled -off areas disconnected and isolated from the rest of the community), are prohibited. 17 4) Topography and Arrangement b) Streets proposed within a new subdivision shall be interconnected and shall connect with adjacent streets external to the subdivision, to provide multiple routes for multi -modal pedesU4 circulation, emergency access, and veWele trips from, to, and within the subdivision,; as a" Fepriete: Where street connections cannot occur due to topoUVhv, design constraints or some other feature beyond the control of the developer, sidewalks and/or trails shall be extended to connect with other pedestrian access improvements. 7) Access d) Driveway access shall comply with Table 3. 11 - 1. Driveway Dimensions Residential Nonresidential 11 to 22 feet 16 feet to 32 feet Driveway Access Width 16 feet is desired) 32 feet is desired) Distanee Between 29 feet 28€eet s Minimum Corner Clearance from a 60 feet 80 feet [ 1] Collector street NOTE: 11 At the discretion ofthe city engineer this standard may be modified. 8) Signs, Traffic Signs and Lights, and Street Lights b) Traffic control signs pursuant to Minn. Stat. §169.06 and the Comprehensive Transportation Plan Update, where applicable, shall be installed at locations within the subdivision as designated by the city engineer. d) Street lights shall be installed at all intersections and at other locations, as required by the city engineer. All street lights within new subdivisions shall be on street light poles meeting the standards of the city and shall be equipped with underground electrical service, and shall conform to city lighting standards. The developer shall pay to the city the energy cost for the first two years of operation, or until the dwellings on all lots within the subdivision have been completed, whichever time period is less. 18 9) Sidewalks and Trails Sidewalks and trails re uired by " tion 3. 9. Pedestrian Access and and s, Trails, and Open Space Dedic shall be installed at the time a street is constructed. 10) Dead -End Streets, Stub Streets, and Cul -de -Sac Streets (Permanent and Temporary) c) Permanent cul -de -sac streets are prohibited except as may be installed where absolutely necessary due to topography, configuration of land, existing road layouts or other special circumstances. The closed end of the cul- de-sac shall have a pavement width of 80 feet in diameter and the overall length ofthe road shall not exceed 600 feet in length as measured from the centerline of the nearest intersection to the eenter- losed end of the cul -de -sac. d) In those instances where a street is terminated pending future extension in conjunction with future platting and its terminus is located 150 feet or more from the nearest intersection, a temporary cul -de -sac with a pavement width of 70 feet in diameter shall be provided at the closed end. Any portion of a temporary cul -de -sac not located within the street right -of way- shall be placed in a temporary roadway easement extending at least ten feet beyond the curb line ofthe temporary cul -de -sac in all directions. No building permit shall be issued for any properties containing or adjacent to a temporary cul -de -sac or roadway easement. 11) Alleys and Private Streets a) Alleys may be established in the city under the following conditions: ii) The alleys shall be are made- of concrete, asphalt, pervious pavers, or other similar non -graveled surfaces, DC) Street Design Standards 3) Street Surfacing and Improvements After the subdivider has installed sewer and water, the subdivider shall construct poured -in -place concrete sidewalks, curbs and gutters and shall surface streets to the width prescribed in this section. Curbs and gutters shall only be installed to the deeree where neeessary to accommodate the street design standard. The designer is encouraged to include techniques 19 that will direct surface water drainage to off street- areas. Types of pavement shall be as prescribed in the city' s engineering standard specifications. Adequate provision shall be made for culverts, drains and bridges. The portion of the right -of way- outside the area surfaced shall be sodded or planted with other acceptable materials as approved by the city engineer. All road pavement, shoulders, drainage improvements and structures, curbs, turnarounds and sidewalks shall conform to all construction standards and specifications in the city' s engineering standard specifications and shall be incorporated into the construction plans required to be submitted by the subdivider for final plat approval. 4) Grading a) Streets shall be graded with at least 0. 5 percent slope from the centerline to the curb to maintain drainage. b) Arterial and collector streets shall have a maximum running grade of five percent. c) All other streets shall have a maximum running slope of seven percent, or as determined by the city engineer. 3.11. 4 Sewer, Water, and Other Utilities A) The subdivider shall install adequate sanitm sewer and water facilities (including fire hydrants) subject to the specifications in the city' s engineering standard specifications, and the Recommended Standards for Water Works and the Recommended Standards for Wastewater Facilities (known collectively as the ten -state standards "). D) All utility facilities, including but not limited to telep ea eeA 5 eahletelecommunications cabling, natural gas and electric power, shall be located underground. Whenever existing utility facilities are located above ground, except when existing on public roads and right -of way,- they shall be removed and placed underground. 3. 11.5 Surface Water, Drainage, Water Quality, and Erosion Control A) Purpose These regulations are intended to result in the effective management of surface water run -off by ensuring compliance with the adopted Surface Water Management Plan of the City of Northfield and also the requirements found in Chapter 22, Article VI of the Northfield Municipal Code. NE The City of Northfield supports a regional approach to surface water management or any similar innovative approach to managing surface water that protects and improves surface water quality, promotes ground water recharge, enhances wildlife through proper management of surface water, and minimizes public expenditures needed to protect water quality problems. UP WIT M-93. B)B) SubdividerSubdivider ResponsibilitiesResponsibilities TheThe subdividersubdivider isis resnonsibleresnonsible forfor compliancecompliance withwith thethe overalloverall obiectivesobiectives andand expectationsexpectations asas statedstated inin thethe SurfaceSurface WaterWater ManagementManagement PlanPlan and and shallshall installinstall neededneeded improvementsimprovements oror paypay toto thethe CityCity feesfees andand oror chargescharges thatthat havehave been been establishedestablished toto ensureensure compliancecompliance withwith surfacesurface waterwater managementmanagement requirementsrequirements asas establishedestablished byby thethe City.City. IfIf thethe city'city' ss surfacesurface waterwater managementmanagement planplan designatesdesignates aa regionalregional pondpond withinwithin thethe boundariesboundaries ofof thethe proposedproposed subdivision,subdivision, thethe subdividersubdivider shallshall provideprovide thethe citycity withwith drainagedrainage and and utilityutility easementseasements forfor thethe regionalregional pond. pond. TheThe subdividersubdivider shallshall construct construct thethe pondpond inin coniconi unctionunction withwith developmentdevelopment ofof thethe subdivision.subdivision. IryWYIIryWYI 3.3. 11.11. 66 Parks,Parks, Trails,Trails, andand OpenOpen SpaceSpace DedicationDedication A)A) Purpose,Purpose, Nexus, Nexus, and and ProportionalityProportionality 1)1) PurposePurpose 2121 These requirements are established for the purpose of assisting with the implementation of the Parks, Open Space and Trail System Plan of the City ofNorthfield by providing for the orderly development of recreation areas and the conservation of natural resources and scenic beauty in the city. The Parks, Open Space and Trail System Plan promotes a balanced and systematic approach to acquiring park and open space resources that include active park facilities, an interconnected trail system, areas of natural and ecological significance emphasizing the Cannon River corridor that is available to residents of the city and the broader region. As a means to accomplish these goals, each developer shall be required to dedicate land, or at the discretion of the citylpay, an equivalent cash payment in lieu of land dedication for parks and open space acquisition and development. The policy of the city is to acquire and manage larger parcels of park and open space land resources, therefore, as a result of this policy, it is likely that a cash payment in lieu of land dedication will be the method by which this requirement will be accomplished in most instances, although not to the complete exclusion of a land dedication requirement. 2) Nexus The city council finds that there is a rational nexus between the demands created by the subdivision and related development of land and the need for parks, trails, open space areas, public art, and facilities. 3) Proportionality Further, the city council herein establishes requirements for the dedication and/or development of park land, trail improvements, and open space land that is roudily proportionate to the demands created by the subdivision and development of land resulting from such subdivision approval. jr C)C) WaiverWaiver RequirementsRequirements UponUpon aa requestrequest byby thethe developer, developer, thethe citycity council,council, inin itsits dise-dise- etieaFetieaF maymay waivewaive oror reducereduce thethe requirementsrequirements ofof thisthis sectionsection forfor developmentdevelopment inin thethe CC 1 1- - B B( ( downtown),downtown), 2222 Qu (,.,...Fider a°- v°' epmepA) of ED -F ( economic development) or N2 -13 neighborhood general) districts where the city council finds: 3) That development in areas zoned N4 -BN2 -B district which allows for the construction of affordable housing units of a type, price, or amount that is determined to be of greater benefit to the city in comparison to parks, trail, or open space improvements; or 4) That Ggity- assisted development or redevelopment projects that-achieve public objectives. D) Land Dedication Required 2) Pursuant to Minn. Stat. §462.358, subd. 2b., it is reasonable to require a portion of buildable land to be dedicated to the public for parks, recreational facilities, playgrounds, trails, wetlands or open space purposes. The land to be used for the purposes previously stated shall be determined to be suitable in-at the sole discretion of the city and the city shall not be required to accept land that is not usable for the stated purposes. 3) The land required to be dedicated by the applicant for parks, recreational facilities, playgrounds, public art, trails, wetlands or open space pur-peses- is a recreational and open space resource available for the benefit of the public. The amount and type of park and open space resource dedicated is intended to be proportionate to the users of the park and open space resource that p ma4l) that result from the subdivision of the land. 4) The amount of land required to be dedicated by the applicant for stated purposes in (1) above shall be based upon the net area ( gross area minus area required for public streets, trails, and stormwater ponding) of the land to be subdivided which could be developed for residential, commercial, industrial or other purposes. The area shall be determined at the time of the preliminary plat and shall be calculated as follows: Such dedication shall be in an amount based on the schedule of dedication requirements adopted by city council and maintained outside of this LDC. E) Land Suitability Requirement 1) Land dedicated for parks, trails, and open space shall be reasonably suitable as advised by the parks and recreation advisory board for its intended use and shall be at a location convenient to the people to be served. 23 2) Factors used in evaluating the adequacy of a proposed park, trail, or open space dedication shall include: b) Size (that is consistent with the city' s policy of wanting more large parks and fewer small parks); F) Conformance with Comprehensive Plan Land dedicated under this division shall r-easeaably conform to the city's comprehensive plan and Parks, Open Space, and Trail System Plan, wherever possible. If the comprehensive plan or Parks, Open Space and Trail System Plan for the parcel of land to be subdivided calls for pu.2blic roperty in excess of that required by . , the city council shall, before approval or disapproval of the plat, determine whether to take the necessary steps to acquire, by purchase or condemnation, all or part of the additional public property. G) More Dedication of Excess Land If the city requires parks, trails or open space dedication in excess of the amount of land required by the city shall pay to the developer the fair market value of the land in excess of the percentage of land required to be dedicated, which payment shall be due at the time of final plat approval. Sueh amount shall be due at the fifne of final plat appr-evel th' A would ethepMse be dedieated for-pafks, trails and open spaee under-this seeti 1) Trail Construction When the city's comprehensive plan or parks system master planParkaOpen Space, and Trail System Plan identifies a trail to be constructed in the land to be subdivided, this trail segment shall be interpreted by the city as basic infrastructure and, therefore, the developer shall be required to pay for the construction of the trail improvements. This trail construction requirement shall be in addition to the required land dedication as set forth in Section 3. 11. 6( D), Land Dedication Required, or set forth in Section 3. 11. 6(K) Dedication or Cash Payment in Lieu of Requirements. The construction specifications of trails shall be determined by the city engineer and whenever possible, trails shall connect with existing trails and/or sidewalks. J) Credit for Private Open Space, Recreational Areas and Trails 4) Credit forprivate trail improvements shall be en b, the only when the private trail system connects to a public trail or walkway system. Existing Sections 3.11. 6 (,9 ( 4 -5) shall be renumbered accordingly. 24 K) Dedication or Cash -in -Lieu of Requirements The city may elect to accept a cash payment in lieu of land dedication for parks, recreational facilities, playgrounds, trails, wetlands or open space purposes. In such cases the applicant shall be required to make such payment to the city' s dedicated park fund based on the estimated fair market value as indicated in the records of the county assessor that is equivalent to a land dedication requirement as follows: 3) Industrial Development Two percent of the gross area for the purpose of the trailsstem only. M) Park Tree Requirements The subdivider or developer shall preserve all-existing trees on any land to be dedicated under this section in accordance with N) Other Conditions Prior to Deeding 2) Rocks that are four inches or greater in diameter shall have been removed from the land. If possible, any boulders or glacial erratic should remain and be incorporated for landscaping interest in parks and open spaces. 3) A minimum of four inches of bhael- Lopsoil shall have been provided by the developer dependent on subsoil material as determined by the city engineer. 4) The surface should be planted with low maintenance vegetation to ensure the immediate stabilization of the exposed soils. The park and recreation advisory board should be consulted to determine which areas should become turf and which should be planted with non -turf vegetation. Areas of turf shall be seeded in CHeO° °"°" w weh-Pen seeded in the amount of 50 -75 percent Kentucky bluegrass and 25 -50 percent perennial ryegrass, or other quick establishing crop to prevent soil erosion. 3. 12 Development Standards for the FP -O District 3. 12.6 Development Standards for the General Flood Plain Subdistrict B) Procedures for Floodway and Flood Fringe Determinations within the General Flood Plain District 2) The applicant shall be responsible to submit one copy of the above information to a designated engineer or other expert person or agency for technical assistance in determining whether the proposed use is in the 25 floodway or flood fringe subdistrict and to determine the regulatory flood protection elevation. Procedures consistent with Minnesota Regulations 1983, Parts 6120.5000 --6120.6200 and 44 Code of Federal Regulations Part 65 shall be followed in this expert evaluation. The designated engineer or expert is strongly encouraged to discuss the proposed technical evaluation methodology with the respective Department ofNatural Resources' area hydrologist prior to commencing the analysis. The designated engineer or expert shall: 3) The city planner shall present the technical evaluation and findings of the designated engineer or expert to the council, who must formally accept the technical evaluation and the recommended floodway and/or flood fringe subdistrict boundary or deny the flood development permit application. The city council, prior to official action, may submit the application and all supporting data and analyses to the Federal Emergency Management Agency (FEMA), the Department ofNatural Resources (DNR) or the planning commission for review and comment. Once the floodway and flood fringe subdistrict boundaries have been determined, the city council shall refer the matter back to the city planner who shall process the flood deyelo went permit application consistent with the applicable rovisions of - 12, Developmem Standards & > lodway FW) and -Section 3_12.5, Development Standards for the flood Fringai Subdistrict (FF of this LDC. 3. 12. 10 Administration A) The city planner shall administer and enforce the provisions of this section. If the city planner finds a violation ofthe provisions of this section, the city planner shall notify the person responsible for such violation in accordance with the procedures stated in Section 3_ 3. 12. 11 Nonconforming Uses F) If a substantial improvement occurs ( See definition in from any combination of a building addition to the outside dimensions of the existing building or a rehabilitation, reconstruction, alteration, or other improvement to the inside dimensions of an existing nonconforming building, then the building addition (as required by paragraph (B) above) and the existing nonconforming building must meet the requirements of Development Standards for the Eoodwa_ - _ , or Development Standards for the Flood Fringe Subdistrict (FF), for new structures, depending upon whether the structure is in the floodway or flood fringe district, respectively. 0-T11 Article 5: Development Procedures 5.5 Specific Development Review Procedure Requirements 5.5.9 Conditional Use Permit D) Approval Criteria 2) Criterion (a) below must be met and criteria (b) through (n) shall be considered in the review of conditional use permit applications: 1) In the Perimeter Transition Area (PTA) within the college development district (CD -S) that abut residential and commercial districts, the uses of a height, building orientation, massing, setback and scale shall be considered in building renovation and/or new construction in order to maintain compatibility has c ale with surrounding areas as described in •°•by neighborhood compatibility standards are to be administered in order to maintain a harmonious neighborhood environmenta gpi" ines and absolute compliance with these standards is not intended. 5.5. 12 Major Subdivision D) Final Plat 1) Approval Procedure The application and staff report to be considered by the city council for final approval shall be shared with the planning commission. Existing Sections 5.5. 12 ( D) (1) ( c -d) shall be renumbered accordingly. 5.5. 16 Variance A) Applicability 04 A variance is a modification or variation of the provisions of this LDC as applied to a specific piece of property. Pursuant to Minnesota Statutes, use variances are prohibited. 27 Article 6: Definitions 6.2 Definitions Adult Use Any use as defined in Section 2. 8.4(A). Any business that: devotes a substantial or significant portion of its inventory, stock -in -trade or publicly displayed merchandise to; or ii devotes a substantial or significant portion of its floor area of the business ( not including store rooms, stock areas, bathrooms, basements, or any portion of the business not open to the public) to,, or iii derives a substantial or significant portion of its gross revenue from sales of materials or devices that stimulate human genitals, are designed for sexual stimulation, or that depict or that relate to " specified anatomical areas" or specified sexual activities." Activities and matters classified as obscene as defined by Minn.Stat. § 617.241 are not adult uses and are prohibited in the City. Nude or Specified Anatomical Areas The showing of the human male or female genitals. Dubic area, vulva, anus, anal cleft or cleavage with less than a fully opaque covering; the showing of the female breast with less than a fully opaque covering of any part of the nipple; the exposure of any device, costume, or covering which gives the appearance of or simulates the genitals, pubic hair, natal cleft, perineum anal region or pubic hair region; or the exposure of any device worn as a cover over the nipples and/ or areola of the female breast, which device simulates and gives the realistic appearance of nipples and/ or areola; or Human male genitals in a discernibly turgid state, even if completely and opaquely covered. M-11 Specified Sexual Activities Sex acts, normal or perverted, actual or simulated, including intercourse, oral copulation, masturbation, or sodomy; or Fondling or other erotic touching of human genitals, pubic region, buttocks, anus or female breast( s); or Excretory functions as part of or in connection with any of the activities set forth in (1) and ( 2) above. Passed by the City Council of the City of Northfield this _ day of 2012. ATTEST: City Clerk Mayor VOTE: ROSSING _ BUCKHEIT GANEY NAKASIAN POWNELL IMMS ZWEIFEL First reading: Second reading: Published: 29 REGULAR N6hgield Item #17 Date of City Council Meeting: March 6, 2012 To: City Council City Administrator From: Councilor Suzie Nakasian Michele Merxbauer, Interim Community Development Director Subject: Downtown Post Office Update Action Requested: The Council' s funding of an appraisal of the building is requested to provide an evaluation of the property that is independent of the USPS asking price. Council is asked to direct the EDA to work with the SOPO Task Force to identify options through which the City and/or the EDA, or a limited partnership created by the City or EDA that might involve other local partners, could secure the property at the least possible cost and potential exposure to the City. SUMMARY: As part of the anticipated Section 106 negotiation, the SOPO Task Force will pursue with USPS the proposal that the City has tendered to USPS to move the building into local handsfor a negotiated sale price, in exchange for allowing USPS to continue retail postal services at the downtown location on a rent free basis ( for a period of time to be negotiated). Important to the objectives of the Section 106 consultation, the terms of this proposal would mitigate the negative impact of the USPS proposed move on the historic downtown commercial district by keeping a retail postal presence at the center of the district. It would also save USPS the estimated $350,000 cost of redeveloping the Carrier Annex as a (distinctly unpromising) retail storefront. The Council' s funding of an appraisal of the building is requested to provide an evaluation of the property that is independent of the USPS asking price. (Staff has asked USPS for a copy oftheir building appraisal, but it' s not clear that we will get it). The anticipated Section 106 process will help establish the fair market value of the property by identifying the preservation regulations as well as the grant opportunities that apply to the building and the district. Sarah Beimers ofNHS, HPC and MHS, and formerly with SHPO, has advised us that the City' s potential part in securing control ofthe building is necessary to qualify the building for capital improvement funds (available only to public entities) and would also help to increase our chances of being awarded Legacy Fund grants for the property' s redevelopment. To maximize Northfield' s options securing and re- developing the property in a way that will benefit our downtown economy, the SOPO Task Force encourages the City to participate in securing control of the property. The SOPO Task Force is looking into options for securing local control of the building. To help identify options for City' s potential participation in the building' s acquisition, the Council is asked to direct the EDA to work with the SOPO Task Force to identify options through which the City and/or the EDA, or a limited partnership created by the City or EDA that might involve other local partners, could secure the property at the least possible cost and potential exposure to the City. The City should direct the EDA and SOPO to bring those options forward for the Council' s consideration as soon as possible. This direction to the EDA is to explore options that keep the City' s potential exposure to a minimum. It is not intended to obligate the City to pursue any particular option. REGULAR e Item #18 Date of City Council Meeting: March 06, 2012 To: Mayor and City Council From: Tim Madigan, City Administrator Subject: Policy Direction on the Public Safety Center Action Requested: The Northfield City Council asserts the following policy positions on the new Public Safety Center: 1. The City Council is committed to building a joint Public Safety Center (PSC) for the Fire and Police Departments. 2. The City Council designates the Community Valley Coop site at 1480 Hwy# 3 South as the primary site for the new PSC and authorizes the City Administrator to negotiate a purchase agreement for this property for Council' s consideration. 3. The City Council authorizes the development a budget for the new PSC with property tax bond debt in the range of $8. 5 to $8. 9 million dollars. 4. The City Council authorizes a bond study ofthe City' s bonded debt for current and potential municipal projects with a focus on the impact of the City' s property tax levy long term. Summary Report: The above policy statement on the new PSC reflects some ofthe discussion at the February 28, 2012 Council work session. It provides a vehicle for moving ahead with the key decisions for the PSC, with the understanding that the City Council will need to approve multiple follow up decisions. ityWo'Of REGULAR N i'eld Item #19 odmfthwd Date of City Council Meeting: March 6, 2012 To: Mayor and City Council City Administrator From: Redistricting Subcommittee Subject: Redistricting Action Requested: The City Council is being asked to review the public comments, discuss and provide direction to staff on which redistricting scenarios to prepare for adoption by ordinance. Summary Report: Redistricting Subcommittee members Erica Zweifel, Karen Saxe, Deb Little and Brian Welch met on Friday, February 24 to review the public comments submitted at the public open house held on February 15, 2012, the public hearing held on February 21, 2012 and submitted via e- mail (Attachment 1) and to review the scenarios. Subcommittee members Bonnie Jean Flom and Ivan Imm were asked to review and comment on the information electronically. An additional meeting of the subcommittee will be held on Tuesday, March 6. Any additional information will be presented at the Council meeting. The subcommittee consists ofthe following people: Erica Zweifel, Council Member Ward 3 Ivan Imm, Council Member At -large Karen Saxe, Member of the Draw the Line Minnesota Citizens' Redistricting Commission and League of Women Voters Director At -Large Bonnie Jean Flom, League of Women Voters President Deb Little, City Clerk Brian Welch, Engineering Resources Manager Approximately 17 citizens, and Councilors Zweifel, Imm, Nakasian and Pownell attended the Redistricting Open House held on Wednesday, February 15. A brief overview of redistricting was given. Copies of all maps created to -date, as well as the adopted principles, redistricting overview, and summary of council actions to -date with proposed upcoming meetings on redistricting noted, were available to attendees. Large scale maps of scenarios 3, 7, S, current wards and population by census block were available. Three people spoke at the public hearing on February 21. A question was asked at the open house and during the public hearing regarding existing council members serving the remainder of their term if they were redistricted out of their ward related to the difference between State law and the City Charter. City Clerk Deb Little responded that oc, State Law would govern over the City' s Charter and the council member(s) would be permitted to complete the remainder of their term. They would continue to serve the ward to which they were elected (until their term expires) even if redistricted out of that ward. An analysis by City Attorney Chris Hood regarding this question is attached (Attachment 7) After reviewing the comments, the subcommittee reviewed and discussed the proposed plans, the identified communities of interest ( as noted in the comments received), the adopted principles, and the pros and cons of each plan. This information is summarized as Attachment 3 — Statistics for Sample Plans. Principles 1 and 2 ( 1. The plan shall comply with the City Charter, and all applicable state and federal laws; and 2. The plan shall comply with the redistricting rules and guidelines as developed by the Minnesota Secretary of State's Office. Election districts must be: a. Compact; b. Contiguous; c. Equal in population (to some degree); and d. Composed of Census blocks.) must be met to comply with State and Federal laws. The remaining principles can be considered after compliance with principles I and 2. Based on review of the plans, comments, and principles, the group recommends plans 3 and 8 and proposes that the Council eliminate plans 1, 2, 4, 5, 6 and 7. Once the plans are narrowed to 2 or 3, staff can begin the process of identifying precinct lines and polling locations (Principles 5 & 8). Staff will attempt to create the lowest number of precincts possible keeping in mind the voters and appropriate and sustainable polling locations. The Dakota County portion of Northfield must have its own precinct. In addition, precincts with over 2,000 registered voters tend to become difficult to manage and difficult for voters. Upcoming Timeline Action/Item Date Discussion/ Summary of Comments Received/ Direction to Staff on March 6 proposed scenarios to prepare in ordinance form Additional Discussion on Redistricting March 13 Council approves proposed redistricting plan —first reading of ordinance March 20 Second reading of ordinance I Aril 3 Attachments: 1. Summary of Public Comments Redistricting Scenarios 2. Comment sheet 3. Statistics for Sample Plans 4. Sample Plans 1 — 8 5. Redistricting Process, Principles and Timeline —Approved January 17, 2012 6. Summary of Council Actions & Proposed Upcoming Meetings 7. E -mail from City Attorney Regarding Effect of Shift in Wards on Existing Councilors 8. Memo from City Attorney Regarding Population Variance SUMMARY OF PUBLIC COMMENTS - REDISTRICTING SCENARIOS Map Preference Comments 1 2 3 4 5 6 7 18 interest.ofcommunities X X I I prefer Sample Plans 1 and 8 because they are superior in being compact, contiguous, and preserving thatappropriateseemmost X X I am writing regarding the redistricting of Northfield. After carefully reviewing the maps, the two options theofnortheastside are either map 1 or map 8. The other maps seem to divide the city into incongruant sections. We live on fromWeitzCenterthestreet city. We prefer to continue with the maps that represent the east side in tact. Because we live across the lives.our We would like to remain in the segment with Carleton since they have a hue impact on our property and redistricting.justIon X X X As, " we the people ", on a national, state, county and city level continue to work through, issues and maps lackbetterIaexpression,of wanted to thank you for the information given by Brian and you at the open house on February 15th. For Maps,three,expression'are: think my " take away" from the open house is that " the front runners" ( for maps) for' lack of a better feedback.forThankyouryou seven and eight. I don't think you were promoting any maps on the 15th. You were just looking for continued efforts! X 1. Prefer sample plan # 8, because it keeps like neighborhoods together and is contiguous. 3. Believe that sample plans # 3 or I do the best job of equalizing the populations within wards. 4. Believe that #8 does the best job of creating compact and contiguous wards. 5. Believe that communities of interest of best maintained in #8. focusedrepresentation. 6. College, mobile home neighborhoods, high density - they all have particular interests that deserve displayedthewereonweb. X I was not able to attend the redistricting open house, so I' m sending you my comments on the plans that tendtosharewecommon For me, it' s important to keep the historic east side neighborhood south of Carleton together in one ward; Carletoncampusshould interests. If population were not a factor, I' d include the rest of the traditional grid, down to Ames. And the thecommonwithrestof remain in the ward. But I' d give up he triangle W of the river, E of Spring, and N of 4th, which has little in the current ward 1. Following these thoughts, I' d rank the proposed plans as follows, from best to worst: 48 removes the triangle, and adds the related area south to Woodley and Ames arrangement). 96 leaves our ward boundaries unchanged, but has the most population variance ( as much as the current homes,expensiveawith 1 adds the related area south to Woodley, and removes the area east of Prairie (newer and generally more very different street layout) nearlyuninhabitedareawest 7 removes the area cast of Prairie in exchange for a more remote Dakota County subdivision ( plus the of Cedar out to the hospital). 3, 4 & 5 split the historic neighborhood east -west and add unrelated southeast areas distantthesomewhatwest 42 splits the historic neighborhood north- south, joins the homes north of 2nd and the Carleton campus with side grid with closer connections to St. Olaf meaningdistrictsineachward ( X 48 1) appears to respect the " communities of interest" more than others and 2) distributes the business CityCouncilthatallreps ( each ward contains some segment of the businesses) which I think is positive —makes sure, in some sense, many)leastnot members) attend to businesses and that they have a voice although " voters" don' t reside in that area ( at communityinterest.Ifitof X 8 — 1 like how it keeps the Spanish speaking community residing in the mobile home parks together as a mayitlthoughward ... had to be 7, I would widen the geographical space " at the point" where the current W3, P3 meets current W3,P3Dakotaresidentof ( result in awkward boundary lines where " across the street neighbors" would be in different wards. As a thaninwewouldthe County), I would feel a sense of disconnect with sample Plan V. We feel much more a part of the ward 3 newly created ward 1 — also the " pinpoint" intersection in ward 1 on sample plan 7 is problematic. 8 Ward3morewiththan X I believe sample plan 8. Dakota County should be with Ward 3. I live in Dakota County and identify Ward 1. joining7takepoint — ( X Plan 8 keeps the Latino community together. Plan 7 moves Mayflower to a more similar population. Plan in8.maintainedsampleplan point with Dakota County) and extend more slightly south. I believe communities of interest are best X Sample plan 3 CountyTheDakotacensus X 48 keeps neighborhoods fairly well, not too different from current plan. Plan 7 is not really contiguous. forhardThanksallyourwork. tracts next to Ward 1 have 0 population. I believe that plan 48 best maintains communities of interest. believeIthatotherplans.plan X 8 does a reasonably good job of equalizing population. Keeps neighborhoods together better than the hardyourwork. 8 does the best job of equalizing the wards and creating compact & continuous wa5ds. Thank you for all X I prefer sample plan (list number) for the following reasons: Sample Plan #3 I would make the following changes to sample plan ( list number and changes you would make): None I believe that sample plan (list number) does the best job of equalizing the wards: Sample # 3 I believe that sample plan (list number) does the best job of creating compact & contiguous wards: Sample #3 I believe that communities of interest are best maintained in sample plan (list number): Sample #3 process: Please specify which communities of interest you feel need attention through the redistricting College Campuses; established neighborhoods redistrictingthemeets I have attached my own sample plan that I would like the City to consider. I believe this plan better principles for the following reasons: General Comments: fordoesthistheasvariance If the council wants to provide for possible growth in the next 10 years, the % variance in W2 allows for W3 which are areas where one might anticipate growth.. theplancurrentwhich While W4 crosses the river as it did in the current wards, there is a smaller portion on the east side than in failed the contiguity and communities of interest tests. mayWhilevoters.some Ward 4 in Sample #3 has the widest variance, which, it could be argued recognizes the potential student comparisonwithother argue that college students don't have much interest in local elections and the plan needn't consider them in Thesetworeasonsrequire communities of interest, they are counted in the census, and are a factor in the state aid the city receives. that they be given the same consideration as other citizens. Providedthoughtsscenarios. X X From 2/21 Public Hearing: Don McGee, 710 Highland Ave., spoke regarding those that worked on the bybisectedfeatures.these on scenarios and feels that the overriding considerations are the river, highway, and railroad. Northfield is closelyit8Prefersasplanmore Doesn' t feel that plan 3 doesn' t deal with these features in the best way. Plans 7 & 8 are acceptable. differentatnumberof reflects the current wards and looks like a derivation of the quadrant plan. Suggested that the Council look wards that easily fit in the future. form.Commendedstaff X From 2/21 Public Hearing: Jane McWilliams, 901 West I Street, noted that she has submitted a comment dividesSt.Olaf.Notedthat and committee for work done. In favor of map 3 because it keeps the college together. Current plan howfixthat.youwould students are an asset. Noted that Ward 4 is divided in plan 3 by the river and railroad, but doesn' t know thenorthandsouthward Feels that Ward 4 is better than the last time. Noted that there is opportunity for growth in plan 3 in both east ward. regardinghousetheopen X From 2/ 21 Public Hearing: Victor Summa, 812 St. Olaf Ave., noted that he had asked the question at the Notedpreferenceofward. conflict between the Charter and State law pertaining to council members that are redistricted out of their toforbetteraccommodate map 6. Not happy with the way Ward 4 was conceived 10 years ago. All other maps disadvantage ward 2 have4thestillwould ward 4 numbers. Wards 1, 2 and 3 would be retaining the constituencies that they currently have and Ward lookingisforawhole gerrymandered situation. However, feels that this is a better status quo since Ms. Zweifel has indicated she new concept of geographically numbering the wards. historicEastsideand X I prefer Sample Map 1, since it seems to best take into account the community of interest defined by the Carleton College. anticipatedresidential X I believe that Sample Plan # 7 is the plan that the city council should accept. It would accommodate inlargeralsopopulation growth. Ward # 3 which has St Olaf College in it will not grow to the same extent as other areas and it is Ithinkthatwards.plan ( denser) in a small physical area. It also looks like it would balance socio- economic status in the four numbers 3, 4, and 5 would be Poor choices because of the crossover of ward number 4. ) updo.thetwootheras X I tend to favor 48. First I think it expands Current Ward # 1 to Woodley and Ames St, without breaking it theSouthalsounitesareaof Secondly, # 8 puts the upper North area to Ward 3 which doesn't seem to me to belong at all in Ward 1. It North Avenue and North of it. Good luck working out this complex plan. Sample2neighbors.plan X X Of the 8 samples laid out I prefer sample plan 1 and 8. Those plans tie Carleton College with its eastside 45Plantiesside.agood & ties Carleton with the west side. Plan 3 ties Carleton with Mayflower and then the east side with the west portion of the east side with the west side. hbors.appropriatenei As I said above, I prefer sample plan 1 & 8; they are laid out well and tie the colleges in with their Note: Some commenters provided comments bothNote:at theSomeopencommentershouse and providedat the publiccommentshearing.both Someat thecommentsopen housewereandalsoat theanonymous.public hearing. Some comments were also anonymous. N6Wardward Redistricting Comment Sheet Contact Information: Name: Address: E -mail Address: Phone: Comments: I prefer sample plan ( list number) for the following reasons: I would make the following changes to sample plan (list number and changes you would make): I believe that sample plan (list number) does the best job of equalizing the wards: I believe that sample plan ( list number) does the best job of creating compact & contiguous wards: I believe that communities of interest are best maintained in sample plan ( list number): Please specify which communities of interest you feel need attention through the redistricting process: I have attached my own sample plan that I would like the City to consider. I believe this plan better meets the redistricting principles for the following reasons: General Comments: List any general comments that you have about the sample plans and redistricting below: RETURN TO: DEB LITTLE, CITY CLERK, CITY OF NORTHFIELD, 801 WASHINGTON STREET, NORTHFIELD, MN 55057 E -MAIL: deb. little(a,ci.northfield.mn.us Note: All information supplied on this form will be public data. If you wish to supply additional private contact information for Citv use only. please attach an additional sheet or submit via e- mail. Statistics for Sample Plans Population Balance Comments Map Name Ward Population Variance Variance dividedbetweentwowards. great. St. Olaf College is 1 4, 806 196 3. 92% Population variance is too 2 5, 410 408 8. 16% Current Wards 3 5, 313 311 6. 22% 4 4, 480 522 10. 44% 1 5, 049 47 0. 94% Subcommittee recommends elimination. 5,000theareresidents Concerns with Ward 3. 3, 000 of 2 4, 828 174 3. 48% Approximately community.Limitedpoolof college students or part of the retirement 3 5, 106 104 2. 08% candidates likely to serve on the City Council. Sample 1- 4 5, 026 24 0. 48% morecompactwardsare Map Ward shapes and sizes are not compact; eastern slight changes to wards and uniform at the expense of the western Current Wards Population balance meets the goal of 5% or less Wards 4 & 1 cross highway & river alreadyisin23theover — Wards likely to grow are 2 & 3; room for growth average population. 1 5, 065 63 1. 26% Subcommittee recommends elimination. 0005,theareresidents Concerns with Ward 3. 3, 000 of 2 5, 035 33 0. 66% Approximately community.Limitedofpool college students or part of the retirement Sample Map 2 - 3 5, 106 104 2. 08% candidates likely to serve on the City Council. 4 4, 803 199 3. 98% simplify Sample 1.thansample Ward shapes and sizes are not compact —worse Map 2 Wards 1 & 4 cross highway and river Population balance meets the goal of 5% or less only.in4growthward Wards likely to grow are 2, 3 & 4; room for 1 5, 044 42 0. 84% Subcommittee recommends this map. Wards are compact. 2 4, 920 82 1. 64% relatively neighborhoods 3 - Does good job of grouping southern Sample Map 3 4, 907 95 1. 90% aim for even Population balance meets the goal of 5% or less 4 5, 138 136 2. 72% pop. Balance Similar to Original Town Plat Uses a portion of Woodley Street as a boundary Community)retained. Communities of interest (Colleges and Hispanic neighborhood Noted concern of splitting northeast Best of plans 3, 4, & 5 Dakota County contiguity best in plans 3 & 8. in2)sideofpopulationwestward Wards 2 & 4 cross highway & river (no Population balance meets the goal of 5% or less inbothwards Wards likely to grow are 2 & 3; room for growth 1 5, 004 2 0. 04% Subcommittee recommends elimination. currentthewardplanat Plans 4 & 5 to simulate neighborhoods in 2 5, 217 215 4. 30% try Sample Map 4 - potential expense of population balance and growth 3 4, 907 95 1. 90% simplify Sample Population balance meets the goal of 5% or less Map 3 4 4, 881 121 2. 42% onlyin3;ward2 Wards likely to grow are 2 & 3; room for growth already near upper limits 1 5, 191 189 3. 78% Subcommittee recommends elimination. wardcurrenttheplanat Plans to simulate neighborhoods in 2 4, 773 229 4. 58% 4 & 5 try potential expense of population balance and growth Sample Map 5 3 4, 907 95 1. 90% greatestvariations Population balance meets the goal of 5% or less — 4 5, 138 136 2. 72% simplify Sample Ward 1 is not compact Map 3 2)insideofwardpopulationwest Wards 2 & 4 cross highway & river (no only3;in2growthward & Wards likely to grow are 1, 2 & 3; room for ward 1 is already near upper limits 1 4, 806 196 3. 92% Subcommittee recommends elimination. less5%orof Sample Map 6 - Population does not meet the goal 2 4, 526 476 9. 52% inequality — Retain current balance ward has better population 3 5, 581 1 o Existing map Councilors Fixes St. Olaf Campus division 94 88% . 4 5, 096 94 1. 88% 1 5, 051 49 0. 98% Subcommittee recommends elimination. 1Dakotawithward Concerns over and compactness of County 2 4, 899 103 2. 06% contiguity portion of Northfield (only touches at a point) 3 5, 240 238 4. 76% regardingcontiguity & Dakota County resident concerns submitted 4 4, 819 183 3. 66% Sample Map 7 - communities of interest Improve Map 6 Wards 1 & 4 cross the river and highway Population balance meets the goal of 5% or less only24;ingrowthward & Wards likely to grow are 1, 2 & 7; room for ward 1 is already over average 0005,theresidentsare Concerns with Ward 3. Approximately 3, 000 of 0 0 0 college students or part of the retirement community. Limited pool of candidates likely to serve on the City Council. 1 5, 172 170 3. 40% Subcommittee recommends this map. 2 5, 123 1 2. 42% Wards 1 & 3 are relative)y compact.p together Keeps colleges and Hispanic 3 4, 941 61 1. 22% community Population balance meets the goal of 5% or less 4 4, 773 229 4. 58% Uses a portion of Woodley Street as a boundary Dakota County contiguity best in plans 3 & 8. Sample Map 8 - Ward 4 crosses highway & river Subcommittee Population balance meets the goal of 5% or less isin32wardover — Map Wards likely to grow are 2 & 3; room for growth average Concern with isolation of southern portion of ward 4 from northern portion of ward 4 Boundary between ward 2 & ward 4 is non- linear —may create difficulties with elections and descriptions Both plans 3 & 8 seem to provide a Rood socioeconomic balance Communities of Interest: Colleges Businesses Hispanic Community Note: Plans have not intentionally paired up or protected incumbents Sample Plan 1 Sample Plan 1 w Q w LN LN w UPI UPI D . <- b a C o t y D . <- b a C o t y H AVE H AVE F\ IC o - pt F\ IC o - pt LINCOLN LINCOLN PKWY R PKWY R LMILE LMILE 2 2 IV NN OEO IV NN OEO Z' M Z' M Z GJ Z GJ F- T \ F- T \ y GR ENVALE AVE 3 y GR ENVALE AVE 3 a / 2 /, a / 2 /, Populatm0 Variance Variance Ward 1 5, 049 47 0.93% Ward 2 4,828 174 3.48% sT w sT w Ward 3 5, 106 104 2.07% AVE AVE ST ST Ward 4 5,026 J 5TH 24 0.47% J 5TH O 7Np / 7Np / O W W K GSTRIAL DIR GSTRIAL DIR K Yf 7TH f Y 7TH w w w w U U z STE z STE LN Legend Legend LN 2010 Census Blocks 2010 Census Blocks W1 W1 0 0 a a e e W2 W2 y y v SEN a vSEN a m N m N W3 W3 O V w O V w J' m N U J' m N U ERVIE C ERVIE C o m o m W4 W4 O Q O 0 ¢ Q 0 ¢ rte., rte., 4?SONOr z i 4?SONOr z i W W DR DR FORD FORD 0 0. 25 0. 5 1 Miles 0 0. 25 0. 5 1 Miles 2/v2012 2/ v2012 Sample Plan 2 Sample Plan 2 w W HAU D Eb a cop qty HAU D Eb a cop qty F I C I- n F I C I- n 0 ti 0 ti LINCOLN LINCOLN pKyyy R pKyyy R WILE WILE 2 2 NH OE O, NH OE O, z p , z z p , z y GR EN LE AVE y GR EN LE AVE VariancePopulatm[d Variance Variance Ward 1 1. 25`Yo 5, 065 63 1. 25`Yo Ward 2 0.65% 5, 035 33 0.65% i f 2Nm ST W ( o f 2Nm ST W ( o ST E 2. 07% 104 2. 07% N Ward 3 5, 106 TAVE RD ST O E. TAVE RD ST O ST FO E. R STE 5TH ST FO WALSTI 5TH N N Ward 4 3. 95%4, 503 199 3. 95% 4 H T\ 4 H T\ 4T S E 54 Sk E jw O hO&& 6T 5 hO&& 6T 5 r 6 H T N TRIAL D TRIAL D f- 7TH S w 7TH S Z 1 TH ST E w O / i O / F r F 6T SE 9T S 7 9T S Oz' W ODL Y ST E Legend Legend LN 2010 Census Blocks 2010 Census Blocks w1 w1 W2 W2 W3 W3 Jm m. O w H ERVI W4 W4 o Q 0 a - rzQ\, O Cr ,"" DR FORD 0 0. 25 0. 5 1 Miles 0 0. 25 0. 5 1 Miles 21212012 Sample Plan 3 W a LN 1 a Copqly H A D0 ice o t 14' LINCOLN pKyyy R LMILE 2 IV HOE D, P z GR ENVALE AVE ~ z ? a / 2 /. Populatm0 Variance Variance u""" o' \ _ Z ' CO Ward 1 5, 044 42 0.83% 510 AF A E 1S STW ST T Ward 2 4, 920 82 1. 64% 1S SW y N STW N S Ward 3 4, 907 95 1. 90% Pm CO T AVE RD ST R ST E ST FO E JL 138 136 2. 71% 5TH i h w w Ward 4 5, 41 T 4T S E i r 5T S E w o JH- 9TRIAL D C z E LU ED D Oa( YSTEaz O DL Legend LN 2010 Census Blocks W1 V Q O m FL o 0 W2 SE m W3 o x H uAC W4 o Q ERVIr o ONeT z f W DR 0 0. 25 0. 5 1 Miles I I I I I I I I I v2,!2o12 AlvIC, Sample Plan 4 w Q LN w I UPIry D a C O I t w y 30TH ST W NORTH AVE NO HA LINCOLN PKyyy R WILE 2 V NNOEp z g GR ENVALE AVE ~ 3: ` zJ Z SU MT V Populatm0 Variance % Variance 0 y Ward 1 5, 004 2 0.03% — s ° AF A E is srw ST T Ward 2 5, 217 215 4.29% t w Co N ST W N 5 E Ward 3 4,907 - 95 - 1. 90% 2 E TAVE DST I R ST 5TH ST FO O Ward4 4, 881 - 121 - 2. 42% S 4 H T 4TII EF i 5T i—s E I' O 6 H T L 6T S m STRIAL D cc f 7THS z HSTE w w w U w DDL STE s ° z Legend LN 3 F M NS E NE 2010 Census Blocks LI u E P AME S Wi 50 m W2 w SE _ v o W3 Q SAC M oERVIE y e I W4 o SONCr 0 z IV DR 0 0. 25 0. 5 1 Miles I I I I I I I I I Z2; 2012 Sample Plan 5 ID,,a Fb a CopIly ID,,a Fb a CopIly ice o t ice o t LINCOLN LINCOLN PKWY R- PKWY R- S LMILE S LMILE ED ED z C z C z n \ z n \ H H R ENVALE AVE FT) \ 3 I i R ENVALE AVE FT) \ 3 I i Populatm© Variance Variance C Ward 1 5, 191 189 3. 77% Ward 2 4,773 229 4.58% ST W ST W Ward 3 4,907 95 1. 90% f AVE f AVE 5TH ST Ward 4 5, 138 136 2.71% 1014 D Y 7TH Y 7TH w w O O d0 O O STE STE z y z LN Legend LN 2010 Census Blocks W1 c W2 U) c U) Y s m Y s m N N W3 O O N N iC W iC W A ERfVIS a A a W4 SON CT o w Q SON CT o w Q u I v i W W DR DR FORD FORD 0 0. 25 0. 5 1 Miles 0 0. 25 0. 5 1 Miles v2M12 v2M12 Sample Plan 6 Sample Plan 6 w LN LN a c7 a Co PTY a Co PTY o/ y o/ y U) GR ENVALE AVE ... 3 U) GR ENVALE AVE ... 3 VariancePopulatm7 Variance 0 JUMMIIVarianceAVt a 0 JUMMII AVt a z N z N Ward 1 3.92% 4, 806 196 3.92%S O AF AYE S O AF AYE s sr w s sr w Ward 2 9.52% 4, 526 476 is W 9.52% is W N ST W N ST W Ward 3 11. 57°%5, 581 579 11. 57°% T AVE RD ST T AVE RD ST ST EO E ST EO E 1. 87% 5TH 94 1. 87% 5TH Ward 4 5, 096 4 HST 1 4 HST 1 0 2ti - 2ti - 0 N 6 N 6 OSTRIAL D OSTRIAL D Y 7TH Y 7TH W W Ui Ui U U z z LN Legend Legend ASTE LN ASTE 2010 Census Blocks 2010 Census Blocks z W7 W7 z 0 0 Q W2 W2 Q v SEND An M vSEND An M W3 W3 N N W4 W4 DR DR 0 0. 25 0. 5 1 Miles 0 0. 25 0. 5 1 Miles 3!20122/ 3!2/2012 Sample Plan 7 w a w UIE LN w a ¢ PIN c Dakota County R NORTH AVE ,, rNO HA E O Rice 1- County I 1,4e VH OED . VH OED . p z p z Z en Z en LU LU m GR ENVALE AVE ¢ m GR ENVALE AVE ¢ 2 2 O ? SU MT V O ? SU MT V Populatm© Variance Variance a i a i z n iz n i Ward 1 5, 051 49 0.S197%OAFAE S1 OAFAE IS ST W CO ST T IS ST W CO ST T Ward 2 4, 899 103 1S W 2. 06% 1S W N STW y N S E N STW y N S E Ward 3 5, 240 238 4.75% 02 02 E TAVE RD ST R STE E TAVE RD ST R STE STI ST FO ST FO STI W 5TH 3. 66% 5TH N m W N m Ward 4 4,819 183 41 T 4T S E 41 T 4T S E i i I 5TI S rg w o I 5TI S rg w o i i 6- H T 6- H T m 6T S. r m 6T S. r NOGSTRIAL D NOGSTRIAL D 7TH S Z I H ST E [ 7TH S Z I H ST E [ w w BT S E BT S E U O 9T O U 9T 0 :) 0 :) ST E ST E F OIDLtX F OIDLtX LN Legend Legend LN F MON S E y F MON S E y SU NE SU NE 1 2010 Census Blocks 1 2010 Census Blocks Lill Lill E P E P Q A S Q A S W1 W1 SI@ SI@ h 0 h 0 0 0 Q F F Q W2 W2 SEp1P5 SEp1P5 p ¢ m ; p ¢ m ; W3 W3 O O HD Q M m, L) w HD Q M m, L) w SON O w, Q ¢ SON O w, Q ¢ W4 W4 4 ERr- \ p CT 4 ERr- \ p CT P z M P z M W W DR DR FORD FORD 0 0. 25 0. 5 1 Miles 0 0. 25 0. 5 1 Miles I I I I I I I I I I I I I I I I I I 2/ 2/ 20129/ 9/2012 faQpQpfa Sample Plan 8 LN Dakota County NORTH AVE Rice County LINCOLN P" z N HOED^^ r Z t- } M m GR ENVALE AVE 2 Populatm0 Variance Variance Ward 1 5, 172 170 3. 39% Ward 2 5, 123 121 1ST Sir W 2. 41% 2N ST W Ward 3 4,941 61 1. 22% E T AV E 5TH ST O Ward 4 4,773 229 4.58% 7N O W OGSTRIAL DID K 7TH F w w I w U STE z Legend LN 2010 Census Blocks W1 0 W2 a a N v lt1 f W3 w J 0 a W4 o N O InSONOr i w DR 0 0. 25 0. 5 1 Miles I I I I I I I I I 2/W2012 Ci Approved: January 17, 2012 N( Offi,flield 2012 REDISTRICTING PROCESS, TIMELINE & PRINCIPLES Timeline/Process Steps Action Date Council discusses, provides input, reviews and approves January 17 redistricting process, timetable, and principles. Staff prepares maps showing existing wards with January 18 -31 population data as well as possible scenarios /plans for redistricting based on approved process & principles. Presentation of/Possible Council direction on scenarios February 6 Public input period on possible scenarios and plans February 7 — 21 includes public open house) Public Hearing; Public comments to Council; Council February 21 direction to staff Additional Discussion/Action if needed on Redistricting March 13* Depending on legislative actions, Council approves March 20 proposed redistricting plan or provides preliminary approval until legislative action is taken. Special meeting may be needed in combination with the work session if action is desired. Note: The schedule will need to be modified if a legislative plan is approved before February 3. Additional discussion/meetings will be added as needed. Opportunity for Public Input/Distribution of Information: 1. Public Open House /Information Session 2. Information on City Website 3. Press releases to local media (Northfield News, KYMN Radio, Northfield Patch) 4. Request public comments /input: a. Submitted in writing for those submitted outside of a Council meeting b. Comments submitted to City Clerk 5. Input at Council meetings 6. Official Public Hearing 7. Communication to the public on the details of the county redistricting process, timeline and input opportunities. Principles: 1. The plan shall comply with the City Charter, and all applicable state and federal laws. 2. The plan shall comply with the redistricting rules and guidelines as developed by the Minnesota Secretary of State's Office. Election districts must be: a. Compact b. Contiguous c. Equal in population (to some degree) d. Composed of Census blocks 3. The plan shall preserve political subdivisions 4. The plan shall not protect or pair up incumbents 5. The plan shall identify polling places complying with state and federal laws. 6. The plan shall attempt to balance the socio- economic status of the composition of the four wards. 7. The plan's ward boundaries shall attempt to take into account defined communities of interest. 8. The plan's precinct boundaries shall be constructed to consider the City's representation interests on the Rice County Board of Commissioners. 9. The plan shall accommodate anticipated residential growth areas based on the Comprehensive Plan. Northfield Awwbmd 2011/ 2012 REDISTRICTING SUMMARY OF COUNCIL ACTIONS & PROPOSED UPCOMING MEETINGS Action/ Item Date Presentation broad overview of the process, principles, and timelines November 22, 2011 regarding redistricting - City Council Work Session Council discusses, provides input, reviews and approves redistricting January 17, 2012 process, timetable, and principles. Council approved the following motions: M2012 -018 - Consider eliminating wards from the City of Northfield. M2012 -019 - The Northfield City Council approves the attached Redistricting Process, Principles and Timeline (Option A ") with the addition of an official public hearing in addition to the public input opportunities. M2012 -020 - Amend The Public Process To Include Communication to the Public Regarding the Details of the County Redistricting Process, Timeline and Input Opportunities Redistricting) Presentation of proposed scenarios; creation of subcommittee. Council February 6, 2012 approved the following motions: M2012 -025 - To Rescind M2012 -018 to Consider Eliminating Wards From the City ofNorthfield M2012 -026 - To Put Redistricting Scenarios To Subcommittee of C. Zweifel and C. Imm, Staff , and 2 Community Members Council Work Session Discussion February 14, 2012 Public Open House February 15, 2012 Public Hearing February 21, 2012 Public comments to Council /Council direction to staff February 21, 2012 Discussion/ Summary of Comments Received/Direction to Staff March 6, 2012 Additional Discussion on Redistricting March 13, 2012 Council approves proposed redistricting plan —first reading of March 20, 2012 ordinance Second reading of ordinance ( Deadline for Redistricting Aril 3, 2012 From: Chris Hood Deb, The analysis is a bit complicated but my conclusion is that your interpretation is correct and that Minn. Stat. 205. 84, subd. l (a) governs and that in Northfield, if the redistricting results in one or more city council member residing outside the ward he /she represents, the affected city council member(s) would nevertheless be permitted by statute to complete his/her current term. In this case, there is what at first glance appears to be a conflict between state statute (Minn. Stat. § 205. 84, subd. 1 ( a)) and the City Charter ( Sec. 3. 5), as you noted in your below email, relating to redistricting wards causing a seated council member who is not up for election to no longer reside in their prior ward and the effect thereof on the seat in terms of whether this would constitute a vacancy. Only home rule charter cities can have wards, except in limited circumstances in statutory cities, which would seem to indicate that Minn. Stat. § 205.84, subd. 1( a) was intended to apply to both statutory and home rule charter cities. The general rule is that when a charter provision is in conflict with the state statutes, the statutory provisions prevail and the charter provision is ineffective to the extent it conflicts with the state policy. A city governed by a home rule charter enjoys as to local matters all the powers of the state, except when those powers have been expressly or impliedly withheld. A.C.E. Equip. Co. v. Erickson, 277 Minn. 457, 460, 152 N.W.2d 739, 741 ( Minn. 1967). Despite the broad governance authority conferred through a home rule charter, any charter provision that conflicts with state public policy is invalid. Id. Furthermore, all charter provisions remain subject to state law: The power conferred upon cities to frame and adopt home rule charters is limited by the provisions that such charter shall always be in harmony with and subject to the constitution and laws of the state. State ex rel. Town ofLowell v. City of Crookston, 252 Minn. 526, 528, 91 N.W.2d 81, 83 ( Minn. 1958) ( quotations omitted). While Minn. Stat. § 410.21 cited below seems to state that a charter controls election issues, this statute also seems to only be applicable to basic election issues as they relate to general election statutes. This opinion is supported by reading Minn. Stat. § 205.02, 205. 84 and 204B. 14 ( also cited below), which are specific and not general statutes and which in some cases expressly preempt home rule charters. In fact, the general provision in statute contained in 410.21 and the City' s Charter Sec. 3 do not speak to redistricting at all or the effects of redistricting wards on current council seats. Since Minn. Stat. § 205. 84, subd. 1( a) speaks directly to the issues of redistricting wards and the Charter does not, there is no conflict and the statutes must apply with respect to the effect of redistricting on wards and current councilors. Thus, your interpretation is correct that if redistricting causes a ward boundary to move, and that boundary change causes a council member to be shifted into another ward, the council member is allowed to continue to serve for the remainder of their term. However, if the council member runs for re- election, they will need to become a resident of the ward they represent. The applicable statutes referenced in the above opinion are quoted and highlighted in part below: Minn. Stat. § 205. 84, Subdivision l. General provisions. a) In a city electing council members by wards, wards shall be as equal in population as practicable and each ward shall be composed of compact, contiguous territory. Each council member shall be a resident of the ward for which elected, but, except as otherwise provided by paragraph ( b), change in ward boundaries does not disqualify a council member from serving for the remainder of term. b) Notwithstanding any home rule charter provision to the contrary, in a city of the first class where council members are elected by ward to serve for four years to terms that are not staggered, if the population of any ward changes by five percent or more, all council members must be elected to new terms at the first municipal general election after ward boundaries are redefined under subdivision 2; provided, however, that if no municipal general election would otherwise occur in the year ending in " 2" or the year ending in " 3," a municipal general election must be held in one of those years. Subd. 2. Effective date. After the official certification of the federal decennial or special census, the governing body of the city shall either confirm the existing ward boundaries as conforming to the standards of subdivision 1 or redefine ward boundaries to conform to those standards as provided in section 20413. 135, subdivision 1. If the governing body of the city fails to take either action within the time required, no further compensation shall be paid to the mayor or council member until the wards of the city are either reconfirmed or redefined as required by this section. An ordinance establishing new ward boundaries pursuant to section 204B. 135, subdivision 1, becomes effective on the date of the state primary election in the year ending in two, except that new ward boundaries established by a municipality in a year ending in one are effective on the date of the municipal primary election in the year ending in one. Minn. Stat. § 205. 02 Subdivision 1. Minnesota Election Law. Except as provided in this chapter the provisions of the Minnesota Election Law apply to municipal elections, so far as practicable. Subd. 2. City elections. In all statutory and home rule charter cities, the primary, general and special elections held for choosing city officials and deciding public questions relating to the city shall be held as provided in this chapter, except that sections 205. 065, subdivisions 4 to 7; 205. 07, subdivision 1205. 10-, 205. 121 and 205. 17, subdivisions 2 and 3, do not apply to a city whose charter provides the manner of holding its primary, general or special elections. Minn. Stat. § 204B. 14, Subd. 7. Application to municipalities. Notwithstanding the provisions of section 410. 2 1, or any other law, ordinance or charter to the contrary, the provisions of subdivisions 1, 3 and 6 apply to all municipalities. Minn. Stat. § 410.21 The provisions of any charter of any such city adopted pursuant to this chapter shall be valid and shall control as to nominations, primary elections, and elections for municipal offices, notwithstanding that such charter provisions may be inconsistent with any general law relating thereto, and such general laws shall apply only in so far as consistent with such charter. Q FLAHERTY I HOOD P. A. MEMORANDUM To: Tim Madigan, City Administrator VIA EMAIL ONLY From: Christopher M. Hood and Robert T. Scott Date: February 9, 2012 Re: Permissible population variance between municipal wards Pursuant to your request, the following memorandum presents our analysis ofthe extent to which populations may vary between municipal wards and comply with federal and state constitutional and statutory law. This memorandum is intended to inform the consideration of the City Council and its redistricting subcommittee of various options for redistricting the City' s wards following the 2010 Census. Background City staff has provided the City Council with extensive information on the process for redistricting the City' s wards, including several specific redistricting maps for the City Council to consider. Included in the staff report for the February 6, 2012 City Council meeting (staff report) was the State of Minnesota' s recommendation that the maximum variance in any given ward from the average ward population be five percent. The City Council previously approved nine principles to guide its ward redistricting process, including that wards must be contiguous and compact, and shall attempt to take into account defined communities of interest. ( See staff report, Attachment 1.) Attached to the staff report were numerous ward redistricting options that featured maximum deviations in ward population from the average ward population of less than five percent. At the City Council meeting on February 6, 2012, the City Council questioned whether it would be legally defensible for the population of a given ward to vary from the average ward population by more than five percent. This memorandum addresses that question. Applicable Law Both federal constitutional and state statutory standards govern redistricting. All applicable legal authority reflects the underlying principle that " all qualified voters have a constitutional ly protected right to vote." Reynolds v. Sims, 377 U.S. 533, 554, 84 S.Ct. 1362, 1378, 12 L.Ed.2d 506 ( 1964) ( citation omitted). a. Federal T]he right to vote in an election is protected by the United States Constitution against dilution or debasement." Hadley v. Junior Coll. Dist. ofMetro. Kansas City, Mo., 397 U.S. 50, 54, 90 S.Ct. 791, 794, 25 L.Ed.2d 45 ( 1970). The one -person, one -vote principle is grounded in the Equal Protection Clause, Reynolds v. Sims, 377 U. S. 533, 560 -61, 84 S.Ct. 1362, 1381, 12 L.Ed.2d 506 ( 1964), and applies to state and local elections. Abate v. Mundt, 403 U.S. 182, 185, 91 S.Ct. 1904, 1906, 29 L.Ed.2d 399 ( 1971); Hanlon v. Towey, 274 Minn. 187, 196, 142 N.W.2d 741, 746 ( 1966) ( holding that equality -of-voting -rights principle embodied in Equal Protection Clause of federal constitution applies to county governments). Under federal constitutional law, a deviation under 10 percent, as measured by the absolute difference between the most underrepresented and the most overrepresented districts in local government, is considered minor and does not raise constitutional concerns. Voinovich v. Quilter, 507 U. S. 146, 161, 113 S.Ct. 1149, 1159, 122 L.Ed.2d 500 ( 1993) ( citing Brown v. Thomson, 462 U.S. 835, 842-43, 103 S.Ct. 2690, 2696, 77 L.Ed.2d 214 ( 1983)). A plan with a maximum population deviation greater than 10 percent, however, may run afoul of constitutional protections and requires justification by the state. Brown, 462 U.S. at 843, 103 S.Ct. at 2696. b. State Minn. Stat. § 205. 84 governs redistricting in cities in Minnesota with wards, and states that wards shall be as equal in population as practicable and each ward shall be composed of compact, contiguous territory." Emphasis added. Our research revealed no caselaw interpreting this specific statute governing municipal ward redistricting, but did find cases interpreting nearly identical language in the state' s county redistricting statute, Minn. Star. § 375. 025, subd. 1, which requires, among other things, that e) ach district ... be as nearly equal in population as possible." Emphasis added. The county statute additionally imposes an absolute requirement that "(n)o district shall vary in population more than ten percent from the average for all districts in the county, unless the result forces a voting precinct to be split. Id. In Fay v. St. Louis County Board ofCommissioners, the Minnesota Court of Appeals held that the standards in the county redistricting ordinance requiring that the districts be " as nearly equal in population as possible," extend beyond the population -deviation standard under federal constitutional law as a different and separate factor from the statute' s maximum permitted population deviation to ensure greater compliance with the one -person, one -vote principle in redistricting. 674 N. W.2d 433, 438 (Minn. Ct. App. 2004). The Court in Fay thus held that the St. Louis County Commissioners abused their discretion in adopting a redistricting plan with a maximum 8. 12 percent deviation between district population and that of the average district because " there was nothing in the record to show that the commissioners had evaluated the population -equality issue." Id. at 438 -39. In another case interpreting the county redistricting statute, the Court of Appeals held that a Rice County redistricting plan featuring a maximum 9.2 percent deviation between district population and that of the average district violated § 375. 025 where numerous alternative plans with lower deviations were considered. Dols v. Rice County Board ofCommissioners, 661 N. W.2d 283, 288 (Minn. Ct. App. 2003). The Court in Dols reasoned as follows: The statute declares that no district shall vary more than 10% from the average population of all of the districts, unless this would result in a precinct being split. Minn.Stat. & 375.025, subd. 1. This does not, however, mean that all population variations less than this 10% are acceptable. ( Citation omitted). Indeed, the 10% statutory limit and the equal population provision are separate factors in the statute. Minn.Stat. § 375. 025, subd. 1. Further, the statute provides that the board " shall" consider equal population. Id.; see Minn.Stat. & 645.44, subd. 16 ( 2002) ( stating that,, ` shall' is mandatory"). Even though the approved (plan) did not exceed the 10% maximum deviation, it still had to meet the equal population factor. Id. The Ziols Court labeled population equality " the most important factor" to be considered in redistricting, and faulted the Rice County Commissioners for prioritizing other appropriate considerations at the expense of population equality. Id. at 289. Analysis Generally, state statute applies a more demanding standard of population equality on municipal ward redistricting than does the federal constitution. While any redistricting plan that minimizes population deviations between its most overrepresented and underrepresented wards to 10 percent or less will comply with federal constitutional requirements (and greater deviations may still be constitutional ifjustified by a compelling and legitimate interest), the same does not necessarily hold true for the standards imposed by state statute, which requires that wards be as equal in population as practicable. The caselaw interpreting the same requirement in the county redistricting statute makes clear that the maximum population deviation allowed by this statute is highly dependent on the unique circumstances of each case. The five percent maximum variance in population in any ward from the average ward population referenced in the State' s guidance for municipal ward redistricting is roughly equivalent to the federal constitutional threshold of ten percent deviation between the most overrepresented and underrepresented districts. Given that staff has identified numerous ward redistricting options in which the maximum population deviation from the average ward population is less than five percent, we recommend that the City Council not exceed the five percent maximum variance in population in any ward from the average ward population referenced in the State' s guidance. While it is impossible to glean a clear maximum permissible deviation percentage from the caselaw interpreting the statutory population equality standard, several principles are nevertheless clear and should guide the City Council' s ward redistricting process: 1. Population equality between wards is the most important of the competing factors identified in City Council' s previously adopted guiding principles, and no single other factor should be given greater weight than population equality; 2. Reviewing courts will closely scrutinize a local government' s redistricting plan if an alternative(s) exist that would non -trivially reduce the population deviation between districts; 3. Ifthe City Council ultimately decides to adopt a plan with a non -trivially greater population deviation than another proposal, it should make clear findings indicating that it considered population equality and chose the plan with greater deviation because it best satisfied multiple other factors identified in its previously adopted guiding principles. Conclusion and Recommendation The extent to which populations in municipal wards may vary from each other is highly dependent on the unique facts and circumstances of each case. The City is required by statute to redistrict its ward boundaries so that wards be as equal in population as practicable, but must also take into account additional competing factors. Given that staffhas identified numerous ward redistricting options in which the maximum deviation in ward population from the average ward population is less than five percent, we recommend that the City Council not exceed the maximum deviation referenced in the State' s guidance. Further, in the event that the City Council ultimately decides to adopt a plan with a non -trivially greater population deviation than another proposal, we recommend that the City Council make clear findings indicating that it considered and gave weight to the population equality issue and chose the plan with greater deviation because it best satisfied multiple other factors identified in the staff report. If you have any questions about this memorandum or need further assistance, please contact us at your convenience. CMH -RTS REGULAR No eld Item #20 A Date of City Council Meeting: March 06, 2012 To: Mayor and City Council From: Tim Madigan, City Administrator Subject: Community Development Organization Action Requested: The Northfield City Council approves the proposed organization plan for the Community Development Department. Summary Report: The City Council has asked that I review the Community Development Department organization before seeking an individual for the position of Community Development Director. The result of this review, which involved input from the City Council, Planning Commission and EDA, is that I think there needs to be a change in emphasis in the Department to make it more responsive to policy makers, as well as community members and groups. In this past year both the EDA and Planning Commission have undergone a number of important changes in conjunction with the City Council' s adoption of new economic development policies and a new Land Development code. The Greensteps Program was adopted in 2010 and the Council is considering adopting the Complete Streets program this year. These changes and the Council' s vision for a more interactive municipal process have created the foundation for a significant refocus of the CDD services. Mission My suggestion is the mission of the Department state: " The Community Development Department serves as the nexus of city and community planning activities. The CDD is a one stop integrated service center for development services with a focus on improving the Northfield community' s quality of life through the enhancement of the built environment". Services The services of the Department include: Land Use Planning Comprehensive Plan/ LDC Zoning Administration Greensteps Complete Streets Economic Development EDA activities Business development Partners —NEC/NDDC /Chamber Housing Programs HRA activities Community Development Block grant resources Foreclosure acquisition and rehabilitation Code Enforcement Building Code Rental Housing Nuisance Heritage Preservation Resources The refocused Community Development Department (CDD) should use a combination of city employees, outside professional services and assistance from other City departments to accomplish its mission. The Community Development Director position should be restructured to focus working with City advisory boards and community groups to carry out the goals of the Comprehensive Plan and other adopted City policy documents. The person in this position will require education and experience in community land use planning and skills in working with citizen groups. They will be the lead contact with the Planning Commission. This person will provide the managerial leadership for the CDD and budget administration for the CDD various funds. The current Housing Manager position should be restructured to a Community Development Coordinator position with primary responsibilities for staff liaison the EDA, HRA and HPC, and the administration of their programs. The Code Enforcement work unit will remain unchanged. There will be a need for outside professional services in the land use Planning, Economic Development and Housing. In addition, the Administration, Finance and Engineering Departments will participate in the CDD team on finance/budget issues and project development. I would like to proceed to hire a new Community Development Director with the qualities described in this report. Other Activities With the evolution of the Community Development Department there may other opportunities of service in the Department as part of its mission of being the nexus of community planning activities. A current opportunity for example is the Convention and Visitors Bureau. As the Council reviews the proposals received for this service, reconsideration may want to be given to the City through the CDD integrating this service into its portfolio of services. Conclusion I have taken a conservative approach in providing staff resources to the CDD because of the financial pressures on all the funding sources for the CDD, but it is easier to add staffthan it is to eliminate it. So there may be need for more staff in the future, but for now we should fill the Director position and use outside services until the needs are clearer. Please feel free to contact me if you have any questions. MhMeld COMMUNITY DEVELOPMENT DIRECTOR Managerial Leadership Community Planning Building Official CD Coordinator Administrative Assistant Code Enforcement HRA/ EDA/ HPC Rental Housing Building Permit Technician Internal Resources External Professional Resources Administration Finance Public Works COMMUNITY ECONOMIC DEVELOPMENT Community Development Economic Development Housing, Planning Building Code Enforcement March 6, 2012 Item #21 N(crrhield ANION Date of City Council Meeting: March 6, 2012 To: Mayor and City Council City Administrator From: Elizabeth Wheeler, Director of HR & IT Subject: Video Conferencing ACTION REQUESTED: The Northfield City Council is being asked to approve video conferencing attendance at City Council meeting by City Council members. SUMMARY REPORT: Video conferencing is defined as communications between two or more groups of people who are in different places but can see and hear each other using electronic communications. Pictures and sound are carried by the telecommunication network and such conferences can take place across the world. Through the use of Skype and some low cost video capture equipment, Tim Madigan and I used video conferencing during the recruitment of the Public Works Director /City Engineer last fall. The process went very well. The City saved on recruiting costs and the video conferencing enabled the most efficient use of staff time. With the success of video conferencing last fall for conducting interviews, when Council Member Nakasian inquired as to video conferencing in the Council Chambers, the IT department was prepared for the project. The project will require an LCD screen, a personal computer (PC), plus a $307 video screen capture device to enable a Council Chamber setup. The LCD screen and PC are in inventory, so the only cost for the project is the capture device. The Council Chamber set up will not only be used for video conferencing by the City Council this spring, but by all departments going forward for such events as interviewing, presentations, training, etc. saving on travel costs and personnel time. Video conferencing is allowed by Minnesota Statute 13D.02. ME X Does this project fit within the identified Council goals, objectives, and priorities? X Does the project fit within the estimated budget & resource parameters? N/A Is the public process identified consistent with the scope and implications of the ro' ect? N/A Have the pertinent boards and commissions been identified for providing review, recommendations, or input? X Is this decision consistent with current city plans ( Comp Plan, Transportation Plan, Park Plan, etc)? X Have the future costs to city operations been calculated and identified? X Are there measurable criteria to aid with the decision- making and have they been identified? Yes, saving on travel costs and personnel time X Have the suitable timelines and schedules been identified? Attachments: Council Member Nakasian Memo Minnesota Statute § MN 13D.2 Northfield City Charter Section 3.5 i Date: February 28, 2012 To: Mayor and City Council City Administrator From: Suzie Nakasian Council Member Subject: Upcoming Travel In a temporary move necessitated by my husband' s work as a professor at Carleton College, my family will spend ten weeks in London beginning in April. During this period, as allowed by law (§ MN 13D.2), I plan to participate in City Council meetings via the interactive teleconference technology that' s available in City Hall. Administrator Tim Madigan has consulted with the City Attorney and the League of Minnesota Cities and confirms that, according to statute, " each member of a body participating in a meeting by electronic means is considered present at the meeting for purposes of determining a quorum and participating in all proceedings." Because participation via electronic means constitutes being " present" in the proceedings, my physical distance from Northfield on Tuesday evenings will not be considered " absences" from Council deliberations and therefore will not be subject to the limits prescribed on absences in the City Charter (Section 3. 5). IT Strategist, Loren Lovhaug and Director of HR & IT, Elizabeth Wheeler inform me that we possess at City Hall all requisite technical capacity to meet the standards required by statute, specifically: "( 1) to allow all members of the Council, regardless ofour physical location, to hear and see one another, and hear and see all discussion and testimony presented as part of our meetings, and (2) [ to allow] members of the public who are present at the regular meeting location to hear and see all discussion and testimony and all votes of members of the body. " Moreover, the location from which I will be participating is equipped with the technical means for transmission, and, as required by statute, is open and accessible to the public. If there are documented marginal costs that the Council incurs as a result of this additional connection to City Hall, I will reimburse the city for those costs. Though the technology to effect distant participation in council meetings has been in place for years, I am mindful that this is a novel experiment that will entail new procedures for the city. I aim to make this arrangement as seamless as possible. While away, I will be available to the council and the community via the same local phone number and email address as always, and I have gratefully received the promises and plans of a group of Ward volunteers and friends around the city to keep me informed about Northfield developments. I thank the Council in advance for its willingness to enter into this teleconference experiment. I hope it might prove successful in widening the City' s capacity to communicate and serve the public in the future. As always yours sincerely, X A1Te4TCityr54 ffif] o°iw n n n n n n n nia 4 ! l Northfield City Charter: Section 3.5 An elective office becomes vacant when the person elected or appointed thereto dies before taking office or fails to qualify, or the incumbent dies, resigns in writing filed with the city clerk, fails to attend council meetings for sixty days without just cause, is convicted of a felony, ceases to reside in the city or ward from which elected, or is adjudged incompetent by a court of competent jurisdiction. In each such case, the council shall by resolution declare the vacancy to exist and shall forthwith appoint an eligible person to fill the vacancy. If the vacancy occurs between August 1 and December 31, the appointee shall serve until the end of the following year. If the vacancy occurs between January 1 and July 31, the appointee shall serve until the end of the current year. A replacement shall be elected on the first Tuesday after the first Monday in November of the year in which the appointment expires. A special election shall be held if no regular municipal election is scheduled for that date. The elected replacement shall serve a full term ifthe term of the person requiring replacement ends at the end at the end of the year in which the replacement election occurs. Otherwise the elected replacement shall have a shortened term that fills the unexpired part of the term of the person requiring replacement. N( hf] owb; a 13D.02 MEETINGS CONDUCTED BY INTERACTIVE TV; CONDITIONS. Subdivision 1. Conditions. A meeting governed by section 1313. 01, subdivisions 1, 2, 4, and 5, and this section may be conducted by interactive television so long as: 1) all members of the body participating in the meeting, wherever their physical location, can hear and see one another and can hear and see all discussion and testimony presented at any location at which at least one member is present; 2) members of the public present at the regular meeting location of the body can hear and see all discussion and testimony and all votes of members of the body; 3) at least one member of the body is physically present at the regular meeting location; and 4) each location at which a member of the body is present is open and accessible to the public. Subd. 2. Members are present for quorum, participation. Each member of a body participating in a meeting by electronic means is considered present at the meeting for purposes of determining a quorum and participating in all proceedings. Subd. 3. Monitoring from remote site; costs. If interactive television is used to conduct a meeting, to the extent practical, a public body shall allow a person to monitor the meeting electronically from a remote location. The body may require the person making such a connection to pay for documented marginal costs that the public body incurs as a result of the additional connection. Subd. 4.Notice of regular and all member sites. If interactive television is used to conduct a regular, special, or emergency meeting, the public body shall provide notice of the regular meeting location and notice of any site where a member of the public body will be participating in the meeting by interactive television. The timing and method of providing notice must be as described in section 13D. 04. Subd. 5. School boards; interactive technology with an audio and visual link. A school board conducting a meeting under this section may use interactive technology with an audio and visual link to conduct the meeting if the school board complies with all other requirements under this section. 13D.021 MEETINGS BY TELEPHONE OR OTHER ELECTRONIC MEANS; CONDITIONS. Subdivision 1. Conditions. A meeting governed by this section and section 13D. 01, subdivisions 1, 2, 4, and 5, may be conducted by telephone or other electronic means so long as the following conditions are met: 1) the presiding officer, chief legal counsel, or chief administrative officer for the affected governing body determines that an in- person meeting or a meeting conducted under section 13D. 02 is not practical or prudent because of a health pandemic or an emergency declared under chapter 12; 2) all members of the body participating in the meeting, wherever their physical location, can hear one another and can hear all discussion and testimony; 3) members of the public present at the regular meeting location of the body can hear all discussion and testimony and all votes of the members of the body, unless attendance at the regular meeting location is not feasible due to the health pandemic or emergency declaration; 4) at least one member of the body, chief legal counsel, or chief administrative officer is physically present at the regular meeting location, unless unfeasible due to the health pandemic or emergency declaration; and 5) all votes are conducted by roll call, so each member's vote on each issue can be identified and recorded. Subd. 2.Members are present for quorum, participation. Each member of the body participating in a meeting by telephone or other electronic means is considered present at the meeting for purposes of determining a quorum and participating in all proceedings. Subd. 3. Monitoring from remote site; costs. If telephone or another electronic means is used to conduct a meeting, to the extent practical, the body shall allow a person to monitor the meeting electronically from a remote location. The body may require the person making a connection to pay for the documented additional cost that the body incurs as a result of the additional connection. Subd. 4. Notice of regular and all member sites. If telephone or another electronic means is used to conduct a regular, special, or emergency meeting, the public body shall provide notice of the regular meeting location, of the fact that some members may participate by telephone or other electronic means, and of the provisions of subdivision 3. The timing and method of providing notice is governed by section 13D.04 of the Open Meeting Law. History: 2007 c 110 s 1