MONTEREY PENINSULA COMMUNITY COLLEGE DISTRICT GOVERNING BOARD OF TRUSTEES REGULAR MEETING
Monterey Peninsula College 980 Fremont Street Monterey, California 93940
Tuesday March 24, 2009
6:00 p.m. – Open Session – Seaside City Hall Conference Room 6:05 p.m. - Closed Session – Seaside City Hall Conference Room 7:00 p.m. -- Public Session – Seaside City Hall Council Chambers
MINUTES
The Chair of the Board, Dr. Jim Tunney, called the Governing Board meeting to order at 6:00 p.m. Trustee Tunney called roll and declared a quorum present. Dr. Tunney read the Closed Session statement and reported that the following items would be covered: a. Public Employee Discipline/Dismissal/Release/Complaint. b. Conference with Legal Counsel Regarding Anticipated Litigation. Significant exposure to litigation pursuant to subdivision (b) of Government Code section 54956.9. There are two (2) potential lawsuits. c. Conference with Real Property Negotiator. Marina Landswap. Parcels: L23.1. and L23.1.5. Negotiating Parties: City of Marina and Monterey Peninsula Community College District - Mr. Joe Bissell.
At 6:05 p.m., the Open Session adjourned to the Closed Session. The Closed Session adjourned at 6:55 p.m. At 7:00 p.m., the Open Session was called to order by Dr. Tunney. Ms. Phillips called roll. Dr. Tunney remarked that the Board was delighted to be in the City of Seaside and he introduced Mayor Ralph Rubio who welcomed the group to the City. Mayor Rubio thanked the Trustees for giving the citizens an opportunity to engage with the Trustees. He hoped that the Trustees would come more often and that he would be open to having them use the Council Chambers for their meetings. He looked forward to discussing the Seaside/Sand City Trustee area candidates. He offered a little prayer for good decisions to be made.
MEMBERS PRESENT: Dr. Jim Tunney, Chair Mr. Charles Page, J.D., Vice Chair Mr. R. Lynn Davis, J.D. Mr. Carl Pohlhammer Dr. Loren Steck Ms. Eleanor Morrice, Student Trustee
MEMBERS ABSENT: None
STAFF PRESENT: Dr. Douglas R. Garrison, Superintendent/President Mr. Carsbia Anderson, Vice President for Student Services Mr. Joe Bissell, Vice President for Administrative Services Mr. Michael Gilmartin, Dean of Instruction, Occupational and Economic Development Dr. John Gonzalez, Vice President for Academic Affairs Ms. Barbara Lee, Associate Dean, Human Resources Dr. Susan Steele, Interim Dean of Instruction, Liberal Arts Mr. Pete Buechel, Purchasing Agent Mr. Richard Montori, Public Information Officer Ms. Vicki Nakamura, Assistant to the President Ms. Victoria Phillips, Executive Assistant to the Superintendent/ President and the Governing Board Mr. George Reed, Audio Visual Technician Dr. Rosaleen Ryan, Director, Institutional Research
OTHERS PRESENT: Mr. Dennis Alexander Mr. Charles Brown Ms. Kathryn L. Badon Ms. Maria Buell Mr. David Casnocha Mr. Joe Demko Ms. Marilynn Gustafson Mr. Ewalker James Ms. Rosalee James Mr. Todd Kruper Mr. Mel Mason Mr. Ian N. Oglesby Mr. Randy Porter Mr. Carlos Ramos Mr. Ralph Rubio Ms. Helen Rucker Ms. Beryl Anderson Smith Ms. Ruthie Watts
Dr. Tunney reported that there was action taken during the Closed Session. Employee #4518 was suspended for forty (40) hours without pay.
Recognition
Seaside Council member, Dennis Alexander, introduced himself. He said he was also a teacher at Seaside High School.
Dr. Tunney reported that the Monterey Peninsula College Foundation donations for February 2009 were $4,845.00. Dr. Tunney thanked the Foundation for its efforts on behalf of the District.
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Dr. Tunney acknowledged the passing of Dr. Marshall Chatwin, Counselor, from 1962 until he retired in 1995; Jerry Lebeck, Adjunct Photography Instructor, from 1968 until he retired in 1995; and Pearl Carey, long time community leader. A moment of silence was held for each of them.
Comments from Visitors
Mr. Ewalker James, President of the Citizens‟ League for Progress, reported that Seaside is part of MPC‟s district, and he said periodically MPC should schedule some of its meetings here at Seaside City Hall. Seaside is a working community and it would be best to schedule the meetings at 7:00 p.m. so that people could attend the meetings. The Board could update the people of Seaside about what is going on at MPC. He reported that MPC is his alma mater. He indicated that he was on campus the other day, and saw all the new renovations. He said MPC is a beautiful place.
Ms. Helen Rucker commented on the February 24th, Institutional Report: Employee Demographics, which were included in the meeting minutes. In reading that section of the minutes, she noted that we haven‟t come very far and more work needs to be done in diversifying our staff. Ms. Rucker asked that this become a higher priority. She also commented that we don‟t have to feel alone, since she sits on the Monterey Peninsula Unified School District Board, and they are facing the same challenge.
Mr. Carlos Ramos, League of United Latin American Citizens (LULAC) reported that he had recently participated in MPC‟s Equal Employment Opportunity Advisory Committee meeting. It is very important that the Board provide the vision and that the staff has the resources to work on diversifying students and staff. It doesn‟t appear that we are moving forward. “We encourage this Board to provide direction, vision, and resources to ensure that you are walking your talk.”
Written Communications
Dr. Tunney read Ms. Joan Ackerman‟s letter taken from the 25 written communications listed.
*a. A letter to Dr. Douglas R. Garrison dated February 11, 2009, from Ms. Joan Ackerman regarding the personal enrichment and educational opportunities offered by Monterey Peninsula College. b. The Monterey County Herald, Wednesday, February 18, 2009, MPC track. c. The Monterey County Herald, Thursday, February 19, 2009, Ohlone 84, MPC 69; Men‟s Basketball, MPC 81, DeAnza 63; College Baseball, MPC 7, CCSF 0. d. GO! The Monterey County Herald, February 19 – 25, 2009, MPC Theatre Company Auditions; MPC Players present Samuel Beckett‟s “Happy Days”; Rumpelstiltskin; February 28-March 1, MPC Theatre Company Auditions for Mel Brooks‟ “The Producers.” e. Monterey County Weekly, February 19-25, 2009, A & E Calendar; Poetry, Poet Laureate Donald Hall at MPC; Events, 100th Anniversary of the NAACP with Dick Gregory at Embassy Suites.
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f. The Monterey County Herald, Wednesday, February 25, 2009, Extension expected to open fall 2010, serve enrollees in north end of service area…MPC ready to build Marina center, by Larry Parsons g. GO! The Monterey County Herald, February 26 - March 4, 2009, Bare essentials…MPC Players Probe Existential Questions With Samuel Beckett‟s Minimalist „Happy Days‟, by Lily Dayton h. The Monterey County Herald, Your Town, Monterey, Presentation Kicks Off MPC Semester. i. GO! The Monterey County Herald, February 26 – March 4, 2009, MPC Auditions for The Producers; and Samuel Beckett‟s “Happy Days.” j. Monterey County Weekly, February 26, 2009, MPC is offering a class in green building design. k. The Monterey County Herald, Friday, February 27, 2009, Lobos top Cabrillo; and College Softball, Hartnell 10, MPC 2. *l. A letter to Mr. David Beech dated March 2, 2009, from Dr. John Anderson thanking him for organizing and performing a wonderful recital to benefit MPC Music student scholarships on Sunday, February 22, 2009. m. GO! The Monterey County Herald, March 5 – 11, 2009, MPC Theatre Company Opening Weekend, A Year with Frog & Toad. n. Monterey County Weekly, Tuesday, March 10, 2009, Green Party Nominee. o. GO! The Monterey County Herald, March 5 – 11, 2009, MPC Theater brings page to the stage with „Frog and Toad; and MPC presents compellingly absurd „Happy Days.‟ p. The Monterey County Herald, Wednesday, March 11, 2009, College Baseball, West Valley 5 MPC 3. *q. Biology at MPC…What do our graduates think? r. The Monterey County Herald, Thursday, March 12, 2009, MPC Theatre Company, A Year with Frog & Toad. s. The Monterey County Herald, Monday, March 16, 2009, Holman a Hall of Famer and Russo going to Canton. t. The Monterey County Herald, Tuesday, March 17, 2009, MPC hosts orientation for online security. *Item included in the Board packet.
Reports and Presentations
Institutional Report: MPC‟s Seaside Programs:
•Public Safety Training Center Project •One-Stop •Student Services in Seaside
Dr. Garrison thought it would be informative to showcase some of the activities Monterey Peninsula College hosts in Seaside.
Mr. Carsbia Anderson began the program with Student Services in the City of Seaside.
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Mr. Anderson reported that Counselor, Kacey Giammanco, has been maintaining a specified appointment schedule at the One-Stop Center for a couple of years now. In addition, UCSC and MPC have formed a partnership and have been sponsoring a play in the City of Seaside at the Oldemeyer Center free of charge. This year‟s presentation is “The Piano Lesson.” The acting troupe came from Santa Cruz and shared an afternoon with the Upward Bound students. The Upward Bound students took on a project and earned enough money to purchase 100 books for young students and had a grand afternoon playing and reading to youngsters. MPC is a member of Coalition of Scholarship Organizations (COSO), which gives scholarships to youths in our community. MPC held financial aid workshops, open to all students and prospective students. It was a very meaningful and helpful experience. Mr. Anderson reported that we are working on a new WorkAbility Program, sponsored by the Employment Development Department, toward connecting WorkAbility II and WorkAbility III Programs together. We housed a group of students from Seaside High School and used UCSC resources. Girls, Inc. is a good program, too. They all visited the State Capitol in Sacramento. The summer Math/Science Upward Bound Program will bring in high school students and they will study at U.C.S.C. Hopefully, these students will become MPC students in the future.
Dr. Tunney, on behalf of the Trustees, thanked Mr. Anderson for his report.
Dr. John Gonzalez spoke about the following topics. • MPC Public Safety Training Center. This will satisfy MPC‟s mission of meeting the needs of its police and fire agencies as well as training potential fire and police officers. At this point, he read MPC‟s Mission Statement. • 2010 Self-Study. Dr. Gonzalez stated that MPC has seven (7) Institutional Goals. Institutional Goal #5, Develop class and service delivery schedules…needs assessment survey. We are fulfilling Goal #5. Adhere to the planning. Provide support services that are sufficient in quantity, currency, depth, and variety….we man programs on Colonel Durham Road: Fire Academy and Fire Technology Programs; and the Police Academy . • FTES - We earned 337 FTES from Fire Academy and Fire Technology; and 250 FTES from Police Academy/Law Enforcement Training in 2008-2009. The site plan provides for lockers and showers so that trainees can take showers after their training. Phase II has already begun. Last year, we submitted our plans and are receiving matching funds for Parker Flats and at the MOUT. Phase II is more complex with the fire tower, EVOC, and the firing range. Nine million dollars of local bond funding has been earmarked for the first phase. We will continue the application process for matching funds from the State. The dedication ceremony for Phase I was well attended. The building will open in August 2009. It is a dream come true. In the meantime, we moved the public safety training to the Monterey College of Law and leased the building. We have three portable classrooms and they are now used as dedicated office spaces. We have other education sites in Seaside: Oldemeyer Center, where we teach English as a Second Language for the Older Adult Program and Creative Writing, Drawing, and Composition; Seaside High School, where we teach Theater Arts classes.
Dr. Gonzalez reported that two weeks ago Academic Affairs and Student Services met to begin exploring silos. We are entering a particularly difficult and exciting time. We are undertaking some productive initiatives such as the growth of the Education Center. The target date for opening is Fall 2010. Topics: Long-range planning for the Education Center ensuring quality and comfortable services; faculty prioritization process; program review process; and a planning and resource allocation process.
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We conducted a survey at the MPC Marina Education Center. Over 400 students responded to the survey; that‟s nearly 60%. When asked, “Are the days and times of classes convenient?” Almost 60% said, “Yes.” It appears that we are not stealing students from the Monterey Campus; we are serving the needs of the Seaside/Sand City and Marina populations. Dr. Gonzalez concluded that this is just a taste of what we found, and we should continue to conduct surveys of our students. Dr. Gonzalez reported that we are planning an activity room in the new Marina Education Center.
We will conduct a regular review of Women‟s Programs. We will conduct an examination of services that are provided. The dialog will be facilitated by Dr. Caroline Carney.
Dr. Tunney, on behalf of the Trustees, thanked Dr. Gonzalez for his report.
Dr. Tunney reported that Ms. Robin McCrae, Director of Community Human Services, was ill today and her Institutional Report was postponed until the next Governing Board meeting, April 28th.
Dr. Tunney reported that on November 3, 2009, there will be an election for two Trustees for Monterey Peninsula Community College District. We are out in the community seeking community help in encouraging people to run for the Board. Candidates must register by August 7th.
Dr. Garrison reported that Dr. Tunney and Mr. Pohlhammer‟s terms will end when the new Trustees are sworn in. He noted that the Monterey County Office of Education drew lots and District 1 and District 2 will be the first districts to elect a Trustee from their area. District 1 includes Seaside/Sand City and District II encompasses Marina. Dr. Garrison said he has scheduled three (3) orientations for the prospective Trustees. 1) April 22nd at the Seahorse Room, Oldemeyer Center. 2) May 14, at the MPC Administration Building Conference Room. 3) June 25, Marina Library. He noted that the filing period would be from July 17 through August 7, 2009. At these sessions, he will discuss the College, the District, the role of the Trustee, and answer any questions a prospective candidate might have. He added that candidates must reside in the District for which they are running.
Comments from Visitors
Mr. Ian Oglesby said that Monterey Peninsula College does wonderful things in our community. And he supports MPC. However, he wanted to make sure that the Board knew it will be the citizens of Seaside and Sand City who will be doing the selecting of the next Trustee from Seaside or Sand City, not the MPC Board.
Mr. Ralph Rubio said, “Thank you for the opportunity to address this Board in the City of Seaside. It will be very important to get the information out by using newspapers, flyers, etc., and that the community is looking for people to serve on the MPC Governing Board. It will be important that the community sponsor forums, too. We need numerous people to step up and be informed candidates.”
Mr. Carlos Ramos, LULAC, stated that perception becomes reality. He said he was very much in line with what Mr. Oglesby‟s had to say…that it will be the citizenry of Seaside/Sand City and Marina who
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will decide who will sit on the MPC Governing Board. It is important to have this dialog/conversation so that we are clear and walking the same path so that there will not be any misunderstandings. Ms. Helen Rucker noted that a very significant part of Seaside was left out of Area II and this discussion just didn‟t start today. She thanked the Board for the advertisement about tonight‟s meeting in The Herald, which ran several times. She indicated that this community is well prepared to select a Trustee from Seaside/Sand City. She said that we will have the energy and commitment to see this process through that was started more than two years ago. She ended her comments by saying, “thank you for holding your meeting in Seaside during the evening,” and she hoped that MPC would continue to do so.
Mr. Ewalker James applauded the Governing Board for what MPC is trying to do. Since 1980, the Citizens‟ League for Progress has been providing forums for discussions on education and voting wisely here on the Peninsula. We (CLFP) will hold a forum on the MPC Trustee Area I so that citizens will learn what this job entails. I don‟t think people realize how much time it will involve. Citizens can then make an informed decision. “I applaud you all for your help, but don‟t tell us what to do.” Ms. Kathryn Badon said she had a few logistical questions about the orientation sessions. She asked, “Would the information be provided in writing for those who cannot make the three orientation sessions? Will there be sufficient room in the Seahorse Room in the Oldemeyer Center for the first orientation session?” She thought the room would not be large enough to accommodate the session.
Mr. Todd Kruper applauded the efforts of the MPC Governing Board, and he just wanted everyone to know that Sand City was in the house.
Dr. Loren Steck stated that at the last Trustee orientation sessions, Dr. Garrison prepared binders for those interested in running for the MPC Governing Board.
Trustee Pohlhammer encouraged everyone interested in running for the Board to attend one of the orientation sessions as Dr. Garrison does a good job of explaining the position to prospective Trustees.
Everyone was thanked for their comments and participation in the discussion.
Superintendent‟s Report:
Dr. Garrison reported that he will let his written report, which was included in the Board packet, stand as presented, except he wanted to add a few comments as follows:
1. Dr. Garrison reported that, as with the last election, he plans to give prospective Board members as much background and valuable information as he can to help them learn about the District. He put together a binder chock-full of information concerning the District and pertinent information concerning the College, and he will facilitate the forums. 2. Dr. Garrison reported that on February 25th, he facilitated a meeting with the Community Outreach Advisory Committee, which included Carlos Ramos and Kathryn Badon, having to do with diversity statistics. He noted that the Management Team was given that same information. They talked about what those numbers mean. They would all like to bring about a positive change. He and the Vice Presidents have tried to effect positive changes in the hiring process.
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Some of the finalists‟ numbers show some encouragement. We must understand that we must do a better job in recruiting minorities in our adjunct faculty, as they often apply for our full- time positions. He reported that he is committed to working with Barbara Lee and John Gonzalez to develop ways in which we can ensure we get more minorities on campus to reflect our diverse community. However, he noted that this is not a challenge at which we can just wave a “magic wand.” Lots of attention has been given to this challenge, but more will need to be given. 3. Dr. Garrison reported that Marilynn Gustafson and he traveled to Cabrillo College and met with Brian King, President of Cabrillo College, and Melinda Silverstein, Director of the Cabrillo College Foundation, to discuss the relationship between Cabrillo College and their Foundation. 4. On March 20th, Dr. Garrison, Dr. Gonzalez, and Dean Laura Franklin met with Dr. Phoebe Helm, President of Hartnell College, and Dr. Esteban Soriano regarding economics from a regional planning perspective for career and technical programs.
Vice Presidents‟ Reports: Carsbia Anderson, Vice President for Student Services: Mr. Anderson reported that nearly 300 people attended the play, The Piano Lesson, at Oldemeyer Center at 7 p.m. on March 7th. It was free to the public and was sponsored by UCSC and MPC. • Enrollment of non-duplicated students is up 5% overall. On the main campus it is up 8%. He reported on the minority enrollment statistics. He also reported that the District has decided to discontinue the FIELD Language Program. • Student Services is developing a Welcome Center/a One-Stop Center, which would include a counseling area and a place where a student would start his/her college experience. The first one would be at the Marina Education Center. One-Stop Centers are not new. • The Student Services building recently cleared Department of State Architect requirements. We will put the first shovel in the ground on June 1st. Larry Walker and he have been investigating wall systems and are now waiting for bids to come in. • Mr. Anderson said that the TRIO faculty contracts are on today‟s agenda and wanted to say that they are all great people, and he urged the Trustees to approve their contracts. • Dr. Karen Engelsen‟s resignation is on today‟s agenda, also. She is considering other personal and professional options at this time. We thank her for her work and service to the College. • MPC graduation will be held on Saturday, June 6th, at noon. The Nursing pinning ceremony will be held at 3 p.m.
The Trustees thanked Mr. Anderson for his report.
Mr. Joe Bissell, Vice President for Administrative Services: Mr. Bissell reported on two items. We received another check from PG&E for $52,800. The College has received $332,000 in rebate checks thus far. The second item was the American Reinvestment and Recovery bill which carries with it $700+ billion. Three-hundred and thirty billion dollars ($330 billion) will go to help states and $287 billion will go toward tax relief. Thirty-one plus billion dollars ($31+ billion) will be for competitive grants, and it could be more. One-third of that money will be used to balance the budget. Ten point four billion dollars ($10.4 billion) will be from the stimulus package. We have been treated fairly. Six-hundred and seventy-eight million dollars ($678 million) will fulfill already proposed projects.
The Trustees thanked Mr. Bissell for his short report.
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At this time in the meeting, New Business K, District‟s 2009-2010 Scheduled Maintenance & Special Repairs Five -Year Plan was taken under discussion.
2009-2010 SCHEDULED MAINTENANCE & SPECIAL INFORMATION REPAIRS FIVE-YEAR PLAN
Mr. Bissell reported that the District is required to complete a Scheduled Maintenance and Special Repairs Five-Year Plan annually for the Chancellor‟s Office. The total for all projects listed in our five-year plan is $3.7 million; $2.59 million for top ten priorities. Scheduled Maintenance projects are eligible for State funding with a 50% match by the District. Seismic and hazardous materials projects are eligible for State funding without a match. The State provides a limited amount of funding that can only be used for projects included in the plan. The District‟s on-going allocation for the past several years has been $100,000. The District should receive the same allocation in 2009-2010.
The total for the top ten priorities for scheduled maintenance projects totals $2.59 million. The projects include: Replacement of Music Building exterior wood siding; repaint and repair exteriors of campus buildings; upgrade exterior doors with panic bars and re-key classrooms; re-key campus to master key/lock system – phase 2; roof replacement – art storage lockers; upgrade exterior lighting on campus; replace tennis court fence; multi-classroom upgrade (lighting, paint, HVAC, multimedia capability, and interiors); roof replacement – Theater building (27); road resurfacing, striping, and repair. Scheduled maintenance projects are eligible for State funding with a 50% match by the District. Seismic and hazardous materials projects are eligible for State funding without a match. The State provides a limited amount of funding that can only be used for projects included in the plan. The District will provide the 50% match of $200,000 ($100,000 each year) from Proposition 39 bond funds. There will be lots of training opportunities including the Workforce Investment Block Grants.
Academic Senate: No report for this month.
MPCTA: No report for this month.
MPCEA: No report for this month.
ASMPC: Ms. Eleanor Morrice reported that a successful St. Patrick‟s Day luncheon was held. A successful student march in Sacramento for support of community colleges was held. MPC, Hartnell, and Gavilan students shared a bus to travel and joined forces with other community college students in Sacramento. Student elections will take place on April 22nd along with our Earth Day celebration. On April 17th, a day of silence will be held, sponsored by the Women‟s Studies Program. ASMPC made a donation to the United Way 2-1-1 campaign and to Graduation. ASMPC and AGS will be hosting a faculty and staff appreciation luncheon. Invitations will be distributed soon. In closing, she noted that the ASMPC food bank has been experiencing increased use. Students are in need.
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College Council – No report this month.
MPC Foundation: Director Marilynn Gustafson reported on a number of items. • She noted the President‟s Community Luncheon is coming up on Friday, May 8th. Honorary Committee members are: The Honorable Dan Albert, Chair, Dr. Peggy Bates, Bert Cutino, Don Freeman, Dr. Douglas Garrison, Ewalker James, Gus Lewis, Bettye Lusk, Jane Parker, Billy DeBerry, Mel Mason, Jackie Craghead, Martin Puentes, Rich Montori, and Victoria Phillips. • Ms. Gustafson reported that the Foundation received thirty-three (33) grant applications totaling $43,000 for the Academic Excellence Awards. The Foundation received a $12,000 donation to go toward this cause from the Gentrain Society. Dr. Peggy Bates made a donation, as well. • Ms. Gustafson reported that the MPC Foundation Board of Directors meeting packet will be distributed tomorrow. The meeting will be held next Wednesday, April 1st. Dr. Loren Steck has agreed to Chair the Annual Giving Committee and Kelly Saunders will Chair the Major Gifts/President‟s Circle Committee. The goal of these two committees is to meet with Melinda Silverstein (Cabrillo College Foundation) in the near future to better understand their formula for success. • Dean Flippo will Chair the Scholarship Committee for the Foundation. A schedule has been set for reviewing applications and selecting recipients. The Foundation will once again support the Office of Financial Aid with a contribution of funds in support of the reception and by distributing invitations to all scholarship donors, Board members, and Trustees. • The Peggy Downes Baskin Lecture Series spring event has been scheduled for Tuesday, April 28, at the Monterey Conference Center, entitled “Ethnical Dilemmas: California‟s Legislative Budget Crisis” and will feature Fred Keeley, a former Santa Cruz County Supervisor and three-term Assemblyman, currently Santa Cruz County Treasurer and Drew Liebert, Chief Counsel of the Assembly Judiciary Committee for more than ten (10) years. General Admission tickets will be $25, Special Friends tickets $100 and Sponsor tickets will be $500. Those contributing at the $100 level and above will have the opportunity to attend a “no-host” dinner with the speakers following the event. She concluded her report by saying that the MPC Foundation Board members will be receiving a letter asking them to donate more money and more time to the Foundation.
Board Reports: It was reported that in the March 11th edition of Inside Higher Education, there was an article entitled, “The Information Super-Library,” regarding MPC. MPC is planning an online certificate program with the idea that liberal arts colleges and their students shouldn‟t have a monopoly on the classics. Its instructors believe the electronic delivery of these classical materials will draw renewed student interest in writers from Homer to Hemingway. Next fall, MPC will launch its Great Books Program. By completing an introductory course and any four related courses, students can earn a certificate recognizing them as a “Great Books Scholar.” This idea was conceived by Dr. David Clemens and Dr. Alan Haffa. Giving students an opportunity to read the classics has just arrived on the curriculum.
Bond Report:
Mr. Joe Demko reported on construction projects. • Construction on the new PE/Fitness elevator has begun and completion is anticipated in early Fall 2009. • Work continues on the Public Safety Training Center. The first building will be completed in May 2009 and the second
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in the Summer 2009. • The architect has submitted the drawings of the MPC Education Center (at Marina) to DSA. Bidding is anticipated in Summer 2009. • Infrastructure Phase I and Phase II projects have basically been completed. Infrastructure Phase III has begun and includes campus-wide data cabling, the PE elevator project, bridge removal and remaining site work (lighting, parking lots, and sidewalks). Parking Lot C will be upgraded this summer. After June 7th, we will lose 71 parking spaces. We will be doing other work on campus to recover spaces. • The cabling for AT&T is almost done for the new Administration Building. It‟s almost move-in ready. We will be using the old Administration Building for swing space consisting of six (6) classrooms. Design drawings for this project are now at DSA and construction is anticipated to begin in Summer 2009. We will bring in relocatibles while we are working on the swing space. • The new Student Services Building project has been approved by DSA and bidding will take place in April. Construction is expected to start in June 2009 with completion in Fall 2010. • The PE/Gym upgrade is complete along with the seismic upgrade. • The architect is preparing drawings for the Auto Technology Building classroom addition to the existing structure. It is anticipated that classroom construction will begin in Summer 2009 and finish in December 2009. The architect is also working to define the scope of modifications to the existing structure. • An accessible walkway to the Baseball Field is completed. Installation of the new backstop is scheduled for June 2009. • The Facilities Committee is currently reviewing options for renovating the Business and Computer Science Building as a District-funded project. Similarly, the Committee is investigating the possibility of upgrading selected labs in the Science buildings and renovating selected Art complex buildings using District funds. In anticipation of the Humanities/Business-Humanities/Student Services project, swing space strategies are being actively pursued. • The water and sewer lines will be on and working by the time we are open at the Public Safety Training Center.
Mr. Demko reported that there is lots of action going on and we are receiving lots of good bids. Things are going well. On Friday, April 3rd, things will be shut down as far as communications are concerned. Over the weekend, we should be backup and running.
The Trustees thanked Mr. Demko for his report.
At this time in the meeting, Dr. Tunney asked that New Business A, CASH OUT REFUNDINGS UPDATE, Mr. David Casnocha, be taken as the next order of business. All of the Trustees agreed.
CASH OUT REFUNDINGS UPDATE INFORMATION
Mr. David G. Casnocha of Stradling Yocca Carlson & Rauth, Attorneys at Law, reported that on October 25, 2005, the Board adopted the resolution authorizing the issuance and sale of 2005 General Obligation Refunding Bonds and the refunding of the District‟s Series A General Obligation Bonds on February 1, 2006. The District netted $4,240,050 for limited use, and shortened the payment schedule by seven years (2027 to 2020) which was to the benefit of residents. However, some County Treasurers thought the refund benefit should be 100% reserved for the taxpayer. Lawyers submitted their written briefs and then nothing happened for two years. On January 9, 2009, the Attorney General
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issued his advisory opinion concerning cash-out refundings. While different bond counsel firms used alternative approaches to cash-out refundings – direct issuance (our approach) versus issuance by a joint powers authority – each approach was addressed by the Attorney General and determined to violate the California Constitution for two reasons: 1) when cash-out refunding proceeds are not used to retire the designate outstanding bonds, they “result in the creation of new indebtedness for purposes of the constitutional debt limit, and therefore require new voter approvals before they may be issued,” and 2) a “district would lack the authority to levy taxes to support this additional debt without further voter approval.”
Mr. Casnocha said it is important to recognize that the Attorney General‟s opinion did not examine any specific bond issuance, but rather addressed a hypothetical set of bond issuance assumptions. While the Attorney General opinion‟s are non-binding and do not have the force of law, they are considered by courts to be “persuasive.” We are advising our school and community college district clients to not use cash-out refundings to finance bond projects until the concerns raised by the Attorney General are addressed by the courts or the Legislature,” he said.
Mr. Casnocha said as to the districts which have issued cash-out refunding bonds and have concerns regarding the validity of their bonds and expenditures, it is important to stress that the Attorney General‟s opinion also concludes that cash-out refunding bonds approved by districts more than 60 days ago are valid and immune from successful challenge because of the 60-day statute of limitations to challenge the validity of bonds and bond expenditures has long since elapsed. He concluded that he didn‟t think the District would see any lawsuits, but he advised against doing a cash-out refunding again.
Mr. Casnocha was thanked for waiting his turn in the meeting and staying late. At this time in the meeting, a short break was taken.
Dr. Tunney said he had one correction to the February 24, 2009 meeting minutes. He also noted that there was a replacement page of D.11. The dates of his visits to the Rotary Clubs need to be reversed. He asked if there were any comments and/or additions to the Consent Calendar. Mr. Page asked that Consent Agenda # 5, Purchase Orders, be removed from the Consent Agenda and taken up separately.
Consent Calendar
A. Routine Matters:
MSC Steck, Morrice 08-56
BE IT RESOLVED, That the following routine matters were approved:
1. The Governing Board minutes for the Regular meeting held on Tuesday, February 24, 2009, are approved.
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2. The Governing Board accepts $5,195.00 and other gifts donated to the College with appropriate thanks to the donors.
3. The February 27th Regular Payroll in the amount of $2,329,236.60, the March 5th Manual Payroll in the amount of $294.57, and the March 10th Supplemental Payroll in the amount of $75,890.09, be approved.
4. The Commercial Warrants #12694340 through #12694391, #12695153 through #12695230, #12696220 through #12696267, #12697362 through #12697416, #12699137 through #12699219, in the amount of $3,238,069.09, be approved.
5. The following budget increases in the Restricted General Fund be approved.
Increase of $10,718 in revenue and matching expenses, to reflect funds carried forward from FY 2007-2008 to FY 2008-2009.
6. The following budget adjustments in the Unrestricted General Fund be ratified:
Net increase in the 1000 Object expense category $ 7,004 Net decrease in the 5000 Object expense category $16,630 Net increase in the 6000 Object expense category $ 9,626.
7. The following course(s) and program changes be approved:
ART 83F, Special Jewelry Techniques I: Metal Arts Textile Techniques ART 84C, Metal Arts: Color with Metal ART 84D, Metal Arts and Pewter ART 85E, Coloring Titanium through Anodizing ART 86C, Toolmaking for Jewelry AUTO 282, Women and Wrenches COOP 91.16, Family & Consumer Science Work Experience COOP 91.36, Real Estate Work Experience DNTL 107, Coronal Polish DNTL 108, Pit and Fissure Sealants ENGL 100, Composition and Reading for Graduation ENGL 401, Introduction to Academic Writing Lab ENGL 421, Fundamentals of Writing Lab FIRE 131, Fire Training 1C – Instructional Development Techniques Human Services Program: Associate in Science Liberal Studies Program: Associate in Arts LING 30, Introduction to the History of the English Language PARK 147, Maintenance Leadership and Administration PARK 155, Cooperating Association Liaison Skill Building THEA 110, Film Study – The Western THEA 111, Film Study – The American Musical
MPCCD - MINUTES 13 March 24, 2009
THEA 112, Film Study – Horror, Fantasy and Science Fiction THEA 113, Film Study – 20th Century Comedy THEA 114, Film Study – Films of the 1970‟s WOMN 282, Women and Wrenches WRLD 99.01, Travel Study: Drama at the Ashland Festival
B. Administrative Personnel
8. The Governing Board approve the following item:
a) Accept the resignation of Dr. Karen Engelsen as Dean, Student Services, effective June 30, 2009.
C. Academic Personnel
9. The Governing Board approve the academic personnel actions listed to include:
a) Continue the employment of Grace Anongchanya, TRIO Coordinator/Counselor; Christopher Calima, Upward Bound Counselor; Sandra Washington, Upward Bound Counselor; and Janine Wilson, Math Science Upward Bound Coordinator as categorically funded employees be ratified for 2009/2010. b) Grant Equivalency Based on Eminence to Karen Runyon to teach ORNH210.8, 210, 210.5, 210.6, 210.7 effective Fall 2009. c) Grant Equivalency Based on Eminence to Cheryl Goetz to teach EMMS170: Emergency Medical Technician I: Basic Training, effective Spring 2009. d) Grant Equivalency Based on Eminence to Arthur Webb to tech HLTH5 and HLTH205, effective Spring 2009. e) Employment of individuals are hired as part-time, substitute, and overload. The lists include hires for Fall 2008 and Spring 2009.
D. Classified Personnel
10. The Governing Board approve the classified personnel actions listed to include:
a) Employment of Laura Mock, CurricUNET Specialist ($3,107 per month), Academic Affairs, 40 hours per week, 12 months per year, effective March 30, 2009. b) Employment of Gabino Valladares, Instructional Technology Specialist ($19.56 per hour), Academic Affairs, 16 hours per week, 11 months per year, effective March 16, 2009. c) Approve continuation of unpaid leave of absence requested by Jacquelyn Evans, Job Placement Specialist, Supportive Services, 10 hours per week
MPCCD - MINUTES 14 March 24, 2009
of Ms. Evans‟ scheduled 40 hours per week starting March 3, 2009 and ending April 30, 2009. d) Resignation of Steve English, Custodian, Facilities, 40 hours per week, 12 months, effective at the end of the day February 13, 2009.
11. The individuals on the recommended list (Short Term and Substitute Classified Employees) employed for short term and substitute assignments subject to future modifications, be approved.
New Business
Mr. Bissell reported that the District is two-thirds through the fiscal year and the big unknown continues to be the uncertainty of State funding. With the March 13 report by the Legislative Analyst that revenues are down $8 billion from what the Legislature and Governor projected when approving the 17-month budget last month, additional cuts are possible. The May Revise will take place after the election and there will be changes. The District is $1 million in the hole. However, growth looks positive. For next year, however, it looks like we will have a potential deficit of $612,000. Updating District budgets using the State‟s 17-month budget approved in February, P-1 FTES of 8,060, and a property tax shortfall of $455,526 result in a projected unrestricted general fund deficit for the year of $967,244. The District is working to offset the projected deficit through growth funding (increasing credit FTES by 342 over the P-1 estimate).
Mr. Bissell reported that revenues for operating funds are greater than expenses, 66.4% vs. 64.4%, resulting in positive operating cash for the District. Total expenses for all operating funds indicate accounts are generally tracking as budgeted. The exception is in restricted Child Development where expenses are at 80.3% compared to revenue at 52.7%. Expenses in the Self-Insurance Fund continue to track as projected. With bills tending to run 1 month behind, expenses at 61.6% are believed to be relatively in line with the budget.
Mr. Bissell indicated that the total cash balance for all funds is $111,358,749, including bond cash of $91,859,928 and $19,498,821 for all the other funds. The 17-month budget approved by the State in February includes the deferral of $540 million in payments to community colleges from the current year to the subsequent year. With the District‟s current level of reserves, projections indicate the District should be able to handle the deferral without borrowing. The Chancellor‟s Office has also agreed to help the District with cash flow as a means to help mitigate the negative impact on cash caused by the FTES payback from last year. In addition, the District will continue working with the League to be able to borrow money via a Tax Revenue Anticipation Note, should cash flow become a problem.
We will need to look at how we will deal with the budget challenge. Things are not looking as well as we had once thought. We will be looking at cutting the budget $1.1 million and how we are going to achieve it.
MSC Page, Steck 08-57
MPCCD - MINUTES 15 March 24, 2009
BE IT RESOLVED, That the 2008-2009 Monthly Financial Reports for the period ending February 28, 2009 be accepted.
COUNTY OF MONTEREY INVESTMENT REPORT FOR THE QUARTER ENDING DECEMBER 31, 2008 INFORMATION
Mr. Bissell reported that interest rates are terrible right now at 2.03% and they seem to be getting worse. The District has its investments on deposit with the Monterey County Treasury investment pool. Even though yields continue to trend lower, the projected earnings for the year should be in line with the budget. This is due to higher interest rates earlier in the year.
Mr. Bissell reported that the County continues aggressive recovery efforts for the $30 million defaulted securities. Progress reports will be presented to the Board, all pool participants, and the Treasury Oversight Committee when more information is available.
MSC Morrice, Steck 08-58
BE IT RESOLVED, That the Governing Board authorize the creation of a new bank account, Monterey Peninsula College Section 125 Plan with First National Bank, for payment of unreimbursed medical and dependent day-care claims.
BE IT FURTHER RESOLVED, That effective March 24, 2009, Joseph Bissell, Vice President for Administrative Services; Rosemary Barrios, Controller; Robert M. Ottman, Sr. Vice President; Jason Goodroe, 2nd Vice President; be authorized as signatories for the Monterey Peninsula College Section 125 Plan bank account, maintained by Monterey Peninsula College at First National Bank.
Dr. Tunney adjourned the Open Session.
HOLD A PUBLIC HEARING ON INITIAL PROPOSAL OF CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION, CHAPTER #245, MPCEA/CSEA FOR 2009-2010 NEGOTIA- TIONS INFORMATION
Dr. Tunney asked for public comments. Hearing none, the agenda moved forward.
HOLD A PUBLIC HEARING ON THE DISTRICT‟S INITIAL PROPOSAL FOR INTEREST-BASED BARGAINING WITH THE CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION CHAPTER #245, MPCEA/CSEA FOR 2009-2010. INFORMATION
Dr. Tunney asked for public comments. Hearing none, the public hearing was closed and the Open Session was reconvened.
MSC Davis, Page 08-59
MPCCD - MINUTES 16 March 24, 2009
BE IT RESOLVED, That following comments from the public regarding the initial proposals of both MPCEA and the District, the 2009-2010 Monterey Peninsula College District initial proposal for interest-based bargaining with California School Employees Association, Chapter #245, MPCEA/CSEA be adopted.
Mr. Bissell is recommending that the Governing Board ratify the Architectural Services Agreement with TLCD Architecture at a fixed fee of $15,000 to refine the scope for the Final Project Proposal for the Public Safety Training Center Phase II. Bond funds cannot be used for this purpose.
MSC Davis, Pohlhammer 08-60
BE IT RESOLVED, That the Governing Board ratify the Architectural Services Agreement with TLCD Architecture at a fixed fee of $15,000 to refine the scope for the Final Project Proposal (FPP) for the Public Safety Training Center Phase II.
Mr. Bissell reported that the existing FPP for Life Science and Physical Science buildings was drafted several years ago and needs to be revised to take into account changes in the instructional programs of both divisions. HGHB services will include preparation of a construction cost budget. The District must get the most out of our Bond money.
MSC Steck, Page 08-61
BE IT RESOLVED, That the Governing Board ratify the Service Agreement with HGHB Architecture, Planning, Urban Design at the fixed fee of $40,000 to perform design services in conjunction with the preparation of a Final Project Proposal for the Life Science and Physical Science Projects.
New Business items J and M were taken as one agenda item as it is an addition to the renovation of the Automotive Technology building. In April 2008, the Trustees approved Project Assignment Amendment #10, for initial start-up tasks in which the architect provided the normal architectural and structural, civil, mechanical and electrical engineering services, telecommunications/data cabling design services. In April and September 2008, the Trustees ratified PAAs #10 and #10A, for start-up architectural services and services for the building, earthwork, grading, paving and site utilities as a freestanding addition to the existing Automotive Technology Building separated by a seismic joint. PAA #10B is for additional design services and construction administration services for the project. This results in total architectural fees of $90,000 for the Automotive Technology Building addition. The construction for this project is anticipated to begin in June 2009 and be completed in December 2009. The construction bid budget is estimated to be $500,000. We will provide the actual drawings to the State.
In April 2008, design began on a freestanding classroom addition to the Automotive Technology Building. Design of the classroom addition has been completed and construction is anticipated to
MPCCD - MINUTES 17 March 24, 2009
begin in June 2009. As a separate project, the District now proposed to renovate the existing Automotive Technology building. Through the elimination of the existing classroom and restrooms, this project will increase the number of instructional bays in the building and create two new storage rooms. The fixed fee of $24,000 in expenses will be funded from Bond funds budgeted for this project.
MSC Steck, Page 08-62
BE IT RESOLVED, That the Board ratify the Project Assignment Amendment #10-B (PAA) with HGHB Architecture, Planning, Urban Design, at a fixed fee of $30,000 in conjunction with the freestanding classroom addition to the Automotive Technology Building.
BE IT RESOLVED, That the Board ratify the Project Assignment Amendment #16 (PAA) with HGHB Architecture, Planning, Urban Design, at a fixed fee of $24,000 in conjunction with the renovation of the existing Automotive Technology Building.
Mr. Bissell reminded the Board that Article XIIB of the California State Constitution provides that agencies may recover costs associated with carrying out programs mandated by the State of California. The State has a number of programs that have mandated requirements, including Health Services, the Brown Act, and Negotiations. In order to fulfill this requirement, the District must track these various activities and compile a record of the costs in order to obtain maximum reimbursement. The consulting firm will be retained for the purpose of preparation and filing for reimbursable State mandated cost claims. The consulting firm will also provide guidance and training to District employees in order to keep the District updated on laws, programs, and information related to State mandated costs, collect appropriate data, prepare and file claims with the State Controller‟s Office.
It is recommended that we ratify the agreement with the consulting firm of Mandate Resource Services, LLC for the purpose of providing services related to the recovery of funds expended to fulfill State mandated programs for the fiscal years of 2007-2008 and 2008-2009. We will pay them in two installments of $5,000 each. Once in October 2008 and once in October 2009.
MSC Steck, Morrice 08-63
BE IT RESOLVED, That the Board ratify the agreement with the consulting firm of Mandate Resources Services, LLC for the purpose of providing services related to the recovery of funds expended to fulfill State mandated programs for the fiscal years of 2007-2008 and 2008-2009.
Mr. Bissell reported that the Common Fund has closed out the short-term fund that they had with Wachovia as the trustee. The funds have been deposited with Law Debenture Trust Company of New York to liquidate. The balance with Law Debenture Trust Company of New York is approximately $222,321 as of February 25, 2009. The District is recommending that the short-term fund accounts be transferred to First National Bank and placed into a six (6) month CD for the purpose of investment.
MPCCD - MINUTES 18 March 24, 2009
MSC Morrice, Steck 08-64
BE IT RESOLVED, That the Governing Board is going to transfer the short-term fund accounts with the Common Fund to the First National Bank. The balance will be deposited into a six-month CD for the purpose of investment.
MSC Steck, Davis 08-65
BE IT RESOLVED, That the Governing Board vote for the following persons to the CCCT Board of Directors: Cy Gulassa, Nancy C. Chadwick, Douglas W. Otto, Christopher Stampolis, Jeanette Mann, and Eva Kinsman.
CALENDAR OF EVENTS INFORMATION
The Trustees reviewed the Calendar of Events.
Advance Planning
The next regular Governing Board meeting: Tuesday, April 28, 2009.
Closed Session: 1:30 p.m., Stutzman Seminar Room, Library and Technology Center.
Open Session: 3:00 p.m., Karas Room, Library and Technology Center.
Suggested future Agenda items:
1. Governing Board Policies 2. Administration and Gymnasium Building Tours 3. LOBO TLC Report 4. Update on Norma Lewis Sculpture.
Adjournment
The Open Session was adjourned at 10:12 p.m.
Respectfully submitted,
Douglas R. Garrison, Ed.D. Secretary to the Board
Minutes3242009 March 2009
MPCCD - MINUTES 19 March 24, 2009 MONTEREY PENINSULA COMMUNITY COLLEGE DISTRICT GOVERNING BOARD OF TRUSTEES
REGULAR MEETING
Closed Session, 1:30pm, Stutzman Seminar Room, LTC Regular Meeting, 3:00pm, Sam Karas Room, LTC 980 Fremont Street, Monterey, California 93940 www.mpc.edulGoverningBoard
TUESDAY, AUGUST 23, 2011
MINUTES
OPENING BUSINESS
A. Call To Order - Chair Lynn Davis called the Regular Meeting to order at 1:30pm.
B. Roll Call - present: Mr. Charles Brown, Vice Chair Dr. Margaret-Anne Coppernoll, Trustee Mr. Lynn Davis, Chair Dr. Douglas Garrison, Superintendent/President Mr. Charles Page, Trustee Dr. Loren Steck, Trustee
Staff: Ms. Barbara Lee Mr. Steve Ma
C. Public Comments on Closed Session Items - none.
D. Closed Session - items under discussion: 1) Conference with Real Property Negotiator (Government Code 54956.8) a) Property Parcel: El 9a. 5. b) Agency Negotiator: Steve Ma c) Negotiating Parties: Fort Ord Reuse Authority d) Under Negotiation: Price or Terms of Payment 2) Conference with Labor Negotiators (Government Code Section 54957.6) a) Agency Negotiators: Steve Ma and Barbara Lee b) Employee Organization: MPCEA (Monterey Peninsula College Employees Association) 3) Conference with Legal Counsel Regarding Anticipated Litigation (one) (Government Code Section 54956.9 (b), Steve Ma 4) Superintendent/President Annual Evaluation (Government Code Section 54947)
E. Reconvene to Regular Meeting and Roll Call - Chair Lynn Davis reconvened the Regular Meeting to order at 3:00pm and roll call was taken.
MPCCD - Regular Board Meeting Minutes, August 23, 2011 Present: Mr. Charles Brown, Vice Chair Dr. Margaret-Anne Coppernoll, Trustee Mr. Lynn Davis, Chair Dr. Douglas Garrison, Superintendent/President Mr. Charles Page, Trustee Dr. Loren Steck, Trustee
Absent: Antron Williams, Student Trustee
F. Reporting of Any Action Taken During Closed Session - no action taken.
2. RECOGNITIONS
A. Moment of Silence for Leon Stutzman who passed August 17, 2011. Trustee Charlie Page spoke of his long-time friend who has supported MPC, along with his late wife Mary Lou, through the Stutzman Choral Music Scholarship, the Leon and Mary Lou Stutzman Conference Room in the LTC, and the Mary Lou Stutzman Nursing Scholarship. He was especially supportive of the Men in Nursing program and also supported in 2011 the funding of the Dr. Peggy Downes Baskin Faculty Advancement Endowment and the Dr. Richard Kezirian Endowed Scholarship.
B. Recognition of Visitors by Chair Davis: 1) Board Trustee Candidate Rick Johnson for Trustee Area 3. 2) Mel Mason and Dr. Tom Moore, members of the MPC Citizens Trustee Area Redistricting Advisory Committee. 3) Helen Rucker, MPUSD Board Trustee.
C. Recognition of New Faculty: Vice Presidents Carsbia Anderson and Marty Johnson introduced five new faculty to the Board and Chair Davis welcomed them to MPC: 1) Heather Craig, Microbiology Instructor 2) Sarah Gerhardt, Chemistry Instructor 3) Mary Johnson, Child Development Instructor 4) Elizabeth Mullins, History Instructor 5) Amber (Russell) Kerchner, Counselor
3. COMMUNICATIONS
A. Comments from Visitors - none.
B. Written Communications: 1) Dr. Jill Biden's letter to Dr. Garrison, promoting Joining Forces, a national initiative mobilizing society to support and engage America's military families and veterans / August 2. 2) California Community Colleges Scholarship Endowment letter to Robin Venuti, to congratulate MPC for its contribution to the Osher Initiative / August 8.
MPC All User Emails: 1) Foundation's announcement of Faculty and Staff Advancement Awards for Fall, with application deadline of September 21 / July 25. MPCCD - Regular Board Meeting Minutes, August 23, 2011 2 2) HR: 2011-2012 Salary Schedules posted, reflecting 3.83% pay reduction / July 29. 3) HR Employment Opportunity: Instructional Technology Specialist, Humanities I August 2. 4) Administrative Service's Security Alert for three burglaries 7/29-8/1 / August 10. 5) HR Employment Opportunity: Library Specialist, Circulation Desk / August 11.
Articles published/aired in The Herald, The Californian, and other media: 1) San Jose teens get a simulated lesson in distracted driving at the South Bay Regional Training Consortium / July 1. 2) Ad: Vice President for Academic Affairs; Instructional Specialist, Reading Center; Sciences Lab Manager, Physical Science / July 25. 3) Community college transfers lag state / July 26. 4) Chamber honors Businesses: MPC wins Education Excellence Award / July 29. 5) MPC redistricting panel meets today / August 3. 6) Letter to Herald from Gary Bolen: Give MPC Theatre some credit, please / August 4. 7) Get Involved: Cars for Technology/MPC Auto Tech Program seeking cars / August 4. 8) Your Town: Panel recommends MPC trustee areas / August 6. 9) Your Town: MPC auto program seeks vehicle donations / August 8. 10) Ad: Vice President for Academic Affairs / August 12.
Reports and Presentations:
1) Institutional Report - no report.
2) Superintendent/President's Report, Dr. Douglas Garrison. Dr. Garrison was pleased to report Monterey Peninsula Chamber of Commerce recognized MPC with its Excellence in Education Award at their 25di Annual Business Excellence Awards Ceremony on July 28. He was accompanied by Robin Venuti and Jim Tunney. The two other nominees were the Naval Post Graduate School and the Panetta Institute, and the excellence award was a wonderful affirmation for MPC to be recognized by the Chamber members. / On August 1 liii he attended the mbrace (Monterey Bay Regional Academy of Computing Education) Internship Symposium at CSUMB and recalled D.J. Singh's Board presentation in 2010, explaining how the mbrace collaboration of local education institutions and employers places students completing computer science programs into summer internships. A number of those students have been offered paying positions. Now in its second year, mbrace is a successful program funded by a National Science Foundation education grant. Our computer students represented MPC well with their presentations, and it is gratifying to learn of their successes in attaining summer internships with partners Cisco Systems, the City of Watsonville, Cruzio and NPS. / Dr. Garrison pointed out New Business Item A's presentation and Item B's Public Hearing as the summary of work completed by the members and facilitator of the MPC Citizens Trustee Area Redistricting Advisory Committee. Demographer Dr. Jeanne Gobalet will share the Committee's recommendation in Item A. The Committee deserves the Board's appreciation for their diligent and collegial work. There was a great deal of data to understand and a significant amount of collaboration demonstrated to consider varied interests and determine how to address those needs to suit the institution. / Dr. Garrison also highlighted New Business Items C and D for the ratification of the MPCEA agreement and MOUs. Last week the MPCEA membership overwhelming approved those agreements which give MPC the ability to
MPCCD - Regular Board Meeting Minutes, August 23, 2011 3 rescind the reduction in force action for Classified staff. Congratulations to MPCEA and the negotiating team for this successful resolution. / Lastly, the Board will receive the Final Budget and Vice President Steve Ma will provide details of MPC's budget strategies on behalf of Administrative Services.
3) Vice Presidents' Reports
Marty Johnson, Vice President, Academic Affairs: The main focus for Academic Affairs this month has been the opening of the new Education Center in Marina. Dean Laura Franklin and staff are spending many hours there to ensure a smooth opening, and Marty thanked everyone for that big effort. / Marina's student enrollments as of August 22 show an 11.3% increase in sections, a total student headcount increase of 11% and total units enrolled up 18% -- the number of students are up and they are taking more units - which is all good news. / On the Monterey campus 200 new students enrolled on August 22 and another 200 new students may enroll today. 6% of total sections were cut for fall 2011, and because of that reduction, our total headcount is -9.6% and total units -6.7%. This reduction was expected due to apportionment cuts. Academic Affairs is tracking headcounts and some classes may need to be cancelled. / Marty thanked faculty for adding students over their listed cap. To overcome the summer shortfall of approximately 125 FTES, it is important that we open up classes and faculty have responded by adding to their enrollments. / The new Life Science labs and offices moved into their swing space and the department looks great. Andres Durstenfeld and Beth Benoit have done a professional job in getting the labs up and running after moving over the tables, cabinets and exhibits.
Chair Davis thanked Steve Ma and Vicki Nakamura for today's tour of the Education Center and Parker Flats in Marina for the Board. He noted the Education Center parking lot was full on the second day of classes, and that the Education Center is quite striking. An excellent job was done by everyone to complete the Center on time.
Carsbia Anderson, Vice President, Student Services: Carsbia updated the Board on the number of students serviced in Student Financial Services as evidenced by the increased numbers of awards from 2010-2011 to 2011- 2012, as of August 23, 2011: Completed FAFSA applications 5,053 vs 3,930, increase of 1,123 applications Pell Grants awarded 633 vs 493, increase of 140 Pell Grants BOG Fee Waivers awarded 3,967 vs 3,695, increase of 272 BOGFWs Direct Loans awarded 118 vs 56, an increase of 62 Direct Loans
The Financial Aid Reauthorization Act mandated changes in policies relating to gainful employment which impacts career technical education programs, student satisfactory academic progress, distance education, and the requirement to develop a net price calculator so students may calculate the cost of their education -- all were to be implemented during the same time as applications increased. Student Financial Services is meeting all requirements. / The CDC plan has been implemented and the toddler grant released. CDC went to a full cost program, keeping the preschool grant at capacity. The new full-payer program has twelve students enrolled and room for more. Advertising for the new program by the placement of a banner on Fremont Street has increased traffic. / Student Services is coordinating the staffing of
MPCCD - Regular Board Meeting Minutes, August 23, 2011 4 volunteers at the annual student information table from Monday-Thursday, 8am-2pm and 5-7pm during the first week of fall semester. / Carsbia acknowledged the new signage and kiosks as a welcome addition to the campus and a helpful tool for new students. / The Student Services Building is online and humming with activity. There are lines to see Counselors, TRiO, EOPS, Cal WORKS and Admissions and Records. The book services program at the Re-entry and Multi-cultural Center is also busy. All programs are running well. / At the Education Center in Marina Dean Larry Walker and Administrative Assistant Sandy Nee are representing Student Services for the first two weeks as we transition to a full staff presence.
Chair Davis asked a question to clarify the 9.6% headcount reduction. For the headcount total, is the Education Center and Monterey campus considered one campus? Carsbia stated this is a total overall figure of all students. The Marina site has an increase but district-wide there is a decrease in enrollments. Marty pointed out the section cuts amounted to 9.1% in credit courses and 20% for noncredit courses. The average number of credit units increased by 1.2%.
Steve Ma, Vice President, Administrative Services: Steve updated the Board on an item from last month's meeting regarding BP 2206, the use of non-motorized vehicles on campus. A survey of neighboring community colleges - Hartnell, Gavilan, Ohlone and Cabrillo - confirmed that none permit the use of non-motorized vehicles. Steve spoke with our broker of property and liability insurance, and even if the Board passed a policy permitting use of non-motorized vehicles, it would not release us of liability. Steve also brought this policy back to ASAG to share the survey results and comments from our property and liability broker. Although there is interest to promote alternative means of transportation, ASAG has an understanding of these liability issues. There was a group concern in ASAG that we should keep the existing policy.
4) Academic Senate Report - no report.
5) MPCEA Report - Loran Walsh, President: Loran attended the July CSEA Annual Conference in Las Vegas with Chicha Guzman to represent MPC and MPCEA. There were 338 new delegates in attendance and over 2,000 attendees. Due to layoffs, CSEA is losing members throughout the state and has almost 200,000 total members. Two CSEA members are now on the CalPers Board. / Loran was pleased to report that the MPCEA membership approved both agreements with 77% of the membership voting, and averted layoffs for the members: 1) MOU for compensation had 98 yes and 31 no votes, an approval of 76%, and 2) the duration agreement had 88 yes votes and 41 no votes, an approval of 68%. Loran thanked the negotiating team, especially Lucy Clark and Lena Valdez from the CSEA District.
6) MPCTA Report - no report.
7) ASMPC Report - no report.
8) College Council Report - Alan Haffa, Co-chair: Alan reported that College Council approved and is moving forward on the 2011- 2012 Final Budget proposals and he congratulated Steve Ma for his work on the final budget. This has been a difficult year to come in and become a new CFO. College
MPCCD - Regular Board Meeting Minutes, August 23, 2011 5 Council did have three major budget concerns. One is the issue of monitoring the self insurance fund to know that the year's positive gains can be counted on for the future. Second is looking at issues of end-of-year rollover. All accounts were not fully spent down and some monies may be able to be disbursed. College Council discussed holding off on spending any of those funds until December 15 to have a better picture of mid-year cuts. Third is the management and monitoring of enrollment at the Education Center in Marina, an important factor for our full fiscal picture.
9) MPC Foundation Report, Executive Director, Robin Venuti: a) Robin congratulated Dr. Loren Steck and Marilynn Gustafson for running unopposed for the trustee elections in November. / Robin corrected Consent Agenda Item No. A.2 to reflect that Jack and Peggy Downes Baskin contributed to the Foundation and not to MPC in support of the Dr. Peggy Downs Baskin Faculty Endowment, and the first disbursement of earning from the $220,000 will be awarded in approximately one year. / Don and Laura Newmark added $10,000 to the Don and Laura Newmark Scholarship Fund which now stands at $26,700. / The Dr. Richard Kezirian Endowed Scholarship is now at $25,600. / A correction to the July Board minutes is that $20,000, not $25,000, was awarded by Community Foundation for Monterey County for a projector and seven document cameras at the Education Center in Marina. / Faculty and Staff Advancement Awards applications are due by September 21. / The Foundation received five offers to donate eight cars to the Auto Technology Program, and one car was accepted. To promote the Auto Technology Program, a "donate your car" link has been added to the Foundation website. / CTB McGraw Hill has donated twenty- one textbooks to MPC by sending three copies of the seven most checked out textbooks to the Library to be put on reserve. / MPCF signed the First Five contract for three years providing Early Childhood Education students with textbooks and $500 stipends for completion of childhood development courses. / Future plans: collaborating with Trustees Steck and Brown on naming opportunities to buildings; working with the baseball jrogram for seating; and the Alumni BBQ and Homecoming game on October 22" b) Donations for July, 2011 $44,411.25.
10) Governing Board Report: a) Community Human Services - minutes of Annual Board meeting, July 21. b) Trustee Reports - no reports.
11) Legislative Advocacy Report - Dr. Garrison reported the Legislature officially 9th adjourns on September and recalled the full legislative report provided in July's Board Reports. Dr. Garrison updated two bills. Senate 931 prohibited community colleges and other public agencies from using public funds to pay for outside advisors on terms of employment. Senator Vargas has withdrawn SB 931 from consideration. SB 8 is a bill requiring an auxiliary organization benefitting a community college district to comply with the Public Records Act. SB 8 has passed and gone to Governor. It was amended to exclude certain information records from disclosure, such as shielding a donor's anonymity if requested.
MPCCD - Regular Board Meeting Minutes, August 23, 2011 6 12) Special Report - Bond Update Reports, Joe Demko:
a) Active Bond/Facility Projects Update
MPC Education Center (at Marina) Permanent Buildings - Interior work has been completed. Landscaping is nearing completion. Classes commenced for Fall semester of 2011. Dilbeck, a local contractor, has done a terrific job.
Infrastructure - Site work (lighting, parking lots, sidewalks) will be ongoing for the next few years. Phase II signage (kiosks) installation continues and will be completed by Fall semester. Joe thanked Diane Boynton for her efforts in the sign kiosk project; they have been very well received. Parking lot B curbs, sidewalks, asphalting and striping has been completed and landscaping improvements is nearing completion, along with ADA compliance. The parking lot is ready for Fall semester of 2011. Extra lighting has been added for the Student Services Building.
Swing Space - The "Swing Space Village" is located adjacent to and south of the Theatre and is ready for occupancy. The General Classrooms Building has been modified to accommodate Life Science and Physical Science programs. Work included modifying 6 existing classrooms into 4 science classrooms, 6 offices and 5 lab preparation rooms. Swing Space will be ready for Fall semester of 2011.
Facilities Committee - The Committee will meet in mid-September to review construction issues, budgets and schedules.
Humanities / Old Student Services / Business Humanities - The project is receiving State matching funds. The project bid was significantly under budget, and work has begun on Phase 1 (Old Student Services Building) and is continuing on schedule. Asbestos abatement is done.
Theatre - The project was re-bid with bids due August 16, and the bid is on today's Board Agenda for approval. Abatement and demolition work has started and will be completed before main construction commences in September 2011. The project is expected to be completed in Spring of 2013.
Life Science / Physical Science Buildings - Bids were received and were significantly under budget. Abatement and demolition work has started and will be completed before main construction commences in September 2011. There are two phases in this project with the first phase being the Life Science building, and once it is completed the renovation of Physical Science will commence (the project is phased to minimize the cost and need for additional Swing Space).
Gym First Floor - The Architect (HGHB) has received DSA approval for the drawings and will go to bid in late August. The Gym first floor work has to be completed before work on the pool and tennis courts can be done. The Physical Education Swing Space needs are being accommodated.
Pool / Tennis Courts - Work will begin after the gym first floor is complete.
MPCCD - Regular Board Meeting Minutes, August 23, 2011 7 Music Buildings - The Architect (HGA) has prepared schematic drawings with different design options, and the Facilities Committee is reviewing the options and the budgets for the different alternatives prior to making any recom- mendations.
Student Center - The Architect (HGHB) has prepared schematic drawings for available space options. Planning meetings have involved student representatives.
b) Cost Control Report c) Master Schedule/Construction Phase Only d) Bond Expenditure Report 4. CONSENT CALENDAR A. Routine Business Transactions, Annual Renewal of Programs, Bids, Agreements, Notice of Public Hearings and Proclamations: Motion Steck / Second Coppernoll / Carried 2011-2012/16
BE IT RESOLVED,
1) That the Governing Board approve the minutes of the Regular Board Meeting on July 26, 2011, with one correction to Foundation Report.
2) That the Governing Board accept gifts donated to the college with appropriate acknowledgement to donors, with one correction to Consent Agenda Item A.2.
3) That the July 15 manual payroll in the amount of $1,234.14; and the July 29 regular payroll in the amount of $1,433.553,84; and the August 10 supplemental payroll in the amount of $47,961.06; for a total payroll of $1,482,749.04, be approved.
4) That Commercial Warrants: Number 12872175 through Number 12872175 $ 51,205.00 Number 12872485 through Number 12872491 $ 111,051.51 Number 12873145 through Number 12873191 $ 412,010.92 Number 12873712 through Number 12873715 $ 9,312.44 Number 12874067 through Number 12874135 $ 398,576.89 Number 12874675 through Number 12874709 $ 594,065.36 Number 12876129 through Number 12876149 $ 81,325.99 in the total amount of $1,657,548.11, be approved.
5) That Purchase Order Numbers 120002 through 120192 in the amount of $3,330,671.09 be approved.
6) That the following budget increase in the Restricted General Fund be approved: Increase of $25,000 in funds received for FY 2010-2011.
7) That the following budget adjustments in the Restricted General Fund be approved: Net decrease in the 4000 (Supplies) object expense category $ 110 Net increase in the 5000 (Other/Services) object expense category $ 110
MPCCD - Regular Board Meeting Minutes, August 23, 2011 8 8) That the following budget adjustments in the Unrestricted General Fund be approved: Net decrease in the 4000 (Supplies) object expense category $ 20,199 Net increase in the 5000 (Other/Services) object expense category $ 450 Net increase in the 6000 (Capital Outlay) object expense category $ 19,749
9) That the following budget increase in the Unrestricted General Fund be approved: Increase of $50,000 in funds received for FY 2010-2011
B. Management Personnel: 10) That the Governing Board approve the following item: a) Resignation for the purpose of retirement of Joe McCarley, Maintenance Supervisor, 40 hours per week, 12 months per year, effective July 29, 2011. Retirement to be effective July 30, 2011.
C. Faculty Personnel: 11) That the Governing Board approve the following Faculty personnel items: a) The redistribution of funding from the Physics and Astronomy position to the area of greatest institutional need as determined by the Superintendent/President. b) Each month individuals are hired as part-time, substitute, and overload. The attached list includes hires for Fall 2011.
D. Classified Personnel: 12) That the Governing Board approve the following items: a) Employment of Ian Sanchez, Laboratory Specialist II, Automotive Technology, 40 hours per week, 11 months per year, effective August 24, 2011. b) Employment of Erin Cuentas, Instructional Specialist, Reading Center, 18 hours per week, 8 months and 11 days per year, effective August 24, 2011. c) Employment of Daniel Kotin, Instructional Specialist, Reading Center, 18 hours per week, 8 months and 11 days per year, effective August 24, 2011. d) Employment of Michael Tomblinson, Instructional Specialist, Reading Center, 18 hours per week, 8 months and 11 days per year, effective August 24, 2011. e) Change in work year schedule of Instructional Technology Specialist, Humanities, from current 40 hours per week, 9.5 months per year, to 36 hours per week, 10 months and 12 days per year, effective August 23, 2011. This position is currently vacant. f) Decrease in work year schedule of Sciences Laboratory Manager, Life Science, from current 40 hours per week, 12 months per year, to 40 hours per week, 11 months per year, effective, August 23, 2011. This position is currently vacant. g) Approve unpaid leave of absence requested by Jacqueline Evans, Workability Pro- gram Coordinator, Supportive Services, for 6 hours per week, starting August 15, 2011 and ending December 16, 2011. h) Approve unpaid leave of absence requested by Robin Clouse, Unit Office Manager-Library, starting October 14, 2011 and ending February 15, 2012. i) Resignation of Jorge DaCosta, Library Specialist-Circulation Desk, Library, 21.25 hours per week, 8 months and 7 days per year, effective at the end of the day, August 2, 2011. j) Resignation for the purpose of retirement of Elizabeth Benoit, Science Laboratory Manager, Life Sciences, 35 hours per week, 11 months per year, effective at the end of the day December 30, 2011.
MPCCD - Regular Board Meeting Minutes, August 23, 2011 9 E. Short Term and Substitute Personnel: 14) That the individuals on the recommended list (Short Term and Substitute Employees) employed for short term and substitute assignments subject to future modifications, be approved.
5. NEW BUSINESS
A. INFORMATION: Receive report on trustee area redistricting plans, including the recommended redistricting plan, from the MPC Citizens Trustee Area Redistricting Advisory Committee. INFORMATION
Dr. Jeanne Gobalet of Lapkoff & Gobalet Demographic Research, Inc., presented the final plan recommended by the Committee, which addressed population changes identified in the 2010 Census. She congratulated the Committee on their efficient work. Dr. Gobalet reviewed the steps taken as the contracted demographer and provided the Board with four maps of the plans considered by the Committee and a chart showing the demographic characteristics of the Current Plan and comparison Plans A, B, B 1 and C. She outlined redistricting considerations of population shifts and deviations, school district boundaries, and retrogression, which occurs when any change reduces the ability of members of groups protected under the Federal Voting Rights Act to elect a representative of their choice. The Committee met once in July and in August to consider all mapping alternatives. The redistricting plan B-i was recommended to the Governing Board from the MPC Citizens Trustee Area Redistricting Advisory Committee.
Mel Mason, selected by the Committee to present the recommendation of Plan B-i and as one of the two representatives from Area 1, expressed the Committee's desire to have trustee areas reflect communities of interest. The Committee wrestled with what logically looked like communities of interest and equitable numbers for redistribution. Given the constraints of populations, the Committee supports Plan B-i which meets the 10% allowable deviation. Dr. Tom Moore, representative from Trustee Area 2, commented on the process and how the Committee considered the 2010 population numbers. The larger population in Seaside made for difficult decisions. Helen Rucker was recognized by Chair Davis as a Trustee for MPUSD and interested citizen from Seaside. Chair Davis then thanked the ten members of the Committee, facilitator Fran Gayer, and Dr. Gobalet for the excellent work done on reaching consensus, with special thanks to Mel Mason and Dr. Tom Moore for representing the Committee at today's meeting. The meeting was closed for Public Hearing. New Bus Trustee Area Redistrictine Maos.Ddf
B. PUBLIC HEARING: Trustee area redistricting plans, including plan recommendation, from the MPC Citizens Trustee Area Redistricting Advisory Committee. PUBLIC HEARING There were no comments from the public. The Public Hearing was closed. This item will be brought forward for action at the September Regular Board meeting.
C. BE IT RESOLVED, that the Governing Board ratify the attached Memorandum of Understanding between Monterey Peninsula Community College District and MPCEA/CSEA #245 which addresses the 2011-2012 budget deficit through furloughs and reducing salaries and rescinding layoffs; and,
MPCCD - Regular Board Meeting Minutes, August 23, 2011 10 BE IT FURTHER RESOLVED, that the Governing Board reinstate the Classified positions currently occupied by Classified employees which were identified for elimination on July 7, 2011, rescind the layoffs of those Classified employees, and authorize the Administration to notify these individuals that the layoff notices are withdrawn; and,
BE IT FURTHER RESOLVED, that the Governing Board approve the attached 2011-2012 salary schedule for Classified employees effective September 1, 2011.
Motion Page / Second Coppernoll / Carried 2011-2012/17
D. BE IT RESOLVED, that the Governing Board ratify the attached Memorandum of Understanding between Monterey Peninsula Community College District and MPCEA/CSEA 4245 which continues the collective bargaining agreement for the period July 1, 2011 through June 30, 2014.
Motion Page / Second Steck / Carried 2011-2012/18
E. BE IT RESOLVED, that the 2010-2011 Monthly Financial Reports for the period ending July 31, 2011 be accepted.
Motion Steck / Second Page / Carried 2011-2012/19
Monthly Financial Reports by Steve Ma, Vice President, Administrative Services: Operating Fund net revenue through July 31, 2011 is $725,765 which is 1.6% more than last fiscal year 2010-2011. Expenditures year-to-date total $2,744,044 which is .90% more than the same time last fiscal year, for a net of -$2,018,279. Projected revenue and expenditures are within the Operating Fund overall and will closely match the budget plan adopted for the 2011-2012 fiscal year.
Highlights of financial activities year-to-date are as follows: Revenues - the June apportionment deferral payment of $5,426,098 was received this month. The District also received the 2010-2011 3' quarter lottery funds of $291,359. The July cash balance reflects these two payments received. The July advanced appor- tionment payment of $489,868 was received.
Expenditures - the District operating funds expenditures continue to track as projected.
Self Insurance Fund - Self Insurance expenses are at 4.1% which is .3% less than the same time last fiscal year. We are in the first month of the new fiscal year so there has not been much activity at this time.
Cash Balance - the total cash balance for all funds is $74,991,846, including bond cash of $56,876,225 and $11,203,192 for all other funds. Operating funds cash is at $6,912,429.
ASMPC - Administrative Services is continuing to work with ASMPC to advise them on the importance of maintaining a balanced budget with adequate reserves. Chair Lynn Davis cautioned the Board to maintain vigilance of this account for their fiscal management and to not spend down their reserves, particularly as he is retiring from the Board this November.
MPCCD - Regular Board Meeting Minutes, August 23, 2011 11 F. BE IT RESOLVED, that the Quarterly Financial Status Report for the quarter ending June 30, 2011 (prior to year-end closing) as presented on fOrm CCFS 311Q be accepted and made part of the minutes of this meeting.
Motion Coppernoll / Second Page / Carried 2011-2012/20
G. INFORMATION: County of Monterey Investment Report for the quarter ending June 30, 2011.
There was no public comment on New Business Item No. G. INFORMATION
H. PUBLIC HEARING: Review the Final Budget for Fiscal Year 2011-2012 prior to its adoption. 2011-12 Final Budget Draft to Board.pdf
Chair Davis closed the meeting for Public Hearing. Steve Ma reported on the changes from the adoption of the Tentative Budget in June to the August Final Budget. Three areas were discussed: reserves, state deferrals, and self insurance fund. It is fortunate that MPC maintains a 10% minimum General Fund reserve. With the reality that current levels of state deferrals are 15%, without a 10% reserve it would be difficult for MPC to have adequate cash flow funds. Remaining careful to maintain this reserve allows us not to have to borrow money for monthly cash flow at additional interest expense. Self insurance fund reserves are under examination. Dr. Garrison noted another insight on this year's Final Budget is the reduction in overall FTES. We have consciously converted our FTES from non-credit to credit units. Although total FTES in 2010-2011 are less than 2009-20 10, it still represents an increase of 8.9% in FTES which allow us to meet student needs. In 2011-2012 further reductions will be felt in the form of fewer credit options and we cannot shield students as in the past. Finally, given the realities of the Final Budget and forecast of 2012-2013, part of what we are engaged in now is the changing distribution of staffing as the needs of the college are changing.
Dr. Garrison congratulated Steve Ma's performance for his first year in the community college system to learn the institution, the people and the culture in the worst of economic years. He has represented MPC well as a strong CFO.
There were no public comments and Chair Davis closed the Public Hearing.
I. BE IT RESOLVED, that the Governing Board approve the Final Budget for Fiscal Year 2011-2012.
Motion Page / Second Steck / Carried 2011-2012/21
J. BE IT RESOLVED that the Governing Board approve the awarding of the Life and Physical Science Modifications - Buildings 10 and 15 project to Otto Construction in the amount of $7,352,350.
Motion Steck / Second Coppernoll / Carried 2011-2012/22
K. BE IT RESOLVED, that the Governing Board approve the awarding of the Theater Modernization project to West Bay Buildings, Inc., in the amount of $7,783,055.
Motion Coppernoll / Second Brown / Carried 2011-2012/23
MPCCD - Regular Board Meeting Minutes, August 23, 2011 12 L. BE IT RESOLVED, that the Governing Board ratify the Project Assignment Amendment (PAA) 02 with GBMI, Inc., Inspector of Record (bR), to perform inspection services on an hourly basis not to exceed $189,000 in conjunction with the Theater Modernization project.
Motion Steck / Second Coppernoll / Carried 2011-2012/24
M. BE IT RESOLVED, that the Governing Board ratify the Project Assignment Amendment (PAA) 26 with David Foord, Inspector of Record (bR), to perform inspection services on an hourly basis not to exceed $220,500 in conjunction with the Life Science and Physical Science Modifications (Buildings 10 and 15).
Motion Steck / Second Coppernoll / Carried 2011-2012/25
N. BE IT RESOLVED, that the following courses be approved: LING 46, Introduction to Psycholinguistics ENSL 118, High-Advanced Speaking: Public Speaking ENSL 355, Advanced Reading: American Culture ENSL 455, Advanced Reading: American Culture Mathematics, Associate in Science for Transfer Degree Program
Motion Coppernoll / Second Brown / Carried 2011-2012/26
0. INFORMATION: Discussion of proposed Governing Board self-evaluation assessment tool and Board goals. INFORMATION
Trustee Loren Steck reported that every year the Board evaluates its performance as outlined in Board Policy 1009 Self-Evaluation. One component of the assessment is the use of a survey to evaluate the Board's effectiveness. The survey was updated by Committee members Trustee Steck and Brown to reflect the goals set for this year. The survey will be emailed in September by Rosaleen Ryan, Director of Institutional Research, who will review and tabulate the results to be available at the September 27th Regular Board Meeting. The Board will review and discuss the evaluation results in open session.
P. BE IT RESOLVED, that the Governing Board approve Board Policy 2130.
Motion Steck / Second Coppernoll / Carried 011-2012/27
Q. BE IT RESOLVED, that the Governing Board approve Board Policy 2132.
Motion Brown / Second Coppernoll I Carried 2011-2012/28
R. INFORMATION: Calendar of Events. Chair Davis invited everyone to the Grand Opening of the Education Center in Marina on September 23, 1:00-4:00pm.
MPCCD - Regular Board Meeting Minutes, August 23, 2011 13
6. ADVANCE PLANNING
A. Regular Meeting Tuesday, September 27, 2011 Closed Session, 1:30pm, Stutzman Seminar Room, Library and Technology Center Regular Meeting, 3:00pm, Sam Karas Room, Library and Technology Center
Regular Board Meeting, Tuesday, October 25, 2011 Closed Session, 1:30pm, Stutzman Seminar Room, Library and Technology Center Regular Meeting, 3:00pm, Sam Karas Room, Library and Technology Center
B. Future Topics: 1) Redistricting Plan B-i - September 2) Review and Discussion of Board Self Evaluation Survey Results - September 3) Institutional Report - SB 1440, the Transfer Act 4) Report from Board Subcommittee on Naming Opportunities 5) MPC Foundation Fiscal Agent Agreements 6) Board Policy 2206 Bicycles, Skateboards, Roller Skates, Roller Blades, Scooters, and Other Similar Non-motorized Devices on District Property
7. ADJOURNMENT - Chair Davis adjourned the Regular Meeting at 5:28pm.
Respectf y submitted,
Dr. Dou%Is R. Gadon SuperinkMent/President
8. CLOSED SESSION When required on non-routine matters and/or to continue discussion of items from earlier Closed Session.
Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on these Minutes will be made available for public inspection in the District Office located at 980 Fremont Street, Monterey, CA, during normal business hours. Governing Board documents are also available on the Monterey Peninsula College website at www.mpc.edu .
Posted September 28, 2011
MPCCD - Regular Board Meeting Minutes, August 23, 2011 14 MONTEREY PENINSULA COMMUNITY COLLEGE DISTRICT GOVERNING BOARD OF TRUSTEES
REGULAR MEETING
1:30pm, Closed Session, Stutzman Room, LTC 3:00pm, Regular Meeting, Sam Karas Room, LTC 980 Fremont Street, Monterey, California 93940 www.mpc.edu/GoverningBoard
WEDNESDAY, MARCH 21, 2012
MINUTES
1. OPENING BUSINESS
A. Call To Order for Closed Session - Chair Loren Steck called the Closed Session to order at 1:30pm.
B. Roll Call - present: Mr. Charles Brown, Vice Chair Dr. Margaret-Anne Coppernoll, Trustee Dr. Douglas Garrison, Superintendent/President Ms. Marilynn Gustafson, Trustee Mr. Rick Johnson, Trustee Dr. Loren Steck, Chair Staff: Ms. Barbara Lee and Mr. Stephen Ma
C. Public Comments on Closed Session Items - none.
D. Closed Session - items under discussion 1) Conference with Labor Negotiators (Government Code Section 54957.6) a) Agency Negotiators: Steve Ma and Barbara Lee b) Employee Organizations: MPCTA/CTA/NEA and MPCEA/C SEA 2) Conference with Legal Counsel Regarding Anticipated Litigation (one) (Government Code Section 54956.9(b)) 3) Superintendent/President Quarterly Evaluation (Government Code Section 54947)
D. Reconvene to Regular Meeting and Roll Call - Chair Loren Steck called the Regular Meeting to order at 3:02pm. Roll Call: Mr. Charles Brown, Vice Chair Dr. Margaret-Anne Coppernoll, Trustee Dr. Douglas Garrison, Superintendent/President Ms. Marilynn Gustafson, Trustee Mr. Rick Johnson, Trustee Dr. Loren Steck, Chair Mr. Daniel Cervantes, Student Trustee
F. Reporting of Any Action Taken During Closed Session - no action taken.
MPCCD - Regular Board Meeting Minutes, March 21, 2012 1 2. RECOGNITIONS
A. Recognition of Visitors
B. Comments from Visitors - Rosaleen Ryan, member of United Way Committee, thanked the Board and MPC for their support of the 2012 campaign. Donations from two bake sales and raffle tickets have raised $1,000 which equals to $8,000 in food United Way can purchase for needy families. A bidding contest between Trustees Loren Steck and Rick Johnson for two sweet potato pies donated by Vera Coleman raised another $40.
3. COMMUNICATIONS
A. Comments from Visitors - no comments.
B. Written Communications: 1) Chancellor's Office: Chancellor Jack Scott sounds alarm at the additional $149 million unexpected budget cut the system will sustain this academic year; California's disinvestment in higher education will have a lasting impact on an entire generation of students / February 21. 2) Chancellor's Office: Chancellor Jack Scott lauds the Little Hoover Commission for calling on the State to prioritize its investment in the two-year system / February 29. 3) Chancellor's Office: Chancellor Jack Scott welcomes President Obama's Jobs Council to California to discuss health workforce initiative; community college-led program is helping to meet training needs in allied health professions / March 5. 4) Chancellor's Office: Chancellor Jack Scott announces his retirement effective September 1, 2012 / March 6.
MPC All User Emails: 1) Beth Penney: Humanities Division Book Grant Award Ceremony on February 23 / February 21. 2) Robin Venuti, Foundation: Hall of Fame Banquet on March 9 / February 21. 3) ASMPC: Bone marrow registry drive on Mach 7 / February 24. 4) Dr. Garrison: United Way Campaign February 22-March 21 / February 24. 5) Dr. Garrison: Passage of Time, Retiring in August, 2012 / February 27. 6) EOPS & TRiO: MPC Annual Community Play, "Ruined" March 10 / February 28. 7) United Way Committee: donations, bake sales, raffle tickets, and California Pizza Kitchen 20% fundraiser on March 14 / March 1, 5 and 12. 8) David Clemens, Great Books: Author Mark Edmundson, March 6-8 / March 1. 9) Vicki Nakamura: Citizens' Bond Oversight Committee meeting March 12 / March 8. 10) Dr. Garrison: MPC Notes, 65 1h Anniversary Open House / March 9. 11) HR: Employment Opportunity - Accounting Specialist, Fiscal Services / March 9. 12) HR: Employment Opportunity - Food Preparer, CDC / March 9. 13) Laura Franklin, Academic Affairs: New Classes for Spring 2012 / March 9.
Articles published in The Herald, The Californian, and other media: 1) Child Care At Risk: budget cuts could hurt MPC center / February 18. 2) Bone marrow drive to be held / February 23. 3) ArtBeat: can rock 'n' roll save you? Author Mark Edmundson / February 23.
lvi - Regular Board Meeting Minutes, March zi, zuiz 4) Letter to Editor: Every resident should be outraged (MPC child care center budget cuts) / February 25. 5) HR Ad: Unit Office Manager, Library; Director of Admissions and Records; Psychology Instructor and Sociology Instructor / February 27. 6) MPC, Hartnell leaders critical of funding bill; legislation aims to reimburse community colleges only for students who finish courses / March 1. 7) MPC President retiring; Trustees to start search for Garrison's replacement / March 2. 8) Foundation Ad: 21st Annual Hall of Fame Banquet on March 9 / March 5. 9) MPC students host bone marrow drive / March 6. 10) Letter to Editor: Signing up for bone marrow donation / March 6.
C. Reports and Presentations:
1) Institutional Report - SB 1440, The Student Transfer Achievement Reform Act Carsbia Anderson, Vice President of Student Services. Carsbia presented the Board with an overview of Senate Bill 1440, The Student Transfer Achievement Reform Act. The transfer process in the State of California has been a maze for students, lacked transparency, and was replete with local rules and changing requirements year by year. Students arriving at CSU have been forced to retake units to make up for courses that did not transfer. Due to the SB 1440 State Task Force, key elements are being created for an associate degree for transfer that guarantees admission with junior standing at CSU's. Transfers requirements are defined as having 60 transferable units. SB 1440 provides students with priority admission to their local CSU and to a program or major that is similar to their major or interest at their community college. It prohibits CSU from requiring students to repeat courses that are similar to courses completed as part of the AS-T/AA-T. The benefits of SB 1440 recognize each associate degree as the measure of preparation and readiness for transfer, reduces the need for students to take unnecessary courses, and eliminates confusion caused by different and shifting major prep requirements from each CSU. Transfer model curricula (TMC) was built and vetted by discipline faculty, and is intended to guide and simplify the development and approval of Associate Degrees that are consistent with SB 1440 requirements. TMC facilitates the mapping of these degrees to similar CSU BA degrees in the disciplines of Computer Science, Biology, Geography and Journalism. The goal is to have TMC's for the top 20 transfer majors completed by fall of 2012, with CID, a common Course Identification Numbering System, which has been approved by MPC's Academic Senate. The TMC's vetting closed on February 29, and is now at the Senate level. It will soon be sent to the Chancellor Office for approval. Chancellor Jack Scott has been quoted, "SB 1440 puts the needs of California community college students first." Charles B. Reed, Chancellor, California State University System, quoted "We have simplified the transfer process and that allows the CSU and CCC to serve more students and save millions of dollars." Carsbia concluded by noting that SB 1440 students will receive priority registration to CSU if submitted by March 15. With assignment of a CID number, common curriculum will match not only the community colleges, but also CSU's, UC's and most independent and private colleges to guarantee admission for SB 1440 transfer students.
1IYLLLJ - eguiar Board ivieeting Minutes, iviarcn 21, 2012 2) Superintendent/President's Report, Dr. Douglas Garrison. Dr. Garrison briefed the Governing Board on the work being done on the five-year Education Master Plan, proposals under development for continuing education, basic skills initiatives, the 2013 budget, beginning of negotiations, and ACCJC accreditation response reports. / Plans are progressing for the May 4 1 Annual Address to the Community. / Spring break is March 26-30, and the spring term is ready to begin on April 2.
3) Vice Presidents' Reports:
Dr. Celine Pinet, Vice President of Academic Affairs. Celine reported she emailed the Governing Board to address their inquiry on the difference between credit and noncredit courses. / Spring classes have been added to increase FTES, and the ongoing courses are filling well. / She shared that Dr. Kendra Cabrera is the recipient of a grant to attend the spring meeting of the Association of African Study from UC Berkeley. / Celine attended the March 3' International Women's Day Celebration organized by the Re-Entry and Multicultural Center and Political Science Department; the keynote speaker was Maria Hinojosa, award-winning journalist and host of Latino USA. / The Lobo Hall of Fame event was an evening with many student success stories and a proud event for MPC and the community.
Carsbia Anderson, Vice President of Student Services. Carsbia and Lynn Davis, former Board Trustee, attended Jim Tunney's induction into the California Community College Football Coaches Association Hall of Fame. Jim gave an eloquent acceptance speech and talked highly of MPC and how much he enjoyed his service on the Board / Carsbia attended the March I oth play "Ruined" at the Oldemeyer Center; this is an annual collaboration between UCSC African American Arts Troupe, the City of Seaside, and MPC. / The Lobo Hall of Fame inducted Pete Smith this year; he is a descendent of Wellington Smith who started the NAACP on the Monterey Peninsula. Carsbia encourages everyone to attend the Lobo Hall of Fame as it speaks so highly of MPC / The CSSO Conference highlighted the Student Success Task Force recommendations as a major topic. There is a work group discussing matriculation issues under SB 1456; another advisory group is working on counseling concerns with SSTF recommendations to be implemented by fall 2013. / Graduation is on Saturday June 2.
4) Academic Senate Report - Catherine Webb, Senator/Librarian. Catherine expressed appreciation to the Governing Board for the collaboration process in recommending faculty to serve on the president's search committee. Academic Senate believes it is important for the candidates to be knowledgeable of legislative forces, have experience in distance education and technology, and have a profound interest in the college. A topic of recent discussion at the Academic Senate include Faculty candidates for the president search committee. Dialogue is continuing in the Master Education Plan Committee and Distance Online Education Committee. / Academic Senate will have a second reading of the adjunct hiring process, which will then proceed to College Council. / Steve Ma will speak to Academic Senate to engage conversation and ideas surrounding institutional technology. / In responding to the ACCJC recommendations,
y.cnrrn n__1_.n__1 hk_ ag . ------1. nfl nfl-In 1viLtL) - PegUIa1 Dualu ivieeiiig IVIIIIUWS, iviarcii i, U1 Academic Senate is considering and improving all substantive issues shared with shared governance, with final approval of the responses in June.
5) MPCEA Report, Loran Walsh, President - Loran spoke to New Business Agenda Items G and H, the public hearing and resolution for MPCEA's initial proposal for interest-based bargaining. MPCEA is asking to avoid layoffs, use a non-silo approach to the budget shortfall, and use of one-time reserve funds. A membership survey will be used for guidance and direction for the negotiating team. / MPCEA has forwarded seven nominees for the President search committee.
6) MPCTA Report, Alan Haffa. Alan is a co-negotiator for MPCTA. He commented on the silo approach, and explained how it was used last year, making sure that the cost of the deficit was equitable to everyone, with the percentage needed to backfill equally distributed among the three employee groups. Faculty feel the silo approach was equitable because each employee group shared the burden. An unfortunate outcome of the budget deficit was layoff notices and as a consequence some Faculty retired which led to savings by the district. New faculty will replace retirees at a lower cost. Savings from retirements will be more this year because a retirement incentive last year was offered.
7) ASMPC Report, Joshua Gess. Student Trustee Daniel Cervantes introduced Joshua Guess as ASMPC's Director of Representation. Joshua summarized student activities this month. / There was a successful bone marrow drive on March 7th, so successful that the "Be The Match Registry" organizers ran out of cheek swabs due to the high turnout. / Club fundraising was today, another successful event, even without free giveaways. / Elections have taken place the last two days, with close to 200 voters to ratify constitutional amendments. / Upcoming events will be the ASMPC, Hospitality Club and AGS sponsored Faculty and Staff Appreciation e. / Earth Day with several children's activities is being planned. / ASMPC expenditures are within budget.
8) College Council Report, Dr. Alan Haffa, Co-chair. Alan reported that College Council had three reports for the Governing Board: 1) He thanked Dr. Steck for encouraging College Council to host the president search community forum on March 22' d so staff, faculty and community can provide comments on the qualities they would like to see in next President; 2) the budget and planning allocation process is getting back on track; College Council had a good conversation Tuesday about budget and allocation process. They may need to reexamine the process to figure out how SLO's fit into the process. There will be focused discussions this spring to make it easier for the budget elements of planning to come together; and 3) College Council has had discussions on issues regarding our hiring processes, in particular, how we manage when times are tough. Points to consider for Classified hiring may be: a) when College Council is asked to approve the replacement of a Classified position, would it be good to have the same process that Faculty has to prioritize the replacement? b) is it possible to reassign employees; c) is there a priority system of some jobs less or more important than others?
IVILLL) - xeguiar Board meeting minutes, iviarcn 21, 201 2 9) MPC Foundation Report, Robin Venuti, Executive Director a) Executive Director Report - no report. b) Donations for February $28,431.00.
10) Governing Board Reports: a) CHS Report, Dr. Loren Steck. CHS had an interesting meeting which Marilynn Gustafson attended at the Genesis House, a residential facility in Seaside which has an admirable success rate. CHS plans a kick off capital campaign for raising $100,000 for Genesis House facility needs. KION has offered to make them a feature of May during KION newscasts to raise money. b) Trustee Charlie Brown: the play "Ruined" was a quality play with excellent acting. He was amazed that the kids were all not theatrical students. He was introduced at the play and commented that MPC is 100% behind the play, and the community is expecting us to continue our support. c) Trustee Margaret-Anne Coppernoll: the Lobo Hall of Fame was an outstanding event and it was great to see honorees demonstrate their love for MPC. d) Trustee Rick Johnson: he received an email from Rich Teal, the traffic engineer for Monterey and water polo coach at MPC, thanking MPC for fixing the pool heater. e) Trustee Marilynn Gustafson: Marilyn was sorry to miss the last Board meeting, the community play, and Lobo Hall of Fame event for the first time in the last ten years, as she was traveling. f) Student Trustee Daniel Cervantes: he brought to ASMPC the news of Dr. Garrison's retirement and the previous process used to hire the Superintendent/President. ASMPC is comfortable with that process, and as Student Trustee, Daniel would like to represent ASMPC.
11) Legislative Advocacy Report, Dr. Douglas Garrison: a) ACCCA Legislative Update, as of March 5, 2012. b) Student Success Task Force Update, March 2012 Issue. c) Dr. Garrison asked the Governing Board for special attention to bills under legislative consideration on the ACCCA Legislative Updates: 1. SB 1062 and SB 1456 implement portions of SSTF. 2. AB 1826 would limit overloads beyond 50%. 3. AB 2171 would authorize a board to deny enrollment to anyone expelled from any community college within five years. 4. SB 1550 would authorize extension programs offering credit courses. 5. SB 1560 computes apportionment based on average of census date and numbers completing a course. 6. SB 1561 requires community colleges to expel a student who drops three or more courses in a term. 7. SCA 5 is a constitutional amendment to lower approval for a parcel tax to 55% voter approval. 8. Pages 10/11 include bills enacting portions of the Governor's pension reform proposal.
12) Special Report - Bond Update Reports, Joe Demko, Kitchell Project Director
a) Active Bond/Facility Projects Update:
A Nfl flfl fl -- fl ------. - -- A N . - - fin .n ,. 4 fi - - rc.egulalRegular Dudlu ivieewig IVIIIIULeS, March i, U1 Humanities / Old Student Services / Business Humanities - Now called HSS Building. The project is receiving State matching funds. Phase 1 (Old Student Services Building) construction has been completed. Furniture will be installed during spring break.
Theatre - Concrete work on the orchestra pit and elevator has been completed. As of this date, no significant unforeseen conditions have been discovered that could impact budget and schedule. Work is progressing as scheduled and completion is still scheduled for February 2013; it may be completed three weeks early.
Life Science / Physical Science Buildings - There are two phases in this project with the First Phase being the Life Science building, and once it is completed the renovation of Physical Science will commence. The interior framing and metal stud walls have been installed. HVAC duct work is being installed. Drywall installation has been completed on the upper floor, and work has begun on the ground floor. Painting is being done now. Work on Life Science is progressing as scheduled with completion in June 2012. The Life Science building will then be occupied and the Physical Science departments will be relocated to interim housing that the Life Sciences have vacated.
Gym First Floor - Concrete floors have been saw-cut for trenching for the utilities and foundations for the lockers. There is a great deal of plumbing to be done and the plumbing below the slab is nearly completed. Then concrete will be poured and, after curing, wall framing can begin. The project is on schedule and anticipated to be completed in November 2012.
Swing Space - The "Swing Space Village" is located adjacent to and south of the Theatre, and classes are being conducted in the building. The General Classrooms Building has been modified to accommodate Life Science and Physical Science programs, and Life Science classes are being conducted in the building. The architect has received approval from DSA to convert the General Classrooms building to accommodate the Physical Science department this summer (construction on the Physical Science building is scheduled to begin late summer).
Infrastructure - Site work (directional kiosks, lighting, parking lots, sidewalks) will be ongoing for the next few years.
Pool / Tennis Courts - Work can only begin after the gym first floor work has been completed in December of 2012.
Student Center - The Architect has prepared schematic drawings for available space options. Planning meetings have involved student representatives and ASMPC has reviewed and approved the schematic drawings.
Arts Complex - The Arts Complex project is comprised of the Art Studio Building, Art Ceramics Building and the Art Dimensional Building. Preliminary design work has been completed, and the architect is now working on the design drawings.
Ttfnrrn n______1 flK._.fl__ flH!_..._ aN_.._1_ ni flflflfl - I- eguJa1 DUdlU ivieeiiiig IvililuLes, ividiLli LI, LUlL Facilities Committee - The Committee meets on a regular basis to review project budgets and schedules. A report will be forthcoming on the Committee's recommendations.
Joe concluded by stating that Dr. Garrison provided the members of the Citizens' Bond Oversight Committee (CBOC) an orientation to the facilities planning process and the requirements of the Brown Act at the CBOC quarterly meeting. CBOC continues to enjoy active participation with great questions and a trustful environment. Our approach and participation have become a role model for the Monterey Peninsula, as CBOC has a transparent participation process and detailed financial statements. Dr. Garrison thanked Joe Demko, Vicki Nakamura, Steve Ma, Rosemary Barrios, and the members of CBOC for for their service and preparation for every CBOC meeting.
b) Cost Control Report c) Master Schedule/Construction Phase Only d) Bond Expenditure Report
4. CONSENT CALENDAR
A. Routine Business Transactions, Annual Renewal of Programs, Bids, Agreements, Notice of Public Hearings and Proclamations:
Motion Coppernoll / Second Johnson / Carried 2011-2012/117
BE IT RESOLVED,
1) That the Governing Board approve the minutes of the Regular Board Meeting on February 22, 2012.
2) That the Governing Board accept gifts donated to the college with appropriate acknowledgement to donors.
3) That the February regular payroll in the amount of $2,074,198.46, and the March supplemental payroll in the amount of $138,880.58, for a total payroll of $2,213,079.04, be approved.
4) That Commercial Warrants: Number 12914471 through Number 12914506 $ 223,483.49 Number 12915516 through Number 12915565 $ 113,511.85 Number 12916648 through Number 12916679 $ 721,704.54 Number 12918093 through Number 12918115 $ 64,966.45 Number 12919648 through Number 12919709 $1,158,362.17 totaling $2,282,028.504 be approved.
5) That Purchase Order Numbers 120830 through 120933, in the amount of $911,140.83 be approved.
6) That the following budget increases in the Restricted General Fund be approved: Net increase in the 1000 (Certificated Salary) Object expense $ 13,886.00
IvI1-'cu - Regular Board Meeting ivilnutes, March 21, 2012 Net decrease in the 2000 (Classified Salary) Object expense $ 1,209.00 Net increase in the 3000 (Benefits) Object expense $ 1,837.00 Net decrease in the 5000 (Other/Services) Object expense $ 4,037.00 Net increase in the 6000 (Capital Outlay) Object expense $ 50,644.00 total increase in expense lines budgeted $ 61,121.00
Increase of $38,623.00 in funds carried forward from FY 2010-2011 to FY 2011-2012. Increase of $22,498.00 in funds received for FY 2011-2012.
7) That the following budget adjustments in the Restricted General Fund be approved: Net decrease in the 2000 (Classified Salary) Object expense $ 5,600.00 Net increase in the 5000 (Other/Services) Object expense $ 5,600.00 8) That the following budget adjustments in the Unrestricted General Fund be approved: Net decrease in the 2000 (Classified Salary) Object expense $ 3,600.00 Net increase in the 3000 (Benefits) Object expense $ 114.00 Net decrease in the 4000 (Supplies) Object expense $ 3,812.00 Net decrease in the 5000 (Other/Services) Object expense $ 114.00 Net increase in the 6000 (Capital Outlay) Object expense $ 7,412.00
B. Faculty Personnel: 9) That the Governing Board approve the following item: a) Each month individuals are hired as part-time, substitute, and overload. The attached list includes hires for Spring 2012.
C. Classified Personnel: 10) That the Governing Board approve the following items: a) Employment of Mario Alvarez-Fernandez, Instructional Specialist, Circulation Desk, 21.25 hours per week, 8 months and 7 days per year, effective March 22, 2012. b) Employment of Lorena Garcia Velazquez, Custodian, Facilities, 40 hours per week, 12 months per year, effective March 22, 2012. c) Resignation for the purpose of retirement of Linda Pridmore, Assistant Coor- dinator, Academic Support Center, 40 hours per week, 8 months and 11 days per year, effective at the end of the day August 31, 2012.
D. Short Term and Substitute Personnel: 11) That the individuals on the recommended list (Short Term and Substitute Employees) employed for short term and substitute assignments subject to future modifications be approved.
5. NEW BUSINESS
A. BE IT RESOLVED, that the 2011-2012 Monthly Financial Reports for the period ending February 29, 2012 be accepted. Motion Cervantes / Second Coppernoll / Carried 2011-2012/118 iviru - Regular Board ivieenrig Minutes, March 21, 2012 Vice President Report - Stephen Ma, Vice President of Administrative Services. Steve noted that under the Unrestricted General Fund there is a cash balance of $2.3M, two months of cash balance, and that a property tax installment will be received in April. One negative number of note is the Child Development Funds; an anticipated additional revenue of $200,000 has not materialized. Funds will be transferred so the CDC program can pay expenses through the end of the year. An outside consultant has been hired to overview the CDC program to bring back recommendations to enhance revenue or reduce expenses.
The ASMPC budget of $122,000 has only spent $44,000 in expenses and ASMPC should have a balanced budget and surplus funds to put into their reserves at the end of the year.
Operating Fund net revenue through February 29, 2012 is $26,247,827 which is 1% less than the same period last fiscal year. Expenditures year-to-date total $28,631,711 which is 9.6 % more than the same time last fiscal year, for a net difference of $2,383,884. We project the revenue and expenditures within the Operating Fund overall will closely match the budget plan adopted for the 11-12 fiscal year.
Highlights of financial activities year-to-date are as follows:
Revenues: The February advanced apportionment payment received was $49,726, which is 8% of the total certified apportionment. The county office has not closed the books for the month of February yet, so the February apportionment payment will be reflected on next month's financial report. The District receives a percentage of the total certified state apportionment revenue each month. The certified state apportionment is the largest revenue source of the District. This makes up 92.4% of the Unrestricted General Fund revenue. The District received $517,781 in current year federal grant funds this month as reflected in the Restricted General Fund.
Expenditures - overall the District operating funds expenditures continue to track as projected.
Self Insurance Fund - Self Insurance expenses are at 59.8% of budgeted expenditures. The expenditure amount is 2.7% more than the amount for the same period last fiscal year. No conclusions can be drawn from the rate of current expenses. We will continue to track this fund closely each month.
Parking Fund - Parking revenues are 110.2% of budget, indicating total revenue for the year to be significantly higher than budgeted. Expenses are on budget at 60%.
Fiduciary Funds - All Fiduciary Funds are tracking close to budget with the exception of the Associated Student Fund. Revenues are currently at 8.10% less than last fiscal year. We will continue to track this fund closely and we will be adjusting the budgeted revenue and expense by the end of the third quarter.
aknrrnn__1_n ------.. - - ax - . -- * t fl-I flfldfl IvIrCM - I-ceguIau Dualu ivieeiiig IVIH1LILeS, iviaruri 1, U1 IU Cash Balance The total cash balance for all funds is $67,825,071 including bond cash of $47,591,833 and $20,233,238 for all other funds. Operating funds cash is $7,241,189. The District's cash balance is sufficient to manage cash flow demands (payroll and accounts payable) for the next month. The next large property tax installment is due in late April.
Other - The Chancellor's Office has released the First Principal Apportionment (P1) on February 16, 2012. As expected, a deficit coefficient was reported because student fee revenues are significantly below the Department of Finance projections. The deficit coefficient is 0.965807553 which translates to a mid-year cut of $822,295 for Monterey Peninsula College. Administration is working with the Budget Committee to identify ways to address the current year deficit; however, with two-thirds of the fiscal year already passed, options are very limited.
The Governing Board asked Steve to look into two areas: classified overage and CDC balance of $1.2M.
B. INFORMATION: County of Monterey Investment Report for the quarter ending December 31, 2011. INFORMATION
The County of Monterey Investment Report was presented with no comments.
C. BE IT RESOLVED, that the Governing Board authorize the District to file a Notice of Completion of Contract with the County of Monterey for the Parking Lot B Expansion Project, DSA Application No. 01-111498, File No. 27-C 1.
Motion Brown / Second Coppernoll / Carried 2011-2012/119
D. BE IT RESOLVED, that the attached resolution allowing Monterey Peninsula Community College District to participate in the California Community College League Financing Authority Tax and Revenue Anticipation Note Program (TRAN) for FY 2012-2013, to be written by RBC Capital Markets, LLC, be approved.
Chair Loren Steck recused himself as his spouse is an affiliate of RBC Capital Markets, LLC. Vice Chair Brown read New Business Agenda Item No. B.
Motion Johnson / Second Gustafson / Carried 011-2012/120
Steve Ma requested the Governing Board to adopt Resolution No 2011-2012/120 to allow MPC to participate in TRAN pool. He explained why we may need to borrow now when we have not in past years. State deferrals shows the California community college system is owed nearly $961M in one year which has been pushed out to the following year; our portion is $51M. The State has used deferrals for their own cash flow problems on the backs of community college funding. Our reserves are being depleted as we cover the deferrals. We may have a need next year to borrow funds. Also, the unexpected deficit co-efficient by the State means that we are now only getting 96.60 for every $1.00, which amounts to another $822,295 deficit for MPC. We may need an option for borrowing. At this time our FTES is below cap, and we are looking at options to increase enrollments. TRAN is a cash management tool, short term in nature, and the monies have to be paid back within that fiscal year. The
MPCCD - Regular Board Meeting Minutes, March zi, 2012 ii Sponsor of the TRAN pool is the Community College League of California, to be underwriten by RBC Capital Markets, LLC, with the trustee Wells Fargo Bank. The CCLC is anticipating twenty-five community colleges will participate in this pool. If we were to issue our own TRAN, costs are increased, so pooling is cost efficient. The current estimate to borrow $5.4M would cost MPC $50,000-60,000 depending on credit ratings and where the notes are sold at the time of market. The cost of borrowing could fluctuate; depending on our reinvestment rate of funds that cost could be reduced, and if we don't use all the $5.4M from day one, the costs of borrowing could be partially offset. Last year we also passed a resolution to participate in the CCLC's TRAN which we withdrew in May-June because sufficient cash was available. That may not be the case this year. June 1st is the deadline to monitor our financial situation and join the TRAN pool.
Chair Steck rejoined the Regular Meeting.
E. PUBLIC HEARING: District's attached initial proposal for interest-based bargaining with the Monterey Peninsula College Teachers Association (MPCTA)/CTA/NEA for a successor agreement. PUBLIC HEARING
Chair Steck closed the meeting to a Public Hearing. The resolution reads:
"The District has an interest in developing a multi-year response to fluctuating and uncertain economic conditions which avoids layoffs and may include wage conces- sions, one time District funds, and other cost saving measures, and which identifies a mechanism for restoration of salaries as a priority. The District has a further interest in having all employees take the same percentage wage concession."
There were no comments and Chair Steck closed the Public Hearing.
F. BE IT RESOLVED, that, following comments from the public regarding the initial proposals of both MPCTA and the District, the attached Monterey Peninsula College District initial proposal for interest-based bargaining with Monterey Peninsula College Teachers Association (MPCTA)/CTA/NEA for a successor agreement, be adopted.
Motion Cervantes / Second Coppernoll / Carried 2011-2012/121
G. PUBLIC HEARING: District's attached initial proposal for interest-based bargaining with the California School Employees Association, Chapter #245, MPCEA/CSEA, for 2012-2013. PUBLIC HEARING
Chair Steck closed the meeting to a Public Hearing. The resolution reads:
"The District has an interest in developing a multi-year response to fluctuating and uncertain economic conditions which avoids layoffs and may include wage conces- sions, one time District funds, and other cost saving measures, and which identifies a mechanism for restoration of salaries as a priority. The District has a further interest in having all employees take the same percentage wage concession."
Loran Walsh pointed out that the MPCEA sunshine letter is very similar to what the District is proposing, showing a willingness to compromise. Whereas Faculty have a ivircu - eguiar Board Meeting Minutes, March zi, 2012 12 March 15th deadline for layoff notices, Classified have a different option of sixty day notices and therefore layoffs could still be called on for reducing the deficit. The union is asking that layoffs be avoided. Wage percentage decreases are difficult for the cost of housing in Monterey, and although 3% reduction does not sound extreme, a majority of the 154 members have to agree to the reductions.
Chair Steck closed the Public Hearing.
H. BE IT RESOLVED, that, following comments from the public regarding the initial proposals of both MPCEA and the District, the attached Monterey Peninsula College District initial proposal for interest-based bargaining with California School Employees Association, Chapter #245, MPCEA/CSEA for 2012-2013, be adopted.
Motion Brown / Second Coppernoll / Carried 2011-2012/122 BE IT RESOLVED, that the Governing Board pass a resolution proclaiming the week of April 22-28, 2012 as the "Week of the Young Child" with the theme of "Investing In Young Children Benefits All."
Motion Gustafson / Second Brown / Carried 2011-2012/123 BE IT RESOLVED, that the Governing Board authorize the Vice President of Student Services to enter into an agreement with the State of California, Department of Rehabilitation, to renew the WorkAbility Program for a term of three years, effective July 1, 2012 through June 30, 2015.
Motion Johnson / Second Coppernoll / Carried 2011-2012/124
Carsbia Anderson introduced Jacque Evans, Coordinator of MPC's WorkAbility Program, serving clients through a Department of Rehabilitation cooperative contract. Jacque provides job development services by working with a part time job developer and rehabilitation counselors. Jacque reported she works with the business community to find placements and job accommodations, preparing clients for employment whether they are first time employees or returning to the job field, including those changing careers due to injury. Carsbia added this successful program with the Department of Rehabilitation allows us to provide educational alternatives by adding classes, training and job opportunities to our student services. Dr. Garrison noted the contract provides a three-year grant of $335,000, and has an in-kind match requirement already budgeted consisting of current employees.
K. BE IT RESOLVED, that the following courses and programs be approved: ANTH 8, Primate Behavioral Ecology CSIS 45, Introduction to Underwater Robotics ENGL 52, Creative Nonfiction Writing ENGL 53, Poetry Writing ENGL 54, Novel Writing Program: Child Development Associate in Science for Transfer Program: Creative Writing Certificate of Training Program: Interior Design-Fast Track: Green Interiors Certificate of Training
Motion Coppernoll / Second Cervantes / Carried 2011-2012/125
IvIr.0 - Regular Board ivteeuiig Ivilfiules, March 21, 201 13 L. INFORMATION: Trustee Area Redistricting Plan Preclearance Submission Update. INFORMATION
Dr. Garrison updated the Governing Board on the procedures MPC has engaged in during the reexamination of district trustee boundaries as required by law from the Census 2010. A citizens committee, working with demographer Dr. Jean Gobalet, forwarded recommendations to the Board. Those recommendations were approved, our district trustee boundary proposal was forwarded to the Department of Justice, and a response is expected within sixty days. We will then inform the Monterey County Office of Education and Elections Office of that acceptance.
M. BE IT RESOLVED, that the Governing Board vote for the following person(s) to the California Community College Trustees (CCCT) Board:
Doug Otto, Long Beach CCD Ann H. Ransford, Glendale CCD Deborah LeBlanc, Compton CCD
Motion Johnson / Second Brown / Carried 2011-2012/126
N. INFORMATION: The Board will provide direction on the design of the Superintendent/President search process. Any items requiring Board action will be presented at future Board meetings. INFORMATION
Chair Steck reported on the process of selecting a search consultant, and described the proposed selection committee consisting of Faculty and Classified representatives, one community member, one student, one administrator, for a committee size of seven members. Community and campus input will be gained at the community open forum on March 22'd , 4:00pm, in LF102. Barbara Lee has provided two potential calendars, one ending in November with summer work required, and one ending in December. Committee representatives will need to look at the big picture, be team players and able to adopt an institutional perspective. One criteria Chair Steck did not want to stipulate was the participant's availability during summer months.
Trustee Gustafson expressed concern that the Foundation was not represented and who would be choosing the committee members and the consultant. It was agreed to add a representative from the MPC Foundation. Trustee Steck's preference is that one committee chooses the consultant, drawing two nominees from Faculty and Classifed staff. Another two nominees from each group would be selected for the hiring committee. Barbara Lee put out an RFQ for a search consultant firm and has received four responses. Chair Steck anticipates bringing authorization at the next board meeting on the hiring of a search consultant.
Chair Steck outlined other responsibilities of the search process: assign pamphlet writing; confirm membership of the hiring committee; select one consultant and develop contract for services; confirm the search calendar; and bring monthly updates to the Board. Student Trustee Cervantes may need to be a contingency choice due to the distance to Daniel's home in Gonzales.
0. INFORMATION: Calendar of Events. INFORMATION
1Nnrrnfl 1_ fl__i ac_ _.fl__ RN! .__ aN__1 24 4 IvIrLuu - Regular DUdIU ivieeuiig Ivililuws, IvidiUil 1, LUJ"' 2
6. ADVANCE PLANNING
A. Special Meeting/Board Retreat - Wednesday, April 11, 2012, 2:00-5:00pm, Public Safety Training Center (PSTC) Classroom 101, address: 2642 Colonel Durham Street, Seaside. Topics: Shared Governance, Collective Bargaining, Personnel Actions, and MPC Planning and Resource Allocation Process.
B. Regular Board Meeting - Wednesday, April 25, 2012, Education Center at Marina Closed Session, 1:30pm, Room MA104 Board Study Session, 3:00pm, Room MA402 Topics: Accountability Reports - ACCJC/ARCCC/TPEDS and Mandated Reports Education Center at Marina address: 289 - 12th Street, Marina Regular Board Meeting, 4:00pm, Room MA402
C. Regular Board Meeting - Wednesday, May 23, 2012 Closed Session, 1:30pm, Stutzman Room, MPC LTC Board Study Session, 3:00-4:00pm, Sam Karas Room, MPC LTC Topics: MPCCD Demographics Report and Multi-Site Vision Regular Meeting, 4:00pm, Sam Karas Room
D. Future Topics: 1) Tour with Citizens' Bond Oversight Committee (CBOC) June 11 2) Facilities Planning/Citizens' Bond Oversight Committee - June Regular Meeting
7. ADJOURNMENT - Chair Steck adjourned the Regular Meeting at 6:01pm.
8. CLOSED SESSION - not required. When required on non-routine matters and/or to continue discussion of items from earlier Closed Session.
Any writings or documents that are public records and are provided to a majority of the Governing Board regarding an open session item on this Agenda will be made available for public inspection in the District Office located at 980 Fremont Street, Monterey, CA, during normal business hours. Governing Board documents are also available on the Monterey Peninsula College webs ite at www. mpc. edu/GoverninBoard.
Posted April 25, 2012
1VILLU - Regular Board Meeting Minutes, March zi, 2012 Monterey Peninsula Community College District Governing Board Agenda
April 25, 2012
Consent Agenda Item No. A.2 Superintendent/President Office
Proposal: That the Governing Board accept and acknowledge the following donations to Monterey Peninsula College.
Background: The following donations have been made to Monterey Peninsula College:
Big Sur International Marathon Half Marathon Grant of $800 to Child Development Center
Big Sur International Marathon Half Marathon Grant of $1,500 to MPC California Nursing Students Association
Estate of Marti Mulford, do Ceramic kiln, slab roller, books, glazes, studio tools for Robert Mulford MPC MudPeople Club and Ceramics Program
G.E. Young, Jr. Donation in memory of Mariko "Molly" Samida for the MPC General Scholarship Fund
Budgetary Implications: None.
RESOLUTION: BE IT RESOLVED, that the Governing Board accept gifts donated to the College with appropriate acknowledgement to the donors.
Recommended By: Dr. Douglas Garrison, Superintendent/President
Prepared By: _- Carla Robi n, Executive Assistant to Superintendent/President and the Governing Board
Agenda Approval: Dr. Dougi arrison, Sup rintendentlPresident
Consent Gifts Apr 2012