Bwrdd Gwasanaethau Cyhoeddus Ceredigion Public Services Board Meeting 5 January 9th, 2017 Aberystwyth Fire Station, Trefechan 10am – 13:00pm

MINUTES Present: Cllr Ellen ap Gwynn Ceredigion County Council (CCC) Bronwen Morgan Ceredigion County Council (CCC) Rob Quin Mid & West Wales Fire & Rescue Service (MWWFRS) Ben Wilson Natural Resources Wales (NRW) Judith Hardisty Hywel Dda University Health Board (HDdUHB) Sarah Jennings Hywel Dda University Health Board (HDdUHB) Paul Morris Dyfed Powys Police (DPP) Cllr Gareth Lloyd Chair, Sustainable Futures Executive Group Cllr Catherine Hughes Chair, Health, Social Care & Wellbeing Executive Group Cllr Rowland Rees-Evans Mid & West Wales Fire & Rescue Service (MWWFRS) Hazel Lloyd-Lubran Ceredigion Association of Voluntary Organisations (CAVO) Dr. Boika Rechel Hywel Dda University Health Board Public Health Team (PHT) Jacqui Weatherburn Coleg Ceredigion Jane Davidson University of Wales Trinity Saint David (UWTSD) Rhodri Llwyd Morgan Aberystwyth University (AU) Christine Harley National Probation Service (NPS) Ben Davies One Voice Wales (OVW) Policy Support: Alun Williams Head of Policy Support, Ceredigion County Council (CCC) Diana Davies Future Generations & PSB Manager CCC Steffan Gruffudd PSB Project Officer, CCC Angharad Hull PSB Support Officer, CCC Also in Attendance: Jo-Anne Daniels Welsh Government Cllr Gill Hopley Poverty Champion, CCC Jamie Thorburn CCC Alison Vaughan CCC Polly Sills-Jones CCC Nicky Sandford Children and Young People Coordinator, CCC Naomi McDonagh Health Social Care & Well-being Coordinator CCC Mike Shaw CCC Claire Miles Growing Mid Wales Caroline Jones Sustainable Futures Coordinator CCC Carwyn Jones Translator, CCC Carol Thomas Translator, CCC Josh Bailey Work Placement-Ceredigion County Council 5.1 Apologies, Introductions & Disclosures of interest Apologies:

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Barry Rees (CCC), Elen James (CCC), Martin Cox (NRW), Ian John (DPP), Brian Isaac (DWP), Cllr. Hag Harris (CCC), Bernadine Rees (HDdUHB), Dafydd Llewelyn (DPP)

The Chair welcomed all to the meeting and extended a special thank you to Rob Quin (RQ) for inviting the PSB to hold the meeting at the new Fire Station in Aberystwyth. RQ shared his vision that the station could be turned into a central hub for future events and extended a warm welcome after the PSB meeting to anyone who would like a tour of the new fire station. RQ added that the fire station was co-working with Coleg Ceredigion, offering catering opportunities.

There were no disclosures of interest

5.2 Minutes of previous Ceredigion PSB meeting - 21.11.16 The minutes of the previous meeting were agreed as correct.

5.3 Matters arising from last meeting None

5.3.2 New approach to building resilient communities The Chair welcomed Jo-Anne Daniels (J-AD), Director of Communities and Tackling Poverty for Welsh Government to the meeting. J-AD thanked the PSB for the invitation to the meeting and noted that on 11 October 2016, the Cabinet Secretary for Communities and Tackling Poverty, Carl Sargeant AM, made a statement in Plenary that signalled the start of a broad programme of engagement with stakeholders on the Welsh Government’s proposed new approach to building resilient communities. The statement indicated that he was also minded to phase out the Communities First (CF) Programme while establishing a new approach to meet the challenges of the future.

She stated that building resilient communities focuses on three priority areas of Employment, Early Years and Empowerment. By prioritising in this way, the Cabinet Secretary wants to create communities that offer children the best start in life, communities that are ready and able to work and communities where the voices of local people are heard clearly when decisions are made.

Following the statement given by the Cabinet Secretary, the engagement process began with a Welsh Government online survey. Workshops have been organised and a series of meetings with PSBs to discuss the new approach are ongoing.

J-AD noted that there are three topics emerging from the initial engagement work: The implications of sustaining communities of work; The impact of Communities First being phased out and what the new approach from Welsh Government implies. It was also noted that the new approach would look closely at the long-term effect of ACE’s (Adverse Childhood Experiences) on society and its individuals.

J-AD asked for feedback on the new approach and stated that there hasn’t been a Communities First area in Ceredigion since 2012.

A discussion ensued regarding the impact the removal of Communities First had on the Penparcau and Tregaron areas and the lessons learnt from delivering the exit strategies for the programme.

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 The ‘Penparcau Forum’ was established following the withdrawal of Communities First from the area and community activity continues to be very strong.  The rural area of Tregaron has seen ‘Whilen Y Porthmyn’ being established but hasn’t seen such a positive outcome since the withdrawal of Communities First. It was noted that the Penparcau area had a different exit strategy and that rural and more urban areas need a different type of support. It was also noted that Tregaron is due to lose its third and final bank in 2017 which will be another blow to the area.  A number of rural communities across Ceredigion are in a similar situation to Tregaron.  The mentrau (enterprise) groups that were established all over the County back in the late 1990’s early 2000’s worked very well for community resilience. For example, a village like New Quay had over 50 volunteers that were very active as a result of the work of the local menter group, but as funding disappeared so did the will of the people. Some towns such as Cardigan and Llandysul still have mentrau groups and are sustaining due to there being enough businesses and people to support.

Other points discussed were:  Rurality is making it difficult for some communities to be resilient.  Super-fast Broadband is key to developing resilience in rural communities and allows people to work and be connected however far they are away from large towns.  A feeling that building resilience is like running in quick sand at the moment due to reducing budgets. Because we have less chimneys in Ceredigion we are at the bottom of the pecking order but services across Wales should be the same for all.  Welsh Government should reduce the number of individual initiatives going on. We need to be joined-up on a governmental level. We need joined-up funding from WG in order to fund what works locally rather than targeted individual schemes. Recognition of the differences between urban and rural areas is also key.  This new approach must tie in with the Well-being of Future Generations Act.  A feeling that rural community needs are forgotten by Government.  The estimated loss of income of more than £700 per head in Ceredigion per year as a result of Brexit (which was reported at the last PSB meeting) needs to be addressed. People are very sacred about what the next year will bring.  We don’t need a new whole Wales initiative – this may add a level of complexity.  Ceredigion has missed out on ‘place-based schemes’ as they follow similar funding formulae.  Time should be taken to understand the needs of communities such as the work undertaken by the PSB around building community resilience in Llandysul and through the Cylch Caron project in Tregaron.  Communities in Ceredigion are very different now as to when Communities First began.  We should be looking at mainstreaming services in small pockets through the Well- being Plan. We as a PSB need to be able to swiftly respond to need.  It is pleasing to note that the revenue support grant has taken sparsity into account this year.  It was noted that sparsity and volume are funding issues for Further Education establishments. It was suggested that more vocational programmes and opportunities would increase the likelihood of young people staying in the area.  It is important that this programme will be available to us as we’ve been denied programmes in the past such as ‘LIFT’.  It is important that we learn from past experiences in order to make sure that some communities are not forgotten.

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 ‘In work poverty’ is a big issue in Ceredigion with a high proportion of people ‘only just managing’

J-AD noted that the Well-being of Future Generations Act is truly embedded in how the new approach should be taken forward. There will be an opportunity for PSB’s to step into the role of identifying communities in need as the role and ability of Welsh Government in setting areas in the past has been, and is being questioned. In response to an earlier question, J-AD noted that Children’s zones will link with the new approach but won’t be a part of it. She added that the Welsh Government is putting great investment into the fundamentals to secure a more prosperous Wales including a focus on infrastructure, helping families work and children to succeed. She concluded by saying that this will be an opportunity to define resilient communities.

The Chair highlighted that the introduction of the Apprenticeship Levy should hopefully see some of this funding returning to our communities. J-AD noted that a statement is expected on the Apprenticeship Levy soon. RQ stated that initial information he’d been given regarding the Levy wasn’t very encouraging. It was agreed that a letter should be sent by the PSB recommending that the Apprenticeship Levy is refined to local areas.

ACTION: Mike Shaw to draft letter to Welsh Government on behalf of the Chair regarding the future of the Apprenticeship Levy.

The Chair thanked J-AD for attending the meeting and taking time to listen to the PSB’s response to the project.

5.4 Correspondence: State of Natural Resources Report (SoNaRR) letter Ben Wilson (BW) from Natural Resources Wales presented the technical assessment of sustainable management of Natural Resources. BW highlighted that this is the first SoNaRR report NRW has produced and it’s the first product of the Environment Act and links with the Well-being of Future Generations, Planning & Environment (Wales) Acts and it’s an initial spark to conversation of key risks around natural resources. BW outlined that it’s an evidence base which will inform the setting of priorities and actions within Welsh Government’s National Natural Resource Policy (NNRP) – consulted on from November 2016 onwards, and this will set the agenda of the important areas to be addressed and act as a driver for collective action. For NRW this will drive the production of Area Statements to set out the direct opportunities as an operator, regulator and land manager. Also it will drive other policy areas such as strategic and local land use and development planning to better take account of the sustainable management of our natural resources and within the Well-being plans themselves which are a key product for PSBs.

The assessment sets out NRW’s analysis of the contribution that natural resources make across the seven well-being goals but more importantly it ignites the start of a conversation about the key risks we all face as a society if we fail to recognise the importance of ecosystems. BW briefed the PSB on: - Recognising that the management of natural resources is a shared responsibility, it provides the PSB with a platform to discuss shared interests, collaborate and improve the resilience of our ecosystems so they continue to support well-being in Ceredigion. - The benefits of our natural resources are not just environmental.

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- However they are coming under increasing pressure from climate change, a growing population and the need for energy/food production. Poorly managed natural resources increase the long-term risks to our well-being. SoNaRR also sets out areas where natural resources are not managed sustainably - Opportunities that have been identified are:  Greening out our urban spaces.  Managing our coastline more effectively.  Managing marine ecosystems in a more integrated way.  Better soil and land management.  Restoring peatland and our uplands.  Increase woodland cover and bring existing woodland into more sustainable management.  Work within whole catchments – from source to sea.

BW reflected that on a local level the state of Natural Resources face the following issues: - The river Teifi faces issues with extraction and pesticide use - Cors Caron: Managing flood risk, increasing woodland cover- creating diversity and being more accessible to people. - The need to increase sustainable wood production for housing. - Catchment management on the rivers Teifi, Rheidol and Ystwyth

BW concluded that the key to delivery and supporting these opportunities outlined in the assessment will be working together with PSB, the 3rd sector and farming organisations. BW highlighted that the summaries from the assessment can be sent to PSB members. It is available to view on the NRW website.

RQ asked how we will actually be responding to this report and how we can create appropriate ‘thinking time’ for this matter. It was suggested that the PSB Executive Groups workshop on Wednesday will be an opportunity to explore this topic further.

It was suggested that secondments could be a way that the PSB can co-operatively work on these issues. BW agreed that the benefits of secondments are there but it was difficult to manage this with declining resources. RRE noted that MWWFRS now have a statutory responsibility in regards to flooding and can work with NRW. It was suggested that NRW should be a member of the Community Safety Executive Group. ACTION: PSB Team to liaise with Ben Wilson, NRW and Alan Garrod – Community Safety Executive Group Coordinator to make arrangements for NRW to join the Community Safety Executive Group.

It was highlighted that we should be considering how natural resources support the 7 Well- being goals taken alongside the ‘One Planet Report’. It was suggested that there is a tension between the environment and developing the economy and tourism but the message is clear that we must work together to make sure it works and blend all these together in moving forward.

The Chair noted that from conversations held with Ken Skates AM, Cabinet Secretary for Economy and Infrastructure and Mark Drakeford AM, Cabinet Secretary for Finance and Local Government, it is envisaged that the current economic regions will stay and that will align with the NRW Area Statements.

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The Chair thanked BW for presenting the report and concluded that all PSB members play a vital role in contributing to the sustainability of natural resources – the matter needs to be kept on of all of our agendas.

ACTION: For the PSB to ensure that the SoNaRR report and future Area Statements assist in formulating the Local Well-Being Plan.

5.5 The Well-being of Future Generations (Wales) Act: 5.5.1 Assessment of Local Well-being – Draft for Public Consultation 5.5.2 Well-being Plan Priority Matrix Tool 5.5.1 Assessment of Local Well-being – Draft for Public Consultation Diana Davies (DD) noted that the draft assessment is presented to the Board today and has been prepared in accordance with the joint methodology framework for undertaking the Assessment of Local Well-being that was previously endorsed by the Board.

PSB member organisations have been involved in all stages of assessment development and preparation from the initial situation analysis work through to engagement, research and final drafting. She noted that following Board approval, the Assessment will go out to Public Consultation after this meeting until 12 noon on the 13th of February.

The Chair thanked DD for all her hard work driving the assessment forward and informed the PSB that this assessment would be the basis for the PSB Well-being Plan for the next 5 years.

The assessment was considered by the Board and Jamie Thorburn (JT) noted that the chapter summaries for each life stage will be used as a basis for potential priorities which will be looked at closer in the PSB Executive Groups Workshop on the 11th of January. The headings taken from these summaries will be used as the basis to spark conversation as to how they can be used as potential priorities for the Well-Being plan. JT thanked all PSB organisations for their editorial input into the assessment and noted that a positive response was received from everyone, that deadlines were adhered to and each input was a valued contribution to help form the assessment.

The Chair and DD thanked Jamie Thorburn, Alison Vaughan and Polly Sills-Jones for their hard work on preparing the assessment and to all partner organisations for their input.

The following comments were made by Board members. It was noted that these will be considered along with the responses received from the public consultation on the assessment.  Members welcomed the assessment and commended the report as being very readable.  Suggestion that a section about Welsh should be included in the Childhood chapter.  Super-fast broadband affects career and economy prospects and perhaps should be added into the Context chapter.  The length of the coastal path is recorded incorrectly (miles not km).  Difficult to retrieve cross-cutting themes from the individual life stages and that connectivity will be key. A suggestion of adding people connectedness into Context, including infrastructure.  Mental Health should be made more of a cross-cutting theme as a quarter of people will experience mental health issues every year.

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 Access to the environment comes up very often in the assessment. Is the assessment going to include protected sites in the asset mapping?  We need to be mindful of regional priorities when considering priorities in moving forward.

Following the consultation phase the responses will be collated and it is proposed that the final Ceredigion Assessment of Local Well-being will be presented to the PSB on the 27th of February 2017 for sign-off prior to publication.

In moving forward to the planning stage, there will be a specific workshop for PSB Executive Group members on the 11th of January, at Lampeter Rugby Club, to begin the process of thinking ahead for the plan. The workshop will use the draft Assessment of Local Well- being and a Priority Matrix Tool to begin the process of identifying priorities for the Local Well-being Plan.

A specific workshop for PSB members will be held on the 15th of February when the results of the Executive Groups workshop will be considered. This workshop will provide an opportunity for PSB members to discuss and select priorities for inclusion in the Local Well- being Plan. Sophie Howe, Future Generations Commissioner for Wales will also be in attendance.

It is proposed that following the workshops the priorities for the Local Well-being Plan will be agreed at the PSB meeting on the on the 27th of February 2017. Once the priorities have been agreed, there will be further opportunities for PSB members and other stakeholders to get involved in developing the plan between March and May 2017.

DECISION: The PSB approved the Assessment of Local Well-being to go out to Public Consultation.

5.5.2 Well-being Plan Priority Matrix Tool Polly Sills-Jones (PSJ) provided an explanation on the Well-being Plan Priority Matrix tool which will be used during the PSB Executive Groups workshop on the 11th of January. PSJ stated that:  The first two columns of the matrix will be pre-populated with information from the assessment in order to explore further in the logic chains.  The logic chains will encourage workshop attendees to explore potential priorities in greater detail and ensure that the 7 Well-being goals and the 5 ways of working will be taken into consideration in addition to discussing how influential the PSB may be at tackling these potential priorities.  Currently, there are 31 potential priorities that will be explored. The aim of using the tool will be to assist with prioritisation in order to get to a more manageable number and help merge and connect priorities together.

DECISION: The PSB approved the Well-being Plan Priority Matrix and supporting appendices as a tool to assist with prioritisation work for the Local Well-being Plan.

5.6 PSB Executive Groups Terms of Reference Steffan Gruffudd (SG) noted that as set out in the Well-being of Future Generations (Wales) Act 2015, Public Services Boards are able to establish sub-groups to support it in

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undertaking its functions and the Board can authorise sub-groups to exercise its functions.

In its meeting on 4th July 2016 the Ceredigion PSB agreed its own Terms of Reference including retaining the existing Executive Groups structure.

Each Executive Group has since reviewed its Terms of Reference and amended them to reflect the changes brought in under the Well-being of Future Generations (Wales) Act 2015.

The following draft ToR have been prepared and agreed by the Executive Groups and are presented to the Board for approval.

Ceredigion PSB Advisory Group Ceredigion PSB Children & Young People Executive Group Ceredigion PSB Community Safety Executive Group Ceredigion PSB Health Social Care and Wellbeing Executive Group Ceredigion PSB Sustainable Futures Executive Group

SG added that the Bilingual Futures Executive Group are still to consider their ToR and these will be presented to the PSB at the next meeting.

DECISION: The Board approved each Executive Groups Terms of Reference.

5.7 Children & Young People Executive Group report / presentation Nicky Sandford (NS) - interim Children & Young People (CYP) Executive Group co-ordinator - presented an update on the work of the CYP in the Supporting Families section of the SIP.

NS reported on the most salient points from the four priority headings within the SIP, namely Safeguard and support vulnerable children and families; Reduce the effects of poverty and combat inequalities; Enable all children and young people to reach their full potential; Promote physical and emotional health and well-being. Of the 14 population indicators, 4 were green (improved from previous year), 9 were amber (little change or stayed the same as previous year) and 1 was red (regressed from previous year) which was: ‘The number of Children in need in Ceredigion’. NS explained that this had increased slightly from the previous year but that this was partly due to the way it is reported.

Judith Hardisty reflected that the level of education attainment is interesting particularly in terms of recruitment for the Health Board.

Cllr Gareth Lloyd suggested that the wording of the measurement ‘the % points difference between pupils eligible for free school meals (FSM) and those not eligible in respect of achieving Key Stage 3 Core Subject Indicator’ should be modified to show that not everyone who is eligible for FSM are claiming them. Alun Williams responded by saying that this issue is being considered and that initiatives such as the cashless system in Secondary schools is removing some of the stigma associated with families receiving FSM. It is hoped that this will lead to more families who are eligible but are currently not claiming FSM to do so.

The board thanked NS and the CYP Executive Group for their work and noted the report.

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5.8 SIP Performance Monitoring Spreadsheet Steffan Gruffudd gave an update report on the SIP Performance Monitoring Spreadsheet and explained the RAG (Red, Amber, Green) status and that officers were asked to provide notes to explain any Red statuses which indicates that a workstream is behind schedule or unlikely to achieve its target.

SG highlighted however that in the Supporting Families section there are a few notes of explanation for some Amber status workstreams which have been given by officers to explain why these workstreams might be slightly behind target at the moment.

SG noted that the workstreams and performance measures in the ‘Economy and Place’ section are new following the annual revision by the Sustainable Futures Executive Group. The new workstreams and measures now reflect the priorities within the economic strategy ‘Our Livelihoods’.

SG noted that there are two Red RAG statuses in the Independent Living section which are linked to each other and the officer responsible had provided an explanation as to why this workstream was unlikely to hit its target for this year.

DECISION: The Board noted the report.

5.9 UWTSD – Ways of Working Model Jane Davidson gave an update of the Ways of Working (WOW) Model and stated that since the PSB meeting in September at which the Board were given a guided tour of a working model of WOW, the majority of work has been focused on developing the IT side. This work will continue to be monitored through the External Partners Advisory Group of which there are representatives from PSB partners.

JD added that a policy for the tool is in development and that this would be considered by UWTSD’s Senior Management Team before being shared with external partners.

The Chair thanked JD for providing the update and said the Board would look forward to further updates during the year.

5.10 PSB Groups Decision & Action Records Decision and Action records for the following groups were noted by the Board:  Children and Young People Executive Group  Health, Social Care and Well-being Executive Group

5.11 Updates: 5.11.1 Cylch Caron Cllr Catherine Hughes (CH) stated that there had been an open day in mid-December where people had an opportunity to find out more about the project and to ask questions. There were 80 attendees at the event and the project received a very positive response. The Chair added that Mid and West Wales Housing Association are currently preparing to go out to tender on the building work.

5.11.2 Growing Mid Wales Mike Shaw (MS) gave an update on Growing Mid Wales (GMW) and apologised that there was no written report due to the latest meeting being held on Friday 6th January 2017. MS

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stated that items discussed at this meeting were: Infrastructure and how to join tourism across Mid Wales; the work plan for the coming year and a programme of meetings with Cabinet Secretaries.

MS reported that the National Development Framework (Wales Spatial Plan) is out for consultation until the 7th March 2017. Work in ongoing to develop a response from across the region.

MS stated that UK Government will suddenly become even more important over the next 6 months as the implications from Brexit become clearer and that an Industrial Strategy for London was due to be published in the early part of 2017.

A recent report from Oxford Economics have given projections by Local Authority area of the worst affected areas following Brexit and the report confirmed MS report at the last PSB meeting. The 6 projected most affected areas in Wales are: Torfaen, Blaenau Gwent, Rhondda Cynon Taf, Neath Port Talbot, Ceredigion and Wrexham.

MS reported that Cllr Phil Bale from the WLGA had written a letter to Mark Drakeford AM regarding the Local Government Reform agenda. He referred to Growing Mid Wales, its developments and structure, stressing the regional working that is on-going as well as the challenges posed by rurality. MS added that this was part of the ‘shouting louder for our region’ campaigning. MS also emphasised the importance of the Governance arrangements for regional working in the future. MS reported that a White Paper on Local Government Reform is expected to be released on 31st January 2017.

The Chair thanked Mike Shaw for his update on Growing Mid Wales.

5.11.3 Mid Wales Health and Care Collaborative The Chair reported that the Mid Wales Health and Care Collaborative had been given at least an additional years funding.

5.12 Any other business None 5.13 Date of next meetings: 27th February 2017 – 10am Ystwyth Room, Penmorfa, Aberaeron 5th June 2017 – 10am Council Chamber, Penmorfa, Aberaeron 25th September 2017 – 10am Council Chamber, Penmorfa, Aberaeron 4th December 2017 – 10am Council Chamber, Penmorfa, Aberaeron

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Bwrdd Gwasanaethau Cyhoeddus Ceredigion Public Services Board Meeting 6 February 27th, 2017 Ystwyth Room, Penmorfa, Aberaeron 10am – 12:15pm

MINUTES Present: Cllr Ellen ap Gwynn Ceredigion County Council (CCC) Eifion Evans Ceredigion County Council (CCC) (Part) Rob Quin Mid & West Wales Fire & Rescue Service (MWWFRS) Ben Wilson Natural Resources Wales (NRW) Carys Wynne-Morgan Arts Council for Wales Cllr Gareth Lloyd Chair, Sustainable Futures Executive Group Cllr Catherine Hughes Chair, Health, Social Care & Wellbeing Executive Group Cllr Rowland Rees-Evans Mid & West Wales Fire & Rescue Service (MWWFRS) Hazel Lloyd-Lubran Ceredigion Association of Voluntary Organisations (CAVO) Dr. Boika Rechel Hywel Dda University Health Board Public Health Team (PHT) Jacqui Weatherburn Coleg Ceredigion Jane Davidson University of Wales Trinity Saint David (UWTSD) Rhodri Llwyd Morgan Aberystwyth University (AU) Helen Matthews Department for Work and Pensions (DWP) Martyn Palfreman West Wales Regional Partnership Board (Part) Jina Hawkes Hywel Dda University Health Board Denise Owen Ceredigion County Council (CCC) Anna Bird Hywel Dda University Health Board Policy Support: Alun Williams Head of Policy Support, Ceredigion County Council (CCC) Diana Davies Future Generations & PSB Manager CCC Angharad Hull PSB Support Officer, CCC Also in Attendance: Naomi McDonagh Health, Social Care & Well-being Coordinator, CCC Gaynor Toft Public Health Protection Manager, CCC Jamie Thorburn Research and Analysis Manager, CCC Polly Sills-Jones Regional Well-being Assessment Coordinator CCC Alison Vaughan Research Officer, CCC Nicky Sandford Children and Young People Coordinator, CCC 6.1 Apologies, Introductions & Disclosures of interest Apologies: Bernardine Rees, Steve Moore, Sarah Jennings and Peter Skitt (HDdUHB), Ifan Evans (WG), Martin Cox (NRW), Elen James (CCC), Dafydd Llywelyn (OPCC), Bronwen Morgan (CCC), Sue Darnbrook (CCC), Sue Fish (MWHC), Superintendent Robyn Mason (DPP), Steffan Gruffudd (CCC)

The Chair welcomed all to the meeting and extended a warm welcome to Helen Matthews, who has taken up post as Senior External Relations Manager for DWP and will be the new representative from DWP attending PSB meetings.

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The Chair extended best wishes to Bernadine Rees through a period of ill-health and wished her, on behalf of the Board, a speedy recovery.

The Chair informed the Board that Steffan Gruffudd’s wife, Ceirios had given birth to a baby boy and, on behalf of the Board, congratulated them on the new arrival.

There were no disclosures of interest.

6.2 Minutes of previous Ceredigion PSB meeting - 09.01.16 The minutes of the previous meeting were agreed as correct.

6.3 Matters arising from last meeting 5.3.2 New Approach to building resilient communities It was noted that Mike Shaw had drafted a letter on behalf of the Chair regarding the future of the Apprenticeships Levy. Following on from a recent meeting, the Chair noted that Julie James AM, Minister for Skills and Science, specified that there will be no more additional funding being filtered down from the Treasury, which was disappointing news for Ceredigion.

5.3.2 New Approach to building resilient communities Alun Williams (AW) noted that on the 14th of February, Carl Sargeant, Cabinet Secretary of Communities and Children Secretary released a further statement on the new approach to building resilient communities. He stated that: • Funding at 70% of current levels will be provided to the Communities First programme until March 2018. A legacy fund of £6m a year, to enable some of the programme’s most effective projects to continue, will be introduced in April 2018. • A new £12m a year grant to support those who are furthest from the labour market will also be launched. This will build on the success to date of the Communities for Work, Lift and PaCE programmes and will feed into the wider Welsh Government Employability Plan led by the Minister for Skills. • It will allow the continued support from Investment in Flying Start and Families First, both who provide practical support to thousands of families and their children across the country, while the development of Children’s Zones and the establishment of new Adverse Childhood Experiences have already been announced.

AW highlighted that Ceredigion will be eligible to apply for funding that will become available and for the Board to be made aware of this. The Chair thanked AW for the update and welcomed the news that rural areas such as Ceredigion will be eligible for this grant support.

5.11.3 Mid Wales Health and Care Collaborative The Chair noted that Dr. Sue Fish will be stepping down as Clinical Programme Director for the Mid Wales Healthcare Collaborative to return to her role as GP in Borth Surgery full time. Peter Skitt, the County Director for Ceredigion (HDdUHB) will be taking on the role from Dr Sue Fish.

6.4 Correspondence:

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6.4 i. Letter from Jocelyn Llewhellin (DWP) regarding staff changes and PSB representation The Board acknowledged the letter and the Chair, on behalf of the Board, thanked Jocelyn Llewhellin for her continuous support and contribution to the PSB over the years and welcomed Helen Matthews to her first Ceredigion PSB meeting and wished her luck in her new role.

6.4ii. Arts Council For Wales Brochure The Board acknowledged the letter and brochure. Carys Wynne-Morgan (CWM) reflected that the Arts Council has a good, positive relationship with Ceredigion and that the Arts fit well within the 7 Well-being goals.

6.4 iii. Older People’s Commissioner for Wales letter regarding Assessments of Local Well-being The board acknowledged the letter. Diana Davies (DD) stated that although the Commissioner had not given specific feedback on individual Assessments of Local Well-being, the fact that we have included a whole chapter on Older People in our Assessment shows that we have taken account of the Commissioner’s previous guidance on the matter.

6.4 iv. Welsh Government letter regarding Support for PSB’s 2017/18 DD brought the letter to the Board’s attention to highlight the valid contribution already received through this funding during the current financial year through the employment of Polly Sills-Jones. DD noted that more information with regards to the amount of funding that will be available for the region to apply for is expected by the end of the month. DD sought confirmation from the Board that they would be happy for her to develop the application to the fund with counterparts in Carmarthenshire and Pembrokeshire and that they would be happy, in principle, to again employ a co-ordinator to assist with the work on Well-being planning in moving forward as outlined in the WG letter.

The Board AGREED and the Chair thanked DD for securing the current funding for the PSB’s across the region.

6.5 Ceredigion PSB Assessment of Local Well-being DD presented the report on the Assessment of Local Well-being.

DD highlighted that 16 responses were received to the public consultation on the Assessment either on-line or via paper copies of the response form. In addition, one written response was received from a member of the public and formal letters were received from The Arts Council of Wales, Welsh Government and the Future Generations Commissioner for Wales. Of these 16 responses in the standard format, twelve were from individuals and four from the following organisations: Mid & West Wales Fire & Rescue Service; Early Years, Childcare & Play Strategy Group; West Wales Domestic Abuse Service and Public Health Wales.

DD thanked Alison Vaughan (AV) for consolidating the responses received into a Consultation Summary report (Appendix 1).

DD noted that in addition to responses to the public consultation, comments that were made

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at the last PSB meeting have been taken into account, together with comments received from the Ceredigion County Council Overview and Scrutiny Coordinating Committee and the Ceredigion Armed Forces Community Covenant.

DD stated that the response has been positive overall and noted that the editorial team have carefully considered the responses and comments received during the consultation and have made proposed amendments and additions to the Assessment - these changes are highlighted in yellow in the updated version of the Assessment in Appendix 2.

DD thanked Jamie Thorburn (JT), Alison Vaughan and Polly Sills-Jones for their dedication in providing the amendments and additions with such a quick turnaround and to the PSB team for their continued support during the process.

JT fortified DD’s report by highlighting that all the responses have been taken on board and we are moving on in the right direction in progressing to formulating the plan. JT took the Board through the amendments made to the Assessment.

A discussion ensued with regards to possible further amendments that should be made to the Assessment including: Possibly drawing out on the future scenarios section to emphasise future funding in research opportunities; Inclusion of Welsh Language into more than just the Adult chapter summary – possibly create a future scenario on the use of the Welsh Language throughout the Life Stages; bring out further details regarding the economy, lack of employment opportunities and the implications surrounding leaving the EU. The Board reflected that whilst it is important to make the message clear on what could be addressed, it will be during the planning stage that these issues will be looked into in great detail and how we can address the proposed Well-being Aims.

DD informed the Board that any final amendments that members would like to make to the Assessment will need to be received by Friday the 3rd of March. It was noted that all comments will be considered and that members would be sent the final version of the Assessment in English by no later than Friday the 10th of March for final approval. Following final approval, the amendments will be translated and the final Welsh and English versions will be circulated by no later than the end of March 2017.

The Chair commended the hard work that had gone into the Assessment of Local Well- being and thanked everyone for their contribution.

DECISION: The Board approved the Assessment of Local Well-being subject to the changes highlighted in Appendix 2.

6.6 Ceredigion PSB Local Well-being Plan – Guiding Principles and Well-being Aims DD reported on the Ceredigion PSB Local Well-being Plan – Guiding Principles and Well- being Aims. As per the timeline for preparing both pieces of work that was agreed by the PSB last year, work has begun to look ahead to the planning stage. A workshop for PSB Executive Groups members was held on the 11th of January, at Lampeter Rugby Club, to begin the process of thinking ahead for the plan. The workshop used the draft Assessment of Local Well-being, Logic Chains and a Priority Matrix Tool to begin the process of identifying priorities for the

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Local Well-being Plan. The day was extremely successful with over 75 individuals from across all PSB organisations participating and expressing their views.

The results of the Executive Groups workshop were presented and considered at a specific workshop for PSB members on the 15th of February. Attendance at the workshop was excellent with 16 out of 18 PSB organisations represented on the day. The workshop provided an opportunity for members to discuss and explore Guiding Principles and Well- being Aims for the Local Well-being Plan. The workshop also provided the opportunity for Board members to hear from Sophie Howe, Future Generations Commissioner for Wales, and to discuss and explore possible barriers and solutions to successful PSB working.

Community Resilience and Individual Resilience came out as strong overarching concepts from the discussions at the workshops and are therefore proposed as Guiding Principles for the Local Well-being Plan. Following analysis of the resulting information from the workshops, the Well-being Aims (See Appendix 1) are proposed for the PSB to agree on.

Following approval, these Guiding Principles and Well-being Aims will be used as the frame to enable further discussion and engagement with stakeholders across Ceredigion on the development of the Local Well-being Plan between March and May 2017.

The Board discussed the proposed Well-being Aims. Eifion Evans (EE) complimented the work gone into getting to this stage of producing the Well-being Aims but felt there was a need to make ‘Economic Development’ more prominent. The Chair agreed that economic development is a high priority, possibly focusing on increasing vocational job opportunities and qualifications in addition to strengthening life skills. The Chair noted that the wording of the Aims were strengthened during the workshop on the 15th of February.

It was suggested that we need to be clear and explicit in our documents that we want to create jobs and a future for future generations. In moving forward, it was suggested that we should also be focussing on empowerment.

Rob Quin (RQ) stated that the Aims presented today are the result of the hard work undertaken at the two workshops that have been held to date. He noted that the comments suggested would be best fed into the next stage of development which will be our response to those issues. The next stage will be our opportunity to harness the Board’s ambition and our willingness to work together differently to tackle the main priorities within the Local Well- being Plan.

It was suggested that the word ‘Help’ should be changed to ‘Enable’ for each of the Aims under the theme of Individual Resilience. The Board AGREED on the amendment. A further suggestion of whether the word ‘Transforming’ would be more suitable than ‘Create’ under the theme of Community Resilience was received.

The Chair thanked DD for the report and all PSB member organisations for their input into developing the Well-being Aims through the workshops and for the discussions today.

DECISION: The Board approved the proposed Guiding Principles and Well-being Aims for the Local Well-being Plan (subject to the amendment above) and approved that the next phase of plan development can take place.

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6.7 Health Social Care and Well-being Executive Group Report / Presentation Naomi McDonagh presented an update report on the work of the Health Social Care and Well-being Executive Group for 2016-17. Naomi highlighted that the presentation took into account what has been achieved as a result of what was laid out in the SIP and was a first step in looking forward to the future in terms of the current workstreams that are in place and how they would fit within the proposed Guiding Principles and Well-being Aims for future work.

Naomi explained that:  Workstreams under the HSCWB Executive group are wide ranging and contribute to three report cards: Supporting Families (4 workstreams); Independent Living - Housing (12 workstreams); Independent Living - Supporting the Needs of Individuals (8 workstreams).  Using the draft Well-being Aims as possible benchmarks, Naomi identified some of the work that has been achieved through the HSCWB Executive Group over the first three-quarters of the current financial year: National Exercise Referral Scheme, Carers and Housing. Naomi also highlighted how to do things differently & maximising opportunities and identifying possible risks.  Naomi highlighted 2 examples of projects that have been carried out by HSCWB: 1. The Transforming Community Services Llandysul Pilot project – to engage with the community, identify community resilience and consider the possibility of community asset transfer and sustainable and effective service re-design. 2. Building intergenerational community resilience through an engagement and empowerment project raising awareness of Dementia through creating Dementia Friendly communities. Since December 2016, training has been given to 32 individuals who have become Dementia champions in Ceredigion.  Naomi challenged the PSB to consider becoming the first ‘Dementia Friendly’ PSB in Wales or for individuals to become ‘Dementia Friends’. Members of the Board to contact Naomi for further information.

The Chair thanked Naomi for the very informative and clear presentation and alluded to the amount of excellent work that is achieved through this Executive Group.

6.8 PSB Executive Groups Decision & Action Records i. Syrian Refugees Task and Finish Group The Chair informed the Board that up to now, 23 Syrian Refugees have been rehomed in Aberystwyth that a commitment has been made to accept a further 10 in Ceredigion. The Chair thanked all PSB organisations who have contributed to this work. The Chair also noted that community groups are also looking into providing community sponsorship schemes to enable additional Syrian families to come to Ceredigion. ii. Sustainable Futures Executive Group Gareth Lloyd (GLl), the Chair of the Sustainable Futures Executive Group emphasised that the most recent meeting had been a great success which had a special agenda item focussing on Climate Change and the Environment (Wales) Act duty and implications for public bodies and those working with/ funded by public bodies.

Both Decision and Action records were noted by the Board.

6.9 Updates:

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6.9.1 Mid Wales Health and Care Collaborative The Board acknowledged the report sent by Dr. Sue Fish.

The Chair reflected on the key achievements of the MWHCC and noted that a continuation of improvements will still be seen by the Collaborative as they will continue for another year.

6.9.2 West Wales Regional Partnership Board Martyn Palfreman (MP) presented an update on the West Wales Regional Partnership Board (RPB). MP thanked the PSB members who had contributed to the Population Assessment and noted that the report focuses on prevention. MP referred to his written report and highlighted the key messages that came out of the Population Assessment and how they resonate with a number of those in the Ceredigion Assessment of Local Well- being. MP noted that the West Wales Population Assessment report was approved by the RPB on 15 December 2016. The code of practice requires that the Population Assessment is also approved by the full Council of each local authority and the Board of the LHB prior to publication, the statutory deadline for which is 31 March 2017. An easy read summary version of the assessment will also be produced.

MP highlighted that the Population Assessment has been considered by the Ceredigion County Council Overview and Scrutiny Committee and that the final version will be presented to Council in the next couple of weeks.

MP brought to the Board’s attention that ‘Section 14A of the Act requires the development of area plans which will provide a description of the range and level of services proposed to be provided, or arranged, to respond to the care and support needs, and the support needs of carers identified in the population assessments’ and noted that the MWHC will be considering on the 17th of March, the viability of having one or three area plans across the region. The RPB will commence development of the plan/s, based on the findings of the Population Assessment and the first area plans must be published by 31 March 2018.

The Chair reflected on the report and stressed that there is a need to secure more funding in regards to transport in order for services to improve.

A discussion ensued in regards to the pro’s and con’s to having one area plan or three area plans, MP suggested that having one area plan would create synergy between the three areas in the region. However there was concern that the needs of Ceredigion wouldn’t be addressed appropriately by having a single plan and that three plans for each of the counties would be preferred. The Chair also emphasised that a plan focussing on Ceredigion would also enable better alignment in the Mid Wales Health and Care Collaborative.

*Since the meeting further guidance has been received by Martyn Palfreman. Welsh Government colleagues have advised that the regulations for Section14A of the Social Services and Wellbeing (Wales) Act require that area plans are produced on the regional footprint.

The Board noted that appropriate arrangements are established to align the development of the area plan and wellbeing plan and ensure complementarity.

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The Board also approved that regular reporting to the PSB on progress of the area plan and to the RPB on the wellbeing plan should be established.

The Chair thanked MP for the report.

6.10 Any other business The Chair ended the meeting by thanking everyone for their contribution to ensuring successful collaboration through the work of the Ceredigion PSB. Local Government elections will be held in May, and the Chair was very hopeful that she would be back representing the Council on the Board following the election. 6.14 Date of next meetings: 5th June 2017 – 10am Council Chamber, Penmorfa, Aberaeron 25th September 2017 – 10am Council Chamber, Penmorfa, Aberaeron 4th December 2017 – 10am Council Chamber, Penmorfa, Aberaeron

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MINUTES OF PEMBROKESHIRE PUBLIC SERVICES BOARD TUESDAY 31st JANUARY 2017 at 10.00am PEMBROKESHIRE COLLEGE, HAVERFORDWEST

Present:

Bernadine Rees Chair, Hywel Dda University Health Board (Vice-Chair)

Ian Westley Chief Executive, Pembrokeshire County Council

Alec Don Chief Executive, Port of Milford Haven Sue Leonard Chief Officer, Pembrokeshire Association of Voluntary Services Tegryn Jones Chief Executive, Pembrokeshire Coast National Park Authority Rob Quin Assistant Chief Fire Officer, Mid & West Wales Fire & Rescue Service

Ian Scale Consultant in Public Health, Public Health Wales Dr Steven Jones (SPJ) Director of Development, Pembrokeshire County Council Rowland Rees-Evans Vice-Chair, Mid & West Wales Fire Authority Andrea Winterton SW Operations Manager Pembrokeshire, Marine and Monitoring, Natural Resources Wales Supt. Ian John Dyfed Powys Police Paul Morris Dyfed Powys Police Martyn Palfreman Head of Regional Collaboration, Carmarthenshire County Council (part of meeting)

In attendance Claire George Partnership and Scrutiny Support Co-ordinator, PCC

Support/Secretariat Nick Evans Partnership & Scrutiny Support Manager, Pembrokeshire County Council Lynne Richards Partnership and Scrutiny Support Co-ordinator, Pembrokeshire County Council Apologies

Dafydd Llywelyn Police & Crime Commissioner, Dyfed Powys Cllr Jamie Adams Leader, Pembrokeshire County Council (Chair) Sarah Jennings Director of Governance, Communication and Engagement, Hywel Dda University Health Board Sharron Lusher Principal, Pembrokeshire College Helen Matthews Senior External Relations Manager, Job Centre Plus Pam Kelly Temp. Assistant Chief Constable, Dyfed Powys Police Jessica Morgan PLANED

The meeting commenced at 10.05am.

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1. Welcome and Apologies

Introductions were made and apologies received from those listed above.

2. Minutes of last meeting

The minutes of the meeting held on Wednesday 30th November 2016 were agreed as an accurate record.

3. Action Log

Frontline Staff Event ‘Working Together, Protecting the Vulnerable’ – The event was due to be held later in the day at Pembrokeshire Archives. A report on the outcome of the IJ event would be presented at the next meeting.

Circulate a written invitation to all partners to make a contribution of £5k towards funding for a PSB resource – BR asked those partners that had not yet provided a response to do so as soon as possible. NE noted that five responses had been received to date and that these had been mixed. Several partners had requested further detail on what the funding would be used for. Both AW and SL said that they would be unable to contribute financially but could help with staff time and RQ noted that the Fire Service had employed a Support Officer to assist with PSB work across all the PSB areas they were involved with.

NE clarified that the purpose of the contribution was not to fund a post but to fund project work, as the process of moving forward with development of the Well-being Plan would necessitate pieces of work that would require funding. IW suggested that ownership of a PSB resource would demonstrate buy-in for what the Board was trying to achieve. It was agreed that in addition to the above request, the issue of funding for PSBs would be ? raised with WG.

Pride in Pembrokeshire Awards – SPJ gave a brief outline of the proposal, which had been raised at the September PSB workshop. There was some work still to be completed on the detail behind the proposal but he hoped that the awards would commence at the end of February.

Data/Information Sharing Event – This was another suggestion that had been made at the PSB workshop in September. NE said that he had discussed holding a shared event alongside Carmarthen and Ceredigion over the summer. Further updates would follow in due course.

Property Task and Finish Group – Another meeting had yet to be arranged following RQ’s offer to Chair future meetings of the Group. He noted that the Fire Service and Police were now sharing facilities in St David’s and plans were moving forward to develop shared workshop facilities in Haverfordwest to service vehicles.

4. Well-being Assessment

NE noted that a final draft version of the Well-being Assessment for Pembrokeshire had been circulated to partners. The Board were asked to approve this version for consultation purposes so that the consultation process could start on 16th February,

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subject to timescales for Welsh translation. NE reminded partners that the document was a work in progress and there was plenty of opportunity for partners to get involved in shaping the final document. Although the document had been drafted as a partnership document, the response from partners had so far been mixed. It was hoped that partners could provide agreement in principle for the document to be used for consultation purposes and a report on the consultation process would then be provided at the next meeting.

The Board then discussed each section of the document in depth, with partners raising concerns about gaps in data or areas where more information was required.

Partners agreed that the Well-being Assessment was a starting point in the process of developing a Well-being Plan and was a living document which presented an outline of what evidence had so far suggested. The document provided a summary of the current situation and would influence future discussions around priorities for the Well-being Plan.

Following the discussion, partners agreed that the version of the Well-being Assessment presented could be used for consultation. Partners were asked to utilise their own organisational arrangements to publicise the document. NE said that at the next meeting, an amended version would be made available alongside the report mentioned above. Any relevant additions would be included prior to the meeting and any contentious issues would be put before the Board for discussion. He also noted that there were specific gaps in engagement, for example with children and young people, and in the future an ongoing plan of engagement with groups such as this would be developed. SL mentioned previous engagement arrangements which had existed under the LSB and it NE for was agreed to look further at engagement opportunities at the next meeting. agenda

rd Partners were asked to forward any immediate changes as discussed by Friday 3 ALL February to NE. Any detailed changes should be submitted as part of the consultation process.

5. Population Assessment

Martyn Palfreman, Head of Regional Collaboration with Carmarthenshire County Council then provided PSB members with a presentation on the West Wales Care Partnership and Population Assessment. He provided detail on the Social Services and Wellbeing (Wales) Act, including requirements for the creation of partnership arrangements on Local Health Board footprints to oversee the delivery of care and support in their area. Regional Partnership Boards had been created to discharge a range of statutory functions and the West Wales Care Partnership covered the Hywel Dda footprint area. The Board received funding from two separate streams, through WG transformation funding and also through the Intermediate Care Fund. MP then provided details of the requirement to produce population assessments and what the headline findings of the West Wales Care Partnership Population Assessment had been. He also provided a comparison of requirements under both the Social Services and Well-being (Wales) Act and the Well-being of Future Generations (Wales) Act.

Finally, he noted that Regional Area Plans were required under Section 14A of the Act and that the first Plan would need to be published by April 2018, the same timetable as for the Well-being Plan. There was a need, therefore, as well as an opportunity for strategic alignment between both plans and coordination of activity as some of the broader issues highlighted in the Population Assessment would need a wider partnership

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response. This meant that the relationship between the Regional Partnership Board and the PSB would be vital.

BR thanked MP for his presentation. The presentation would be circulated to partners LR for information.

6. Adverse Childhood Experiences

Liz Western, Senior Public Health Officer at Public Health Wales, then gave a presentation on Adverse Childhood Experiences.

2,000 adults had been surveyed on their experiences before the age of 18 and their health behaviours in adult life and the results of the study outlined the link between negative experiences during childhood and the long term impact that these negative experiences could have on an individual’s health. LW explained that ACEs were stressful life experiences which included direct harm to a child (e.g. verbal, physical and/or sexual abuse) or affected the environment in which they lived (e.g. growing up in a house with domestic violence, alcohol abuse, parental separation, mental illness, drug use and incarceration). The survey had revealed that almost one in seven adults in the Welsh population had experience four or more Adverse Childhood Experiences during their childhood and just under half had experienced at least one. These experiences had direct links to health harming behaviours such as smoking or substance misuse and also on mental well-being, and preventing ACEs could have significant impacts in reducing a range of these behaviours. LW said that ACEs were common but were more prevalent in deprived areas where there was less resilience to counteract their effects. Therefore early intervention and parenting programmes were essential tools in the prevention of ACEs. She also noted that the benefits of preventing ACEs were not limited to health, but also impacted on education, violent crime, anti-social behaviour and other social issues.

BR thanked LW for her informative and thought provoking presentation. The presentation on ACEs would also be circulated to partners for information. LR

11. AOB

SPJ circulated copies of a confidential bid application, for which he was seeking support in principle from members of the PSB. He noted that a full report would be presented to Cabinet on 13th February. Partners agreed to support the bid as requested.

The meeting ended at 12.25pm.

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MINUTES OF PEMBROKESHIRE PUBLIC SERVICES BOARD MONDAY 3rd APRIL 2017 at 9.30am BRIDGE INNOVATION CENTRE, PEMBROKE DOCK

Present:

Cllr Jamie Adams Leader, Pembrokeshire County Council (Chair) Sarah Jennings Director of Governance, Communication and Engagement, Hywel Dda University Health Board Sharron Lusher Principal, Pembrokeshire College Jessica Morgan PLANED Sue Leonard Chief Officer, Pembrokeshire Association of Voluntary Services Tegryn Jones Chief Executive, Pembrokeshire Coast National Park Authority Anna Bird Head of Partnership Development, Hywel Dda UHB Ian Scale Consultant in Public Health, Public Health Wales Dr Steven Jones (SPJ) Director of Development, Pembrokeshire County Council Andrea Winterton SW Operations Manager Pembrokeshire, Marine and Monitoring, Natural Resources Wales Roger Thomas Temp. Assistant Chief Fire Officer, Mid & West Wales Fire & Rescue Service CI Mark McSweeney Dyfed Powys Police Alyson Phillips DWP Christine Harley National Probation Service

In attendance Claire George Partnership and Scrutiny Support Co-ordinator, PCC Tom Moses Pembrokeshire Co-production Network

Support/Secretariat Nick Evans Partnership & Scrutiny Support Manager, Pembrokeshire County Council Lynne Richards Partnership and Scrutiny Support Co-ordinator, Pembrokeshire County Council Apologies Dafydd Llywelyn Police & Crime Commissioner, Dyfed Powys Bernadine Rees Chair, Hywel Dda University Health Board (Vice-Chair) Steve Moore Chief Executive, Hywel Dda University Health Board Kate Chamberlain Welsh Government Ian Westley Chief Executive, Pembrokeshire County Council Alec Don Chief Executive, Port of Milford Haven Helen Matthews Senior External Relations Manager, Job Centre Plus Rob Quin Assistant Chief Fire Officer, Mid & West Wales Fire & Rescue Service Supt. Ian John Dyfed Powys Police Paul Morris Dyfed Powys Police Helen Matthews DWP

The meeting commenced at 9.35am.

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1. Welcome and Apologies

Introductions were made and apologies received from those listed above.

2. Minutes of last meeting

The minutes of the meeting held on Tuesday 31st January 2017 were agreed as an accurate record.

3. Action Log

Pride in Pembrokeshire Awards – NE noted that a number of meetings had been held to begin the process of launching the awards. A meeting had been held with the Western Telegraph and PAVS had agreed to administer the delivery of the awards. The project would be launched at the end of May with a press release.

PSB Pooled Fund – Following requests to partners for funding to set up a pooled fund in November 2016, NE said that there appeared to be some confusion around what the fund would be used for. Funds secured from partners would not be used to fund staff or existing work but to fund joint PSB related activity, such as the Well-being Plan event on 28th April and the Pride in Pembrokeshire Awards. He would discuss the matter again NE with the Chair and provide further clarification to the Board.

4. Well-being Assessment for Pembrokeshire

NE gave a brief overview to the background of the version presented for approval. He noted that all responses had been carefully considered and various amendments and additions had been made to strengthen the Assessment in response to comments received. He also gave an overview of the Appendices to the Assessment, which included responses from Welsh Government and the Future Generations Commissioner and noted that the responses received by neighbouring authorities had been broadly similar.

There were a number of areas that would be strengthened within the document over the next few months, looking again at the approach to defining Community Areas, strengthening the understanding of cultural well-being, and ensuring all groups were represented. It was also noted that there had been issues around getting feedback on the document from the public and specific groups. The Commissioner had also requested that analysis within the Assessment be made more Pembrokeshire specific and NE noted that the event at the end of April would assist in moving towards this as the outcomes from the event would reflect the key priorities for Pembrokeshire and would be fed into the assessment in due course. NE said that strengthening the Well-being Assessment would be an ongoing process going forward alongside development of the Well-being Plan.

SPJ raised the point that within the FG Commissioners response there were areas which the PSB were asked to consider strengthening prior to publication of the Assessment. NE said that the approach taken with the final draft version of the Assessment had been to strengthen areas where it was straightforward to do so, whilst acknowledging that there was more work to do in others, for example, with regards to Community Areas. This had

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also been the approach taken by colleagues in Ceredigion and Carmarthenshire. AB NE said that she was aware of a neighbouring authority who had published their Assessment without making any changes that had been suggested by the Commissioner. SL said that she was struggling to see links within the Assessment to other documents, such as SPJ/ the Population Assessment. NE said that he would add an additional paragraph to the SJ/ Assessment to signpost readers to other related legislation or publications. SJ also AW/ suggested that statutory partners should share their Well-being Objectives with PSB RT/ members. These would be forwarded to LR for circulation to the group. LR

Partners then briefly discussed whether the Assessment should be reviewed and if so, how often, taking into account future work needed on the document and the upcoming publication of the Future Trends report by the Commissioner. It was agreed that the Well-being Assessment would be revised to take in account the Future Trends report and further additional work, and would then be refreshed and updated as necessary if there NE were any major changes to data that might affect possible priorities going forward.

PSB partners complimented the Partnership and Scrutiny Support team for the work that had gone into producing the Assessment and gave formal approval to the document, subject to the amendments agreed, and for its publication.

5. Future Generations Commissioner: Draft Strategic Plan

NE informed the Board that the FG Commissioner was in the process of consulting on her first draft strategic Plan and asked that PSB partners consider the draft Plan and respond as appropriate.

Partners queried the accountability of the Commissioner as it was not clear in the report who she would be accountable to for her work. Links between WG policy and PSB work was also queried. It was also noted that the document was aspirational in nature and that it would be important for PSBs to focus on local structures. AW pointed out that NE individual statutory partners would most likely be submitting their own responses to the Plan, however, NE would draft a response on behalf of the PSB.

6. Local Area Statements – presentation from Natural Resources Wales

AW gave a presentation on Area Statements and PSBs and links between the Well-being of Future Generations and Environment (Wales) Acts. She outlined the purpose of Area Statements, what they should include and how they should be used. She explained that Statements would be produced across each of NRW’s six operational areas including the marine environment and outlined the process for developing Area Statements which was likely to begin in May following publication of WG’s Natural Resources Policy.

7. Stronger Communities: Better Services – presentation from Pembrokeshire Co-production Network

SL began the presentation by noting that the engagement landscape was currently complicated in terms of the amount of legislation in existence and that was being introduced, therefore ways of engaging meaningfully with people at the right levels and without duplication were needed. She gave an overview of the principles of co- production and outlined why the PSB should employ it as a tool going forward. TM and JM then gave examples of how co-production had been used across various projects they had been involved with in Pembrokeshire.

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SL then provided details of areas where the Co-production Network could offer assistance to the PSB in future work and also where the group could work with partners to draw in resources to support engagement. This however would require support from PSB partners in terms of officer time, support from engagement practitioners and also use of venues to host workshops etc.

Both RT and SJ offered support from MAWW Fire and Hywel Dda respectively. SPJ also suggested that support for the Network could be picked up as part of the review of PSB sub-partnerships which would take place over the coming months.

8. Feedback from event for front line staff

LR gave a brief overview of the event which had taken place on 31st January, noting that event had been well attended by representatives from 18 organisations. She outlined the questions that had been put to attendees and their responses and noted that the ‘speed dating’ session appeared to have been of value to those present in terms of extending their knowledge around areas where front line staff from other agencies may be able to offer assistance in the future. A directory of contacts had been produced following the event which would be circulated to those that had attended and LR outlined a number of options where a similar event could be of use for future PSB related work.

In response to questions, LR said that the event had been inexpensive to run and that those that had attended would be contacted in the near future to determine whether the LR contacts they had made or knowledge they had gained from the event had been of use / IJ to them in their roles over the past few months. LR would liaise with IJ and SJ to arrange / SJ a similar event in the south of the County in due course.

9. AOB

NE noted that Kate Chamberlain from had withdrawn as Welsh Government representative on the Board, but that an alternative representative would be sought. A NE letter would be sent to KC to thank her for her support.

NE also noted that at the next meeting the Board were required to review their terms of reference and asked that partners familiarise themselves with the current version which could be found on the PSB web pages. LR would forward a link to the relevant page to LR partners. The Board would also be required to appoint a Chair and Vice-Chair for the year at the meeting.

AD had also recently met with the Director in Wales of Citizens Advice Bureau who had offered to give a presentation to the PSB about their work in supporting vulnerable people in the community. Partners agreed that this should be scheduled for a future meeting NE and NE would liaise with AD to arrange a suitable date.

SPJ also thanked colleagues for their support with the 2021 City of Culture bid for St. David’s.

The meeting ended at 12.15pm.

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