ASLN Conditions 2021 Compared to ASLN Conditions 2020)
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Back to table of contents Authorized Service Laboratories Naktuinbouw - Conditions 2021 Page 1 of 22 Revision 8.0 per 10 Dec 2020 Authorized Service Laboratories Naktuinbouw Conditions 2021 Table of contents Introduction ............................................................................................................................................ 3 NAKTUINBOUW MODULE QUALITY MANAGEMENT SYSTEM REQUIREMENTS .......................... 4 1. Identity ......................................................................................................................................... 4 2. Scope ........................................................................................................................................... 4 3. Quality management system (QMS) ........................................................................................... 4 4. Quality manual ............................................................................................................................. 4 5. Organization ................................................................................................................................ 4 6. Document control......................................................................................................................... 5 7. Control of records ........................................................................................................................ 5 8. Audits ........................................................................................................................................... 5 9. Complaints ................................................................................................................................... 6 10. Corrective (and / or Preventive) Action Requests (CARs) .......................................................... 6 11. Management responsibility .......................................................................................................... 6 12. Human resources management .................................................................................................. 7 13. Equipment, means, measuring devices and reference materials ............................................... 7 14. Purchasing ................................................................................................................................... 8 NAKTUINBOUW MODULE SAMPLING REQUIREMENTS ASLN ....................................................... 9 15. General ........................................................................................................................................ 9 16. Sampler ....................................................................................................................................... 9 17. Multi location module (MLM) ..................................................................................................... 10 18. Sampling of (parts of) plants ...................................................................................................... 10 19. Sampling of seeds ..................................................................................................................... 10 20. Sampling of soil ......................................................................................................................... 12 NAKTUINBOUW MODULE TESTING REQUIREMENTS ASLN ......................................................... 14 21. Facilities ..................................................................................................................................... 14 22. Applied protocols and testing .................................................................................................... 14 23. Subcontracting: .......................................................................................................................... 16 24. ASLN Laboratory reports ........................................................................................................... 16 25. Monitoring test quality ................................................................................................................ 17 MISCELLANEOUS ............................................................................................................................... 19 26. Definitions / references .............................................................................................................. 19 27. Revision history (ASLN Conditions 2021 compared to ASLN Conditions 2020) ...................... 20 Appendix I - Bulb crops as mentioned in 'Landbouwkwaliteitsbesluit bloembollen' from 6 September 1999 (10 pages) Back to table of contents Authorized Service Laboratories Naktuinbouw - Conditions 2021 Page 2 of 22 Revision 8.0 per 10 Dec 2020 Introduction Authorized Service Laboratories Naktuinbouw (ASLN) is an official authorization system of Naktuinbouw, based upon annual external audits by or on behalf of Bureau TIS Naktuinbouw and intended for service laboratories that carry out quality tests on seeds, soil and / or (parts of) plants. The test results of these ASLN authorized laboratories are accepted by Naktuinbouw, e.g. for inspections, Naktuinbouw Elite Ornamental Crops, Naktuinbouw Select Plant as well as Naktuinbouw Authorized Laboratories (NAL). The ASLN Conditions 2021 are an improved version of the EMT Conditions (2001) and the ASLN Conditions 2012, 2014, 2016, 2017, 2018, 2019 and 2020. When laboratories are working in compliance with the ASLN Conditions, it will give them the confidence that their clients will receive a reliable test result, reflecting the true quality of the seeds, soil and / or parts of plants. The ASLN authorization of a laboratory is demonstrated through the ASLN certificate of authorization, with an appendix stating for which tests authorization has been granted by Bureau TIS Naktuinbouw. This is also displayed on the website of Naktuinbouw. On its turn, an ASLN authorized laboratory is allowed to issue ASLN Laboratory reports with test results from tests for which authorization has been granted. The laboratory must carry out the test according either the Naktuinbouw standard protocol or a by Bureau TIS Naktuinbouw approved in house company protocol. Only ASLN authorized laboratories are allowed to issue an ASLN Laboratory report with test results from tests for which authorization has been granted and if this is reflecting a test result on a sample from a crop that is under the supervision of Naktuinbouw inspections: all species of floricultural (except the bulb crops as mentioned in ‘Landbouwkwaliteitsbesluit bloembollen’ from 6 September 1999, appendix I), arboricultural and vegetable crops. In case the laboratory intends to issue an ASLN Laboratory report with a test result on a crop for which the above is not applicable, it is not allowed to make any reference to ASLN and / or authorization by Bureau TIS Naktuinbouw then. The ASLN Conditions 2021 are based upon for this purpose relevant criteria from: • Earlier revisions of the ASLN Conditions • Council directive 2000/29/EC • EPPO PM 7/84:2007 Basic requirements for quality management in plant pest diagnosis laboratories • EPPO PM 7/98:2014 Specific requirements for laboratories preparing accreditation for a plant pest diagnostic activity • ISO 9001:2015 QMS – requirements • ISO 17025:2005 General requirements for the competence of testing and calibration laboratories • ISTA Laboratory Accreditation Standard version 6.1 • Guidelines for the company version 2020 The ASLN Conditions 2021 are divided into the following standard modules: Quality management system requirements, Sampling requirements and Testing requirements. ASLN authorization can only be granted when a laboratory complies / deals with these three basic modules. The laboratory can exclude some of the paragraphs (only possible for: 5.20, 5.21, 17, 18, 19, 20 and / or 23); the laboratory must indicate and justify in the quality manual for which paragraphs this is the case. Determined by the Board of Naktuinbouw Roelofarendsveen, 20 December 2019, Last modified 10 December 2020, To be determined by the Board of Naktuinbouw in March 2021 Back to table of contents Authorized Service Laboratories Naktuinbouw - Conditions 2021 Page 3 of 22 Revision 8.0 per 10 Dec 2020 NAKTUINBOUW MODULE QUALITY MANAGEMENT SYSTEM REQUIREMENTS 1. Identity 1.1. The participant must be legally identifiable (e.g. registered in a national chamber of commerce) 2. Scope 2.1. The participant must mention its scope in the quality manual, and make clear what / which activities are carried out under authorization 2.2. The participant must keep this up to date 3. Quality management system (QMS) 3.1. The participant must develop, define, document and implement a QMS as a means of ensuring that all activities that are brought under authorization demonstrably satisfy specified requirements / conditions 3.2. The participant must improve this QMS continuously whenever there is a reason to, based upon the principle of the Deming circle: plan – do – check – act 4. Quality manual 4.1. The participant must have at least one quality manual 4.2. This quality manual can be either digital or a hard copy 4.3. This quality manual must contain at least: • Scope • QMS-documents (procedures, working instructions, protocols, format of forms), as 4.4. The quality manual and the QMS-documents must be written in Dutch or English: • If the participant wants to have some documents (like working instructions)