School Bus Program Policy and Procedures January 2016 Published by the Department of Education Training Melbourne January 2016
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School Bus Program Policy and Procedures January 2016 Published by the Department of Education Training Melbourne January 2016 ©State of Victoria (Department of Education and Training) 2015 The copyright in this document is owned by the State of Victoria (Department of Education and Training), or in the case of some materials, by third parties (third party materials). No part may be reproduced by any process except in accordance with the provisions of the Copyright Act 1968, the National Education Access Licence for Schools (NEALS) or with permission. An educational institution situated in Australia which is not conducted for profit, or a body responsible for administering such an institution may copy and communicate the materials, other than third party materials, for the educational purposes of the institution. Authorised by the Department of Education and Training, 2 Treasury Place, East Melbourne, Victoria, 3002. ISBN 978-0-7594-0806-7. This document is also available on the internet at www.education.vic.gov.au/studenttransport 1. Introduction 1 Contents 2. Criteria Determining Eligibility for the School Bus Program 2 Criteria 1 - Nearest appropriate school 3 Criteria 2 – Reside 4.8 km or more from the school 5 Criteria 3 – Be of school age and reside in Victoria 5 Access to more than one bus service 6 3. Ineligible Students Accessing the School Bus Program 7 Exemptions for ineligible students to access the bus at no cost 7 Ineligible passengers required to pay a fare 12 Other exceptional circumstances or appeals or special cases 15 4. Administration of the School Bus Program 17 Emergency management 18 Responsibilities of coordinating schools 18 Responsibilities of client schools 24 Responsibilities of bus operators 25 Responsibilities of students 29 Responsibilities of the STU 30 Responsibilities of DET regional offices 30 Responsibilities of PTV 30 5. Provision of Bus Services 31 Modification of services 32 Bus Routes 34 Pupil-free days 35 Orientation days 35 Excursions and delays 35 Appendix 1 – Glossary 36 Appendix 2 – Exemption Case Studies 39 Case 1 – Government students residing 4.8 km or more from a bus route to nearest government school 39 Case 2 - No service to nearest government school 41 Case 3 - Unsupervised government primary school 42 Case 4 - New government or non-government school opens closer to student’s residence 43 Case 5- Round bus route 44 Appendix 3 – Contact Details 45 Appendix 4 – Privacy Information 46 1. Introduction While parents/guardians have primary responsibility for transporting their children to and from school, the School Bus Program (SBP) assists families in rural and regional Victoria by transporting students to school. The program services both government and non-government schools. Students wishing to access a seat on a bus must complete an application form and parents/ guardians must agree to the conditions of travel including, if applicable, the payment of a fare. Criteria of eligibility determine whether a student travels at no cost or travels upon the payment of a fare. The Student Transport Unit (STU) of the Department of Education and Training (DET) sets the policy and provides general transport advice to DET regional offices, and schools. The Regional Bus Team within Public Transport Victoria (PTV) administers the SBP as directed by this policy and procedures document and holds the contracts with bus operators. The SBP is guided by the relevant parts of the Education and Training Reform Regulations 2017 and the Bus Safety Act 2009. These documents detail the specific obligations and duty of care for all parties involved in the provision and management of school bus services. This policy is effective from January 2016 and replaces all previously published procedural guidelines for the SBP. Introduction 1 1 2. Criteria Determining Eligibility for the School Bus Program This section explains the criteria used to determine if a student is eligible to access the School Bus Program (SBP). A student must meet all of the criteria detailed below to be eligible. Eligible students access SBP services at no cost. Public transport Students are expected to use public transport where a service is available within 1.6 km (measured by shortest practicable route) of their home or closer to their home than the nearest school bus service. This applies to both students applying to access the SBP at no cost and to fare paying passengers. Where school and public transport services overlap, students should be allocated to public transport services prior to school bus services, as long as this ensures a safe and economically responsible outcome. In making travel allocations DET and PTV consider: • bus loadings and student safety • student eligibility for transport assistance • cost implications • Individual cases on their merits. Priority of access to services With some services the demand for seats can exceed the carrying capacity of the bus. In these situations the following priority of access applies: • first priority – eligible students with prior rights • second priority – eligible government school students • third priority – eligible non-government school students • fourth priority – students with exemptions (both government and non-government school students) • fifth priority - fare paying government and non-government students • sixth priority – fare paying passengers non-students (see fare paying section for order of priority). The coordinating principal should give preference to students with special needs or those travelling both morning and afternoon five days a week. If after applying these criteria there is more seating available, preference should be given to those who have the greatest distance to travel and to the youngest students. Change of address If a student changes residential address, a new application must be made to the coordinating school and re-assessed against all criteria. Criteria Determining Eligibility for the School Bus Program 2 Criteria 1 - Nearest appropriate school Government schools To be eligible for the School Bus Program, government school students must attend their nearest school/campus appropriate to their year level. ‘Nearest’ is measured by the shortest practicable route, driveable by car, from the student’s residential driveway to the school administration gate. Exemptions Students not attending their nearest government school may be granted exemption in the circumstances listed below. Siblings will be considered on their own merit on a case by case basis. Students granted exemption in the circumstances listed below cannot, on their own, form a case for additions, retentions or modifications of services. School enrolment zones Where regionally approved enrolment zones are in place, the Designated Neighbourhood School (DNS) is considered to be the nearest school/campus for the purposes of the SBP. An enrolment zone must strictly limit entitlement to enrol in a school to only those students who reside in a defined geographical area. Evidence of regional approval of the zone must be provided to the coordinating school by the client school. Lack of accommodation at the nearest government school If entry to the nearest government school/campus is refused on the grounds the school is at capacity, students may travel to the next nearest government school and still be considered to be attending their nearest school for the purposes of this program. Evidence of refused entry from all nearer schools is required to be submitted with the application to travel. This is usually in the form of a letter from the principal of each nearer school. Subject choice for students in Years 11 and 12 Year 11 and 12 students may travel to a more distant school/campus if two or more of their chosen subjects are not available at their nearest school/campus. These students will be considered to be attending their nearest school/campus and eligible for the SBP. Evidence that subjects are not provided at the nearer schools/campuses is required and must be submitted with the application to travel to the more distant school. This is usually in the form of a letter from the principal of each nearer school. Single-sex government schools Students attending their nearest appropriate single-sex government school/campus are considered to be attending their nearest school for the purposes of this program. Attending a DET-recognised accelerated learning program Students who are attending a DET-recognised Select Entry Accelerated Learning (SEAL) program are considered to be attending their nearest government school/campus. Students in this category are eligible to travel at no cost. Criteria Determining Eligibility for the School Bus Program 3 Progression through a split campus school For continuity of education, a student progressing from a junior to senior campus of a government school is considered to be attending their nearest government school/campus irrespective of another government school of the same year levels being closer. Moving from a junior school (P-6) to a senior school (7-12) is not considered to be progression through a split campus. School amalgamation or opening Students enrolled at a government school/campus that ceases to be their nearest due to an amalgamation or school opening are still considered to be attending their nearest government school/campus for the purposes of this program. Non-government schools To be eligible for the School Bus Program, non-government school students must attend their nearest appropriate school/campus appropriate to their year level. ‘Nearest’ is measured by the shortest practicable route, driveable by car, from the student’s residential driveway to the school administration gate. The nearest ‘appropriate’ school for students attending non-government schools is determined by the denomination of the school. The Education and Training Reform Regulations (ETR) 2017 provide scope for the Minister for Education to provide travel assistance to students attending their nearest ‘appropriate’ non-government school. The 2001 School Bus Review and the Regulatory Impact Statement for the Education and Training Reform Regulations stated that ‘appropriate’ was intended to be ‘appropriate religious denomination’.