ALBERNI-CLAYOQUOT REGIONAL DISTRICT 2021-2025 Financial Plan District of Presentation MARCH 18, 2021 PURPOSE OF THE REGIONAL DISTRICT

 It is the local government for electoral areas, Regional Districts responsible for providing basic local services such provide rural as water systems and volunteer fire departments residents with an  effective form of It is a regional service body responsible for local government, providing important regional services to multiple while also jurisdictions within the region, such as regional representing parks and airports municipal and first  It provides local government services across the nation residents on entire region, such as 911 regional issues  It lobbies senior levels of government on issues impacting the region, such as transportation and fisheries ACRD SERVICES

REGIONAL SERVICES SUB-REGIONAL LOCAL   911 Telephone Services Building Inspection  Community Park  Regional Planning  Community Planning  Fire Protection  Regional Parks  Regional Library  Animal Control  Administration  Solid Waste Management  Noise Control  Community Grants  Emergency Planning  Street Lighting  Regional Hospital District (separate legal  Airport  Water entity)  Custom Transit  Sewage  Marine Patrol  Recreation  Arena Debt ACRD MEMBER JUSIDICTIONS

3 Member 4 Member First 6 Electoral Areas Municipalities Nations • Bamfield • City of Port • Toquaht Nation • Beaufort Alberni • Huu-ay-aht First • Long Beach • District of Tofino Nation • Beaver Creek • District of Ucluelet • Yuułuʔiłʔatḥ • Sproat Lake Government • Cherry Creek • Uchucklesaht Tribe Government BOARD OF DIRECTORS

John Jack, Board Chair John McNabb, Bob Beckett Tanya Shannon Kel Roberts Penny Cote Dianne Bodnar Huu-ay-aht First Nation Vice Chair Area A Bamfield Area B Beaufort Area C Long Beach Area D Sproat Lake Area F Cherry Area E Beaver Creek Creek

Tom Stere Sharie Minions Ron Paulson Rachelle Cole Alan McCarthy Wilfred Cootes Kirsten Johnsen District of Tofino City of City of Port Alberni District of Ucluelet Yuułuʔiłʔatḥ Uchucklesaht Tribe Toquaht Nation Government Government SERVICE FINANCIAL RULES

• Areas are only charged for the services they are provided

• Services are independent - you cannot transfer revenues and expenditures between services

• Allocation of expenditures includes staff salaries and benefits

• Budget must balance – cannot run a deficit TAX RATES

 Regional Districts do not have direct taxing authority  There is a tax rate for each service  Each property may fall within multiple service areas therefore must consider what services are provided to each when comparing  A collection charge of 5.25% is added onto requisition by the Surveyor for rural areas CONVERTED LAND & IMPROVEMENTS

 Regional District’s use converted (adjusted) land & improvements, as provided by BC Assessment, for the basis of the requisition  The conversion tax rates are provided by the province through regulation and are currently: Class of Property Ratios to be applied 1 – Residential 1.00:1 2 – Utilities 3.50:1 3 – Supportive housing 1.00:1 4 – Major Industry 3.40:1 5 – Light Industry 3.40:1 6 – Business 2.45:1 7 – Managed Forest 3.00:1 Land 8 – Recreational Property 1.00:1 9 – Farm Land 1.00:1 2021-2025 DRAFT FINANCIAL PLAN

 Five year period (current plus four)  Must create plan for each service including  Proposed expenditures, proposed revenues and proposed transfers to/from reserve accounts  Expenditures must not exceed revenues!  Must have process of public consultation before bylaw adoption  Must be adopted by March 31st of each year  Expenditures may not be incurred unless in the Financial Plan  Emergencies are the only exception to this rule but the Act does not define what constitutes an emergency  Financial plan bylaw can be amended at any time by amending bylaw DEVELOPMENT OF FINANCIAL PLAN

 Operational costs of existing services  Implementation of the 2021-2024 ACRD Strategic Plan  Asset Management plans and the infrastructure gaps that exist in many of the services  The goal is to adopt a plan with an allocation of resources and staff time to attempt to achieve the desired outcomes of the Board while being responsive to ever changing needs and demands. COVID RESTART GRANT FUNDING

2020 2021 2022 • Personnel costs due to time • Volunteer Fire Departments – front • Portion of Protective Services load extractor for cleaning spent of COVID response equipment Coordinator wages

• Lost revenue and other costs • Portion of new Protective Services • Park improvements at Long Beach Airport Coordinator wages • Total allocation $60,200 • Emergency Planning community • ACRD office – tempered glass, engagement touchless faucets, COVID safety plan, and additional • ACRD office – additional cleaning cleaning • Virtual meeting costs Total grant from Provincial • Virtual meeting costs • IT improvements Government $485,000 • Total allocation $220,800 • Illegal camping bylaw enforcement feasibility

• Total allocation $204,000  The following new resources have been included in the draft plan:  Grant & Asset Management Coordinator – effective date May 2021  Protective Services Coordinator – start date April 2021 RESOURCES  Solid Waste Manager – anticipated start date April 2021  Planner – increase from 0.5FTE to 0.75FTE – effective date February 2021  Assistant Accountant – anticipated start date July 2021  Solid Waste Coordinator – 0.5FTE - anticipated start date January 2022  Communications Coordinator – anticipated start date January 2022  Purchasing Coordinator – anticipated start date September 2021  Service is provided through the North Island 911 Corporation  Members include the following Regional E911 TELEPHONE District’s: , , Alberni- Clayoquot, Mt. Waddington, qathet, and the SERVICE Strathcona Regional District  Non-shareholder participants include Peace River & starting in late 2021,  Service is delivered via contracts with E-Comm for initial call-taking and the City of Campbell River for fire dispatch  Increase in requisition in 2021 because shareholders have changed the apportionment method to be 50% population and 50% land & improvements instead of 100% land & improvements (temporary 3 year trial) 2020 Highlights  Livestreaming Equipment Installed – ACRD GENERAL Board Room GOVERNMENT  Budgeting software implementation started SERVICES  Woodstove Exchange Program  Implemented Zoom Webinar – Open ACRD • Asset Management Board & Committee Meetings • Administrative Services 2021 Highlights • Human Resources  Records Management Assessment • Information Technology  • Records Management IT Upgrades  • AC Health Network CityView Software upgrade  • Bylaws & Policies New Phone System

• Office Supplies/Equipment  Bylaw & Policy Review & Updates – Delegation Bylaw, Procedures Bylaw, • Grant Programs Livestreaming & Surveillance Policy, FOIPPA • Building Maintenance Policies, Procedures  ACRD Office – Accessibility Renovations  Annual application process for GRANT-IN-AIDS community non-profit organizations operating within the region  ACRD staff work with municipal staff to ensure no ‘double dipping’ for funds 2020 Highlights  LTT Infrastructure replacements  Awarded Heathy Watershed Initiative Grant for Platzer Creek Bridge replacement on LTT  MUP - Approved Stage 1 ICE-T grant, Allocated $50k from the reserve and $240k of Community Works Funding as part of local REGIONAL PARKS share.  Established partnership with Mosaic Forest Management and the Province of to prioritize and explore public access opportunities within privately managed forest lands such as Regional Park. 2021 Highlights  Complete Asset Management Plan, Parks Review and Improvement Plan(s)  Complete detailed design of MUP and continue searching for grant funding as CERIP application was unsuccessful  Continue to upgrade infrastructure on LTT and trails  Continue to work with Mosaic and The Province to improve availability for safe backcountry public access Log Train Trail REGIONAL PLANNING

 Provides planning recommendations in response to application referrals from the Province.  Project management of regional planning initiatives.  Somass Flood Management Project  Agricultural Plan Implementation  First nations Housing Needs Reports  Participants: Municipalities and Electoral Areas. PROVINCIAL  Ministry of Transportation & Infrastructure APPLICATION (MOTI) subdivision applications. REFERRALS  Agricultural Land Commission applications.  Crown land license of occupations.  Miscellaneous referrals: water licenses, mining, liquor licenses, local government and First Nation land use policies.  Cannabis retail license applications.  33 application referrals in 2020. Expect similar activity in 2021. 2021 Priorities AGRICULTURAL  Continue agricultural support services INITIATIVES guided by the Agricultural Development Committee. 2021 Action Plan  Dialogue with Ministry regarding local meat inspection and on-farm processing.  Extend agricultural initiatives to the coastal communities.  Systems change project to investigate regional agricultural support frameworks.  Agricultural use of water project. 2020 Highlights  Reduction in passenger revenues  Increased costs for terminal cleaning  COVID restart funding and Timber Harvesting  OLS & vegetation clearing LONG BEACH  Increased interest in long-term leases AIRPORT 2021 Highlights  Fire Suppression/Water System upgrades Major Capital Investment  OLS clearing and vegetation management  Loader Snow Blower (ACAP funding)  Airport Servicing Plan  Wildlife Protection Plan  Airside signage & crack sealing  Review of airport fees, rates and other revenue opportunities  Develop long-term lease process  Continue discussions with Tla-o-qui-aht First Nation on airport lands  Larger scale coordination with local governments, First Nations & Parks Canada WEST COAST EMERGENCY  Not to replace current emergency programs in place COORDINATION by each entity on West Coast Proposed Service

 Recognizes the close proximity of these areas & distance from outside assistance

 Environmental Scan report to Board in November 2021 2021 Highlights  Establishing a Rate Stabilization Reserve WEST COAST  Service Provider to be selected – will determine TRANSIT bus size options for service  Service Implementation Planning New Service  Route testing/confirmation  Bus stop planning  Shelter/bench infrastructure plan  Confirm all service partners  Service Commencement

 Spring or Summer 2022  Project began in 2020 with $6M Strategic Priorities Fund Gas Tax grant  Alberni Valley Processing Facility secured REGIONAL  Carts selected, manufacturing underway ORGANICS  Capital Upgrades at Alberni Valley PROJECT Landfill to begin in March 2021  3 stream curbside collection in City of Port Alberni to begin Spring  Design of West Coast Organics Facility and Landfill Public Tipping Area Upgrades to begin April 2021, Construction completed by April 2022, curbside collection to begin Summer 2022  Engagement with Alberni Valley Electoral Areas to begin late 2021, potential implementation in 2023  Bamfield in 2023 SORT N’ GO

 Engagement Plan developed and launched in 2021  Sort’nGo Brand Developed  Lets connect acrd launched  Waste Audits and Education Campaign during curbside roll-out  Sort’nGo App 2020 Highlights  Economic Analysis Completed  New curbside collection contractor and rate review completed WEST COAST  Added mattress diversion, rope and WASTE netting, composting pilot MANAGEMENT  Education Campaign – focused on the commercial/tourism sector Major Capital Investment  Waste generation down to 562 from 589, diversion up to 19% from 13% last year 2021 Budget Items  Update/Renew Operations Contract  Conceptual Design of Leachate Upgrades  West Coast Organics Facility and Public Tipping Fee Upgrades– design and construction  Preparing for 3-Stream Collection in 2022 ALBERNI- CLAYOQUOT REGIONAL  West Coast General Hospital (WCGH) HOSPITAL DISTRICT Emergency Room renovation  WCGH debt in the process of retiring and Provides 40% of capital funds this presents the opportunity to build a required for hospital facilities reserve fund to offset future debt for the in the region construction of a new Tofino General Hospital facility Ucluelet – Estimated Tax Rate Analysis

Requisition Estimated Tax* Service Function 2020 2021 % Change 2020 2021 $ Change E911 Telephone System 29,420 33,231 12.95% 15.39 18.75 3.36 General Government Services 111,043 112,363 1.19% 58.10 63.40 5.30 Grants-in-aid 9,919 6,342 -36.06% 5.19 3.58 (1.61) Regional Parks 7,146 8,416 17.76% 3.74 4.75 1.01 Regional Planning 14,387 21,203 47.38% 7.53 11.96 4.44 Long Beach Airport 118,673 122,261 3.02% 62.09 68.99 6.90 West Coast Emerg Coor - Proposed - 1,650 100.00% - 0.93 0.93 West Coast Multiplex Service - 4 - -100.00% - 0.00 - 0.00 West Coast Transit 37,293 37,546 0.68% 19.51 21.19 1.67 West Coast Waste Mgmt 37,036 39,905 7.75% 19.38 22.52 3.14 Regional Hospital District 168,727 170,678 1.16% 88.28 96.31 8.03 Totals 533,640 553,594 3.74% 279.21 312.37 33.16 *Based on an Average Residential Property Value of $497,661 QUESTIONS or INPUT?