Please ask for: Nikki Stocks Telephone: 01482 613421 Fax: 01482 613110 Email: [email protected] Text phone: 01482 300349 Date: Tuesday, 18 November 2014
Dear Councillor,
Park Area Committee
The next meeting of the Park Area Committee will be held at 09:30 on Wednesday, 26 November 2014 in Veterans' Pavilion, East Park, Holderness Road, Hull .
The Agenda for the meeting is attached and reports are enclosed where relevant.
Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972.
Yours faithfully,
Democratic Services Officer for the Chief Executive
Town Clerk Services, Hull City Council, The Guildhall, AlfredPage Gelder 1 of 272Street, Hull, HU1 2AA www.hullcc.gov.uk DX: 11934 HULL 1 Tel: 01482 300300
Park Area Committee
To: Membership: Councillors R Barrett, S Belcher, S Brady, S Chaytor, J Dad, M Glew, G Kennett, T McVie, R. Pantelakis and C Sumpton
Officers: Jane Price, Assistant City Manager (Neighbourhoods) Sylvia Bilsby, Community Manager for Park and East (x3) Nikki Stocks, Democratic Services Officer (x5)
Public Set: Reference Library Inspector Ogden, Bransholme Police Station
Alerts: Councillor J Hewitt, Portfolio Holder for Customer and Neighbourhood Services Councillor Craker, Chief Executives Office, Kingston upon Hull City Council Councillor A Bell, Leader of the Majority Opposition Guildhall Reception Press Office Group Secretariats Tom Clay, Political Assistant Viking Radio – [email protected] Yorkshire Post – [email protected] & [email protected] & [email protected] Radio Humberside – [email protected] Hull Daily Mail – [email protected] & [email protected] KCFM Radio – [email protected]
Page 2 of 272
Park Area Committee
09:30 on Wednesday, 26 November 2014
Veterans' Pavilion, East Park, Holderness Road, Hull
A G E N D A PROCEDURAL ITEMS
1 Apologies
To receive apologies for those Members who are unable to attend the meeting.
2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discloseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct.
Members Code of Conduct - Part D1 of the Constitution)
3 Minutes of Meeting held on 24th September 2014 6 - 17 To approve the minutes as a true and correct record.
4 Public Questions There will be a period of no more than 15 minutes during which written questions may be submitted by members of the public. Unwritten questions will be taken only at the discretion of the Chair. Questions will be answered at the meeting if possible, otherwise written replies will be sent. If required, decisions will be taken under the relevant agenda item below. As the agenda is to be considered in accordance with the Council's formal committee procedures rather than a public forum, the public present will not be able to participate in the Committee's discussions on the following items. Matters may be raised further at Forums.
NON-EXEMPT ITEMS
Page 3 of 272
5 Community Safety Update To update Members on community safety issues and activities within the Park Area.
6 Park Area PE and School Sport Briefing Paper 18 - 125 The purpose of this briefing document is to provide an update to the Park Area Committee about PE and School sport.
7 Consultation on proposed changes to Leisure Services 126 - 163 To provide members with feedback in respect of the proposed changes to swimming provision in the East of the City.
8 Update on the future of East Park Water Feature following the 164 - 165 Cryptosporidium Outbreak To update the Area Committee on the status of the East Park Water feature and progress made with Public Health England.
9 Regeneration Projects 166 - 169 To update Members of the Park Area Committee on the renewal programme being delivered including acquisition, demolition and new build in the ward.
10 Bus Strategy Briefing Note Park 170 - 173 To advise members on the review of the existing bus strategy and ensure it adequately discharges the authority’s statutory duties in regards the provision, control and management of public transport whilst remaining suitable for use throughout the City.
11 Protocol for S106 Planning Obligations & CIL Report 174 - 221 This report details the Council’s requirements in relation to managing s106 planning obligations and the Community Infrastructure Levy (CIL).
12 East Area Funds 222 - 247 To update Members on the current budget position.
13 Park Area Neighbourhood Management Update 248 - 255 To update Members on key and current issues within the Park Area.
14 Resolution List 256 - 265 To update Members on the progress of outstanding resolutions.
Page 4 of 272
15 Park Area Works Programme 266 - 271 To update Members on the Committee Work Programme and to provide further opportunity for Members to suggest future agenda items for discussion.
16 No Exempt Items THERE ARE NO EXEMPT ITEMS ON THIS AGENDA
EXEMPT ITEMS
Page 5 of 272
Page 6 of 272 Park Area Committee
24th September, 2014
PRESENT:- Councillor S. Chaytor, Councillor R. Barrett, Councillor S. Brady, Councillor J. Dad, Councillor M. E. Glew, Councillor G. Kennett, Councillor T. J. McVie and Councillor S. Belcher
IN ATTENDANCE:- J. Price (Assistant City Manager – Neighbourhoods), S. Bilsby (Community Manager), D. Akester (Community Manager, Park Area Team), L. Scholes (Senior Democratic Services Officer), D. Guy (Democratic Services Officer).
Inspector Ogden (Humberside Police) – minute 17, C. Dearing (Renewals Team Programme Leader) - minute 18, I. Atkinson (Strategic Delivery Manager) – minute 20, S. Tomlinson (Participation and Skills Lead) – minute 20, A. Umpleby (Contract Manager) – minute 22, M. Alford (Assistant Head of Service - Library) – minute 23, B. Thorpe (Homesearch Manager) and S. Roberts (Housing Services, Policy & Practice Manager) – minute 24 and S. Henley (Asset Management Development Manager, Highways) – minute 25 and 26.
APOLOGIES: -
Councillor R. Pantelakis and Councillor C. A. Sumpton.
Minute Description/Decision Action By/Deadline No. PROCEDURAL ITEMS 13 APPOINTMENT OF CHAIR FOR THIS MEETING
Moved by Councillor McVie and seconded by Councillor Brady:-
That, in the absence of the Chair and Deputy Chair, Councillor Chaytor be appointed as Chair for this meeting.
Motion Carried
Councillor Chaytor took the Chair for the meeting.
14 MINUTE SILENCE
On behalf of Councillor Sumpton, the Chair requested a minute of silence to be held for William Shaw, pupil from Malet Lambert School who had recently passed away.
The meeting stood in silent tribute.
Page 7 of 272 14 DECLARATIONS OF INTEREST
No declarations of interest were made in respect of the items that follow below.
15 MINUTES OF THE MEETING HELD ON WEDNESDAY 23RD JULY, 2014
Agreed – That the minutes of the meeting of this Committee, held on 23rd July, 2014, having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair.
16 PUBLIC QUESTIONS
A member of the public raised concerns regarding the modification of the speed bump on Lancaster Drive between house numbers 112 and 120 which was still causing vibrations. The Ward Councillor advised that this was on the Agenda for consideration later in the meeting with a recommendation for the bumps to be removed.
A member of the public requested if more classical concerts could be held in East Park. He was advised that events in East Park were always welcomed, however, they were dependent upon financial costings, who ran the event, how it was conducted and the date and time of event. The member of the public was requested to leave his details before leaving the meeting.
Agreed – That the Ward Councillors keep Mr Livett informed of the removal of the speed ramp on Gillshill Road (Lancaster Drive) near house numbers 112 and 120.
NON-EXEMPT ITEMS 17 COMMUNITY SAFETY UPDATE
Inspector Ogden from the Humberside Police presented an update to Members on current policing issues in the North Carr Area.
Members were informed that: (i) burglaries and criminal damage remain low, vehicle crime was also at a low and violence and shop crime were also down in comparison to previous periods; (ii) there had been a spike in Anti Social Behaviour Orders in July but this was back down by the end of August; (iii) overall crime was up 7.3% in the 12 months to the end of August this was accounted for by the rise in the early part of the period; there was a reduction in the Marfleet Ward but the biggest rise had been in Southcoates East; and (iv) the AntiPage Social 8 of Behaviour 272 Team had reported a problem around the Huts on Preston Road, where suspects had been identified and there were suspects in relation to the damage in East Park which was being monitored.
Members commented on the success of reducing crime and queried whether the SAVVY Operation been effective.
Members were informed that Operation Savvy had been trialled in 3 areas in the Park area, there had been some reduction in crime, however antisocial behaviour had increased. The results were being analysed to determine if the operation was justifiable.
Agreed –
a) That the report be noted, and
b) that Members are given an update on the SAVVY (b) Humberside Police experiment once the results have been analysed.
18 REGENERATION PROJECTS
C. Dearing (Renewals Team Programme Leader) submitted a briefing paper which updated Members on the acquisition and renewal project in the Southcoates East Ward.
Members were informed that the opening date for the show house was early October and the first batch of properties were complete, but there was an issue with drainage which the Regeneration Team were working alongside Yorkshire Water to rectify; consequently the programme was one month behind with the handover process.
Discussion took place around the high rents on the new properties and the importance of ensuring that people who lived on the site were given the opportunity to remain there in the new builds if they wished. Members were informed that whilst the rent was higher, due to the high specification tenants would save on fuel bills, Members felt this needed to be better explained to local residents.
Agreed –
a) That the report be noted, and
b) that there should be a better explanation of how (b) Renewals Team higher rents would be offset by savings in fuel bills, Programme Leader including statistical evidence once it was available.
Page 9 of 272 19 SECTION 106 FUNDING – PELICAN PARK
The Assistant City Manager, Neighbourhoods provided a report which reviewed elements of the Section 106 funding previously allocated as match funding towards the construction of a new pavilion at Pelican Park in view of likely timescales for implementation.
Members commented that it seemed sensible to withdraw the funding.
Agreed –
a) That due to the deadlines for spending Section 106 (a-b) Assistant City Manager funds £1,353.97 relating to application 28309, – Neighbourhoods £3,196 relating to application 27984 and £2,458 relating to application no 29451C be approved, and
b) that, following an assessment of the sustainability of the Friends of Pelican Park‟s Business Plan, a further report be submitted to a future meeting of both East and Park Area Committees to enable member to consider whether they wish to confirm other funding provisionally allocated to the project.
20 CITY PLAN, EMPLOYMENT AND EVENTS UPDATE
I. Atkinson, Partnership Manager submitted a briefing paper which provided updates on the City Plan, Employment and Events.
Members were informed that there been a refocus and restructure with the Council on how the City Plan was supported. Further work was being undertaken with the project leads to establish what would be achieved in the next 12 months, what had been delivered already, the work with Scrutiny and how projects got onto the City Plan list.
Members commented on the number of funfairs in East Park and the importance of a diversity of events.
Agreed – That the report be noted.
21 COMMUNITY INFRASTRUCTURE LECY – DRAFT CHARGING SCHEDULE – LIST OF PROJECTS
The Assistant City Manager, Neighbourhoods, submitted a briefing paper on behalf of the City Planning Manager, which provided further guidance and clarification of what was required from the Area Committee, as they were requested through Ward members meetings to review and update the list of infrastructure projectsPage 10 required of 272 to support development of the area. Members commented that it was very confusing and not easily understood, they requested that a more detailed briefing on this should take place.
Agreed –
a) That the report be noted, and (b) Assistant City Manager – Neighbourhoods/Member b) that a training session be arranged for Ward Development & Support Members with an officer from City Planning to Team Leader/Strategic discuss how the Community Infrastructure Levy will Delivery Manager operate.
22 HULL PARKING POLICY AND OPERATIONAL ARRANGEMENTS
The Contract Manager submitted a briefing paper from the City Streetscene Manager which clarified the current operational arrangements and parking policy implemented across the City to ensure consistency of approach, the revised approach to parking charges and charges for resident parking schemes and passes.
Agreed – That the report be noted.
23 HULL CITY COUNCIL LIBRARY SERVICE STRATEGY
The City Customer Services Manager submitted a report which provided the Committee with an opportunity to comment on the draft Library Strategy and the proposed changes to the Library Service from April 2015.
Members were advised that (i) the Library Strategy would set out the Council‟s vision for its public library service over the next five years and would provide a framework that allowed the service to develop and change whilst it continued to meet customer need and demand; (ii) public consultation was underway and sought the views of the general public and stakeholders, the results of which would be submitted to Cabinet in November 2014.
Members complained that the appendices were not available with the papers that were circulated and objected to them being circulated on the day. Members also commented that the Government were promising £50m more cuts over the next few years, the Council needed to look at how the library service could continue, officers were faced with the daunting task of keeping services going whilst the poorest people in society paid the price for the banking crash. It was important to ensure the Council retained a good library services forPage the 11money of 272 it had. Members were pleased with the ongoing work to retain the service.
Agreed –
a) That the report be noted;
b) that this item be deferred to the November meeting (b-c) Assistant Head of of the Committee and an investigation in to why the Service - Library appendices were not uploaded be carried out, and
c) in the meantime, ward briefings are set up with an (c) Assistant City Manager – officer from the Libraries in attendance to gather Neighbourhoods/Community individual comments to collate for inclusion in the Manager report for Cabinet.
24 HOUSING LETTINGS POLICY OPTIONS – 2014 Homesearch Manager/ Housing Services, Policy & The City Manager for Neighbourhoods and Housing Practice Manager submitted a report which sought Members‟ views on options for the Housing Lettings Policy in light of national proposals and local considerations.
Members commented on (i) the need to ensure the individual circumstances were taken into account, and whilst every effort should be made to assist people into adapted properties, there should be no pressure on tenants to move if they did not want to; (ii) the importance of protecting existing communities; (iii) the importance of families living close to one another and the need to look after local people; (iv) where properties had been allocated to people with no local connection the properties had been available to local people but there had been no demand for them; (v) the cost of implementing a process to deal with tenants on high incomes paying a higher rent would cost more than the income it would generate as the numbers would be minimal; (vi) the potential cost for introducing a means test for the Council‟s housing list would be expensive and (vii) the potential cost of implementing an affordability check could be expensive, there were minimal figures of people affected by this and members suggested that the „bedroom tax‟ could be removed by a future government which would make the process meaningless, they also queried who would judge affordability.
Agreed –
a) That the report be noted, and
b) that Members responses to the following questions be noted: Page 12 of 272 should the policy on local connection be amended? - No, however a list of the 7 properties in question should be distributed to members. should tenants on higher incomes pay a higher rent? - No, the cost of administering the process would be more than the benefit. should a means test be adopted for the housing list? - No, the cost of administering the process would be more than the benefit. should the Council undertake an affordability check before allocating council homes? - No, but this be reviewed in 12 months time. should the council offer incentives for disabled tenants to move to suitably adapted property which meets their needs? - Yes should the council provide incentives/support in specific cases and against set criteria for tenants to move? - Yes downsizing incentives are removed and that appropriate budgets are redirected to the area housing teams? - supported delegated authority be given to the City Manager Neighbourhoods and Housing and Portfolio holder, to introduce financial assistance for mutual exchange? - supported adaptations and making best use of adapted stock? - supported, but whilst the offer needs to be made, there should be no pressure associated with it, everyone‟s circumstances are different where local lettings policies may be appropriate for regeneration schemes and that these policies would not overwhelm choice based lettings, authority is delegated to the City Neighbourhoods and Housing Manager, to develop and agreed localPage lettings 13 of policies272 in consultation with the Portfolio Holder and any and all relevant Area Committees? - supported in principle, there needed to be an emphasis on existing communities, particularly in regeneration areas.
mutual exchange that delegated authority be given to the City Neighbourhoods and Housing Manager Portfolio holder? - approved
25 STREETSCENE SERVICE HIGHWAYS REPORT
The City Streetscene Manager submitted a briefing paper which set out Highways projects and schemes together with anticipated dates for completion and costs.
Members discussed their concerns over (i) the delay and incorrect information on the start date regarding the Holderness Road/Maybury Road junction improvement. Members were informed that there had been an issue over the resourcing in the signal and engineering design but the existing proposal would still stand; (ii) why there are still no kerbs on Telford Street and was this due to slippage and (iii) the state of Amethyst Road.
Agreed –
a) That the report be noted;
b) that the Holderness, Ings and Southcoates East (b-d) Asset Management Ward Members are given an update on reasons for Development Manager, delays on the Holderness Rd/Maybury Rd Junction Highways improvements within 7 days;
c) that Members be updated via email whether or not there is slippage on the Telford Street – Kerbing and Channel Replacement, and
d) that an evaluation to be done on the state of Amethyst Road and in relation to speeding.
26 HIGHWAYS REQUEST LIST
The City Streetscene Manager submitted a briefing paper in relation to requests received for highway works and the protocol for taking these forward.
Members discussed (i) combining some of the schemes; (ii) concerns in relation to the delay on the congestion of Page 14 of 272 traffic on Maybury Road lights as this had already been paid for from the area budget and (iii) requested a list of detailed costings for each Ward on individual schemes to enable members to prioritise effectively.
Agreed –
a) That the report be noted;
b) that some of the schemes can be combined, and
c) that individual detailed lists of costings for each (c) Asset Management Ward are put together so members can discuss and Development Manager, prioritise. Highways
27 PARK AREA FIRST QUARTER PERFORMANCE Assistant City Manager – REPORT 2014/15 Neighbourhoods
The City Neighbourhoods and Housing Manager submitted a report which contained performance information with regard to Park Area housing matters, for the period 1st April to 30th June, 2014.
Agreed – That the report be noted.
28 UPDATE ON PARK AREA HOUSING REVENUE ACCOUNTS BUDGETS 2014 -15
The Community Manager, Park Area Team submitted a report on the Housing Revenue Account budget spend for the Park Area for 2014/15.
Agreed –
a) That the report be noted;
b) that the spend on each HRA budget allocation for (b-e) Community Manager, 2014/15 be noted as detailed in the report and on Park Area Team the appendices to the report;
c) That Members agree to the continuation of the budgets being delegated to the Landlord Services Manager (East) on decisions regarding the use of the 2014/15 Area Based Spend, Estate Management and Environmental Budgets in order to progress projects that benefit tenants and leaseholders in the area;
d) that Members wish to continue being consulted for any orders being raised from the Area Based Spend budgets and Environmental Budgets;
e) that the Area Committee continuePage 15 to of receive 272 quarterly HRA budget update reports.
29 PARK AREA FUNDS
The City Neighbourhood and Housing Manager submitted a report which updated the Committee on the consolidated budget position for the Park Area in relation to Ward Budgets and Section 106 funding.
Agreed –
a) That the budget balance for each ward, as set out (a-b) Community Manager, in paragraphs 4.1, 5.1, 6.1, 7.1 and 8.1 of the Park Area Team report, be noted;
b) that the individual applications for funds approved under delegated powers during the current financial year, as set out in Appendices 1 and 2 of the report, be noted.
30 WARD BUDGET DECISION MAKING
The Assistant City Manager (Neighbourhoods) presented a report in response to a request from the Portfolio Holder for Neighbourhoods and Communities to review the delegated decision-making arrangements for Ward Budgets with the aim of minimising delays in implementing local projects and initiatives following the reduction in the frequency of Area Committee meetings.
Agreed –
a) That the Assistant City Manager (Neighbourhoods) (a-b) Assistant City Manager be authorised to approve all applications for funding – Neighbourhoods from the Ward Budgets following consultation with the relevant ward members except: (i) where applications relate to more than one ward, or (ii) where unanimous agreement cannot be reached by relevant ward councillors in which cases the application will be submitted to the relevant Area Committee for consideration.
b) that a briefing note is submitted to every other Area Committee meeting setting out decisions made under delegated powers and advising members of amounts available to spend.
31 PARK AREA NEIGHBOURHOOD MANAGEMENT Assistant City Manager – UPDATE Page 16 of 272 Neighbourhoods
The Assistant City Manager (Neighbourhoods) submitted a briefing paper which provided an update on ward activity across the Park Area.
Agreed – That the update be noted.
32 PARK AREA PARTNERSHIP MEETING HELD ON 14th Assistant City Manager – JULY 2014 Neighbourhoods
Agreed – That the minutes of the meeting of Park Area Partnership, held on 14th July 2014 be noted.
33 RESOLUTION LIST
L. Scholes (Senior Democratic Services Officer) submitted a list of outstanding actions from previous meetings. The officer informed Members of an update in relation to minute 4 “No further information has been made available at this time. A response is being formulated and options are due to be received from NPS in relation to this. The Chief Operating Officer and the Director of Public Health will inform Members as soon as further information is received”.
Members commented there could be legal implications regarding the East Park water feature, toilets possibly to be re-located and that members would like to see the new plans.
Agreed –
a) minutes 8, 13 be deleted from the list; (a–b) Democratic Services Officer b) minutes 171, 162, 159 (a) and (b), 76 (b), 114 (a) and 162 (f) remain on the list, and
c) that an update on minute 4 (East Park water (c) City Streetscene feature) be provided to members when appropriate Manager and a report to be taken to the November‟s meeting.
34 PARK AREA COMMITTEE WORK PROGRAMME
L. Scholes (Senior Democratic Services Officer) submitted the Committee‟s Work Programme and the City Council‟s Forward Plan for review.
Members discussed the items in the Forward Plan which they would wish to be added to the Committee‟s Work Programme. Page 17 of 272 Agreed –
a) That the update be noted, and
b) that the item, “Review of the delivery of Adult Social (b) Democratic Services Care Services” be added to the Committee‟s Work Officer Programme.
Published on: 29th October, 2014 Start: 9.30 a.m. Finish: 11.15 a.m.
Page 18 of 272
Briefing Paper Area: Park
26 November 2014
Park Area PE and School Sport Briefing Paper
1. Purpose of Briefing
1.1 The purpose of this briefing document is to provide an update to the Park Area Committee about PE and School sport as requested by members from the February 2014 committee meeting.
2. Background
2.1 School sport and Physical Education is a key priority to help realise the ambitions in the Active Hull Sport and Physical Activity Strategy, positive experiences of school sport can lay the foundations to life long participation.
2.2 The schools in the city are on the whole very proactive around PE and School Sport and see the additional benefits it brings not only the health of their pupils but to their education.
2.3 The national funding for school sports partnerships was removed in 2011. This funding provided additional resources to coordinate PE and sport. Hull schools decided they still wanted to collaborate and coordinate efforts so formed the ‘School Sports Strategy Group for Hull’. The group’s vision is to inspire as many young people through PE and School sport and provide opportunities for all.
2.4 The ‘School Sports Strategy Group for Hull’ is jointly supported by the Council and schools, who pay at primary level 75p per pupil, secondary level £1.75 per pupil and £2.00 per special school pupil. This funding is used to facilitate various competitions, coaching and development of young sports leaders. The group has developed a comprehensive competition calendar of events for all ages and a variety of sports that all schools in Hull take part in (see appendix a).
2.5 All primary schools across the country have received funding as part of the ‘Primary PE, School Sport Premium’ for two academic years (13-14 and 14-15). This equates to £1.4m of investment to Hull and approximately £18k per school over the 2 years. With the funding we are encouraging schools to work collaboratively to use this opportunity to bring in Physical Educational specialists to teach pupils and work with teachers to up skill them and grow their confidence in delivering PE. This ‘up skilling’ of teachers is essential as often primary school Page 19 of 272 teachers have very minimal initial teacher training in PE, also this will provide long term outcomes after the 2 years of initial funding
2.6 Each school has been offered the opportunity to set up a Change4Life sports club. The level of engagement with the programme varies from school to school, but essentially is designed to give people the confidence and competence to take part in lifelong physical activity. Two schools from the area identified as beacons of good practice are Gillshill Primary School and St. Richards Primary School.
2.6.1 The programme of CPD and engagement is currently under review. Discussions are currently being held with the school with a decision on the way forward for engaging schools in the programme being due in the new year.
2.7 Hull City Council (Hull CC) historically has supported schools financially, via the Assisted Community Use of Schools Funding (ACSF), to be able to open their doors for community use. This funding has supported ‘free’ use for groups that cater for young people and/or people with a disability. This has helped to build an extensive infrastructure of voluntary organisations that provide many positive activities for the residents of Hull. Benefits include:
• Educational • Health • Community links • Increasing participation and presence in the school and surrounding community • Safety of the school site as it is being used outside of school time
3.0 PE and School Sport - Park Area Overview
3.1 Please see appendix b) to see each school’s activity as below:
Approximate numbers of hours of PE delivered in curriculum Types of sports and activities delivered in the curriculum Competitions school is taking part in Use of Primary PE Premium (where applicable- primaries only) Community users of the school Club school links Inter school competition engagement
4.0 Conclusion
4.1 PE and school sport in Hull schools is thriving. There is a varied offer to engage and inspire as many young people in activity as possible. Young people of all ages and abilities in schools across Hull have the opportunity to access many sporting activities, from informal after school clubs, to intra and inter school competitions, as well as up to 2 hours of curriculum PE and school sport.
Page 20 of 272 Vanessa Harvey-Samuel, City Manager Learning & Skills On behalf of Corporate Director of Children and Families Services
Contact Officer : Lisa Johnson Telephone No. : 01482 331637
Officer Interests: None
Background Documents: -
(i) list of documents
- Appendix a) – Hull Schools Sport Competition Strategy Group calendar of competitions 2014/15 - Appendix b) – Park Area schools’ Levels of Activity
Page 21 of 272 APPENDIX B)
Park Area- Community Users Number of Types of sport delivered in School sport and competition Community-Club SCHOOL hours of curriculum. offered School Links PE Use of Primary PE premium curriculum (primaries only) per week Malet Rockford Rangers Lambert FC Cougar Karate Barham Boys FC U16’s Skirlaugh Bulls U11,12,13,14,16 Pelican United FC U7,9,10,12,13,14 Malet Girls FC U10, 12, 16 Kingston FC U16 Sutton FC Malet YC FC U14,15 Hessle Rangers FC Hessle Sporting U11 East Hull Boys Child Dynamix Victoria Lighting / Thunder FC Ideal Isberg Malet Men
Page 22 of 272 Crown FC Victoria Dock FC U9,10,11,12 Pelican Athletics FC U9 Sproatley Juniors Archbishop Skirlaugh Bulls 2 N/A Have paid into the school sport Information not Sentamu East Hull Rugby competition pot. provided Academy Hull Dockers Greatfield Vikings Priory Ath. Cottingham Road Netball Seagals Netball Child Dynamix Tigers Trust Hull Hawkes Hockey Lambwath Lions East Hull Rangers Skirlaugh Football Cavendish Netball Flinton Flyers Hull Hockey Wilberforce Netball Hull Hockey Club Fenners Cricket Club
Page 23 of 272 Victoria Dock FC Hit and Hope Rounders Rockford Rangers Costello FC
Alderman East Hull Saints U9, Primary Premium £: working Year 5 sports leaders training, Links with community and Cogan 11 with ASA to provide PE lunch time supervisor training, sports clubs for in- East Park Baptist specialist one day per week teacher CPD delivered, curriculum delivery – Brownies to support the PE Kingston upon NB Updated programme. Intra school sports festivals held: Hull Hockey information re Cross country years Club – hockey community users not 3,4,5,6 year 4 received. This is Multi-skills festival year 1 Hull Kingston correct as per Indoor athletics year 3,4 Rovers - rugby Summer term 2014 Inter school sports festivals held: Child Dynamix Basketball year 6 -football Football year 2 sessions Hockey year 4 Hull Stingers - Indoor athletics year 3 basketball Multi-skills year 1 Tesco football Cross country years skills – year 2 3,4,,5,6 football
St East Hull Rugby 2 Primary Premium £: Intra Leagues: Mini Tennis East Hull Richards League Clubs – 18 (1) Dedicated staff and Dodgeball. Rugby League teams training day. Inter Clubs NB Updated (2) Specialised coaches Leagues/competitions: Fenners information re leading some PE Humber School Games – Cricket Club
Page 24 of 272 community users not lesson with teacher various sports, Hull City Aspire received. This is involvement resulting in and Hull Schools FA Gymnastics. correct as per an increased teacher Football Competitions, Hi 5 Summer term 2014 knowledge and greater Netball League, East confidence to lead future Riding Tag Rugby sessions individually. (3) League, Chance 2 Shine, New PE equipment. Hymers students (Kings (4) Creation of a School Camp) coaching fun Sports Council. sports sessions with Curriculum Delivery various years. Catholic football, athletics, mini cluster competitions tennis, tag rugby, netball, (various sports)in hockey, gymnastics, dance, partnership with St. Mary's multi skills, kwik Cricket, College. Cluster Swimming (Year 4) . . . competitions through Sirius Academy partnership. Change 4 Life Club.
Westcott Shinken Dojo Karate 2 Primary Premium £: working Football KS2 None Academy with Victoria Dock Primary High 5 netball under development East Hull Saints School / appointed a PE No change for life club at the mentor also employ specialist school play worker for lunchtime activity and coaches for after school delivery Gillshill Information not provided
Cavendish We have no 2 hours The primary premium is used School's games organizer for our Sutton Cricket Club,
Page 25 of 272 community use to train staff & encourage inter sports competitions KC Stadium, Hull FC participation in extra and possibly Hull KR curriculum activities, attend CPD training Stoneferry N/A 2 We have used our pupil We work with Hull FC and We have not premium to buy in high sometimes Hull KR participated in many quality PE resources, buy in sports competitions coaches to work with the other than ones children and also train staff organised locally and have used to release the between cluster PE coordinator to work school alongside class teachers. We have also used it to buy in some after school clubs Estcourt None recorded 2 The new primary sports There are a few sporting Estcourt Primary has funding has allowed a PE competitions that Estcourt offer to a close link with St. teacher to be appointed. She their pupils. One of which is table Johns Church, who has two main objectives: 1) to tennis, which arose from the offers our pupils raise the standard of delivery support we get outside of school. many clubs, which of PE teaching by the Children take part in local they can join. There classroom teacher; 2) to competitions against other is a proportion of our increase the percentage of primary schools in the area and pupils who like to pupils who are able to swim then go forward for competitions take part and extend 25m in the county. The other sporting their skills. Most competition is football. This is for children enjoy both boys and girls where again participating in the they have competitions against boxing club, which local primary schools. they offer once a week. Other school
Page 26 of 272 links with the community include a secondary school, who allow pupils to go on a Saturday to play table tennis. This stems from the interest that those pupils have shown at Estcourt. Hull FC has worked with year 6 pupils; a cricket coach has worked with year 2 and we have outside table tennis support to coach our children.
Foredyke None 1-2hrs per The PE premium is spent on Inter and intra school sports The school has links week on a specialist PE co-ordinator competitions include, football, with HKR, Hull FC average for 1 day a week planning rounders and netball. and is now and delivering sessions with In addition, lunchtime and developing links with staff whilst mentoring and afterschool sessions have also a local boxing club. upskilling them. increased and participation in external competitions with other schools.
Southcoate None recorded 2 The Sports Premium Money The children participate in several There is also a vast
Page 27 of 272 s has been used effectively to intra school festivals co-ordinated range of extra up skill and improve the PE in by James across the 5 schools curricular clubs Southcoates through joining a he works with and also within including, playground cluster of schools and events organised by Hull School games, basketball, employing a PE Mentor Games and local clubs. These dance, CFL, football, James Dalleywater. Within include Hull RUFC and Hull netball, rounders etc this role; James has worked Schools football league for delivered by myself, closely with teaching staff to example. First Steps, Teaching enable them to develop their Staff and CRB teaching of PE, developed approved parent clubs and competitive volunteers. opportunities and audited PE equipment and resources. IN addition, as a The role has also included result of the schools the development of a new dedication to sport, and up to date, cross they have funding curricular PE Long Term plan from the YST to aid which staff are now teaching in following. Foundation (0- 4years), they have a full grant to develop the playground through the Primary Space Funding, another area of the playground has been updated as a result of funding from the Park Area Team
Page 28 of 272 Marfleet N/A 2 Primary Premium £: working Year 5 sports leaders training, Links with community with ASA to provide PE lunch time supervisor training, sports clubs for in- specialist one day per week teacher CPD delivered, curriculum delivery – to support the PE Kingston upon programme. Intra school sports festivals held: Hull Hockey Cross country years Club – hockey 3,4,5,6 year 4 Multi-skills festival year 1 Hull Kingston Indoor athletics year 3,4 Rovers - rugby Inter school sports festivals held: Child Dynamix Basketball year 6 -football Football year 2 sessions Hockey year 4 Hull Stingers - Indoor athletics year 3 basketball Multi-skills year 1 Tesco football Cross country years skills – year 2 3,4,,5,6 football
Oldfleet Phoenix U10 2 hours Primary Premium money has The school pays into the school The school offers a minimum been used to buy in PE sport competition pot, and is comprehensive after specialists and a NTA to engaged in a cluster with school programme support the programme. Stockwell, St. Richards, Marfleet, linked to local sports Sports specialists are St. James and Alderman Cogan clubs and performing embedded within the school arts groups including: and take part in planning, NAPA, Kingston CPD performance upon Hull Swimming management as part of the Club, as well as a school staff team. range of breakfast, lunch and after
Page 29 of 272 school clubs on the school site. The school has a direct link with Malet Lambert Girls football team Mountbatte None KS2 – 2 Employ a PE specialist who Cricket – year 4 Hull KR and Hull FC n KS1 – 1 supports the core staff team Rugby – year 5/6 deliver within hour Full range of sports on a half Football – KS2 curriculum hours in termly rota basis Badminton – KS2 the summer term Netball – KS2
Stockwell N/A 2 Primary Premium £: working Year 5 sports leaders training, Links with community with ASA to provide PE lunch time supervisor training, sports clubs for in- specialist one day per week teacher CPD delivered, curriculum delivery – to support the PE Kingston upon programme. Intra school sports festivals held: Hull Hockey Cross country years Club – hockey 3,4,5,6 year 4 Multi-skills festival year 1 Hull Kingston Indoor athletics year 3,4 Rovers - rugby Inter school sports festivals held: Child Dynamix Basketball year 6 -football Football year 2 sessions Hockey year 4 Hull Stingers - Indoor athletics year 3 basketball Multi-skills year 1 Tesco football Cross country years skills – year 2 3,4,,5,6 football
Page 30 of 272
Griffin East Hull Saints under 2 hours Swimming year 4 Football and netball inter schools Hull Stingrays Primary 9’s All aspects of PE curriculum Orienteering and cross country at Hull KR Tesco FA delivered Humber youth games skills Primary Premium – engaged in partnership with cluster of schools to buy in PE specialist who supports staff to develop skills to delivery high quality PE Change 4 life club and Matalan Top sport delivered by TA’s
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Hull PE and School Sport Strategy Group
Competition Calendar
School Games Levels 2 and 3
2014-2015
Page 33 of 272 Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Key
Level 2
Level 2 Inter-School Primary Competition
Level 2 Inter-School Secondary Competition
Level 2 Inter-College Competition
Level 2 Inter-School Special School/Inclusion Competition
Level 3
Level 3 Inter-School Primary Competition-Humber School Games
Level 3 Inter-School Secondary Competition-Humber School Games
Humberside Inter-School Competition
Level 3 Inter-School Special School/Inclusion Competition
Regional Competitions/Representative Competitions
Regional/Representative Competitions-Primary and Secondary
Primary CPD
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Primary PE CPD Training
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 1st September 2014
Date Fixtures
Monday 1st September 2014
Tuesday 2nd September 2014
Wednesday 3rd September 2014
Thursday 4th September 2014
Friday 5th September 2014
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Saturday 6th September 2013
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 8th September 2014
Date Fixtures
Monday 8th September 2014
Tuesday 9th September 2014
Wednesday 10th September 2014
Thursday 11th September 2014
Friday 12th September 2014
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Saturday 15th September 2014
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 15th September 2014
Date Fixtures
Monday 15th September 2014 Level 2 Inter-School Competitions Football Hull Schools Football League 1 Various Locations Across The Week; 4pm-6pm
Rugby League Hull and East Riding Schools Rugby League 1 Various Locations Across The Week; 4pm- 6pm
Tuesday 16th September 2014 Level 2 Inter-School Competitions Netball Year 9 Hull Schools Netball League 1 at Kelvin Hall; 4pm-6pm:
Wednesday 17th September 2014 Level 2 Inter-School Competitions Netball Year 7 Hull Schools Netball Tournament at St Mary’s College; 4pm-6pm
Thursday 18th September 2014 Level 2 Inter-School Competitions Netball Year 10/11 Hull Schools Netball League 1 at St Mary’s College; 4pm-6pm
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Friday 19th September 2014
Saturday 20th September 2014
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 22nd September 2014
Date Fixtures
Monday 22nd September 2014 Level 2 Inter-School Competitions Football Hull Schools Football League 2 Various Locations Across The Week; 4pm-6pm
Rugby League Hull and East Riding Schools Rugby League 2 Various Locations Across The Week; 4pm- 6pm
Football Under 11 Hull Schools Boys 7-a-side Tournament 1 at 4G St Mary’s College: 4pm-6pm
Tuesday 23rd September 2014 Level 2 Inter-School Competitions Netball Year 9 Hull Schools Netball League 2 at Kelvin Hall; 4pm-6pm:
Wednesday 24th September 2014 Level 2 Inter-School Competitions Netball Under 16 National Schools Netball Tournament- Hull Round at Malet Lambert; 4pm-6pm
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Thursday 25th September 2014 Level 2 Inter-School Competitions Netball Year 10/11 Hull Schools Netball League 2 at St Mary’s College; 4pm-6pm
Primary CPD Change4Life Training 10am-3pm at St Mary’s College
Friday 26th September 2014
th Saturday 27 September 2014
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Week Beginning Monday 29th September 2014
Date Fixtures
Monday 29th September 2014 Level 2 Inter-School Competition Football Hull Schools Football League 3 Various Locations Across The Week; 4pm-6pm
Rugby League Hull and East Riding Schools Rugby League 3 Various Locations Across The Week; 4pm- 6pm
Football Under 11 Hull Schools FA Boys 7-a-side Tournament 2 at 4G St Mary’s College: 4pm-6pm
Tuesday 30th September 2014 Level 2 Inter-School Competitions Netball Year 9 Hull Schools Netball League 3 at Kelvin Hall; 4pm-6pm
Wednesday 1st October 2014
Thursday 2nd October 2014 Level 2 Inter-School Competitions Netball Year 10/11 Hull Schools Netball League 3 at St Mary’s College; 4pm-6pm: CMU/SGI
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Friday 3rd October 2014
Saturday 4th October 2014
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 6th October 2013
Date Fixtures
Monday 6th October 2014 Level 2 Inter-School Competitions Football Hull Schools Football League 5 Various Locations Across The Week; 4pm-6pm
Rugby League Hull and East Riding Schools Rugby League 5 Various Locations Across The Week; 4pm- 6pm
Football Under 11 Hull Schools Boys 7-a-side Tournament 3 at 4G St Mary’s College: 4pm-6pm
Tuesday 7th October 2014 Level 2 Inter-School Competitions Netball Year 9 Hull Schools Netball League 4 at Kelvin Hall; 4pm-6pm
Primary CPD Inclusive PE Training 9am-3pm Venue TBA
Wednesday 8th October 2014 Level 2 Inter-School Competitions Netball Under 14 National Schools Netball Tournament- Hull Round at St Mary’s College; 4pm-6pm
Level 2 Inter-College Competition Football Hull Schools and Colleges Under 18 Men’s and Women’s Football Festival 1: Venue TBA: 1.00pm-4.00pm
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Level 2 Inter-College Competition Netball Hull Schools and Colleges Under 18 Netball Festival 1: Venue TBA: 1.00pm-4.00pm
Thursday 9th October 2014 Level 2 Inter-School Competition Netball Year 10/11 Hull Schools Netball League 4 at St Mary’s College; 4pm-6pm
Friday 10th October 2014
Saturday 11th October 2014
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Week Beginning Monday 13th October 2014
Date Fixtures
Monday 13th October 2014 Level 2 Inter-School Competitions Football Hull Schools Football League 5 Various Locations Across The Week; 4pm-6pm
Rugby League Hull and East Riding Schools Rugby League 5 Various Locations Across The Week; 4pm- 6pm
Football Under 11 Hull Schools Girls 7-a-side Tournament 1 at 4G St Mary’s College: MAR/Sports Leaders; 4pm-6pm
Tuesday 14th October 2014 Level 2 Inter-School Competitions Netball Year 9 Hull Schools Netball League 5 at Kelvin Hall; 4pm-6pm
Wednesday 15th October 2014
Thursday 16th October 2014 Level 2 Inter-School Competition Netball Year 10/11 Hull Schools Netball League 5 at St Mary’s College; 4pm-6pm
Under 19 National Schools Netball Tournament- Hull Round at Hymers College; 4pm-6pm
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Friday 17th October 2014 Level 2 Inter-School Competition World Marathon Challenge Primary School 1500m Challenge at Costello Stadium 10.00am-12.00pm
Year 8 World Marathon Challenge at Costello Stadium 12.30pm-3.00pm
Saturday 18th October 2014
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 20th October 2014
Date Fixtures
Monday 20th October 2014 Level 2 Inter-School Competitions Football Hull Schools Football League 6 Various Locations Across The Week; 4pm-6pm
Rugby League Hull and East Riding Schools Rugby League 6 Various Locations Across The Week; 4pm- 6pm
Football Under 11 Hull Schools FA Girls 7-a-side Tournament 2 at 4G St Mary’s College: 4pm-6pm
Tuesday 21st October 2014 Level 2 Inter-School Competitions Netball Year 9 Hull Schools Netball League 6 at Kelvin Hall; 4pm-6pm
Primary CPD YST PE Subject Leader Training Module 1 and 3 9am-3pm Venue TBA
Wednesday 22nd October 2014
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Thursday 23rd October 2014 Level 2 Inter-School Competition Netball Year 10/11 Hull Schools Netball League 6 at St Mary’s College; 4pm-6pm: CMU/SGI
Friday 24th October 2014 Level 2 Inter-School Competition Cross Country Hull Schools Primary Cross Country Championships at St Mary’s College: 12.30pm-3.00pm
Saturday 25th October 2014
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HALF
TERM
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 3rd November 2014
Date Fixtures
Monday 3rd November 2014 Football Under 11 Hull Schools FA Girls 7-a-side Tournament 3 at 4G St Mary’s College: 4pm-6pm
Tuesday 4th November 2014 Level 2 Inter-School Competition Netball Year 7 Hull Schools Netball League 1 at Thomas Ferens Academy; 4pm-6pm
Rugby Union- Hull Schools Festival Year 7 at Hull RUFC 4pm-6pm
Wednesday 5th November 2014 Level 2 Inter-School Competition Rugby Union Under 13 (Years 7 and 8) Girls Hull Schools Championships at Hull RUFC 4pm-6pm
Level 2 Inter-College Competition Badminton Hull Schools and Colleges Under 18 Men’s Team Championships: Venue TBA: 2.00pm- 4.00pm
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Thursday 6th November 2014 Level 2 Inter-School Competition Rugby Union- Hull Schools Festival Year 8 at Hull RUFC 4pm-6pm
Netball Year 8 Hull Schools Netball League 1 at Malet Lambert; 4pm-6pm:
Level 2 Inter-School Competition Badminton Under 18 Boys Hull and East Riding Schools Badminton at St Mary’s College; 4pm-6pm
Friday 7th November 2013 Level 2 Inter-School Competitions Table Tennis ESTTA Team Championships- Hull Round Under 11 Boys and Girls at the New Sports Hall; St Mary’s College: 1.00pm-5.00pm
Level 2 Inter-School Competitions Table Tennis ESTTA Team Championships- Hull Round Under 13 and 16 Boys and Girls at the New Sports Hall; St Mary’s College: 1.00pm- 5.00pm
Level 2 Inter-School Competitions Table Tennis ESTTA Team Championships- Hull Round Under 19 Boys and Girls at the New Sports Hall; St Mary’s College: 1.00pm-5.00pm
Primary CPD Gymnastics Training 9am-3pm Venue TBA
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
th Saturday 8 November 2014
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 10th November 2014
Date Fixtures
Monday 10th November 2014 Humberside Inter-School Competition Football Under 11 Humberside Schools Boys 7-a-side Tournament at 4G St Mary’s College: 4pm- 6pm
Level 2 Inter-School Competition Football Year 7 Boys Hull Schools 5-a-side Championships at Bonus Arena: DWN; 4pm- 6pm
Year 11 Boys Hull Schools FA Cup Round 1 Matches This Week: Various Venues 4pm- 5.30pm
Tuesday 11th November 2014 Level 2 Inter-School Competition Netball Year 7 Hull Schools Netball League 2 at Thomas Ferens Academy; 4pm-6pm
Football Year 6 Boys Hull Schools 5-a-side Competition at Bonus Arena: 4pm-6pm
Level 2 Inter-School Inclusion Sport Competition Boccia/New Age Kurling Years 7-11 Grades 1 and 2 Hull Special Schools Championships at St Mary’s College 10.00am-2.00pm
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Wednesday 12th November 2014 Level 2 Inter-School Competition Rugby Union Under 15 (Years 9 and 10) Girls Hull Schools Championships at Hull RUFC 4pm-6pm
Level 2 Inter-College Competition Badminton Hull Schools and Colleges Under 18 Women’s Team Championships: Venue TBA: 2.00pm-4.00pm
Thursday 13th November 2013 Level 2 Inter-School Competition Football Under 16 (Years 10 and 11) Girls 7-a-side League at 4G St Mary’s College: MAR; 4pm- 6pm
Football Year 6 Boys Hull Schools 5-a-side Competition at Bonus Arena: 4pm-6pm
Rugby Union- Hull Schools Festival Year 9(A) at Hull RUFC 4pm-6pm
Badminton Year 7, 8, 9, 10 and 11 Boys and Girls Centreparcs National Schools Competition- Hull Round at St Mary’s College, Malet Lambert and Kelvin Hall: 4pm-6pm
Netball Year 8 Hull Schools Netball League 2 at Malet Lambert; 4pm-6pm
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Friday 14th November 2014 Level 2 Inter-School Competition Cross Country Hull Schools Secondary Cross Country Championships at St Mary’s College: 11.30am-3.00pm
Level 2 Inter-College Competition Cross Country Hull Schools and Colleges Cross Country Championships at St Mary’s College 11.30am-3.00pm
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 17th November 2014
Date Fixtures
Monday 17th November 2014 Level 2 Inter-School Competition Football Year 7 Girls Hull Schools 5-a-side Championships at Bonus Arena : 4pm-6pm
Cricket Year 7 and 8 Girls Lady Taverner’s Indoor Cricket at St Mary’s College 1pm-4pm
Tuesday 18th November 2014 Level 2 Inter-School Competitions Table Tennis ESTTA Individual Championships- Hull Round Under 11 Boys and Girls at the New Sports Hall; St Mary’s College: 2.30pm- 6.00pm
Level 2 Inter-School Competitions Table Tennis ESTTA Individual Championships- Hull Round Under 13 and 16 Boys and Girls at the New Sports Hall; St Mary’s College: 2.30pm-6.00pm
Level 2 Inter-School Competition Table Tennis ESTTA Individual Championships- Hull Round Under 19 Boys and Girls at the New Sports Hall; St Mary’s College: 2.30pm- 6.00pm
Netball Year 7 Hull Schools Netball League 3 at Thomas Ferens Academy; 4pm-6pm
Football
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Year 6 Boys Hull Schools 5-a-side Competition at Bonus Arena: 4pm-6pm
Wednesday 19th November 2014 Cricket Year 9 and 10 Girls Lady Taverner’s Indoor Cricket at St Mary’s College 1pm-4pm
Thursday 20th November 2014 Level 2 Inter-School Competition Football Under 15 (Years 9 and 10) Girls 7-a-side League at 4G St Mary’s College: 4pm-6pm
Netball Year 8 Hull Schools Netball League 3 at Malet Lambert; 4pm-6pm
Level 2 Inter-School Competition Badminton Under 18 Girls Hull and East Riding Schools Badminton at St Mary’s College; 4pm-6pm
Year 5/6 Hull Schools Timed Team Cluster Competition at Sirius Academy: 1pm- 3.30pm
Football Year 5 Boys Hull Schools 5-a-side Competition at Bonus Arena: 4pm-6pm
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st Friday 21 November 2014
nd Saturday 22 November 2014
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 24th November 2014
Date Fixtures
Monday 24th November 2014 Humberside Inter-School Competition Football Under 11 Humberside Schools Girls 7-a-side Tournament at 4G St Mary’s College: 4pm- 6pm
Level 2 Inter-School Competition Football Year 9 Hull Schools 5-a-side Championships at Bonus Arena: 4pm-6pm
Year 11 Boys Hull Schools FA Cup Quarter Final Matches This Week: Various Venues 4pm-5.30pm
Tuesday 25th November 2014 Level 2 Inter-School Competition Rugby Union- Hull Schools Festival Year 10 at Hull RUFC 4pm-6pm
Netball Year 7 Hull Schools Netball League 4 at Thomas Ferens Academy; 4pm-6pm
Football Year 5 Boys Hull Schools 5-a-side Competition at Bonus Arena: 4pm-6pm
Wednesday 26th November 2014 Level 2 Inter-School Competition Badminton Year 5/6 Hull Schools Timed Team Cluster Competition at St Mary’s College: 1pm- 3.30pm
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Thursday 27th November 2014 Level 2 Inter-School Competition Football Under 16 (Years 10 and 11) Girls 7-a-side League at 4G St Mary’s College: 4pm-6pm
Basketball Year 10 and 11 Boys and Girls (A) Hull Schools League 1 at Andrew Marvell: 4pm- 6pm
Badminton Under 18 Mixed Hull and East Riding Schools Badminton at St Mary’s College; 4pm-6pm
Netball Year 8 Hull Schools Netball League 4 at Malet Lambert; 4pm-6pm:
Football Year 5 Boys Hull Schools 5-a-side Competition at Bonus Arena: 4pm-6pm
Level 3 Inter-School Competitions Table Tennis ESTTA Team Championships- Humberside Round Under 11 Boys and Girls at the New Sports Hall; St Mary’s College: 10.00am- 3.00pm
Table Tennis ESTTA Team Championships- Humberside Round Under 19 Boys and Girls at the New Sports Hall; St Mary’s College: 10.00am- 3.00pm
Friday 28th November 2014 Level 3 Inter-School Competitions Table Tennis ESTTA Team Championships- Humberside Round Under 13 and Under 16 Boys and Girls at the New Sports Hall; St Mary’s College: 10.00am-4.00pm
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Saturday 29th November 2014
Sunday 30th November 2014
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 1st December 2014
Date Fixtures
Monday 1st December 2014 Level 2 Inter-School Competition Football Under 16 Girls (Year 10 and 11) Hull Schools 5-a-side Championships at Bonus Arena: 4pm-6pm
Basketball Year 7, 8 and 9 Boys and Girls (A) Hull Schools League 1 at Andrew Marvell: 4pm- 6pm
Year 11 Boys Hull Schools FA Plate Quarter Final Matches This Week: Various Venues 4pm:5.30pm
Tuesday 2nd December 2014 Level 2 Inter-School Competition Rugby Union- Hull Schools Festival Year 11 at Hull RUFC 4pm-6pm
Goalball Under 16 (Years 9, 10 and 11) Boys and Girls Hull Schools Goalball Championships at St Mary’s College: 4pm-6pm
Netball Year 7 Hull Schools Netball League 5 at Thomas Ferens Academy; 4pm-6pm
Young Ambassador Conference Gold Young Ambassador Conference at Hull University 10.00am-3.30pm
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Wednesday 3rd December 2014 Level 2 Inter-School Competition Dodgeball Under 13 (Years 7 and 8) Boys Hull Schools Competition at Sirius Academy: 4pm-6pm
Level 2 Inter-College Competition Badminton Hull Schools and Colleges Under 18 Mixed Team Championships: Venue TBA: 2.00pm- 4.00pm
Thursday 4th December 2014 Level 2 Inter-School Competition Football Under 15 (Years 10 and 11) Girls 7-a-side League at 4G St Mary’s College: 4pm-6pm
Badminton Year 7, 8, 9, 10 and 11 Boys and Girls Centreparcs National Schools Competition- Hull Schools Final at Hull Badminton Centre: 9.30am-12.00pm and 1pm-3.30pm
Netball Year 8 Hull Schools Netball League 5 at Malet Lambert; 4pm-6pm:
Friday 5th December 2014 Level 2 Inter-School Festival Change4Life Years 5 and 6 Hull Schools Primary Level 2 Celebration Event 2 at St Mary’s College 1pm-3.00pm HLA/Sports Leaders
Primary CPD YST BUPA Start to Move and Bolt On 9am-3pm Venue TBA
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 8th December 2014
Date Fixtures
Monday 8th December 2014 Level 2 Inter-School Competition Football Under 14 (Years 8 and 9) Girls Hull Schools 5-a-side Championships at Bonus Arena: 4pm-6pm
Year 11 Boys Hull Schools FA Cup Semi- Final Matches This Week: Various Venues 4pm-5.30pm
Year 11 Boys Hull Schools FA Plate Semi- Final Matches This Week: Various Venues 4pm-5.30pm
Tuesday 9th December 2014 Level 2 Inter-School Competition Goalball Under 16 (Years 9, 10 and 11) Boys and Girls Grades 1 and 2 Hull Schools Goalball Championships at St Mary’s College: 10am- 12pm
Goalball Years 7 and 8 Boys and Girls Hull Schools Goalball Championships at St Mary’s College: 4pm-
Badminton Under 16 Mixed Hull and East Riding Schools Badminton at Wolfreton; 4pm-6pm
;
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Wednesday 10th December 2014 Level 2 Inter-School Competition Dodgeball Under 13 (Years 7 and 8) Girls Hull Schools Competition at Thomas Ferens Academy : 4pm-6pm
Thursday 11th December 2014 Level 2 Inter-School Competition Football Under 13 (Years 7 and 8) Girls 7-a-side League at 4G St Mary’s College: 4pm-6pm
Basketball Year 10 and 11 Boys and Girls Hull Schools League 2 at Andrew Marvell: 4pm-6pm
Friday 12th December 2014
Saturday 13th December 2014
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 15th December 2014
Date Fixtures
Monday 15th December 2014 Level 2 Inter-School Competition Football Year 10 Boys Hull Schools 5-a-side Championships at Bonus Arena: 4pm-6pm
Basketball Year 7, 8 and 9 Boys and Girls (A) Hull Schools League 2 at Andrew Marvell:4pm- 6pm
Tuesday 16th December 2014 Level 2 Inter-School Competition Football Under 13 (Years 7 and 8) Girls 7-a-side League at 4G St Mary’s College: 4pm-6pm
Badminton Under 15 Boys Hull and East Riding Schools Badminton at Wolfreton Upper; 4pm-6pm
Wednesday 17th December 2014 Level 2 Inter-School Competition Dodgeball Under 15 Boys (Years 9 and 10) Boys Hull Schools Competition at Sirius Academy : 4pm-6pm
Thursday 18th December 2014 Level 2 Inter-School Competition Football Year 11 Boys Hull Schools FA Cup Final Venue TBA: 4pm-6pm
Year 11 Boys Hull Schools FA Plate Final Venue TBA: 4pm-6pm
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Friday 19th December 2014
th Saturday 20 December 2014
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CHRISTMAS HOLIDAY
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 5th January 2015
Date Fixtures
Monday 5th January 2015
Tuesday 6th January 2015
Wednesday 7th January 2015 Level 2 Inter-College Competition Badminton Hull Schools and Colleges Under 18 Men’s and Women’s Singles Championships: Venue TBA: 2.00pm-4.00pm
Level 2 Inter-College Competition Indoor Cricket Hull Schools and Colleges Indoor Cricket Championships: Venue TBA: 1.00pm- 4.00pm
Thursday 8th January 2015 Level 2 Inter-School Competition Dodgeball Under 15 (Years 9 and 10) Girls Hull Schools Competition at Thomas Ferens Academy: 4pm-6pm
Friday 9th January 2015 Level 2 Inter-School Competition Dodgeball
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Years 5/6 Mixed Dodgeball Hull Schools Competition at Sirius Academy and St Mary’s College: 12.30pm-2.30pm
Saturday 10th January 2015
Sunday 11th January 2015
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Week Beginning Monday 12th January 2015
Date Fixtures
Monday 12th January 2015 Level 2 Inter-School Competition Football Year 11 Hull Schools 5-a-side Championships at Bonus Arena: 4pm-6pm
Basketball Year 7, 8 and 9 Boys and Girls Hull Schools League 3 at Andrew Marvell: 4pm-6pm
Boccia Year 5/6 Hull Schools Boccia Competition at St Mary’s College; 4pm-6pm
Tuesday 13th January 2015 Level 2 Inter-School Competition Indoor Athletics Years 7 and 8 Boys and Girls Hull Schools Indoor Athletics Championships at Sirius Academy 4pm-6pm
Badminton Under 15 Boys Hull and East Riding Schools Badminton at Wolfreton Upper; 4pm-6pm
Football Year 4/5/6 Girls Hull Schools 5-a-side Championships 1 at Bonus Arena; 4pm-6pm
Wednesday 14th January 2015 Level 2 Inter-College Competition Basketball Hull Schools and Colleges Under 18 Men’s and Women’s Basketball Festival 1: Venue TBA: 1.00pm-4.00pm
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Level 2 Inter-College Competition Football Hull Schools and Colleges Under 18 Men’s and Women’s Football Festival 2: Venue TBA: 1.00pm-4.00pm
Thursday 15th January 2015 Level 2 Inter-School Competition Rugby Union- Hull Schools Festival Year 7 at Hull RUFC 4pm-6pm
Basketball Years 10 and 11 Boys and Girls Hull Schools League 3 at Andrew Marvell: 4pm-6pm
Football Year 4/5/6 Girls Hull Schools 5-a-side Championships 2 at Bonus Arena; 4pm-6pm
Friday 16th January 2015 Level 2 Inter-School Competition Cricket Hull Schools Years 7 and 8 Girls Lady Taverner’s Indoor Cricket at St Mary’s College 9.30am-12.00pm
Hull Schools Year 9 and 10 Girls Lady Taverner’s Indoor Cricket at St Mary’s College 12.30pm-3.00pm
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Saturday 17th January 2015 Regional Competition Table Tennis ESTTA Team Championships- Zonal Finals ; Northfield School: Billingham: 9.30am- 4.00pm
Sunday 18th January 2015 Regional Competition Table Tennis ESTTA Team Championships- Zonal Finals ; Northfield School: Billingham: 9.30am- 4.00pm
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 19th January 2015
Date Fixtures
Monday 19th January 2015 Level 2 Inter-School Competition Football Year 8 Hull Schools 5-a-side Championships at Bonus Arena: 4pm-6pm
Level 2 Inter-School Competition Cricket Years 9 and 10 Girls Lady Taverner’s Indoor Cricket at St Mary’s College 1pm-4pm
Goalball Year 5/6 Hull Schools Goalball Competition at St Mary’s College; 4pm-6pm
Tuesday 20th January 2015 Level 2 Inter-School Competition Badminton Under 15 Girls Hull and East Riding Schools Badminton at Wolfreton Upper; 4pm-6pm
Rugby Union- Hull Schools Festival Year 8 at Hull RUFC 4pm-6pm
Football Year 4/5/6 Girls Hull Schools 5-a-side Championships 3 at Bonus Arena; 4pm-6pm
Wednesday 21st January 2015 Level 2 Inter-School Competition Football Year 10 Boys B Hull Schools 7-a-side Championships at St Mary’s College: 4pm- 6pm
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Level 2 Inter-College Competition Badminton Hull Schools and Colleges Under 18 Men’s and Women’s Team Championships: Venue TBA: 2.00pm-4.00pm
Thursday 22nd January 2015 Level 2 Inter-School Competition Rugby Union- Hull Schools Festival Year 9 at Hull RUFC 4pm-6pm
Swimming Year 7 Boys and Girls Hull Schools Championships at Winifred Holtby 3pm- 6pm
Indoor Athletics Years 5 and 6 Boys and Girls Hull Schools Indoor Athletics Championships at Sirius Academy and St Mary’s College 1.00pm- 3.30pm
Football Year 4 Hull Schools 5-a-side Championships 1 at Bonus Arena; 4pm-6pm
Friday 23rd January 2015
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Saturday 24th January 2015
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Week Beginning Monday 26th January 2015
Date Fixtures
Monday 26th January 2015 Level 2 Inter-School Competition Football Year 9 Boys B Hull Schools 7-a-side Competition at St Mary’s College: 4pm-6pm
New Age Kurling Year 5/6 Hull Schools New Age Kurling Competition at St Mary’s College; 4pm-6pm
Tuesday 27th January 2015 Level 2 Inter-School Inclusion Sport Competition Table Cricket Years 7-11 Grades 1 and 2 Hull Schools Championships at St Mary’s College 10.00am-2.00pm
Badminton Under 15 Mixed Hull and East Riding Schools Badminton at Wolfreton Upper; 4pm-6pm
Football Year 4 Hull Schools 5-a-side Championships 2 at Bonus Arena; 4pm-6pm
Wednesday 28th January 2015 Level 2 Inter-School Competition Indoor Rowing Year 7 & 8 Boys and Girls Hull Schools Indoor Rowing Championships at St Mary’s College: 4pm-6pm
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Thursday 29th January 2015 Level 2 Inter-School Competition Swimming Years 10 Boys and Girls Hull Schools Championships at Winifred Holtby 3pm- 6pm
Football Year 4 Hull Schools 5-a-side Championships 3 at Bonus Arena; 4pm-6pm
Friday 30th January 2015
Saturday 31st January 2015 Humberside Inter-School Competition Cross Country Humberside Schools Cross Country Championships Years 7-13 at Baysgarth School, Barton: 9.15am-1.30pm
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Week Beginning Monday 2nd February 2015
Date Fixtures
Monday 2nd February 2015 Level 2 Inter-School Competition Football Year 8 Boys B Hull Schools 7-a-side Competition at St Mary’s College: 4pm-6pm
New Age Kurling Year 3/4 Hull Schools New Age Kurling Competition at St Mary’s College; 4pm-6pm
Tuesday 3rd February 2015 Level 2 Inter-School Competition Rugby Union- Hull Schools Festival Year 10 at Hull RUFC 4pm-6pm
Indoor Athletics Years 3 and 4 Boys and Girls Hull Schools Indoor Athletics Championships at Sirius Academy and St Mary’s College 1.00pm- 3.30pm
Wednesday 4th February 2015 Level 2 Inter-School Competition Indoor Rowing Years 9 & 10 Boys and Girls Hull Schools Indoor Rowing Championships at St Mary’s College: 4pm-6pm
Level 3 Inter-School Competitions Badminton Primary Boys and Girls Timed Team Competition-Humber School Games Final at Hull Badminton Centre: 9.30am-3.30pm
Primary CPD YST PE Subject Leader Training Module 2 and 4 9am-3pm Venue TBA
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Thursday 5th February 2015 Level 2 Inter-School Competition Swimming Years 9 Boys and Girls Hull Schools Championships at Winifred Holtby 4pm- 6pm
Level 3 Inter-School Competitions Badminton Year 7, 8, 9, 10 and 11 Boys and Girls Centreparcs National Schools Competition- Humber School Games Final at Hull Badminton Centre: 9.30am-12.00pm and 1pm-3.30pm
Friday 6th February 2015 Level 3 Inter-School Competitions Table Tennis Humber School Games ESTTA Individual Championships- Under 11 Boys and Girls- 10.00am-12.30pm at St Mary’s College
Table Tennis Humber School Games ESTTA Individual Championships- Under 19 Boys and Girls: 10.00am-12.30pm at St Mary’s College
Table Tennis Humber School Games ESTTA Individual Championships-Under 13 and Under 16 Boys and Girls 1.00pm-4.00pm at St Mary’s College
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Saturday 7th February 2015
Sunday 8th February 2015
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Week Beginning Monday 9th February 2015
Date Fixtures
Monday 9th February 2015 Level 2 Inter-School Competition Cricket Year 7 and 8 Boys Indoor Inter Cricket at St Mary’s College 1pm-4pm
Football Year 11 Boys B Hull Schools 7-a-side Championships at St Mary’s College: 4pm- 6pm
Boccia Year 3/4 Hull Schools Boccia Competition at St Mary’s College; 4pm-6pm
Tuesday 10th February 2015 Level 2 Inter-School Competition Rugby Union- Hull Schools Festival Year 11 at Hull RUFC 4pm-6pm
Swimming Year 8 Boys and Girls Hull Schools Championships at Winifred Holtby 4pm- 6pm
Wednesday 11th February 2015 Level 2 Inter-School Competition Football Year 7 Boys B Hull Schools 7-a-side Championships at St Mary’s College: 4pm- 6pm
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Thursday 12th February 2015 Level 2 Inter-School Competition Swimming Years 5/6 Boys and Girls Hull Schools Championships at Winifred Holtby 3pm- 6pm
Friday 13th February 2015 Level 2 Secondary Event Silver Young Ambassador Conference at St Mary’s College 10am-3pm
Saturday 14th February 2015
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FEBRUARY HALF TERM
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Date Fixtures
Saturday 21st February 2015 Regional Competition Table Tennis ESTTA Team Championships-Regional Finals St Bedes RC Sports College: Blackburn; 9.30am-4.00pm
Sunday 22nd February 2015 Regional Competition Table Tennis ESTTA Team Championships-Regional Finals Under 13 Boys; Meres Leisure Centre: Grantham; 9.30am-4.00pm
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Week Beginning Monday 23rd February 2015
Date Fixtures
Monday 23rd February 2015 Level 2 Inter-School Competition Football Years 7-10 Boys Hull Schools FA Cup Round 1 Matches This Week: Various Venues 4pm- 5.30pm
Level 2 Inter-School Competition Rugby League Under 12 Cup and Under 13 Championship Cup Hull Schools RL Round 1 Matches This Week: Various Venues 4pm-5.30pm
Tuesday 24th February 2015 Level 2 Inter-School Competition Boccia Under 16 (Grades 2 and 3) Hull Schools Boccia at Ganton School 10am-12.00pm
Level 2 Inter-School Competition New Age Kurling Years 7 and 8 Boys and Girls Hull Schools New Age Kurling Championships at St Mary’s College: 4pm-6pm
Wednesday 25th February 2015 Level 2 Inter-School Competition Swimming Years 11 Boys and Girls Hull Schools Championships at Winifred Holtby 3pm- 6pm
Primary CPD OAA Training 9am-3pm Venue TBA
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Thursday 26th February 2015 Level 2 Inter-School Competition New Age Kurling Years 9, 10 and 11 Boys and Girls Hull Schools New Age Kurling Championships at St Mary’s College: 4pm-6pm
Badminton Under 14 Mixed Hull and East Riding Schools Badminton at St Mary’s College; 4pm-6pm
Friday 27th February 2015
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Week Beginning Monday 2nd March 2015
Date Fixtures
Monday 2nd March 2015 Level 2 Inter-School Competition Football Year 10 Boys B Hull Schools 7-a-side Festival at Sirius Academy: 4pm-6pm
Years 7-10 Boys, Under 13-16 Girls Hull Schools FA Cup Quarter Final Matches This Week: Various Venues 4pm-5.30pm
Rugby League Under 12 Cup and Under 13, 14, 15 and 16 Premier Cup Quarter Finals, Under 12 Plate First Round and Under 13, 14 and 15 Championship Cup Quarter Finals Hull Schools RL Matches This Week: Various Venues 4pm-5.30pm
Tuesday 3rd March 2015 Level 2 Inter-School Competition Rugby Union Year 7 Hull Schools Championships at Hull RUFC: 4pm-6pm
Badminton Under 13 Girls Hull and East Riding Schools Badminton at Wolfreton Upper; 4pm-6pm
Wednesday 4th March 2015 Level 2 Inter-College Competition Basketball Hull Schools and Colleges Under 18 Men’s and Women’s Basketball Festival 2: Venue TBA: 2.00pm-4.00pm
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Thursday 5th March 2015 Level 2 Inter-School Competition Rugby Union Year 8 Hull Schools Championships at Hull RUFC: 4pm-6pm
Badminton Under 12 Girls Hull and East Riding Schools Badminton at St Mary’s College; 4pm-6pm
Regional Competition Football Under 14 Girls and Under 16 Girls Humberside Schools Cup Finals at William Gee Playing Fields: 4.00pm-6.00pm
Friday 6th March 2015
Saturday 7th March 2015
Sunday 8th March 2014
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Week Beginning Monday 9th March 2015
Date Fixtures
Monday 9th March 2015 Level 2 Inter-School Competition Football Year 7 Boys B Hull Schools 7-a-side Festival at Sirius Academy: 4pm-6pm
Years 7-10 Boys Hull Schools FA Plate Quarter Final Matches This Week: Various Venues 4pm-5.30pm
Rugby League Under 12 Plate and Under 16 Premier Cup Quarter Finals Hull Schools RL Matches This Week: Various Venues 4pm-5.30pm
Tuesday 10th March 2015 Level 2 Inter-School Competition Rugby Union Year 9 Hull Schools Championships at Hull RUFC: 4pm-6pm
Badminton Under 13 Boys Hull and East Riding Schools Badminton at Wolfreton Upper; 4pm-6pm
Wednesday 11th March 2015 Regional Competition Rugby Union Girls East Yorkshire Schools Rugby Union Finals at Driffield RUFC 2pm-6pm
Level 2 Inter-College Competition Football Hull Schools and Colleges Under 18 Men’s and Women’s Football Festival 3: Venue TBA: 1.00pm-4.00pm
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Thursday 12th March 2015 Level 2 Inter-School Competition Rugby Union Year 10 Hull Schools Championships at Hull RUFC: 4pm-6pm
Badminton Under 12 Boys Hull and East Riding Schools Badminton at St Mary’s College; 4pm-6pm
Humberside Competition Football Under 13 Girls, Under 15 Girls and Under 19 Boys Humberside Schools Cup Finals at William Gee Playing Fields: 4.00pm-6.00pm
Friday 13th March 2015 Level 2 Inter-School Festival Change4Life Years 5 and 6 Hull Schools Primary Level 2 Celebration Event 2 at St Mary’s College 1pm-3.00pm
Saturday 14th March 2015
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Week Beginning Monday 16th March 2015
Date Fixtures
Monday 16th March 2015 Level 2 Inter-School Competition Football Year 9 Boys B Hull Schools 7-a-side Festival at Sirius Academy: 4pm-6pm
Years 7-10 Boys, Under 13-16 Girls Hull Schools FA Cup Semi-Final Matches This Week: Various Venues 4pm-5.30pm
Years 7-10 Boys Hull Schools FA Plate Semi- Final Matches This Week: Various Venues 4pm-5.30pm
Rugby League Under 12 Cup, Under 12 Plate, Under 13, 14, 15 and 16 Premier Cup and Under 13, 14 and 15 Championship Cup Semi-Finals Hull Schools RL Matches This Week: Various Venues 4pm-5.30pm
Tuesday 17th March 2015 Level 2 Inter-School Competition Rugby Union Year 11 Hull Schools Championships at Hull RUFC: 4pm-6pm
Badminton Under 13 Mixed Hull and East Riding Schools Badminton at Wolfreton Upper; 4pm-6pm
Primary CPD Matalan and Bolt-On Training 4pm-6pm Venue TBA
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Wednesday 18th March 2015 Regional Competition Rugby Union Years 7, 8 and 9 East Yorkshire Schools Rugby Union Finals at Driffield RUFC 2pm- 6pm
Level 3 Inclusion Football Under 16 (Years 9, 10 and 11) Humber School Games Boys and Girls- Grades 1 and 2 at Hull University: 10am-2pm
Thursday 19th March 2015 Level 2 Inter-School Competition Badminton Under 12 Mixed Hull and East Riding Schools Badminton at St Mary’s College; 4pm-6pm
Level 3 Inter-School Competition Football Year 7 Boys, Year 8 Boys, Year 9 Boys, Year 10 Boys Humberside Schools Cup Finals at William Gee Playing Fields: 4.00pm-6.00pm
Friday 20th March 2015 Level 2 Primary Event Bronze Young Ambassador Conference at St Mary’s College 10am-3pm
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Week Beginning Monday 23rd March 2015
Date Fixtures
Monday 23rd March 2015 Level 2 Inter-School Competition Football Under 14 (Years 8 and 9) and Under 16 Girls (Years 10 and 11) Hull Schools Cup Finals at St Mary’s College: 4pm-6pm
Primary CPD Netball Training 4pm-6pm Mary’s College
Tuesday 24th March 2015 Level 2 Inter-Schools Competition Rugby League Year 11 Hull Schools Premier Cup Final: Venue TBC: 4pm-6pm
Level 3 Inter-School Competition Humber School Games Year 3/4 and 5/6 Boys and Girls Cross Country at Central Park, Scunthorpe: 4.00pm-6.00pm
Wednesday 25th March 2015 Level 2 Inter-School Competition Football Year 8 Boys B Hull Schools 7-a-side Festival at Sirius Academy: 4pm-6pm
Regional Competition Rugby Union Years 10 and 11 East Yorkshire Schools Rugby Union Finals at Driffield RUFC 2pm- 6pm
Level 3 Inter-School Competition Humber School Games Year 5/6 Mixed Dodgeball at The Pods,
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Scunthorpe: 10.00am-2.30pm
Humber School Games Year 7 and 8 Boys and Girls Dodgeball at The Pods, Scunthorpe: 10.00am-2.30pm
Thursday 26th March 2015 Level 2 Inter-School Competition Football Year 7 Boys, Year 8 Boys, Under 19 Boys, Under 13 Girls and Under 15 Girls Hull Schools Cup Finals at Hull University: 4.00pm-5.30pm
Level 3 Inter-School Competition Humber School Games Year 7 and 8/ 9 and 10 Boys and Girls Dodgeball at The Pods, Scunthorpe: 10.00am-2.30pm
Friday 27th March 2015 Level 3 Inter-School Competition Humber School Games Under 13 and Under 16 Boys and Girls Inclusive Football at Bradley Playing Fields, Grimsby: 10.00am-2.30pm
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EASTER HOLIDAYS
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Week Beginning Monday 13th April 2015
Date Fixtures
Monday 13th April 2015
Tuesday 14th April 2015 Level 2 Inter-School Competition Rugby Union Year 11 Hull Schools 7’s Championships at Hull RUFC: 4pm-6pm
Football Year 7 Boys, Year 8 Boys, Year 9 Boys, Year 10 Boys Hull Schools FA Plate Finals 4.00pm-5.30pm
Level 2 Inter-College Competition Football Hull Colleges Under 19 Cup Final at Hull University: 4.00pm-5.30pm
Primary CPD Striking and Fielding Training 4pm-6pm Venue TBA
Wednesday 15th April 2015 Level 2 Inter-Schools Competition Rugby League Years 8 and 10 Hull Schools Premier and Championship Cup Finals: Venue TBC 4pm and 5.00pm kick offs
Level 3 Inter-School Competition Humber School Games Year 3/4 Mixed and 5/6 Mixed Indoor Sports Hall Athletics at Sports Arena: 10.00am-3.30pm
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Thursday 16th April 2015 Level 2 Inter-School Competition Biathlon Years 4-6 Boys and Girls Hull Schools Championships at Ennerdale Leisure Centre 10.00am-11.30pm
Years 7-13 Boys and Girls at Ennerdale Leisure Centre: 1.00pm-3.00pm
Level 3 Inter-School Competition Humber School Games Year 7/8 Indoor Sports Hall Athletics at Sports Arena: 10.00am-12.30pm
Friday 17th April 2015 Level 3 Inter-School Competition Humber School Games Years 7, 8 and 10 Netball at The Sports Arena, Walton Street, Hull: 10.00am- 2.30pm
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Week Beginning Monday 20th April 2015
Date Fixtures
Monday 20th April 2015
Tuesday 21st April 2015 Level 2 Inter-Schools Competition Rugby League Years 7 and 9 Hull Schools Premier and Championship Cup Finals: Venue TBC 4pm and 5.00pm kick offs
Wednesday 22nd April 2015 Level 2 Inter-College Competition Netball Hull Schools and Colleges Under 18 Netball Festival 2: Venue TBA: 1.00pm-4.00pm
Level 2 Inter-School Competitions Boccia Under 19’s Grade 1 Boys and Girls Hull Schools Boccia Championships at the Academy; St Mary’s College: 4.00m-6.00pm
Thursday 23rd April 2015 Level 2 Inter-School Inclusion Sport Competition Primary Festival Day Years 7-11 Grades 1 and 2 Hull Schools Championships Venue TBA 10.00am-2.00pm
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Friday 24th April 2015
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Week Beginning Monday 27th April 2015
Date Fixtures
Monday 27th April 2015
Tuesday 28th April 2015 Level 2 Inter-School Competition Golf Years 5 and 6 Hull Schools Trigolf Championships: St Mary’s College 4pm- 6pm
Wednesday 29th April 2015
Thursday 30th April 2015 Level 2 Inter-School Competition Rounders Year 11 Hull Schools Rounders Tournament at St Mary’s College: 4pm-6pm
Softball Year 11 Hull Schools Softball Tournament at Eastmount: 4pm-6pm
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Friday 1st May 2015
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Week Beginning Monday 4th May 2015
Date Fixtures
Monday 4th May 2015 MAY DAY BANK HOLIDAY
Tuesday 5th May 2015
Wednesday 6th May 2015 Level 2 Inter-School Competition Tchoukball Under 13 Boys Hull Schools Championships at St Mary’s College: 4pm-6pm
Thursday 7th May 2015 Level 2 Inter-School Competition Rugby Union Years 9 and 10 Hull Schools 7’s Championships at Hull RUFC: 4pm-6pm
Level 3 Inter-School Competition Inclusive Humber School Games Swimming at The PODS, Scunthorpe; 10.00am-2.30pm
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Friday 8th May 2015
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Week Beginning Monday 11th May 2015
Date Fixtures
Monday 11th May 2015
Tuesday 12th May 2015 Level 2 Inter-School Competition Netball Years 5 and 6 Mixed Hull Schools Netball Championships (St Mary’s SGO) at St Mary’s College 3.30pm-5.30pm
Wednesday 13th May 2015 Level 2 Inter-School Competition Tchoukball Under 13 Girls Hull Schools Championships at St Mary’s College: 4pm-6pm
Thursday 14th May 2015
Friday 15th May 2015 Level 2 Inter-School Competition Netball Years 5 and 6 Mixed Hull Schools Netball Championships (Sirius SGO) at Archbishop Sentamu Academy 12.30pm-3.30pm
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Saturday 16th May 2015 Level 2 Inter-School Competition Trampolining Years 4-6 Boys and Girls Hull Schools Trampolining Championships at the New Sports Hall, St Mary’s College; 9am-11pm
Years 7-11 Boys and Girls Hull Schools Trampolining Championships at the New Sports Hall, St Mary’s College; 10.00am- 3pm
Years 12/13 Hull Schools and Colleges Trampolining Championships at the New Sports Hall, St Mary’s College; 10.00am- 3.00pm
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Week Beginning Monday 18th May 2015
Date Fixtures
Monday 18th May 2015 Level 2 Inter-School Competition Orienteering Years 5 and 6 Hull Schools Orienteering Championships at Costello Stadium 3pm- 5pm
Years 7, 8 and 9 Boys/Girls Hull Schools Orienteering Championships at Costello Stadium 4pm-6.00pm
Tuesday 19th May 2015 Level 2 Inter-Schools Competition Cricket Hull Schools Under 9 Mixed Drax Cup: Venue/Times to be arranged
Wednesday 20th May 2015 Level 2 Inter-School Competition Rugby Union Years 5 and 6 Hull Schools Primary Tag Festival (Tag 2 Twickenham) at Hull RUFC 1pm-3.30pm
Level 2 Inter-School Competition Tchoukball Under 15 Boys Hull Schools Championships at St Mary’s College: 4pm-6pm
Primary CPD Tennis Training 4pm-6pm Venue TBA
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Thursday 21st May 2015 Level 2 Inter-School Competition Tchoukball Under 15 Girls Hull Schools Championships at St Mary’s College: 4pm-6pm
Friday 22nd May 2015
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WHITSUNTIDE HALF TERM
HOLIDAYS
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Week Beginning Monday 1st June 2015
Date Fixtures
Monday 1st June 2015 Level 2 Inter-School Competition Cricket Years 7-10 Boys Hull Schools Cricket League Round 1 Matches This Week: Various Venues 4pm-6.00pm
Tuesday 2nd June 2015 Level 2 Inter-School Competition Athletics Year 3 and 4 and 5 and 6, Boys and Girls Hull Schools Quadkids Championships at Costello Stadium 10.00am-2.30pm
Football Hull Schools FA AGM at St Mary’s College: 4pm-6pm
Wednesday 3rd June 2015 Level 2 Inter-School Competition Tennis Under 15 Boys Hull Schools Singles Championships at St Mary’s College: 4pm- 6pm
Cricket Hull Schools Year 6 Mixed and Year 6 Girls Asda Cup: Venue/Times to be arranged
Level 2 Inter-College Competition Tennis Hull Schools and Colleges Under 18 Men’s and Women’s Singles Championships: St Mary’s College: 1.00pm-4.00pm
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Thursday 4th June 2015 Level 2 Inter-School Competition Rounders Year 8 Hull Schools Rounders Tournament at St Mary’s College: 4pm-6pm
Softball Year 8 Hull Schools Softball Tournament at Eastmount: 4pm-6pm
Friday 5th June 2015
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Week Beginning Monday 8th June 2015
Date Fixtures
Monday 8th June 2015 Level 2 Inter-School Competition Cricket Years 7-10 Boys Hull Schools Cricket League Round 2 Matches This Week: Various Venues 4pm-6.00pm
Tennis Under 15 Girls Hull Schools Singles Championships at St Mary’s College: 4pm- 6pm
Tuesday 9th June 2015 Level 2 Inter-School Competition Rounders Year 9 Hull Schools Rounders Tournament at St Mary’s College: 4pm-6pm
Softball Year 9 Hull Schools Softball Tournament at Eastmount: 4pm-6pm
Cricket Year 9 Boys Chance to Compete 20/20 Cricket : Venues/Times to be arranged
Wednesday 10th June 2015 Level 2 Inter-School Competition Hull Schools Primary Athletics Championships- Years 4, 5, and 6 Boys and Girls at Costello Stadium; 10.00am-3.00pm
Football Hull Schools RL AGM at St Mary’s College: 4pm-6pm
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Thursday 11th June 2015 Level 2 Inter-School Competition Rounders Year 7 Hull Schools Rounders Tournament at St Mary’s College: 4pm-6pm
Softball Year 7 Hull Schools Softball Tournament at Eastmount: 4pm-6pm
Friday 12th June 2015 Regional Competition Cricket East Yorkshire Schools Under 9 Mixed Drax Cup: Venue/Times to be arranged
Saturday 13th June 2015 Regional Competition Athletics Humberside Schools Athletics Championships Years 8-13 at Costello Stadium. 9.30am-3.00pm
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Week Beginning Monday 15th June 2015
Date Fixtures
Monday 15th June 2015 Level 2 Inter-School Competition Cricket Years 7-10 Boys Hull Schools Cricket League Round 3 Matches This Week: Various Venues 4pm-6.00pm
Primary CPD YST PE Subject Leader Training Modules 3 and 5 9am-3pm Venue TBA
Hull PE Forum 1pm-3pm Venue TBA
Tuesday 16th June 2015 Level 2 Inter-School Competition Rounders Year 5/6 Hull Schools Rounders Tournament at St Mary’s College: 4pm-6pm
Wednesday 17th June 2015 Level 2 Inter-School Competition Tennis Under 13 Boys Hull Schools Singles Championships at St Mary’s College: 4pm- 6pm
Level 2 Inter-College Competition Tennis Hull Schools and Colleges Under 18 Men’s Team Championships: St Mary’s College: 1.00pm-4.00pm
Tennis Hull Schools and Colleges Under 18 Rounders Championships at St Mary’s College: 1.00pm-4.00pm
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Thursday 18th June 2015 Level 2 Inter-School Competition Rounders Year 10 Hull Schools Rounders Tournament at St Mary’s College: 4pm-6pm
Softball Year 10 Hull Schools Softball Tournament at Eastmount: 4pm-6pm
Level 3 Inclusion Cricket Under 16 (Years 7-11) Humber School Games Boys and Girls- Grades 2 and 3 at Driffield CC: 10am-2pm
Friday 19th June 2015 Level 2 Inter-School Competition Tennis Year 3/4 and 5/6 Hull Schools Tennis Tournament (Sirius SGO) at Nuffield Tennis Centre: 1pm-3pm
Year 3/4 and 5/6 Hull Schools Tennis Tournament (St Mary’s College SGO) at Hull YPI 1pm-3pm
Level 2 Inter-College Competition Footgolf Hull Schools and Colleges Footgolf Championships: One Stop Golf: 1.00pm- 4.00pm
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Week Beginning Monday 22nd June 2015
Date Fixtures
Monday 22nd June 2015 Level 2 Inter-School Competition Athletics Years 7 and 8 and 9 and 10 Boys and Girls Hull Schools Quadkids Championships at Costello Stadium 10.00am-2.30pm
Level 2 Inter-School Competition Cricket Years 7-10 Boys Hull Schools Cricket League Round 4 Matches This Week: Various Venues 4pm-6.00pm
Tennis Under 13 Girls Hull Schools Singles Championships at St Mary’s College: 4pm- 6pm
Tuesday 23rd June 2015 Level 2 Inter-School Competition Handball Under 15 Boys and Under 15 Girls Hull Schools Championships at St Mary’s College: 4pm-6pm
Level 2 Inter-School Festival Change4Life Years 5 and 6 Hull Schools Primary Level 2 Celebration Event 2 at St Mary’s College 1pm-3.00pm
Wednesday 24th June 2015 Level 2 Inter-College Competition Tennis Hull Schools and Colleges Under 18 Women’s Team Championships: St Mary’s College: 1.00pm-4.00pm
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Thursday 25th June 2015 Level 2 CPD School Games Mark Training St Mary’s College: 4.15pm-5.15pm
Friday 26th June 2015 Level 2 Inter-College Competition Golf Hull Schools and Colleges Golf Championships: Ganstead Park: 10.00am- 3.00pm
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Week Beginning Monday 29th June 2015
Date Fixtures
Monday 29th June 2015 Level 2 Inter-School Competition Cricket Years 7-10 Boys Hull Schools Cricket League Round 5 Matches This Week: Various Venues 4pm-6.00pm
Handball Under 13 Boys and Girls Hull Schools Championships at St Mary’s College: 4pm- 6pm
Tuesday 30th June 2015 Level 2 Inter-School Competition Tennis Under 15 Boys Hull Schools Team Championships at St Mary’s College: 4pm- 6pm
Level 2 Inter-College Competition Touch Rugby Hull Schools and Colleges Mixed Touch Rugby Championships: at Hull University 1.00pm-4.00pm
Wednesday 1st July 2015 Level 2 Inter-School Competition Athletics Hull Schools Athletics Championships at Costello Stadium: 9am-4pm
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Thursday 2nd July 2015 Level 2 Inter-School Competition Tennis Under 15 Girls Hull Schools Team Championships at St Mary’s College: 4pm- 6pm
Friday 3rd July 2015 Level 3 Inter-School Competition Humber School Games Year 3/4 and 5/6 Quadkids Athletics at Costello Stadium 10.00am-3.30pm
Humber School Games Years 7/8 and 9/10 Quadkids Athletics at Costello Stadium: 10.00am-3.30pm
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Week Beginning Monday 6th July 2015
Date Fixtures
Monday 6th July 2015 Level 2 Inter-School Competition Cricket Years 7-10 Boys Hull Schools Cricket League Round 6 Matches This Week: Various Venues 4pm-6.00pm
Tuesday 7th July 2015 Level 2 Inter-School Competition Tennis Under 13 Boys Hull Schools Team Championships at St Mary’s College: 4pm- 6pm
Wednesday 8th July 2015 Level 2 Inter-School Competition Handball Under 13 Girls Hull Schools Championships at St Mary’s College: 4pm-6pm
Level 2 Inter-College Competition Rounders Hull Schools and Colleges Under 18 Rounders Championships at St Mary’s College: 1.00pm-4.00pm
Softball Hull Schools and Colleges Under 18 Softball Championships at Eastmount: 1.00pm- 4.00pm
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Thursday 9th July 2015 Level 2 Inter-School Competition Tennis Under 13 Girls Hull Schools Team Championships at St Mary’s College: 4pm- 6pm
Friday 10th July 2015 Level 3 Inter-School Competition Humber School Games Boccia- Grade 1- Under 19’s Tri-Golf- Years 5/6 Netball- Years 5/6 Orienteering- Years 5, 6, 7,8 and 9 Rounders- Years 5/6, 9 and 10 Tennis- Years 3/4 and 5/6
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
Week Beginning Monday 13th July 2015
Date Fixtures
Monday 13th July 2015
Tuesday 14th July 2015 Level 3 Inter-School Competition Years 5/6 Humber School Games Swimming at The PODS, Scunthorpe; 10.00am-2.30pm
Level 3 Inter-School Competition Years 7 and 8 Humber School Games Swimming at The PODS, Scunthorpe; 10.00am-2.30pm
Wednesday 15th July 2015
Thursday 16th July 2015
Friday 17th July 2015
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Hull Schools Sport Competition Strategy Group Secondary Competition Calendar School Games Levels 2 and 3 2014-2015
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Briefing Paper to the Area Committee Wards: All 26 November 2014 – Park 10 December 2014 – Riverside
Consultation on proposed changes to Leisure Services
Briefing Paper of the of City Sports, Leisure and Heritage Manager
1. Purpose of the Paper and Summary
1.1 This Briefing Note sets out the decision made by Executive Commissioning Committee (ECC) on 29 October 2014. As part of the consultation process feedback is sought from the Area Committee in respect of the proposed changes to swimming provision in the east of the city. The Leisure report submitted to the ECC on 29 July is contained at Appendix 1.
2. Background ( ECC - Minute 12)
2.1 On 29 October 2014 the Councils Executive Commissioning Committee agreed –
a. That the proposed business case for the formation of a wholly owned company, Phases 1 and 2 be supported for further development and final consideration at the Committee’s meeting in January 2015 informed by consultation upon the proposals within the business case in relation to swimming provision in the city;
Phase 2 is referred to in the extracts from the ECC report on 29 October as follows:
The swimming provision at East Hull pools is replaced in 2017 with a new six lane tank to be added to the existing site at Woodford Leisure Centre (phase 2). Officers will therefore draw up detailed feasibility plans and report accordingly in due course.
The proposal to provide an additional swimming facility at Woodford Leisure centre and the closure of East Hull Pools is subject to public consultation and the outcome is unknown.
3. Consultation Process
3.1 A consultation process has been implemented with customers, sports clubs and interested parties using the following guiding principles:
o To assess the impact on the individual or group if the proposed facility should cease operation. Author: Alison Walker Page 127 of 272 Status: Date: 18/11/2014 Page 1 of 3 o An understanding of the usage patterns and circumstances of the affected individual or group o To identify any mitigation that would be required should the proposed facilities cease operation, e.g. discounts to other facilities. o Alternative proposals to achieve financial savings
3.2 The consultation process will run for approximately two months from 12 November 2014 to 5 January 2015. A report on the findings on the consultation is expected to be presented to ECC at the meeting on 28 January 2015.
3.3 The planned consultation is designed to engage existing customers and partners using services at East Hull Pools and Woodford Leisure Centre , and includes the following features:
Equalities Impact Assessment of current facility users, supported by desk top analysis of customer insight information Online and paper based survey for customers Customer Focus Groups Consultation with sports clubs and other organisations using East Hull Pools and Woodford Leisure Centre Consultation will include agencies and potential funders Consultation to include Riverside and Park Area Committees Consultation to include the Health & Wellbeing Board.
An overview of East Hull Pools and Woodford Leisure Centre is contained at Appendix 3.
3.4 An Equalities Impact Assessment using information the Council holds about its customers and information from the affected sports clubs is in development. Under the specific public sector duties introduced by the Equality Act 2010 public bodies must have due regard for the need to take account of the general duties (S.149) when making decisions. These duties relate to the protected characteristic groups as listed below:
o Age o Disability o Gender or Sex o Gender re-assignment o Pregnancy and maternity o Race o Religion and belief, including non-belief o Sexual orientation
3.5 An online questionnaire is available on the Councils website www.hullcc.gov.uk/consultations. In addition paper copies of the questionnaire are available at East Hull Pools and Woodford Leisure Centre. A copy of the questionnaire is attached at Appendix 2.
3.6 Two focus groups have been scheduled to discuss proposals with customers using East Hull Pools and Woodford Leisure Centre; these are taking place as follows:
2 December at Woodford Leisure Centre, 6.00pm to 7.30pm Author: Alison Walker Page 128 of 272 Status: Date: 18/11/2014 Page 2 of 3 3 December at East Hull Pools, 6.00pm to 7.30pm
3.7 The sports clubs and other organisations using East Hull Pools and Woodford Leisure Centre have been contacted, and signposted to the online survey, and focus group meetings, and alternative meetings have been offered to meet and discuss their views. A list of organisations who have been contacted is contained at Appendix 3.
3.8 The Amateur Swimming Association, the Humber Sports Partnership, The Clinical Commissioning Group and Sport England are being contacted to formally participate in consultation about the proposals. Individual meetings are expected to take place in November and December and a formal response to proposals will be sought from each partner.
3.9 A briefing note will be submitted to Park Area Committee (26 November), and Riverside Area Committee (10 December) to seek the views on the proposals as part of the consultation process.
3.10 It is possible that petitions may be initiated. The Council provides guidance on its website to advise on best practice for developing a petition and sets out the process for responding to petitions, which essentially depends on the volume of signatures received. The minimum number of valid signatures required is at least 50 for a petition to be accepted into the petitions scheme. Petitions with a higher level of support (over 1,500 signatures collected) will be debated at a meeting of the authority.
3.11 A number of staff briefings have taken place, and further process supported through Human Resources will be planned as necessary.
4. Next steps
A report will be submitted to the Executive Commissioning Committee on 28 January 2015 providing feedback from the consultation process, including feedback from Area Committees.
Mitch Upfold, City Sports, Leisure and Heritage Manager
Contact Officer : Alison Walker Telephone No. : 01482 613843
Officer Interests: None
Background Documents: - None
Appendix 1 – Executive Commissioning Committee report 29 October 2014 Appendix 2 – Consultation Questionnaire Appendix 3 – Overview of East Hull pools and Woodford Leisure Centre
Author: Alison Walker Page 129 of 272 Status: Date: 18/11/2014 Page 3 of 3
Page 130 of 272 Consultation on Changes to Leisure Services
Hull City Council Leisure Services would like to hear your views about the proposed changes to Leisure Services provision in the east of the city. The Council is considering building a new 25 metre 6 lane swimming pool at Woodford Leisure Centre which would be added to the existing leisure centre complex. The intention is to close East Hull Pools once the new pool at Woodford Leisure Centre is open so that current activity can be relocated. East Hull Pools is an old building, and due to this there are a number of constraints such as relatively poor access for people with disabilities, limited car parking spaces, outdated facilities, and above average operating costs. It is intended that the proposed new pool at Woodford Leisure Centre could improve physical access needs for our customers, provide modern facilities that might attract new customers as well as serve the needs of our existing customers, and be more cost effective to operate.
A feasibility study is taking place to look at these proposals, and we are seeking the views of our customers to help shape plans. To participate please complete this survey. The closing date for this survey is 5 January 2015 .
Q1 Which of the following Council operated Q3 Which activities do you participate in at Leisure Facilities have you used in the the leisure facilities? Please tick all that last 12 months? Please tick all that apply apply
East Hull Pools ...... Public swimming sessions ...... Woodford Leisure Centre...... Swimming lessons ...... Ennerdale Leisure Centre ...... Swimming club activities ...... Beverley Road Baths ...... Disco Swim ...... Albert Avenue Pools...... Parent and under 5's swim...... Family swim ...... Fitness classes ...... Q2 How have you used these facilities? Pilates / Yoga...... Please tick all that apply Fitness gym ...... As an individual...... Tonic Card membership ...... With my family ...... Sauna and steam room...... Socially with friends ...... Dry side public activities e.g. squash, badminton, table tennis, sports hall, As part of a community group or club gymnastics etc...... (please specify)...... Through my school, college or learning Dry side sports club activities...... programme ...... Health referral or assessment activities . I am employed in the service (either Crèche ...... directly or through a related contracted service) ...... Private bath / shower ...... Other...... Other (please specify)...... Please Specify Please specify
Page 131 of 272 Q4 If East Hull Pools were to be closed, how would this impact on you? Please tick all that apply I would use the facilities at Woodford I would go to a non Council operated Leisure Centre instead...... facility ...... I would use the facilities at Beverley I would stop participating in sport / Road Baths instead ...... leisure activity altogether ...... I would use the facilities at Albert I would take up a different sport / leisure Avenue Pools instead ...... activity ...... I would use the facilities at Ennerdale Not applicable - I do not use East Hull instead...... Pools ......
Q5 If a new swimming pool was built at Woodford Leisure Centre how important on a scale of 1 to 5, where 1 is very important and 5 is not at all important, are each of the following aspects. Please tick one box on each row 5 - Not At 1 - Very All Important 2 3 4 Important A pool and changing facilities with access for people with disabilities A pool suitable for swimming galas and competitions Swimming lessons Aqua fitness sessions Health improvement activities Pool time for club swimming Pool time for public swimming sessions Training sessions for pool lifeguard qualification Unisex changing provision for families Increased car parking Sales of arm bands, swimming aids etc Increased catering and vending offer
Q6 Is there anything else you think it is important to consider if a new pool is built at Woodford Leisure Centre?
Q7 Please can you tell us if you have any alternative suggestions to make savings or improvements in Leisure Services?
Page 132 of 272 About You
To understand the answers we receive from this questionnaire we would like to ask you a few simple questions about yourself. These questions will help us to understand whether different groups of people have different views. You do not have to answer these questions but if you do, the information will be kept confidential and will be stored securely. If there are any questions you do not want to answer, please leave them blank.
Q8 What is your postcode?
Q9 What is your gender? Male ...... Female ......
Q10 What is your month and year of birth? Please use the format MM/YYYY
Q11 Are your day-to-day activities limited because of health problem or an impairment which has lasted, or is expected to last at least 12 months? (Please include conditions such as mental health issues or problems related to ageing.) Yes, Limited A Little ...... Yes, Limited A Lot...... No ......
Q12 Which of the following best describes your ethnic background? White - English/Welsh/Scottish/NI/ British ...... White - Other...... Asian / Asian British ...... Black / Black British...... Mixed / Multiple Ethnic Groups ...... Arab or Other Ethnicity ......
Thank you for taking the time to complete this survey.
Page 133 of 272
Page 134 of 272 APPENDIX 3 – Overview of East Hull Pools and Woodford Leisure Centre
East Hull Swimming Pools
Situated in the east of the city approximately 10 minutes from the city centre on Holderness Road it first opened its doors in 1897 It was closed for approximately a year in 1985 for extensive refurbishment reopening in May 1986.
The site consists of:
1. Large pool 25 metres x 10 metres sloping from 1.2 metres to 1.6 metres 2. Small pool 17.5 metres x 8 metres with sloping from 0.9 metres to 1.4 metres 3. A small fitness suite with some cardio vascular and resistance machines. 4. A relaxation area with sauna, steam and filtered plunge pool 5. Meeting room 6. After school swimming lessons 7. School swimming lessons
East Hull Pools is situated in the Drypool Area Ward.
East Hull Pools Utilisation 2012/13 2013/14 General use including use of pools & clubs 69,287 76,918 School swimming lessons (Education swimming) 5,758 6,682 After school swimming lessons 30,682 30,722 Total 105,727 114,322
East Hull Clubs:
East Hull Otters (disability swimming club) Hull Masters swimming club Horton House School Kingston upon Hull Swimming Club Special Olympic City of Hull (disability swimming club) King Fishers (swimming club) Hull & East Yorkshire Triathlon Club
Woodford Leisure Centre
Situated in the east of the city approximately 15 minutes from the city centre on Holderness Road it the first phase opened its doors in 1982 and phase two in 1986. It was closed for approximately 18 months following the floods in 2007 in for extensive refurbishment.
The site consists of:
Page 135 of 272 1. ‘pirate’ leisure pool complete with ship wrecked boat, water cannons, diving bell and slide 2. Kingston’s fitness suite with Precor USA cardio vascular and resistance equipment 3. a pool-side relaxation area with sauna and steam 4. four squash courts (two glass-backed and two enclosed) 5. a sports hall for 5-a-side football, basketball and four badminton courts 6. an outdoor 5-a-side football pitch 7. a cafeteria serving hot and cold healthy food and a coffee lounge overlooking the pool 8. a meeting/conference room with full interactive facilities 9. full disability access
Woodford is situated in the Holderness Area Ward.
Woodford Utilisation 2012/13 2013/14 General use including use of pools & clubs 166,242 180,871 Use of Gym 87,142 82,484 After school swimming lessons 906 97* Total 254,290 263,452
*After school swimming lessons discontinued in 2013/14 – relocated to other Leisure Centres
Woodford Clubs and organisations:
Oakfield School Age UK East Yorkshire Judo Club W.L.C Karate Club No Strings Badminton Why Weight (NHS weight management service) Weight Watchers My baby can dance East Hull Bowling Club Elite School of Dance Hull High Fliers (trampoline)
Page 136 of 272
Report to: Wards: All Finance and value for Money Overview and Scrutiny Commission 24 October 2014 The Executive Commissioning Committee 29 October 2014
Leisure Company Business Case
Report of the Director for Strategic Commissioning and Delivery
1. Purpose of the Report and Summary
1.1 At its meeting in September 2013 and following previous reports to Cabinet in July 2013, Cabinet required officers to consult on the development of a not for profit company limited by guarantee for the delivery of leisure facilities, museums and heritage, sports development, theatres and halls, libraries, civic catering and parks development and ranger activities. This report sets out the result of that consultation and the initial high level business case for the creation of a wholly owned company of the Council for the delivery of all or some of those services.
1.2 Based on the high level business case the report seeks the Committee‟s approval in principle to recommend formation of a not for profit making company and to progress the development a detailed business plan for Members of the Executive Commissioning Committee (ECC) further consideration and approval prior to any final recommendation regarding the creation of the company.
2. Recommendations
It is recommended that:
2.1 the proposed business case for the formation of a wholly owned company, Phases 1 and 2 be supported for further development and final consideration at the ECC‟s meeting in December 2014 informed by consultation upon the proposals within the business case in relation to swimming provision in the city.
2.2 in order to facilitate the ECC making a final consideration of the proposal to form a company that a further report be taken to the December meeting of the Committee which will include:
a detailed business case including the service specification and performance measures; a company business plan; a statement of proposed corporate support services to be provided to the NewCo; and reserved matters Page 137 of 272 2.3 the implications of proposed changes to support services including financial impacts be referred to the Cabinet.
3. Area Committee Impact
3.1 The facilities and services considered in this report are city-wide assets and Area Committees have been consulted as part of the consultation process requested by Cabinet in September 2013.
4. Background
4.1 In September 2013, Cabinet determined to initiate consultation upon a proposal:
“To establish a “not for profit” company limited by guarantee (Newco) with objects that include, but are not limited to:
i. the provision of facilities for recreation or other leisure time occupation for the public at large in the interests of social welfare with the object of improving their condition of life:
ii. the provision of or assistance in the provision of facilities in the interests of social welfare or recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life”
4.2 At the September 2013 meeting Cabinet also agreed to determine the final scope of services to be included within the company following:
i. the development of the business plan for the new company: and ii. the outcome of consultation:
4.3 Cabinet also required reports to Cabinet in November 2013 considering the future governance and management of Heritage Services and Library Services. Decisions in relation to the future scope of services to be incorporated within the company were deferred from the meeting of Cabinet in November 2013. Subsequently Cabinet have authorised the initiation of consultation upon the development of a strategy for Library Services.
4.4 The creation of the NewCo, along with a review of existing leisure facilities, aims to deliver £1m pa savings to the Council.
4.5 In order to progress with the creation of Newco the Council is required, pursuant to s95 of the local Government Act 2003, to consider a business case for such an entity and determine whether or not such a proposal represents value for money. The business case is required to address:
the objects of the business the investment and other resources required to achieve those objectives: any risks that the business may face and how significant those risks are: and the expected financial results of the business, together with any other relevant outcomes that the business is expected to achieve.
Page 138 of 272 4.6 The financial advantages that such a company would bring initially referenced the potential for relief from Non Domestic Rates (“NNDR”) and VAT advantages. This, along with the withdrawal from direct provision of Springhead Golf Course, was expected to achieve £1m saving built into the MTFP.
4.7 It was, however, recognised in the report to Cabinet in July 2013 that there are risks relating to NNDR relief and State Aid which are considered in this report.
4.8 In developing this proposal and exploration of the business case, work has commenced on:
the development of a specification for the services proposed to be in scope and is currently being refined; cataloguing of property and asset information across the wide range of sites involved in the service provision, including ownership details; cataloguing of all agreements, concessions, formal and informal arrangements at all sites with partners; identification of the c.800 staff who provide these services both directly and as part of corporate resources; financial modelling to consider the business case; and setting up of a shadow board for the company of Elected Members
5. Objects of the Business
5.1 The decision of Cabinet on 23 September 2013, initiated consultation upon the scope of services for inclusion within the company, including:
Leisure Facilities Sports development Libraries Theatres and Halls Commercial Catering (excluding schools) Heritage Services (museum and galleries) Parks and other open spaces
The sites covered by these functions are detailed in Appendix 1.
5.2 In determining the final scope of services, greater overall financial savings can be achieved if Theatres and Halls are not transferred to the NewCo. This is due to the most advantageous VAT position being achieved if Theatres and Halls remain with the Council. The financial implications of including or excluding this service are dealt with in Section 12.
5.3 In addition, given the forthcoming 2017 UK City of Culture, these facilities provide important venues within the city and it may also be advantageous to retain the Theatres and Halls under direct Council management in order to provide maximum flexibility regarding the use of these facilities.
5.4 There has also been previous consideration of whether or not libraries should be included for organisational and strategic reasons as libraries cover a very wide spectrum of service provision beyond book management. In addition the Library Service is likely to be significantly affected by the Councils Corporate Customer Enablement and Empowerment programme (CEE).
Page 139 of 272 The Customer Services Department is responsible for driving this Programme which aims to use digital technology, particularly the Internet, to provide customers with self service solutions to access and use of council services, making a more joined up service offering, and realising significant financial savings
The inclusion of the Library in scope of the Company is, however, financially advantageous to the business case to a value of c£78k and an effective client interface with the company should enable close working with the Company and to keep the management of the library service as closely connected as possible with the management of the CEE Programme and Customer Operations.
5.5 It is important to note, however, that initial exclusion of some services from the Company does not preclude them from being included at a later date.
5.6 The objects of the business identified in the initial consultation were:
“To establish a not for profit company limited by guarantee with objects that include, but are not limited to:
5.6.1 The provision of facilities for recreation or other leisure time occupation for the public at large in the interests of social welfare with the object of improving their condition of life:
5.6.2 The provision of or assistance in the provision of facilities in the interest of social welfare or recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their condition of life.
5.7 If Heritage and Library services are included in the scope of the company it is recommended that these objectives be expanded to include “the advancement of the education of the public in the marine environment and sea-faring, history, heritage of the city and region, natural sciences, decorative and fine arts, antiquities, sculpture, painting and handicrafts and all other associated arts, and generally by:
the establishment and maintenance of museums and art galleries in the city of Kingston-upon-Hull; the establishment and maintenance of public libraries; the development and good stewardship of the Library collections; promoting and supporting the libraries in the city of Kingson-upon-Hull as centres for reference, study and bibliographical and other information services; supporting the efficient management of other libraries, library facilities and information services the support of which would be conducive or complementary to the work of the libraries; promoting and encouraging scientific research by the disseminating of information and knowledge; promoting the preservation, access to and display of the items, groupings, displays and collections for the benefit of the Public in the city of Kingston- upon-Hull and elsewhere; and such other purposes beneficial to the community consistent with the objects as the directors in their discretion determine.
5.8 The parks development activities relate to those undertaken by the park ranger and parks development services, including events in the parks and local liaison with Area Committees. The grounds maintenance services will continue to be delivered by the Streetscene teams Page 140 of 272
6. State Aid
6.1 In the report of September 2013, the risk of State Aid was highlighted in creating a wholly owned company. State aid is “any aid granted by a EU Member State or through State resources in any form whatsoever which distorts or threatens to distort competition by favouring certain undertakings or the production of certain goods shall, in so far as it affects trade between Member states, be incompatible with the internal market.” A detailed explanation of State Aid as it relates to the NewCo is given in Appendix 4 which identifies the primary area of risk.
6.2 If the EU were to pursue any issue of State Aid that might be referred to it, they would have to do so through the British Government. Such enforcement would be through the Department of Business Innovation and Skills (BIS). This being the case, on a precautionary basis, the Town Clerk has written to BIS setting out the position and potential level of assistance to the Leisure Company, particularly around sports centres. A reply has yet to be received.
6.3 Many Local Authorities, over many years, have created Arms Length Arrangements for Services such as Leisure and to date there is no record of state aid challenges being made. Therefore, this risk is not considered as significant.
7. Interface with Future Financial Position of the Council
7.1 Any NewCo would have a significant interface with the future financial position of the Council with sufficient flexibility needed within the contractual arrangements with the Company to allow service delivery and facility changes to be made in keeping with any budget savings proposals agreed by the Council. In real terms however the best way of ensuring flexibility to account for changes in funding and which will not result in extra expenditure being incurred by the Council is to retain the services in house. In any contractual situation change will result in a claim either for more time, more money or more money and time.
7.2 Flexibility will also be required where changes are needed to be made within the contract in order to deliver corporate change programmes – with dependent financial savings e.g. the CEE Programme. Changes may involve significant changes in roles of staff and service delivery models, including deployment of new systems and technology and working with partners. It is assumed that this will come at the cost of the Council underwriting any redundancy costs for the NewCo.
7.3 Ultimately the Company will be required to implement the direction of the Council, its client, including the delivery of relevant corporate budget savings and change initiatives.
8. Staffing
8.1 The following table shows the breakdown by service area of the staff in scope for transfer.
Page 141 of 272 Table 2: Permanent Headcount Casuals Total staff SERVICE AREA WTE Posts WTE Posts
Catering 24 35 8 43 Heritage 107 126 10 136 Leisure 90 183 191 374 Libraries 68 110 6 116 Park Services 86 87 0 87 Sports Development 9 9 0 9 Theatres 19 21 74 95
Company Total 403 557 289 846
8.2 With 557 staff members (occupying 403 permanent posts) and with 289 casual post- holders there is a total of 846 staff potentially to be transfer to the NewCo. Following a decision to agree the creation of the company each individual member of staff will need to be formally informed and each will need to be personally interviewed and their options explained. This is a sizeable piece of work and a draft TUPE plan has been developed for consultation with the Trade Unions.
8.3 Depending on the effect of the allocation of corporate costs then other centrally based staff will likely come within the scope of the services to be transferred to the Newco. The basic premise is that all new posts arising from the creation of the company (for finance, HR etc) will be ring-fenced in the first instance to the Council as part of the setting up process with a consequent adjustment to corporate budgets as appropriate.
8.4 Subject to the company acquiring admitted body status it is envisaged that the pension scheme for staff employed by the company will remain the same as for Council employees. This will be achieved by establishing the company as a Resolution Body in terms of pension scheme which will effectively resulting the current scheme benefits being transferred to the Newco to ensure consistency and continuity of pension benefits for transferring staff and new staff joining the Newco.
8.5 Going forward, the scope of the workforce planning within the company will be linked to the business plan. There is no contractual requirement to transfer the Council‟s non contractual policies; however these will be initially transferred, with the view to review in the future.
8.6 The Trade Unions have consistently objected to the idea of transferring the Services and whilst having participated fully in an internal task and finish group it is believed that they will resume their position and will respond to the final outcome as appropriate.
8.7 Officer discussions have been undertaken regarding the provision of and impacts on Corporate Support Services such as HR, legal, health and safety, finance, ICT etc. These issues will be considered in a separate report to the Executive Commissioning Committee proposing the basis on which these services are to be provided to the Newco by the Council and those which the Newco will directly employ.
Page 142 of 272 9. Commissioning Function
9.1 In the current structure, there is no delineation in the roles of those managing the services between strategic and operational functions. The Council must retain the strategic direction and policy setting for the services in scope and be able to instruct any changes it wishes to see.
9.2 The Council must also retain the strategic relationship with funding partners such as Sport England, the Arts Council, Heritage Lottery Fund etc although it is recognised that the Leisure Company will be part of any strategic discussions and bidding process, and that any change in costs will be taken into account in the financial accounts of the company.
9.3 In relation to libraries, the statutory duty under s7 of the Public Libraries and Museums Act 1964 to ensure that the Council continues to provide a comprehensive and efficient library service for all persons whose residence or place of work is within the City of Hull remains with the Council and this responsibility will need to be effected within the Commissioning function.
9.4 In addition to this committee providing the commissioning role in the services to be provided by Newco, the company will also provide services commissioned by the Health and Well-Being Board and will, of course, seek commercial opportunities to further reduce the subsidy provided by the Council to the Newco.
9.5 In order to provide this commissioning function a sufficient resource needs to be in place to create this client facility. Funding for this resource will be partly or fully met by not transferring staff who have suitable skills for the client role.
10. Interface with UK City of Culture 2017
10.1 The UK City of Culture Company Ltd has been established by the Council to deliver, on behalf of the City, a lead up programme to 2017, the programme for the year of 2017 and to plan and deliver the legacy programme beyond 2017. This will maximise the impact and benefits of 2017 on the regeneration of the city and deliver the City Plan‟s outcomes.
10.2 The Council requires the City of Culture Company to deliver a number of specific outcomes in order that the City Plan‟s objectives are delivered. The Council‟s expectations of the City of Culture Company are outlined in a separate Service Agreement. The Council will act as the Client through which the City of Culture company requirements and requests will routed. The NewCo is wholly responsible to the Council as client and any financial effects on the Newco arising from UK City of Culture 2017 will need to be taken into account.
The NewCo will manage a number of assets which will be required in order to deliver some of the programme for the City of Culture Company on behalf of the Council and the city. Further background is provided in Appendices 2 and 3.
11. Proposed Business Model
11.1 The proposed Business Model makes a number of assumptions as follows:
Page 143 of 272 that the NewCo is for the future delivery of Leisure, Heritage, Catering, Parks, Libraries and Sports Development services and that Theatres and Halls are excluded;
the proposal includes the establishment of a funding stream for a planned programme of repairs and maintenance required to keep older assets operational and income generating. (Phase 1);
that, in particular, the swimming provision at East Hull baths is replaced in 2017 with a new six lane tank to be added to the existing site at Woodford Leisure centre (Phase 2). Officers will therefore draw up detailed feasibility plans and report accordingly in due course;
that all other existing leisure facilities are transferred to the Newco, including Ennerdale Leisure Centre, previously determined for closure;
that Theatres and Halls are excluded from the model as including this service area in scope reduces the potential savings achievable. The impact of including theatres and halls within the scope of services to be delivered by the company would be a reduction in savings achievable of c£200k. however, it is intended that the catering services in Theatres and Halls be provided initially by the Newco, subject to a future review;
the Council has a discretion to provide NNDR relief in relation to buildings occupied for the purposes of organisations which are not established or conducted for profit and are established for Charitable, philanthropic or recreational purposes. Currently the Council limits the exercise of this discretion to a 50% reduction, subject to considering eligibility criteria referenced in the Councils Officers Guide. Half of the cost of this form of discretionary relief is borne by the Council with the remaining half borne by DCLG; and
the Business Case financial calculations have accordingly been based on a 50% NNDR reduction being awarded; anticipating that the company will be eligible for such relief as a Non Profit Making Company.
11.2 It is recognised that in the event a company is formed, the Council would require an “intelligent client” side resource as identified at Paragraph 9 of this report. The proposed model for the client side resource is yet to be worked up and consequently the financial modelling for the company proposal does not include any assumptions around client side cost and this will be addressed in the detailed business case to be presented to the Committee in December.
12. Financial Implications
12.1 An analysis has been undertaken to illustrate the financial implications of creating and operating a wholly owned company taking account of various possible permutations regarding services included in scope along with related phasing assumptions.
12.2 Some elements of the proposed business case costings have necessarily had to be based on subjective estimates e.g. demand levels, on-going repair and maintenance costs and running costs of any new facilities constructed.
Page 144 of 272 12.3 Local authorities fall within the scope of the VAT Act 1994 Section 33 (3) and as such are entitled to recover VAT on costs that would typically not be recoverable for any other VAT registered entity while Section 33 (2) (b) permits a Section 33 body to recover any VAT that it incurs on costs attributable to exempt activities as long as the exempt related VAT remains an insignificant proportion of the total VAT that the body incurs. By contrast, the Company will only be able to recover VAT on costs that are attributable to taxable business activities and due to the partial exemption rules applicable to normal businesses; the Company will not be able to recover VAT on costs associated with exempt activities.
12.4 As both the Council and the Company would qualify for the cultural exemption the majority of income from Theatres and Halls would be exempt. The most advantageous VAT position is therefore achieved if this service is not transferred, as the Council is in the best position to recover a larger proportion VAT in relation to the associated costs. Therefore, those services at Section B in Appendix 1 would not transfer to the Newco.
12.5 The proposal would be delivered in 2 phases:
Phase 1- Establish Newco, assuming 50% NNDR relief, excluding theatres and halls from scope, including libraries and establish a fund to allow for repairs and maintenance costs of keeping existing facilities operational Phase 2 - Build new six lane tank at Woodford, followed by the closure of East Hull baths in 2017
12.6 The financial implications of these proposals have been considered and are presented in summary in table 1 below:
Table 1 5 Year Financial Analysis
2019/20 and 2015/16 2016/17 2017/18 2018/19 thereafter Phase 1 £000 £000 £000 £000 £000 Establish newco, assuming 50% NNDR, excluding theatres and halls from scope, including libraries Savings from company structure -730 -730 -730 -730 -730 Springhead Golf Course -101 -101 -101 -101 -101 Repair and maintain existing assets 277 277 Phase 1 savings -831 -831 -831 -554 -554
Phase 2 Build new six lane tank at Woodford, followed by the closure of East Hull (April 2017) Build new six lane tank at Woodford, followed by the closure of East Hull 0 173 -124 -219 -219
Total savings from phases 1 and 2 -831 -658 -955 -773 -773
MTFS target 1000 1000 1000 1000 1000 Shortfall Page 145 of169 272 342 45 227 227
12.7 It can be seen from Table 1 above that the proposal delivers on-going revenue savings of £773K which leaves a £227K shortfall against the required MTFP savings target for the service. It is proposed that the shortfall will be considered separately as part of the Corporate budgets savings process.
12.8 A do nothing option has been considered, however this has not been modelled for the following reasons:
o A significant proportion of the savings proposed are predicated on a company delivery model and cannot be delivered in this way if services remain in-house. Delivery of this level of savings within a do nothing option would be the equivalent of the closure of at least one leisure asset.
o The company model provides for sufficient savings to introduce a programme of repairs and maintenance to deal with a backlog of issues on ageing property assets. There is no equivalent budget within the Council and creation of such would be at a cost equivalent to the closure of at least one additional leisure asset.
13. Risks
13.1 There are a number of risks associated with the proposal which include some of the financial assumptions made in the above calculations:
net operational costs for new facilities are estimated and very much would depend on the design solutions and usage rates;
energy savings from efficiencies that may be achieved from the modernisation of facilities are not assumed within the model; and
new build costs are subject to detailed design and are based on minimal delay; this may prove too optimistic.
13.2 There are also a number of non-financial assumptions with risks associated with setting up the company, including:
the proposal to provide an additional swimming facility at Woodford Leisure Centre and the closure of East Hull baths is subject to public consultation and the outcome is unknown;
the risk of challenge on State Aid as at 6 above;
the interface between the City of Culture (CoC) and the proposed company in terms of scheduling of events/use of facilities. A protocol is being developed that will address this and will be managed through the Council‟s approval of the Business Plan of the proposed company. However, a layer of risk and potential conflict of interest remains should receipts assumed by the proposed company not be realisable due events or opportunities for CoC to be hosted in Council premises be lost due to competing commitments;
the Council‟s financial position may require corporate budget savings which result in significant changes being made to services and functions managed by the Company. The creation of the company could lead to more management complexity in progressing these initiatives; and
The Trade Unions are against externalisation in any form. Page 146 of 272 14. Consultation
14.1 The Finance and VfM Scrutiny Commission considered a report from the City Sports, Leisure and Heritage Manager on 25 July 2014. The report brought Members up to date on the consultations being undertaken with regards to the possible setting up of a new company, which highlighted that:
14.1.1 Riverside and Wyke Area Committee had responded to an invitation to comment made by the Leader to all Elected members on the consultations.
14.1.2 Trade Union consultation had been conducted via a Task & Finish Group which commenced on 24th September 2013 and has now met 17 times to consider relevant issues, including:
TUPE; Trade Union Recognition; Terms & Conditions for New Staff; Pay Awards & Pay Protection; Impact on Centralised Services; and Financial Information
14.1.3 Managers identified 30 organisations and partners who work with the Council in relation to the services that may be transferred to the new company. In addition, a letter was sent to various disability groups seeking their opinion, as per the request of Riverside Area Committee. All had been invited to comment on the proposal and to raise any issues from their perspective.
14.1.4 Public consultation consisted of promoting an on-line questionnaire for completion albeit hard copies were made available at CSCs and leisure and culture facilities. The analysis of the questionnaire, undertaken by the Customer Insight Team showed:
In terms of whether it was believed that a new company would offer the best opportunity to improve investment and services, overall 36% agreed and 35% disagreed. Responses were broken down according to service, so in this case more people agreed that this was an opportunity with respect to Sport & Leisure and Parks, but more people disagreed with respect to Museums, Libraries 1 and Theatres. However, the % differences in these views were not particularly great.
Only 13% said they would be more likely to support the new company compared to 32% who said they would be less likely to do so compared to the services being part of the Council.
The majority of respondents i.e. 55% did not have a view one way or the other and 10% of respondents didn‟t feel they had enough information and detail to come to a view.
14.2 In consequence, the Council, having already undertaken the above consultation, could move to set up the NewCo.
Page 147 of 272
15. Comments of the Town Clerk
15.1 The report incorporates comment upon a number of the legal issues relating to the proposal to establish a company and enter into subsequent agreements with that company.
15.2 It is noted that consultation has been undertaken upon the proposal to create a new company in accordance with the Best Value duty. It is noted that the outcome of that consultation did not identify a significant preference for or against the creation of a company. It is noted that the Finance and VFM Overview and Scrutiny Commission have requested the opportunity to further review the proposals in November, prior to the final decision of the Committee in December.
15.3 It should be noted that the Trustees Committee is responsible for decisions on the Council‟s Charitable Trusts and will continue to have a decision making role in relation to Trust assets and the legal relationship between the proposed company and the Charitable Trusts. It is important that they are formally consulted.
15.4 In addition there is a contract in place for the management of the History Centre through a Partnership Board between the Council and the University. Further consultation with the University and the Board upon development of the future contractual arrangements will be required.
15.5 Members are also reminded that there is a statutory duty pursuant to s7 of the Public Libraries and Museums Act 1964 to ensure that the Council continues to provide a comprehensive and efficient library service for all persons whose residence or place of work is within the City of Hull. The Council is presently consulting upon the development of the Library strategy, and the outcome of that consultation will need to be addressed in the business plan.
15.6 It is noted that the business case is predicated upon closure of East Hull Baths and the provision of an alternate pool at Woodford. Consultation upon this proposal will need to inform the final business case for the company.
15.7 Finally, it will be important to address the future management hierarchy for into which the Theatres and Halls manager report, in the light of the proposal that Theatres and Halls continue to be managed within the Council, It will also be important to establish a clearly understood model for catering at shows and events, that ensures the mutual objectives of the Catering Service and Theatres and Halls are understood and met.
16. Comments of Section 151 Officer Assurance Statement
16.1 The financial modelling indicates that a significant saving may be achievable from the proposed actions that would contribute toward the £1m required within the MTFS. The recommendations are supported.
17. City HR Manager
19.1 There are implications for staffing in the suggested proposal. There are TUPE implications should a new company be formed and staff transferred, there are implications of staffing reductions if facilities are to close. There are location and possible job changes if facilities are replaced by new ones. The Council has an ongoing responsibility for assurance of health and safety and equalities issues for any new company.
The trade unions are opposed to any transfer but are equally opposed to any cuts to services and jobs for Pagetheir members. 148 of 272
18. Comments of Overview and Scrutiny
18.1 The transfer of services to a wholly owned company has been considered at Member / Officer Working group of the Overview and Scrutiny Management Committee (OSMC) with a range of recommendations in relation to such transfers. The principal recommendations made were as follows:
that officers representing client and provider, are afforded enough time to develop robust business cases and carry out due diligence before a formal transfer is allowed to take place; all contracts and service specifications should be formally agreed and signed off prior to any transfer taking place, in order to ensure both parties are fully aware of their role and responsibilities, and to reduce the potential for future disputes; officers asked to develop a robust checklist, built around the guidance note provided by Internal Audit, the input from the Town Clerk plus the other evidence received by the Working Group, in order to ensure the key components of a successful tender, are identified and addressed, before the council enters into a binding agreement; learning from the NPS and KWL transfers, officers were asked to ensure, both client and provider, have full and timely access to operational, employee and financial information, and that it is presented in an operational format; that a client / provider communications protocol, is established via the planning process, in order to ensure clear lines of communication, and effective contract monitoring, are in place from day one; that all contract and performance management arrangements are considered as part of a broader framework (and not in isolation) in order to avoid duplication and maximise potential efficiencies; to ensure robust contract compliance, performance monitoring, scrutiny, and governance arrangements, are in place from the start of the contract; that the Council ensures Overview and Scrutiny is an essential component of each performance framework, enabling Members to monitor service delivery and challenge any areas of poor performance and that the Overview and Scrutiny Management Committee is consulted on the arrangements as part of the planning process; that the Council ensures that any new company is incentivised to identify and deliver ongoing efficiency savings via the service specification, and associated performance framework; that the criteria by which Best Value is evidenced is clearly defined within service specifications in order to ensure effective assessments can be made , and Best Value can be clearly demonstrated; that officers ensure essential skills and experience, which may prove invaluable to a new company are not lost as a result of the transfer taking place; that, should it prove necessary, specialist legal advice is procured from the most appropriate source, to ensure the Council meets its legal obligations and minimises risk; and that in order to ensure the development of sound governance arrangements, appropriate guidance, including advice on Members allowances, is produced to support the transfer process.
18.2 The issues raised by the OSCM have been noted and the recommendations followed in progressing the proposed Leisure Company Business case so far and will continue to be used should the proposal be approved.
Page 149 of 272 19. Comments of the Portfolio Holder for Visitor Destination
To follow
20. Conclusions
20.1 The proposed business case indicates a material net financial advantage in establishing a wholly owned not for profit company to manage the proposed range of Leisure, Heritage, Catering, Parks, Libraries and Sports Development services. The proposal also includes the establishment of a funding stream for a planned programme of repairs and maintenance required to keep older assets operational and income generating
20.2 Given the likely significant impact of the Customer Enablement and Empowerment Programme on the Library Service it will be vital for an effective Client interface to be in place to drive change initiatives, if this service area is transferred to the NewCo
20.2 The establishment of a company is also accompanied with a range of risks, which are highlighted in this report, but are believed to be manageable and do not detract from the overall benefit of creating the company.
20.3 In order to achieve the required £1m annual savings the creation of the company alone is not sufficient to generate these savings and requires additional savings to be identified, which will need to be progressed as part of the corporate budget savings process.
20.4 If the creation of the new company is supported a business plan needs to be created to set out the detailed responsibilities and operations of the company along with its associated budgets and projected financial outturns.
Trish Dalby Director for Strategic Commissioning and Delivery
Contact Officer : Trish Dalby Telephone No. : 615000
Officer Interests: None
Background Documents: -
Leisure Investment Strategy Report, FIS/Sport England, May 2010
Report of the City Sports, Leisure & Heritage Manager to Cabinet 29th July 2013 entitled “Leisure Services Review”.
Report of the Corporate Director for Regeneration and Partnerships to Cabinet 23rd September 2013 entitled “Leisure Review Update Paper”.
Report of the City Sports, Leisure & Heritage Manager to Cabinet 25 November 2013 entitled “Leisure Review – Findings of Public Consultation” Page 150 of 272
Report of the Assistant City Manager (Audit and Fraud) to OSMC Working Group 2 December 2013 entitled “Issues to be Considered in Service Transfers”.
Report of the Corporate Director for Regeneration and Partnerships to Cabinet 24th March 2014 entitled “Leisure and Heritage Service”
Report of the Town Clerk to Executive Commissioning Committee 4th April 2014 entitled “Executive Commissioning Committee – Terms of Reference”
Report of the City Sports, Leisure and Heritage Manager to Finance and VFM Scrutiny Commission 25th July 2014 entitled “Leisure and Heritage Service Update on Consultation Feedback”.
Page 151 of 272
Implications Matrix
This matrix provides a simple check list for the things you need to have considered within your report
If there are no implications please state
I have informed and sought advice from HR, Legal, As part of the previous consideration of this Finance, Overview and Scrutiny and the Climate Change proposal Advisor and any other key stakeholders i.e. Portfolio Holder, Area Committee etc prior to submitting this report for official comments Is this report proposing an amendment to the budget or No policy framework?
Value for money considerations have been accounted for Yes within the report
The report is approved by the relevant Corporate Director Yes
I have included any procurement/commercial Yes issues/implications within the report
I have liaised with Communications and Marketing on any Yes communications issues
I have completed and Equalities Impact Assessment and No implications the outcomes are included within the report
I have included any equalities and diversity implications No implications within the report
Any Health and Safety implications are included within the No implications report
Any human rights implications are included within the report No implications
I have included any community safety implications and Not implications paid regard to Section 17 of the Crime and Disorder Act within the report I have liaised with the Climate Change Advisor and any Not at this stage environmental and climate change issues/sustainability implications are included within the report I have included information about how this report Yes contributes to City/Council/ Area priorities within the report
Page 152 of 272 Appendix 1
A - Sports & Leisure Facilities & Services 1 Ennerdale Leisure Centre 2 Woodford Leisure Centre 3 The Arena 4 Albert Avenue Pools 5 Beverley Road Baths 6 East Hull Pools 7 Costello Stadium 8 The Waudby Centre 9 Sutton Golf Course 10 Sports Development Service and delivery of Active Hull and projects including: . Active Women programme . Active Gold programme . Street Games programme . British Cycling Partnership and Skyride events
11 Schools Education Swimming and Sports Service
12 Development and delivery of new closed road cycle track
13 Development support for feasibility and delivery of new facilities to support Leisure Facility rationalisation programme
14 NHS Health Checks contract (2014/15 to 2015/16)
15 Humber Sports Partnership – Operations Board membership
16 GP and Health Referral Schemes
B - Theatres & Halls Facilities & Services 1 City Hall 2 Hull New Theatre 3 Box Office and Tourist Information Counter Services 4 Development support for feasibility and delivery of improvements to New Theatre as part of fire station development
C - Museums and Heritage Facilities & Services 1 The Ferens Art Gallery & Monument Buildings 2 The Maritime Museum 3 Willberforce House Museum (including Georgian Houses) 4 Hull and East Riding Museum 5 The Education Centre – 35 High Street 6 The Arctic Corsair 7 The Spurn Light Ship 8 Museums Education Service 9 The History Centre 10 Haller Street Museums Store 11 Castle Warehouse 12 Streetlife Museum of Transport 13 Hands on History Museum and WoollenPage Warehouse 153 of 272 14 Units 1-5 Chapel Lane Staithe 15 Arts Council Renaissance Strategic Fund 01/04/2013 - 31/03/2015
16 Arts Council Major Partner Museum (MPM) fund 01/04/2015 - 31/03/2018
17 Contractual partnership with University of Hull to operate the Hull History Centre - 20 years from December 2005 to 2025.
18 Heritage Lottery Fund purchase of Lorenzetti.
19 Heritage Lottery Funding of the works at Hands on History Museums and Guildhall Courts 20 Membership of the Association of North Sea Cities
21 The Guildhall Museum Collection exhibits (note no specific curatorial resource identified pre-contract to support or develop this work 22 Museums Online Collection Service
D - Library Facilities & Services 1 Central Library 2 Acquisitions & Bibliographical Service 3 Avenues Library 4 Bransholme Library 5 Encore Music Service 6 Fred Moore Library 7 Freedom Centre Library (PRE Ltd building and counter service) 8 Gipsyville Library (PANDA building and counter service) 9 Greenwood Avenue Library 10 Holderness Road 11 Ings Library 12 Intellectual Property, Business and Enterprise Service 13 Interlibrary Loans Service 14 Kingston Press 15 Language and Literacy Development Service 16 Library Link (Housebound Service) based at Bransholme Library currently 17 Longhill Library 18 Prison Library Service (HMP Hull) 19 Schools Library Service (St Andrews Church, Baker Street) 20 Waudby Centre Library 21 Western Library 22 Counter Services including Blue Badges; Bus Passes; Parking Permits; Railcards 23 Delivery of the Library Strategy 2014 to 2019.
E - Parks and Gardens Facilities & Services 1 East Park Depot with playing fields & playgrounds 2 Pickering Park Depot with playing fields & playgrounds 3 Pearson Park Depot with playing fields & playgrounds 4 West Park Depot with playing fields & playgrounds 5 Costello Park Depot with playing fields & playgrounds 6 Oak Road Depot with playing fields & playgrounds 7 Alderman Kneeshaw Depot with playing fields & playgrounds 8 Noddlehill PageDepot 154 ofwith 272 playing fields & playgrounds 9 Bude Road Depot with playing fields & playgrounds 10 Ings Road Depot with playing fields & playgrounds 11 Bricknell Depot with playing fields & playgrounds 12 Princess Elizabeth Depot with playing fields & playgrounds 13 Springhead Park Depot with playing fields & playgrounds 14 Queens Gardens Playing fields with playgrounds 15 Longhill Playing Fields Playing fields with playgrounds 16 Shaw Park Playing fields with playgrounds 17 Dane Park Playing fields with playgrounds 18 Gower Road Playing fields with playgrounds 19 Pelican Park Playing fields with playgrounds 20 1st Avenue Playing fields with playgrounds 21 Abbey Street Playing fields with playgrounds 22 5th Avenue Playing fields with playgrounds 23 Abbey Street Playing fields with playgrounds 24 Abbey Way Playing fields with playgrounds 25 Alexandra Road Playing fields with playgrounds 26 Arthur Street Playing fields with playgrounds 27 Ascott Close Playing fields with playgrounds 28 Barbara Robson Playing fields with playgrounds 29 Barnsley Street Playing fields with playgrounds 30 Barra Close Playing fields with playgrounds 31 South Park Playing fields with playgrounds 32 Bransby Pak Playing fields with playgrounds 33 Brooklands Road Playing fields with playgrounds 34 Buckingham Street Playing fields with playgrounds 35 Cambridge Grove Playing fields with playgrounds 36 Church Lane Playing fields with playgrounds 37 Coltman Street Playing fields with playgrounds 38 Council Avenue Playing fields with playgrounds 39 Courtland Road Playing fields with playgrounds 40 Court Park Playing fields with playgrounds 41 Cullen Close Playing fields with playgrounds 42 Dansom Lane Playing fields with playgrounds 43 Dunscombe Park Playing fields with playgrounds 44 Dunston Road Playing fields with playgrounds 45 Durham Street Playing fields with playgrounds 46 Eastmount Playing fields with playgrounds 47 Egton Street Playing fields with playgrounds 48 Falkland Road Playing fields with playgrounds 49 Fenchurch Street Playing fields with playgrounds 50 Gibralter Road Playing fields with playgrounds 51 Great Thornton Street Playing fields with playgrounds 52 Hartlands Playing fields with playgrounds 53 Hamilton Playing fields with playgrounds 54 Hunters Croft Playing fields with playgrounds 55 King George V Playing fields with playgrounds 56 Lambwath Fields Playing fields with playgrounds 57 Langsett Road Playing fields with playgrounds 58 Liddell Street Playing fields with playgrounds 59 Lorenzo Way Playing fields with playgrounds 60 Marbury Park, Kesteven Way Playing fields with playgrounds 61 Massey Beecroft Playing fields with playgrounds 62 Middleton Street Playing fields with playgrounds 63 New George Street Playing fields with playgrounds Page 155 of 272 64 Newington Street Playing fields with playgrounds 65 Peel Street Playing fields with playgrounds 66 Pennine Way Playing fields with playgrounds 67 Pullman Street Playing fields with playgrounds 68 Regents Meadow Playing fields with playgrounds 69 Rockford Fields Playing fields with playgrounds 70 Rosmead Street Playing fields with playgrounds 71 Silverbirches Playing fields with playgrounds 72 Snowdon Way Playing fields with playgrounds 73 Sorrel Close Playing fields with playgrounds 74 Stroud Crescent East Playing fields with playgrounds 75 St. Johns Grove Playing fields with playgrounds 76 Stirling Street Playing fields with playgrounds 77 Stonebridge Playing fields with playgrounds 78 Swallowfields Playing fields with playgrounds 79 The Greenway Playing fields with playgrounds 80 Thoresby Street Playing fields with playgrounds 81 Tudor Drive Playing fields with playgrounds 82 Ullswater Playing fields with playgrounds 83 Vane Street Playing fields with playgrounds 84 Victor Street Playing fields with playgrounds 85 Victoria Dock East Playing fields with playgrounds 86 Victoria Dock West Playing fields with playgrounds 87 Waterloo Street Playing fields with playgrounds 88 Wellstead Street Playing fields with playgrounds 89 Western Gallies Way Playing fields with playgrounds 90 West Parade Playing fields with playgrounds 91 Yatesbury Garth Playing fields with playgrounds 92 Springhead Avenue Playing Fields Playing Fields 93 Ennerdale Playing Fields Playing Fields 94 St Thomas Moore Road PF Playing Fields 95 Burnham Road Playing Fields 96 Loglands Playing Fields 97 Noddle Hill Nature Reaseve Local Nature Reserve 98 Wilmington Local Nature Reserve 99 Development support for East Park, including sustaining Green Flag status 100 Development support for Pearson Park, including achieving Green Flag status 101 Development support for Oak Road, including achieving Green Flag status 102 Development support at park facilities and to work to towards Green Flag status at agreed locations, and to support facility improvements. 103 Park Ranger and Park Development Officer duties and services.
In addition to the list of Parks Services and Facilities above the service also makes use of depot at Stockholm Road for staff facilities.
F - Commercial Catering Services 1 City Hall functional Catering Services including weddings and banquets 2 Guildhall Functional Catering Services including weddings and banquets 3 Civic Catering Services 4 Hull New Theatre Bar and Café Services 5 Hull Arena Bar and Catering Services 6 Woodford Leisure Centre catering Services 7 Ennerdale Leisure Centre Catering Services 8 Ferens Art Gallery Catering Services 9 History Centre Catering Services Page 156 of 272 10 Central Library Café Services 11 BBC Building Café Services 12 Other Catering Services as required on New.Co managed facilities
Page 157 of 272 Appendix 2
City of Culture Obligations for the Leisure Company
1. Make all its venues available for delivering programmes, events, conferences and other activities conducive to the effective delivery of the programme.
These venues will include:
Heritage services venues (Ferens Art Gallery, Museums and Hull History Centre) Hull Venues: City Hall/ Hull New Theatre/ Hull Arena Parks (City wide) Leisure facilities Libraries Hull Box Office/ Tourist Information Service
Availability will be subject to programme lead in times provided by the City of Culture Company and commercial considerations which the provider may need to consider.
The leisure company (Newco) will be flexible with its operating hours to accommodate any specific City of Culture programmes which may require changes to the company‟s core operating hours.
2. Deliver best value in all its commercial undertakings negotiated with the City of Culture Company regarding the services it provides. It will adopt its consistent pricing policy across the contracted facilities and services for any City of Culture Company activity which takes place in its facilities.
The leisure company (Newco) may be required to make alternative arrangements or exemptions which will enable the City of Culture Company to deliver its programme.
3. Work with the officers of the City of Culture Company to deliver programmes which maximise the impact of and link into the four themes within Hull‟s bid to become UK City of Culture:
Roots and Routes Made in Hull Freedom Quirky
Work with the officers of the City of Culture Company to deliver the step change outlined in the successful bid:
raise the aspirations and abilities of residents through increased public participation and learning drive local and regional economic wealth creation and talent by growing the size and strength of the cultural and visitor economies unite leadership and vision for Hull through placing cultural regeneration at the heart of the city‟s future transform attitude and perception of Hull, locally, nationally and internationally asPage a place 158 to of live, 272 work and visit
4 Will engage with senior officers of the Council and Hull UK City of Culture 2017 Ltd in planning the effective coordination of the programme ensuring that programmes are delivered to compliment any major programme initiatives which may put pressure on the city‟s infrastructure.
5 Provide the relevant professional expertise and its capacity to assist in planning, feasibility studies and delivery in the lead up to 2017, in 2017 and during the legacy period. This expertise will include providing advice and support on funding, capacity building across the cultural sector and in developing the appropriate skills to deliver a successful lead up to 2017, in 2017 and during the legacy period.
6. Will consult with the Hull UK City of Culture 2017 Ltd on the delivery of protocols related to Hull 2017 and will adopt city – wide branding on all marketing collateral generated. It will adopt any key messages on all marketing collateral generated
7. Will work with the Council and City of Culture Company to deliver high quality transactional (including box office) and customer facing services and will actively engage staff with any city wide initiatives related to delivering a quality customer experience and visitor welcome.
8. Will provide regular quantitative and qualitative performance management feedback to inform the Hull UK City of Culture 2017 Ltd (the client) of the impact of programmes so that Hull UK City of Culture 2017 Ltd can fulfil the monitoring and evaluation requirements of Department of Culture Media and Sport (DCMS) including participation in delivering information required for the final report to be submitted in 2018.
9. Will provide audience development information to inform the City of Culture Company on the strategic decisions it will make regarding engagement with potential audiences. This will be subject to Data Protection.
10. Will provide representation on the City Council‟s Events Safety and Advisory Group to ensure effective city-wide planning and coordination with multi agency services (including the emergency services) to ensure that any outdoor events that are programmed are delivered safely and that they are coordinated with multi agency services.
11. Engage in any strategic funding initiatives in partnership with City of Culture Company which may enhance the resources available through external funding, sponsorship and philanthropic giving which may increase the resources available to deliver 2017 and its legacy.
12. The service specified will be delivered, in a professional manner, with relevant statutory requirements and codes of practice. Appropriately trained staff will deliver the service with additional support from other specialist areas (including the City Council and its partner organisations).
Page 159 of 272 Appendix 3
City Of Culture Details
1.Background
Hosting UK City of Culture is a „one off‟ opportunity for the city. It will require all partners within the Council and those that sit outside the Council to collaborate to maximise the impact of hosting UK City of Culture on the city.
Hull was chosen as the next UK City of Culture for 2017 on November 20th 2013 following an intensive 10 month campaign which started in January 2013. Success in becoming host city in 2017 (and being City of Culture until the hand over on 31st January 2020) is a key milestone within the City Plan visitor economy priority (and in the city achieving its ambition to become a World Class Visitor Destination) and is a strategic priority for the city.
It supports the cultural regeneration of the city, and the Humber region and the associated economic impact that will result from the successful bid. It is anticipated that over 1500 sustainable new jobs will be created in the city through the city hosting UK City of Culture making a significant contribution to the City Plan target of 7,800 jobs.
The UK City of Culture Company Ltd. has been created (Leader Decision Record: SB/205/2014) to deliver the programme for 2017 and its legacy. The City of Culture Company is a company limited by guarantee and has charitable objectives. This was agreed by Hull City Council Cabinet (May 2014). The Company will shortly apply for charitable status.
Delivering UK City of Culture both in the lead up to 2017 and in the legacy period will require effective strategic and operational relationships being developed with public and private sector providers.
It will be essential that the Newco provide services to support the delivery of arts and cultural programmes in the lead up to 2017, in 2017 and during the legacy period in order to maximise the impact of Hull being host for UK City of Culture in 2017.
In order that Newco can contribute to maximising the impact of the lead up to 2017, in 2017 and during the legacy period on the city it will be required to comply with a range of obligations, which are detailed in Appendix 2. Compliance with these service obligations will of necessity be a requirement for such funding contribution that the Council may make to the Company.
2. Key Performance Indicators
The agreement with the Company will need to set out the performance obligations that the company is required to deliver which are set out in the service specification.
In addition to the obligations that the Council requires the company to meet, the NewCo contributes information to the City of Culture company key performance indicators. The key indicators are:
Total number of visits to City of Culture programmes, activities and events hosted by NewCo Income generated per visit to City of Culture programmes Page 160 of 272 Audience engagement information including breakdown of customer utilisation including visitors Employment created in NewCo as a result of City of Culture programmes Customer feedback related to City of Culture programmes
The company will be required to provide information on performance to assist in attracting funding to support delivery of City of Culture and its legacy.
In addition copies of reports which reference City of Culture should be provided (subject to confidentiality) which could be used to evidence the impact of City of Culture for DCMS. Any references will receive appropriate acknowledgement.
Page 161 of 272 Appendix 4
State Aid
1. State aid is “any aid granted by a Member State or through State resources in any form whatsoever which distorts or threatens to distort competition by favouring certain undertakings or the production of certain goods shall, in so far as it affects trade between Member states, be incompatible with the internal market.” In order to help work out if action will be state aid the EU follows a four step test. All four steps must be met. These are:
Aid is granted by the State or through State resources. To a certain undertaking Thereby creating a selective advantage The transfer of resources distorts or has the potential to distort competition and trade between EU countries.
2. In the context of a Council owned Company the Council would be regarded as “the State”. A new Leisure Company would be regarded as “an Undertaking”. Any Management Fee given to the Company would be “a selective advantage”. The transfer of that resource distorts or more importantly has the “potential to distort” competition.
Examples of State Aid include:
Direct state grants or subsidies Tax or other social security exemptions Loans at preferential interest rates Guarantees or indemnities on favourable terms Preferential grants or loans Disposal of land or buildings at less than full market value
The following guidance is given in respect of the four part test referred to above:
3. Test 1: State Resources
State Resources includes central and all local governments together with public or private bodies which use State Resources or are controlled by the State.
4. Test 2: to an Undertaking
An Undertaking is an entity in any legal form whatsoever which is engaged in an economic activity. This is the case even if the recipient of the aid is a publicly owned company, a non-profit making company or even a charity, so long as it carries on an economic activity in competition with other operators.
5. Test 3: Selective advantage
To establish whether either party will derive an “advantage” it is necessary to consider whether the undertaking is in receipt of an economic advantage which could not have been obtained under normal market conditions.
6. Test 4: Potential to distort competition
The most important aspect of this last part of the test is whether the selective advantage conferred on the PageUndertaking 162 of has 272 the potential to distort competition. There is no requirement for an actual distortion to be proved. As a general rule therefore, this part of the test is easy to satisfy and more often than not the selective advantage will be found to have the potential to distort competition.
In examining a possible transfer of services to a wholly owned company, options have been examined to see how the application of State Aid might be limited. In terms of the functions being transferred to the Company, it is considered that any grants, loans or Management Fee granted to the following services would not constitute State Aid. These are:
Library services Museums and galleries Theatres (we have in the past received grants from the Arts Council for theatres and they do not consider such grants to be State Aid as they consider there is no economic entity within the Council‟s vicinity against which they could compete) Parks and open spaces
7. However, in researching issues around State Aid it has become evident that grants or aid provided to local authority operators to run municipal swimming pools would not be regarded as State Aid. The EU view is that generally speaking the private sector does not provide swimming which are accessible to members of the public who were on limited incomes. Therefore the legal advice is that any aid given to operate municipal pools is likely to fall outside the definition of State Aid. However, in relation to sports centres, and more particularly, exercise gyms the legal view is that any advantage that the Council might give to its in-house company could distort competition.
Page 163 of 272
Page 164 of 272
Report to the Park Area Committee Wards: Park 26th November, 2014
Update on the future of East Park Water Feature following the Cryptosporidium Outbreak
Report of the City Manager for Streetscene
1. Purpose of the Paper and Summary
1.1 To update the area committee on the status of the East Park Water feature and progress made with Public Health England.
2. Background
2.1 Following the outbreak of Cryptosporidium in East Park in July 2013, the Council awaited the report from Public Health England. It became clear from that report that, if the water feature was to be reinstated, additional engineering solutions would need to be found in order to ensure that both the Council and PHE cold be confident that any future risk is mitigated.
3. Next Steps
3.1 Two sets of engineering reports, one from NPS and one from a national water feature consultant, have been commissioned and an engineering solution has been established. The cost of the solution is currently being established and is anticipated being with officers in December 2014.
3.2 During this time other usage options, i.e. non-water feature are also being explored.
3.3 In terms of timing for decision, that will depend on the solution chosen, the costs involved, and the consultation period required.however, it is known that an optimum timing would be to have the East Park feature open as near to the Easter holidays in 2015 as possible, and officers are working hard to have something available for that time.
3.4 A fuller report outlining options and recommendations will come to this committee in January 2015.
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Contact Officer: Andy Burton, City Streetscene Manager Telephone No. : 614002
Officer Interests: None
Background Documents: None
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Briefing Paper to: Date: Wards:
Park Area Committee 27 November 2014 Holderness, Southcoates East, Southcoates West, Marfleet Regeneration Projects
Briefing Paper of the Partnerships and Development Manager, Housing Strategy and Renewal
1. Purpose of the Paper and Summary
1.1. The purpose of this briefing paper is to update Members of Park Area Committee on the renewal programme being delivered including acquisition, demolition and new build in the ward.
2. Main Body of the Report
2.1. Regeneration activities across the city are focussed in the Council’s priority renewal areas. These areas include Newington and St Andrew’s, the Holderness Road Corridor including the Preston Road and Ings areas, Orchard Park, North Bransholme and the City Centre.
2.2. This briefing paper outlines the progress being made within the Park area, including an update on developments currently on site and new programmes being brought forward as a result of successful funding bids, and summarises the approach being taken by the Housing Strategy and Renewal section to secure additional funding and build upon the progress made to date.
Holderness Road Corridor
Acquisition Programme 2.3. The Renewals Team commenced work on the first phase of acquisition containing 104 properties in May 2014 and the first residents have been relocated.
2.4. There are four privately owned properties within the first sub-phase (Phase 1a) with one owner already relocated to an alternative property and one agreeing a price for their property, while the remaining two continue to negotiate with the Council.
2.5. Residents are interested in moving into the new build properties on the Ganstead Grove development. It is anticipated that the first relocations onto the new development will happen in late November/early December 2014, followed by further relocations on a phased basis.
Page 167 of 272 Demolition Programme 2.6. As the acquisition programme is in its infancy there are currently no full blocks that can be progressed for demolition. However, as blocks become available as residents relocate, the disconnection and demolition process will commence.
Refurbishment Programme 2.7. The Council has undertaken a procurement process to appoint a Green Deal Partner to deliver energy efficiency and other improvements to Council and private properties across the city. A report is scheduled for 24 November Cabinet to recommend contractor appointment to deliver these improvements.
2.8. It is expected that the delivery programme will commence in the new financial year on site, consultation will be undertaken early in the new year alongside the successful bidder to ensure that residents are aware of the scheme and understand how and when they will receive improvement works and what the impact will be.
2.9. The improvements include structural repairs and external solid insulation to over 300 Winget properties in the Preston Road area of Hull. The Council will look to make a contribution to the costs of structural repairs for those living in Right to Buy Winget properties in this area.
Lead Developer Partner 2.10. The evaluation process for the appointment of a citywide lead developer partner has now been completed and an exempt report will be taken to Cabinet on 24th November.
2.11. The report will recommend the appointment of a bidder and a copy of the report was circulated to local ward members for information prior to the Cabinet meeting.
2.12. The Council have also secured grant funding to deliver 236 new affordable rent units in the Southcoates East ward. The funding is from the Homes and Communities Agency Affordable Homes Programme 2015-18 and requires all units to be delivered by 2018. These units are subject to the required planning approvals with the exception of 67 units which already have full planning permission and will be delivered in addition to those already been developed at Ganstead Grove.
2.13. The sites identified for delivering the affordable rent units is noted below.
Site Affordable rent units
Portobello & Marfleet 98
GREIF Site 71
Page 168 of 272 Ganstead Grove 67
2.14. Following the outcome of the Cabinet decision a further update will be provided. Former David Lister School Site – The Council has assisted Pickering and Ferens Homes to secure grant funding for the development of 54 two bed bungalows on the site. We are currently working with the NHS to bring forward proposals for the whole site including the development of an integrated care centre.
New build development 2.15. Sanctuary Group will build 108 new affordable homes for rent on the Ganstead Grove site in partnership with Hull City Council. This includes 30 Council owned properties for rent.
2.16. The first homes are expected to be complete in late November/early December 2014 to provide relocation options to those affected by the acquisition and relocation programme in the area. All 108 homes will be completed by the end of March 2015 to comply with grant terms.
Local Labour and Supply Chains
Southcoates East 2.17. The Key Performance Indicators for the Ganstead Grove development agreement between the City Council and Sanctuary Group require a minimum of 80% local labour on the site, and this commitment to local labour is continued in the contractual relationship between Sanctuary and Keepmoat.
2.18. As of October 2014, 82% of the labour on site to date has been from a HU postcode. This rate has fluctuated since the beginning of the project – we have seen over-achievement against the KPI on several occasions since Keepmoat started on site.
3. Conclusion
3.1. The Council remains committed to implementing the Holderness Road Corridor Area Action Plan vision. The Phase 1 and 2 acquisition programme is being delivered through the allocation of Capital Funding. The Sanctuary Group new build development is being funded through the Affordable Homes Programme.
3.2. Future delivery of the AAP in Preston Road will be achieved by continued partnership working with Registered Providers, successful procurement of a private sector Lead Developer Partner, and by seeking out and bidding for additional funding as opportunities become available.
Mark Leaf, Partnerships and Development Manager
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Page 170 of 272
Briefing Paper to the Park Area Committee Wards: All
26 November 2014
Hull Bus Strategy Review Update
Briefing Paper of the of City Streetscene Manager on behalf of Corporate Director for City Services
1. Purpose of the Paper and Summary
1.1 To advise on the review of the existing bus strategy and ensure it adequately discharges the authority’s statutory duties in regards the provision, control and management of public transport whilst remaining suitable for use throughout the City.
2. Background
2.1 A review and update of the Hull Bus Strategy was established as part of the Local Transport Plan, 2006-2011, with the last review of the strategy being undertaken in 2008.
2.2 The strategy outlines the City Council’s statutory duties under the 1985 Transport Act which requires that the City Council secures the provision of Passenger Transport Services, as it sees fit, that are needed to meet public transport requirements.
2.3 The strategy also identifies links with The Traffic Management Act 2004, Local Transport Plan Series and Collaborative Working Practices with Bus operators, which seek to ensure that an appropriate public transport service is provided and maintained, along with further enhancements through transport improvements, such as new bus lanes or amendments to traffic signals that allow bus priority.
2.4 Government strategy continues to encourage a modal shift in transport from private vehicles to more sustainable methods of transport such as public transport, this in turn also supports the aim of carbon reduction. In order to promote this, policies have been detailed in the City Council’s 2011 – 2026 Local Transport Plan (LTP). This links the city centre on street car parking tariffs to the cost of bus travel and has established the price for a days parking, which is based on a return journey from the city boundary for two adults plus an overage. A park and ride service runs from the City Council’s Priory Park site and we continue to consider the viability of developing further park and ride sites to the East of the city which would support current strategy included the current
Author: Page 171 of 272 Status: Date: 18/11/2014 Page 1 of 4 LTP. The development of a Northern Park and Ride site will be progressed at a future date when resources are available.
2.5. The England National Concessionary Travel (ENCT) scheme that provides subsidised travel for various groups, in particular older people between the hours of 09:30 and 23:00 Monday to Friday and further enhanced by the City Council to include any time Monday to Friday but excluding night services continues to be well patronised.
3. Issues for Consideration
3.1 There are a several developments currently being progressed to improve public transport provision for the city. One of the key work streams is the introduction of bus lane enforcement. At the meeting on 27th October, Cabinet agreed to implement bus lane enforcement and is likely to be operational from mid 2015. Given the need to review bus lane provision prior to introduction and the important role this will have, development of the bus strategy has been deferred. This report summarises some of the key developments currently being progressed.
3.2 Improvements to the highway network that will enhance the public transport service continue to be explored, however due to the layout of the City highway network improvements are limited to minor amendments to some junctions and amendments to Traffic Signals, however due to the nature of such works often requiring amendments to public utilities underground apparatus these improvements require significant investment and can be cost prohibitive.
3.3 Priory Park and Ride continues to be well used by commuters and provides a 10 minute service frequency to the city centre, however the lorry park is no longer in use as it has not been possible to attract sufficient customers to offset the operating costs. This could be re-opened although it would require further development to ensure a commercially viable service could be established.
3.4 The interchange continues to be operated under agreement with Network Rail, improvements to the passenger experience continue to be developed in regards to additional seating, queuing arrangements and information, however developments are restricted as the interchange is a listed building which precludes most physical works from being undertaken and limited funding exists for improvements to the Interchange at this time.
3.5 Bus Shelters are currently provided through J C Decaux under a contract that expires in 2018, the current contract allows for the provision of shelters that include advertising where the site is commercially viable to do so and requires a number of non advertising shelters to be placed throughout the city, all of which have been taken up, with additional shelters being provided where further funding can be achieved, however not all sites are able to have a shelter due to sight lines, safety, width of available footway etc and as such it is not possible to ensure a shelter is available at all bus stops, although all sites are reviewed in regards suitability for an appropriate shelter as services and / or demand changes.
Author: Page 172 of 272 Status: Date: 18/11/2014 Page 2 of 4 3.6 The Local Sustainable Transport Fund, (LSTF) covers a 3 year period up to 2016 and provides funding that has been used for the provision of additional shelters over and above that required in the current contract with JC Decaux, development of the Hull Card and production of the Bus Map and Real Time displays. The additional shelters funded through LSTF have all been identified and will be installed over the next two years. The majority of these will be in the east of the city as the bid was tied in to local unemployment. Hull Card and the Bus Map will be introduced during 2014. The 10 Real time displays funded through LSTF will be installed by Autumn 2014.
3.7 The operators continue to be signed up to the national Punctuality Agreement and provide monthly statistical information regarding bus timings. The operators also provide feedback with regards punctuality issues, abuse of bus lanes and delays at critical junctions being the main areas of concern.
3.8 Park and Ride provision is identified within the LTP and this continues to be developed with a view to establishing sites to the East and North of the City, Consultants have been commissioned to undertake an assessment of demand for such a facility on a site in the East of the City, however at this time no further progress has been made with regards a suitable site to the North of the City.
3.9 We share a common goal with bus operators of increasing the number of passengers, improving public transport punctuality and minimising the environmental impact of bus services, in order to achieve this, the City Council along with the Police and Bus Operators have entered into a Quality Bus Partnership and hold regular meetings in order to progress these common goals . 4. Next steps
4.1 A comprehensive review of bus lanes throughout the city is to be commenced in order that their benefit can be maximised and enforcement can be undertaken through implementation of Automatic Number Plate Recognition (ANPR) Camera Enforcement.
4.2 Improvements to the interchange that will enhance the customer experience will commence early in 2015, with further improvements being progressed later in the Year
4.3 The Hull card allowing passengers to purchase one ticket that allows use on multi operators buses to be introduced in January 2015
4.4 Quality Bus Partnership continues to progress improvements to the quality of the infrastructure, bus service information and bus service quality.
Andy Burton City Streetscene Manager
Contact Officer : Richard Townend Telephone No. : 33122
Officer Interests: None
Background Documents: - None
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Report to: Wards: West Area Committee – 15th October 2014 All North Carr Area Committee – 19th November 2014 Wyke Area Committee – 19th November 2014 Park Area Committee – 26th November 2014 Northern Area Committee – 27th November 2014 East Area Committee – 4th December 2014 Riverside Area Committee – 10th December 2014 Planning Committee - 21st October 2014 Cabinet - 15th December 2014
Protocols for s106 Planning Obligations and Community Infrastructure Levy
Report of the City Planning Manager
1. Purpose of the Report and Summary
1.1 This report details the Council’s requirements in relation to managing s106 planning obligations and the Community Infrastructure Levy (CIL). Protocols are put forward for each in managing financial contributions derived from certain forms of development, used toward providing or improving new public open space and play provision (or place shaping) infrastructure. S106 planning obligations protocol updates contributions sought from housing schemes. The CIL protocol explains the process for applicants/owners to make payments in line with the CIL regulations based on the Council’s ‘charging schedule’ (also on this agenda) once agreed through public examination, with an anticipated start date of 1st April 2015.
2. Recommendations
2.1 That the s106 planning obligations protocol and guide, as detailed in appendix 1, be agreed and contributions sought from future development proposals;
2.2 That the CIL protocol and guide, as detailed in appendix 2, be agreed and implemented once the draft charging schedule has been adopted; and
2.3 That any comments from Planning Committee or Area Committee’s be referred to Cabinet for their information and action.
3. Area Committee Impact
3.1 The Protocols, should they be agreed, will have some impact on Area Committee’s. Funds toward place shaping infrastructure will be available. Proposals also involve information sharing about particular open space/play space projects to ensure s106 requirements are being addressed. Page 175 of 272 1
4. Background
4.1 S106 planning obligations are sought mainly from housing development schemes in the city. This is derived from open space policies in the adopted Local Plan. Planning contributions are sought and used by Area Committees to make provision for new or improved public open space/play space facilities, plus recycle bins. A protocol is put forward which largely explains current practice.
4.2 Government has sought changes to s106 planning obligations for community infrastructure, through being able to place a levy on certain developments, without making those proposals unviable. A draft charging schedule is being progressed that will apply to future retail and housing proposals. A Community Infrastructure Levy Protocol is needed to explain to applicants what needs to be done and how the charge will operate in the city.
5. Issues for Consideration
5.1 In Hull s106 planning contributions from housing schemes are used to fund local open space and play space improvements. To date over £2m of planning obligations has been received resulting in numerous improvement schemes delivered via the Area Teams. However, the Government is looking to replace planning obligations involving generic tariffs with a Community Infrastructure Levy (CIL), in seeking community benefits, by limiting the collection of future s106’s. The s106 protocol therefore provides transitional arrangements prior to CIL being introduced but s106 agreements will continue in some form and outstanding payments will need recouping.
5.2 The Community Infrastructure Levy, once agreed, will place a charge on certain development proposals in the city, based on the net floor area. Funds received will be used toward local ‘place shaping’ infrastructure, as identified on a ‘schedule 123’ list. The concept is to provide greater transparency, in establishing a link between the impact of development and necessary infrastructure. Once agreed, the charging schedule will result in funds being received by the Council. As previously agreed by Cabinet (Minute 18, 24 June 2013) and Planning Committee (Minute 25, 18 June 2013), 75% of receipts will be for Cabinet to determine expenditure and 25% by Area Committee’s.
5.3 Respective protocols are provided in appendices (along with simplified guides for users) but highlights include:
S106 planning obligations
updated contributions totalling £1,400 per dwelling (previously £1,259, applied since 2007) surcharges being paid in default of anticipated payments being made (to align with CIL charges) closer working between Area Teams and Planning Services in establishing play space and open space improvements clarifying with those making payments what funds have been spent
Community Infrastructure Levy Page 176 of 272 2
Notices required in meeting the necessary steps to make payment in following the CIL regulations the focus of responsibility for payment being moved toward the land/property owner, rather than the City Council having to recoup payment defaults being chargeable clarifying the use of funds received in meeting identified infrastructure needs a small element of the charge received (5%) is able and will be used to cover management costs
6. Options and Risk Assessment
6.1 The options available (and any risk mitigation) include not agreeing the Protocols which would delay or prevent updated s106 contributions from being made or CIL being able to be levied. Such adverse consequences can be mitigated by limiting the extent of changes to the respective protocols.
7. Consultation
7.1 The s106 Protocol formalises the current approach to planning contributions that operates in the city. As such, the charges sought are an accepted form of community betterment. The CIL Protocol is governed by regulations so there is limited scope for consultation on the process, although the charging schedule and regulation 123 list have been subject to Area Committee endorsement, community engagement and in due course will be subject to scrutiny at a public examination.
8. Monitoring Officer Assurance Statement
8.1.1 The proposed protocols for s.106 planning obligations and the Community Infrastructure Levy are necessary for the management and recovery of financial contributions from developers to community infrastructure in the city. The protocols comply with the Community Infrastructure Levy Regulations and will guide the transition towards the adoption and implementation of the Community Infrastructure Levy Charging Schedule and beyond when s.106 planning obligations will be largely phased out. The recommendations at paragraph 2 of this report are supported.
9. Section 151 Officer Assurance Statement
9.1 The City Treasurer notes the Protocols for s106 Planning Obligations and Community Infrastructure Levy.
10. Comments of Head of Human Resources
10.1 The City HR Manager notes this report. There are no HR implications.
11. Comments of Overview and Scrutiny
11.1 This report has not been subject to pre-decision scrutiny. (Ref. Sc 4237).
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12. Comments of the Portfolio Holder for Energy City
12.1 Portfolio holder comment to be added by Councillor Mancey after the Area committees have seen report.
13. Conclusions
13.1 Protocols are needed to explain the s106 planning obligation and Community Infrastructure Levy processes, including who does what and when. Proposals are put forward for agreement in terms of updated s106 planning obligation charges, surcharges and closer working with Area Teams in establishing necessary public open space and play space provision in meeting Local Plan policy requirements. The Community Infrastructure Levy Protocol helps explain the process set down under the CIL regulations including related formal Notices.
Alex Codd, City Planning Manager
Contact Officer: Keith Griffiths Telephone No.: 01482 612389
Officer Interests: None
Appendix 1 – S106 Planning Obligations Protocol and Guide
Appendix 2 – CIL Protocol and Guide
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Community Infrastructure Levy in Hull guide D. Before development begins the liable person should submit a Commencement Notice to the Council indicating a likely start date. Back to you to resolve. This leaflet provides details about the Community Infrastructure Levy (CIL for short) as it applies to E. A Demand Notice can then be issued by the Council setting out the payment terms. This Hull. This differs from the current use of planning obligations under s106 of the Town and Country completes what the Council does until payment is received. Planning Act. As from April 2015 a charge will be made for housing and retail planning consents based on the floor area of development. Funds received will be used to fund local open space and The Notices outlined above are available to view and/or print on-line or in Planning Services’ environmental projects but other infrastructure may also be funded. These proposed works have also reception. Further details about the process are outlined overleaf and in the Council’s CIL protocol. been agreed (in the form of a list of infrastructure gaps) so anyone making payments can readily see what their contributions will go toward. There are limited exemptions from CIL in making payment including if you are a Charitable Trust. There are penalties in the form of surcharges if you do not send the required notices or payment is CIL will work on the basis of a charge being applied to planning permissions based on the Council’s not made once the Demand Notice is served. There is a charge of 5% of the chargeable development charging schedule although in certain cases permitted development may also be liable. Funds based to cover fees in managing the process. on this charge will be payable to the Council when development commences. A ready reckoner is The surcharges applied by the Council (based on the regulations) including those circumstances provided which shows what this will mean to you. In calculating a contribution the rules around CIL involving: also mean that existing floorspace to be demolished can be taken into account in working out what is £50 on each liable person if the development has commenced and no Commencement chargeable. Notice has been received; Hull CIL ready reckoner £500 on each owner where the Council has to apportion liability between owners; Charge Net floor area Total charge Residential including dwellings, flats and apartments and student accommodation up to £2,500 or 20% of chargeable development (whichever is the greater) for failure to £18 per sq m 100 sq m £1,800 submit a notice of chargeable development or Commencement Notice; and 200 sq m £3,600 £200 or 5% of the chargeable amount (whichever is the greater) for late payments after Retail proposals within the city centre over 500 sq m 30 days and again after 6 months plus interest beginning the day payment was due at rate £10 per sq m 600 sq m £6,000 2.5% above BoE base rate. 10,000 sq m £100,000 Retail proposals outside of the city centre over 500 sq m Once funds are received the Council’s Area Teams procure the infrastructure projects that are £50 per sq m 600 sq m £30,000 specified. Area Teams can also commission a third party to do this. The Councils Cabinet Committee 2,000 sq m £100,000 will determine where most funds will be targeted. Area Teams will be required to submit details of 10, 000 sq m £500,000 projects to Planning Services prior to CIL funds being released, to enable effective monitoring of
projects. The City Council will publish the funds received and what this has been spent on, in an How it works annual report. This will include details of infrastructure projects where CIL funds have been pooled. Unlike the s106 planning obligations process the route to providing CIL is ‘front loaded’ and responsibility for payment rests with the owner or liable person. A strict process is set out in Relationship to s106 planning obligations regulations that has to be followed including the exchange of notices which bind the parties to S106 planning obligations differ from CIL tariffs because they deal with mitigations in making working out who, what and when payment needs to be made. The basis staged process involves the development acceptable, whereas CIL supports direct payment of identified infrastructure gaps. S106 following: agreements can only be used in securing proposals that would not otherwise happen without works to mitigate the impact of development and they must relate to the development proposed. A. Planning advice should be sought to see if the proposal would result in chargeable development Useful contacts or if development could be mitigated through s106 planning obligations. So you do this bit. Useful contacts include the following services available via 300300: B. Application for planning permission is submitted including details of net floor area. An Development Management – to discuss particular aspects of proposals or how the net Assumption of Liability Notice may have to be submitted as part of the planning application. floorspace has been calculated You do this bit. Planning Obligations Officer – to discuss aspects of CIL or s106 C. When eligible development is approved a Liability Notice is issued along with the DecisionPage 179 of 272 Area Teams – to discuss aspects of open space or play space infrastructure Notice. The Council does this.
CIL simplified flow chart
Gross Internal Floor area This explains who is liable to Council checks details of
calculated minus any pay and what payment should Liability Notice, any surcharges
demolished permitted floor be or charges for inflation
area
Planning application validated and Liability Notice received by the Council confirms receipt chargeable development calculated owner/applicant
Development about to commence Commencement Notice received by the Council confirms receipt of Council Commencement Notice
City regeneration and sustainability Final payment calculated based on details Council calculates final objectives achieved from Liability Notice plus any surcharges payment
Area enhanced by necessary Demand Notice issued by the Council to CIL payment received and infrastructure that enhances city’s the owner pooled as necessary and/or growth prospects targeted
Infrastructure including open space or Project delivery – Area Team keeps Area Team procures projects play provision completed Planning Services informed about as specified in the 123 delivery schedule
CIL funding targeted to Projects aligned to Regulation Cabinet Committee to decide support wider aspirations 123 list already agreed as 75% and Area Committees infrastructure gaps 25% use of CIL received
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Draft Community Infrastructure Levy Protocol, September 2014
1. Introduction
1.1 This protocol details the implementation of Community Infrastructure Levy (CIL) in Hull as from 1 April 2015. It is designed to assist the proper management of funds as set out in the Community Infrastructure Levy Regulations, 2010 (as amended). It is a guide for the development industry and for Area Committees or those where projects are procured in using Community Infrastructure Levy funds. It identifies who needs to do what and when, to aid understanding for all involved.
1.2 The guide sets out the following advice:
Background – rationale for CIL in the city including statutory provisions The charge – what the charge is (including any surcharges for non-payment or in not meeting the prescribed process) and how it applies to development along with the relationship of S106 planning obligations Process for paying the charge – explains the process in helping applicants through providing CIL funds as required by the regulations and forms are provided to be completed Infrastructure programme – explains how the funds to be collected will be used and outlines how CIL funds can be procured and the process for spending contributions
2. Background
2.1 The Planning Act 2008 makes provision for the introduction of the Community Infrastructure Levy (CIL). Regulations governing the operation of CIL were first introduced in April 2010, and have subsequently been amended a number of times. Part 6, Chapter 2 of the Localism Act 2011 has the effect of amending parts of the Planning Act 2008 as it relates to CIL.
2.2 CIL is a charge levied on new buildings and extensions according to their floor area. Money is raised from this to help the Council pay for infrastructure to ensure the city grows sustainably. CIL does not replace S106 planning obligations as these will still be used specific to the site in order to make development acceptable in planning terms. The Council has a protocol for s106 planning obligations.
2.3 Unlike S106, CIL is non-negotiable. Applying and collecting it is set out by regulation. Funds received from a particular scheme can be spent on any infrastructure required to support growth as defined in a schedule to be agreed by the Council so it is not tied to the planning permission as with S106’s. Liability for funding is calculated when planning permission is issued and trigger for payment is on development commencement.
2.4 The charge is also underpinned by a charging schedule, a viability assessment and on an infrastructure gap plan. The charging schedule sets out the rate of charge that has been formally endorsed and consulted on. A viability assessment has also concluded that charge to
Page 181 of 272 be set on application does not make certain forms of development in the city commercially unviable.
2.5 An infrastructure gap plan assesses the amount, type and cost of infrastructure needed to support growth and the ability of the council to fund these. Over £Xm has been estimated as being needed to fund necessary infrastructure in the city, although £Xm has been identified as the gap for the next 10 years (as at 2010). Although CIL is not intended to raise all this money the Council will need to rely on other sources to meet these needs.
2.6 Hull City Council has followed the procedures and requirements set out in the Acts and Regulations to produce and introduce its CIL Charging Schedule. The Revised Draft Charging Schedule was subject to Public Examination in X, and the Examiner’s report was received in X. The Council’s Charging Schedule and Regulation 123 List were considered by the Council’s Cabinet on X will resolve to adopt the Charging Schedule, with it coming into effect on X.
3. The charge
3.1 The charging schedule for Hull, based on the viability assessment findings, is £18 per sq m for housing proposals, £10 per sq m for retail proposals (over 500 sq m) within the city centre (as defined by the Hull Local Plan Proposals Map, adopted in May 2000) and £50 per sq m (over 500 sq m) for retail proposals outside the city centre. Other uses are not deemed viable.
3.2 The charge is calculated on the net increase in gross internal floor area (GIA) to be developed (including all internal circulation space) but excludes building conversions. Allowance is made for any existing floor area that is to be demolished provided this is in active use at the time of grant of planning permission (vacant and unused buildings do not count). The charge does not apply to proposals less than 100 sq m (excluding dwellings) or if the total amount of CIL is £50 or less. A charge is also applicable to permitted development or to proposals within Enterprise Zones or to proposals the subject of Local Development Orders.
3.3 Planning applications determined after X date, and involving new build of at least 100m2 gross internal floorspace may be liable to Hull City Council’s Community Infrastructure Levy (CIL) charges, although the Council’s charges will, until such time as they are revised, apply only to residential development, including purpose-built student accommodation, and to the development of retail units including supermarkets / superstores. Except for applications for outline planning consent, all planning applications must now be accompanied by the ‘Planning Application Additional Information Requirement Form’, available at the following link:
http://www.planningportal.gov.uk/uploads/1app/forms/cil_questions.pdf
3.4 The Council’s CIL Charging Schedule identifies which types of development are liable to pay CIL. The Revised Draft Charging Schedule at the above link also includes a draft CIL payment Instalments Policy. The Council’s Instalments Policy provides for CIL payments to be spread over the course of almost two years depending on the scale of the CIL liability. The Instalments Policy is similarly subject to formal approval by the Council on X, and is due to come into effect at the same time as the CIL Charging Schedule. Page 182 of 272
3.5 The Council has developed a ready reckoner to enable developers to gauge their CIL liabilities before developing proposals and submitting planning applications. Calculations may also be useful in informing land transactions. The Council will send a formal liability calculation, in the form of a ‘Liability Notice’ once planning permission is granted.
Hull CIL ready reckoner Charge Net floor area Total charge Residential including dwellings, flats and apartments and student accommodation £18 per sq m 100 sq m £1,800 150 sq m £2,700 200 sq m £3,600 Retail proposals within the city centre over 500 sq m £10 per sq m 600 sq m £6,000 1,200 sq m £12,000 1,500 sq m £15,000 2,000 sq m £20,000 10,000 sq m £100,000 Retail proposals outside of the city centre over 500 sq m £50 per sq m 600 sq m £30,000 1,200 sq m £60,000 1,500 sq m £75,000 2,000 sq m £100,000 10, 000 sq m £500,000
3.6 Developers should be aware that, depending on the nature, scale and location of the development, the Council may seek planning obligations through the Section 106 mechanism, in addition to the payment of CIL although charges will not be duplicated. It is likely that Section 106 agreements will be negotiated to ensure that other on-site infrastructure requirements are met. In some cases, Section 106 agreements may be negotiated to deliver strategic infrastructure where the development gives rise to, or contributes to, the need for that infrastructure.
4. Process for CIL Payment
4.1 The default position as set out in the CIL Regulations, is for the whole of the amount to be paid within 60 days of the development commencing although instalments are allowed for, particularly for larger proposals. There are surcharges if payments do not occur. Payments will be inclusive of a 5% charge to cover administrative costs, also as allowed for by the regulations.
4.2 The requirements for payment are detailed below, and involve the following formal stages:
A. Developer to determine whether planning permission is needed. If planning permission is required, follow the process below. If not but the development is nonetheless a CIL liable development (i.e. the development constitutes ‘permitted development’ on which CIL is chargeable), submit a ‘Notice of Chargeable Development’ to the Council. Other general consents involving permitted development, proposals within Enterprise Zones or the subject of Page 183 of 272 Local Development Orders, are required to provide a Notice of Chargeable Development to the Council. The form can be found at the following web link: http://www.planningportal.gov.uk/uploads/1app/forms/form_5_notice_of_chargeable_develo pment.pdf
B. Developer to seek pre-application advice by contacting the Council if you need advice on your CIL liability or on the CIL payment process. Contact the Development Management Team if your development is of a scale where you expect there to be on or off-site impacts which need to be mitigated, and where there is therefore the possibility that a Section 106 agreement will need to be negotiated.
C. The planning application is assessed to see if it is eligible to pay CIL. In Hull only residential or retail proposals would apply in these circumstances. In applying for planning permission applicants are required to supply details about Gross Internal Area (GIA) of buildings:
on the site prior to development; to be demolished; and once the site has been completed.
Using this information the Council calculates the net increase in GIA which is then multiplied by the CIL tariff to give what is payable. Adjustment should also be made for inflation.
NOTE that your planning application will not be validated if the Additional Information form is not submitted alongside it.
The party or parties responsible for paying CIL must also submit an ‘Assumption of Liability Form’ to the Council, which can be found at the following web link: http://www.planningportal.gov.uk/uploads/1app/forms/form_1_assumption_of_liability.pdf.
D. When an eligible application is approved we tell the people concerned who will pay CIL and how much is liable. A Liability Notice will be issued by the Council with the Decision Notice for planning permission. This will specify how much CIL must be paid to the Council, but is not a demand for payment of CIL, i.e. a Demand Notice. A default position is that land owners are liable to pay CIL. A link to the Planning Portal CIL ‘Liability Notice’ template follows: http://www.planningportal.gov.uk/planning/infoforlpas/cil
Once issued, the notice will appear on local land charges as a ‘general financial charge’. This is so that if the land is sold with planning permission in place the CIL liability will be apparent to potential purchasers.
If a developer wishes to claim an exemption from CIL, or relief from CIL because, for example, they are providing social housing, a ‘Claiming Exemption or Relief Form’ will need to be submitted. The Council envisages applicants submitting this after it has issued them with a CIL
Page 184 of 272 Liability Notice, although applicants can choose to submit this form with their planning application or at any point subsequently. The form can be downloaded at the following web link: http://www.planningportal.gov.uk/uploads/1app/forms/form_2_claiming_exemption_and_or_ relief.pdf
E. Before an eligible development is about to commence the applicant must submit a Commencement Notice to the Council. This will indicate when the development will proceed and trigger a bill based on the Liability Notice. The Council will also register the CIL charge as a Local Land Charge so that if the land is sold with planning permission in place the CIL liability will be apparent to potential purchasers. The commencement notice form can be found at the following web link: http://www.planningportal.gov.uk/uploads/1app/forms/form_6_commencement_notice.pdf
If development occurs without this happening then the Council can request full payment and a surcharge.
F. The Council will acknowledge receipt of ‘Commencement Notices’ and will subsequently issue CIL Demand Notice, setting out CIL payment terms in line with its Instalments Policy if needed. A link to the Planning Portal CIL ‘Demand Notice’ template follows: http://www.planningportal.gov.uk/planning/infoforlpas/cil
The total charge payable contained in the demand notice will be adjusted for inflation and when this is due, will be sent to the applicant. Once issued, the notice will appear on local land charges as a ‘specific financial charge’.
G. If the party of parties liable to pay the CIL charge change, either prior or subsequent to the grant of planning permission, the Council can be informed through the submission of further forms available on the website at the following links: http://www.planningportal.gov.uk/uploads/1app/forms/form_3_withdrawal_of_assumption_o f_liability.pdf http://www.planningportal.gov.uk/uploads/1app/forms/form_4_transfer_of_assumed_liability. pdf
Failure to submit a Commencement Notice, or the provision of the incorrect information in terms of the commencement date will result in the Council determining the ‘deemed commencement date’, in which case the entire CIL liability becomes payable immediately. Failure to pay in accordance with the Demand Notice which the Council issues in response to its receipt of a correctly submitted Commencement Notice will also result in the forfeit of the right to pay in accordance with the Council’s CIL Instalments Policy. Other enforcement actions available to the Council are detailed in the publication at the following web link:
Page 185 of 272 https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/6312/199579 4.pdf
H. The Charging Authority must also publish annual reports (for the financial year) indicating:
How much CIL has been collected; How much of that money has been spent; The items of infrastructure on which it has been spent; The amount of expenditure on each item of infrastructure; Any amount used to repay money borrowed; The amount of CIL used to cover administrative expenses; and The amount of CIL retained at the end of the reported year.
4.2 The table below provides a shorthand version of what is required and who does what, when.
Page 186 of 272 CIL Flow chart
Notice of Application validated and Planning Application Deemed planning Chargeable determination made as to permission Development whether CIL liable (DM)
Application assessed, planning permission granted and amount of CIL calculated (DM)
Notice received, Issue Liability Notice and Determine CIL liability (DM) recorded and copied to PO (BS) acknowledged and CIL liability determined (BS)
Assumption of Liability Assumption of Liability No Notice received, recorded Notice (or Transfer of Assumption and acknowledged (BS) Liability Notice) of Liability Notice Claim for affordable housing or charities relief (PO to advise) Commencement Notice Commencement Notice No Commencement Notice received, recorded and acknowledged pass to PO (BS)
Page 187 of 272
Claim assessed by Calculate liability on Apportion Planning commencement date (or liability to Obligations officer deemed commencement landowners date) including inflation and (PO) any surcharges (PO) Calculate deemed commencement date (PO)
Record as Local Issue Demand Notice (PO) Land Charge (LO)
Recalculate liability and Disqualifying event surcharges (PO) Local Land Charge CIL paid in full by due date CIL not paid cancelled (LO)
Annual Report (PO) Quarter updates from FO to Payment made and Legal to pursue recovery PO recorded (FO) (LO)
Third party responsibility DM – Development management PO – Planning Obligations officer case officer
Council responsibility BS – Business Support LO – Legal officer
Formal CIL Notice FO – Finance officer
Page 188 of 272 4.3 Instalments will be appropriate for large scale development based on the total amount of liability. Instalments will be based on £50,000 per term, the first being within 60 days of commencement of development, the second and each subsequent instalment, being payable 60 days each thereafter.
4.4 Surcharges will be applied by the Council (based on the regulations) to be retained by Planning Services to cover costs, including those circumstances involving:
£50 on each liable person if the development has commenced and no Commencement Notice has been received; £500 on each owner where the Council has to apportion liability between owners; Up to £2,500 or 20% of chargeable development (whichever is the greater) for failure to submit a notice of chargeable development or Commencement Notice; and £200 or 5% of the chargeable amount (whichever is the greater) for late payments after 30 days and again after 6 months plus interest beginning the day payment was due at rate 2.5% above BoE base rate.
5. Infrastructure procurement and delivery
5.1 It is proposed that 75% of the contributions received will be used to fund local projects to be determined by Cabinet and 25% would be used to meet local Area Committee aspirations. In each case funding is to be targeted at infrastructure improvements as identified in the Regulation 123 list (available separately). Projects outside the 123 list are not able to be funded by CIL as these are outside of the scope of the Regulations or until such times as the 123 list is amended, usually every 3 years.
5.2 It is likely that Cabinet will determine schemes wider than of local significance requiring a high proportion of CIL funds (generally over £200K) to assist delivery. Priorities for expenditure will be determined by Cabinet on a rolling annual basis. Projects should also generate significant outcomes for the city.
5.3 All project sponsors are required to submit quarterly progress reports to the Planning Obligations Officer. This enables compliance with the Regulations by monitoring of expenditure and delivery of anticipated outcomes in meeting the infrastructure gaps set out in the 123 schedule. This information will underpin the Annual Monitoring Report that informs others about expenditure as required.
5.4 Further advice on implementation or what comprises a realistic project should be sought from the Planning Obligations officer. Funds will not be released until credible projects are agreed by the PO Officer and following Elected Member endorsement. An Area Committee minute will normally be required for local projects or for those involving expenditure over £200K (or would be more than of local importance) a Cabinet decision will be required.
5.5 Project details to be submitted to the Planning Obligations Officer include:
Page 189 of 272 Brief description of the project and location Key outputs and benefits Cost breakdown and feasibility and any succession plans after funding has occurred e.g. maintenance Funding sources and why CIL is necessary Relationship to Reg 123 list Existing nearby provision and whether a local surplus or deficit Cross local area boundary implications Who is responsible for delivery and timescales Project plan or business case details Project time frame start/end Risk management details including how these can be addressed and/or mitigated along with succession planning Community consultation Elected member endorsement and minute
5.6 The evaluation of programmes and the release of funds will follow the process outlined below – the aim of the process is to identify and agree priorities for the use of CIL over a three year programme, and to agree the release of funds on an annual basis. Funds may be released for project development work in advance of funds for specific projects if necessary.
5.7 Developer contributions will be released when robust evidence is provided for each individual scheme for which the charge has been requested. This should include evidence of existing demands (including demands from permitted developments), additional demands likely to arise from the proposed development, the extent to which relevant existing infrastructure or services are capable, in terms of location, capacity and suitability, of meeting those additional demands and the estimated costs of providing new infrastructure or improving existing infrastructure to meet these additional demands. Where practicable and in most cases this should be based upon a clear costed scheme and where delivery of that scheme is identified for implementation within agreed timescales.
5.8 It is important to recognise that CIL contributions are intended to fill funding gaps and are not expected to provide 100% of delivery costs or indeed to pay for what might be considered "historical deficits" of infrastructure provision. With regard to release of CIL payments by charging authorities monies should only be released when it can be reasonably demonstrated that there are no other funding mechanisms or streams available that could deliver the scheme being proposed. This will require transparency in looking at agreed capital programmes, for example, for transport or education matters and a reasonable exploration and assessment by other potential resource/ funding sources.
5.9 The CIL regulation 123 list sets out items or types of infrastructure intended to be funded through CIL. This will ensure that funds are directed to the schemes identified as supporting development and growth within the city in line with the CIL regulations. In addition to the robust nature of the evidence that will be required above, commitment should also be provided in the
Page 190 of 272 form of an indemnity agreement to ensure that funds are spent in accordance with the terms of the CIL regulation 123 list.
Frequently Asked Questions
Q: When do the Council’s CIL charges come into effect? A: The Council intends that its CIL charges will come into effect on 1st April 2015.
Q: If I submit my planning application before X will my development be liable to pay CIL? A: The liability of a development to pay CIL is not determined by whether a planning application is submitted before or after the CIL Charging Schedule comes into effect. What matters is whether the application is determined before or after the CIL Charging Schedule comes into effect. Generally speaking, if an application is granted prior to the CIL charges coming into effect, it will not be liable to CIL. If it is granted after the CIL charges come into effect it will be liable to CIL. This is the effect of the general transitional provision in CIL Regulation 128. However, it is important to note some subtleties as follows:- Where a Section 106 agreement is being negotiated in relation to the development, planning permission is not granted until that agreement has been signed. In other words, if the Section 106 agreement is not signed before the CIL charges come into effect, the development will be liable to CIL (assuming of course that CIL charges apply to the types of development in question). Planning applications which are subject to outstanding appeals at the time at which the CIL charges come into effect will also be liable to pay CIL, insofar as planning permission has not been granted to permit the chargeable development until such time as the appeal has been resolved.
Q: Which developments will be liable to pay CIL? Which will not? What are the Council’s CIL charges? A: Generally speaking, the CIL Regulations identify the following types of development as being liable to pay CIL:
• Development comprising 100m2 or more of new build floorspace. • Development of less than 100m2 of new build floorspace that results in the creation of one or more dwellings. • The conversion of a building that is no longer in lawful use. In practice, only the types of development referred to in the Council’s adopted CIL Charging Schedule will be liable to pay CIL. The Revised Draft Charging Schedule, but which is still subject to formal approval by the Council in Xdate.
The Charging Schedule indicates that a £0m2 CIL charge will apply to residential development and to purpose-built student accommodation in a defined area of the city centre and waterfront. Supermarkets and superstores (as defined in the Charging Schedule) will be liable to pay £100m2 across the city, i.e. both within and outside the zone in which the £0m2 rate applies to residential development and to purpose-built student accommodation. The CIL Regulations exempt certain types of development from CIL, as follows:
• Minor development – i.e. development of less than 100m2 of new build floorspace,
Page 191 of 272 provided that it does not result in the creation of a new dwelling. (If the development results in a new dwelling, CIL is payable irrespective of whether the floorspace is less than 100m2).
• Development of buildings and structures into which people do not normally go (e.g. electricity sub-stations, wind turbines).
The 2011 Amendment Regulations (amendment to regulation 6) specify that the change of use of any building previously used as a single dwelling house to use as two or more separate dwelling houses does not result in liability to pay CIL. It is important to note that there is scope for the Council to revise its Charging Schedule in future.
Q: Which types of development are eligible for relief from CIL? A: Affordable Housing, and development by charities for charitable purposes. CIL Regulations 49 and 43 provide for such relief. It is important to note that if Affordable Housing which benefits from relief from CIL reverts to market housing, the CIL Regulations provide for the Council to claw back the relief given if the change to market housing occurs within a period of seven years beginning with the day on which the development commenced. Developers apply for relief from CIL for Affordable Housing – a form is available for this purpose on the Planning Portal website. Relief from CIL can only be claimed prior to commencement.
Q: How much CIL will I have to pay? A: CIL is calculated on the basis of the net increase in gross internal floor area. The formulae in CIL Regulation 40 (as amended) are used to determine the CIL liability. The charges in the Council’s Charging Schedule feed into the calculation. The Council has developed a calculator that you can use. The calculator gives an indication of the CIL liability. The Council will send a formal liability calculation, in the form of a ‘Liability Notice’ once planning permission is granted. Note that CIL charges will increase in line with the Retail Prices Index.
Q: Is there scope to make ‘payment in kind’ instead of making the required cash CIL payment? A: The CIL Regulations do make provision for payment in kind to be made, but only where the payment in kind is in the form of land. The Council does not anticipate this provision being utilised frequently, if at all, and advises any developers who might be contemplating the possibility of making such payment in kind to initiate early, pre-application discussion with the Council to determine whether such payment in kind might be acceptable.
Q: Can demolished floorspace be subtracted from the floorspace which is liable to CIL? A: Yes. Where planning permission is granted for a new development that involves the demolition of a building in lawful use, the level of CIL payable will be calculated based on the net increase in floorspace. This means that the existing floorspace contained in the building to be demolished can be deducted from the total floorspace of the new development when calculating the CIL liability. However, it is important to note CIL Regulation 40 (10). If the demolished floorspace is to be subtracted from the floorspace which is liable to CIL, at least part of the demolished building must have been in use for a continuous period of at least six months within the period of 12 months ending on the day planning permission first permits the chargeable development.
Q: Do I have to pay CIL if I convert existing premises into a use which is subject to a CIL charge, for example if I convert an existing space above a shop into residential units? A: CIL is only payable on
Page 192 of 272 the net increase in gross internal floor area. Floorspace to be converted or demolished can be taken into account in calculating the CIL liability. It does not matter if the floorspace to be converted or demolished is a different use to the end use to which the floorspace is to be put, or to the floorspace to be constructed. In other words, changes of use are not liable to a CIL charge provided there is no net increase in gross internal floor area. As noted above, the 2011 Amendment Regulations (amendment to regulation 6) specify that the change of use of any building previously used as a single dwelling house to use as two or more separate dwelling houses does not result in liability to pay CIL.
Q: Do I have to pay CIL if I am renewing an expired / lapsed planning permission? A: Yes, assuming that the Council’s CIL charges apply to the type/s of development in question.
Q: Do I have to pay CIL if I am extending the life of a planning permission granted before the CIL Charging Schedule came into effect (in accordance with the provision for me to do that under article 18 of the Town and Country Planning (Development Management Procedure) (England) Order 2010? A: Yes, applications to extend the life of extant planning permissions do trigger CIL liability, again assuming that the Council’s CIL charges apply to the type/s of development in question. If the extant planning permission is subject to a Section 106 agreement, developers are encouraged to seek pre-application advice through the Council’s Planning Service to determine whether it is appropriate to revisit that agreement and therefore the application in light of the CIL liability.
Q: Do I have to pay CIL if I seek to revise an existing permission through a Section 73 application (i.e. to remove or vary a condition)? (‘Section 73’ refers to section 73 of the 1990 Town and Country Planning Act). A: If a variation is sought to a planning permission which was granted before the Charging Schedule came into effect, only any additional floorspace created through the variation to that permission will be liable to pay CIL. When making the S73 application, developers will therefore need to provide floorspace figures for the development as originally proposed and as proposed in the S73 application, assuming there is a change in the floorspace proposed.
Q: When is CIL payable? A: CIL is unlikely to be payable immediately upon grant of planning permission, unless development commences instantaneously. As noted above, the formulae in CIL Regulation 40 (as amended) are used to determine the CIL liability, and the charges in the Council’s Charging Schedule feed into the calculation. The Regulation 40 calculation of CIL liability is made at the ‘time at which planning permission first permits development’ (see subsequent question and answer for explanation). The Council’s CIL Liability Notice is issued at this point. The CIL Liability Notice is not the same as the CIL Demand Notice, which is issued when the development commences. The Liability Notice details the amount of CIL payable, whereas the Demand Notice specifies payment terms. The Demand Notice will reflect the payment terms provided for in the Council’s Instalments Policy. The Instalments Policy provides for phased payment of larger CIL liabilities over longer periods. However, in all cases, 25% of the CIL charge will be payable within 90 days of the commencement of development. If payments are not made in line with the Council’s Instalments Policy, the privilege to pay CIL in instalments may be withdrawn and developers will subsequently be liable to pay the entire CIL liability on demand. There is no scope for developers to seek the arbitrary application of different payment terms to those specified in the Demand Notice.
Q: When do I submit my Commencement Notice? What does ‘commencement’ mean in the CIL context? A: In CIL terms, development is considered to have commenced when any ‘material Page 193 of 272 operation’ begins to be carried out on the land subject to the CIL charge. To avoid potential surcharges and forfeit of the right to pay in accordance with the Council’s Instalments Policy, developers are required to submit their Commencement Notice to the Council the day before ‘material operations’ commence. For CIL purposes, ‘material operation’ is defined in section 56(4) of the Town and Country Planning Act 1990, as follows:
‘Material operation’ means –
(a) Any work of construction in the course of the erection of a building; (b) Any work of demolition of a building; (c) The digging of a trench which is to contain the foundations, or part of the foundations of a building; (d) The laying of any underground main or pipe to the foundations, or part of the foundations, of a building or to any such trench as is mentioned in paragraph (c); (e) Any operation in the course of laying out or constructing a road or part of a road; (f) Any change in the use of any land which constitutes material development.
Q: When does planning permission first permit development? A: The time at which planning permission first permits development depends on the nature of the consent granted. If the permission is not subject to conditions or reserved matters requiring further approval to be obtained before development can commence, the effect of the planning permission is to permit development to commence straight away, in which case the Council can issue a CIL Liability Notice with the planning permission, and a Demand Notice on receipt of the developer’s Commencement Notice. In the case of non-outline planning permissions which are subject to conditions requiring further approval to be obtained before development can commence, planning permission first permits development on the day that the last pre-commencement condition is complied with. This is the point at which development could commence without contravening the terms of the planning permission. In the case of outline planning permissions, the CIL Regulations specify that planning permission first permits development on the day of the final approval of the last reserved matter associated with the development. Where the outline planning permission is phased, this principle applies to each separate phase of development.
Q: What CIL related information do I have to submit with my planning application? A: Except for applications for Outline planning consent, all planning applications must now be accompanied by the ‘CIL Additional Questions Form’, available at the following link: http://www.planningportal.gov.uk/uploads/1app/forms/cil_questions.pdf
It is a ‘Local Validation List’ requirement that this form is submitted with a planning application. The application will not be validated if the form is not submitted.
Q: Does CIL replace Section 106 planning obligations? If I pay CIL does that mean I won’t have to negotiate a Section 106 agreement? In what circumstances will Section 106 planning obligations be negotiated? A: CIL does not replace Section 106 planning obligations. Subject to the requirements of CIL Regulations 122 and 123, the Council will continue to seek to negotiate Section 106 agreements in appropriate cases. Generally speaking if your development has site specific impacts that need to be mitigated, there will be a requirement for a Section 106 agreement to be negotiated. In some circumstances a S106 agreement will also be required to mitigate
Page 194 of 272 developments’ impacts on strategic infrastructure, provided this can be justified in terms of the tests in CIL Regulation 122. The Council cannot ask a developer to pay for infrastructure through the Section 106 mechanism if the developer is also required to pay for the same infrastructure through CIL.
Q: What will my CIL contribution be spent on? A: The Council’s Regulation 123 List will identify the infrastructure on which CIL receipts will be spent.
Q: What are my procedural (and other) obligations as a developer? What happens for example if I neglect to tell the Council when my development commences? A: The flowchart above shows the basic process that needs to be followed in order for the CIL liability to be determined and paid without complications or difficulties arising. If the process is not followed correctly, a number of sanctions are available to the Council. For example, if developers fail to submit a Commencement Notice, (meaning that the Council has to determine when the development started), or fail to pay in accordance with the Demand Notice which the Council subsequently issues in response to its receipt of the Commencement Notice, they will forfeit their right to pay in accordance with the Council’s CIL Instalments Policy. The Commencement Notice must be submitted to the Council no later than the day before commencement of development.
Q: What recourse to legal action does the Council have at its disposal to deal with non-payment of CIL? A: The CIL Regulations make numerous sanctions and financial penalties available to the Council in the event that CIL is not paid in accordance with its Charging Schedule or in the event that processes are incorrectly followed. These sanctions and penalties are not detailed here, but can be read in Part 9 of the Regulations (as amended), and Chapter 3 of the Department for Communities and Local Government document entitled ‘Community Infrastructure Levy – Collection and Enforcement – Information Document’.
Sanctions include the application of surcharges and interest to in the event that CIL charges are not paid in accordance with the Council’s CIL Instalments Policy, the application of CIL Stop Notices in the event of non-payment of CIL, recovery of CIL through court proceedings, the sale of CIL debtors’ assets, commitment to prison, and pursuit of outstanding CIL payment upon death through the deceased’s executor or administrator.
Q: How do I appeal against the calculation of the CIL liability, or the apportionment of the liability, against a CIL surcharge, or CIL Stop Notice, etc? A: The CIL Regulations provide scope for appeals to be made on a number of grounds, ranging from appeal against the calculation of the amount of CIL due, to appeal against enforcement actions the Council may take. The above mentioned CLG ‘CIL Collection and Enforcement Information Document’ references these in chapter 3. There are strict time limits about when appeals can be made. The Valuations Office Agency (VOA) plays a role in some appeal situations. Information is available on the VOA’s website.
The Planning Inspectorate also plays a role in some appeal situations, for example, in relation to appeals against the imposition of CIL surcharges, in relation to CIL collecting authorities deeming development to have commenced, and in relation to those authorities’ serving of CIL stop notices. Information is available on the Planning Portal website.
Before initiating appeals, developers are encouraged to contact the Council in the first instance as it may be quicker, easier and less expensive to resolve issues before taking more formal action.
Page 195 of 272 Developers are reminded that, except in the case of applications for outline consent, it is a ‘Local Validation List’ requirement that a ‘Planning Application Additional Information Requirements Form’ is submitted along with planning applications to provide for the Council to accurately determine the CIL liability.
Q: Will I get my CIL contribution back if the Council does not spend it within a given period? A: The CIL Regulations do not provide for CIL contributions to be returned to those making the contribution within any given period, although the Regulations (specifically Regulation 62 as amended) do require the Council to report on its CIL expenditure in each financial year, detailing, for example, the items of infrastructure on which CIL has been spent, the amount spent on each item, and the total CIL received and spent.
Page 196 of 272 Appendices
Appendix 1 – CIL Forms
A. Liability Notice (Regulation 65) – The information needed for this must include the following:
include a description of the chargeable development state the date on which it was issued state the chargeable amount
It must be served on the applicant, any person who has assumed liability to pay CIL and each land owner. A pro-forma letter is set out below:
Proforma letter – the applicant, each land owner or anyone with assumed liability.
Date
Dear Sir/Madam,
Liability Notice (Regulation 65) in respect of Community Infrastructure Levy Planning Approval no Development description Address
I refer to the above planning approval and related development that is liable to a charge under the Planning Act, 2008.
In accordance with the above regulations I am pleased to confirm liability in connection with the above development, as at (insert date), being:
1. Name and address of owner/s (and email contact address), or 2. Name and address of applicant.
From information submitted as part of the planning application the person or persons liable for this charge is/are deemed to be X (please complete accordingly from either applicant, land owner or both, or other).
The total anticipated charge is (£X total amount to complete) for the proposed development comprises the following:
X sq m residential development x charge rate (£18 per sqm) – total (to complete) Y sq m retail development within the city centre x charge rate (£10 per sqm) – total (to complete) Z sq m retail development outside the city centre x charge rate (£50 per sqm) – total (to complete)
Page 197 of 272 Please confirm the above information is correct or of any difference, within 14 days of the date of this letter, as required by Regulation 31. The Council will assume liability lies with the land owner should you not respond and a surcharge will also be made.
Payment should be made to Hull City Council via Planning Services (or BACS) on commencement of development. In certain cases instalments can be agreed provided this is pre-arranged with the Planning Obligations Officer. It is your responsibility to provide us with a Commencement Notice prior to this occurring. Surcharges of £2,500 (or up to 20% of the total chargeable amount) will be made if this does not occur. We will write to you in due course requesting payment.
Yours Faithfully,
B. An Assumption of Liability Notice (Regulation 31) – must be issued by anyone intending to pay for the CIL identified in the Council’s Liability Notice. If not provided then the Council can apply surcharges. A pro-forma letter is set out below:
Date
Dear Sir/Madam,
Assumption of Liability Notice (Regulation 31) in respect of Community Infrastructure Levy Planning Approval no Development description Address
In accordance with the above regulations I am pleased to confirm responsibility in connection with the above development, as at (insert date), being:
3. Name and address of owner/s (and email contact address), or 4. Name and address of applicant.
I will arrange for payment to the Council once development nears commencement and on submission of a Commencement Notice to you.
C. Commencement Notice (Regulation 67) – The information for this must be provided to the City Council by the applicant or those assuming liability for the charge, to include the following:
identify the liability notice in respect of the chargeable development state the intended commencement date of the chargeable development
If this notice is not served and the development commences then the Council determines the deemed commencement date and can apply surcharges. A pro-forma letter is set out below:
Page 198 of 272 Dear Sir/Madam,
Commencement Notice (Regulation 67) in respect of Community Infrastructure Levy Planning Approval no Development description Address
I refer to the above planning approval and related development that is liable to a charge under the Planning and Compulsory Purchase Act, 2008.
In accordance with the above regulations I am pleased to confirm commencement in connection with the above development, as at (insert date), being:
Name and address of owner/s (and email contact address), or Name and address of applicant.
From information submitted as part of the planning application the person or persons responsible for this charge is/are X (please complete accordingly from either applicant, land owner or both, or other) as previously determined/as assumed on X date (insert accordingly).
The total anticipated charge is (£X total amount to complete) for the proposed development comprises the following:
X sq m residential development x charge rate (£18 per sq m) – total to complete Y sq m retail development within the city centre x charge rate (£10 per sq m) – total to complete Z sq m retail development outside the city centre x charge rate (£50 per sq m) – total to complete
I will forward payment following the Councils confirmation of chargeable development (and any surcharges) and on receipt of a Demand Notice, as required by the regulations.
D. Demand Notice (Regulation 69) – The information for this must be sent by the City Council to the person liable to the charge and to include the following:
state the date it was issued identify the liability notice state the intended commencement date, or where determined by the collecting authority, the deemed commencement date state the amount payable including any surcharges and the day on which payment of the amount is due where the amount payable is to be paid by instalments, the amount of each and the days due
A pro-forma letter is set out below:
Page 199 of 272 Dear Sir/Madam,
Demand Notice (Regulation 69) in respect of Community Infrastructure Levy Planning Approval no Development description Address
I refer to the above planning approval and related Liability Notice dated the X confirming that Z is the person/or persons liable to pay the community infrastructure levy charge.
As the development has commenced on (the X date) you are required to make payment totalling £Z within 60 days from the date of this notice (on date) to Hull City Council via Planning Services (or BACS) or in equal instalments (of £X) as previously agreed, payable on the first day of each quarter beginning ( X date).
The total anticipated charge is (£X total amount to complete) for the proposed development comprises the following:
X sq m residential development x charge rate (£18 per sqm) – total to complete Y sq m retail development within the city centre x charge rate (£10 per sqm) – total to complete Z sq m retail development outside the city centre x charge rate (£50 per sqm) – total to complete
Surcharges of £x have also been made resulting from late payment based on £200 or 5% of the chargeable amount (whichever is the greater) or a lack of response to the Liability Notice or none receipt of a Commencement Notice to be added to the above, also payable to the City Council within 30 days of the date of this letter. Should payment not be forthcoming after 6 months further interest will be charged beginning the day payment was due at a rate 2.5% above BoE base rate.
E. Notice of Chargeable Development (Regulation 64) – This notice is used to inform the Council of any development occurring under a general consent which includes development under Local Development Orders, Enterprise Zones and permitted development. Information to be provided includes:
a plan which identifies the land to which the notice relates and any buildings in use on that land which are to be demolished a plan which identifies the development which is the subject of the notice
Page 200 of 272 Appendix 2 - Council responsibilities
4.1 CIL operates through exchange of formal notices. These are outlined above. Managing this involves various parts of the Council including Planning (Planning Obligations Officer), Finance and Payments, and Legal Services. The general division of responsibilities are described below:
Planning issues the Liability Notice, determines who is liable in the event that Assumption of Liability Notice is not received, determines the commencement date in the event that Commencement Notice is not received, instructs Finance to issue Demand Notice and defends any relevant appeals. Finance leads on issuing the Demand Notice and the CIL charge is recorded as a Local Land Charge. Finance also pursues non-payment. Finance also maintains records for reporting purposes as part of the Councils Annual Monitoring Report (see below). Legal lead to enforce payment as required.
4.2 The Council also has to publish a report for each financial year recording the following:
Total CIL receipts for that year Total CIL expenditure for the year Summary which details the items of infrastructure to which CIL has been applied, the amount of CIL expenditure on each item, the amount of CIL applied to repay money borrowed and the amount of CIL applied to administration expenses (expressed as a percentage of CIL collected in that year), and the total amount of receipts retained at the end of the year.
Applicant/owner responsibilities
4.3 Applicants or land/property owners are required to provide information in supporting the implementation of the CIL including:
Information at the time of submission for planning permission including details of gross internal floor area; Sending to the Council, any notice as prescribed in the regulations, including the Assumption of Liability Notice, Notice of Chargeable Development and a Commencement Notice.
4.4 It is recommended that payment of CIL is made in a timely fashion to avoid surcharges being applied.
Appendix 3: Request to the charging authority for development contributions funding
This pro-forma is to facilitate Area Committee’s (or others acting on their behalf) submitting requests for CIL funding and to enable Planning Services confirmation that proposed expenditure complies with the terms of the CIL regulation 123 list and the criteria set out above.
Application number: Site/ development: Development contributions requested: Conformity with criteria set out in the agreed protocol:
Page 201 of 272 Compliance with local and national planning policy and guidance Robust evidence to support request; Evidence of existing and additional demands and the extent to which existing infrastructure can meet those demands Estimated costs for the scheme and timing for delivery of the scheme The reasonable assessment of alternative funding mechanisms available Template Project Brief: programmes and bids for CIL funding
PART A: Infrastructure Provider/Service/Body making the bid: Project Lead Officer/Person: Project Title: Project Summary: (no more than 150 words) Who will the project be delivered by? If your organisation/body is not the body with statutory responsibility for the works proposed have you sought agreement from the relevant statutory body? What are the problems that are being solved or addressed? What are the consequences of not carrying out the project? Briefly describe how the scheme will help support the ongoing development of the city, taking account of where development has or is proposed to take place: it may help to set out linkages to the Infrastructure Delivery Plan and what other funding sources have been identified/explored. If CIL funding is not available what is the likelihood of funding from other sources within next 5/10 years? Is the scheme likely to be directly linked to and necessary as a result of foreseeable development and therefore a separate s106 contribution may be justified?
PART B: Please provide an outline of the implementation timetable, including key milestones a. If scheme to be undertaken in next financial year set out the outline Q1 – Q4 project plan b. If it’s necessary to undertake project development work to address technical issues and establish costings then it may be appropriate to seek project development funds through a two-stage bid with funds allocated over more than one year stage 1: feasibility/evaluation stage 2: implementation Please specify responsibility for on-going maintenance costs:
Page 202 of 272 Guide to S106 Planning Obligations in Hull The Area Teams are best placed to determine how this fund should be spent. They know local deficiencies including poor Introduction standards of provision that need improvement, such as old play equipment that needs renewing. Local people can help the Area This leaflet provides details about application of s106 Planning Team decide what s106 planning obligation funding should be Obligations applied to development proposals in Hull. S106 of spent on, provided this relates to open space and play provision the Town and Country Planning Act applies to development (in addressing Local Plan policy) and there is available funding proposals where some form of mitigation is necessary or where derived from nearby planning approvals where s106 has been the impact of development can be made acceptable, that would collected. otherwise be refused planning permission. In future, funds from the Community Infrastructure Levy will be A legal agreement forms part of the planning permission which able to be used where there are local open space/play space confirms the works or other measures that will be provided by shortcomings, regardless of where development occurs, but the land/property owner. Often, the owner can offer funds to schemes need to be identified prior to funds being released, and make good the impact of development. S106 legal agreements ideally, the priorities determined. also run with the land so if ownerships change then liabilities also transfer. How planning obligation funding is used
A planning obligation can only be taken into account when The process for agreeing the planning contribution is fairly determining a planning application for a development, or any straightforward. If relevant, the case officer will advise about the part of a development, if the obligation meets all of the need for s106 contributions for housing schemes. Once signed, following tests, in so far as being: the s106 legal agreement forms an important part of the planning permission. necessary to make the development acceptable in planning terms Payment requirements and triggers for payment are set out in directly related to the development; and the legal agreement. Payment should normally occur on fairly and reasonably related in scale and kind to the dwelling occupation or phasing triggers having been reached. development. The person who signed the agreement (the land or property owner) has to make payment as required. On default, the In Hull, the Local Plan (adopted 2000) sets out open space and Council will seek to recoup the funds but surcharges can also be play space policies. Their main focus is to protect existing open applied. Legal action can also occur should payment not be spaces especially of recreational, amenity or nature forthcoming. conservation value. In circumstances where an overriding need for development on existing open space can be established, Once funds are received (and combined with other s106 funding s106 is used to secure replacement provision. Publicly available or other funding) the Council’s Area Teams will procure open urban greenspace is also required as part of new housing space/play space projects, or they can commission a third party proposals. To this end, the Council can require a financial to do this. Area Teams submit details of projects to Planning contribution equating to the value of open space/play facilities. Services but once agreed by Area Committee, s106 funds are transferred. Delivery of projects is monitored by the Area Team Planning obligations sought in Hull and Planning Services kept informed of progress. An Annual Report prepared by Planning Services provides details of s106 The current and recently adjusted s106 planning contributions funds received and what has been spent or allocated through applicable for housing projects are related to the number of the Area Teams. dwellings proposed and child bed spaces. Additional contributions are also sought for recycling bins. Current planning More detail about the process is outlined in table 1 overleaf and contributions are: provided in the Council’s S106 Planning Obligations protocol.
£1,088 for public open space per dwelling Useful contacts £279 per child bed space (normally, one bedroom less than total number of bedrooms provided) Useful contacts include the following services available via £38 for 2 recycle bins (blue and brown) per dwelling 300300:
Funds sought in this way are used toward new or improved Development Management – to discuss particular provision provided these are within the locality relating to the aspects of proposals and whether development will be development being granted planning permission, or unless subject to s106 otherwise negotiated as part of the development. This is Planning Obligations Officer – to discuss aspects of different from proposed Community Infrastructure Levy s106 or the relationship to Community Infrastructure proposals designed to fund specific infrastructure gaps, derivedPage 203 of 272 Levy from a charging schedule applied to housing and retail projects Area Teams – to discuss aspects of open space or play in Hull space infrastructure or local requirement S106 simplified flow chart
Housing related S106 planning obligation S106 planning agreement application received contribution calculated drafted including triggers for payment
Triggers about to be Development commences S106 legal agreement met (owners notify (owners to notify Council) signed Council)
Triggers met and Payment made (or sought On default site visit by payment due from Council) Council needed to confirm triggers being met
Payment received Payment sought from Council New payment calculated including RPI increases
Default if no payment Legal Services instructed to Payment instalments can be is made within 1 recoup outstanding payments agreed if backed with month of letter date evidence from owner
Area Team advises Funds transferred to s106 pot Payment received and local open space/play confirmed deficiency and agrees project brief/specification
Planning Services Planning Services advises Area Committee endorses informed of need for about nature of improvement local open space/play space improvement in meeting s106 requirements project
Funds used to Funds transferred to Area Area Team submit minute procure services Team budget to Planning/Finance through Parks Services or third party
Area Team monitors Area Team informs Planning Planning Services writes to progress and quality Services of progress and/or owner who has made s106 outputs in line with project completion (quarter payment confirming project project specification year basis) has been delivered
Review value of Annual report drafted and Planning Services advises improvements made made publicly available Planning Committee about as trade-off from improvements made from developments s106 granted planning permission – lessons learned
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Draft S106 Planning Obligations protocol, September 2014
1. Introduction
1.1 This protocol provides guidance concerning the management of S106 planning obligations. It describes the process and who does what to aid wider understanding. It also provides a guide for applicants for planning permission. Guidance is also given for Area Committees.
A. Context
1.2 Planning obligations under Section 106 of the Town and Country Planning Act 1990 (as amended), commonly known as S106 agreements, is a mechanism that makes a development proposal acceptable in planning terms, that would not otherwise be acceptable. They can focus on site specific mitigation arising from the impact of development. S106 agreements are often referred to as 'developer contributions' along with highway contributions and the Community Infrastructure Levy.
1.3 The common use of planning obligations in Hull is to make provision for off-site publicly accessible open space and children’s play provision/improvements and recycling bins but other forms include:
restricting the development or use of the land in any specified way; requiring specified operations or activities to be carried out in, on, under or over the land; requiring the land to be used in any specified way; or requiring a sum or sums to be paid to the authority on a specified date or dates, or periodically.
1.4 Publicly accessible urban greenspace is defined as areas such as public parks or amenity areas that are open to the public to use and are maintained for such purpose, but excluding private gardens or highway verges. Children’s play space involves play equipment that in combination make up a neighbourhood equipped (minimum 1,000 sq m activity zone) or local equipped play area (minimum 400 sq m activity zone) with provision to be made depending on the scale of residential development proposed along with other casual or informal amenity areas, that are maintained for such purpose.
1.5 A planning obligation can be subject to conditions, it can specify restrictions definitely or indefinitely, and in terms of payments the timing of these can be specified in the obligation. If the s106 is not complied with, it is enforceable against the person that entered into the obligation and any subsequent owner. The s106 can be enforced by injunction. In case of a breach of the obligation the authority can take direct action and recover expenses.
1.6 The planning obligation is a formal document, a deed, which states that it is an obligation for planning purposes, identifies the relevant land, the person entering the obligation and their interest and the relevant local authority that would enforce the obligation. The obligation can be a unitary obligation or multi-party agreement. The obligation can also become a land charge.
1.7 The legal tests for applying the S106 are that it should be:
necessary to make the development acceptable in planning terms;
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directly related to the development; and fairly and reasonably related in scale and kind to the development.
1.8 As well as the legal tests, the policy tests are contained in the National Planning Policy Framework (NPPF):
‘’203. Local planning authorities should consider whether otherwise unacceptable development could be made acceptable through the use of conditions or planning obligations. Planning obligations should only be used where it is not possible to address unacceptable impacts through a planning condition.’’
1.9 The current Coalition Government viewed S106 as providing only partial and variable response to capturing funding contributions for infrastructure. As such, provision for the Community Infrastructure Levy (CIL) is now in place in the 2008 Planning Act. The Community Infrastructure Levy (CIL) is a new levy that local authorities can choose to charge on new developments in their area. The money can be used to support development by funding infrastructure that the council, local community and neighbourhoods want.
1.10 In terms of developer contributions, the Community Infrastructure Levy (CIL) has not replaced Section 106 agreements, but the introduction of CIL resulted in a tightening up of the s106 tests. S106 agreements, in terms of developer contributions, should be focused on addressing site specific mitigation required by a new development. CIL has been developed to address the broader impacts of development. There should be no circumstances where a developer is paying CIL and s106 for the same infrastructure in relation to the same development. The balance between the use of s106 and CIL will be different depending on the nature of the area and the type of development being undertaken. Further guidance on the balance between S106 and CIL will be set out in the CIL Protocol currently being prepared.
1.11 The CIL regulations have been amended and the Government recently announced provisions for limiting the pooling of s106 planning contributions. When the levy is introduced (and nationally from April 2015), the regulations restrict the use of pooled contributions towards items that may be funded via the levy. At that point, no more may be collected in respect of a specific infrastructure project or a type of infrastructure through a s106 agreement, if five or more obligations for that project or type of infrastructure have already been entered into since 6 April 2010, and it is a type of infrastructure that is capable of being funded by the levy. The Council has agreed numerous s106 planning agreements since 6 April 2010 so there will be no opportunity to pool funds beyond 1 April 2015, unless via CIL. Where a s106 agreement makes provision for a number of staged payments as part of a planning obligation, these payments will collectively count as a single obligation in relation to the pooling restriction.
B. Planning Obligation process
1.12 The s106 Planning obligation process and responsibilities are set out in brief in table 1 below. This clarifies who does what and when. Notice of the costs should be appended to the Council decision notice should s106 be applied.
1.13 When a Planning Obligation Contribution (s106 Agreement) is required to address open space deficiencies, the Development Control case officer will consult the relevant Area Team Co- ordinators, consult with the Parks Services section and the Local Plans Team, amongst others. This gives the opportunity for views to be expressed about local open space deficits, on the type of facilities that may be required and the site where they should be provided. If it is
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necessary to incorporate such information into the s106 agreement, then the results of these consultations will be used to do so.
1.14 In most cases where agreements do not contain reference to a specific site or specific works, there will instead be a general undertaking by the developer/owner to pay the council a specified sum of money to be used for the provision of recreational facilities or improvements to existing facilities in the locality of the site.
1.15 Contributions sought since 2008 equate to the Local Plan (May 2000) policy requirements for open space, play provision and recycle bins are as follows:
£985 per dwelling toward open space provision or improvement £244 per child bed space to be used toward play space provision or improvement of existing £30 per dwelling toward recycle bins
1.16 On occasion other forms of s106 planning obligation can be applied to development proposals. All waste funds procured through the planning obligations process are transferred to Waste Management Services.
1.17 The figures provided above are based on more detailed estimates of provision, as follows:
£16.40 per sq m towards public open space £81.33 per sq m towards children’s play space provision
1.18 The base date for these figures is April 2008 but adjusted to current RPI rates (June 2014) the new figures are:
£18.13 per sq m toward public open space £89.91 per sq m toward play space provision £38 for recycle bins
1.19 Therefore the new planning contributions sought that are applicable for new projects are:
£1,088 for public open space per dwelling £279 per child bed space £38 for 2 recycle bins (blue and brown) per dwelling
1.20 Costs of maintenance also need addressing. If new provision, then the burden of cost for maintenance should fall to the provider of facilities. Refurbishment of existing facilities will not normally lead to maintenance requirements as the City Council has already taken responsibility for this. Normally, an extra 25% of project cost will be added to capital expenditure to cover a 10 year maintenance period. These should be negotiated between the applicant (or scheme promoter) and the Council’s Parks and Leisure Services department, in combination with the Planning case Officer. Beyond this timeframe the provider can make a request for Council adoption of the project. This requirement could also form part of future s106 legal agreements (in securing commuted payments) on request from Parks and Leisure Services.
1.21 When Planning Committee determine an application for planning permission which includes a recommendation that a s106 Agreement be entered into and decides that permission should
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be granted, the permission will not be issued until the s106 agreement has been signed. Any conditions contained within the agreement, which may include details of the site and works, will become legally binding once the agreement has been signed. Details contained within the agreement cannot subsequently be changed unless the consent of the owner is obtained together with further approval by Planning Committee, although the City Planning Manager also has scope to vary in specified circumstances. If a dispute arises over the interpretation of an agreement, Planning Committee will need to determine necessary action.
Table 1 – S106 Process Stage Action Who does what? Timescale 1. Permission Applicant discusses Council in discussion Normally within 8 sought and with Council officers with applicants weeks of application decision need for S106 submission Planning permission Decision notice issued approved subject to to applicant S106 S106 to be confirmed Applicant, owner and Within 4 weeks of and signed by all Council to sign Planning Committee parties. Planning agreement decision* permission issued and registered on local land register Applicant to issue Applicant to submit to 14 days prior to notice of Planning Services development commencement of commencement being development anticipated* Applicant to issue Applicant to submit to 14 days prior to notice that triggers Planning Services triggers outlined in the outlined in the S106 S106 being are to be met anticipated* 2. Confirmation Payment letter from Council sends letter to Payment needed of s106 the Council once owner of land within 1 month of triggers development has requesting funds and letter date or commenced or other owner responds instalments agreed triggers met accordingly (usually if large scale projects)* Payment received from Payment received by Within 4 weeks of owner or instalments the Council and receipt Council agreed acknowledgement confirms receipt of letter sent funds or instalments (on request) 3. Legal support A. If payment is not Planning Services Action taken to pursue received then Council instructs Legal Service land owner or issue a legal services team is Team to action land charge involved recovery of funds (confirming that S106 arising from non- cost applies to payment land/property so this will appear if land/property is sold). May also involve court action*
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B. Should ownership Planning Services or Depends on land transfer then this is legal services (on transfer and capacity confirmed by legal instruction) requests to deal with this. services payment from new Council has 12 years to owners recover S106. May also involve court action* 4. S106 project Payment confirmed by Liaison between Ideally, within 2 weeks delivery finance into s106 pot Planning Services, of receipt of funds Legal and Finance to confirm payment Planning informs Area Planning to confirm Quarter year (at least) Teams of available with Area Teams basis funds Area Team Area Team to confirm devise/procure project meets s106 projects for agreement new/improved open requirements with space/play provision Planning Services, in writing, including details of works to be undertaken and estimated costs including fees Area Committee Area Team to submit Ideally, within 2 weeks agrees project and minute to Planning of decision expenditure on project Services and Finance Finance transfers fund Finance to transfer to to Area Team fund identified cost centre and s106 Area Tables are updated by Planning Services Area Team procures Project has to be project which is implemented within implemented the limits specified in the s106 agreement Area Team to monitor Area Team to advise Ideally, within 2 weeks progress and/or seek Planning Services of of project completion re-allocation if needed progress including (that may require Area project completion Committee approval) date Planning Services Letter from Planning confirms with owner Service confirms that works have been expenditure has undertaken and are occurred and S106 is completed discharged *surcharges may apply (see below)
1.22 Retail Price Index (RPI) costs are also added to the planning obligation requirement figure for open space, play provision and recycle bins or other works expressed in the s106. This covers cost increases including for materials and inflation. The figure for calculating the RPI cost is taken as the difference between the date of signing the s106 agreement contract to the date
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when payment is due, usually when development has commenced or when triggers set out in the legal agreement have been met. Costs can also be minimised if payment is made quickly. Additional costs can occur if payment is not made on time, as RPI will also be charged up to the date of case review, which can sometimes be years after development has been completed or if ownership has changed. RPI is also charged on outstanding balances should payment instalments be agreed.
1.23 It is the responsibility of the land owner to ensure payment of s106 occurs on time and in accordance with the legal agreement. Surcharges can be applied to late payment of s106 or non-compliance, to be paid to Planning Services directly. These charges are expected to cover costs of reviewing unpaid planning contributions including officer time, site visits, research on ownership, confirming commencement dates or triggers, review of planning consents covering the land or property where s106 is due, or in assisting legal services in taking necessary court action to resolve unpaid contributions or evidence needed for court hearings.
1.24 Surcharges to be applied, also in bringing these into line with the Community Infrastructure Levy proposals, are as follows:
o £200 should the applicant not inform Planning Services within 14 working days of an anticipated development start date or if the triggers identified in the s106 have been met; and
o £200 following expiry of the due payment date or instalment payment dates not being complied with (providing the triggers outlined in the s106 agreement have been implemented).
1.25 These surcharges cannot be applied retrospectively to existing s106 agreements. All the above costs will be added to the local land charge as appropriate should non-payment occur.
1.26 The Council can also issue letters confirming discharge of s106’s. There is a charge of £50 - £250 to cover costs of this, payable prior to a letter being issued, depending on the scale of the planning application or extent of the detail involved in the s106. This may be useful in confirming the discharge of planning obligations particularly in selling on property or land. Fees are calculated on the basis of working days involved in checking details based on half day (£50) to up to 2 days (£250).
1.27 The above charges will be retained by Planning Services to offset costs, be reviewed annually and updated as needed. Surcharges made will also be monitored and reported to Planning Committee.
1.28 Every effort is made to recoup planning contributions as quickly as possible. Legal proceedings (through the courts if necessary) can be used to compel owners to make payments should there be an unwillingness to do so. This can be expensive and the process can be protracted. The Council is also able to recoup funds as a land charge should there be a change in ownership of land or property. Successors in title can therefore be liable for s106 should this not be paid by the original owner of land or property the subject of a planning contribution agreement. However, there may be circumstances where ownerships fragment to an extent that it becomes impractical to enforce, such as land ownership changing to numerous individual householders or where the costs of court action (combined with officer time) far exceeds the amount outstanding.
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1.29 In providing a steer for officers in progressing future s106’s it is suggested that the following cases no longer be pursued in circumstances where ownership has transferred from the original land owner/developer or house builder:
ownership has fragmented by more than around 10 new units or by more than 3 consecutive occasions for individual land parcels; that the costs of recouping the outstanding s106 payment (through court action and officer time) exceed the potential cost benefit of open space and/or play provision by a ratio of around 2:1; and in circumstances where there is limited prospect of s106 being paid, should this be indicated by local economic/social background of residents who become liable for any outstanding planning contribution.
1.30 It may also seem unfair for the Council to recoup in this way but land searches (undertaken on sale transactions) should make new owners aware of this. Taking this approach may not be popular with those people who inherit the s106 liability but it may enable price negotiation. However, from practical experience, it is often the case that new owners are either unaware of a respective land charge or they choose to ignore it. In terms of a way forward it is reasonable to consider progressing cases where there is a good prospect of the planning contributions being repaid and from the original signatory to the s106 agreement. To become more cost effective the Planning Service (and allied legal and finance services) should focus its efforts accordingly.
1.31 Sometimes, ownership transfers without the s106 planning obligation being discharged. This has occurred where land owners have become insolvent. New prospective owners should be aware of these liabilities should a local land search be carried out because liabilities are concurrent with the land. The Council will recoup these liabilities wherever possible even if the prospective new owner is not aware of these at the time of purchase or if the ownership has fragmented from one to numerous ownerships.
1.32 In circumstances where ownership has changed and s106 liabilities have not been discharged the Council will take the appropriate action, including legal proceedings through the courts if necessary. As a local land charge is registered any subsequent purchaser might want to raise this in negotiations about property price. However, it is unlikely that the Council would receive any S106 funds that remain outstanding unless brought to the attention of the new occupiers through a local search, with payment being volunteered or via a subsequent letter from Planning Services requesting payment. The Council has 12 years to seek payment through court action if necessary, from the due payment date, as the debt effectively changes with transfer of ownership.
1.33 The Council’s Legal Services Team is responsible for debt recovery and the discharge of these liabilities after the demand notice is issued by Planning Services. This also involves confirmation of receipts and notification of payment to Planning Services and Finance.
C. Guidance for applicants and land owners
1.34 The Local Plan (adopted May 2000) provides planning guidance for the development of different parts of the city and forms the basis for negotiating planning contributions. This is expected to be replaced in time. The main form of planning obligation in Hull relates to the application of Local Plan open space standards and requires off-site improvement but within the vicinity of the development (usually taken as being within 1,000 metres) should on-site
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provision not be physically feasible, usually sought through a s106 Planning Obligation. There are a significant number of successful projects across the city where this has occurred or were other funds have been used in combination with s106 planning obligations.
1.35 In Hull, the use of obligations has largely been used in addressing local open space/children’s play deficits linked to residential schemes or in terms of waste recycling facilities. Contributions sought include addressing Local Plan Policy NE6 in requiring publicly accessible urban greenspace (either on –site or nearby), set at 60 sq m per dwelling and 3 sq m play space provision per child bed space. There have been other cases where S106 contributions have sought to address other deficiencies to development, such as highway improvements.
1.36 In certain circumstances where it is not possible to provide publicly accessible open space on- site, a sum of monies equivalent to the NE6 policy standards is applied to the development proposals to be used for off-site provision or improvements to existing open space that is close to the proposed development site. This money is required to provide publicly accessible urban greenspace to offset the loss resulting from development. The current standards equate to £1,088 per dwelling for publicly accessible open space and £279 per child bed space for play equipped areas. A cost for recycle bin contributions equates to £33 per dwelling.
1.37 These requirements are included as part of the s106 Planning Obligation agreement between the Council and the land owner. As s106 planning obligations are taken into account as part of development feasibility owners should be aware of their obligations on signing agreements. Retail Price Index adjustments are also referred to in the agreement. Calculations for RPI is taken from the date of the s106 planning obligation being signed (the effective date of planning permission) and when any trigger set out in the agreement (usually on date of commencement of development) has occurred although it is extended to include non- payment periods. This adjustment takes into account changes in the value of development and costs over time. Dwellings are also defined as being within Class C3 of the Use Classes Order, 1987 but the requirements also relate to new build flats, apartments and student accommodation where new build floor space is created.
1.38 Full payment of s106 planning obligation funding on commencement of development is the Council’s preferred route. If large scale development proposals (over 20 dwellings) then phased payments will be included as part of the legal agreement, based on development feasibility and the speed at which returns can be made. Agreement on phased payments should be reached as part of negotiations on planning applications prior to recommendations being made by the case officer. Normally, phased payments should be made on the basis of 25%, 50% and then 100% occupancy. RPI is charged on outstanding balances. On occasion, the Council has authority to amend phased payments but this would require a variation to the original agreement.
1.39 There may also be circumstances were owners get into difficulties in making payments such as through financial hardship or potential insolvency. In such circumstances a written request for delayed payment or payment by instalments should be made to the Council but good evidence supplied by the applicant/owner is required to support this request. This could be in the form of a company records check although the Council can make these checks for you for a nominal fee. You could also consider requesting an Experian Report to confirm credit rating. An Experian Report gives details about current liabilities, defaults etc.
1.40 The Council will review each case should payment difficulties be encountered. There are a potential number of options open to ensure payment occurs but agreement is required in the
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form of pro-forma (attached in appendix 1) to confirm arrangements and on recognition that RPI will be charged on any outstanding balances. The Council can offer:
payment deferral but only by up to 6 months in most cases; instalments, subject to agreement about repayments, but these will normally be on a monthly basis and these must be made through a standing order or direct debit payment, to be confirmed on the pro-forma; or extending the period for repayment by up to 2 years in the most extreme circumstances.
1.41 The Councils BACS details are as follows:
Bank Nat West Sort Code 56-00-06 A/c No 03889149 A/c Name Kingston upon Hull City Council Main Income Account
1.42 Any default on agreed postponement or instalments will result in the Council seeking payment of the outstanding balance in full and/or issue proceedings to seek payment or to at least secure the Council’s position as a creditor of the Company/persons liable. A County Court Judgement (CCJ) can be sought by way of a charge registered against the property. This is enforceable through instructions to a Bailiff to seize goods to the value of the debt.
1.43 Failure to make S106 contributions in accordance with the prescribed legal agreement would entail a breach of contract. As such the Council will make a charge on the land equivalent to the outstanding S106 payment to which funding has been allocated in addition to any Council surcharges. This means that any potential future purchasers of land or property will be notified of these outstanding charges payable to the Council.
1.44 Early payment of S106 contributions will enable speedy and efficient use of public resources in allocating funds to local open/play space projects via Area Committees. The owner of the land/property can also claim a refund should allocated funds not be spent within the timescales set out in the agreement. Also, the Council is statutorily barred from seeking payment through taking action in the courts if no claim is made for S106 funding within 12 years from the due date of payment of the s106.
1.45 The owner of the land/property is normally liable for s106 when eligible development occurs. If s106 has not been paid to the Council then liability can be transferred to the new land/property owner. A local search carried out by a competent person should assist whether S106 funds remain outstanding.
1.46 On transfer of liability of s106 the Council will seek payment provided ownership can be confirmed within a reasonable timescale, normally within 6 months. It is the responsibility of the new owner (via a new clause in the s106 legal agreement) to inform the Council about an ownership change should an outstanding charge be revealed in a local search. The resource required to track current ownership and the extent of liability needs to be considered in determining whether action is appropriate to recover the charge. In cases where ownership (and liability) has transferred instalments may be offered (or one-off payments close to the outstanding debt) but this would require written confirmation and agreement of monthly payments via a standing order. Any default in these terms would mean payment being
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required in full and action through the courts if necessary. RPI is also charged on outstanding balances.
1.47 Repayment of s106 funding will occur (including any accrued interest) should the owner make a claim to the Council in line with the requirements set out in the legal agreement. Repayment periods are usually set at either 5 or 10 years taken from the date payment is made or on the date of final instalment should these be agreed. Although commitment towards expenditure is taken from the day of the Area Committee minute (that may well involve pooling of funds from numerous planning consents) projects need to be implemented having regard to these time frames. It should also be noted that as from 1 April 2015, the Government has restricted the pooling of s106 (looking back to 6 April 2010, taken from the date the s106 agreement was signed) that can be used toward one project or a particular form of infrastructure, as future provision should be sought through the provisions of the levy.
1.48 For any disputes over s106 Planning Committee are final arbiters although the City Planning Manager has delegated authority to accept or refuse offers of not less than 50% of the total value where supported by financial details.
D. Area Committee guidance
1.49 Area Committees have delegated authority to implement new or improvements to local open space and play space arising from s106 funding. Expenditure has to be related to the development to which the s106 has been applied and works must therefore be carried out in accordance with the requirements set out in the s106 Legal Agreement. Usually, this means that new or improvements to existing open space/play provision must be made in the vicinity of the development to which the s106 relates and within the timescales specified (normally either 5 or 10 years, taken from the day funds are received or last instalment made). Sometimes there is merit in pooling these contributions to pay for a much larger project (provided this does not exceed 5 such schemes to fund 1 project), as the Government are about to introduce limitations as from April 2015.
1.50 In certain cases the case officer dealing with the planning application can agree on-site or off- site improvements to open space/play provision, to be endorsed by Planning Committee. Works to off-site provision can be specified in the s106 and should be provided via Area Committee project procurement and management. Area Team Co-ordinators should seek out the advice of the case officer in Development Management or the Planning Obligations Officer (Planning Services) where projects are put forward to address such requirements, prior to Area Committee endorsement of projects.
1.51 Area Team Officers are advised to clarify the nature of any projects sought in meeting the requirements specified in the legal agreement. Appendix 2 provides the range of details to be supplied to Planning Services. Proposals to be implemented by Area Committees through use of s106 that do not accord with the s106 Legal Agreement, and that are not deemed acceptable, will be referred to Planning Committee for further consideration and action.
1.52 In general terms the use of s106 funds to be used by Area Committee’s, to address publicly accessible open space and play space (under the general provisions as set out in paragraph 1.4 above) standards in the Local Plan, should amount to the following:
capital funded works for new, or remodelling of existing open space of benefit to local people, including play facilities, fencing or railings to enclose public open space, seating
10 Page 216 of 272
and bins, outdoor lighting, sports pitches, multi-use games areas or courts or gym equipment, where the intention is for these facilities to be made available for public use and provision is made within the public realm or public open space; and
new provision or improvements should be accessible to local people and normally be within the vicinity of the development i.e. within a maximum of 1,000 metres of the development the subject of the s106, measured from the centre of the development site to the centre of the proposed area for new or improved facilities.
1.53 Ideally, any improvement to publicly accessible open space sought should address identifiable deficits taking account of what there is nearby or the character of the current or planned nature of occupiers. New or improved provision should also be accessible to local people. Should play-equipped areas be proposed in meeting the obligation, then provision should be accessible to local children without them having to cross any major road or other physical barrier.
1.54 Normally, s106 funds should not be used as part of the costs of project procurement including professional fees, usually 10-15% of the value of any project. Funds for these works should come from the Community Initiatives Budget, unless otherwise specified in the s106 legal agreement.
1.55 The following are not normally regarded as being able to be funded through s106 (unless otherwise agreed as part of a commuted sum, detailed in paragraph 1.19 above) in addressing local open space deficiencies, including:
maintenance costs such as for grass cutting (including along highway verges) or other form of cutting back, litter picking or drain clearing;
highway or footpath work including repairs not associated with the open space improvement or other street scene equipment.
1.56 Area Committee’s decide where s106 money should be spent. This must be in accordance with statutory provisions and with the requirements of the supplementary planning guidance which deals with open space provision in new housing development. Discussion should be had with Planning, Parks and Area Coordinators to help determine the most appropriate projects and ensure that s106 requirements are addressed. This process also gives the opportunity for Area Committee to consider combining funds from different agreements (or provision across Ward or Area Committee boundaries) to achieve more effective spending on projects in addressing local deficits, although scope for pooling of s106 is to be curtailed by the introduction of CIL regulations.
1.57 Maintenance costs should be borne in mind when procuring open space or children’s play space. Commuted payments can be sought for new provision.
1.58 From time to time Area Teams are informed about available funds to spend on open space related projects arising from the implementation of planning permission or the triggers outlined in the s106 being achieved. Notification of available funds is derived from reconciliation of funds with finance which takes place on a quarterly basis. S106 Area Monitoring Forms are supplied (usually on a quarter year basis) to Area Teams that explain, in three simple tables:
11 Page 217 of 272
funds received by the Council, derived from the s106’s triggers (requested on commencement of development or more usually on some later date if a large scale proposal);
funds allocated to projects by Area Committee decision that conform with the S106 requirements; and
planning application approvals where s106 is anticipated but funds have not yet been triggered or require further investigation in checking delivery.
1.59 Received funds and funds allocated to projects should not be taken cumulatively in estimating expenditure. ‘Received funds’ amounts are transferred to ‘funds allocated’ once Area Committee confirms projects are to be implemented, by reference to a Minute. Area Teams should inform Planning Services of progress in relation to project implementation to ensure the tables are kept up-to-date.
1.60 The process for transferring s106 funds for project delivery is as follows:
1. S106 triggers met on – site. 2. Funds requested from owner or phased payments (if any) agreed. 3. Payment made to the Council to general s106 funding pot. 4. Area Team devise project specification including potential maintenance costs and project lead identified. 5. Area Team agree open space/children’s play space projects (via draft Area Committee report) with Planning in confirming s106 legal agreement specifics being addressed along with confirming available funding. 6. Area Committee decide provision with minute submitted to Planning/Finance. 7. Funds transferred on application to Area Teams to specific cost centres by finance. 8. Project delivered. 9. Project monitored by Area Team project lead in confirming specifications are met. 10. Project lead requests adoption by the Council, if required, to Parks Services. 11. Area Teams confirm with Planning that project has been delivered in accordance with specification or advises action being taken to resolve issues. 12. Planning Services writes to owner stating use of s106 and confirmation that requirements set out in the s106 agreement, have been discharged
1.61 Projects to be delivered through a third party should be carried out using the Council’s procurement process. This will ensure due diligence and value for money. Liabilities should also be made clear on default of services. Details of projects including cost estimates should be provided to Planning Services as part of the procurement process and preferably at an early stage of project development when specifications are being drafted. Doing so could minimise timescales and speedy confirmation of projects in meeting s106 planning obligation requirements.
12 Page 218 of 272
Appendix 1 – Template for instalments should difficulties for payment be encountered and justified
S106 Planning Obligations - Repayment agreement
This agreement relates to (insert address accordingly) and covers terms relating to the repayment of outstanding planning obligations totalling £ . I agree to the following terms (indicate/delete as necessary):
payment deferral but only by up to 6 months between (insert dates accordingly); monthly instalments through a standing order or direct debit payment of £ (insert amount) from Bank (supply details); and/or extending the period for repayment by up to 2 years.
The justification for this is that:
(Please provide a brief description below and submit details including company records check or Experian report or accounts in explaining why the Council should defer or agree to instalments)
I understand that outstanding balances will be charged Retail Price Index changes and final settlement figure will include this calculation.
I agree to make these payments by standing order or direct debit to the Council’s Bank (details below) and confirm first payment to be made by (insert date) and subsequent dates (insert dates).
I agree to these terms and confirm ownership of the land/property in question and await the Council’s confirmation usually within 1 month of submission of this agreement.
I also understand that on default these terms will be waivered and I will be liable for the outstanding balance in full and final settlement.
Land owner or person liable to make payment (print name and address and sign accordingly)
Date (insert date)
Council bank details: Bank Nat West Sort Code 56-00-06 A/c No 03889149 A/c Name Kingston upon Hull City Council Main Income Account
13 Page 219 of 272
Appendix 2 – Pro-forma for project funding from s106
This pro-forma is to facilitate Area Committee’s (or others acting on their behalf) submitting requests for s106 funding and to enable Planning Services confirmation that proposed expenditure complies with the terms of the s106 planning agreements and with the criteria set out above.
Application number: Site/ development: Development contributions requested: Conformity with criteria set out in the agreed protocol: Compliance with local and national planning policy and guidance Robust evidence to support request; Evidence of existing and additional demands and the extent to which existing infrastructure can meet those demands Estimated costs for the scheme and timing for delivery of the scheme The reasonable assessment of alternative funding mechanisms available
PART A: Infrastructure Provider/Service/Body making the bid: Project Lead Officer/Person: Project Title: Project Summary: (no more than 150 words) Who will the project be delivered by? If your organisation/body is not the body with statutory responsibility for the works proposed have you sought agreement from the relevant statutory body? What are the problems that are being solved or addressed? What are the consequences of not carrying out the project? Briefly describe how the scheme will help support the ongoing development of the city, taking account of where development has or is proposed to take place: it may help to set out linkages to the Infrastructure Delivery Plan and what other funding sources have been identified/explored. What is the likelihood of funding from other sources within next 5/10 years? Is the scheme likely to be directly linked to and necessary as a result of foreseeable development and therefore a separate s106 contribution may be justified?
PART B: Please provide an outline of the implementation timetable, including responsibility for on-going maintenance costs key milestones a. If scheme to be undertaken in next financial year set out the outline Q1 – Q4 project plan b. If it’s necessary to undertake project development work to address technical issues and establish costings then it may be appropriate to seek project development funds through a two-stage bid with funds allocated over more than one year
14 Page 220 of 272
stage 1: feasibility/evaluation stage 2: implementation
15 Page 221 of 272
Page 222 of 272
Report to the East Area Committee Wards: Ings; Sutton; Longhill 4th December 2014
East Area Funds
Report of the City Neighbourhoods and Housing Manager
1. Purpose of the Report
1.1 To update Members on the consolidated budget position for the East Area in relation to Ward Budgets and Section 106 funding.
1.2 To approve exchange of capital funding for revenue funding between the Longhill and Ings Ward and Marfleet ward budget allocations.
2. Recommendations
2.1 That the budget balance for each ward as set out in paragraphs 6.1, 6.4 and 6.6 be noted.
2.2 That the individual applications for funds approved under delegated powers during the current financial year, set out in appendices 1 and 2 be noted.
2.3 That as far as this Committee is concerned approval be given for £10,000 to be exchanged from the Longhill and Ings Ward capital 2014/2015 allocations (£5,000 each) in exchange of £10,000 from the Marfleet Ward revenue allocation (as illustrated in 5.1) and for this to be equally split between the Longhill and Ings Ward respectively (£5,000).
2.4 That the sum of £41,559.66 from the Ings Section 106 funds (application numbers: 9293E/F - £30,293.00, 12486P £10,739.66 and 30343B - £527.00) be approved for the enhancement of public open space and play space on Bellfield Park/Ings Playing Fields.
2.5 That the sum of £10,061.88 from Sutton Section 106 funds (legal file reference number 79585/168 - £1,717.00, application numbers 10190G £4,056.75, 8333C £3,168.13 and 6760E £1,120.00) be approved for public open space and play space at Barbara Robson Park/Playing Fields.
This is not a Key Decision. Page 223 of 272 1
3. Area Committee Impact
The matter with respect to exchange of funds is to be considered by both East and Park Area Committees.
4. Background
4.1 Revised finance delegations for the East area were determined by this Committee on 2 October 2014 (minute 37 refers). It was agreed that:
a. The Assistant City Manager (Neighbourhoods) be authorised to approve all applications for funding from the Ward Budgets following consultation with the relevant ward members except:
(i) Where applications relate to more than one ward or (ii) Where unanimous agreement cannot be reached by relevant ward members.
5. Issues for Consideration
Capital and Revenue exchange
5.1 The Longhill and Ings Ward Members have identified schemes that require revenue expenditure which they currently do not have within budget provision and have requested other ward members consider exchange of revenue for capital in order for priority schemes to be implemented. The Marfleet Members have been consulted on this proposal and have agreed to swap £10,000 capital from the Marfleet ward capital allocation for £10,000 revenue from the Ings and Longhill Wards (£5,000 from each ward). The Area Committee is requested to approve this transition as per budget criteria (point 2.7).
5.2 The process for considering applications for funding from section 106 funding was approved by the Planning Committee on 16th December 2008, and delegated the allocation of money received in connection with s.106 Agreements (for the provision or enhancement of public open space and /or children’s play space) to Area Committees.
5.3 The Legal Agreement made under Section 106 states what money is to be used for and specifies timescales in which it must be used. If they are not used in accordance with the terms of the Agreement, it could be challenged and the Council is required to repay the money (plus interest), so it is essential to follow these criteria:-
it is used for the purpose specified only, e.g. provision or enhancement of public open space and/or children’s play space in the vicinity of the development;
the allocated project should be carried out within the timescale specified in the Agreement; Page 224 of 272 2 it does not include any provision for future maintenance;
it should not be used to pay for schemes that have already been carried out.
6. Ward Budget and Section 106 Funding
6.1 Funds available in the Ings Ward
Fund Amount available to Amount remaining spend in 2014/15 after 2014/15 scheme (£) approvals (£)
Community Budget 8,357.00 0.00 (Revenue)
Community Budget 43,984.00 21,673.44 (Capital)
Section 106 41,559.66 0.00
6.2 Applications for the Ings Ward which cannot be agreed under delegated powers.
There are no applications for consideration.
6.3 Section 106 allocations
Three Section 106 applications have been received for allocation to priority schemes in the Ings Ward application numbers 9293E/F (£30,293.00), 12486P (£10,739.66) and 30343B (£527.00). Members have agreed the funding from these applications be used towards planned improvements to public open space/play space at Bellfield Park/Ings Playing fields.
6.4 Funds available in the Longhill Ward
Fund Amount available to Amount remaining spend in 2014/15 (£) after 2014/15 scheme approvals (£)
Community Budget 8,748.00 -1,072.73 (Revenue) Community Budget (Capital) 46,040.00 13,836.64
Page 225 of 272 3 6.5 Applications for the Longhill Ward which cannot be agreed under delegated powers.
There are no applications for consideration.
6.6 Funds available in the Sutton Ward
Fund Amount available to Amount remaining spend in 2014/15 after 2014/15 scheme (£) approvals (£)
Community Budget 13,341.00 0.00 (Revenue) Community Budget (Capital) 43,902.00 21,551.66
Section 106 10,061.88 0.00
6.7 Applications for the Sutton Ward which cannot be agreed under delegated powers.
There are no applications for consideration.
6.8 Section 106
Funding from four Section 106 applications has now been received for allocation to priority schemes in the Sutton Ward; legal reference number 79585/168 (£1,717.00) and application numbers 10190G (£4,056.75) 8333C (£3,168.13) and 6760E (£1,120.00). Sutton Members have agreed that the funding from these applications should be used to contribute towards public open space/play space developments at the Barbara Robson Park/Playing fields.
7. Community First
7.1 Community First is an 80m government funded programme that runs until March 2015. It helps communities come together through new and existing community groups, to identify their strengths and local priorities, plan for the future and become more resilient. The fund is managed by the Community Development Foundation a national charity, on behalf of the Government. Thirteen wards in Hull were identified as qualifying for the fund. The Longhill ward in the East Area were allocated funds but at the recent panel meeting all funding was allocated for spend.
Ward 4-year - £ Allocation - £ Amount - £ Allocation For 14/15 Remaining for 14/15
Longhill Ward 50,865 Page 22619,963 of 272 0.00 4
8. Options and Risks
8.1 Members can choose to approve/not approve the exchange of revenue for capital. There are no risks associated with this request as there is budget provision available for this transition.
8.2 Applications should be considered on their own merits and funding allocated in accordance with the specified criteria of the budgets and the Council’s power to ensure appropriate use of Council funds. Projects should demonstrate value for money and have a positive impact for the community.
9. Consultation
9.1 Consultation has taken place with the relevant Ward Members on the proposed funding exchange and appropriate priority schemes for spend have been agreed on Section 106 finding.
9 Monitoring Officer Assurance Statement
9.1
10. Section 151 Officer Assurance Statement
10.1 The Section 151 Officer notes the progress achieved in the year to date in allocating the community budget and section 106 funds but has no specific comments on the content of the report. (AB)
11. Comments of the Head of Human Resources
11.1 The City HR Manager notes this report.
12. Comments of Overview and Scrutiny
12.1 This report has not been subject to scrutiny (Sc4297).
13. Conclusion
13.1 Area funds are intended to contribute to schemes within local neighbourhoods for the benefit of local communities and projects identified within wards contribute towards this. Exchange of revenue funds for capital funds across wards would enable further priority schemes to be delivered within wards that have the funds available to consider. Applications for the use of Section 106 funds within this report equally contribute towards the benefit of local schemes in the community.
PageLaura 227 Carr of 272 5 City Neighbourhoods and Housing Manager
Officer contact: Sylvia Bilsby – telephone 614928
Officer interests: None
Background Documents:
The following background documents are held on office files:
- Minutes of meetings with Ward Councillors - Approval forms - Project and scheme information - Consultation documents - Community Initiatives Budget Application Forms - Community Safety Fund Application Forms
Page 228 of 272 6 Author: Name: Sylvia Bilsby Service Area: Customer Services Contact Details: 614928 Background Papers Minutes of meetings with Ward Councillors/Approval forms/Project and scheme information/Consultation documents/Community Budget Application Forms Is this a Key Decision: No If yes, is it in the Forward Plan? N/A Will further decisions be required? On receipt of additional applications If yes please outline the timetable for funding requests Is this report proposing an amendment to the No budget or policy framework? Have the financial (including capital Yes implications been agreed with the Head of Corporate Planning and Finance? Have value for money considerations been Yes and will be for each application accounted for? received Has the report been approved by the relevant Yes CST/HoS? Has the relevant Cabinet Member been N/A consulted and any comments documented? Has Overview and Scrutiny been consulted? N/A Have Area Committees been consulted? Yes Have the legal implications been agreed with Yes the Head of Legal and Democratic Services? Are there any procurement/commercial Yes – VFM needs to be considered issues/implications? for each application received Have communication issues been cleared by N/A Communications and Marketing? Has an Equalities Impact Assessment been N/A carried out in relation to the subject of the report? Are there any equalities and diversity No implications? Are there any community safety implications? Yes Has regard been paid to Section 17 of the Crime and Disorder Act? Are there any environmental and climate Yes change issues/sustainability implications? Are there any Health and Safety implications? No Are there any human rights implications? No How does this report contribute to The report supports work to contribute Council/LAA/Area priorities to priorities within each of the plans and strategies to improve the quality of life for residents at an area level.
Appendix 1 Page 229 of 272 5
Ward Budgets
Criteria
Background 1. Ward Budgets are an annual citywide sum, which are made available from Hull City Council’s core funds.
1.1 The rules which allow Hull City Council to make funding available for the Ward Budgets are contained within Section 1 of the Localism Act 2011 under the General Power of Competence provision.
1.2 The annual budget (£1.19 million for 2013/14 - £190k revenue, £1 million capital) is sub-divided into allocations for each ward based upon a centrally agreed formula.
1.3 Decisions regarding the use of the Ward Budgets are made by the Area Committee based upon the submission of formal applications. The application process is administered on behalf of the Area Committee by the relevant Area Team. Area Committees may establish a scheme of delegation for the Ward Budgets to be agreed by the Area Director in consultation with Ward Members for small projects within individual wards if all ward Members agree. Where it is not possible to secure local agreement of Ward Members as outlined above, the application should be referred to Area Committee for formal consideration.
1.4 Applications for financial support from Ward Budgets can be made from internal Council Departments and from external public, voluntary or community bodies and not for profit social enterprises provided they are properly constituted and are able to satisfy the appropriate rules of grant.
Eligibility Criteria 2. The Ward Budgets (WB) have been specifically established to enable Area Committees to support local projects for the benefit of their local communities. The criteria aim to provide Elected Members with flexibility in the deployment of their allocated WB within the powers available to them under the Localism Act.
2.1 Each Area Committee can identify its priorities for local action annually. Applications for Ward Budget funding should be able to demonstrate that they contribute to the agreed priorities for the area for that year. Agreed priorities may, therefore, differ from area to area. Elected Members have the power to approve projects if, in their opinion, they address an issue of local need.
2.2 It is acknowledged that local initiatives may not always be confined to the geography of a single Area Committee and may, accordingly, involve communities from adjoining Area Committee areas.
Page 230 of 272 6 2.3 Once a project proposal extends beyond three Area Committee boundaries it ceases to be regarded as a “local initiative” and, accordingly, ceases to be eligible for consideration for Ward Budget support.
2.4 Notwithstanding this, initiatives that do span two or three Area Committees will need to make two / three separate applications and each Area Committee is empowered to make an independent decision on support (or otherwise) based upon its agreed priorities. Support from one Area Committee does not automatically imply support or commitment from another.
2.5 Applications are not eligible for political or religious purposes nor if received from individuals or from profit making enterprises and neither are applications eligible that are demonstrably for the benefit of an individual or private enterprise. An exception to this rule may be made, at the discretion of the Area Committee, where the project is in specific response to an issue of Community Safety subject to advice from the Council’s Legal Services and a specific supporting report from Humberside Police, the Fire and Rescue Service or the Council’s Community Safety officers.
2.6 Ward Budgets can be utilised for either Capital or Revenue expenditure up to the allocation limits for each, but should not be used to create a reliance on year-on-year support. Accordingly, WB funding support is normally only eligible for individual projects for a maximum of one financial year.
2.7 Wards have the capacity, with the agreement of the relevant Area Committee(s), to exchange capital funding for revenue funding or vice-versa with another ward or wards (either with the same Area, or within a different Area) as long as formal agreement is received from all parties in the form of an Area Committee(s) minute(s) approving the exchange of allocations.
2.8 As outlined earlier in this policy statement, the Ward Budgets are provided from Council core resources. Approved projects, therefore, must not be contrary to agreed Council policy and must not be used to fund the active opposition to (or campaigning against) agreed Council policy. Any proposals which aim to do this will be ineligible for funding support.
2.9 All initiatives supported by the Ward Budgets must publicise this fact and prominently display Hull City Council’s logo in recognition of this support.
2.10 The Ward Budgets are a finite resource. Area Committees have the right, therefore, to refuse applications on the grounds of insufficient available resources or on the grounds that more pressing agreed priorities exist for action within the area (as evidenced by published priorities).
2.11 Area Committee (or local Ward Elected Members in the case of delegated decisions) have the right to refuse applications if they feel that there is insufficient evidence of consultation and / or support from the relevant community / beneficiary group.
2.12 Applicants who are in receipt of a refusal for funding have the right to submit their application for reconsideration if they feel that additional relevant information can be made available.
Page 231 of 272 7
Appendix 2
Community Safety Fund
Criteria – October 2006
Background
1. The Community Safety Fund is an allocation to each Ward of the City that can only be used for Capital items and is made available from Hull City Council core funds.
1.1 The rules which allow Hull City Council to make funding available for the Community Safety Fund are contained within Section 2 of the Local Government Act 2000 (the “Wellbeing Power”). This provision gives local authorities the power to do anything to promote the social, environmental and economic well being of their area provided that it is not expressly prohibited by law.
1.2 The budget is sub-divided into allocations for each of the twenty three Wards of the city based upon an apportionment budget per capita.
1.3 The application process is administered on behalf of the Area Committee by the relevant Area Co-ordination Team. Upon completion of the appropriate documentation, approvals may be considered at Ward level: for two-Member Wards both Members must agree to the project and in three-Member Wards, a majority decision of two out of the three must be in place. No single Elected Member has the power to agree funding for projects within the Community Safety Fund. Where it is not possible to secure local agreement of Ward Members as outlined above, the application can be referred to Area Committee for formal consideration.
1.4 Applications for financial support from the Community Safety Fund can be made from internal Council Departments and from external public, voluntary or community bodies provided they are properly constituted and are able to satisfy the appropriate rules of grant.
Eligibility Criteria
2. The Community Safety Fund has been specifically established to enable Elected Members to support local projects for the benefit of the local community. The criteria aim to provide Elected Members with flexibility in the deployment of the fund under the powers of well being outlined above.
2.1 It is acknowledged that local initiatives may not always be confined to the geography of a single Area Committee and may, accordingly, involve communities from adjoining Area Committee areas.
2.2 Once a project proposal extends beyond three adjoining Area Committee Page 232 of 272 8 boundaries it ceases to be regarded as a “local initiative” and, accordingly, ceases to be eligible for consideration for Community Safety Fund support.
2.3 Notwithstanding this, initiatives that do span two or three Area Committees will need to make separate applications and each Area Committee is empowered to make an independent decision on support (or otherwise). Support from one Area Committee does not automatically imply support or commitment from the second.
2.4 Applications are not eligible if received from individuals or from profit making enterprise(s) and neither are applications eligible that are demonstrably for the benefit of an individual or private enterprise.
2.5 The Community Safety Fund can only be utilised for Capital expenditure. No project can be agreed unless there is a clear agreement regarding the subsequent maintenance costs required (where applicable), should these fall to the council. This agreement must be explicitly outlined within the documentation prior to formal consideration of funding.
2.6 All funding approvals/commitments must be made against specifically identifiable projects and will only be valid for a maximum of 12 months from the date of formal Area Committee approval. If expenditure on an approved scheme is not underway within that 12 month period then the approval will be regarded as being time expired and the resources will become available for re-allocation for other proposals within the same Ward. The future use of any funding not formally committed by the end of the financial year will be considered as part of the standard council budget setting processes (i.e. “roll-forward” should not be assumed to be an automatic entitlement).
2.7 All applications for Community Safety Fund resources must clearly identify how the success of the proposed project will be measured. It is important that the council is able to demonstrate the impact of the fund locally and that such information is available to justify the continuation of funding.
2.8 As outlined earlier in this policy statement, the Community Safety Fund is provided from council core resources. Approved projects, therefore, must not be contrary to agreed Council policy. Any proposals which aim to do this will be ineligible for funding support.
2.9 All initiatives supported by the Community Safety Fund must recognise this assistance in any subsequent publicity.
2.10 The Community Safety Fund is a finite resource. Ward Members have the right, therefore, to refuse applications on the grounds of insufficient available resources or on the grounds that more pressing priorities exist for action within the area.
2.11 Elected Members have the right to refuse applications if they feel that there is insufficient evidence of consultation and/or support from the relevant community/beneficiary group.
2.12 Applicants who are in receipt of a refusal for funding have the right to submit their application for reconsideration if they feel that additional relevant information can be made available. Page 233 of 272 9
Page 234 of 272 Holderness - CAPITAL CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments Carried forward from 2007/2009 underspends plus leftover small amounts from 2010/11 finance items. Req 696727 £176 Inv 13816176. Req 698937 £176 Inv 13848114. Req 698937 M01-15 M02- £176 Inv 13875299. Req 698937 £176 Inv HO004-Cap Pelican Park Refurbishment Elliott Hire 10/02/2009 3,992.37 704.00 3,288.37 A9998 9221 0000 PAHO 15 M03-15 13420643. HO005/050-Cap Park Area Team Equipment for Halloween Event 10/2009 28/09/2010 4,444.84 4,444.84 A9998 9220 0000 PAHO Commitment left from original Planting, equipment and improvements to Youth HO006-Cap Park Area Team Zone 30/10/2009 3,451.50 3,451.50 Ongoing project HO058-Cap Park Area Team Pelican Park 28/06/2011 4,986.20 4,986.20 Ongoing scheme Under investigation re management plan, awaiting report. £10,000 reallocated to Cullen HO062/67-Cap East Park Restocking the lake 13/09/2011 0.00 0.00 Park Play Area HO073/116-Cap Park Area Team Cullen Close play park 2,396.16 2,396.16 To be reallocated HO088-Cap Westcott School Summer Fair hire of toilet facilities 11/06/2014 210.00 210.00 0.00 A9998 9221 0000 PAHO M04-15 Yes Req 701983 to Addplant for £210. HO089-Cap 0.00 0.00 Reallocated to Rockforld £3750. HO090-Cap Streetcare Grit bins 18/01/2013 1,125.00 1,125.00 A9998 9503 0000 PAHO CAA30840 for £160. HO091-Cap Conservation Department Commemorative Blue Plaque 240.00 240.00 A9998 9503 0000 PAHO John Barry plaque Astoria HO096-Cap Child Dynamix Youth sport and play 26/03/2013 850.00 850.00 A9998 9601 0000 PAHO Original £2000. HO097-Cap Park Area Schools projects 2,500.00 2,500.00 Ongoing HO102/105/117- £37,867.07 reallocated to Rockford Fields Cap 0.00 0.00 scheme Ongoing. Req to Bike-fix for £320 (£310). Req 700070 to Glasdon for £371. Req to County M03-15 M05- Toys for £483.83 + £96.77. Req to Quest 88 for HO104-Cap East Park Adaptive Cycles Parts and equipment 17/07/2013 3,400.06 1,261.60 2,138.46 A9998 9220 0000 PAHO 15 M07-15 £1,985. HO107-Cap Woodcraft Ltd 1 x wooden york bench 07/05/2013 34.00 34.00 A9998 9324 0000 PAHO Req 668099 HO109-Cap Ron Cook Engineering Ltd 3 x notice boards manufacture and installation 0.00 0.00 £2250 reallocated as duplicate. HO110-Cap Park Area Team Youth Zone 5,000.00 5,000.00 HO111-Cap Park Area Team Animal Education Centre animals 4,130.02 4,130.02 A9998 9220 0000 PAHO Req 698075 to Sinclair Electrical Services for £245.15. Req 693715 to PBS Construction for £634.85 (£2250 total see also MA072-Cap, SE063-Cap and SW114-Cap). Req 696452 to Smiths of Derby for £6557.67 (£7,302.67 in total see also SW114-Cap ((£6557.67 to be M01-15 M02- funded by the Friends of East Park awaiting HO115-Cap Friends of East Park Clock Tower 25/09/2013 880.00 880.00 0.00 A9998 9503 0000 PAHO 15 M04-15 Yes cheque)). HO119-Cap Waste Management BOYRD 22/09/2014 6,375.90 6,375.90 A9998 9103 0000 PAHO CAA30890 Hathersage Road/Glenwood Avenue gating HO127-Cap Heritage scheme 20/03/2014 457.92 457.92 0.00 A9998 9220 0000 PAHO M04-15 Yes Req 695293 0.00
Total Commitments from prev financial year 44,473.97
Projects 2014/15 - Holderness Transfer of underspend budget 2013/14 94,591.04
Budget to allocate 2014/15 43,089.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments HO117-Cap Highways Rockford Fields path 1,897.92 1,897.92 HOLD 001-Cap Communications & Marketing Banner for Stoneferry Primary School 25/06/2014 72.50 58.00 14.50 A9998 9220 0000 PAHO M04-15 Yes Req 703505 to Stemm Vision CAA30885 to Highways for £25,470.94 (£38,478.26 total see also HOLD 001-Rev and HOLD 001-CSF). Minute number 12 AC HOLD 002-Cap Highways Internal Trading Rockford Field path 25/06/2014 37,867.07 25,470.94 12,396.13 A9998 9103 0000 PAHO M07-15 23/07/2014 HOLD 003-Cap Parks & Gardens Bellfield Park Youth Shelter 25/06/2014 1,200.00 1,200.00 0.00 A9998 9220 0000 PAHO M06-15 Yes CAA30887 Removal redundant posts and reinstate planting HOLD 004-Cap Parks & Gardens Eden Drive 25/09/2014 1,405.00 1,405.00 A9998 9390 0000 PAHO CAA30892 HOLD 005-Cap Park Area Team Cullen Park Play Area 10,000.00 10,000.00 HOLD 006-Cap 0.00 0.00 0.00 0.00 0.00 Balance unallocated 14/15 -9,353.49 Total balance unallocated / uncommitted 40,763.58 Actual Oracle Spend 30,242.46 Outstanding Commitments (allocated) 66,674.00
Page 235 of 272 Marfleet - CAPITAL CIB
Projects still current from previous years
Actual Commitment Spend per Project brought forward Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments MA001/8/60/79/ Scheme under investigation. Minute number 12 80/81-Cap Park Area Team Highways & parking schemes 23/07/2014 45,377.84 45,377.84 AC 23/07/2014. Req 662754. £45.21 remaining reallocated to MA040-Cap East Park Bat Boxes 11/01/2012 0.00 0.00 A9998 9220 0000 EAMA parking bay schemes Codes given to NPS. £2400 S106 monies to come back into budget. Req 695595 to Total signs for £7,500. £3739.64 reallocated to MA043/53-Cap NPS Footpath and streetlighting Annandale to Isaac 7,500.00 7,500.00 0.00 A9998 9103/9220 0000 EAMA M02-15 Yes highways schemes MA048-Cap Streetcare Litter bins/grit bins 26/04/2012 5,378.13 5,378.13 A9998 9503 0000 EAMA Orders raised when required Codes given to NPS and again 22/04/2013 via MA052/70-Cap NPS Bransby Lingdale play area 23/07/2013 23,272.44 23,093.49 178.95 A9998 9220 0000 EAMA M05-15 GB. Reinstate kerbs around Annandale Road link £2450 journalled from S106. Reallocated to MA058-Cap NPS road 11/10/2012 0.00 0.00 A9998 9103 0000 EAMA Highways schemes MA072-Cap Friends of East Park Clock Tower 08/10/2013 900.00 900.00 0.00 A9998 9503 0000 EAMA M02-15 Yes Req 693715 MA075-Cap Park Area Team Tools, litter pickers etc 18/11/2013 0.00 0.00 A9998 9220 0000 EAMA Reallocated to Highways schemes MA076-Cap Traffic Services Hardstanding for bus stop in Marfleet Village 18/11/2013 500.00 500.00 0.00 A9998 9103 0000 EAMA M04-15 Yes Journal 92 MA077-Cap Animal Education Centre New and replacement stock 09/12/2013 69.98 69.98 A9998 9220 0000 EAMA MA084-Cap Camera 44.99 44.99 0.00 A9998 9503 0000 EAMA M03-15 Yes Imprest 0.00
Total Commitments from prev financial year 83,043.38
Projects 2014/15 - Marfleet Transfer of underspend budget 2013/14 89,565.82
Budget to allocate 2014/15 54,976.00
Actual Spend per Project Amount Awarded Oracle Outstanding Reconciled Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments MA085-Cap Streetscene 3 x bollards Marfleet Avenue 17/03/2014 300.00 300.00 0.00 A9998 9503 0000 EAMA M02-15 Yes CAA30877 Repair to collapsible bollard between Marfleet MA086-Cap Streetscene Allotments and St Richards School 17/03/2014 120.00 120.00 0.00 A9998 9503 0000 EAMA M02-15 Yes CAA30876. Journal 0090 MA087-Cap Oldfleet Primary School Joint funding for parking provision 18/04/2014 7,500.00 7,500.00 0.00 A9998 9601 0000 EAMA M01-15 Yes CEPK00110 Hull & District Amateur Rugby MA088-Cap League Trophies and balls 29/04/2014 580.00 580.00 0.00 A9998 9601 0000 EAMA M01-15 Yes CEPK00110 MA089-Cap Marfleet Childrens Centre Safety equipment 29/04/2014 3,600.00 3,600.00 0.00 A9998 9601 0000 EAMA M02-15 Yes Journal 0090 MARF 001-Cap Sutton Trust Community Garden/Allotment 25/06/2014 2,500.00 2,500.00 0.00 A9998 9601 0000 EAMA M04-15 Yes CEPK00112 MARF 002-Cap Park Area Team Highways & Parking 25/06/2014 6,522.44 6,522.44 MARF 003-Cap Park Area Team Highways & Parking 2 25/06/2014 5,647.21 5,647.21 MARF 004-Cap Park Area Team Environmental project 2,000.00 2,000.00 MARF 005-Cap Park Area Team Community projects Marfleet 5,000.00 5,000.00 MARF 006-Cap Park Area Team Community projects Greatfield 5,000.00 5,000.00 MARF 007-Cap Park Area Team Community projects Sutton Trust 5,000.00 5,000.00 MARF 008-Cap Park Area Team Community projects Bilton Grange 5,000.00 5,000.00 MARF 009-Cap Park Area Team Alderman Kneeshaw 18/09/2014 7,500.00 7,500.00 0.00 A9998 9601 0000 EAMA M06-15 Yes Journal 92 MARF 010-Cap Park Area Team Adapted cycles 3,000.00 3,000.00 Provisional funding MARF 011-Cap 0.00 0.00 0.00 Balance unallocated 14/15 -4,293.65 Total balance unallocated / uncommitted 2,228.79 Actual Oracle Spend 54,138.48 Outstanding Commitments (allocated) 88,174.55
Page 236 of 272 Southcoates East - CAPITAL CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments 0.00 Orders raised as and when required for works to be carried out in the Ward. Under SE035-Cap Environmental improvements Redevelop BMX track 5,000.00 5,000.00 investigation Orders raised as and when works required to SE045-Cap Thompsons Fencing Fencing for vulnerable residents 31/10/2012 364.00 364.00 A9998 9220 0000 PASE be carried out in the Ward. Small works projects Schools and Community SE049-Cap Environmental improvements Centre 2,000.00 2,000.00 St Johns Grove playing fields bulb and tree SE051-Cap Environmental improvements planting 15/08/2013 300.00 300.00 A9998 9390 0000 PASE Ongoing, under investigation Landscape improvements to hotspot areas within A9998 9503/9324/9601 0000 Commitment to scheme under investigation. SE053/55-Cap Environmental improvements the ward 5,282.50 5,282.50 PASE £1,100 to be reallocated from CAA30819. SE056-Cap Environmental improvements Maybury Road traffic light scheme 08/02/2013 4,592.71 295.00 4,297.71 A9998 9323 0000 PASE M06-15 CAA30807. Feasability study Andy F.
Req 678107 to Minerva for £222.13. Req M01-15 M06- 686784 to Minerva for £276. Req 685283 to SE059-Cap Environmental improvements Hotspot areas in the ward 18/04/2013 1,841.21 117.20 1,724.01 A9998 9220/9503 0000 PASE 15 Minerva for £111.20. Req to AB Room for £6. SE063-Cap Friends of East Park Clock Tower 26/09/2013 600.00 600.00 0.00 A9998 9503 0000 PASE M02-15 Yes Req to PBS SE065-Cap Alderman Cogan School Play Games Project 5,000.00 5,000.00 0.00 A9998 9601 0000 PASE M04-15 Yes Journal 0091 Req 686798 to Minerva for £4275. Amount never claimed by Minerva. CEPK00112 to M04-15 M06- Foredyke school for outstanding works of SE067-Cap Foredyke Primary School Pre School nursery equipment 19/12/2013 4,275.00 4,275.00 0.00 A9998 9503 0000 PASE 15 Yes £1,093. Preston Road Family Community SE068-Cap Association Kitchen equipment 7,000.00 7,000.00 M03-15 M07- SE070-Cap Environmental improvements Hotspot areas in the ward 02/06/2014 3,143.42 2,760.00 383.42 A9998 9324 0000 PASE 15 CAA30883 to Highways for £2,760. SE025/47/50/71- Community Payback environmental Cap improvements Power tools, materials, tools and equipment 17/04/2013 2,312.73 2,312.73 Ongoing CAA30873 to Highways for total order of £50,000 (£32,680.34 from this budget line) see SE073-Cap Highways Maybury Road traffic light scheme 31,028.64 31,028.64 also SE052-CSF SE074-Cap Highways TRO Oban Avenue 03/03/2014 4,000.00 4,000.00 0.00 A9998 9103 0000 PASE M03-15 Yes CAA30874 SE075-Cap Highways Ganstead Grove grasscrete 03/03/2014 2,252.78 2,252.78 0.00 A9998 9103 0000 PASE M02-15 Yes CAA30875
0.00
Total Commitments from prev financial year 78,992.99
Projects 2014/15 - Southcoates East Transfer of underspend budget 2013/14 78,992.99
Budget to allocate 2014/15 32,023+5,000 37,023.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments CAA30873 to Highways for total order of £50,000 (£32,680.34 from this budget line) see SE073-Cap Highways Maybury Road traffic light scheme 5,000.00 5,000.00 also SE052-CSF SE077-Cap Friends of Little Stars Storage units 25/04/2014 936.00 936.00 0.00 A9998 9601 0000 PASE M01-15 Yes CEPK00110 Req 698075. £23.97 Reallocated back into SE078-Cap Machine Mart 2 x pumps 25/04/2014 0.00 0.00 A9998 9503 0000 PASE budget. SCEA 001-Cap Freedom Centre Gazebo 23/06/2014 367.00 367.00 0.00 A9998 9601 0000 PASE M04-15 Yes CEPK00112 SCEA 002-Cap Child Dynamix 2 x basketball posts at Fire Station 23/06/2014 251.66 251.66 0.00 A9998 9601 0000 PASE M05-15 Yes Req 706224 to Maudesport Ltd SCEA 003-Cap Solon security Sensor alarms 09/07/2014 595.00 595.00 0.00 A9998 9503 0000 PASE M04-15 Yes Req SCEA 004-Cap Child Dynamix 6 seater pram 29/07/2014 1,000.00 1,000.00 0.00 A9998 9601 0000 PASE M04-15 Yes CEPK00113 SCEA 005-Cap 0.00 0.00 0.00 0.00 Balance unallocated 14/15 28,873.34 Total balance unallocated / uncommitted 28,873.34 Actual Oracle Spend 22,449.64 Outstanding Commitments (allocated) 64,693.01
Page 237 of 272 Southcoates West - CAPITAL CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments SW074-Cap Sports forum and youth inclusion 1,374.76 1,374.76 Scheme under investigation SW110-Cap Printing 3 x school dog foul posters PVC schools 16/09/2013 97.00 97.00 A9998 9601 0000 PASW Green printing order number CAP09199 SW111-Cap Streetlighting Street sign for Coronation Avenue 18/11/2013 120.00 61.74 58.26 A9998 9324 0000 PASW M07-15 CAA30858
Req 696452 to Smiths for £745. Req 693715 to SW114-Cap Friends of East Park Clock tower 18/03/2014 1,050.15 1,050.15 0.00 A9998 9220 0000 PASW M01-15 PBS for £115.15. Req 696727 to PBS for £190. SW115-Cap AB Rooms 1 x lock for Rosmead Street 26/09/2013 35.00 35.00 0.00 A9998 9220 0000 PASW M02-15 Yes Req 679181 for the Ward SW121-Cap Parks & Gardens Alderman Coogan School 5,000.00 5,000.00 0.00 A9998 9601 0000 PASW M04-15 Yes Journal 0092 for £5,000 Journal 0086 Journal 0087 cancelling. Journal SW127-Cap Events Team Veterans Weekend 2014 27/01/2014 2,000.00 2,000.00 0.00 A9998 9601 0000 PASW M01-15 Yes 88 redoing in correct financial year SW129-Cap Park Area Team Camera 27/01/2014 44.99 44.99 0.00 A9998 9601 0000 PASW M03-15 Yes Cash advance SW131-Cap Steetcare 6 x skips 27/01/2014 320.00 320.00 A9998 9321 0000 PASW CAA30866
Total Commitments from prev financial year 10,041.90
Projects 2014/15 - Southcoates West Transfer of underspend budget 2013/14 10,041.90
Budget to allocate 2014/15 31,951.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments SW133-Cap AB Rooms 1 x lock Savery Street 01/05/2014 35.00 35.00 0.00 A9998 9220 0000 PASW M02-15 Yes Req 698075 SW134-Cap Printing 300 x teddy bear masks 12/06/2014 18.00 18.00 A9998 9601 0000 PASW Green printing order CAP39357 CEPK00112. Invoice to school for £15 SCWE 001-Cap Alderman Cogan One tonne of soil for raised vegetable beds 26/06/2014 15.00 28.34 -13.34 A9998 9601 0000 PASW M07-15 requested. SCWE 002-Cap Signs Express No dogs allowed sign for play area 26/06/2014 19.62 19.62 0.00 A9998 9503 0000 PASW M06-15 Yes Req 703505 SCWE 003-Cap Arch Bishop Sentamu Academy Sporting equipment 26/06/2014 1,000.00 1,000.00 0.00 A9998 9601 0000 PASW M04-15 Yes CEPK00112 SCWE 004-Cap SOLE Junior Start Search competition equipment 26/06/2014 275.00 275.00 0.00 A9998 9601 0000 PASW M04-15 Yes CEPK00112 SCWE 005-Cap Highways Internal Trading Repair/replace gully grate Rose Villas 26/06/2014 192.50 192.50 0.00 A9998 9103 0000 PASW M04-15 Yes CAA30884 SCWE 006-Cap AB Rooms 1 x lock Belmont Street 29/07/2014 35.00 35.00 0.00 A9998 9220 0000 PASW M06-15 Yes Req 706525 SCWE 007-Cap AB Rooms 1 x lock Bedale/Farndale 29/07/2014 35.00 35.00 0.00 A9998 9220 0000 PASW M06-15 Yes Req 706525 SCWE 008-Cap Parks & Gardens Fencing Rosmead area 16/09/2014 450.00 450.00 A9998 9220 0000 PASW CAA30889 SCWE 009-Cap Highways Internal Trading Dropped curb Bedale Avenue 16/09/2014 725.30 725.30 A9998 9220 0000 PASW CAA30888 SCWE 010-Cap Ron Cook Engineering Gating scheme Brindley 16/09/2014 2,730.00 2,730.00 A9998 9220 0000 PASW Req SCWE 011-Cap AB Rooms 1 x lock with 12 keys Brindley Street 23/10/2014 60.00 60.00 0.00 A9998 9220 0000 PASW M07-15 Yes Req 714498 SCWE 012-Cap Sacred Heart Church 2 x table trolleys 03/11/2014 699.98 699.98 A9998 9601 0000 PASW CEPK SCWE 013-Cap 0.00 0.00 0.00 0.00 Balance unallocated 14/15 25,660.60 Total balance unallocated / uncommitted 25,660.60 Actual Oracle Spend 9,872.34 Outstanding Commitments (allocated) 6,459.96
Page 238 of 272 Holderness - REVENUE CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments
Ongoing project until new build pavilion complete. Req 704041 for £176 inv 13911451. Req 704041 for £176 inv 13944374. Req M04-15 M05- 704041 for £176 inv 13976154. Req 711923 for 15 M06-15 £176 inv 14009418. Req 711923 for £176 inv 2008/2009 Elliot Hire Pelican Park portakabins change facilities 10/02/2009 4,984.45 880.00 4,104.45 A0521 2750 0000 PAHO M07-15 14041067. Req 711923 for £176 inv. HO004/6-Rev Pelican Park Refurbishment 15/03/2010 69,089.74 69,089.74 A0521 0972 0000 PAHO Ongoing scheme
Req 696727 to Force 7 for £207. Req 696727 to Force 7 for £57.50. Req 698681 to Force 7 for £230. Req 698075 to Force 7 for £80.50. M01-15 M02- Req 705023 to Force 7 for £103.50. Req 14 M04-15 705023 to Force 7 for £207.Req to Force 7 for M05-15 M06- £80.50. Req to Force 7 for £632.50. Req to HO010/15/22-Rev Park Area Team Publicity 28/09/2010 4,614.81 1,909.00 2,705.81 A0521 5020 0000 PAHO 15 Force 7 for £80.50. Req to Force 7 for £230. Commemerative plaque ceremony Westcott HO019-Rev Street 1,206.00 1,206.00 Ongoing Orders to be raised as and when required. CAA HO023-Rev Streetscene Bins 25/09/2014 3,554.60 3,554.60 A0521 2750 0000 PAHO for £450.
HO025-Rev Traffic Management Feasability Study Ings Road/Savoy Road junction 14/05/2013 1,000.00 1,000.00 East Area to raise order, ongoing. HO026-Rev Cullen Park 600.00 600.00 Ongoing HO027-Rev 0.00 0.00 £200 reallocated to Rockford Fields HO031-Rev Waste Management BOYRD March/April 2014 22/09/2014 2,305.00 2,305.00 A0521 1390 0000 PAHO CAA30890 HO033-Rev PBS Scaffolding 06/05/2014 150.00 150.00 0.00 A0521 3000 0000 PAHO M02-15 Yes Req 698681 to PBS fro £150. 0.00
Total Commitments from prev financial year 87,504.60
Projects 2014/15 - Holderness Transfer of underspend budget 2013/14 87,704.60
Budget to allocate 2014/15 8,187.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments HO032-Rev Events Team Veterans Weekend 2014 1940's entertainment 25/02/2014 1,000.00 1,000.00 0.00 A0521 4900 0000 PAHO M01-15 Yes Journal 0088
CAA30885 to Highways for £200 (total order £38,478.26 see also HOLD 002-Cap and HOLD HOLD 001-Rev Highways Internal Trading Rockford Fields 08/07/2014 200.00 200.00 0.00 A0521 3000 0000 PAHO M07-15 Yes 001-CSF). Minute number 12 AC 23/07/2014. The City of Hull & Humber HOLD 002-Rev Environment Forum Hire of bus for Ward surgery 18th August 2014 200.00 200.00 0.00 A0521 2240 0000 PAHO M06-15 Yes Req HOLD 003-Rev Waste Management BOYRD 22/09/2014 2,919.10 2,919.10 A0521 1390 0000 PAHO CAA30890 Alterations to P Barrier and relocation of bin HOLD 004-Rev Highways Internal Trading Glenwood Close and Rockford Fields 25/09/2014 287.14 287.14 0.00 A0521 3000 0000 PAHO M07-15 Yes CAA30893 HOLD 005-Rev Park Area Team 2000 dog bags 63.00 63.00 HOLD 006-Rev Longhill Link up Trust Guardian Project 3,000.00 3,000.00 HOLD 007-Rev 0.00 0.00 0.00 0.00 Balance unallocated 14/15 517.76 Total balance unallocated / uncommitted 717.76 Actual Oracle Spend 4,626.14 Outstanding Commitments (allocated) 90,547.70
Page 239 of 272 Marfleet - REVENUE CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments £1920 reallocated to highways & parking MA005-Rev Streetscene Lighting Elmbridge Parade 15/12/2009 0.00 0.00 A0521 4900 0000 EAMA schemes CAA30677. Codes given to SP 16.01.2013. £1000 reallocated to highways & parking MA013-Rev Streetcare Spring Planting 11/10/2010 0.00 0.00 A0521 4900 0000 EAMA schemes Parking surveys both Match and None match Scheme under investigation. £2594 reallocated MA018-Rev Traffic Services days at HKR 11/01/2012 0.00 0.00 to Highways & parking schemes Req 693715 to Hull Env Forum for £525. Req 698681 to Force 7 for £78.20. Req 706805 to M02-15 M05- Force 7 for £632.50. Req 706805 to Force 7 for MA023-Rev Park Area Team Publicity 11/10/2012 2,480.44 756.70 1,723.74 A0521 2240/5020 0000 EAMA 15 £46. CAA30835. £1407 reallocated to highways & MA030-Rev Highways Internal Trading Feasibility study on Hemswell and Ashwell 26/04/2013 0.00 0.00 A0521 2750 0000 EAMA parking schemes Ongoing scheme. £2594 reallocated to MA036-Rev Homezone Sutton Trust 0.00 0.00 highways & parking schemes £5233.33 reallocated to highways & parking MA038-Rev Marfleet residents 0.00 0.00 schemes MA039-Rev Park Area Team Highways & parking schemes 23/07/2014 8,935.56 8,935.56 Minute number 12 AC 23/07/2014 MA040-Rev Brandsby/Lingdale park phase 2 10,000.00 10,000.00 £950.00 for planting MA041-Rev Waste Management BOYRD Sutton Trust 19/09/2014 1,648.40 1,648.40 A0521 1390 0000 EAMA CAA30891 MA042-Rev Waste Management BOYRD Marfleet Village 19/09/2014 1,648.40 1,648.40 A0521 1390 0000 EAMA CAA30891 MA043-Rev Streetscene Scarab for after BOYRD's 17/03/2014 960.00 960.00 0.00 A0521 3000 0000 EAMA M01-15 Yes Journal 0088 MA045-Rev Sports Development Pitch markings 100.00 100.00 £2,000 reallocated to Highways & parking MA047-Rev Payback equipment 0.00 0.00 schemes 0.00
Total Commitments from prev financial year 25,772.80
Projects 2014/15 - Marfleet Transfer of underspend budget 2013/14 42,521.13
Budget to allocate 2014/15 10,445.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments MA048-Rev Events Team Veterans Weekend 2014 American Civil War 25/02/2014 1,000.00 1,000.00 0.00 A0521 4900 0000 EAMA M01-15 Yes Journal 0088 Removal of bollards Preston Road Marfleet Lane MA049-Rev Highways Internal Trading junction 02/04/2014 220.00 220.00 A0521 3000 0000 EAMA CAA30879 MA050-Rev Child Dynamix Multi-sports activities at Isaac Newton Sports 25/02/2014 1,500.00 1,500.00 0.00 A0521 4900 0000 EAMA M01-15 Yes CEPK00110 MA051-Rev Streetscene Make safe area on Stonebridge playing fields 29/04/2014 800.00 800.00 0.00 A0521 1481 0000 EAMA M02-15 Yes CAA30881 Hull & District Amateur Rugby MA052-Rev League Ground hire, first aid and fees 29/04/2014 420.00 420.00 0.00 A0521 4900 0000 EAMA M01-15 Yes CEPK00110
MA053-Rev Streetscene Provision of skip on Egypt Street to remove flytip 30/04/2014 80.00 80.00 0.00 A0521 3000 0000 EAMA M02-15 Yes CAA30882 MARF 001-Rev Park Area Team Highways & parking schemes 25/06/2014 16,748.33 16,748.33 MARF 002-Rev Park Area Team Environmental projects 450.80 450.80 MARF 003-Rev Park Area Team BOYRD x 2 Greatfield 19/09/2014 5,924.20 5,924.20 A0521 1390 0000 EAMA CAA30891 MARF 004-Rev Friends of Greatfield Refreshments for fun day 50.00 50.00 MARF 005-Rev 0.00 0.00 0.00 0.00 Balance unallocated 14/15 -16,748.33 Total balance unallocated / uncommitted 0.00 Actual Oracle Spend 5,516.70 Outstanding Commitments (allocated) 47,449.43
Page 240 of 272 Southcoates East - REVENUE CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments A0521 5020 0000 PASE Newsletters, leaflets, fliers. Req 696727 to SE008/14-Rev Park Area Team Publicity Various 2,454.21 300.13 2,154.08 M01-15 Force 7 for £300.13. Req 715387 to Force 7. SE023-Rev Traffic Services No 3 St Johns Grove TRO scheme 14/01/2013 4,340.54 4,340.54 A0521 4153 0000 PASE CAA30799 for £4,000 sent to Highways Environmental Improvements SE024-Rev Highways Maybury Road traffic light scheme 08/02/2013 2,724.79 2,724.79 A0521 2750 0000 PASE CAA30807 SE029-Rev Probe Ltd Target Hardening 25/04/2014 2,000.00 2,000.00 0.00 A0521 4900 0000 PASE M01-15 Yes CEPK00110 SE030-Rev The Ark Project worker joint funded project 25/04/2014 2,000.00 2,000.00 0.00 A0521 4900 0000 PASE M02-15 Yes CEPK00111 0.00 0.00
Total Commitments from prev financial year 13,519.54
Projects 2014/15 - Southcoates East Transfer of underspend budget 2013/14 13,551.04
Budget to allocate 2014/15 6,084 - 5,000 1,084.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments SCEA 001-Rev Park Area Team Publicity 22/07/2014 1,084.00 1,084.00 SCEA 002-Rev Park Area Team Dog bags 31.50 31.50 SCEA 003-Rev 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance unallocated 14/15 -31.50 Total balance unallocated / uncommitted 0.00 Actual Oracle Spend 4,300.13 Outstanding Commitments (allocated) 10,334.91
Page 241 of 272 Southcoates West - REVENUE CIB
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments SW010/19-Rev Sports Forum Sports Forum and youth inclusion 02/03/2011 834.74 834.74 Under investigation Newsletters, fliers, leaflets, letters. Req 696727 to Force 7 for £95.45. Req 696727 to Force 7 for £402.50 (£600.32). Req 696727 to City of Hull for bus hire for £200. Req 700070 M01-15 M02- to Force 7 for £77.05. Req 700070 to Force 7 SW031-Rev Park Area Team Publicity 04/07/2013 948.67 948.67 0.00 A0521 5250 0000 PASW 15 Yes for £71.30. SW039-Rev Minerva Project Weld lock to Brindley Street tenfoot 16/09/2013 35.00 35.00 A0521 1481 0000 PASW Req 678107 SW042-Rev Streetcare 2 x skips 27/01/2014 160.00 160.00 A0521 3000 0000 PASW CAA30866 SW044-Rev East Park Monkey/Meerkat educational project 4,000.00 4,000.00 A0521 4900 0000 PASW Under investigation/planning 0.00 0.00
Total Commitments from prev financial year 5,978.41
Projects 2014/15 - Southcoates West Transfer of underspend budget 2013/14 5,978.41
Budget to allocate 2014/15 6,071.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments SW045-Rev Ron Cook Engineering Ltd Weld padlock onto Rosmead gating scheme 25/04/2014 35.00 35.00 0.00 A0521 3000 0000 PASW M04-15 Yes Req 698075
SW046-Rev Ron Cook Engineering Ltd Weld padlock onto Savery Street gating scheme 01/05/2014 35.00 35.00 0.00 A0521 3000 0000 PASW M02-15 Yes Req 698075 Newsletters, fliers, leaflets, letters. Req SCWE 001-Rev Park Area Team Publicity 24/06/2014 3,000.00 3,000.00 A0521 5020 0000 PASW 715387 to Force 7. SCWE 002-Rev St Pauls Boxing Club 10 week training programme 26/06/2014 250.00 250.00 0.00 A0521 4900 0000 PASW M04-15 Yes CEPK00112 SCWE 003-Rev Probe Limited Target Hardening 30/07/2014 1,000.00 1,000.00 0.00 A0521 4900 0000 PASW M05-15 Yes CEPK00113 Weld padlock onto Bedale/Farndale gating SCWE 004-Rev Ron Cook Engineering Ltd scheme 30/07/2014 35.00 35.00 0.00 A0521 3000 0000 PASW M06-15 Yes Req 706525 SCWE 005-Rev Ron Cook Engineering Ltd Weld padlock onto Belmont Street 30/07/2014 35.00 35.00 0.00 A0521 3000 0000 PASW M06-15 Yes Req 706525 SCWE 006-Rev Park Area Team Dog poo bags 31.50 31.50 SCWE 007-Rev East Hull Rangers Equipment and kit 03/11/2014 1,000.00 1,000.00 A0521 4900 0000 PASW CEPK00117 SCWE 008-Rev 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance unallocated 14/15 649.50 Total balance unallocated / uncommitted 649.50 Actual Oracle Spend 2,338.67 Outstanding Commitments (allocated) 9,061.24
Page 242 of 272 Holderness - CAPITAL CSF
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments Ongoing project for various schemes in the ward. No parking TRO for full Ward in 2010/11 Verge Protection 07/03/2011 4,150.03 4,150.03 Highways Priority Scheme. HO034-CSF Pelican Park Improvements 07/03/2011 38,646.43 38,646.43 A9022 9220 0000 PAHO Ongoing scheme
Req 614094 KWL order for £674.96 but only £451.90 to be taken from this amount, the extra is from HO030-CSF. CAA30868 to Parks & Gardens for £9,857.75 (£9748 paid M12-14). CAA30867 to Parks & Gardens for £4,836.42. HO042-CSF East Park Youth Zone 21/11/2011 8,739.32 8,739.32 A9022 9220 0000 PAHO CAA30870 to Parks & Gardens for £855.03 03rd September HO048-CSF Highways Internal Trading Gillshill/Cavendish Road guard rails 2013 0.00 0.00 Reallocated to Rockford £1,820
Ordered as and when required. Ongoing HO050-CSF Streetcare Litter bins 04/07/2012 1,265.00 1,265.00 A9022 9503 0000 PAHO scheme. CAA30894 for £450 to Streetscene. HO052-CSF 0.00 0.00 £12,807.32 reallocated to Rockford Fields HO055-CSF Woodford Fencing 0.00 0.00 Reallocated to Rockford £3,152
HO057-CSF Fencing Fordyke Avenue 0.00 0.00 £7,574.22 reallocated to Cullen Park Play Area
HO058-CSF Fencing Cycle Track (Foredyke Avenue) 0.00 0.00 £7,425.78 reallocated to Cullen Park Play Area HO059-CSF Cullen Close play park 6,955.15 6,955.15 Ongoing 0.00 0.00
Total Commitments from prev financial year 59,755.93
Projects 2014/15 - Holderness Transfer of underspend budget 2013/14 87,563.25
Budget to allocate 2014/15 0.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments CAA30885 to Highways Internal Trading for £12,807.32 (total £38,478.26 see also HOLD 001-Rev and HOLD 002-Cap). Minute number HOLD 001-CSF Highways Internal Trading Rockford Field Nature Reserve 25/06/2014 12,807.32 12,807.32 0.00 A9022 9103 0000 PAHO M07-15 Yes 12 AC 23/07/2014. HOLD 002-CSF Park Area Team Cullen Park Play Area 15,000.00 15,000.00 HOLD 003-CSF 0.00 0.00 0.00 0.00 Balance unallocated 14/15 -27,807.32 Total balance unallocated / uncommitted 0.00 Actual Oracle Spend 12,807.32 Outstanding Commitments (allocated) 74,755.93
Page 243 of 272 Marfleet - CAPITAL CSF
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments
CAA30793. £2838.65 to be reallocated as scheme complete. Reallocated to Bexhill grass matting Phase 3. £2838.65 reallocated to MA016/017/23-CSF Highways Bexhill Grove grass matting phase 3 27/10/2010 0.00 0.00 A9022 9103 0000 EAMA Highways & parking schemes. £755 reallocated to highways & parking MA029-CSF Streetscene Grit bins/post mounted bins 11/01/2012 0.00 0.00 schemes Ongoing scheme. Minute number 12 AC MA031/32-CSF Park Area Team Highways & parking schemes 11/01/2012 30,000.00 30,000.00 23/07/2014. MA034-CSF Outdoor Leisure Replacement sign on Adizone 25/02/2013 178.00 178.00 A9022 9220 0000 EAMA Req 662609 Design path and lighting Isaac £446 reallocated to highways & parking MA035-CSF Highways 0.00 0.00 schemes CCTV repair and Maint Elmbridge Parade £2518.97 reallocated to highways & parking MA037-CSF 0.00 0.00 A9022 9210 0000 EAMA schemes Bothwell Parking scheme CAA30865 to Highways for £701 footpath MA038-CSF Highways Internal Trading 17/01/2013 701.00 701.00 0.00 A9022 9103 0000 EAMA M07-15 Yes across grassed area. 0.00
Total Commitments from prev financial year 30,879.00
Projects 2014/15 - Marfleet Transfer of underspend budget 2013/14 37,647.72
Budget to allocate 2014/15 0.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments MARF 001-CSF Park Area Team Highways & parking schemes 25/06/2014 6,768.72 6,768.72 0.00 0.00 0.00 0.00 0.00 Balance unallocated 14/15 -6,768.72 Total balance unallocated / uncommitted 0.00 Actual Oracle Spend 701.00 Outstanding Commitments (allocated) 36,946.72
Page 244 of 272 Southcoates East - CAPITAL CSF
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments SE036-CSF Community Payback Tools and equipment 16/03/2012 581.63 581.63 A9022 9220 0000 PASE Ordered as and when required. SE038-CSF Environmental improvements Holmpton Grove footpath reinstatement 210.00 210.00 A9022 9220 0000 PASE CAA for £210 to Streetcare SE051-CSF Highways Maybury Road traffic light feasibility study 08/02/2013 682.50 682.50 A9022 9323 0000 PASE CAA30807 CAA30873 to Highways for total order of £50,000 (£17,319.66 from this budget line) see SE052-CSF Highways Maybury Road traffic lights scheme 03/03/2014 17,319.66 300.00 17,019.66 M06-15 also SE073-Cap 0.00 0.00
Total Commitments from prev financial year 18,793.79
Projects 2014/15 - Southcoates East Transfer of underspend budget 2013/14 18,793.79
Budget to allocate 2014/15 0.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments SCEA 001-CSF 0.00 0.00 0.00 0.00 0.00 0.00 Balance unallocated 14/15 0.00 Total balance unallocated / uncommitted 0.00 Actual Oracle Spend 300.00 Outstanding Commitments (allocated) 18,493.79
Page 245 of 272 Southcoates West - CAPITAL CSF
Projects still current from previous years
Actual Commitment Spend per brought forward Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date from prev year 14/15 Commitment Coding Details with Oracle Project Complete Comments Weld replacement lock Kelvin Street Gating SW051-CSF Ron Cook Engineering Ltd scheme 03/03/2014 70.00 70.00 0.00 A9022 9220 0000 PASW M01-15 Yes Req 692110 Orders raised as as when required. Commitment left from £600 original. Reallocate SW056-CSF Community Payback/Taskforce Equipment 25/05/2011 0.00 0.00 A9022 9220 0000 PASW back into budget £1,823.11. SW069-CSF Sports Forum and youth inclusion 11/01/2012 6,223.93 6,223.93 Scheme under investigation CAA30871. £18.80 reallocated back into SW095-CSF Traffic Services HB markings 05/02/2014 81.20 81.20 0.00 A9022 9220 0000 PASW M03-15 budget. Req 695293. PO resent to supplier 14/05/2014 SW097-CSF Kingfisher Direct Ltd 1 x themed bin for picnic area Rosmead 03/03/2014 230.98 230.98 0.00 A9022 9503 0000 PASW M02-15 Yes Replacement lock and keys for Kelvin Street Req 692110 SW098-CSF AB Rooms gating scheme 03/03/2014 220.00 220.00 0.00 A9022 9220 0000 PASW M01-15 Yes Replacement locks for Little Watt Street gating Req 692852 SW099-CSF AB Rooms scheme 11/03/2014 35.00 35.00 0.00 A9022 9220 0000 PASW M01-15 Yes Weld replacement padlock to Little Watt Street Req 692852 SW100-CSF Ron Cook Engineering Ltd gating scheme 11/03/2014 35.00 35.00 0.00 A9022 9220 0000 PASW M01-15 Yes Joint funded with Parks & Gardens. Journal SW101-CSF Parks & Gardens Fencing for Rosmead 03/04/2014 1,400.00 1,400.00 0.00 A9022 9220 0000 PASW M01-15 Yes 0088 0.00
Total Commitments from prev financial year 8,296.11
Projects 2014/15 - Southcoates West Transfer of underspend budget 2013/14 10,138.02
Budget to allocate 2014/15 0.00
Actual Spend per Amount Awarded Oracle Outstanding Reconciled Project Number Name of organisation Project Details Approval Date £ (Commitment) 14/15 Commitment Coding Details with Oracle Project Complete Comments SCWE 001-CSF Parks & Gardens Padlock and weld Henley Drive 70.00 70.00 SCWE 002-CSF 0.00 0.00 0.00 0.00 0.00 Balance unallocated 14/15 -70.00 Total balance unallocated / uncommitted 1,771.91 Actual Oracle Spend 2,072.18 Outstanding Commitments (allocated) 6,293.93
Page 246 of 272 Section 106 Money
Park Area Committee
Holderness Marfleet Southcoates East and West
MONEY AVAILABLE
Application Number Legal File Reference Address Money Available Date to be used by Ward To be used for (as specified in the s.106 Notes agreement) 9659U 79585/137 Parthian Road (former Corporation Yard) £3,288.00 27/04/2019 Marfleet Open space and'or playspace in the vicinity 26884B 79585/105A Ellerby Grove £35,607.65 13/05/2020 Southcoates East Full amount for public open space only. 59R 79585/113 146 Maybury Road £18,016.60 15/07/2015 Southcoates East Provision or enahancement of public open space and play space 13100M 79585/156 Tower Grange, 711 Holderness Road £7,766.00 07/03/2021 Holderness Provision or enhancement of open space and / or play space in East Park 12814J 79585/197A 371 Southcoates Lane (former Southcoates Lane £5,939 14/08/2022 Southcoates East £3,971.20 open space; £1,967.46 play space Church) 79585/142 292 Marfleet Avenue £1,200 end 2015 Marfleet POS 9955K 78514 506 Holderness Road £4,500 29/11/2018 Southcoates West Provision or enhancement of openspace and/or play space in the vicinity of the premises on the south side of Holderness Road 3155M 79585/163 Southcoates Lane £7,221 21/01/2019 Southcoates West First payment received 21/1/2014 Three remaining payments 31211 79585/220 Cambridge Grove / College Grove £92,571 28/09/2017 Southcoates East Open space and/or playspace in the vicinity £176,109.33 Total available money Holderness £7,766.00 Marfleet £4,488.20 Southcoates East £152,134.25 Southcoates West £11,721.00 Total available money £176,109.45 ALLOCATED TO PROJECT / PROJECT MONITORING
Application Number Legal File Reference Area Committee Record Ward Project Target Date to Spend Notes 21314D 79585/50 Minute 117 Southcoates West Rosmead Fields play £5,009.75 is balance remaining from Estcourt equipment climbing wall project 16444J 77120 18th November 2011. Minute no. 88. Holderness Pelican Park pavilion 20/03/2017 £102,765.15 28309 79585/72 18th November 2011. Minute no. 88. Holderness Pelican Park pavilion 11/02/2014 £1,353.97 27984 79585/21 18th November 2011. Minute no. 88. Holderness Pelican Park pavilion 09/12/2014 £3,196 29451C 18th November 2011. Minute no. 88. Holderness Pelican Park pavilion 24/07/2013 £2,458
PLANNING PERMISSIONS SUBJECT TO S106 AGREEMENTS - ONGOING MONITORING FOR MONEY DUE DATE (FOR INFORMATION ONLY)
Date of Agreement Legal File No. App No Address For Payment due Date Receipt use by Ward Amount £ Notes 30/12/2005 79585/85 9452J 106 - 108 Marfleet Provision/enhancement of 12mths following commencement of development Within 10yrs or longer if agreed Marfleet 9,203.60 Work not started at SV 23/10/13. Avenue open/play space in the or no later than occupation of the fourth dwelling vicinity of land situated at 106-108 Marfleet Avenue 21/09/2007 79585/102A 16761L 62 - 64 New Bridge Open space within the 12 Months following commencement or no later Within 5 years of receipt Southcoates 2,400.40 Built. Money requested. Original company Road vicinity then occupation of the first West went into liquidation but chasing current ownership as liability has changed.
10/03/2008 79585/125 29365 57 Oban Avenue Open space within the 12 Months following commencement or no later Within 5 years of receipt Southcoates East 1,200.20 Completed and occupied at SV 17/2/14 vicinity than occupation of dwelling
01/03/2009 79585/163 3155L Anchor Inn, Open space within the Prior to occupation 5 years Southcoates £25,208 4 equal instalments over 2014 agreed with Southcoates Lane vicinity West owner beginning Jan 2014 (28/10/13 email confirmation). £7,221.46 received in January 14 15/06/2010 79585/156A 30940 East of 709 Open space and/or 12 Months following commencement or no later 10 years Holderness 2,458.00 No development started at SV 23/10/13 Holderness Road playspace in the vicinity then occupation of the first
04/10/2010 79585/178 30887 9 Park Grove, Open space and play Southcoates No development at SV 23/10/13 Wynburg Street space in the vicinity West 08/10/2010 79585/219 31223 92 Ganstead Grove Open space and play 10 years Southcoates East £985 per dwelling plus £244 per child No development at SV 23/10/13 space in the vicinity bedspace 21/12/2010 79585/228 13555B 1 Middleburg Street Provision or enhancement 6 months after commencement or before 5 years Southcoates west £985 per dwelling plus £244 per child No development at SV 23/10/13 of open space and occupation of the dwelling bedspace playspace in the vicinity
26/04/2011 79585/245 10004B Brickyard Cottage, Open space and play 12 Months following commencement or no later 10 years Marfleet £1,473 open space plus £30 bins No development at SV 23/10/13 Church Lane, space in the vicinity then occupation of the dwelling Marfleet 06/07/2011 79585/233 9452L/M Marfleet Lane, Open space and play 12 Months following commencement or no later 10 years Marfleet £11,793 plus 270 for bins No development at SV 23/10/13 between 104 and 110 provision then commencement of the penultimate dwelling
15/07/2011 79585/236 14749J Marfleet Avenue, Open space and play 12 Months following commencement or no later 10 years Marfleet £985 per dwelling plus 244 per child No development at SV 23/10/13 north side space in the vicinity then occupation of the 12th dwelling bed space 28/11/2011 28431A (allowed on appeal) Chamberlain Road, Club house contribution Club house contribution to be paid prior to 10 years of receipt for club house and Drypool but focus Pelican Park club house contribution Work started at SV 11/4/14 former Brooklands and new recreation occupation of the 25th dwelling and new 5 years for POS contribution of expenditure is of £130K on occupation of the 25th Sports facilities inluding playing recreation facilities to be provided prior to within Holderness house and on/off site contribution of fields, 2 adult pitches and occupation of 30th dwelling. Maintenance £15K. New recreation facilities to be 2 mini pitches, changing contribution is to Hull FC once pitches are constructed prior to 30th dwelling room and parking and transferred. being occupied and these being on/off site open space offered to transfer to Hull FC to improvements include £50K maintenence payment. 05/10/2012 79585/283 6810G 7 - 15 Aberdeen Open space and/or 6 months from commencement or no later than 10 years Southcoates East £4,419 Development not commenced at SV Street playspace in the completion of the development, whichever the 23/10/13 vicinitywithin the vicinity earlier 09/11/2012 79585/272 31388 east of 23 Cavendish Open space and/or 12 Months following commencement or no later 5 years Holderness £1,473 Building work at advanced stage at SV Road playspace in the then occupation of the first dwelling 11/4/14 vicinitywithin the vicinity 30/01/2013 79585/278 31798 north of Glebe Road Open space and play 2 yrs following commencement or no later than 10 years Holderness £4,925 POS; £2,440 play space No development at SV 4/09/13 space in the vicinity occupation of the first dwelling 22/05/2013 79585/296 32004 35 Savery Street Open space and play 6 months from commencement or no later than 5 years Southcoates west £985 open space, £488 play space Development completed at SV 17/2/14 space in the vicinity the occcupation of the development, whichever and £30 bins the earlier 28/02/2014 79585/189A 29497D Leads Road, 1 Leads Open space and play 2 yrs following commencement or no later than 10 years Holderness £1473 pos/play space plus £30 bins Cottages space in the vicinity occupation of the dwelling 29809B Marfleet Avenue, Open space and play 10 years Marfleet Details of S106 awaited. West and East side space in the vicinity (former Fenners) Updated 25/10/13 KG Updated 28/10/13 KG Updated 27/01/2014 KG Updated 4/4/14 KG Updated 28/4/14 KG and circulated to AC
Page 247 of 272 Page 248 of 272
Briefing Note to the Park Area Committee 26 November 2014
Park Area Neighbourhood Management Update
Briefing Note of the City Neighbourhoods and Housing Manager
1. Purpose of the Briefing Note and Summary
1.1 To provide an update to the Park Area Committee on ward activity across the Area.
2. Holderness Ward Update
Achievements
2.1 Rockford Field Nature Reserve – the path linking Glenwood Close to Lindengate Avenue across the nature reserve has been completed. The path, once fully bedded in, will provide residents with easier access over the field especially during the winter months. Further requests have been received asking the Ward Councillors to consider installing another footpath to Foredyke cycle track.
2.2 Nine „Bring Out Your Rubbish Days‟ (BOYRD) have been held in the ward throughout this financial year ensuring that the whole of the ward has had at least one event. The Lorraine Street/Mayville Avenue area, which has high incidences of reported fly tipping has had two events, in addition to skip days and work undertaken by Community Payback.
2.3 To support Stoneferry Primary School in promoting child safety, a banner requesting drivers to “Take care and park elsewhere” was funded from the Holderness Ward Community Budget and installed near the school.
2.4 A contribution from the Ward Community Budget supported the Westcott School Fayre with the provisional of temporary toilets.
Progress Updates 2.5 To alleviate incidents of anti social behaviour a planting scheme to reinstate the rose beds on Eden Drive/St Andrews Way has been supported by Ward Councillors and funded from the Ward Budget. Work is expected to be completed late November/early December 2014.
Author: Neighbourhoods Co-ordinators -Page Riverside 249 of 272 Status: FINAL Date: 18/11/2014 Page 1 of 7 2.6 The following are Community Safety priorities agreed and action taken to date:
Reduce anti social behaviour around East Park Youth Zone and Costcutters Holderness Ward. No further complaints have been received from Costcutters but intervention work with young people in and around the Youth Zone continues.
To reduce shed/garage burglaries across the ward. Alarms have been purchased through the „Target Hardening‟ fund held by PROBE. The equipment has been given to residents who were victims of crime. Incidences of burglary have reduced as a result.
Future Plans
2.7 Cullen Park play area – this play area has been identified as in need of a complete make over. Funding has been allocated from the Community Budget and items of play equipment have been agreed. The team is awaiting final costings.
2.8 Additional and replacement litter bins have been sited on James Reckitt Avenue and surrounding areas in response to complaints received from local residents. Initiatives to reduce the amount of littering in the area is current being investigated and will be discussed with Malet Lambert school and partner agencies.
3. Marfleet Ward Update
Achievements
3.1 Six BOYRDs have been held in the ward throughout this financial year. The Marfleet Village area, which has high incidences of reported fly tipping has also had skip days and clearance of flytips by Community Payback.
3.2 Marfleet Primary School was awarded funding from the Ward Budget to assist in the provision of scooter and cycle racks. To alleviate on-going parking problems and congestion around the school, the project aims to encourage pupils to use alternative methods of travel to school.
3.3 The Memorial Garden on Hedon Road was identified as overgrown and covered in litter. Working in partnership with the Highways Agency, the shrubbery and green areas have been cut back and cleared in time for the Marfleet Village Residents‟ Remembrance Service. Further improvements have been suggested for the area and these will be investigated in partnership with the Highways Agency.
3.4 Funding has been made available from the Ward Budget to Hull Youth Enterprise. The project delivers enterprise activities to secondary
Author: Neighbourhoods Co-ordinators -Page Riverside 250 of 272 Status: FINAL Date: 18/11/2014 Page 2 of 7 schools. The funding will be used to support the „Sheila Waudy Young Entrepreneur of the Year‟ award and the „Sheila Waudby Team Entrepreneur of the Year‟ award.
Progress Updates
3.5 The following are Community Safety priorities agreed and action taken to date:
To reduce Anti-Social Behaviour (ASB) around the HKR Rotary Club. The area has been monitored and no further incidents of ASB have been reported. The club re-opened and work continues to support the young people.
To reduce shed/garage burglaries across the ward. Alarms have been purchased through the „Target Hardening‟ fund held by PROBE. The equipment has been given to victims of crime. Incidents of burglary have reduced as a result.
3.6 The proposed planting scheme on Griffin Road to alleviate anti social behaviour has been delayed due to concerns raised by residents. Further consultation is taking place with residents to discuss the preferred outcome..
Future plans
3.8 Further proposals to identify suitable options for the provision of additional parking in the ward are ongoing. Proposals to use demolished Council owned garage sites are being investigating.
3.9 A programme of further BOYRDs is to be scheduled. This will ensure the whole of the ward has received an event.
4. Southcoates East Ward Update
4.1 The following are Community Safety priorities agreed and action taken to date:
Drug Enforcement awareness within the Ward. Letter drops have been undertaken in the Ward and Humberside Police have issued several warrants in the area.
Proactive works within the regeneration area. Information is regularly sent out to residents advising of progress of works in newsletters. The Regeneration and Renewals Officer is attending the ward tasking meetings and Councillors are updated at their monthly meetings.
To reduce shed/garage burglaries across the ward. Alarms have been purchased through the „Target Hardening‟ fund held by
Author: Neighbourhoods Co-ordinators -Page Riverside 251 of 272 Status: FINAL Date: 18/11/2014 Page 3 of 7 PROBE. Locks/Alarms and advice are to be given to victims of crime by Neighbourhood Policing Team. Incidences of burglary have reduced. The Police have carried out crime prevention events along Oban Ave/Lismore Ave between 1000-1430 on Sunday 26/10/14. All 79 houses in the street were visited with 46 residents consulted. Part funded from the Ward Budget, 58 window alarms were fitted in houses, 26 sheds/garages were fitted with alarms, 10 bikes received ID passports (most houses didn‟t have bikes) and 27 „Immobilise‟ forms were completed mostly identifying mobiles/laptops with „IMEI‟ numbers obtained.
4.2 Additional rubbish bins have been installed on Preston Road in response to residents‟ requests, to help combat littering from Archbishop Sentamu Academy pupils at bus stops is having an impact with reduced complaints around littering.
4.4 The Area Team helped arrange for local primary school pupils to have a tour of the Guildhall and Lord Mayor‟s parlour. Feedback from the pupils and teachers was that they found it interesting and were considering a project following their return back in the classroom.
Progress Updates
4.5 BMX track – A service level agreement and lease is being reviewed by Legal Services, Youth Services, Property Management and the Area Team. The applicant has been asked to provide further information. Regular monitoring of the agreement will be undertaken once in place.
4.6 Equipment purchased through the Ward Budget for „Community Payback‟ is available to borrow for schemes via the Neighbourhood Co-ordinator. This could enable groups/partners address environmental issues in the ward.
4.7 Basketball area rear of Fire Station – Ward Councillors funded basketball equipment at the fire station which is now being used. by local youths. Working in partnership, the Fire Brigade is encouraging young people to participate in additional sport activities to deter anti social behaviour and arson especially in view of bonfire night.
. Future Plans
4.8 Two multi agency open days have been organised in conjunction with the Regeneration and Renewals Team and the Area Team for January 2015. The open days will allow residents the opportunity to voice their concerns and receive advice from the housing service in respect of the new developments and to also access partner agencies such as the Police, ASB Team and Fire Service for advice.
Author: Neighbourhoods Co-ordinators -Page Riverside 252 of 272 Status: FINAL Date: 18/11/2014 Page 4 of 7 5. Southcoates West Ward Update
Achievements
5.1 Gating Scheme - following complaints from residents after a serious assault on a child, a gating scheme has now been installed on a tenfoot, incorporating a sliding gate. Formal consultation took place and feedback from residents concluded that they were satisfied and felt more secure.
5.2 The Area Team helped arrange for local primary school pupils to have a tour of the Guildhall and Lord Mayor‟s Parlour. Feedback from the pupils and teachers was that they found it interesting and were considering a project following their return back in the classroom.
5.3 The following are Community Safety priorities agreed and action taken to date:
Increase youth provision within the ward - St John‟s Youth club on Rosmead Street, which includes St Paul‟s boxing club is continuing to be a success.
To reduce shed/garage burglaries across the ward. Alarms have been purchased through the „Target Hardening‟ fund held by PROBE. Locks/Alarms and advice continue to be given to victims of crime by the Neighbourhood Policing Team. Incidents of burglary have reduced
5.4 St John‟s Church – A weekly joint surgery is held with Humberside Police and the Area Team. The surgery is well attended by local residents. Issues of concern are raised and forwarded to the relevant departments for action.
Progress Updates
Future Plans
5.6 The Area Team will facilitate a meeting with East Hull Rugby and Child Dynamix as a new sporting project may have funding to take place on Rosmead field, requiring access to the floodlights and changing rooms.
5.7 The Area Team will continue to facilitate public meetings with the NHS, Ward Councillors and partner agencies to discuss the way forward with respect to the development of the former David Lister School site.
Author: Neighbourhoods Co-ordinators -Page Riverside 253 of 272 Status: FINAL Date: 18/11/2014 Page 5 of 7
6. Area Update
6.1 Engagement - the Area Team continues to work with the local community, groups, schools and neighbourhood watch groups to access community funding which is available to meet ward priorities and improve the quality of life for local residents. Regular meetings allow partners and residents the opportunity to discuss issues of concern and develop projects beneficial to the local community.
6.2 Gating Schemes - these continue to be promoted across the area to help reduce incidents of crime and anti-social behaviour. Southcoates West Ward having the largest concentration of schemes in the city.
6.3 Community Safety Priorities - the new community safety priorities are due to be agreed in late November. Currently surveys are being carried out by the Area Team and partner agencies with local residents. A trial “post box” system in two community centres was undertaken which proved successful and will be rolled out across the area for future surveys. The results of the surveys along with statistical evidence will provide the basis, at ward level, to suggest the next priorities. These suggestions will be submitted to the Area Tasking meeting to set the new priorities.
6.4 Highway and Traffic Priorities - all Ward Councillors have now agreed their highway and traffic priority schemes for their respective Wards. These have been forwarded to the Highways Development Control Section for consideration/investigation on costs and will be reported back to future Ward Councillor meetings for approval and funding.
6.5 Ward Budgets - discussions with Ward Councillors take place at their respective Ward meetings on future ward budget spend which needs to be committed to schemes prior to March 2015.
6.6 Community Guardian Project – at the last meeting of this Committee it was reported that the applicant was awaiting approval of funds in order to employ a post in the Park area. In total, approximately £17,000 has been secured for the Park area. In order to secure funding for 2 posts (1 Park, 1 East) a further bid is awaited from Public Health (£5,000). It is anticipated that the applicant will recruit in the new year once all funding has been received. A further bid is being considered by the applicant that will be submitted to Public Health to consider extending the project for a further 2/3 years.
6.7 East Park Cycle Project – at the last steering group meeting it was suggested that the group merged with the East Park Steering Group in view of limited community/voluntary sector involvement and the benefits for both groups. It was reported at the last meeting that funding was being sought by the area team to assist with the purchase of new bikes, environmental works and where possible to fund an
Author: Neighbourhoods Co-ordinators -Page Riverside 254 of 272 Status: FINAL Date: 18/11/2014 Page 6 of 7 additional post in support of the project. Section 106 has been secured (£7,000 for environmental works) as well as other ward budget contributions that could contribute toward a further bid from the Leader‟s budget to assist with the purchase of new equipment. Further funds are being sought from Public Health to recruit an additional worker on site in view of the success of the project.
Laura Carr City Neighbourhoods and Housing Manager
Contact Officer: James Moore/ Su Guy, Neighbourhood Co-ordinators/Sylvia Bilsby Community Manager Telephone No. : (01482) 331973/331973 Officer interests: None Background Documents: None
Author: Neighbourhoods Co-ordinators -Page Riverside 255 of 272 Status: FINAL Date: 18/11/2014 Page 7 of 7
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Park Area Committee Resolution List – as at Nov 2014
Minute/Date Resolution Officer Action/Response Outcome
Actions arising from the meeting held on 24 September 2014 (16) Public Question 24.09.14 That Ward Councillors keep Mr Livett informed of the removal of the speed ramp on Gillshill Road (Lancaster Drive) near house numbers 112 and 120.
(17) Community Safety Update 24.09.14 b. that members are given an update on (b) Inspector Ogden, Update by 26.11.14 Humberside Police’s SAVVY initiative once the Humberside Police results have been analysed.
(19) Section 106 Funding – Pelican Park 24.09.14 b) that due to the deadlines for spending s106 (b-c) Jane Price (b) Included in the agenda Proposed for deletion funds, £1353.97 relating to application 28309, as part of the finance £3,196 relating to application 27984, and report. £2,458 relating to application 29451C be reallocated to other projects in the area, and
c) that following an assessment of the (c) Included in the agenda Proposed for deletion sustainability of the Friends of Pelican Park’s Business Plan, a further report be submitted to Email received 10.11.14 a future meeting of both East and Park Area advising that a report will Committees to enable members to consider not be available for whether they wish to confirm other funding November 2014 as an provisionally allocated to the project. appropriate assessment of the business plan is Page 257 of 272 required which needs to include finance and legal input. (Andy Burton)
(21) Community Infrastructure Levy – Draft 24.09.14 Charging Schedule – List of Projects
b. that a training session be arranged for Ward (b) Jane Price (b) This was arranged for Proposed for deletion Members with an officer from City Planning to (Assistant City Manager 07.11.14 discuss how the Community Infrastructure Levy – Neighbourhoods)/Di will operate. Taylor (Member Development & Support Team Leader/ Iain Atkinson (Strategic Delivery Manager) (23) Hull City Council Library Service Strategy 24.09.14 b) that this item be deferred to the November (b-c) Michelle Alford Deferred until 26.11.14 and To go on agenda for meeting of the Committee and an investigation (Assistant Head of an investigation in to why 26.11.14 in to why the appendices were not uploaded be Service) the appendices were not carried out, and uploaded.
c) that, in the meantime, ward briefings are set (c) Jane Price Email received 12.11.14 - Proposed for deletion up with an officer from the Library service in (Assistant City Manager The appendices to the attendance to gather individual comments to – briefing were not uploaded collate for inclusion in the report for Cabinet. Neighbourhoods)/Sylvia due to an administrative Bilsby (Community error. The AHoS didn’t Manager) check if they had been uploaded after being told they had been done. All Ward briefing have now been done and feedback received.
Page 258 of 272 (24) Housing Lettings Policy Options, 2014 24.09.14 b. that Members’ responses in response to the (b) Becky Thorpe Email received on 25.09.14 Forwarded on to following questions be noted: (Homesearch with update. Members 25.09.14 Manager)/Sue Roberts should the policy on local connection be (Housing Services, amended? Policy & Practice - No - however a list of the 7 properties Manager) in question should be distributed to members.
(25) Streetscene Service Highways Report 24.09.14 a) That ward members check the Jane Price, (Assistant This was discussed at ward Proposed for deletion consolidated lists supplied to the City Manager - members meetings and Assistant City Manager Neighbourhoods) forwarded to Highways for (Neighbourhoods) and prioritise the inclusion. schemes in their ward, and those prioritised schemes be submitted to the next meeting of this Committee;
b) that the Holderness, Ings and Shelia Henley (b) Update to be given by Monitor Southcoates East Ward Members are 03.10.14 – email received given an update on reasons for delays 07.11.14 to advise that a on the Holderness Rd/Maybury Rd meeting was held 3.10.14 Junction improvements within 7 days, and programme advised. and Shelia Henley
c) that Members be updated via email whether or not there is slippage on the Telford Street – Kerbing and Channel Shelia Henley Replacement, and
d) that an evaluation to be done on the state of Amethyst Road and in relation to speeding. Page 259 of 272
(34) Forward Plan 24.09.14 b) that the items, “Review of the delivery of Laura Scholes/Dorinda 24.09.14 Added to Forward Plan Adult Social Care Services” be added to the Guy Committee’s Work Programme.
Outstanding Actions from previous meetings (33) Resolution List 24.09.14 (c) that an update on minute 4 (East Park water Minute 4, Report required feature) be provided to members when for 26.11.14 appropriate and a report to be taken to the November’s meeting.
(4) 23.07.14 Public Question
That an update on the likely date for the re- Jane Price Per A. Wilson 16.9.14 A Monitor opening of the East Park water feature be Assistant City Manager meeting has been circulated to the member of the public asking -Neighbourhoods arranged for 25.9.14 the question and members of the Area between the Chief Committee. Operating Officer, Public Health and the consultants to consider options within their report.
Response per A. Burton
No further information has been made available at this time. A response is being formulated and options are due to be received from NPS in relation to this. The Page 260 of 272 Chief Operating Officer and the Director of Public Health will inform members as soon as further information is received
Related Minutes
Public Questions (88) - 27.11.13
East Park Water Play Area c) That the Committee receives a further update Andy Burton in relation to the cryptosporidium contamination City Streetscene at the East Park water play area; upon receipt Manager of the formal response and recommendations from Healthwatch England.
(162) - 23.04.14 a) That Members are disappointed that works to Andy Burton bring the East Park water play area back into City Streetscene use were not completed by Easter 2014 and Manager continue to have concerns over some of the proposals made. Members ask that their request for an urgent response receives immediate attention and efforts are made to ensure that works are complete prior to the Spring Bank Holiday (26th May 2014) (Minute 88c refers);
(151) - 26.3.14
That an urgent response be sought from Healthwatch England with regard to the cryptosporidium outbreak in the water play area at East Park (Minute 88c refers). Page 261 of 272
(8) Highways Quarterly Report Andy Burton Ward Members have On agenda – proposed 23.07.14 City Streetscene discussed schemes at for deletion That ward members check the consolidated Manager/ member meetings. Report lists supplied to the Assistant City Manager Jane Price to be presented to the (Neighbourhoods) and prioritise the schemes in Assistant City Manager meeting of this committee their ward, and those prioritised schemes be -Neighbourhoods for further submitted to the next meeting of this validation/prioritisation. Committee.
(13) Park Area Forward Plan Malcolm Stather Per P. McCarthy. It too Added to Work 23.07.14 Operations Manager early in the Programme to monitor Review of the delivery of Adult Social Care City Services process. We are however Services be added to the Committee’s Work Operations Team inviting all Members to Proposed for deletion Programme. Scrutiny in October to be briefed on the paper.
Following Cabinet, a Business Case will be prepared and Area Committees will be involved as part of the process of preparing the Business Case.
Page 262 of 272 (171) Friends of Pelican Park a-c) Jane Price Positive meetings have Report on agenda 28.05.14 Assistant City Manager taken place on 4 July and That the Committee receives a formal report to -Neighbourhoods 8th August with Sports Monitor the June/July 2014 meeting to outline the /Friends of Pelican Park Development, Friends of revised proposal, funding requirements and Paying Fields Pelican Park, members of Service Level Agreement; Hull and East Riding FA and other relevant bodies to discuss business Related Minutes (162) 23.4.14 planning/way forward. Terms of reference have Friends of Pelican Park been agreed for the group and a business plan has a) That Members have concerns with regard to been developed that the lack of consultation that took place with includes a sports residents adjacent to Pelican Park and the Area development plan which Committee in relation to the recent planning underpins the plan. The application. Members concur that any concerns lease and service level raised by residents will be taken seriously and agreement are being may leave the Committee with no option but to developed that will include reconsider their position in terms of funding. As monitoring reports which such, the Committee requests that they receive will be presented to the copies of the planning application outside of the East/Park Area Committees meeting; and (ii) details of all consultation that bi-annually. The next was undertaken. meeting of the steering group to discuss progress b) Members reiterate that the allocation of S106 on the project is to take monies and concessionary lease were agreed place on 5th September in principle and were conditional upon the 2014. The business plan successful bid for funding from Sports England. will be available for the next A Committee meeting minute from Park and meeting of this Committee East Area Committees will be required to where a formal report will allocate funding depending on the proposals be provided on progress received from the Friends of Pelican Park. and will outline the next steps.
Portobello Street Allotments Page 263 of 272
Updated 15-6-14 - NPS (162) a) That further consultation is undertaken with have carried out a series of 23.04.14 the Portobello Street allotment holders before b) Andrew Wilson soil tests and surveys on commencement of works, to ensure that any Parks and Open the site. scheduled works do not impact upon the Spaces Development growing season (minute 143 refers); Manager At the time of upload no report was available from NPS however as soon as it Andrew Wilson Parks is available members and Related Minutes (143) 26.03.14 and Open Spaces the Portobello St Allotment Development Manager holders will be made a) That issues raised with regard to the aware. Portobello Street allotments be referred to NPS and Councillor Craker (Director of NPS) for a) Andrew Wilson On receiving the report further investigation; and Parks and Open tenants will be consulted on Spaces Development the way forward. Manager and Councillor Monitor b) That the Committee receives a report from Craker Sept 2014 – The matter is NPS in response to the issues raised and to currently being addressed identify proposed action and outcomes, as a directly with residents to result of the investigations resolve this matter and the Area Committee will be informed of the outcome.
(159) Highways Quarterly Update 23.04.14 a) That Members have some concerns a) Graham Hall Awaiting confirmation of Monitor regarding costings and whether these are both Assistant City Manager Member priorities prior to appropriate and competitive within the current -Transport & Asset allocation to an engineer. economic climate. As such, Members request Management that the costings are subject to further investigation to ensure best value for the Authority; b) Graham Hall Assistant City Manager Monitor b) That further action be taken to progress the -Transport & Asset Awaiting prioritisation and grasscrete/hardstanding verges in the Flinton ManagementPage 264 of 272 funding. Grove area (scheme 735 refers). Members request that an update be provided to the May 2014 meeting; and
Highways Quarterly Update – Maybury Road (76) b Junction 23.10.13 b) That the Park Area Committee receives a b) Andy Burton b) scheme to be taken b) monitor report to a future meeting on the full design and City Streetscene forward for completion costing in relation to Scheme 659 in order that Manager 2014/15 following further consideration can be given to potential discussions with ward contributions from Ward Budgets, towards members major scheme improvements at the Holderness Road/Ings Road/ Maybury Road junction.
(114) a) Andy Burton a) scheme has now been a) to monitor 22.1.14 a)That Members maintain their concerns in City Streetscene agreed by Highways to take relation to Holderness Road/Ings Road/ Manager forward for completion in Maybury Road junction (Scheme 659/Minute 2014/15. 76b refers) and Marfleet Lane/Preston Road junction (Scheme 550/ Minute 10c refers) and request that these matters be closely monitored and addressed as a priority. Members request a formal response for the February 2014 meeting (162) f) Andy Burton f) it is anticipated that the f) to monitor 23.04.14 f) That Members receive an email to confirm the City Streetscene scheme will go ahead anticipated start date for works to the Manager November/December 2014. Holderness Road/Maybury Road junction (scheme 659/Minute 76b refers)
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Page 266 of 272 Nov 2014 Park Area Committee Forward Report Programme 2014/15 Meeting Date Item By List of Supporting Documents
Bi-Monthly Minutes of Previous Meeting Democratic Services Minutes Bi-Monthly Forward Report Programme Democratic Services Plan Bi-Monthly Resolution List Democratic Services List Bi-Monthly Area Funds Community Manager Report Bi-Monthly Neighbourhood Forum Minutes Community Manager Minutes Bi-Monthly Neighbourhood Policing Updates Inspector Ogden Briefing Note Bi-Monthly Area Neighbourhood Management Update Assistant City Manager Briefing Note Quarterly (?) Neighbourhood Co-ordinator Update (May, Sept, Neighbourhood Co-ordinator Briefing Note Jan) Quarterly (will be Park Area Housing Performance Update (Jan, May, Community Manager- Debbie Report uploaded along with Sept, Jan) Akester HRA budget) Quarterly Update on Highways Schemes in the Park Area (Jul, Shelia Henley Report Oct, Jan, Apr) Quarterly Waste and Open Spaces Performance Update (Jul, Doug Sharp/Adam McArthur Report Oct, Jan, Apr) Quarterly (will be HRA budgets update (Jan, May, Sept, Jan ) Debbie Akester Report uploaded along with performance report) Annual - Sept Park Area PE and School Sport update. Rachel Roberts/Lisa Johnson Report When required Updates on the progress of and any issues relating to Sylvia Bilsby Briefing Note schools in the area. When required Appointment of Authority Governors to Hull Schools David Beilsten Report 2014 September East Park Events Policy update A. Wilson Emailed 7.8 Chase Nov – email sent 28.10 requesting update (DG) Page 267 of 272 Update on Dog Walking to include penalties and A. Wilson Emailed 7.8 who/how this is enforced Chase Nov – email Nov 2014 sent 28.10 requesting update (DG) November Bus Strategy Richard Townend Pending Confirmation The Section 106 and Community Infrastructure Levy Keith Griffiths Protocols. Residential house building in the Park Area. Tom Evans On agenda Hull City Council Library Service Strategy. Michelle Alford
January 2015 Friends of Pelican Park Andy Burton/Susanne Kelly Review of the delivery of Adult Social Care Services. Alison Barker Corporate Parenting Nicky Visser
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KINGSTON UPON HULL CITY COUNCIL
EXECUTIVE FORWARD PLAN
Key Decisions
November, 2014 onward
Page 269 of 272 1 INDEX OF KEY DECISIONS
Subject of Decision Decision Internal Deadline Expected Date of Maker for Draft Reports Decision to Monitoring Officer and Section 151 Officer Leader of the Council and Portfolio Holder: City Plan Enabler – Key Partnerships Budget Proposals Cabinet 5 January 2015 23 February 2015
Deputy Leader of the Council and Portfolio Holder: City Plan Enabler – Finance, Land and Property Review of Locally defined Council 15 January 2015 Council Tax Discounts for 2015/16 and the empty property levy. Portfolio Holder: Visitor Destination
None.
Portfolio Holder: Public Health, Prevention & Safeguarding Adults None.
Portfolio Holder: City Enabler – Culture, Leisure, Events and Public Well-being None
Portfolio Holder: City Plan Enabler – Council Infrastructure Gypsy and Traveller Permanent Cabinet 27 October 2014 15 December 2014 Sites - Licence Holder Citywide Lead Developer Cabinet 6 October 2014 24 November 2014 Partner Appointment Housing Lettings Policy Cabinet 6 October 2014 24 November 2014 amendments Review of the application of age Cabinet 6 October 2014 Not before January restrictions to Hull City Council 2015 Properties Portfolio Holder: Neighbourhoods and Communities Future Provision of Hull Advice Cabinet 1 December 2014 26 January 2015 Service Portfolio Holder: Energy City Hull and East Riding of Cabinet 8 September 2014 15 December 2014 Yorkshire Joint Waste Plan – Evidence Base Report – Consultation Green Deal ECO Partner Cabinet 6 October 2014 24 November 2014 Appointment Highways Future Options Cabinet 6 October 2014 15 December 2014
Page 270 of 272 2 Subject of Decision Decision Internal Deadline Expected Date of Maker for Draft Reports Decision to Monitoring Officer and Section 151 Officer S106 Planning Obligations and Cabinet 27 October 2014 15 December 2014 Community Infrastructure Levy Protocols Portfolio Holder: City Plan Enabler – Business Support and Change Programme Contract for the provision of Leader of the 5 December 2014 Microsoft Office Enterprise Council Agreement Portfolio Holder: City Plan Enabler – Learning, Skills and Safeguarding Children None.
Health and Well-Being Board Autism Strategy Health and Not before January Well Being 2015 Board
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