July 2019 the BOARDROOM, HULL ROYAL INFIRMARY 9.00AM – 12.00PM
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HULL UNIVERSITY TEACHING HOSPITALS NHS TRUST TRUST BOARD Tuesday 30 July 2019 THE BOARDROOM, HULL ROYAL INFIRMARY 9.00AM – 12.00PM AGENDA: MEETING TO BE HELD IN PUBLIC Opening Matters 1 Apologies verbal Chair – Terry Moran 2 Declarations of interests verbal Chair – Terry Moran 2.1 Changes to Directors’ interests since the last meeting 2.2 To consider any conflicts of interest arising from this agenda 3 Minutes of the meeting of 14 and 23 May 2019, attached Chair – Terry Moran 4 Matters Arising verbal Chair – Terry Moran 4.1 Action Tracker attached Director of Corporate 4.2 Board Reporting Framework 2017/20 Affairs – Carla Ramsay 4.3 Board Development Framework 2017/19 4.4 Any other matters arising from the minutes verbal Chair – Terry Moran 5 Chair’s Opening Remarks verbal Chair – Terry Moran 6 Chief Executive’s Briefing attached Chief Executive Officer – Chris Long 7 Patient Story verbal Chief Medical Officer – Makani Purva 8 Board Assurance Framework 2018/19 attached Director of Corporate Affairs – Carla Ramsay 8.1 BAF Risk 4 - attached Deputy Chief Operating There is a risk that the Trust does not meet contractual Officer – Michelle Kemp performance requirements Director Reports 9 Quality Report attached Chief Nurse – Beverley Geary 10 Nurse and Midwifery Staffing Report attached Chief Nurse – Beverley Geary 11 Fundamental Standards attached Chief Nurse – Beverley Geary 12 Quality Committee Minutes April, May and June 2019 attached Chair of Committee – Martin Veysey 1 13 Performance and Finance Report attached Deputy Chief Operating Officer – Michelle Kemp/Lee Bond – Chief Financial Officer 14 Performance and Finance Minutes April, May and June attached Chair of Committee – 2019 Stuart Hall Governance and Assurance attached Director of Workforce 15 Staff Survey Q4 2019/20 Results and OD – Simon Nearney 16 Standing Orders attached Director of Corporate Affairs – Carla Ramsay 17 Audit Committee Minutes Extra meeting 23 May 2019 and attached Chair of the Committee – verbal update 25 July 2019 Tracey Christmas 18 Guardian of Safe Working Report attached Chief Medical Officer – Makani Purva 19 Learning from Deaths Guidance attached Chief Medical Officer – Makani Purva 20 Annual CNST Premium/Standards attached Chief Nurse – Beverley Geary 21 Annual Safety Report attached Chief Nurse – Beverley Geary 22 Freedom to Speak up Report attached Director of Corporate Affairs – Carla Ramsay 23 Review of Board Effectiveness to follow Director of Corporate Affairs – Carla Ramsay 24 Lung Health Check attached Deputy Chief Operating Officer – Michelle Kemp 25 Any Other Business verbal Chair – Terry Moran 26 Any questions from members of the public verbal Chair – Terry Moran 27 Date and time of the next meeting: Tuesday 10 September 2019 9.00am – 1.00pm, The Boardroom, Hull Royal Infirmary 2 Attendance 2019 2020 Name 14/5 24/5 30/7 10/9 12/11 28/1 10/3 12/5 28/5 7/7 Total T Moran 2/2 A Snowden 2/2 S Hall x 1/2 V Walker 2/2 T Christmas 2/2 M Gore x 1/2 C Long x 1/2 L Bond 2/2 T Cope xMK 1/2 K Phillips 2/2 M Purva x 1/2 M Veysey x 1/2 B Geary 2/2 J Jomeen 2/2 In Attendance T Curry 2/2 J Myers 2/2 S Nearney x 1/2 C Ramsay 2/2 R Thompson x 1/2 2018 2019 Name 30/1 13/3 15/5 24/5 10/7 11/9 13/11 29/1 26/2 12/3 Total T Moran x 10/11 A Snowden x - - - 6/7 S Hall 11/11 V Walker x 10/11 T Christmas x x 9/11 M Gore x x 9/11 T Sheldon x - - - - - - 3/4 C Long x x 9/11 L Bond x x x x 7/11 M Wright x 10/11 T Cope 11/11 K Phillips x - - - - - 4/5 M Purva - - - - - 5/5 M Veysey x x x 8/11 B Geary - - - - - - - - - 1/1 J Jomeen - - x x x 5/8 In Attendance T Curry - - - x - - - - - - - J Myers 11/11 S Nearney 11/11 C Ramsay x * * 7/8 R Thompson 11/11 *Carla Ramsay – career break 3 Hull University Teaching Hospitals NHS Trust Minutes of the Trust Board held 14 May 2019 Present: Mr T Moran CB Chairman Mrs V Walker Vice Chair/Non-Executive Director Mr S Hall Non-Executive Director Mr M Gore Non-Executive Director Mrs T Christmas Non-Executive Director Prof M Veysey Non-Executive Director Prof J Jomeen Non-Executive Director Mr L Bond Deputy Chief Executive/Chief Financial Officer Dr M Purva Chief Medical Officer Mrs B Geary Chief Nurse Mrs M Kemp Deputy Chief Operating Officer In attendance: Mr T Curry Associate Non-Executive Director Mr S Nearney Director of Workforce and OD Ms J Myers Director of Strategy and Planning Ms C Ramsay Director of Corporate Affairs Mrs R Thompson Corporate Affairs Manager No Item Action 1 Apologies Apologies were received from Mr C Long, Chief Executive Officer and Mrs T Cope, Chief Operating Officer Mr Moran welcomed Mr Tony Curry who had been appointed as the new Associate Non-Executive Director. He added that Mr Curry had a wealth of knowledge in the digital arena and would be reviewing the Trust’s IT systems and processes. Mr Moran also welcomed Mrs Michelle Kemp to the Board as the Deputy Chief Operating Officer and congratulated her on her appointment. 2 Declarations of Interest 2.1 Changes to Directors’ interests since the last meeting There were no declarations made. 2.2 To consider any conflicts of interest arising from this agenda There were no declarations made. 3 Minutes of the meeting of 12 March 2019 Item 11 – Trust Strategy – paragraph 2, second sentence to read, “She had received contributions from a number of staff and external stakeholders…..” Following this change the minutes were approved as an accurate record of the meeting. Minutes of the meeting of 26 March 2019 Item 3 – Operating Plan – paragraph 10 to read – Ms Myers noted that the advantage of committing to the control total was the potential to access additional funds, which could support would support patient care, so the 1 benefits and the risks needed to be carefully evaluated. Item 4 – Any Other Business – sentence 2 to read, “he reported that any PSF money would be discussed with the centre to determine how it would be spent.” Following these changes the minutes were approved as an accurate record of the meeting. 4 Matters Arising There were no matters arising from the minutes. 4.1 Action Tracker The Tracker was reviewed by the Board. All items were either on the Agenda or had been dealt with. 4.2 Board Reporting Framework Ms Ramsay presented the updated framework which highlighted the Board schedule up to March 2020. There was one addition to the framework relating to workforce safeguarding which would be received by the Performance and Finance Committee in June and the Board in July 2019. The 7 day standards would be added and received by the Board every 6 months. Resolved: The Board received and accepted the updated Board Reporting Framework. 4.3 Board Development Framework Ms Ramsay presented the Board Development Framework and highlighted the next sessions which would be review of the Staff Survey and the Trans2Performance session on 8/9 July 2019. There would also be an opportunity at the June Board Development to review the Trust Strategy and what areas the Board would need to focus on. Mr Gore also suggested a productivity session linked to the commercial strategy. Resolved: The Board received and accepted the Board Development Framework. 4.4 Any Other Matters Arising 4.4.1 Gender Pay Gap Report Mr Nearney presented the report which had been presented at the previous meeting in March 2019. The report had an error in it and the corrected version was presented. The incorrect figures was in table 3.2 and should have read 38.25%. The figure read 83.25% in the incorrect version. Resolved: The Board received and thanked Mr Nearney for the corrected version. 4.4.2 – Strategy Scorecard Ms Myers presented the comprehensive review of the Trust’s commitments 2 under each of the goals set out in the Trust Strategy. Each area was outcome focussed and had a lead executive driving the milestone plans. The Scorecard would be monitored at the Board and would be colour coded. Mr Gore welcomed the document and asked that reducing outpatient cancellations be added to it. Mrs Geary advised that a huge amount of work was ongoing around reducing cancellations and DNA rates and Ms Myers agreed to work it into the document. Mrs Walker thanked the Executive Team for their work on the document adding that the vast majority of the actions had very specific outcomes. She added that there were a small number of that required more clarity but overall supported the document. Prof Veysey asked about the research item and stated that it should be more specific. Ms Myers advised that as it was a new strand to the Strategy the baseline was being established and would be reviewed and updated within the 5 year strategy timeframe. Mr Moran liked the transparency of the document and asked that it be monitored on a 6 monthly basis by the Board. Resolved: The Board received and approved the approach to the Strategy Scorecard. 5 Chair’s Opening Remarks Mr Moran thanked Ms Myers for publishing the Trust Strategy and spoke of the considerable time the Board had taken in development sessions to develop it. He had enjoyed reading the completed version.