April 19Th, 2020 the Mission of the Eastern

2020 Spring Meeting Teleconference 10:00am EST - April 19th, 2020

The mission of the Eastern Zone is to develop a unified organization designed to work in cooperation with the LSCs to support and promote the Eastern Zone Swimming Membership.

FINAL AGENDA

1. Call to Order

2. Approval of Minutes from 2019 Annual Fall Meeting (posted online)

3. Financial Report (posted online) Finance Committee Proposed Budget (posted online)

4. Approval of Agenda

5. Report of Officers 1. Zone Directors Report – Tim Husson & Tristan Formon (posted online) 2. Technical Planning Committee Report – Jerry Adams 3. Report of Zone Championship Coordinator - Bud Rimbault (posted online) 4. Athlete Representatives Report – Sara Gaston 5. Age Group Chair Report – John Yearwood 6. Diversity Equity and Inclusion Chair - Nadine Johnson (posted online) 7. Officials Chair - Bob Menck 8. Safe Sport Chair – Greg York (posted online) 9. Disability Swimming Coordinator – Amanda Pope

6. Unfinished Business

7. Nominations a. Zone Director (Coach) Approved b. Secretary/Treasurer c. Athlete Representative d. ** Technical Chair (depending upon outcome of Zone Director (Coach) Election

8. Reports from National Committees (Please provide a written report to be included in the minutes)

9. Bids for 2021 EZ Spring Meeting

10. New Business

11. Adjournment

2020 Spring Meeting Teleconference April 19, 2020

1. The meeting was called to order at 10:00 am

2. Minutes of September 2019 meeting were approved with no corrections.

3. Financial Report – attached – was approved a. Budget Report– Mary Turner presented – updated report attached Committee – Mary Turner, Mike Seip, Nadine Johnson, Anna Summerfeld, Marco Greico Long discussion on Open Water Championship funding. Previously had $5000 budget line – now only $2000 Amendment to proposed budget – Increase budget by $3000 so $5000 will be allocated to Open Water Championships. LSC breakout groups were done. Motion carries for amendment. Mary Turner will line item Open Water Championships as $5000, then 2 open water circuit meets at $2000 each. Question was called – Motion carries.

4. Approval of Agenda One addition – report of By-laws task force Agenda Approved

5. Report of Officers: a. Zone Director report – Tristan Formon and Tim Husson - report attached. General Chairs recommend approval of the Technical Planning Committee proposal to cancel AG and SR Zone meets LC 2020. b. Technical Planning – Jerry Adams – report attached 1. Updated time standards for LC Age Group Zone meet now that 15-18 are not attending. Makes room for more younger swimmers. Senior Zone LC times are unchanged. 2. 3 items were presented and recommended form tech planning for approval: 1) Cancel 2020 Eastern Zone LC Age Group and Sr. Championship meets Approved 2) Spring 2021 Long Course Sectional Meet is run in a 4-day format 3) Spring 2021 Short Course Sectional meets (2) run in 3 ½ day format All 3 motions are carried 3. A motion was made by Tech Planning to make the beginning of the qualifying period for all 2021 Zone Championship meets as January 1, 2019 – motion carries. 4. There is now a sub committee for Open Water charged with working with Tech Planning on planning and developing the Open Water Circuit. Committee members are: Bob Menck, NE, Jenn Lyman, CT, Pat Collins, NJ, Nicholos Poulos, MD, Ellie Soska, NE. c. Zone Championship Coordinator – Bud Rimbault – report attached All bids for 2022 are due by the September Eastern Zone meeting at USAS Virginia and Star Swimming have but in bids for Super Sectional LC for May 13-16, 2021. All bids will be due to Bud no later than May 15, 2020. Discussion on whether to open 2021 meets to out of LSC clubs – tabled until September meeting. d. Athlete Representative – Sara Gaston Athletes are doing good in the zone – Sara has been in touch with athlete reps. All good interactions. If any athlete reps have not been in touch – please send her their name and cell number. e. Age Group Chair – John Yearwood Spring meets were good – no summer one meets. Trying to touch base with age group chairs to see how they are doing and what they are doing. f. Diversity, Equity, and Inclusion Chair – Nadine Johnson – report attached Nadine reported DEI committee meets monthly and are focused on new by-laws. 50% of EZ LSC’s have DEI chairs as voting board members. DEI camp in 2021. 2020 Multi-cultural meet was canceled – reschedule for 2022 – off year from camp. g. Officials Chair – Bob Menck Tough times for all – Will be having an official’s chair meeting via teleconference. Working on ways to keep them interested, updating certs and new ideas. h. Safe Sport Chair – Greg York – attached Congratulations to Maryland for leading in Safe Sport Recognized clubs! Greg will be having a safe sport coordinators meeting. i. Disability Coordinator – Amanda Pope – Amanda was not able to attend the meeting

6. Unfinished Business – Mary Turner – the By-laws task force is looking at other zones by-laws. The Zone Director Council may provide a template. Task force will see if it meets what the EZ needs – they will wait and see and then decide.

7. Nominations for September vote a. Zone Director Coach – Jerry Adams – AD b. Secretary/Treasurer – Mary Fleckenstein - MR c. Athlete Representative – Gavin Formon – NJ; Marco Greico -AD; Aaron Zhu – NE d. depending outcome of Zone director election – Tech Planning

8. Reports from National Committees a. Mike Seip – Operation Risk Steve Levine is now on the committee – will be very helpful. Sandi Blumit and George Ward are advising that USA Swimming insurance will be increasing At convention – session on Air and Water quality – do not miss it! Make sure any virtual training meets guidelines and coaches’ certs are up to date b. Mary Turner – Registration Approved Certification extension info was sent out from USA Swimming to clubs. Extensions done due to social distancing and the instructors cannot teach classes. Lifeguard and CPR extensions must be requested from a trainer. Changes are coming to Flex membership – USA BOD to discuss holding off on increase until 2022. c. Mike Switkowski – Diversity, Equity, and Inclusion Task forces for DEI – LSC board member training in DEI, Outreach manuals, update job descriptions, increase Outreach budgets coming though crisis – more will be in need. d. Tom Avichious – USA Swimming - attached Tom spoke about the 5 new programs from USA Swimming Zoom license for clubs – contact Paula D’Amico – [email protected] Insurance for coaches for mental health Last Gold – movie now available to watch for free Virtual Swim Biz – April 27 One America – available for financial questions Also – USA Swimming is re-doing their web site. They are also requesting from the USOC viewing privileges to Olympic races. e. Scott Colby – USA Swimming There are many webinars available on USA Swimming. Scott is available to do live webinars with teams – please email him – [email protected] f. Triston Formon – Age Group Development We should be discussing how to support teams / coaches in the aftermath. I’m less concerned now but will be when we Start to return. No one knows what the landscape will look like. Less kids| Less athletes permitted in facilities | Same pool rental costs - hence the need for differing competitive models.

9. Bids for 2021 Spring Meeting – Tim Husson proposed virtual meeting for April/early May – all approved

10. New business – none at this time

11. Adjournment – 11:56 am – all approved

Respectfully submitted,

Mary Fleckenstein Eastern Zone Secretary

Approved Eastern Zone Swimming

April 2020 – Spring Meeting

Financial Report

Treasurer Report

12/31/2018 Balance forward 87,195.82

4/23/2019 Potomac Valley (10,000.00) 77,195.82 diversity

6/26/2019 Potomac Valley (10,000.00) 67,195.82 diversity

7/17/2019 R.Menck/reimb (521.00) 66,674.82 officials

7/17/2019 MRSC reimb (6,000.00) 60,674.82 open water

11/1/2019 Mary Turner Reimbursement (235.00) 60,439.82 web site

11/15/2019 Potomac Valley 10,000.00 70,439.82 diversity

12/31/2019 Zone Interest 285.51 70,725.33 interest

1/1/2020 Beginning Balance 70,725.33

There are no known outstanding bills owed at this time.

Respectfully submitted,

Mary Fleckenstein Approved Eastern Zone Financial Statement/ 2020-2021 Budget Proposal

Balance as of 9/1/2019: $60,674.82

2019-2020 2020-2021 Actual to Date REVENUE Budget Proposal 1000 Zone Dues $0 $0 $0 1100 Other Income Bank Interest $200 $286 $200 Refunds $10,000 TOTAL INCOME $200 $10,286 $200

EXPENSES

1200 Administrative Expenses Awards $1,200 $0 $0 Charitable Contributions/Donations/Special Awards $1,000 $0 $1,000 Website $0 $235 $200 Total Administrative Expenses $2,200 $235 $1,200 1300 Athlete Support Subsidize Eastern Zone Spring Meeting $4,200 $0 $4,200 Total 1200 Athlete Support $4,200 $0 $4,200 1400 Diversity and Inclusion Multicultural Camps (biennially) $5,000 $0 $0 Diversity and Inclusion Camp (biennially) $0 $0 $10,000 Total Diversity and Inclusion Programs $5,000 $0 $10,000 1500 Open Water Open Water Circuit $6,000 $0 $4,000 (2 @ $2000 each) Open Water Championship Meet $5,000 Total Open Water $6,000 $0 $9,000 1600 Safe Sport Grant program - submit requestsApproved for zone related $3,000 $0 $3,000 programs EZ grant committee Total Safe Sport Programs $3,000 $0 $3,000 1700 Travel Zone Director Meetings - Travel and Lodging $6,000 $0 $0 Spring Meeting Travel* $8,000 Travel $6,000 $0 $8,000

TOTAL EXPENSES: $26,400 $235 $35,400

NET INCOME/LOSS -$26,200 $10,051 -$35,200

BALANCE AS OF 4/14/20: $70,725.33

Eastern Zone Swimming 2020 Spring Meeting Report – April 19th, 2020 Respectfully submitted by Tristan Formon and Tim Husson [email protected] [email protected] www.easternzoneswimming.org

The mission of the Eastern Zone is to develop a unified organization designed to work in cooperation with the LSCs to support and promote the Eastern Zone Swimming Membership.

GENERAL CHAIRS MEETING: COVID 19 Unanimous recommendation from the EZ General Chairs Meeting AND EZ Technical Committee Meeting to support the cancellation of the 2020 Summer Age Group and Senior Zone Championships. LSCs can prioritize and appropriate funds as needed during COVID19. Other discussions included: Athlete mental health concerns, Expanded Outreach population as a result of the impact of COVID19. LSCs should look to become Local Swim Communities working together.

EZ DIVERSITY EQUITY & INCLUSION COMMITTEE The EZ DE&I Committee continues to meet on a monthly basis via teleconference seeking to identify opportunity to BUILD THE BASE. With the ongoing impact of COVID19, these efforts will become even more important as we all navigate the uncertain times ahead.

ZONE DIRECTOR COUNCIL The ZDC continues to meet with USA Swimming staff on a bi-weekly basis via teleconference. Copies of meeting minutes and note since the 2019 EZ Fall Meeting at USAS attached. • USA Swimming Board of Directors Meeting Notes • ZDC November Meeting Approved Minutes • ZDC February Meeting Draft Minutes • USA Swimming November Meeting Board of Director ZDC Notes • USA Swimming January Meeting Board of Director ZDC Notes

2021 OLYMPIC TRIALS Approved US Olympic Team Trials have been moved to 2021. Ticket holders were given the option to maintain tickets or receive a refund.

2020 EZ Championship Meets

2020 Speedo Sectionals Spring Long Course Buffalo, NY (hosted by Star Swimming) Cancelled

2020 Speedo Sectionals Short Course Christiansburg, VA (hosted by Virginia Swimming) Cancelled 2020 Short Course Age Group Championship Webster, NY (hosted by Fairport Swimming) Cancelled

2020 Zone Open Water Championship Lake Quassapaug in Middlebury, CT (hosted by Shoreline Aquatic Club) Cancelled

2020 Speedo Sectionals Long Course "Super Sectional" Richmond, VA (hosted by Virginia Swimming) Cancelled

2020 Long Course Senior Zone Championship Buffalo, NY (hosted by Star Swimming) Recommendation: Cancellation

2020 Long Course Age Group Championship Liberty University, VA (hosted by Virginia Swimming) Recommendation: Cancellation

On behalf of the EZ Member Clubs, Athletes, and non-athlete members, we are appreciative of the efforts by the Meet Hosts and the officiating crews for their commitment to providing the most optimal competitive experience for the participating athletes and clubs.

2020 Eastern Zone Fall Meeting USAS Convention, Jacksonville,Approved FL

Eastern Zone Swimming 2020 GENERAL CHAIRS Meeting Report – April 18th, 2020 Respectfully submitted by Tristan Formon and Tim Husson [email protected] [email protected] www.easternzoneswimming.org

The mission of the Eastern Zone is to develop a unified organization designed to work in cooperation with the LSCs to support and promote the Eastern Zone Swimming Membership.

COVID 19 We are continuing to monitor the current health situation with respect to the Coronavirus (COVID-19). We hope everyone is staying safe and healthy through this pandemic. We will take direction from USA Swimming concerning resuming competition. They are only making decisions a month at a time. State and local will make the decision when facilities open and practices can resume. USA Swimming reminds us to all work together when that happens in the best interest of all our athletes.

EZ DIVERSITY EQUITY & INCLUSION COMMITTEE Content coming from Nadine

2021 OLYMPIC TRIALS US Olympic Team Trials have beenApproved moved to 2021. Ticket holders were given the option to maintain tickets or receive a refund.

APPROVED MINUTES

USA SWIMMING ZONE DIRECTOR COUNCIL MEETING November 3rd 2019 – 8pm EST

Those who were in attendance CZ - Michael White COACH, Pam Lowenthal NON COACH, Brad Jacobs ATHLETE EZ - Tristan Formon COACH, Tim Husson NON COACH, Sara Gaston ATHLETE SZ - Jim Kelly COACH, Dave Smith NON COACH, Annie Norris ATHLETE, Ryan Gibbons ATHLETE WZ - Sean Redmond COACH, Dale Ammon NON COACH, Maria Davila ATHLETE MJ Truex, Joel Shinofield, Nadine Johnson, Terrance Anchrum

• BEING PROACTIVE and become leaders at the local level • UTILIZING OUR TREMENDOUS VOLUNTEER BASE • BEING LEADERS to improve sustainability of the sport

APPROVAL OF 2019 JUNE ZDC MEETING MINUTES (Attached) MSA

ADDITIONS TO THE AGENDA None - MSA

DIVERSITY, EQUITY & INCLUSION MJ and Nadine MJ gave a comprehensive overview of the existing processes and potential adjustments: 1. Zone Diversity Select Camps – have caps selected by certain dates, usually by January 1, of the year that it will be hosted. Staff is looking for at least 5 months of planning. • Bid process – to have it January 1 – February 28; recommendation; of the year before the camp.Approved There is concern in getting facilities to commit that far out in advance. The long window allows for the possibility of delays. • Standards – create a pathway to the next level camps. To use as “AA” standard. National camp is the “AAA” for 13-14. – The athlete needs to come prepared for training. Eastern have also used the IMAX scores. • Future – Morgan, from staff, will be brought in for the coronation of the amps starting in 2020 • Funding, Budget, Financials – reviewing what the 2020 budget with at least $5,000. The 10,000 is a grant and will need receipts to get the full amount, 5K can be asked upfront. It is receipt driven. All moneys should go through the LSC’s; not the zone or USA Swimming. This will help liabilities. 2. Communication flow – when the Zone diversity coordinators send out information the ZD should be included.

3. Process to handle complaints (DEI related) at the LSC and Zone level. – Everything is vetted and checked. Decisions are made if it for the local level of at the national level. If safe sport and/or law enforcement should be included. If it racially motivated, bulling, it could sent to the US Center for Safe Sport. If we feel that it is something that can be done at the local level, we can see it sent back and let the National Office.

ZONE ATHLETE LEADERSHIP Update from the Zone Athletes – WZ – started the process of increasing leadership at the LSC level, started social media; Instagram; CZ – started dialog to get more input from the athletes and to ask if the Zone athletes can also be included in the Zone/LSC workshop in May. If the Zone wants to offer to cover the cost of the athletes, they can. SZ – working on getting leadership opportunity for the athletes, have a summit. USA Swimming is willing to help. EZ – a number of athletes appointed to EZ Committees by Sara.

USA SWIMMING BOD MEETING USA Swimming Updates will be provided by Sean Redmond and Tristan Formon moving forward. Sean and Tristan will be attending the USA Swimming BOD Meeting on November 23rd 2019 in LA.

What is the direction of the ZD council – to pass on information and guidance to the LSC from the National BOD. The minutes from our meeting should be sent to USA Swimming; Joel; and to the LSC GC. Of value is for the Council to have a ZD road map for the new ZD. Make the transition easier. Pam is willing to be part of the task force and JB will be asked to help with this.

2020 CZ / SZ AND EZ / WZ WORKSHOP – have the ZD meet on Sunday morning. How much time will be allocatedApproved for the ZD to meet with the GC from the Zones. The following content was shared with Jane Grosser for consideration when developing content and tracks for the 2020 Workshops: • The Art of the Governance Committee • Increasing Volunteers & LSC education for boards / rotating on going education every three years • Governance committee hints/tips/structure & Volunteers (how to bait but more important how to hook) • Education/Better understanding of USA Swimming camp structures or even training groups w/in the LSC., especially w/talk of distance swimmers getting together to train. • LSC LEAP came in and education was tremendous • Registration Best Practices / Governance Tips

• Strategies to get teams to be proactive & invested in the LSC versus being reactive @ HODs / increasing Athlete Involvement and engagement. • How to apply safe sport at a local meet, such as bathrooms, cameras, etc; and how to enforce these new rules. • With a volunteer board, what fiduciary duty does the board have and when there is a violation of this duty, how do we use the "code of conduct" to remove officers? • New ideas for coaching and athlete clinics.

USA SWIMMING EVENT CALENDAR Content provided by the ZDC was shared with USA Swimming in September for inclusion in the USA Swimming Event Calendar. A PDF of that draft version with the Zone content included is attached.

ZONE DIRECTOR COUNCIL BIOS A PDF of the document that was shared is attached with details received to date. Michael White suggested this become a shared google document. Michael has offered to assist in bringing all ZDC documents into the 21st Century. Joel Shinofield indicated that USA Swimming would post on the web site.

CLUB FEE INCREASE The feedback received thus far here also revolved around the "plan" or lack of a plan for proposed expenditure of the additional monies raised. It will be suggested that a collaborated / unified effort to educate the LSCs in order to “sell” this prior to 2020 USAS. The Zones need to actively engage the LSCs to gather feedback ahead of time. Some folks may potentially be more open to speaking openly and expressing concerns to the ZD than directly to HQ. – Joel would like to have the ZD to help get the word out and open the communication.

ZONE BY LAWS & POLICYApproved MANUALS – Pam is willing to be on the task force to help with this. JB might be interested. Anyone interested should let Tristan or Pam know. They are looking at for the commonalities between the zones. Seeking two ZD to spearhead an effort to create some degree of equity in experience across the USA Swimming with each of the respective Zones. Pam Lowenthal and John Bradley made this suggestion back in the spring. I spoke with Pam last night after our call and I think we had a good idea that would help us change our posture from being “reactive” to “proactive” as a functioning leadership group within USA Swimming. What if we had a group made up of people like Julie Bare and Kate Chronic work together to standardize the bylaws of our zones? The contents could still be somewhat individualized but the foundation of the bylaws would be the same for each zone. This exercise would help us figure out what is important in each zone and might give us an idea of how we can be more effective as an age group governing body vs. a collection of regions.

EZ: The EZ have appointed a Task Force to begin the process of reviewing its By Laws and Policy Manual to identify and remove redundancy. Regardless of the outcome of the ZDC efforts for standardization, the EZ felt this process was a necessary process to commence in the meantime.

INCREASED ATHLETE ENGAGEMENT Per Sara Gaston EZ Athlete Representative, athlete appointments to EZ Committees are as follows:

Technical Planning Diversity, Equity, and Inclusion Gavin Formon Kelsey Cashman Mark Owens Sarah Nelson Nicholas Poulos Noah Wilson Jack Foley

TECHNICAL SUIT RESTRICTIONS UPDATE COMING FROM TOM AVISCHIOUS - From June Meeting: USA Swimming / AG Development plan to roll out an educational component as we move forward into the mid to late summer. This is initial educational connection will occur approximately 12 months prior to the September 1 2020 implementation date. Tom Avischious provided a detailed outline of a robust communication plan via email. Joel outlined the plan briefly on the call. -

2020 CONVENTION UPDATES Joel – the task force could be brought back. USA Swimming will continue, going every other year with USAS and on our own in the other years.

ZONE GENERAL UPDATES CZ – Approved

EZ – 2020 Speedo Sectionals Spring Short Course "Super Sectional" March 26-29, 2020, Christiansburg, VA (hosted by Virginia Swimming)

2020 Speedo Sectionals Spring Long Course "Super Sectional" March 26-29, 2020, Erie Community College, Buffalo, NY (hosted by Star Swimming)

2020 Short Course Age Group Championship April 1-4, 2020, Webster, NY (hosted by Fairport Swimming & Webster Aquatic Club)

2020 Speedo Sectionals Long Course "Super Sectional" May 28-31, 2020, Collegiate School Aquatic Center, Richmond, VA (hosted by Virginia Swimming)

2020 Zone Open Water Championship June 27, 2020, Lake Quassapaug, Middlebury, CT (hosted by Shoreline Aquatic Club

2020 Long Course Age Group Championship August 5-8, 2020, Liberty University, Lynchburg, VA (hosted by Virginia Swimming)

2020 Long Course Senior Zone Championship August 6-9, 2020, Erie Community College, Buffalo, NY (hosted by Star Swimming)

SZ – SZ Age Group Championship – 28 July – 1 Aug, Tupelo, MS SZ Senior Championships – 28 July – 1 August, College Station, TX SZ Open Water Championships – 30-31 May, Chattanooga, TN Eastern Sectional – SC – Mar 5-8, Cary, NC LC – July 16-19, Greensboro, NC Southern Sectional – SC – Mar 5-7, Plantation, FL LC – Southern Sectional July 9-12, Gainesville, FL Western Sectional – SC – Feb 27-Mar 1, College Station, TX LC – July 9-12, Austin, TX (closed competition) SZ Age Group Sectional – Mar 12-15, Georgia Tech, GA USAS 2020 Futures, Huntsville, AL TYR Pro meets in Greensboro, NC and Knoxville, TN already on the USAS web site.

WZ -

OLD BUSINESS None

NEW BUSINESS Approved For the next meeting -The sectional meets and the relationship with the Zones

DATE FOR NEXT MEETING TBA after the USA BOD, the January meeting will be a virtual meeting so all will be invited.

9:31 Eastern – adjourn.

DRAFT MINUTES

USA SWIMMING ZONE DIRECTOR COUNCIL MEETING February 16 2020 – 8:00pm EST

Those who were in attendance: CZ - Michael White COACH, Pam Lowenthal NON-COACH, Brad Jacobs ATHLETE EZ - Tristan Formon COACH, Tim Husson NON-COACH SZ - Jim Kelly COACH, Dave Smith NON-COACH, Annie Norris ATHLETE, Ryan Gibbons ATHLETE WZ - Sean Redmond COACH, Dale Ammon NON-COACH Joel Shinofeld USA SWIMMING STAFF, Mary Turner EZ Bylaws Taskforce Chair

• BEING PROACTIVE and become leaders at the local level • UTILIZING OUR TREMENDOUS VOLUNTEER BASE • BEING LEADERS to improve sustainability of the sport

APPROVAL OF 2020 NOVEMBER ZDC MEETING MINUTES (Attached) MSA

ADDITIONS TO THE AGENDA Dave Smith: Athlete inclusion/participation at the 2020 Zone Workshops

ZONE ATHLETE LEADERSHIP Ryan Gibbons: The Zone Athletes gave an update to the process underway to ensure legitimizing inclusion of athletes within the ZD Council. Details and resulting recommendations were shared from the recent conference call with Lucinda McRoberts Chief Administrative Officer and General Counsel for USA Swimming. While the Zone Athletes did acknowledge the full support for Zone Athlete involvement of the existing ZDC, official placement of Zone Athletes on this council will ensure ongoing increased athlete engagement.

USA SWIMMING BOD MEETING Notes taken at the 2020 January BOD meeting attached. Sean Redmond, Dale Ammon, Michael White and Tristan Formon were on the teleconference / ZOOM Meeting. Approved Joel Shinofeld provided a brief update to the Athletes First Initiative. Discussions have now moved towards the proposed Online Registration which with permit USA Swimming to be the first point of contact for all members. This level of access will allow for direct communication and education with parents and families. Cathy Durance is heading a small group of 5-6 registration chairs from across the nation made up of a combination of paid office staff and volunteers. USA Swimming are planning to invest in the people, training the trainers, that will assist with the proposed April 2021 roll out.

2020 CZ / SZ AND EZ / WZ WORKSHOP Friday Afternoon/Evening: ZDC and Zone Athlete Leadership 1-hour ZDC Council Meeting (This would be similar to our regular call-in meetings) Saturday Morning: ZDC and Zone Athlete Leadership 90 minute to 2-hour meeting setting priorities and strategy for the next 18 months

Sunday Morning: 8:00am - 9:30am: Individual Zone Meetings to discuss priorities and priorities within each Zone, include all LSC Reps at the workshop and led by the Zone Directors and General Chairs. 10:00am – 11:30am: Town Hall Meeting / LSC Round Table Discussions with all four Zones, led by ZDC and Staff to discuss priorities for USA Swimming and Zones for the coming year, take feedback from individual zone meetings.

Joel Shinofeld: A brief overview was shared as to where USA Swimming were on the planning on the upcoming educational / engagement event in Chicago.

Dale Ammon requested that sufficiently detailed proposed content be shared with LSCs so informed decisions could be made regarding potential attendance / participation.

Dave Smith stated that Jim Kelly and he had met at 2019 USAS to discuss potential SZ funding for the inclusion of both the SZ Senior and Junior Athlete Representatives to attend the workshop should this not be within the USA Swimming budget/plans for the event. Each of the other three zones indicated they in turn would support the attendance of their respective Zone Athlete Representatives. Once the final number of attending Zone Athletes is finalized, this should be shared with Sydney Pinello USA Swimming and Cathy Durance USA Swimming for accommodation planning purposes.

Joel Shinofeld, Sean Redmond and Tristan Formon will connect offline to discuss content for the Sunday ZDC sessions.

2020 ZONE WORKSHOP: May 01-03, 2020 at Renaissance Chicago O'Hare Suites Hotel Contact: Sydney Pinello. Instead of two different workshops, USA Swimming will be hosting one for all four zones to collaborate, share and learn together. USA Swimming will provide housing (space is limited so some rooms may be double occupancy) and meals. The schedule is tentatively dinner and keynote speaker Friday night, working sessions all day Saturday and Sunday morning. Sessions are scheduled for the following LSC positions: General Chairs, Admin Vice Chairs, LSC Executive Directors/Senior Office Staff, DEI Chairs, Safe Sport Chairs, Officials. More information will be sent directly to each of these LSC positions in early 2020, including detailed agendas for each session.

CLUB FEE INCREASE USA Swimming established a taskforce to review the 2019 proposal and develop a re-submission for 2020. Joel Shinofeld outlined where the taskforce in collating recently requested feedback by Tom Avischious. The goal would be to have some suggested wording for presentation / dissemination and subsequent open dialog at the Approvedupcoming Zone Workshop. The Zone Workshop could certainly provide an optimal environment for free flowing dialog prior to the 2020 USAS Convention. (Note: ZDC members Brad Jacobs, Ryan Gibbons and Tristan Formon all serve on the taskforce)

ZONE BY LAWS & POLICY MANUALS Update from Pam Lowenthal / Mary Turner. Mary Turner will provide an update on the EZ Task Force to begin the process of reviewing its By Laws and Policy Manual to identify and remove redundancy. Mary reported that two versions of proposed new EZ Bylaws were circulated with the taskforce, one with formatting changes and a second with her suggested content changes. Pam Lowenthal outlined the goal to have discussion points prepared in advance of the 2020 Zone Workshops. The subsequent goal was to have templates for both new Zone Bylaws and Policy Manuals that would include some mandatory / optional positions and content with positions being elected / appointed. This exercise is focused upon seeking commonalties between the four zones while being respectful of each of the four Zones traditions and current practices. Dale Ammon raised the concept of seeking assistance from Governance Experts

within the sport. (Julie/Herb). Pam indicated that one volunteer per Zone would be sought to assist in reviewing any proposed language. Tristan Formon: During the course of the Zone Athlete discussions with USA Swimming, Lucinda McRoberts did state that each of the Zone Bylaws must be updated to reflect the removal of the ZBOR and Zone Directors as members of USA Swimming.

The goal of this process would be to limit each of the Zone Bylaws pushing as much content as permissible to the respective policy manuals. All suggestions and thoughts on required versus optional content should be sent to Pam Lowenthal. The ZDC acknowledged Mary Turner’s participation in the meeting.

ZONE GENERAL UPDATES CZ – Nothing to report EZ – Two ZSAPs. Tim Husson stated that the process worked well, panels were convened, complainants and LSCs were both engaged, and determinations rendered. SZ – Dave Smith asked how USA Swimming suggested local Zone disputes be handled with the elimination of the ZBOR. The SZ had a process in place to mediate and diffuse some situations that arose. That mechanism has subsequently been removed with the abolition of the ZBOR. WZ – Dale Ammon announced that although the WZ had been without an Open Water Chair, that position had now been filled by Michael Kinross (Sandpipers of Nevada). Work is already underway to develop a new bid process for WZ Open Water events.

Questions for Joel: Joel confirmed for Pam Lowenthal that following the January 2020 USA Swimming BOD actions the flex members would still have the same level of competitive restrictions. Joel further stated that a communication would be forthcoming from USA Swimming re: the new look Flex categories / levels.

OLD BUSINESS None

NEW BUSINESS None

DATE FOR NEXT MEETING Tentatively: Sunday April 19th, 2020 8pm EST (One week prior to the USA Swimming BOD Meeting / Two weeks prior to the Zone Workshop) Approved

USA SWIMMING BOARD OF DIRECTORS MEETING 1/31/20 (Teleconference / Zoom Meeting)

ZD Council attendees: Sean Redmond, Dale Ammon, Michael White and Tristan Formon

Bob Vincent: RULES OF ENGAGMENT / COVENANTS No Surprises / One Voice / Be Prepared / Safe Sport… “It’s hard to do nothing because you never know when you’re done.” Senator John Kennedy, Louisiana

Approved

Tim Hinchey: CEO WELCOME Excited for his first Olympic Games Appreciative of feedback from the group Keeping Athletes First Initiative

Bob Vincent: BOARD CHAIR’S REMARKS Thanked the staff / CEO for the changes in culture

Bob Vincent: BOARD PROCESS CEO Bonus/Incentive Compensation (2.3.5) Compensation adjustment as recommended by USA Swimming Board during the November Board Meeting. Qualitative feedback from USA Swimming Board provided to CEO Memorandum for CEO file to be provided to HR

Charge to the Nominating Committee (2.9.3) Two Board Members’ terms will expire in September: Tom Ugast and Davis Tarwater (Athlete). Bob Vincent asked for input from the BOD as far as additional content / qualities for the nominating committee to seek. Jay Thomas asked what the board would be lacking as far as composition if either Tom Ugast or Davis Tarwater did not run and or get re-elected. Bill Charney confirmed the EZ was well represented on the Board. Approved

ENDS PERFORMANCE MONITORING 1.0 - Broadest/Purpose Statement Motion: USA Swimming exists for: The growth and success of swimming in the United States. MSA

Approved 3.3 – Treatment of Employees and Volunteers Motion: that the Board approveApproved that the performance monitoring on Policy. MSA 3.4 – Financial Condition & ActivitiesApproved Quarterly Update – ERIC SKUFCA Motion: that the Board approve that the performance monitoring report on Policy. MSA Skufca provided some highlights to the financials. Timing of the meeting, the books will not be closed until mid-February. Speaking to sponsorships and a new overall strategy change the paradigm – collect funds / revenue then determine how to spend that revenue VERSUS plan what to spend then collect funds.

CEO & STAFF UPDATES Mike Unger: 2020 US Olympic Trials – 140+ days. Planning going well, working with the venue, one entire day is sold out, 6/8 days have less than 250 tickets left. 1150 athletes qualified as of today. It’s a little lower than anticipated at this time. Over 29,000 hotel nights ~ USA Swimming and the Omaha organizers while benefit with rebates. In 2016 1700+, 2012 1800+ total qualifiers. In 2016, at this point on the calendar there were 1400 qualifiers. Seating capacity, 14,500 for spectators. USA Swimming are ready for trials that will wrap up in 5 months’ time.

FINA Annual Meeting Mike Unger and Tim Hinchey Approvedattended; discussion items included: Open Water at the games. FINA have been proactive regarding Open Water and have a good back up site should it be needed with cooler water etc. There was some discussion on the process for a potential venue change for Open Water, there are many players in this process/determination. Athlete Safety is paramount. Collaborating with FINA on Coach Education. FINA has its own Coach Education program with over 26,000 coaches engaged. USA Swimming’s education program will be “grandfathered in” if USA Swimming merges its education program with FINA. FINA considering Officials Education also.

USA Technical Coaches Summit Update Leaders: coaches, officials, committee members, staff gathered for a two-day summit in Denver to look at progression opportunities from Zones-Sectionals-Futures. Also looking at non-USA Champ Meets: ISCA, YMCAs etc. Camps were also discussed in depth, selection, dissemination of information etc.

NATIONAL TEAM UPDATE – Lindsay Mintenko Working on preparations for the games. On-line therapy assistance program was reviewed/outlined. 8 athletes currently using the Athlete Assist Program.

SPORT DEVELOPMENT Joel Shinofield Membership Update – Dues increase proposal from USAS. FLEX has been utilized more than anticipated.

Approved

Numbers are down some. Pat Murphy, 80% of membership numbers are in. Flex Membership Proposal – MSA Motion:  Ages 10&Under: $20.00 ($10 USA-S, $10 LSC): Two meets, multiple Flex registrations. This price matches the minimal dues clubs often charge for their entry-level/novice/pre-competitive programs and allows clubs to register these new athletes as USA Swimming Members, rather than seek lower cost/lower value options in the marketplace.  Ages 11-12: $35.00 ($25 USA-S, $10 LSC): Two meets, multiple Flex registrations, no downgrades from Premium. This is an entry point for athletes who have possibly competed in summer league or other rec programs and are likely competing in other sports, which can charge a similar membership fee.  Ages 13-18: $45.00 ($35 USA-S, $10 LSC): Two meets, 150-day limit, multiple Flex registrations, no downgrades from Premium. This is an entry point for athletes coming from other sports, summer league, or middle school/high school swimming experiences. Also allows entire high school teams or summer league teams to join for a season. No downgrades to Premium after the age of 10.  Flex Plus (Seasonal) $45.00: Future considerations. We believe all part-time memberships should be branded under the Flex umbrella.

Approved

Membership Projection Assumptions Two Core Assumptions  We assume 0% growth rate in athlete membership -> this is the conservative approach we want to take with a potential Olympic year bump.  We assume 60% of eligible FLEC members will sign-up for FLEX by 20204 (under current FLEX rules: there are 135K current Premium and FLEX members that eligible for FLEX, in the proposed FLEX state, there are on 83Keligible FLEX members)

The new model could/would lead to a $6m variance in revenue flows to USA Swimming. Tom Ugast, without any changes, revenues will continue to trend down and programming will suffer. There was significant discussion revolving around FLEX. How can USA Swimming become more strategic with FLEX? Looking at avenues to move athletes / participants from FLEX through to PREMIUM.

Approved

Increasing Dues for Clubs – starting a discussion again next week with coaches, athletes, ASCA as a working group / task force.

CCO UPDATE Lucinda McRoberts: All 59 LSCs have signed their LSC Affiliation Agreements. At the Spring Meeting, there will be significant discussion around policy proposals, governance changes. Final stages of identifying George Ward’s successor.

Athlete First Initiative: One call per month to one of the four initiatives. The working group has an eight- month timeline that is in process. Online Membership Registration was discussed at yesterdays, January Call/Meeting.

Shana Ferguson - Updates: Completely integrated former USA Foundation Staff Members into the USA Swimming Staff. Jay spoke toApproved the Digital Swimming Index ~ how people consumer USA Swimming content. Social Media Connections / Searches for Swim Teams on the USA-S site. Attempting to determine overall effectives of campaigns. Tracking multi-cultural membership within overall membership to attempt to track effectives of DE&I. (Note Ethnicity group is not required)

Approved Approved Approved

Website Redesign: Plan to launch to all consumers on April 30th. USA Swimming are looking to validate the website ahead of the launch date. The mobile application was reviewed first and given most of the access is via mobile platforms – first menu options as the application is utilized. Major subtopics were identified and demonstrated: UPCOMING EVENTS, SAE SPORT, CONNECT WITH OUR COMMUNITY. The new look desktop application was demonstrated and how the membership consumes will engage with USA-S.

Approved Approved Approved Approved Approved Approved Approved Approved Belle MacClemore spoke regarding communication updates.

Finance Update was provided by Eric Skufca. Auditors will start in mid-March. Tim Hinchey spoke to his 4-phase restructuring timeline for staff. Stage three is underway, hearing from staff to ensure everyone is in the right position and has the assistance to be successful and be the best / world class NGB. How do we get the best out of the brightest? Shifting toward stand alone year budgeting rather than quad budgets / Zero-based budgeting (challenging the mission/vision and prioritize to bring maximum value to the membership)

Closing Round Table: Bob Vincent EASTERN ZONE SWIMMING TECHNICAL PLANNING REPORT 2020 SPRING TECHNICAL PLANNING MEETING

1. Current qualifying times for Eastern Zone Long Course Championships agreed on i) LC Senior Zones q-times are unchanged ii) LC Age Group Championship times are included 2. Tech Planning recommends the passing of the following resolutions regarding our championship meet schedule: i) R1- Cancel 2020 Eastern Zone LC Age Group and Sr Championship Meets ii) R2- Spring 2021 Long Course Sectional Meet is run in 4-day format iii) R3- Spring 2021 Short Course Sectional Meets (2) run in 3 ½-day format 3. Entertain a motion to make the beginning of the qualifying period of the all 2021 Zone Championship meets as January 1, 2019. 4. Creation of Open Water Sub-committee charged with offering TP with a plan for development of the OW circuit. i) Bob Menck NE ii) Jenn Lyman CT iii) Pat Collins NJ iv) Nichols Poulos MD v) Ellie Soska NE

Approved EASTERN ZONE SWIMMING TECHNICAL PLANNING REPORT 2020 SPRING TECHNICAL PLANNING MEETING

Approved Q-times for 2020 LC Eastern Zone Sr Champs

WOMEN MEN LCM SCM SCY Events SCY SCM LCM 28.69 27.89 25.09 50 Free 22.49 24.99 25.79 1:01.79 1:00.19 54.19 100 Free 49.29 54.39 55.99 2:12.59 2:09.39 1:56.49 200 Free 1:46.49 1:58.29 2:01.49 4:41.59 4:35.19 5:10.39 400/500 Free 4:48.99 4:15.29 4:20.89 9:42.59 9:29.79 10:43.79 800/1000 Free 10:04.49 8:55.09 9:07.89 18:36.29 18:12.29 18:00.99 1500/1650 16:47.49 16:58.49 17:22.49 Free 1:08.39 1:07.19 1:00.49 100 Back 54.99 1:00.99 1:02.29 2:27.99 2:25.59 2:11.09 200 Back 1:59.19 2:13.49 2:15.89 1:18.59 1:16.59 1:08.99 100 Breast 1:02.39 1:09.29 1:11.29 2:50.79 2:46.79 2:30.19 200 Breast 2:16.19 2:31.19 2:35.19 1:07.39 1:05.99 59.39 100 Fly 53.99 59.99 1:01.39 2:29.99 2:27.69 2:13.69 200 Fly 2:01.39 2:14.89 2:17.69 2:29.69 2:26.49 2:11.89 200 IM 2:00.59 2:13.89 2:17.09 5:22.09 5:10.79 4:39.99 400 IM 4:16.89 4:44.99 4:51.39 1:57.79 1:56.19 1:44.59 4 x 50 1:32.69 1:42.19 1:45.49 Free Relay 4:14.99 4:10.89 3:45.79 4 x 100 3:21.89 3:44.09 3:48.69 Free Relay 9:06.29 8:58.89 8:05.39 4 x 200 7:22.39 8:06.69 8:14.79 Free Relay 4:44.09 4:40.29 4:12.29 4 x 100 3:46.99 4:15.59 4:19.69 Medley Relay

Times achieved in sanctioned, approved or observed competition since January 1, 2018

2019 Summer Zone Bonus Qualifying Times

WOMEN MEN LCM SCM SCY Events SCY SCM LCM 29.19 28.39 25.59 50 Free 23.19 25.69 26.49 1:02.89 1:01.29 55.29 100 Free 50.19 55.59 57.29 2:14.89 2:11.69 1:58.79 200 Free 1:49.29 2:01.09 2:04.29 4:47.19 4:40.79 5:15.99 400/500 Free 4:54.59 4:22.09 4:27.69 9:42.59 9:29.79 10:43.79 800/1000 Free 10:04.49 8:55.09 9:07.89 18:36.29 18:12.29 18:00.99 1500/1650 16:47.49 16:58.49 17:22.49 ApprovedFree 1:09.79 1:08.59 1:01.89 100 Back 56.39 1:02.39 1:03.69 2:30.79 2:28.39 2:13.89 200 Back 2:01.99 2:16.29 2:18.69 1:19.99 1:17.99 1:10.59 100 Breast 1:03.79 1:10.69 1:12.69 2:53.59 2:49.59 2:32.99 200 Breast 2:18.99 2:33.99 2:37.99 1:08.79 1:07.39 1:00.79 100 Fly 55.39 1:01.39 1:03.79 2:34.09 2:31.59 2:17.59 200 Fly 2:04.99 2:18.49 2:21.29 2:33.09 2:29.89 2:15.29 200 IM 2:04.19 2:17.49 2:20.69 5:25.09 5:16.39 4:45.59 400 IM 4:22.49 4:50.59 4:56.69

Times achieved in sanctioned, approved or observed competition since January 1, 2018

Eastern Zone Championship Dates 2020-2022

Meet/Year 20201 20212 20222 SC Age Group 1-4 April 31 March-3 April 30 March-2 April Spring Sectionals 26-29 March5,6 25-28 March5 24-27 March5 Easter 12 April 4 April 17 April Open Water 27 June TBD TBD LC Super Sectional 28-31 May TBD TBD LC Age Group 5-8 August 4-7 August 3-6 August LC Senior Zone 6-9 August 5-8 August 4-7 August

Dates per Policy • AG SC before 1st Sunday in April • AG LC to be scheduled to conclude either the first or second Saturday in August • LC Super Sectional as scheduled by the Zone

Notes: 1. Dates and bids for 2020 are set and bid. 2. Dates suggested for 2021 and 2022 are based on Policy and history. 3. Connecticut will host. 4. Spring Sectional meets will have 2 short course meets (North and South) and 1 Super Sectional long course meet. 5. Dates reflect a 3.5-day format. 6. Spring Sectionals have 2 LC sites (South site bid is open) and 1 SC site.

Approved

Updated 8 September 19

EZ Diversity, Equity & Inclusion Committee Report 2019 -20

The EZ Diversity, Equity & Inclusion committee continues to convene via conference call on, a monthly basis. There has been an average of approximately 70 – 80% LSC representation in attendance for meetings. We have 100% of our LSC’s represented with DEI Chairs/Coordinators and working on the overall USA Swimming goals, as they are communicated via the Eastern Zone Coordinator, who participates on the National Committee. The meeting included the following discussion: 1. Initial focus upon return from Convention was to work with LSC boards to include the DEI Chair position as a voting member of the board despite the New Board structure template oversight of including it. It was identified that at least 5 of the EZ LSC’s have adopted or kept the DEI Chair as a voting member of the Board. 2. Following the first area of focus, the committee continued to focus on development and planning of the opposite year of the DEI Camp and Summit, having an event that would bring athletes together and enhance their experience outside of their LSC’s. Following up on last years approval for EZ supportive funds for this event. a. Identifying a multi-cultural meet to have athletes from each LSC attend as a unit for an inspiring experience. b. A budget and logistics were planned by a sub-committee c. The idea was developed, finalized and adopted to attend the Cinco De Mayo Meet in Saint Antonio TX. d. We meet the challenge of most LSC’s not being able to attend as it was not in their budgets and plans were made to have quite a few LSC, All-Star teams attend other multi-cultural meets. e. When voted on at the March, meeting the Committee collectively decided to forgo attending the meet as it would not be in the best interest of our athletes given the currentApproved circumstances of COVID-19 f. The request has been made that if possible, could the funds be held over for the event in 2022 allow the team to have an allocation of $10,000 and potentially allowing more athletes to attend. 3. As a collective group we’ve had some interesting sharing and cultivation of ideas 4. We spent some time researching what Multi-cultural meets are being held in the Eastern Zone –as requested by USA DEI National Committee wanting to be able to have this information to compile a full list inclusive of all Zones. 5. Discussion around the idea of LSC’s having DEI Training for Boards, Officials and Athletes, perhaps starting at the HOD so that the membership is aware that DEI is a priority and taken seriously. Understanding this isn’t a “one and done” or “quick fix” approach but an investment to ensure that all athletes have equitable opportunities. Conclusion: Overall, we’ve had a positive and productive season to date. The current challenge is to ensure the activation and support of new LSC Chairs and/or DE& I representatives, are provided information from their LSC’s of what has previously worked well in there LSC, job descriptions, and what was if any the develop a plan & budget for programming that is supportive of under- represented and marginalized groups within their locality. The goal is to have LSC DEI Chairs and/or representatives, understand the commitment and time this role requires including leadership of a committee. One of the programs that the Committee felt strongly about and had detailed discussion around, athlete access to meets being supported by way of meet fee reimbursements. Our December meeting didn’t have a full quorum; however, the time was used for valuable discussion. In addition, the group has had discussion on resources such as Asset Forfeiture Funds potentially available for swim programs (i.e. Buffalo City Swim Racers). Other resources Diversity In Aquatics and Workshop being put on by USA Swimming. On the Horizon: Bids from LSC’s for hosting the EZ DEI Camp and Summit are due by June 1st, 2020 for review. Please submit to Easter Zone DEI Chair - [email protected]

Respectfully submitted: G. Nadine Johnson-Jesionek

Approved Eastern Zone Safe Sport Club Recognition Status as of March 31, 2020 lsc_id club_code club_name status current_points AD BENN Bennington Maurauders Started 10 AD DELM Delmar Dolfins Started 40 AD EELS Duanesburg Electric Eels Started 50 AD NTS Northern TRIBS Swimming Started 7 AD ONEI Oneida Dolphins Started 53 AD SCHE Schenectady-Saratoga Swim Club Started 40 AD TAC Tigers Aquatic Club Started 4 AM FAST Franklin Area Swim Team Started 15 AM MAC Montour Aqua Club Started 45 AM MLAC Mount Lebanon Aqua Club Started 51 AM MOON Moon Aqua Club Started 44 AM NHA North Hills Aquatics Started 1 AM PRA Pine Richland Aquatics Started 6 AM RXA Racer X Aquatics Started 55 CT ARAC Amity Regional Aquatic Club Started 37 CT LEHY Laurel East Hartford YMCA Started 54 CT MJCC Mandell Jewish Community Center Sharks Started 17 CT NCY New Canaan YMCA Caimans Started 9 CT OAK Charter Oak Aquatic Club Started 8 CT PSDY Piranha Swimming @ Darien YMCA Started 7 CT RYWC Regional YMCA of Western Connecticut Makos Started 22 CT SMST Shelton Monroe Swim Team Started 2 CT TAC Thames Aquatic Club Safe Sport Recognized CT WEST Weston Swimming Inc. Started 4 CT WHAT West Hartford Aquatic Team Started 47 CT WYW Wilton Y Wahoos Swim Club Started 8 CT ZEUS ZEUS Swim Team Started 43 MA BLUE Blue Eagle Swimming Started 4 MA CVAC Cumberland Valley Aquatic Club Started 39 MA EMAC Emmaus Aquatic Club Started 50 MA EPAC Elite Performance Aquatic Club Started 45 MA GPAC Greater Philadelphia Aquatic Club Started 43 MA HAC Hershey AquaticApproved Club Started 48 MA LYM Lansdowne YMCA Marlins Started 4 MA MLY MLY Phoenix Started 4 MA MUHL Muhlenberg Aquatics Started 14 MA PAAC Parkland Aquatic Club Started 20 MA RAYS Ridley Area YMCA Stingrays Started 10 MA SAC Steel Aquatic Club Safe Sport Recognized MA SJAC South Jersey Aquatic Club Started 54 MA UDAC Upper Dublin Aquatic Club Started 41 MA UMLY Upper Main Line YMCA Started 46 MD ACA Arena Club Aquatics Safe Sport Recognized MD ACSS Aqua Culture Swim School Started 43 MD ASC Annapolis Swim Club Safe Sport Recognized MD BAAC Bel Air Athletic Club Swim Team Started 12 Eastern Zone Safe Sport Club Recognition Status as of March 31, 2020 lsc_id club_code club_name status current_points MD BCSC Baltimore City Swim Club Safe Sport Recognized MD BST Barracuda Swim Team Started 47 MD CA Coppin State University Aquatic Club Safe Sport Recognized MD CAA Columbia Aquatics Association Safe Sport Recognized MD CAC Calvert Aquatics Club Started 55 MD CATY Catonsville Y Started 50 MD CBAC Chesapeake Bay Aquatic Club Started 46 MD CCY Hill Family Center Y Started 39 MD CGA Cardinal & Gold Aquatics Started 19 MD EST Eagle Swim Team Inc. Started 43 MD FAST Frederick Area Swim Team Safe Sport Recognized MD FCY Frederick County Y Tidal Force Started 20 MD FMSC 4MSwim Club Safe Sport Recognized MD FSC Fox Swim Club Safe Sport Recognized MD GBSA Greater Baltimore Swim Assoc Safe Sport Recognized MD GMAC Great Mills Aquatic Club Safe Sport Recognized MD HAGY YMCA of Hagerstown Safe Sport Recognized MD HFY Richard A. Henson Family YMCA Safe Sport Recognized MD HSST Harford Sailfish Swim Team Safe Sport Recognized MD JCC JCC Swimming Safe Sport Recognized MD LBA Loyola Blakefield Aquatics Safe Sport Recognized MD MAC Monocacy Aquatic Club Started 53 MD MAS Merritt Athletic Swimming Safe Sport Recognized MD MSC Mariner Swim Club Started 39 MD NAAC Naval Academy Aquatic Club Safe Sport Recognized MD NBAC North Baltimore Aquatic Club Started 37 MD OPST Ocean Pines Swim Team Safe Sport Recognized MD RAC Retriever Aquatic Club Safe Sport Recognized MD SMDA Southern Maryland Aquatics Safe Sport Recognized MD SPRC Severna Park Stingrays Safe Sport Recognized MD SPY Spy Swimming Started 52 MD YCM Y in Central Maryland Safe Sport Recognized ME CMA Coastal MaineApproved Aquatics Started 52 ME DEFY Downeast Family YMCA Safe Sport Recognized ME LRSC Long Reach Swim Club Safe Sport Recognized ME MMD Mid-Maine Dolphins Started 42 ME PPSC Portland Porpoise Swim Club Safe Sport Recognized MR AGUA Asphalt Green Unified Aquatics Safe Sport Recognized MR COND Condors Swim Club of Clarkstown,Inc. Started 52 MR GAEL Gael Aquatic Club Of Iona Started 12 MR IA Islanders Aquatics Started 53 MR NDAC Northern Dutchess Aquatic Club Safe Sport Recognized MR NYSA NYS Aquatics, Inc. Started 53 MR RA Rivertown Aquatics Started 36 MS BEST Biloxi Elite Swim Team Started 16 NE ABF Bluefish Swim Club Started 1 Eastern Zone Safe Sport Club Recognition Status as of March 31, 2020 lsc_id club_code club_name status current_points NE CRA Charles River Aquatics Started 49 NE CRIM Crimson Aquatics Started 48 NE CS Commonwealth Swimming Started 36 NE ESC Executive Swim Club Started 42 NE GLYB Greater Lowell Ymca Barracuda Started 41 NE HAY Hockomock Area YMCA Lightning Safe Sport Recognized NE MWYS Metrowest YMCA Stingrays Safe Sport Recognized NE NANT Nantucket Swimming Started 44 NE NSSC North Shore Swim Club Started 39 NE ONE ONE Aquatics Started 15 NE ORO Oyster River Otters Started 51 NE PVA Purple Valley Aquatics Started 45 NE SAIL Sailfish Swim Team Safe Sport Recognized NE SNAP Snapper Swim Club Started 29 NE SOLO SOLO Aquatics Started 14 NE UVAC Upper Valley Aquatic Club Started 32 NE YNS YMCA of the North Shore Started 47 NI AMTS Amherst Tiger Sharks Swim Club Started 52 NI BAAC Buffalo Area Aquatic Club Safe Sport Recognized NI BCSR Buffalo City Swim Racers Started 53 NI CVSC Chenango Valley Swim Club Started 31 NI EAST East Aurora Swim Team Started 36 NI GGST Glen Gators Swim Team Started 42 NI MERC Mercury Swimming Started 37 NI METS Mexico Tiger Sharks Safe Sport Recognized NI OLSC Oswego Laker Swim Club Safe Sport Recognized NI PACK PACK Swim Team of Pittsford Safe Sport Recognized NI SDSC Sea Dragons Swim Club Started 54 NI STAR STAR Swimming Safe Sport Recognized NI SYCH Syracuse Chargers Safe Sport Recognized NI TTAC Tri-Town Aquatic Club Started 26 NI TWST Town Wreckers Swim Team Safe Sport Recognized NI VELO Velocity AquaticsApprovedStarted 11 NI VICT Victor Swim Club Started 40 NI WEBS Webster BlueFins Safe Sport Recognized NJ BAC Berkeley Aquatic Club Safe Sport Recognized NJ BB Bergen Barracudas Swim Team Started 51 NJ BWTD JCC Bridgewater Tide Safe Sport Recognized NJ GMNY YMCA of Greater Monmouth County Started 52 NJ HCY Hunterdon County YMCA Started 34 NJ LHY Lakeland Hills YMCA Started 10 NJ LIFE Life Time Metro Started 37 NJ MAY Madison Area YMCA Mariners Started 1 NJ MB Monmouth Barracudas Swim Club Started 52 NJ RANY Randolph YMCA Started 8 PV AAC Arlington Aquatic Club Safe Sport Recognized Eastern Zone Safe Sport Club Recognition Status as of March 31, 2020 lsc_id club_code club_name status current_points PV ASA All Star Aquatics Safe Sport Recognized PV BWST Blue Wave Swim Team Started 12 PV FISH The Fish Safe Sport Recognized PV FXFX Fairfax Foxes Swimming Safe Sport Recognized PV MAKO Mason Makos Swim Team Started 33 PV MSSC Maryland Suburban Swim Club Safe Sport Recognized PV NCAP Nation's Capital Swim Club Safe Sport Recognized PV OCCS Occoquan Swimming Inc Started 52 PV SDS Sea Devil Swimming Started 25 PV TIBU Hydro-sonic Tiburones Safe Sport Recognized VA BASS Battlefield Area Star Swimmers Started 6 VA HNVR Hanover Aquatics, Inc Started 34 VA NOVA NOVA of Virginia Aquatics, Inc Safe Sport Recognized VA ODAC Old Dominion Aquatic Club Started 49 VA PSDN Poseidon Swimming Inc Safe Sport Recognized VA RAYS Rappahannock Area YMCA Swim Team, Inc Safe Sport Recognized VA SEVA South Eastern Virginia Aquatics Started 50 VA SRVA SwimRVA Started 17 VA TIDE Tide Swimming Started 46 VA TSU Tsunami Swimming Started 3 VA WST Winchester Swim Team Started 41 VA YOBX Outer Banks YMCA Tidal Waves Started 42

Approved

National Operational Risk Committee Report to EZ on April 19, 2020 Submitted by Mike Seip, MA, Chair of the Committee

• We have welcomed Steve Levine, who has replaced George Ward as USA Swimming’s Risk Management Director. George retired on 4/3/20. Steve’s extensive risk management background includes working in the same capacity for the USOC. • Sandi Blumit and George Ward have warned us USA Swimming will probably see a 30-50% increase in insurance premiums next year. Given the increase in dues did not pass last September, consideration is being given to billing clubs for the increase in liability costs incurred. • It is expected club dues as well as LSC dues may see an increase due to the insurance costs. There are claims from 1980-89 that are pre-captive and may come out of USA Swimming’s pocket. • The Committee will hold a session on “Air and Water Quality” at the 2020 Convention. • Clubs need to be reminded how important it is to make sure all certifications areApproved kept current. Having a coach not current could have devastating affects on an insurance claim. • Remind clubs to abide by the outlined procedures for all virtual dryland and virtual contact with athletes. From Tom Avicshious – USA Swimming

Five New Resources From USA Swimming

ZOOM

Zoom (https://www.zoom.us/), an enterprise video conferencing with real-time messaging and content, has become one of the most prominent virtual tools during the Coronavirus crisis. For many members, the program has helped facilitate continued athlete engagement, virtual training and business continuity.

Beginning today, we have secured ‘Enterprise’ licenses, which provide the greatest number of features, for USA Swimming clubs for a 90-day period. Access requests should be sent to Paula D’Amico at [email protected].

In addition to the one Enterprise license per club, we also encourage you to register for free Basic accounts as needed.

USA Swimming Employee Assistance Program (EAP) mental health services for Coaches

During the COVID-19 pandemic coaches can now utilize the online/phone USA Swimming Employee Assistance Program (EAP) mental health services. The program provides health and wellness information as well as online resources and assistance for concerns such as: coping with Stress and Anxiety, Financial Fitness, Managing Work and Career, Parenting Resources, Older Adult Resources, Mental Health Conditions, Overcoming Depression and Grief, Relationship Resources and more.

Further information can be accessed here: https://www.usaswimming.org/news-landing- page/2020/04/08/usa-swimming-employee-assistance-program

THE LAST GOLD MOVIE

Members can now watchApproved The Last Gold free of charge. This documentary film was produced by USA Swimming in 2016.

Narrated by Emmy-winner Julianna Margulies, The Last Gold is a feature-length documentary film that reveals one of the greatest untold stories in Olympic swimming history. Forty years ago, at the 1976 Montreal Games, a team of doped East German athletes thrashed their rivals from the United States, until a remarkable final race.

The central player was a transcendent American athlete denied her due and since lost in time: Shirley Babashoff. Babashoff and her teammates were surrogates in a Cold War struggle, who battled a tragic conspiracy with a blazing honesty and a ferocious, endless tenacity. In 1976, the U.S. Olympic swim team entered the Games in Montreal looking forward to its usual dominance. The men did not disappoint, delivering the most dominant performance in Olympic swimming history. They won every race but one, and in that race won the silver and bronze medals.

For the women, it was a completely different story. They were overwhelmed by an East German machine that had emerged on the world stage leading up to the Games with frighteningly fast performances. In a competition where 15 American records were set, the U.S. women had only four silver medals and one bronze medal to show for it. After an entire competition of disappointing results, winning no races and facing a critical media that heaped on additional pressure, the U.S. women finally came together to do as a team what they could not do individually. It was the final race when four women stepped to the blocks in an attempt to do what nobody thought possible... win The Last Gold.

The movie can be viewed by visiting: https://vimeo.com/155310924 password: lastgold2016

VIRTUAL SWIMBIZ PROGRAM

Traditionally, #Swimbiz is an annual marketing conference that emphasizes social media, advertising, branding, communications, sponsorship and local promotions for teams.

Subject matter experts are now being scheduled to deliver virtual seminars for club leaders and coaches. Beginning April 27, these presentations will be made available via the Swimming Community Coronavirus Resources page on usaswimming.org: https://www.usaswimming.org/utility/swimming-community- coronavirus-resources.

ONE AMERICA INFORMATIONAL SESSIONS

We have worked with OneAmerica, one of USA Swimming’s financial services providers, to offer education and resources to help you navigate the days ahead. Whether you are looking Approvedfor more information on budgeting, dealing with market volatility, or if you would be interested in connecting with a financial advisor, please visit: https://www.usaswimming.org/news-landing-page/2020/04/17/oneamerica- financial-resources

Tech Planning 4/18/20 Name LSC Name LSC

Jerry Adams AD Robert Menck NE Emma Lindecke AD Matt Soska - NE NE Jenn Dixon AD Carol Healey NE Sean Caron AD JoAnn Faucett AD Will Chidsey NI Abigael O'Donnell AD Mike Switkowski NI

Peter Barry AM Stephanie Crofton NJ Laura Hartman AM TRISTAN FORMON Zone NJ Dir. Georgiann Barry AM Gavin Formon NJ Bud Rimbault NJ NJ Ellen Johnston CT Pat Collins NJ Jennifer Lyman CT Jack Foley NJ John Scaldini CT Tim Husson - Zone Dir. PVS Mike Seip MA Evan Stiles PVS Doug Cornish MA Erik Collins PVS Kathryn Scheuer-UDAC MA Greg York PVS James Platt MA Robert Green PVS Cherita Gentilucci MA Bryan Wallin VA Anna Summerfield MD Mary Turner VA Nicholas Poulos MD Steve Hennessy VA Tom Himes NBAC MD T.J. Willis ME Guests Mary Ellen Tynan ME Sean Redmond SI - WZ DIRECTOR Taylor Rogers ME Scott Colby USA SWIMMING Tom Avischious USA Approved SWIMMING John Alaimo - Metro MR Dylan Cellamare MR MaryFleckenstein MR MR Eric Fisher (Metro) MR John McIlhargy MR Monique Gerard MR Grayson Jim Wargo - Metro MR John Yearwood - MR MR Dom Boccio - MR MR Thomas Cho MR Mark Owens MR

General Mtg 4/19/20 Name LSC Name LSC

Jerry Adams AD Dylan Cellemare MR Emma Lindecke AD Mary Fleckenstein MR Jenn Dixon AD Eric Fisher MR Sean Caron AD John McIlhargy MR JoAnn Faucett AD Monique Grayson MR Abigael O'Donnell AD Jim Wargo MR Marco Greico AD John Yearwood MR ChuckDunham AD Dom Boccio MR Don Lipkin AD Mark Owens MR Allen Wone MR Pete Barry AM Kate Hallex MR Laura Hartman AM Georgianne Barry AM Robert Menck NE Luke Modrak AM Matt Soska NE Todd Sterliz AM Carol Healey NE Dana Holder AM Betsy Russell NE Christie Newcamp AM Aaron Zhu NE Emily Morrissey AM Ellie Soska NE Topher Bishop AM Bill Glass NE Erik Lineisen NE Ellen Johnston CT Isabelle Hiller NE Jennifer Lyman CT Nadine Johnson-Jesionek NE John Scaldini CT Moriah Tyrrrell NE Kaeley Steinnagel CT Will Chidsley NI Mike Seip MA Mike Switkowski NI Kate Scheuer MA Eric Stimson NI Jamie Platt MA Jim Stomski NI Cherita Gentilucci MA Marci Callan NI Christina Cappola MA Approved Larry Schwaarz MA Stephanie Crofton NJ Sofia Pejcic MA Triston Formon NJ Gavin Formon NJ Anna Summerfeild MD Bud Rimbault NJ Nicholas Poulos MD Pat Collins NJ Jack Foley NJ Jim Willis ME Matt Garifo NJ Mary Ellen Tynan ME Taylor Rogers ME Madelyn Buck ME Tim Husson PVS Evan Stiles PVS Erik Collins PVS Greg York PVS Robert Green PVS Karyn McCannon PVS Molly Kennedy PVS

Bryan Wallin VA Mary Turner VA Steve Hennessy VA John Stanley VA Maddie Wallin VA Maureen Tolliver VA Sara Gaston VA David Henderson VA

Approved