Job Profile Learning Support Administrator

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Job Profile Learning Support Administrator Job Profile Learning Support Administrator Pay: SESSET 4 (based on experience) Required for September 2021 Closing date for applications: Tuesday 31 August 2021 @ midday. This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will carry out a Disclosure Check by the Criminal Records Bureau before making an appointment. Dear Applicant Thank you for showing an interest in a position at Carrington School (currently The Warwick School). Enclosed in the application pack you will find information about the school and the job you have enquired about. I hope you will find this useful in helping you decide if Carrington School is a school you are interested in joining. I am the Headteacher, Kerry Oakley, and I joined the school in September 2018. The school is currently completing phase 3 of the Priority Schools Building Programme 2. During the Easter break 2021, we moved into our new building which includes: 8 science labs, 2 ICT suites, Library, Dining area, Hall, performance space, 3 DT rooms, 9 teaching rooms and a range of small learning spaces, workrooms and offices. The final phase of demolition and landscaping is expected to be complete by the end of September 2021. This is a very exciting time to join the school, as it is in the process of building on the strong foundations of many successful years as a prominent and reputable school in the Redhill and Reigate area of Surrey. In September 2021, on the back of the move to our new facility we will also be changing our name and look to ‘Carrington School’. Based on the famous astrologer Richard Carrington who in 1853 lived in Redhill and discovered what a solar flare was and started the thinking about its impact on our world. He also named 335 circumpolar stars. The school is also part of SESSET (South East Surrey Schools Education Trust) which is made up of ourselves, Therfield School, Leatherhead and The Ashcombe School, Dorking. Mr David Blow is the CEO of the Multi Academy Trust. It is a partnership, built on a mutual respect for each other. Within the Trust each school remains autonomous in many decisions made and in their own vision. The Warwick School is an 11-16 school with 7 forms of entry and a PAN of 210 in each year group. It serves the local community with students feeding in from local primary schools in the area of Redhill, Merstham, Reigate and Horley. We have a fully comprehensive intake; each Year Group includes a number of students with Education and Health Care Plans but also others capable of achieving the top grades, across the curriculum at Key Stage 4. We have good relationships with our neighbouring secondary schools and are a partner school with the two nearby 16-19 colleges; Reigate College and East Surrey College. The Warwick School staff are a team of professionals who dedicate their lives to providing students with a high-quality education. Our core values are Aspire, Innovate and Respect and our aim across the coming year is to ensure that we all live and breathe these so they become embedded into our everyday lives and will support success for everyone. Our students want to learn, however under the new progress measures we were found to be in a position where not every child made expected progress. Over the past 24 months we have been addressing this in our practice across the school. The working environment is stimulating and very busy; however, we do try to place importance on coming together regularly (outside of Covid restrictions); we hold regular weekly top up teaching session to share ideas. Teams meet after school on a scheduled basis. There are opportunities for staff to be part of trips, Duke of Edinburgh expeditions, to join the yoga class as well as social events. We are also members of Optima Health who offer a range of free services to staff to support their well-being, including legal and financial advice, lifestyle screening and counselling. https://strictlyeducation.optimise.health We know how important provision of career opportunities is and will be expecting staff to be ambitious in their own development; our commitment to staff is to encourage attendance at recognised conferences, to study recognised qualifications, to collaborate with schools in the local area and the MAT and / or to engage with current relevant research. I am looking for people to work in the team with great drive and determination, someone who is not afraid of challenge, who is personable and flexible but overall who has a passion for making improvement for students which will enable them to make better lives for themselves in the future. I am keen to speak with you further should you be interested in a position within our school. Please do feel free to come and visit us if you want to really get an understanding of the work we do. You are welcome at any time, please contact me on [email protected] Kind Regards Miss Kerry Oakley Headteacher Job Profile POST TITLE Learning Support Administrator LINE MANAGER Senior Leader – Director of Inclusion JOB PURPOSE To assist the Learning Support Team in ensuring the educational needs of students on the Sen register and / or who are EAL/ LAC are met. Hours of Work 35 hours per week, 40 weeks per year (part – time hours negotiable) Pay SES 4 £15,393 to £ 18,222 (18,109 to £21,428 FTE) 1. Strategic purpose • To assist with the smooth running of the Learning Support Department • To provide full administrative support to the Learning Support Team as required • To manage meetings and appointments of families and / or professionals – meeting and greeting all visitors, making them feel welcome and signing them in – ensuring all safeguarding and any other protocols are explained. • To ensure direct calls are answered and emails responded to in a timely manner • To support the students as required • To assist with school events • To project a professional image of the school at all times 2. Main Responsibilities: • Provide overall administration support to the Special Educational Needs Department including pupils on the SEN register, EAL, and Children Looked After by means of collating and inputting data on SIMS, Go4schools and other relevant systems. • Dealing with all SEN related correspondence, be it with outside agencies, parents & carers and own school colleagues. • Provided and collating accurate data from all systems used in the department • Ensure all statutory deadlines for submissions of data are met. • Plan and gather documentation for annual reviews, liaising with all necessary staff and outside agencies. • Maintaining an up to date schedule of HLTA Interventions. • Provide administrative support for meetings by agreeing agendas, recording and typing minutes • Daily use of email. Responsible for receiving emails into the Learning Support Department and dealing with these accordingly. • To manage and control the organisation of the timetables for Teaching Assistants • Assist in the induction of newly appointed Teachers and TAs being a source of help and advice on administrative procedures. • To attend meeting with the SENCO and/or other staff to discuss and identify any future requirements to promote high standards of efficiency within the Department. • Produce and maintain an evidence file of SEND progress • Any other duties that are identified to be job related • Carry out general admin duties such as writing letters on behalf of staff, proofreading, sending out hard copies of information to school community. 2.2: Day to day running of the school • Answer incoming phone calls • To support with filing and record keeping as required. • Preparation and production of letters including mail-merge, school comms (where necessary) and carrying out preparation for these going home to parents and carers • Ability to help staff with photocopying problems and the creation of certificates, letters home etc. • To support students with their equipment, organisation and general well-being by being available and ready to listen 2.3: Internal meetings organised through Learning Support • Assist with organising meeting spaces (booking rooms, arranging furniture to ensure room is fit for the audience that are using it) • Organise refreshments for meetings, including ordering food and providing tea & coffee • Assist with the preparation of papers and notes to support internal meetings • Write minutes for – distributing to the Chair within 5 working days 2.4: Marketing and promotion of the school • Support with proof reading documents, such as letters, advertising material, website and social media information • Ensure professionalism at all times, in all conversations to do with the school internally and externally. • Gathering of information and taking of photographs for school website weekly news, the school bulletin and other events • To ensure Learning Support information is updated on the whole school calendar; to support in publicising any Learning Support Event 2.4: Other • General administrative tasks for staff as agreed with your line manager • To cover for colleagues when absent to ensure that the school can continue to run efficiently and safely • To undertake appropriate training to ensure you can support within this role effectively. • To assist the Learning Support team with administrative duties to meet the needs of the students and therefore, the school. • To undertake appropriate training and to be part of the schools appraisal system • Undertake other duties commensurate with the level of this position Whilst every effort has been made to explain the duties and responsibilities of the post, each individual task may not be identified. Employees are expected to comply with any reasonable request from the Headteacher to undertake work of a similar level that is not specified in this job description.
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