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City of Kansas City, Missouri Environmental Management System

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City of Kansas City, Missouri Environmental Management System City of Kansas City, Missouri Environmental Management System For questions contact: The Office of Environmental Quality Revised September 2020 Environmental Management System Table of Contents Chapter 1: Program Structure and Accountability Systems ................................... 2 Chapter 2: Education and Training ...................................................................... 14 Chapter 3: Inspections and Audits ....................................................................... 27 Chapter 4: Evaluation and Tracking Systems ....................................................... 40 Chapter 5: Chemical Management ...................................................................... 46 Chapter 6: Waste Management .......................................................................... 74 Chapter 7: Spill Prevention and Response .......................................................... 120 Chapter 8: Air Quality ........................................................................................ 127 Chapter 9: Water Quality ................................................................................... 142 Chapter 10: Energy Conservation ........................................................................151 Chapter 11: Building Management ..................................................................... 168 Chapter 12: Fleet and Vehicle Maintenance and Refueling Operations ............... 186 Chapter 13: Property Acquisition ........................................................................ 202 Appendices: ...................................................................................................... A ~ 1 Index: ......................................................................................................... Index ~ 1 Chapter 1 Program Structure and Accountability Systems Chapter 1 Program Structure and Accountability Systems .................................................... 3 1.01 Introduction.............................................................................................................. 4 1.01.01 Goal Statement ............................................................................................. 4 1.01.02 Use of the Environmental Management System (EMS) .............................. 4 1.01.03 Scope of the EMS ......................................................................................... 4 1.01.04 “Must”, “Shall”, “May”, and “Should” ........................................................ 4 1.01.05 Departmental Policies and Procedures ........................................................ 5 1.02 Program Structure ................................................................................................. 5 1.02.01 Lines of Authority ........................................................................................ 5 1.02.02 Environmental Authority ............................................................................ 6 1.03 Specific Responsibilities............................................................................................ 6 1.03.01 The City Manager ....................................................................................... 6 1.03.02 The City’s Management Team..................................................................... 7 1.03.03 Supervisors .................................................................................................. 7 1.03.04 Employees ................................................................................................... 8 1.03.05 Temporary Employees ................................................................................. 8 1.03.06 Independent Contractors .............................................................................. 8 1.03.07 Chief Environmental Officer ........................................................................ 9 1.03.08 Environmental Coordinating Committee .................................................... 10 1.03.09 Environmental Coordinating Managers....................................................... 10 1.03.10 Emergency Coordinators.............................................................................. 11 1.03.11 Definitions.................................................................................................... 12 Attachment 1-A: Organizational Units and Environmental Personnel ........................... 13 Chapter 1 Program Structure and Accountability Systems 1.01 Introduction Law and Regulations Charter, City of Kansas City, Article III Kansas City Code of Ordinances: Chapter 2 Administrative Regulation 1-19 1.01.01 Goal Statement The City of Kansas City, Missouri, values the richness and well-being of the natural environment, both as an end in itself, and as a means of improving the health, safety, and quality of life for the residents of Kansas City and future generations of Kansas City residents. The goal of the City of Kansas City, Missouri is to incorporate good environmental stewardship into all of its organizational activities. 1.01.02 Use of the Environmental Management System This Environmental Management System (EMS) contains the recommendations of the City’s environmental professionals for the carrying out of environmentally sensitive duties and responsibilities. The EMS should be used to educate employees at every level in the organization on how to practice environmental stewardship and maintain compliance with regulations. The City should use inspections and audits to determine the degree to which the EMS has been implemented. The EMS should be the basis for accountability systems so that environmentally responsible acts can be rewarded and non - conformance with these policies can be corrected. The City should measure and report on the degree to which the EMS has been successfully implemented. 1.01.03 Scope of the EMS The EMS is intended to incorporate the environmental requirements of federal, state and local law, as well as additional items determined to be good management practices or expedient tools for achieving compliance with requirements. For most city facilities, implementation of this EMS will be sufficient to comply with all environmental requirements. Because the field of environmental regulation is extremely complex and compartmentalized, and the City’s activities are extremely diverse, there are some specialized environmental requirements applicable to isolated City activities, which have been omitted from the EMS. 1.01.04 “Must”, “Shall”, “May”, and “Should” The terms “Must”, “Shall”, “May”, and “Should” each have a precise meaning when used in this EMS. “Must” and “shall” are used when describing requirements of federal, state or local laws and regulations. “Should” is used for activities that are recommended but not required. “May” is used for activities that are acceptable, but not required or recommended. 1.01.05 Departmental Policies and Procedures Each Department is responsible for conducting its programs and activities in a way that conforms to the requirements of environmental laws and regulation. Departments are encouraged to tailor this Citywide EMS to fit particular needs or circumstances. One situation where Departmental modification to the EMS are appropriate is where a Department conducts a specialized activity not performed by other Departments, and that activity is not adequately addressed by the Citywide EMS. It is the responsibility of each Department to establish, distribute, and maintain a file of any Departmental modifications to the Citywide EMS. Suggested comments or revisions to the EMS should be directed to the Office of Environmental Quality (Ref: Appendix A). 1.02 Program Structure Law and Regulations Charter, City of Kansas City, Article III Kansas City Code of Ordinances: Chapter 2 Administrative Regulation 1-19 An effective Environmental Management System (EMS) should permeate all levels of City government, from the City Council through each employee working within City government. Every individual, regardless of position, has duties and responsibilities, the performance of which is vital to environmental compliance. The EMS reflects the priority placed upon environmental compliance and sustainability by the Council and City Manager. The EMS has a decentralized structure. The Office of Environmental Quality (OEQ) manages, coordinates, and assists the environmental compliance efforts of all City organizational units. Each unit may have its own environmental compliance staff, with the number of people and level of expertise dependent upon the nature of the activities within that unit. 1.02.01 Lines of Authority a. The City Manager is the ultimate authority and is ultimately responsible for environmental management by the City. b. Department Directors are responsible for environmental management within their Departments and should work with the Chief Environmental Officer and with their Environmental Coordinating Manager to ensure that the EMS is implemented efficiently and effectively. c. All City Supervisors should ensure that employees they supervise incorporate EMS procedures into the work they perform; supervisors should serve as a link between those employees and the appropriate Environmental Coordinating Managers. d. All City Employees should be responsible for incorporating EMS policies and procedures into their jobs and for participating fully in all aspects of EMS implementation. 1.02.02 Environmental Authority a. The Office of Environmental Quality (OEQ), under the supervision of its Chief Environmental
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