San Jose State University SJSU ScholarWorks

Special Libraries, 1928 Special Libraries, 1920s

9-1-1928

Special Libraries, September 1928

Special Libraries Association

Follow this and additional works at: https://scholarworks.sjsu.edu/sla_sl_1928

Part of the Cataloging and Metadata Commons, Collection Development and Management Commons, Information Literacy Commons, and the Scholarly Communication Commons

Recommended Citation Special Libraries Association, "Special Libraries, September 1928" (1928). Special Libraries, 1928. 7. https://scholarworks.sjsu.edu/sla_sl_1928/7

This Book is brought to you for free and open access by the Special Libraries, 1920s at SJSU ScholarWorks. It has been accepted for inclusion in Special Libraries, 1928 by an authorized administrator of SJSU ScholarWorks. For more information, please contact [email protected]. ---.. -- Vol. 19 September, 1928 No. 7

20th CONFERENCE PROCEEDINGS

PART 11.

Research Uncle Sam and You Special Library and Research Survey of Special Collections Officers' Reports Proceedings

Entored as second clnss matter at the Poat OfRce, Providence, R. I. under the Act of March 8, 1879. Acceptanca for mailing at special rnte of poatage provided for in section 1108, Act of October 3. 1917, authorized October 22,1927. Rates: $6.00 B year. Foreign $5.60; single wples 60 centn. Contents ARTICLES

Public Affairs Information Service. By Rollin A. Sawyer...... 232 / Research. By Dr. John A. Lapp...... 2 19 Special Library and Research. By Professor Harold G. Moul ton...... 226 Survey of Special Collections in American Libraries. By Dr. W. Dawson Johnston ...... 228 Uncle Sam and You. By Miss Ada L. Bush...... 224

CONVENTION

Address of Welcome Methods Committee, and Response...... 246 Boston S. L. A ...... 249 Associations. 1 927-28.. 239 Proceedinns- ...... 245 Editor's Report...... 23 7 Resolution Committee Election of Officers ..... 253 Secretary's Report...... Executive Officer's Re- port ...... 236 Treasurer's Report ......

-NOTES Advertising, Old and Civil-Social Group...... 23 1 New...... 238 Executive Board...... 230 Aslib ...... 244 Magazine Copy ...... 23 1

Special Libraries

Published Monthly September to April, bi-monthly May to August by THE SPECIAL LIBRARIES ASSOCIATION

Publication Office, 11 Nisbet Street, Providence, R. I.

All payments should be made to Mrs. H. 0. Brigham, Executive Officer, 11 Nisbet Street, Providence, R. I. SPECIAL LIBRARIES Septrmbcr, 1928 Institutional Members California Michigan Texas Co., Los Angcles General Motors Corporation, Detruit Missouri Connecticut

)'ale ~~IIIIersit y Ihary, New I 1iivc.11

Delaware New Jersey tlu Pont de Nenlours, E. I., Wilrningto!~ New Jvrscy Hell l'clephonc ('onlpany, Ncwark Newark Pu11lir I,il-rrary, 13usincss Branch, Illinois Newark Public Sen ~cc('c~t-por,~tm~ of NCW lerse!., 'All! n, A. ('. S. Co., Ch~cago Newark Ryllesby &: Cir., I1 hl., (%-ago Standard 011 Develop~~lc~~t('o., Elizdbetli 'Thirdgo 'I'rihunc, ('hkdgr~ New York +Common\\-ealth Edisot~ Cornl~anv,Chtragti lllino~sChamber of Cornmercc, Chicago Alexandcr Ilam~ltonInstitute, New 1 ork Insurance Library of Chicago American Bankers' AssociaLion, New York The W. E. Long Co., Chicago America11 Electric Railway Association, New York Indiana American Geographical Society, New York Li~~colnNational Life Insurance Co., Fort Anierican Institute of Accounta~~ts,New York Wayne American Management Association, New York American Museuin of Natural I-Iistory, New Maryland York Aniericat~ Society of Mechat~ical Eugineers, Consolidated Gas, Electric 1,ig-h~ & Power Ncw York Co., Baltimore An~ericanTelephor~c k 'I'clegraph Co., Gcncral Library, New York Massachusetts American Telephone & Telegraph Co., Law Baker Library-Harvard School of Business Library, New York Administration, Boston Association of Life Insurance Presidents, New Boston Elevated Railway, Boston York Boston Globe, Boston Barrington Associates, New York Christian Science hlonitor, Boston Baker & Taylor Co., New York Ed~sonElectric Illun~inatingCo., Boston Barton, Durstine Pr Osborn, New York Federal Reserve Bank of Bos\ton Beeler Organization, New York First National Bank, Boston Bell Telephone Laboratories, New York Insurance Library Association of Boston Blacktnan Co., New York Jackson & Moreland, Boston British Library of Information, New York Massachusetts Institute of Technology, Ti- Brook1 yn Edison Cotnpany, Brooklyn brary, Canibridgc Brooknlire Econon~icService, New I'ork RIetcalf & Eddy, Hos~ot~ Child Study Association, New York Old Colony Trust Co., Boston Cleauliness Institute Library, New Ycrk Social Law Library, Boston Combustion Utilities Corporation, Long Island Stone & Webster, Boston City *New members joined alnce laat i~ueof Spmcial Libraries. September, 1928 SPECIAL LIBRARIES

Consoliclatecl Gas Co, of New York Oklahoma Electric Bond Rr Share Co., New York U. S. Ru~eauof Mines, Nartlesy~lle Federal Reserve Bank of New York Fleischmann Company, New York I:ortl, Racon & Davis, iV'ew York Ar~ns~rongCork Co., 1,ancaster (;enera1 F:lcc*tric Co., Main - l,ihrnry, Sche- 11rv-lat1y Vra~iklin Instit~~te,Philntle1pl~i.r Houghton, E. F. & GI., I'hiladelplila (;r.lnL ('o., W. T.,New Yo1 k Jones Rt I.aughlin SteeI Company, I'I~~sI)LII~II C;rosvenor Library, RuFfalo New Jersey Zinc Co., I'almer~on C;u;iranty Company of New York I'liiladelphia College of L'i~nrniiicyancl Science, Ilome Insurance Co., New York Philadelphia Industrial Relations Counselors, New York Philatlelphia Electric Company, Philadelphia Inlrrnalional Railway Co., Buffalo Philadelphia Rapid Transit Company, Phila- I,ongmans, Green Rr Company, New York delphia McCaII Company, New York Pittsburgh Railways Con~pany,Pittsburgh Merchants Association of New York I'rovident Mutual Me Insurance Co., l'llilii. Ylctropolitan h'luseun~of Art, New York School of Fine Arts, Ilniv. Petma., Phila. klelropolitnn Lile Insurance C'nnlpany, New IJniversity of Pittsburgh Library, Pittsburgh York Westinghouse Electric Research Libra1 y, T5. Municipal Reference Lihrary, New York Pittsburgh National Association of Manufacturers, New +Wynmissing 'I'ratle Srhoi~I,Wyomissing York National Autonlobile Chamber of Commerce, Rhode Island New York National City Financial Library, New York lihode Island State Library, Providence New Jersey Zinc Company, New York New York Academy of Mcdicinc, New Yorlr Wirconein New York Telephone Company, New York First Wisconsin National Hank, Milwaukee New York Times, The, New York I\/larshall Ilsley 13a1ik, Milwaukee North American Company, New York Schusl LT B ('n, 17hvard TIIC., \lilwnrlkcc Price, Waterlio~~sr9r Co, New York Putnam's Sons, (;. P., New York Kussell Sage Fouridetcor~,New 1'01 I< Sinclai~Refining Co , New York Standllrd Statistics Company, New York IInitecl States Rubber Company, New York Westel 11 UII~~I~Telegraph Company, New York White & Kemble, New Yolk \Vil~nI'o , I1 \IT., New S'ork Canada

I-Iydroelectric Power Ccrrnmission of Ontario, Ohio Toronto General Electric Co., Research Laboratory, Imperial Life Assurance Co. of Canada, Toronto Clevelancl Royal Bank of Canada, Montrcal Proctor Pr Carnl~le,Cincinnt~li Toronto Transportation Con~mission,Toronto Special Libraries vol. 19 SEPTEMBER. 1928 N~.7 Research By Dr. John A. Lapp, Department of Sociology, Marquette University is to be a demonstration of a was active In the ~nterestsof Special real Rip Van Winkle. It has been Libraries. We went into the dining car THISten years since I attended a meeting of. for luncheon. It was to be a Dutch the Special Libraries Association. While treat. R'hen we got through the bill Was I have been in touch with its activities $1.25 each. The waiter brought one and have noted its progress, I have not chcck. I had a $5 bill in my pocket. had the privilege of meeting with its I don't know how a librarian in those membership within that span. I was in clays happened to have a $5 bill, but I at its birth nineteen years ago, when had one. I handed it to the waiter and there met a number of the men whom he brought back the change. My absent- I see here today in this audience--Mr. minded college professor friend was Lee, Mr. Handy, Mr. Brigham. Mr. earnestly talking to me. The waiter put Hyde was with us soon after. I am back down the change and 1ny friend picked today after all these years to have up a dollar and alcluarter of my change something to say about the central idea and paid me for his luncheon. He of the Special Libraries Association. It doesn't know to this day that he owes me is quite possible that you are using lan- for a lunch, and I will not tell him be- guage now which I am sure I do not cause it will spoil this story. You can see understand. There are a great many at least that I am on the trail of such terms in current use that would be novel possibilities of success and greatness as to me, and if I should sit through your he has already achieved. group discussions I would find myself Really, the Special Libraries Associa- indeed a Rip Van Winkle. tion as it stands today is a thrilling event Since the time I worked actively with in the history of the clevelopment of the Special I,il)raries Association I educiltion ~mcl rcsenrch i 11 Ihe I Tn i ted have become a college professor. T States. haven't been one very long and im To .be all ussocwtion ol this size 111 this never certain how I am acting in that brief s1)ac.e of lime xo~~mulatin~nlem- rble. I am trying to be like one, and act bers from pevple who were mere infants like one, and work like one; and i11 one at the time oi it:, forniatiun and having a respect I have done some very ad- large ~ne~nbershipfrom ir~stitutionsnot mirable succeeding-1 have shown un- then existent; to watch thib cleveloprnent mistakable signs of abse~~tmincled~~ess..~ICJIN the mall beginni~ig,especially to .I don't know but what that is a ol>ser\,c the growth of the whole con- good characteristic for librarians. I reption, the whole idea of special li- showed signs of absentmindedness re- braries; to hear the report of the editor of cently when, on a trip I spent days Sfiecial Libraries and the treasurer's preparing some lecture notes and then report; and to find that there is a balance promptly left them in a railway sta- of a couple of thousand dollars in the tion, where they still repose. Perhaps treasury and a goodly number of sub- some librarian may have picked them scribers to Special Libraries, makes me up and preserved them. In my new marvel at the accomplishment. It will ambition I am striving to attain the give you a great deal of courage when I acme of perfection which a friend has tell you that when we began publication attained-also a college professor. He about nineteen years ago we started out and I were traveling in the days when I with a subscription list of sisty memhers, 220 SPECIAL LIBRARIES September, 1928

We had faith, 1 an1 sure you will admit, had the wrong idea of the function of the to institute a publication with sixty sub- special library. Special libraries are not scribers at two dollars each. That rep- interested in collecting books and put- resented, I suppose, about the extent of ting them on the shelves. They are the development of special libraries at interested in collecting every scrap of that time. The great part of the li- information on a given subject and braries of those days were legislative, organizing that material, and in seeing municipal and specialized departments of that that information is useful and is public libraries. used. Legislative libraries are not col- From sixty members to your .present lecting for the mere pleasure of I~urden- proud professional and economic posi- ing the shelves or for the casual reader tion you will admit is quite an achieve- or the one who comes to glance over a ment within twenty years. 11ook and Eee if he is interested. They We had a great deal of fun in those are collecting, and have always been earlier days. It was really an event to collect.ing, with the specific object of go through that formative period. We having what they collect used. had rare contests. Annually we went The legislative libraries were of little through certain conflicts. Annually we value to legislators as long as they met in committee and in solemn con- merely put books on the shelves. Your claves to protect ourselves against the Nestor of legislative librarians, Herbert encroachments of the American Library Brighain, will bear me out that to Association. Everyone thought we were develop legislative libraries means, plus certain to be absorbed by the American the ordinary library work, making the Library Association and that the A. L. A. material actually function on the job was set upon absorbing us whether we with the legislators, carrying it even wanted to be absorbed or not. But at further and putting it ifito shape so each session we succeeded in keeping legislators can use it in the form of clear the idea that there was a place digest of legislation and of legislative for the Special Libraries Association bills. separate from the A. L. A. When I was under the spell of Special 'We went through a good deal of ridi- Libraries and the Association, I wrote a cule from certain librarians and one paragraph which has stood for all the library journal. I remember when it was years as my platform concerning not caustically said we had met and that we merely special libraries, but libraries in had rediscovered a whole lot of territory general. I have not changed, I am sure, everybody knew about twenty or thirty from the original notions that were years before, that we thought we were formed in my mind in my long associa- finding something new when we were tion with this body. In fact, I have be- merely covering old ground. I remember come more impressed with the funda- that same idea was expressed about mental values of special library training legislative libraries. One librarian con- and special library experience and of tended that special legislative bureaus specialized library training in education were not new. She said she had started generally as years have gone on. When one long years before anybody had I want anybody to do a piece of work for talked about it. She said that in her me, I would rather select a librarian state when she learned that the legisla- experienced in a special library than aily ture was going to deal with certain sub- one else, because I know at least that jects she bought all the books possible that person has the qualifications to on that subject and put them in the know what is worth while getting and library so the legislators could get them saving and how knowledge can be used. and use them for research on the sub- But to return to my platform. When jects coming before the legislature. Of I was under the original spell of the course, that was the germ of the idea, Special Libraries Association, and was but that was nothing but regular li- working also in the field of vocational brary work. It took a long time to show education which occupied my spare time how special libraries in that field were for a little while, I wrote this: differentiated for the type of service, "Enough knowledge is already which legislators needed. This librarian stored up to revolutionize the practical September, 1928 SPECIAL LIBRARIES 221

affairs of the world if it could be that would find it possible to get along brought into action. in this competitive world without the "We have enough scientific knowl- special library. edge of agricultural methods in printed It was feared very much after the war form to make two blades of grass and the curtailment of wartime work, grow where one grows now if it were when other activities had to be cut down effectively put to work. that possibly special libraries would be "Enough of industrial science has one of the first cut off. But it appears been accumulated to bring a new era that was not the case because the war of efficiency if a channel could be and the aftermath of the war indicated opened to conduct it to the right the importance of the library as a workers in the office, manufactory and practical tool in business. shop. I am speaking today on the subject of "Research." Of course the whole idea "Enough science and art stand expressed in the sentence I used a mo- ready to improve the homes of this ment ago is essentially research. Re- land if the home makers were taught search in a special library consists of to get and practice that part which js several parts. It is not research in the useful to them; and enough facts and sense that it creates new knowledge, principles of business are available for yet it has some of the characteristics. business men to give business a It is research of broader type-the broader and more permanent and assembling of knowledge. Of course, efficient character if they could only special libraries really create some new be brought in right proportions into knowledge. When you do not find any the minds of business men ." information on a given subject, I dare That was written in 1914 at the very say you write to schools and libraries beginning of the time whcn the Special and elsewhere and ask if they know Libraries Association was penetrating anything about the subject. When business in a widespread way, making there isn't anything printed on a sub- real the ideal that was expressed for me ject, a librarian will send around to 50 in those lines. And out of that I have cities or 48 states for material and then gained for myself-I think the Special compile that material and make a Libraries used it a little bit-this slogan : document irom what has been given him. "Put knowledge to work;" and that has But the primary and great object of been the ideal that I have tried to follow, the special librarian is not the creation whether working in a library, or in pro- of new knowledge. It is the assembling motional organization of social work or of everything that can be found any- in university studies. where in the world on a given subject. And, further, I said at that time there Perhaps one of our greatest weaknesses is a mass of literadure on the processes as yet is that in America, at least we and history of almost every trade, rich confine our research in many of our in inspiration and in interest, if the fields primarily to American materials, library will only gather it and make it going altogether too little to the foreign accessible. This, I think, has been some- countries and particularly to countries what realized during these years of ac- whose language we do not understand. tivities of Special Libraries. For cer- The field of research is endless, for there tainly in the business world and in the is material somewhere in some land, industrial world there has been truly a about most every subject on which we revolution in this respect. are engaged and it has been one of the When this Association was formed, great outstanding results of the Special there were"not over 25 business institu- Libraries Association that more and tions in the United States that actually more tools have been created for the had a special library with a librarian who purposes of research in attempting to knew the kind of thing that was to be mobilize and bring together all of done. But since that time we know information and scattered publications there are a thousand of them. There are from all over the world. more than that, for I am sure that today It may not be known to many of you there are very few large businesses that the Public Affairs Information 222 SPECIAL LIBRARIES September, 1928

Service which today is filling an import- come a part of the educational move- ant place was an outgrowth of this ment in the broad, big sense, for it is association. When special libraries were unfortunate indeed that the great mass young, I remember well when a half of men in this country do not read. It dozen special librarians sat around is a most depressing aspect of modern annually and considered for days a education that after 50 or 75 years of central clearing bureau where we could quite general educational practice there be sure we could get track of current are many people who neverread any- publications 'that were often lost. We thing worth while, millions who never decided at Kaaterskill that "the way to read the data you select, millions more resume is to resume" and the way to who never read anything beyond the have such a bureau was to get it started, newspaper and Saturday Evening Post, and it was started. even responsible leaders, public men, We asked a few people for twenty-five business leaders who never read a book dollars each for a brand new experiment on anything. to see if we could do something to create I must relate an experience I had the means of bringing information of recently. I was traveling on a steam- scattered current publications together. ship, and had been on it for some clays, The next year the H. 11'. Wilson quietly reading, had not spoken to many Company took it up and the members people and was taking a real vacation. were asked to contribute a hundred Just as we were reaching our destination dollars a year for this co-operative I took occasion to remark to a gentle- enterprise and seventy-five provided a man hesicle me that I was glad to get hundred dollars apiece Since then the off as I wanted to get some information P. A. I. S., as it is fanliliarly known, has about the political situation. Congress become a great tool for research. Other had just acted on the McNary-Haugen developments have been the Industrial Bill and I wanted to know what the Arts Index, the agricultural index and country was saying. And this man, other publications by the Wilson Com- before I had gotten the words out of my pany which have been the outgrowth of mouth-this combination business man the special library. and lawyer-had called me a socialist, These indexes attest to the extension if I approved the McNary-Haugen of the idea of getting hold of the last measure. bit of information and putting it in I have an intelligence test I want to position where those who need it can give to you. I have heard a lot about find it. these different intelligence tests-the But there are many things still needed Binet-Simon, and others, but they do today. I do not believe that as librarians not mean much to me. I never got hold or special librarians, we ought to be of the science of using them. And yet content merely with the mechanical I have felt the need of an intelligence process of selecting materials and putting test and so I have developed this test them on the shelves and even content of my own. It is very simple. If a man with the idea of bringing them to the calls me a socialist because I believe in attention of the individual workers. I the McNary-Haugen Bill, or in Govern- care not for this business unless it re- ment ownership of waterworks, or social sults in human progress. I care not insurance, I classify him at the mental whether information is assembled for age of 11. If he calls me a com~nunist personal and private gain. That is all for one of these reasons, he is classified right. But I am interested in whether at the age of 9; if he calls me a bol- these things function for the larger shevist, or uses the term bolshevist, in welfare of the country. While we gather any connection, he is of the mental age technical publications we must gather of 7. Try it and see how it works. other things, also. We must gather the After some sharp interchanges I said, practical information our institution "Well, how do you pretend to know any- wants, but we also ought to gather a thing when you don't read anything?" lot more. We should bring together the About that time another man joined the great advances in human thought- group and chipped into our argument. books that are stirring. 'IiTe should be- I said to them: "Neither one of you has September, 1928 SPECIAL LIBRARIES 223 read a book on a modern economic or There is a broad field of needed educa- social problem in the last five years." tion and while I do not charge librarians They laughed. I retorted: "Name me with the duty of educating the leaders a book you have read in five years on of business directly, there is much they any social, political or economic prob- may be able to do in an indirect manner. lem." And after challenging for a long It would be unwise to go to business time no answer came. "All right," men and tell them they had read no 'You have not read any book. You new books in the last five years. It cannot name a book that has been would be true, but it would not be written in the last five years on any diplomatic. A college professor has social, political or economic problem." certain immunities, which I appreciate When I found tKey could not even name greatly, but I do charge special librarians a book that had been printed on any with the duty of assembling the kind of modern social, economic or political things that will enable men to under- problem in the last five years I thought, stand the bigger and greater aspects of being business men, they would certainly the economic order and international know about Ripley's "Main Street and affairs, and bring quietly into the con- \+'all Street," which had just come out. sciousness of as many as they can reach It had been given probably the widest these things leaders of business and publicity of any similar book published public affairs should know. I do charge in years. The President of the United special librarians with the responsibility States had advised every business man of being a par1 of the adult educational in the country to read it. All the papers system, of trying to bring more educa- and periodicals had discussed it. I tion to the leaders and to the rank and do not know of any book that has been file of workers in the community. better advertised. And so I said : "Have I charge legislative librarians with the you read Ripley's book?" Blank looks impossible task of educating the legis- with silence. "You don't know who lators. It cannot be done, because by the Ripley is?" \;\'hen I told them he was time a few of them are grounded in the professor of economics at Harvard, they elements of their work, they are gone laughed at the idea of reading a book by and a new group is in. I have seen that a professor of economics. happen in Indiana, when seventy-five per cent of the old men did not return That incident illustrated to me that at the beginning of a new session, and it is a fact that public men are not seventy-five per cent of the members reading, business nien are not reading, were brand new at the work and had and professional nien arc not reading neLrer seen anything in connection with a the books that deal with the social, or law or statute book, or anything con- political or economic life of this country. nected with legislative procedure But There is Henry Ford, for instance, you legislative librarians must do the probably never has read a book, al- best you can to show these men what though I was told the other day that a to look for and where it can be found. gentleman calling on him on business I charge the business librarians to strive found him struggling with a volume of to find and stir up some of the genius Emerson. You get some idea from that exists among all orders in the that where Henry gets his philosophy. business world. If they can do nothing \{'hen a man like Henry Ford, occupying else but stimulate the latent genius that the position he occupies goes to England does exist, if they can only open a door and gives an interview to be published to a few of these so they might push in the American papers, as well as the through and try to achieve something, papers abroad, declaring that unem- special librarians would deserve a halo. ployment is not serious in the United If they can discover the latent powers States and that any man in the United and the latent geniuses of rank and file States who really wanted a job could get as well as of leaders, they will do a it, I say something is radically wrong wonderful work. with his sources of information. Every- All througli industry we should re- body knows unemploy~nenthas been a search, all through the realms of com- serious problem during 1928. merce and public affairs we should 224 SPECIAL LIBRARIES September, 1928

research; to assemble certain facts not As the sentiment which I read a mo- available elsewhere, But that cannot be ment ago puts it, there is a mass of our primary object. We should research literature (this having been said fifteen for everything that will help improve years ago is as true today, for we are business and social and economic con- even yet, just at the beginning) rich in ditions. We need to research to try to inspiration and interest for almost every determine which way things are going trade, and enough, if the library will and see whether we cannot be in ad- only gather it and make it accessible, to vance of their going, whether we cannot bring a new era of efficiency. be something of a factor in the guidance I cannot tell you, friends of the Special of events by the assembling of the best Libraries Association, how much 1 there is, for the guidance of executives appreciate coming here at your opening and of all those men in the higher ranks session. In spite of my absence from of industry, commerce and public affairs your councils, on account of being asso- who lead the march of progress. ciated with other types of work which And lastly, we should think very did not bring us together, there is no seriously in our research of the need for organization in America today with service for every type of man from the which my heart is so completely in lowest to the highest in the ranks, for accord as it is with this Association, and there is something somewhere that will 1 have had the keenest pleasure in help each. coming to you today. I thank you.

Uncle Sam and You By Miss Ada L. Bush, in charge Special Inquiry Section, Domestic Commerce Division, Department of Commerce

AM very glad to greet the members it has not always been easy for those I of the Special Libraries Association. not familiar with the various govern- It has been my pleasant experience to mental and non-governmental bureaus receive by mail the various business to obtain this information. Prior to problems which some of you have ad- 1923 a large percentage of letters asking dressed to the Bureau of Foreign and business questions were addressed more Domestic Commerce, and I can assume or less haphazardly to government de- that you will want to know something partments with the request that they be more about what the Government can forwarded to the proper bureau for do for you through the Department of attention. A business man visiting Commerce. Washington could expect to travel end- less miles, spend wasted days and ask Whenever I am asked to describe countless questions in futile search for Uncle Sam's facilities, which are avail- information which he knew existed able to every one, I am reminded of somewhere. 'Delmas, the old colored janitor who asked the Superintendent of Buildings Since 1923 steps have been taken in to write him a "commendation." In the Department of Commerce to estab- reply to a question as to whom this lish a Special Inquiry Section ior recommendation should be addressed, Domestic Trade, and this Special In- he promptly suggested "Jes 'dress it to quiry Section logically functions as a clearing house for information on all whatevah wants dis heah concern. I commercial subjects. I mean to say that It is said that sdmewhere in the City in this clearing house there is centered of Washington there is an expert on for you in the Department of Commerce every conceivable subject. It is certainly all data relating to commerce compiled true that there is a vast store of business by the many departments and bureaus of information in our capital city and that the Government, as well as much avail- September, 1928 SPECIAL LIBRARIES 225 able material gathered by non-govern- data which have been wanted by many mental agencies. but have never yet been determined by To supplement the store of com- actual survey. Our research work for mercial information which is available publication is based on this recorded in published form, there is constantly trend of the public's awakened and in- being gathered for dissemination through quiring mind. This eliminates any the Domestic Commerce Division of the possible guesswork as to the subjects Department of Comiserce detailed re- we choose for study in the Department ports from men engaged in all classes of of C0mmerc.e. business in the United States. This record of questions asked and Business firms and trade associations answered is responsible for the fact cociperate with us by voluntarily con- that the Domestic Commerce Division's tributing to our .files information con- first publications were a series of st~~dies cerning their respective trade practices on retail store problems. It is largely and methods of distribution. These re- responsible for the series of regional ports from actual tracte experience are market surveys; Atlas of Wholesale briefed, correlated, analyzed and fur- Grocery Territory ; for our codperating nished upon request whenever they may in the Experimental Distribution Cen- have practical application. sus; for the book on Trade Association A business question addressed to the Activities; for the pamphlet on methods Special Inquiry Section Domestic Com- of Anaiyzing Wholesale Distribution tnerce Division, Department: of Corn- Cost; and many others, among which nlerce, or transmitted through one of might be nlentioned our annual publica- our district ofices located in principal tion known as "Market Research Agen- cities throughout the United States will cies," which is a bil~liography of re- be answered from availalde published ported material compiled l)y all such material plus information from our files agencies in the United States. of trade reports. I shall be glad to have each of you Those of you who receive questions take with you a copy oE "Practical Aids from business within your respective for Domestic Commerce," which dis- communities can somewhat appreciate cusses in detail, more or less, the domes- the scope of research involved in meet- tic commerce work of the entire bureau, ing demands on this government clear- inclucling our research work in response ing house of business information. to specific requests. You doubtless all have some picture These trade questions which I am which is your favorite. It may be one of discussing range a11 the way from re- the Madonnas. It may be the Peasant quests for extensive data in connection at the Well. It may be the picture called with market analysis in general, analyz- "Hope." Or it may be something else. ing the domestic market possibilities for I wish I might describe for you the pic- a specified procl~~ct,price trends and ture which is my favorite. It is a picture business conditions of internal cofi- which no one else in the world has even mercc to more or less simple quest~ons seen, and it is something which no one which are of importance to the inqu~rer. else can see as I see it. It is a mental Our service is for you and for all picture-a vivid portrayal of one great interested in business within the United big national question mark, made up States, and the value of our service to of the thousands of questions that come you depends upon the estent to which pouring into the Department of Com- you make use of what which is available. merce from every section of the United States, asking about every conceivable You are therefore cordially invited to phase of business. From the record of submit your problems to the Depart- these trade questions we are able at any ment of Commerce and to receive all time to see the trend of the nation's that the Government has or can obtain query as it pertains to commel-cia1 sub- with respect to your problem or the trade jects. We supply those facts which are information which you request. I thank available and record questions involving you. 226 SPECIAL LIBRARIES September, 1928 The Special Library and Research

By Harold G. Moulton, President, The Brookings Institution, Washington, D. C. HIS is a Special Libraries Associa- The District of Columbia has sixteen t~on,I take it, and the word special libraries with about 4,000,000 volumes, suggestsT a definition which I recently has a per capita of 9.4. (I have read my heard of a specialist. 4 specialist is one portion of them.) who concentrates more and more upon London, with 27 libraries, has 8,617,- less and less. This is given in contrast 000 volumes, or only a little over 1.1 per to a dilettante, a dilettante being one capita. New York City has 24 libraries who concentrates less and less upon with 6,656,000 volumes, 1.1 per capita. more and more. Paris has 9,832,000 volumes, or an \\lien it comes to library problems I average of 3.296 per capita. am certainly a dilettante. My informa- Philadelphia, curiously enough only tion is of the most cursory sort I think a little ahead of Chicago, has 9 libraries, I can classify as a statistician rather than with 1,957,000 volumes, 1.08 per capita, a librar~an or bibliographer, and so I as against 1.05 for Chicago. am going to begin, as we economists Rome has 11 libraries, 2,000,000 always do, by giving you some statistics. volumes, an average of 2.7 per capita. I think all of us who have today to Vienna has 8 libraries with 2,282,000 deal with the problems of educational volumes. institutions are tremendously impressed Now I take it that the development of with the enormous growth of publica- special libraries is largely the result of tions. According to The Pzlblishers' the fact that these great general 11- Weekly, there were 6,832 books pub- braries are intended to serve broad lished in the United States in 1926, and educational purposes and are in the according to the Library of Congress nature of reference libraries. there must have been 10,153 in 1927. The work of the special library is dis- It is not merely this country's books tinguished by the fact that it concen- we have to deal with, either, but there trates on some specific division of our are the fore~gncountries also. For in- social and eccnomic problems, such as stance, Gernlany published in 1925 over banking, insurance or transportation. 25,000 books, Great Britain, 13,595, In other words, the library is developed . and France and Japan, and other coun- to meet certain specific requirements of tries published great numbers. That is an institution. It is further distingutshed one year's output of a few of the more by the fact that the users are themselves important countries, and we are more specialists and their demands are more impressed, I think, with the magnitude special and specific than the general of the general librarians' task in housing library demands. the material and making it usable for For these reasons the special library students of the great cities of the world is more closely associated with its having a million volumes or more. users, and because of this fact the Baltimore, with five libraries, has 1,085,- greatest contribution it can make is to 000, or an average of 1.48 volumes per cooperate with research workers, and capita. Berlin has 4,932,000, an average it thus becomes a fact-finding institu- of 1.25 per capita. Boston has eight tion. Such an operation involves not libraries with 2,115,000 volumes, 2.8 only a collectioti of material, but the per capita in that center of culture. expert analysis of material and a sincere Chicago-you, of course, won't be sur- cooperation with the person requesting prised to find Chicago down on the list it. This raises your task to an entirely with eight libraries and 2,840,000 vol- new level. I don't know just how far umes, only 1 per capita, which no doubt special libraries can go in this matter of accounts for many things in my native fact-finding; but they have already city. moved a very considerable distance, September, 1928 SPECIAL LIBRARIES -0 and it is possible they may really become cerned with social and religious prob- research agencies. lems. There are quite a number of these However, there are great difficulties institutes (I won't go into the list) that in making special librar,ies into general are now concerned almost wholly with research agents. Facts are elusive things. the research side of the job with which Facts are worth something chiefly be- you are confronted. cause of the problem to which they are Just a word about the resources that related. The interpretation in the exist in Washington. Of course you minds of the people who are beginning are all aware, in a general way, that an analysis has a very important bearing Washington is a great library center, on the facts that will be assembled and with its Library of Congress and nu- utilized. merous special libraries. But in the six It has sometimes been suggested that years I have been a research worker in a great special library might serve as a the city of \Vashington I have been very great fact-finding agency. It cannot, greatly impressed with the numerous however, do that at the present time, resources this city affords in connection because of the very special training that with departmental libraries and semi- is required in the assembling of facts. official agencies, such as the Interstate Suppose a library is asked to ascer- Commerce Commission, The Federal tain the facts about the French budget Trade Commission, the innumerable situation. Ydu will find in the financial trade associations, the American Federa- publications what purport to be the tion of Labor, the International Labor facts. You will find that certain writers Office, etc. There are literally scores of or newspaper men have made state- agencies here in \\'ashington which are ments as to the situation. You will find assembling material in the form of books other memoranda bearing on it. Are and pamphlets and special memoranda you sure that these really present the bearing up011 the problems with which true situation? You cannot be sure until American business and the American you know something about the way the people in general must deal. From the French budget accounts are prepared. standpoint of the special librarian who, As a matter of fact, it took me, with because I$ his connection with the busi- several assistants, more than a year and ness institution, is on the very firing a half of intensive study to find out line of social inquiry, the sources of whether the French budget deficit in material which this city affords are of 1925 was from 2,000,000,000 to 3,000,- the very greatest importance. 000,000, as suggested ; or really 15,000,- Books which bear upon economic, 000,000 or 16,000,000,000 francs. Of political and social questions get very course it made a vast difference whether quickly out of date. We have always it was fifteen billion francs or two to be developing new material and billion. studies; and the materials for the That is a rather exaggerated illustra- answering of the questions which con- tion, but in most of the great economic front business men, congressmen, etc. and social questions before us, we cannot from day to day are to be found 111 these really say this is the truth about f1r.i~ new vital raw materials which the situation until we make a very careful government departments, trade or- analysis, and such an analysis rcquires ganizations, etc., are collecting. a very great deal of preliminary prepara- If I may say just a word about the tion and training. institution with which I am connected As I would see it, the task of the and its relationship to this problem: special library is to furnish such material I think some of you know a little about as is readily available, and secondly, the history of the Institute of Economics. to get contacts with agencies which are It was created six years ago by the in a position to make intensive analyses Carnegie Foundation of New York to of these problems. In other words, one study current economic problems. of your sources of data are the scientific The Brookings Institution is an atnal- agencies, such as the National Bureau gamation of the Institute for Govern- of Economic Research in New York, ment Research, organized in 1916, the and such as the various institutes con- Institute of Economics, organized in 228 SPECIAL LIBRARIES September, 1928

1922, and the Robert Brookings Grad- recently. It will take some time to uate School of Economics and Govern- develop it fully, but I am very glad to ment, organized in 1924. The Brookings have this opportunity to tell you some- Institution will be devoted to public thing of its plans. service through research and training In conclusion, I want to read just a in the llumanistic sciences, and it will word from the last number of Commerce eventually cover the whole range of and Finance with reference to the meet- social studies. ing this week. The writer of this article, The Institution will be housed in a I take it, is Mr. Theodore H. Price, for fine memorial building, and provision it sounds like his style: is being made for a very fine working library. The Institution will not at- "Tact, graciousness and consideration tempt to maintain a large reference should be a part of the equipment of all library of historical books, but will librarians, but for special librarians these specialize in the field of current eco- qualities are vitally essential. When the nomic, social, and political problems. special researcher meets the special It is a part of our plan to make our librarian it is a case of when Greek home a headquarters for visiting schol- meets Greek. Tactfully but persuasively ars of the United States and other the special librarian leads the neophyte countries, and we will provide them into correct ways of classification. The working facilities while they are here. Key Man who is getting up statistics I also want to take this opportunity on the curve of demand for Angora to extend this same invitation to the goats makes quite a fuss when he is librarians of the country, particularly sent to the Milk Alco\.e, but he quiclcly to those special librarians whose interests learns that under Milk comes Con- are so close to the field in which we are densed and Evaporated Milk, leading working, to feel free to come to the naturally to Canning and Canneries, Brookings Institution for such aid as then to Tin Cans, and easily and almost we may be able to render. imperceptibly to Tin Cans, Disposition I should perhaps say that this Brook- of, whence we get Gnats, and the sub- ings Institution has been created only head Angora, and there you are!" Survey of Special Collectibns in American Libraries

By Dr. W. Dawson Johnston, Library of Congress

R. ROCKEFELLER has made pos- tion of particular interest to the special M slble two undertakings by the librarian. Library of Congress,-the completion A word, first of all, in connection with of the Union Catalog~~eand a survey of the scope of the survey. In the report on special collections in American libraries, special libraries made in 1912 our and I am here this morning to speak inrormation was primarily historical I~riefly about the second. You wdl in character. For example, of 98 separate pardon me if I stick rather closely to headings in the Special Libraries Di- my notes in order that I may be brief. rectory of 1925 only 51, that is 53%, are \Ye are interested in enlisting in the to be found in the 1912 report. That national survey the assistance of the was partly, of course, because the special librarian. That, I am sure, does Special Library Association was in 1912 not surprise you. \Ye \+ant him to tell only in its infancy; it was a lusty infant, us how we can make the survey of value but its influence had not yet been felt, to the special library as well as to the and the information collected in that general library, and we want him to report was therefore primarily historical. assist us in the collection of the infonna- In this new survey of special libraries, September, 1928 SPECIAL LIBRARIES a29 our aim is to collect not only information investigator should Le placed at his of historical character but information of service if it is not elsewhere available. practical value, not only to us but to I realize that there I raise a debatable you. question. I do it for your consideration. What should be the relation of this How far the technical 01- business library survey to that which you have made? should be placed at the service of the It is not to be a directory of special investigator is, however, a problem for libraries, but of special collections, business directors to decide upon, with whether located in general libraries, the advice of the assistants in charge of in special libraries or in any other class these libraries. of library. Our aim is, therefore, to One other point with regard to the supplement the special libraries direct- scope of the inquiry,-that is as to the ory, not to take the place of it; our aim is material which should be included. It to supple~nentthe I-Iandbook of com- is not sufficient, is it, to confine our task mercial information services, and 'to to book collections? Pamphlets and supplement the report made by the clippings must also be included, and National Research Council on Industrial here let me say that it is not their Research Laboratories of the United number that is significant, but the States. number of sources of information which Let me emphasize also that it is not to they represent. Are the pamphlets or take the place of local surveys. It either materials American in character, cannot take the place of surveys like or do they represent a wider field of those of New York City, of Washington, experience? Again, it is not the numlier Boston, Philadelphia, Los Angeles, etc. of clippings from periodicals, but the In othcr words, we can record only number of peri~dicalsclipped, it seems collections of a general or national to me, that is significant. character. There are many collections One should be a little skeptical, of of local value which only a local survey course, as to the use of statistics in can record and report upon. such a report as this, but if you will go In the first place, then, with regard over the returns from libraries, poll will to the survey, the scope of the survey see how ghostly seem those returns is to be national in character, rather than which lack these figures. special or local. That is enough, considering the time, In the second place, it should relate with regard to the scope of the inquiry. to the collections in public or semi- It is to be national in character; it is to public institutions and bilsiness houses. be limited to collections of a public or An institution or business house which semi-public character; and it is to in- announces that its library is for members clude not only book collections but only or for company use only cannot other sources of information. obviously be included. I am tempted With regard to the method of' col- to say that ordinarily it is not worth lecting material: U'e have issued our including. In the research work in which general announcement or questionnaire. we have been engaged, for example, We sent out in connection with this I found one library in a Ohio city which clipping from Dr. Richardson's indes reported that it was for the use of to special collections described in the menlbers only. I found upon inquiry 1912 bulletin, the American Library that the library was in boxes. Directory, the Special Libraries Direc- tory, and other sources of inlorination. What use is there in calling attention This information secured in response or giving publicity to a collection of to these questionnaires has been sup- that kind? plemented by information received in Nor can material in any institution or answer to specific questions. It will be business house which is of a confidential added to by the visitation of libraries character be recorded. You, of course, ~lsn. are familiar with a great deal of material Some consultation with specialists of that character. will also be necessary in evaluating the But aside from this material, all returns and in putting the information material of importance to the serious into final form. 230 SPECIAL LIBRARIES September, 1928

The importance of the questionnaire That, is why, in drawing up the cannot be over-estimated. For this questionnaire we must seek first of all, reason I would like to say one or two the advi~eof the specialist, preferably words about it. the special librarian, because the special It is insuficient from our point of librarian is in a position to know better view to say that the library has several than the specialist, and certainly better thousand volumes on this or that sub- than the general librarian about the ject. If it has more than one thousand literature of these subjects. volumes on almost any subject we ought In order to get the best results the to be informed what there is in it. The question uppermost in my mind is same is true with regard to pamphlets should there be special questionnaires and clippings. What period or what for each specific group of subjects, geographical area do they cover? supplementary to the general question- One library sends in information with naire. regard to its collections on light and power and doesn't say how much it has; With a view to answering some of it says it has a great deal of material. these questions with regard to scope and From our point of view, we need at least method may I raise the question two headings-lighting and power, and whether the Association cannot well the second should he still more exactly espress its appreciation of the impqrt- defined as electric power, if electric ance of this survey by taking sonle actlye power is meant. I say this out of the part in carrying it on and making I~S depths of a profound ignorance of tech- results of greater value, not only to the nical subjects, simply to illustrate our library of Congress and other general point of view. These are questions which 1ibraries;but to special libraries as well. must be settled by specialists. I thank you, Mr. President.

Executive Board

The second Executive Board meeting as Secretary for the ensuing year and was held on August 21, 1928 at the Na- was reappointed. tional Automobile Chamber of Com- It was recommended that the News- merce, New York City. paper Group form a News Committee The following appointments were to give S. L. A. publicity in various made: Miss Grace D. Aikenhead, Chair- publications interested in the activities man, Committee on Continuation Read- of various branches of Association, ing; Miss Rebecca B. Rankin, Chairman, such Committee to be also the News Committee on Training for Librarian- Committee for the next convention. ship; Miss Marion Bowman, Chairman, The Petition for certain persons for Committee on Methods; Miss Elsie the formation of a Civil Social Group Rachstraw, Chairman, Committee on was granted. Co-operation with the Library of Con- The President requested opinions re- gress, such committee to collaborate garding the advisability of forming a on the Survey of Special Collections; Council for the S. L. A., such council to Mr. Dorsey W. Hyde, Jr., Chairman, be composed of president of local as- Committee on Co-operation with the sociation and chairmen of groups, each Chamber of Commerce of the United with voting power to deal with all matter States and Miss Linda Morley in place affecting groups and local associations. of Miss Rankin, as Chairman, Com- Reports of the Commercial-Technical mittee on Publications. Group and the Exhibit Committee were Inasmuch as Miss Leonore Tafel accepted. could not serve as Chairman of the A vote of thanks was extended to the Committee on Membership, President National Automobile Chamber of Com- Cady was authorized to fill the vacancy. merce for the use of the Directors Room Miss Rose Vormelker consented to act of the Chamber. September, 1998 SPECIAL LIBRARIES Editorial Board EDITOR, Herbert 0. Brigham, State Library, Providence, R. I. Associate Editors William Alcott, Boston Globe; D. N. Handy, Insurance Library Association of Boston; M. E. Pellett, Librarian, Port of New York Authority. Department Editors Charlotte L. Carmocly, Deparment of Con~tnerceLibrary, Washington, D. C. Ethel Cleland, Business Branch, Public Library, Indianapolis, Ind. Elizabeth 0. Cullen, Bureau of Railway Economics, Washington, D. C. Mary C. Parker, Federal Reserve Bank, New York City. Rebecca B. Rankin, Municipal Reference Library, New Yorlr City. Margaret Reynolds, First Wisconsin National Bank, Milwaukee, Wis. ,4. A. Slobod, General Electric Co., Schenectady, N. Y. New Executive Board President-Francis E. Cady, Research labor at or^-, Nela Park, Cleveland, Ohio. 1st Vice-President-Ethel Cleland, Business Branch, Indianapolis Public Library, Indianapolis, Ind. 2nd Vice-President-Angus Fletcher, British Library of Information, New York, N. Y.-. Secretary-Rose L. Vormelker, Public Library, Cleveland, Ohio. Treasurer-Elizabeth Baster, Haskins & Sclls, New York, N. Y. Board Members-Joseph Kwapjl, Public Ledger, Philadelphia, Pa.; Elizabeth 0. Cullen, Bureau of Railway Economics, \Tashington, D. C. Please do your part to aid the editor Magazine Copy by telling the advertisers that you ob- The Editor offers apologies for failure served their ads in SPECIAL LI- to reproduce in print the many items of BRARI ES. interest that come to his Desk from day to day. Some of the contributions find their way into the various Departments, Civil-Social Group others of greater length are held for an A Civic-Social Group is in process of opportunity to insert in some issue of organization. Persons representing state the magazine and other material IS and municipal reference libraries, welfare condensed or abstracted in news notes organizations, chambers of commerce for Events and Publications. Dearth and certain federal librarians found of news matter for our particular field themselves unattached to any group, has never been evident. Books of im- unless by chance some part of their portance await review, events of value activity bore some relation to an existing in the foreign field are held for comment group. and always at this season of the year the Several persons interested in civic vast by-products of the convention, and social problems met at the Wash- proceedings of the general sessions and ington conference and formulated a the group, are held for consideration. petition which was duly presented to As President Cady has stated, we need the Esecutive Board at the August a larger magazine and with it, increased meeting. The Board authorized the advertising. If you do not patronize formation of the Group and anyone our advertisers, they fail to see adequate interested in joining this subdivision results and refuse to renew yearly con- of S. L. A. should cornnlunicate with tracts. We advertise books of import- Miss Ina Clement, Municipal Reference ance, but cannot trace sales so that pub- Library, New York City. Miss Clement lishers can determine value of expendi- is actlng as temporary chairman, pend- ture. ing formal organization. SPECIAL LIBRARIES September, 1928 Public Affairs Information Service By Rollin A. Sawyer, Chief of the Economics Division, New York Public Library

15 fittmg, asour Chair~uanhastold you,that property. The Publication Comn~itteewas still I' \\ e should discuss the Public Affairs Informa- responsible for the publication, but the editorial tion Scr\.ice bccausc the Special Libraries Asso- work was done at the Wilson Company's ciation, or thc special librarians, were originally ofice, and the Wilson Company unclertook the responsihlc for the enterprise ancl thc first report financial nlanagement. They charged for print- that thc P. A. I. S, ever made was to thc Special ing and 10% of the gross business for ad- Librams Association. I an1 very happy to come ministrative expenses. back antl bring you a report on publication, even The immediate result was that we clid get a though your Program Committee has christened printed cumulated bulletin, ancl it is no me "liollo," a name I associate with a par- reflection on the Wilson Company or the ticularly annoying type of juvcnile book. Advisory Committee to say the arrangement The idea of the Public Affairs Information was not satisfactory. It wasthe best they coulcl Service originated with Dr. Lapp, at illat time make at that time. But of course it immediately thc head of the Bureau of Legislative Informa- becan~eassociated with the publisher of well- tion at Indianapolis. Just at that time the known indexes and lost its iclentity to a certain lcgislativc antl municipal library movement extent, and that was unfortunate, because ~t was getting unclcr \tay and in the hands of very was and still is a library enterprise with no com- ente~prislng,competent librarians, and they mercial purposc whatever. saw there n.1~need lor some bibliograpl~ical It is impossible, however, to convince people aid in their work. Each library was, and still is, that a bulletin publishccl by a well known com- compiling reports, malting digests, etc., these pany is not a publication of that company, gcnrrally being in typewritten form only. The especially when all the bills are sent out on their orlginal purpose of the P. A. I. S. was to provide billheads. Even today I can send out a bill for a central clearing house for these typcwrittcn the P. A. I. S. and the check will be sen1 to the reports. Wilson Company, as it was In the beginning. Othcr reasons for the Index were that there Another disadvantage of that arrangement was no indcx especially suitable for legislative was that the Wllson Company was not engaged ancl municipal library work, the existing in- in collecting the material we wanted in this dexes clid not and do not particularly help in index and the editorial staff had to spend much that kind of reference work. In public docu- time in collecting material. Also, it could not be ments, particula~ly,thcre was no index to expected that a corporation busy with its own mun~cipaldocuments, and no weekly index even affairs would be very energetic about pushing for state anti federal clocuments. Excepting somebody else's business. The result was it Great Britam the~eis even now no satisfactory was not financially successful and for the first hiblrography of foreign governnients docu- five or six years of its existence we had a de- ments, Yet all these may be of interest-all ficit every ycar. If we had had to stop the of them-to legislative and municipal libraries. publication the subscribers would not haw As a result of this need, an organization was bccn able to recover the unexpired balance of formed in 1913, and an informal session was their subscriptions. held which selected a publication committee When Dr. Williamson returned to the New and put the mattcr in the hands of Dr. Lapp. York Public Library in 1918 as the Ch~efof Thcn began the publication of a mimeographed the Economics Dlvision he was at the time on sheet, which was continued for about a year and the advisory committee of the P. A. I. S. and a half. he conceived the idea of moving P. A. I. S. That at once gave rise to the necessity lor to the Economics Division and broadening the cun~ulation,but they were not able to under- scope of the work. That was done and the take the work of compiling this ancl an result immecliately was to place the editorial arrangement was made with the W. H. Wilson staff in touch with the daily accessions of the Company, the natural place to go for that sort Ilbrary. of work, by which the publication was taken It should be clearly understood that in this over by that company, but clid not become its move theNewYorkPublicLibrary became in no September, 1928 SPECIAL LIBRARIES 233 way responsible for the publication. Merely as The Library of Congress, the Wisconsin one member of the rather informal association Legislative Library, and others send us all the which publishes this bulletin, it provides free typewritten compilations for which they are the office space of the'working staff and permits responsible, and we make copies and list them the editor to go to its Acquisition Division each in our bulletin and sell them in surprisingly day and take anything in the mail that may be large quantities. useful. Mr. Slade sends me from the Library of Con- Another great advantage, of course, was gress copies of all his typewritten bibliographies, that, though we did not stop soliciting material, and 10 or 15 bibliographers and libraries we do not have to solicit nearly as much as we throughout the country give me blanket did at the Wilsop Company. That has in- orders for all received. When we cannot copy cidentally saved the services of at least two by typewriting, we copy by photostat, and members of the staff, and the result has been sell the data for what it costs. reflected in the financial condition. Another thing we do is index legislation. The next great benefit of this arrangement That is what we cover. It is inevitable, of was that it gave the Chairman of the Advisory course, that work being done in a certain Committee more close supervision of the library reflects the tone of that library. Sub- finances, and when about two years later the ject heaclmg, contents, the whole work must Wilson Company intimated they did not want naturally reflect my attitude since it is done to undertake the management of the Bulletin under .my supervision. Our subject headings any longer, I took it all over myself, and that are practically those which we usc in the of course saved us the conltnission wc paid them public library, though we do try to be sorne- and it also gave me close supervision over the what more specific than in the library cata- somewhat precarious finances of the paper that log, because the bulletin is much less extensive. we needed. The result has been fortunately Practically all the large libraries are sub- (hut not boastingly, because I was not re- scribers for the bulletin. We have subscribers sponsible) that it put into my hands a closer in many foreign countries. We have been able superv~sio~~of the finances and made it cheaper to secure the cooperation of many comrncrcial to run the Bulletin. libraries, though that must be taken with some As a result, we have been able to run it at a qualifications Occasionally one of these slight profit, though we do not try to make libraries has cancelled its subscription. Hoping money. We have wiped out a deficit of to get some indication of what we were lacking, $3,000, and last autumn had a surplus of about I have written them and I have not had very $6,500 out of a business of $15,000 a year, so disappointing replies. They usually say that our surplus is now approaching a re- (whether only to be polite or not) because they spectable size. had to save some money. Now the content of the Bulletin has been Every reference hbrarian knows the hopeless altered a good deal since our original scheme. sensation of getting thousands of books and .4s I indicated, it was originally published for never having just the information he wants on the use of certain special libraries. Since we a certain subject. P. A. I. S. is intended to help ~novedthe publication to the New York Public fill that gap. Now successfully it has done that Library it has really become a general index you perhaps are better able to judge. Therefore to all economic and sociological subjects, with- I would like to hear from you as to what you out regard to a particular type of library. The would like. I am not here to defend the publica- intention is to put into the weckly bulletin tion It has but one purpose-to be useful. If anything which appears to us to be eithcr im- there is anything we can put in that will make mediately useful or permanently valuable it more helpful to you I want to know about it. wherever published, provided it is in English, As you prol~ablyall know, thcre are the week- and in whatever form it appears. In the last ly bulletin, four imbound cumulations, and the annual cumulation there were indexed arti- annual, wl~ichcomes in bound form. cles in approximately 1,000 periodicals. There VOICE FROM ,rHn FLOOR: Will you please were thousands of books, pamphlets, govern- quote rates. ment and municipal documents of all kinds, MR SAWYER:When the association was and those typewritten compilations which I first started each member agreed to pay $100 spoke of as the original cause of the publication. a year and that rate has not been changed. Of course it has been very hard to keep up Anybody wantingthecomplete,bulletin must pay the cooperative feature of the bulletin. It is $100. However, there are not enough sub- pretty easy for librarians to forget about that. scribers at that rate (there never have been 234 SPECIAL LIBRARIES September, 1928 yet, at least) to pay the cost of publication, us as an association, as well as an advantage so that we also sell the cumulated editions to us as a library, and it would not cost you a only, of which there are 5 each year, from cent. All you need to .do is to send it to $12.50 to $50. People say that 1s not clemo- P. A. I. S. and then they will list and reproduce cratic. I consider if we chargc the same price according to their orders. Why don't you let to everybody, we would either have to stop, the world know what you are doing. Of course, or all ~ouldhave to pay more than now for if it is competitive and it must be kept in your the complete service. So we chargcvaryingrates, own business, don't send it to P. 4. I. S., but for the cumulations according to the in- anything that is not letting out business come of the I~brary.That gets results and works secrets, would be a great advantage to P. A. I. S. no hardship To commercial librarics we and all of us, so it seems that is one way we can charge the full rate, $50 ordinarily, unless there help P. A. I. S. and it is our duty to (lo so. is some exceptionally good reason, whcn the Another thing is subject headings P. A. I. S. Publication Committee is willing to take the has no way of knowing what subject headings matter unclcr advisement, and if thcre is a good you use, so where we can hclp is in letting reason, if one is interested in only a very small P. A. I. S. know what subjects we have used. sublect we sell tlie publication for a reduction, With that in mind, I wrotc to a number of but ordinarily we make no reduction to corn- special libraries to get an idea of what they were merclal lib~aries. The annual cumulation alone doing. At the same time Miss Vormelker was is $15. also working on a similar idea through her MISS RANKIX:I am particularly interested group and she has given me the result of the in cooperating more closely with P. A. I. S. decisions they arrived at. in this way. Mr. Sawyer did not ask your aid. May we have individual opinions as to the I do. For instance, in my own work, when we subheads that are used in P A. I. S. We still compde a bibliography at the direct request have fifteen minutes. Will any one volullteer of some clientele, if it has to be typewritten it a suggestion as to subject headings? is sent to the P. A. I. S, and it is listed in their VOICE: Some years ago there used to be a weekly bulletin. You all see it and if you find special number devoted to governors' messages. it would be useful to you you order ~t and get That was given up. Wc found it extremely it for 25 to 75 cents, depending on the cost of useful. Would there be any possibility of it photostating. That is a small sum. If all our being resumed? commercial libraries, even if you are not nwm- MR. SAWYER: That was given up because bers of the P. A. I. S., if you do not subscribe, the same information appcared in tlie Bulletin if you would send in the results of your good and we never got enough orders to pay for it research work and let P. A. I. S. have the ad- It cost about 5200 to put that out and we could vantage of that, it would be advantageous to get only ten or twelve orders,

Treasurer's Report, 192 7.28

Tolal Receipts Total Dzsbursements

Balance on hand...... $1,280.86 Budgets, Locals, etc...... Prrnting magazine and bulletins Back dues...... 960 25 Printing supplies...... Current dues...... 3,967.10 Travel and Conventton. .... Personal Services Advertising...... 1,079.04 ...... Membersh~p...... S. L. Directory ...... 127 80 Office supplies...... Miscellaneous publications .... 173.88 Miscellaneous. .. . . t Miscellaneous receipts...... 50 55 $4,683.51 Interest...... 16.96 Total Receipts...... $7,656.44 --- Total Disbursements...... 4,683.51 $7,656.44 Balance...... $2,972.93 September, 1928 SPECIAL LIBRARIES Secretary's Report, 1927-28 Through the General Office in Providence Oregon 6 it is possible to give you the following statistics Penna. 45 6 concerning our membership: 1 3 On May 15, 1927 we had Tenn. 5 27 INSTITUTIONAL;524 INDIVIDUALSUB- Tex. 3 SCRIPTIONS; 15 ASSOCIATE. Utah 1 On May 13, 1928 we had: Vt . 3 102 INSTITUTIONAL;614 INDIVIDUALSUB- Va. 1 SCRIPTIONS;193 ASSOCIATE. Wash. 6 Thus the year May-1927 to May-1928 has Wis. 10 7 brought to the Association 75 new INSTITUTION- wyo. 1 AL members; 134 new INDIVIDUALmembers, Ala. this figure including also lapsed memberships Foreign which have been renewed through the efforts and of the Membership Committee and 193 known Canada 43 1 ASSOCIATEmembers. 494 The last mentioned class of members will be 181 considerably greater when all the data is at Resignations 44 $5 payments. hand inasmuch as there are no New York names included except those who have paid All the work concerning the mailing list and Associate dues. This is true also of San Fran- filling of orders for publications, sending bills cisco and the Illinois chapter and many of the for dues has been done in Providence. Boston group are now counted among the That has left for the Secretary general re- unpaid Associates. quests concerning specific and general library problems, hotel invitations, and the usual work connected with the convention. Paid $5 Paid $1 Unpaid $5 Unpaid $1 One of the most interesting events of the Calif. 42 year was initiated by the American Association Colo. 5 of Book Publishers. As a sales pronlotion effort Conn. 15 for the use of more business books, they sent a Del 5 letter to 1,500 firms without libraries, calling D. C. 16 attention to the use of collections of such Ga. 4 books and offered their services and those of Idaho 1 other associations to anyone interested. Ill. 43 Seventeen firms who responded with re- quests for further information were referred to Ind. 13 Special Libraries Association. We wrote to each Ia. 8 of these giving them information concerning Kan. 3 Special Libraries Association, its aim and pur- KY. 2 poses, and volunteering its services through our La. 1 Groups, Committees, and Local Associations. Me. 3 Most of the responses from these letters were Md. 5 for lists of books all of which were referred to Mass. 39 the Group concerned. Mich. 17 The other most interesting phase of the work Minn. 6 has been requests for literature on organizing Mo. 11 business libraries. Mont. 1 For such requests a bibliography was pre- Neb. 4 pared and a package library accumulated, N. H. 3 which has been going out "on loan" and is at N. J. 17 present in the office of the Vice-president of the N. Y. 65 Young Business Men's Association of Little N. C. 2 Rock, Arkansas. N. D. As a result of the American Library Associa- Ohio 31 tion meeting in Chicago, in December, where Okla. 2 the resolution to establish a business section 236 SPECIAL LIBRARIES September, 1918 of the American Library Association was laid 2, How many assistants needed on the table, the following resolution was 3. Where may they get lists of books adopted at the last Executive Board meeting needed of the Special Libraries Association: 4. What equipment is needed Resolved-That S. L. A, undertakes to co- 5. How much space is needed operate with A. L. A. l-In holding round table conferences, or 6. Whom and how will librpy serve in assisting and attending round table con- You can readily see from these questions that ferences, on business or special library matters, they give suggestions for weighty tomes, and when held by A. L. A. it may be said that they are in~practicalto 2-111 undertaking to organize round tables answer because each case is individual. for Special Librarians' interests at such A. L. A. Yet the very meager attempt that has been conferences as do not make provision for such Dana's a feature (such as at the N. E. Association at made to assemble such pamphlets as Use of Print, Krause's Better Business Libraries, Portland, Me.) whenever desired. Miss Margaret Reynold's article on Books for FUTUREWORK a bank library, etc., and to prepare bibliogra- Our crying need is for lists of books. As phics on organizing such libraries, have brought praciically each request is for a very specific letters of sincere appreciation from the persons subject it is not possible to say that any one is to whom they were sent. needed more than others with one exception. That is a model business library covering busi- Finally, the National Association will be ness management in general Rather the need strengthencd by more and better local as- is to organize our machinery so that lists may sociations. Local associations will develop be compiled by the specialists among our mem- when there are definite and helpful programs bership and sent to the inquirer In the shortest planned. possible time. An effort was iuade to find out what type of Another service to be developed is to firms program had been successful in the better- and individuals seeking information on the established locals, in order that specific sug- organization of industrial libraries. gestions might be made to new atld struggling The very pertinent questions they have locals. asked are:- Most of this material has been received and 1. How much does it cost will be referred to the new secretary. a How much for books b How much for librarian ROSEL. VORMELKER, c How much for assistants Secrelary- Treaswer. Executive Officer's Report, 192743

The work of the General Office, since its in- desirous of resigning. Last September the ception in September, 1927, has been largely Executive Officer culled from the files all those devoted to the check-up of the membership who had not paid dues since Dec. 1925. In records. Owing to the previous handicap of the majority of these there was no response to Treasurer's lists in one place and the mailing bills and their names were removed from the lists in another thcre were many discrepancies mailing list for SPECIAL LIBRARIES. It and inaccuracies, all of which have not even yet seemed desirable to eliminate the dead wood been located and corrected. and to have our mailing list cover only those During the present year we have rendered who are actively interested in the Association. bills at the first oT the year to our entire mem- In this connection it should be noted, how- bership. On May first we issued a second set ever, that the l~stswere full of inaccuracies in of bills to all those who had not responded to listing payments and much irritation was caused the first. The results have been most gratifying by the receipt of bills for dues already paid. and have proven the desire of the majority This was entirely understandable and very of our members to keep their dues paid up to regrettable to the Executive Officer but was date. inevitable until we could verify the data at The rendering of bills at regular intervals hand. has also helped to determine which members are In addition to the routine of membership September, 1928 SPECIAL LIBRARIES 23 7 there has also been work in connection with the have been much heavier if the Executive Officer campaign of the R~IembershipCommittee, bill- were able to reply pron~ptly to each cor- ing of those whose dues did not accompany respondent. With pernlanent clerital help all their acceptance and the carding and mailing of the work outlined could have been covered of back numbers of SPECIAL LIBRARIES promptly, but with one person endeavoring to and ordering of stencils for the new members. keep it all up to date it has meant completing In conncction with SPECIAL LIBRARIES all that was humanly possible of the most much of the editing and almost all of the pressing task and then taking up the next most supervision through the printing process has important item. been the work of the Executive Officer. Be- sides this we have addressed all the envelopes We started an index for Volume 18 of for each mailing, using the ncw addressograph SPECIAL LIBRARIES. This is still set up for the purpose. in first galley form and is the first task of the All of the advertising billing and checking General Office after the Convention. up and all of the filling of orders for publications We are planning a dictionary catalog arld a has been in the General Office. Group catalog. These have been started but We have also had sent to us the entire back we found that we had need of so much informa- stock of SPECIAL LIBRARIES and all of our tion before they could be con~pleted that we other publications and this vast material has wish to issue a questionnaire in order to avoid had to be tied up and housed in storage room, duplication of effort. no small undertaking in itself. The correspondence of the General Office is MARYH. BRIGHAM, growing heavler each day and mould doubtless Executive Oficer . Editor of Special Libraries Report, 1927.28 The editor herewith submits his rcporL for Washington conference. The current number the eleven months which have intervened since just off the press dated May-June is the Wash- the previous meeting. During that period ten ington number with Miss Elizabeth 0. Cullen as numbers of the magazine have bcen issued and soecial editor. as most of our readers are familiar with the This rapid sketch scarcely enumerates the publication it is unnecessary to describe in great amount of help which came to the editor detail these various issues. from various directions, but the concentration The editor has found it more difficult than of all :he activities of the Association in one usual to carry on the functions of the editor- place has been of considerable help in develop- ship, due to the exacting duties of his official ing the magazine. We are now printing position which yearly grow more onerous. In SPECIAL LIBRARIES in Providence and this juncture Mr. Ilandy and Mr. Alcott, while in many ways we miss thc contact with associate editors, prepared for publication the the 1-1. W. W~lsonCompany, the accessibility midsummer number and the Septembcr issue, of the printing plant is of considerable ad- both of which contained the reports of the vantage in preparing copy, especially in the Toronto conference. The October issue was matter of quick proofreading and examination sponsored by the Financial Group and con- of the magazine during tho processes of print- tained the first message from the General ing. Office signed by the Executive Officer. The The editor has also acted as busmess manager November issue was prepared in large part by and has carried on extensive correspdndence Mrs. Brigham and the December issue devoted with prospective advertisers throughout the to newspaper libraries was prepared by thc country. He has also made personal calls in Newspaper Group under the leadership of the cities of Boston and New York and has associate editor Alcott. Mrs. Brigham assumed kept in close touch with the advertising de- the publication of the January number and the partments of the publishers and library supply February issue devoted to Pittsburgh was houses. The necessity of abandoning all outside compiled under the supervision of the Pitts- work during the session of the legislature burgh Special Libraries Association. March seriously affects the advertising in the winter brought to us a group of miscella~~eousarticles months, but there has been a marked revival from various sources and in April Mr. Handy in the amount of advertising copy in the spring edited the Life Insurance nutnber which also issues and it is anticipated that there will be contained preliminary announcements of the ample advertising copy in the forthcoming 238 SPECIAL LIBRARIES September, 1918 issues of the magazine. There has been a notable changes in the depdrtments, including marked increase in amount of advertising per new departments, the details of which wdl be annunl but a slight decrease In outstanding announced in a forthcoming issue of SPECIAL contracts as many advertisers prefer to select LIBRARIES. space from tlrne to time rather than corr~mit. The classification of membership lists has themselves to a fixed annual budget. been of great help in reorganizing the mailing The plan suggested by the ed~torto book hst for SPECIAL LIBRARIES. The mailing publisl~ersto use space in the magazine in small envelopes are now prepared at the General blocks has met with d fair degree of success, Office and every stencil is carefully scanned. but there has not been sufficient evidence of Errors are being fast eliminated and non- support on the part of subscribers to warrant. receipt of magazines or other deta-ils concern- the advertisement of books in this manner by ing subscriptions or menlbership should be the book publishers, and thc editor would be brought to the attention of the General Office. gratified if the purchaser of books would The editor would be gratified if the readers indicate to the publisher the fact that the of the magazine woulcl offer suggestions or advertising colurnns of SPECIAL LIBRARIES comments concerning the conduct of the are used in the selection of books. We are magazine. It is the only way in which we can planning notable changes in the book publishing judge the appeal of the n~agazineto our readers copy and trust that our next annual report will and while during the past year many items of show satisfactory results. The editor again irnportancc were omitted from the magazine, suggests the necessity of securing a suitable due to crowded columns and other causes be- representative in the city of New York to con- yond the control of the editor, yet SPECIAL fer with advertisers and to assist the editor LIBRARIES has a real place among the li- in obtaining advertismg copy from that im- brary periodicals of the country and we can portant center. only prepare a better magazine by thus re- The department editors have been of great ceiving help and counsel from the members of assistance in developing the various portions the Association. of the magazine assigned to their special charge HEKBERT0. BRIGHAM, and during the coming year we anticipate a few Editor. Advertising, Old and New The New York Public L~brary opened interesting, The simple and attractive arrange- on Monday, July 23, 1928, in its main building ments of the fine old Caslon types of the eigh- on Fifth Avenue, a most interesting exhibition teenth century are shown in contrast with the of "Advertising Old and New." It has arranged crowded and jumbled set-ups of the period of to show the contrast between early American the Philadelph~a Centennial. These are fol- advertising text and composition and the lowed by the artistic color work and beautiful methods in use to-day. type arrangements of today. The earliest The first American newspaper advertisement known American newspaper advertisements. (1704) is shown as well as the first separately which appeared in the Boston News Letter of prmted advertisement, the first half-page, May 1, 1704, are quaint announcements ol first full page and first ornamental border. property lost, stolen or for sale. During thd Typical pages are displayed to show the change eighteenth century there are many slaves and in subject matter and method of treatment indentured servants on the market. Rewards from the eighteenth century to the present. are offered for the return of runaway slaves, Modern advertisements, the gift of the apprentices and live stock Every variety of American Association of Advertising Agencies, merchandise is for sale, from an ivory fan to a are shown in classified groups, including food, saw mill; and real estate is frequently adver- clothing, drugs and cosmetics, household fur- tised, from building lots on Wall Street to nishings, building, real estate, travel, ma- George Washington's 30,000 acres of land in chinery, etc. In each case an eighteenth- Ohio. The later newspapers trace the change century handbill of similar subject is shown by in fashions and the trend of business from the way of contrast. A selection of the Harvard days of snuff taking, the age of the hoop-skirt Awards for 1928, established by Mr. Edward and the bustle, of full beards, plush albums and W. Bok for the encouragement of beautiful and groups of Rogers statuary, down to the Spanish appropriate advertising, is also shown. War period with its tandem bicycles, early The old advertisements are particularly phonographs and pictures of Admiral Dewey. September, 1928 SPECIAL LIBRARIES Associations, 1927-28

Through some ~nischancethe report from the Notices of our trlcetmgs have been sent by the San Francisco Chaptcr has not been received by News Committee to the Editor. This item will be printed in a later Special Libraries issue. Library Jou~nnl Boaton L~brar~es 'I'he past year has been marked by n large J,Iassdchusetts Library Club Bulletin attendance at meetings, a disposition to pull Boston Transcript, Librarian's colut~m. together while accepting inclividual respon- Through the vavious newspaper librarians sibility, and a willingness to mltc construct~ve occasional publicity has appeared In the Boston dailies. suggestions for association policies. Seven ~nectlngshave becn held, with onc The Methods Committee, which is making a more to iollow imnlediately after the S L. A. ScParate report to this convention, had charge of part of our March meeting and 1s planning and A. L. A conventions. With one exception these have been evening meetings preceded by a more ambitious program for next season. The Hospitality Committee has functioned supper in some ~lcarbyrestaurant. One of thc particularly in connection with the suppers pre- high points of the year was a talk by Mr. Cacly, ceding the regular meetings. in November, in which he discussed at some lengih the relationship of the national associa- To make our Union Catalogue, or "Com- munity Catalogue" as we call it, a more tion to the locals ancl indicated the chief ways effectwe clearing housc of information con- in which they can benefit each other. slderable work has becn done in recent months. The October meeting, held In the new Har- Upon the initiative of a small group of members vard University Fogg Museum of Art, with who meet informally for weekly luncheons, a supper in the I-Iarvard Union, ancl with thc partial survey has been made to revise and director of the Museum and the director of supplement the information contained in our the Boston Public Library as speakers drew local Directory of Special Libraries. A special an attendance of 130, easily the record for the committee of which Miss Eaton, the custodian local association, ineeting alone. The Feb- of the catalogue, is chairman, has taken over ruary meeting was held jointly with the Massa- the work of consolidating this additional in- chusetts Library Club in the Baker Library of formation. The committee is also making a the liarvard Business School, followed by a special effort to secure from both large and small complete tour of the new building libraries their llsts of periodicals received. At Recent meetings have tended more toward the last Association meeting action was taken the practical side with consideration of such toward the early publ~cationof a revised local matters as discarcled material, the union directory. catalogue, and library problems illustrated by Another special committee on the revision the experience of a particular library. The of our constitution and by-laws to bring them suggestion of an entm meeting on pamphlets into harmony with the new status of affiliation next fall met an enthusiastic response. has bcen contmued until next fall, pending Our Membership Comtnittee reports 43 new expected action by S L A, at this convention. rnernbers as follows: Institutional 4, Active 7, In closing let me quote from the minutes of Associate 32. This conlmittee has cooperated our meeting of April 23rd. closely with Mr. Armistead of the national "A letter from Mr. Alcott suggesting that committee. The total membership of the local S. L. A. be invited to meet in Boston during the association is now 237. tercentenary celebration in 1930 was read by Under the supervision of the Education Com- the Secretary, and on motion of Mr. Lee, duly mittee a class in library methods was again secollded, it was voted that Special Libraries taught by Miss Loraine A. Sullivan. Fourteen Association of Boston invite Special Libraries lessons were given, with practice work, most Association to hold its annual convention in of the time being devoted to cataloguing. Boston in 1930, and that thc invitation be Thirteen peoplc took the course. extended by the President when making his The Registration Committee has 43 on the report at the Washington meeting." active list, of whom 21 have registered since HOWARDL. STEBBINS, September. Six positions have been filled dur- President. ing the year. 240 SPECIAL LIBRARIES September, 1928

Cleveland its budget must, of necessity, be increased The second season of the Cleveland Chapter proportionately. offers no spectacular achievement but does E. M. BOYER, show a steady progress. President. There have been six meetings-three dinner Illinois and three discussion-with an average attend- The Illinois Chapter of the Special Li- ance of fourteen. In planning the ycar's pro- braries Association was organized in September, gram, it was the aim to include as varied 1925. During tlie past year regular monthly interests as possible, both to attract new mem- meetings have been held, ranging from round bers and to sustain the interebts of the old. table discussions to visits to interesting and The Octobcr meeting was held at the important Cliicago libraries, and addresses by Women's City Club with Mrs. Faltermeyer and well-known speakers relating to various lines Miss hIitch11l as dinner guests. In December, of special research. Miss Vormelker led a discussion of "Business The programs during the past year have and Financial Services" in the Treasure Room resulted in increased attendance and have of the Cleveland Public Library. The second aroused a wide-spread interest in the Chicago dinner meeting was held at the Cleveland library world. Mr. F. L. Roberts, Manager of Museum of Art in January, followed by an the District Office of the United States bureau of illustrated lecture, with the piano, on "The Foreign and Domestic Commcrce at Chicago, Music of Claude Debussy," by E. Robert gavc a valuablc talk at the September meeting Schmitz. Washington's birthday was again on material available to busincss houses and celebrated by a journey to Twinsburg, a walk special libraries from the District Office. Mr. in the woods, and a picnic dinner at the home Ilagen, Chief of the Market Service Division of our Lakcs~deHospital member. In March of the Bureau, at Washington, at the same the Chapter met at the Cleveland Plain Dealer. meeting, spoke on the original trade surveys Mr. William G. Vorpe, the Sunday and Feature of the country which are being made by the Editor, gave a talk on sonle of the larger phases Department of Cornmcrce to aid in the problem of newspaper work. This was followed by a trip of marketing and distribution. through the plant and closed with refreshments. The October meeting was held in the North- The last meeting was held in April in the western University School of Co~nrnerce Li- Lecture Room of tlie Cleveland Public Library. brary. Mr. Theodore W. Koch, Librarian of The subject of the discussion was "The History Northwestern 6niversity Library, gave an and Development of Hospital Library Work." interesting talk on his European travels, and Mrs. Birdsall, Librarian at Lakeside Hospital, Mr Francis E. Cacly, President of our Associa- spoke on the unit type and Miss Edwards, tion, discussed the problems before tlie S. L, A., Cleveland Public Library, on the group type. and the main objectives before him for solution during his administration. Our n~embersl~ip,on May 15th, includes 1 The November meeting was of particular institutional, 9 individual, and 12 associate interest to spccial librarians in Chicago. It members, totalling 22 or 25, if 3 members whose was held In the lofty tower of the Chicago dues are unpaid, are included. Also !3 sub- Tribune, where the bright and attractive scribers. quarters of the newspaper's library are located. The following intcrests are represented: Mr. Harper Leech, special financial writer of the 3 Banks; Electric Illuminating Company; Chicago Tribune, gave an illulninating and Medical Library; Hospital; 2 Muscurns; 2 interesting address on "The Business Library Ncwspapcrs; School of Art; Accountant; as an Aid to Newspaper Men." Tl~isaddress Municipal Library; Bindery; Hotel; General aroused great interest and was published in fill1 Electric Company; White Motor Company; in the January issue of SPECIAL LIBRARIES. Technology Division, Cleveland Public Li- The Dccember meeting was lielcl in the new brary; Cleveland College; Adelbert College, Stevens Hotel, through the courtesy of its and Library School of Western Reserve Unl- Librarian, Miss Gertrude M. Clarke. Mr. versity. Edward L. Burchard of the National Associa- Our budget for the year, which may have tion of Community Centers, discussed the sub- appeared ridiculously low, was not intended ject of "The Public Library and the School to establish a prececlent but tnerely to cover Community Center," and Mrs. Frances Clarke the actual operating expenses. As the Chapter Sayers gave a very interesting and timely talk grows and develops a definite field of service. on "Christmas Book Suggestions." September, 1928 SPECIAL LIBRARIES 241

The January meetlng was held in the lecture The above description of the work of the rooln of The John Crera~Library. Valuable Illinois Chapter during the past pear shows addresses were made by a number of librarians that it has been one of much activity and use- of special libraries In this city. fulness, not only to its members, but to li- The February meeting was a round table brarians In general. As a result, the ~ncmber- discussion of the subject "I-Io~vDo You Sell ship of the Illinois Chapter has been doubled, Your Library To Your Organization," held in and we approach ncet year in lull confidence the Municipal Reference Library, located in that our roster will be increased substantially. The Illinois Chapter is growing in size and im- the City Hall of Chicago. portance in the community, and its future is The March meeting was held in the au- one of great promise. ditorium of the Union Central Life Insurance Company in the new Bankcrs Buildmg. Mr. E. V. Nichols of the Chicago Association of Commerce, described the survey ~uacleby him New York of trade associations in Chicago, and the retail distribution census n~adeby the United States 'The year under review has becn one of nd- Census Bureau. Miss Florence Knight, justing ourselves to the reorgani~edmachit~ery Director of the Source Research Bureau. of the Nat~onalAssociation. This is not the described the functions of her Rureau and the place to describe the developnlents in the manner in which it could assist special li- national body, wl~icli will be fully discussed brarians. at the forthcon~ingConvent~on at Washington; The April nleeting \\as also held in the it is sufficient to say herc that your Executive Committee have endeavoured to exterlcl their quarters of the Municipal Reference Library. hliss Janet M. Green, Librarian of the Hospital fullest cooperation to the National Executive. Library and Scrvice Bureau; Miss Sophia J. L. They have. availed thcnlselves of Mr. Cady's ~nvitatron to attend those meetings of the Lammers, Librar~anof the Joseph Schaffner Library of Cornmcrce, Northwestern Univer- National Executive which took place in New sity, and hliss Elizabeth Dobson, Librarian of York and to participate in the discussions the Chicago Journal of Conlmerce, gave short which then arose. By th~smeans some progress talks on the organization, contents and ac- has been nlacle in coorclinating the local and tivities of their respective libraries. Following national organizations. the addresses, the meeting was thrown open to During the year the Associatiot~~heldseven By the courtesy of the Committee a round table discussion in which each li- meetings. brarian present participated by presenting of thc Bntish Luncheon Club all but two of problems in her library wh~chshe would like these were held in the Club rooms, Onc meeting to have solved. was held, at the invitat~onof the Yational Association of Manufacturers, at the Mechanics' The speakers at the May meeting inclucled Club. The annudl joint meeting with the New Professor Nathaniel W. Barnes, Direct01 of the York Library Club, which is now one of our Bureau of Research and Education, Inter- honored traditions, was held at St. Barthol- national Advertising Association, at the Uni- omew's Con~munityHouse through thc cour- versity of Chicago, who discussed the organiza- tesy of the Governing Board. tion of his Bureau and the projects under way, Your Executive Committee, in making their with special reference to Chicago market data; plans for the year, endeavored to bring before and Mr. Richard W.McClure, Editor, Business you some first hand infor~nationon organiza- Secretaries Forum, who gave an address on tions engaged in research, investigatio~~or trade associations as sources of information and study in various fields, and especially thcir the co~nmercialresearch work carried on by relation to special libraries. In pursuance of such organizations. this plan seven meclings were lielcl betwccn An important piece of work accomplished by October, 1927 and May, 1928. Thc meeting the Illinois Chapter during the year Ins the in January was a join1 meeting with the Xcw conlplet~on of the union list of periodicals York Library Club. These meetings have all in Chicago libraries. The entire list was turned been reported in SPECIAL LIBRARIES. over for publlc use to the reference room of The The attenclancc at thesc meetings was very John Crerar Library, in order that everyone satisfactory in vicw of the heavy clcmands upon interested could have access to this file at any the time of ~nembers,reaching a maximum of time. 142 and averaging about 100 242 SPECIAL LIBRARIES September, 1928

During my term of office the following mem- with specific objectives before them much can bers acted as Group Chairmen:- be accomplished. Comn~ercialand Industrial, Miss Margaret Several of the groups have not been able to Bonnell; Employmcnt, Miss Rebecca B. make sufficient headway to render a report of Rankin; i\rIembership, Miss Ruth Savord and their progress worth recording at this stage, later Miss Lenore A. Tafel; Book Publishers, but reports have been received from the Mem- Mr. N. L. Leder; Ilospitality, Miss Helen bersh~pCommittee, the Hospitality Committee, Craig; Miscellancous, Mrs. Hauscorfer; In- the Insurance Committee, and the Commercial surance, Miss Edith Flagg; Technical, Mrs. H. and Industrial Committee, which are being A. Wetmore; Legal, Miss Anna M. Baxter; distributed with this report. I desire to con- Medical, Mr. Frank Place; Publicity, Miss gratulate these groups upon the energy they Florence Wagner; Financial, Mrs. Flora S. have displayed, and commend their example Hazard. to the .%sociation as a whole. The financial year ends on May 31st, but as our annual meeting was fixed for the 15th it is impossible to render a final financial statement with th~report. It will, however, appear in due Philadelphia course In SPECIAL LIBRARIES hieantime, the follnwing tentative figures may be given:- The tenth season of The Special L~braries Council of Philadelphia and Vicinity was Balancc on hand May 14th $179.60 closed on hIay 4th, with its annual dinner Quarterly paymcnt due from meeting. National Association . . . 75 .OO . Eight meetings took place from October through May. Several times they were held in the libraries of the various members, such as the The tentative figures for membership are as Franklin Institute, The Philadelphia Inquire1 follows:- and the Wagner Free Institute of Science. 1927-28 One joint meeting with the Pennsylvania Institutional Members ($15.00). . 59 Library Club was held at Drexel Institute and Individual Members ($5.00). . 24 was addressed by Mr. A. Edward Newton, Associate Members ($11.00) . . . . 57 president of that association. The meetings Metnbers not yet allocated (dues which were held at the members' libraries were outstanding)...... 226 chiefly given over to the study of the resources -- and methods used under those particiular Total ...... 366 conditions, explained by either the librarian or a As compared with 332 for 1926-27. representative. One of the first regular evenings was devoted Resignations during year 14. to an inspection of the new Free Library of It is a source of satisfaction to the New York Philadelphia, which is an institution of which Association that 59y0 of the Institutional Philadelphia is justly proud. This was followed Memberships has so far been secured by the by a.reception in the office of the Librarian, New York Chapter. Mr. Ashurst, who is a member of the Council. In an association where progress is dependent Another evening later on was again held at the entirely upon the voluntary efforts of mem- Free Library at which time Mrs. Martha bers it is necessarily also dependent upon the Coplin Leister, of the Public Documents De- amount of leisure available. Special librarians partment, and Mrs. Esther E. Warc, of the in New York know only too well how little Pamphlet Division explained the resources time is available after the day's work is done. and services of their respective departments. For this reason we can say with satisfaction On one occasion we were invited to Old that the year has witnessed a steady increase Christ Church, where was seen one of the in that community spirit which it is designed original colonial collections of books in this to embody. country, dating from 1695, and were presented While, in the absence of specific objectives with a book written by the rector and librarian, before the various groups, no great activity on the history of that interesting institution. was to be expected, it has been clear from the An A. L. A. Institute was held in February, experience of the groups which were confronted under the auspices of Drexel Institute. One with specific problems that the potentialities evening was set aside for the q~~estionof of the group committees were very great and Special Libraries, and the Council was asked September, 1928 SPECIAL LIBRARIES

to take charge of thls subject. A dinner con- Pittsburgh ference was held, at whicli Miss Rebecca Ran- The Pittsburgh Special Libraries Association kin came from New York to speak on the sub- ject of "Training for Special Library Work" voted unanimously at its October meeting to become a local chapter of the national and Mr. Herbert 0. Brighani to talk or1 the Special J,ibraries Association. The Constitution "Ainis and Icleals of a Local Association." The speakers wcrc the gucsts of the Institute, was amended to conform with that of the National Association in the matters of dues, and wc all consideretl it splendid opportunity ' to be able to halve them for the occasion. types of niernhership and the fiscal year. The first season as a local association has The Membership Committee Cliai~manre- proved a satisfactory one. Whilc the piogra~ns ported an increasc of elevcn new ~ncrnbers for our rnectings and the relations bctwecn The Sccretary told of three placements. Tlic lnernbers have remained purely local affairs, Public~tyCommittee spolcc of the efforts ant1 our contacts with the National Association results of gctting before the public through have broadened and become niol c valuable neaspaper accounts, ancl make plans for through corrcsponclence wiLh the officers of spreading thc special 11brary idea to firms un- the National, clnrl partic~~larlythrough the familiar with the atlwniages. Thc Perioclicz~l Executive Officer and tlic Chairmen of the Committee which works on the Un~onList Groups. (llaintained on cards and Iccpt in the Periodical First and always tl~cspccial librarian must Department of tlic Free L~braryas a clcaring know the sources of information in his own housc) told of thc new cards which have been comnlunity. But in our membership several aclrled, ancl thc cooperation of several new lil~rariesstand alone, as the sole representatives libraries. of a specd Icincl of research and source of in- Plans were made ancl a committee was ap- formation. Sometilncs thesc librarians must pointed to issue a supplenlent to the 1926 scclc furtlier aficltl for professional help in Directory of the Special Libraries Council ol ha~ldlingtheir own subject matter. For in- Philadelphia and Vicinity, which will bring stnncc, Pittsburgh has one bmlting library, one this pamphlet up-to-date, to increase its al- pul~licutilities library and one transportation ready great usefulness, and stimulate the sale library, the librarians having tlic common to othcrs, of copies already on hnntl. problem of eonclucting libraries as part of Pittsburgh business organizat~ons, but each A committee is plann~ngto work on thc idea one being more closely allied to some library of holding a series of group conferences on sub- outside the city, so far as the kind of informa- jects of interest throughout the year, which will tion is conccrnecl More and more, the value be in addition to regular meetings. These of the Nat~onalAssociation to thc locals will groups w~llbe limited in number in order to be In directing the inter-relations and the promote the advantages of the conference activities of each group of libraries, irrespective ~ucthodas applied to special problems, and to of location. brmg out free discussion. Through the efforts of the Membership Corn- The officers for the past year were Mrs. mittee, headed by Miss I-Ielen Thompson, Gertrude W. 1vIaxwell, of the Electric Storage working with the National Committee, we have Battery Co , Chairman; Miss Charlotte G. converted four of our men~bershipsinto institu- Moyes, of the E. I du Pont de Neniours & Co., tional mernbcrships. One new associate nlenlber Vice-Chairman; Miss Helcn M: Rankin, of the has also been gained. hlunicipal Reference niv~sion of the Phila- The Union List of Periodicals, compiled by delphia Free Library, Secretary, and Miss thc Pittsburgh Special Libraries Association Anna E. Bonsall of the E. F. I-Ioughton & Co., pr~marilyas an aid to local librarians, has been Treasurer. sold to many outside libraries, one copy going The officers for the coming year are Mrs. to Australia and one to California. To date, blaxwell, Chairman; Mr. Alfred Rigling, twenty-four copies have been sold, exceeding Librarian of the Franklin Institute, Vice- our expectations. Next year it is hoped that Chairman; Miss Helen M. Rankin, Secretary, somc effort will be made to keep this list up to and Miss Laura E. Hanson, of the American date on cards preparatory to reprinting it at Philosophical Society, Treasurer. some future time. Under the sliortened procedure of the Association, four mcetings have been held this season. The Executive Committee also had 244 SPECIAL LIBRARIES September, 1928 lour separate meetings, the members coming After considering vdrious projects for our together for dinner, usually about a week winter's work, it was finally decided to devote before the other meetings. our energies to the preparation of a revised Mrs. Blanche I<. S. Wappat, who attended edition of the Uniotz List of Per~odicals of the British Library Association meeting at LZbrarzcs of Southern California. Realizing Edinburgh last sulnnler, pave a most graphic that the first edition of 1924 was already out account of her trip with the foreign patty and of date in many respects and desiring to render outlined the programs, at a dinner meeting it a more conlplete reference toolby the addi- held in October. The Toronto Conference was tion of other libraries not previously included, guests of Miss Edna Casterline, was made the association voted to concentrate its ac- in January. Mr. Donald L Fleming, of the tivitics upon this one undertaking and hopcs Advertising and Commercial Department, was to havc the new edition on sale by January 1, thc speaker. 1929. Among the libraries desiring to enter One meeting was held at the 4Iellon Insti- their files in the revised list may be mentioned tute, when Mr. C. D. Ulmer, a research worker the Henry E. Huntington Library, the library for the Koppcrs Company, explained in a most of the Citrus Experiment Station at River- detailed and interesting rnanner the biblio- side, the Long Beach Public Library, the graphical methods used to assenihle and dis- Masonic Library, Lasky's and medical collect- tribute information to his company. ions not hitherto represented. The work is now well under way and it is believed that the print- The fourth meeting was devoted to husi- ing cost can be met by the application of the ness and the election of officers. hliss Jessie proceeds from the first edition, supplemented Callan was elected President; Miss Mary by contributions and advertising. Elizabeth Key, Vice-president, Miss Esther Many members of our association attended Fawcett, Secretary-Treasurer, and Mr. J. the annual meeting of the California Library Oscar Emrich and Miss Helen Thompson were Association held in Riverside during Easter clected mcmbers of the Executive Committee. Week. The two California chapters of the A social meeting is planned for June 9th, to Special Libraries Association furnished an take the form of a luncheon and bridge party. exhibit of special library neth hods which \\as This has become an annual event and it has displayed in the lobby of the Glenwood hlis- been foutlcl a pleasant way to wind up the sion Inn, where the sessions were held. Miss program of the year Ferguson, librarian at the San Francisco head- JESSIE CALLAN, quarters of the Bank of Italy, spoke at the President. Wednesday general session and a luncheon of special librarians was held immediately after- wards. Southern California Our Publicity Committee has been suc- cessful in placing articles on particular libraries Following the precedent of previous years, in appropriate house organs or trade journals the regular monthly rncetings of the association and has cooperated with the Methods and have been held in some special library in or near Exhibits committees In the preparation of the Los Angeles. With an electrically cooked dinner exhibit. served by the Bureau of Power and Light, a JOSEPHINEB. HOLLINGSWORTH. tlen~onstrationof telephotography at the offices - of the Southern California Telephone Con~pany and a delightful visit to the scenically located ASLIB Veteran's Hospital, our program havc offered The Association of Special Libraries and not only n variety of interest but a better Information Bureaux held its fifth annual understanding of our mutual problems and confcrence at New College, OxEord, England, facilities has resulted. from September 14th-17th, 1928. The year has seen the organization of three The program included general sessions, sec- new libraries in our territory. A financial tlonal meetings and informal discussions. A library has bccn cstahlished in the Los Angeles reception and dinner on Friday evening pre- headquar~ersof the Bank of Italy, a municipal ceded the first general session. Saturday after- reference library in the new City Hall and the noon was devoted to visits to the Bodleian California Petroleu~nCorporation has recently Library and to the Colleges of Oxford. appointed a librarian to nice1 the growing needs Detailed accounts of the confcrence will ap- of its research workers pear In later issues of SPECIAL LIBRARIES. September, 1928 SPECIAL LIBRARIES PROCEEDINGS 20th Annual Conference MORNING SESSION braries. This year we should make an aggressive May 21, 1928 campaign to increase the number and this HE nieeting was called to order in the Con- action will greatly improve our financial con- T ference Chamber of the United States dition. Chamber of Con~merce, at 10 o'clock by But in considering our financial condition, it President Francis E. Carly. should be remenlberecl that for the last eight or PRESIDENTCADY: This is the Twentieth nine months we have been paying out the ex- Annual Conference of our Association and we penses of the General Office, which ~neansthat cxpcct to follow the same procedure this morn- the showing is much better than even appears ing as we followed at our last convention, hav- 011 the paper, and I bclieve I speak for the ing some of the reports at this time with the Executivc Board whcn I say tIe Board is con- vinced that at the prcscnt time Lhc General official welcome later; so the Chair will ask the Sccrctary to pleasc read her annual rcport. Oftice has more than justified its existence. For report of Sccrctary, Miss Rose L. There mas one item that sl~oulclperhaps he \'or~nelker,see page 235. emphasized, and that is tlie collectio~lof pnst MR.CADY: if7e havc all heard thc report of dues. thc Secletary. Are there any comments? Arc When you have a small orgnni~atior~whcrc thcre any questions at11bodj. \roulcl like to ask you can use volunteer service you can gel along all right as long as the organization does not about the work of the Secretary? I think you can all sec from thls rcport that the fears which become too largc, but when ~t gels to any some of us had about the success of our As- apprcciable size it is i~upossiblcfo~ any onc who sociation, now that we have established a is not devoting all of his time to the subject to general 6liice and have a working secretary, adequately take care of the dcmancls in the way are groundless. l'hc work of the Gencral of walching subscriptions, collccti~igclues, and Secretary has been expanded so that the Secre- things of that kind, and we are \wy nluch tary-Treasurer does not have to look after the plcased at the response of tlie membership as ~nultituclinous details which have heretofore soon as thcir attention was called to the fact taken up so much of her time. that our back dues hati not been paid. I really If there are no objections, this report will ihi~ilrit is highly commentl.tble n7c 11ar.e becn stand as given. able to collect ns large a proportion as was The next is the report of the Trcasurcr. shown by this report. lliss Vorn~ellier will also read that report Is thew any cnmmcnt or criticism or any For rcport of Treasurer see page 234. questions? Xla. CADY: You have all heard this report. VOICEmolr TIiJC FLOOR:May 1 ask how many Neetllcss for the chair to say that thc Executive associate members still rcmain unpaid, and Board has becn very much gratified at this whether it is a cotnparatively small number financial showing. If I remember correctly, a that has been paid. Apparently something must year ngo thcrc was in the trcasury something be done in Idling tlie local associations and like $1,400 and we hacl outstanding bills that through them, their associate mendxrs Lo get ncre ovcr $1,000. Our present report shows we them to pay that $1 a year into thc Executive haw in the treasury toclaj, $3,300 and we haw Office at Providence. only a few outstanding rnlnor bills. I say a few MISSVORMELKER: Thc number of unpaid $5 hills. There ale still to bc paid portions of melnberships Ior Massachusetts is 3, and the the budget which have been allowctl to various total is 120. local associations and which havc been in h11t. WII,I,IAMALCOTT: We have only two accordance with their request. But all in all, Il~rnclred associate me~nbers, New York has it looks as if wc had accomplislied one of the much morc and there is still' red work to be major ohjccts of the pnst year, which were to done to get the local members to pay their put the trcasury in a more substantial con- $1.00 in thc national trcasury. dition, ant1 wc hope that this is only a star[. MR. I-IER~EI~T0. B~1~11.i~: hlay I add that You will note that the rcport of tlie Secretary an adjust~nentwill bc made in San Francisco sho\vcd only a trifle over 100 institutional li- ant1 one or two othcr local territories where 246 SPECIAL LIBRARIES September, 1928 there has bcen a delay in getting the adjust- One of the things we would like to do, and ment between the local association and the hope our financial position will permit us to do, members and I think by the end of the year is to enlarge the journal so it will contain more that will be adjusted and paid. It is nlerely a material. This will accomplish a double pur- question of bookkeeping to get that straight. pose. It will not only permit us to publ~shmore Mrss REBECCAB. RANKIN: At the last local articles but will also provide more advertising meeting there were 227 in New York, so there space and the two things, of course, will benefit is still some work to be done about associate the Journal, since the more advertising space members. and the more advertising, thc more returns MR.CADY: I am glad to have these points thcrc will be from the advertising, and hence brought up, because they show the work that there wdl be more help in taking care of the needs to be done in the General Ofice. expense. MR. ANGUSFLBTCIIBR: Can you give us an One of the things which perhaps was not idea of the obligations that we will have to emphasized enough in the report ol the Trcas- meet for the rest of the year? urer was the fact that one month the receipts MR. CADY. That is a good question. Mr. from the advertising were more than enough Fletcher wishes to know if it mill be possible for to pay the cost of publication. M'e felt this was us to give him an idea ol the obligations we an extremely grat~fyingsituation since if me will have to meet during the rest of the fiscal can make the journal sell-supporting, as far, year. We will have to look that up, Mr Fletrh- I mean, as the cost of printing is concerned, of er, and we will try to present it at the Wcdnes- course we will have the rest of our funds day meeting. Of course it will involvc the salary available for other purposes. of the general officer and also the cost of the And the editor I believe is entitled to a great publication but, of course, as against that, deal of apprec~atlonon the patt of the ~nembcr- it should be remembered that there will be ship for having not only so well taken carc of money coming in from advertising to take care the material in thc journal but also for having of part of the cost of publication. Any further built up the advertising Lo such an extcnt. questions? If not, the report will stand adopted Arc there any comments on the repart of the as read. editor? The ncxt rcport, is the report of the editor. MR. ALCOTT: I wo~~ldlike to move n vote ol For report of the Editor, Mr. Herbert 0. thanks to the editor of the niagasine for the Brigham, see page 237. splendid service he has rendered the magazine MR.LEE: IS the time arriving for the annual during the past year. index to the magazine? The motion was secondecl and ~~nanimously MR. BRIGHAM: That index has been delayed carried. on account of the work in the general office. MR. CADY: The Cham has here several tele- I don't think one quite realizes the difficulty of grams received yesterclay and this morning getting all the details in one location with a some of which I will try to read at this time: minimum of clerical force. We were obliged (Reads seven telegrams from San Francisco to put in an extra stenographer to get out the Chamber of Commerce, the mayor of San current Issue of the magazine and that index Francisco, the San Francisco Downtown As- w~llprobably reach you with the next number sociation, the San Francisco Convention and of the magazine or be sent you direct without Tourist League, the California Development enclosure. Association and one other, all inviting the MR. CADY: The journal, many of us feel, S. L. A. Convention for 1929 or 1930, to come is almost the backbone of our organization. to San Francisco. The readmg of thesc tele- It is the medium through which the member- grams was received with applause.) ship as a whole is kept in touch wlth thc work MR. CAIIY. We come now to'the formal part of the Association, the work of the groups and of our opening ceremonies, the Address of the work of the locals, and its maintenance is Welcoliie, and we feel very much honored that of most vital importance. Again I may say on we are to have an address of welcome from Mr. behalf of the Exccutive Board that we were William Butterworth, the President of the very much pleased with Mr. Brigham's efforts. Chamber of Commerce of the Uniled States. He can carry on the work much better, now that MR. BUTTBRWORTFI:Mr. Chairman, Ladies he has been given an assistant which will take and Gentlemen: This is a new job for me. I from his shoulders a lot, if not all, of the oner- am just a workman, but I suppose in assuming ous burdens and details which take so much the dutles of this position, this is some of the time. work that I have undertaken. September, 1928 SPECIAL LIBRARIES 247

I want to extend to all a very warm welcon~e cause we have as members of this Unlted States and the hospitality of the Chamber of Com- Chamber those who are building up these li- merce. It is a pleasure to welcome ln this build- braries and I want to say, too, that whenever ing the Twentieth Annual Convention of the we can be of any help to you or any service, we Special Libraties Association. As a business should be only too glad to render that service; Inan n~yselfand a man connected with a good and before retiring, I want to say that this many lines of organized effort, I have come to building is the monumcnt that business has appreciate the value of the special library in a built-that the business men of this country business concern. A few years ago a library have built. I hope that you may have time or may have seemed as much out of place in a that you may take a l~ttlet~me to look over business organ~zationas a scientific laboratory tlus building, and if you don't do anything else, but today in the business concerns we have I would like to have you just look in any way them both and appreciate them very niuch. (and that won't take you inorc than 5 seconds) Of course in an organization such as in the at the Directors' Room on the fourth floor. Chamber of Commerce of the United States, Get out of the elevator and turn to the left, national, timely, and general In its application and go as far as you can, ancl you will walk into lo business, our reference library is one of the the Directors Roo111 The door is open so you vital parts of our equipment. can walk right in. Mr. Henry A. Wills' portrait is hanging at the end of the room. He was the Accordingly, in welcoming you to this build- first President of the United States Chamber of ing, 1 want you to feel at home and that you are Commerce. meeting in a placc where therc is a hearty and corcl~alinterest in the work you are doing. Also, when you are on the fourth floor, come In behalf of the olficers and directors of the into the President's room. If you don't want to Chamber, I wish you a successful meeting and cotne in, you can look in. In that room is the express our hopes for a wirler rccognition of the desk that was used by Daniel Webster. This usefulness of the special library. ground was occupied by a residence owned and With the growing importance of research we lived In by Mr. EusLis and Mr. Corcornn and find this library necessarily becomes more m- also by Daniel Webster himself. That desk portant. We find you are gatherers and dis- was in this residcnce and never moved, so when tributors of information, and so are we hcre in thc Chamber of Comtnerce of the United thc Chamber. Wc gather a great deal of in- States bought the property, the owners of the formation. The problem with us is its dis- property were kind enough to give that desk to tribution. I suppose in your case people come the United States Chamber of Cornrnerce and to you and get the information. With us, we it is now in the President's room. If there are have to gather the information and then dis- any of you who might bc interested in seeing where Daniel Webster did his thinking (I do tribute ~t,and the problem with us IS the proper distribut~onof this information. I mean by that not know about his writing) I would be glad to how can we get the lnforniation where it is have you do so. really wanted. There are 400,000 manufac- I want to again express the wish that this iurers in this country. We get out a pamphlet, meeting will be most successful and anything after considerable study, on Group Insurance, we can do to make your stay here in this build- and now the problerii is how to distribute that ing con~fortablewc will be glad to do. pamphlet. I don't suppose 5 per ccnt of those I thank you. (Applause.) ~nanulacturcrs would be concerned or in- Ma. CADY: The Chair will ask Miss K. terested In group insurance, or woulcl become Dorothy Ferguson of San Francisco to make ~nterested. the response to the address of welcome. We got out a pan~phleton trainmg of fore- MISS FBRCUSON:Mr. President, our charm- men, and one on apprenticeship, another on ing host, ladies and gentlemen: Some authority cosl accounting. Some of these are more far- has said 1i you speak from the outside you soon rencl~ing,that is, there should be more people run out of material, but if you seek a light from who would find interest in them; but one the inside you can continue forever, because you difficulty is in getting these studies to the right are drawing on a well whicl~is fed from some proplc. unqucnchablc stream. So I want you to fcel I say I imagine in your case the people come these few words come from the inside ancl arc to your library and get thc material ancl they really deeply felt. do not carry it very far away. So we are very We feel honored to be your guests. We feel much interested in the work you are doing bc- that Washington has much to offer us as li- 248 SPECIAL LIBRARIES September, 1928 brarians as wcll as visitors. We know that you Mr Joseph W. Kwapil, Philadelphia; Mr. ]lave many cultural wells in which we hope to Angus Fletcher, New York; Mr. Howard L. dip deeply beforc wc leave, and we feel also Stcbbins, Boston. that we may perhaps in return for this welcome The next subject is the report, or the address, leave son~cthingtangible as our thanks. of the president. The time is somewhat late, We, as special l~brariansfrom an over the but the chair will, unless you indicate otherwise, citlcs and all ovcr the states, have our own procced to read this message. little wells of information and we hope that For President Cadp's address see page 177 while ae are hcre you will make contact with July-August issue. us and when we return homeward you will still MR. HYDE: On il'ednesday afternoon, feel frce to call on us and kccp in touch with us, we thought some of you might like to see some and perhaps dip also into our little wells of of Washington's libraries, and we will try to information work out an itinerary to covcr any number, That is all we can offer in return for this as we don't know now just which of the li- aelcomc to your lovcly c~ty,to your city that braries you would want to sec, and your local Henry Janles calls "The City of Friendship, committee has complied with your wishes as a city of handshakes and welcomes, a clty of far as they knew how. The report of this com- cheerful greetings unheard nnrl unwordecl, mittee will ultimately be published in full in a city where one always finds time to smile the Journal. Copies of the library directory nncl where onc always fecls likc smiling." will be found at our headquarters today and I th~nkthat is a wonclerFu1 recommendation any members of thc Association who want to for any city. find out whcrc any of the libraries are and how LVe feel grateful to be hcre and we feel sure to gct to thcul will be abk to get that info~ma- we will all benefit by the mutual contacts and tion at headquarters. associations we will make. (Applause.) MR.CADY: The morning session will now AIR. CADY: Certainly it will be an inspiration stand adjourned. (Session adjourned at 12:15 to ;dl of us who haw hi~dthe pleasurc of mect- p. ni.) ing In this hall, and I have no doubt that most of yo11 have let your eyes wander, as ininc have, MORNING SESSION to the tlccorations, both the flags and the carvings. Ccrlainly it is the most beautiful place we could havc sclectccl in which to hold The meeting was called to order in the Rose our opcning session Room, Hotel Washington, at 10:OO o'clock by The Presitlcnt then called upon the Chairman President Cady. of the Program Committee, Miss Eleanor S. MR.CADY: Beforc we take up the papers Cavanaugh, to make n report concerning the on the program there are one or two announce- entcrtainmcnt for the period of the convention. ments that should be made and the first an- The President also brought to the attention nouncement is one that should have been made of thc members forthcoming plans for a vislt yesterday, and I am sorry the Chair forgot to to the \Yhite IIouse on Tuesday noon at which make it. time a group photograph mould be takcn with Thc Maryland Casualty Company, of Balti- the President of thc United States. more, has issued an invitation to all members AIr. Dorsey W. Hyde, Jr., Chairman of the of the Special Libraries Association who would local committee, made aclditional announce- like to visit their plant in Balti~noreto stop ments concerning the conference. there Thursday. In order that they may be ~IR.CADY: We arc today to have the great prepared for those who come, it is requested privilege and pleasure of hearing from Doctor that any one who would like to visit those John A. Lapp, Department or Sociology, buildings in Baltimore should leave word at the Marquette University, onc of our former desk downstairs or communicate with Miss officers and oldest mernbcrs, whorrl we value Woodward. very highly. I have great pleasure in intro- MISS WOODWARD.I think it \vould be nicc clucin~Doctor Lapp (Applause.) if as many as can would come over. Our l~hrary For Dr. Lapp's address see page 219. is small, but we have a very interesting building MR. CADY: I am sure we all appreciate Dr. and would like to see you all if possible. \Ve Lapp's talk. would l~keyou all to come together and we I should like at this time to appoint a Com- will mcet you at the station and try to sl~ow mittee on Rcsolutions in accordance with the you as much of Baltimore as possible, as well constitution. I will name on that committee: as the Casualty Offices. September, 1928 SPECIAL LIBRARIES 249

Miss Eleanor S. Cavanaugh, Chairman of the express tlie thought of the members present in Prograni Con~~nittee,made various announce- thanking 'Dr. k1oulto11 very sincerely for his ments courtesy in talk~ngto us. MR. CADY:You ha\,e found in your seats a The next paper on the program is by Dr. copy of a book-"The American Government," Steuart. I believe he is not here yet, but will by Frederic J. Haskin, and I will ask 3Ir. be here in a few minutes, and in orclcr to utilize Francis to say a word or two about this book, our time to the bcst advantage thc Chair will and how it happened to be distributed. ask for Committee reports. h.1~FRANCIS: I represent hlr. Frederic J. !bIrss MARIONBOWMAN: Wlle~i the Methods Haskin, who is the proprietor ancl clirector of Com~nitteeof the Special Libraries Association the largest infor~nationsenpice in the world. ol Boston held its first Fall meeting of 1926, We operate a free information bureau .~ndue we discussed the best way to make ourselves are supported entirely by the newspapefs of well informed on the subject of NIethods, and the United States, 500 of them, who subscribe decided that the first step was to collect all the to our servlce, and we undertake to answer in references alrailable and make s bibliography. our bureau any question of fact that is asked We tl~ere€orebegan it, and have been working us. on it since. Mr. Haskin is also a newspaper correspondent 011 finding that the book "Library Work," of national and international experience. This by 3iiss Guthrie covers the subject through book is a working story of our Government. 1911, we decided to make a selected biblio- It tells you in a simple and readable way what graphy covering 1912 to 1927, inclusive. the Government is doing in Washington every In our work wc have had three steps so far: day. It is a day-by-clay story of each incliviclual Collecting references; Subject division; dcpartnient. We often wonclcr what tlie Selection. President does to get that $75,000 salnrl- hc 4. We finally clecidetl to define ~ncthodsas gets. b4any people think tlic President is n the "physical ~ncthodsof detail work," and this glorified bookkeeper, and signs h~sname every definition has helped a great deal. The "pliysi- once in a while. l'liis tells you some of his cal" excluclcs the administration, and "detail" nlultifarious duties. excludes the plans of the builclings, lighting You will find in the front of this book a letter systems, etc. So we find that the "physical n hich will cxplain to you just Ilon this prcsenta- metliocls 05 detail worlc" suits very well. tion is made. It is made that every American The following arc samples of the references may know the business in wl~iclihe is a stock- \vhich wc have collectecl: holder. The biggest business in the worlcl is the United States Governnlent ancl wc fcel e\.ery BIWDlK(;, CLIPPINGS. Amer~canshould know about it. \Yc fcel you COMBE,F. A. are kcy people and that you come into contact Bincler for cletnchetl pages. Power 47:410- with many people who don't know a thing about 411, Mr. 19 '18, this business of thc American Government in Stiintlard "Power" bincler used kvith which they are stockholclers, and we ask you manila folders for each section subject. to pass tlie word along and boost the 17nitcd Pages from periocliciils are clip~ecl States. (Applausc.) together with paper fastel~e~s,edges Mr. Cacly made further announcements con- trim~neclancl slots cut in inner edge to cerning the visit to the IVhite House and pass the binclcr strips. These are then discussion regarding time of adjournment fol- inserted in their respective folclcrs and lowed. Mr. Cady presented an invitatian from the folclers put in the binder (about 14 the Pan-Arner~can Union concerning a visit folders to a bitlder). to the Pan-American building. He also an- nounced a meeting of the Classification Com- COUNTING BOOKS. mittee at 1:15 in tlie Registration Room. STEDBINS,HOWARD 1- LIR. CADY.Our first speaker this morning is Counting a library. L,J.47:715-716, Sept. Dr Harold G. Moulton, Director, Institute of 1, 1922. Econonlics. I have gre'lt pleasure in intro- How a library of 70,000 volumes was ducing Dr. Moulton. cmunted and classifiecl (i.e., apportioned For Dr. Moulton's address see page 226. among the 11 large divisions into which ~IR.CADY: YOU have all heard this very in- law books fall) by 7 people in 4% hours. teresting paper, and I am very sure that I Careful preliminary planning, specially 250 SPECIAL LIBRARIES September, 1928

prepared tally sheets, record of no, in Paragraph in "We do this" department: each vertical section, meant easy check "The John Crerar Library provides a on accuracy. reflector for the use of the boys who read shelves or need to search for volumes on FILING, PAMPHLETS, BOXES. a botton~shelf where it is usually dark " MR. CADY: I think you can all see it is pro- Civics room In a medium-sized town. posed to extend the duties and work of the .q L A. Bulletin, 1913, p. 340-342. Committee on Publ~cations,and in view of the Clippings separates and pamphlets are increased number of publications which the classified by subject and filed in Association has now available for publication pamphlet boxes by the subjects. Maga- antl which should bc published, it is obviously zine separates are placed in manila necessary that the committee should have en- folders, clippings in envelopes. larged powcrs antl should function to a niuch greater extent. than heretofore. we have gonc through thc following soLirces: Tlic next papcr on the program is the paper Special Libraries; A. L. A. Patiiphlets; Manage- on "Ccnsus of Distribution," by Dr. Wllliam ment and Atlnun~stration; Miss Nichols' 11, Steuart, Director of the U. S Census. It exhibits; 111~sNichols' report, Boston Local gives me very great pleasure to introduce to Com~n~tteeReport, Industrial A~tsIndex; you L)r Steuart, ,incl I think we are to be con- A. L. -4 Proceeditigs, Readers' Guide: Library gratulatcd in ha\.lng hi111 with us totlay. Journal; Public Libraries; A. I-. A. Hanclhoolts; (Applause.) A. L. A. AIanuals of Library Economy; Can- For Dr. Steuart's nclclress see page 188 July- non's Bibliography of 1;ibrary Economy, 18i6- 1920. August issue. The refcrenccs having been collected, they ;\i~ssMARY I. AT.EX.\SDER: hIr. Cady has were sorted and each assigned a subject heading. asked nw to takc the chair. I feel a great Some references wnt under more than one respons~bility with Mr. Cacly away, for hc heacllng. always knows how to end 111s programs on time, The last step has becn that of deciding which so wc w~llhave to keep this ~noving. Next on references to keep and which to d~scard. Five the program is a lady from Washington, people have been working or1 th~s,and cacli 1Iiss Ada L Bush, who will talk about "Uncle one of them was assigned certain subjects. For Sam ancl You." instance, to Nr. Handy were given all the refel - For IIiss Bush's address see page 224. ences on Ordering Books, and lie is respotisible 1I1ss ALI~X~NVI?~:Thank you very much, for everything that goes in or is kept out about Miss Bush. Would you like to have us visit you? that subject. ;\l~ssBUSH: I would like Ipery much to have We have found it necessary to define quite you visit us. That is taken for granted. closely the kind of material to he put in the b11ss ALEXANDER. hqr. Conrad coulcl not bibliography: come just now, so I think we will go on with the 1. We decidecl to omit the three largest program. The next subject is "Outstanding Re- subjects entirely - namely cataloguing, search in the Cooimercial Field," hy Jennie subject headings, and classification, be- Lee Scliram cause they are too large to bc aclequately Mrs. Schram's paper will be printed in a covered by us, and also because we under- later issue of SPECIAL, LIBRARIES. stand that people are worklng on them. MISS ALEXANDER:Aliss Marguerite Burnett 2. We dccided not to include rnethocls will be next, and she will talk on "Research in that are not applicable to special libraries the Financial World." If they happen to be used in public libra- AIlss Burnett's address will appear in a forth- ries also, so much the better coming issue of SPECIAL LIBRARIES. 3. It has been hard not to include MISS ALEXANDER: Last, but not least, on some references on administration, but our program, is our vlsltor from Russia, and we have rlecitlcd to leave them out. she will tell us about the Bureau of Labor, REFLECTORS both subject headings used Kharkov, Ukraine. For Mme. Kmelnitsky's address see page 183, SHELF READING July-August issue. BACNLISR.JANE I. MISS ALEXANDER:Our next discussion will Reflectors. Spec. Lib. 17:86. Feb., 1926. be on Public Afiairs Information Service. This September, 1928 SPECIAL LIBRARIES 251

is really a very important discussion, and we and which forms only too little a part of our want as many as possible to stay. claily experience. I think many of us do not appreciate our The next talk will be by Mr. W. Dawson close relations with Public Affairs Inforn~ation Johnston, Library of Congress, Washington, Service. I think because it has become so suc- on "Special Collections." cesslul we have let it go without the co6pera- For Mr. Johnston's address, see page 228. tion it deserves, but we don't want to do that, MR. Lm: May I ask a question? I think it so we particularly asked Mr. Sawyer to come has been the experience of special librarians to and tell us about how it grew up and how we can mobilize facts in a hurry. About four years ago, help. they had us running after data on Alaska, and (For Mr. Sawyer's address, see page 232,) I imaginc that Alaska stuff will never be lieard MR. CADY:I wish before we leave to thank from again. Now that ought to be turned over Mr. Sawyer lor cornlng before us this morning, and conservecl at I-Iarvarcl, so when we get and I do hope you are going to remember what througli it can be used again if another call lor P. A. I. S. is doing for us, ancl all of us think it shoulcl ever come ln. Now you won't get if u-e cannot help it a little more. inforniation on that from n questionnaire. We The meeting will now adjourn, and we will have forgotten it. We spent $300 lor a survey go over to the White House to have out picture and turned sonieboclp loose in Boston and she taken with President Coolidge. went do\vn to the different llbrnries and gathered a great deal of lnaterial, but that is not clown to d,lte noa. MR.ii' L). Jor.rxsro~: That appeals to me AIORNIPZG SESSION strongly-the completion or work that h~s11cen MAY 23, 1928 almost finishecl; or if finished, carried on, if we can carry on sutcessfully ROSE roo^ OF THE WASIIIKGTOSHOTEL MIL I-IAXDY: Concerning the classification of The meeting was called to orclcr at 10.00 special librar~csinto groups which are to be A. M, by President Cady. aclmittccl to the survey nntl those which are ~IR.CADY: In accordance w~thour custom, not on the basis of subscription memlmsl~ip we nil1 make a slight change in the orcler of libraries ancl libraries limitccl Lo the use of those the program ancl will dsk Mr. Howard L. who maintain them: Questionnaires I think Slebbins, Plesident ol the Special Library are apt to be ~nislcading. There are many Association of Boston, to report lor that libraries, for example, aniong the special assoc~ation. libraries which are limited as to use to those For report of the President of the Special who maintain then1 and if you were to ask the L~brariesAssociation of Boston, see page 239.' question: "Is the information in your library &IK. CADY: Mr. Stebbins says he would like limited to the use of your - members or the corporation supporting it, the answer would to have the S. L. A. come to Boston in 1930, probably be yes, and yet by special provision and he wants to get that 111 the minutes. You have all heard this report. Anybody the use of the n~aterialmight be thrown wide like to ask any questions regarding the work open to certain indivicluals. I have in mind a library whicl~is supported from definite sources of the Boston association^ If not, we will resume the program and whose by-laws say that the use of the material is limitecl to the members of the The next is a Symposium, Book Reviews, association and yet, by a provision of the by Miss Florence Bradley. trustees, certain large groups have been in- For Miss Bradley's paper see page 186, July- cluded, so practically anybody seeking in- August issue. formation can use material in that collection, MR. CADY: The few tlmes I have had the and yet if you were to ask those people is your privilege of hearing Miss Bradley give a book collection open to the public they would say review I have been filled with envy that she no, ancl yet any student in the university or has been able to find time to cover so much anybocly coming from the Boston Public Li- ground and I am inciled to more reading brary or sent from any city in the country for myself. I think we have been particularly special research or special purposes would have fortunate in having brought into our program the entirc use of all the information in that that other side of library work with which a collection and yet, strictly speaking, the use is great many of us are only too little familiar limiter1 to ~nemhers. The reason is that there 252 SPECIAL LIBRARIES September, 1928 has in the last few years grown up a com- January to January. That does not change the mercial use for the information. There are SO fiscal year at all, and I hope no one will feel many commercial organizations furnishing we are violating the constitution. There is services that it becomes more and more neces- nothing in the constitution which says the sary to draw the line carefully where you will period for which dues shall be paid. In order to extend the use, and yet I think the practice is make our bookkeeping uniform, and get uni- to give the utmost use to people who want the formity in our business arrangements, the nlaterial for research or historical or student Executive Board decided to have the period for purposes. which the dues are paid run from January MR. BRIGHAM: We have in existence the to January There is no change in the fiscal Special Libraries Directory of recent date with year and this does not interfere with any local more or less amendations and corrections. association and ~f their perlod runs Iron1 June Through cooperation with the Library of to June it is all right. But in billing the members Congress, and Mr. Johnston, in the work, we it is all fight to bill them so they understand could no doubt correct our list and assist in they pay their dues at the end of the year and correcting their list, which would make a very I think it will quickly be found that that valuable tool, and Mr. Johnston could also get greatly simplifies the financial problem. from that a rather complete picture of the VOICEFROM TIIE FLOOR: Will the executive special libraries of this country and then liold- officer tell us what the assessment of the ings. A. L. A. is per member. MR. CADY:It has occurred to the Chair that MRS. BRIGHAM: Ten cents per member for th~ssuggested cooperation is another oppor- the individual memberships. tunity for us to expand the activities of our VOICEFROM THE FLOOR: If it LS 10 cents per association and that there is a good deal of work member, if we sent them $5 that would account being done by outside organizations which in for fifty members time we may be able to participate in to a MR. CADY: If there is nothing further on greater extent than ever bcfore. When Mr. th~s point, the chair understands Miss Johnston was speaking of these collections in Alexander has a statement to make. boxes it occurred to me that ~t might be a good thing to advertise this collection, because then MISS ALEXANDER,New York: \Ye haw a the books would have to come out of the boxes. chance to work with another organization. It Any further discussioti of this paper? is an International Advertising Association. This is the largest organization in advertising. MR. JOHNSTON:I simply want to thank you It really blankets the advertising business, and for the opportunity to meet with you this they have a project covering five years and morning. including nine different points. The Commer- MR. CADY: The pleasure is ours. cial-Technical Group means to work with this (Applause.) association and we want to get an expression MR. CADY: We come now to a co~nbinatlon from you. of business section and reports and in order MR. CADY:As far as the Chair can ruake out, that we may have the benefit of the largest this is one of the most important opportunities attendance for that part of the business section we have had for outside cooperation, and unless which is necessary, the Chair will alter the order there is some objection on the part of those of the program, with your permission, unless present, the Chair will assume you are heartily there is some objection. in sympathy with this codperation and will I should like to ask for a statement from the appoint a committee. Executive Officer, Mrs. H. 0. Brigham, whom believe has some points she would like to bring MR. BRIGHAZI:I move that the Chair ap- up and I think we would all like to hear from point a committee to cooperate with the Inter- her. For report of Executive Officer, see national Advertising Association. I happen to page 236. belong to one of the affiliated bodies and it is well worth while. MR. CADY:The Chair would l~keto rnakeone correction. Our constitution provides that the MR. CADY: The motion before the house fiscal year shall run from June to June. That is is that the Chair appoint a colnrnittee to co- the fiscal year of the Association. Now for the operate with the International Advertising purposes of dues, and that only, we have the Association. period for which dues are paid run from (This motion was duly seconded and carried.) September, 1928 SPECIAL LIBRARIES 253

MR. HYUE, JR.: May I bring up anothcr Treasurer, lilizal~etliIiaxter, New J'ork. matter at this time. First of all, the suggestion Exccuti~el3oard, Eliaal~ethCullen, \\'~sh- is if the members approvc, that tlie Exccuti\,c ington; Willi.~rll Alcott, Hoston. Committee be authorizcd at ~tscliscrction to MR. CAIIY.Sorry you applauded 3Ir. Alcc~tt, appoint n committee to cooperate with the bcca~~sehe declines to accept tlic nomi11;ltion Library of Congress; the second is that, at the Ile feels he rannot possil>ly ;1ccqIt it, LIII~CSSlie tliscrctio~l of thc Executivc Committee a com- hrlh IIO\V clinngetl his mintl. nitt tee be appomtcd to find out ways and nic:lns I)y which this organizat~on may coopcr~tc more effectively with the tlrlTcrent tlcl~~~rt~ncnts of the United States Chanihcr of C'ommcrrc. I l~utthat In thc form of a 1notro11. (Scru~~tl~d.) \IR. CADY: It has becn ~no\~etlantl secor~tlctl that at the discretion of the Execut~veHoard two committees be formed, one to cooperntc h'ln HANDY:1'11e11 wc vill submit the IIG~I~IC w~thtllc 1,ihrary of Congress in connectior~ of Mr. Joseph P. Kwapil, and his niinie will with the survey mentionctl I)y Mr. Johnston appear In placc or Mr. Alcotl. and the other be appointetl to coopcrate with the United Stdtes C'h:l~nl>er of C'o~n~rwrce111 regard to a survey which they \visli tc~havc tar>* This is i111 i1nlmrta111positk~~i. Shc ~vas taken; the appoit~tmcntsto I)c 111:1dr.1)y ill(- ill at the tinic and we received :I tclcg~.t~ns;lyirlg Executive Board we woultl hcnr rurtlicr iron^ Iicr. I Ii:~\-i~not (This motion wa5 ag'lirl sero~~tlrtl,ant1 heard, ant1 vonrlrr if Rliss Sllrllic~lrl (~111tell carried.) MI{ C.\~Y.13eforc wc 1~rorcetlto the no11li1l.t- tion of officers, this Ileing tlic 111iw\vlic~~ tllc present atl~ninistration gocs out of oficc, .lnd inasmuch as we have during thc past two yc.11 s endorscd some rathcl tlecirletl changes 111 our Lion of Secretary. organization, namely tlie rh,~~,ge111\d\.irig Mn CADY: I-law the Nonlin'tting C'OIII- thc unification of the nationals antl tlic locals niittcc any ~ccornrncr~datimto t,tkr L';I~L' 01 and the change involved incrc'ise ill institutional that? ducs, the estal~lrsl~mentof the (klic~alOfficc %It{. Il.\sn~. hliglit I su~gestthat si~~ccwc and the various other fc<~turesrncntiorlecl in haw not heard from kllss licy~loltls, that the address of the Presiclcnt, tlie Chair would shoultl ~vcIleal- she is not ahlc to ncccpt (111 like a motion that the nlenibership prcscnt accou~ltof lic~ill~~ess, that nc ~~csc~ltLhc nnrw approve of the acts of the Excruti~eI3o:lrrl of hliss lies? \'ol-~ncllter if she \\.oulrl ronsrllt cluring Lhe past yeal. lo r11n ag;tln as onv scrrctary MR. GEORGEW. h15, Boston, h'lnss . 1 move the approval of the acts of the Euecutivr Boa~dduring the past year. ~xnriotaccept that. klrss SARAIID KINXFY,NC\V York I second it. (Unanimously carried. 1 MR. CWY: With your pernlissio~l,we nlll now hcar the report of the Nominating COIN- n~ittee,Mr. Handy is the Chairman. MR. DANIELN. IIANDY: A,Ir. Chairman, The report of the nominating co~nmiLieehas and members of the association: The Nnminat- been acceptcd. \YlinL clo you \vish clone about ing Comm~tteepresent the following report: the nominations sr~l~mittcrl? For President, Mr Francis E.Cady, of Cleve- RPR. Uarc~r,\~r:I move that tlic Secretary land. be instructed to c~stonc ballot for thc officcrs First Vice-Presidc~~~,Kthcl ('lclar~tl, 111- ;IS ~lamcrl1))' thr Xoniinating romrnittee, su11- dianapolis. ject to 111~ ~llotlif)~ingmotiol~ ~~~eviously Second Vice-l'resitlw t, Angus Flct rher, New .1tloptctl. York. Secretary, Marion Reynolds, Chicago. 254 SPECIAL LIBRARIES September, 1928

11~.CA~Y. \be now come to the reports of MR.ALCOTT: Unfortunately it reached us too the local associat~ons. Inasmuch as all the local late to be studied by the Executive Board and ;~ssocintions, nith the exception of Boston, I it has unfortunately not been considered, and believe, have been printed and put in the hands we are not able to make that recomrncntlation of the presidents of the local associations, unless until it has been considered. the presiderlts of the local associations have MR. BRIGHAM: I would like to word my something ddditional to say, we will ask their motion so that the Executive Bodrd can take It,rbcard~~~rand your permission to dispensc any or all of these recon~mendationsancl"that with the reatling of these reports. it has the right to accept or reject any ol 1 \r1I1 dsk il ilny 01 the Presidents of the local these recon~mendations. This is the way I will dssoclalmns Ilrc\.c rl~lythingthey WISII to say. word my tnotion: That we accept the report of If not, \\c \r~llco~~sidilr thrse reports as having the Advisory Committee on Publications and sul~mittedrecomme~ldations and refer same to MR. CAVY.I bel~evcthe reports of the groups the Executive Board with power to accept or h.l\e ,llso I~IIpr~nt~d. I will ask at tlus time reject any portion of the ~eport. I[ any group chairman has anything to add. MR. ALCOTT: I didn't hear the motion, but Has an!, one any suggestions or comments to I am ready to second it. I think it is all right. make in regard to the increase in the number of MR.CADY: Tlic motion accepts the report groups? You all know we have four--the wit11 the linlitat~on,w~th the provision-that Insurance, the F~nancial,thc Newspapel and tlic Executive Roarcl accept or reject any thc Conirncr c~al-Technical We have this portions which they desire, or modify any ~orkcdout I.~irl! satisfactorily. portions which they desire. You have all heard \Ye ~urm [lo\\. to the report of the th~smotion. It has been seconcletl We will I'ul~l~cntio~lsCumrn~ttee-hliss Rankln For put it to the vote. t 111s repol I, '~lst~report of the Advisory Corn- (Unanimously carried.) ~nittcrnn Puhlications see page 199,July-August issue Any further questions to be asked or the hla Chnu The work of the Publications Publicat~onsComm~ttee? If not, we would like Comm~ttcehas been so well done the Chair is to hear the report of the Comm~ttecon Classi- .~l~nosttenil~tetl to ask for a vote of thanks, fication, MISS Keller except that that would he discriminating, but For report of Class~ficationCommittee see pagc 194, July-August issue. 1 :IIII sure I VO~CCthe expression of all when I express thanks to the Chairman of the Pub- MR. BRIGII.~M:I want to suggest that all I~cat~on,Committee for all the work that has ~ne~nberswho arc not receiving copies of the lwcn ~n\ol\ctlin getting out these publications magazine that they make their dernands known .tnd thcy Iuvc tlone a great deal to bring our at the Gencr'il Ofice Wc re now reorganizing dssoclatlon bcfore the eyes of other people who all our n~i~trr~al111 pet ty gootl lorn1 and wc cwi woultl not otl~c~wiseICIIOW of our e~istence till \.our. request prcl~~lptly:III~ we would bib hIk I~I~ILII.\XI.I make a motion that thc gr.ltitied to have you do thu~ lelpolt of tl~e.4cl\1sor!* Committee on I'ublica- X~R.CAIJY: I liave tr~edIlard to close these tI01ls bi- rldfl~lt~d. scssions pro~nptlyat 11.00 o'clock. We have 111~sH.wm \Ye w0111d llke to have some just two or three mole h~etreports and I 11.~11 opinions .is to IV~~ILthe members of the would like to extend this session for the few .tssoc~ationtli~nk ol the Advisory Con~n~ittce1111 Inlllutes necessary to listen tu those reports. IJul~lic.~t~ons.\YP t~~etlto tlo thc hest we could 'I'lle nlost import.~nt 15 robab ably the Com- hut you all no tloul11 11'1ve s~~ggesiionsthat mittee on liesolutions. Mr. 1:letcher will read would amplify this. the report. h411. CAIIY: The chairman has appreciated REPORT OF THE RESOLUTIONS the work of the I'ublications Committee. The COMMITTEE question arises that in reading over this report Resolved: certain rccomnicndations are here made and 1 That the Special Libraries Association, they secln extremely important. I would like in convention assembled at Washington, D. C., to ask if these recommendations have been express to the Chamber of Commerce of the considered. The question is whether the United States its great appreciation of the Executive Board has received this report and cordial welcome extended to it by the Chamber has considered it and approves the recom- and of the privilege of opening th~sConvention mcnrlations of the Aclvisory Board. in Council Hall; September, 1928 SPECIAL LIBRARIES 255

2. To the members of tlie D~strictof For report of Me~nbershipComnittee see Columbia Library Association, its gratitude page 197, July-August-August issue. for their cordial hospitality and assistance MR. CADY: Next wc have the report of the during tlie convention; News Comnittee. Tblr. Paul 13. Foster for tlie 3. To the Chamber of Conimerce of co m~uittee Washington, 13. C., its appreciation of the privilege of meeting in this capital city oi 170r report of News C'om~nittwhce Ixlge 198, Washington, and of the courtesies extended lo July-August issue. it by the Chamber; MR.AI~CISTEAI): May I say a word about 4. To the c!istmguislied speakers who (he News Con~~nittee.I I~avctnct some ol thr! 11ave givcn of their valuable time, its warmest reporters, hut therc W:LS ii ~oiiiplaintthat the thanks for the priv~legeof hearing the111, newspapers were printing little ahout our xa~- 5. To the management of tlie washing to^^ rialion. I clon'l tl~inkwe slioulcl he surp~iscd FIotcl ~tsappreciation of the excellent arrange- about th:lt. Most of our matter is technical ments for the comfort of members and to the and such work as slioulcl Ix done is something en~ployeesof their unfailing courtesy; we slioulcl take care of and I am going to move that tlie matter of taking care of the news-the 6. To the Program Colnmittee, and all news com~nittee-be rcferrell to the Executive who assisted them in carrylng out their plans, Committee .~ndpe~haps at the next conference its congratulations on making the convention a they can arrange some practical way oi meeting triumphant success. the newspaper people and getting the informa- VOICE FROM THE FLOOR: I move that the tion in their hnncls. As Tar as tlie members are report of the Resolutions Committee be ac- ablc, I tliinlc ilic nmnbers of the newspaper cepted, as rcad. g~oup will l~cwilling to cooperate. (This motion was seconded and carried.) MR. A~.co.rr. Will you klnrlly sent1 special MR. c.4~~:We now have the report of thc clipp~ngsIron1 the liomc papers io our files. Comni~ttceon Methods. Miss Rankin I make that a motion. For report of Committee on Mctl~odssee MR.CADY: M'oulcl you just make that as a page 198, July-August issue. recommer~tlation, hlr. Alcott, instead or a motion. MR. CADY: Thc Chair suggests that the Exccut~veBoard will be glad to accept that h,l~.ALCOTT: Yes. that report be accepted as a recomn~endation. rl MU.CADY: The executive committee will We will now have the report of the Com- take care of that. mittee on Training, Miss Rankin. For report of Committee on Training see page 200, July-August issue.. MR. CADS:If there is no objection these two reports will stand as given. bl~+CAIIY: 'I'hr grouy leports havr bcen pr~ntedand rlistrihuterl. Is therc an\. I~~rther Is therc any unfinished business! Any rcpoir business? 01 any committee not called for? Thcrc is the report of the Committee on Me~nbersh~pThat ,\IR BRIGIT.\M.Thr revisio~~ol the corlstrtu- IS hIr. Armistead. t~or~w111t-11 refers to tllc associatr nleml~ers 'I'hat was puhlishetl ill thc jou~nal. 1 will ask Ma. LEWISA. ARMISTIIAD,Ihstoi~: The re- tht some one mrlke LL ~iiotionthat the con- [lOrt of the Committee on Membership wdl, stitution be :i~nendedto provicle tIi,lt the as- after all is said, be found in our constantly sociate memhcrs be those who arc cngagetl or growing ~iiembership-instit~~tional,inrlivirlunl interested in lihr,~rypractice. and associate. (Such ,I motion was submitted fro111 the MR B~UGHAM.I want to say aboul the floor, tlul). seco~itletl nncl unar~i~no~~slyap- Membership Committee that Mr. Arm~stead p-ovetl ) h:~sdone a wonderful work in the cornn~iltee ;~ndyou can thank h~mfor many institutional MR. CALIY:If there is nothing furlher before members. If all of them would work as Mr. us, the ~ueet~ngstands acljournetl. Ar~nisteaclhas, we would have a bunch of new n~clnberson our list. Pages 25'7-262 deleted, advertising.