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Agenda Eden Prairie City Council Meeting Tuesday

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Agenda Eden Prairie City Council Meeting Tuesday AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, SEPTEMBER 15, 2020 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Kathy Nelson, Mark Freiberg, and PG Narayanan CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Maggie Neuville, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. EDEN PRAIRIE COMMUNITY FOUNDATION RECOGNITION B. WEEKEND TO UNITE PROP FOOD DRIVE PROCLAMATION C. DIRECT SUPPORT PROFESSIONAL (DSP) RECOGNITION WEEK PROCLAMATION V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, SEPTEMBER 1, 2020 B. CITY COUNCIL MEETING HELD TUESDAY, SEPTEMBER 1, 2020 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LICENSE LIST B. PRAIRIE HEIGHTS by Norton Homes LLC. Second Reading of an Ordinance for PUD District review with waivers and zoning change from Rural to R1-9.5 on 9.6 acres; Development Agreement (Ordinance for PUD District Review; Development Agreement) CITY COUNCIL AGENDA September 15, 2020 Page 2 C. APPROVE AGREEMENT WITH BERGANKDV FOR AUDITING SERVICES FOR 2020 TO 2022 D. ADOPT RESOLUTION TO PARTICIPATE IN METROPOLITAN COUNCIL’S LIVABLE COMMUNITIES ACT PROGRAMS FROM 2021- 2030 E. APPROVE EXECUTION OF SUBORDINATION AGREEMENT AND AMENDED AND RESTATED ASSIGNMENT OF TAX INCREMENT FINANCING FOR SUMMIT PLACE F. APPROVE AGREEMENT WITH SRF FOR CONSTRUCTION ADMINISTRATION SERVICES FOR WEST 62ND STREET PROJECT G. AWARD WEST 62ND STREET CONTRACT TO S.M. HENTGES & SONS, INC. FOR WEST 62ND STREET RECONSTRUCTION PROJECT H. ADOPT RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION FOR SPECIAL ASSESSMENT ROLL AND SETTING HEARING DATE I. APPROVE CHANGE ORDER NO. 1 WITH BITUMINOUS ROADWAYS, INC. FOR 2020 PAVEMENT MANAGEMENT PROJECT J. AWARD CONSTRUCTION CONTRACT TO MINGER CONSTRUCTION CO. FOR SUMMER PLACE EROSION REPAIRS IX. PUBLIC HEARINGS / MEETINGS X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Resolution Certifying the Proposed 2021 Property Tax Levy, Accepting the Proposed 2021 Budget, Setting the Date for Public Hearing, and Consenting and Approving the HRA Tax Levy CITY COUNCIL AGENDA September 15, 2020 Page 3 C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT AGENDA CITY OF EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY, SEPTEMBER 15, 2020 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road HOUSING AND REDEVELOPMENT AUTHORITY MEMBERS: Chair Ron Case, Members Brad Aho, Kathy Nelson, Mark Freiberg, and PG Narayanan CITY STAFF: City Manager Rick Getschow, Community Development Director Janet Jeremiah, City Attorney Maggie Neuville, City Planner Julie Klima, Finance Director Sue Kotchevar and Recorder Jan Curielli I. ROLL CALL / CALL THE HRA MEETING TO ORDER II. APPROVE MINUTES OF HRA MEETING HELD ON JANUARY 7, 2020 III. ADOPT RESOLUTION APPROVING THE PROPOSED 2021 PROPERTY TAX LEVY AND ACCEPTING THE PROPOSED 2021 BUDGET IV. ADJOURNMENT UNAPPROVED MINUTES HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY, JANUARY 7, 2020 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road HOUSING AND REDEVELOPMENT AUTHORITY MEMBERS: Chair Ron Case, Council Members Brad Aho, Mark Freiberg, PG Narayanan, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Parks and Recreation Director Jay Lotthammer, Community Development Director Janet Jeremiah, Finance Director Sue Kotchevar, City Attorney Maggie Neuville, and Council Recorder Jan Curielli I. ROLL CALL / CALL THE HRA MEETING TO ORDER Chair Case called the meeting to order at 7:02 PM. All HRA members were present. II. APPROVE MINUTES OF HRA MEETING HELD ON DECEMBER 3, 2019 MOTION: Aho moved, seconded by Narayanan, to approve the HRA minutes from December 3, 2019. Motion carried 5-0. III. ADOPT RESOLUTION HRA NO. 2020-01 AUTHORIZING EXECUTIVE DIRECTOR TO EXECUTE DOCUMENTS ON BEHALF OF HRA Getschow explained this is a resolution prepared by former City Attorney Rosow to allow the Executive Director and the Chair to execute documents on behalf of the HRA. MOTION: Narayanan moved, seconded by Nelson, to adopt Resolution HRA No. 2020- 01 authorizing the Executive Director to execute documents on behalf of the Eden Prairie Housing Redevelopment Authority. Motion carried 5-0. IV. APPROVE ASSIGNMENT OF TAX INCREMENT NOTE AND HRA CONSENT AND AUTHORIZE EXECUTION BY THE EXECUTIVE DIRECTOR Getschow said Windsor Plaza, LLC entered into a Tax Increment Development Agreement with the HRA on September 4, 2007. Pursuant to the agreement, tax increments are being provided by the HRA through a Tax Increment Note issued by the HRA to Windsor Plaza. Windsor Plaza, LLC is refinancing its mortgage. The Lender requires an assignment by Windsor Plaza, LLC of the Tax Increment Note and the consent to such assignment by the HRA. MOTION: Nelson moved, seconded by Freiberg, to approve the assignment of Tax Increment Note and HRA consent and authorize execution by the Executive Director. Motion carried 5-0. HRA MINUTES January 7, 2020 Page 2 V. ADOPT RESOLUTION HRA NO. 2020-02 APPROVING PARTICIPATION OF HENNEPIN COUNTY HOUSING AND REDEVELOPMENT AUTHORITY IN CITY AFFORDABLE HOUSING PROJECTS USING AFFORDABLE HOUSING INCENTIVE FUND FOR WEST HENNEPIN HOUSING LAND TRUST Getschow said we have worked closely with the West Hennepin Affordable Housing Land Trust (WHAHLT) to develop single family affordable housing throughout Eden Prairie. We do the work through the Community Development Block Grant program. There are also other sources of funding from Hennepin County. We need to adopt a resolution that will cover the City’s support of these developments in the future. MOTION: Freiberg moved, seconded by Aho, to adopt Resolution HRA No. 2020-02 approving participation of the Hennepin County Housing and Redevelopment Authority in Eden Prairie affordable housing projects using the Affordable Housing Incentive Fund (AHIF) for West Hennepin Affordable Housing Land Trust (WHAHLT). Motion carried 5-0. VI. ADJOURNMENT MOTION: Narayanan moved, seconded by Nelson, to adjourn the HRA meeting. Motion carried 5-0. Chair Case adjourned the meeting at 7:05 PM. HOUSING AND REDEVELOPMENT AUTHORITY DATE: AGENDA September 15, 2020 DEPARTMENT/DIVISION: ITEM DESCRIPTION: HRA ITEM NO.: Office of the City Manager / Resolution approving the proposed 2021 III. Finance, Sue Kotchevar HRA property tax levy and accepting the proposed 2021 budget Requested Action Move to: Adopt the resolution to approve the proposed 2021 property tax levy to be $200,000 and accept the proposed 2021 budget of $200,000. Synopsis Minnesota Law authorizes the HRA to levy a tax with the consent of the City Council. The HRA must adopt a proposed net property tax levy by September 30 and certify it to the county auditor. Per Minnesota Statute, Housing and Redevelopment Authorities can levy a tax of up to .0185 percent of estimated market value. The proceeds may be spent on planning and implementation of redevelopment and/or low-rent housing assistance programs with the City. The limit for the City of Eden Prairie is $2,057,539. Attachment Resolution HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA H.R.A. RESOLUTION NO. 2020- A RESOLUTION APPROVING THE HRA PROPOSED 2021 PROPERTY TAX LEVY AND ACCEPTING A PROPOSED BUDGET FOR GENERAL OPERATIONS WHEREAS, the Housing and Redevelopment Authority of the City of Eden Prairie has reviewed the proposed 2021 budget and tax levy; and WHEREAS, the Housing and Redevelopment Authority has decided to accept these recommendations. NOW, THEREFORE, BE IT RESOLVED that the Housing and Redevelopment Authority: 1. Approves the following proposed taxes on real and personal property within the City of Eden Prairie for the 2021 budget contingent upon City Council approval. Levy on Tax Capacity $200,000 2. Approves the 2021 proposed budget totaling $200,000 at this time. ADOPTED by the Housing and Redevelopment Authority on September 15, 2020. ______________________________ Ronald A. Case, Chairperson SEAL ATTEST: ______________________________ Rick Getschow, Executive Director CITY COUNCIL AGENDA DATE: SECTION: Proclamations / Presentations September 15, 2020 DEPARTMENT / DIVISION: ITEM DESCRIPTION: ITEM NO.: Mayor Ron Case Weekend to Unite PROP Food Drive IV.B. Proclamation Requested Action No formal action requested. The Mayor will read the proclamation. Synopsis PROP’s mission is to compassionately provide food and comprehensive support to people in Eden Prairie and Chanhassen who are facing financial hardship or crisis to create a path toward greater self-sufficiency. Their primary services include a food shelf, short-term financial help, support for low-income families with children and teens, and support for seniors and individuals with disabilities. Night to Unite, an annual end of summer community event, has historically been paired with a food drive for PROP. In order to help PROP replenish their supply of non-perishable food items, PROP is hosting
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