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August/September 2018 2018 Drive-To Meetings AUGUST / SEPTEMBER AUGUST Online at meetingnewsnw.com meetingnewsnw.com Online at Save time and money with that far away feeling FEATURE Vancouver Island Accessable, historic and plenty of activites. Page 14> + Going Paperless Streamline communications with technology. Page 12> MEET HERE Along the WA & OR Coasts Long Beach, Astoria, Seaside. Page 28> In This Issue [6] Coeur d'Alene Resort Arial View, ID [28] [4] View from the 11th St. Stairs, Astoria, WA Pan Pacific Hotel Lobby, Seattle, WA AUGUST / SEPTEMBER 2018 ON OUR COVER 18 Drive-to Meetings FEATURES 12 Going Paperless 14 Take Your Meeting to Vancouver Island 26 Taking a Strategic Approach to Event Planning [37] Hyatt Seattle, Lake View MEET HERE 28 Meet Along the Coast DEPARTMENTS 4 New in the NW 32 Venue Spotlight PLANNERS CORNER 8 Fresh Ideas 34 Stay Local 40 David Bruce 11 Person to Watch Meeting News Northwest August / September ‘18 » 1 On our cover, clockwise from top: Novelty Hill-Januik Winery outdoor patio and bocce ball court, Fairmont patio and bocce Winery outdoor Hill-Januik Novelty clockwise top: from On our cover, left: 11th St. view This page, clockwise top in from Beach horseback riding. Long at the Golden Hour, Express view. Hyatt Seattle lake Lobby, Hotel Pacific Pan arial view, d'Alene Resort Coeur OR, Astoria, © 47 semi-trucks can fit in our center hall. So rest assured your event will fit too. Connect with us: meydenbauer.com #CONFERENCE NOTCONFERENCE From local craft brews to breathtaking views, your conference won’t feel like work. Visit us at EugeneCascadesCoast.org/Conference 2 » August / September ‘18 meetingnewsnw.com FROM THE EDITOR uring the warm late summer days of August and September, I often find it hard to remain focused on the business at hand. The many interesting locations to explore this time of the year frequently draw my attention away from work. The work must continue, but sometimes business can be conducted in a scenic location where I can combine business and pleasure. In this issue, we offer a selection of locations that provide opportunities for conducting a meeting, conference or other event in an area that provides activities before and after the event. The rocky coastlines, dense rainforests and interesting cities make Vancouver Island, British President & Publisher Columbia, an enticing and picturesque option for meetings and events. The Island’s scenic beauty Dave Peterson and rich history attract visitors from all over the world. The Island has a wide selection of first Editor in Chief class meeting and event venues. In this issue we look at what the cities of Victoria and Nanaimo Ron Engeldinger have to offer. Creative Director We also visit the Oregon and Washington coast to discover that the area abounds with Theresa Cummins outstanding meeting and event venues whether you are hosting a formal affair or fun event. The Long Beach Peninsula in Washington boasts miles of sandy coastline that is ideal for strolling, Advertising Account Managers Tim Park | [email protected] beachcombing and kite flying. On the Oregon side of the Columbia River, Astoria, Oregon, beckons Sandra King | [email protected] with fine riverfront attractions. Farther south, Seaside, Oregon, is a prime coastal destination with a Digital Content Manager modern conference venue. Kaitlynn Mann Summer is also a time when meeting attendees enjoy personal travel, so you may want to Copy Editor consider a drive-to meeting or event. We describe a selection of venues in localities that are just Roger Ward outside of the major metropolitan areas of the Northwest. Redmond and Woodinville, Washington, are minutes away from Seattle, but they offer a completely different atmosphere. Likewise, Contributing Writers Tracy Beard Vancouver, Washington, and Washington County, Oregon, are ideal close-in getaways from the Stasia Brewczynski Portland area. Near Boise, Nampa and Caldwell, Idaho, offer attractive facilities. Lara Dunning Technology pervades every facet of our lives these days, and it has become an indispensable tool Viki Eierdam for a meeting and event planner. We take a look at how planners can leverage technology to reduce Nayla Lee Kaitlynn Mann the amount of paper they produce for a conference. Not only is this helping our environment, it also Tamara Muldoon can produce a positive influence on your event budget. Elyse Stoner In this issue we also offer some thoughtful tips from Elyse Stoner. Elyse is a successful planner Subscription Inquiries who has organized events of all sizes all across the country. She provides advice on how to plan, 253-625-5878 market and conduct a successful event. Explorer Media & Marketing As you read this issue, I hope some of the ideas we offer will encourage you to explore the many P.O. Box 2254 fantastic opportunities our region has to offer for your next meeting or event. Tacoma, WA 98401 All photographs, articles and advertising or any part To success, thereof are exclusive property of Explorer Media & Marketing. Opinions expressed in this magazine are those of contributors and do not necessarily represent the views of Meeting News NW Magazine. Explorer Media & Marketing is an Ron Engeldinger environmentally responsible company. Editor in Chief [email protected] When it’s time to go... please recycle this magazine. Correction: In the June/July issue, the article about Western Montana, an incorrect location was given for Missoula’s Finn & Porter Restaurant. The article should have stated that the restaurant is located at the DoubleTree by Hilton Missoula-Edgewater Hotel. MEMBER WA & OR CHAPTERS Meeting News Northwest August / September ‘18 » 3 New in the Northwest © Meydenbauer Center promotion for meeting professionals, including 10 percent off audiovisual, meeting room rentals and group recreational activities. Discounted spa Sara Dahl Shannon Martella treatments and golf will also be available to book through 2018. The updates include newly renovated grand and junior ballrooms, multiple © Charter Hotel CONNECT banquet spaces, a boardroom and 509-649-6400 breakout room. destinationhotels.com/suncadia-resort to step behind the curtain and absorb The dividable 5,940-square-foot WASHINGTON the spirit of Seattle with locally-inspired Rialto Ballroom can accommodate 700 small bites and craft cocktails. guests for a reception or seated theater- Meydenbauer Center style. The adjacent Owens Ballroom will Charter Hotel CONNECT accommodate as many as 300 in its 2,688 Welcomes New 206-256-7500 square feet of space. Smaller rooms are Opening in Seattle Hilton.com Sales and Events A new addition to downtown Seattle perfect for breakout sessions or smaller is about to open. The Charter Hotel retreats. Management Team will be opening its doors this summer. Suncadia's 10th Groups also have access to Suncadia’s Meydenbauer Center, the second largest The new venue, a downtown Seattle 6,000 acres of outdoor Pacific convention facility in the greater Seattle boutique hotel, is a 16-story property Anniversary Northwest landscape, perfect for area, recently promoted Sara Dahl, CMP with 229 guest rooms and is part of Curio guided team-building activities such as to event services manager and Shannon Collection by Hilton. The hotel offers Promotion a Wilderness Survival Scenario or the Martella to guest services manager. Prior visitors to the Northwest a high-end, yet Suncadia Resort, a Destination Hotel River’s Edge Trail Hike. Whether it is to their promotions, Dahl served as guest engaging experience that draws from located 80 scenic miles outside of Seattle teaming up to create a chariot that can services manager and Martella as event the authentic culture, creativity and in the picturesque Cascade Mountains, navigate an obstacle course or to build coordinator. independent spirit Seattle is known for. has recently enhanced its indoor meeting a boat that can carry someone across As guest services manager, Martella The hotel features modern guest and event space to commemorate a 10- the swimming pool and back, groups is responsible for responding to event rooms, including 13 one-bedroom suites, year milestone. Set on the banks of the will be challenged to work together to inquiries, meeting with new and existing with bold design and well-appointed Cle Elum River as it cascades down from accomplish a task. clients, and planning and executing details to provide an indulgent place the high peaks, the Suncadia Resort is an The Suncadia team will guide your events. She joined Meydenbauer Center to relax and recharge before the next idyllic mountain setting for conferences, group through a ropes course or on an as event coordinator in 2016. Prior to adventure. The hotel also boasts more seminars and meetings of all sizes. archery challenge. Guided fly-fishing, river that, Martella worked as a wedding than 6,000 square feet of meeting Suncadia’s Lodge, the 254-room floating, stand-up paddle boarding, ice planner and coordinator throughout the spaces, along with a fully-equipped mountainside hub of the property, skating, snowshoeing and cross-country Puget Sound Region. fitness and wellness center. turns 10 years old in 2018 and boasts skiing await, depending on the season. As event services manager, Dahl The Magnolia Room, the largest event over 20,000 square feet of flexible Golfers will want to try out the resort’s is responsible for attracting, selling space, can accommodate as many as 229 conference space that has recently been two 18-hole golf courses. and marketing new events and holiday seated guests. In addition, a selection updated and refreshed with new paint, In honor of this 10th Anniversary, parties, as well as promoting catering of smaller rooms provides space for carpet and furnishings. Suncadia Resort is offering a special sales to potential building users. She breakout sessions and intimate retreats. previously served as guest services The Fog Room Bar and Lounge can manager of Meydenbauer Center since accommodate 200 for a reception.
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