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Page 1 of 2 LUCAN BIDDULPH COUNCIL AGENDA MONDAY, OCTOBER 1, 2018 6:15 PM Granton Fire Hall 511 Station Street, Granton, ON AGENDA 1. Call to Order 2. Disclosure of Pecuniary Interest & Nature Thereof 3. In-Camera Session 4. Petitions & Delegations Spriet Associates – Notice of Consideration, Fevery Drain Branches 2018 Middlesex County Warden, Marigay Wilkins and CAO, Bill Rayburn Middlesex County - A look Forward Oct 2018 5. Adoption of Minutes Council Minutes Sept 10 2018 Special Meeting Minutes - Sept 19 2018 6. Business Arising From the Minutes Oct 1 2018 BA 7. Communications Reports 1. 2018 Santa Claus Parade 2. Doug Ford Ltr - re Green Energy Act 3. 2019 OPP Annual Billing Statement 4. Balance of Communications: a. Kraft Hockeyville Thank you - Wilberforce PS Principal b. Kraft Hockeyville Thank you - Lucan Irish Hockey c. EMPCA 2017 Compliance d. LPAT Interim Guide to Services and Eligibility e. ABCA News and Events Fall 2018 Page 2 of 2 f. ABCA Agenda Minutes and GM Report g. UTRCA Agenda, Reports and Minutes h. AMO Watch File Sept 13 AMO Watch File Sept 20 AMO Watch File Sept 27 8. Committee Reports a) CEDC b) Bluewater Recycling c) Lake Huron d) Fire Boards e) ABCA f) Parks & Recreation g) Canada Day 9. New Business Staff Reports a) CAO/Clerks Office b) Building/By-law Enforcement c) Finance d) Planning ZBA-7-2018 Cieslak and Wojnas - 34449 Granton Line e) Public Works Lucan Industrial Park Street Lighting BM Ross Assessment of Lands for Future Development f) Parks & Recreation 10. Changes to Budget 11. Motions Motions Oct 1 2018 12. Notice of Motions 13. Accounts 14. By-laws 56-2018 Fevery Drain Branches 2018 57-2018 Temporary Road Closure By-law (Santa Clause Parade) 58-2018 Signing Authorization 206-2018 ZBA Cieslak and Wojnas 59-2018 Confirming 15. Adjournment October 01, 2018 Page 1 of 13 A Look Forward October 2018 October 01, 2018 Page 2 of 13 A Look Forward • Traditionally, we take a look backward at the year that was • Considering the time of the election cycle we are in, I thought it would be advantageous to take a look forward • County Council has ”moved the yardsticks” considerably for efficient and effective service delivery this past term • However, there is much more that needs to be done • The next County Council will have many new faces and they will be faced with some very challenging questions for a county that is changing quickly October 01, 2018 Page 3 of 13 Orientation Sessions • On track for considerable council turnover at the County level due to retirements • Middlesex County has 36 different business areas with associated legislation • We are placing significant emphasis on orientation • Both upper and lower-tier councillors will be invited to the sessions in November / December • Service areas / legislation • The changing County • Inner / outer donut • Ta x pie • Demographics • Service expectations • Key Questions • Partnerships / Government Relations October 01, 2018 Page 4 of 13 Provincial Discussions • Early discussions with the provincial government are extremely positive • Synergies that can be created between the province and the County to • Reduce costs • Improve service levels • We don’t believe in changing governance models to achieve these goals • History has proven that this strategy does not work • Instead, eliminating administrative duplication and consolidating service centres is the solution that is proven to reach these goals October 01, 2018 Page 5 of 13 Key Questions for County Council in 2019 • Broadband • Building System Efficiency in Low • Changing Demographics Density • Taxation Levels • Supporting Small Urban and Rural Community Development • Moving Beyond Traditional Boundaries • Risk Mitigation • Taxation Distribution October 01, 2018 Page 6 of 13 Broadband • Should broadband be a municipal service responsibility ? • Ministry of Infrastructure • SWIFT • Community driven service model October 01, 2018 Page 7 of 13 Changing Demographics • How do our service needs and delivery respond to changing demographics? • The transit challenge • We want to implement a micro transit solution that has worked in many rural and small urban communities across North America • We need greater flexibility around the requirements of the program to permit micro transit in rural and small urban areas • Early ON • Program expansion and funding • Comprehensive Libraries October 01, 2018 Page 8 of 13 Taxation Levels • Council has strongly supported a common tax payer approach • Planning • Legal • AODA • IT • etc • Traditionally very low County tax rates compared to our neighbours and our closest comparators • There is much more that we can do for the common tax payer if we think outside of traditional boundaries October 01, 2018 Page 9 of 13 Moving Beyond Traditional Boundaries Focus for cost savings must be on administrative consolidation and service delivery partnerships that extend beyond traditional municipal boundaries Current examples are: • Social Housing • Ontario Works • Land Ambulance Future examples are: • Health units • Employment Services • Conservation Authorities • Ambulance dispatch • Employment Services October 01, 2018 Page 10 of 13 Taxation Distribution • How can we carefully protect the tax pie distribution and preserve fairness? • We have a changing tax pie • Impact upon an important county industry • There are win / win / win solutions if we work together to achieve them • We also have to address the shift away from commercial and industrial properties along with the impact of appeals • These shifts are profound in Middlesex and increasingly impactful across Ontario October 01, 2018 Page 11 of 13 Building Efficiency in Low Density • Service delivery in low density is a significant challenge • We have all of the services available for our residents, but they are spread out and often transit challenges limit access • We are carefully reviewing our Comprehensive Library Model to take it to the next level • We need to understand how we can expand the ”one stop shopping model” of comprehensive libraries • Technology • Inter-government service delivery • Customer experience • Increased partnerships • Strathroy is our focus point for Comprehensive libraries 2.0 October 01, 2018 Page 12 of 13 Supporting Small Urban and Rural Community Development • School closures • Population decline • Hospitals • Community paramedicine • Aging infrastructure October 01, 2018 Page 13 of 13 Risk Mitigation • Many aspects of our service delivery system have seen increased risk and how we mitigate that risk is an important question • The risk is even higher when we are reliant upon third parties for critical decisions and actions • Land ambulance dispatch is a perfect example of this risk • To mitigate, we are asking the province to allow us to operate the land ambulance service for the region October 01, 2018 Page 1 of 4 Corporation of the Township of Lucan Biddulph8 Council Minutes September 10, 2018 The Corporation of the Township of Lucan Biddulph Council Minutes Present: Mayor C. Burghardt-Jesson, Deputy Mayor A. Van Geel, Councillor D. Manders, W. Hall and A. Westman Also Present: R. Reymer-CAO, P. Smith-Parks and Recreation Manager, T. Merner-Deputy Clerk and D. Kester-Public Works Manager Call To Order Mayor C. Burghardt-Jesson called the meeting to order at 5:00 pm. Declaration of Pecuniary Interest & Nature Thereof None. Delegation Sam and Nancy Taylor attended to present a donation for a speed awareness sign that was recently purchased. Councillor D. Manders stated that Mr. Taylor called him earlier this year with a concern for traffic and speeding in Lucan Biddulph and stated that he would like to be a part of the solution. D. Kester advised that we have purchased two speed awareness signs and they will be rotated throughout the community. Council and staff thanked Mr. and Mrs. Taylor for their contribution to assisting with traffic control in our community. 1/ Minutes Moved by A. VanGeel Seconded by D. Manders That the regular Council Meeting Minutes of August 7, 2018, Special Council Meeting Minutes of August 15, 2018, Special Council Minutes of August 17, 2018 and In-Camera Minutes of July 9, 2018 be approved as circulated/amended. CARRIED Communications Report Mayor C. Burghardt-Jesson advised council to attend the open house of the new Middlesex- London EMS station on Friday September 28th, noting that it is quite impressive. Details of the Fall Agri-Business Tour event were provided and Mayor C. Burghardt-Jesson advised staff and council to sign up as soon as possible if they are interested in attending as spots fill up quickly. R. Reymer advised that the County of Middlesex requested an extension of the Carter Hearing with Local Planning Appeal Tribunal to after November 15th. He noted this will give County Council a chance to re-visit the motion as the last was a tie vote. Mayor C. Burghardt-Jesson noted she will be presenting our argument tomorrow and further suggest that the County possibly look at their Official Plan policy for future. R. Reymer reviewed the Federal Cannabis Legalization and Regulation material provided by AMO. The provincial Cannabis Act, 2017 will come into effect on October 17, 2018. R. Reymer stated that the new government’s proposal will provide municipalities with a one-time window under which they can choose to opt-out of permitting physical cannabis retail stores within their boundaries. 1 October 01, 2018 Page 2 of 4 Corporation of the Township of Lucan Biddulph8 Council Minutes September 10, 2018 Committee Reports Deputy Mayor A. Van Geel commented on a few sessions he attended at the AMO conference regarding recycling. He noted that big changes are coming and they include making the producers fully responsible for the packaging of their products. A. Van Geel advised that all sessions he attended at AMO Conference were very informative. Staff Reports CAO/Clerk T. Merner reviewed her report regarding the proposed Lease Agreements with Mike and Paul Murphy. She noted that one Lease deals specifically with the use of Mr.