Ordinary Council Meeting Agenda 13 February 2018

HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Agenda 13 February 2018

Ordinary Council Meeting Agenda

Tuesday 13 February 2018 Commencing at 7pm

HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Agenda 13 February 2018

THE COUNCIL’S MISSION

Working with our community to plan, deliver and advocate for the services and infrastructure that will achieve a healthy, connected and sustainable future in Hobsons Bay.

OUR VALUES

Respectful Community driven and focused Trusted and reliable Efficient and responsible Bold and innovative Accountable and transparent Recognised

Council acknowledges the peoples of the Kulin nation as the Traditional Owners of these municipal lands and waterways, and pay our respects to Elders past and present.

Chairperson: Cr Angela Altair (Mayor) Strand Ward

Councillors: Cr Tony Briffa (Deputy Mayor) Cherry Lake Ward Cr Sandra Wilson Cherry Lake Ward Cr Peter Hemphill Strand Ward Cr Jonathon Marsden Strand Ward Cr Colleen Gates Wetlands Ward Cr Michael Grech Wetlands Ward

Chris Eddy Chief Executive Officer Hobsons Bay City Council

HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Agenda 13 February 2018

CONTENTS

Agenda ...... 3 1 Council Welcome ...... 3 2 Apologies ...... 3 3 Disclosure of Interests ...... 3 4 Minutes Confirmation ...... 3 Ordinary Council Meeting ...... 3 5 Councillors’ Questions ...... 3 6 Public Question Time ...... 3 7 Presentation – Young Citizen of the Year, Ms Abbey Jayde Brown ...... 4 8 Petitions/Joint Letters ...... 5 Joint Letter – Request to Ban Balloons in all Council owned and/or managed Public Spaces ...... 5 9 Business ...... 6 Office of the Chief Executive ...... 6 Chief Executive Officer – Report on Operations ...... 6 Corporate Services ...... 8 Telecommunications Tender Extension 2018 ...... 8 Policy Review – Public Question Time Policy ...... 12 Mid Year Budget Review 2017-18 ...... 14 Proposal to Discontinue a Road – Government Road Adjacent to 15 Challis Street, Newport ...... 17 Council and Community Committees and Groups 2018 – Appointment of Delegates and Proxies and Truganina Explosives Reserve Advisory Committee Update ...... 23 Strategic Development ...... 27 Councillor Portfolios and Supporting Committees ...... 27 Adoption of Amendment C112 – Local Gaming Policy ...... 31 2017 Food Safety Awards ...... 34 Infrastructure and City Services ...... 37 Response to Joint Letter – Flemings Pool, Altona ...... 37 West Gate Tunnel Project - Advocacy ...... 41 Draft Digman Reserve Final Master Plan ...... 45 Level Crossing Removal Authority (LXRA) Options, Aviation Road, Laverton .... 50 1 HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Agenda 13 February 2018

10 Delegates Report ...... 63 11 Supplementary Public Question Time ...... 64 12 Other Business ...... 64 13 In Camera Business ...... 64 West Gate Tunnel Capital Improvement Package ...... 64

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Agenda

1 Council Welcome The Chairperson will welcome members of the gallery and acknowledge the people of the Kulin Nation as the traditional owners of this land.

2 Apologies

3 Disclosure of Interests In accordance with sections 77A, 77B, 78 and 79 of the Local Government Act 1989 Councillors are required to disclose a "conflict of interest" in a decision if they would receive, or could be reasonably perceived as receiving a direct or indirect financial or non-financial benefit or detriment (other than as a voter, resident or ratepayer) from the decision.

In accordance with section 79B of the Local Government Act 1989 Councillors who consider that they have a personal interest that is in conflict with their public duty in relation to a matter may, if they do not have a conflict of interest as described above, apply to Council to be exempted from voting on the matter.

Disclosure must occur immediately before the matter is considered or discussed.

4 Minutes Confirmation

Ordinary Council Meeting Confirmation of the minutes of the Ordinary Council Meeting of the Hobsons Bay City Council held on 12 December 2017 (copy previously circulated).

Recommendation

That the minutes of the Ordinary Council Meeting of the Hobsons Bay City Council held on 12 December 2017 be confirmed.

5 Councillors’ Questions

6 Public Question Time Public question time provides an opportunity for the public to ask questions related to items on the agenda of the Council meeting or any other matter within Council’s responsibility. Questions must be put in writing and received by 4pm on the day of the Council meeting.

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7 Presentation – Young Citizen of the Year, Ms Abbey Jayde Brown Directorate: Strategic Development

Purpose

To receive a presentation from Young Citizen of the Year 2018, Ms Abbey Jayde Brown.

Recommendation

That Council recognise the achievements of the Hobsons Bay Young Citizen of the Year 2018, Ms Abbey Jayde Brown.

Summary Abbey Jayde Brown is a tireless advocate for women’s participation in sport. A committed volunteer, Abbey coaches at not one but three western suburbs football teams. Last year the Laverton Magpies set their sights on finally putting together a Senior Women’s Football team for 2018 and turned to their unwavering volunteer – Abbey, to form that team. She has spent countless hours recruiting, training, and mentoring the new team. Because of Abbey’s diligent efforts, the club has gained a 30 per cent increase in female participation rates. In addition to her work at Laverton Football Club, Abbey is the coach of the Under 15’s Youth Girls Team at Altona Football Club, where she was awarded Altona Football Club Best Club Person of The Year, last year. This year Abbey has been approached to also coach the Female Western Jets team for 2018. For her outstanding service and remarkable contribution to the promotion of women in football in Hobsons Bay; Abbey Jayde Brown was announced as the Hobsons Bay Young Citizen of the Year 2018 on Australia Day this year.

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8 Petitions/Joint Letters

Joint Letter – Request to Ban Balloons in all Council owned and/or managed Public Spaces Directorate: Corporate Services

Purpose

To receive a joint letter requesting Council to consider banning all balloons from all Council owned and/or managed open spaces, Council events and events supported by Council. Recommendation

That Council:

1. Receive and note the joint letter requesting Council to consider banning all balloons from all Council owned and/or managed open spaces, Council events and events supported by Council.

2. Receive a further report in relation to this matter at a future Council Meeting.

Summary A joint letter received from Hobsons Bay Boomerang Bags, containing four signatories, was received and acknowledged on 10 January 2018.

The joint letter states as follows:

“On behalf of the Hobsons Bay Boomerang Bag volunteers I am writing to thank Hobsons Bay City Council for adopting the Say No to Plastic Bags Campaign in 2016 and supporting our group in making and distributing reusable bags to encourage shoppers to avoid plastic bags. To further enhance Council's work to protect our natural environment, we are seeking your support to reduce another significant source of litter, that of balloons. While we acknowledge that balloons are fun, they end up as potentially dangerous waste both on land and in the water posing a significant hazard to our local wildlife. Many of us find the remains of balloons with attached strings in our open spaces. It is well documented that many birds and animals are injured and killed each year by becoming entangled or ingesting this waste. More detailed information is available on the Keep Australia Beautiful website https://www .kabc.wa.gov.au/balloon-releases-and-littering. We ask that Council consider banning all balloons from all Council owned and/or managed open spaces, Council events and events supported by Council.

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9 Business

Office of the Chief Executive

Chief Executive Officer – Report on Operations Directorate: CEO’s Office Appendix: 1 1st Pink

Purpose

To provide Council with a regular update from the Chief Executive Officer (CEO) on the recent initiatives, projects and performance undertaken. Recommendation

That Council:

1. Receive and note the Chief Executive Officer’s Report on Operations, including details of recent issues and initiatives undertaken by the organisation; and

2. In accordance with section 80A(2) of the Local Government Act 1989 incorporate into the minutes of this meeting the written records of Assemblies of Councillors held on 12 December 2017, 30 January 2018 and 6 February 2018.

Summary The attached CEO’s Report on Operations provides councillors and community a regular update from the Chief Executive Officer on key initiatives, projects and performance.

Discussion The purpose of this report is to inform Council and the community of recent issues, initiatives and projects undertaken across Council. The report is provided on a monthly basis.

Strategic Alignment Council provides a wide range of services to the community of Hobsons Bay as well as developing and delivering programs to ensure community assets are maintained and service the needs of the community. Each month this report will highlight these activities, initiatives and projects and provide a high level performance summary.

This report specifically addresses the following priorities of the Hobsons Bay 2030 Community Vision:

Priority 6: An accessible and connected community

This report specifically addresses the following goals and objectives of the Council Plan 2017-21:

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Goal 4: A Council of excellence 4.3 Provide excellent customer service whilst ensuring all our communications are clear and easy to understand

Officer Declaration of Conflict of Interest Section 80C of the Local Government Act 1989 requires members of Council staff and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

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Corporate Services

Telecommunications Tender Extension 2018 Directorate: Corporate Services

Purpose

To approve a three year extension to contract number 2014.31 to deliver telecommunications and cloud services, and associated hardware. Recommendation

That Council:

1. Approve a three year extension to contract 2014.31, for the supply of telecommunication and cloud services (Category A1, A2, and A3 of the contract) to Telstra for an estimated cost of $1,600,000 (excluding GST) for a period of 36 months commencing 28 February 2018.

2. Note this extension also incorporates the supply of complementary telecommunication services (Category A4 and A5, and Category B1 to B7 of the contract) to the preferred panel of suppliers with an estimated amount of $200,000 (excluding GST) for a period of 36 months commencing 28 February 2018.

Summary This contract is a Whole of Victorian Local Government (WoVLG) panel of approved suppliers for the provision of telecommunication services and hardware. This tender was conducted by the Municipal Association of Victoria (MAV) on behalf of 76 Victorian councils. This tender was a collaborative exercise and developed with extensive consultation from a range of Victorian local government (LG) councils (including representation by Hobsons Bay management) and market experts from KPMG.

By harnessing the collective buying power of 76 participant councils (with an estimate value of $105 million for the three year Standing Offer Period), this Council and the LG sector as a whole becomes a ‘customer of choice’ and is able to achieve substantial cost savings through a broad and competitive panel of suppliers (15 suppliers are included in this WoVLG panel).

The scope of services and products provided in this telecommunications tender is extensive and includes fixed line voice and mobile services, network and internet services, unified communications, cloud computing, telecommunication hardware, and a range of other innovative services. These contract provisions are grouped into two main categories: Category A (with 5 sub-categories) and Category B (with 7 sub-categories).

After a thorough evaluation process, pricing analysis, and risk assessment, the Information Services Department recommends the approval of three year contract extension to contract 2014.31 to Telstra, for supply of fixed-line voice, mobile, hardware, network, internet, and cloud services (Category A1, A2 and A3) with an estimated cost of $1,600,000 (excluding GST) for a period of 36 months commencing 28 February 2018.

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A new Business Services Agreement based on the new MAV rates for the supply of fixed-line voice, mobile, network, and internet services should be signed with Telstra as soon as practicable.

Based on the same evaluation process, it is recommended that Category A4 and A5, and Category B1 to B7 of Contract No. 2014.3 for supply of telecommunication hardware, network, internet, and cloud services be awarded to the preferred panel of suppliers with an estimated amount of $200,000 (excluding GST) for a period of 36 months commencing 28 February 2018. The telecommunication hardware and services offered from Category A will be procured through a Request for Proposal (RFP) process and Category B will be procured through a Request for Quotation (RFQ) process.

Background The requirement for this telecommunications tender is driven by Council’s Information Communication and Technology Strategy which includes a number of procurement compliance obligations.

One of which is the ICT Strategy which recommends that Council subscribe to a whole of government telecommunications tender to ensure that Council is not oversubscribed to its current telecommunication arrangements, and that the latest networking technologies are being utilised to support the organisation’s strategic goals and objectives.

To meet Council’s procurement obligations, a new contract (business services agreement) to deliver fixed-line voice, mobile, network, and internet services should be entered into to ensure the Council remains under contract and compliant with section 186 of the Local Government Act 1989.

Based on these requirements, Council engaged the Municipal Association of Victoria (MAV) to act as the agent to appoint a WoVLG panel of approved suppliers for the provision of telecommunication services and associated hardware.

Discussion Conducting a telecommunications tender of this scale and rigour is beyond the capacity of any individual council, including Hobsons Bay. This collaborative tender was designed to cater for multiple council customers with varying levels of technological maturity and an ICT industry experiencing rapid change, particularly in the areas of cloud computing and mobility.

To allow for greater flexibility in Councils’ engagement with suppliers, the tender was structured with two major categories. Category A sought fixed pricing from a panel of suppliers for core carriage services allowing for a simple comparison against current council costs and contract terms and conditions. This enabled Council to recommend a contract for its core carriage services comprising fixed-line voice, mobile, network, and internet services. Category B sought a panel of ICT vendors to provide additional telecommunications services complementing the standard provisions of Category A.

The structure of this MAV tender has enabled Council to recommend a contract for a preferred panel of suppliers for supply of telecommunication hardware, network, internet, and cloud services to meet its own strategic requirements, particularly in the areas of corporate ICT needs, public internet access, and business continuity.

This telecommunications contract will improve productivity by streamlining the purchasing process by eliminating the need for conducting multiple tenders, instead replacing it with a more flexible and consultative Request for Quotation process.

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Strategic Alignment Information Communication Technology (ICT) is the foundation of virtually all of Council’s business activities. The Hobsons Bay ICT network connects 30 buildings and delivers telecommunication and internet services to the Civic Centre and all public facing sites including the Town Hall and Libraries, Community, MCH, Youth, PAG and Childcare Centres, Food Services, and the Visitor Information Centre. In this way, the delivery of essential telecommunication services supports many aspects of the vision, priorities, goals and objectives of the Hobsons Bay 2030 and the Council Plan 2017-21.

More specifically, this report supports the following priorities of the Hobsons Bay 2030 Community Vision: Priority 2: Community wellbeing and inter-connection Priority 3: Growth through innovation, access to local jobs, technology and education Priority 6: An accessible and connected community This contract encourages innovation and a shared services approach that supports the following goals and objectives in the Council Plan 2017-21: Goal 1: An inclusive and healthy community

1.1 Provide access to high quality services that enhance community health and wellbeing. 1.2 Deliver, support and facilitate projects and programs that encourage equity and diversity, so everyone can reach their full potential Goal 4: A Council of excellence 4.2 Be a more efficient and effective organisation by having a strong focus on continuous improvement, innovation, strategic planning and responsible financial management. Policy and Previous Council Reports The initial awarding of contract 2014.31 was conducted through a public tender process that complies with Council’s Procurement Policy. Legal/Statutory Obligations/Risk The awarding of contract 2014.31 (including the extension) complies with section 186 of the Local Government Act 1989, which stipulates that Council must publicly advertise and invite tenders for service over the value of $150,000 (GST inclusive) as fixed by an Order of Council. Financial and Resource Implications It is estimated that this telecommunications contract will cost a maximum of $1,800,000 over a three year period, an amount well within the assigned operational and capital budgets. This contract supports the provision of existing mobile services (including 3/4G coverage), fixed line and VoIP telephony, fibre and microwave networks, internet services, cloud computing and public Wi-Fi, and the continued implementation of the ICT and Digital Strategies. Environmental/Social/Economic Impacts Subscribing to this whole of local government contract will benefit Council, its suppliers, and ultimately, its ratepayers. This large scale collaborative purchasing tender will bring cost- savings, productivity gains, and ultimately improves competitiveness in the telecommunications market.

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Consultation and Communication This telecommunication tender was advertised in the Herald Sun newspaper and Tenderlink. A detailed tender evaluation report was presented to the Council’s Tender Board, which has endorsed the recommendations. Officer Declaration of Conflict of Interest Section 80C of the Local Government Act 1989 requires members of Council staff and persons engaged under contract to provide advice to the Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

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Policy Review – Public Question Time Policy Directorate: Corporate Services Appendix: 2 1st Green

Purpose

To review Council’s policy for Public Question Time at Ordinary Council Meetings.

Recommendation

That Council:

1. Revoke the Public Question Time Policy dated 14 February 2017.

2. Adopt the amended Public Question Time Policy as attached.

Summary This report reviews the operation of the Public Question time at Ordinary Council Meetings Policy and recommends some procedural changes.

Background Council has operated a Public Question time segment during Ordinary Council Meetings since 1996. The aim of Public Question time is to provide an opportunity for members of the public to ask questions about Council actions and decisions and/or to obtain timely information and answers to simple questions, without the need for reports and correspondence.

The policy was amended on 15 December 2015 to require questions to be put in writing and be submitted by 4pm on the day of the Council Meeting. A supplementary public question time segment was also included toward the end of the meeting. The policy was further endorsed by Council on 14 February 2017.

Discussion It is good governance practice to regularly review operation of the Public Question Time policy.

The current policy requires questions to be submitted in writing by 4pm prior to the Council Meeting. During 2017 there were occasions when a large number of public questions (up to 40) were submitted close to the 4pm deadline. To enable officers more time to prepare an informed response which can be provided to the submitter at the meeting, it is recommended that the policy be amended to require questions to be submitted in writing by 12 noon prior to the Council meeting. The policy has also been updated to clarify that:  the Chairperson may authorise another person to read out the question and the response, such as the Chief Executive Officer  written responses will only be provided if the person is not present at the meeting or the question is unable to be answered at the meeting  if a number of public questions are similar in nature Council may provide an aggregated response to those questions at the meeting

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Strategic Alignment This report specifically addresses the following priorities of the Hobsons Bay 2030 Community Vision:

Priority 6: An accessible and connected community

This report specifically addresses the following goals and objectives of the Council Plan 2017-21:

Goal 4: A Council of excellence 4.2 Be a more efficient and effective organisation by having a strong focus on continuous improvement, innovation, strategic planning and responsible financial management

Policy and Previous Council Reports The current policy was adopted at the Ordinary Meeting held on 14 February 2017.

Legal/Statutory Obligations/Risk Clause 102 of Council’s Meeting Procedure and Common Seal Local Law 2015 enables Council to establish Public Question time in accordance with any Council procedural policy.

Financial and Resource Implications There is no financial impact as a result of this policy.

Environmental/Social/Economic Impacts Councillors are elected to make decisions on behalf of their communities, and have a responsibility to represent the interests of their constituents, as well as those of the entire community. Public Question time at each Ordinary Council Meeting provides an opportunity for members of the public to ask questions and receive responses in relation to municipal matters. The submission of public questions also encourages the community, including members of culturally and linguistically diverse communities to participate and engage with Councillors at a public meeting of Council.

Consultation and Communication Councillors have previously provided feedback on the policy, supporting the submission of questions in writing before the meeting, and that the segment be included towards the start of the meeting.

Officers have provided feedback in relation to the deadline for the receipt of public questions prior to the meeting and the ability to provide better informed responses to members of the public.

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Mid Year Budget Review 2017-18 Directorate: Corporate Services Appendix: 3 1st Yellow

Purpose

To present Council with the financial results for the period ended 31 December 2017, and the revised 2017-18 annual budget projections, following completion of the mid-year budget review.

Recommendation

That Council note the mid year financial report for the period ended 31 December 2017 and endorse the revised 2017-18 annual budget forecasts.

Summary The financial report for the period ended 31 December 2017, including a detailed report on the position of the Capital Works Program are attached as an appendix. An extensive financial mid year budget review has been conducted. The report will be received and noted by Council’s Audit Committee at the meeting to be held on 21 February 2018.

The operational budget surplus for 2017-18 of $14.616 million has increased to an $18.479 million forecast.

The increased forecast surplus of $3.863 million is largely a result of additional income ($4.535 million) expected to be received by Council. The most significant forecast increase relates to open space contributions ($2.087 million), which are transferred to the recreation reserve to ensure that they used for their intended purpose in the future. Other significant additional income forecasts include rates and charges ($1 million), capital grants used to fund additional capital expenditure ($1.124 million) and interest on investments ($470,000). Operating grants are forecast to decrease, mainly as a result of the 2017-18 Victorian Grants Commission partial payment that was received last financial year ($1.262 million).

Operational expenditure is forecast to increase by $672,000 but this is mainly a result of operational projects included within the capital works program. These projects do not add to the Council’s asset base so are transferred to materials and services. From a financial perspective, this is a transfer of costs rather than an additional cost ($529,000).

The result of the capital works program is a forecast net deficit of $45,000, when compared to budget. This result considers additional income and carryovers between financial years.

Despite the increased surplus, a balanced financial (rate determination) result continues to be calculated. The balanced result is forecast as an amount of $1.194 million is being transferred into the infrastructure reserve for future capital works in Council’s Long Term Financial Plan (LTFP).

Quarterly financial reporting provides accountability and transparency in relation to Council’s operations and capital works. Council budgets are subject to internal scrutiny, driven by regular reports to the Corporate Management Team and meetings with managers.

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Background The overall financial results show improvements when compared to budget. Council’s LTFP has been updated and highlights that Council remains in a reasonable financial position and is financially sustainable in the short term.

Whilst the forecasts in 2017-18 predict a strong operational surplus, it should be noted that surpluses are expected to decline in future years of the LTFP. When compared to previous financial plans, current and projected income has been dramatically reduced as a result of rate capping.

There is also limited movement predicted in relation to income funding streams such as contributions, operating grants, user charges and fees. Council needs to address these issues, which in turn impacts Council’s ability to maintain critical community assets.

Council will continue to monitor the impact of the financial results in relation to Council’s overall financial viability. Current long term financial planning has been revised to include future forecasts of rating levels increasing in line with the 2.25 per cent cap announced by the Minister for Local Government in December 2017.

Strategic Alignment The mid year budget review specifically addresses the following goals and objectives of the Council Plan 2017-21:

The mid year budget review is also directly aligned to the Council’s annual budget, LTFP, strategic resource plan and capital works program.

Policy and Previous Council Reports Council considers quarterly financial reports at the end of the September, December (mid year budget review), March and June (year end) financial periods. The mid year budget review is the second report considered as part of the 2017-18 financial year.

Legal/Statutory Obligations/Risk It is good financial practice and a requirement of the Local Government Act 1989 (the Act) that Council is presented with regular reports on its financial performance and position during the year.

Section 138 of the Act requires that a set of financial statements be presented to an open Council meeting on a quarterly basis.

Financial and Resource Implications The operational budget surplus for 2017-18 of $14.616 million has increased to an $18.479 million forecast.

The increased forecast surplus is generally a result of expected strong income, particularly in open space contributions and rates as a result of development growth. The expected increase in income is pleasing as it offsets and takes into account the 2017-18 Victorian Grants Commission partial payment that was received last financial year ($1.262 million).

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The balanced financial result is reflected in the rate determination statement, which is calculated by adding non-operational items such as capital expenditure, loan principal repayments and reserve transfers to the operational result and removing non-cash items such as depreciation.

A balanced financial result has been achieved and includes an amount of $1.194 million transferred to the infrastructure reserve to fund future capital works in Council’s LTFP.

The summary cash flow statement indicates that Council’s cash and investment balance was $68.763 million as at 31 December 2017 compared to the budget of $55.028 million and the revised forecast of $61.975 million. The projected increase in the level of cash at year end when compared to the budget ($6.788 million) is generally a result of:

 improved financial result in 2016-17 determined after the budget for 2017-18 was adopted ($4.67 million)  improved forecast financial result expected in 2017-18 ($3.608 million)

It is important to note that Council’s cash reserves are increasing to cover future loan principal repayments, waste requirements (both of which are held in reserve) and growing future creditor and employee leave commitments. In addition, operational and capital works savings are being transferred to an infrastructure reserve to fund future capital works. Therefore increasing cash reserves should not be seen as an opportunity to increase spending.

The working capital ratio (current assets/current liabilities) indicates the amount that Council's short term assets exceed its short term obligations and thus Council’s ability to fund its short term operations. This ratio was 280 per cent at 31 December 2017 and is expected to be 218 per cent by the end of 2017-18 compared to the original budget of 195 per cent. A current ratio over 100 per cent generally indicates a manageable short term financial position.

Capital Works Result The result of the capital works program is a net deficit of $45,000 compared to budget. Capital works expenditure for the period ended 31 December 2017 was $11.233 million compared to the year to date budget of $11.047 million. The initial budgeted capital expenditure for the 2017-18 financial year of $35.343 million has been increased to a forecast of $38.423 million, mainly due to capital expenditure that was delayed from the previous financial year and increased capital expenditure resulting from capital grants. Capital income for the period ended 31 December 2017 was $542,000. The initial budgeted capital income for the 2017-18 financial year of $2.266 million has been increased to a year end forecast of $3.58 million as a result of additional grants received. This includes $200,000 to be received for the commencement of planning for the Bayside Secondary College Paisley Campus sports ground.

Consultation and Communication Council’s Audit Committee, at the meeting held on 21 February 2018, will receive and note the mid year budget review and the revised 2017-18 annual budget projections.

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Proposal to Discontinue a Road – Government Road Adjacent to 15 Challis Street, Newport Directorate: Corporate Services

Purpose

To consider commencement of the necessary statutory procedures pursuant to the Local Government Act 1989 (LGA) for the discontinuance of part of the Government Road Reserve known as Jubilee Street, Newport adjoining and currently occupied by the property known as 15 Challis Street, Newport. Recommendation

That Council in accordance with section 206, Clause 3 of Schedule 10 of the Local Government Act 1989 (the Act) resolve to:

1. Commence the statutory procedures to discontinue part of the road reserve in Jubilee Street, Newport adjoining 15 Challis Street, Newport (shown hatched on Appendix A and Appendix B).

2. Authorise the Chief Executive Officer of Council or his delegate to prepare and give public notice of the proposed discontinuance in the Maribyrnong & Hobsons Bay Star Weekly newspaper and on Council’s website, under sections 82A, 207A, 223 of the Act.

3. Authorise the Chief Executive Officer or his delegate to carry out its functions under section 223 of the Act in relation to this matter.

4. Appoint a Committee of Council to consider any submissions received pursuant to section 223 of the Act at a meeting to be held on a date and time to be nominated in the event that submissions are received.

5. Receive a further report following the public notice period to consider the discontinuance of the part road reserve.

Summary

Council received a request from the owners of the property known as 15 Challis Street, Newport to consider a proposal to discontinue part of a Government Road owned by the Crown (the Proposal) located in Jubilee Street, Newport, which land is currently enclosed within the boundary fencing and is occupied by 15 Challis Street, Newport (the occupiers) (as indicated on the plans at Appendix A and Appendix B).

If discontinued, the land comprising the discontinued road will vest in the Crown pursuant to section 207B of the Local Government Act 1989 (LGA). The State Government land manager for the Crown, the Department of Environment, Land, Water and Planning (DELWP), may then proceed to facilitate the negotiation for the sale of the land to the occupiers based on the current occupation as indicated on the Plans, upon the terms and conditions as established by DELWP.

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Background

A recent survey undertaken by the owners of 15 Challis Street, Newport has identified that a narrow strip of Government Road is enclosed within the boundary fencing and is occupied by this property. It is understood that the occupation of this portion of the Government Road is likely to have prevailed for well in excess of 50 years. The area of land is approximately 52m sq.

The Jubilee Street road pavement adjacent to 15 Challis Street, Newport has an irregular alignment and a wider than normal nature strip due to the roundabout at the intersection of Challis Street, Jubilee Street and Champion Road. As a result, this relatively minor encroachment does not negatively impact on the function of the Jubilee Street, nature strip or footpath.

Discussion

Jubilee Street is a fully constructed road that is listed on Council’s Register of Public Roads. Jubilee Street is a Government Road. Council is the coordinating road authority under the Road Management Act 2004 (RMA).

Although Council is the coordinating road authority under the RMA, where there is a proposal to discontinue involving a Government Road, Council’s powers are limited under the Act to initiating the proposal to discontinue a road. Council’s powers do not extend to the sale of the land to a party where this land is owned by the Crown.

Whilst the State Government has the power under the Land Act 1958 to discontinue and sell a Government Road, it is the preference of DELWP for the local Council, as the coordinating road authority, to commence the road discontinuance process in accordance with Schedule 10 of the LGA.

There are two options available for Council to consider when dealing with a road discontinuance proposal.

The first option is that Council could resolve to commence the statutory procedures to potentially discontinue the portion of the Government Road occupied by 15 Challis Street, Newport. This would extend the consultation to the wider community and would provide any affected party a formal opportunity to make a submission to Council, in accordance with the LGA.

This option will enable Council to make an informed assessment on the proposal to discontinue part of the road reserve.

The second option is that Council could resolve not to commence the required discontinuance procedures.

Under this option, the land, the subject of the Proposal, would remain part of the Government Road, albeit enclosed within the fencing of the neighbouring property. This would deny the applicants with an opportunity to legitimise this property’s long standing occupation of the land or to gain title to the land.

Government Roads cannot be claimed via adverse possession and as a result this option is not a desirable alternative to the applicants.

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Strategic Alignment

This report specifically addresses the following priorities of the Hobsons Bay 2030 Community Vision:

Priority 1: Visionary, vibrant, accountable urban planning

Priority 4: Proactive enrichment, expansion and conservation of the natural and urban environment

This report specifically addresses the following goals and objectives of the Council Plan 2017-21:

Goal 3: A well designed, maintained and environmentally sustainable place

3.1 Work with all levels of government, key stakeholders and the community to ensure urban development is appropriate and considers neighbourhood character and heritage 3.2 Deliver and maintain well-designed, accessible and environmentally sustainable community assets Policy and Previous Council Reports

The discontinuance and sale of the portion of road occupied by 15 Challis Street, Newport is in accordance with Council’s Policy for the discontinuance, closure and sale of rights of way.

Legal/Statutory Obligations/Risk

The statutory process to discontinue the road is being undertaken in accordance with the requirements of the LGA.

The implications of this report have been assessed in accordance with the requirements of the Charter for Human Rights and Responsibilities.

Financial and Resource Implications

A formal Letter of Agreement to reimburse Council for all of its reasonable costs in undertaking the road discontinuance process has been signed by the occupiers.

The reimbursement of Council’s costs include the payment of Council’s legal and land surveyor fees and costs associated with the publication of a Public Notice.

As the land is part of the Government Road which will still be retained in the ownership of the Crown should the road status be discontinued, the commercial terms to be agreed upon with respect to the sale of the land will be a matter to be negotiated between DELWP and the occupier based on a valuation that DELWP will seek from the Valuer General’s Office.

Environmental/Social/Economic Impacts

There are no environmental, social or economic impacts resulting from the proposal.

Consultation and Communication

All necessary Council departments and service authorities have been consulted in respect to the proposal and no objections have been received.

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Neither the Council nor any of the service authorities have any assets within the land or requirements over the land.

Consultation has also been undertaken with DELWP. DELWP has provided ’in principal support’ to the notion of selling the land should the proposal to discontinue be progressed, however whether or not the sale of the land proceeds is ultimately a matter for DELWP.

The statutory procedures under the LGA require Council to give public notice of its intention to discontinue and sell the road and invite submissions from affected parties under section 223 of the LGA.

Public notice of the proposed discontinuance will be given in Maribyrnong and Hobsons Bay Star Weekly newspaper and published on Council’s website.

In addition, all abutting property owners will be advised of the proposal in writing and informed of their right to make a submission.

Officer Declaration of Conflict of Interest

Section 80C of the Local Government Act 1989 requires members of Council staff and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

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Appendix One

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Appendix Two

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Council and Community Committees and Groups 2018 – Appointment of Delegates and Proxies and Truganina Explosives Reserve Advisory Committee Update Directorate: Corporate Services Appendix: 4 1st Blue

Purpose

To formally appoint Councillor delegates and proxies to Council, community and other committees and groups for 2018.

To review the terms of reference for the Truganina Explosives Advisory Committee and call for membership nominations for the new committee. Recommendation

That Council:

1. Appoint Councillor delegates and proxies to Council, community and other committees and groups for 2018, as attached.

2. Adopt the Truganina Explosives Reserve Advisory Committee Terms of Reference as proposed and call for new membership nominations.

Summary An annual review of Councillor delegates and proxies appointed to Council, community and other committees and groups has been undertaken in order for Council to appoint delegates and proxies for 2018.

The Truganina Explosives Reserve Advisory Committee (TERAC) has been established to provide advice to the Council on a range of matters associated with the Truganina Explosives Reserve in Hobsons Bay. It is proposed to extend the term of the TERAC to 30 June 2021.

Background Council has a number of internal committees and also nominates representatives to various groups, both locally and regionally. Use of committees, advisory groups and representation on external groups is an effective way for Council to be well-informed and enlist the expertise of independent members and represent Hobsons Bay City Council on strategic issues.

The TERAC was established in 2000 to provide advice to the Council on a range of matters associated with the Truganina Explosives Reserve in Hobsons Bay, the committee has been in operation since. The TERAC meets bi-monthly and provides delegates reports to Council. Members are volunteers and provide Council with a great network of contacts as well as skills and enthusiasm to the committee.

Discussion The proposed committee delegate appointments for 2018 is attached as an appendix. The committees and groups are divided into the following categories:  appointments for Mayor of the Day

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 appointments for other Council and community committees and groups  project committees

On 25 August 2015 Council resolved to extend the term of appointment for each of the seven advisory committees to 30 June 2017 and to undertake a review of advisory committees following Council elections in October 2016, including the appointment of new committees effective from 1 July 2017.

The review aimed to enable the appointment of committees to be aligned with the Council Plan and the Hobsons Bay 2030 community vision. It also provided an opportunity for consistency in the committees’ terms of reference (ToR) including membership, review and sunset clauses, appointment and reporting procedures.

Truganina Explosives Reserve Advisory Committee The objectives of the TERAC is to:  provide community input and advice to the Council on the Truganina Explosives Reserve

 provide a direct link between the Council and the wider community views on the Truganina Explosives Reserve

A major achievement of the committee this term is the restoration of the Keepers Quarters, which is ongoing. The TERAC liaises with all relevant stakeholders including Hobsons Bay City Council, Truganina Explosives Reserve Preservation Society, Men’s Shed, Hobsons Bay Art Society and the Historical Society to ensure best value for the community with issues that concern the Truganina Explosives Reserve. The restoration works have been undertaken by the Truganina Explosives Reserve Preservation Society (TERPS) and Men’s Shed which will allow for future use and development of the site. It is proposed to extend the term of the TERAC to 30 June 2021.

Strategic Alignment This report specifically addresses the following priorities of the Hobsons Bay 2030 Community Vision:

Priority 2: Community wellbeing and inter-connection

Priority 4: Proactive enrichment, expansion and conservation of the natural and urban environment

Priority 5: Activate sustainable practices

This report specifically addresses the following goals and objectives of the Council Plan 2017-21:

Goal 3: A well designed, maintained and environmentally sustainable place

3.3 Protect and enhance our coastal environment, biodiversity and natural areas, in partnership with major stakeholders and the community

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Goal 4: A Council of excellence

4.1 Collaborate with all levels of government, service providers, not for profit organisations and the private sector to address the concerns of our community 4.4 Actively seek the community’s views by providing a range of opportunities for the community to contribute to Council’s decision making

Policy and Previous Council Reports A review of Councillor delegates and proxies appointed to Council, community and other committees and groups is undertaken annually.

On 1 June 2010 Council adopted the Council Committees (Formation and Management) Policy which aims to ensure that advisory committees are formed and operate in a way that supports the strategic objectives of Council.

On 25 August 2015 Council considered a review of advisory committees and resolved to extend the term of appointment for each advisory committee to 30 June 2017, and to undertake a review of advisory committees following Council Elections in October 2016 and to appoint new committees effective from 1 July 2017.

On 6 June 2017 Councillors received a discussion paper in relation to the review of Council’s advisory committees which provided models and options for further consideration.

The TERAC was established in 2000. On 14 April 2015 Council endorsed the Truganina Explosives Reserve Master Plan and Coastal Management Plan 2015.

Legal/Statutory Obligations/Risk The Local Government Act 1989 defines an advisory committee as any committee established by Council that provides advice to the Council, a special committee or a member of Council staff who has delegated powers, functions or duties.

Financial and Resource Implications The costs of administration of Council’s advisory committees in the current model is estimated to be a minimum of approximately $97,200 per year. Administration support for the TERAC is included within the current operating budget of the City Services Department and includes provision of officer and manager time.

Environmental/Social/Economic Impacts The Council and community committees and groups have a key focus on the built, economic, social and natural environment within Hobsons Bay.

Consultation and Communication Councillors and officers have been consulted in relation to the appointment of delegates and proxies to Council and community committees. Consultation was also carried out through a survey with advisory committee members. Council staff involved with the committees were consulted by survey, one-on-one conversations and a group discussion.

Membership nominations for the TERAC will be called via newspaper advertisements, on the Council website and in the Ranger Ramblings e-newsletter. Specific information days will be held with interested parties, if required.

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Council officers involved in the preparation of this report have no conflict of interest in this matter.

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Strategic Development

Councillor Portfolios and Supporting Committees Directorate: Strategic Development Appendix: 5 2nd Pink

Purpose

To present the Councillor Portfolios and supporting committees for adoption.

Recommendation

That Council:

1. Endorse the development of Councillor Portfolios and the supporting committees. 2. Undertake the necessary processes to establish the portfolio committees. 3. Appoint Councillor/s delegates and proxies to the portfolios and supporting committees for 2018.

Summary With the development of Hobsons Bay 2030 and the Council Plan 2017-21 a review of Council’s six advisory committees was undertaken. The outcome of this review was to develop Councillor Portfolios and subsequent supporting committees. The purpose of the Portfolio Model is to create inspiration, collaboration with community and stakeholders, and support the implementation of Council strategic directions and becoming a Council of excellence.

This has resulted in seven portfolios: integrated transport, future planning, community leadership, environmental sustainability, active and inclusive communities, arts, culture and tourism, and innovative cities. Each portfolio will be led by a Councillor/s and have a supporting committee with membership that represents the Hobsons Bay community. Consultation on the draft portfolio model with previous advisory committee members took place from 26 October 2017 until 17 November 2017, and an invitation to provide feedback was sent to all past advisory committee members to seek whether they would support the proposed portfolio model. Twenty nine past committee members participated in the consultation, with 69 per cent of respondents supporting the proposed model, 7 per cent did not support the proposed model and 25 per cent stated that they were not sure.

Background Under Section 3 (1) of the Local Government Act 1989 (the Act), committees may be established to provide strategic input from a broad cross section of the community or from individuals with specialist expertise in particular areas of Council’s operations.

Advisory committees are designed to purely have an advisory function and they cannot determine matters before them. They are not responsible for expenditure and cannot direct Council officers. Prior to 30 June 2017 Council had six advisory committees: Disability Advisory Committee (DAC); Gay, Lesbian, Bisexual, Transgender, Intersex and Queer Advisory Committee (GLBTIQ); Multicultural Advisory Group (MAG); Strategic Advisory Group (SAG); Sustainable Environment Advisory Group (SEAG); and Women's Advisory Committee (WAC).

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With the development of Hobsons Bay 2030 and the Council Plan 2017-21 these committees were reviewed to understand strengths, alignment with community needs, and opportunities for improvement.

Discussion The review of advisory committees indicated that of the six committees they all operated slightly differently and members had a different understanding of their roles. The portfolio committee model would continue to fall under the requirements of Section 3 (1) of the Local Government Act 1989 (the Act).

The proposed portfolio model includes seven portfolios in alignment with Hobsons Bay 2030, Council Plan 2017-21 and the vision of becoming a Council of Excellence. These include:

1. integrated transport 2. future planning 3. community leadership 4. environmental sustainability 5. active and inclusive communities 6. arts, culture and tourism 7. innovative cities

Portfolio Focus

Integrated Supporting transport planning, programs, investment, advocacy and transport operations in Hobsons Bay including public transport, roads, footpaths, bike paths and the implementation of the Integrated Transport Plan

Future planning Supporting effective planning on key strategic sites across Hobsons Bay as well as future land use policies such as new zones, heritage studies, structure plans, and economic development planning

Community Supporting the development of inclusive community leadership leadership amongst all community groups and promoting current leaders within Hobsons Bay

Environmental Supporting environmental sustainability within Hobsons Bay including sustainability implementation of Council’s environmental and waste management policies

Active and Supporting and promoting sport and recreation within Hobsons Bay, inclusive understanding current and future needs including within open space communities

Arts, culture and Supporting and promoting arts, culture, events and tourism tourism opportunities within Hobsons Bay such as art in public places, movies by the bay, and Go West

Innovative cities Supporting and investigating opportunities for future integration of the urban environment with information, communication and technology. Building the capacity of our community to be able to adapt to the future.

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Each portfolio would be led by a Councillor/s who will represent Council in that portfolio area, understanding the key issues and opportunities for Hobsons Bay, attending external stakeholder meetings, and being actively involved in progressing this area for the municipality.

Each portfolio has the opportunity to seek community and stakeholder input via a support committee. The purpose of these committees is to engage with the community and stakeholders, bring local knowledge, expertise and innovation to support the development and implementation of Council strategic directions.

The membership of the new committees should represent Hobsons Bay; including representation of women, young people, people with a disability, culturally and linguistically diverse people (CALD), gay, lesbian, bisexual, transgender, intersex, and queer (GLBTIQ), and older people. Furthermore, experts may be brought in when required to build knowledge and learn about new ideas within the portfolio area. The advisory committees will run on a 12 month term with an annual review to ensure the groups are still meeting community and organisational needs, as well as ensuring opportunities for improvement and potential future directions are identified.

Consultation with past advisory committee members occurred from 26 October 2017 until 17 November 2017. All past advisory committee members were sent an invitation either via email or post (depending on their preference of communication) to provide feedback on the proposed model via a targeted survey. The survey aimed to ascertain whether past advisory members would support the proposed portfolio model as well as enquire if they would be interested in any of the proposed groups. Community Engagement officers sent weekly reminders to past advisory group members to encourage participation, met face to face with those who requested it and conversed via email and phone where required. Twenty-nine members participated in the survey. Results indicated that majority or those who participated supported the proposed model with 69 per cent of respondents supporting the proposed model, 7 per cent did not support the proposed model and 25 per cent stated that they were unsure. Of the proposed portfolios there was interest across all groups, however the majority (28 per cent) of respondents stated that they would be interested in the Inclusive Communities portfolio, with the next most popular (18 per cent) being Arts Culture and Tourism followed by Integrated Transport and Active Communities (10.34 per cent) (see appendix for further details).

Strategic Alignment This report specifically addresses all of the priority areas within the Hobsons Bay 2030 Community Vision and all the goals areas within the Council Plan 2017-21.

This report also aligns with Council’s Community Engagement Framework.

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Policy and Previous Council Reports On 1 June 2010 Council adopted the Council Committees (Formation and Management) Policy which aims to ensure that advisory committees are formed and operate in a way that supports the strategic objectives of Council.

Legal/Statutory Obligations/Risk

Under Section 3 (1) of the Local Government Act 1989, committees may be established to provide strategic input from a broad cross section of the community or from individuals with specialist expertise in particular areas of Council’s operations.

Financial and Resource Implications It is estimated that the financial costs for administering the portfolio model advisory committees, based on the suggested meeting arrangements, will be a minimum of $114,900 per annum (four meetings and one joint meeting). This does not include any additional events or the funds required to promote and establish the committees. All funds would need to be sourced from the 2017-18 Operational Budget.

Environmental/Social/Economic Impacts The Councillor/s Portfolio, and subsequent advisory committees, have a key focus on the built, economic, social and natural environment within Hobsons Bay, in alignment with Hobsons Bay 2030 and the Council Plan 2017-21.

Consultation and Communication As detailed in the discussion, consultation was carried out via a survey and face to face (where required) with previous advisory committee members over a three week period. Advisory committees are a mechanism for Council to engage and consult with our community and this will continue to be a key role. An Expression of Interest process will need to be promoted and advertised to attract the right balance of community members for each new portfolio.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

30 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

Adoption of Amendment C112 – Local Gaming Policy Directorate: Strategic Development Appendix: 6 2nd Green

Purpose

To update Council on the Amendment C112 exhibition process and to consider the amendment for adoption.

Recommendation

That Council:

1. Pursuant to section 29 of the Planning and Environment Act 1987 adopt Amendment C112 to the Hobsons Bay Planning Scheme in accordance with the appended documents.

2. Request the Minister for Planning approve Amendment C112 in accordance with section 31 of the Planning and Environment Act 1987.

Summary On 16 October 2017 Council received authorisation from the Minister for Planning to prepare and exhibit Amendment C112, to introduce a local Gaming Policy to the Hobsons Bay Planning Scheme. Consequently, the Amendment was prepared and exhibited from 9 November 2017 to 22 December 2017. Council did not receive any submissions during the formal exhibition period.

Therefore it is recommended that Council adopt Amendment C112 and refer it to the Minister for Planning for approval.

Background Amendment C112 was prepared to implement the findings of Council’s Problem Gambling – Electronic Gaming Machines (EGMs) Policy Statement 2015. The amendment proposed to:

 amend the table of contents at Clause 3 in order to insert reference to Clause 22.12 Gaming Policy  amend the Municipal Strategic Statement at Clause 21.03 to insert Hobsons Bay Problem Gambling – Electronic Machines Policy (EGMs) Policy Statement 2015 as a reference document  amend the Local Planning Policy at Clause 21.03-2  amend the Local Planning Policy at Clause 21.08  insert a new Clause 22.12 to introduce the local gaming policy into the Hobsons Bay Planning Scheme  amend the Particular Provisions at Clause 52.28, Schedule to Clause 52.28 Gaming

On the Ordinary Council Meeting on 12 September 2017 Council resolved to seek authorisation to prepare and exhibit the amendment.

Discussion On 16 October 2017 the Minister for Planning authorised the preparation and exhibition of Amendment C112 subject to the following conditions:

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 the proposed Clause 22.12 should be generally in accordance with the version received via email from the Department of Environment, Land, Water and Planning (DELWP) on 16 October 2017  the proposed Schedule to 52.28 should be generally in accordance with the version attached to the authorisation letter

The amendment documents include the proposed changes, which are minor variations in wording and do not change the intent of the policy.

Key changes to Clause 22.12 proposed by DELWP include:

 deleting the background information from policy basis. This information is already in the policy statement  removing any information which is repeated or written somewhere else in the planning scheme to align with Ministerial Practice Note 8, Writing a Local Planning Policy  deleting some Social Impact Assessment (SIA) requirements as they are incorporated in Council’s SIA requirements  deletion of the proposed map showing areas within the lowest 20 per cent of the SEIFA index and rental stress. The data will be updated at every census rendering it inaccurate which may undermine the effectiveness of the local policy

Key changes to Clause 52.28 include:

 adding “South” in the section referring to South Kingsville

The changes comply with the recent form and content of planning scheme reviews undertaken by the Minister for Planning, last amended on 12 December 2017. A copy of the authorisation letter is at appendix 2.

The amendment was exhibited for six weeks and relevant amendment documents were sent to all key stakeholders, including gaming venues and authorities. Notices were placed in the Government Gazette and the Star Weekly. A drop-in session was held at the Hobsons Bay Civic Centre on 23 November 2017 from 4pm to 7pm, however no one attended the session. Key amendment documents were also available on Participate and Hobsons Bay websites. At the end of exhibition on 22 December 2017, no submissions had been received.

Given the extensive exhibition period for the amendment and that Council did not receive any submissions regarding the proposed amendment, it is recommended that Amendment C112 be adopted without any changes and forwarded to the Minister for Planning for approval.

Appendix 1 to this report includes the proposed documentation for adoption of Amendment C112.

Strategic Alignment This report specifically addresses the following priorities of the Hobsons Bay 2030 Community Vision:

Priority 1: Visionary, vibrant, accountable urban planning

This report specifically addresses the following goals and objectives of the Council Plan 2017-21:

Goal 1: An inclusive and healthy community

1.1 Provide access to high quality services that enhance community health and wellbeing

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Goal 2: A great place 2.1 Protect and promote public health and community safety 2.3 Support the growth of our local economy, and encourage business investment that creates and maintains local jobs

Goal 3: A well designed, maintained and environmentally sustainable place 3.1 Work with all levels of government, key stakeholders and the community to ensure urban development is appropriate and considers neighbourhood character and heritage

Policy and Previous Council Reports Council considered Amendment C112 at its Ordinary Council Meeting on 12 September 2017 and resolved to request the Minister for Planning for authorisation to prepare and exhibit the amendment.

The Hobsons Bay Problem Gambling – Electronic Gaming Machines (EGM) Policy Statement which informs the proposed local policy was adopted at the Ordinary Council Meeting on 14 July 2015.

Legal/Statutory Obligations/Risk Amendment C112 has been prepared in accordance with the requirements of the Planning and Environment Act 1987.

Financial and Resource Implications Council has already committed adequate resources to implement the Problem Gambling – Electronic Gaming Machines Policy Statement 2015. Funding for a Planning Panel will not be required given that no submissions were received. Ministerial approval of the amendment attracts a charge, however there is sufficient funding in the current budget to cover this.

Environmental/Social/Economic Impacts The amendment is expected to have positive social and economic effects for the community as it will protect socially and economically vulnerable communities from issues resulting from the use of EGMs.

The local policy at Clause 22.12 aims to reduce EGM losses in Hobsons Bay by appropriately locating the EGM venues.

Consultation and Communication The formal exhibition process was conducted in accordance with the requirements of section 19 of the Planning and Environment Act 1987. The amendment was exhibited for public and stakeholder comment from 9 November to 22 December 2017. Notices were placed in the Government Gazette and Star Weekly. A drop-in session was held at the Hobsons Bay Civic Centre on 23 November 2017 from 4pm to 7pm. Key amendment documents were also available on Participate and the Hobsons Bay websites.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

33 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

2017 Food Safety Awards Directorate: Strategic Development

Purpose

To inform Council of the four category winners for the 2017 Food Safety Awards. Recommendation

That Council:

1. Note the four category and one outstanding performance winners of the 2017 Food Safety Awards and acknowledge the efforts of all compliant premises. 2. Present the Food Safety Awards at a future Council meeting.

Summary Council’s annual Food Safety Awards Program encourages all food businesses within the municipality to strive for best practice in food safety whilst promoting and raising awareness of food safety in the community. The program recognises and celebrates local food businesses that strive for the highest quality in food preparation. The four category winners are:  Class 1 (potentially high risk premises serving food to vulnerable customers) Altona Meadows Child Care Centre, 342 Queen St, Altona Meadows - childcare kitchen - food service provided to children aged 0-6 years of age - kitchen facility is managed by a qualified chef - the premises has an independent Food Safety Program and is audited annually by a third party auditor  Class 2 (potentially high risk premises serving to the general public) Altona North (PAG), 60 Walker Close, Altona North - planned Activity Group (PAG) kitchen that provides food for those who attend activities at the centre - is a Council venue that provides regular social opportunities for the elderly and residents with a disability - though not a requirement the premises has implemented an independent Food Safety Program and is therefore audited annually by a third part auditor  Class 3 (low risk/potentially high risk packaged) John & Nancy Merlino, 31 Mason Street, Newport - family run Greengrocer - the premises maintains class 3 minimum records and keeps them at the premises

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 School Canteen/Social Club Nicole Kingston & Josephine Williams, 20 Newcastle St, Newport (Sacred Heart Primary School)

- sale and preparation of potentially high risk food to the staff and students at Sacred Heart Primary School - the premises applies the Department of Health and Human Services (DHHS) Food Safety Program template for class 2 retail and food services businesses - the premises has a nominated Food Safety Supervisor

From the group of Category Award winners, one premises is selected as the overall outstanding performer for the year. The Outstanding Performance Award winner is:

Altona Meadows Child Care Centre, 342 Queen St, Altona Meadows

Background Council has approximately 700 premises registered under the Food Act 1984. Each premises is inspected/assessed prior to the initial registration and then for re-registration each year. Currently all registered food businesses (except those selling packaged low risk foods) are automatically part of the program.

Discussion Each businesses performance is monitored by Council’s Environmental Health officers over the 12 month registration period. If a new business registers or a proprietor changes within this period, the business will be included in the next assessment period once they have been in operation for 12 months.

Inspections/assessments are conducted throughout the year. If a premises receives a score of 95 (97 for Class 3) or above, an ‘In the Running’ certificate is sent to the business for display allowing the community to know which premises have complied with the food safety requirements.

Premises who didn’t achieve the desired score on the first inspection received a follow up inspection. This gave all premises the opportunity to participate in the Food Safety Awards Program.

Council then assesses the businesses that have received an ‘In the Running’ certificate against three criteria: food analysis results (no failed or marginal samples), food safety program implementation (food safety supervisors certificate and food safety records), and justified complaints, to ascertain a winner in each category.

The award recipients are those that have met all of the selection criteria and are the top performer in their category.

Each of the category winners will receive the amount of their annual registration to the maximum amount of $662.

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Strategic Alignment This report specifically addresses the following priority of the Hobsons Bay 2030 Community Vision:

Priority 2: Community wellbeing and inter-connection

This report specifically addresses the following goals and objectives of the Council Plan 2017-21:

Goal 2: A great place 2.1 Protect and promote public health and community safety

Policy and Previous Council Reports The Food Safety Awards were last awarded in 2015 at the Ordinary Council meeting on 17 November 2015.

Legal/Statutory Obligations/Risk Inspection and compliance with the Food Act 1984 (Vic) and Food Standards Australia and New Zealand, Food Standards Code are a legal requirement prior to registration, transfer of registration and re-registration of food businesses.

Financial and Resource Implications Each of the category winners will receive the amount of their annual registration to the maximum amount of $662.

The estimated total cost of $3,310 is allocated in the existing Public Health operational budget.

Environmental/Social/Economic Impacts Food Safety Regulations have the primary objectives of safeguarding public health and reducing the risks of illnesses and associated health costs. The introduction of the Food Safety Awards Program is a positive contributor to market competition, trade and changes in food processing and practices. Likely social impacts may be on economic growth, contributing to the labour market with job creation/retention. Consideration should also be given to accessibility of awarded premises within subgroups of the population, e.g. vulnerable or low-income groups.

Consultation and Communication The winner of each category will be promoted in the local media and on Council’s website and social media sites. The award winners and ‘In the Running’ certificate recipients will help raise awareness of the importance of food safety for local businesses and within the community.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

36 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

Infrastructure and City Services

Response to Joint Letter – Flemings Pool, Altona Directorate: Infrastructure and City Services Appendix: 7 2nd Yellow

Purpose

To provide Council with a status report on Flemings Pool, Altona further to the joint letter received from the Altona Traders Association on behalf of local residents following the construction of the upgraded drainage at the corner of Millers Road and The Esplanade, Altona.

Recommendation

That Council note the works undertaken at Flemings Pool in response to community concerns as raised by the Altona Traders Association and respond to the Associations recent correspondence detailing the current course of action.

Summary Flemings Pool, Altona has a long history of being a popular swimming and personal craft launch area particularly for local residents as it is generally protected from coastal winds and strong currents, has a consistent seafloor gradient and is accessible. In more recent years, changes in coastal conditions has resulted in inundation causing collapse of the Flemings Pool access ramp and sand drift out of the pool area.

Between July and October 2017 Council undertook the upgrade of the drainage at the corner of Millers Road and the Esplanade, Altona as a part of Council’s Drainage Renewal Program. These upgrade works included a new outfall extended 38 metres into the Bay, installation of a Gross Pollutant Trap and rock casing to protect the drain.

Council received a joint letter from the Altona Traders Association raising their concerns on behalf of local residents in early December 2017 following these works. Specifically residents have raised concerns about the loss of sand and beach area at Flemings Pool, rock debris and displacement following the outfall works, removal of Esplanade seating and waste bins.

Consistent with Council’s Foreshore Infrastructure Program, Flemings Pool has been assessed to ascertain the coastal processes and the subsequent impacts these are causing to the Pool and the associated infrastructure.

Background In 2014 Flemings Pool was one of several local foreshore areas that suffered during an extreme storm event, specifically the section of the access ramp closest to the water edge collapsed. In 2015 Council undertook temporary maintenance to ensure continued access on the understanding that a new access ramp was to be designed and built. State Government funding has been secured for the construction of this access ramp and design is expected to occur in 2018 including community engagement and consultation.

Following completion of the upgraded drainage at the corner of Millers Road and the Esplanade Altona including the new outfall at Flemings Pool, Council received several complaints. Specifically long term visitors to Flemings Pool raised their concerns about the loss of sand and beach area, rock debris and displacement, seaweed collection, loss of

37 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

Esplanade seating and a waste bin. In the immediate term Council’s drainage contractor returned to the site and removed the smaller debris rocks which were sitting in the Flemings Pool sand. Larger rocks were also relocated up against the seawall between the access ramp and the outfall to maximise the Flemings Pool beach area.

During these works the contractor removed seaweed that had been deposited from storms at this time. The contractor had limited access due to unseasonal conditions and these works were undertaken over a number of days when the area was accessible.

It is understood that in the 1970’s the then City of Altona undertook sand placement annually on a seasonal basis however this ceased at the time of Council amalgamations. In early January 2018, 100 cubic metres of sand was placed in Flemings Pool across approximately 1,600m2. The placement of this sand was in response to the recent community complaints and to ascertain its longevity in light of current coastal processes. Regular site feature and hydrographic (coastal measure) surveys are being undertaken to enable Council to monitor changes in the sand levels and movement together with tidal and weather conditions.

Council’s City Services continue to monitor and maintain Flemings Pool and where possible remove seaweed and other debris. The Esplanade seating and waste bin in close proximity to Flemings Pool have been replaced. A decommissioned light pole wire at the top of the Flemings Pool access ramp has also been secured in response to a report from a member of the community.

Appendix 1 to this report provides photographs before and during the works of the sand placement as well as photos of the beach at Flemings Pool Altona as captured on 17 January 2018 at mid tide.

Discussion An independent marine ecological assessment was undertaken in December 2017 across the Altona Foreshore to ascertain the current coastal processes and how these are impacting or changing the local coastal environment. This assessment informs the future design development of foreshore infrastructure such as the Flemings Pool redeveloped access ramp. Furthermore a coastal process assessment was undertaken at Flemings Pool. This assessment included a feature and level survey at low tide and an assessment of the local coastal processes, hazards, natural and man-made marine structure with the intertidal zones. This assessment ascertains the impacts and determines the design recommendations including recommendations of:

 past and future sand transportation directions and rates  storm, wind, wave and tide events  sea level rise  rock outcrop and basalt reef  stormwater outfall  orientation of the seawall

The assessment analyses wind records and wave predictions to estimate the seasonal longshore sediment transport potential to Flemings Pool, both direction and volume and assesses the sediment budget, that is if accretion is expected at Flemings Pool over time. Furthermore it identifies other assessments that may influence design implications such as geotechnical investigations.

In summary this assessment for Flemings Pool concluded that the:

 potential of longshore sediment transport to bring sand into Flemings Pool is low

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 likelihood of storm events eroding any accumulated sand is high; sea level rise is likely to increase this storm erosion by allowing larger waves to reach the site

Subsequently the likelihood of significant beach forming against the Flemings Pool outfall is low. Specifically in reference to the design development of the new access ramp it was recommended that the variable sand cover and rocky outcrops be kept in mind.

Council continues to monitor Flemings Pool through regular site surveys and observations. Drone footage is also being captured to inform the assessments undertaken. Council’s City Services also monitors the area and removes excessive seaweed and debris as required.

Design consideration of the redeveloped Flemings Pool is expected to commence in early 2018 following further monitoring and assessment of Flemings Pool specifically the sand. This design development will include community engagement and consultation. State government funding has been secured as a contribution to the construction of the new access ramp.

Strategic Alignment This report specifically addresses the following priorities of the Hobsons Bay 2030 Community Vision:

Priority 4: Proactive enrichment, expansion and conservation of the natural and urban environment

Priority 5: Activate sustainable practices

This report specifically addresses the following goals and objectives of the Council Plan 2017-21:

Goal 1: An inclusive and healthy community 1.3 Ensure all community members will have access to quality community, sport and recreation facilities, cultural experiences and open spaces to encourage a healthy and active lifestyle

Goal 3: A well designed, maintained and environmentally sustainable place 3.3 Protect and enhance our coastal environment, biodiversity and natural areas, in partnership with major stakeholders and the community

3.5 Work with the community, businesses and all levels of government to actively and innovatively address climate change and promote sustainable living

Policy and Previous Council Reports Council has received a number of reports on the current status of the foreshore and the impacts of climate changes specifically on the foreshore infrastructure and coastal environs. This report is consistent with these previous reports.

Legal/Statutory Obligations/Risk Council, as the delegated committee of management for the foreshore has considered and addressed all statutory obligations. Coastal Management Authority approval was secured for the placement of the sand.

39 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

Financial and Resource Implications The placement of the sand in Flemings Pool has been costed to the 2017-18 capital works program as has the coastal assessment and monitoring. The removal of seaweed and debris undertaken by Council’s City Services are operational costs.

Environmental/Social/Economic Impacts Environmental and social impacts and opportunities have particularly been taken into account in developing the actions in response to the issues pertaining to Flemings Pool.

Consultation and Communication The Community Engagement Framework has been applied to the responses proposed to the community concerns with regard to Flemings Pool. Furthermore Council has established a communications and engagement plan to commence early 2018 with a series of community consultation and information sessions addressing Foreshore Infrastructure Planning

Council officers involved in the preparation of this report have no conflict of interest in this matter.

40 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

West Gate Tunnel Project - Advocacy Directorate: Infrastructure and City Services

Purpose

To report to Council on the West Gate Tunnel Project (the Project) and advocacy activities undertaken following the release of the Minister for Planning’s assessment. Recommendation

That Council note the report and write to the Western Distributor Authority requesting a financial resource allocation to Hobsons Bay City Council to support the continued resourcing to work through the detailed design and construction phases of the Project.

Summary On 12 December 2017 Council considered a report on the Minister for Planning’s decision regarding the West Gate Tunnel Project following the Inquiry and Assessment Committee review and subsequent report based on the Environmental Effects Statement (EES).

The Minister has acknowledged that the Project will generate both positive and negative environmental effects and that a sound regulatory framework and environmental control regime is needed to ensure any adverse local effects of the project are effectively mitigated. These effects are intended to be managed and minimised within the Environmental Management Strategy through application of environmental performance requirements (EPRs) that will set standards for project delivery.

The key issues yet to be fully addressed pertain to additional truck bans, traffic movement and congestion; treatment of Millers Road north of the Freeway; air quality and noise controls; landscaping and tree planting; provision of open space; and health impacts on the community. These issues will continue to be the focus for ongoing advocacy to the State Government and Western Distributor Authority during the detailed design phase, construction period and operation of the West Gate Tunnel Project. Background

On 12 December 2017 Council considered a report on the Minister for Planning’s decision on the West Gate Tunnel Project following the Inquiry and Assessment Committee review and subsequent report based on the EES and resolved to work with State Government on a number of matters. One of the resolutions was to receive a report at the Ordinary Council Meeting of February 2018 providing full details of the outcomes of these ongoing discussions and advocacy.

Discussion

This report provides Council with an update on the Project since the December 2017 report and specifically on discussions and advocacy.

Since the Council decision:

 the submissions by the community groups have been acknowledged

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 the CEO has met the WDA CEO to outline the Council decision and items requested by Council  work has progressed on the Sports and Open Space Enhancement and Access Capital Improvement Program (forming the West Gate Tunnel Project Community Legacy Package) which is subject to a separate Council report to be tabled in February 2018  a preliminary brief has been prepared for the Local Area Traffic Management Plan now committed to by the Project

The Project EPRs define the project-wide environmental outcomes that must be achieved during the project design, construction and operation. An environmental management strategy will be prepared outlining how the EPRs will be implemented.

The Minister’s overall assessment is that the project will deliver a range of substantial transport and other related benefits and that the adverse environmental effects of the project can be appropriately managed through the application of the EPRs.

Currently the project is in the planning and approvals stage and subsequently much of the project detail is yet to progress through detailed design development under the control of an Environmental Management Strategy that includes EPRs. An independent reviewer and environmental auditor will be engaged to oversee compliance of the requirements.

Council officers will continue to provide comment and information to the Project at a number of levels, resulting in a strain on existing resources. To date four preliminary design packages for the West Gate section of the project have been referred to Hobsons Bay City Council for comment by the contractor consortia CPB John Holland Joint Venture:

 civil works  drainage  Federation Trail  Kororoit Creek Stage 1

Also under the Environmental Management Strategy the following Plans are required to be prepared for the Project:

 Construction Environmental Management Plan (CEMP)  Community Involvement and Participation Plan (CIPP)  Workforce Development Plan  Local Industry Development Plan  Business Involvement Plan  Air Quality Management and Monitoring Plan  Landscaping Plan  Water Management Plan  Groundwater Management Plan  Ground Movement Management Plan  Flora and Fauna Management Plan  Construction Noise and Vibration Management Plan  Heritage Management Plan (including interpretation strategy)  Archaeological Management Plan  Soil Management Plan  Acid Sulfate Soil Management Plan  Energy Management Plan  Hazardous Substances Management Plan  Waste Management Plan  Traffic Management Plans

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In addition, the following Groups are to be established for the Project:

 Community Liaison Group  Traffic Management Liaison Group

Council officers are progressively working through the technical details in response to these designs within limited timeframes.

Legal/Statutory Obligations/Risk A comprehensive planning process through the preparation and exhibition of an EES has been undertaken which has considered a range of potential effects including ecological, heritage, social, health, traffic, noise, air quality and landscape and visual. A report and formal submission on the preferred design and EES was adopted by Council at the Ordinary Council Meeting on 27 June 2017. This report considered legal, risk and statutory obligations.

Strategic Alignment This report specifically addresses the following priorities of the Hobsons Bay 2030 Community Vision:

Priority 2: Community wellbeing and inter-connection

Priority 3: Growth through innovation, access to local jobs, technology and education

Priority 6: An accessible and connected community

This report specifically addresses the following goals and objectives of the Council Plan 2017-21:

1.5 Understand the current and future needs of our community, and work to ensure those most vulnerable in our community are safe and have equitable and timely access to the support they need

Goal 2: A great place

2.1 Protect and promote public health and community safety 2.5 Work with all levels of government and other stakeholders to improve our transport network and to address gaps and capacity in public transport, our roads, foot paths and cycle routes

Goal 3: A well designed, maintained and environmentally sustainable place

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Goal 4: A Council of excellence

Policy and Previous Council Reports On 26 August 2016 Council adopted the updated Hobsons Bay Position and Recommendations for the Western Distributor Project. Several Council policies and strategies were considered in the establishment of the adopted position on the Project and have been considered to inform the ongoing review of the preferred design and submission to the Environment Effects Statement for the West Gate Tunnel. Further reports were considered by Council on 27 June and 14 November 2017 in its submission to the EES, and on 12 December 2017 considering the Minister’s decision.

Financial and Resource Implications Officers continue to participate in the planning and detailed design development phase of the Project with construction commencing in coming months. WDA provided funding to Council up to the end of 2017 for project resourcing, however significant Council resources will continue to be required to assess and provide support to various aspects of the Project. It is recommended that a request be made for continued resource support based on the proposed resource demands by the Project on Hobsons Bay City Council.

Environmental/Social/Economic Impacts The environmental, social and economic impacts of the project to the Hobsons Bay community is a significant component of the approved project EES and was included in Council’s response to it.

Consultation and Communication The West Gate Tunnel Project includes a consultation and communication process. A Project EPR requires the development of a detailed Communications and Community Engagement Plan which will link closely with the proposed EPR’s requiring a Traffic Monitoring and Management Plan, Business Involvement Plan and Community Involvement and Participation Plan.

Council officers have met formally with the Project team twice since the December Council Meeting. The establishment of communication methods and frequency are currently being established between Council and the contractors. Council will continue to advocate to WDA and Project contractors that they consult appropriately and in a timely manner with all relevant stakeholders within Hobsons Bay. The accurate and timely flow of information to the community as the Project progresses will be essential.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

44 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

Draft Digman Reserve Final Master Plan Directorate: Infrastructure and City Services Appendix: 8 2nd Blue

Purpose

To present Council with the submissions received following the public exhibition of the Draft Digman Reserve Master Plan and to seek Council’s endorsement of the plan. Recommendation

That Council:

1. Acknowledge the submissions received following the public exhibition of the Draft Digman Reserve Master Plan.

2. Adopt the Draft Digman Reserve Master Plan.

3. Write to the submitters to advise them of the decision.

Summary At the Ordinary Council meeting on 10 October 2017 Council resolved to place the Draft Digman Reserve Master Plan (Master Plan) on public exhibition between October 2017 and December 2017. The public exhibition period was widely promoted to the local community and all stakeholders who had previously engaged with the process. A total of 842 people visited the Master Plan page on Council’s online community consultation hub ‘Participate’, with 621 people downloading a copy of the Master Plan. In total 41 submissions were received during the public exhibition period (Attachment 1). All feedback has been reviewed and where supported, has been included in the Final Master Plan. A Master Plan Report (Attachment 2) describes the process undertaken to prepare the Master Plan, including background information about the reserve, outcomes from research undertaken, the key findings from consultation carried out, analysis of key issues and a description of the proposed improvement projects at the reserve.

Background An update on the development of the Master Plan was provided to Council in October which included a detailed assessment of site issues and constraints at the reserve and an overview of the process undertaken to develop the Digman Reserve Master Plan. Digman Reserve is crown land for which Council is the committee of management. The reserve is home to the Gellibrand Cricket Club and is also utilised in summer by the Newport Digman Cricket Club. Digman Reserve is identified as an important open space contributor in Newport, as a place to participate in formal sport and serves as a public open space within the residential area.

To inform the Master Plan, a detailed site assessment was completed which identified many complexities to be addressed in the future development of the reserve. In particular, in ground infrastructure and limitations due to the dimensions of the reserve were found to affect the ability to accommodate certain types of formal sport on the reserve, in winter,

45 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda which would need to be integrated with open space. In addition, consideration of access and parking arrangements have been assessed to support future uses.

Council undertook community consultation by way of an online survey (November 2016 to February 2017) and a drop in session at the reserve (March 2017) which enabled residents to see the results of the online survey and obtain further feedback. Further consultation was undertaken directly with interested sporting clubs, authorities and adjacent land holders regarding possible options for the Master Plan.

Taking the site constraints of the reserve and consultation outcomes into consideration, proposed usage scenarios were generated to consider the future use of the reserve for winter sport. These were analysed in accordance with the future needs for these sports and Council’s current facilities for these uses. More detailed engagement with the Barnstoneworth United Soccer Club occurred during the development of the Master Plan as they are considered to be the most suitable winter tenant at Digman Reserve in the future.

Discussion The Master Plan was placed on public exhibition for six weeks from 18 October to 29 November 2017. In total 41 responses were received with 66 per cent of respondents being either excited or satisfied with the Master Plan, 29 per cent were dissatisfied with the Master Plan and 5 per cent had no opinion on the Master Plan.

The key items identified as weaknesses of the Master Plan were: 1. The proposal to install a pedestrian path along the northern boundary of the reserve. 2. The proposed new car parking arrangements in High Street. 3. Non-inclusion of screening along the northern reserve boundary (to reduce the impact of the tank farm). 4. Non-inclusion of various park furniture, such as drinking fountains, seating, rubbish bins, etc.

A detailed assessment of items 1 to 3 is included in Section 6 of the Master Plan Final Report (Attachment 2)

A full summary of all feedback received during the public exhibition period has been provided in Attachment 1. A key component of this summary includes an analysis of all weaknesses and issues raised by each respondent, and whether the Master Plan should be amended or not.

This assessment process informed the final Master Plan and its key directions. Following an analysis of the feedback, the following recommendations and changes to the Master Plan have been included:

5. That the proposed pedestrian path along the northern boundary of the reserve be retained. The inclusion of an east west path is supported in the Draft Open Space Strategy. The inclusion of the path had some resistance from the cricket club due to the possible impact on the cricket oval size. To overcome this, the actual alignment of any new path is recommended to be hard up against the fence where sections of the path intersect with the cricket ovals. Along with assisting the wider east west connection from the railway to Riverside Park and other coastal areas, the path will be beneficial for park users when the grass is wet, and also for reserve users accessing the pavilion from new proposed car parks at the eastern and western ends of the reserve.

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6. The Master Plan be amended to read 'New angled car parking along High Street (approx. 19 spaces). Retain existing trees and planter beds'. (Annotation No. 14) 7. The Master Plan be amended to read, 'Upgrade play space, and consider additional complementary park furniture, eg. Picnic facilities, BBQ, seating, drinking fountain'. (Annotation No. 9) 8. The Master Plan be amended to read, 'Site for future active recreation space, eg. Half-court basketball pad, tennis hit-up wall'. (Annotation No. 10) 9. The Master Plan be amended to read, 'Investigate options to contain cricket balls within the nets area, and to install a power bollard and a combination tap/ drinking fountain/ dog water bowl'. (Annotation No. 6)

The Master Plan identifies and provides recommendations for key works subject to approved capital works funds. These include works to improve the condition sports fields, an updated pavilion, new floodlighting, additional car parking and general open space improvements.

Strategic Alignment This report specifically addresses the following priorities of the Hobsons Bay 2030 Community Vision:

Priority 1: Visionary, vibrant, accountable urban planning

Priority 2: Community wellbeing and inter-connection

Priority 4: Proactive enrichment, expansion and conservation of the natural and urban environment

Priority 5: Activate sustainable practices

Priority 6: An accessible and connected community

This report specifically addresses the following goals and objectives of the Council Plan 2017-21:

Goal 1: An inclusive and healthy community 1.2 Deliver, support and facilitate projects and programs that encourage equity and diversity, so everyone can reach their full potential

1.3 Ensure all community members will have access to quality community, sport and recreation facilities, cultural experiences and open spaces to encourage a healthy and active lifestyle

Goal 2: A great place 2.2 Celebrate and promote the diversity of our community

2.4 Deliver, support and promote arts, cultural, heritage, recreational and sporting events and programs that foster a sense of belonging and contribute to the liveability of the city

2.5 Work with all levels of government and other stakeholders to improve our transport network and to address gaps and capacity in public transport, our roads, foot paths and cycle routes

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Goal 3: A well designed, maintained and environmentally sustainable place

4.3 Provide excellent customer service whilst ensuring all our communications are clear and easy to understand

4.4 Actively seek the community’s views by providing a range of opportunities for the community to contribute to Council’s decision making

Policy and Previous Council Reports This report refers to the Master Plan Process as submitted to the Ordinary Council Meeting held on 8 September 2015, Council Briefing Report 6 June 2017, a presentation to Council on 18 July 2017 Briefing Meeting and a further report to Council on 10 October 2017 where it was recommended to place the Draft Master Plan on public exhibition.

The development of the Master Plan has considered and aligns with Hobsons Bay 2030, the 2014 Sport and Recreation Strategy, Playspace Strategy 2013 – 2023, the Draft Sports Facility Needs Analysis and Draft Open Space Strategy.

Legal/Statutory Obligations/Risk Ongoing discussions and/or contact with relevant authorities including (but not limited to) the EPA, Worksafe Victoria, DELWP, VicRoads and water authorities.

Financial and Resource Implications Funding to commence the development of the Master Plan is included in Council’s Draft 2018-2019 budget.

Environmental/Social/Economic Impacts Various site environmental factors have been considered and outcomes have been reflected in the Master Plan. These factors will continue to guide the future development of Digman Reserve.

Consultation and Communication The Master Plan was endorsed by Council to be placed on public exhibition for a period of six weeks from 18 October to 29 November 2017.

All residents, reserve user groups, authorities, and other people and groups who had participated during the first round of consultation were advised of the exhibition of the draft master plan, and were directed to ‘Participate’ on Council’s website. The project page included the following resources about the project, which could be viewed and/or downloaded:  Draft Digman Reserve Master Plan

48 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

 Local Context Plan for Digman Reserve  site assessment plan for Digman Reserve (existing conditions and key issues)  summary of first round community consultation outcomes  information on car parking within and around Digman Reserve  frequently Asked Questions (FAQs) sheet about the Digman Reserve master planning process and issues considered

A short online questionnaire was available for people to complete (or people could request a hard copy of the questionnaire), which comprised of the following three main questions:  how respondents felt about the master plan (response options: ‘excited’, ‘satisfied’ or ‘dissatisfied’)  what respondents thought the strengths of the master plan were  what respondents thought the weaknesses of the master plan were

It was possible for feedback on the Master Plan to also be submitted as an email, letter or submission. In total 41 responses were received in the following formats:  completed on-line questionnaire: 36  completed hardcopy questionnaire: 1  email: 2  submission: 2

More than two-thirds of respondents were either excited by or satisfied with the directions of the Master Plan.  excited with the Master Plan 27% (11 No.)  satisfied with the Master Plan 39% (16 No.)  dissatisfied with the Master Plan 29% (12 No.)  no opinion received 5% (2 No.)

The feedback from all respondents has been reviewed and recommendations have been made to either amend or not amend the draft master plan, particularly after assessing the items identified as weaknesses. Attachment 1 shows a full summary of all feedback received, the assessment and analysis of all weaknesses and issues raised by each respondent, and whether the Master Plan should be amended or not.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

49 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

Level Crossing Removal Authority (LXRA) Options, Aviation Road, Laverton Directorate: Infrastructure and City Services

Purpose

To consider the preliminary design options proposed by the Level Crossing Removal Authority (LXRA) for the proposed level crossing removal at Aviation Road, Laverton.

Recommendation

That Council: 1. Write to State Government requesting that funding be provided in the 2018 State budget for the Point Cook Road/Princes Freeway interchange upgrade and for an upgrade of the Aircraft Station and surrounds and that these projects be coordinated with the proposed level crossing removal at Aviation Road, Laverton to provide a significantly superior outcome for the precinct.

2. Requests LXRA to: a) Ensure that the design solution for the proposed level crossing removal considers and responds to the Principles for Grade Separations in Hobsons Bay specifically noting community concerns regarding the visual amenity of the Laverton precinct. b) Seek community input from the Aviation Road Community Interest Group, the Aviation Road business group, local schools and Friends of Skeleton Creek and other interested community groups on suitable design themes, images and interpretation options that reflect the local history, values and identity for the final design. c) Co-ordinate an agreed plan with Public Transport Victoria and Council to improve access arrangements for all modes and address pedestrian and cyclist safety within the precinct and that these improvements be included in the project scope. d) Establish a local business involvement and support program to assist local businesses through the Project consultation, design and construction period. e) Include a safe pedestrian/cycling shared underpass providing north south connection to Aircraft Railway Station in addition to an upgrade the existing at-grade pedestrian crossing located near Balmoral Street, east of Aviation Road. f) Prepare agreements for Council consideration on any required land transfers and maintenance and management arrangements of works and infrastructure impacting Council property and assets.

3. Seek VicRoads approval for the reduction of the existing 60km/h speed limit in Maher Road to the local road default speed limit of 50km/h between Aviation Road and Heffernan Street.

50 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

Summary

The Aviation Road level crossing is one of six level crossings to be removed in the Western package by a consortium partnering with LXRA and Metro Trains Melbourne (MTM). Planning and design for this crossing has been brought forward with construction now likely to commence in late 2018.

Council has adopted Principles for all Grade Separations in Hobsons Bay in its advocacy and response to these projects.

The Aviation Road crossing is accessed by 7,000 drivers every day, providing local traffic with north–south access across the busy Werribee metropolitan and national freight rail lines access to the freeway, Aircraft station and shops. Expected outcomes, when the level crossing is removed, include improved safety, less congestion and more reliable travel times.

Council seeks an integrated outcome for the crossing removal that considers the Aviation Road Shopping Centre, residential areas north and south of the railway line, future development on the RAAF Williams Laverton Base land, the potential Point Cook Road/Princes Freeway interchange upgrade and the anticipated increasing use of the Aircraft train station.

The proposed designs released by LXRA raise or lower Aviation Road all follow a similar alignment over the rail lines, connecting the existing roundabout on Railway Avenue, cross the rail line and connect to Maher Road (north of the rail lines) on a new alignment approximately 500 metres to the east. Aviation Road is a local road managed by Council and it is proposed that this road would continue to be under Council’s control and maintenance responsibility.

This report provides a preliminary assessment based on information provided by LXRA however it should be noted that many aspects and design responses are yet to be developed. Following a review of concept plans, elevations, traffic report, ground conditions and proposed design elements a number of key aspects have been identified including:

 the road over option as currently designed results in a significant visual impact for the local residential and business community

 the road under option presents a high level of risk and potential ongoing maintenance requirements for Council to ensure continued access. Impacts on utilities and services, drainage, contaminated soil and groundwater management are key risks that require further exploration and design resolution

It is recommended that Council seek a satisfactory design solution for the level crossing based on the Hobsons Bay Principles that responds to the Council and community comments on the options. Furthermore it is recommended that Council support in principle the inclusion of safe pedestrian and cycling improvements ensuring continued north south connections, provision of additional amenity and access interface treatments to Aircraft Station (north and south sides) and reduction of the road speed to 50km/hr. Background

A program is under way to remove 50 level crossings across Victoria by 2022. The implementation of this plan is being overseen by the LXRA. The primary objectives of the project according to the LXRA are to improve congestion and safety.

51 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

There are 15 level crossings in Hobsons Bay of which the State Government has selected three for level crossing removal (grade separation). The sites are:

 Aviation Road, Laverton (adjacent to Aircraft Train Station)  Ferguson Street, Williamstown North (adjacent to North Williamstown Train Station)  Kororoit Creek Road, Altona (adjacent to Mobil)

The Aviation Road level crossing will be one of six to be removed in the Western package by a consortium including McConnell Dowell, Arup and Mott MacDonald. Partnering with LXRA and Metro Trains Melbourne (MTM), the consortium is currently constructing the Kororoit Creek Road, Altona level crossing removal project and partial duplication of the Altona Loop, expected to be completed mid 2018. The Alliance will then deliver the Aviation Road level crossing removal project, commencing in late 2018.

Council Adopted Principles for all Grade Separations in Hobsons Bay

Hobsons Bay City Council endorsed the following principles in the planning, design, consultation and implementation of grade separation projects, to ensure level crossing removals are well integrated with the local area and that community amenity is protected:

 a value for money outcome - Ensure that the grade separation makes good economic sense  an efficient road network - Improve traffic flow and connections with no adverse impacts on the surrounding network  a connected community - Undertake a precinct planning approach to each development to ensure pedestrian and cycling connections, social networks, and access to services and amenities are preserved and improved. Ensure that new infrastructure does not create a barrier that physically divides the community  conservation of special values - Conserve and celebrate local neighbourhood character, cultural heritage and natural heritage values  minimal impact on adjacent private land - Protect or improve views from private land Minimise acoustic impacts and overshadowing of residences and businesses  quality public places - Ensure no net loss of public open space. Design attractive, accessible, legible and comfortable public places that support social interaction and public activity  allowance for future development - Ensure future development potential is not impeded by the grade separation  a safe and accessible precinct - Prioritise safety and accessibility  an integrated transport hub - Integrate all transport modes  an environmentally responsible development - Ensure that development uses sustainable products and materials, reduces urban heat, mitigates impacts on receiving waters, creates habitat and increases biodiversity  a development that addresses community concerns and aspirations - Engage with the community throughout the process of planning and delivery Specific Principles identified for Aviation Road An Issues and Opportunities Plan was developed (refer to Figure 1 below) along with the following specific requirements for the Aviation Road level crossing removal. An integrated precinct Develop a Structure Plan for this precinct to ensure that the level crossing removal is well integrated with the surrounding area. Consider land use, access and connectivity, urban design, social, environmental and economic impacts.

52 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda

A connected community Ensure the development provides for efficient public transport, pedestrian and off road cycling connections between the Aviation Road Shopping Centre and residential areas north and south of the railway line, Seabrook, Point Cook, future development on RAAF land, and other key community destinations such as the Laverton Swim Centre and the Laverton Community Hub. Improve the pedestrian and cycling connectivity of the precinct by ensuring provision of direct, accessible connections to Aircraft Station and continuous off road links from Central Avenue to Maher Road. Ensure that new infrastructure addresses the current physical division of the suburb A thriving shopping precinct Protect and revitalise interfaces with the Aviation Road Shopping Centre. Consider potential for mixed commercial and residential development that integrates with and supports the centre. An efficient road network Ensure that any new road alignments create an attractive and functional network, improve vehicle connections to and from the freeway and reduce traffic congestion within the shopping precinct. Ensure changes to the road network alleviate ongoing congestion issues on Point Cook Road and surrounding road connections. A welcoming gateway Improve the appearance and sense of arrival at this key gateway to Laverton and Hobsons Bay. An integrated transport hub Retain a station at this location to ensure the community continues to have good access to public transport. Improve the existing bus station adjacent to the train station to ensure an integrated transport outcome, including provision of other complementary infrastructure such as bicycle parking and storage. Improve and formalise the adjacent commuter car parking areas. A safe and accessible precinct Provide safe access for pedestrians throughout the precinct, including generous public spaces and circulation areas to accommodate commuters and public activity. Achieve best practice, universal design outcomes in the redevelopment of the train station including retention of ground level access. Quality public spaces and a cool urban environment. Increase tree canopy cover to achieve comfortable and attractive public places.

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Figure 1. HBCC identified Issues and Opportunities

Discussion

Considering a range of site characteristics and constraints, including ground conditions, impacts to surrounding land use, traffic volumes, and disruption to road and rail users, LXRA have come up with what they consider to be the best options that would work at Aviation Road.

Initial planning work led LXRA to ruling out the options to raise or lower the rail line. Based on technical findings so far, options to raise or lower the road are being explored by LXRA, seeking community input, as well as continuing with engineering and technical studies towards identifying a recommended option in early 2018. Based on initial technical considerations they have narrowed the options to three possible road designs – a road bridge and two options where the road would be lowered under the tracks.

Flora, fauna, heritage and cultural heritage assessments have been completed for the project with no issues identified.

The proposed designs to raise or lower Aviation Road follow a similar alignment replacing the current road crossing over the rail lines. Aviation Road will tie in with the existing roundabout on Railway Avenue, cross the rail line and join Maher Road on a new alignment approximately 500 metres to the east. It is proposed that a new pedestrian and cyclist access across the rail lines and into the existing Aircraft station be constructed via an underpass or an overpass. LXRA has indicated a preference for a pedestrian/cyclist shared underpass.

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Options under consideration by LXRA

1) Road Over Rail Design

This involves building a new bridge over the rail lines.

The bridge would start to rise at Triholm Avenue and Aviation Road roundabout, crossing over the Werribee Rail line to the east of the existing level crossing, and join Maher Road before Heffernan Street. There would be a raised intersection with Maher Road to maintain connection to the RAAF base.

The bridge would be more than nine metres high to clear the freight line height requirements and span 45 metres over the rail line.

2) Road under Rail Design

This involves lowering Aviation Road under the rail lines. A new road will be constructed to pass underneath the existing rail lines east of the existing crossing along a similar route to the road over rail bridge.

Both options are approximately seven metres deep, with the majority of the new road in an open cutting, as seen in the diagrams.

Option 2 A – ‘T’ Intersection

Option 2 A has Maher Road joining into the realigned Aviation Road with a ‘T’ Intersection.

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Option 2 B - Roundabout Option 2 B has a new ‘sunken’ roundabout to the north connecting Aviation Road with Maher Road.

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Pedestrian and Cycle Access

At Aviation Road a new grade separated pedestrian and cyclist access across the rail lines and into the existing station will be provided. This can be constructed via an underpass or an overpass. The design will need to be DDA accessible, safe and well lit.

Options Ruled Out

Technical studies of the site by LXRA showed that lowering or raising the rail to remove the level crossing would take significantly longer and cause greater disruption to the Laverton community and train commuters and were ruled out because of:

 significant impact to pipes and cabling under the rail line  long shut downs of the metro and regional rail lines  significant disruption and closures to local roads  major disruption to the national freight line from Melbourne to Perth  a substantial amount of rock would need to be excavated for a rail trench  high ground water levels require an extensive pump system  very high costs

HBCC officers design option comments and recommendations

Maintenance Responsibility As Council is the Road Authority for Aviation Road, a local road, the new road alignment would typically remain Council’s responsibility upon completion of the project. This creates risks and obligations on Council with potential ongoing inspection, maintenance and repair costs, particularly if the underground option is adopted due to the high groundwater table and possible flooding.

In the ‘road under’ option, the rail bridge structure would be owned by VicTrack and maintained by MTM but the cutting walls, drainage, lighting, footpaths and road pavement would be maintained by Council. A ‘road under’ solution would involve the use of sumps and a pump system to drain away any stormwater that would flow into the underpass.

In a ‘road over’ option, the road bridge structure (including the walls) would be owned by VicTrack and maintained by MTM and the lighting, footpaths and road pavement would be maintained by Council. The pedestrian and cyclist underpass or overpass will be VicTrack’s responsibility, maintained by rail operators MTN who will also have maintenance responsibilities for other infrastructure such as surrounding station forecourts, pathways, lighting, planting and carpark areas.

A detailed risk assessment and cost estimate for maintenance of assets that would transfer to Council is not yet available. Other options including possible transfer of maintenance responsibility of the road crossing to VicRoads or VicTrack is being investigated. An interface agreement would be established for the superstructure, substructure and approaches that will:

 stipulate who is responsible for what (typically MTM’s responsibility will extend to the assets that are contained within the MTM Infrastructure Lease boundary which would include the bridge structure, RE walls, architectural features, etc.)  outline specific detail via drawings, cross sections etc. and asset maintenance responsibility and the respective boundaries of asset maintenance

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Design Parameters

Current maximum grades for the road over option are relatively high at 5 to 6 per cent, however they do comply with the AustRoads Standards. The Western Package Alliance are considering options to reduce the maximum grades for the road over option by lowering the freight line to allow for possible future double stacked container trains. The underground option grades are much lower at 2 to 3 per cent. The current design does allow for cycling and pedestrian access as part of the road over/under solution with a shared user path and minimum 1.5m road shoulder (but not designated as an on road bike lane).

Safe, well-connected and convenient pedestrian and cyclist access to the station platform and across the rail corridor will be essential and are included in the design objectives. Design options are for an underpass or overpass that include generous width ramps and stairs and the addition of lifts if an overpass is chosen.

The current assumption is that the VicRoads Noise Policy Guidelines will apply to either option however current investigations indicate that no noise barriers would be required for the project.

LXRA has requested that Council approve the existing 60km/h speed limit in Maher Road be reduced to the local road default speed limit of 50km/h for all proposed solutions to ensure a safer road environment and to improve the road geometry for the crossing design. Council officers support the lower speed limit, subject to VicRoads approval.

Urban Design LXRA has used an aeronautical theme for the preliminary project design based on the proximity of the RAAF Williams Laverton Base. However officers recommend that this should not dominate but rather integrate with surrounds and design elements for the station and the Activity Centre. It is recommended that further input be sought from the Community Interest Group, local businesses, schools, Friends of Skeleton Creek and other interested groups on suitable artistic and gateway design themes and elements.

It is also recommended that the Project incorporate high quality pavement treatments in the Plaza space that includes public art along with seating and planting. Design edges should integrate into Aviation Road activity centre for connectivity and wayfinding and also back towards Bladin Street. Good lighting will be required including a focus on all pedestrian/plaza connection points. Increased vegetation cover and planting advanced trees where possible would improve the design outcome and provide needed shade.

An Integrated Approach for the Aviation Road Precinct HBCC officers have drawn heavily on the Hobsons Bay Principles and Objectives in its advocacy on this project. A number of meetings and workshops have been held with representatives from LXRA, VicRoads, PTV and Wyndham City Council to discuss the project and to encourage state government to take a holistic precinct improvement focus on the design and delivery of this crossing. Current project design development is only partially addressing this issue. Council seeks an integrated outcome for the crossing removal that considers the ongoing viability and growth of the Aviation Road Shopping Centre, residential areas north and south of the railway line, future development on the RAAF Williams Laverton land, a Point Cook Road/Princes Freeway interchange upgrade and the increasing use of Aircraft train station. The Hobsons Bay Grade Separation Principles (described above) clearly support the need for a more coordinated and integrated approach to this level crossing removal project. VicRoads has developed a functional design and business case for the Point Cook Road/Princes Freeway interchange upgrade to be submitted to the State Government 2018

58 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda budget for funding consideration. Also proposed is an extension of the Point Cook shared use path into Laverton. While the timing of the future sale and development of the RAAF Williams Laverton Base by the Federal Government is unknown, the designs for Point Cook Road and the Aviation level crossing could ensure appropriate future access to the site. With regard to the Aircraft station and surrounds, opportunities exist for the LXR project to engage with PTV to coordinate the formailisation of parking at the station and improve the general amenity and connectivity into and around the station. Alternative solutions to the existing pedestrian at grade crossing east of Aviation Road including an underpass have not been included in the project and this would be an item for PTV to resource. Opportunities also exist for Council to work with the Aviation Road traders to identify carparking, access, amenity and streetscape improvements that further enhance and add value to the LXR project. It is recommended that Council advocate to Government in support of the Point Cook Road interchange project and the station area upgrade and that these projects be coordinated with the LXR project. Also that LXR ensure that design solutions address and respond to the community’s concerns regarding local connectivity, amenity and traffic implications. Next Steps

Following consideration of this report, Council’s adopted recommendations for the project will be forwarded to the LXRA. The recommended design solution is expected to be announced in early 2018. Following this, there will be further community consultation to get feedback on the preferred design. Meetings of the Council facilitated Community Interest Group will continue to be held throughout 2018. The project timeline is shown below:

Date Phase

End 2017  Identification of design options  Community consultation on design options  Further technical investigations

Early to mid-2018  Assessment of design options  Preferred design announced  Further community engagement  Detailed design completed

2019  Major construction  Engagement with community throughout construction

Late 2018  Proposed start date for early works  Establish Aviation Road Stakeholder Liaison Group

2020  Completion of Aviation Road level crossing removal

Strategic Alignment

This report specifically addresses the following priorities of the Hobsons Bay 2030 Community Vision:

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Priority 1: Visionary, vibrant, accountable urban planning

Priority 2: Community wellbeing and inter-connection

Priority 6: An accessible and connected community

This report specifically addresses the following goals and objectives of the Council Plan 2017-21:

Goal 2: A great place 2.3 Support the growth of our local economy, and encourage business investment that creates and maintains local jobs

2.5 Work with all levels of government and other stakeholders to improve our transport network and to address gaps and capacity in public transport, our roads, foot paths and cycle routes

Goal 3: A well designed, maintained and environmentally sustainable place

3.1 Work with all levels of government, key stakeholders and the community to ensure urban development is appropriate and considers neighbourhood character and heritage

Goal 4: A Council of excellence

4.1 Collaborate with all levels of government, service providers, not for profit organisations and the private sector to address the concerns of our community Policy and Previous Council Reports

Council has adopted Principles for all Grade Separations in Hobsons Bay in its advocacy and response to these projects.

Legal/Statutory Obligations/Risk

This report considers legal, risk and statutory obligations. Further information on the preferred option will be required for Council to adequately assess the risks and ongoing maintenance costs involved.

The LXRA are considered under the Integrated Transport Act 2010 as a ‘project facilitation agency’ and, as such, have the power to make transport and land use decisions if they are ‘likely to have a significant impact on the transport system’. In making their decision they must document their decision making to show that they have had regard to the transport system objectives and decision making principles in the Act.

As the land in question is currently in the Public Use Zone 4 (PUZ4) (publically owned land used for transport purposes) the proposed level crossing will not require a planning permit or planning scheme amendment. A permit may be required for native vegetation removal if there is any significant native vegetation found within the project area. The LXRA are currently preparing a study to provide to Council to peer review.

Financial and Resource Implications

Responding to and assessment of the level crossing removal projects require considerable Council officer time. An allocation is included in the 2017-18 operational budget to partly

60 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda support the Project design assessments. A request has been made to LXRA to provide additional resource support to Council.

Environmental/Social/Economic Impacts

The environmental, social and economic impacts of the project to the Hobsons Bay community is included in the adopted Principles for Grade Separations in Hobsons Bay and will be considered in the officers response to the Project.

Consultation and Communication

The LXRA Projects include a consultation and communication plan and process including the development of a detailed Communications and Community Engagement Plan for Aviation Road LXRA which will include consultation with residents, businesses, road and rail users and other stakeholders. Consultation by LXRA has included maintaining project updates via the website, regular bulletins and letterbox drops, local newspaper advertising, online feedback forms and trader surveys, onsite information boards and community information displays. At the close of submissions in late December 2017, 74 submissions had been received and a summarised report will be available on line. A summary of community consultation to date includes:

 initial consultation research in early 2017 with 300 residents  in November 2017, 97 people attended drop in sessions at Laverton Community Hub and 110 businesses doorknocked  in December 85 people attended two pop ups held at Sanctuary Lakes Shopping Centre and Laverton Market and properties along Railway Avenue doorknocked  presented to the Community Interest Group

Contact can be made via email at [email protected] or by calling 1800 762 667 (24 hours 7 days).

Council formed the Aviation Road LXRA Community Interest Group and this group has met once in November 2017 and a further meeting is scheduled for early February 2018. The Group raised a number of key issues to be considered and addressed through the project, including:

 safe pedestrian and cyclist access across the rail line to ensure north south access, connection to the Aviation and Laverton Stations, Aviation Road and Wood Street activity areas  provision of universal access for all abilities  improved traffic management arrangements particularly the bus stops that service the Aircraft Railway Station  visual amenity with preference for retained sight lines, improved open space, landscape and design  establishment of formalised car parking and drop off zones to service Aircraft Station

The group supported the road underpass option as this was considered to have less visual impact compared to the overpass design. Other comments included concern about drainage, pedestrian access, the informal car parking, sense of security (e.g. lighting), visibility, structure appearance and the gaps in the local footpath and bicycle path network.

Council is contributing as a member on the Urban Design Advisory Panel for the Project to assist in ensuring that the Project delivers high quality, well connected, urban design and landscaping outcomes that includes opportunities for creative art in the design. Furthermore, Council will continue to advocate to LXRA and Project contractors to consult appropriately

61 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda and in a timely manner with all relevant stakeholders within Hobsons Bay. The accurate and timely flow of information to the community as the Project progresses is considered essential.

Officer Declaration of Conflict of Interest

Council officers involved in the preparation of this report have no conflict of interest in this matter.

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10 Delegates Report

Purpose

To consider reports by Councillors who have been appointed as delegates to Council and community committees. Recommendation

That Council receive and note the recent Delegates Report.

LeadWest Delegate Report

13 December 2017

Delegate: Cr Jonathon Marsden

The December meeting of the LeadWest board was hosted by Maribyrnong City Council at the Footscray Town Hall.

The board was briefed on the development of a new strategic plan for Western Melbourne Tourism, to grow and promote visitor experience opportunities across the western Melbourne region. The board approved a process to adjust the governance structure of LeadWest, bringing individual local government funded advocacy groups under the LeadWest umbrella, providing streamlined reporting and board oversight of those advocacy agendas. The first group to transition under the new structure will be the Western Transport Alliance. An update was provided on the development of a coordinated regional advocacy campaign in the lead up to next year's state election, with key focus areas including transport, sports infrastructure, early years support and freight infrastructure.

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11 Supplementary Public Question Time Supplementary public question time provides an opportunity for the public to ask questions directly related to items on the agenda that have arisen during the evening’s proceedings.

Where it is not possible to provide a response during the meeting, a written response to the question will be provided promptly.

Written public questions received during the Council meeting that are not related to items on the agenda will be taken on notice and responded to in writing by the appropriate Council officer, or referred to the next Ordinary Council meeting for a public response if so requested by the questioner.

12 Other Business

13 In Camera Business In accordance with s89(2)(d) and (h) of the Local Government Act 1989, Council may resolve that the meeting be closed to members of the public if the meeting is discussing contractual matters, legal matters and any matter which Council considers would prejudice Council or any person. West Gate Tunnel Capital Improvement Package

64 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda