HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Agenda 13 February 2018 Ordinary Council Meeting Agenda Tuesday 13 February 2018 Commencing at 7pm HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Agenda 13 February 2018 THE COUNCIL’S MISSION Working with our community to plan, deliver and advocate for the services and infrastructure that will achieve a healthy, connected and sustainable future in Hobsons Bay. OUR VALUES Respectful Community driven and focused Trusted and reliable Efficient and responsible Bold and innovative Accountable and transparent Recognised Council acknowledges the peoples of the Kulin nation as the Traditional Owners of these municipal lands and waterways, and pay our respects to Elders past and present. Chairperson: Cr Angela Altair (Mayor) Strand Ward Councillors: Cr Tony Briffa (Deputy Mayor) Cherry Lake Ward Cr Sandra Wilson Cherry Lake Ward Cr Peter Hemphill Strand Ward Cr Jonathon Marsden Strand Ward Cr Colleen Gates Wetlands Ward Cr Michael Grech Wetlands Ward Chris Eddy Chief Executive Officer Hobsons Bay City Council HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Agenda 13 February 2018 CONTENTS Agenda ................................................................................................................................. 3 1 Council Welcome .......................................................................................................... 3 2 Apologies ...................................................................................................................... 3 3 Disclosure of Interests ................................................................................................. 3 4 Minutes Confirmation ................................................................................................... 3 Ordinary Council Meeting ................................................................................. 3 5 Councillors’ Questions ................................................................................................. 3 6 Public Question Time ................................................................................................... 3 7 Presentation – Young Citizen of the Year, Ms Abbey Jayde Brown .......................... 4 8 Petitions/Joint Letters .................................................................................................. 5 Joint Letter – Request to Ban Balloons in all Council owned and/or managed Public Spaces .................................................................................... 5 9 Business ........................................................................................................................ 6 Office of the Chief Executive ............................................................................ 6 Chief Executive Officer – Report on Operations ................................................... 6 Corporate Services ............................................................................................ 8 Telecommunications Tender Extension 2018 ...................................................... 8 Policy Review – Public Question Time Policy .................................................... 12 Mid Year Budget Review 2017-18 ..................................................................... 14 Proposal to Discontinue a Road – Government Road Adjacent to 15 Challis Street, Newport .................................................................................................. 17 Council and Community Committees and Groups 2018 – Appointment of Delegates and Proxies and Truganina Explosives Reserve Advisory Committee Update ............................................................................................................... 23 Strategic Development .................................................................................... 27 Councillor Portfolios and Supporting Committees .............................................. 27 Adoption of Amendment C112 – Local Gaming Policy ....................................... 31 2017 Food Safety Awards .................................................................................. 34 Infrastructure and City Services ..................................................................... 37 Response to Joint Letter – Flemings Pool, Altona .............................................. 37 West Gate Tunnel Project - Advocacy ............................................................... 41 Draft Digman Reserve Final Master Plan ........................................................... 45 Level Crossing Removal Authority (LXRA) Options, Aviation Road, Laverton .... 50 1 HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Agenda 13 February 2018 10 Delegates Report ........................................................................................................ 63 11 Supplementary Public Question Time ....................................................................... 64 12 Other Business ........................................................................................................... 64 13 In Camera Business .................................................................................................... 64 West Gate Tunnel Capital Improvement Package ......................................... 64 2 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda Agenda 1 Council Welcome The Chairperson will welcome members of the gallery and acknowledge the people of the Kulin Nation as the traditional owners of this land. 2 Apologies 3 Disclosure of Interests In accordance with sections 77A, 77B, 78 and 79 of the Local Government Act 1989 Councillors are required to disclose a "conflict of interest" in a decision if they would receive, or could be reasonably perceived as receiving a direct or indirect financial or non-financial benefit or detriment (other than as a voter, resident or ratepayer) from the decision. In accordance with section 79B of the Local Government Act 1989 Councillors who consider that they have a personal interest that is in conflict with their public duty in relation to a matter may, if they do not have a conflict of interest as described above, apply to Council to be exempted from voting on the matter. Disclosure must occur immediately before the matter is considered or discussed. 4 Minutes Confirmation Ordinary Council Meeting Confirmation of the minutes of the Ordinary Council Meeting of the Hobsons Bay City Council held on 12 December 2017 (copy previously circulated). Recommendation That the minutes of the Ordinary Council Meeting of the Hobsons Bay City Council held on 12 December 2017 be confirmed. 5 Councillors’ Questions 6 Public Question Time Public question time provides an opportunity for the public to ask questions related to items on the agenda of the Council meeting or any other matter within Council’s responsibility. Questions must be put in writing and received by 4pm on the day of the Council meeting. 3 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda 7 Presentation – Young Citizen of the Year, Ms Abbey Jayde Brown Directorate: Strategic Development Purpose To receive a presentation from Young Citizen of the Year 2018, Ms Abbey Jayde Brown. Recommendation That Council recognise the achievements of the Hobsons Bay Young Citizen of the Year 2018, Ms Abbey Jayde Brown. Summary Abbey Jayde Brown is a tireless advocate for women’s participation in sport. A committed volunteer, Abbey coaches at not one but three western suburbs football teams. Last year the Laverton Magpies set their sights on finally putting together a Senior Women’s Football team for 2018 and turned to their unwavering volunteer – Abbey, to form that team. She has spent countless hours recruiting, training, and mentoring the new team. Because of Abbey’s diligent efforts, the club has gained a 30 per cent increase in female participation rates. In addition to her work at Laverton Football Club, Abbey is the coach of the Under 15’s Youth Girls Team at Altona Football Club, where she was awarded Altona Football Club Best Club Person of The Year, last year. This year Abbey has been approached to also coach the Female Western Jets team for 2018. For her outstanding service and remarkable contribution to the promotion of women in football in Hobsons Bay; Abbey Jayde Brown was announced as the Hobsons Bay Young Citizen of the Year 2018 on Australia Day this year. 4 Hobsons Bay City Council 13 February 2018 Ordinary Council Meeting Agenda 8 Petitions/Joint Letters Joint Letter – Request to Ban Balloons in all Council owned and/or managed Public Spaces Directorate: Corporate Services Purpose To receive a joint letter requesting Council to consider banning all balloons from all Council owned and/or managed open spaces, Council events and events supported by Council. Recommendation That Council: 1. Receive and note the joint letter requesting Council to consider banning all balloons from all Council owned and/or managed open spaces, Council events and events supported by Council. 2. Receive a further report in relation to this matter at a future Council Meeting. Summary A joint letter received from Hobsons Bay Boomerang Bags, containing four signatories, was received and acknowledged on 10 January 2018. The joint letter states as follows: “On behalf of the Hobsons Bay Boomerang Bag volunteers I am writing to thank Hobsons Bay City Council for adopting the Say No to Plastic Bags Campaign in 2016 and supporting our group in making and distributing reusable