Minutes of the Regular Meeting Ashland City Council Jan. 8, 1985

DOCUMJEN I .

Z/AM/ , 9M55 MINUTES OF THE REGULAR MEETING :':985/1/8 ASHLAND CITY COUNCIL January 8, 1985

CHOF OFFICE Mayor L. Gordon Medaris was given the oath ofioffice by City Rec- order Nan Franklin. Medaris then swore Everett Elerath, Council Position 1 and Beverley Bennett, Council Position 2 into office A for a four year term. Don Laws who was retained in Position 5 was given the oath of office. Mayor Medaris then swore Denise Withing-1 ton-Harnly to Position No. 1 on the Parks & Recreation Commission. Dennis Johnson was given the other of office on Parks & Recreation Commission Position No. 2.

ACAppointments The Mayor asked that the matter of appointments to CPAC be moved up so that the CPAC meeting in progress could be made official should the appointments be confirmed by Council. Mayor Medaris recommended that Kathie Kennedy, Roy Levy and Richard Sept be appointed to CPAC and at 7:42 P.M. Smith moved to approve; Reid seconded the motion. Elerath asked if each person proposed for appointment lives in the City and the Mayor said they do. On voice vote the motion to approve passed unanimously.

~roval of Minutes Acklin moved to approve minutes of the regular meeting and executive session of December 18, 1984; Smith seconded the motion which passed unanimously on voice vote.

~ate of the City Address" Mayor L. Gordon Medaris delivered his "State of the City Address" which is being attached to the January 8, 1985 minutes for the record.

rty Commission Special !sentation Jackson County Commission Chairman Hank Henry presented the City of Ashland with a check in the amount of $19,396.65 which represented the City's share of the 911 telephone tax revenue based on the unincorporated area of the County with 482-488 prefixes. Henry noted that the City of Ashland is the first entity in the State which has been able to agree on a formula for the funding.

K Mayor Medaris presented Police Chief Daymon Barnard with an Execu- tive Certificate which he noted is the highest award given a police officer in the State of Oregon.

:ificate of Appreciation omer Councilor Dale) Former Councilor Russell Dale was presented with a Certificate of Appreciation for his dedication on the City Council for a four year term by Mayor L. Gordon Medaris.

ts. to Comissions, Com- rtees & Boards Mayor Medaris reviewed recommendations for appointments to the various City Commissions, Committees and Boards as submitted to the members of the City Council and Laws moved to approve; Reid seconded the motion which passed unanimously on voice vote.

il Liaison Positions Mayor Medaris named Council liaison positions with various organizations as follows: Ashland Economic Development - Medaris; Jackson County Economic Development - Acklin; Planning Commission 'lerath; Hospital Board - Acklin; Parks & Rec. Commission - Reid

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liaison Appts. cont. Historic Commission - Smith; Airport Committee - Elerath; Bikeway Committee - Bennett; Senior Program Board - Laws & Bennett (alt.); Rogue Valley Council of Governments - Bennett; Bear Creek Area Transportation - Smith; Air Quality Maintenance Committee - Reid; Bear Creek Greenway Committee - Acklin; and Southern Oregon Justice Council - Smith. Councilor Laws noted that there must be two voting members on the Senior Program Board so the note showing Bennett as an alternative was stricken. Laws moved to approve; Bennett seconded the motion which passed unanimously on voice vote.

LO.C. Newlv-elected Officials Workshop City Administrator Almquist noted that a workshop for newly elected officials is being held in Grants Pass on February 16. Almquist asked that those interested contact his office to make arrangements to attend and for transportation.

Election of Council airman Smith moved to retain Councilor Laws as Council Chairman; Elerath seconded the motion. Acklin moved to close nominations; Reid seconded and the motion passed unanimously on voice vote. Council voted unanimously for Laws on voice vote.

Budget Committee Election Laws moved to nominate Corliss & Cloutier for reappointment to three year term on the Budget Committee and Council voted unanimously in favor on voice vote. Mayor Medaris said along with interest letters by Corliss and Cloutier that one was received from Lee Howard. Smith said that she had spoken with Phil Arnold and that he expressed an interest in the position also. Smith nominated Arnold to fill the vacancy. Laws nominated Lee Howard. Medaris called for the vote on Lee Howard (last first) and the majority voted in favor by voice vote. The Mayor noted that Howard will be filling the vacancy left by Nancy Peterson.

Russer Annexation A public hearing date was set for January 22, 1985 at 7:30 P.M.

ublic Forum No response from the audience.

NANCES, RESOLUTIONS & TRACTS Second reading was given by title only of an ordinance expanding St. Tree Commission membership of the Street Tree Commission and Acklin moved for adoption; Laws seconded the motion which passed unanimously on roll call vote.

Revenue Sharing Funds First reading was given an ordinance electing to receive State Revenue Sharing funds and Laws moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote.

Improvement Ordinances a. Glenwood Dr. First reading was given an ordinance authorizing and ordering improvements on Glenwood Dr. from Beach to end of existing paving and Acklin moved to second reading; Bennett seconded the motion.

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RANCES, RESOLUTIONS 0TRACTS cont. tenwood Dr. Imp. Ord. Elerath asked if the ordinance was being passed in spite of the concerns expressed at the public hearing and Almquist noted that the 51% in favor criteria had been met and that the Engineering Department will be talking to the people in an effort to resolve problems. On roll call vote the motion passed unanimously.

ley bet. 1st & 2nd Almquist noted that curbs and gutters should be stricken in the ordinance for alley improvements and gave the ordinance first reading. Smith moved to second reading; Bennett seconded and the motion passed unanimously on roll call vote. #rth Campus area First reading was given ordinance call for improvement of certain streets and parking areas in the North Campus of S.O.S.C. and Laws moved to second reading; Reid seconded the motion which passed unanimously on roll call vote.

iker Avenue The City Administrator reviewed four methods used to compute the assessment for improving Walker Avenue to E. Main as submitted by the Engineering Department which might alleviate the impact on Judith McKenzie because of her 622 foot frontage and the fact that other participants are public entities. Almquist recommended in the second formula. Almquist said he had contacted Jackson County Commissioner Barnes and that he seems to be in favor of County participation in the proposal but that it would have to go before the Commissioners for approval of providing 2" asphalt topping. Laws noted that he was not in favor of a departure from the normal method and said first of all that the improvements are being done sooner than McKenzie had expected and secondly he doesn't see by her previous testimony how she will pay the assessments even if the alternative cost criteria is used and doesn't feel that the property owner should be forced in a position to have to sell her home. Almquist said McKenzie could be charged an amount based on a normal size lot and the balance could be deferred. Reid said she is interested in seeing the street improved because of the dust problem and said it is a public need to protect the lungs of the children exercising in the adjoining field at the school. Reid added that she doesn't think the owner should be forced to sell her property. Laws described the two kinds of particulants saying that respirable particulants are small and dangerous to people's health where the larger particulants just settle back down on the road and are not dangerous. Reid disagreed saying that she had spoken to' three peditricians who claim that the air pollution caused in this case is dangerous to the children. Council agreed to defer the matter until Ms. McKenzie is consulted for a viable option.

I Power Sales Contract Almquist reviewed the Power Sales Contract with Bonneville Power Administration which called for the City to limit the revenue it could transfer from the Electric Utility Account into the General Account and noted that the amendment being proposed would allow the

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Power Sales Contract itinued City to retain the 10% franchise tax and be able to deposit the whole amount of the tax as opposed to the proposal by BPA to drop the amount to 5% by 1987. Almquist read the resolution approving the amendment to the Power Sales Contract and Smith moved to adopt; Acklin seconded the motion. Elerath asked for clarification on Sec. 47 and the City Administrator explained the criteria based on methodology prior to the contract with BPArand was left as it.was On roll call vote the motion passed unanimously.

I ning Home Facility I port A letter from Marjorie O'Harra was reviewed in which she requested the City to go on record as supporting the applications of local nursing home facilities in order to increase the number of nursing beds in Ashland and asked that a resolution be forwarded to the Oregon State Health Planning and Development indicating the need and asking for highest priority for the applications. O'Harra and Virginia Cotton were in the audience to answer questions. The resolution was read and Bennett moved for adoption; Reid seconded the motion which passed unanimously on roll call vote.

I. eement with Jackson Cty Accumulated interest invested funds The City Administrator reviewed his recommendation relative to I the proposed Settlement Agreement with Jackson County and that the returnable funds be placed in a contingency reserve account until the conclusion of the 1985 Legislative Session in the event they rule contrary to the agreement. Smith moved to authorize the Mayor and Recorder to sign the agreement; Laws seconded the motion which passed unanimously on roll call vote.

RBUSINESS Councilor Susan Reid noted IheNational League of Cities will be having their annual convention in Seattle this year and that the at'l League of Cities agenda looks quite interesting. Reid requested information relative to the meeting so that budgetary provisions can be made for anyone interested in attending.

uomcilor Bennett Noted that she is honored to be a part of City Government and will enjoy the community service as a Councilor.

0UINENT The meeting adjourned to January 22, 1985 at 7:30 P.M., at 9:10 P.M.

mE. Franklin L. Gordon Medaris ~ Recorder Mayor

1/8/85 P. 4 U ,^I1 . I OR Z/As/ DEPOSITORY C69 MINUTES OF THE REGULAR MEETING ;9M55 ASHLAND CITY COUNCIL 985/1/22 January 22, 1985

FROLL CALL In the absence of Mayor Medaris, Council Chairman Laws led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Civic Center Council Chambers. Acklin and Smith were also absent.

APPROVAL OF MINUTES Bennett moved to approve minutes of the regular meeting of January 8, 1985; Reid seconded the motion. Elerath noted that the minutes were approved for the December 18, 1984 showing a unanimous voice vote and he had not voted since he wasn't in office for that meeting. Laws asked that the minutes be corrected to say they were approved. On voice vote the motion passed unanimously.

PUBLIC HEARING Slusser Annexation City Administrator Almquist reviewe the request for annexation of Lots 1700 & 1800 located 400 feet west of the intersection of Hillview Dr. and Bristol Street and zone change to Single-Family Residential. Almquist noted that the lots are contiguous to the City and that a sewage pump station would be paid for by the owner and dedicated to the City for continuous maintenance. The request was approved by the Planning Commission and CPAC. The application for annexation, legal description, copy of staff report of the Planning Commission & CPAC, findings of fact and conclusions introduced at the hearing and maps were submitted and reviewed. Entered into the record were Findings and Orders of the Planning Commission dated December 19, 1984, Request for Annexation, Staff Report dated December 12, 1984, Applicant's Findings of Facts and Conclusions and Conditions. Almquist read the ten conditions and and added a condition relative to the site plan which Slusser has complied with. The public hearing was opened and there was no comment from the audience. The public hearing was closed and Elerath moved to approve application, adopt findings and direct staff to bring back ordinance; Bennett seconded the motion which passed unanimously on roll call vote. C0h!4UNICATIONS Otis & Elizabeth Sts. Improvements Resolution later setting public hearing.

Hillcrest St. Impr. Resolution later setting public hearing. Appeal of Sidewalk Assessment (Troutman) The City Administrator read a letter from Betty Troutman appealing the assessment for sidewalk repair by the City and noted letters from the City Recorder and City Attorney attached. Troutman was present and said that she has written several letters to the City and never received a reply; that when the repair work was done on the sidewalk, the City dug into her bank causing erosion and she has had to scrape the mud from the sidewalk to make it passable. Almquist noted there were public hearings during the time of the I sidewalk repair project and Troutman said she was out of town when the hearings were held. Reid asked Troutman if some payment could be expected and Troutman said she can make no payment at this time. I Troutman said the sidewalk at 355 High is in much worse condition than hers was and Almquist said they weren't all done at One time. L_ ...... cont. 1/22/85 P.1 i

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TROUTMAN ASSMT. cont. Elerath said he had checked the sidewalks in the area and the one next to 80 Wimer Street is in bad condition. Troutman said she conferred with Legal Services and learned that if her sidewalk was repaired and someone else's wasn't that it could be a case of dis- crimination. On question of retaining walls, Alsing said the City does not install them. On Bennett's question of the City Attorney as to what the alternatives are, Salter said he doesn't feel the City has a right to waive interest but feels certain payments could be made which would include interest. Salter then reviewed foreclosure procedure saying that when mortgage holders are put on notice that foreclosure is necessary, money is usually available because the City would be first in line to get proceeds from foreclosure and to ensure their investment they would make sure the assessment was paid. Salter said the City cannot defer the assessment indefinitely or it in essence would be lending money to an individual. Troutman said there is a moratorium on house payments. Laws noted the City is limited in what can be done. Salter said that if anything less is accepted than the interest, the Bancroft Act would not be fulfilled and the City would not be acting within the spirit of the law. The City Recorder noted that arrangements have been made where people are unable to pay the usual installments set by formula. Elerath moved that anything less than $10.00 monthly installments be cause foreclosure; Reid seconded the motion which passed unanimously on roll call. Alsing said that other problem area sidewalks will be routinely done around town and the one on High Street will be looked at. Laws said that receipt of incoming mail should be checked. Bennett suggested that a telephone call would have clarified. Reid noted that the schoolchildren on top of Wimer need better access to get to school. to CUT REQUEST A request by C.P. National /cut new pavement at 750 Holly Street for new gas service was considered and Richard L. Reisinger was present to support the request saying that he had a request from people who have gas appliances and he would like to serve them. Council discussed and agreed the matter was not an emergency and Bennett moved to deny; Laws seconded the motion which passed unanimously on voice vote.

LKER AVENUE PAVING The City Administrator read a letter written to Judith McKenzie relative to alternative formulas possible in street improvement costs proposed for property at 163 Walker Avenue. McKenzie asked why the street is being staked and .marked now and Almquist said the Engineering Department are preparing estimates/specs to later put out to bid. Elerath noted he looked at the property owned by McKenzie and said it is valuable and could accommodate many homes and feels the City should proceed with proposal. A memo from the City attorney recommending criteria including that the costs should be based on 50% frontage and 50% area; assessment based on frontage of 160 feet and area of 16,000 sq. ft. over a 10 year period with payments billed semi-annually with the remaining property to be placed on special 20 year bond with the principle and accrued interest deferred until land is sold or leased; land is partitioned or subdivided; death of the property owner or the expiration of the 20-year period. Laws moved to have an ordinance drawn to include provisions outlined; Reid seconded the motion which passed unanimously on voice vote. Almquist gave first reading and Eler- ath moved to second reading; Reid seconded & all vys on roll ropl

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1064 Ashland Street Park property (Lord) Postponed until February 5, 1985.

Mayor's Appointments Bennett moved to accept appointments; Laws seconded. Elerath objected to having names placed on table before meeting without time to study and moved to postpone until next meeting; Laws seconded the motion which passed unanimously on voice vote.

Senior Program Coord. Almquist read his memo relative to coordination of Senior Program and asked that Council approve. Reid said she had talked to Plan- ning Dir. Fregonese about Serena taking over some of the duties and Almquist said that her location would make such a proposal un- workable since during times of illness, vacation or other emergencies Frank would be on the site. Almquist added that the office space for the volunteer program would better suit it's needs and since many of the Seniors are also volunteers it would be best all around. Director of Public Safety Lively reviewed D'Entremont's qualifications saying that he is a natural for the work involving detail work etc. and that his Department will assist in any way possible. Almquist noted that D'Entremeont and Karen Taylor have come up with twelve area where volunteers can work. Mravis Clout- ier said she would like to see the same guidelines followed for the Senior Program activities. Laws agreed and said there may be problems for the next few months and it is hoped by July 1st there can be a long-term proposal and hopes that some experience can be had by Access' involvement. Laws also noted that Revenue Sharing monies may no longer be available in the next couple of years and that a whole new concept may have to be developed at that time. Laws said that D'Entrement is there to assist only and not to make policy or be anyone's boss. Confidentiality with the office arrangE, ment was discussed between the Senior Program clients and the volunteers and Lively assured Council that D'Entremont is sensitive to that problem and perhaps changes can be made. Elerath said there are lots of retirees who may be volunteers who are not Seniors and who have expertise in various things. Bennett moved to approve proposed arrangement; Reid seconded the motion which passed unanimously on voice vote.

PUBLIC FORUM No response.

ORDINANCES, RESOLUTIONS 'DCONTRACTS

State Revenue Sharing Second reading by title only was given an ordinance electing-to receive State revenue sharing funds and Laws moved to adopt; Elerath seconded the motion which passed unanimously on roll call vote.

Glenwood Dr. Improve- rents Ordinance Second reading by title only was given an ordinance ordering the improvement of Glenwood Drive from Beach to the end of the existing pavement and Reid moved to adopt; Bennett seconded and motion passed unanimously on roll call vote. 1/22/85 P. 3 W ~-. - .~. 41-a

ORDINANCES etc. cont. Alley bet. 1st & 2nd Second reading by title only was given an ordinance ordering the Improvement ord. improvement of an alley between 1st and 2nd Streets, So. of E. Main Street and Elerath moved for adoption; Bennett seconded the motion which passed unanimously on roll call vote.

No. Campus Area Second reading by title only was given an ordinance ordering the Imp. ordinance improvement of streets and parking facilities in the North campus area of S.O.S.C. and Reid moved to adopt; Bennett seconded the motion which passed without opposition on roll call vote. Resolution Trans. of Approp. (Wage settlement) A resolution transferring appropriations within funds was read and Bennett moved to adopt; Reid seconded the motion which passed unanimously on voice vote. Resolution on Otis & Elizabeth Improvement A resolution was read setting a public hearing for February 5, 1985 and Bennett moved to adopt; Reid seconded the motion which passed Resolution on unanimously an roll call vote. Hillcrest bet. Holly & Iowa A resolution calling for apublic hearing on Feb. 5, 1985 Improvement relative to proposed improvement of Hillcrest Street and Almquist noted the resolution should call for curb & gutter only. Laws moved for adoption; Reid seconded the motion which passed unanimously on voice vote. Resolution to Trans. Approp. within funds A resolution transferring appropriations within funds was read and Reid moved to adopt; Laws seconded the motion which passed without opposition on voice vote.

Resolution accepting Audit A resolution accepting 1983-84 Audit Report was read. Reid asked why there was such a delay in redeipt of the report and Almquist said it was received in December. Council agreed that the Auditor should have the information to them sooner and asked the Adminis- trator to urge this be done. The resolution was postponed when Elerath called it to Council's attention that neither he nor Bennett were members of the Council for the period the Audit covered.

PRESS CONFERENCE No comment.

ADJOURNMENT Bennett moved to adjourn at 9:35 P.M.

e Nan E. Franklin L. Gordon Medaris City Recorder Mayor

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LCALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Civic Center Council Chambers. Laws, Smith, Acklin, Bennett, Elerath and Reid were present.

ROVAL OF MINUTES Smith corrected the minutes of the regular meeting of February 5 on page two where property owner Ebey's name was mispelled as was Croly's. Elerath asked that the minutes be corrected to reflect that Salter had said the court would not uphold the sign condition and asked Salter if this was correct. Salter said it was and Smith moved to approve minutes as corrected; Acklin seconded. All AYES on voice vote. LIC HEARINGS ~tom an Annexation Planning Director Fregonese reviewed the proposed annexation, withdrawal from Jackson County Fire Dist. No. 5 and rezoning from County RR-5 to City M-l for two parcels located South of Croman Corp. Sawmill on the East side of Mistletoe Road saying that the proposal was heard and approved by CPAC and the Planning Commiss- ion and public hearing set for Council action in order that Croman can proceed with the building plans as early as possible. Fregonese reviewed the necessary findings for an annexation as follows: 1) that the property is located within the Urban Growth Boundary; 2) that the proposed zoning and project are in conformance with the City's comp plan; 3) that the land is currently contiguous to City limits; 4) that public services are available or can be made available to the site; and 5) that a public need for additional land as defined in the comp plan can be demonstrated. Fregonese then reviewed the applicant's findings as submitted and made part of the record along with Planning Commission minutes of February 13, 1985 and Staff Report of that date. The Mayor opened the public hearing and Craig Stone, 708 Cardley Avenue, Medford, spoke as consultant for Croman and noted the proposed annexation of two parcels totalling 5.86 acres of land will allow for construction of a veneer plant on Tax Lot 1000 adjacent to the existing sawmill and will also allow connection to public services to support the plant. Stone noted that the application complies with the comp plan and its goals and policies. Stone said that Croman is responsible for 57% of manufacturing employment in the City and 72% of the wood products employment. Stone reviewed the environ- mental resource goals and policies and drainage plans for the site as well as noise standard criteria. The Mayor opened the 1 public hearing and there was no comment either pro or con from the audience. The public hearing was closed and Bennett moved to adopt findings; Smith seconded the motion which passed unanimously on voice vote. First reading was then given an ordinance annexing the property and Laws moved to second reading; Smith seconded the motion which passed unanimously on roll call vote. First reading was given an ordinance withdrawing property from Jackson County Fire Dist. #5 and Acklin moved to second reading; Bennett seconded the motion which passed without opposition on roll call vote. First reading was given an ordinance rezoning the property and Smith moved to second reading; Bennett seconded the motion and on roll call vote the motion passed unanimously.

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IC HEARINGS cont. lusser Annexation The City Administrator noted a rehearing on the Slusser Annexation because legal advertising criteria and reviewed the proposal to annex two parcels for single family residences in the Kensington Subdivision. Almquist reviewed a letter from Garrington & Associ- ates requestingtwo changes in the conditions. Relative to Con- dition 1 calling for 121½ ft paved access way, Garrington said it was her understanding that it should have read 12 foot width with a 15 foot easement. Also to be corrected was Condition No. 8 which called for a pump station for both residences and in place of that there would be two privately owned pump stations rather than the one City-owned sewage disposal pump station. A letter from Alsing to the applicant accepted the two privately owned units. Almquist asked that the applicant's findings (7 pages), Staff Report dated December 12, 1984, Planning Commission minutes for December 19, 1984 meeting (4 pages) be made part of the record. The public hearing was opened and there were no comments - pro or con - from the audience so the hearing was closed. Smith moved to adopt findings with two changes; Laws seconded the motion which passed unanimously on roll call vote. Almquist gave second reading by title only of an ordinance rezoning the property located West of Bristol at Dover Street and Laws moved to adopt; Smith seconded the motion which passed unanimously on roll call vote. First reading was given an ordinance annexating the Slusser property and Laws moved to second reading; Smith seconded the motion which passed unanimously on roll call vote. First reading was then given an ordinance withdrawing recently annexed property from Jackson County Fire Dist. No. 5 and Laws moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote. s&Elizabeth St. rovements Steve Jensen, 355 Otis Street reviewed his letter of February 14, 1985 to the City Council stating he represents eighteen of the twenty-two property owners of Otis & Elizabeth Streets and noted the problems in deferral of assessments for senior citizens which creates a real burden given the interest rate charged over a period of time and said its more of a problem than a solution. Jensen for- mally requested that Council consider a two year postponement to prepare the property owners for the cost involved in paving proposal outlined by the City. Jensen said that an oiling program will be taken care of and City oiling standards will be adhered to during the two years and requested that City continue maintenance at a cost to the City of an average $420.00 per year in the interim period. Elerath asked Jensen if he had a petition showing the wishes of the property owners in the event they disagreed and Jensen said he hasn't had time to get a petition. Laws asked if there would be implications should the postponement in this area be granted and Almquist said he didn't think so because each proposal would be considered on its own merit. Acklin asked if Jensen would agree to paving in 1986 since the first payment wouldn't be due before February of 1987 and Jensen agreed. Laws cautioned Jen- sen on the possibility of an interest rate or cost increase in two

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kis& Elizabeth St. Provements cont. years and said there should be a mini-study of traffic flow to establish patterns and asked that both Planning and Traffic Safety look at it. City Attorney Salter asked if we would use the policy of going back to the people should the estimate in two years be 10% higher than at this time and Laws said that policy should be set aside in this instance. City Administrator Almquist suggested that an alternate assessment method be used in the case of Mrs. Eggert's property which has a large frontage and consideration be given the same policy as used in the Walker Avenue property owned by McKenzie. Almquist said 160 front ft. could be assessed and the balance deferred for twenty years on an interest only payable basis. First reading was given an ordinance authorizing improvement of Otis/Elizabeth Streets and Laws moved to second reading and calling for construction in 1986; Bennett seconded the motion which passed unanimously on roll call vote.

k& Associates henhancement Postponed until the March 5 meeting.

Report/Bennett Councilor Bennett submitted her report on the recent RVCOG meeting and offered to answer questions on the report. Also reviewed was a letter relative to Ashland's share of water quality costs and Almquist said the $2,000 has been included in the 1985/86 budget. Bennett asked that an alternating be provided in the event she is unable to attend COG meetings. Elerath agreed to represent Ash- land as alternate. Almquist said he would inform Eric Dittmer that the monies are earmarked in the budget.

tesy Parking Cit. ings program A report on the effects of the Downtown Courtesy Warning Notices was reviewed and a letter from Judge Drescher supporting continuation of the program was read. Smith moved to extend the courtesy warning program through this tourist season and to reevaluate in January of 1986; Reid seconded the motion. Laws asked that the Parking Committee also look at the concept etc. On voice vote the motion passed unanimously.

reSpecialist Program Director of Safety Vic Lively presented a plan which would take off-duty firefighters and utilize their experience to respond to emergencies rather than calling a firefighter back on overtime. Lively said the Fire Specialist would be provided with a City-owned vehicle so he is ready to respond to any emergency - day or night. The concept would have a man ready to respond whenever a manning level falls below 5 firefighters on duty when there is an emergency. Lively said the program would be cost- effective and a good addition to the Fire Division. On Elerath's question as to vehicles, Lively said there would be need for only one pick-up at this time because there is only one specialist

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te Specialist cont. being considered. Reid questioned the rationale of cutting staff when the City is growing and expressed concern for safety. Lively said no program will jeopardize the safety of the people in this community. Lively said that fires have decreased due to the careful inspection by the firefighters. Chief King said the emphasis has been shifted from fighting fires to prevention and the results have been dramatic. Reid suggested that "creature comforts" be investigated saying personnel's physical needs are important. Chief King said he is working with personnel to handle such things. Council agreed that the Fire Specialist concept be implemented. or's Appointment Mayor Medaris appointed Hank de Klerk to Traffic Safety Commission to replace William Waugh who resigned. Bennett moved to approve; Acklin seconded and the motion passed unanimously on voice vote.

iffic Safety Recom. A memo from the Traffic Safety Commission recommending parking prohibition on the west side of Tolman Cr. Road from Siskiyou Blvd., southerly a distance of 150 ft. was read. Smith recommended that there be neighborhood input on the matter. Laws questioned the reason for prohibition if it is already illegal to park and was told by Alsing that there are no curbs there to paint so signs are necessary, and pointed out that the Theatre has no problem with the recommendation. Almquist read the resolution and Laws moved to adopt; Bennett seconded the motion which passed unanimously on voiie vote.

hic Forum Richard Stevens asked to address the issue of the Resolution of Intent when it comes up on the agenda and request was granted.

DINMCES, RESOLUTIONS & RACTS 'licrest Imp. First reading was given an ordinance authorizing the improvement of Hillcrest Street between Holly & Iowa Streets and Smith moved to second reading; Laws seconded the motion which passed with Reid, Bennett, Acklin, Laws and Smith voting in favor on roll call vote. (Elerath had left the room momentarily)

U1ectric Service Fees First reading was given an ordinance relative to electric fees for restoration of service and Almquist noted the actual costs for after working hours, weekends or holidays and said that a charge of $50.00 is in line with other cities in Oregon which were surveyed. Laws said that the ordinary $15 fee should be an effective lesson for the consumer and the proposed fee is much higher than in the past. The costs were again reviewed and Acklin moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote.

kne Change Conditions An ordinance was read providing for conditions to be attached to Zone changes and Elerath questioned the need for the ordinance. The City Attorney explained that State law approves the need and thus the ordinance is necessary to implement it. Acklin moved to second reading; Reid seconded the motion which passed unanimously on roll call vote.

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VINANCES, RESOLUTIONS 3TRACTS Res. of Intention Resolution of Intention to rezone certain land known as Bard's Inn property was read and Elerath asked Salter if this isn't in conflict with what had been said on the subject. Salter said he drew up the Resolution in an attempt to implement what Council wanted saying Council had agreed that sign was to be brought into conformance in order for the City to comply with statedgoals. Salter said if the property owner performs their side of the agreement to bring sign into conformance, then the City would be obligated to rezone the land. Stevens expressed concern about procedure saying that the minutes show the motion to approve the comprehensive plan change and Zone change be approved and documents be prepared and brought back and the Resolution of Intent does not meet that standard. Stevens said he does not believe that the Resolution of Intent is following the procedure which took place two weeks ago. Stevens said the eight motel units have been allowed and asked if Council is saying that this is a good use only if you bring the sign up to Code on the adjacent property. Stevens said he recognizes that he still has to go through the Conditional use permit phase and- went through the comp plan and zone change and left the C.U.P. out of the procedures so we wouldn't be involved with the sign uses. Elerath said he likes the sign ordinance but noted there are nonconforming signs do ntown now. Elerath said he didn't think Bard's should be'mkie to conform to the sign ordinance. The City Administrator noted that during recent renovations to motels, the Valley Entrance and Knight's Inn both brought their signs into conformance. Laws said Council is concerned that the sign be brought into conformance and this resolution will accomplish that goal. Laws moved to adopt the Resolution of Intent; Smith seconded the motion. Elerath voted no. Reid abstained based on having been absent at the public hearing and not having reviewed the tapes. Bennett, Acklin, Laws and Smith voted in favor and the motion carried.

eade St. Sign A resolution authorizing yield signs on Meade at Vista Street was read and Smith moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote.

!olman Parking A resolution prohibiting parking on Tolman Creek Road south of Siskiyou was read and Laws moved to adopt; Bennett seconded the motion which passed with Reid, Bennett, Acklin, Laws and Smith voting in favor. Elerath was absent from the room.

2/19/85 P. 5 II

~ansfer of Approp. A resolution transferring appropriations within a fund (Parks and Recreation) was read and Reid moved to adopt; Elerath seconded the motion which passed unanimously on roll call vote.

ER BUSINESS FROM KCILTEMBERS Reid reported that she, Bennett, Bill Muelmanns, Denise Harney and Mary Cosby had held a neighborhood meeting relative to the Lord Property Lord property use and to get input on how they feel about the possibility of locating a community center in their neighborhood. Reid said that the question of removal of the present building or restoration and application of grant monies was discussed and a future neighborhood meeting planned. Smith said it may be a good location for Social Services.

Council Goals Smith asked if a schedule for implementing goals has been drafted and Laws said there had not been.

Bennett noted that there was a Budget meeting and one for the Tree Commission scheduled at Civic Center simultaneously. The City Administrator said he would take care of the conflict. The meeting adjourned at 9:50 P.M.

- RanE. Franklin L. Gordon Medaris City Recorder Mayor

2/19/85 P. 6 DOCUMENI I OR Z/As/ DEPO0SITO09i, C69 .9M55 MINUTES OF THE REGULAR MEETING : 985/3/5 ASHLAND CITY COUNCIL March 5, 1985

DLLCALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Civic Center Council Chambers. Laws, Acklin, Bennett, Elearth and Reid were present. Smith was absent.

RROVAL OF MINUTES Bennett noted that on page 3 the word "alternate" should replace "alternative",in the COG report. Elearth asked that the minutes be corrected on page 5 relative to Bard's rezone to reflect that he said "he didn't think that Bard's should be singled out to conform to the sign ordinance." Bennett moved to approve minutes of the regular meeting of February 19 as corrected; Acklin seconded the motion which passed unanimously on voice vote.

OX ANTONY LIQUOR LICENSE An application for the Mark Antony Hotel for change of ownership Class A Dispenser's license was considered and Public Safety Director Lively recommended approval contingent on results of background check saying he can see no problem. Reid moved to approve with Lively's recommendation; Bennett seconded the motion which passed unanimously on voice vote.

IC FORUM Charles Howe, 106 Fork Street asked for City cooperation in partial oiling of West Fort Street because of dust generated by trucks (mostly City) using the road to haul gravel/rock. He said there are three property owners affected by the unimproved street. Mayor Medaris suggested that Howe go into City Hall on Thursday and meet with himself and Director of Public Works Alsing to consider options. Laws said the City's responsibility should be considered if the road is being used principally by the City. Public Forum was closed.

INANCES, RESOLUTIONS & lRACT S Second reading was given an ordinance by title only annexing a contiguous area to the City and providing for an effective FIusser Annexation date and Laws moved to adopt; seconded by Acklin and passed unanimously on roll call vote.

JCFD #5 Withdrawal Second reading by title only was given an ordinance withdraw- (Slusser) ing certain recently annexed real property from Jackson County Fire Dist. No. 5 and Acklin moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote. I

Croman Annexation Second reading by title only was given an ordinance annexing a contiguous area to the City of Ashland and providing for an effective date and Laws moved to adopt; Bennett seconded and the motion passed without opposition on roll call vote.

CFD#5 Withdrawal Second reading was given an ordinance withdrawing recently (Croman) annexed property from Jackson County Fire Dist. #5 and Acklin moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote.

3/5/85 P. 1 -E- -

ORDINANCES, RESOLUTIONS & CONTRACTS cont.

Croman Rezone Second reading by title only was given an ordinance rezoning certain property from Jackson County RR-5 to City M-1 and Acklin moved to adopt; Reid seconded and the motion passed unanimously on roll call vote.

Otis & Elizabeth Sts. Improvement Second reading was given an ordinance by title only authorizing improvement of Otis & Elizabeth Streets and Bennett moved to adopt; Reid seconded the motion which passed without opposition on roll call vote.

Hillcrest St. Improvement Second reading by title only was given an ordinance authorizing the improvement of Hillcrest Street between Holly and Iowa Sts and Laws moved for adoption; Bennett seconded the motion which passed unanimously on roll call vote.

Electric Service An ordinance amending Section 14.02.110 of the Municipal Code with respect to fees for restoration of electric service was read by title only and Elerath moved to adopt; Reid seconded the motion which passed unanimously on roll call vote.

Zone Change Conditions An ordinance providing for conditions to be attached to Zone changes was read by title only and Acklin moved to adopt; Ben- nett seconded the motion which passed unanimously on roll call vote.

Transfer Approp. (Hosp.) A resolution transferring appropriations within a fund was read and Reid moved to adopt; Bennett seconded the motion which passed without opposition on roll call vote.

OTHER BUSINESS FROM CCL. Laws reviewed a letter from Rep. Nancy Peterson relative to HB 2357 which proposes to require the Dir. of the Dept. of Legislation Commerce to approve/stadards more restrictive than the state building code but not more restrictive than the standards adopted by the Pacific Northwest Electric Power & Conservation Planning Council. Council discussed the implications of the bill and Laws moved to go on record as endorsing HB 2357 and directed that Peterson be notified of action; Reid seconded the motion which passed with Reid, Bennett, Acklin and Laws in favor; Elerath opposed. (HB 2301 was not discussed at length.)

Recognition Bennett recommended that individuals and groups with accomplish- ments be recognized by the City and mentioned the victorious basketball team in Portland and also the girl's team. Bennett moved to send a telegram to the Ashland High boys' basketball who are competing in the State tournament and one to the girls' team when appropriate; Laws seconded the motion which passed unanimously on voice vote.

3/5/85 P. 2 paw b m

reenway Liaison Acklin said that her meeting responsibilities conflict and that Reid was suggested to act as liaison to the Greenway Committee and Laws moved to approve; Bennett seconded the motion which passed unanimously on voice vote.

JOURNMENT The meeting adjourned to an executive session at 8:06 P.M.

DE. Franklin L. Gordon Medaris I~ty Recorder Mayor

L. MINUTES OF THE EXECUTIVE SESSION ASHLAND CITY COUNCIL March 5, 1985

The meeting came to order at 8:10 p.m. on the above date having recessed from the regular Council meeting of March 5, 1985.

Present were Councilors Elerath, Reid, Bennett, Acklin, Laws, Mayor Medaris, Public Safety Director Lively, City Attorney Salter and City Recorder Franklin.

City Attorney Salter reviewed interrogatory forms to be completed by the City and members of the City Council who had been served in a civil action filed by Jake Denlinger.

The meeting adjourned at 8:15 p.m.

Nan E. Franklin City Recorder

hL CUMENt OR 7/As/ ; E . %, . F') , I C69 MINUTES OF THE REGULAR MEETING . 9M55 ASHLAND CITY COUNCIL :985/3/19 March 19, 1985

ROLL CALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Civic Center Council Chambers. Laws, Bennett, Elerath and Smith were present. Reid arrived at 7:40 P.M. Acklin was absent.

APPROVAL OF MINUTES Bennett moved to approve minutes of the regular meeting and executive session of March 5, 1985; Laws seconded the motion which passed unanimously on voice vote.

WALKER AVE IMPROVEMENTS A letter from County Administrator Steinbrenner was read agreeing to participate in the paving of a section of Walker Avenue and to transfer jurisdiction of the street to the City of Ash- land and prepare an agreement to that effect. Almquist noted that considering the county's share in the amount of $19,400 will reduce the cost to the abutting property owners by 30%. Staff was directed to acknowledge County's offer to participate.

OAK KNOLL STOCK A letter from Buddy Sullivan requesting permission to purchase stock in the Oak Knoll Enterprise Inc. was read and Smith moved to approve request; Laws seconded the motion which passed unanimously on voice vote.

CEMETERY PRICE STRUCTURE Deferred to April 2 meeting.

ODOE/BPA Grant Energy Coordinator Wanderscheid reveiwed the offer of the Oregon Department of Energy to make a grant available in the amount of $5,000 to have an outside engineering firm conduct an energy analysis of the Westewater Treatment Plant. Wanderscheid outlined the scope of the study and was asked by Elerath why the work couldn't be done by staff. Wanderscheid said he is not qualified as an engineer and that the City will benefit by the results and recommendations without any cost to the City. Director of Public Works agreed saying that information generated from the study would serve to target losses of energy and produce findings for long-term plans for the operation. A resolution to facilitate the energy analysis was read and Smith moved to adopt; Elerath seconded the motion which passeu without opposition on roll call vote. OAK KNOLL LEASE A memo from the Director of Finance was read recommending that the City insure the buildings at Oak Knoll at a savings and then bill the lessee for the cost. It was noted that indirectly'the reduced cost would benefit the golfers. Laws moved for approval as directed the City Attorney to prepare an addendum to the lease for signature by the Mayor and City Recorder; Bennett seconded the motion which passed unanimously on voice vote.

RVCOG REPORT Councilor Bennett reviewed her report as liaison to RVCOG which covered mainly the distribution of lottery funds and saying that the three areas considered for funding to be public works, State business loan funds and Team Oregon which is an economic development program. Bennett asked for input from Council as to

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RVCOG REPORT cont. administration of the funds and that COG would be the logical agency representing Jackson and Josephine Counties as District No. 8. Laws expressed concern that cities with less economic problems than some would be given monies and that the lottery funds spread thin would be inadequate to make any impact. Laws used Portland as an example saying that it's economy is doing quite well where other areas of Oregon are devastated economically. Laws said he sees no reason that the funds would be passed out automatically but they would be given according to need and potential. Council agreed that RVCOG would be the logical agency to handle the distribution of funds Almquist noted that Council might be interested in input as it relates to the declaration of Entitlement Cities based on previous project participation rather than need and cited Medford as being in this category. Bennett said she would report back to COG on that issue and other suggestions made by Council.

SOLAR ACCESS ORD REV. A public hearing relative to the revised Solar Access Ordinance recently approved by the Planning Commission was set for the April 2 meeting at 7:30 P.M.

R-1 ZONE AMENDMENT A memo was read from the Planning Commission noting approval of an amendment to the AMC Section 18.20.030 to include "Board and Rooming Houses, Group Homes." Lucy Harrell was in the audience and related wherein she was unable to sell her property for use as a group home (Adult Foster Home) and noted it would have no impact on the location of such a facility because it surround- ed by the railroad, schools and various other non-residential uses and said it would have a lower use than a convalescent home. Laws urged that input be saved for public hearing which was set for April 2 meeting at 7:30 P.M.

PP&L ACQUISITION Smith moved that discussion of PP&L acquisition be put on agenda; Laws seconded the motion which passed unanimously on voice vote. Almquist noted that Goal #1 was to develop an electrical utility acquistion and growth management plan and that the concept was first initiated about four years ago when Bill Parrott was manager at Medford PP&L. Almquist said he just recently received a letter from PP&L reporting that the annual revenue from the 316 meters is $207,898.00. Almquist noted when the acquisition was first studied that the Urban Growth Boundary had not been completed and the Comprehensive Plan calls for the City to provide all services including electric. Almquist said the system would be more equitable with all property owners contributing to the costs of City services. Almquist and Williams illustrated the proposal shown on a map depicting the areas and services being considered in the proposed acquisition from PP&L. It was noted that the Airport would not be taken in nor the surround- ing area. Council discussed the possibility of further development in the North interchange area and possible annexation and Almquist said it wouldn't be feasible at this time noting that it is comprised of heavy commercial use as opposed to residential. Almquist said the system would be too costly to purchase in that area. Almquist said the $207,898 gross revenues reported by PP&L are naturally based on their rates and the depreciation

- - 4 - _, 1 3 /7I0 /Q r I I .

PP&L Acquisition cont. value was reported to be $122,181.00 based onithe Hittle Report which was recommended as an initial offer to PP&L. Elerath asked if there has ever been a public hearing to see how the property owners would feel about the proposal and he was told there has been no public hearing. Smith said she didn't see any need for a public hearing for people receiving City services and noted our rates historically are lower than PP&L's. Almquist said it is the keystone of the Comp Plan that we serve all people in 1UGB including electric and can't see purpose in public hearing. Elerath and Bennett agreed that a letter should be sent asking for input from potential consumers and Almquist said it would be awkward if for some reason they opposed the proposal because it is necessary anyway. Smith said she feels the people elected the Councilmembers to make such decisions and if it was ever necessary it should have been done before the study was made. The City Attorney said that such letters would make the negotiations with PP&L counterproductive. The Mayor agreed that the letter would be inappropriate. Laws said if we send a letter PP&L may also send a letter to compound the problem. Bennett withdrew her suggestion relative to communicating to the property owners for input and Smith moved to direct the City Administrator to proceed with negotiations with PP&L based on the depreciated value of $122,181.00; Laws seconded and the motion passed unanimously on voice vote.

PUBLIC FORUIM Al Willstatter of 128 Central commended Council for opening the PP&L matter as a public meeting.

Pat Lahr, 151 Gresham expressed concern as a resident of a neighborhood where there has been a large buildup of debris at 168 Meade Street and noting it is the largest piece of property in the area. Lahr noted that when the property owners had a caboose placed in his backyard that the neighbors tolerated it as Krahel's hobby but that when additional cars were being moved in last week that most of the neighbors felt that they had reached the breaking point. Lahr said the lot is strewn with parts, barrels of oil, tons of gravel etc. and the view from her home has been cut off and replaced with the various railroad cars parked on the lot. A lady living in an apartment nearby said she feels like she's living next to the railroad tracks and would appreciate not having to look at the "Burlington Line" sign on one car. Dave Hill, 348 Pear;l said he has recently built an addition on his home to enhance the view and at this time his neighbors were notified of his intentions. Krahel, he said, gave no notification. Charles Lahr said there is a public nuisance ordinance to keep one from obstructing traffic etc. in going through town and that Krahel's railroad cars should not have been allowed on City streets.

Krahel expressed concern that his neighbors did not come to him to let him know their feelings and noted that some of the things in his yard have been there for fifty years.

.continued 3/19/85 P. 3 N I

I U ,1, -,'~ li Asi

11g MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL February 5, 1985

LLCALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Civic Center Council Chambers. Laws, Smith, Acklin, Bennett and Elerath were present. Reid was absent.

TROVAL OF MINUTES Bennett moved to approve the minutes of the regular meeting of January 22, 1985; Elerath seconded the motion which passed unanimously on voice vote.

LIC HEARINGS Otis & Elizabeth The City Administrator reviewed the petitions and agreements for Sts. L.I.D. curb, gutter and paving for all of Otis and Elizabeth Streets, representing 56.5% of ownership of the front footage, and noted that some of the signatures were generated over the years as a condition to land partitions and other Planning actions. Almquist said that some of the property owners have purchased their lots subsequent to the original agreement to improve, and noted that the paving agreements are recorded in County records so that pur- chasers are aware of such future improvements in their deeds. The Mayor opened the public hearing and asked for those in favor of the improvements to speak. Mike Slattery, 590 Elizabeth Street spoke in favor saying that he understood the commitment for future improvements when he built his home and understood everyone except the Jensens signed in favor. Slattery added that when Jensen's parcel had come before the Planning Commission for approval they were asked to sign in favor of improvements. Slattery said the I improvements would increase the value of each property. Don Cowan said he owns property at the end of Otis where he raises cattle on six acres and is favor of paving it now because costs will increase , "A\) in the future. Floyd Nielsen, 531 Laurel Street said he is against 1,VI . improvements and can't afford the $38 cost per front foot as he is on Social Security. Almquist then asked each property owner to identify their lots as they spoke so he could calculate the percentages in favor and opposing the L.I.D. Virgil Woodward, 320 Otis Street said he objected to the policy in effect since 1973 whereby anyone requesting a land partition or other planning action is required to sign for improvements. Woodward noted the estimated cost per front foot is quite high and that the rural atmosphere will be lost along with existing black walnut trees which would have to come out. Bruce Walker, 580 Elizabeth spoke in opposition to the improvements because he can't afford the additional expense and has his house on the market at this time and doesn't want to pass costs on to a buyer. Henry Aschoff, 570 Elizabeth, spoke in opposition to the proposal because he cannot afford the cost. Aschoff asked if the stated cost of improvements was by competitive bid. Director of Public Works Alsing said the cost represents an engineering estimate at this point, but that the project would go out to bid. Brent Jensen, 300 Otis, said the condition was imposed on his lot when the property was partitioned, and questioned the process of drawing district boundaries. Alsing said the districts are drawn to make the improvements practical by size and in this case the streets just happen to be at right angles rather than in a row.

2/5/85 P. 1

9 I :tilarMeeting Ashland Citv Council 9/I/ R P v V ___1 __ __ - -I -, __ . -

is & Elizabeth Im- ovements public aring cont. Jensen said he was opposed. Mrs. Aili Eggert, Tax lot 00400, said she has four acres which have been in the family for years and has no intention of developing it and added that she doesn't want to be forced into the improvements when she doesn't need them. Steve Jen- sen said he bought property which was partitioned and inherited the improvement project and asked for background of having people sign in favor. Almquist explained that the subdivision ordinance requires signing in favor of paving because housing creates additional traffic and maintenance. Acklin reviewed the present Council policy saying that it requires all streets in the City to be paved because of maintenance, dust, particulants etc. and noted it is common practice. Jensen asked if any traffic counts have been conducted saying the street is used for access to Quiet Village and asked that count be taken. Laws said improvements might cause the traffic flow to spread out. Smith noted that a Master Street Plan was just adopted this year and there has been a policy where a majority signs in favor of improvements, the work is done. Acklin asked Jensen if he knew of the proposed paving agreement recorded in his deed and Jensen said he knew of it, but is in opposition. Bob Meiser, 332 Otis Street, said he knew the improvements were called for but didn't think the improvements would be done so soon and thus is opposed. Carlyle Stout, 356 Otis, noted he serves on the Planning Commission and did not sign the petition to improve the streets. He said he didn't feel coerced but urged to sign in favor but urged that the street be unimproved saying that it helps keep the speed of traffic down. Stout said the voice of the people should be heard. George Evey, 330 Otis Street spoke in opposition saying he likes the quasi-rural nature of the street. Bud Marler, 88 Granite Street, noted he is not a property owner on the subject streets but asked if there is any recourse for people who can't afford the assessment. Almquist said the Bancroft assessments could be paid over a ten year period with two annual payments and noted the only other recourse would be available to qualified senior citizens whose payments could be deferred until the sale of the property, death etc. Melanie Jensen said sherents at 575 Elizabeth and the cost of the proposed improvements would be passed on to her. Dick Crowley, 286 Randy, spoke in opposition to the proposal. Austin Kersey, 495 Willow, said he had signed the agreement with the seller but likes the rural setting and is against the improvements. Cowan again spoke in favor of street improvements saying the cost would be only a few dollars a month and will raise the property values. The public hearing was closed and Almquist noted his tabulation showed 36.4% protesting who had not petitioned or presigned, and also that protests were heard from an additional 24.18% who had presigned in favor of improvements. It was noted that two people may qualify for senior citizens deferral. Laws said the most crucial question is whether to continue the policy of having people sign for improvements as a result of planning actions, and if exceptions are made he would question the effectiveness of having a policy at all. Almquist noted that improvements of the Otis Street portion could be cut off at Drager Street and there would

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is & Elizabeth Ilic hearing cont. still be over 60% in favor on Otis. Acklin said if the policy is not consistently implemented, the City will be left with the maintenance of unpaved streets and paved patches here and there. Smith agreed with Laws and Acklin relative to the policy and said there are constant complaints about streets and maintenance costs are high for unimproved streets. Fregonese noted there is an ordinance requiring paving and the lots with agreements to pave are less expensive than lots already improved. On Laws' question as to what the State law says relative to going ahead with improvements, City Attorney Salter said that if two-thirds of the property owners oppose, the City cannot proceed. Alsing said if the policy is changed to each owner being required to pave only in front of his/her property, maintenance would be difficult if not impossible. Acklin said the present policy was designed to take care of situa- tions exactly like the proposed project. Laws moved to proceed with the Local Improvement District and directed staff to bring back an ordinance; Acklin seconded the motion which passed unanimously on voice vote. LIC HEARINGS cont. iicrest Improvements The City Administrator reviewed a memo from Director of Public Works Alsing indicating petitions were received representing 62.9% of the front footage on Hillcrest Street between Holly & Iowa Streets requesting a Local Improvement District for curb and gutter. It was noted that the street was paved in 1948 and is need of resurfacing which the City has agreed to do should the property owners sign for the cost of curb and gutters. The Mayor opened the public hearing and asked for comments in favor. No one responded. David Sugar, 307 Meade said he sees no need for the improvement and would like to discourage it any way possible and thus opposed. Nancy"Faerber, 309 Hillcrest St. said they have two accesses to their driveway and rarely use Hillcrest. Faerber added that they are not in any position to take on any more financial responsibilities and therefore oppose the improvements. The Mayor closed the public hearing and Laws moved to proceed with L.I.D. and asked that staff bring back ordinance; Smith seconded the motion which passed unanimously on voice vote.

L I r~eeting Ashland Citv Council 2/5/85 P. 4 . .

ING ACTION #84-082 The City Administrator read a memo from the Planning Commission rela- 'SIN tive to the application by Bard's Inn for a Comprehensive Plan Desig- nation change and Zoning change for the parcel located directly north of the present motel facility on the west side of Helman Street. Alm- quist requested that the Minutes of the Planning Commission meeting of January 9, 1985 (7 pages); Memo from Economic Development Commission dated January 30, 1985 which was read by Almquist; Historic Commission minutes JgnuarN 8 1985 and January 2, 1985; CPAC memo dated January 8, 1985 Xlmmquist notoed teat Yettets addressing the issue are in the packet and recently received letters are being made part of the record, as well as findings of fact submitted by the applicant. Planning Director Fregonese reviewed the application and actions to this point and reminded Council that out of 114 Planning applications Council has only had two or three come to them only for policy changes. The Plan- ning Director said the decision would be quasi-judicial in that any exparte contacts must be disclosed and if a site visit was made that too should be revealed for the record. Fregonese said the criteria for public need must reflect the public need of the whole community, and the four Planning Commissioners who voted in favor did so on the public need basis. Fregonese said all goals of the Comprehensive Plan must be met and whether there is a need for traveler's accommodations and does the zone change meet that need. Fregonese said basically people including the Planning Staff and Historic Commission felt that the need does not exist. Fregonese said the method of change would not be to pass an ordinance but to pass a Resolution of Intent with conditions. Fregonese said the Planning Commission felt most of all that the use should be limited to motel; design should be compatible with the residential neighborhood and that should Council decide on a Zone change then there should be conditions attached making the existing non-conforming sign come into conformance as to height, size, method of illumination & construction. Fregones6 said that the present sign ruins the aesethics gained in the downtown core where the majority are now conforming. Fregonese said there should be only one sign for all of the units and not a separate one on the contiguous site. Fregonese reviewed the Sign Ordinance for clarification. Councilor Elerath said he visited the site, attended the Planning Com- mission meeting and talked to members of the Historic Commission. Bennett said she visited the site. Acklin said she visited the site, discussed the matter with the Planning Director, Elerath and Laws. The Mayor said he conversed with Councilors and Planning people. Smith said she looked at the site and discussed with the Planning Director.

Richard Stevens, 25 Hawthorne, spoke representing Al & Betty Bamforth owners of Bard's Inn and applicants and reviewed the history of the application saying that expansion of the motel to the adjacent site is the only logical alternative to address. Stevens asked that the record reveal the fact that 476 requests for accommodations were turned away for lack of enough units and added that the Zone change will fill that need and serve the business community with tourists who are staying within walking distance to downtown. Stevens said the use would

L M/RII8s P 4 irMeeting IU.tMeigAhadCtyCucl258 Ashland City Council 2/5/85 P..5 5! i

d'sInn Zone Chg. I I tinued not denigrate the residential area and noted the neighbors have spoken in favor of the expansion rather than multi-residential use. Stevens said it will blend into the neighborhood where Bard's Inn is on one corner and the Youth Hostel is on the other along with a B & B and apartments. Stevens said it isn't a proposal calling for a wide open Zone change but a natural evolution. Stevens reviewed the His- toric Commission memo recommending denial based on four criteria including "recognized area for National Register of Historic Places", "the alley has historically been the boundary line", "the importance of preserving and protecting Historic areas" and "the importance of protecting residential areas from encroachment by Commercial use". Stevens said the allowed use would not jeopardize the National Regis- ter and there would be no impact on the need. Stevens said it is true that the alley has been designed the historical boundary line but added that the Comprehensive Plan was designed to be flexible and that the need to recognize the importance of protecting the Historic area is being considered by design to make it compatible with the area. Fregonese gave the definition of what public need means. Stevens reviewed the findings of fact submitted by the applicants and how they relate to the proposed use, the Citizen Involvement criteria stating the mechanism assures compliance with LCDC Goal No. 1. Stev- ens addressed the removal of R-3 land saying that it isn't feasible to use this land for multi-residential and that travelers accommodations are allowed and there is little difference in that and motel use. Councilor Elerath asked if Stevens had reservations about the conditions presented by the Planning Commission and Stevens said he did not but that he has reservations about conditions presented by Fregonese. Stevens expressed concern about the sign conditions and said if he must abide by the ordinance he will comply otherwise it may be a legal issue.

The public hearing was opened and those in favor were asked to speak. Lawrence Mattson, 107 E. Main Street, Medford, architect for the applicant reviewed the proposed expansion describing how the units would fit and be compatible with residential area as opposed to multi- residential where a two story motel would be looking down on backyard. (Ackin left the room at this point for a period of 5 minutes.) Mattson reviewed the guidelines for residential and commercial use and said that the land is best suited because of the existing structure's eleva- tion. Mattson described how the design would lend itself to Historic Commission guidelines and guidelines for a commercial development could easily be met. Mattson said the units could be related to the adjacent residential area and the streetscape will be much better served by allowing the motel than for it to remain the way it is with an unpredictable future.

Kip Lomband, 133 Manzanita, said he feels strongly about the application saying that it is a common sense situation. Lombard said it fills a public need for non-motoring public where they wouldn't be able to visit and shop downtown otherwise; gives the City control over

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d's Inn continued the design of the building. Lombard said he doubts that this would set a precedent and that planning actions mutt be considered on a case by case basis. Lombard urged that Council approve the request.

Robert Johnson, 583 Prim recommended approval.

Joan Drager, 123 Central, said she has lived there for nine years and there have been many changes overitheyears. Drager said the lot is next to her house and that the old house was not worth preserving. She added that the proposal will tuck parking in back and will help the downtown business community economically.

The gentleman who lives at 117 Helman Street said the lot is an eye- sore and that the Bamforths will make the addition attractive.

Lois Wenker, 317 N. Main Street, said we should be more flexible and support an established business which wants to expand. Wenker urged Council to approve the application.

Eldon Scripter, 75 Helman Street spoke in favor of the application saying from an economic standpoint he can't see how we can turn down a business which has been there many years and has met a need in the community. Scripter said he doesn't know how the lot became R-3 and would enjoy having the Bamforths as his neighbors.

Al Willstatter of 128 Central spoke in favor of the proposal and said he speaks for his neighbor also. Willstatter said the quality of the air will be maintained due to the opportunity for people to walk rather than drive in Ashland.

Roanne Lyle, 142 N. Main spoke in support of the Zone change saying that the area isn't residential in nature at that location.

Ethel Hansen, 658 Siskiyou Blvd. said while the Comprehensive Plan was being drawn up over the years that the word "flexibility" continued to surface in the Planning Commission meetings and she would hope Council will see that need. Hansen said that many of the meetings were moved to the Temple because of overflowing crowds being concerned that the Comprehensive Plan would be adaptable to the community and that room was left for flexibility.

Sharon Marler maintained there is still a major concern that a preced- ence will be set for a vacant lot in a residential area and is concerned about preserving historic nature in terms of architecture. Marler added that she is not against economic development.

Larry Medinger, 520 Terrace Street reiterated concern expressed by Marler relative to precedent setting as a result of the Zone change proposal.

2/5/85 P. 6 a uarmeetings Astiland Ultv Council 215/85 P. 7 'l

dsInn cont. Gary Murrell, 296 Beach Street, urged Council not to approve Zone change saying the integrity of the Planning process should be maintained and suggested that the request be reconsidered when the Comp- rehensive Plan is reviewed in the Fall. Cynthia Lord, 710 N. Mountain agreed with the Historic Commission saying she doesn't think it is compatible and wondered if there is an alternative to serve this need. Stevens said he didn't think it would be setting a precedent and each application should be evaluated on its own merit. Stevens said he assumes there will be changes in the Planning maps and that the application has met the tests including development and performance standards. Mattson reviewed the transition saying physical features must be addressed and assured Council the design etc. will go through the process. Stevens said that it application has been a long ardous task and that it seems fruitless to wait until the Comprehensive Plan is reviewed and it was hoped the motel addition could have been completed for the 1985 tourist season. The public hearing was closed. City Attorney Salter mentioned that the question was raised relative to the existing sign and said it is understood that the applicants don' intend to bring the sign up to Code. Salter said it is his opinion that such a condition should be valid. Salter said one of the main considerations in Zone change is for public need and that the condition will be upheld to make actual use of land to be compatible with the neighborhood. Salter said there could be no sign on the 8-unit motel addition and as far as Court is concerned should you have to take the sign down, I do not think that would be compatible use. Elerath mentioned that present Council will have no control over succeeeding Council members actions relating to precedent setting. Laws expressed concern over the sign. Stevens said/shares concern about the sign issue. Laws said the applicant should not look for another sixty sq. foot sign and asked Stevens if the applicant plans on having another sign and Stevens said that is not their intent. Salter again said that a Court would not uphold the question of changing the sign. Elerath said Council can handle the precedent-setting question but he doesn't know about the sign question. Acklin agreed but said the precedent question is a valid point but that the response of the neighbors shows there is no adverse impact and added the Zone change would upgrad property value. Acklin added that the Planning Director has been accused of saying that this will fill more of a private need than a public need and that a precedent was already set when Council turned down a similar request on Siskiyou Boulevard to protect the integrity of our Planning Commission. Acklin said she does not favor this request as the application came just after the Comprehensive Plan had gone to LCDC. Acklin said an alternate could be across the street on Helman and said as to the question of flexibility, Acklin said that changing or amending the Comp Plan would interfere and that if all needs of our City are taken into consideration,the quality of life in Ashland and that it doesn't signal that Ashland is not open for business. Acklin said that an apartment complex would generate as much business on a yearly basis. Bennett said she appreciates the feelings of the Historic & Planning Commissions but doesn't feel this Zone change has been considered hastily and she would think any kind

...... continued 2/5/85 P.7 I 4r meeting Ashland City Council 2/5/851P. 8 1 I

'sInn cont. Zone change would come under this type of scrutiny and continued by saying that aesthetically it would be worse located across the street. Laws said he would like to see approval of the request and to include Condition #3 as recommended asking that all signs be brought into conformance with the Sign code as it relates to new signs. Laws added b coul ikceto qee.an additional condition saying that no sign other k at t e present caation be allowed, that applicant's finds of fact be adopted and that findings reflect economic need and to encourage existing businesses to create new jobs. Laws said that giving up R-3 land is not worrisome in place of stimulating economic growth. Laws then moved to approve Zone change request and Comp Plan change with conditions and additions, findings of fact and changes and asked staff to bring back documents and findings; Bennett seconded the motion. Fregonese asked that the question relative to bringing the sign into conformance be included and Laws moved to accept the amendment added to the motion; Bennett agreed and Elerath, Bennett and Laws voted in favor and Smith and Acklin opposed on voice vote. (At this point Acklin left the meeting - 10:30 P.M.) 5 Minute Recess.

munications, Petitions monstrances tate Historic Pres. Applications for Special Assessment as Historic Property were reviewed as submitted for Colonel William H. Silsby property at 111 Third St., and Citizens Banking and Trust Co. Building at 232 East Main Street. Laws said he is in agreement with maintenance of historic landmarks and would encourage their stability in Ashland but expressed concern that when historic landmarks are so designated that other property owners are obliged to pick up the tax dollars reflected in the lessor assessments. Laws said he didn't think the applications should be opposed but the matter should be submitted to the Budget Committee for their consideration because it is an expenditure of City tax monies. Council agreed that both the Budget Committee and Historic Commission should address and make recommendation to Council. Laws moved to approve the two applications and refer to Budget & Historic Commission expressing our concerns of future impact to the City if this trend continues and that a list of these homes should be available; Bennett seconded the motion which passed unanimously on voice vote.

Knoll Green Fees An increase in golfing fees including daily and annual fees was reviewed along with the costs at other courses. A lady from the audience said she can't understand why the City would subsidize the Airport and increase fees at golf fees while supporting other recreation. Smith moved to approve rate increase; Elerath seconded the motion which passed unanimously on voice vote.

yor's Appointments The Mayor's memo was read naming a second Pro tem Judge, Kip Lombard, and reappoint David Orf as Judge pro tem; Richard Isaacs for reappointment to the Audit Committee and the following persons to serve on the Citizens Planning Advisory Commission: Bud Wilkerson, Margaret Vedder, Kathie Kennedy, Richard Sept, Roy Levy, Susi Sprangenbert- Krenzen, Jack Sabin, John Garcia and Barbara Bean. Smith moved to approve; Elerath asked for more background on the appointees in the

-..AA . . .co-lnfltine -4 2/5185 P. 8 EarMeetina Ashland Citv Council 2/5/85 P. 9 I' ia !etn Asln Cit Couci 2/5/85-P. 9,- II

yor's Appts. continued future and the Mayor said he would make resume' and utility response cards available if received; Bennett moved to approve; Smith seconded the motion which passed unanimously on voice vote.

64 Ashland Street Deferred until Councilor Reid could be present. anglers Arena The City Administrator reviewed the history of the Wranglers Riding Club which was given 2.5 acres of the City Industrial Park on Mistletoe Road with the understanding that the lease could be cancel- led and noted that at this point the area is needed for industrial purposes. Almquist said there is a chance that the Wranglers can relocate on a portion of Greenway property and said he & Councilor Smiti met with the Wranglers and recommended the City help them get the area moved by use of City trucks etc. Almquist noted that Croman has agreed to help with move. Almquist also asked that he be authorized to secure proposals from several licensed appraisers on the 2.5 acre parcel for Croman plan for the land. On the Wranglers proposal Smith said there are no county monies and the Wranglers understand they must provide their own water & sewer services. Almquist said the industrial property would have to be advertised once it is appraised and a public hearing would have to be held. Laws moved to approve recommendation; Bennett seconded the motion which passed unanimously on voice vote.

ffic Safety Comm. A recommendation from the Traffic Safety Commission to install a "Yield" sign on Meade Street where it enters Vista Street was con- field" sign sidered and Smith moved to ask that the City Administrator bring back a resolution for sign; Bennett seconded the motion which passed without opposition on voice vote.

Left turn refuge A recommendation from the Traffic Safety Commission that a left-turn refuge be constructed for northbound traffic on Siskiyou Blvd., at Garfield Street to accommodate traffic to the SOSC Information Office was reviewed. Rod Stevens told of coordination with the High- way Department and resultant left turn refuge. Laws moved to approve concept; Smith seconded the motion which passed unanimously on voice vote.

Parking sp./mail Council discussed the request for "no parking" space designation in delivery front of a group of mailboxes for 707. 694, 720 and one other address on Liberty Street because vehicles park there and the Post Office refuses to deliver mail. Alsing said the Traffic Safety Commission has no interest in placing "no parking" spaces and noted there is space across the street where cars can't park where boxes could be moved. Alsing said this would be a matter for the Post Office to decide. Council agreed that the matter should go back to the Traffic Safety Commission and should be discussed with Post Office for alternative plan.

LIC FORUM No comment.

2/5/85 P. 9 Al VLCCLLL1r, ti:,11LCIIILI %,LLY tUUL1L:l.l 41-)10 r. JU to I - - - - IC

.NANCES, RESOLUTIONS )TRACTS lker Avenue Second reading by title only was given an ordinance ordering the improvement of Walker Avenue between E. Main Street and the SPRR and Laws moved to adopt; Smith seconded the motion which passed unanimously on roll call vote.

I man Annexation First reading was given an ordinance dispensing with and election and setting a public hearing for February 19, 1985 on the proposed annexation of property on the East side of Mistletoe Road and Smith moved to second reading; Bennett seconded the motion which passed without opposition on roll call vote.

usser Annexation First reading was given an ordinance dispensing with an election and setting a public hearing on the proposed annexation of property located West of Dover Street at Bristol Street from County RR-5 to City of Ashland R-l-10 and Laws moved to second reading; seconded by Smith and passed unanimously on roll call vote.

83-84 Audit A resolution accepting the 1983-84 Audit Report was read and Smith moved to adopt; Laws seconded the motion. Elerath noted that no changes had been made in utility accounting and asked why a recent recommendation by the Auditor had not been implemented. The Auditor, Jerry Burns, was in the audience and said he had suggested a change sometime in the future but had not made it forceful because the accounting procedures for municipalities being used have served the purpose over the years and have been reviewed by the Budget Committee. Burns in referring to Jack Nicholson's letter relative to procedures said that his theory in accounting procedures are correct generally but not for the municipal auditing. Smith noted the subject has been gone over many times and the process will soon be going to computer and she feels comfortable with a perennial clean audit. Nicholson asked to clarify his position saying that previous to Burns tenure the accounting was done in a different manner. Burns said the City at that time was following a proprietary type of audit. Nicholson expressed concern over the financial risk of the City saying that the State revenue sharing funds are in jeopardy. Burns noted that Nicholson is not credentialed as a municipal auditor. Elerath said he brought the matter up because lie has trouble following accounting procedures relative to utilities in the City and added that he has no problem with the Hospital accounting procedures. At this point the Mayor suggested setting a meeting to work out questions for new Councilmembers. On roll call vote to accept the Audit Report, Laws, Smith, and Bennett voted in favor. Elerath opposed.

lution authorizing s/accounting methods A Resolution authorizing funds and accounting methods for 1985-86 fiscal year was submitted and Bennett suggested the resolution be deferred and a study session be called to review. Smith noted that we have an Audit Committee to review and she feels confident that the accounting practices are solid. Burns said adopting this Resol- ution is timely with your budget process beginning. Almquist read

.continued 2/5/85 P. 10 L. Ir~Ieeting Ashlind City Council I I irMeeingityCounil shiind 2/5/85/5/8 P.11.P. 11 '

isolution authorizing ods/acctg methods the Resolution and Smith moved to adopt; Laws seconded the motion which passed unanimously on roll call vote.

Isolution accepting /dIGreenway purposes Postponed.

IER BUSINESS/COUNCIL Laws suggested that when two or more Councilmembers leave the room during a public hearing that a recess be called.

NOURNMENT The meeting adjourned at 11:45 to an adjourned meeting at 7:30 P.M. on Thursday, February 7, 1985 to be followed by a Budget Committee.

iE. Franklin L. Gordon Medaris I ty Recorder Mayor

2/5/85 P. 11 I WMENT

M55 985/2/7 MINUTES OF THE ADJOURNED MEETING Ashland City Council February 7, 1985

Mayor Medaris called the meeting to order at 7:35 P.M. on the above date in the Civic Center Council Chambers. Present were Elerath, Reid, Laws and Smith. Bennett and Acklin were absent.

Second reading by title only was given an ordinance dispensing with an election within the City of Ashland on the question of a proposed annexation and setting the time and place for a public hearing thereon and setting a public date on the withdrawal of certain real property from the Jackson County Fire District No. 5 and directing publication of notices as directed by ORS I 222,524; and declaring an emergency. (CROMAN ANNEXATION).

Laws moved to approve ordinance, Reid seconded and motion passed with all voting in favor.

Second reading by title only was given an ordinance dispensing with an election within the City of Ashland on the question of a proposed annexation and setting the time and place for a public hearing thereon; and setting a pulbic date on the withdrawal of certain real property from the Jackson County Fire District No. 5 and directing publication of notices as directed by ORS 222,524; and declaring an emergency. (SLUSSER ANNEXATION).

Smith moved to approve ordinance, Elerath seconded; motion passed with all voting in favor.

Meeting adjourned at 7:40 P.M.

Nan E. Franklin L. Gordon Medaris City Recorder Mayor )OCUMENT OR I/As/ '69 ULiUvi I URy ,955 MINUTES OF THE REGULAR MEETING 985/4/2 ASHLAND CITY COUNCIL April 2, 1985

ROLL CALL Mayor Medaris called the meeting to order after having led the Pledge of Allegiance at 7:30 P.M. in the Civic Center Council Chambers. Elerath, Reid, Bennett, Acklin, Laws and Smith were present.

APPROVAL OF MINUTES Bennett requested that "and Bennett" be deleted from RVCOG item in line 11 of page 2 in the minutes of the March 19 meeting and Smith moved for approval as corrected; Bennett seconded the motion which passed unanimously on voice vote.

PUBLIC HEARINGS Appeal - PA 85-007 The City Administrator read a letter from Craig A. Stone, Planning Pacific Force Dev. Consultant representing Jim Barber and Daryl Bonin and appealing two conditions imposed by the Planning Commission calling for relocation of the outdoor seating in connection with the restaurant planned for the street level and requesting wood siding rather than the plans calling for plaster walls and wood trim. Almquist asked that the staff report and action of Planning Commission; proposed findings of fact and conditions; letters from the Ashland Chamber of Commerce, Olive Butt, Leona Dean, Betty Pinnock, Kay Atwood, Maurice & Ruth Williams, Hal Cloer &Jerry Lamb of Trinity Episcopal Church in support or objecting to the proposal be made part of the record. Also to be made part of the record were the minutes of the March 13, 1985 Plan- ning Commission and findings and orders of that date. Planning Dir- ector Fregonese reviewed the Type 1 procedure saying that the Planning Staff Advisor acturally makes the final decision on these application and that the Planning Commission and Historic Commission have input. Fregonese said that adjoining property owners objected to the proposal so the application went to the Planning Commission. Fregonese gave background of previous applications for use of the triangular shaped lot at Second Street and Lithia Way. Fregonese said the plans call for a two story building with office space upstairs to the rear of the building and a restaurant and outdoor seating on the street level. Fregonese also noted that the Planning Commission had expressed concern about the impact of the development on the Morgan home and the historic Trinity Episcopal Church and the objection relative to alcohol use on premises and critical lack of parking spaces. Fregon- ese noted that in commercial zones there is no requirement for parking. Fregonese advised Council of the quasi-judicial nature of the hearing and noted that exparte communications and visits to the site should be revealed before the discussion gets underway. John Eads, 221 W. Main St. Medford represented the applicants/appellants in the absence of Craig Stone and noted that there has been illustrative opposition to any building on the corner and that it has been said that the church wishes it had acquired the property themselves. Eads said the Planning Commission was trying to be responsive to the neighbors and singled out two issues and requiring changes to be made. Eads said that three changes were made with separate proposals submitted to respond to Historic Commission concerns. Eads noted that the Planning Commission felt the wood siding would be more in keeping with the flavor of the City and that the Historic Commission had no objection to the use of stucco. One of the applicants, Daryl Bonin showed the outdoor seating arrangement on the drawing and said if it were moved that the wall would be higher and would make it more obstrusive to the neighbor. .... continued P. 1 4/2/85 I kgular Meeting Ashland City Councii 4/2/85 P. 2 , A d C M g .

PUBLIC HEARINGS cont. The public hearing was opened and those objecting the proposal were asked to speak. Fr. Jerry Lamb objected to the proposal and asked the the Trinity Episcopal Church be taken into consideration as it has been located on Second Street for over ninety years and that many groups use the building as well as a congregation of over 350 people and would like to recommend that Council review the conditions imposed by the Planning Commission to lessen the impact on the church and Mrs. Morgan's property next door to the proposed structure and business. Lamb said the proposal calls for putting an impossible building on an impossible lot and further feels that the historic church is not being protected. Councilor Bennett asked if the church is in use in the evening and Lamb said the multiple uses keep it occupied many of the evenings until 9 or 10 P.M. On Bennett's question as to whether the wood siding would seem more in keeping to Lamb, he said it would, Lamb expressed concern that noise, music and trash would have a definite impace on the function of the church. Darrell Boldt spoke on behalf of the church and Mrs. Morgan and agreed that access to the sidewalk from the seating area would create noise and debris and said the stucco proposed would be in contrast to the neighboring buildings and said wood siding would be a more appropriate style in the area. Boldt also said the height of the building and said the historic preservation of both buildings (church and Mrs. Morgan's home) is important. Mrs. Morgan spoke saying that if the building is constructed at the height planned, she will be living in a cave and reviewed her exposure to the sun and she wants to see the street light and the mountains. Morgan expressed concern that the applicants had not consulted her and that she has lived in her home for forty years, and added that wood siding would be more compatible to the area. Rex Morgan said he has three parking spaces for his business and is concerned there will be a problem with people taking food out of the restaurant and that serving of alcoholic beverages in the outdoor area will take away from residential living.

Larry Medinger of the Historic Commission said a lot of time was spent by the Commission on the proposal and felt the appellants had bent over backwards to comply with recommendations. Medinger said that the Historic Commission feels stucco is within the style of the historic area. Eads said the cost of stucco is considerably less than wood but if the Council feels the unanimous vote by the Historic Commission to go with stucco is in error, then it should be wood. Eads noted that vacant lots collect more debris than those developed. Eads said the lot is high commercial next to historic area and feels there are reasonable site limitations. Reid commented on the color coating and said that duplicate architecture is not supported by National Trust and that new architecture is not necessarily intrusive with old neighborhoods. Reid continued by saying often old buildings are diminishing because of competition of new structures and added that this is going to be a commercial building but its use can change. Councilor Smith noted she has enjoyed the Trinity Church over the years and has appreciated it's open door sharing policy. Smith said she thinks the area will get used to the new building, -..AA . .continued 4/2/85 P. 2 irMeetinjz Ashland Citv Council 4/2/85 P. 3 -. or Metig Ahlan Ciy Cunci 4//85P.

TBLIC HEARING cont. Elerath reported that he attended the Planning Commission meeting at Second & Lithia which this matter was considered and also that he is a personal Restaurant/off ice friend of Rex Morgan. Elerath said he feels the Historic Commission is strict in their judgments and will go along with their approval. Laws said he would like to see commercial and residential uses more compatible but that he can't figure out a way to do it and if there are residences in a commercial zone then we have to go with the commercial. Acklin noted that the Applicants/appellants are friends of hers and she advised them to work with the Planning Commission. The public hearing was closed and Smith moved to uphold the appeal; Bennett seconded the motion which passed unanimously on voice vote.

Solar Access The City Administrator read a letter from Jeffrey L. Barnes, Archi- tect asking that Council defer action on Solar Access Ordinance until he can be present at the meeting. Planning Director Fregonese gave the history of solar energy back as far as 500 B.C. to the - present time and showed slides with percentages of acceptance and implementation in different areas. Fregonese said the original ordinance was difficult to administer and it establishes a solar factor for each lot in Ashland. Associate Planner Jannusch showed plans and reviewed the process he administers saying that the amended ordinance will simplify the present very complex ordinance. The public hearing was opened and those against were asked to speak. Larry Medinger said he isn't against the ordinance but is concerned about looking only Northward. Medinger requested that public hear- be reopened at the next Council meeting for more input and the City Attorney explained that a guideline explained at the top of the agenda would preclude reopening. Laws said that more testimony could come in from those persons requesting it, but the public hearing will not be reopened. At this point the public hearing was closed and Councilor Elerath commented on the ordinance saying it was a great improvement over the original solar access ordinance. The ordinance was not given first reading until further input is given at the meeting on April 16, at which time the public hearing will be continued. Lnd-use Ordinance to include Group The City Administrator read a memo from the Planning Commission iomes reporting approval of a proposal relative to amending the Code Section 18.20.030 to include "Boarding and Rooming Houses and Group Homes for conditional use within the R-1 Zone. Almquist noted that both uses have the same definition so recommended deleting "Boarding & Rooming Houses". Almquist requested that the minutes of the Planning Commission dated March 13, 1985, ordinance attaghed to agenda adding group homes and staff reported dated March 13, 1985 be made part of the record. Council agreed to strike out the Board- ing & Room language. The Mayor opened the public hearing and Lucy Harrell of 200 Walker spoke in favor of the ordinance saying that although she is in an R-1 Zone that the fact that she is bordered by Jr. High School athletic field, railroad, warehouses etc. will make the use of a group home no less attractive in the area. There III being no further testimony, the public hearing was closed. Almquist gave first reading of the ordinance and Elerath moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote. i

Vi I 4/2/85 P.3 -,MA i I larMeeting Ashland Citv Council 4/2/85 P. A IarM etnAsln CiyCucl428P L .

PEAK ASHLAND CREEK MANAGEMENT PROPOSAL Scott English of Peak & Associates reviewed a proposal to work within the City's management of Ashland Creek to investigate the possibility of implementing a fish enhancement program along with educational benefits principally in Lithia Park. English showed slides of Lithia Park with the creek, paths and possibilities involved in bringing steelhead back into the creek by creation of spawning grounds and other measures to reassure rehabilitation of the fish stock. English included addressing the siltage problem created by the dam and noted that a study would probably cost less than $1,000. Smith reported there is a feasibility study going on called Bear Creek Management Plan tied in the the Water Quality Program and suggested that any proposal await implementation of this plan. Mayor Medaris said the Parks & Recreation Department would be the logical level of involvement as regards Ashland Creek and thanked English for the report.

CITY OF SALEM LEGISLATION The City Administrator reviewed a request by the City of Salem requesting the City's support of current legislation relative to provision of police and fire protection services to state-owned real property, Almquist recommended the City not take an active role at this time since it is an inappropriate time in view of the tax relief concerns now being dealt with by the Legislature. Council agreed.

ST. CLOSURE FOR 4th OF JULY A request from the Chamber of Commerce for closure of E. Main Street and Siskiyou Boulevard, Plaza area & Winburn Way and allowing commercial towing companies to remove illegally parked cars on the 4th of July event was read and discussed. Smith moved to approve request; Acklin seconded the motion which passed unanimously on voice vote.

C.P.NATIONAL Franchise Renewal A letter from the City Administrator requesting that a committee comprised of two Councilmembers and himself be authorized to meet with CP National for presentation of proposal that the Gas Company will be willing to collect the proposed Natural Gas User Tax which has been implemented by the Budget Committee on March 18. Mayor Medaris appointed Laws, Elerath and Almquist to formulate new franchise and bring by report on the outcome of the user tax plan with the Gas Company. Chuck Gates of C P National was present,and expressed appreciation on being able to serve the people of Ashland.

LIQUOR LICENSES Liquor license applications came to Council's attention for Greenleaf Grocery & Deli at 49 North Main Street with recommendation from Chief of Police that final approval be contingent upon final results of background checks; Clark Cottage Restaurant of 568 East Main Street with final approval recommended contingent upon completion of background checks; and approval recommended for change from Class A to Class C for Winchester Inn, 35 Second St. as applied for by Patrick & Colleen Gibbs et al. Smith moved to approve application for Winchester Inn; Reid seconded the motion which passed unanimously on voice vote...... continued 4/2/85 P. 4 I I i irMeeting- AslnAshland Ci-CuclCitv.r Council 4/2/85//5p.etn P. 5- iI

LIQUOR LICENSE REQUESTS continued Laws moved to authorize the City Recorder to give approval of the other two licenses if the background checks prove satisfactory; Reid seconded the motion which passed unanimously on voice vote.

DOWNTOWN PLANTERS A letter from Judy Patterson on behalf of the Chamber of Commerce was read requesting approval of a proposal submitted by Stagecoach Farms to make available planter boxes for the sidewalks in downtown area. Patterson said the boxes were done for Jacksonville and they are 3 x 5 foot made of cedar. They would be in place from April through September and would be done through business people. Patter- son added that Stagecoach will maintain the boxes should the business person not care to for a charge of $30/35. Laws moved to give authority and endorse the project; Elerath seconded the motion which passed unanimously on voice vote. On Mayor's question as to insurance coverage, City Attorney Salter said City's insurance would cover.

AHLAND POND IMP. The City Administrator noted that Water Quality Dittmer was unable to attend the meeting but offered to answer any questions on the proposal which was comprehensively written. The letter was read and after a brief discussion by Council Smith moved to approve; Acklin seconded the motion which passed unanimously on voice vote.

6ASTEWATER TREATMENT #'ANT TREE BUFFER A letter from Ted Anderson, 097 Alder Lane, was read along with an attached petition signed/ Yeighteen residents of the area of the Wastewater Treatment Plant requesting that solutions to the odor problem emanating from the plant and recommending trees be planted to buffer and absorb odors. Alsing gave the history of plans to plant trees and noted some were planted which subsequently died and that later trees were planned for the Greenway corridor which have not been planted as yet. Alsing said in a meeting that the neighbors plan to cooperate in the effort. Anderson said the odor is present at all times and the plant can also been seen by the neighbors. Alsing explained that the original plant was built fifty years ago and has been updated twice since that time and that all DEQ requirements have been met. Alsing said property owners should be aware of location when they buy. Alsing said the WWTP has been landscaped professionally and it is difficult to plant trees in the rocky terrain in that location. Smith said the Parks & Recreation Department were commissioned to do the Greenway planting. Mayor Medaris asked Smith to represent Council in working with Mickelson and report back. A resident of the area noted he took exception to Alsing's remark about "buyer beware".

1AHEL RR CARS Councilor Susan Reid reported that she had met with the neighbors concerned the use of the Krahel property at 168 Meade Street were four railroad cars are parked and said that no compromise nor alternative was reached in communications between the neighbors and El Krahel. Reid asked that City Attorney Salter explore the presence of railway cars on R-1 Residential property. Bennett complimented Reid on her conduct of the meeting which Bennett attended,

...... continued 4/2/85 P.5 4 L. Xt~ILaLLU U LLY -OUMII(: E 41Z/bj . Ah Uin ±ibilldILU 1 LV UUUIICiI

KRAHEL RR CARS cont. Concern for the children in the neighborhood was expressed and Reid said for that reason it could be considered an attractive nuisance. Reid and Bennett suggested Council tour the entire area themselves. The petition submitted by Krahel was made part of the record. Laws agreed saying he would like to take a closer look at the premises. Reid said at the neighborhood meeting there was an agreement on the cleanup issue but nothing on the railroad cars and asked the City Attorney to explore the question of railroad cars in an R-1 Zone. Council agreed that the City Attorney should enforce the Zoning Ord- inance. Ed Khahel said he would be disappointed if Council didn't go tour the area, Krahel said the City allowed him to have the cars. Salter said that four full size railroad cars are not subord- inate to the residence and not in keeping with a R-1 Residential neighborhood. Clara Fader who lives on Meade Street said she goes by Krahel's home regularly and has no objections from where she lives. Fader noted this is a rural community and that's part of it. Elerath said he wouldn't want the cars in his backyard but that most of Krahel's neighbors are supportive and he would lean to treat- ing the matter as a hobby, Smith said the last caboose which was moved in kindled the problem and that it seems at this point there is no choice other than to enforce the ordinance. Doug Cox said he can see some of the yard from his property and the problem relates to the people who live right in the area and are exposed to it. Cox said he has no malice against Krahel but people are always for the underdog and his property taxes have doubled this yea. and he- was told by the Tax Assessor that his view was part of the reason. Cox asked why when the first car was brought in the area was not the Zone ordinance enforced.

Chas. Lahr noted he was one of the first to complain and noted that Mrs. Morgan's roses which were discussed earlier would have to go because she is in a commercial zone and no one addressed them. Lahr said he had been told there was to be a locomotive park and offered his home as part of the shrine and let it get paid for.

Terry Koerner, 1026 Henry, suggested that the Zoning ordinance be studied to see if Krahel is in violation or not. Koerner said she has read the ordinance and it seems to be obscure. Koerner said she is concerned that taxpayer's money will be spent along with Krahel's money and that a compromise should be reached. Bennett said the neighbors seems to be in favor of two cars and cleanup but Krahel refused to give up any of the cars. Orville Leao, 363 Iowa, said he can see Krahel's cars and would like to see him be able to do something with them. Laws asked Krahel if a compromise could be reached by his being willing to keep just a caboose and possibly the flat car. Krahel said he will not compromise. Laws said that Council would have to vote against him unless he cut down to two cars and added that it can be taken to court but will be expensive and no assurance of his winning the case. On question of Elerath as to his intentions, Krahel said he would like to work with the neighbors and modify his plans with screening of the property. Reid moved to direct City Attorney to act on the non-permitted use; Smith seconded the motion and on roll call vote Reid, Smith, Bennett and Acklin voted YES. Laws and Elerath voted NO and motion carried.

4/2/85 P. 6 I1 I aar Meeting Ashland City Council 4/2/85 P. 7

OAK KNOLL GOLF COURSE EXPANSION - 3 Way AGREEMENT Councilor Acklin reported for the Golf Course Committee relative to the three-way agreement between Oak Knoll Enterprise, Erv Toney and the City of Ashland the committee had drafted for Council approval. Acklin said that the City would be trading sixty lots on the golf course for sixty acres of land across the street owned by Toney and that homes would be built on the golf course by Toney with the criteria built into the agreement. The present golf course would be modified to maintain eight holes and an additional ten holes would be constructed across the street, Acklin noted that Jack Davis represents Mr. Sullivan and Jim Grantland represents Erv Toney. Aklin said that City Attorney Ron Salter has been an active member of the Golf Course Committee. Acklin noted that Sullivan has had a loan commitment for two years and that in may be in jeopardy because of Federal legislation. Acklin said that the proposal calls for a subdivision on the golf course of one story construction where views would be blocked, solar envelopes which protect each lot and the construction would be done in a way that would not prohibit use of the course during building etc. The City Administrator reviewed the Covenants, Conditions & Restrictions and because of the lateness of the hour, Smith moved to adjourn at 12:30 P.M. to an adjourned meeting on Thursday, April 4 at 4:00 P.M. to continue the agenda.

Nan E. Franklin L. Gordon Medaris City Recorder Mayor

4/2/85 P. 7 II L .. i

MINUTES OF THE ADJOURNED MEETING ASHLAND CITY COUNCIL April 4, 1985

I ROLL CALL Mayor Medaris ledi the Pledge of Allegiance and called the meeting to order at 4:00 P.M. in the Civic Center Council Chambers on the above date. Eler'ath, Reid, Bennett, Acklin, Laws and Smith were present.

UNFINISHED BUSINESS Oak Knoll Golf Course Councilor Acklin reported on a meeting of the principals in the three-way agreement earlier in the day and that the City gave another lot to Toney rather than paying for the survey, stretch of road and other costs, Acklin said the City should pay the closing costs and title insurance on the property involved. The phase schedule was discussed and Acklin said that it still would have to go to the Planning Commission. It was noted by Acklin that the first phase of the project would have to start within eighteen months and the golf course will be under construction as soon as the agreement is executed. Reid asked if there is a time line that will guarantee we will have an eighteen hole golf course. Salter said there is no guarantee but that the agreement is contingent upon Sullivan getting a loan. Sullivan noted that he has seventy members signed up but doesn't want to overload the course. On question of Acklin as to how the money issue was arrived at, Acklin said there had been an appraisal done. Smith asked if there could be a deadline date for completion and Salter said something could be added to the agreement saying the loan is to be used on the expansion of golf course only and Sullivan agreed to that contingency. Laws expressed concern that enough would be spent on each hole to make it a quality golf course. Sullivan said you can spend between $25,000 and $50,000 a hole and said he planned on being in the middle of those two figures. Parks Director Mickelson was in the audience and said he had managed two golf courses previous to coming to Ashland and in his opinion it will be a fine golf course and a tremendous addition to the community, Lee Howard agreed saying that the course has been a topic of conversation for ten years and the bank is supportive and so is the community. Acklin moved to authorize the Mayor and City Recorder to sign three-way agreement with Toney, Sullivan and the City with additional language from Salter; Bennett seconded the motion which passed unanimously on voice vote.

Cemetery Prices A memo from the Director of Finance was read proposing amendment to price structure on cemetery services. The resolution was read and Laws moved to adopt; Smith seconded the motion which passed unanimously on roll call vote.

Budget Public Hearing A public hearing was set on the 1985-86 Budget for May 7, 1985 at 7:30 P.M.

.continued 4/4/85 P. 1 ne LI- I r 4 L ~L~ , -- - - I

I DTINANCES, RESOLUTIONS CONTRACTS

Minors/Liquor Second reading was given an ordinance amending the Municipal Code with respect to penalties for the purchase or possession of liquor by a minor and Bennett moved to adopt; Smith seconded the motion which passed unanimously on roll call vote.

Group Homes in R-1 Second reading was given an ordinance adding a new subsection to Section 18.20.030 of the Ashland Municipal Code relative to Group Homes in R-1 Zones. Smith moved for adoption; Reid seconded the motion which passed unanimously on roll call vote.

Transfer of Approp. A resolution transferring appropriations within funds was read and Acklin moved to adopt; Smith seconded the motion. Smith asked about the status of City Hall exterior remodelling and Nelson said it has been underway. Reid urged that it be completed by July 4th. On roll call the motion passed unanimously.

Croman Corp. Agreement The agreement with Croman Corporation relative to electric services/ transformers etc. was reviewed by Council and Smith moved to authorize signature by the Mayor and City Recorder; Bennett seconded the motion which passed unanimously on voice vote.

Winburn Closure Request Ashland Christian Fellowship withdrew request to close street for Easter services. GOALS TIMETABLE The goals timetable for 1985 was reviewed and Reid noted she would like to be notified of Parking Facility meetings. Laws set April 16 for a public hearing for establishment of funding for street maintenance. Reid moved to approve timetable; Acklin seconded the motion which passed unanimously on voice vote.

PUBLIC FORUM No comment from the audience.

OTHER BUSINESS FROM COUNCILMEMBERS Smith suggested that Council meetings be stopped at 11:30 P.M.

Mayor Medaris commended the Golf Course Committee for their work over the months and asked that they be written a letter expressing appreciation for their contribution.

Elerath noted that distribution of regular gasoline at the airport is being considered which will be a great cost savings to those who use the airport. Elerath also noted that '-- has had a problem with a merchant relative to mislabelling of bulk items and said he would contact the Dept. of Agriculture to so advise. Elerath expressed concern that many houses doh't have numbers and that the Public Safety Department may have to spend considerable time identifying them and wondered if there is an ordinance which tells where numbers should be placed. Police Chief Bernard said a man is going to paint addresses on the curb as time and weather permit and also that the Explorers have regular drives to provide this service.

OURNMENT The meeting adjourned at 5:25 P.M.

iE. Franklin Recorder L. orudon Nedaris Mayor I A 10 --- IDOCUMENT OR Z/As MINUTES OF THE REGULAR MEETINGD C69 E[POSITRY ASHLAND CITY COUNCIL L 9M55 April 16, 1985 985/4/16

OMPREHENSIVE PLAN Planning Director Fregonese presented the Mayor with Ashland's Certificate of Acknowledgement of Compliance to State Require- ments of the Comprehensive Plan and noted that planners have been working on the project since 1978. The Mayor thanked the staff and the hundreds of citizens who had a part in the effort.

lPROVAL OF MINUTES Smith asked that page 5 be corrected relative to the Wastewater Treatment Buffer plans to show that Parks & Recreation Depart- ment was commissioned to do planning etc. rather than "planting". Reid noted that adjournment of the meeting should have read 12:30 A.M. not P.M. Smith moved to approve minutes of the regular meeting of April 2, 1985 as corrected and the adjourned meeting of April 4, 1985; Reid seconded the motion which passed unanimously on voice vote.

BLIC HEARINGS Solar Access Jeff Barnes, 27½ N. Main Street, said he has worked with solar designs for a period of ten years and expressed concern about changes made in the solar ordinance which would preclude a certain percentage of the property owners from their rights to the benefits of the sun as they relate to solar energy. Barnes illustrated problems with topography and subdivision layouts which make solar access difficult to implement along with the typically uphill slopes to the South in Ashland. Larry Medinger, 520 Terrace Street, agreed that the ordinance has problems and illustrated a building location problem he has on Scenic as it relates to a future structure and its solar affect. Fregonese said that the ordinance is realistic and that he sees a smal Cenhap.of difficultm overall in implementing the ordinance. IA rape o pr It eaing is on file). Almquist gave first reading by title only of an ordinance amending Chapter 18.70 of the Land-use Ordinance relative to Solar Access and declaring an emergency. Acklin moved to second reading and Smith seconded the motion. Laws asked why there was an emergency clause and Fregonese said the present ordinance is not clear and there is litigation pending on it and permits are being held up pending the adoption of the amended ordinance. Laws agreed with the need for the emergency clause and the motion passed unanimously on roll call vote.

Street Fund Revenue Proposal Councilor Laws noted that the third goal of Council was to evaluate various ways to fund street maintenance and noted several attempts have failed in the past. Laws noted Revenue Sharing will no longer be available after 1986.Almquist said that Ashland has never had its streets sealed and that money could be saved with such a pre- - ventative maintenance program which would cost about $110,000 a year. Almquist said we will be losing about $200,000 a year because of the demise of Revenue Sharing and noted that whenever citizens have been asked what they consider the biggest problem in Ashland they invari- ably say the condition of the streets is the major problem. Almquist said the City is now faced with replacing the R.S. monies by a new revenue which can be earmarked for street maintenance on a year to year basis and noted the Budget Committee unanimously recommended

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bIC HEARING cont.

Street Maint, Fund to Council that we have a street fund with several revenues turned over to that fund, Almquist said the proposal being made is to establish two new revenues to be earmarked for the fund - 5% natural gas utility user tax which would go to the street fund and bring in between sixty and one-hundred thousand dollars per year and in addition would transfer 5% from Water and Sewer utility to the street fund, Almquist said this in the current year would necessitate no new Water & Sewer charges but at some time they may need to be increased 5%. Almquist noted both natural gas utilities and water & sewer utilities use the streets and thus it is reasonable to ask for street utility funding. It was noted that electric users already have 25% and seems fair to ask that natural gas users pay 5%. Almquist said that he will be meeting with C. P. National to negotiate a new franchise and will discuss their willingness and ability to collect the tax, Almquist said the public hearing is for input only and that no decisions on the proposals would be made at this time. Laws said that there is a possibility that Council would ask that an ordinance be drawn up. Acklin said Council is doing something about how to take care of the streets and invited the citizenry to share any ideas they may have for implementation when the revenue sharing monies are lost, Smith said she is impressed with the com- parison of costs of electric utilities and property taxes and that Ashland has always been between 47 and 51 in rank of lowest costs. The public hearing was opened on proposed revenues for street fund. Fred Binneweis said he is in strong support of street funding and noted that the streets in most of Ashland are in deplorable condition but doesn't believe that the utilities should be charged for the use of the streets and asked why the electric users shouldn't be taxed the same amount, Binneweis recommended that gasoline tax be looked at again and disagreed with previous comments when gasoline tax was suggested that Ashland consumers would drive to Medford to avoid the tax, Bill Capp agreed with Binneweis' remarks and said that more careful inspection should be made of the streets cut by the various utilities, Capp said gasoline tax would be one way and that a tax levy such as maintains Parks & Recreation should be researched as a way to generate funding for streets. Capp said that better work on the streets as needed would preclude some of the potholes which just get larger. Al Willstatter expressed concern that the proposal could be implemented by July 1 according to an article he read in a newspaper. Willstatter stated his opposition to any tax increase for natural gas and that users should be given time to speak up. Laws said electric utility users are charged 10% and that the City used to transfer 20 to 33% to the General Fund but now it's done through taxes. Willstatter said this proposal singles out natural gas users and people are already faced with another tax of 5% for water. Willstatter asked Council if they realize what this increase will do to Laundromats, car wash businesses etc.

. .continued 4/16/85 P. 2 ... lar Meeting Ashland City Council 4/16/85 P. 3

IC HEARING ON STREET PROPOSALS cont. Don Rist, 310 Bridge Street asked Council not to make a decision on the proposals until they hold more public hearings or study sessions on the matter. Rist recommended that the City look at the legislation (HB2686) which the City of Salem had requested support on which would reimburse police & fire protection costs on state lands. Rist said the City might get State funds. On Laws' question as to whether Rist would support the proposal, Rist said he would not support anything he hasn't seen.

John Nicholson, 1575 Greenmeadows Way, said he is willing to pay his share of the costs to serve the need but advised against setting up too many funds which could cause straightjacketing the finance officer. Nicholson said continued use of the general fund and additional revenue proposals plus proposed tax on natural gas users wouldbe unfair particularly to low income people of the community. Nicholson urged that more public discussion be held on the street proposal

Cliff Moran, 1193 Siskiyou, said emphasis should be in cutting the government costs in other places and added that no one ever thought revenue sharing was going to be permanent.

Merle Mills, 34 Scenic Drive, opposed the proposal.

May Lou Stewart, 791 Glendower, speaking for the League of Women Voters commended Council for having a public hearing on the matter and giving the community an opportunity for further input before making a decision. Stewart said LWV has no stand on the matter as there hasn't been sufficient time for study.

Chuck Gates, Area Manager for C.P. National, said while he is concerned with the financial services he is also concerned with the rates and noted the last three rate cases for CPN were for decreases.

As a point of interest Laws reminded Council and citizens that an automobile gasoline tax was passed by this Council and was referred to the people and the people turned it down. Laws said that the tax levy which supports the Parks & Recreation services law has changed and if the City were to go to a property levy we could only go for three years at a time and otherwise we would have to go to the property tax. Of the Salem legislation mentioned earlier, Laws said there is little chance that will go through as they have been trying since 1953 and there is only a handful of Cities with that kind of impact. Laws asked the audience how they would publicize the proposal to get the most input. Willstatter suggested the City utility newsletter. Moran recommended that the Daily Tidings give people opportunity for input on the subject. Capp said it would be a good idea to put the hearing notices in paper located in section other than the want ads. Smith noted that the City publicizes the agenda more than other cities and citizens have opportunity for

. ... co t- -- AP 1i/i II P. I Lar mee ting eisnianra bcry uouni 4/ , 100 O V. 4 I

TET FUND PROPOSALS tinued input and attendance at meetings.

'ftplace Request A letter from Wink Jean, Marketplace Manager, was read requesting use of the 12-space parking lot at the apex of Guanajuato and Winburn Way to add a Saturday Farmers Market to the Saturday Market complex. Jean said that since the letter was written they have changed proposed hours for the Farmers' Market to operate until noon rather than 3: P.M. Wink introduce Susan Wallace who plans to head up the Growers' Market, The City Administrator noted that a request had been received from the Chamber of Commerce asking that any decision be delayed until such time as the Chamber could study the plan. Wallace reviewed the plans for the market saying that it will make fresh vegetables available without a middleman and give local growers an opportunity to sell their produce. Reid supported the produce proposal. Laws said the Parking Facility Committee has been working to create spaces for downtown use and that twelve spaces may have a tremendous impact on Saturday shopping. Laws recommended post- poning the growers market opening until a report is available from the Parking Committee which is being worked on and added it could be done by the first meeting in May - otherwise the second meeting. Laws moved to postpone until the second meeting in May; Acklin seconded the motion. Laws said he would attempt to have the report for the first meeting in May. On roll call Elerath, Bennett, Reid, Laws and Acklin voted in favor, Smith voted NO.

toric Preservation A letter was read from the State Historic Preservation Office relative to the nomination to the National Register of Historic Places of the Emerick-Phillips House at 1068 E. Main Street and the Roper, Fordyce and Julia House (Winchester Inn) at 35 Second Street. Reid moved to direct staff to send letter nominating the two houses; Bennett seconded the motion which passed unanimously on voice vote,

d-use Ord. Amendments A memo from the Planning Commission relative to a proposed amendment eller's Accommod, to the Land-use Ordinance to exclude Hostels from the Travellers Accommodation Ordinance was reviewed and a public hearing was set for May 7, 1985 at 7:30 P.M0

fic Safety Recommend. Parking 607 Park St, A memo from the Traffic Safety Commission requesting a "No Parking" sign in front of 30 mailboxes at 607 Park Street was read and the matter discussed by Council. Laws move to approve and instruct staff to bring back a resolution; Acklin seconded the motion. Reid said she didn't like the exception and Elerath agreed saying the same problem exists all over town. Almquist noted that the Post Office has asked us to encourage grouping mailboxes. On voice vote the motion pass with all AYES except Elerath who opposed.

nity Center Building Planner Fregonese reported on the increased use of community activities at the Community Center and showed the activity graph on the screen.

4/16/85 P.4 .continued JWL rlte t L -LI g5 A.q h I ;; n ti C i V v Un i in i, i I A/6RII rIQr1 'ITi r- - -ieioig. S I U J nJi . J

cunity Center Bldg. Fregonese introduced Serena St. Clair who is in charge of the building and she reported on the community interests shown in the use of the building etc. Reid complimented St. Clair on her initiative in creating uses at the Center and being there for the public. Joyce Ward reviewed the plans for restoration of the building to it's original look and the repairs planned. Ward showed a picture of the building taken in 1922.

icittee Nominations Philip E. Gates was nominated to the Traffic Safety Commission; Willmott Knowles to Airport Commission; Don Daoust to Bikeway Com- mittee and Frank Long to the Bikeway Committee. Mayor requested approval of the appointments and Laws so moved; Elerath seconded the motion which passed unanimously on voice vote.

*LIC FORUM Daniel Greenblatt requested consideration of an interim approval of his liquor license application in the absence of background information on his parents being returned to the Police Department. Greenblatt said his is anxious to open and cannot do this until he gets the license approval and offered documentation on the integrity of his parents, Council discussed the matter and the backlog of applications in Salem caused by a cut in personnel. The City Rec- order noted that she has other applications which have been approved based on receipt of the information. Elerath said he had planned to help Greenblatt but hadn't realized others were also waiting and didn't feel we could waive the policy for one applicant.

I[lANCES, RESOLUTIONS NTRACTS

rans. of Approp. A resolution transferring appropriations within funds was read and Acklin moved to adopt; Laws seconded and the motion carried on unanimous roll call vote.

solution authorizing mds/accounting methods A resolution authorizing funds and accounting methods for 1985/86 fiscal year was read. Laws recommended that the resolution be deferred since it deals on Exhibit "A" with creation of the Street Fund which had been discussed at the earlier public hearing and on which it had been decided to postpone decision for further input from the public. Finance Director agreed with Laws and noted that the Budget hearing will be held on May 7, 1985. Council agreed to postpone.

Iker Avenue Agreement An agreement with Jackson County concerning the improvement of Walker Avenue from E. Main Street to S.P.R.R. was reviewed and Smith moved to authorize the Mayor and City Recorder to sign the document; Reid seconded the motion which passed unanimously on roll call vote. ER BUSINESS Elerath commended the City Administrator for coming in 153rd in the annual Pear Blossom Run.

URNMENT The meeting adjourned to Executive Session at 10:20 P.M.

L- Franklin, City Recorder L. Gordon Medaris, Mayor 4/16/85 l'.5 I i

MINUTES OF THE EXECUTIVE SESSION ASHLAND CITY COUNCIL April 16, 1985

The Executive Session convened immediately after the regular meeting adjourned at 10:20 P.M., on April 16, 1985.

Present were Councilors Elerath, Reid, Bennett, Acklin, Laws, Smith, Mayor Medaris, City Administrator Almquist, City Attorney Salter, Tidings Reporter Hazarian and City Recorder Franklin.

City Attorney Salter reviewed information concerning pending litigation for removal of railroad cars on the property of Ed Krahel.

The meeting adjourned at 10:30 P0 M.

Nan E. Franklin, City Recorder MINUTES OF THE SPECIAL MEETING ASHLAND CITY COUNCIL April 23, 1985

Mayor Medaris called the meeting to order at 7:30 P.M., on the above date in the Civic Center Council Chambers. Present were Councilors Elerath, Reid, Bennett, Acklin, Laws and Smith,

Medaris noted that after the executive session relative to the Krahel railroad cars proposed removal, he had received many calls from the citizens of Ashland supporting Krahel's position and asked that action be delayed for a period of time to give Krahel an opportunity to consider a compromise prior to legal action.

Bennett reported she had met with complaining neighbors after having contacted Mayor Medaris and Salter and feels they are still willing to accept the original caboose and flatcar but are upset not only because Krahel refuses to compromise but has not followed through on his original verbal agreement to clean up the area. Bennett reviewed a report she had passed out to the Council on steps she had taken and noted ordinances possibly being violated. Bennett asked that Krahel be allowed time to reconsider and if a solution cannot be reached, she would be' willing to pursue the matter into court even though she feels the City's time, money and energy could best be spent on other needs.

Smith agreed saying she too would like to avoid litigation and would support an effort to locate the railcars in a more specific district and suggested such property be looked into,

Reid disagreed with the reconsideration proposal saying she doubts that Krahel will compromise and would not want Council to be placed in an awkward position.

Medaris suggested a period of fifteen days to work out a compromise based on the public interest.

Acklin noted the City has nothing to lose by delaying the legal action in a effort to reach a compromise.

Laws cautioned Council not to get into a situation where the neighbors are making the decision and said Council should make the decision if there is a violation or if two cars are acceptable.

Smith moved to give a fifteen day notice to Krahel that the City is willing to work out a compromise and if a compromise cannot be reached, that legal action be taken; Acklin seconded the motion. On voice vote Bennett, Acklin, Laws, Smith voted YES; Everett and Reid voted in opposition.

Mayor Medaris asked Councilors Bennett and Smith to work with Krahel on compromise and said Salter will need to hear directly from Krahel as to his decision within fifteen days.

Meeting adjourned at 8:00 P.M.

L. Gordon Medaris Mayor

Nan E. Franklin City Recorder

I- DOCUMENT OR Z/As/ C69 DEPOSITORY' MINUTES OF THE REGULAR MEETING 09M55 985/5/7 ASHLAND CITY COUNCIL May 7, 1985

LL CALL Acting Mayor Laws led the Pledge of Allegiance and called the meeting to order on the abovr date at 7:30 P.M. Elerath, Reid, Bennett, Smith and Acklin were present. Mayor Medaris was absent. PROVAL OF MINUTES Smith moved to approve minutes of the regular meeting and executive session of April 16, 1985 and special meeting of April 23, 1985; Acklin seconded the motion which passed unanimously on voice vote. ILIC HEARINGS Federal & State Rev- enue Sharing & Budget A summary of resources was handed out by the Director of Finance who reviewed Federal Revenue Sharing and State Revenue Sharing budget proposals. Laws opened the public hearing on Federal Revenue Sharing and there was no comment from the audience so the public hearing was closed. The public hearing was then opened to consider State Revenue Sharing and there was no comment from the public so the public hearing was closed. Laws opened the public hearing on the entire budget and there being no comment from the public, the hearing was closed. Traveller's Accommod. Almquist reviewed a memo from the Planning Department relative to revision to the Travellers Accommodations Ordinance noting the Plan- ning Commission voted unanimously to recommend approval to Council for exclusion of Hostels from the ordinance. Almquist noted that CPAC also voted unanimously on the proposal. The sections 18.08.315 and 18.24.030, 18.28.030, 18.32030 were read covering hostels, Freg- onese noted that hostels must be dealt with as they exist in Ashland now and noted they are different from traveller's accommodations since they are more like a dormitory. Fregonese said that the managers live on the site and noted the present owner Mark Ahalt is considering selling the hostel to American Youth Hostels, The public hearing was opened and Mark Ahalt spoke in support of the ordinance and offered to answer questions. Since there was no further comment from the audience, Laws closed the public hearing. Smith commended the Ahalts on the service they have provided the young people. Almquist gave first reading of the ordinance and Smith moved to second reading; Acklin seconded the motion which passed unanimously on roll call vote.

2EA AGENCY ON AGING The City Administrator reviewed a proposal by AAA to contract with the Senior Program to service transportation, outreach & information referral for fiscal 1985-86 and requesting authorization to apply for grant. Acklin moved to approve; Reid seconded the motion which passed unanimously on voice vote. CLOSURE OF WINBURN WAY A request for closure of Winburn Way during Commencement Exercises of SOSC was considered and Bennett moved to approve; Reid seconded the motion which passed unanimously on voice vote. LIQUOR LICENSE APPS. Final recommendation for approval on Back Porch BBQ liquor license application had been received after the agenda was prepared and Reid moved for approval on updated information; Smith seconded the motion which passed unanimously on voice vote. OSFA request came in after agenda was prepared and Smith moved to place on agenda; Acklin seconded the motion which passed unanimously on voice vote. Smith moved for approval; Acklin seconded and on voice vote all AYES.

5/7/85 P0 1 Iir Meeting Ashland City Council 5/7/R8 P. 9 MI - - .. -I - I - - - - .

II GHBORHOOD GARAGE SALE EETCLOSURE REQUEST A letter requesting that traffic be blocked off on High Street between Laurel & Manzanita Sts. on May 18 from 9 A.M. to 5 P.M. to conduct a yard sale carnival was considered. The Director of Public Safety was asked for his opinion and he recommended against based on the extra costs and also the possibility of setting a precedent. Council discussed other options and agreed that the applicants should approach the people at the Methodist Church for permission to use their parking lot for the purpose outlined and Bennett moved to deny. Smith seconded the motion and Laws directed Almquist to send a letter notifying of denial and suggesting the church lot proposal. Motion passed unanimously on voice vote. I EY ST. IMPROVEMENTS A memo from the Public Works Director noting that petitions have been received from property owners for improvement of Hersey Street between N. Main & Lori Lane, and between Laurel and Water Streets, with curb, gutter and paving. Alsing said the project would be qualified for FAUS funding which he understands will be depleted before long and that there is a balance of $38,205 from a previous project which could be used for this project with the balance being paid by the Federal Govern- ment to make up 88% with the property owner being assessed about $25 per front foot. Alsing explained that at this rate the projects could be extended with the help of the FAUS funding. Alsing noted that the monies borrowed ahead to do the Oak Street project have been paid back and the above projects would be qualified. Smith moved to approve authorization to secure petition signatures; Bennett seconded the motion which passed unanimously on voice vote.

i TPLACE PARKING A memo from Planning Director Fregonese was reviewed relative to the twelve parking spaces requested for use on Saturday mornings by the Marketplace for the Grower's market and Fregonese was at the meeting to say that he felt the use at the hours requested wouldn't have an impacts Wink reported that Sandy James at the Chamber had read the Fregonese memo and parking demand report and in light of the information supports the proposal. Laws said that on April 27 the parking space use by noon was 80% and in June/July would reach 100% by noon and suggested a compromise asking that the Growers be out of the parking lot by 11:30 A.M. Elerath moved to approve based on spaces being cleared by 11:30 A.M.; Bennett seconded the motion which passed unanimously on voice vote.

I [&MISCELLANEOUS BUSO 2LAND VS. NATIONAL AD. A memorandum from City Attorney Salter was reviewed in which he asked permission to dismiss the case again National Advertising saying that an edict resulting from a case tried and judged unconstitutional by the Oregon Supreme Court would preclude our use of the Sign Ordinance in this case. Salter added that should the Oregon Supreme Court reverse the Court of Appeals, we can then refile and proceed in the light of the Oregon Supreme Court decision. Reid moved to authorize the City Attorney to dismiss the case; Smith seconded the motion which passed unanimously on voice vote.

5/7/85 P. 2 Meeting Ashland City Council 5/7/85 P. 3

ZFFIC SAFETY COMMO tOIENDATIONS A memo with three recommendations was read from the Traffic Safety Commission, the first one being that a "No Parking" sign be placed in front of certain mailboxes on Liberty Street. Smith moved to approve; Bennett seconded the motion which passed unanimously on voice vote. The second recommendation was to implement a "No Parking Zone" on the East side of Prim Street and Bennett moved to approve; Acklin seconded the motion which passed unanimously on voice vote. A speed study was recommended on North Main between Grant and Maple Streets from 40 mph to 30 mph. Smith said a request had come from Jehovah's Witnesses who have problems with the use of their parking lot. Acklin moved to authorize speed study recommendation; Reid seconded the motion which passed unanimously on voice vote0

NAY CERTIFICATION A request for signatures of Mayor and Recorder on Bicycle Path Sect- ion - Walker/Calif. relative to right-of-ways for the Federal Aid Project. Reid moved to authorize signatures; Bennett seconded the motion which passed unanimously on voice vote.

FUNDING ENERGY CON- TANT PROPOSAL A memo from the Director of Community Development was reviewed relative to a proposal to secure the services of an Energy and Land-use Consultant to improve the City's energy accounting procedures etc. and to solicit for financial assistance through BPA in a joint grant proposal with Grants Pass, Medford, Jackson & Josephine Counties0 Wanderscheid recommended the proposal saying that it will take a minimum of staff time and upgrade the department through a computerized accounting system etc. Smith moved to approve; Bennett seconded the motion which passed with Reid, Bennett, Laws and Smith voting in favor. Elerath opposed and the motion carried.

PLAN CHANGE IA 9Jackson Road The Planning Director's memo relative to changing the Comprehensive Plan as it relates to 1679 Jackson Road (Jackson House Restaurant) to place it in the E-1 Zone. Fregonese noted that the County doesn't have enough personnel to control the standards of development in the Urban Growth Boundary and recommended that Council contact the County to stress the need for control in the area outside the City limits and within the Urban Growth Boundary. Laws suggested that a joint meeting could be arranged between Council and the Jackson County Commissioners. Acklin recommended that the City Administrator request a place on the Commissioner's agenda and that two Councilors attend the meeting to see if the City can control/enforce development0

LICFORUM Acting Mayor Laws cited Director of Public Works Alsing for having been named one of the "Top Ten Public Works leaders in the Nation".

ICHEARINGS SET Public hearings were set to consider revisions to the Ashland Sign Code and Performance Standards Ordinance for May 21, 1985 at 7:30 P.M.

5/7/85 P. 3

L. I Ir Meeting Ashland Citv Council 5/7/85 P. 4 I

I INANCES, RESOLUTIONS I CONTRACTS olar Access Ordinance Second reading by title only was given an ordinance amending the Land-use Ordinance with respect to Solar Access and Acklin moved to adopt; Smith seconded the motion which passed unanimously on voice vote.

Liquor License Fees led & Brkfst Estab. The City Administrator reviewed his memo relative to a fee schedule relative to liquor licenses for Bed & Breakfast establishments and noted the legislation has been introduced at the State level to accomplish lowering the rates. The ordinance was given first reading and Smith moved to second reading; Elerath seconded the motion. Elerath expressed concern that Bed & Breakfasts may expand in size and the City Attorney said that instance would have to be researched if and when it occurs. The owner of Edinburgh Lodge noted that the object of the liquor license fee is so that liquor can be served at the establishment and not sold as some B & B's had been doing. Thirlwall said he agrees with the proposed fees with the exception of the $10 renewal fee. Reid noted she has a conflict of interest because of her ownership in a B & B. On roll call vote the motion passed unanimously,

dinance Levying grsonal & property aes First reading was given an ordinance levying property tax for various funds for 1985-86 fiscal year and Smith moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote,

solution Adopting nual Budget A resolution adopting the annual budget and making appropriations was read and the City Administrator noted that a footnote which would indicate that the Street funding for materials & services would be contingent upon the approval of utility users tax in the amount of $100,000 and that $88,000 be contingent upon approval of transfer from Water Quality for the Street Fund being proposed. Acklin moved to adopt; Smith seconded the motion. On roll call the motion passed unanimously. solution authorizing sods& acctg methods Postponed on recommendation of the City Administrator and agreed to by Council. solution Parking 607 Park A resolution prohibiting parking in the vicinity of 607 Park Street L was read and Acklin moved to adopt; Smith seconded the motion which passed with Reid, Bennett, Laws, Acklin and Smith voting YES and Elerath voting NO because he thought the policy should be generalized.

ectric Rates A resolution adopting electric rates schedules to be effective May 31, 1985 was read after review of memo from the City Administrator. Acklin moved to approve; Smith seconded the motion which passed without opposition on roll call votes

5/7/85 P. 4

L. Ir Meeting Ashland Citv rminpil r, / 7 /Q r, P R i ee t ing Ashland- Ciy lninil I JI~U cJU~I i

ANSO OF APPROPSO A Resolution transferring appropriations within funds for Fire equipment repairs was considered and memo reviewed. Smith wondered if the equipment was worth the $6,000 cost of repairs and was told that a new vehicle would cost over $100,000. Reid moved to adopt; Elerath seconded the motion which passed unanimously on voice vote.

ESS CONFERENCE No comment0

SINESS FROM COUNCIL UERS. Bennett noted she had placed a letter relative to Krahel's railway cars for information only.

OURNMENT The meeting adjourned to an Executive Session to consider ligigation between the City and Hoffarth at 9:40 P.M.

. ... iE, Franklin Don Laws tyRecorder Acting Mayor

5/7/85 P. 5 MINUTES OF THE EXECUTIVE SESSION ASHLAND CITY COUNCIL May 7, 1985

The Executive Session convened immediately after the regular meeting adjourned at 10:40 P.M., on May 7, 1985,

Present were Councilors Elerath, Reid, Bennett, Laws, Acklin, Smith, City Attorney Salter, Attorney William Mansfield, 901 W. 8th St., Medford, Oregon, City Administrator Almquist and City Recorder Franklin.

City Attorney Salter introduced Attorney Mansfield and reviewed his role in current litigation re: City of Ashland vs Hoffarth.

Attorney Mansfield reviewed the case to date and steps that can be taken,

After a brief question and answer period, Councilors were in agreement with action reviewed. Meeting adjourned at 10:00 P.M.

an Nan E. Franklin, City Recorder .

Yal

S Lo CUMENT OR DEPOsITORv Z/As/ C69 .99M55 MINUTES 1 985/5/21 OF THE REGULAR MEETING ASHLAND CITY COUNCIL I May 21, 1985 I

CALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order on the above date at 7:30 P.M. Elerath, Bennett, Smith and Laws were present. Reid and Acklin arrived momentarily.

ROVAL OF Smith moved to approve minutes of the regular meeting and executive sess- ES ion of May 7 and special meeting of May 14, 1985; Bennett seconded the motion which passed without opposition on voice vote.

LIC HEARING A memo from the Planning Staff was read and Planning Director Fregonese reviewed the proposed revisions to the Performance Standards Ordinance Performance Stds. saying that the Planning Commission has worked for eighteen months to rewrite the document to make it a more flexible guideline than the Zoning Ordinance. Fregonese reviewed the methods for awarding bonus points, trade-offs and basic incentive system. Fregonese noted the changes in street grade criteria and general street standards. In reviewing the bonus point system for renewable resource hot water heaters, Fregonese noted that wood stove hot water heating had been included. Elerath objected to inclusion of a pollution producing method being supported as an incentive. Fregonese noted that the wood stove would have to operate under DEQ criteria. Laws said he could see no problem with the production of hot water from a wood stove which would be in use for space heating anyhow. Smith disagreed with Elerath saying with DEQ approved woodstoves people must be allowed to use them. The public hearing was opened and there being no comment from the audience, the public hearing was closed. Acklin moved to approve ordinance as reviewed; Read seconded the motion. On roll call Reid, Bennett, Acklin, Laws and Smith voted in favor; Elerath opposed and the motion carried. Elerath commented on grammatical errors and requested they be corrected before the ordinance is read, Sign Ordinance Revisions A memo from the Planning Staff reviewing the proposed revisions to the Ashland Sign Code was read and Planning Director Fregonese noted the proposals are not a change of policy or something new but a restructure of the ordinance to make it clear. Fregonese said the sign ordinance was approved by LCDC and implemented into the Comprehensive Plan. Fregonese reviewed conditions regulating signs saying that there is to be no change in copy in nonconforming signs and that any change must call for bringing the sign into conformance0 Fregonese outlined the criteria for free- standing signs in shopping centers and business complexes saying that only one sign is allowed for the complex and wall signs allowed for individual businesses etc0 The public hearing was opened and Cliff Moran of 1193 Siskiyou Blvd., said that people change signs and put up an illegal sign and noitt.ing is being done0 Moran said there are many cases of this I nature existing. The Mayor asked that Moran bring specifics to his I) attention so they may be dealt with0 Attorney Diane Spies reported that she is representing the Bamforths, owners of Bard's Inn, and noted that the matter being discussed is a housekeeping measure for two reasons, one being public policy consideration which is a legislative matter and she hasn't found an assessment of those affected0 Spies said that is a public policy consideration but she is more concerned as it affects the nonconforming terminology that is being used. Spies said nonconforming have a constitutionally based right and that they cannot retroactively become illegal when they were approved as legal when initially installed0

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P.H. on Sign Ord. Spies reviewed implications of inverse condemnation cases and said she continued would like to see the language changed in the revision and that the definiation of nonconformance be more carefully studied. Michael Stitt asked who owned the banners advertising the Shakespearean Theatre and was told they are owned by OSFA. Al Willstatter, 128 Central, asked if the proposed revision was being addressed to the Bard's Inn situation and noted that because of the fact that someone must go back to Planning to get a conditional use permit and finds themselves in this situation doesn't seem fair and he doesn't think Council really wants to create these problems. Fregonese said he and the City Attorney discussed the methods of amortization and said because nonconforming signs have been allowed to exist doesn't mean they should remain in perpetuity and changes are sought when the business can best afford them. Fregonese said that this method of bringing signs up to code has been used for fifteen years. Willstatter suggested the matter be reviewed before more ligigation is initiated since the City is already involved in enough lawsuits. The City Attorney said that some of the issues have not been resolved in Oregon and so we are open to litigation. Reid said we do have people who are anxious to bring their signs into compliance and she doesn't see anything unique about the Bard's matter. Spies said for the record she is concerned that first reading of the ordinance is scheduled immediately without further study of public hearing comments. Laws said that this is the practice of Council and if there is a legal challenge we must decide what steps are to be taken but it carries out the intent of the Code. Moran said that when he removed his sign as requested by the City and relocated it that it is no longer an effective tool for advertising his business. The public hearing was closed at this point. Laws asked for reading of the ordinance and Almquist gave first reading. Smith moved to second reading with findings to be submitted and read at the next meeting; Laws seconded the motion which passed unanimously on roll call vote. rplus Property The City Administrator reviewed the proposed sale of a parcel of vacant real property of approximately 2.5 acres located at 400 Mistletoe Road, and recommended that the appraised evaluation of $87,500 that a minimum bid be sought for at least 80% of that amount with terms to be 15% down with balance at 10% all of which will be due in five years. Almquist added that after advertising, should a buyer not be found that the list- ing be given the Ashland Board of Realtors. The public hearing was opened and there was no comment from the audience. The hearing was closed and Smith moved to direct Staff to proceed with terms as proposed; Bennett seconded the motion which passed unanimously on voice vote. ~ee Commission kport Linda Ryan reviewed activities of the Street Tree Commission from its inception until the present time and noted that recommended street trees of different mature statures, nonrecommended street trees and prohibited street trees were made up as the beginning task of the Commission and that it has been decided that an educational program will enhance the beauty of the City as implemented. Peter Giffen reviewed his work with

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I.1REET TREE COM- the Electric line crews stating that it is difficult to prune trees where 5SION REPORT they conflict with power lines and still keep them in shapely condition, ntinued Giffen said he has been involved in special projects of inspection of street trees on C & B Streets and made recommendations and worked on site review to beautify railroad trestle to improve image of entrance of the north end of the City. Joshua Smith reviewed other cities' trees so a criteria for Ashland can be developed and said consideration must be given soil, climate, solar exposure etc., and noted special attention is given trees which are messy and other problems. Don Todt gave a compre- i i hensive report of interest in urban forestry and reviewed a wide range of ,I species found on one street. Todt noted that many trees are not native to I this area. Ryand said that when the inventory of the neighborhood trees was done it was noted that each area has its own personality. Giffen said the report is just their first effort and the Commission is anxious to i put the results of the research into use, Council commended the Commiss- IC ion for the fine work and thanked Serena Linde who was in the audience. Reid moved to approve listed information and have it brought back in ordinance form; Bennett seconded the motion which passed with all AYES on voice vote.

OSUREREQUEST A request from Robert Vlach on behalf of "Lithia Park Alive 85" for BURN WAY closure of Winburn Way from 3 P.M. to 6 P.M., was reviewed and Acklin moved to approve request contingent on their providing barricades and personnel and Bennett seconded the motion which passed without opposition on voice vote. ITE BALLET CLOS- A request for closure of Winburn Way on Monday evenings from 7:15 P.M. to REQUEST the end of performances from June 17 - August 26 for State Ballet of Oregon was considered and Acklin moved to approval with understanding they provide barricades and personnel for same; Bennett seconded the motion which passed unanimously on voice vote. 0R.SE-DRAWN '2RIAGE REQUEST Candace Kirscher requested she be given unlimited number of special events in her operation this year saying that last year her permit limited her to six weddings. Dennis Perkins, Ashland Taxi owner and holder of the franchise said the unlimited special events permission would be expanding the service too much and that the route was settled last year and approval was based strictly on weddings. Perkins said he has no problem with wedding events being served. Kirscher said if the special events would have to be spelled out she would be limited in her operation. The City Attorney said it would be necessary to define special events. Laws said the applicant is asking that the whole City be opened up for any event. Smith moved to retain the fixed route and allow unlimited weddings; Acklin seconded the motion, Public Safety Director Lively expressed concern relative to operating carriage after dark and Smith amended her motion to limit from "dawn to dusk" and Acklin approved. On voice vote the motion passed without opposition. (Elerath left the room at 9:55 pom. and returned shortly thereafter.)

)SP, ADMINISTRA- T'OINTMENT A memo from the Mayor was read seeking confirmation of appointment of Thomas Mack to be Hospital Administrator due to replace Robert Strowbridge who is retiring and Laws moved to approve appointment; BEnnett seconded the motion which passed unanimously on voice vote. Judy Schaefer was present and said that Mack would be on board as of June 17th and that a receiption is being planned shortly thereafter to introduce him to the citizens of Ashland. 5/21/85 P. 3 4 irrMeieAhadCt Meeting- Ashland City Counciloni 5/21/65/18 P,.4'1 4

RDPROPERTY A memo was read from Planning Director Fregonese with recommendations relative to the proposed disposition of the house located on the Lord's property noting that the cost of rehabilitating the house without a real need for it would not be worth the cost of the work. Fregonese said that the house could well be rehabilitated by someone moving it off the property in order to link the structure with Ashland's historic past, Fregonese said he had three inquiries regarding purchase of the house by people who would move it. Fregonese suggested that in the event no one purchases the house, that it could bid for demolition. Reid noted that she had talked to Chair- person Crawford of Parks & Recreation and that the Commission would utilize the house should it be rehabilitated, Reid also noted that the Ashland Heritage Committee might be interested. Laws moved to accept the recommendation of Fregonese after some discussion and Elerath seconded the motion. Laws amended the motion to include "if the Heritage Committee does not respond within two weeks" and Elerath agreed to the amendment. On voice vote the motion passed unanimously.

rport Easement A memorandum from Director of Public Works Alsing requesting authorization for Mayor and Recorder to sign an electric easement at Ashland Airport so that PP&L can install a new primary electric line was read and Smith moved for approval; Reid seconded the motion which passed unanimously on voice.

INANCES, RESOLU- IS & CONTRACTS Iravellers Accom- iodations Second reading by title only was given an ordinance amending the Ashland Municipal Code to exclude Hostels from the definition of travellers accommodations and Smith moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote0

.iquor License fees - Travel- lers Accommod. Second reading by title only was given an ordinance reducing the liquor license fees for travellers accommodations and Laws moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote0

axes for 1985-86 Second reading by title only was given an ordinance levying taxes for FY 1985-86 and Smith seconded the motion which passed unanimously on roll call voteo

ater Moratorium First reading was given an ordinance lifting the water moratorium in the Southwest portion of the City and Acklin moved to second reading; Reid seconded the motion which passed unanimously on roll call vote.

Resolution auth- rizing Funds for 185/86 Fiscal Yr A resolution authorizing funds for 1985-86 Fiscal year was read and Laws moved to adopt; Smith seconded the motion which passed unanimously on roll call vote.

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Lh i Fr~eeting Ashiand Citv Council 5 91/21/85 PO 5 I r nA t o - -

s. Approp. funds A resolution transferring appropriations within funds was read and Smith ISup. Ct. deco) moved to adopt; Reid seconded the motion which passed unanimously on roll rsal call vote.

ority to purchase of deposit ley of the Rogue) A resolution authorizing pruchase of certificates to deposit at Valley of the Rogue Bank was read and Laws moved to adopt; Elerath seconded the motion which passed unanimously on roll call vote.

I ~ng Prohibition i erty St.) A resolution prohibiting parking at 707 Liberty Street on the East side of Prim Street was read and Smith moved to adopt; Bennett seconded the motion. On roll call Reid, Bennett, Acklin, Laws and Smith voted YES. Elerath opposed the measure.

BUSINESS idySessession The City Administrator noted there is a conflict for the 28th of May for Study Session and asked to reschedule. Council agreed - no new date set.

kCouncil meeting Elerath asked for permission to work with students at High School on City government and to bring them in to act in the capacity of Council for one day. Council agreed.

gler Relocation Smith thanked the City Administrator and staff for their efforts in the transfer of the Wranglers arena from the Mistletoe Road location to the new Greenway site north of the Valley View exit.

RNMENT The meeting adjourned at 10:30 P.M0

1.E,Franklin L. Gordon Medaris i 'Recorder Mayor

5/21/85 P.

IL DOf=K)C _: "'_. OraT Tk 1 OR Z/As/ ?•1t7 C69 .9M55 MINUTES OF THE REGULAR MEETING DEPOSITORY I 985/6/4 ASHLAND CITY COUNCIL June 4, 1985

ROLL CALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order on the above date at 7:30 P.M. Elerath, Bennett, Reid, Acklin, Smith and Laws were present.

APPROVAL OF MINUTES Reid asked that page 3 of the minutes of May 21 be corrected to add that a concession stand was approved in the State Ballet request for closure of Winburn Way. Elerath asked that the minutes reflect his comment relative to discussion of Performance Standards Ordin- ance after Smith's comment saying "Elerath asked that number of degree days be included in ordinance to make it useable". Acklin moved for approval as corrected; Reid seconded the motion which passed unanimously on voice vote. BARD'S INN City Attorney Salter requested that matter of Bard's Inn be postponed until adjournment to executive session because of litigation.

SODA MTr WILDERNESS A letter from the Soda Mountain Wilderness Council was read requesting endorsement of a Wilderness designation for Soda Mountain. Bruce Boccard, Chairman of the Council posted a map of the study area and adjoining 33,000 acre forest which extends from the Pacific Crest Trail south of Greensprings Summit to the California border and showed slides of the area. Boccard noted that the area is the habitat of mountain lions, black bear, bobcat, golden eagles etc. and in addition showed slides of exotic flowers and plants being threatened. Boccard said that the area only twenty-five minutes from Ashland should be pre- served as wilderness to preclude logging, mining, oil and gas development which BLM as cited as being more vital than wilderness preserve. Sue Joerger of Southern Oregon Timber Industry Association said the 340 acres in question is a minor amount of timber but that the association feels concerned about management of the area and that BLM's type of management would be broader, Joerger passed out a map depicting the resources found within a hundred mile radius from Medford and said that BLM could protect the wildlife, control burning and manage the area and asked that Council contact BLM and tour the area before commiting support for the wilderness proposal. Smith expressed concern about filing of mineral rights which BLM would allow and thus open up such uses and added that she feels BLM does not reforest its land. Joerger said that BLM reforests within five years and believes in multiple use and those options should be reserved. Boccard asked for decision to report back to a June 18th hearing. Reid moved to support all of the public lands shown on the map furnished by SMC and not just the Wilderness Study Area and asked staff to draft letter to that affect; Smith seconded the motion which passed unanimously on voice vote, FINDINGS OF FACT Sign Ordinance Findings of Fact on Sign Code relative to nonconforming signs were I passed out and the City Administrator said the subject would be on the next agenda for adoption to give Council adequate time for study.

6/4/85 P. 1 muiar mleetiLng Rsnilana uiry uouncii 6h rTX%~f8. t kxVs UVt* L

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SR. PROGRAM DIRECTOR The City Administrator read his memo and that of the Mayor recommending Barbara Dunlap as Senior Program Director and Mayor Medaris asked Council to confirm his appointment of Dunlap. Laws moved to approve; Bennett seconded the motion. Smith thanked Laws and all of the people who have worked with the Senior Program. On voice vote the motion passed unanimously.

FRDYCE ST. SEWERS City Administrator Almquist reviewed the history of the need for sewers in the Fordyce Street area because of failing septic tanks and said that Commissioner Barnes, Public Works Director Alsings and himself met with the property owners on Fordyce Street and due to the fact that the parcels are large was able to work out a plan to charge assessments based on homesite consisting of 10,000 or less and the remaining costs of annexation be held off until division of property. On Ack- lin's question as to whether the people are interested in annexing soon Almquist said they are and that our water rates are half as much as the County's and also they would be paying a double sewer rate. Laws asked about the legality of forming assessment district now and annexing later and Almquist said it would be clarified in the ordinance. Salter added that it would be a contract commitment and not a decision for a future Council. Almquist said one-half acre zoning will be reserved until public need is established and then it could be upzoned. Commissioner Barnes commended Almquist and Alsing on their efforts on behalf of the property owners and reviewed the problems the County experienced relative to assessed evaluations of the property and petitions to the Board of Equalization appealing taxes levied. Barnes noted that if there is a public health hazard that the City would be responsible to take the property in so that this solved many problems. Almquist reviewed the proposal chosen by the property owners and read the resolution. Laws moved for adoption and Smith seconded the motion. Larry Medinger noted he owns property with someone else and they will be coming in with annexation proposal for therectangular section bordering Wightman Street. On roll call vote the motion passed unanimously.

BUDGET COMMITTEE PPOINTMENT Application letters from Phil Arnold and Jeff Golden were considered by the Council and Smith nominated Phil Arnold. Laws recommended that Golden apply for another board on the City because of his expertise and interest and added that although he would like to see him on the Budget Committee that that position had been promised to former Councilor Arnold. Reid agreed and asked Golden to reapply and explained she had committed herself to Arnold. Acklin moved to close nominations; Laws seconded the motion which passed unanimously on voice vote. Acklin moved to appoint Arnold.

?ARKS & REC. COMMISS- 10NER ELECTION A letter from Parks & Recreation Chairman Crawford recommending that Patricia Adams be appointed to fill the term of resigning Commissioner Harnly was read. Council unanimously agreed on the recommendation and Reid noted Adams' accomplishing the feat of bringing the swimming pool to reality.

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PARKING SPACE REQUEST/REHAB A letter from the Traffic Safety Commission recommending that a five- minute parking space be designated in front of 59 Winburn Way as requested by the Rehab office was read and Smith moved to direct Staff to bring back resolution; Acklin seconded the motion which passed without opposition on voice vote.

EMPLOYEE INCENTIVE PROGRAM The City Administrator reviewed his memo outlining a proposed employee suggestion program as suggested by Budget Commissioner Schultz. Almquist noted that the limit would be 10% of the cost savings for a suggestion and that he would report to Council periodically on progress of the program, Smith noted Almquist might want to choose a panel to review suggestions. Almquist said that was the plan and that management employees would not be included. Almquist also said that in lieu of cash that payment for training classes could substit- ute for cash awards. On question as to whether Parks & the Hospital would be included, Almquist said they would have to implement their own program with their options. Smith moved to approve for one year and then have Council evaluate; Acklin seconded the motion which passed unanimously on voice vote.

PUBLIC FORUM Al Willstatter asked what ORS an executive session was being called I on and the City Attorney said he would give him the number if he called in the morning because he didn't have it with him. Salter said it was 192. --- but wasn't clear on the whole number. Hazarian said it was 192.440. Public Forum closed since there was no further comment.

WATER MORATORIUM Second reading by title only was given an ordinance lifting the Water Moratorium in the Southeastern portion of the City and Laws moved to adopt; Smith seconded the motion which passed unanimously on roll call vote. NONCONFORMING SIGNS The City Administrator noted that Planning Director Fregonese felt it important to clarify nonconforming signs criteria by adding Section 18.96.160 and read the ordinance amending Title 18. Laws moved to second reading; Acklin seconded the motion. On roll call vote the motion passed unanimously.

PERFORMANCE STANDARDS First reading by title only was given the Performance Standards OPTIONS Options and the following changes were read into the text as follows: Under 18.88.010 in the last two sentences two words were added to say ... , "pl'ovde. for more efficient land use, and bedue the impact of development on the natural environment and neighborhood. To 18.88.020(E) regarding Pedestrian Path the following word was added "A graded cleared way, adjacent to the curb, at curb level, for individuals who travel on foot." On page 4 under B (4) under Contents, the following words were added in the first sentence: "The final plan shall contain a scale map or maps and a wtitten z~tte- ment showing the following for the development: On page 7 under B. Bonus Points item 1, second paragraph, the following language was added relative to degree average: "Average of less than 7500

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PERFORMANCE STANDARDS OPTIONS ORDINANCE cont.BTU/FT2/YR for non-renewable space heating based upon a 65 degree average daily interior temperature using kMhtand weotheL data oL the cto4sat avaitabte Weathet Station." In 18.88.070(A) relative to setbacks the following words were added in the first sentence: "Front yard setbacks adjacent to collectors or subcollectors shall be 20 deet. Laws moved to second reading as corrected. Elerath asked Planning Director Fregonese why he hadn't added degree days for computation purposes and Fregonese said he would prefer to use various methods instead of tying into simple degree days. Fregonese said he would be using Ashland weather data or the closest comparable weather stations. After a long discussion between Elerath and Fregon- ese relative to methods/formulas used in computations, Acklin suggested adding "as published in the most current Uniform Building Code" and moved to second reading with additions; Reid seconded the motion which passed with Reid, Bennett, Acklin, Laws and Smith voting in favor; Elerath opposed. ORDINANCE/ST. TREES First reading by title only was given an ordinance amending Chapter 13.16 adopting a list of recommended and prohibited street trees and Smith moved to second reading; Acklin seconded the motion which passed unanimously on roll call vote. i STATE REVENUE SHARING I RE: SERVICES A resolution certifying certain services offered by the City relative to State Revenue Sharing was read and Laws moved to adopt; Elerath seconded the motion which passed unanimously on roll call vote.

PERFORMANCE STANDARDS GUIDELINES RESOLUTION Councilor Smith moved to adopt with the addition of "Uniform Build- ing Code" language amended into the ordinance on Performance Standards and Bennett seconded the motion. On roll call the motion carried unanimously.

SITE DESIGN/USE GUIDE- ILINES RESOLUTION A resolution establishing Site Design/Use Guidelines was read and Almquist noted that such guidelines were made a Council goal and such information will be helpful and put in book form, Smith moved for adoption of the resolution; Elerath seconded the motion which passed unanimously on roll call vote. IWOPERATIVEAGREEMENT V/SOSC The City Administrator reviewed the letter from SOSC relative to the agreement proposed to implement the North Campus Completion Plan worked on for years and recommended authorization of signatures of Mayor and Recorder. Laws so moved; Reid seconded the motion. Elerath asked to be excused from voting since he was unfamiliar with the background of the process and after research by City Attorney was told he must vote under the circumstances. Acklin expressed concern about the trees and Almquist said as many as possible will be saved. On roll call vote motion passed unanimously. (Later in meeting Salter learned that one can be excused from voting if other members agree).

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4jSR.PROGRAM CONTRACT Almquist reviewed the Senior Program contract with the Area Agency on Aging for services provided by ACCESS and Smith moved to authorize Mayor and Record to sign; Bennett seconded the motion which passed unanimously on roll call vote.

ITHER BUSINESS FROM XOUNCIL MEMBERS Bennett noted that she had left information relative to Council input on effectiveness of Rogue Valley of Governments to City and invited I P suggestions for services of RVCOG at the next meeting after review of information.

{ST,IMPROVEMENT EST. Almquist noted that certain street improvement estimates had come in more than 10% over the engineer's estimates and thus the City would have to go back to those signing in favor and ask whether they will accept the costs reflected in the bids. Street projects involved were Glenwood Drive which was estimated at $15,665 and came in at $17,458.50 and Hillcrest which is to be improved with curbs only which low bid came in at $5,678.50 and estimated at $4,894.40. Almquist asked permission to contact property owners by teIphone !' in interest of time and Council agreed.

EVENUE SHARING (FED.) Almquist reviewed background of City's method of imposing franchise tax and noted because of a constituent's challenge over the years which culminated in direct communication with the U.S. Treasury, the federal government cut off Revenue Sharing funds until such time I as alleged inappropriate taxing methods can me researched and ruled II upon. Almquist recommended that all Social! a~erhbes being funded through the City with Revenue Sharing Funds be notified that such funds will not be available until a ruling is received. Council agreed and asked the Administrator to so notify. Almquist noted also that the final payment on the Hydro project rests with the availability of revenue sharing which will create a cash-flow problem.should it not be available. 10JOURNMENT AND ACTION At 9:47 P.M. Council adjourned to Executive Session to discuss liti- JEER RECONVENING gation relative to Bard's Inn application. At 10:17 Council recon- i vened and Acklin moved to repeal Resolution 85-14 calling for Bard's Inn Zone Change and instructed staff to bring back findings of fact denying the zone change application. On roll call Bennett, I Acklin, Laws and Smith voted YES. Elerath voted NO and Reid could not vote because she had missed the meeting involved and had not reviewed tapes of the public hearing.

The meeting adjourned at 10:20 P.M.

Nan E. Franklin L. Gordon Medaris City Recorder Mayor

6/4/85 P. 5 iJUMENT -->- S C, ; OR Z/As/ DEPOSITORY C69 MINUTES OF THE REGULAR MEETING .9M55 ASHLAND CITY COUNCIL 985/6/18 June 18, 1985

ROLL CALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order on the above date at 7:30 P.M. Elerath, Reid, Bennett, Acklin and Smith were present. Laws was absent. i ITRVLOF MINUTES Elerath questioned wording of the June 4 minutes relative to appointment of Arnold to the Budget Committee saying it said that Arnold had been promised the position. Acklin said the minutes should have reflected Arnold being endorsed because of having served on Council and Budget Committee previously there- for having experience. On page 4 Elerath asked for clarification of language relative to adoption of resolution on Performance Standards to say that the resolution would have the same language as had been amended into the ordinance adopting Performance Stand- ards. Also corrected on page 2 in the second to last paragraph was a repeated five word sentence. Acklin moved to approve with corrections as noted for 6/4 regular meeting and executive session of same date; Reid seconded the motion which passed unanimously on voice vote. COGNITION OF CITY pRS0NNEL A letter from Donald N. Harwell, National Delegate of the Oregon Chapter of the American Public Works Association was read and Public Works Director Harwell was on hand to recognize Allen A. Alsing as L Allen A. Alsing the recipi- ent of the "Top Ten Public Works Leader of the Year for 1985" award. Harwell reviewed Alsing's record professionally in the field of Public Works saying his outstanding career began with his work with the City of Ashland. Harwell noted other awards given Alsing over the years and noted a dinner in Alsing's honor is being held in Portland. Alsing accepted the honor and thanked City Council and Administrator for allowing him to participate in the professional associations.

Hospital Administrator Bob Strowbridge Retirement Mayor Medaris reviewed Bob Strowbridge's tenure with the City at Ashland Community Hospital over the past thirteen years saying that the hospital was seven years old when he was appointed at which time fixed assets were $800,000 and that he is retiring with $3,000,000 in fixed assets and two months of operating revenue in the bank and a building fund in the amount of one-quarter million. Strowbridge accepted the Certi- ficate of Appreciation presented by the Mayor saying that it was with the cooperation of the elected City officials and staff that he was able to accomplish what he did thanked everyone for the working relationship over the years.

William Toney Retire- ment Due to illness, William Toney was not present to receive a I certificate of appreciation for his 21 years with the City.

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PUBLIC HEARING Fordyce St. Sewers Local Imp. Dist. The City Administrator reviewed Asst. City Engineer Olson's letter noting that petitions for the construction of sanitary sewers on Fordyce Street had been received which limits service to only 18 lots which front on Fordyce and said that signatures represent 73.46% of the frontage and 71.72% of the area. Almquist said that the proposal is in cooperation with the County and he will be attending the Commissioner's meeting relative to the improvements. Almquist noted that a petition for annexation will come at a later time and that the public hearing is for sewers only at this time and that/public hearing will be held on annexation at the appropriate time and said that an adjoining section is expected to request annexation too. The public hearing was opened and Virginia Jackson, 955 B, Street expressed concern that if annexed she could be prevented from keeping animals on her large parcel once in the City. Almquist said large parcels were considered and the proposal is based only on homesites based on 10,000 sq. ft. and that the balance will be deferred until the property is partitioned, sold etc. Jackson asked that the agreement contain a clause showing no interest will be charged and City Attorney Salter agreed this could be done. Jackson said she is in favor of sewer improvements. There were no further comments from the audience and the public hearing was closed. Smith moved to instruct staff to bring back ordinance for installation of sewer on Fordyce Street; Acklin seconded the motion which passed unanimously on voice vote.

AMERICAN LEGION LIQUOR LICENSE REQ. JULY 4TH A letter from the American Legion requesting authorization to obtain a one-day liquor license from OLCC for use on July 4th was discussed and Almquist noted it is a yearly procedure and that no problems have been caused by such use. Smith moved for approval; Reid seconded the motion which passed with all AYES on voice vote.

PARK ESTATES STREET CUTTING REQUEST - Forest Street A request to cut Forest Street for utility services to Park Estates Subdivision was read. Councilor Reid wanted to know why the letter wasn't included in the agenda and if exception was made and whether all requests are included when information is received after the deadline. Almquist explained that the information was placed on tables because it was not available when agenda went out but that item had been requested to be placed on agenda. The question as to why the services were not installed previously was discussed and Alsing said the developers were notified of the paving. Acklin asked Alsing about the proposed skin patch and wondered if the street could be bored. Alsing expressed concern that the patch will sink later and said in the future he plans to extend the guarantee period tQ two years to catch damage developing later. On the question of boring Alsing said you never know if it is possible until an attempt is made with boring tool.

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FOREST ST. CUT cont. Acklin said that the proposal was still in Planning when the street was paved and she could see why the developers would hold up on installation of services until approval was given from Planning Commission. Smith moved to approve; Bennett seconded the motion which passed unanimously on voice vote. Smith suggested that boring be looked into and Alsing said that the electric service could possibly be bored but the storm drain will need to be cut. HEALTH CENTER FUNDING A letter from the Community Health Center was reviewed relative to funding provided by Revenue Sharing which has been threatened and basic financial needs of the Center. The City Administrator noted that five other agencies face the same problem and recommended that matter wait until more information is received by the City. Acklin agreed that Council should wait for further word and that the whole Budget Committee should review the matter. Smith reported that the Health Center is undergoing some proposed changes including a new location to reduce the overhead and that a final decision on this may be necessary before word comes back from the government on disposition of revenue sharing funds. Council agreed to wait for word from the government before more action is taken.

RVCOG Council discussed the viability of the Rogue Valley Council of Governments as requested by Councilor Bennett, Liaison to COG. Reid expressed satisfaction with their work on Water Quality and supports their continuation of that effort. Acklin noted that she had served as liaison before Bennett and didn't feel COG was making much progress in reaching their goals. Acklin said that in a discussion of the agency with Laws who had served on the Council of Governments that Laws has the feel- ing that some of the tasks which COG is responsible for might well be done by another agency which is already geared to do the job. Smith reported on the success of COG as it relates to Water Quality and said that the A 95 Review is no longer one of their main functions. Smith said said she has had much cooperation in working with Eric Dittmer in her work as Greenway coordinator and supports COG. Acklin said that Dittmer puts out a brochure on care of septic tanks which is also done by the County and cited duplicated services. Elerath asked what the cost to the City is to be a member of COG and Almquist said it is about $6,000 annually. The Mayor said Council should consider whether to go along as things are, continue but vote against spending or withdrawing support. Acklin said she is not recommending withdrawal but sees need for improvements in the agency's program. Bennett said she would report back - no action necessary.

6/18/85 P0 3

-.MA !Ruiarua meetingetn Ashlandshln vitCitv Cuclbl/3Council 6/16/85 P,4P. 4

HOSPITAL BD. APPOINTMENT A memo from the Mayor was read requesting approval of Bob Rasmuss- en to the Ashland Community Hospital Board to fill the vacancy of Charles Hart who resigned and whose term goes to December 31, 1986. Elerath moved to approve appointment; Bennett seconded the motion which passed unanimously on voice vote.

ST. SIGNS ON PRIVATE STREETS A memo from the Director of Public Works was read requesting creation of a system to control street signing by amending the (Amend Chapter 11.20) Sign Ordinance which would preclude confusion in street names and eliminate a variety of signs on private property. Almquist noted that the system will help eliminate confusion in the Public Safety Department where similar sounding names in an emergency can deter immediate response. Almquist gave first reading of an ordinance to implement request and Reid moved to second reading; Elerath seconded the motion which passed unanimously on roll call vote.

STREET RESURFACING A list of streets proposed for resurfacing was reviewed and Alm- quist reported that he and Director of Public Works Alsing have discussed the impact on the resurfacing program by the revenue sharing monies threatened and noted that there is $34,518 in the street fund for resurfacing which could be used for the most critical streets. Almquist said that Ashland Street from Mount- ain to Taylor Street was cited as first priority at a cost of $23,739 and C Street at a cost of $7,000. Third in line would be Glendower at $4,154. Almquist said the three streets would be the only ones scheduled for resurfacing at this time and that further proposals would be brought back as determination of funds has been received. Smith moved to go ahead with the existing revenue sharing for the three identified as critical streets; Bennett seconded the motion which passed unanimously on voice vote.

PUBLIC FORUM No comment.

ORDINANCES, RESOLUTIONS AND CONTRACTS Sign Code Amendment Second reading by title only was given an ordinance amending the Sign Code with respect to Nonconforming signs and Smith moved to adopt; Acklin seconded the motion which passed with Reid, Bennett, Acklin, Smith, and Elerath voting in favor.

Performance Stds. Second reading by title only was given an ordinance amending Chapter 18.88 regarding Performance Standards Options and Acklin moved to adopt; Smith seconded the motion. On roll call vote Reid, Bennett, Acklin and Smith voted in favor. Elerath opposed the motion.

6/18/85 P. 4 q - { J - w o - I __1 -_ - .- I

STREET TREES ORD. Second reading by title only was given an ordinance amending Chapter 13.16 adopting a list of recommended/prohibited street trees and Smith moved for adoption; Acklin seconded the motion which passed unanimously on roll call vote.

STREET SIGNS Vote on page 4.

POSITION CLASSIFICATION First reading was given an ordinance amending position classification and Acklin moved to second reading; Reid seconded the motion which passed unanimously on roll call vote. Reid felt the position as Director of Senior Forum should call for more education. 5-MIN PARKING/WINBURN WY A resolution establishing 5-minute parking at 59 Winburn Way was read and Smith moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote.

TRANSFER OF APPROPRIAT- IONS WITHIN FUNDS A memo from the Director of Finance was read and reviewed Alm- quist read a resolution transferring appropriations within funds and Smith moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote. TRANSFER OF APPROPRIAT- IONS WITHIN FUNDS Hydroelectric Plant Almquist reviewed the revenue sharing fund crisis and noted when bonds were sold it was understood that funds would not come from the electric utility funds but recommended temporary deviation from that criteria to replace revenue sharing funds and if and when such funds are restored he would recommend replacing the funds back into the utility fund. Almquist noted some time in the future an electric rate increase may be necessary to restore funds and reported that the generator is putting out more energy than expected and that the first six weeks showed a total of 620 KWH. The resolution was read and Bennett moved to approve; Reid seconded the motion which passed unanimously on roll call vote.

FINDINGS OF FACT BARD'S INN DENIAL Deferred until July 2, 1985 meeting.

FINDINGS OF FACT SIGN ORDINANCE (NONCONFORMING SIGNS) Smith moved to adopt findings; Acklin seconded the motion which passed with Reid, Bennett, Acklin and Smith voting YES and Eler- ath opposing on roll call vote. OTHER BUSINESS - COUNCIL Motion carried. REHAB DEPARTMENT Reid commended the Rehab Department on their staff saying that she has heard good things relative to their efforts. Smith agreed saying Staff is very popular.

I'OUNCILORS TRIP Reid reported that she and Smith will be absent from the meetings in August since they have been invited to visit Great Brittan officials in Manchester and exchange ideas on Nuclear Free Zones. Reid said that representatives from

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I reguiar meering Ashla nd Ui INtvConilI m KPI/oR/R D IC III __ u, £.Lj, o.J r U

PEACE MEETING cont. Silverton and Lane County will be accompanying them on the trip, and they will be staying at Councillors homes. Reid said they would like a letter of introduction and highlights of the City of Ashland to compare with others at the meeting. The Mayor said it would not be appropriate to support as official representatives of the citizens of Ashland. Reid said all she would want is a letter of introduction.

PUBLIC SAFETY PROPOSAL Director of Public Safety Lively reviewed a proposal whereby he would reorganize the department by combining the Training Officer and Communications Officer on the top and then recruiting another clerk dispatcher. Lively reviewed the need for the change by citing the Fair Labor Standards Act which now makes compulsory to pay overtime which will result in a deficit of about $20,000. Lively said both positions will amount to $69,512 and that an increase of $100 per month will be given the person who will be responsible for the training/communication position. Lively said there is now a police officer vacancy but he will delay rehiring a replacement. (Reid left the Chambers at this point - 9:30 PM). Smith asked Lively for comment on progress of weight loss program and Lively said he is monitoring certain problems but overall supports the program. Reid returned to the room at 9:33 P.M.

ADJOURNMENT The meeting was adjourned at 9:35 P.M.

Nan E. Franklin L. Gordon Medaris City Recorder Mayor

i i i

I 6/18/85 P. 6

I I DOCUMENT OR As/C69 MINUTES OF THE REGULAR MEETING DEPOSITORY -9M55 ASHLAND CITY COUNCIL : 985/8/20 August 20, 1985

ROLL CALL The regular meeting of the Council was called to order by President Pro, Tem Laws. Roll call: Present: Elerath, Bennett, Acklin and Laws. Absent: Smith, Reid and Mayor Medaris.

APPROVAL OF MINUTES Acklin moved to approve minutes of the regular meeting of August 6, 1985 and Bennett seconded the motion which passed unanimously on voice vote.

LIQUOR LICENSE APP- LICATION - T.B.Wong Bennett moved to approve liquor license for Dahlia Restaurant for upgrade of beer and wine license to full privileges and Elerath seconded the motion which passed unanimously on voice vote.

RIDGE RD, IMPROVE- NTS A petition for improvement of Ridge Road and formation of a local improvement district was signed by 64% of the property owners based on front footage. Director of Public Works Alsing noted that Lot 2200 owned by five people was signed by only three in favor and should all five not sign it would be difficult to get the necessary 51% in favor, Alsing also said the improvements signed for include paving but not curb and gutter and he doesn't recommend this type of improvement because of the maintenance problems it creates for the sweepers. Drainage was discussed and Alsing said that could be dealt with. As far as the curb and gutter is concerned Alsing said that should the property owners sign in favor, the installation of curb and gutter could come at a future date,. Alsing said he would express his concerns at the public hearing and the proposal could be presented as it is or people could be asked to sign in favor of curbs and gutter. Elerath asked Alsing why the property owners don't want curb & gutter and Alsing said they feel its a rural area and also the costs involved, Almquist noted that 2/3 of the property owners must object to stop the proposal at a public hearing and that unless they object it is considered an approval. Acklin moved to bring back resolution calling for a public hearing; Elerath seconded the motion which passed unanimously on voice vote.

Interchange Lighting Agreement Review The City Attorney reported that in reviewing the agreement with the County relative to lighting of the North Interchange area he found that the City has done what was designated in the contract and he doesn't understand why the County would think the contract is not in force or ineffective. Council discussed the matter and asked that Salter confer with County Counsel Roy Bashaw and report back.

Crossroads (Oak City Administrator Almquist reported that the matter of noise com- Knoll Liquor License plaints at the Medford restaurant owned by the applicant was checked application and that a different type of music will be featured at Oak Knoll so there shouldn't be a problem. Almquist suggested that the operation be monitored and if there appears to be a problem that recommendation I not to renew be considered, Almquist noted there has been a problem

8/20/85 P. 1

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Crossroads (Oak with grease at the restaurant and recommended that sublease be approved Knoll Liquor Lic- contingent on installation of grease trap, Acklin moved for approval ense & Sublease of liquor license contingent on approval of Police Department final report; Bennett seconded the motion which passed unanimously on voice vote. Laws said in checking with the Medford Police Department about the noise problem, that he was informed that the applicant was not cooperative in working with them.and should there be a problem in Ashland the renewal will be denied, Elerath moved to approve the sublease contingent upon installation of grease trap; Bennett seconded the motion which passed unanimously on voice vote,

BUDGET COMMITTEE PPOINTMENT Deferred for full Council attendance and more applicants,

lUDIT COMMITTEE l POINTMENT The City Administrator reported that Bob Rasmussen declined due to pressure of other commitments, Action deferred.

CONOMIC DEVELOPMENT DIMISS ION Dr. Ethel Hansen' s name was submitted by Mayor Medaris for appointment to the Economic Development Commission and Bennett moved to approve; Elerath seconded the motion which passed unanimously on voice vote.

LUSTOMER SERVICE lOLICY The City Administrator reviewed the Customer Service Policy form and I Laws suggested that it be called Citizen Service Policy to include all residents of Ashland, Elerath suggested that a key for showing which department received complaint, amount and disposition set off so easily read. Bennett suggested notifying the citizens through the utility bills that such a service is available. Council agreed with the policy and suggestions,

BUDGET COMMITTEE A memo was read from the Director of Finance requesting a meeting MEETING of the Budget Committee at 7:30 P.M. on September 26, 1985, to consider a supplemental budget, receiving a report on the future of Revenue Sharing beyond September 30, 1985 and discussing other matters of concern to the Committee. No action necessary - meeting set,

PUBLIC FORUM No response.

ORDINANCES, RESOLU- TIONS & CONTRACTS Lien Search Fee Second reading by title only was given an ordinance relative to lien search fees and Acklin moved for approval; Bennett seconded the motion which passed unanimously on roll call vote,

CPN Franchise Second reading by title only was given an ordinance granting a twenty year franchise to C. P. National Corp. for natural gas service and Acklin moved to approve; Bennett seconded the motion which passed I unanimously on roll call vote,

8/20/85 P. 2

-,aA iar mee~ing As~ailan1 UlL U>,f1c1.i O/ /-U/ 0.) t. j I aUar NeetinQ k\snlancl LiLV UGi.flCIi U/LU/OJ F. j I

1 1

RDINANCES, RESOLU- IONS cont.

Street Closures Second reading by title only was given an ordinance amending the Code with respect to street closures and Acklin moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote.

Water & Sewer Development Fees First reading was given an ordinance amending the Code with respect to Water & Sewer Mains installed by subdividers or developers and declaring an emergency. Almquist asked for a correction in "E" of Section 2 to add the word "solely" in the next to last line. Bennett noted that in "F" the words "within ten (10) years of installation" should be added to make the critera consistent and Almquist agreed saying it was inadvertently omitted. The same verbage was put into the "E" section of page two of the ordinance. Council discussed and Elerath moved to second reading with amendments; Bennett seconded the motion. Alsing noted that tetmina- tion of the service may be near the property line rather than "at the property line" so suggested that change. Elerath and Bennett agreed with i the correction. On roll call vote the motion passed without opposition.

Resolutions First reading was given an ordinance relative to rules of the Council on the reading of resolutions and Almquist noted that the Charter pro- vides that resolutions can be approved by title only if copies are on I file for review or the resolution has been advertised. Bennett moved to second reading; Acklin seconded the motion, Willstatter asked if this would create a change in the Charter and Almquist said it would not. On roll call vote the motion passed unanimously. Rezone Bard's Inn First reading was given an ordinance rezoning certain property from R-3 to C-1 (Bard's Inn, applicant) and Bennett moved to second reading; Laws seconded the motion. On roll call Elerath, Bennett and Laws voted in favor, Acklin opposed and the motion carried. Comp Plan Amend. First reading was given an ordinance amending Comprehensive Plan for certain property from Multi-family residential to Commercial (Bard's Inn, applicant) and Elerath moved to second reading; Bennett seconded the motion. On roll call Elerath, Bennett and Laws voted in favor; Acklin voted in opposition. Motion carried.

Yield Signs A resolution was read providing for yield signs on certain streets and it was noted the resolution should include Morton Street at Pennsylvania. Bennett moved to adopt as corrected; Elerath seconded the motion which passed unanimously on roll call vote, Fordyce Street Annexation The City Administrator asked that the Fordyce Annexation be placed on agenda in interest of time and Acklin so moved; Bennett seconded the SIbuhas~sed unanynm sl voice vq e. motion.PMmus revieweh Rme rinance and noted that a letter was received from Jackson County relative to two additional lots in the Urban Growth Boundary and noted they could be added in the legal des- I cription and excluded if the property owners are not agreeable to the proposal. The ordinance was read setting September 17, 1985 as the public hearing date and Acklin moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote, 8/20/85 P. 3 lto P^W .. v L t --- _- . U ...... -- ...... _1-1.1. . . I I

I FJDINANCES, RESOLU IONS cont. A resolution expressing concern relative to Federal tax reform proposals was reviewed along with a letter from the League of Oregon Cities. Laws said he doesn't favor the resolution because if we are going to support Tax Reform tax reform for the good of everyone then we can't object or support as a special interest group, Elerath disagreed partly saying the City needs the tax break as well as all cities and counties, Almquist noted that the tax reform package would preclude any future improvements for the City. Acklin supported the resolution saying that other special interest groups have spoken before the fact and that the City must speak out. Elerath said he objects to the first recommendation. Acklin moved to adopt; Bennett seconded the motion. Elerath asked to amend the resolution by deleting No. 1 and that reference below in the text be likewise deleted; Laws seconded the motion to amend. On vote on amendment Elerath, Bennett, Laws voted in favor; Acklin opposed. The resolution was read as amended and Elerath, Bennett and Acklin voted YES. Laws opposed and the motion carried,

|Park Dedication A resolution dedicating certain lands to the Parks Commission for park purposes formerly known as the Wade property was read and Acklin moved 3 to adopt; Bennett seconded the motion which passed unanimously on roll call vote,

BPA Contract A memo from Conservation Director Wanderschied was read recommending that MHodifications the City Administrator be given authority for signing modifications to the Weatherization Contract and explaining that the modifications would be small departures from the contract as written. Council discussed the need and the resolution to implement was read. Acklin moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote.

|BPA Amendment |No.14/Cost Shar, A resolution approving contract amendment No. 14 with BPA concerning conservation cost sharing was read and Wanderscheid was on hand to review saying that if they opted not to sign with amendment that BPA would rewrite contract with amendment included, Elerath moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote. iBPA Amendment INo. 13 A resolution was read authorizing the Mayor and City Recorder's signatures to execute Amendatory Agreement #13 and Bennett moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote.

IRevenue Estimates A resolution increasing revenue estimates and authorizing expenditure of increase non-tax revenues was read and Finance Director Nelson briefed Council on the rationale and objectives of the issuance of Advance Refunding Bonds

I saying the present market is favorable and that this proposal will not be possible after the first of the year. Council discussed the matter and Willstatter asked what the City plans to do with the $311,000 left over

i from the water bonds and he was told they would be used for the Terrace St. and other projects to upgrade the water system and any other project would I have to be of a non-growth nature. Nelson said that Terrace Street would take about one-third of the amount leaving a balance of $200,000. Acklin moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote.

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IState & Local Director of Finance Nelson reviewed the proposed resolution saying it is investments necessary since he is not authorized to invest in long-term securities and that such investments must be made only for advance refunding bonds. I Almquist read the resolution and Acklin moved for adoption; Bennett seconded the motion which passed unanimously on roll call vote.

Long-term Invest- ment Resources The City Administrator read a resolution authorizing long-term investment of certain resources and Bennett moved to adopt; Acklin seconded the

A, motion and on roll call Bennett, Acklin and Laws voted in favor; Elerath opposed and the motion carried.

)OTHER BUSINESS VROM COUNCIL Elerath explained that he has an opportunity to go to Bangkokfor one and one-half months and asked permission to be absent for three meetings from 10-16 through 12-16. Bennett moved to accept potential absence of Elerath; Laws seconded the motion which passed unanimously on voice vote.

Elerath recommended that the woodstove inclusion/recommendation for use in the Comp Plan be restudied when the Comp Plan is up for review in the near future.

Laws noted that a Parking Committee Meeting had been set for Wednesday, iI Auguest 21st at 4:00 P.M. to hopefully come up with enough space for off- street parking for employees in the downtown area.

Acklin expressed appreciation for the art gallery in the lobby.

IESS CONFERENCE No comment

DJOURNMENT The meeting was adjourned to 9:00 A.M., August 29, 1985.

an E. Franklin L. Gordon Medaris ity Recorder Mayor

8/20/85 P.

-.99A i I ~c ICSflORI I )oCUMENT OR Z/As/ C69 .89M55 985/8/29

MINUTES OF THE ADJOURNED MEETING ASHLAND CITY COUNCIL August 29, 1985

ROLL CALL The meeting came to order at 9:03 A.M. on the above date, in the Council Chambers of the Civic Center. Present were Mayor Medaris, Councilors Bennett, Acklin, and Laws. Absent were Reid, Elerath and Smith.

AEV. REFUNDING A resolution entitled "A Resolution Awarding the Sale "ATER BONDS - of the City of Ashland Oregon General Obligation Water AW*ARD BID Refunding Bonds, Series 1985, and Specifying Adjust- ments to the Maturity Schedule Thereof and Providing for the Appointment of an Escrow Agent" was read in full by the City Attorney. Councilor Acklin moved for passage of the Resolution, seconded by Councilor Bennett and upon a roll call vote, all voted "Aye".

FORDYCE STREET Second reading by title only was given ordinance setting ANNE:XATION a public hearing on an annexation and ib drawal from Fire District No. 5 (Fordyce Annex gPl½ ws moved to adopt, Acklin seconded the motion ich pass t unani-

mously on roll call vote. .

REZONE AND COMP. PLAN AMENDMENT

BARD'S INN City Attorney asked to have continued to next meeting.

RESOLUTIONS Second reading by title only was given ordinance relative to the reading of resolutions by title only. Acklin moved to adopt, Bennett seconded and motion passed unanimously on roll call vote.

U'ATER & SEWIER Second reading by title only was given ordinance regard- DEV. FEES ing reimbursement for water and sewer facilities installed by developers. Laws moved to adopt, Bennett seconded motion which passed with a unanimous vote on roll call.

IYPR0VEiE;ENT A resolution was read setting a public hearing on the RIDXE ROAD imrirovement of Ridge Road. Acklin moved to adopt, Bennett seconded. On roll call vote, all AYES. Medaris i questioned why some property owners did not vote on 41 putition. Acklin noted that only part of the property

-. 094 I- li'shland City Council ~shlndityounil AgusAugust 29.1989-9, 1985 PanPage TwTwo

IMPROVEMENT owners were in favor of curbs and gutters. Salter RIDGE ROAD reported that the public notice included paving, curbs (Continued) and gutters. He noted that certain improvements can be deleted but not added at a public hearing. Laws said he felt the estimated cost per front footage seemed low and asked that it be checked.

ADJOURNMENT The meeting adjourned at 9:20 A.M.

L. Gordon Medaris Mayor

Nan E. Franklin iCity Recorder NF/dp

August 29, 1985 Page Two

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MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL September 3, 1985

MROLLCALL The regular meeting of the Council was called to order by Mayor Medaris who led the Pledge of Allegiance at 7:30 P.M. on the above date. Present were Elerath, Reid, Bennett, Acklin, Laws and Smith.

ITPROVAL OF MINUTES Bennett moved for approval of minutes of the regular meeting of Aug- ust 20, 1985; Laws seconded the motion which passed unanimously on voice vote,

IPARK PROPOSAL A letter from Brent Thompson was read urging that Council consider acquisition of a hilltop park site called for in the Comprehensive Plan, Almquist said he had no particular comments on the matter but alerted Council to the possibility of a land trade for future reservoir site on nine acres at the top of Strawberry Lane owned by Red Gentry and having the balance of the land for park use, Almquist noted the land being suggested is comprised of five of the best view lots in the City and there is land further to the North which would serve the purpose. Smith noted that there are many ways of acquiring property for park purposes other than paying cash and suggested the Parks Commission identify park sites and then come to the Council with ideas. Acklin suggested Council work with Parks & Recreation for recommendation of sites. Smith moved to ask P & R for recommendation of sites; Acklin seconded the motion which passed unanimously on voice vote.

LIQUOR LICENSES Almquist noted that the Police Department had recommended approval for liquor license application from Robert Comfort, Michael Bingham and Stephen Sacks dba Ashland Bakery & Cafe and Smith moved to approve; Elerath seconded the motion which passed unanimously on voice vote. Almquist reported the Police Department had completed background check on applicants Paul and Charlotte Niestrath dba Sandwich Shack and Laws moved to approve; Bennett seconded the motion which passed without opposition on voice vote.

STREET FUNDING The Director of Public Works reviewed the history of street resurfacing and maintenance of streets and recommended that a new maintenance concept be adopted whereby the streets are maintained to give them a longer life as opposed to repairing deteriorating streets. Alsing listed options as 1) do nothing, 2) do what we do now, and 3) rehabilitate and prework. Alsing said that a seal coat could be applied every six years and that resurfacing could be done every 30 years and said the cost for sealing would be $99000 and resurfacing $89,000 and patching $1,000 for a total cost of $189,000 per year. On question of Elerath as to whether this amount would cover labor, Alsing said it would be for materials only. Elerath asked what the employees would do should monies not be available for materials and Alsing said they would continue to sweep streets, install and paint signs etc. Almquist reviewed the Revenue Sharing negative impact and said that the street program this year would not be much with funds available.

9/3/85 Po 1 &1a Meeting- Ashland Citv Council 9/3/85 P. 2 liar Meeting Ashland City Council 9/3/85 P 2 I II 4 REET FUNDING cont. Almquist noted that two revenue measures were discussed, one being 5% user's tax on natural gas and the other a 5% transfer in lieu of franchise tax for water quality. Almquist said that at one time a 1¢ per gallon tax was proposed for automobile fuel and a 2¢ tax on aircraft fuel was proposed and was defeated on a serial levy with 3 to 1 voting against the proposal, Laws noted there have been several public forums on the revenue ideas and they were not acceptable. Reid said with education program the people may understand and the gas tax principal would lend to sharing by the tourists in the cost of maintenance of the streets they use. Almquist said one of the reasons the gas tax idea didn't take hold was that the monies could have been transferred to another account and agreed that the education idea saying that the gasoline tax to support street maintenance would be an acceptable rationale. Laws recommended that Almquist and Director of Finance Nelson study and come up with alternatives for Council consideration. Elerath expressed concern for property taxes and asked what would result in cutting personnel, Acklin reviewed results of a Citizens Revenue Committee which studied each department's work and came up with recommendations which did not include cutting personnel, Acklin said the staff is already honed down and that people she has spoken with are interested in having the vital City services at an appropriate level. Reid said that in her election work she learned that the condition of the streets was a number one concern with the citizens and noted the need for public parking to accommodate local people and tourists to justify the gasoline tax proposal. Acklin moved to ask staff to set date for a special meeting at which time a public hearing could be held to discuss street funding, and after that meeting ask for an ordinance to be brought back; Smith seconded the motion. Almquist noted that October 8, 1985 would be a good date to try for. On voice vote the motion passed unanimously.

BURN WAY CLOSURE The City Administrator reported on a meeting with Parks & Recreation Director Mickelson regarding suggested policy for closure of Winburn Way noting the circumstances under which the Administrator has been authorized to close the street now. In addition the policy would authorize the Administrator to close Winburn when crowd size would pose a hazard to those attending events. Any decision the Adminis- trator should make disapproving an application would automatically be referred to City Council for consideration at their next regular meeting and the last criteria called for no selling or soliciting on any public street within Lithia Park (Winburn Way from Guanajuato Way to Granite Street), Smith objected to the criteria which would not allow selling in the case of non-profit organizations in particular who fund their programs etc. by this means. Laws moved to adopt policy as proposed; Reid seconded the motion. Smith moved to amend motion to delete no. 4 which called for no selling in the Park or on street in Park and the motion died for lack of a second0 On motion to adopt Elerath, Reid, Bennett, Acklin and Laws voted YES. Smith opposed and the motion carried.

BLIC FORUM Jeff Golden told Council he continues to be interested in serving on the Budget Committee and noted he first applied when Phil Arnold was appointed and he now understands there has been another vacancy0 Mayor Medaris said he has been waiting for more applications and a full Council to consider them at the September 17 meeting. The Public Forum was closed, 9/39/85 P. 2 , fJ'1:Meeting Ashland City Council 9/3/85 P. 3 I

,DINANCES, RESOLUTIONS CONTRACTS A resolution transferring appropriations within funds was read and Transfer of Approp Council discussed a $7,200 transfer in Public Safety and Public Safety s Director Lively noted that Civil Defense and Community Service Volunt- eers have been combined with Frank D'Entremant as Director with over 100 volunteers. Acklin moved to adopt; Reid seconded the motion which passed unanimously on roll call vote.

Low-income Energy Assistance The City Administrator reviewed the program and Smith moved to authorize Mayor to sign; Acklin seconded the motion which passed unanimously on roll call vote.

:HER BUSINESS FROM )UNCILORS Bennett reviewed the statement by Governor Vic Atiyeh relative to a proclamation of "Bag-It Days 85" calling for cleanup of litter from roads, streams and shores etc, Bennett asked for a commitment from 'BAG-IT DAYS 85" any or all of the members of the Council for participating in the planned cleanup of Bear Creek so that she can advise Eric Dittmer who heads up the effort every year on behalf of RVCOGO Council generally agreed to participate.

7LUATIONS Smith expressed concern that the evaluations of the City Administrator | and City Attorney have not been done for last year, The Mayor said he is waiting until he receives them as all of them have not been received.

-U COMMUNICATION A letter was reviewed by City Attorney Salter from ACLU challenging the City's Occult Arts Ordinance and Salter advised Council that the matter should go to court because of the uncertainty of the City's position, Council asked about costs and Salter said he wouldn't charge fees. The City Attorney was asked to advise ACLU of Council's position that they should go to court.

SRING FACILITY MTG. Laws noted there will be a meeting of the Parking Facility Committee at 4:00 P.M. Wednesday to consider the final draft of the Committee Report and invited Council to attend the meeting at the Civic Center.

OCMEETING The City Administrator reported there will be a meeting of the League of Oregon Cities for a Legislative briefing in Grants Pass on September 12 and asked that they notify the Secretary of intentions. Almquist added that a car pool can be arranged,

tRTH INTERCHANGE Salter informed Council he had heard from the County relative to the L1IHTING lighting contract for North Interchange approach and area and said it should be discussed upon his return from Salem.

-JOURNMENT The meeting was adjourned at 8:50 P.M. 1 j n E. Franklin L. Gordon Medaris f~ty Recorder Mayor

9/3/85 PQ 3 DOCUMENT OR OEPQSITDRy Z/As/ I C69 MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL 9M55 I : 985/9/1 7 September 17, 1985

I CALL The regular meeting of the City Council was called to order at 7:30 P.M. on the above date by Mayor Medaris who led the Pledge of Allegi- ance. Present were Elerath, Reid, Bennett, Acklin, Laws and Smith,

LETINGS FROM ENGLISH Councilors Smith and Reid presented the City of Ashland with a Nuclear I DMAYORS ET AL BY Free Zone plaque from Manchester, England, to be hung in the Adminis- .NCILORS SMITH & REID trative offices of City Hall or Civic Center and other gifts from cities visited in Europe where the Councilors were invited by Peace and Nuclear Free groups,

kROVAL OF MINUTES Bennett moved to approve minutes of the adjourned meeting of August 29, 1985 and regular meeting of September 3, 1985 and Smith seconded the motion. Elerath asked that the minutes be corrected on page two relative to Street Funding to reflect that he asked in expressing concern for property taxes how costs could be cut and to show that the report referred to by Acklin was several years old, Bennett and Smith agreed with corrections and on voice vote the motion passed without opposition,

.SE ROAD PUBLIC HEARING The City Administrator read a memo from Director of Public Works Alsing dated September 11 outlining positive and negative views of the proposal. Almquist noted that costs to the property owner can be Bancrofted and that assessments can be paid in full within 30 days or 9½% interest over a period of ten years. The public hearing was i opened and those in favor asked to speak first. Vaughan Bornet, 365 Ridge Road spoke in favor of the proposal saying that Ridge Road has been ignored by the City and maintained by the property owners but has the worst potholes of any street in the City. Archie Fries, 170 Ridge Road, said the City has been indifferent to City streets and the property owners are will to pay for the 18 ftQ asphalt street and asked that the City accept their petition. Harry Skerry, 270 Ridge Road, spoke in favor as owner of 270 Ridge and part owner of tax lot 2200, Lee Howard, 90 Ridge Road, said he is not concerned about the drainage and is pleased that no one will be speaking against the proposal, Howard said there is some run off at the lower end of Ridge and the street will be sloped to drain the water down to the culvery. Alsing said there is enough ditch to carry the water but on the other end Alsing said that the curb and gutter will do a better job. Mike Jewett, 353 Ridge Road said he is for the proposal to pave but against the staff proposal of curb and gutter being included in the plan, Jim Akerill spoke in favor of the proposal and said he hoped Council woud go along with the petition,

There was no negative input and the Mayor closed the public hearing 4 and turned the discussion over to Council, Reid noted that Judy Clark had been in touch with her saying that she had not been contacted relative to the proposal. It was noted that when Clark signed off the rear of the property, she signed in favor of paving and curb and gutter, 9/17/85 P. 1 I rid 1(eelong asnilanli Lrlty ounil Y1/5P. 2 r 31dFirig :~_iee f _SfL- - LOn--t -IIIXSI- I

DGE ROAD PUBLIC HEARINC itinued Alsing explained that when a street is oiled that half of the property owners may want the road graded and the other half against it. Reid urged Council to consider allowing for a rural type road as is being considered for Ridge to be a second type road standard. Reid said she would like the alternative for other citizens. The Mayor said that a Local Improvement District has been formed for this particular street and to include other proposals. Reid said Ridge will be a substandard road and that other roads could be considered for substandard streets on a one road at a time basis. Laws said it is the worst road in the City and we should take the chance that it will hold up and moved to approve petition and asked staff to bring back documents; Bennett seconded the motion which passed unanimously on voice vote.

jDYCE ANNEXATION gLIC HEARING The City Administrator read a minority report from Planning Commiss- ioners Stout, Slattery & Thompson urging consideration of 7500 sq. ft. lots for the proposed annexation and a memo from the Planning Division dated August 15, 1985 reporting action by CPAC recommending 5,000 sq. ft. minimum lot size for all but SOSC property which should be zoned SO. Almquist asked that the Staff Report dated August 14, 1985, petition from Fordyce Sewer Improvement & Annexation Committee, I a letter from property owners with signatures requesting R-5 zoning, minutes of Planning Commission dated August 14, 1985 and letter from Jackson County with recommendations and comments relative to the properties in the County zoned for Exclusive Farm Use and asked that they be made part of the record. Planning Director Fregonese showed the area on the screen and outlined total annexation proposal with future street plans and noted that the Armory site (SOSC property) should be annexed as soon as possible. Fregonese reviewed the Triple Majority criteria for density along with Comprehensive Plan goals. The Mayor opened the public hearing and Virginia Jackson, owner of tax lots 2500 & 2600, wanted to be certain that the criteria of five lots per acre is the maximum and not the minimum and that she would not lose a lot in following the criteria. Fregonese said the division could be worked out. Jim Johnston, 574 Fordyce, said the options have been considered by the property owners and that for all practical purposes, the 5,000 sq. ft. lots would give best use of property and that the creeks could be culverted and worked around. Larry Medinger noted that Ashland needs sites for lower cost housing and the flat property in the proposed annexation would be ideal for that purpose and also financially within reach since the cheapest lot available at this time in Ashland costs around $18,000. Kent Cutting spoke in favor of the proposal, On question of plans for the construction of the National Guard Armory, Physical Plant Director Stevens noted a groundbreaking date has been set but that no plans have been started by Architect Patterson. Stevens said the college has architectural 4 review authority for the National Guard Armory. Acklin moved to adopt annexation proposal with zoning of R 1.5P and adopt findings an. direct staff to bring by ordinances; Smith seconded the motion passed unanimously on voice vote.

9/17/85 P. 2

-I laLr MIeeMetn ting~ Ashland City Councii 9/l//65 PI -sln'3 -iyCucl~JlR5P

r Property Proposal Acklin moved to place disposition of real property proposal on the agenda as discussed in Executive Session; Reid seconded the motion which passed unanimously on voice vote. The City Administrator reviewed the offer by Cybertext Corporation's offer of $175,000 for the A Street property with the sale contingent upon review of company's architects and engineers to be secured within 60 days. Almquist noted that the property had been on the market for over a year and that no firm offers had been received in that time. Smith moved to accept offer and instruct staff to prepare earnest money agreement for signature by Mayor and City Recorder; Bennett seconded the motion which passed unanimously on voice vote.

!OR LICENSE APP. Application for new ownership of existing liquor license was received from Gayla Bright dba Gayla's Pancake, Steak and Seafood ,vla's Pancake & Seafood at 1823 Siskiyou Blvd., and Smith moved to approve; Elerath seconded the motion which passed unanimously on voice vote. ievenson Union Reid moved to put application for liquor license from SOSC Steven- son Union on the agenda; Smith seconded and the motion passed without opposition on voice vote. Acklin moved to approve; Reid seconded the motion. Laws noted he is a member of the Faculty at SOSC, On voice vote the motion passed unanimously.

I ET COMM1ITTEE Reid nominated Jeff Golden to fill the vacancy on the Budget Com- mittee and hoped that Bud Wilkerson would wait for another vacancy because of his qualifications. Smith moved to close nominations. Laws nominated Art Phillips and Acklin moved nominations be closed. Smith seconded the motion which passed unanimously on voice vote. Laws commented that all three individuals would be able to handle the position well and said he didn't think the person standing in line the longest should necessarily get the position, Laws continued by saying he is a neighbor of Phillips and feels he would be compatible in giving the Budget Committee a good balance. Smith said she knows Mr. Phillips and not Mr. Wilkerson but emphasized that Mr. Golden madehis interest known as soon as the vacancy was publicized and was put off when Phil Arnold was appointed. Smith urged that Golden have the opening. Elerath said he asked Wilkerson to submit his application and would support him but would also support Phillips, Smith criticized the procedure. Bennett felt that ample applicants should be allowed. Medaris said any opening has to be advertised and two Councilors were out of the country so it was put off. Laws said he chaired the meeting when it was decided to wait and readvertise to get more applicants because people don't always see the notices and on nomination of Art Phillips, Elerath, Bennett and Laws voted in favor. Reid, Acklin and Smith voted in opposition. Motion tied and the Mayor broke the tie by voting YES.

F7TOVN PARKING FACILITY tORI The City Administrator noted that a letter was received from Bar- bara Allen recommending that 2 hr. parking be changed to 4 hr. on 4 C Street between First and Second Street - along both sides of street. Almquist commended Chair Laws on his efforts and report And said public input would be available at a public hearing. 9/17/85 P. 3

I ,bu,, I , X 116 M I I I I' I II I L' I.()- rl- I 11/77107/R I I' -______1 _--_ 7/_L//0-) r. ( -

II NTOWN PARKING REPORT Councilor Laws reviewed his report citing the need for about 125 parking spaces and to relocate downtown employees to off-street parking facilities to serve the local community, businesses and 4 visitors in the downtown area. Laws said that parking times would need to be changed in various parts of the core area, that severe penalties would be imposed on employees whose vehicle is found in parking spaces reserved for the users mentioned above. Laws said that the Water Street parking area would be expanded and upgraded by use of landscaping and lighting to encourage full use and that parking fines would be increased by $1000 and a surcharge would be added to business license fees to help generate the necessary revenue. The cost of the improvements would be Bancrofted for the Water St. improvements, Laws said, Laws added that in his proposal the Elk's Club has been approached relative to a lease on their parking lot and are expected to consider the proposal at a Board meeting soon. Laws said eventually a parking structure may have to be built. In discussing the proposed ordinance, Reid said it is discriminating as regards downtown employees and intimates that other shop owners aren't considered valued customers. After some discussion by Council Acklin moved to accept the report as proposed and that a public hearing be set for first reading of the ordinance; Bennett seconded the motion and said information should be made public in advance of the hearing and suggested the package being printed in the Tidings. Alm- quist said it would be difficult without the large volume of background for someone to understand. Elerath said he wants the ordinance to be considered on a point by point basis, Laws said there is no hurry in consideration of ordinance because the proposed plan will not be implemented until June 1, 1986. On roll call vote, Bennett, Acklin, Laws and Smith voted in favor of the report; I Elerath and Reid opposed and the motion carried. The City Adminis- trator was instructed by Laws to bring back all documents to implement the plan along with letters received and relative statistics.

3LIC FORUM Al Willstatter, 123 Central Street, urged that there be a site review and public hearing on proposed building of Armory because it is a public building and belongs to all of us.

-ERSHED ROAD CLOSURE Fire Chief King noted that with recent rains the fire danger has lessened in the Watershed and proposed to reopen the area. Laws moved to place on agenda; Elerath seconded the motion which passed unanimously on voice vote and Elerath moved to reopen; Reid seconded the motion which passed unanimously on voice vote. At this point the Public Forum was closed,

- ADMINISTRATOR EMPLOY- The City Administrator read an addendum extending his Agreement TAGREEHENT of Employment for a period of three years to September 1, 1988 and Council discussed criteria of his contract regarding grounds for dismissal and severance pay. Almquist was asked to read his contract with the City in full which he did and Reid asked about his recent evaluation. The Mayor said the evaluation composite would be mailed. Reid moved to approve extension; Smith seconded the motion which passed unanimously on roll call vote.

4STATE HIGHWAY CONTRACT A memo was read and contract submitted for Left-turn Refuge on Siskiyou Blvd., at Garfield St. was considered and Acklin moved for authorization of signatures of Mayor & City Recorder; Reid seconded the motion which passed unanimously on roll call vote0

9/17/85 P. 4

A Ashland Citv Council 9/17/85 P. 5 dI [lar a Mleetinget shln Cit Cucil 91/5P I

IER BUSINESS Councilor Reid said she would like to continue her goal of having curb, gutter and paving on Central Street and thatshe has talked iatral St, Improvements to the Street and Engineering Departments about circulating petitions for improvements. Reid wondered if such improvements would be valuable enough to the City for it to share in the costs.

ternor's "Bag-it-Day" Bennett noted that the Governor had declared September 21 as "Bag-it- Day and that those interested could meet in Hawthorne Park to participate in the clean-up campaign.

tOURNMENT The meeting adjourned at 10:13 P.M. with a reminder that a study session will be held on September 24 to consider the Public Safety Plan at 7:30 P0M., & Supplemental Budget Hearing will be held on September 26 at 7:30 PoM.

Iren Huckins L. Gordon Medaris aring City Recorder Mayor Minutes of the Executive Session Ashland City Council September 17, 1985

Purpose of the session: To consult with persons designated by the Council to negotiate real property transactions. The meeting was held pursuant to the authority contained in ORS 192.660 (I) (e)

The meeting came to order at 7:07 p.m. in the Conference Room on the above date. Present were Councillors Smith, Bennett, 1;l:erath, Acklin, Reid, Laws, Mayor Medaris, City Attorney Salter, City Administrator Almquist, Planning Director Fregonese, Gerald Kaminski of Cybertext Corporation, Acting City Recorder Huckins and the Tidings reporter.

City Attorney noted that an offer had been received from Cybertext Corporation on the "A" Street property.

Planning Director Fregonese introduced Gerald Kaminski of Cyber- text Corporation, who answered questions and presented background information on his corporation.

After discussion, the Council agreed to put the offer on the agenda.

Karen Huckins Acting City Recorder DC CUMENT i lAs 'Als/ MINUTES OF THE REGULAR MEETING DEPOSITRy :69 ASHLAND CITY COUNCIL 9 1I55 October 1, 1985 85/1 ol1

IL CALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 p~m. on the above date in the Council Chambers. Present were Elerath, Reid, Bennett, Acklin, Laws and Smith.

?PROVAL OF MINUTES Smith moved to approve minutes of the regular meeting and executive session of September 17, 1985; Bennett seconded the motion which passed unanimously on voice vote.

.NAJUATO REPORT .XICO CITY Gustavo Lopez-Laing reported for the City of Guanajuato expressing it's appreciation for the particupation of delegates Stacy Heard who partici- pated in their pageant and Don Smullin, member of the Sister City Committee. Lopez said that the City of Guanajuato was untouched by the recent earth- quake which devastated Mexico City. Judy-Compton and Meredith Reynolds, both of whom have graduated from the University of Guanajuato, said they have been upset since learning of the Mexico City disaster and asked Council support of an effort to assist victims through donations which would be given in the name of City of Ashland Good Samaritan Fund through the Red Cross channels. Compton said that donors could designate one of three categories 1) food, 2) shelter or 3) medical needs and donations would be tax deductible0 Smith moved to place on agenda; Reid seconded the motion which passed unanimously on voice vote. Compton challenged the citizens of Ashland, students, visitors etc., to give to the people of Mexico during this time. Laws moved to authorize the City to act as reciepient of funds i to the City of Ashland Good Samaritan Fund and direct staff to decide on any legal aspects of so doing; Acklin seconded the motion which passed unanimously on voice vote. Compton and Reynolds were thanked for their concern.

3LIC HEARING ,NTC WN PARKING Planning Director Fregonese reviewed the history of the downtown parking problem along with the efforts of the many Parking Committees and said that the demand was for 124 additional spaces and that the need is becoming more critical, Fregonese reported on the results of an extensive study by the Downtown Parking Facility Committee chaired by Councilor Laws and the survey conducted by Geography students working with the Planning staff, which used a computerized analyses of the various areas. Fregonese noted that it is imperative that downtown employees and employers be urged or made to use parking spaces other than those in the core downtown business district for all-day parking during the summer months to make room for customers, tourists etc0 who come and go0 Fregonese said that parking spaces { reed by employees and employers would amount to between 120 and 180 spaces. e proposed improvement of the Water Street lots at a cost of approximately 'at. t5,000 would create an additional 20 spaces and the improvements could be nanced through Bancrofting. Parking fines and surcharges added to bus- ess licenses for employees at a rate of $5.00 per employee, to include the sn3Lity, Shakespeare and non-profit institution employees would generate between $3,000-4,500 per year, Fregonese said the proposal also recommends increasing parking fines by $1.00, which would generate between $5,000 and l 6,000 per year, Fregonese said the total revenues raised by those outlined should generate an excess of costs for parking improvement and any surplus would go into the Downtown Parking Improvement Fund for use to improve the

0.. . continued 10/1/85 P, 1

L 4 tLIC HEARING cont0 parking situation when further improvementsare needed. Fregonese showed several exhibits covering questionnaire results relative to the parking demand, etc, City Administrator Almquist requested that letters received by Council be made part of the record and reviewed the proposed ordinance. A new section was added to provide for loading, unloading and delivery the case of Real Estate offices, Laws proposed that an optional section be added to the ordinance which would delete the need for the license numbers and addresses of employees and employers but would simply call for names of employees. Almquist reviewed the violation penalties which call for a written warning for the first violation. The Mayor opened the public hearing. Mavis Cloutier, member of the Cham- ber of Commerce Board of Directors said she is not speaking in support of the ordinance as such, but would like to see of the of positive points implemented, Cloutier encouraged cooperation on the concept0 John Shannon 345 Siskiyou, said that if the spaces could be made available as outlined, people could use stickers to park and the problem would be solved. Tim Alford, representing Rogue Federal Credit Union, said they were never contacted during the study and asked that the time limits for parking remain the same on Third Street and Lithia Way. Alford opposed the plan as presented and recommended further study for the total effect of the plan. 4 Ron Roth, owner of Geppetto's said he has forty employees and only fifteen have vehicles and that he supports part of the ordinance but is opposed to registration etc. Roth said parking restrictions shouldn't be changed on Lithia Way and suggested that parking fines be substantially increased. Roth recommended use of the property formerly owned by the Bagley Canning Co., and suggested the City and Shakespeare work together to provide downtown parking. Michael Donovan, owner of Chateaulin Restaurant said he has approximately 30 employees during the summer and admitted the Parking Committee had a difficult task, but he feels a parking structure would be the answer. Donovan said he doesn't feel employees will want to register0 Don Evans, owner of Don's Barber Shop expressed concern with proposed changing of the time for parking on Lithia Way0 Evans said he and his employees park several blocks away to make room for customers and urged Council to keep the two hour parking0 Stu Watson, 128 Pioneer Street, opposed the registration saying it dis- criminates againstthe employees and would shift parking to the single- family residential areas0 Al Willstatter, 128 Central, said he would take a positive approach and eliminate the crosses painted in the front and rear of the parking spaces and that many spaces could be picked up0 Don Rist, 310 Bridge, encouraged Council to use the proceeds from the I sale of the warehouse property on "A" Street to purchase property for parking purposes.

10/1/85 P. 2 iI

8BLIC HEARING cont. ONTOWN PARKING Joel Gonzales, 355 Tudor, recommended increasing the parking fees and also raise the fines for second and third time offenders. Gonzales said he is opposed to registration and would like to see Shakespeare share in the costs involved. Gonzales suggested the shuttle bus being used by the Seniors be used to transport employees to the parking lots before and after work. Mary Lou Gross asked if City employees would be treated the same as other downtown employees and if authorized spaces would continue in use along the side of City Hall, Laws said those parking spaces would be retained and City employees are included in the proposal. Gross spoke in opposition to the registration of employees and vehicles0 The public hearing was closed, Reid said that tourists are valued customers downtown but the employees are too. Elerath said that by repainting the spaces some could be added and disagreed with the registration of employee's vehicles0 Acklin said she has worked on previous parking committees and the City has been involved because the need was brought to it's attention by the Chamber of Commerce, Shakespearean Festival and the business people. Acklin said the City employs about thirty people downtown and the City is being asked to solve the whole problem0 She stated the only quick and inexpensive solution would be for employers to ask their employees not to park in time limit zones downtown. Acklin added that it shouldn't be any more offensive to register a vehicle for parking purposes than to register with DMV or register to vote. Acklin said without the $5.00 fee, the City won't have money to improve the Water Street parking lot and the Municipal Judge doesn't want to raise the parking fees because of the outcry by tourists who write volumes of letters threatening they won't come back to Ashland, etc. Bennett said she is sympathetic with comments heard but can't understand why no one wants to give the proposal a chance, and if it doesn't work then it could be abandoned after a year's trial, Laws equated the parking problem with the sign ordinance in that it was resented at it's onset, and after being implemented brought a dramatic change in aesthetics in the downtown area. Laws commented on the allegation that registration would make second-class citizens of employees saying they are already registered with the State and Federal government and noted that 95% would probably obey the ordinance, Smith reviewed the enforcement proposed and recommended that the two hour parking on Lithia Way between E. Main and Third Streets remain as is and that first time parking ticket be increased to $5.00. The City Attorney noted that the Judge could still use his discretion on the fee0 Reid moved to accept the $5,00 fee on employees; improvement of Water Street parking lot and leave parking on Lithia Way to four hours and increase first and second time parking violations; Elerath seconded the motion. On roll call vote, Elerath and Reid voted in favor and Bennett, Acklin, Laws and Smith opposed the motion which failed0 Smith moved to pass ordinance to second reading with amendment deleting license numbers and addresses; Laws seconded the motion which passed with Bennett, Acklin, Laws and Smith voting in favor; Elerath and Reid opposed.

10/1/85 P0 3 .1

CAN'S RIDEABOUT A letter from Dean Spencer outlining his proposal to operate a guided tour business in Ashland was read and Spencer was present to review his plan, Spencer said he would ideally have four passengers for tours and he would use his Volvo stationwagon for this 1½ or 2 hour tour. Spencer said he has a chauffeur's license and liability insuranceito cover the business. Spencer said he would not use loud speakers or invade anyone's privacy along the way and the passengers would be returned to the point of origin. On question of Councilor Smith on planned route, Spencer said he would go from Oak to "A" Street, "A" to 8th Street, 8th to "B" Street - to 6th and on "C" down to Morton, Morton to E. Main etc. Spencer said he would visit the areas to show highlights, view etc. and eventually return to the point of origin. Councilor Elerath said he usually hires cabs to take him on tours of a city and he likes the idea but doesn't want competition with the franchise holder who has heavy expenses to provide the City with services outlined in the franchise. City Attorney Salter said that the proposal could in fact be competition but from reading the ordinance Salter said that with the tour the passenger does not control the route where in the case of a cab they would. Salter said the Councilstill has the option of saying yes or no. Bennett said she would like to see a map designating the route. Laws said he approves of the concept but requested that Spencer come back with route so Council can address the request. Reid asked Spencer if he has done this before and Spencer said.,he had with church groups. Dennis Perkins read a letter giving status IFIs cab business and citing business climate necessitating longer shifts and promotion of tours to make up for declining calls for cabs, Along with this fact Perkins cited other conveyances and modes of I travel as having cut into his business to an alarming degree. Perkins asked that his three page letter be made part of the record (dated: 10/1/85). Council agreed it would need to see Spencer's route before discussing further0 The executive secretary of the Chamber of Commerce noted that she has had inquiries about availability of this type of tour.

juor License of smest-Toonerville Application requesting change of ownership/liquor license for Toonerville Deli Depot and recommendation by Police Department for approval was considered by Council and Laws moved for approval; Acklin seconded the motion which passed unanimously on voice vote.

1lview School 3p Light Request Eric Jorgenson, principal of Belleview School, expressed concern for the safety of the students because of inadequate signals at the dangerous intersection on the corner of Siskiyou Blvd. & Tolman Creek Road0 Jorgen- son said that traffic to and from I-5 creates a speeding hazard and the yellow blinking light which is too high to be easily seen is ineffective. Jorgenson said the last traffic count was taken in 1985 and hopes to get a more current count to justify the need for a traffic light approval by the State Highway Department0 Jorgenson asked the City for it's expertise and support in requesting a four-way light to control the traffic. Dir- ector of Public Works Alsing said he checked with the State Highway Depart- ment and learned that the project is on their six-year plan for 1989 but at this moment it does not qualify by their warrant system. Alsing said I they did offer to do a study to check on requirements for approval and it should be ready in about six weeks at which time it could be studied.

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I iI I I 4 ellview Traffic ignal Jerry Smith, PTO chairman of Health & Safety reported he had talked to Bill Maude at the State Highway office and was told the proposed signal was not on the six year plan and described the safety problem. Smith asked the cooperation of the City so the request could go through the right channels. Alsing suggested that Traffic Safety Commission might be of assistance by taking a look at it and report to Council. Director of Public Safety Lively said there is a speeding problem there and will try to have a car in that area for careful patrolling. Traffic Safety Commission Chair Smith offered to work with staff and Jerry Smith and bring back recommendation.

)spital Bd. Appt. A memo from Mayor Medaris requesting approval of appointments of Michael Jewett and Dr. Jerry Cooper to fill vacancies on the Ashland Community Hospital Board of Directors was read and Laws moved to approve; Reid seconded the motion which passed unanimously on voice vote.

blic Forum No response from the audience.

Ainances, Resolu- First reading was given an ordinance annexing property known as Fordyce ons & Contracts Annexation and Acklin moved to second reading; Laws seconded the motion Fordyce Annex, which passed unanimously on roll call vote.

ordyce Withdraw- i from Fire Dis, First reading was given an ordinance withdrawing recently annexed real property (Fordyce Street Annexation) from Jackson County Fire Dist. #5 and Laws moved to second reading; Acklin seconded the motion which passed without opposition on roll call vote.

Fordyce Annex, First reading was given an ordinance amending Ordinance No. 2052, the Land- Rezoning Use Ordinance of the City of Ashland rezoning certain property from Jackson County RR-5 to Coty R-1-5P and SO.

Ridge Rd. Imp, First reading was given an ordinance authorizing and ordering the improvement of Ridge Road from Terrace Street Northwesterly 2132 feet by constructing curbs (partial) paving and authorizing the assessment of cost against property benefitted thereby in general obligation bonds of the City of Ashland, Laws moved to second reading; Smith seconded and the motion passed unanimously on roll call vote.

ater St. Parking .ot Resolution A resolution setting a public hearing on improvements of Water Street parking lot for October 15, 1985 at 7:30 P.M. was read and Laws moved to adopt; Smith seconded the motion. Language was changed to indicate:' "affected" properties as opposed to adjacent and the motion passed unanimously on roll call vote.

isan Lane edication A memo from the Director of Public Works was read outlining City policy for rights of way relative to proposal to relocate building at the end of Susan Lane in exchange for dedication of additional right of way for future street improvements. Acklin moved to approve; Elerath seconded the motion which passed unanimously on voice vote.

10/1/85 P. 5

1 ,1

I ave of Absence For information only, Elerath said he would be leaving the country and absent from October 27 to November 15, 1985. Permission had been received earlier.

2?cial Olympics The City Administrator asked Council consideration of donating $125.00 to the Special Olympics event to take place next month to defray the cost of banner installation to publicize the event. Laws moved to place item on agenda; Acklin seconded the motion which passed unanimously on voice vote, Laws moved to approve; Acklin seconded and the motion passed without opposition on voice vote.

'OURNMENT At 11:15 P.M. the meeting was adjourned to an adjourned meeting set for October 8, 1985 at 7:30 P.M. and that meeting will be followed by an executive session to discuss real property transactions. Smith asked that maps of downtown parking proposal be available.

4iE. Franklin L. Gordon Medaris v,Recorder Mayor

10/1/85 P. 6 DOCUMENT OR DEPOStrrn 'r Z/As/ MINUTES OF THE REGULAR MEETING A.'-0 C69 ASHLAND CITY COUNCIL .9M55 October 15, 1985 :985/1 O/ 1 5

1DLLCALL Mayor Medaris led the Pledge of Allegiance and called the meeting to to order at 7:30 P.M. on the above date in the Council Chambers. Present were Elerath, Reid, Bennett, Acklin, Laws and Smith. PPROVAL OF MINUTES Reid asked that the minutes of the regular meeting of October 1, 1985 be corrected to include her comments relative to challenging the parking survey saying if the office workers had been segregated in the survey it would have indicated that we have a traditional downtown as opposed to a shopping mall. Smith moved to approve as corrected; Acklin seconded the motion which passed unanimously on voice vote. The Mayor noted that minutes of adjourned meeting and executive session of October 8, 1985 were not ready for consideration and would appear on the next agenda.

'DESTRIAN AWARD Kirk Faulkner of the AAA presented the City with its 22nd consecutive pedestrian safety award and commending the Police Department and I Traffic Safety Commission for an effective pedestrian safety program. I Smith noted the Traffic Safety Comm. should be extended appreciation. 0NTOWN PARKING Laws requested that #8 under Ordinances be brought up in the event citizens were in attendance relative to the second reading of the ordinance on the subject and moved to postpone further action until the Chamber of Commerce Board of Directors can be met with and a proposal for that body to have a one-year educational program dealing with the downtown parking problem be considered. Laws said there may be a need to go ahead with some of the other parts of the ordinance to generate monies to finance parking lots by improving existing I facilities and perhaps adding as needed, Acklin agreed with Laws and noted she has clarified some misconceptions in the past and will now reconsider her position. Smith seconded the motion. Medaris said he'd like to see the matter dealt with in a reasonable length of time. On roll call vote motion passed with Reid, Bennett, Acklin, Laws and Smith voting in favor. Elerath opposed. Almquist noted a letter had been received from Allen Drescher and asked it be made part .BLIC SAFETY PLAN of the record in the event the ordinance is reconsidered. BLIC HEARING The City Administrator reviewed the actions leading up to the public hearing on the Public Safety Plan which included study sessions and noted that the procedure began in January of 1983 as a result of the Goals & Objectives Session Council holds annually. Almquist said as a result of the goals session Council directed that the Administra- tive and Operating Divisions of the City be streamlined to become more efficient and economical. Almquist said that all departments were to b( given a close review, Almquist said that revenues are not coming in as they did and that planning is necessary now to avert crisis in the future. Almquist said the Public Safety concept was adopted after a long study by Resolution in October of 1983 creating the department and giving the plan a two year trial with a report and action due by November, 1985. Almquist cautioned the audience to listen carefully because of misinformation disseminated and misunderstandings about the combination I~ plan. Almquist said the intent was to maintain , service at the present level while either reducing costs or holding them at their present level. Almquist noted that Public Safety Department consists of 80% of the General Fund and is very labor intensive with 88% going to personnel in fire and 83% in Police.

O.o..continued 10/15/85 P. 1

A I ieeLI11o

PUBLIC HEARING cont. Almquist noted that in 1973-74 the budget was for $594,000 and has Public Safety Plan) increased to $1,936,000 in fiscal year 83-84 or a total increase of 22% per year for a total increase of 225%. Almquist noted that the plan being adopted is in concept only and will be reviewed each year during the budget process. He noted that many meetings have been held with employees and is disappointed by the tactics being used by some personnel saying that input by employees has vigorously been sought by Public Safety administration including constructive criticism by both Unions during the two year interim trial period. Almquist read the agreement signed by the Fire Union. Almquist noted that because of illness and injuries in the Fire Department, a five man crew has been operating for the past 5 months, the manning level projected in the plan.

Public Safety Director Lively gave the background of the Public Safety Plan since it was directed by Council at a Goals Session and noted that he has kept Council abreast of everything which has been going on to attain the goal of cutting costs while providing the public with a high level of service and safety. Lively said he has talked to personnel about the plan and that monthly staff meetings are held and a staff committee has been formed to encourage employee input, Lively said he is pleased with some of the programs the I department has come up with and cited the Volunteer and Fire Special- ist program, Lively said costs of overtime were very high and the Fire Specialist program helped cut down costs but still allowed for some overtime.

Police Chief Daymon Barnard reported on the progress of the plan and said in spite of having people off due to injuries/illness that the same level of service has been provided even with an increase in calls for service the first six months of this year. Barnard said that one officer resigned in May and hasn't been replaced. Barnard said he has placed one officer on standby and he is a phone call or pager away. Barnard said the plan is working and will continue to work.

Chief King reviewed the operation of the Fire Department as a result of initiation of augmenting regular personnel with Student Fire- fighters and Fire Specialists and said that he, Lively and the City Administrator travelled to several cities to check out programs implemented, King noted that fire calls have decreased by 85% and credited extensive fire prevention program fo~r the results. He noted that fire losses were at the lowest level since records have been kept by the department,

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'LIC HEARING cont 0 ?ublic Safety Plan) King reviewed the scheduling and said that at present we have two shifts of six and one of five personnel. He said that the five person shift has been capable of handling emergencies so that the plan for having five has passed the test and will continue to work. King said there were errors in the hand-outs to the community and added that he was not given the report but secured his from the Daily Tidings. King agreed with the stress factor claimed by the firefighters but said that slightly over 1% of the firefighter's time is spent fighting structural fires. King said probably 50% of the alarm response is for emergency medical services and the reduction to a five man com- plement would not affect medical response. King noted that Battalion Chiefs and Engineers fight fires. As to response time, King said that the statistics are on the computer and that any location in the City can be reached in about 4½ minutes. King said the stats presented by the firefighters are in error in that they don't include the engineers. King said if the statistics speak to a need for more employees he will come back and ask for them. On question of Smith relative to nature of injuries and whether they are all work-related, both King and Lively said the majority are not although two police officers were involved in a rear-end collision and are now back on I the job.

Almquist said that its not how many paid personnel you have waiting at the firehouse for a fire, but how many trained personnel are available on the scene to actually attack the fire. He said that volunteers make up one million of this country's 12 million firefighters (83%) and that 70% of the cities in the nation rely on volunteer departments - especially the small cities0 Almquist added that to say Ashland cannot function with a given number of fully paid firefighters augmented by paid off-duty firefighters and trained student firefighters is an unfounded conclusion. Reid expressed concern that student firefighters don't have the same basic training as regular firefighters and King said they have 88 hours of training and that it is not the policy to send rank and file firefighters outside the City for training. King said he has one firefighter (Pfeifer) who started out as a student firefighters Reid asked that Chief Barnard make the response time file available to her for study0 Barnard said he has not seen any change in the response time and explained the priority system saying that life and property in immediate danger would be number one etc., and that number 4 would be barking dog or lesser problem. Barnard explained that incidents after the fact are responded to as soon as time allows but are not monitored for response time. Reid asked about the training budget for police officers and Barnard said it is the same and that police officers are allowed to go to school of their choice and that there are two training days a month. Barnard added that classes are suspended in the summer because more instructors are available than students. Barnard said they train 9 months out of the year. Lively said both Chiefs put in for larger training budgets than received,

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'BLIC HEARING cont. )ublic Safety Plan) Labor Consultant Bodilly noted that the manning and organizations policies are spelled out in both union contracts as a basic management right and both Unions have agreed. Bodilly read the management rights clause and briefed Council on the rest of the provisions as they relate to the grievance process to address any safety and work assignment issues. Bodilly further cautioned Council that to "negotiate" manning standards with either Union in a public hearing would jeopardize rights under the contracts. Reid asked Bodilly how many people were in the bargaining unit four years ago and the number today and Bodilly said he didn't know. Almquist reviewed the present manning and work schedule and the proposed schedule, Acklin expressed concern that personnel not drop to below five firefighters for fear they would be overworked and Almquist noted that last year 750 calls were received which included medical, washdowns and various other calls - not necessarily fires. On question of Bennett as to who stays at the station when the crew is out, King said they rely on callback and automatic aid from other area Fire Departments. King said that he had fourteen people manning the fire at 348 Hardadine and that when the call came in his personnel were in a physical testing situation and noted that the call was received at 1:55 pom. by dispatch center; personnel checked in at 1:57 p.m. and arrived at the scene at 2:00 p.m. King said Dist. 5 responded and an 4 off-duty Battalion Chief responded to the Station.

Police Officers' Union official Mike Snyder said they were not involved and had no input into the Plan. Snyder challenged Chief Barnard's report on level of service saying that is is down for the past according to Patrolmen and Dispatchers. Snyder also said Chief King's report dealing with Oakridge, Tennessee's plan was in error and noted that Oakridge does not have a public safety plan0 Snyder said he was presenting the strong opposition to the Public Safety Plan by Union personnel and alleged there has been an increase in management cost and that manpower had been cut. Snyder then reviewed salaries of the bargaining unit, Snyder added that the plan has created a morale problem0 Snyder alleged that Union personnel are 100% in opposition to the plan.

Andrew Bedogne related his experiences as a student firefighter and expressed concern that the manning of the fire shifts at 5 personnel is inadequate for the needs of the City. Bedogne said it was the intent that student firefighters would augment the regular crew and said the fire specialist doesn't always arrive at the scene when needed and the initial attack is critical. On question by Laws on how many incidents Bedogne was the first to a fire, Bedogne said twice. Bedogne said that the training program conducted by Dan White is excellent. Bedogne said that time available would not permit him to get his fire science degree, but that he got the same training as a firefighter. 4 Before Dennis Sigmon, 263 Terra Street, was given an opportunity to speak, the City Administrator advised Council that Sigmon has a suit pending against the City. Sigmon alleged that service had been reduced and there aren't enough officers on the street. He said when

0 ,,. cont, 10/15/85 P0 4 sugar meeting Ashiand Citv Council eA10/15/89 no P. l 6 .

IBLIC SAFETY PLAN JBLIC HEARING cont, management was talking about combining that he recommended that the present Police Department be made into a new city hall but the suggestion was not accepted. Sigmon said there could be a cost savings by cross-training Battalion Chiefs and Sergeants and $540,000 could be saved in 5 years0 Sigmon said the proposal he is making would provide monies to remodel the civic center complex without using revenue sharing monies. Anthony Nunes, 1052 Bellview, spoke for the Firefighter's Union saying that Firefighters are against reducedmanning and recommended that 6 firefighters be maintained on each shift. Nunes said the study done by the firefighters was developed with figures taken from the staff proposal and said cost savings could be realized by phasing out management positions created because of the Police/Fire merger. Nunes said the agreement called for personnel not to go below the 5 man level but that didn't mean that 6 would not be better coverage. On question of Laws as to how Nunes perceives administrative positions, Nunes said people not doing shift work etc. Acklin asked for an explanation relative to the figures Nunes referred to in his prepared statement. Nunes said they used a fire specialist's wage of $17,500 based on a yearly salary and the City Administrator explained error in the figures used by the Union. Laws said he did not have a copy. Nunes said he had given the Director the study the day before and assumed it would have been passed on to the City Admin- istrator. Smith criticized the method used by personnel of the Fire Department in distribution of scare tactics and emotional reporting along with an ad in the newspaper and said some of their actions bordered on the inflammatory. Smith said she would appreciate a more direct approach rather than an effort to generate publicity. Smith said Council is always accessible. John d'Entremont reported on the newly organized Community Service Program saying that the program started with ten volunteers and now has over 100 from Talent, Phoenix and Medford along with Ashland. Among efforts of the volunteers, d'Entremont said work is done with Loaves & Fishes, Blood Pressure clinic, patrol of Watershed during the summer season, municipal court and the public library. d'Entre- mont said based on a minimum wage, the volunteers have already created a savings of over $22,000. Jackson County Sheriff C. W. Smith commended the City on the Public Safety approach taken and reviewed response time priorities. Smith said the service of the Police division has illustrated there is an adequate number of personnel and said the Public Safety Plan will work for Ashland and that the long term results should be considered0 Tim Lytle expressed concern that the number of firefighters is inadequate to serve Ashland. Wayne Rowley recommended that Council seek out rank and file to get their feelings about the Public Safety Plan because dissatisfaction among the firefighters could result in their leaving the city and less qualified people will be picked up to take their place.

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PUBLIC SAFETY PLAN PUBLIC HEARING cont. Joel Gonzales expressed concern with the number of officers available saying he was formerly a member of the department. On Reid's question as to when the reserve program was discontinued, Gonzales said in 1984. Bodilly advised that the program was discontinued due to Union opposition. Jack Nicholson spoke in opposition to the Public Safety Plan alleging that a disproportionate amount of money is going into Administration rather than for people working on the line. Roy Jorgenson, 862 Michelle, asked for a review of what made up the 226% increase over the ten year period, He expressed concern that the firefighters are not getting increases and said he would pay more in property taxes to fund the police officers and firefighters. Don Lohr said he is concerned with the figures mentioned by the Union relative to the administration ratio of 1 to lo5 between management and line personnel. Officer Bob Smith reviewed his responsibilities and said he enjoys working for the City of Ashland. Smith expressed concern that volunteers are contacting grade schools for safety training etc. because of the need to have officer's visibility. Smith said the calls coming into the station are prioritized but more officers are needed to avoid a decline in the level of service. Reid asked Smith if reduced manning has changed the time it takes to solve cases and Smith said they still get solved. On Laws' question as to whether the workload is constant or whether there are times when more help is needed, and Smith said there is no way to predict. Elerath asked if Smith is for or against the public safety plan and he said the concept to save money is one no one could argue with. Smith said there are a lot of areas which could be worked on such as narcotics but there aren't enough personnel and the whole burden is on the detectives to solve these cases, Chief Barnard said in the first six months of 1985 each police officer averaged 26.4 minutes at the scene on various calls. On Reid's question as to how many cases are being solved now compared to four years ago, Barnard said they are up 28%. A letter supporting the Public Safety Plan was read into the record from Charles and Linda Butler. At this point the public hearing was closed. Smith said she would like to consider the results of the public hearing and study further before making a decision. Reid agreed with that proposal saying she has more information to follow up. The Mayor noted that the testimony he had heard did not indicate that the program was not successful and urged that a decision be made0 Laws moved to table until the next meeting to allow time for additional study; Acklin seconded the motion. Elerath commented that the problems aired seems to be more of a union vs management situation and expressed concern that there is so much anti-administration input by the Unions. Bennett said she would like to have more firefighters and police but realizes this is impossible and feels more time is needed to give the I public hearing's input some thought. Council voted unanimously to table until November 5. Mayor Medaris expressed disappointment a decision was Eot reached. At this point the meeting was turned over to Councilor as (11:15 P.Mo) Mayor left the meeting. 11/15/85i 1LU/ 1 :/ 0:) r,j alargA Meet-ingM-,tn Asln-itAshland Citv Counclioni

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oward Miller Sewer Request O/S City A memo was read from the City Administrator relative to a sewer request for connection outside the City from Howard Miller and recommending that an areawide solution for the problem be sought by using the process implemented in the Fordyce area by calling neighbors together to plan for annexation of the area property, Miller's letter was reviewed and Smith noted that the sewer line there is almost to capacity. Alm- quest said he will investigate and report back. Jan's Rideabout Request A letter from Dean Spencer was read describing his proposed route for tour service and reviewed his plan to advertise by a sign on the roof of his vehicle and the distribution of cards with photographs and descriptive writing of the tour being offered. Spencer's letter noted that he would operate 4 days a week - Tuesday through Friday from 10:00 A.M. to 4:00 P.M. Elerath asked Perkins if he would consider hiring people like Spencer as part of his franchise operation had Spencer gone to him instead of Council and Perkins said he would not because there are so many things involved in connection with the taxi business and it would createlots of additional expense. Perkins mentioned the tours already being offered and said that traffic congestion and parking problems should be a big considerationin coming to a decision. Perkins said he is interested in the number and kind of vehicles and they could pass as taxis. Perkins said if his company I experienced any drop in business it would be difficult to make up. Plans for parking the tour vehicle were discussed and Laws wondered if there would be adequate space where the horse carriages are allowed to park by the information booth. The proposed sign was discussed by Council and Fregonese noted that the sign ordinance doesn't include a criteria for signs on vehicles. Reid said she saw the additional business impacting her income since her husband does tours on busses. Smith wondered if number of such tours could be limited if this one is approved. On Reid's question of the City Attorney as to whether the City would be liable in the event of an accident, Salter said he didn't think so. Reid said she would abstain from voting because of husband's business conducting tours. Reid said that we don't have signs on cars now and Spencer said that the sign will be removed during the tour and will look like any other vehicle. Perkins said if Council approves one request he doesn't see how it could refuse to license others. Perkins said that insurance would be necessary to cover the City because the franchise calls for it for his cab business. Salter said the franchise ordinance makes the insurance requirement. Acklin said it would seem to her that if Spencer has to come to Council for approval it wouldn't be violating the taxi ordinance. Council denied request saying that a policy should be formulated to preclude the number of requests etc. and invited Spencer to come back should his request go along with new policy. Acklin said she would see what input should could get from the Visitors & Convention Bureau. Elerath said he wants to protect the taxi franchise.

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Repair of Sidewalks Postponed Uncollectible Utility 3ills Postponed

Transportation Util- ity Resolution Review The City Administrator asked Council to review the draft ordinance and resolution proposing the establishment of a transportation utility fee and return comments in writing for further consideration.

.ommunity Development ,rant from Or. Arts The proposal to apply for a Grant from Oregon Arts Commission for the Winburn Way building was reviewed and Acklin moved to approve; Reid seconded the motion which passed unanimously on voice vote.

)ublic Forum No comment.

'ublic Safety Ord. Tabled.

iarking Restrictions Irdinance First reading postponed.

Improvement of Water tt, Parking Ordinance Postponement of first reading,

improvement of Ridge Road Ordinance Second reading by title only was given an ordinance ordering improvement of Ridge Road under the Bancroft Act and Acklin moved to adopt; Bennett seconded the motion which passed unanimously on voice vote.

ordyce Annexation )rdinance Second reading by title only was given an ordinance rezoning recently annexed land (Fordyce Street Annexation) and Elerath moved to adopt; the motion passed unanimously with no objection.

bordyce Withdrawal rom JCFD #5 Second reading by title only was given an ordinance withdrawing land from Jackson County Fire Dist. NO. 5 (Fordyce St. Annexation) and Smith moved to adopt; Acklin seconded and since there was no objection the motion passed unanimously.

ordyce Annexation .ezoning Ordinance Second reading by title only was given an ordinance rezoning recently annexed land (Fordyce) and Acklin moved to adopt; Reid seconded the motion and since there was no objection, motion passed unanimously.

'owntown Parking Ord. Postponed,

lik & NW Pioneer Park- ig Restrictions Res, Postponed.

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I )4ic Safety Res. Tabled.

,ena St. Clair Reid asked that Serena St. Clair be put on next agenda for appreciation,

iournment The meeting adjourned at 11:45 p~m.

E. Franklin L. Gordon Medaris :v Recorder Mayor

10/15/85 P. 9 a , j ? . ' ,* A W- -- w ; I'- .'.. OR Z/As/ DEPO,S i TeRy C69 MINUTES OF THE REGULAR MEETING 09M55 ASHLAND CITY COUNCIL I : 985/11/3 November 5, 1985 IICALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Council Chambers. Present were Reid, Bennett, Acklin, Laws and Smith. Elerath was absent.

POVAL OF MINUTES Smith moved to approve minutes of the adjourned meeting and executive session of October 8, 1985 and regular meeting of October 15, 1985; Acklin seconded the motion which passed unanimously on voice vote,

IN`NITY SERVICE Councilwoman Reid introduced Serena St. Clair and commended her as Coordinator of recreational activities at the Community Center, 59 Winburn Way, and noted that under the direction of St. Clair that many other buildings have been used for a board community program. Smith agreed with the success of the newly organized community recreation programs, St. Clair was thanked by Council for her efforts.

"ICSAFETY PLAN Mayor Medaris reviewed the Public Safety Plan status and noted the public hearing had been closed at the previous meeting on October 15. Councilman Laws thanked all those involved in helping Council make a decision as to the future of the Public Safety Department, including management, police and fire rank and file personnel and the citizens of the community, Laws said he was gratified by all of the communications and telephone calls relative to the status of Public Safety and said although some of the information was incorrect, the overall input was valuable, Laws reviewed the benefits of a central communication center over both departments and cited the Volunteer Program as being very valuable to the City. Laws said the most important way a Public Safety Department can benefit our City is to continue with a combined administration that will continue to work with all personnel in the Public Safety Department to find new ways to deliver service at less cost, Laws said the Public Safety Depart- ment experiment with revisions of call-back procedures has saved thousands of dollars. Laws said examination of the way in which personnel in the Police Department have been redeployed to meet the needs more ideally, has succeeded. Laws said the police and fire specialist program has promise, but needs to be revised in the future. He said the need to reduce administration is apparent and Council should direct staff to bring back a recommendation to the Budget Committee by March 1, 1986. Laws said the staffing level of the Public Safety Department should be maintained until the end of the current fiscal year. Acklin agreed with Laws' proposal to reduce administrative personnel and that the Budget Committee is the most effective body to review. Acklin noted the Budget Committee meetings are open to the public and that there is a subcommittee on Public Safety. Bennett agreed with Laws' comments but noted it was unfortunate that input from rank and file personnel was not offered earlier, Bennett added that she is in favor of the proposed time frame discussed by Laws. Reid said she sees Ashland as a growing community and feels the need to increase fire and police personnel and that we need more and not less. She recommended creative budget- ing with new ways of generating dollars which may include help from the tourists and a possible new property tax to support needed services,

.continued. 11/5/85 P. I cia2rMeeting, Asciiand City Council 11/5/85 P, " v eA c -n1 I,-

3LIC SAFETY cont, Smith thanked citizens and others for their input and expressed regret that employees had not contacted Councilmembers earlier0 Smith agreed that reduction of administration is necessary and the Budget Committee should review this aspect. Smith said she supports the status quo of Public Safety staffing but wants the review of the Budget Committee. Laws moved to accept the Public Safety Plan as presented by staff and place on file; to extend the Public Safety concept until the end of the fiscal year (June 30, 1986); that communications center and its supervision should remain over both functions; and that Director Lively should retain overall supervision of police, fire and communications. Acklin seconded the motion, Laws asked Acklin to include in the motion an instruction to staff to bring back proposal reducing management to the 1981-82 level, and rejection by Council of concept of cross-training at rank and file level. Acklin agreed, Reid agreed that the threat of cross-training should be eliminated, including requiring new employees to sign agreement for future cross-training. Acklin said that the agreement with new employees is an independent issue and is not appropriate for consideration with the motion. On roll call vote the motion passed unanimously, Mayor Medaris commended Council for their patience and efforts leading up to the decision which he said was a wise one. Smith thanked Lively for the many hours he spent trying to pull everyone together and urged fire and police personnel to turn to Lively with new ideas.

1IC HEARING er Street Parking The City Administrator reviewed the proposed Water Street parking lot improvements to provide 52 spaces at a total cost of $35,000 to include landscaping, lighting and stairs etc., and recommended the ordinance be given first reading. The public hearing was opened and there were no comments from the audience so the public hearing was closed. The ordinance was given first reading and Smith moved to second reading; Reid seconded the motion which passed unanimously on roll call vote.

11C HEARING elemental Budget Director of Finance Nelson reviewed the proposed Supplemental Budget and the Mayor opened the public hearing. There were no comments from the audience so the public hearing was closed. The resolution was read and Acklin moved to adopt; Reid seconded the motion. Almquist noted there have been bills introduced by the Senate and House which if passed, could cut revenue sharing funds appreciably so the Budget may have to be reconsidered at a later time should this happen. On roll call the motion passed unanimously on roll call vote.

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.ETV PAY STATION A petition with 800 signatures proposing that McCaw Cable TV install a paystation in Ashland was presented and Regional Administrative Manager Kathi Joy was asked to comment on McCaw's position relative to the request. Joy said that only a few persons have called McCaw requesting a paystation in Ashland, Joy said they are conferring with other utilities and are looking throughout the county for possible sites and would like a 45 day delay on the matter for review of the petition etc. Joy said the matter of who will pay for the paystation will have to be explored. Smith moved to postpone until the meeting of December 17; Bennett seconded the motion which passed unanimously on roll call vote,

,OR LICENSE REQUEST 'mill Inns of America A memo from the Police Department recommending approval of liquor license application by Windmill Inns (Ashland Hills Inn) was read and Smith moved to approve; Bennett seconded the motion which passed unanimously on voice vote.

,ESTATES Road Specifications A letter from Dave Lewis requesting consideration for special standards for improving a 350 ft. portion of Ashland Loop Road to serve two lots was read. Lewis reviewed the need saying that the traffic will be light. Alsing said after the subdivisision is developed, there will be considerably more traffic using it. Lewis said the proposal calls for 4" depth paving with a minimum width of 18 ft. with no curbs to serve the two lots shown on map. Alsing noted that streets and roads are improved for twenty year period and said if the road is tilted, a curb on one side will be sufficient for drainage and he would prefer not to require a storm drain. Alsing said the 4" depth may be within an allowable range but would like to do soils test before commitment. Ack lin moved to refer to the engineering department for recommendation; Bennett seconded the motion. Reid urged that Council consider a second standard road policy which people can apply for under certain circumstances. On voice vote the motion passed unanimously.

ESTATES Exchange Proposal A letter from Dave Lewis requesting consideration of an exchange one acre of City owned property for three plus acres owned by Lewis vasreviewed by the City Administrator. Lewis said the proposed acre site would give better solar access and would mean an economic gain of two lots to Levis who pointed out that approval of R 1:10 zoning had been acquired. Laws reminded Lewis that the "open space" being proposed for exchange has been dedicated for recreational space for the subdivision and the City owned twenty acres is in the UGB and zoned for a twenty acre parcel. Lewis said in speaking with Ron Waitt of the Forest Service, that Waitt would like to see the road cut off to City-owned land because it is being used as a dump. Smith said that Waitt should come to the City Council with any proposals he might have. On question of Fregonese as to what would be necessary to consider proposal, Fregonese said the Urban Growth Boundary would have to be amended as would the Woodland Res. to incorporate one acre to the property at a cost of $500 for a Zone change.

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?KESTATES EXCHANGE inued Acklin noted that the five year review of the Comprehensive Plan will be done soon and suggested nothing be done at least until that is done and noted that Lewis had committed the open space land for bonus points on the subdivision would preclude any exchange. Bennett said she usually like to reveiw proposals on the site and had not toured the area in question. Lewis expressed concern on upkeep of "open space" land and Acklin said the Homeowner's Association would be responsible for that. Laws suggested that it be left alone or with installation of benches for viewing etc. Acklin moved to deny request based on the fact that Lewis has made an agreemenet and the lot is outside the Urban Growth Boundary; Smith seconded the motion which passed unanimously on voice vote.

dIR OF SIDEWALKS A memo from the City Attorney was reviewed and Salter explained that after conferring with staff it was decided that an old section of the AMC calls for the penalty of a misdemeanor for failing to properly maintain sidewalks which would subject a person to possible jail sentence, jury trial etc. Salter said that an infraction should be substituted which could be handled with a fine. Smith moved to instruct staff to bring back an ordinance to change AMC accordingly; Reid seconded the motion which passed unanimously on voice vote.

.1LLECTIBE UTILITY BILLS Laws moved to write of uncollectible utility accounts; Smith seconded the motion which passed unanimously on voice vote.

?0QARY USE OF MOBILE HOME A public hearing was set for November 19, 1985 at 7:30 P.M. to consider revisions to the Manufactured Housing Ordinance relative to conditions under which someone may occupy a mobile home on property where home is under construction.

AIC SAFETY PROPOSAL Leiture of property ord. Postponed.

bSPORTATION UTILITY fT ORDINANCE Postponed.

IC FORUM Student Firefighter Scott Hollingsworth asked Council ifits aware that student firefighters have to pay $200 and Acklin said Council is aware and the change was called for due to the Fair Labor Standards Act. Reid said she doesn't want to charge people for living where they are required to be while employed. The City Administrator said each student was offered lodging and paid $200.00 with the City paying full tuition at SOSCO Almquist noted that when the FLSA changed requirements, the City had to pay minimum wage plus full benefits which came to $865 and a compromise was made at that time wherein the students would voluntarily pay $200 to the City. Almquist said that each student signs a contract and the City cannot require them to stay on the premises. Hollingsworth said the new student firefighters are having a hard time at the end of the month and Chief King said the students work less hours the first month and he extends time for payment. Almquist said that at the National

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BLIC FORUM cont. udent Firefighters League of Cities conference it was noted that changes in FLSA would become effective on April 15, 1986 and it is possible it would call for reverting back to the old system. Smith and Laws each invited the student firefighters to come to Council or see the Mayor during his office hours should they have any reason to feel the FLSA criteria is not being followed. At this point the Public Forum was closed. IINANCES, RESOLUTIONS & URPACTS st,& Lithia Way Park- gRestrictions Postponed.

Pioneer & Oak parking sriactions A resolution changing parking restrictions on Oak and North Pioneer Streets was read and Smith moved for adoption; Acklin seconded the motion which passed unanimously on roll call vote.

ster St. Vacation A resolution setting a public hearing on the vacation of Webster Street between Wightman Street and Walker Avenue for December 3, 1985 was read and Smith moved to adopt; Laws seconded the motion. Reid noted that the College should be notified of the public hearing and Laws suggested a news release be sent to the Siskiyou newspaper. On roll call vote the motion passed unanimously.

-- 86 Budget Approp. A resolution authorizing funds and accounting methods for the 1985- 86 fiscal year was read and Laws moved for adoption; Smith seconded and the motion passed unanimously on roll call vote.

Short-tenr Programs A resolution accepting a contract closeout agreement with BPA for short-term conservation assistance programs was read and Laws moved to adopt; Bennett seconded the motion which passed without opposition on roll call vote.

ing of Sheridan St, A resolution was read setting a public hearing for December 3, 1985 at 7:30 P.M. relative to proposed improvements on Sheridan Street from N. Main Street to Prim Street. Laws moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote.

ing of Auburn St, from 3ham to Iowa Streets A resolution was read setting a public hearing for December 3, 1985 at 7:30 P.M. relative to proposed improvements on Auburn Street from Gresham to Iowa Streets and Acklin moved for adoption; Smith seconded the motion which passed unanimously on roll call vote. 'R BUSINESS FROM COUN- Reid noted she had spoken with an attorney for ACLU position concern- IEMBERS ing Occult Arts Ordinance and advised Council that he said it would cost the City around $7,000 should the matter go to court. Almquist noted that a list of litigation proceedings was given Council but that most are handled by the City's insurance carrier, Smith noted that pictures are being shown by Sue Harris and Bill

-,0. ,continued 11/5/85 Pu 5 I- . ,'lar Meeting s . A.c; h I q n d Ci t- v (ri i in r, i I I I Ic Ife - I --- J .. 11/3/0) rA 6

HER BUSINESS FROM N'CILMEMBERS cont, Mansfield at the League of Oregon Cities conference of the trip to England taken by Reid, Smith and Harris and Mansfield's trip to the Soviet Union.

0OURNMENT The meeting adjourned at 9:37 P.M.

,E. Franklin L. Gordon Medaris 1 Recorder Mayor

11/5/85 P. 6 OR 3 ant ('D; 70;?-I (Y Z/As/ fI C69 .9M55 MINUTES OF THE REGULAR MEETING : 985/11/19 ASHLAND CITY COUNCIL November 19, 1985

LL CALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Council Chambers; Present were Reid, Bennett, Acklin, Laws and Smith, Elerath was absent.

?ROVAL OF MINUTES Reid requested that the minutes of the regular meeting of November 5, 1985 be corrected to read that the neighborhood around SOSC be notified of the vacation of Webster Street (rather than notification of SOSC). Webster Street item was in third paragraph of page 5. Bennett moved to approve minutes as corrected; Reid seconded the motion which passed unanimously on voice vote. 'ernor's Award tness Leadership Mayor Medaris presented Mark Gibbons, Health Promotion Director of Providence Hospital with the Governor's Physical Fitness Leadership Award and one from the League of Oregon Cities for First Place in Employee Health Promotion Programs. The Mayor commended Gibbons and thanked the City Administrator and Tom Weldon for the successful Well- ness Program for the City of Ashland's personnel. Gibbons thanked Council saying it was an exciting milestone in his career. iLIC HEARINGS

obile Home temporary A memo from Planning Director Fregonese was read clarifying conditions iccupancy under which a mobile home may be used for temporary occupancy citing permission only in conjunction with the construction of the applicant's residence on the 1ELte. The Mayor opened the public hearing and since there were no comment, closed the public hearing. First reading was given the ordinance and Acklin moved to second reading; Reid seconded the motion which passed unanimously on roll call vote. RODUCTIONS Mayor Medaris noted that Ann McKibben was present representing The League of Women Voters and would be covering the meetings for the League. Medaris also introduced Managing Editor Hunter Jameson of IC HEARING the Daily Tidings.

.ansp. Utility The City Administrator reviewed the proposed transportation utility fee ordinance to enable fees to be levied for funding for the maintenance of improved streets. Almquist said the transportation utility is being established due to the termination of Revenue Sharing funds and the lack of support of the 5% in-lieu payment by the Water and Sewer Utility as well as the 5% Utility User Tax on natural gas which had been proposed by the Budget Committee, Almquist reviewed proceeds available from gas tax revenues for the next three fiscal years and said that the final payment of Revenue Sharing will be $140,00 but it isn't known at this point how much of that amount w57l be available for street purposes, Almquist said that the revenue sbbrine: funds have been used for street maintenance over the past few years. Almquist reviewed the surface sealing program which will cost $98,80a a year but that the new preventive maintenance concept will protect the interests of the taxpayers by a chip sealing method will will routinely preserve the improved streets for a longer life. Almquist said that it is anticipated that homes will be charged a monthly fee of $1,00, apartments 0.75¢

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BLIC HEARING cont, Transportation Util, and parking spaces a 0.35¢ fee, Almquist reviewed the options outlined in his memo to Council of October 8 for the October 15 meeting and asked the Director of Public Works to outline proposed street maintenance program. Alsing reviewed the preventative maintenance concept saying that the intention is to catch the street problems before they need resurfacing. The public hearing was opened. Don Lohr asked about plans for prioritizing street work and the Mayor said the Street Department works from a schedule, Alsing noted that streets will be work on based on a 7 year cycle and all improved streets will be treated on the revolving cycle0 Lohr noted that a typo in the Tidings article confused the issue, Cliff Moran, 1193 Siskiyou said he doesn't doubt the need for street maintenance, but feels that levying fees on the business community will further impact the affects of the depressed economy. Moran maintained that the necessary funds can be found in the budget and if the issue goes before the people for a vote it will not pass. Reid asked if the fees would be used for new streets and Almquist said the intent is for improved streets only. Reid said the property owners will be paying for the streets while the School District won't be charged and will enjoy the use of the streets0 Reid said the schools should share the burden0 The Mayor noted that tourists are paying part of their share through the motel/hotel room tax. Acklin said that apartment and hotel owners are in a position to pass the additional costs on to their renters, Smith noted that the voters overruled the gasoline tax which seemed the most equitable, On Bennett's question as to why the fees are not in the ordinance, Almquist said that they will be levied by resolution in the Spring when the Budget Committee deals with the issue, Laws noted that the amounts discussed are not set as yet, nor are they promised to stay at the rate mentioned in the meeting. Reid said the newspaper did not clarify in their article that this will be a new Utility and feels the citizens have a right to know what is proposed0 Acklin noted that the newspaper had reported that this was a tax and not a Utility. Almquist noted that six or eight months lead time would be necessary for the Street Department to line up the equipment necessary to carry out the project0 Almquist gave first reading by title only and noted that it will be clearly defined that only improved streets are qualified. Smith moved to second reading; Laws seconded the motion0 Reid said she supports street maintenance but had hoped for another xway of funding, On roll call voted the motion passed unanimously,

KS& REC, A letter was read from Parks & Recreation Commission relative to the proposed "Hilltop" Park and the City Administrator noted that the subject will be covered under "other business" later on the agenda, Reid expressed disappointment that the Parks Commission has not identified future park lands0 Reid asked Council members to consider going to the Parks Commission meeting on Thursday evening to represent her as liaison since she will be out of the City,

`)R LICENSE Acklin moved to approve request for liquor license by James & Daryl RCATION Reel dba Giovanni's Pizzeria at 5 Granite street; Smith seconded the motion which passed unanimously on voice vote,

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WE PARKING DIST. Councilor Laws reported that he had met with the Chamber of Commerce Board of Directors and they had agreed that an ordinance for downtown employee/employer parking should be enacted on a trial basis for the summer season of 1986 and that an educational program be implemented with the City to pay for part of the publishing costs. The Chamber also recommended that the City park City vehicles at other locations rather than the Plaza. A public hearing was set for December 3, 1985 at 7:30 P.M. to consider the Downtown Parking Ordinance

ROAD IMPROVEMENT A letter from the Director of Public Works was read recommending certain standards on a section of Loop Road which will serve Park Estates which calls for 4" thickness of Class B asphaltic concrete; pavement withth of 20'- or two 10' traffic lanes - with enough dedicated right of way to accommodate necessary cuts and fills and the width should be reviewed at the time of final design in those areas where a 20 foot wide pavement might be impractical. Curb and gutter was recommended for the inside edge of the roadway to provide extra travel width and run-off of storm water. Laws moved to approve standards as recommended and that Planning Department be notified of standards; Smith seconded the motion which passed unanimously on voice vote.

I GRANT APPLICATION An offer of a Plan Maintenance Grant for data gathering costs etc. was reviewed by Council and Planning Director Fregonese cited the need for the funds for updating the Comprehensive Plan. Acklin moved to authorize signature by City Administrator Almquist; Smith seconded the motion which passed unanimously on voice vote.

TRY FUNDS FOR WATER The City Administrator read a memo requesting authorization to prepare PARKING LOT a grant application for an Infrastructure grant from Oregon lottery funds to improve the Water St. parking lot and that a public hearing on the proposed application be called for December 3, 1985 at 7:30 p.m. Fregonese asked that the Rehab grant public hearing also be called for that time. Almquist agreed and the public hearings were called for December 3, 1985 at 7:30 p.m.

JET CALENDAR The Budget Calendar was submitted and accepted by Council. DESIGN BOOKLET Planning Director Fregonese made copies of the new Site Design and Use Guidelines booklet for public information on development of properties in Ashland and introduced Steve Calfee, Assistant Planner who he credited with co-authorship and the informational and editing efforts, Council commended Fregonese and Calfee on their professional contribution of the much needed format for public education,

IuVNCE EVALUATION The City Administrator presented a memorandum suggesting an addendum to the guidelines for administration of the Performance Evaluation Pay Plan to include the position of City Administrator, and that the Mayor be authorized to grant a merit increase based on the annual evaluation of the Administrator by the entire City Council on September 1 of each year, Smith moved to approve; Acklin seconded, Laws expressed a reservation that only the Mayor would make the decision, and although it would be satisfactory at this time, it would depend on future Mayors' relationship with the Administrator and personalities could become involved, The Mayor stated he would be willing to discuss any proposed increase with the Council first to obtain consensus0 On voice vote the motion passed unanimously.

11/19/85 P0 3 Ashland CitV Council I I/ 1Y9/ Z) 1!v4 1 nalriular MeetingMetn sOndCt oni

ILIC FORUM No response.

fINANCES, RESOLU- NS & CONTRACTS

later & B Sts Parking Second reading by title only was given an ordinance ordering the improvement of a 52-car parking facility at Water and "B" Streets and Smith moved to adopt; seconded by Reid and passed unanimously on roll call vote.

irking Restrictions ithia Way & "C" Sts. First reading was given an ordinance amending Section ll28010 of AMC as it relates to subpart 5 and limiting parking to five minutes for 3 parking spaces immediately adjacent to the Post Office on the norther- ly side of "C" Street and limiting four hour parking on "C" Street between First and Second Streets with the above exceptions. Laws moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote,

ans. of Approp, A resolution transferring appropriations within funds to cover 85/86 wage settlements was read and Acklin moved for adoption; Laws seconded the motion which passed unanimously on roll call vote,

inning Director lit'l Responsibilities The City Administrator recommended assigning additional duties to the Director of Planning to include responsibility for all computer programs and systems in the City and noted that Fregonese is totally familiar with data processing equipment and would be available to train, program and develop systems as needed. Almquist noted that the proposal calls for Fregonese to have the same salary range as the Director of Public Safety, Smith moved to adopt resolution; Reid seconded the motion which passed unanimously on roll call vote.

ER BUSINESS The Mayor reviewed a news release calling attention to an I & M program which would est vehicles free of charge at the City parking lot in Lithia Park across from the childrens' playground.

IMIT MEETINGS & tEAR FREE ZONE tUES Councilor Smith encouraged citizens to keep front porch lights on as a symbol of concern for the Summit meetings in progress. Smith also asked the Mayor if the Nuclear Free Zone placque is hanging in City Hall as requested and the Mayor said he hasn't found a place as yet and would talk to Smith about the matter,

%sComm, Meeting Reid reminded Council that she would like attendance at P & R Commis- ion meeting. Reid also noted she had read the letter relative to the City Attorney's evaluation and suggested that he work with department heads as they are familiar with his work, Council discussed and said it wouldn't be appropriate,

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4 ' EXCHANGE/HILLTOP PARK ISERVOIR SITE The City Administrator reviewed a proposed land exchange of properties located in the Northwest section of Ashland which could provide the City with a Hilltop Park through the purchase of the Gentry property located at Westwood & Strawberry which is on the market for an asking price of $90,000 Almquist noted that tbere is sufficient acreage for the Hilltop park site and a balance/which cou cdgbe traded for a portion of George Harshman's property which is undevelopable and in Urban Growth Boundary. Almquist said Harshman's property could be used for a reservoir about 1/4 the size of the Tolman Creek Road reservoir and such a facility would relieve the moratorium situation in the Northwest hills. Almquist requested authority to talk to property owners and to hire a geologist who could research the stability of the Harshman property. Smith moved to place on agenda; Acklin seconded the motion which passed unanimously on voice vote. Smith moved to investigate purchase of the property and hiring of geologist to study feasibility; Laws seconded the motion which passed unanimously on voice vote.

hSCONFERENCE No questions.

URNIMENT The meeting adjourned at 9:23 pom.

en Huckins L. Gordon Medaris ng City Recorder Mayor

11/19/85 P. 5 DOCUMENI OR MINUTES OF THE REGULAR MEETING DEPOSITORY Z/As/ ASHLAND CITY COUNCIL 4 c69 December 3, 1985 .9M55 985/12/3 ROLL CALL Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Council Chambers. Present were Reid, Bennett, Laws and Smith. Elerath and Acklin were absent.

APPROVAL OF MINUTES Reid asked that minutes be corrected relative to the Transportation Utility fees in the first paragraph on page two to state that Reid recommended that a broader base for the fees be based on school district to include more participation to support the proposal. Bennett moved to approve minutes of the regular meeting of November 19, 1985 as corrected; Smith seconded the motion which passed unanimously on voice vote,

PUBLIC HEARINGS Downtown Parking The proposed ordinance establishing a Downtown Parking District was presented and the City Administrator read a letter from the Chamber of Commerce recommending implementation of the proposal and requesting that registration of vehicle licenses be removed and that City vehicles park away from downtown after business hours (5:30 p.m.), Almquist noted that the ordinance calls for a 1986 summer trial of the proposal and unless extended by Council action the life of the ordinance will expire. Smithasked if the parking plan used in Bend was investigated and Fregon- ese said it had been researched and reviewed the plan saying they don't experience congestion and parking problems in downtown Bend because of malls established along Hwy. 97. The public hearing was opened and Don Rist, 310 Bridge Street, asked for clarification on provision of spaces for real estate brokers and salesmen in excess of the number of private off-street parking provided by office saying there are 14 agentsin the office and four employees working upstairs in the title company and property management offices. Almquist said permits will be provided as outlined in addition to what we would compute in individual cases. Laura Parsons, 89 7th Street asked for clarification on Water/"B" Street parking lot funding and where excess monies would be used. Laws noted that the Water Street parking lot is the only proposal being considered at this time and excess funds would be used should ( 4 i) other projects be feasible and land made available for parking purposes. The public hearing was closed at this point and Smith noted that since the need for names and license numbers has been removed from the ordinance, she is in favor or the measure and has had no criticisms at this point. Ordinance was given first reading by title only and Smith moved :to second reading; Laws seconded and Bennett, Laws and Smith voted in favor and Reid opposed on roll call vote, Motion carried. The Mayor commended the committee for its efforts and noted this has been the first successful conclusion to the many committees on parking in the past years.

VACATION OF The City Administrator reviewed the Cooperative Agreement with SOSC WEBSTER STREET relative to streets in the development of the North Campus completion program. Almquist noted that a letter in opposing of the Webster St. vacation proposal was received from Sanford Goodman and made part of the record, The public hearing was opened and Al Willstatter

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WEBSTER ST. P.H. continued 128 Central Street suggested that no more streets be vacated until SOSC honors commitments. Don Rist, 310 Bridge Street noted that there are many children who use Stadium Street to go swimming and expressed concern for their safety. Reid asked Almquist if he knew of any commitments SOSC had not followed through with and Almquist related the history of the proposed perimeter road suggested before he came to the City and asked that Director of Public Works give details. Alsing said it was planned but that the Legislature would not approve the project for funding and the proposal was abandoned for that reason. Rod Stevens reviewed plans to use part of Stadium Street for future playing fields as well as Webster Street to E. Main. The public hearing was closed. Smith said she wasn't happy to see the street closed because it will put children on busier streets because there will be no through streets in the area. First reading was given the ordinance and Bennett moved to second reading. Reid seconded. Laws declared a potential conflict of interest but said he would vote. On roll call vote the motion passed unanimously.

AUBURN ST. P.H. The City Administrator noted that three prepaving agreements had been signed in favor of paving Auburn Street for 58.9%. Mayor Medaris opened the public hearing, Donald Kreitner, 155 Union Street, asked why the street is difficult to maintain and Public Works Director Alsing said it is difficult to maintain any unpaved street and that it is scheduled to be graded every year but sometimes the Street Dept. doesn't get to it. Kreitner said the traffic is already fast in that area and with Auburn paved it will become heavier and faster. Kreitner asked what authority the City has to get streets paved and Almquist noted that he had received a letter asking that question and had replied and perhaps Kreitner hadn't received the letter yet0 Laws noted that it is in the economic interest of the City to have all streets paved and also that such improvements are outlined in the Comprehensive Plan. Reid noted that Ashland has Federal Air Quality Guidelines and that granitic dust as found in Ashland is especially hazardous because it lodges in the lungs. Reid added that paving streets in Ashland makes sense because of health and also maintenance costs. As to traffic hazards, Smith invited residents of the area to bring problems to the Traffic Safety Commission for traffic control actions. The width of the street was discussed and Alsing said that several designs are being looked at. Kay Kroman, 518 Auburn, presented a letter she had received two years ago agreeing to sign for paving in the future and said because of the language in the letter she had not realized she was commiting herself to paving. Kroman said she is opposed to the paving. Laws said he would check the language for clarity. Martin Thomas, 549 Auburn, said that six out of seven families contiguous to the paving project have young children and suggested that a 20' width be taken into consideration to allow for sidewalks. Reid agreed that sidewalks are important not only for the children but for the general walking public. Alsing said sidewalks could be arranged if off-street parking is allowed or parking bays installed. Josh Folick, 200 Gresham said he would like to see sidewalks on the street. The public hearing was closed and first reading given ordinance, Laws moved to second reading; Smith seconded the motion which passed unanimously on roll call vote.

-i 9/ -/Pr, 9) i _- -...I Regular Meeting Ashland Citv Council 12/l/85 P Recuar Ahlaneetie Ciy Conc= q4

SHERIDAN ST. PUBLIC HEARING The City Administrator noted that there had been an error in the publication of the public hearing and when it was replaced the legal notice did not meet the 10 day criteria for prescribed time. Reid noted that the cemetery frontage is being considered and asked that the ownership of the Redmond (Hargadine) Cemetery be researched for historic purposes. Almquist said the public hearing notice would be republished and another public hearing scheduled0 All property owners were notified of delay.

LOTTERY GRANT The City Administrator reviewed his memo outlining availability of "Infrastructure" grants and loans from certain proceeds of the Oregon Lottery for City projects0 Almquist noted the Water Street parking lot project has been engineered with cost estimates and economic needs assessment report available and asked for authority to prepare a grant application for that purpose0 Planning Director Fregonese reviewed the plans to improve the Water Street Parking Lot. Reid wondered if the stairs leading pedestrians up to "C" Street might not be dangerous because of the heavy one-way traffic. The public hearing was opened and there were no comments from the audience and hearing was closed. Smith moved to direct staff to prepare application for grant; Laws seconded the motion which passed unanimously on roll call vote.

TRANSPORTATION PLAN Public Hearing set for December 17, 1985 at 7:30 P.M.

STRUCTURE OR BLDG. DEFINITION REVIS. Public Hearing set for December 17, 1985 at 7:30 P.M.

HERSEY ST. IMPR. The City Administrator reviewed the proposed Hersey Street Paving project noting that sufficient signatures in favor of curb, gutter and paving had been received and that individual property owners would pay a maximum of $25.00 per front foot which would be used as the City's match for FAUS funds. A resolution of intention was read calling for a public hearing at 7:30 P.M. on December 17, 1986 and Laws moved to adopt; Smith seconded the motion which passed unanimously on roll call vote.

INFRACTIONS vs USDEMEANORS The City Attorney reviewed his memo relative to reducing misdemeanors to infractions in the AMC to avoid jail terms for minor offenses. Reid noted she had spoken with the Judge on the matter of concealed weapons and Salter said there are exceptions and circumstances to warrant more serious charges. Smith moved that City Attorney bring back an ordinance to amend the Code accordingly; Reid seconded the motion which passed without opposition on roll call vote.

TRAFFIC SAFETY PMANT APPLICATION A memorandum from the Director of Public Works was read relative to application for a grant from the Oregon Traffic Safety Copmmission to make specific accident and traffic information available/ume of the computer already in place with personnel to use it. Laws moved to approve; Smith seconded the motion which passed unanimously on voice vote.

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PUBLIC FORUM John Fisher-Smith reviewed the Delhi Declaration commiting a halt to the Nuclear Arms Race and invited Councilors to attend a ceremony at which time the 1985 Beyond War Award will be presented on December 14 at 8 arm. at the KSYS studios. At this point the Public Forum was closed.

TRANSPORTATION UTILITY ORD. Second reading by title only was given an ordinance establishing a transportation utility and Laws moved to adopt; Smith seconded the motion. City Administrator Almquist noted that he would like to include the matter in the Newsletter twice to inform public. On roll call the motion passed unanimously.

COMMUNITY DEVO BLOCK GRANT APP. Planning Director Fregonese reviewed the history of the Housing Rehab Program implemented since 1983 giving the number of rental units, low income and moderate income homes rehabilitated by use of the initial grant. Fregonese said the average grant award amounted to $5,000 with the homeowners match in the amount of $1,920 for those with an income of $11,000 or less per year. Fregonese requested permission to reapply for grant in the amount of $500,000 saying it is the last grant he would expect for housing rehabilitation. Reid thanked Fregonese and Jane Davis for the excellent work. The public hearing was opened and since there was no comment from the audience, the hearing was I closed, Reid moved to approve application for grant; Bennett seconded the motion which passed unanimously on voice vote.

WATER QUALITY UPDATE Water Quality Coordinator Eric Dittmer from Rogue Valley Council of Governments showed slides and discussed the condition of the water in the Rogue Valley and showed corrective measures in problem areas. Dittmer expressed concern for the use of storm drains for washing paint, concrete and other materials that drain into our creeks and the Rogue River. Dittmer said that labels have been made for warnings on paint cans, and although all of the cans are not marked it has been a source of education to persons unaware of the seriousness of the matter. Dittmer said he routinely changes filters in some placed and absorb- ant materials where oil spills occur and where fish are endangered. Dittmer noted that one quart of oil can cause a slick all the way across a creek. Smith commended Dittmer for his work and said she often works with him as Greenway Coordinator.

"C" ST. PARKING TIME LIMITS Second reading by title only was given an ordinance changing parking time limits on "C" Street between First & Second Streets and Laws moved to adopt; Smith seconded and the motion passed unanimously on roll call vote. MOBILE HOME OCCUP. Second reading by title only was given an ordinance relative to temporary occupancy of a mobile home and Smith moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote.

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VEHICLE CODE CHAPTERS City Attorney Salter reviewed his memo explaining that the Oregon Vehicle Code has been rearranged and Chapter numbers changed and noted that if the Municipal Code is amended accordingly, the City will be able to enforce the Municipal Code patterned after the Oregon Vehicle Code. First reading was given an ordinance amending Section 11.04.010 of the AMC and declaring an emergency. Laws moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote.

PP&L ACQUISIT- ION CONDEMNATION PROCEEDINGS ORD The City Administrator reviewed the proposal to acquire certain PP&L customers within the City limits and noted that attempted negotiations had been futile so the condemnation proceedings will be started should Council so act. First reading was given an ordinance authorizing the commencement of condemnation proceedings and Smith moved to second reading; Laws seconded. Reid expressed concern that PP&L may not have had the opportunity to respond and Almquist noted that they had been given lots of time and had recently promised communication by December 1. Bennett said she would like to see Ashland get the customers but is concerned about legal fees. The City Attorney said he has met with an attorney and were advised to condemn and that the attorney is a specialist in this type of law. Laws said Council needs to realize that legal proceedings are expensive but in the long run the money will be coming in once the initial legal costs have been paid. On roll call vote the motion passed without opposition.

OTHER BUSINESS Reid thanked Bennett for Bikeway Committee minutes. Mayor Medaris said that the Bikeway Committee appointments had been left out of the News- letter advertising term endings and vacancies and said he would welcome any suggestions of persons to serve. The Tidings was asked to give some publicity to the issue. A letter from Judge Drescher was read concerning people who fail to park within the lines in parking lots and asked that an ordinance be written for enforcement purposes. Matter will be placed on December 17 agenda for consideration. A letter from Windmill Inn (recently purchased from Ashland Hills) was read requesting a waiver of utility deposit and Laws moved to place on the agenda; Reid seconded the motion which passed unanimously on voice vote. The City Administrator asked to have the matter held over until the next meeting.

ADJOURNMENT The meeting adjourned at 10:25 P.M.

Nan E. Franklin L. Gordon Medaris City Recorder Mayor

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REGULAR MEETING 855 MINUTES OF THE 985/ 12/ 17 ASHLAND CITY COUNCIL December 17, 1985

of Allegiance and called the meeting ROLL CALL Mayor Medaris led the Pledge to order at 7:30 P.M., on the above date in the Council Chambers. Smith Present were Elerath, Reid, Laws and Acklin. Bennett and were absent.

APPROVAL OF Reid moved to approve minutes of the regular meeting of December MINUTES on 3, 1985; Laws seconded the motion which passed unanimously voice vote.

PUBLIC HEARINGS Transportation Proposed revisions to the Transportation Plan of the Comprehensive Plan Revision Dir- Plan in the Fordyce Street area were reviewed by Planning ector Fregonese who showed the proposed map for future streets in the and noted that Plan would preclude construction of houses negative proposed street area. Fregonese said there has been no who feed back. The public hearing was held and Larry Medinger owns property in the area offered to answer questions of neighbors other who might be attending the public hearing. There were no comments and the Mayor closed the public hearing. The ordinance Reid was given first reading and Acklin moved to second reading; vote. seconded the motion which passed unanimously on roll call

memo from the Planning Staff rela- Definition of The City Administrator read a or building and revising Structure or tive to the definition of a structure that structures 18" in height Building AMC 18.08.750 and Fregonese'noted are excluded and said due to the topography of Ashland, some structures - decks & stairways - may intrude in the set back area and will not need a variance. The public hearing was opened and since there was no comment, the hearing was closed and first reading was given the ordinance. Acklin moved to to add second reading including changes read into the ordinance the two words in the second to last sentence to read "and from the half (½<) of the year requirements for the". Laws seconded motion which passed unanimously on roll call vote.

Street Hersey of Hersey The City Administrator reviewed the proposed improvement Improvements in Street saying that 50.69% of the property owners had signed foot favor on the premise that a maximum cost of $25.00 per front up the City's to the property owners would be considered to make is match with FAUS funds. Almquist noted that the public hearing for input as to whether the proposal meets property owner approval ,, in \4 in concept. The Mayor opened the public hearing and a letter Mrs. Lee opposition was read from Mr. & Mrs. Arnold Gross, Mr. & front foot- and Mr. & Mrs. Fisher comprising 2.1% of the owners of saying age. Director of Public Works Alsing reviewed the proposal by FAUS this is probably the last opportunity for use of funding one is the and the monies must be committed to a project and this when the choice to continue improvements of Hersey. Alsing said will be property owners accept the concept a preliminary design worked on, ...... continued 12/17/85 P./ RcllrMaoftina Aqb1nnd Ntv Council 12/17/85 P. 2 1 A rnlIt uci a-l 17 P. 2-

Hersey Street Public Hrg. cont. Almquist noted the necessity for improvements saying that Hersey will serve as a street to by-pass business district and equalize traffic. On question by Acklin as to how the match works, Alsing explained that 88% is state money and 12% local match. He added that normal cost per front foot runs from $35 to $38 so the $2500 rate should be conducive to getting the project done. The public hearing was opened. Fred Roberts said his 335' foot frontage com- prises 9.2% of the project and property is located on Hersey between Water & Helman and will cost $8,375 for improvements. Roberts said he is not in favor of the project because he does not have sufficient information on which to make a decision. Roberts said the width of the street has not been determined and said that the abruptending of proposed paving at Water Street should be addressed at this time. Roberts said the City will do the design work which could be changed or approved by the State and if Federal funds are involved the property owners could end up with a project much different than proposed in scope or cost. Roberts asked that plans be made available including drainage, relocation of power poles, curbs, driveways for the property owners and Council's information. Roberts added that without more definitive plans there will be misunderstandings during this Council's tenure as well as future Councils. On Robert's question regarding width of street, Alsing said that it would be made as wide as practicable, but not as wide as the section of Hersey previously improved. Alsing said the Water Street bridge is substandard and will have to be replaced when funds are available. Terry Brimhall, 632 Helman Street, representing Parson's Pine Products comprising 16.2% of the project said he didn't see how they can approve something in concept without knowing how much property is concerned, where the street will be located and what impact it will have on the business. Brimhall said that a 36 foot street funnelling into a 30 foot bridge and then going into a 66 foot street would be impractical. On Brimhall's question as to how much property will be taken for the street, Almquist said there is a 60 foot right of way and that it will be sufficient for the street and power pojes will be within that 60 feet. Brim- hall said there should be/meeting of property owners and Almquist said that that is the purpose of the public hearing and that all property owners were notified. Brimhall said he is not necessarily opposed to the project but wants information and property lines staked out with street plans before making a decision. Mary Lou Gross said they are not in favor and if there are no sidewalks it will not be safe for children with the increased traffic flow. Gross said that replacement of sewerlJie is not included and their home and rental are below the street level. Gross said the long road frontage on the pie-shaped lot will make their share of the costs $8,000 which they can't afford. Arnold Gross added that more notice should have been given for the public hearing. Gross said the Engineers staked out the 60 ft. right of way and it is located right under the roof of his cottage and if the City wants to improve the street to use as by-pass for traffic they should be willing to pay for the improvements. The Gross letter with comments was made part of the record. 12/17/85 P. 2 ReaularRsulrMein Meetine Ashlandsln Ctritv Crinntil-curni127/5P3 12/17/85 P. 3 1

Hersey Street Public Hrg. cont. On paving and sidewalks, Reid noted because of the granitic soil all streets should be paved because of its properties which create a health hazard and that sidewalks should be provided for everyone's use. Reid added that all property owners have some obligation to help with air quality. Mark Heller, 298 W. Hersey said he bought property from someone who had signed in favor of improvements but is opposed personally because of traffic it will generate he would prefer the dirt street. He said that people accelerate when they go up the hill from his home and improvements would remove his berry patch and his front yard. Heller also expressed concern about Water Street.

George Eshoo spoke in favor of the proposal and said the legal public hearing notice implied that only dissenters should appear before Council. Eshoo said he knows where the right-of-way is and feels paving would be a vast improvement and help with the dust problem. At this point the public hearing was closed. Almquist noted that 33.9% opposing paving spoke and including the letters submitted the percentage would be 41.65 in opposition. Reid said she would like to see right-of-way boundaries staked and it would be wise to get more support from the property owners. Laws noted that 51% are in favor either by agreement or petition but admitted Council and staff are rather vague on the proposal. Alsing said that the State usually doesn't allow cities to draw up their own desire and this will save lots of money on the project costs. Mayor Medaris directed staff to work with the property owners and report back.

Oregon Arts Commission Grant/59 Winburn Way A memo from Planning Director Fregonese was read noting an award had been received for a $1,500 grant from the Oregon Arts Commiss- ion for improvements in the Community Center and Laws moved to authorize signatures of the Mayor and City Recorder to accept the grant. Acklin seconded the motion which passed unanimously on voice vote.

Windmill Inn Request A memo was reviewed from the City Administrator addressing the Utility Deposit request of Windmill Inns for a waiver of their utility deposit and proposing three policy changes to permit an alternative in policy for deposits required in excess of $10,000. Almquist reviewed the outlined proposals and Laws moved to adopt Policies A and B and strike C; Acklin seconded the motion. Jean-Robert Cauvin, President of Ashland Hills Windmill Inn thanked Council for their consideration and expressed hope that his AHWI would contribute to the economy of Ashland. On voice vote the motion passed unanimously.

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Soda Mt. Wild. 500 KV Protest A letter from Soda Mountain Wilderness Council was reviewed in which support was requested relative to a proposed 500 kw powerline from Oregon through California to transmit excess power from the Pacific Northwest to utility companies who are combining efforts. Bruce Boccard showed the proposed route on the map and asked that Council write a letter to the Energy Siting Council consultant asking that powerline not be installed in Wilderness area and another letter be written to BLM requesting that protection be given Soda Mt. but also the George Wright Wilderness during the interim period until Congress acts on the issue. Reid so moved; Acklin seconded and the motion passed unanimously on voice vote.

Audit Report A letter from Auditor Gerald W. Burns was read with summary of Revenues & Expenditures submitted to Council along with minutes of the December 9, 1985 meeting. Acklin asked for more information on how the 911 money is utilized and Reid asked for a pie-graph showing General Fund proportions of money spent. A resolution was read accepting the 1984-85 Financial Report (Audit Report) was read and Acklin moved to adopt; Laws seconded 'the motion which passed unanimously on roll call vote0 Acklin recommended Audit Rep- ort be published in manner which people can understand. Traffic Safety Recommendations Recommendations from the Traffic Safety Commission were reviewed relative to a designation of one-way on West Street between Scenic Dr. and Alta Street in an easterly direction and that Hill- crest Street be designated a stop-street where it enters Iowa Street. Laws moved to direct staff to bring back resolutions; Elerath seconded the motion which passed unanimously on voice vote. Electric Rate Forecast 1986 A memo from the City Administrator was read and forecast for electric rates submitted. Almquist indicated that there would be no increase in BPA rates and that although our electric rates are over average, the property taxes shows a lower cost for Ashland residents. No action necessary.

Long-range Budget A memo from Finance Director Nelson was reviewed and Laws moved to adopt report; Acklin seconded the motion which passed without opposition on voice vote.

Hargadine Cemetery City Attorney Salter reported on the ownership of Hargadine Cemetery and said the City has perpetual care of sixteen lots and noted that much of the cemetery lots have been sold to people now buried there in which case the ownership is vague. Council discussed maintenance obligations and whether it is legal for the City to continue with perpetual care. The City Attorney agreed to research further into deed records and laws applicable.

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Revenue Sharing Request A memo from the City Administrator was read requesting release of Revenue Sharing funds to secure chip-sealing equipment for the Street Department and Laws moved to approve request and that staff prepare necessary specifications and call for bids; Acklin seconded the motion which passed unanimously on voice vote.

PUBLIC FORUM Al Willstatter wished everyone a Merry Christmas and a Happy New Year. Since there were no further comments, the Public Forum was closed.

Webster Vac. Ord. Second reading by title only was given an ordinance vacating Webster Street and Stadium Street north of Webster Street and Laws moved to adopt; Reid seconded the motion. Elerath abstained since he was not present at the public hearing and Acklin did likewise. Reid, Laws and the Mayor voted in favor and motion passed on roll call vote.

Motor Vehicle Code Second reading was given by title only concerning State Motor Vehicle Code enforcement and Laws moved to adopt; Acklin seconded. Elerath abstained because he missed first reading. Reid, Acklin and Laws voted in favor and the motion carried on roll call vote.

Parking Dist. Second reading by title only was given an ordinance establishing a Downtown Parking District and restricting employer/employee parking and Acklin moved to adopt; Laws seconded the motion. Elerath abstained having missed the first reading. Acklin, Laws and Medaris voted in favor; Reid opposed and the motion carried on roll call vote.

Condemnation - Second reading by title only was given an ordinance authorizing condemnation proceedings and Laws moved to adopt; Acklin seconded the motion. Elerath abstained having missed the first reading and Reid, Acklin, Laws and Medaris voted in favor on roll call vote.

Misdemeanors First reading was given an ordinance amending the Municipal Code to change certain violations from misdemeanors to infractions and Acklin moved to second reading; Reid seconded the motion which passed unanimously on roll call vote.

Transfer Appropriations A resolution transferring appropriations within funds was read and Laws moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote.

Walker Avenue Jurisdiction A resolution requesting the surrender of jurisdiction for Walker Avenue from E. Main Street to S.P.R.R., and Acklin moved to adopt; Laws seconded the motion which passed unanimously on roll call vote.

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Sheridan St. Public Hrg. Council discussed the possibility to including Grover & Walnut Sts. when Sheridan Street is being improved. Alsing said that a water line needs to be put in on Walnut but it can be done. Almquist read a resolution including Grover Street from Sheridan to Grant Street; Walnut Street from Sheridan to Grant Street and Acklin moved to adopt as amended and calling for a public hearing on January 21, 1986; Elerath seconded the motion, Almquist said he would readvertise including Walnut and Grover. On roll call the motion passed unanimously.

Other Business Acklin recommended that the brochures "Tis the Season" be mailed out again with the utility bills regarding Wood Stove use.

Reid asked how the pipe storage is progressing and Alsing said that the departments are working on dividing the lot and that as new equipment is ordered the other pipe will be moved in the future.

PUC Ruling The City Administrator reported that the P.U.C. had ruled that the cost of moving the signal at the Walker Avenue Crossing be the responsibility of S.P.R.R. rather than cost sharing by City.

Adjournment The meeting adjourned at 10:15 P.M.

Nan E. Franklin L. Gordon Medaris City Recorder Mayor

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