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2016 Chisholm Trail District Webelos Woods LEADER's GUIDE

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2016 Chisholm Trail District Webelos Woods LEADER's GUIDE 2016 Chisholm Trail District Webelos Woods LEADER’S GUIDE October 21-23, 2016 Friendship Park @ Granger Lake Granger, Texas Release 2, Oct. 6, 2016 1 | P a g e WELCOME! The 2016 Chilsholm Trail District Webelos Woods will be held on October 21st through 23rd, 2016 at Friendship Park Ranch at Granger Lake. For all the latest news, be sure to check out the District Webelos Woods webpage: Webelos Woods is a great opportunity for Webelos and their parents to meet and build a relationship with troops in Chisholm Trail District. Webelos will participate in great activities with Boy Scouts. All Webelos and Boy Scout Troops in the Chisholm Trail District are encouraged to attend. This activity is being planned to educate, inform, and give a great experience that will long be remembered. It is well worth your effort to take advantage of this program. This is a scout related event – no siblings may attend. This is a Scout activity and National Council Rules and Regulations will be in full effect. You will need medical forms, registration forms, and more, so please review all the pages in this packet. If you have any questions after reading this packet, please contact the Webelos Woods Chair, Jeff Sabuda at 508-633-1571 or [email protected] Thank you, The Chisholm Trail District Webelos Woods Committee Contact Information: Webelos Woods Chair Jeff Sabuda 508-633-1571 District Chairman Darrel Thornton 512-497-3715 District Director Johnathan Holland 512-993-6780 2 | P a g e Registration Webelos and Parent(s) • All Webelos and their parents must register and pay online through the Council’s Doubleknot event system: • Fee is $15 per person • BSA Health form parts A & B required for all participants. • Adults attending should bring their Youth Protection certification card. • Price includes event participation, a Webelos Woods patch, and Swag. • Deadline to register is Wednesday, October 19th. Boy Scout Troops • All Boy Scouts, as a Troop, must register and pay online through the Council’s Doubleknot event system. Because Doubleknot DOES NOT divulge Troop info after sign up, please email your Troop number, Your Troop’s Activity, Unit Leader or Contact, and the number of youth and adults attending to Jeff Sabuda at [email protected] as soon as you can, or latest by Monday, October 17th. • Fee is $15 per person. • Each Troop is responsible for collecting and maintaining BSA Health forms and Youth Protection certificates for their unit. • Price includes event participation, a Webelos Woods patch, and swag. Resources • BSA Health Form: http://www.scouting.org/filestore/HealthSafety/pdf/680-001_AB.pdf • Youth Protection Training: http://www.scouting.org/Training/YouthProtection.aspx • Online Registration (Doubleknot): http://bsacac.doubleknot.com/event/chisholm-trail-district- webelos-woods-2016/1983221 • Leave No Trace Guidelines: http://www.scouting.org/Home/OutdoorProgram/LeaveNoTrace.aspx • Friendship Park Directions: Google Maps Pin o Take US Highway 79 from Austin/Round Rock to Taylor. o Turn left on Highway 95 heading north to Granger. o When you arrive in Granger, turn right on FM 971 heading east. Follow FM 971 about 6.6 miles until you arrive at Friendship Park. Park entrance will be on the right. There is a small road sign, but hard to see at night. Webelos Woods sign will be posted 3 | P a g e Be Prepared Check-in Upon arrival, you will be directed to the vehicle parking area. Parking staff will let you know where you can park your vehicle. Once parked, proceed to the registration area with your required documents (Medical form and Youth Protection). After completing registration, unload gear and proceed to assigned campsite. The Unit Leader must have the following available during check-in (all are required): A complete roster listing all Scouts and adults attending. Copy of BSA medical form (Parts A & B) for ALL participants. These will be returned at check-out. Per regular campout procedure, units need to keep a set of medical forms with them. One check for any outstanding balances due. Units should check in as a group. Individuals cannot set-up camp until the Unit Leader has completed check-in and received a campsite assignment. Webelos Plan to arrive between 5 pm & 8 pm on Friday evening OR Saturday morning prior to 8:30 am. At registration, each Den/Patrol will have been assigned to a rotation group, and may be joined with Webelos from another Pack depending on the size of your group. If arriving on Saturday morning, you will have some time to set up your tent before the 9AM Opening Ceremony. Boy Scouts Plan to arrive between 5 pm & 8 pm on Friday night. Please eat prior to arrival. Patrols and Dens may wish to have their own Friday night Cracker Barrel (snack time). There will be a Cracker Barrel on Fri & Sat nights for SPLs & Leaders who attend the evening meetings. Troop trailer will be allowed at your designated campsite. Truck/trailer rigs can remain at the campsite as long as roads are not blocked. All other vehicles will need to park per parking staff instructions. Check-Out / Check-Out Inspection Normal check-out is Sunday morning after the Scout Service and completed before 12 noon. Please plan to stay through Sunday morning, but we understand some will need to leave sooner. Therefore, units can check-out anytime Saturday evening before or after the campfire (up to 10 pm). Please ensure Camp HQ is aware of your needs in advance should you require early check-out. Please make sure your campsite is left cleaner than you found it. Remove all trash even if not yours. This includes all food items dropped on the ground (fruit peels, chips, etc.). Practice Leave No Trace. Sunday morning, all units need to check-out as a whole…no individual check-outs please. Patches will be handed out after the campsite has been inspected. 4 | P a g e If you need to leave the camp for any reason you must sign in and out of the roster book at the Camp HQ (Required for emergency response reasons). What to Expect During the activity rotations, each troop teaches a different activity or skill to the Webelos, and adults have an opportunity to talk to scouters in that unit. After rotations, Webelos will have free time to visit with Boy Scouts as well as work on a service project for the ranch. After dinner, Boy Scouts and Webelos Scouts will entertain everyone at a traditional Boy Scout campfire program (skits, songs, and stories must be appropriate and approved in advance). Sunday morning each Den/Patrol will prepare their breakfast and then participate in a short Scout’s Own service (A Scout is Reverent) within their own individual packs/troops. Everyone will work together to make sure we’ve left no trace. The event will conclude after the Scouts Own Service, and check-out approval. You can come and go as you need to, but please check in and out through the registration area. Those who attend the entire event get the most out of it. All units must depart from the camp no later than 10am on Sunday. Units that plan to depart on Saturday evening must check out at the Registration area. MEALS • All units (Webelos and Boy Scouts) are responsible for providing their own meals, snacks, and drinks • It is strongly suggested that Troops contact the Packs that typically feed into their Troop and arrange a shared meal. Traditionally, Troops will provide Saturday lunch and Dinner for their “feeder” Packs. Troops, please contact your feeder Pack to arrange. Webelos will then only be responsible for Saturday and Sunday breakfast. 5 | P a g e Be Prepared Uniforms • Friday – Scouts should wear Field Uniforms (“Class A”) upon arrival and may change into Activity Uniforms (“Class B”) for equipment set up. • Saturday – Scouts should wear the Field Uniforms (“Class A”) for the opening flag ceremony on Saturday morning; Activity Uniforms (“Class B”) are appropriate for the remainder of the day. • Sunday - Field Uniforms (“Class A”) should be worn Sunday for Scouts Own chapel service and closing ceremony Equipment Each unit is responsible for bringing all the equipment it needs to camp. Meals will be provided for Webelos on Saturday for lunch and dinner by sponsoring troop. Each unit and Webelos Den/Patrol is responsible for breakfast on Sunday morning. No equipment for Webelos will be available at Webelos Woods. Leadership Every registered adult attending Webelos Woods must complete online or in-person Youth Protection Training (YPT) prior to arriving at Webelos Woods. In addition, two registered adult leaders, or one registered leader and a parent of a participating Scout or other adult, one of whom must be 21 years of age or older, are required to attend for each unit. At no time will Scouts be allowed to leave the camping area without an adult leader or parent. Unit leaders will take full responsibility of their own Scouts and/or unit participants at all times. For parents of Webelos Scouts who are not registered adults, we encourage you to go online and complete Youth Protection Training as you prepare for your son’s transition to Boy Scouts. You can find the link for online training under the Resources section on page 2 of this packet. From the Guide to Safe Scouting: A Webelos Scout may participate in overnight den camping when supervised by an adult. In most cases, the Webelos Scout will be under the supervision of his parent or guardian. It is essential that each Webelos Scout be under the supervision of a parent-approved adult.
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