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Town of Hinton REGULAR MEETING of COUNCIL AGENDA

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Town of Hinton REGULAR MEETING of COUNCIL AGENDA Town of Hinton REGULAR MEETING OF COUNCIL AGENDA Tuesday, December 2, 2014 - 5:00 PM Council Chambers, Hinton Government Centre 2nd Floor, 131 Civic Centre Road Hinton, Alberta TOWN COUNCIL MISSION Council serves the interests of our citizens to enable our community to reach full potential. Page ORDER 1. Call to Order ADOPTION OF AGENDA 1. Regular Council Agenda - December 2, 2014 CITIZENS "MINUTE WITH COUNCIL" 1. DELEGATIONS AND PRESENTATIONS 3 - 10 1. Appeal of Notice Under Bylaw 1009-1 - Presented by Dan and Charlotte Sedgwick COUNCIL MINUTES FOR ADOPTION 11 - 13 1. Regular Meeting of Council Minutes - November 18, 2014 ACTION ITEMS 14 - 16 1. RFD for Appeal Ticket - Presented by Ryan Alice 17 - 37 2. Tour of Alberta - Presented by Kimberley Worthington 38 - 39 3. Appointment to Yellowhead Regional Library Board and the Community Engagement & Accountability Committee (CEAC) - Presented by Rhonda West 40 - 42 4. Recreation Centre Stat Openings - Presented by Christopher Read and Hans van Klaveren 43 5. Recommendation from Standing Committee Meeting - Presented by Mike Schwirtz Page 1 of 55 Town of Hinton Regular Meeting of Council AGENDA December 2, 2014 Council Chambers 44 - 47 6. Request for Property Tax Reimbursement - Presented by Denise Parent 48 - 53 7. Request to Cancel Property Tax Penalties - Presented by Denise Parent INFORMATION ITEMS 54 1. Council Information Package #1 - previously circulated November 19, 2014 55 2. Council Information Package #2 - previously circulated November 26, 2014 REPORTS FROM MAYOR, COUNCIL, TOWN MANAGER 1. Council Reporting (Training/Conferences/CEAC, Listening Teams, All Other Committees) 2. Town Manager Report MOVE IN CAMERA 1. Land Matter (FOIP) 2. Meeting Debrief (FOIP) ADJOURNMENT 1. Call for Adjournment of Meeting Page 2 of 55 Page 3 of 55 Page 4 of 55 Page 5 of 55 Page 6 of 55 Page 7 of 55 Page 8 of 55 Page 9 of 55 Page 10 of 55 TOWN OF HINTON REGULAR COUNCIL MEETING MINUTES November 18, 2014 PRESENT: Deputy Mayor Stuart Taylor, Councillors Dale Currie, Ryan Maguhn, Marcel Michaels, Glen Barrow ABSENT: Mayor Rob Mackin, Councillor Matthew Young SECRETARY: Lil Wallace - Executive Assistant ALSO PRESENT: Mike Schwirtz - Interim Town Manager Denise Parent - Director of Corporate Services __________________________________________________________________________ ORDER In the absence of Mayor Rob Mackin, Deputy Mayor Stuart Taylor called the Regular Council meeting to order. The time was 5:01 p.m. ADOPTION OF AGENDA R. MAGUHN - That the agenda of the Regular Council Meeting held November 18, 2014 be adopted as presented. Carried CITIZENS "MINUTE WITH COUNCIL" Lynda Jonson, President of the Resident Care Foundation, whose group organizes the annual Festival of Trees, invited council to come to Parks West Mall to view this year’s trees. She also passed along thanks to the business community that has made the last 10 years a success. The money raised goes to things such as hospital beds and oxygen concentrators. On Thursday, Mrs. Santa will be at Parks West Mall, decorating cookies with children and members of the adult day program. Bring a donation to Santa’s Anonymous and the Food Bank. Mrs. Jonson indicated that since this is the 10th anniversary of the festival, they will hold a night of celebration on Friday, November 21, 2014 commencing with mocktails and appetizers at 7:00 pm. There will be live music until 11 pm. She encouraged people to bid on the trees and hopes to see council there. DELEGATIONS AND PRESENTATIONS There were no delegations or presentations. COUNCIL MINUTES FOR ADOPTION G. BARROW - That the Minutes listed above be approved as presented. Carried Initial Page 11 of 55 Town of Hinton DRAFT Regular Meeting of Council Minutes— November 18, 2014 P a g e | 2 ACTION ITEMS Refer to the Regular Council Meeting Agenda package for November 18, 2014 for detailed background information on these decisions. 1. Green Square Enhancements R. MAGUHN - That Council approve a budget of $10,000.00 to proceed with programming expenses as set out in Option 2 with funds to come from the community events fund. Carried M. MICHAELS – That Administration actively seek donations and any donations received be included in the cost of $10,000.00 and that Administration report back to Council in April, 2015 on the success of the project. Carried 2. Waste Reduction Study S. TAYLOR - That Council accept this report for information pending the outcome of the analysis of Take It or Leave It options and options for processing our current recycling stream more effectively. ?Carried INFORMATION ITEMS 1. Council Information Package #1 - previously circulated November 5, 2014 2. Council Information Package #2 - previously circulated November 12, 2014 Councillor Taylor enquired about the federal gas tax funding (council information package #2). Administration advised that this is not a new program but a renewed agreement. The Town of Hinton received $523,890 in 2014. Administration reviews eligible capital projects and applies for the funds. Councillor Taylor also enquired about council action pending list item “MD-1045 Development Deposit/Inspections” (council information package #2). Administration has been working on it but it is a slow process. Some people have moved, some do not complete the work so they choose to leave the funds, and some people forget they have deposits. The onus is on the person to report back to the Town that the work has been done and is finished. Administration will then inspect to ensure the work has been completed as per the permit issued. A report is coming back to council in January or February of 2015. D. CURRIE - That Council Information Packages #1 and # 2 be accepted for information. Carried REPORTS FROM MAYOR, COUNCIL, TOWN MANAGER 1. Council Reporting (Training/Conferences/CEAC, Listening Teams, All Other Committees) Initial Page 12 of 55 Town of Hinton DRAFT Regular Meeting of Council Minutes— November 18, 2014 P a g e | 3 Councillors reported on the various committees, meetings and activities they attended since the last Regular Council meeting and what they plan on attending in the coming weeks. Councillor Taylor advised council that Councillor Young had requested to be removed from the Community Futures West Yellowhead Committee because of his workload. The Mayor asked Councillor Taylor to replace Councillor Young. G. BARROW - That Councillor Stuart Taylor replace Councillor Matthew Young as Council representation to the Community Futures West Yellowhead committee. Carried 2. Town Manager Report Town Manager Mike Schwirtz provided an update on administrative matters. MOVE IN CAMERA M. MICHAELS - That the Regular Council meeting move in camera. Carried The time was 5:58 p.m. R. MAGUHN - That Regular Council meeting revert to regular session. Carried The time was 6:24 p.m. ADJOURNMENT M. MICHAELS - That the Regular Meeting of Council adjourn. Carried The time was 6:25 p.m. Deputy Mayor Director of Corporate Services Initial Page 13 of 55 TOWN OF HINTON REQUEST FOR DECISION DATE: November 27, 2014. TO: REGULAR MEETING OF COUNCIL OF DECEMBER 2, 2014. FROM: Ryan Alice, Community Peace Officer. REVIEWED BY: Mark Wyatt, Fire Rescue & Bylaw Services Manager and Laura Howarth, Director of Community & Protective Services APPROVED BY: Mike Schwirtz, Town Manager RE: Appeal to Council of Issued Fine to Mr. Daniel Sedgwick Recommendation: That Council uphold municipal ticket #2361 issued to Mr. Daniel Sedgwick on November 20, 2014 and support the charge as laid. Concluding Statement It is important to ensure the health and safety of our residents and as such the Town of Hinton uses such bylaws as our Nuisance Bylaw #1009 to do so by prohibiting any nuisance action to be permitted. With reference to this matter before Council, S.4.05(h) of Bylaw 1009 prohibits the spread of smoke from any burning fire which may cause a nuisance to any other person. Conformance of recommendation to existing laws and Hinton Council plans Conforms with: Yes/No/ Comments Partial Municipal and Provincial Yes Municipal Government Act S.7 a council may pass bylaws Laws for municipal purposes respecting the following matters: (a) The safety, health and welfare of people and the protection of people and property; (b) People, activities and things in, on or near a public place or place that is open to the public; Charges laid support S.4.05(h) of Nuisance bylaw #1009. Community Sustainability Yes Wellness: Develop a safe and healthy community that Plan promotes positive, constructive lifestyle choices. Governance: Ensure local governments and authorities are responsive to the needs of the community. Page 14 of 55 Page 2 of 3 Council’s Strategic Plan Yes The safety and social well being through support and care of its residents. Long Term Capital Plan or N/A Adopted budget Other Plans or Policies N/A Background / Introduction This item is before Council to request a decision be made regarding the request of Mr. Sedgwick to appeal a fine in the amount of $150.00 issued on November 20, 2014. On this date at approximately 3:00 pm Peace Officer Alice was requested to attend 559 Mountain St. by the complainants who advised that for the previous 15 minutes smoke from the Sedgwick’s wood burning appliance was surrounding their residence, causing strong odour inside the residence and a smoke filled atmosphere in the rear and side yards. Peace Officer Alice arrived and met with the complainants. Upon investigating the inside of the complainants’ residence it was found that the rear portion of the residence had a strong odour of smoke. Peace Officer Alice then went into the rear yard of the residence and at this time observed for a further 15 minutes of smoke from the Sedgwick’s chimney flowing down into the complainants’ yard and hitting the west wall of the residence.
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