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HĀLĀWAI PAPA ALAKAʻI KŪMAU KEʻENA KULEANA HOʻOKIPA O HAWAIʻI REGULAR BOARD MEETING HAWAI‘I TOURISM AUTHORITY Poʻahā, 29 ʻOkakopa 2020, 9:30 a.m. Thursday, October 29, 2020 at 9:30 a.m. Hālāwai Kikohoʻe VIRTUAL MEETING Hiki i ka lehulehu ke hālāwai pū ma o ka ZOOM. Webinar will be live streaming via ZOOM. Register in Advance for this Webinar: https://zoom.us/webinar/register/WN_cj6pOTJgQLmAV6o-w1-lwg After registering, you will receive a confirmation email containing information about joining the webinar. Papa Kumumanaʻo AGENDA 1. Ho‘omaka A Pule Call to Order and Pule 2. ʻĀpono I Ka Moʻoʻōlelo Hālāwai Approval of Minutes of the September 24, 2020 Board Meeting 3. Hō‘ike Lālā Report of Permitted Interactions at an Informational Meeting or Presentation Not Organized by the Board Under HRS section 92-2.5(c) 4. Hōʻike A Ka Luna Hoʻokele Report of the CEO Relating to Staff’s Implementation of HTA’s Programs During September 2020: - Major Market Management including Destination Marketing Management Services, Global Meetings, Conventions and Incentives (MCI) Program Management Services, Responsible Tourism, Support of State COVID-19 Mitigation Efforts 5. Hōʻike A aio Digital Me PathCheck No Nā Lako ʻEnehana Hou Presentation by aio Digital and PathCheck on the AlohaSafe Technological Tools that Have Been Developed in Partnership with the State Department of Health to Help Keep Hawaiʻi Safe During this COVID-19 Crisis 6. Hōʻike ʻIkepili Noiʻi ʻOihana Hoʻomākaʻikaʻi Presentation and Discussion of Current Market Insights and Conditions in Hawai‘i and Key Major Hawai‘i Tourism Markets, Including the United States, Japan, Canada, Oceania, Other Asia, Europe, and Cruise 7. Hōʻike, Kūkākūkā A Hoʻoholo No Nā Moʻokālā Presentation, Discussion and Action on HTA’s Financial Reports for September 2020 8. Kūkākūkā A ʻĀpono I Ka Moʻokālā Kikowaena Hālāwai Kūikawā Discussion and Approval of the FY21 Convention Center Enterprise Special Fund Budget 9. Hōʻike A Ke Kōmike Hokona Kūmau No Ke Kūkākūkā A Hoʻoholo Report of the Marketing Standing Committee with the Committee’s Recommendations to Support Various Marketing Proposals, for Discussion and Action by the Board 10. Ho‘oku‘u Adjournment *** ʻAha Hoʻokō: Ua hiki i ka Papa Alakaʻi ke mālama i kekahi hālāwai kūhelu i kū i ka Hawaiʻi Revised Statutes (HRS) § 92-4. E mālama ʻia kēia hālāwai kūhelu nei ma lalo o ka § 92-5 (a)(4), § 92-5 (a)(8) and §201B-4(a)(2) no ka pono o ko ka Papa Alakaʻi kūkā a hoʻoholo ʻana i nā nīnūnē a nīnau i pili i ko ka Papa Alakaʻi kuleana me ko ka Papa Alakaʻi loio. He hālāwai kūhelu kēia i ʻole paulele ʻia ka ʻikepili a i mea hoʻi e mālama kūpono ai ko Hawaiʻi ʻano, he wahi i kipa mau ʻia e nā malihini. *** Executive Session: The Board may conduct an executive session closed to the public pursuant to Hawai‘i Revised Statutes (HRS) § 92-4. The executive session will be conducted pursuant to HRS § 92- 5 (a) (2), § 92-5 (a)(4), § 92-5 (a)(8) and §201B-4(a)(2) for the purpose of consulting with the board’s attorney on questions and issues pertaining to the board’s powers, duties, privileges, immunities, and liabilities; to consider hiring and evaluation of officers or employees, where consideration of matters affecting privacy will be involved; and to discuss information that must be kept confidential to protect Hawai‘i’s competitive advantage as a visitor destination. Kono ʻia ka lehulehu e komo mai i ka hālāwai a hoʻouna mai i ka ʻōlelo hōʻike kākau ʻia no kēlā me kēia kumuhana i helu ʻia ma ka papa kumumanaʻo. Hiki ke hoʻouna mai i nā ʻōlelo hōʻike kākau ʻia ma mua o ka hālāwai iā [email protected] a i ʻole ma o ke kelepaʻi. Inā pono ke kōkua ma muli o kekahi kīnānā, e hoʻomaopopo aku iā Carole Hagihara (973-2289 a i ʻole [email protected]), he ʻekolu lā ma mua o ka hālāwai ka lohi loa. Members of the public are invited to view the public meeting and provide written testimony on any agenda item. Written testimony may also be provided by submitting the testimony prior to the meeting by email to [email protected] or by facsimile transmission. Any person requiring an auxiliary aid/service or other accommodation due to a disability, please contact Carole Hagihara (973-2289 a i ʻole [email protected]) no later than 3 days prior to the meeting so arrangements can be made. 2 Approval of Minutes of the September 24, 2020 Board Meeting Hawai‘i Convention Center David Y. Ige 1801 Kalākaua Avenue, Honolulu, Hawai‘i Governor 96815 kelepona tel 808 973 2255 John De Fries kelepa‘i fax 808 973 2253 President and Chief Executive kahua pa‘a web Officer hawaiitourismauthority.org REGULAR BOARD MEETING HAWAI‘I TOURISM AUTHORITY Thursday, September 24, 2020 Virtual Meeting MINUTES OF REGULAR BOARD MEETING MEMBERS PRESENT: Richard Fried (Chair), David Arakawa, Fred Atkins, Daniel Chun, George Kam, Kyoko Kimura, Kuʻuipo Kumukahi, Sherry Menor- McNamara, Benjamin Rafter, Kelly Sanders, and Kimi Yuen MEMBER NOT PRESENT: Micah Alameda HTA STAFF PRESENT: John De Fries, Keith Regan, Pattie Herman, Marc Togashi, Marisa Yamane, Kalani Ka‘anā‘anā, Caroline Anderson, and Jennifer Chun GUESTS: Senator Glenn Wakai and Representative Richard Onishi LEGAL COUNSEL: Gregg Kinkley 1. Call to Order and Pule: Keith Regan, HTA Chief Administrative Officer, called the meeting to order at 9:30 a.m. Mr. Regan provided instructions to the general public with regard to submitting testimony. He confirmed the attendance of the Board by roll call. Mr. Regan turned the floor over to Chair Richard Fried. Kalani Ka‘anā‘anā, HTA Director of Hawaiian Cultural Affairs & Natural Resources, opened the meeting with a pule. 2. Approval of Minutes of the August 27, 2020 Board Meeting: Chair Fried requested a motion to approve the minutes of the August 27, 2020 Board meeting. George Kam made a motion, which was seconded by Kelly Sanders. The motion was unanimously approved. 1 Hawai‘i Convention Center David Y. Ige 1801 Kalākaua Avenue, Honolulu, Hawai‘i Governor 96815 kelepona tel 808 973 2255 John De Fries kelepa‘i fax 808 973 2253 President and Chief Executive kahua pa‘a web Officer hawaiitourismauthority.org 3. Report of Permitted Interactions at an Informational Meeting or Presentation Not Organized by the Board Under HRS section 92-2.5(c): Chair Fried asked whether there were any permitted interactions to report, and there were none. 4. Report of the CEO Relating to Staff’s Implementation of HTA’s Programs During August 2020: Chair Fried recognized John De Fries, HTA President & CEO, and welcomed him to his first Board meeting. Mr. De Fries thanked the Board for the opportunity to lead the organization and said the first nine days have been exciting and a steep learning curve. He noted that he has had a number of meetings with elected officials and the PGA. Mr. De Fries commended the staff for their hard work and for welcoming him into the organization. Mr. De Fries recognized Mr. Regan, who prepared the report for this month’s meeting. Mr. Regan commended the HTA team for their hard work. He reported that many team members continue to work remotely, and team leaders are managing work flow and productivity. The program managers continue to push forward with continuing programs and newly approved programs. Mr. Regan highlighted that the Nā Ala Hele Program has been moving forward and the Mānoa Falls Trail improvements have been completed. He reported that the ‘Iolani Palace repair project has been moving along and a significant number of improvements have been made. He noted that the bees embedded in the walls of the palace have been removed. He added that the rehabilitation of the coronation stand was also a part of the palace repairs. Mr. Regan reported that the destination management action plans have been moving along very well. He commended Caroline Anderson, HTA Director of Community Enrichment, and thanked the Board members for their involvement. He noted that the Kauai, Maui, Moloka‘i, and Lāna‘i steering committees have already met, and the project will have incredible results. Mr. Regan said Pattie Herman, HTA Vice President of Marketing & Product Development, and her marketing team have been doing an outstanding job in preparing for the restart of the visitor industry on October 15th. He noted that HVCB and HTJ have been doing excellent work with their recovery marketing campaigns. Mr. Regan reported that Marisa Yamane, HTA Director of Communications & Public Relations, and her communications team have been disseminating information to the visitor 2 Hawai‘i Convention Center David Y. Ige 1801 Kalākaua Avenue, Honolulu, Hawai‘i Governor 96815 kelepona tel 808 973 2255 John De Fries kelepa‘i fax 808 973 2253 President and Chief Executive kahua pa‘a web Officer hawaiitourismauthority.org industry. He noted that Ariana Kwan, HTA Administrative Assistant, and Ms. Yamane redesigned and redeveloped the HTA website and improved the COVID-19 information page in a nicely packaged and intuitive format. He added that HTA saved money by doing the redesign in-house, and the template can be used for other purposes on the website. Mr. Regan commended Jennifer Chun, HTA Director of Tourism Research, and her team for timely publishing reports. He then commended Marc Togashi, HTA Vice President of Finance, and his team. He thanked Chair Fried and the Board for bringing Mr. De Fries into the organization and noted that there is a palpable sense of excitement, optimism, and energy. Chair Fried invited the public to provide testimony, and there was none. 5. Discussion and Action to Establish a Surfing and Canoe Paddling Advisory Committee: Chair Fried recognized Mr.