Central Coalfields Limited Office of the General Manager, B&K Area Area Purchase Cell ; B&K Area Office, Kargali, PO: , Dist: , PIN: 829104 Email: [email protected], Fax: 06549-220938, M: 9263631726

Ref: CCL/B&K/APC/Misc.Items/MRSS & GM Unit/34 Date: 05.12.2013 LIMITED TENDER ENQUIRY (TWO–BID) 1. M/s Technomace ,, P.O.Sunday Bazar, Dist: Bokaro, PIN: 829107 2. M/s Eastern Engineering Works,,PO: Jaridih Bazar,Dist: Bokaro,PIN: 829114 3. M/s Bhardwaj Enterprises,Gandhi Nagar,PO: Sunday Bazar,Dist: Bokaro,PIN: 829127 4. M/s Kumar Enterprises,Near Awadh Cinema,PO:,Dist: Bokaro ,PIN: 829144 5. M/s S.K.Sinha, Rly. Colony, Kargali,PO: Bermo, Dist: Bokaro, PIN: 829104 6. M/s Shiv Shakti Enterprises, Gandhi Nagar,PO: Sunday Bazar,Dist: Bokaro,PIN: 829127 7. M/s Trehanco Pvt. Ltd.,Main Road Phusro, PO: Phusro,Dist: Bokaro, PIN: 829144 8. M/s Utkarsh Engineering, Jaridih Bazar,PO: Jaridih Bazar,Dist: Bokaro,PIN: 829114 9. M/s Neha Traders, At: Ghutiatand, Kargali, PO: Bermo. Dist: Bokaro,PIN: 829104

Note: Apart from above firms, other firms can also participate if fulfilling the criteria given below.

Dear Sirs, Sub : Tender for procurement of Misc. Items for M.R.S.S & G.M.Unit 1.Sealed Tenders are invited for supply of material as indicated in the Schedule of requirement- Annexure-“A” . 2.The Estimated value of required items is Rs. 123790/- (Rs. One Lakh Twenty Three Thousand Seven Hundred Ninety Only) 3.The tender to be submitted in a single sealed envelope containing two separate sealed envelopes- Envelope-I should contain Techno-Commercial Bid and Envelope-II should contain Price-Bid. 4. Cost Of Tender Document : Rs. 1000.00 (Rs. One Thousand Only) Exemption of Tender Fee : Government ( State or Central) department / undertakings and ancillary of CCL for the tendered item/s valid on the date of tender opening are exempted from payment of tender fee and tender documents will be issued to them free of cost. These firms shall however have to submit self attested copies of registration certificate along with their offer. If the tender is supported with notarized copy of valid NSIC certificate for the tendered item/s, the tender fee would be exempted. 5. Earnest Money Deposit : Rs. 2476.00(Rs. Two Thousand Four Hundred Seventy Six Only) Separate Demand Drafts for (1) Cost of Tender Document and (2) Earnest Money Deposit as mentioned above to be submitted in Techno-Commercial Bid of the Tender (Part-I) in favour of “Central Coalfields Limited” B&K Area payable at State Bank of India , Phusro Bazar .

Tender Documents can be downloaded from web and can be submitted to the office of S.O.(MM),B&K Area, Kargali, P.O Bermo, Dist. Bokaro, Pin-829104 with details as stated in this tender with tender fee and EMD etc. For unsuccessful tenderer, EMD shall be refunded immediately after finalization of the tender. EMD shall be forfeited if any tenderer withdraw their offer before finalization of the tender or fails to submit order acceptance within 15 days from the date of order.

The offers submitted shall be considered valid only when accompanied by EMD or relevant documentary evidence for exemption of EMD . In case of non submission of the EMD as detailed above the tender shall be treated as non-responsive.

Exemption of EMD : The following tenderer / firms are eligible for exemption of EMD: State/Central Government Organizations/Public Sector Undertakings/CCL Ancillaries for the tendered items/Valid DGS&D / NSIC registered (for the tendered items) firms. The DGS&D / NSIC registrations should be valid on the date opening of the tender. The firms should submit self-authenticated duly attested by NOTARY PUBLIC copy of DGS&D / NSIC registration certificates along with the techno commercial bid. The firms should submit self- attested registration certificates along with the techno- commercial bid.

Contd.P/2

P/2

Ref: CCL/B&K/APC/Misc.Items/MRSS & GM Unit/34 Date: 05.12.2013

OEM/OES/OM/OPM OR THEIR AUTHORIZED DEALERS/DISTRIBUTORS AND THEIR SOLE-SELLING AGENTS are exempted from submitting EMD.

6.The last date and time of submission of tender is 23.12.2013 up to 3:00 PM . 7.Tender will be opened on 23.12.2013 at 4.00 PM before the attending tenderers, if any. 8.The Material are required within 30 days from the date of order. However, early supply is acceptable . All tendered items are required in one lot . 9.Tenders must be submitted in a properly sealed envelope containing two separate sealed envelopes. Envelopes stapled shall not be accepted . All three envelopes must be super scribed with the tender number and the date and time of opening along with name and address of the tenderer and put in the Tender Box provided for this purpose or may be submitted by post /courier . The Tender box is available in the office of the Area Purchase Cell , B&K Area, Kargali . Tender sent through Telegram, Telex, FAX or E-Mail will not be considered . 10 .The rate shall be quoted on FOR-destination basis. The quotations should indicate rate per unit for each item quoted , discount if any, total unit price (landed) for each item quoted. The rate of taxes and duties applicable should also be quoted . 11.For imported materials, the rate shall normally be quoted on FOB-port of shipment basis and approximate marine freight and insurance charges shall be indicated separately for each item. The country of origin must be indicated. 12.The prices quoted must be FIRM till delivery otherwise , the offer will be rejected . Offer made must remain open for acceptance for 180 days from the due date of opening of the tender. The prices offered should be given preferably both in words and figures . 13.The printed terms and condition of the tenderers shall not be considered. Tenderers are requested to submit their offer complete in all respect maintaining serial no. of items, terms and condition as per ten der document along with all supporting documents failing which offers may not be considered & no further clarification on technical and commercial aspects may be entertained. 14. Payment terms, Price Fall Clause, Liquidated Damages Clause, Force Majeure Clause, Price Certificate Clause, Inspection Clause, Guarantee/Warrantee Clause, Fitment Guarantee Clause shall be as per General Terms and Conditions of the tender . 15. Sample of items wherever necessary should be submitted free of cost along with the quotation for inspection by this office. Sample must be labeled with the tenderers name, address and this office tender enquiry number and due date for opening the tender. 16. The packing of all the materials quoted shall conform to the requirement of the carriers . Safe arrival of materials at destination will be responsibility of the supplier. 17. Supply order, if placed , will be subject to General Terms and Conditions of the tender . 18. The tenderer shall quote the specification given. They are , however , at liberty to quote for any other alternative , which in their opinion, will serve the purpose. The materials shall conform to relevant IS Specification and in its absence to appropriate BSS/VDE/DIN. Firms who are manufacturer should submit their complete and valid NSIC/DGS&D Registration certificate with the list of items attached . They should also submit self-attested copy of valid BIS license /DGMS approval for offered items, if any . 19. No deviation is acceptable to our tender document terms and conditions . Offers with terms and Conditions which are in deviation are liable for rejection without making any back reference to the tenderer. Offers as asked for must be submitted complete in all respects. 20. Self-attested copies of supply order/orders (not less than six months old or more than seven years old on the date of opening of tender) from subsidiaries of CIL/ Govt. Organizations/PSU for the quoted item/items of higher specification , if any, should be submitted along with the offer. List of such orders with supply details and performance report if any , should be furnished along with the offer. 21.Consignee Address: Depot Officer, Regional Stores (B&K Area), Central Coalfields Limited, Jarangdih , PO: Jarangdih , Dist: Bokaro, PIN: 829113 22. Paying Authority : Area Finance Manager, CCL, B&K Area, PO: Bermo, Dist: Bokaro , PIN: 829104 23. Make/Model for offered item/items by the tenderers are to be mentioned in their offer .

Contd.P/3

P/3

Ref: CCL/B&K/APC/Misc.Items/MRSS & GM Unit/34 Date: 05.12.2013

General terms and conditions for submission of offers: 1) The complete offer should be typed in the letter head of the tenderer ( Hand written quotation will be summarily rejected). If firm’s letter heads are not sufficient to accommodate technical and pricing detail preferably bigger papers to be used. Such sheets along with other pages of the offer including all enclosures submitted with the tenders except printed leaflets/catalogues , should be signed by authorized signatory of the firm with seal otherwise offer will be rejected . 2) All pages of Tender document (NIT) must be signed by authorized signatory of the firm with seal and must be submitted by the tenderer with their offer . 3) Offers erased and over written anywhere , will be summarily rejected unless corrections are authenticated with the tenderer’s signature. 4) Tenderers must submit single sealed envelope containing two separate sealed envelopes :- Envelope-I : properly sealed containing Techno-commercial Bid & Envelope-II: properly sealed containing Price Bid . Envelope-I should contain (i) Techno-commercial offer (ii) Self-Attested photocopy of TIN Registration and PAN Card (iii) Copies of past supply orders of the quoted items/items of higher specification (not less than six months old or more than seven years old on the date of opening of tender) if any, from subsidiaries of CIL/Govt. Organizations/PSU (iv) Tender Document (NIT) signed with seal on all pages (v) Declaration by the tenderer that they have not been banned or de-listed by any Govt. or quasi-Govt. agencies or PSUs (vi) Electronic Payment Mandate – Annexure “B” duly filled, signed with seal and certified by Banker (vii) Check-List – Annexure “C”duly filled and signed with seal . Techno-commercial terms & conditions part of the offer should include Rate of Excise Duty applicable, CST/JVAT Packing & forwarding , Freight and Insurance Charges etc. Envelope-II should contain Price part of the offer. This must indicate Basic Rate per Unit and Total Unit Price (Landed) . CCL will avail Input Tax Credit (ITC) as per VAT rules. The set-off of ITC will be considered while evaluation of tenders for comparison and ascertaining the L-1 status. An amount equivalent to VAT charged in the bill shall be withheld at the time of bill passing . The supplier shall be liable to submit the form JVAT 404 within three months from the end of the relevant financial year. The amount withheld shall be refunded within 15days from the date of submission of Form JVAT404 by the supplier. The amount withheld shall bear no interest. Incase of default by the supplier in submitting form JVAT 404 within the time period, as specified above, the amount withheld shall be forfeited and the same shall be utilized by the concerned area for paying the additional tax demanded by commercial tax authorities due to non-submission of Form JVAT 404 . 5)Excise Duty, if applicable, will be payable extra as per prevailing Excise rules. Refund/Credit , if any, obtained shall be passed on to the buyer which shall be certified by the auditor of the supplier . In case of imported stores, where the supplier is to arrange importation and paying customs duties etc. the rates quoted will be on FOR Destination basis and safe arrival of the consignment from the country of origin dispatched to the destination will be of supplier responsibility. In that case Sales Tax and Statutory Local Levies(if any) will be payable extra as applicable. No Excise Duty will be payable. In case of Imported stores other than direct import by CCL the firm should quote FOR destination price and the firm shall give a confirmation along with their offer that a certificate from their Auditor certifying that they have paid Customs Duty as per prevailing Customs Rates and refund if any shall be passed on to buyer , shall be submitted along with supplies/bills. 6) Price Fall Clause : The price charged for the Stores / Equipment supplied against the order, shall in no event exceed the lowest price at which the tenderer shall sell or offer to sell the Stores / Equipment of identical description to its any customer during the pendency of the Contract / Supply Order. If the successful tenderer at any time during the pendency of the Contract / Supply Order sells or offers to sell such stores to any customer, at a price lower than the price stipulated in the Contract / Supply Order placed by CCL, the successful tenderer shall forthwith notify to CCL such reduction in sale price of stores / equipment supplied after such reduction coming into force shall stand correspondingly reduced. 7) Liquidated Damage Clause : Delivery schedule stipulated in Purchase order shall be deemed to be the essence of the contract and supply must be completed by the date specified . No materials should be supplied beyond the specified delivery period, unless specific approval has been obtained from the purchaser

Contd.P/4

P/4

Ref: CCL/B&K/APC/Misc.Items/MRSS & GM Unit/34 Date: 05.12.2013

In the event of failure to deliver/dispatch the equipment/stores within the stipulated date/period to effect supply in accordance with the terms and conditions and the specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, CCL shall be entitled at its option either to enforce the following: (a)To recover from the successful bidder as agreed liquidated damages, a sum not less than 0.5%(Half Percent) of the price of any stores which the supplier has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in arrears limited to 10% (TEN Percent) and where felt necessary by CCL, it may be increased up to 15 %. (b)To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and expenses of the defaulting supplier and also/or (c)To purchase elsewhere after notice to the supplier on the account and at the risk of the defaulting supplier, the equipment/stores not supplied or others of similar description without cancelling the supply order in respect of the consignment not yet due for supply/or (d)To extend the period of delivery with or without liquidated damages as may be considered fit and proper.The liquidated damages if imposed, shall not be more than the agreed liquidated damages referred to CLAUSE (a) above except in case of force majeure condition (e)Whenever under this contract any sum of money is recoverable from and payable by the supplier, CCL shall be entitled to recover such sum by appropriating in part or in whole by deducting any sum or which at any time thereafter may become due to the successful tenderer in this or any other contract, should this sum be not sufficient to recover the full amount recoverable, the successful tenderer shall pay CCL the balance amount on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase. (f) To forfeit the security deposit fully or in part . 8) Force majeure Clause: If the execution of the Contract / Supply Order is delayed beyond the period stipulated in the Contract / Supply Order as a result of hostilities, declaration of embargo or blockade or flood, acts of nature or any other contingency beyond the supplier’s control due to act of God, then CCL may allow such additional time by extending the delivery period as is considered justified by the circumstances of the case and its decision shall be final. In case additional time is granted by CCL for execution of the Contract / Supply Order, the Contract/Supply Order shall be read and understood as if it had contained from its inception the delivery date as extended . a)The successful bidder will advise, in the event of his having to resort to this clause, by a registered letter, duly certified by the local chamber of commerce, or statutory authorities, beginning and end of the causes of the delay, within 15 days of the occurrence and cession of such force majeure conditions. In the event of delay lasting out of force majeure, CCL will reserve the right to cancel the contract, and provisions governing termination of contract as stated in the bid documents will apply. b)For delay arising out of Force majeure, the bidder will not claim the extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the bidder shall be liable to pay extra cost provided it is mutually established that the force majeure conditions did actually exist. c)If any of the force majeure conditions exist in the place of operation of bidder even in the time of submission of bid, he will categorically specify them in his bid, and state whether they have been taken in consideration in their quotation. 9) Payment Terms: 100% payment shall be released after receipt and acceptance of materials at consignee stores or submission of Bills , whichever is later, within 21 days by Electronic mode. Format of Electronic Mandate is enclosed as Annexure - “A” . 10) Security Deposit: : The successful tenderer shall have to furnish the security deposit amount in the form of Demand Draft for 10% ( ten percent ) value of the awarded contract ( landed value ) without having any ceiling within 15 days time from the date of supply order. In case the successful tenderer fails to deposit the security money, the order shall be cancelled and the case shall be processed to order elsewhere and the firm’s performance is to be kept recorded for future dealings with them. Security deposit money will be refunded to the firm within 30 days from the date of satisfactory execution of the contract. For unsatisfactory performance and / or contractual failure, the security money shall be forfeited.

Contd.P/5

P/5

Ref: CCL/B&K/APC/Misc.Items/MRSS & GM Unit/34 Date: 05.12.2013

EXEMPTION OF SECURITY DEPOSIT: All the firms / tenderer who have qualified for the exemption of EMD and having submitted the required documents shall also be exempted from furnishing the Security Deposit.However, in case of NSIC registered firms, the exemption of the security deposit shall be only up to their monetary limit, if any, indicated in the registration certificate. In case the value of order placed is above such monetary limit indicated in the registration certificate, the successful tenderer shall have to furnish the Security Deposit for 10% of order value over such monetary limit. 11) Guarantee/Warranty: The tenderer shall give warranty of satisfactory performance of the items offered by them for a period of 12 months from the date of use or 18 months from the date of receipt & acceptance at consignee, whichever is earlier . 12) Inspection of Stores : Inspection of stores and equipment will be made after receipt of the materials at consignee. Representative of concerned technical department who will be authorized to carry out inspection ,will make inspection. 13) Price Certification: Tenderers are to certify on the body of their bill that the price charged are not higher OEM rate /Charged to Govt. Organizations/PSU/Other Subsidiaries of CIL/ Other Areas of CCL . If it is found excess , the excess amount shall be recovered from your any bill . In case at a later date if it is found that the price charged are higher , then you shall be liable to refund the excess amount so received by you, within 10 days of receipt of notice in this regard. 14) CCL reserves the right to reject or accept or withdraw the tender in full or part as the case may be without assigning reasons thereof. No dispute of any kind can be raised against this right of buyer in any court of law or elsewhere. 15) Jurisdiction: The High Court , Ranchi in State will only have the jurisdiction to deal with and decide any dispute whatsoever arising out of contract.

Chief Manager(MM)/S.O.(MM)

Contd.P/6

P/6

Ref: CCL/B&K/APC/Misc.Items/MRSS & GM Unit/34 Date: 05.12.2013

Schedule of requirement and Technical Specification of Items

Sl. Item Description Qty.

No. Required 01 Hand Gloves(Left & Right Hand) 10 Pairs 02 Fire Extinguisher 9 Ltr. CO2 05 Nos.

03 Rain Coat 27 Set 04 Safety Belt 03 Nos. 05 Discharging Rod 11 KV 06 Nos.

06 Crimping Tools Hydraulic 01 No.

07 Megger (H.T) 2500 V 01 No. 08 Lugs 600 Amp(Aluminum) 50 Nos.

09 Lugs 400 Amp(Aluminum) 50 Nos.

10 Silica Gel 50 Kg

Chief Manager(MM)/S.O.(MM)

ANNEXURE “B ” FORMAT OF E-PAYMENT MANDATE

To, Central Coalfields Limited B&K, Area, PO-Bermo, .Dist-Bokaro 829104 (Jharkhand) Dear sir, Ref: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM

We hereby authorize Central Coalfields Limited to make all our payments against our bills, Refund of earnest Money deposit and Security deposit, through Electronic fund transfer system/RTGS/CBS/Intra Bank transfer. The details for facilitating the payments are given below:- 1. NAME OF THE BENEFICIA RY 2. ADDRESS (WITH PIN CODE) 3. TELEPHONE NO.(WITH STD CODE)

4. BANK PARTICULARS (A) BANK NAME (B) BANK TELEPHONE NO (WITH STD CODE)

(C) BRANCH NAME (D) BANK BRANCH CODE (E) BRANCH ADDRESS (WITH PIN CODE) (F) BANK FAX NO.(WITH STD CODE)

9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE (G) COPY OF CANCELLED CHEQUE)

(H) 11 DIGIT IFSC CODE OF THE BENEFICIARY’S BRANCH

(I) BANK ACCOUNT NO.

(J) BANK ACCOUNT TYPE (TI CK ONE) SAVING CURRENT LOAN CASH CREDIT OTHERS IF OTHERS,SPECIFY 5. PERMANENT ACCOUNT NO.(PAN)

EMAIL ADDRESS FOR INTIMATION REGARDING RELEASE 6. OF PAYMENTS 7. CCL VENDOR CODE

I/we hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/we would not hold the company responsible. We also agree to bear the bank charges, if any, for enabling such transfer.

(AUTHORISED SIGNATORY)

Name:

Date: Official stamp

BANK CERTIFICATION It is certified that above mentioned beneficiary holds a bank account No.……………………. with our branch and the Bank particulars mentioned above are correct.

(AUTHORISED SIGNATORY)

Authorisation No:

Name:

Date: Official stamp

Annexure-“C” CHECK-LIST Sl. Terms & Conditions Tenderer to indicate No. YES / NO/ ACCEPTED SUBMITTED/ NOT SUBMITTED/NA 1 Tender Cost: As per NIT Rs. 1000/ - 2 Acceptance for submission of Earnest Money @2% for estimated value Rs.1.00 Lakh or more / Exemption towards submission of Earnest Money (document submitted) 3 Acceptance for subm ission of Security Deposit @10% of Landed value of order/Exemption towards submission(document submitted) 4 Price : FIRM till delivery 5 Price : FOR Destination Stores 6 Price charged not more than OEM/ charged to Govt. Organizations/ Public Sector Undertakings/Other Areas of CCL 7 Documentary evidence submitted for status as Manufacturer/ Sole -Selling Agent/ Authorized Dealer/Distributor/ Proven source( supplied in the past quoted item/items) 8 Acceptance of Price Fall Clause 9 Acceptance of delivery period as per NIT 10 Acceptance of Force Majeure Clause 11 Payment Term: 100% payment within 21 days of receipt and acceptance of materials at destination stores or submission of bills ,whichever is later 12 Guarantee: 12 Months from dat e of commissioning/use or 18 months from date of supply , whichever is earlier 13 Validity of Offer: 180 days from the date of opening of tender 14 Acceptance of Liquidated Damages Clause 15 Rate of CST / VAT applicable: 16 Freight : Extra or Inclu ded 17 Rate of Excise Duty applicable, if any : 18 Discount Offered : 19 TIN/VAT No. & Copy of Registration Certificate: 20 PAN No. & Copy of PAN CARD : 21 Declaration of not banned /de -listed by any Govt. or quasi -Govt.agencies or Public Sector Undertakings 22 Tender submitted in Single -Bid / Two -Bid as per NIT terms & conditions: 23 Blank Format of Price -Bid submitted containing Item Description for offered Items, Unit of Measure, Rate of Tax, Rate of Excise Duty, Freight, Packing & Forwarding, Discount etc. 23 Order copies submitted for Quoted Items as per NIT : 24 All Enclosures submitted as per NIT General Terms & Conditions 25 Printed leaflet/catalogues submitted for quoted item, if any: 26 All pages of offer and enc losures except printed leaflet/ catalogues signed and seal of firm affixed 27 All Terms & Conditions of NIT and General Terms & Conditions of NIT accepted :

Signature and Seal of tenderer