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Central Coalfields Limited

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Central Coalfields Limited Central Coalfields Limited Office of the General Manager, B&K Area Area Purchase Cell ; B&K Area Office, Kargali, PO: Bermo, Dist: Bokaro , PIN: 829104 Email: [email protected], Fax: 06549-220938, M: 9263631726 Ref: CCL/B&K/APC/Misc.Items/MRSS & GM Unit/34 Date: 05.12.2013 LIMITED TENDER ENQUIRY (TWO–BID) 1. M/s Technomace India,Kurpania, P.O.Sunday Bazar, Dist: Bokaro, PIN: 829107 2. M/s Eastern Engineering Works,Jaridih Bazar,PO: Jaridih Bazar,Dist: Bokaro,PIN: 829114 3. M/s Bhardwaj Enterprises,Gandhi Nagar,PO: Sunday Bazar,Dist: Bokaro,PIN: 829127 4. M/s Kumar Enterprises,Near Awadh Cinema,PO:Phusro,Dist: Bokaro ,PIN: 829144 5. M/s S.K.Sinha, Rly. Colony, Kargali,PO: Bermo, Dist: Bokaro, PIN: 829104 6. M/s Shiv Shakti Enterprises, Gandhi Nagar,PO: Sunday Bazar,Dist: Bokaro,PIN: 829127 7. M/s Trehanco Pvt. Ltd.,Main Road Phusro, PO: Phusro,Dist: Bokaro, PIN: 829144 8. M/s Utkarsh Engineering, Jaridih Bazar,PO: Jaridih Bazar,Dist: Bokaro,PIN: 829114 9. M/s Neha Traders, At: Ghutiatand, Kargali, PO: Bermo. Dist: Bokaro,PIN: 829104 Note: Apart from above firms, other firms can also participate if fulfilling the criteria given below. Dear Sirs, Sub : Tender for procurement of Misc. Items for M.R.S.S & G.M.Unit 1.Sealed Tenders are invited for supply of material as indicated in the Schedule of requirement- Annexure-“A” . 2.The Estimated value of required items is Rs. 123790/- (Rs. One Lakh Twenty Three Thousand Seven Hundred Ninety Only) 3.The tender to be submitted in a single sealed envelope containing two separate sealed envelopes- Envelope-I should contain Techno-Commercial Bid and Envelope-II should contain Price-Bid. 4. Cost Of Tender Document : Rs. 1000.00 (Rs. One Thousand Only) Exemption of Tender Fee : Government ( State or Central) department / undertakings and ancillary of CCL for the tendered item/s valid on the date of tender opening are exempted from payment of tender fee and tender documents will be issued to them free of cost. These firms shall however have to submit self attested copies of registration certificate along with their offer. If the tender is supported with notarized copy of valid NSIC certificate for the tendered item/s, the tender fee would be exempted. 5. Earnest Money Deposit : Rs. 2476.00(Rs. Two Thousand Four Hundred Seventy Six Only) Separate Demand Drafts for (1) Cost of Tender Document and (2) Earnest Money Deposit as mentioned above to be submitted in Techno-Commercial Bid of the Tender (Part-I) in favour of “Central Coalfields Limited” B&K Area payable at State Bank of India , Phusro Bazar . Tender Documents can be downloaded from web and can be submitted to the office of S.O.(MM),B&K Area, Kargali, P.O Bermo, Dist. Bokaro, Pin-829104 with details as stated in this tender with tender fee and EMD etc. For unsuccessful tenderer, EMD shall be refunded immediately after finalization of the tender. EMD shall be forfeited if any tenderer withdraw their offer before finalization of the tender or fails to submit order acceptance within 15 days from the date of order. The offers submitted shall be considered valid only when accompanied by EMD or relevant documentary evidence for exemption of EMD . In case of non submission of the EMD as detailed above the tender shall be treated as non-responsive. Exemption of EMD : The following tenderer / firms are eligible for exemption of EMD: State/Central Government Organizations/Public Sector Undertakings/CCL Ancillaries for the tendered items/Valid DGS&D / NSIC registered (for the tendered items) firms. The DGS&D / NSIC registrations should be valid on the date opening of the tender. The firms should submit self-authenticated duly attested by NOTARY PUBLIC copy of DGS&D / NSIC registration certificates along with the techno commercial bid. The firms should submit self- attested registration certificates along with the techno- commercial bid. Contd.P/2 P/2 Ref: CCL/B&K/APC/Misc.Items/MRSS & GM Unit/34 Date: 05.12.2013 OEM/OES/OM/OPM OR THEIR AUTHORIZED DEALERS/DISTRIBUTORS AND THEIR SOLE-SELLING AGENTS are exempted from submitting EMD. 6.The last date and time of submission of tender is 23.12.2013 up to 3:00 PM . 7.Tender will be opened on 23.12.2013 at 4.00 PM before the attending tenderers, if any. 8.The Material are required within 30 days from the date of order. However, early supply is acceptable . All tendered items are required in one lot . 9.Tenders must be submitted in a properly sealed envelope containing two separate sealed envelopes. Envelopes stapled shall not be accepted . All three envelopes must be super scribed with the tender number and the date and time of opening along with name and address of the tenderer and put in the Tender Box provided for this purpose or may be submitted by post /courier . The Tender box is available in the office of the Area Purchase Cell , B&K Area, Kargali . Tender sent through Telegram, Telex, FAX or E-Mail will not be considered . 10 .The rate shall be quoted on FOR-destination basis. The quotations should indicate rate per unit for each item quoted , discount if any, total unit price (landed) for each item quoted. The rate of taxes and duties applicable should also be quoted . 11.For imported materials, the rate shall normally be quoted on FOB-port of shipment basis and approximate marine freight and insurance charges shall be indicated separately for each item. The country of origin must be indicated. 12.The prices quoted must be FIRM till delivery otherwise , the offer will be rejected . Offer made must remain open for acceptance for 180 days from the due date of opening of the tender. The prices offered should be given preferably both in words and figures . 13.The printed terms and condition of the tenderers shall not be considered. Tenderers are requested to submit their offer complete in all respect maintaining serial no. of items, terms and condition as per ten der document along with all supporting documents failing which offers may not be considered & no further clarification on technical and commercial aspects may be entertained. 14. Payment terms, Price Fall Clause, Liquidated Damages Clause, Force Majeure Clause, Price Certificate Clause, Inspection Clause, Guarantee/Warrantee Clause, Fitment Guarantee Clause shall be as per General Terms and Conditions of the tender . 15. Sample of items wherever necessary should be submitted free of cost along with the quotation for inspection by this office. Sample must be labeled with the tenderers name, address and this office tender enquiry number and due date for opening the tender. 16. The packing of all the materials quoted shall conform to the requirement of the carriers . Safe arrival of materials at destination will be responsibility of the supplier. 17. Supply order, if placed , will be subject to General Terms and Conditions of the tender . 18. The tenderer shall quote the specification given. They are , however , at liberty to quote for any other alternative , which in their opinion, will serve the purpose. The materials shall conform to relevant IS Specification and in its absence to appropriate BSS/VDE/DIN. Firms who are manufacturer should submit their complete and valid NSIC/DGS&D Registration certificate with the list of items attached . They should also submit self-attested copy of valid BIS license /DGMS approval for offered items, if any . 19. No deviation is acceptable to our tender document terms and conditions . Offers with terms and Conditions which are in deviation are liable for rejection without making any back reference to the tenderer. Offers as asked for must be submitted complete in all respects. 20. Self-attested copies of supply order/orders (not less than six months old or more than seven years old on the date of opening of tender) from subsidiaries of CIL/ Govt. Organizations/PSU for the quoted item/items of higher specification , if any, should be submitted along with the offer. List of such orders with supply details and performance report if any , should be furnished along with the offer. 21.Consignee Address: Depot Officer, Regional Stores (B&K Area), Central Coalfields Limited, Jarangdih , PO: Jarangdih , Dist: Bokaro, PIN: 829113 22. Paying Authority : Area Finance Manager, CCL, B&K Area, PO: Bermo, Dist: Bokaro , PIN: 829104 23. Make/Model for offered item/items by the tenderers are to be mentioned in their offer . Contd.P/3 P/3 Ref: CCL/B&K/APC/Misc.Items/MRSS & GM Unit/34 Date: 05.12.2013 General terms and conditions for submission of offers: 1) The complete offer should be typed in the letter head of the tenderer ( Hand written quotation will be summarily rejected). If firm’s letter heads are not sufficient to accommodate technical and pricing detail preferably bigger papers to be used. Such sheets along with other pages of the offer including all enclosures submitted with the tenders except printed leaflets/catalogues , should be signed by authorized signatory of the firm with seal otherwise offer will be rejected . 2) All pages of Tender document (NIT) must be signed by authorized signatory of the firm with seal and must be submitted by the tenderer with their offer . 3) Offers erased and over written anywhere , will be summarily rejected unless corrections are authenticated with the tenderer’s signature. 4) Tenderers must submit single sealed envelope containing two separate sealed envelopes :- Envelope-I : properly sealed containing Techno-commercial Bid & Envelope-II: properly sealed containing Price Bid . Envelope-I should contain (i) Techno-commercial offer (ii) Self-Attested photocopy of TIN Registration and PAN Card (iii) Copies of past supply orders of the quoted items/items of higher specification (not less than six months old or more than seven years old on the date of opening of tender) if any, from subsidiaries of CIL/Govt.
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