Overview and Scrutiny: Waste Task and Finish Group
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Democratic Services Overview and Scrutiny: Waste Task and Finish Group Wednesday, 26 October 2016 18:00 Milton Keynes Waste Recovery Park, 9 Dickens Road, Old Wolverton, MK12 5QF McCall (Chair) Hopkins Hosking McPake Petchey and Webb If you have any enquires about this agenda please contact: Clerk Name: Dwight McKenzie Page 1 of 64 Clerk Telephone: 01908 252177 Clerk Email: [email protected] Page 2 of 64 Health and Safety Please take a few moments to familiarise yourself with the nearest available fire exit, indicated by the fire evacuation signs. In the event of an alarm sounding during the meeting you must evacuate the building immediately and follow all instructions provided by the fire evacuation officer who will identify him/herself should the alarm sound. You will be assisted to the nearest designated assembly point until it is safe to return to the building. 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A formal complaints / compliments form is available online at http://www.milton-keynes.gov.uk/complaints/ Page 3 of 64 A G E N D A 1 Welcome and Introductions The Chair to welcome Members and officers to the meeting and introduce Members and officers who are present. 2 Apologies 3 Disclosures of Interest Councillors to declare any disclosable pecuniary interests, or personal interests (including other pecuniary interests) they may have in the business to be transacted, and officers to declare any interests they may have in any contract to be considered. 4 Minutes 7 - 12 To approve, and the Chair to sign as a correct record, the Notes of the meeting held on 28 September 2016 (Item 4) 5 Site Tour Members to be given a tour of the Milton Keynes Waste Residual Waste Treatment Facility (Item 5) by Waste Service officers 6 Report - Review of Future Trends/Demand Predictability 13 - 64 (What Will Waste Look Like in 5 years), and What Happens Elsewhere in Waste Service Management such as with other Local Authorities To consider trends and demand for waste services in the future, and local authority practices in waste service management and provision (Item 6) 7 Notice of Intention to Hold the Meeting in Private The public and press may be excluded from the remainder of the meeting by virtue of Paragraph 3 (Information Relating to the Financial or Business Affairs of the Authority) of Part 1 of Schedule 12A of the Local Government Act 1972, in order that the meeting may consider the following: Annex 14 of Item 6 The Proper Officer of the Council has determined that the annex should be considered in the absence of the public and press as disclosure would not be in the public interest. No representations have been received about why those matters referred to above should be considered with the public and press present. 8 Exclusion of Public and Press To consider excluding the publicPage and4 of press64 from the meeting by virtue of Paragraph 3 (Information Relating to the Financial or Business Affairs of the Authority) of Part 1 of Schedule 12A of the Local Government Act 1972, in order that the meeting may consider the following: Annex 14 of Item 6 9 Proposed Work Programme • November 2016- Review of shortlist with the varied options/pilots considered in development of the new Waste Strategy broken down into costs, benefits, medium term financial plans/projections. • December 2016- Review of Strategy direction based on evidence gathered and particular option(s) chosen. Page 5 of 64 Page 6 of 64 ITEM 4 Notes of the Waste Strategy Task and Finish Group meeting held on Wednesday, 28 September 2016 Present: Councillors D McCall, D Hopkins, V McPake, and M Petchey Officers: D McKenzie (Overview and Scrutiny Officer) A Hudson (Head- Environment and Waste) D Proctor (Waste Contracts Manager) D Carr (Operational Customer Service Manager) Apologies: Councillors D Hosking and A Webb Welcome & Introductions Councillor D McCall welcomed Members and officers to the meeting. Disclosure of Interest None Minutes The Minutes of the meeting of the Task and Finish Group held on 6 September was approved with the below amendments: - Page 3 “Serco has the existing contract for the Council’s collection, cleansing and grounds maintenance” replace “Serco has the existing contract for the management of waste”. “Serco has the existing contract for the Council’s management of waste” replace “This contract is also currently up for renewal and the contractor’s performance will be reviewed by the service” Page 4 “Members” be added to Community views to be taken into account. Scoping Document Page 4 “Development of the Strategy will also incorporate any potential for the Council to sell waste services to other local authorities so as to generate income” be added to the Background. Page 6 “Review of the Council’s potential capacity to sell waste services to other local authorities and generate income” be added to the Proposed Terms of Reference. Page 7 of 64 1 Report- What customers want and think of waste services (Evidence of a pilot and satisfaction surveys) The Chair outlined that the focus of this meeting was to identify what customers in Milton Keynes wanted of waste services. Also outlined was that data possessed and provided by the Council’s waste service contractor; Serco, Customer Services and feedback from a pilot would be useful in the meeting’s discussion. Dwight McKenzie introduced the Report, and provided Members with a broad overview of its contents. He pointed out:- Achieving customer satisfaction in waste service provision had always been important to the Council as evidenced by the Zero Waste Strategy Refresh 2013. Waste service provision was strongly guided by legislation, and development of a new Waste Strategy should help in ensuring that the Council’s actions are in keeping with legislative changes and developments. Following this overview, Members queried of officers whether waste was separated upon collection as required by the Waste (England and Wales) (Amendment) Regulations 2012. Particular concern was raised as regards the collection of glass items. Officers informed that the regulation obliged this to be done by the Council when it was technically and economically practical (TEP). In applying the TEP test, the Council was meeting its legal obligations in waste collection. Members were also informed that to make possible the easier separation of waste, waste service providers had together launched a campaign for waste recycling which encourages the public to recycle items, including separating items being disposed. RESOLVED: That the Waste Service’s separation of waste when collected be monitored by the Council. Members also queried whether legislation guiding waste collection was underpinned by Europe Union (EU) regulations and the potential impact of Brexit on the current and future mode of operation for the Waste Service. Officers advised that UK legislation for waste recycling was influenced by many EU regulations and laws which the government would have to unpick in going forward with Brexit. However, as the UK was currently a member of the EU, the Waste Service would remain guided by current legislation and its underpinnings. Members asked of officers for an explanation of the apparent contradiction in the use of pink sacks in the Report. It was pointed out that page 18 of the Report had indicated households were not putting out pink sacks and instead putting out many black sacks, whereas on page 19 of the Report reference was made to a “decline in the number of black sacks put out” in the pilot. Officers explained that their efforts in encouraging recycling was not restricted to the use of pink sacks, and so other things such as the use of green bins was also taken into account in reporting household behaviour and whether there was a decrease or increase in recycling rates.