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Wolverhampton Arts and Museums Service Agenda Item: 5F Wolverhampton City Council OPEN EXECUTIVE DECISION ITEM (AMBER) CABINET Date 25 MAY 2011 Portfolio(s) LEISURE & COMMUNITIES / COUNCILLOR MATTU Originating Service Group(s) EDUCATION & ENTERPRISE Contact Officer(s)/ CORINNE MILLER Telephone Number(s) EXT 2050 KEY DECISION: YES/NO IN FORWARD PLAN: YES/NO Title DESIGNATION - WOLVERHAMPTON ARTS + HERITAGE ACQUISITIONS AND DISPOSALS POLICY AND MANAGEMENT AND CARE OF COLLECTIONS STRATEGY RECOMMENDATION That Cabinet ratify the policy documents in support of the application of Wolverhampton Arts + Heritage to the Museums Libraries and Archives Council (MLA) to designate the Northern Ireland Collection as a collection of national importance. 1 1. PURPOSE 1.1 To ratify the Acquisitions and Disposals Policy and the Management and Care of Collections Strategy and the Documentation and Cataloguing Plan. 2. BACKGROUND 2.1 In 1997 the government launched a scheme to recognise organisations that care for pre-eminent collections of national importance in non national museums. These collections represent a significant part of England’s cultural heritage. There are currently 131 collections recognised under scheme. 2.2 The Scheme allows organisations to include a Designation logo in their promotional material and can be a deciding factor in gaining approval for grant applications such as the Designated Challenge Fund. Designation can be influential in attracting gifts and bequests as the award requires museums to meet professional standards of collections care and management. 2.3 Wolverhampton has an exceptional collection of works relating to the Troubles in Northern Ireland; the product of courageous and enlightened collecting since the 1980s which has recently been further supported with a grant of £199,000 from the Heritage Lottery Fund. 2.4 The Northern Ireland collection is now rated as a collection of national and international importance. Wolverhampton Arts + Heritage has acquired a new work by Willie Doherty in partnership with the Imperial War Museum and is working with them and the Ulster Museum to tour the collections to the Imperial War Museum North, the Ulster Museum and to an international venue, possibly in the USA, in 2013. 2.5 Wolverhampton does not currently have a collection designated under the scheme. 2.6 As part of the submission, Wolverhampton Arts + Heritage revised the Acquisitions and Disposals Policy, the Management and Care of Collections Strategy and the Documentation Plan. These documents were submitted with a covering letter of support signed by the Cabinet Member for Leisure & Culture and the Strategic Director, Education & Enterprise. 2.7 The Review Panel has subsequently required the policies and strategies to be signed off at Cabinet level for the application to proceed at the end of June 2011. MLA has greed to table a report if Cabinet ratifies these policies and strategies at the review panel meeting on 7 July 2011. The Council would receive the outcome of the submission at the end of August 2011. If the report is not received in time the application will be deferred to the January 2012 review panel meeting. This would compromise funding applications that the service proposes to make in the autumn to mitigate the loss of the Renaissance funding from April 2012. 3. FINANCIAL IMPLICATIONS 3.1 The financial implications for the documentation management and care of the collections are an audit requirement and covered in the existing revenue budget. [JJ/110502011/K] 2 4. LEGAL IMPLICATIONS 4.1 There are no direct legal implications attached to this report. [MW/16052011/Y] 5. EQUAL OPPORTUNITIES IMPLICATIONS 5.1 There are no equal opportunities implications attached to this report. 6. ENVIRONMENTAL IMPLICATIONS 6.1 There are no environmental implications attached to this report. 7. BACKGROUND PAPERS • The Acquisitions and Disposal Policy 2011-2016 • The Management and Care of Collections Strategy 2011-2016 • The Documentation Plan 2011-2016 3 APPENDIX 1 WOLVERHAMPTON ARTS AND MUSEUMS SERVICE ACQUISITIONS AND DISPOSAL POLICY 2002-2007. 1. Acquisitions 1.2 Gifts 1.3 Purchases 1.4 Loans 1.5 Co-operation 1.6 The Service Will Not Seek To Acquire:- 2.0 Disposal 3.0 The Existing Collections 3.1 Fine Art 18th Century British Oil Painting 19th Century British Painting and Sculpture 18th and 19th Century Works on Paper Modern British Painting, Sculpture and Works on Paper The Twentyman Collection - Works by John Piper and Others British and American Pop Art Contemporary British Painting, Sculpture, Works on Paper, Photographic Works, Video and Digital Media. Local Artists The Northern Ireland Collection Collecting in Depth 3.2 Decorative Art 18th Century English Enamels 18th and 19th Century Japanned Ware of the West Midlands Dolls and Toys, 1780-1950 18th and 19th Century Ceramics Asian Decorative Art Elkington Plate and Fictile Ivories 19th/early 20th Century Costume 18th and 19th Century Glass Mediterranean Ceramics and Other Archaeological material 3.3 Local History 3.4 Geology The Fraser Collection 4.0 First adopted Wolverhampton Arts and Museums Service acqdispo.doc 18/05/11 1 Wolverhampton Arts and Museums Service Museums covered by this policy: Wolverhampton Art Gallery, Bantock House & Park, Bilston Craft Gallery Museums and Galleries Commission Registration Numbers 705, 706 and 707 ACQUISITIONS AND DISPOSAL POLICY 2002-2007. Third edition. First published 1991. Revised 1997, 2002, 2006, 2011. 1. Acquisitions 1.1.0 The Service adopts the Museums Association’s Code of Practice for Museum Authorities (1987), and the Code of Practice for Museum Governing Bodies (1994). 1.1.1 The Service will only acquire an object for the collection where the legal provenance is well established, and the acquisition of title to the object is valid. In particularly the object must only be acquired if all legal procedures have been followed both in this country and, if relevant, any country in which it has been legally owned. This remains the case both for open and closed collections. 1.1.2 In accordance with the provisions of the UNESCO 1970 Convention on the Means of Prohibiting and Preventing the Illicit Import, Export and Transfer of Ownership of Cultural Property, which the UK ratified with effect from November 1 2002, and the Dealing in Cultural Objects (Offences) Act 2003, the museum will reject any items that have been illicitly traded. The governing body will be guided by the national guidance on the responsible acquisition of cultural property issued by DCMS in 2005. So far as biological and geological material is concerned, the museum will not acquire by any direct or indirect means any specimen that has been collected, sold or otherwise transferred in contravention of any national or international wildlife protection or natural history conservation law or treaty of the United Kingdom or any other country, except with the express consent of an appropriate outside authority. The museum will not acquire archaeological antiquities (including excavated ceramics) in any case where the governing body or responsible officer has any suspicion that the circumstances of their recovery involved a failure to follow the appropriate legal procedures, such as reporting finds to the landowner or occupier of the land and to the proper authorities in the case of possible treasure as defined by the Treasure Act 1996 (in England, Northern Ireland and Wales) or reporting finds through the Treasure Trove procedure (in Scotland). 1.1.3 Any exceptions to the above clauses will only be because the museum is either: acting as an externally approved repository of last resort for material of local (UK) origin; or acquiring an item of minor importance that lacks secure ownership history but in the best judgement of experts in the field concerned has not been illicitly traded; or acting with the permission of authorities with the requisite jurisdiction in the country of origin; or in possession of reliable documentary evidence that the item was exported from its country of origin before 1970. In these cases the museum will be open and transparent in the way it makes decisions and will act only with the express consent of an appropriate outside authority. Wolverhampton Arts and Museums Service acqdispo.doc 18/05/11 2 1.1.4 The Service will only acquire an object for the collection where there is adequate resources in terms of storage, documentation, security, conservation and professional advice and support to ensure that the object is well cared for and safe. In addition, any repair, restoration, framing, exhibition or special conservation needs will be considered as part of the acquisition. 1.1.5 The Service will only acquire an object for the collection where there is an open collecting remit, and where the object will make a significant addition to the collection. The acquisition policy will also reflect the priorities determined in the artistic and cultural policies. 1.1.6 In considering acquisition, the Service will not normally accept any gift, bequest or loan to which any special conditions apply (e.g. that items will be permanently displayed, kept in a separate room etc.). 1.1.7 In every case, where an acquisition is proposed, whether by gift or bequest, the Head of Arts and Museums and Senior Curator should ensure that its acquisition includes copyright for the purposes of exhibition, marketing and education. 1.1.8 The Service may occasionally acquire items falling outside this Policy. Such acquisitions will be made only in exceptional circumstances and then only when approved by The Portfolio Holder for Leisure and Communities. 1.1.9 Management of archives : As the museum holds / intends to acquire archives, including photographs and printed ephemera, its governing body will be guided by the Code of Practice on Archives for Museums and Galleries in the United Kingdom (3rd ed., 2002). 1.1.10 Spoliation: The museum will use the statement of principles ‘Spoliation of Works of Art during the Nazi, Holocaust and World War II period’, issued for non-national museums in 1999 by the Museums and Galleries Commission.
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