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Date Printed: 11/18/2008 Document Title: Document Date: Document Date Printed: 11/18/2008 JTS Box Number: lFES 6 Tab Number: 27 Document Title: Population Registration and Identification in Kosovo: Operational Document Date: 1999 Document Country: Kosovo lFES ID: R01696 I I International Foundation for Election Systems 1101 15 th Street N.W.· Third Floor· Washington, DC 20005 USA· I TEL: [lJ (202) 828-8507' FAX: [IJ (202) 452-0804' E-Mail: [email protected] ~=: I I POPULATION REGISTRATION AND I IDENTIFICATION IN Kosovo I I Operational Plan I I I F. Clifton White Resource Center I International Foundation for Election Systems l(/00 ',01 15th Street. NW I Washington, DC 20005 I I Submitted to the United Nations Interim Administration Mission in Kosovo Friday, 15 October, 1999 I I I I ![!S Operational Plan Civil Registration and Identification - Kosovo I I TABLE OF CONTENTS I. EXECUTIVE SUMMARY ... """•........... " ..... ""•. " .................... ".,, ................ "".""....... 4 LEGAL CHALLENGES"" ........................................................................................................... 4 I······-6···· OPERATIONAL CHALLENGES ................................................................................•.................. 5 TECHNOLOGICAL CHALLENGES .............................................................................................. 5 I CONCLUSIONS ......................................................................................................................... 5 II. PREF ACE ............................... "."" ...••.............. " .....• "".................... "." .............. "".,,"" .. 6 Introduction ....................................................................................................................... 6 I Objectives of UNMIK Registration Plan .......................... ,........................... ".......................................................... 7 Glossary of Key Terms ........................................ ............................................................... 7 Civil Registration ....................................................................................................................................................... 7 Civil Registration System .......................................................................................................................................... 7 I Civil Registration Agency (also known as General Register Office or Central Register Office) ............................... 7 Local Civil Registries ................................................................................................................................................ 8 Population Registration .............................................................................................................................................. 8 I III. BACKGROUND .............................................................................................................. 8 IV. REGISTRATION AND IDENTIFICATION OPERATIONS .................................... 9 I LEGAL AND REGULATORY DEVELOPMENT ............................................................................. 9 Introduction ....................................................................................................................... 9 UNMIK's Legal Authority ...................................................................................................................................... 10 Present Legal Framework for Population Registration and Identification .................................... " ......................... 10 I UNMIK's Internal Legislative Process ..................................................................................................................... 11 .&,~ .. :. Significant Legal Issues to be Considered with Respect to the Population Registration .......................................... II Recommended Approaches to Issuance ofUNMIK Regulations on Population Registration ................................. 14 Recommendations for Legal Structure and Resources within the Civil Documents Unit. ....................................... 14 I OPERATIONS AND SYSTEMS CONCEPTS ................................................................................. 15 Introduction .. ................................................................................................................... 15 Statement of Situation .............................................................................................................................................. IS I Kosovo Civil Register Description. .................................................................................. J 6 Previous Operation of the Civil Register ................................................................................................................. 16 Current Operation of the Civil Register ................................................................................................................... 16 - Envisioned Operation of the Civil Register ............................................................................................................. 16 I Population Registration Operational Concept ................................................................ J 7 Description of UNMIK's SAGEMfBIS project view ................................... ..................................................... 17 Operational Feasibility of Envisioned System ................................................................. 19 I Technical Analysis ................................................................................................................................................... 19 Phases ... ............................................. ............................................................................................................ 19 Population Registration System ... ,....................................................................................................... ,................... 19 Projected Volumes.................. ............ "" ................................................................................. 20 The issue of continuous update and registration ...................................................................................................... 20 I Voter information management ............................................................................................................................... 21 Incorporation of vital information for the elections process ............................ _._ .......... ,................................. ,........ 21 Technical Operational Issues ................................................................................................................................... 21 Equipment needed for registration ..................................................................................................................... " .... 22 I Conclusion ....................................................................................................................... 22 SELECTING ApPROPRIATE TECHNOLOGY .............................................................................. 23 Database Development and Technology Integration ...................................................... 23 I Assigning a Unique Identilication Number... .................. ............................. 23 Database Structures Required {"or Support of Elections ............................. ".......... .. ......................... 24 Personal Identity ................. ............... ................. ........................................... 24 I I)ocumcntation.. ............................. .................. ......................................... 24 I IFES Consulting Team (Confidential) Version-15/10/99at03:18 I !!:fS Operational Plan Civil Registration and Identification - Kosovo I Geographical Location (Address) .......................................................................................................... " ................ 25 EJections - Geographical Eligibility ........................................................................................................................ 27 Family Identity ......................................................................................................................................................... 28 I Forms Design and Data Capture Technology ................................................................. 28 Type and Amount orData ........................................................................................................................................ 28 Time 1 motion analysis of data capture .................................................................................................................... 29 Data Entry Options ..................................................................................~ ............................................................... 30 Visual Data Entry ................................................................................................................................................... 31 1.. _ ... Optical Mark Recognition (OMR) .................................................................................................... :...................... 31 Intelligent Character Recognition (ICR) .................................................................................................................. 31 1D Card Design and Security .. ........................................................................................
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