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Crown Office General Guidance for Warrants And CROWN OFFICE GENERAL GUIDANCE FOR WARRANTS AND PATENTS (ron Office documents \pnointment h\ I etter’ Patent I hree documents are un ol ed: the 4arrant this contains I he Queen’s instructions to the I ord chancellor to prepare I etters Patent: Letters Patent I he Queens document which actualh makes the appointment: this is either Great Sealed or Wafer Great Sealed: typed or handnritten on ellum. I he I etters Patent are usualh gi en to the appointee or to the person to whom the are addressed: entr this is record the Warrant. the Patent Roll a of 5ih Ihe Patent Roll entries are bound together at the end of each Regnal Year (i.e. February) and sent to the \ational \rchixe, together with the \Varrants. for permanent retention Ihere are two ersions of the Warrant: By Warrant under The Queen’s Sign Manual these are submitted to I he Queen by a Secretary of State (usually the Home Secretary). These Warrants are prepared by the Crown Office on receipt of instructions from the originating 1)epartment known as a “gi\ing effects letter”. .\lIer Ihe Queen has signed the Warrant. the submitting Minister signs it and upon its return to the Crown Office, the Lord Chancellor signs. or “recepis” it to acknowledge receipt of the instructions. The “recepi” is the Crown Office’s authority to use the Great Seal. If the submitting Minister is not aailable to sign the Warrant, the Lord Chancellor may sign on his behalf see section 2 of the (ireat Seal \et 1884 B Ihe Queen Ilerself( \n lmmcdiate \airant) these are submitted to Ihe Qucen iic y hc I o d (haiicIIor I hc ire used (or senior judicial appointments High i d a d at n h i t md n prcc d nt QuLcn ( unsc Proc laniations I hese are prepared h\ the Pri y ( ouneil Office. ho obtain I he Queens signature (at Pri Council meetings). I hey are sent to the (‘ron Office for (\ afer) Sealing together ith a co ering order (for sealing) signed by the Clerk of the Pri (ouneil. I he Patent Roll entr is typed in the (ron Office: these go at the hack of the hound Patent Roll in due course. RoyaI Warrants of .\ppoi ntment Ihese are single documents prepared on \4 cream paper in the Cron 0111cc and submitted direct to The Queen. I he are not (ireat Sealed. 1he are used for the appointment of Circuit Judges and other judicial offices. I he signed Warrant makes the appointment: it is handed to the appointee for his her retention, Warrants are countersigned by the Lord Chancellor and Crown Office sealed. There is no Patent Roll entr. When I he Queen is abroad Counsellors of State may he appointed to act for The Queen during 11cr absence abroad. When the I ord Chancellor is abroad Commissioners of the Great Seal ma’y act on his hehalfi see section 6. By the I ord high Chancellor of Great Britain I eclesiastical appointments in the gift of the I oid ( hancellor. There is no ‘v arrant and no Patent Roll entn I)atlnb documents \on Pm) Counsellors are described Js Our trust> and viell bclo ed Counsellor Peers separate rules appi> to peers see page 12 I sqgire is used for all men s ho are not Peers. Knights. Baronets or the holders of militar> rank komçn: precedents ma> be helpful jifl the Clerk of the (‘rcn’in apprLned the following changes. Spinsters u.se liss° before their ft’rename Ms use if this Is the form of address preferred h3 the appointee Married omen use ‘%lr& before lbrcname e.g. Mrs. Jane Smith Widows I)iorced women using married name (‘ounsellon of State under the Regenc> .ctc 1Q37 1951 Letir% Patent Names ‘n Counsellors: Prince Philip and the nest four in line to the throne isho hase reached the age of DI. (SR. onl> Ibur in line to succeed ha’ e their decorations listed. Draft of I etters Patent sent to Palace about 2 iseeks in ad’ ance of tbnnal (ii’. ing I fleets letter. Normall> dated about one ‘seek before I he Queen goes abroad. f — and red ssatbr sealed. (Iaiette notices (London. I dinburgh and Belfast) and docquet book. Powers any t’so Counsellors of State ma> exercise most of the pocn of the Soereign the exceptions are listed in the Second Schedule. Pong tgçonlW Knighthooçl ma> be e,ercised by an> one Counsellor hut require l.etters Patent sshich are noss usually typed and Wafer Sealed. Warrant prepared on instructions finn Central Chancery and submitted to I he Queen for 11cr signature either neibre She l:.ni% the ti’untr’ .q ‘C ‘S.1 \\ rriiit’- ‘.uhm ned to ( oune Ior ol Stit bctre ihn itli n. ( ro n ( )tuice I. pes heide pLtce ‘o. here ( ounsellors ill sign Signed ) 011 ) helijIt’ ) of 11cr ) \1ajest [)oeuments issued on (a) Letters_Patent Instruct ions oft ounsellors of State ‘i3 Warrant under the Queen’s Sign Manual” becomes “13v \Varrant under the Hands of the Counsellors ol State”. “B Ihe Queen HerselF becomes the Counsellors of State” (h Roal - \ ‘sent Commission \ames of ( ounsel lors are ‘e1 out in tlll e\amples to drasser Ro’i1 \\a1’rjnn -net I - L “c_’ Lu’ C I ord (haneellnr\ I he tbrrnal Suhrnjsion letter COfltIflUC% Submision letter to rifler to ‘Yuur 1ajest>” but in the final paragraph ci the aecompan3 ing letter from the Permanent Seeretan to I he Queen’s Prh ate Seeretan ‘ub%titute the (‘ounsellors of State acting on behalf of 11cr Maje%t) for ‘11cr Iajest I)oeqget Follo ‘ording at end of I etters Patent (‘ommission Commissioners of the Great Seal (a) the 1 on) C hanccilor is abmad (b) temporaril> incapacitated (to be certified l, the Prime Minister) or (C) there is no I oat Chancellor and the Great Seal knot in the cuod> ofthe Sosereign. then any two of the following, Le. all the (‘ommissloners of the Great Seal, ma recepi warrants: I on) Pre’ident ofthe Pri Council Keeper ofthe Prhy Seal Chainnan ofCommittees of the house of I ords lord ChiefJustice of England and Wales Mater ofthe Rolls I on) ChiefJustice of Northern Ireland President ofthe Family Division Vice-Chancellor Lords Justices (of England) Justices ofthe High Court (of England) (ii) the I on) Chancellor is temponril> incapacitated (to be certified by the Prime 1inister or (e) there is no I oat (‘hancellor and the Great Seal is not in the custod) ofthe Soereign then any three of the following snen (ommlssloners of the Great Seal may cain out his other powers, duties and functions (etcept those of Speaker of the House of I ords) I ‘%( 1 P1 thc, I ord (hat lustac ir the %tasttr it tht Rolls mas at ak in. to counitisign R ii ii ai rants d %ppointmtnt md to sinai in I ords lustats lhgh (ourt Judgts and ( ircuit Judgn Office Rules Rele’ ant Statutor) Instruments: 1992 1710.1996 27b. 20(N) 3064 and 2002 3131 Ihee Statutor> Instruments Ia> drnsn the sording for certain documents. In all other caucs. the sording wed to11ots the precedent of preiotis documents. 198$ 11ft2 Ihis specifies vihich documents are to be prepared on el1um and vihich on paper and lists those documents shich are to be Wafer Great Sealed. lloweer. ihere a document mentioned in the list has been othen ise produced in the past. and it is more conenient to follos the preious practice. then it is permitted to 1bllos precedent. 2008 1977 This lays down the fees to be charged for certain Letters Patent. On the instructions of the freasur> the fees are resie’ied eer> three >ears. [he next re’ien is due to be carried out and in tbrce ii> December 2012. Honours and Degrees in Letters Patent bbre iation I ull description for I euers Patent or Ro,)al S arrant IN ORDL R QF PRI-UL 1)1-SUE Bait lit Baronet V.C. upon v. horn has been conferred the I)ecoration of the ictona (‘ross OX. upon sshorn has been conferred the 1)ecoration of the George Cross K.G. [.0. Knight I.ad) ofOur Most Noble Order of the Garter K. I. 1.. 1’. Knight 1 ad) of (Air Most Ancient and Most Noble Order of the I hktle b.C.B. Knight (or Dame Grand (‘ross of Our Most I lonourable Oidei of the Bath O.M. Member of Our Order of Merit (LL’.M.G. Knight wr Dame) Grand Cross of Our Most Distingui%hed Order of Saint Michael and Saint George (‘1. Lad) of the Imperial Order ofthe Crown of India (i.C.V.O. Knight (or Dame) Grand Cross of Our Most Excellent Order of the British Empire (i.B.It. Knight (or Dame) Grand Cross of Our Most Excellent Order of the British Empire (.H. Member of Our Order of the Companions of honour K.C.B. ) Knight of Dame Commander of Our Most I lonourable Order of ) theBath DXB. K. C I.(,. • Knight or I)amc (‘osnrnandci apt Our lot 1)I%tIIIgLII%hea (Irde, ut’ Sgml lthacl intl Saint (,ct’nze !‘H jb (I I ‘) I K . t .1 - I’. I. II. (‘.LG. (‘ompanion of Our lo’t I)istinguished Order of Saint 1ichacI and Saint George C.VA). Commander ofOur Roa1 ‘ietorian Order C.ltF. Commander of Our lo,4 1 celIent Order of the flritkh Fmpire D.SA). Companion of( )ur 1)istingui%hd Sen ice Order I .V.O.
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