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Student Handbook 2018/19

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Student Handbook 2018/19 THE PROCTORS’ OFFICE 1 The Oxford Students website provides access to information, services and resources to help you get the most out of your University experiences Visit www.ox.ac.uk/students 2 TABLE OF CONTENTS 1 INTRODUCTION ...................................4 9 CONDUCT ..........................................26 2 ABOUT THE UNIVERSITY ......................5 9.1 The University’s 2.1 Student membership ................................ 5 conduct regulations .................................26 2.2 Student unions ............................................ 6 9.2 General conduct .......................................26 2.3 Student information .................................. 6 9.3 Non-sports club and publications .......28 3 WELFARE .............................................7 9.4 Regulations of the Rules Committee ...29 3.1 Welfare and support services................. 7 9.5 Local rules ...................................................29 3.2 Health ............................................................ 7 10 DISCIPLINARY PROCEDURES & RIGHTS......................................... 30 3.3 Equality and diversity ................................ 8 10.1Proctors’ powers ....................................30 3.4 Financial hardship ....................................... 8 10.2 Investigation ...........................................30 3.5 Safety and security.................................... 8 10.3 Proctors’ Disciplinary Hearing ...........31 3.6 Staff-student relationships ..................... 9 10.4 Academic Conduct Panel ....................31 3.7 Harassment .................................................. 9 10.5 Student Disciplinary Panel ..................32 4 FITNESS TO STUDY............................. 10 10.6 Student Appeal Panel ...........................34 5 RESIDENCE .........................................11 10.7 Definitions ...............................................34 5.1 Number of terms of residence .............11 10.8 Criminal proceedings ............................34 5.2 Place of residence ....................................11 11 COMPLAINTS PROCEDURES ............36 5.3 Accommodation .......................................12 11.1 College matters .....................................36 6 ACADEMIC DRESS..............................13 11.2 University matters ................................36 7 INTELLECTUAL PROPERTY .................14 11.3 Staff or student conduct ....................37 8 EXAMINATIONS & COURSE REQUIREMENTS .................................15 11.4 Public interest disclosure ....................37 8.1 Entering your examinations - 11.5 Research integrity .................................37 taught courses........................................... 15 11.6 Conflicts of Interest.............................. 37 8.2 Issues with sitting your 11.7 Complaints about Oxford SU............. 38 examinations ..............................................18 11.8 Student protection plan ......................38 8.3 Submitting work for assessment ........20 11.9 Office of the 8.4 Receiving your results .............................22 Independent Adjudicator...................... 38 8.5 Research students ...................................23 8.6 Academic appeals.....................................23 8.7 Plagiarism ...................................................24 3 1 INTRODUCTION This is your University Student Handbook. It academics elected for a year by our colleges. gives you formal notification and explanation We oversee student matters and ensure of the University’s codes, regulations, that the University’s statutes and policies policies and procedures, and signposts are followed, with particular interest in relevant contact details and web links where examinations, conduct and welfare, and you can find out more. It is essential, and other aspects of the student experience. your responsibility, to read it. If you have any concerns or suggestions This handbook sits alongside the for improvement, they can be channelled departmental and college handbooks through the Oxford University Student Union relevant to your course and college, with (Oxford SU) officers and through Junior which you should also familiarise yourself. Common Room (JCR) and Middle Common This handbook applies to the 2018/19 Room (MCR) presidents, with whom we academic year and will be revised annually. have regular meetings. The Proctors’ Office You will be notified of any material changes may also be contacted for assistance and to the content. advice and you can find further information on the Proctors’ Office website – As Proctors and Assessor we are senior www.proctors.ox.ac.uk. officers of the University but we are not professional administrators: we are We hope that your time as a student at the University is successful and enjoyable. Prof Mark Edwards Prof Cecile Fabre Dr Bill Allan (Christ Church) (All Souls College) (University College) Senior Proctor Junior Proctor Assessor Our successors for March 2019 to March 2020 will be: Prof Martin Maiden Prof Sophie Marnette Prof William Whyte (Hertford College) (Balliol College) (St. John’s College) Senior Proctor Junior Proctor Assessor 4 2 ABOUT THE UNIVERSITY As the oldest university in the English- 2.1 Student membership speaking world, the University of Oxford As a student of the University, you will can lay claim to nine centuries of continuous usually be part of an individual college, which existence. It is an independent and self- has admitted you as a member, and the governing institution, consisting of the University, in which you are matriculated. University, including divisions, departments Membership is usually for life but if your and faculties, and the colleges. college membership is formally terminated The 36 colleges, though independent and (eg by expulsion), you automatically also lose self-governing, are a core element of the your University membership and vice versa. University, to which they are related in a Some students do not matriculate but federal system. There are also six permanent nevertheless study at the University, eg private halls, which were founded by students reading for certain certificates Christian denominations, and two societies. or diplomas and certain Department for The colleges (including the halls and Continuing Education courses, and visiting societies): students not registered for a particular ● select and admit undergraduate course or qualification. In this handbook, we students, and select graduate students describe students who do not matriculate after they are admitted by the University as “non-matriculated students” throughout. ● are responsible for students’ tutorial Although not formally University members, teaching and welfare non-matriculated students are expected to observe the same rules and regulations as ● provide accommodation, meals, common matriculated students. rooms, libraries, sports and social facilities, and pastoral care for their All students therefore need to be familiar students. with the rules, regulations and requirements that apply to their course of study. The University: As a resident of the City of Oxford, you ● determines the content of courses within are also part of, and have responsibilities which college teaching takes place towards, the wider local community. ● organises lectures and seminars and other forms of teaching/instruction ● provides a wide range of resources for teaching and learning, including libraries, laboratories, museums and computing facilities ● admits and supervises graduate students ● examines theses, and sets and marks examinations ● awards degrees. 5 2.2 Student unions 2.3 Student Information (matriculated students only) Student Information is a service for students As well as becoming a member of your own of the University. The service can help with college’s student union (often known as the general administrative advice and support on Junior Common Room (JCR) and Middle all aspects of your student career, including Common Room (MCR)), a matriculated queries about University registration and student of the University automatically Student Self Service, as well as information becomes a member of the Oxford University for international students on matters like Student Union (Oxford SU). Other students visas, immigration and studentships. may have associate membership of Oxford Examination Schools, High Street, Oxford SU. Monday–Friday: 08:30–17:00 t Oxford SU is an independent charity that +44 (0)1865 286223 e promotes the academic, social and welfare [email protected] interests of its members throughout the w www.ox.ac.uk/students University. You have the right to opt out of membership of your college student union and of Oxford SU. Information about the right to opt out of Oxford SU membership, and arrangements to supply student union services to student members who have exercised that right, is available from the Oxford Students website. The University of Oxford’s code of practice explaining how the requirements of the Education Act 1994 relating to student unions are being carried out, is published alongside the University’s formal statutes, policies and regulations. Note: the Oxford Union Society (known as ‘the Union’) is not a student union; it is an independent private members’ club with no student representative function. w www.oxfordsu.org/ w www.ox.ac.uk/students/selfservice/ousu w www.admin.ox.ac.uk/lso/statutes 6 3 WELFARE 3.1 Welfare & support services Sexual Harassment and Violence Support Service A range of services
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