Distance Education in the SDICCCA Region: 2016/17 DE Subcommittee Update

Janet Gelb. Distance Education Coordinator Grossmont College

March 6, 2017 PRESENTATION OVERVIEW

• DE Subcommittee Background • Status of DE at region 10 colleges • Data Updates • CCC Online Education Initiative DE SUBCOMMITTEE MEMBERS

• Kats Gustafson, Dean, Online & Distributed Learning San Diego Community College District • Jim Julius, Faculty Director, Online Education MiraCosta College • Kerry Kilber Rebman, Dean, Learning & Technology Resources Cuyamaca College • Xochitl Tirado, DE Coordinator Imperial Valley College • Janet Gelb, DE Coordinator Grossmont College • Lillian Payn, Professor, Graphic Communications and Academic Technology Coordinator Palomar College • Tracy Schaelen, DE Faculty Coordinator Southwestern College COMMITTEE CHARGE

The SDICCCA Subcommittee on Distance Education is a leadership group that addresses Distance Education issues such as:

● Faculty and Student Preparation and Support ● Student Retention and Success ● Institutional Resources ● Accreditation Requirements ● State and National Distance Education Regulations http://mylocalcc.org/subcommittee-on-distance-education/ WHAT WE DO ● Meet Monthly in Person with SDCCD Support ● Discuss and Collaborate beyond Statewide DE Coordinators Listserv on Topics such as: • Policies and Practices • Strategic Planning and Continuous Improvement • Data Sharing and Analysis • Regulations and Accreditation • Technologies as it relates to Distance Education • Conversion to Canvas – CCC’s Common CMS • Faculty Development and Support • Student Support Services 15% or Greater 5% or Less Enrollments from DE Enrollments from DE

Antelope Valley Los Positas Bakersfield Lassen Berkeley City Long Beach Cabrillo Merced Alameda Modesto Canada Monterey Barstow Canyons Moorpark Allan Hancock Mt San Jacinto Cerritos Moreno Valley Butte American Oxnard Citrus Napa Cerro Coso River SD Miramar Compton Norco Copper Mountain Ohlone Chaffey Chabot Saddleback Cosumnes Palomar Contra Costa Hayward SJ Delta Crafton Hills Pasadena Coastline Shasta Cuyamaca Porterville East LA Cypress Redwoods Columbia Siskiyous Deanza Reedley El Camino Foothill Southwestern Desert Rio Hondo Fresno City Golden West Taft Diablo Valley Riverside Evergreen Valley Sacramento City Imperial Lake Tahoe Victor Valley Folsom Lake San Bernardino Los Medanos Fullerton Mendocino W Hills Coalinga SD City Marin Merritt W Hills Lemoore Gavilan SD Mesa Glendale San Jose City Mt. San Antonio MiraCosta West LA Hartnell Santa Ana Mission West Valley Irvine Santa Barbara Palo Verde LA City Santa Monica Skyline LA Harbor Santa Rosa LA Mission Santiago Canyon Woodland LA Swest Sequoias LA Valley Sierra Solano Ventura Yuba

based on Spring 2015 data retrieved from CCCCO Datamart MiraCosta College

´ Re-evaluated course management systems and selected Canvas ´ Began Canvas transition, led by a five faculty member Transition Team ´ Continued participation as an Online Education Initiative pilot school ´ Received three Open Educational Resources grants totaling over $150,000 ´ Received full reaffirmation of accreditation (with no DE-related recommendations) ´ Canvas Pilot Started Spring 2017 with about 12 faculty ´ Hired Faculty Canvas Mentors within disciplines to assist with the transition ´ Continuing to offer Canvas training ´ Developed Student Resources ´ Purchased 24/7 Canvas support for faculty and students ´ Spring 2018 – All courses taught in Canvas Grossmont College

´ Continued offering @ONE customized certification program for all faculty teaching online courses. ´ New distance Education request form developed using the OEI rubric. ´ Canvas mentor training fall 2016 within disciplines to assist with the transition ´ Canvas Pilot Started Spring 2017 with about 8 faculty ´ Continuing to offer Canvas training, 4 week online course, self paced course and Professional development workshops. ´ Developed Student Resources ´ 24/7 Canvas support for faculty and students ´ Spring 2018 – All courses taught in Canvas Palomar College

´ Selected and successfully piloted and adapted Canvas LMS; we joined OEI. We are in a 1-year transition to migrate to Canvas from Blackboard. ´ Applied the Revamp Project recommendations and transformed more 88% of our websites to WordPress, after establishing a college standard template. ´ Adapted Siteimprove tool for our websites accessibility. ´ Transforming all of our web services to the Red hat Linux environment. ´ Trained faculty POET (Palomar Online Education Training), with 24 new certificates in 2016. ´ Developed and implemented Kaltura as our Streaming Server and integrated it with our LMS through new policies and procedures to comply with the TEACH act and ADA/Section 508. ´ Introduced 3D printing services, options for classroom capture, and portable smart boards. ´ Established increased student services for online students: proctoring, counseling, and tutoring. ´ Initiated investigations for district-wide online student orientations. ´ Conducted a successful Accreditation visit Southwestern College

´ New DEFT (Distance Education Faculty Training) Certification Program, featuring a 5-week, 40-hour, fully online DE training course in Canvas ´ DEFT or equivalent will be required for DE effective 8/10/17 ´ New DE Mentor Program: 50 DEFT-certified mentors specialize in course design, Canvas, accessibility, multimedia, etc. ´ Ongoing training: DE workshop and webinar series, pre- semester HOW TO Academy ´ Canvas Subscription Training and local SWC training, including Canvas Basics and nine specialty topics ´ Canvas student orientations: on campus, online, and video ´ New site licenses for Camtasia, Snagit, VoiceThread, and VeriCite Imperial Valley College

´ Participating in the OEI pilot (one of the 16 colleges) ´ We hope to launch two courses with OEI Fall 2017 ´ Currently transitioning to Canvas ´ Faculty are currently attending multiple Canvas trainings: online and on-campus ´ With the transition to Canvas, students are given options for the following LTI’s: ´ NetTutor, Proctorio, Vericite, Cranium Café, and Quest for Online Success San Diego Community College District.

SDCCD Online Learning Pathways:

´ Developed an OER Repository for Open Resources Site allows faculty to blog and post resources ´ Developed training videos for developing courses in Canvas Videos are being developed for the pending transition ´ Implemented SmarterMeasure in the Online Student Orientation During the first week of it going live, over 100 students took the assessment ´ Will be sending out the bi-annual Online Student Satisfaction Survey in March Survey will be sent to all SDCCD Online students DISTANCE EDUCATION SECTIONS

Fall Spring Fall Spring 2014 2015 2015 2016 SD City 162 167 173 192 Cuyamaca 98 105 101 109 Grossmont 188 245 231 237 Imperial Valley 43 39 Mesa 237 269 283 312 MiraCosta 267 314 297 327 Miramar 145 147 149 174 Palomar 258 260 247 257 Southwestern 277 273 273 268 1,713 1,819 1,719 1,940 DISTANCE EDUCATION SECTIONS Percent of students enrolled in DE courses DE FTES Fall 2014 through Spring 2016 http://ccconlineed.org OEI PILOT • 24 colleges in current OEI Consortium: 8 Full Launch and 16 Tutoring and Readiness • IVC and MiraCosta inTutoring/Readiness • OEI Course Exchange now operational with some Full Launch colleges; expanding to all 24 Consortium colleges by fall 2017 • Technologies & services identified and available at low or no cost (Canvas, NetTutor, Proctorio, VeriCite, Cranium Café, etc.) • Peer Online Course Review rubric & process • Anticipated 2018 expansion of OEI Consortium membership and potential Exchange courses • Library Integration QUESTIONS / DISCUSSION