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Sport Recommendation Summary Report 2010

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Sport Recommendation Summary Report 2010 Sport Facilities Recommendation Summary Report 2010-2000 2010 Arctic Winter Games Technical Package Recommendations: Badminton: - A decision needs to be made on following all IBF rules, ex. Matching clothing for doubles and mixed teams. As well clothing lengths and restrictions. - As well, a clear ruling on what happens if a player is not able to continue in an event. According to IBF rules they are done for the tournament and the Games that were played in that event are no longer relevant. Dene Games: - Head Official needs to oversee the calculation of points. - Technical package needs to be rewritten to include all event results for calculation of Team Event Ulus. - In Hand Games, instead of “Diya”, a previoiusly agreed upon, appropriate sound should be called out. - In Stick Pull, under the “Movement” section, a statement should be included to indicate that jerking of the stick should not be permitted. - Order of events should be standardized in the Dene Community. - Maximum age for female category should be 23 years. - Get officials from all Dene groups. - Females should make up half of the Officials. Arctic Sports: - For the kicking games, the Tech Package should state the height that the object should be at when the competition commences. Dog Mushing: - Clarify the rules for the team event. - Specifies for the team race. Juvenile and junior divisions may be combined to create one team to participate. - The combination of a Junior and Juvenile participant to make up one team. Which race do they participate in? Is it in fact supposed to be ONE race where all Juniors and Juveniles compete against one another or are there two separate divisions for competition to the team event and should the teams not be allowed to mix and match participants from the two categories? What happens in the instance that there is only one participant from a contingent in the team event? Are they disqualified from participating in the team event? Basketball: - Add another age group. Either U16 or U17 - Coaches would like to have an assistant coach on the bench. Gymnastics: - Ensure it is clear who is providing which volunteers. Have all volunteer schedules, with contact information, at the venue so that the Venue Team Leader can follow up when gaps are noticed or people fail to show up for a scheduled time. Speed Skating: - It should be stated in the Tech Package that the Arctic Winter Games Speed Skating Competition cannot be sanctioned by SSC or USASS because of AWGIC modifications to ISU rules. - Do not change format of the relay. The rules have already been modified from ISU rules and no further modifications should be allowed. - All Speed Skating participants should be housed in the same school and classrooms wherever possible. Hockey: - Strongly encourage at least 4 co-chairs with 1 assistant for each co-chair to handle 15 teams and 6 straight days of being at the arena for 14 hours a day. - The “trainer” was an issue from the get go to the end. I think each contingent needs to bring their trainers. This was very problematic to cover from a volunteer recruiting perspective. As well, there was too much confusion from the teams as to what to do with them. Some wanted them, some didn’t. This needs to be made clearer. - Give the chairs the “Fair Play Pins”. - Revisions to the Technical Package with respect to equipment to ensure consistency. Specifically with regards to mouth guards and neck protection. - Chefs for each contingent should be at the Coaches Meeting. They should also meet with each Sport Chair every morning for a few minutes without coaches to go over any changes or important news the coaches should have. Soccer: - Playoff and tiebreaker rules need to be clarified. - Should have an accumulation rule for yellow cards. - If there were set facility requirements it would be easier to come up with a Technical Package that would be relevant from Games to Games. - All Officials should be Class II, with a two referee system Snowshoeing: - Running the event in the afternoon works successfully. - Running the longer races on a shorter loop (i.e. 2.5km) worked well in that you don’t need as many volunteers on the trail, and made for better spectator involvement as well as allowed team members to cheer on and encourage their team mates. Volleyball: - Need to stipulate that only ONE coach be allowed to sit on the bench. Contingents with a male coach and a female chaperone often had their chaperone sit on the bench. This should be amended. - Package should stipulate the format for the competition. This year we ran a single round robin tournament with all matched being best 2 of 3 sets. In previous Games there have been double round robins or best 3 of 5 set matches or playoffs running as best of 5 matches. It would be in the best interests of the next host to have a guideline for setting up their tournament. This would allow for greater consistency from Games to Games and also enable future chairs to “need” additional courts instead of simply “wanting or requesting” them. Cross Country Skiing: - Look at Sprint Race configuration. Still seems quite complicated. - Continue to allow 4 Junior Boy, 4 Junior Girls, 4 Juvenile Boys, 4 Juvenile Girls, 4 Midget Boys, and 4 Midget Girls. Biathlon: - It was suggested that the team captains meeting to change the relay by putting all the competitions in a pool and do a random sort and make up mixed teams of three with members from different contingents. We ran unofficial teams made up of members from contingents who were not on official teams. Curling: - Use Last Stone Draw (LSD) in pre-game practice to determine hammer from round robin play in accordance with WCF Rule C8(b). - Age criteria should be updated to have two age groups for curling. Junior Male and Junior Female teams as they currently participate. Add a mixed class for age 14 and under teams who would like to play 8 end games. - Remove Technical Package 6 (i). The number of ends of play should be per the WCF rules. - Add to Technical Package 6. Spares: o Spare pool will have a minimum of 3 participants of each gender. Spares can be requested from any contingent if not available from the host location. - Replace Technical Package 6.(f) with the following: o Each team will be allowed 10 minutes practice prior to each game. First practice shall be from 30 to 20 minutes prior to game time. The second practice shall start at the conclusion of the first practice team’s Last Stone Draw. - Current playoff format needs to be in the Technical Package. - Add the minimum requirements for officials in the Technical Package. Alpine Skiing: - We followed the International Ski Competition Rules with the exception of how we ran the slalom event. - Younger participants were allowed to fill age categories and it is recommended that this practice continues in the future. - If more contingents send participants, the overall team numbers would be fine. If four or less contingents send participants, it would be nice if the participant’s numbers should be increased from 12 to 16 participants. - Medals should be given to the coaches for the team event. Officials: Communications: - GEMs must permit transfer of information between divisions. - Officials, volunteers related to Officials, and tasks related to Officials must be specifically and distinctively identified within the GEMs system options, classifications and other information features. Officials Development: - Host Society and International Committee should continue to be pro-active in the promotion of Officials development to the governing sports bodies and their affiliated officials’ associations. - Host Society should continue to include financial support for official’s development. Officials Recruitment: - Chair of Officials to source and invite all Officials. - Develop and implement a detailed recruitment schedule for future games to be included in the Staging Manual. Hospitality: - Select a single site for Officials accommodations. - Establish an Officials “Go-To” Room at the Official’s accommodation site. - Host an Officials Reception as it provided an excellent opportunity for the Host Society to express their appreciation to the Officials and for both the senior management and the International Committee to bring greetings. - Provide an Official’s Pin - Where possible, provide Official’s with a distinctive piece of clothing. Head Officials Meeting: - Host a Head Officials Meeting prior to any of the sport specific Officials meetings. Include all Head Officials, a representative of the Sport Technical Division and a member of the International Committee. 2008 Arctic Winter Games Executive: - Ensure that you have a committee of no more than 6 to 8 people. Preparation will be much easier if you have more members to help plan. - Keep notes of your progress. Put together a Project Plan that has key deliverables and dates and who’s assigned what. Having this will make for a smooth operation during the Games. - Use equipment from last AWG’s when possible. - Contact the Chairperson of the last AWG’s for the sport that you are responsible or. The information you get will be invaluable. - Meet or plan a telephone meeting with the officials of your sport of responsibility. Sport Manager: - Split sports into logical groups, and have separate meetings with them every so often. Sport Technical: Figure Skating: - Time the ice allotment for better usage. Three ice surfaces should be available for best possible schedule. - Do NOT hold Opening/Closing Ceremonies in any of the actual sport venues. Doing so puts the sports affected in a bad position with having to forge practices, crunch schedules, rush through events, ECT.
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