CHEF DE MISSION FINAL REPORT 2010 WINTER GAMES Team , Chef de Mission - Doug Rentmeister

Section I Evaluation of Performance of the Host Society

Registration and Accreditation

We had a few issues with the gems system leading up to the games, after our Territorial Trials there was a period where we could not access the system but this got cleared up in a day so it did not evolve into a greater issue.

We would like to commend the committee and volunteers in this area as they were very responsive to our needs and concerns. There should be a requirement for any Chef and Asst to meet with the person in charge (in person prior to the games) of this area to go through and update their team list and accreditation needs…saved us a HUGE headache and allowed us to deal with those participants that did not register on time or had missing information effectively and quickly.

Welcome/Arrival Services

We did not have any issues with the welcome and arrival services, we thought this went over pretty well. We did not see a welcome committee for our arrivals though transportation was well represented and attended to our needs effectively.

We received some very positive feedback from our coaches in having their completed accreditation and their respective athletes ready for them at the airport. This should be fostered and encouraged as it really helps in the transition of getting athletes off their plane and into their dorms fully accredited without burdening the coaches.

Opening Ceremonies

We had huge complaints in having the athletes in the holding area too long before being marshaled out. Considering that all the athletes were in their walkout gear and the holding area had over 2000 people in it, without any water, we were fortunate that we didn’t encounter any medical issues i.e. dehydration, fainting. We would strongly recommend that if the holding area is indoors then it should be conditional that water be supplied or there would be easy access to a source of water.

Also the holding area severely lacked any coordination and was largely dependent on the respective Chefs and missions to coordinate. Something that has worked well in the past is to designate areas within the holding area for each specific contingent thereby improving communication and coordination. Another strong recommendation would be to never have the walkout file out in a single line, this really takes away from the team aspect of the walkout and you lose a lot of the energy as a result. In fact our minister commented on that fact when greeting us on the stage and this can be largely attributed to greeting them individually versus as a team.

Our final recommendation would be, don’t give media access to athletes in the holding area especially if they are going to be in there for an extended period of time you are just inviting a public relations disaster as was the case with a couple of stories courtesy of the CBC.

Team Accommodations

We had a lot of positive feedback on the inflatable mattresses used and most thought they were an excellent substitute from the bunk beds of previous AWGs. It would seem that this could be a viable alternative for future games especially if the technology for this item improves to a point where these could be redistributed for future games events. We are sure that the pressure alleviated on Host Societies and volunteers pursuing this option would offset any additional costs purchasing these items.

We had feedback that sports should stay together in the dorms for the next games. Though it would create extra burden on mission staffs, a lot of people felt that it would have proven beneficial to get to know other contingent’s respective athletes/coaches off the playing field. Other benefits surrounded around, similar competitive schedules, understanding and respectful of each other’s preparation for competition etc.

The shower facilities at each of the accommodations received considerable criticism especially from the participants in the female dorms. There weren’t enough and the ones they had were overused and not readily accessible. Proximity of the female showers to the male showers and lack of security presented a problem. This seemed to become a bigger issue than it needed to be considering the quality of the facilities.

The security at the accommodations was an issue at the beginning of the week but got tightened to the middle and end of the week. Though there was security at the main entrance for each dorm there wasn’t to each of the wings which caused some problems.

Food Service/Village Dining We felt the food overall was very good; lots of quantity, healthy choices available, cafeteria hours were very good to accommodate athletes on different schedules, etc. We received some feedback that suggested more effort should be put into identifying with the caterer the nutritional needs of athletes. Caterers, especially if they have never provided services to a multi-sports event before are not necessarily aware of the specific needs of athletes performing at the levels expected at AWG. As an example, the caterer had no idea how high the demand for bananas would be to replenish potassium levels after competitions.

We realize different sports have different needs. However generally there are many important nutrition needs of athletes, pre and post competition and training. Ensuring these related foods are available and presented up front should be a priority for the AWGIC in order to send the appropriate message to all involved. Some of the less healthy choices of course can continue to be available but should be less obvious in the cafeteria (e.g. things like pizza and greasier foods). A good part of this is education as well and more effort should be spent throughout the entire sport committee to educate athletes in nutrition as a healthy life choice. With respect to the role of the International Committee on this front, we would suggest that more effort be put into the specifications and expectations of food services at AWG to pass on to each Host Society. These specifications could be used as a guide when contracting food services. It could be as specific as designing a menu that one could emulate for each set of games. The standard "list" could be used over and over for each AWG being modified as new nutritional information becomes available. The effort upfront would make things much simpler down the road and guarantee a certain standard of food services at each AWG.

The box lunches became too big of an issue throughout the games and that seems to be a consistent theme games to games and we are not sure why satellite kitchens couldn’t be set up at some of the venues i.e. cross country skiing, boardsports. This could have addressed the box lunch issue a bit and taken pressure off catering.

It also came known that catering felt under-appreciated throughout the games and there should be strategies incorporated to recognize these folks a bit better which we tried to do as a contingent.

Trays would have been nice to carry food/drinks, these were removed after the first day or two to address food wastage though having a menu listing on what was available for that meal at the beginning of the line so you knew what to look for and take would have addressed the problem. Not all food was located in one area, so once you went through area #1, and got to area #2, you realized what you really wanted was in an area further down the line and maybe took more than you wanted because of it.

One of our athletes had severe allergies and food items weren’t posted describing what was in each dish as promised which caused some grief.

Awards Ceremonies

We thought the ceremonies were well done but poorly attended, not sure what the true reason would be aside from location and its limited drawing power. We were always wondering why an awards area would not be better placed near where all the athletes congregated i.e. cafeterias, accommodations so they could attend and support their team’s medal winners.

Information Technology/Communications/Computer and Network Services

Though the IT services at the mission office were adequate they were not compatible to the host societies, our recommendation would be to ensure they are for future games. IT staff were very helpful and addressed needs and concerns readily.

We thought the cell phones worked excellently and were very well used and received though there needs to be something worked out for the end of the week as we could have really used them in coordinating our departures but they had to be submitted back to the Host.

Mission Offices, Services and Accommodations

The mission offices supplies were appropriate and fulfilled our needs aside from the fact that we had little contact with our coaches. The location was a bit out of the way for them to come to on a regular basis. We did have everyone attend our coaches meeting at the beginning of the week in a meeting room straight across from our mission office to demonstrate where we were and how accessible we could be. We did not have our office staff for the full week as in other games but that did not cause many problems because when they were there they were very diligent and hardworking.

There wasn’t as much interaction with the other contingents as you would see when mission offices share a gym or large room which is disappointing and may be that could be looked at for future games.

Cultural Program and Facilities

We got a lot of positive feedback from our cultural performers who had a great time but presented some “other” issues for us throughout the week. The host did a great job moving the cultural performers throughout the City and from what we saw they each were well attended. We think that the cultural performers should be given a slot in the closing ceremonies (their gold medal game so to speak) so they could demonstrate their prowess to their fellow participants.

Forms and Publications

We saw the first couple of Ulu news then they seemed to fall off the radar or they did not hit our desk as frequently as earlier in the week. The Ulu news was done very well but it would be nice to get copies of each for each contingent after the games. We did conduct interviews for the Ulu news but did not see the outcome.

All the other Host Society publications seemed very well done and did not present any issues.

The only issues that seemed to arise were centred around the results and the frequency of the updates but that seemed to get better as the week went along.

Media

We got interviewed quite a bit, more than other locales so there was an interest within the city for this event. Also the local media seemed better coached to go after good news and feel good angles versus controversial ones as they seem to do in the NWT. We were not sure what happened to the initiative of having a school adopt a contingent, thought that was a good idea and an excellent public relations move. We would like to recommend that the AWGIC negotiate a long term agreement with a national TV provider versus the Host very similar to the Games Council. There should still be the flexibility in the agreement for the Host to sign on a local provider when it is hosted outside of Canada.

Medical Services/Polyclinic

We received a lot of positive feedback about the medical services and the respective polyclinic from amongst our contingent, it seemed that the volunteers were very genuine and interested in the wellbeing of our athletes. They got into the whole games atmosphere and were very enthusiastic throughout the week, due in part to the location of the polyclinic. Very well handled without any complaints, we really encourage that experienced medical staff from previous games be encouraged to volunteer from games to games. Have the AWGIC build in incentives with the contingents and the respective host to make that happen.

Results

The only issue we saw was they weren’t updated as quickly as we were originally assured somehow there was a breakdown from the venues to the result centre.

Security

We found security to be very weak towards the beginning of the week but picked up very well when the host contracted a company or individuals to do it. There should be a condition that the host shouldn’t be entirely dependent on volunteers as they won’t be as accountable should something go disarray and there was a bit of that at the beginning of the week. We found the security folks from top to bottom to very supportive and approachable throughout the week, we saw too much of them unfortunately.

Social Program

The dances were well attended though finding a suitable location and hosting a dance for one evening should be encouraged rather than splitting them up. There didn’t seem to be the interaction amongst contingents as there was at previous games and from the feedback we received it was largely due to the fact that respective sports weren’t housed in the same accommodations. Coaches and managers made the same comments that there wasn’t a base to develop interaction i.e. hockey players would have a hard time relating to Dogmushing interests and vice versa, so the accommodations recommendation could have some merit. On the flip side it would make things more difficult for each respective mission team to administer.

Transportation at the Games

Though there were some initial complaints about the length of time it took to get to some of the venues, transportation volunteers were very supportive and adapted quickly. We had a lot of positive feedback from our team in the manner transportation people accommodated individual requests etc. Being able to have City transportation accessible to AWG participants should be encouraged and fostered.

Website

We thought the website was well done and utilized the Sharepoint did present some issues as information updated here was not reflected on the website. We suggest in the future that links are maintained to each respective delegation’s website so there be a cross-flow of information each way.

Closing Ceremonies

These ceremonies were a sharp contrast to the opening and we received a lot of positive feedback as a result. They were relatively short and had excellent performances, strange that they would not utilize the cultural contingents from each jurisdiction as a component for these ceremonies considering that most participants would not have seen them throughout the week. It would give the cultural groups something to work towards for the end of the games, build on their performances so to speak.

One of the things we noticed was that the participants could see the performances throughout these ceremonies which couldn’t be said at the opening thereby keeping the participants engaged and involved. Perhaps there could be a live feed and screening to the holding area in the opening ceremonies to allow participants to see what is going on.

Send Off and Departure

For the most part everything went relatively well with the exception of our last charter which had participants in their respective buses on the tarmac for an extended period. The host did provide contingencies with respect to accommodations and cafeteria access in allowing participants and delegations the extra night to depart.

Miscellaneous

We thought that the Host Society staff and Committee chairs were very responsive at the games though leading up to them inquiries were not as readily handled but that is understandable considering the turnover they had with staff. They had great staff and volunteers, very accessible and enthusiastic and should be commended for a welle administered games.

We felt that the facilities at these games were probably the best that we’ve witnessed at an AWGs, and this was supported by each of our sports. Obviously the lack of snow was an issue and consideration should be made for these destinations in the future to move these games 2 weeks prior to ensure it doesn’t become such a burden to the host. We should have known considering we faced the same issues when the Canada Winter Games were hosted in .

We didn’t find the signage and billboards as prominently displayed as in previous games.

There wasn’t much of the games clothing and promotional items being sold at the various competition venues at least we didn’t see it so obviously it needs to be a bit more visible and stronger promoted. An excellent strategy could be to prepare and sell prepackaged items for the athletes and parents coming down using an online purchase system. Another recommendation would be to have access to an embroider that handles society clothing but puts on contingent logos for parents and athletes from that perspective area, great way of selling additional clothing. Obviously they would need to comply and follow trademark guidelines and other set up by the contingents, AWGIC and the host.

Section II Comments and Recommendations Pertaining To Your Unit

General Unit Management

We were awarded the games extremely late in the process so it left us little time to implement changes in the AWG selection process that would address a number of goals such as the following:

• to ensure that the athletes from the smaller communities were better prepared going into the Territorial Trials;

• Better representation on Team NWT from the smaller communities;

• Larger group of smaller community athletes make it to the territorial trials;

• Exposing regional athletes to the rigors and prerequisites of high performance training and athlete development.

• No appeals;

In determining the criteria and methods to achieve the aforementioned goals it was strongly felt that the system did not need a complete overhaul but just needed to be tweaked in order to provide maximum participation encouraging athlete and coach development; a strong understanding of everyone’s roles and responsibilities; a clear, concise, fair and equitable selection process; and a collaborative attitude to make this a successful selection process. In the beginning and considering the timelines before us, the goals and criteria for selection seemed unrealistic but with the cooperation of our Territorial Sport Organizations (TSOs, regional coordinators and staff we came through relatively unscathed and had our best AWG selection process ever, NO APPEALS, 26 communities on Team NWT @ the AWGS, first time participation of athletes from certain communities, i.e. Gameti, Colville Lake etc. Some of the new criteria and methods we initially considered are as follows:

1. The TSO’s would receive funding to administer the regional and territorial components and work collaboratively with the Regions in conducting athlete selection.

2. The TSO’s would utilize the Regional Recreation Associations, youth centres, local clubs, and schools - where applicable - to provide player development and athlete selection opportunities within the regions.

3. The TSO’s would conduct their regional and territorial selection process either on their own or through Sport North using an athlete centred approach. The TSO’s would be required to provide Sport North with their selection process ensuring this process is clear, concise, fair and equitable to all participants. Once finalized this process would be published so all participants and other involved personnel are aware of the process.

4. All territorial trials would have to be completed by a final date to allow for logistics of providing names and numbers for AWG Host purposes. This date would be established by Sport North. The TSO’s would be responsible for establishing deadlines for regional registration and the dates for regional and territorial components for their sport. Contributing factors would include weather, facility and personnel availability, and athlete development.

5. Participant eligibility to remain status quo (5 regions) unless a TSO submits a formal request with rationale for change.

6. That the selection format for team sports be based on an all-star format unless the TSO submits a formal request with rationale for exception.

7. It is paramount that all organizations (Sport North, TSO’s, Regional Associations, schools, and other groups that may become involved in the administration of these games) confer to establish roles and responsibilities and that written agreements be signed to ensure that all groups understand these roles and responsibilities and are held accountable for performing them.

Intra-team Communications

We had our customary morning meetings along with a number of dinner gatherings that gave us the ability to communicate effectively and update each other on daily happenings. Another critical communication piece were our cell phones, we made it a habit to phone each one of our mission staff on a daily basis just to let them know we were out there and to have them feel comfortable in using this medium to contact Chef and Asst. Chef whenever they desired. We also utilized the web to communicate with the media and to get information back to our offices.

Cultural Delegation Selection

Sport North, in conjunction with the NWT Arts Council, did a public call out and accepted applications for Cultural Delegates for Team NWT. A total of eight cultural delegates including one manager and one chaperone were identified that demonstrated a strong interest in participating at the in Grande Prairie, AB.

The Manager of Community Programs GNWT - ECE Culture & Heritage Division reviewed the applications and submitted them to the NWT Arts Council for their selection.

Our recommendations related to culture are as follows: • The selection process should occur the year before so they have the time to prepare and get ready for this major event; • Utilizing the NWT Arts Council should be fostered and encouraged but right through and at the Arctic Winter Games; • The NWT Arts Council should identify someone to assist in coordination and overseeing the cultural group right at the games; • A criminal records check should be conducted with this group as well;

Finance

We were fortunate enough to get a number of corporate sponsors on board to assist in purchasing a number of the athlete’s extra clothing items of approximately $30,000 and subsidize the walkout in the amount of $18,000. We generated in excess of $250,000 dollars through direct contributions to participants and Value in Kind which was a significant accomplishment considering how late we were contracted in the process.

Forms, Publications, Team Booklets/Manuals/Handbooks

Attached

Insurance

Our insurance was obtained through our regular insurance provider and has been built in to our insurance package when these games our hosted in Canada. Unfortunately when the games are outside this country we need to obtain special insurance and subsequently the costs increase as a result. It would be beneficial to have the AWGIC contract an insurance consultant to come up with what is needed in way of insurance from a contingent, AWGIC and Host perspective so that we don’t find ourselves over covering ourselves which has been a tendency for some of the games we have been at. We need to determine what is already being covered, i.e. airline insurance, facility insurance, healthcare coverage, respective Territorial Sport Organization or NSO coverage etc. The AWGIC could determine what is essential and what is optional to allow contingents and Hosts to budget and prepare properly.

Media

We made ourselves very accessible to the media at every turn, we honoured a multitude of interview requests along with keeping our media contacts informed and updated on anything related to Team NWT. We had media travel down with us on our charters along with invites to access to our mission centre at their discretion. We met with each of our media contacts going to the games prior to the event to give them a general idea of the makeup and potential of certain individuals and teams on Team NWT. We were wondering if there was ever a media night conducted at the games, sort of an appreciation evening celebrating their input and support?

Sports

Arctic Sports -issues with open category, recommend that a younger category be considered, allowing for more development

Badminton -no issues or comments regarding

Basketball -great venue though it did not allow for many spectators and this presented an issue in the medal games otherwise very well done.

Biathlon Ski & Snowshoe -great venues and well attended by spectators though snow conditions weren’t the best

Cross Country Skiing -great venue and strong eye appeal -the venue had the ability to provide hot lunches but did not provide

Curling -poor spectator turnout though the venue was excellent and there seemed to be media covering the event thoroughly, they supplied the option of purchasing lunches at significantly reduced cost which should have been considered at other venues versus box lunches

Dene Games Issues with open category and whether it allows for a long term commitment to the sport

Dog Mushing

Joining of different categories to make a team - was never ever allowed to do this and yet was allowed to do this at this year’s games. Not sure why this exception was made but maybe it was just because the coaches were asleep in the meeting. I definitely would have protested this one.

4 dogs only for the team race - will this be a requirement for future games? We can see 4 for the Juveniles but should remain at 6 for the Juniors.

Figure Skating

Accommodations. NWT was placed in a school that was too far from the venue. In order to get to the Skating venue we had to ride 3 busses (2 transfers) which ultimately after transfers and waits took a total of about 1.5

We would like to recommend 2 things related to accommodations.

a) That sports be accommodated as close to their sporting venue as possible. b) That ALL teams from the same sport be housed in the same facility to allow meetings / interaction etc.

Gymnastics

-great venue probably the best in Western Canada if not entire Canada;

Hockey

-Grande Prairie Storm were in the middle of playoffs which took a bit of attention away from the games;

Indoor Soccer -great venue which allowed for teams to display their skill versus banging the ball off the wall and running

Snowboarding was VERY well run in Grande Prairie and we were very impressed with the quality of the facilities, the care given to preparing the runs for competition and how accommodating the representatives from the host committee were. Having a dedicated trailer for each jurisdiction for waxing, preparing, team meetings, etc that we could lock up and store equipment, etc, was a huge benefit. The professionalism of the Technical Director, judging and officials was very evident. The Technical Director for 2010 is a CSF employee. The direction and high standards that he set for the snowboarding events was very evident. I would encourage the 2012 Committee to request CSF to "loan" AWG a staff member to run the events again to ensure this level and standard of competition is maintained.

The only complaint was the poor quality of the sound system for opening, closing and medal presentations of the snowboarding and skiing events held at Nitehawk.

On behalf of NWT Boardsport they would appreciate us passing on their praise to the International Committee, the host General Manager and the Host Society for the professionalism shown in running the snowboarding events at the 2010 AWG.

Speed Skating

-lots of spectators throughout the day, very well supported -stronger competition starting to show from other contingents, good sign for the sport

Table Tennis

-need to develop a representative Territorial body in order to bring up our competitive level and interest in the sport; -ability to have small community athletes represented.

Volleyball -more games required i.e. minimum going through the rotation twice, having teams finish by Thursday didn’t sit well with coaches

Volleyball event schedule – MUST be either a double round robin OR best of 5 matches – way too much open time between. The kids travel to the games to compete.

Not switching the medal games to best of 5 matches at the unanimous request of the coaches was a mistake by the AWGIC – noted that schedule changes happened at soccer venue with times for medal games – there needs to be a greater focus on the importance for the athletes over the importance for the people who purchased the tickets.

Volleyball venue needed to have better seating arrangements – chairs at floor level was poor; recommend full bleachers similar to what was done for in the gym next door.

– putting your top official on the stand for the medal games is way more important than making choices for top officials based on who is playing and where the official is from.

Wrestling -lack of spectators at this venue though it usually gets them as the action is constant and throughout the week with a lot of variety

Transportation

As with every AWG everything seemed very last minute, and trying to come up with alternate travel arrangements (cancelling a charter, getting a bus, booking scheduled flights etc.) at the final hour, was way too hectic. There needs to be an opportunity to create a travel plan so everyone is on the same page moving forward.

The TSOs need to be more accountable on the selection of their teams and as such a timeline should be implemented when it comes to travel for the games. A deadline date should be provided to the TSOs and AWG coaches to when all travel requests must be submitted, including anyone not coming back on the charter. Any changes made after this deadline date would be subject to an administration fee, including any related change fees from the travel agency. All these charges would be billed back to the TSO and they can sort out reimbursement from their members. Sport North was hit with a lot of unnecessary fees due to people constantly changing and then cancelling their tickets. Sport North was still taking request for changes the week of the games, and that is unnecessary – TSOs should be better organized then that! Whomever; needs to have that info at minimum 2 months outside the games, but 3 months would be better.

All changes to travel should come through the coach – no one should not be accepting changes from parents, or others, which means, TSOs need to select competent coaches that are in constant communication with their athletes.

It should also be made very clear in the handbook that we will not cover the cost for an athlete, who is outside the NWT, to travel back to the NWT to train with their team, and then to the games.

It also needs to be very clear in the handbook what is covered if people are driving, gas receipts or mileage.

There needs to be a “positioning policy” created for those participants in remote communities, what is being covered for them to get to a main community to travel.

Dogmushing – though this sport is an integral and unique part of these games, the financial burden endured to coordinate travel for this sport could seriously jeopardize future AWG budgets and the sport being involved. Negotiations need to be initiated now with the TSO and dogsledding community to come up with a cost effective solution to identifying their athletes/teams to the AWGs. i.e. time trials in the various communities etc. or take the Alaska approach and tell them they are on their own in getting there if they choose to participate.

Team Selection Process

We tend to think that they were more efficient than most other AWG campaigns as the selections and registrations were conducted in a very short period WITHOUT ANY APPEALS which is saying a lot considering the parameters and the changes we implemented to our traditional selection process. The team selection process we implemented with the new changes gave us greater representation from the smaller communities along with cutting costs and making our selection process a bit more efficient:

• Using the schools in receiving both regional and territorial registrations;

• Increasing Territorial Trial #s to allow for more regional/community athletes to participate at that level;

• Contracting three Regional Coordinators that were accountable to the organization administering the games; • Giving the TSOs more ownership in delivering their product to regional and community athletes through the regional development initiative which in turn provided them better insight at what was coming to each of their respective Territorial Selection Camps;

• Connecting the schools with the TSOs through the regional development initiative;

There also was considerable regional sport development which demonstrated a direct correlation to having these camps along with the CSOP/ Community Sport Opportunity Program we initiated a couple of years back and the increase in the number of small community athletes on Team NWT.

Your Team’s Website

We utilized our website extensively, through the downloading and access of registration forms, notification of deadlines, community, regional and territorial contacts, newsletters, AWG publications etc. This medium is one of our primary methods in keeping participants informed and updated.

Section III General Comments and Recommendations Related to the Arctic Winter Games International Committee

Executive Summary and Recommendations From our perspective these were an excellent set of games though we did encounter a lot more disciplinary issues than in other games most notably from our seniors athletes in the traditional games. We are not sure why the same adage isn’t taken with senior athletes across the board for the AWG but understand the politics behind it. Though it does little for the development of the sport in the various jurisdictions.

We found the venues for most if not all sports to be some of the best we have seen at these games and the City of Grande Prairie, its schools etc are to be congratulated for looking after the athletic interests and encouraging active living pursuits among its residents and students.

These games in our view were very athlete centred and from our perspective that is the way it should be. The Host Society was very responsive to our concerns though leading up to the games it wasn’t as prominent. There are ongoing issues with box lunches for every set of games it seems and we don’t understand why a lot of that can’t be resolved in establishing satellite kitchens at most if not all of the venues. They don’t have to be hot lunches but sandwiches, fruit etc should do the trick.

The largest complaints we received were around the marshalling of athletes and the holding area of the same for the opening ceremonies along with the shower facilities at the various athlete accommodations particular the female.

Otherwise a great set of games that everyone should be proud of assisting in. Great job everyone!

Arctic Winter Games International Committee

These have been covered in the various sections of this report.

Miscellaneous

Sport Officials The host did an incredible job handling Sport Officials who in some instances were very demanding and obstinate. We received very positive feedback on accommodations, transportation and meals from the officials and generally how well they were taken care of at these games.

Due to the fact that a lot of the Sport Officials had previous experience coaching or administering at these games they felt they were entitled to contingent clothing and perks, charters, need to develop an understanding amongst all contingents that they are not part of the team or the AWGIC should take an official position one way or the other?

There currently is a national campaign to address officials in sports which the AWGIC should partner or get involved with and use their recommendations to heighten the experience and allow for “new” officials into the system.

Ticketing

The venues were packed for some of the sports especially if was in the final (a good thing) though if someone else was in a gold medal match the pressure wasn’t as great as originally forecasted by the ticket committee. This created some tension with a few people at a high pressure time and got some people quite frustrated which we unnecessarily took the brunt of.

ARCTIC WINTER GAMES UNIT INVOLVEMENT SUMMARY

2010 GAMES TEAM Northwest Territories

Participation Summary Regional Trials Jurisdictional Games Trials Athletes 273 Coaches 60 Mission Staff 14 Sport Officials 48 Total 916 *964 395 Communities Involved 28 28 26 Aboriginal Athletes 58% 56% 56% Involved Male Athletes Involved 65% 60% 51% Female Athletes 35% 40% 49% Involved

*a lot of participants did not compete in the Regional Trials but went directly onto Territorials

2010 Arctic Winter Games Team NWT participation summary by sport

CATEGORY NWT Arctic Sports Open Male 4 Open Female 1 Junior Male 4 Junior Female 2 Coaches 2 Chaperone 1 14 Dene Games Open Male 4 Junior Male 4 Junior Female 4 Juvenile Female 4 Coaches 2 18 Badminton Junior Male 2 Junior Female 2 Juvenile Male 2 Juvenile Female 2 Coaches 2 Chaperone 1 11 Basketball Junior Male 10 Junior Female 10 Coaches 2 22 Ski Junior Male 2 Junior Female 2 Juvenile Male 2 Juvenile Female 2 Coaches 2 10 Biathlon Snowshoe Junior Male 2 Junior Female 2 Juvenile Male 2 Juvenile Female 2 Coaches 2 10 Cross Country Junior Male 3 Skiing Junior Female 3 Juvenile Male 3 Juvenile Female 3 Midget Male 4 Midget Female 2 Coaches 3 21 Cultural Junior Co-ed 6 Participants Manager 1 Chaperone 2 9 Junior Male 4 Junior Female 4 Coaches 2 Chaperones 2 12 Dog Mushing Junior Co-ed 2 Juvenile Co-ed 2 Coaches 4 Chaperones 1 9 Figure Skating Junior Female 8 Coaches 2 10 Junior Female 4 Coaches 1 Chaperone 1 6 Hockey Junior Women 17 Midget 17 Bantam 17 Coaches 6 Chaperone 1 58 Indoor Soccer Junior Male 9 Junior Female 9 Juvenile Male 9 Juvenile Female 9 Intermediate Female 9 Coaches 5 Chaperone 1 51 Snowboarding Junior Male 2 Junior Female 0 Juvenile Male 2 Juvenile Female 0 Coaches 1 5 Snowshoeing Junior Male 2 Junior Female 2 Juvenile Male 2 Juvenile Female 2 Coaches 2 Chaperone 1 11 Junior Male 4 Junior Female 4 Juvenile Male 4 Juvenile Female 4 Coaches 1 Chaperone 1 18 Table Tennis Junior Male 2 Junior Female 0 Juvenile Male 2 Juvenile Female 1 Coaches 1 Chaperone 1 7 Volleyball Junior Male 10 Junior Female 10 Coaches 2 Chaperone 1 23 Junior Male 4 Junior Female 1 Coaches 2 Chaperone 1 8 Mission Staff 14 TOTAL 347

Summary of Revenue and Expenditures (Please complete separate sheet for regional trials, jurisdictional trials and Games)

REVENUE EXPENDITURES Federal Contribution 0 Transportation $924,381 Territorial/Provincial/State $806,791 Accommodations Incl. above Contribution Donations $46,612 Clothing & $167,725 Accessories Athlete Contribution $190,146 Facilities 0 Sales $12,007 Sport Officials $4280 Other (Please specify) Administration $14,988 Other (Please $5811 specify)

Total $1,055,556 Total 1,117,185