AGENDA REGULAR BOARD MEETING REMOTE MEETING HELD VIA TELECONFERENCE (As permitted by Governor Pritzker’s Executive Order 2020-07, 2021-05, and Public Act 101-0640)
The President of the Board of Commissioners has determined that an in-person meeting or a meeting conducted pursuant to the Open Meetings Act is not practical or prudent because of the COVID-19 disaster.
Citizens may participate in the zoom meeting by going to the following web address: https://us02web.zoom.us/j/84904946682?pwd=b0dtNHNmelpIYit1cTg1cXdlSXRUZz09
For online video access, please use the following Meeting ID and Password when prompted: Meeting ID: 849 0494 6682 Password: 938149
Alternatively, the meeting may be accessed by telephone at: 1-312-626-6799, If prompted for the following items, please enter: Meeting ID: 849 0494 6682, followed by the # symbol Password: 938149, followed by the # symbol
Citizens will be offered an opportunity to speak to the Board during the public comment portion. To facilitate this and not have individuals speaking over one another, the Park District kindly requests that individuals wishing to address the Board via the conference line during public comment notify the Park District via email, as noted below, of their intent to address the Board. Alternatively, citizens may submit public comments by email prior to the Board meeting, to be announced by the Park Board President during the public comment portion of the meeting. Email submissions (notice of intent to speak or comment via email) should be submitted by Noon on Wednesday, April 14, 2021, and sent to [email protected].
Wednesday, April 14, 2021 7:00 P.M.
A. CALL TO ORDER
B. COMMENTS FROM THE PUBLIC: Comments must be limited to not more than three (3) minutes.
C. COMMUNICATIONS
D. TREASURER’S REPORT
1. Consideration of Acceptance of the Treasurer’s Report for the Month of March 2021
E. EXECUTIVE DIRECTOR’S REPORT
1. General Announcements
F. COMMITTEE AND LIAISON REPORTS
1. Champaign Parks Foundation
G. REPORT OF OFFICERS
1. Attorney’s Report
2. President’s Report
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Regular Board Meeting April 14, 2021 Page 2
H. CONSENT AGENDA
All items appearing below are considered routine by the Board and shall be enacted by one motion. If discussion is desired, that item shall be removed and discussed separately.
1. Approval of Minutes of the Regular Board Meeting, March 10, 2021 2. Approval of Minutes of the Study Session, March 10, 2021 3. Approval of the Disbursement of $5,000 for 2021 Executive Committee of the Champaign County Community Coalition Membership Dues 4. Approval of a Resolution Appointing Brian Holding, Sheri Boberg, and Joshua Robertson to the Board of Directors of the Champaign Parks Foundation to a Two-Year Term That Expires in May, 2023 and Reappointing AJ Thoma, Patrick Harrington, and Jackson Aaberg to Two-Year Terms Expiring in May, 2023.
I. NEW BUSINESS
1. Approval of Disbursements Staff recommends approval of disbursements for the period beginning March 10, 2021 and ending April 14, 2021. (Roll Call Vote)
2. Approval of the FYE21 Capital Budget and the 2022-2027 Capital Improvement Plan Staff recommends approval of the FYE21 Capital Budget and 2022-2027 Capital Improvement Plan. (Roll Call Vote)
3. Approval of FY21-FY22 Garment Bids Staff recommends accepting bids for garments from the lowest responsible bidder for each item that meets specifications as follows in the amount of $21,338.91 as follows: Will Enterprise in the amount of $5697.37; All-Star Custom Apparel & Design in the amount of $3237.70; Sunburst Sportswear in the amount of $11,945.78; and Express Press in the amount of $458.06. (Roll Call Vote)
4. Approval of Accepting the Proposal for Replacement Playground Equipment at Robeson Park Staff recommends accepting the proposal from NuToys Leisure Products, Inc., in the amount of $88,198.00 and to authorize the Executive Director to execute this purchase. (Roll Call Vote)
5. Approval of Bid for Rental of Portable Toilets Staff recommends Board authorize the Executive Director to exercise the one (1) year renewal option with Gulliford Services, Inc. dba Illinois Portable Toilets for rentable portable toilets for programs and events in FYE22 in the amount of $22,900.00. (Roll Call Vote)
6. Approval of Bid for Toalson Park Turf Improvements Staff recommends awarding the Toalson Park Turf Improvements construction contract to Dig It of Champaign Inc, Champaign IL, in the amount of $17,500.00 and to authorize the Executive Director to enter into the contract. (Roll Call Vote)
7. Approval of a Resolution Ratifying Playground Equipment and Splashpad Equipment Purchases for Human Kinetics Park Development Staff recommends approval of a resolution ratifying playground equipment and splashpad equipment purchases for Human Kinetics Park Development. (Roll Call Vote)
8. Approval of Resolution Ratifying Change Order No 1 for the Martens Center Construction Staff recommends approval of a resolution ratifying Change Order 1 to the Broeren Russo construction contract for the Martens Center in the amount of $55,867.50. (Roll Call Vote)
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Regular Board Meeting April 14, 2021 Page 3
9. Approval of Change Order 1 to Human Kinetics Park Construction Contract with Duce Construction Staff recommends approval of Change Order 1 to the Human Kinetics Park construction contract in the amount of $6,769. (Roll Call Vote)
10. Approval of Resolution Ratifying Additional Services Agreement No. 1, an amendment to the Farnsworth Group Professional Services Agreement for additional services regarding fire escape repairs at the Virginia Theatre Staff recommends approval of a resolution ratifying Additional Services Agreement No. 1, an amendment to the professional service agreement with Farnsworth Group, for additional services, in the amount of $10,550. (Roll Call Vote)
J. OLD BUSINESS
K. DISCUSSION ITEMS
1. Merit Increase & Salary Class Adjustments 2. Park District FY21 Facility Fee Schedule for May 1, 2021 through April 30, 2022 3. Champaign Parks Foundation – 3rd Quarter Financial Update 4. Champaign Park District – 3rd Quarter Financial Update
L. COMMENTS FROM COMMISSIONERS
M. ADJOURN
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
CHAMPAIGN PARK DISTRICT MINUTES OF THE REGULAR BOARD MEETING BOARD OF PARK COMMISSIONERS
March 10, 2021
The Champaign Park District Board of Commissioners held a Regular Board Meeting on Wednesday, March 10, 2021 at the Bresnan Meeting Center, 706 Kenwood Road, Champaign, Illinois, and online due to President Hays’ determination that an in-person meeting or a meeting conducted pursuant to the Open Meetings Act was not practical or prudent because of the COVID- 19 disaster. The Regular Board Meeting occurred pursuant to published notice duly given. President Hays presided over the meeting. The three individuals identified below were physically present at the meeting with appropriate social distancing. Citizens were given the opportunity to participate in the teleconference at the web address: https://us02web.zoom.us/j/89438812005?pwd=blVFTkVyKzVOcHk4bkhOS3hFK3N3dz09 or by calling 312-626-6799. Citizens were also offered the opportunity to submit comments or questions by email prior to the meeting. Those comments were to be announced by President Hays during the public comment portion of the meeting. Email submissions were solicited from the public through a notice of intent to speak or comment to be submitted by noon on Wednesday, March 10, 2021 to be sent to the Executive Director of the Park District at: [email protected]. There were no email comments or questions submitted by citizens for consideration by the Board.
Present in-person: Joseph DeLuce, Executive Director, Jarrod Scheunemann, Secretary and Assistant to the Executive Director.
Present electronically: President Craig W. Hays, Vice President Kevin J. Miller, Commissioners Jane L. Solon, Timothy P. McMahon, and Barbara J. Kuhl; Treasurer Brenda Timmons, and Attorney Guy C. Hall.
Staff present in-person: Tammy Hoggatt, Director of HR, Risk and IT Staff present electronically: Andrea Wallace, Director of Finance, Andrew Weiss, Director of Planning, Chelsea Norton, Director of Marketing and Communication, Dan Olson, Director of Operations, Jameel Jones, Director of Recreation, Jimmy Gleason, Director of Revenue Facilities, Steven Bentz, Director of the Virginia Theatre, Brandon Martin, Leonhard Center Manager, Misty Stocking, Leonhard Center Facility Coordinator, Nicholas Lee, Recreation Intern, and Shannon Walter, Leonhard Center Program Manager.
Call to Order President Hays called the meeting to order at 7:00 p.m.
Comments from the Public None.
Communications None.
Treasurer’s Report Treasurer Timmons presented the report. She highlighted the implementation of the new payroll system in February, 2021. She stated the Park District’s finances had been reviewed and were found to be in appropriate order.
President Hays and Commissioner Solon asked if staff expected any further property tax payments from the County. Ms. Timmons answered in the affirmative and discussion ensued.
Commissioner Solon made a motion to accept the Treasurer’s Report for the month of February 2021. The motion was seconded by Vice President Miller. Upon roll call, the vote was as follows: Commissioner McMahon – yes; President Hays – yes; Commissioner Solon – yes; Commissioner Kuhl – yes; and Vice President Miller - yes. The motion passed 5-0.
Executive Director’s Report
Introduction of Interns Mr. DeLuce reported that the Recreation Department had hired two interns. Mr. Jones was asked to introduce the interns. Mr. Jones welcomed Brian Kunath and Nicholas Lee to the Park District for the spring semester. He highlighted their involvement in the Bunny Open House at the Douglass Community Center and a regional E-Sports League that includes Decatur Park District, Springfield Park District, and the Town of Normal Parks and Recreation Department.
Cody Flowers, Sports Coordinator, virtually joined the meeting at 7:08 p.m.
Mr. DeLuce commented that the Martens Center and Human Kinetics Park projects continue to move forward. He added that $3,800 in donation commitments have been secured for the entrance mural at the Martens Center and he encouraged all to participate.
Mr. DeLuce reported that Champaign-Urbana Public Health Department had reached out to staff about using the Douglass Community Center to host a one-day COVID-19 vaccine clinic.
Committee and Liaison Reports
Champaign Parks Foundation Vice President Miller presented the report. He stated that the Foundation’s Ties and Tennis event was focused on collecting shoes for students who attend the Don Moyer Boys and Girls Club. He noted recent participation in the effort by the Hope Chapter of Eastern Star. Vice President Miller added that the Foundation had vacancies and two Foundation Board members whose terms will be expiring that will not seek reappointment.
Commissioner Kuhl asked if staff had reached out to former Commissioner, Alvin Griggs to gauge his interest. Mr. DeLuce responded that he had spoken with Mr. Griggs, but he declined the offer.
Report of Officers
Attorney’s Report Attorney Hall reported that he had been working on a number of matters for the Park District, including Board policy updates, several agreements, two FOIA requests, and a variety of other issues.
President’s Report President Hays reported on inquires from residents who requested more information on Sholem Aquatic Center, its potential opening in 2021, subsequent pool related pandemic policies and protocols, and its program plan. Mr. DeLuce responded that staff are working towards safely opening the pool in 2021, but word of mouth promotional help is needed to secure enough lifeguards for the 2021 season.
Minutes of the March 10, 2021 Regular Board Meeting Page 2
Consent Agenda President Hays stated that all items on the Consent Agenda are considered routine and shall be acted upon by one motion and if discussion is desired, that item shall be removed and discussed separately.
Vice President Miller requested that item 3, Updates to Board Policy Manual be removed and discussed separately.
Commissioner Solon made a motion to approve items number one (1) and two (2) on the Consent Agenda.
1. Approval of Minutes of the Regular Board Meeting, February 10, 2021 2. Approval of the Minutes of the Special Board Meeting, February 24, 2021
The motion was seconded by Vice President Miller. Upon roll call, the vote was as follows: Commissioner Kuhl – yes; Commissioner Solon – yes; President Hays – yes; Vice President Miller – yes; and Commissioner McMahon - yes. The motion passed 5-0.
Vice President Miller requested the Park District mission statement be added to the footer of the Board policies in item number three (3) as well as all current and future policies included in the Board Policy Manual.
Vice President Miller made a motion to approve adding the Park District mission statement to the Board policies in item number three (3) and all other Park District Board policies.
3. Approval of Updates to Board Policy Manual a. Community Input Policy b. Comprehensive Assessment Policy c. Program & Facilities Evaluations Policy d. Scholarship Policy
The motion was seconded by Commissioner Solon. Upon roll call, the vote was as follows: Commissioner Hays – yes; Commissioner McMahon – yes; Vice President Miller – yes; Commissioner Kuhl – yes; and Commissioner Solon – yes. The motion passed 5-0.
New Business 1. Approval of Disbursements Staff recommended approval of disbursements for the period beginning February 10, 2021 and ending March 10, 2021.
Commissioner Solon requested more information on the description of disbursement line items that were clarified by Mr. Bentz.
Commissioner Solon made a motion to approve the list of disbursements for the period beginning February 10, 2021 and ending March 10, 2021. The motion was seconded by Vice President Miller. Upon roll call, the vote was as follows: Vice President Miller – yes; Commissioner Kuhl – yes; Commissioner Solon – yes; Commissioner McMahon – yes; and President Hays - yes. The motion passed 5-0.
Minutes of the March 10, 2021 Regular Board Meeting Page 3 2. Approval of an Agreement with Developmental Services Center for the Park Walkers Program Mr. Olson presented the report. Mr. Olson outlined shared resources between the Park District and the Developmental Services Center, a 6% increase in payment in year one (1) and a final payment increase to $16.33 (9% average) in year two (2), as well as the two-year term of the agreement.
Commissioner Solon made a motion to approve the agreement, with requested changes, and authorize the Executive Director to execute the agreement with DSC for an amount not to exceed $20,000 for the 2021 and 2022 fiscal years. The motion was seconded by Commissioner Kuhl. Upon roll call, the vote was as follows: Commissioner McMahon – yes; President Hays – yes; Vice President Miller – yes; Commissioner Solon – yes; and Commissioner Kuhl – yes. The motion passed 5-0.
Justice Miller, Sports Manager, virtually joined the meeting at 7:27 p.m.
3. Approval of Bid for Virginia Theatre Stage Microphones Mr. Bentz reported that $65,546 in reimbursable expenses are still available as part of the IDNR Museum Grant award to consider supplementary purchases. Staff recommended the Board accept the Virginia Theatre Stage Microphone bid and authorize the Executive Director to enter into an agreement with the lowest responsible bidder, Clearwing Systems Integration, in the amount of $32,820.00 for the Base Bid plus $6,976.50 for the Alternate Bid.
Commissioner Kuhl requested clarification on the purpose of including an alternate with the bid. Mr. Bentz responded that total expenses for stage microphones was unclear and staff desired to maximize return on investment for the grant. Discussion ensued.
Vice President Miller made a motion to accept the Virginia Theatre Stage Microphone bid and authorize the Executive Director to enter into an agreement with the lowest responsible bidder, Clearwing Systems Integration, in the amount of $32,820.00 for the Base Bid plus $6,976.50 for the Alternate Bid. The motion was seconded by Commissioner Kuhl. Upon roll call, the vote was as follows: Commissioner Solon – yes; Commissioner Kuhl – yes; Vice President Miller – yes; President Hays - yes; and Commissioner McMahon – yes. The motion passed 5-0.
4. Approval of Bid for Supplementary Loud Speakers at the Virginia Theatre Mr. Bentz recommended that the Board approve the Virginia Theatre Supplementary Loudspeaker bid and authorize the Executive Director to enter into an agreement with the lowest responsible bidder, KnoxArray, LLC, in the amount of $28,050.00 for the Base Bid.
Commissioner Solon made a motion accept the Virginia Theatre Supplementary Loudspeaker bid and authorize the Executive Director to enter into an agreement with the lowest responsible bidder, KnoxArray, LLC, in the amount of $28,050.00 for the Base Bid. The motion was seconded by Commissioner Kuhl. Upon roll call, the vote was as follows: President Hays – yes; Commissioner Kuhl – yes; Commissioner McMahon – yes; Vice President Millers – yes; and Commissioner Solon – yes. The motion passed 5-0.
5. Approval to Convert Remaining Five (5) FT2 Positions to Five (5) FT1 Positions Ms. Hoggatt reported that the Park District had developed the FT1 and FT2 position classification system after the Affordable Care Act was passed. She noted that only five (5) FT2 positions remained. Ms. Hoggatt explained that staff who are classified as FT2 pay full health insurance premiums for their dependents. The Park District pays 40% of the health insurance premium for dependents of employees who are classified as FT1. FT1 employees also receive twice the amount of accrued vacation time when compared to the FT2 classification.
Minutes of the March 10, 2021 Regular Board Meeting Page 4
Mr. Jones added that three (3) core staff members in the Recreation Department would be impacted by this change, specifically preschool staff who offer essential services.
Mr. Gleason also stated that this change would impact two (2) vital positions at the Leonhard Recreation Center.
Commissioner Kuhl asked for more information regarding the number of hours worked by FT2 employees. Ms. Hoggatt responded that the positions began as 30+ hours per week, but evolved into an average of 36 hours per week. Discussion ensued.
Commissioner Solon requested clarification on the budget and cost savings for the proposed job classification conversion. Discussion ensued.
President Hays requested a report on the Park District’s annual average of part-time employee hours to establish benchmarking goals and alert the Board of geometric progression in the future.
Vice President Miller made a motion to approve option 1, converting the five (5) remaining full-time 2 positions into full-time 1 status. The motion was seconded by Commissioner Kuhl. Upon roll call, the vote was as follows: Commissioner McMahon – yes; Commissioner Solon – no; Vice President Miller - yes; President Hays – yes; and Commissioner Kuhl - yes. The motion passed 4-1.
Commissioner Kuhl requested a comparative analysis of other Park District’s employee wage and benefit budgets. Discussion ensued.
Old Business 1. Renaming of the Bicentennial Center Mr. DeLuce reported that Ms. Tissier had conducted research related to the validity of the term, “special recreation.” She found that Special Olympics and Special Recreation Associations throughout Illinois do not have intentions to change or eliminate use of the term “Special.”
Commissioners Kuhl and Solon thanked staff for their research.
Commissioner Kuhl made a motion to approve renaming the Bicentennial Center: “Champaign- Urbana Special Recreation Center” and include Champaign Park District and Urbana Park District logos to represent the joint program between the two agencies. The motion was seconded by Commissioner Solon. Upon roll call, the vote was as follows: Vice President Miller – yes; Commissioner Kuhl – yes; Commissioner Solon – yes; President Hays – yes; and Commissioner McMahon - yes. The motion passed 5-0.
Discussion Items 1. Park District FY21 Facility Fee Schedule for May 1, 2021 through April 30, 2022 Mr. DeLuce presented the Facility Fee Schedule to the Board for its annual review.
Vice President Miller requested more information on the garden plot fees. Mr. Olson responded that increased fees for garden plots were recommended to recover water related expenses.
Mr. DeLuce commented that the flower island fees had been added to the Facility Fee Schedule. Vice President Miller clarified that the Board is to continue to receive annual financial reports on the flower island program. Mr. Olson confirmed that the Board would continue to receive such reports.
Minutes of the March 10, 2021 Regular Board Meeting Page 5 2. FYE22 Capital Budget and the 2022-2027 Capital Improvement Plan Ms. Wallace presented the report. She highlighted the financial elements of the capital budget and capital improvement plan including $12,500,000 in carry over plans for the Martens Center project and Human Kinetics Park development. Ms. Wallace noted the Virginia Theatre section included restoration funds for the HVAC system installation related to an IDNR Museum Grant award.
President Hays directed any future questions or comments from the Board on the capital budget and plan to the staff.
Comments from Commissioners Vice President Miller thanked staff for organizing the IPRA Board training. Commissioner Solon added that it is important for the Board to learn more about how bias impacts staff. President Hays concurred and added that next steps should include continued education, awareness, and updates to the Board. Mr. DeLuce added that staff appreciate the Board being involved in the training and he is looking forward to moving in a positive future direction.
Adjourn There being no further business to come before the Board, Vice President Miller made a motion to adjourn the meeting. The motion was seconded by Commissioner Solon. Upon roll call, the vote was as follows: President Hays – yes; Commissioner Solon – yes; Commissioner Kuhl – yes; Commissioner McMahon – yes; and Vice President Miller - yes. The motion passed 5-0 and the meeting was adjourned at 8:07 p.m.
Approved:
______Craig W. Hays, President Jarrod Scheunemann, Secretary
Minutes of the March 10, 2021 Regular Board Meeting Page 6 CHAMPAIGN PARK DISTRICT MINUTES OF THE STUDY SESSION BOARD OF PARK COMMISSIONERS
March 10, 2021
The Champaign Park District Board of Commissioners held a Study Session on Wednesday, March 10, 2021 at 5:30 p.m. at the Bresnan Meeting Center, 706 Kenwood Road, Champaign, Illinois, and online due to President Hays’ determination that an in-person meeting or a meeting conducted pursuant to the Open Meetings Act was not practical or prudent because of the COVID- 19 disaster. The Special Board Meeting occurred pursuant to published notice duly given. President Hays presided over the meeting. The three individuals identified below were physically present at the meeting with appropriate social distancing. Citizens were given the opportunity to participate in the teleconference at the web address: https://us02web.zoom.us/j/85482935175?pwd=YS9tcGlEWjNvK1lPZlBOeEsxNE03Zz09 or by calling 312-626-6799. Citizens were also offered the opportunity to submit comments or questions by email prior to the meeting. Those comments were to be announced by President Hays during the public comment portion of the meeting. Email submissions were solicited from the public through a notice of intent to speak or comment to be submitted by noon on Wednesday, March 10, 2021 to the Executive Director of the Park District at: [email protected]. There were no email comments or questions submitted by citizens for consideration by the Board.
Present in-person: Joseph DeLuce, Executive Director, and Jarrod Scheunemann, Assistant to the Executive Director / Secretary.
Present electronically: President Craig W. Hays, Vice President Kevin J. Miller, and Commissioners Barbara J. Kuhl, Jane L. Solon, and Timothy P. McMahon.
Staff present in-person: Tammy Hoggatt, Director of HR, Risk, and IT.
Staff present electronically: Andrea Wallace, Director of Finance, Andrew Weiss, Director of Planning, Chelsea Norton, Director of Marketing and Communication, Dan Olson, Director of Operations, Jameel Jones, Director of Recreation, Jimmy Gleason, Director of Revenue Facilities, and Steven Bentz, Director of the Virginia Theatre.
John Wilson, Jonelle Bailey, Oralethea Davenport, and Tracey Crawford from the Illinois Park and Recreation Association (IPRA) Diversity Committee also attended the meeting electronically.
Call to Order President Hays called the meeting to order at 5:30 p.m.
Comments from the Public None.
Training Mr. Scheunemann was asked to provide background information about two recent Park District trainings that had been facilitated by the IPRA Diversity Committee. He explained that Safe Zone Conversation trainings had been offered to all full-time staff related to the topic of racism. He stated that the Executive Director and Department Heads had discussed the outcomes of the two trainings and recommended the training to the Commissioners as well.
Ms. Bailey introduced herself and the three additional facilitators from the IPRA Diversity Committee. She began the training by setting guidelines for the discussion. Ms. Bailey asked each participant to introduce themselves and answer a grounding question related to witnessing or experiencing the effects of racism. Introductions and discussion ensued.
Ms. Bailey identified micro-aggression as the definition for many of the racist behaviors that the participants had either witnessed or experienced. She asked Ms. Crawford to define micro- aggressions. Ms. Crawford presented the definition and case study examples about micro- aggressions. Participants were asked to determine how micro-aggressions affect each of them. Discussion ensued.
Ms. Bailey and Ms. Davenport highlighted examples of staff members experiencing racism and asked participants to discuss this topic. Discussion and clarifications ensued.
Mr. Wilson presented examples from his past experience as the Executive Director of the Lan-Oak Park District and service through IPRA about how to encourage trust and communication. Discussion ensued.
Ms. Davenport concluded the training by informing participants that the facilitators would send diversity, equity, and inclusion resources, as well as suggestions for next steps.
President Hays thanked IPRA and the facilitators for their time and efforts.
Comments from Commissioners None.
Adjourn There being no further training for the Board, President Hays adjourned the meeting at 6:58 p.m. to allow Commissioners, staff, and members of the public time to virtually log-in to the Regular Board Meeting to follow immediately.
Approved
______Craig W. Hays, President Jarrod Scheunemann, Secretary
Minutes of the March 10, 2021 Special Meeting Page 2
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 8, 2021
SUBJECT: Community Coalition Membership
Background The Champaign County Community Coalition is requesting that the Park District renew it’s membership with the Executive Committee at a yearly fee of $5,000. Park District staff are currently serving as a member of the Executive Committee, but in order to continue to sit at the Executive Committee table, the fee must be paid by all agencies and organizations.
The agencies and groups currently on the Executive Committee are, but not limited to, the Urbana Park District, City of Chamapaign, City of Urbana, Champaign and Urbana School Districts, CU Public Health, Regional Planning Commission, Housing Authority of Champaign County, Champaign County Mental Health, United Way, Parkland College, City of Rantoul and all local police departments.
Tracy Parsons, hired by the City of Champaign, is the community relations manager of the Champaign Community Coalition. Membership fees paid by the participating agencies and organizations are used to cover expenses related to program promotion and facilitiation; to accomplish health, wellness and safety initiatives; and improve our environment and economic conditions as a community.
The 2021 Priorities and Action Plan for the Champaign Community Coalition include:
Police Community Relations • Promote and coordinate positive police-community engagement events and activities • Expand resources to support community engagement activities
Community Engagement • Leveraging collaboration and partnership to build a comprehensive public health approachto address community needs • Focus on aligning, blending, coordinating and leveraging public resources to address disproportionately affected populations and neighborhoods • Identify and coordinate activities that promote and address community issues to invest in human capital and needs
Youth Development • Promote healthy youth and family initatives to address positive outcomes for youth,education, achievement, social emotional mental health and resource coordination • Ensure youth are connected to positive, caring and reliable adults • Increase opportunity, exposure, support, resources and coordination for non-traditional youth or those youth having difficulties at home, in school and in community
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Community Violence • Promote violence prevention as a way of life for community and residents • Coordinate CU Fresh Start Initiative • Use data driven approach to prioritize prevention efforts • Coordinate and support activities to promote positive police/community relations
Mutual Advocacy • Identify those areas to support existing program services and needs • Help to build capacity to leverage support ad resources for community-based organizations
Budget Impact The annual membership is $5,000. These funds will be included in the FYE22 operating budget.
Recommended Action Staff recommends approval of renewing the Park District’s membership with the Executive Committee of the Champaign County Community Coalition and paying the $5,000 membership dues with these funds being directed to programs in the Champaign community. Currently, we are in discussions with the Coalition to assist in securing bands for our Concert Series and Champaign- Urbana Days (FYE22). In 2019 (FYE20), The Coalition contributed $5,500 toward the Taste of Champaign and $1,500 toward C-U Days events.
Prepared by: Reviewed by:
Jameel Jones, CGSP Joe DeLuce, CPRP Director of Recreation Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 14, 2021
SUBJECT: Foundation Board Member Appointees
Background There is currently one two-year term vacancy on the Champaign Parks Foundation Board of Directors, and recently both Sally Carter and Shira Epstein announced they will not be renewing their terms, which will leave an additional two, two-year terms vacant as of May.
Over the past couple of weeks, board members and staff have had the opportunity to meet with three prospective board members who expressed an interest in being involved with the Foundation. Their bios are below.
Brian Holding Mr. Holding has a long and positive history with the Park District, having served as the primary contact for the Martens Center initiative and capital campaign. Mr. Holding was also an integral part of the Park District forming a relationship with Human Kinetics for the development of soccer fields on the land that will now become the Martens Center. Mr. Holding’s bio is below:
Employer Human Kinetics (retired)-CEO for 18 years after 12 years in other positions
Boards and committees served on YMCA of Champaign County, Champaign County United Way, VISTA/Ingenta Advisory Board (publishing software company), Human Kinetics Board member, Martens Foundation Director
Education/Training/Certificates Bachelor’s Degree in Journalism from University of Illinois
Mr. Holding coached basketball teams in the park district’s youth basketball program as his children were growing up and received a coaching certification as a result of that experience. He has relevant skills in fundraising, outreach, advocacy, community service, public relations and communication.
Sheri Boberg Ms. Boberg lives in Savoy and expressed that she is at a stage in her life where she is ready to be more involved in activities for the community and very willing to help fundraise on behalf of the Park District. She has been actively involved in helping Chair Corum with various collections and activities led by Busey and expressed she is excited to help the Foundation with fundraising and event coordination.
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Employer Ms. Boberg has been with Busey for over 30 years and is currently the Vice President/Facilities Director/Chief Security Officer.
Boards and committees served on Monticello Jr. Women’s Club, Treasurer and President - 2007-2010
Education/Training/Certificates Parkland Community College
Joshua Robertson Josh actually reached out to Laura Auteberry as a result of a Facebook post he saw announcing the need for new Foundation board members. Mr. Robertson currently resides in Decatur, but is looking for a home in either Champaign or Savoy. Mr. Robertson expressed an eagerness to help fundraise, help coordinate Foundation events and use his contacts to help secure sponsorships for those events.
Employer Business Representative/Financial Secretary for Carpenters Local 243
Boards and committees served on Decatur Housing Authority (Commissioner), Carpenters Local 243 Executive Board (Financial Secretary 5/20-Present, Various other positions since 2006)
Education Eisenhower HS Journeyman Carpenters Certificate-United Brotherhood of Carpenters
In addition to the aforementioned new board member candidates, three current board member terms are due to expire in May. AJ Thoma, Patrick Harrington, and Jackson Aaberg. All have agreed to continue serving on the board.
Prior Board Action N/A
Budget Impact None
Recommended Action It is recommended that Brian Holding, Sheri Boberg and Joshua Robertson be appointed to the Champaign Parks Foundation Board of Directors, each for two-year terms expiring in May of 2023. In addition, it is recommended that AJ Thoma, Patrick Harrington and Jackson Aaberg be reappointed to the Champaign Parks Foundation Board, for two-year terms expiring in 2023.
Prepared by: Reviewed by:
Laura C. Auteberry Joe DeLuce, MS, CPRP Development Director Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
RESOLUTION APPOINTING AND REAPPOINTING DIRECTORS TO THE CHAMPAIGN PARKS FOUNDATION
WHEREAS, the Champaign Park District Board of Commissioners formed the Champaign Parks Foundation, a not for profit corporation, duly authorized to transact business in the State of Illinois;
WHEREAS, the Champaign Parks Foundation was formed for the purpose of creating and carrying out a capital campaign and accepting and managing donations and gifts for the benefit of the Champaign Park District, including without limitation, land, cash and marketable securities;
WHEREAS, the Champaign Park District's appointed Commissioner liaison and Executive Director serve on the Board of Directors as voting members in addition to the other appointed Board members;
WHEREAS, the Champaign Park District's Board of Commissioners is to appoint Champaign Parks Foundation Board members to serve terms as set forth in the bylaws; and
WHEREAS, the Board of Commissioners has contacted community members who have shown an interest in the success of the Champaign Park District, its facilities and services, as well as serving on the Champaign Parks Foundation Board of Directors.
NOW, THEREFORE, BE IT RESOLVED, that the Champaign Park District Board of Commissioners hereby appoints as Director of the Champaign Parks Foundation Brian Holding, Sheri Boberg, and Joshua Robertson for a two-year terms expiring in May of 2023, and reappoints A.J. Thoma, A. J. Thoma, Patrick Harrington, and Jackson Aaberg for two-year terms expiring in May of 2023.
APPROVED by the Board of Commissioners of the Champaign Park District this 14th day of April 2021.
Craig W. Hays, President Jarrod Scheunemann, Secretary
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 7, 2021
SUBJECT: Approval of the FYE2022 Capital Budget and the 2022-2027 Capital Improvement Plan
Background This is a continuation of prior meetings held to discuss and request that action be taken on the proposed capital improvement plan for fiscal years ended April 30, 2022-2027.
The 2022-2027 CIP was originally presented for discussion at the February 10, 2021 regular board meeting, with further discussion at a special meeting on February 24, 2021 and the regular board meeting on March 10, 2021.
Since the last meeting, $320,000 for pickle ball courts at Parkland College were added to the list of projects for FYE2022.
Budget Impact The capital budget for FYE2022 is $12,800,070. All items are detailed in Appendix A of the 2022-2027 CIP document.
Recommended Action Staff request approval of the FYE2022 capital budget and the 2022-2027 CIP as presented on April 14, 2021.
Prepared by: Reviewed by:
Andrea N. Wallace, CPA Joe DeLuce, CPRP Director of Finance Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Capital Improvement Plan For Fiscal Years Ended April 30 2022-2027
PRESENTED TO BOARD: February 10, 2021 Approved by Board of Commissioners: April 14, 2021 Overview The capital improvement plan (CIP) budget encompasses capital outlay expenditures and non- capital improvements. Capital Outlay The capital budget authorizes and provides the basis for control of expenditures for the acquisition of significant Park District assets and construction of all capital facilities. A six-year CIP is developed, reviewed and updated annually. The projects outlined in the CIP includes the CIP for the fiscal year ended April 30, 2022 (FYE2022) budget year, as well as the projected plan for the next five fiscal years in accordance with Park District policy. The 2022-2027 CIP is presented to the Board of Commissioners for review and final approval prior to the presentation and adoption of the overall Park District budget. Capital budget appropriations lapse at the end of the fiscal year, however, if a project is in progress or delayed, staff may roll the project forward until it is completed, unless re-assigned by the Board of Commissioners. As capital improvement projects are completed, the operations of these facilities are funded in the operating budget as noted in the project details. Capital Improvement Project Guidelines The project must: • Have a monetary value of at least $10,000 for equipment or $20,000 for infrastructure or land improvements. • Have a useful life of at least three years. • Result in the creation of a fixed asset, or the revitalization of a fixed asset. • Support the Park District’s strategic plan or board priorities.
Included within the above definition of a capital project are the following items: • Construction of new facilities. • Remodeling or expansion of existing facilities. • Purchase, improvement and development of land. • Operating equipment and machinery for new or expanded facilities. • Planning and engineering costs related to specific capital improvements.
The final compilation of requests, sources of funding and scheduling presented to the Board of Commissioners are based on discussions with the leadership team and review by the Executive Director. By providing this planning and programming of capital improvements the effect of capital expenditures on the annual budget is determined. This provides an orderly growth of Park District assets and allows for proper planning of resources in future years. For the current 2022-2027 CIP the majority of the capital projects are either carried over from prior year or were increased based on grant-funded projects as detailed later on in that section. The focus for FYE2022 is to finish up projects that were red-lined in the prior fiscal year and to complete the grant related projects in addition to construction on the new Martens Center. The Park District’s capital projects may include items such as the redevelopment of land, buildings, playgrounds, outdoor hard courts (tennis and basketball), athletic fields, aquatics, vehicles, and equipment. If these assets are not maintained in good condition, or if they are allowed to become obsolete, the result is often a decrease in the usefulness of the assets, an increase in the cost of maintaining and replacing them and a decrease in the quality of service.
1 |Final 2022-2027 CIP Narrative
The average cost to fund these types of projects (excluding major renovations) is $2 million per year. Each year it is important to identify and pursue the funding sources for capital improvements. Staff also need to explore innovative means of financing facility renovations and maintaining existing parks and amenities. CIP Funding Sources The CIP utilizes funding from grant funds when available, revenue bonds, recreation funds, non- referendum general obligation bonds and donations through the Park Foundation. General Fund The General Fund is the general operating fund of the Park District and includes administrative, maintenance, parks and all other financial resources except those required to be accounted for in another fund. Funding is provided from property taxes, interest income, and other receipts such as easement fees. Available fund balance in excess of 33% of annual budgeted operating expenditures may be transferred to the Capital Improvements Fund to support future capital projects with Board approval. Recreation Fund This fund is a special revenue fund used to account for the operation of recreation programs and facilities. Financing is provided from fees and charges for programs and activities as well as the annual property tax levy. Program numbers are used to account for separate recreation programs such as swimming, senior programs, preschool, and day camp programs. Funds used for capital projects as deemed by the CIP, will be transferred to the Capital Improvement Fund annually as part of the annual budget. Examples of past projects funded with these dollars include, projects related to the Leonhard Recreation Center, Dodds Tennis Center, Douglass Community Center, and Sholem Aquatic Center. Museum Fund This fund is a special revenue fund used to account for the operation of cultural arts programs and facilities. Financing is provided from fees and charges of programs and activities as well as the annual property tax levy. Program numbers are used to account for separate cultural arts programs such as special events, Douglass Community Center/Annex, Virginia Theatre and Springer Cultural Center programs. Funds used for capital projects as deemed by the CIP, will be transferred to the Capital Improvement Fund annually as part of the annual budget. Champaign-Urbana Special Recreation (CUSR) Fund This fund is a Special Revenue Fund established to account for revenues derived from a specific annual property tax levy and expenditures of these monies for the CUSR program to provide special recreation programs for physically and mentally handicapped. This is a joint program created through an intergovernmental agreement with the Urbana Park District. Of the annual tax levy, 43.75% is set aside specifically to fund ADA improvements. It also assists in making the existing facilities accessible as required by the ADA (Americans with Disabilities Act). Funds will be used in FYE2022 to complete the renovation project the new home of CUSR programs and staff as well as to meet the ongoing ADA transition plan items not yet completed.
Interest and Miscellaneous Income Interest and miscellaneous income represents interest income earned on the capital projects funds’ investments and other miscellaneous revenues related to capital projects. Over the past
2 |Final 2022-2027 CIP Narrative year, this has been a substantial amount, however with interest rates declining substantially over the last six months, the amount available will be minimal compared to the prior years. Grants The Park District has had an impressive record of success obtaining grants from various agencies and organizations. Grants awarded in prior and current/future years for capital projects include the following:
• OSLAD Grants are grant funds from the Open Space Land Acquisition and Development Act (OSLAD). The Act provides for grants to be disbursed by the Illinois Department of Natural Resources to eligible local governments for the purpose of acquiring, developing, and/or rehabilitating land for public outdoor recreation purposes. Awarded $400,000 OSLAD grant for the outdoor park improvements at Human Kinetics Park and $347,000 grant for Spalding Park Improvements.
• PARC Grants (Park and Recreational Facility Construction Act) were created by Public Act 096-0820 effective November 19, 2009 to provide grants to be disbursed by IDNR to eligible local governments for park and recreation unit construction projects. Park or recreation unit construction project means the acquisition, development, construction, reconstruction, rehabilitation, improvements, architectural planning, and installation of capital facilities consisting of, but not limited to, buildings, structures, and land for park and recreation purposes and open spaces for natural areas. Staff submitted an application for the current funding cycle for the Martens Center building project in amount of up to $2.5 million, unfortunately the Park District received notice in March 2021 that this project was not selected for funding.
• LWCF Grants (Land and Water Conservation Fund) awarded by IDNR to eligible local governments for the acquisition or development of land. The Park District was awarded a grant in FYE2019 to purchase the land for the Martens Center development. This grant does require a fifty-percent match, which is being provided by a private donor. A final close-out was submitted in fall 2019, and the Park District received a grant reimbursement of $120,000 in February 2021 to close out this project.
• Public Museum Grants awarded by IDNR. The grant award originally awarded in 2014 for the Virginia Theatre sound system project was reinstated in 2019, and the project began in the fall 2020 and is scheduled to wrap up in May/June 2021. The total awarded under this program is $750,000 with an extended grant completion date of July 2021. In December 2020, the Park District was awarded a new grant of $750,000 for the Virginia Theatre HVAC and Life Safety project to be fully completed by March 16, 2023. This project is underway and is included in FYE2022.
• Illinois Bicycle Path Grant Program – Per Illinois Department of Natural Resources website (https://www2.illinois.gov/dnr/grants/Pages/BikePathProgram.aspx) this program “was created in 1990 to financially assist eligible units of government to acquire, construct, and rehabilitate public, non-motorized bicycle paths and directly related support facilities. Grants are available to any local government agency having statutory authority to acquire and develop land for public bicycle path purposes. Revenue for the program comes from a percentage of vehicle title fees collected pursuant to Section 3-
3 |Final 2022-2027 CIP Narrative
821(f) of the Illinois Vehicle Code.” The Park District was awarded a $200,000 grant to assist in the Greenbelt Bikeway Connection Path. In addition, Staff submitted an application for the current funding cycle for another request to assist in connecting the Pipeline Trail to Porter Park which is a future capital project. No word on the status of the grant application at this time.
Non-Referendum Limited Obligation Park Bonds Non-Referendum Limited Obligation Park Bonds are bonds that are secured by the full faith and credit of the issuer. General obligation bonds, issued by local governments are secured by a pledge of the issuer’s property taxing power. The legal debt limit for non-referendum bonds is .575% of assessed valuation. The Park District has the capacity to issue $10,941,188 in general obligation bonds; however the debt service extension base (DSEB) on these bonds limits maturities to $1,195,800 per year. The Park District uses the funds from these bonds to fund capital improvements and to develop, maintain and improve parks and facilities, acquire land, and replace outdated equipment. Funds are also used to pay the debt service for the Sholem Aquatic Center revenue bonds payable June 15 and December 15, annually through 2024.
Our current non-referendum bonding plan will provide $3 million over the next three years. Based on current economic conditions and revenue and expenditure projections, funding is not sufficient to maintain all existing system assets and build new park and recreation facilities.
Impact on the Operating Budget The majority of the Park District’s assets are invested in its physical assets or infrastructure, such as land, buildings, swimming pool, equipment, and outdoor/indoor courts. If regular maintenance on these assets to keep them in quality operating condition does not occur, or the assets are not replaced before they become obsolete, then this results in an increase in maintenance and repair expenditures, a decrease in the usefulness and safety of the asset, and ultimately a decrease in the quality of standards that the Park District strives to achieve.
The overall capital improvement plan projects will most likely result in a reduction of long-term operating expenditures, while staying on scheduled maintenance and replacement timelines with higher-efficiency equipment should meet the strategic goal of reducing energy consumption. See the attached CIP schedule for specifics by project as to the operating budget impact.
Summary
This year the Park District CIP for FYE2022 totals $12,800,070. The 2022-2027 CIP was approved at the April 14, 2021 Board of Commissioners regular meeting. The major capital projects included in the upcoming fiscal year include Spalding Park improvements (lights, paths, and playground replacement), HVAC and life safety upgrades at the Virginia Theatre, continuation of security camera installation at various facilities and parks, as well as outdoor improvements at Human Kinetics Park, construction of Martens Center, Greenbelt bikeway connection path project and the addition of pickle ball courts at Parkland College. Other capital funding is to be used for maintaining our existing parks and facilities, and vehicle/equipment replacements.
The following is a breakdown of the capital projects presented to the Board of Commissioners and budgeted for the following year, with a brief description of the major projects. Not included
4 |Final 2022-2027 CIP Narrative in the $12,800,070, is a $100,000 transfer from the General Fund to the Land Acquisition Fund that will come from operating budget in FYE2022. Other transfers that may be added from the General Fund through the operating budget process includes two $100,000 transfers to the Park Development Fund and Trails/Pathways Fund.
FYE2022 Capital Summary
From New Grant & From Carryover / Totals Funds Foundation Excess Reserves Funds Capital Outlay $2,195,192 $6,527,078 $3,117,500 $11,839,770 Non-capital 448,200 0 97,100 545,300 improvements ADA 415,000 0 0 415,000 Total CIP Expenditures $3,058,392 $6,527,078 3,214,600 $12,800,070
Appendix A: Six-Year Capital Improvement Program with Descriptions Appendix B: Replacement Schedules Appendix C: Six Year Funding Schedule
5 |Final 2022-2027 CIP Narrative 2022-2027 CIP
Project Name Amount Amount 2022 2023 2024 2025 2026 2027 Totals All Appendix B included included Years Project in in Details Refer FYE2022 FYE2022 to Page Capital Operating Number Budget Budget Below
ADA General 293,000 22,000 $315,000 $315,000 $315,000 $315,000 $315,000 $315,000 $ 1,890,000 Projects #220002
Dog Park 22,500 $22,500 $45,000 $22,000 89,500 5 Improvements
Bi-Centennial 95,000 5,000 100,000 100,000 2 Project #190003
Greenbelt Bikeway 715,500 20,000 735,500 735,500 2 Trail #190006
Contingency 50,000 50,000 70,000 75,000 75,000 75,000 75,000 420,000 #220001
Equipment 15,000 100 15,100 15,000 115,000 100,000 50,000 25,000 320,100 19 Replacement – Rolling
Non-Rolling 33,300 17,000 50,300 50,300 9 Equipment Plan
Non-Recurring 60,000 13,500 73,500 53,500 127,000 8 Projects
1 | Final 2022-2027 CIP, approved 4-14-2021 Attachment A Project Name Amount Amount 2022 2023 2024 2025 2026 2027 Totals All Appendix B included included Years Project in in Details Refer FYE2022 FYE2022 to Page Capital Operating Number Budget Budget Below
LRC Utility Access 41,000 3,000 44,000 44,000 3 Drive off Kenwood Rd. #210010
Martens Center $7,000,000 7,000,000 4,082,107 11,082,107 2 estimate only #180012
Human Kinetics 375,000 25,000 400,000 400,000 2 Park Outdoor Improvements (OSLAD Grant with 50% match) awarded February 2019 #200018 Outdoor Basketball 50,000 100 50,100 160,000 50,000 110,000 50,000 99,000 519,100 10 / Volleyball Court Replacement Plan #200007 Outdoor Sports 50,000 0 50,000 175,000 180,000 300,000 60,000 450,000 1,215,000 12 Lighting Replacement Plan
Parking Lot 240,000 160,000 140,000 540,000 13 Refurbishment
Playground 200,000 100 200,100 200,000 200,000 200,000 200,000 200,000 1,200,100 14 Replacement #210013
Recurring 1,260,000 53,000 1,313,000 90,000 71,100 65,200 59,000 45,200 1,643,500 16 Maintenance – Facilities
2 | Final 2022-2027 CIP, approved 4-14-2021 Attachment A Project Name Amount Amount 2022 2023 2024 2025 2026 2027 Totals All Appendix B included included Years Project in in Details Refer FYE2022 FYE2022 to Page Capital Operating Number Budget Budget Below
Recurring 100,000 137,000 237,000 263,000 134,210 241,400 127,200 233,200 1,236,010 17 Maintenance – Parks
Recurring 0 45,000 45,000 75,000 35,000 39,000 27,000 38,000 259,000 18 Maintenance – Sports
Risk Management 35,000 35,000 35,000 105,000 Improvements & Updates
Roof Replacement 0 0 0 0 178,000 100,000 45,000 15,000 338,000 20 Plan
Sholem 57,000 45,000 102,000 58,000 50,100 25,000 49,600 27,000 291,700 21 Mechanical Improvements Plan
Spalding Park 668,000 26,100 694,100 694,100 2 Improvements (Partial grant funded) #190012 Technology 95,000 95,000 100,000 195,000 4 Annual and Non- Recurring Projects
Tennis Center 14,000 0 14,000 14,000 2 Ceiling Fans #210017
3 | Final 2022-2027 CIP, approved 4-14-2021 Attachment A Project Name Amount Amount 2022 2023 2024 2025 2026 2027 Totals All Appendix B included included Years Project in in Details Refer FYE2022 FYE2022 to Page Capital Operating Number Budget Budget Below Tennis Court 481,000 100 481,100 100,000 70,000 150,000 300,000 30,000 1,131,100 Improvement/ Replacement #210018 Toalson Park 34,440 100 34,540 34,540 2 Sidewalk & Earthwork Carry Over from FYE2019 Project #190014 Trail and Park Path 50,000 100 50,100 300,000 80,000 80,000 80,000 150,000 740,100 26 Additions
Trailer Purchase 6,000 6,000 6,000 2 for use with animals at Prairie Farm #200001 Vehicle 99,000 100 99,100 98,000 160,000 180,000 178,000 80,000 795,100 26 Replacement (entire District)
Virginia Theatre 150,000 0 150,000 150,000 1 Tuckpointing & Fire Escape
Virginia Theatre 18,000 18,000 18,000 2 Wayfinding Signage Study #20PM05 Pickle Ball Courts 300,000 20,000 320,000 320,000 at Parkland (added 4-8-22)
12,254,740 545,300 12,800,070 7,189,607 1,770,410 2,725,600 1,790,800 1,817,400 28,093,857
4 | Final 2022-2027 CIP, approved 4-14-2021 Attachment A APPENDIX B - 1 CHAMPAIGN PARK DISTRICT Capital Projects FY22 Carryover Projects from FY 21
The following projects were approved in FY 21 and will not be completed by April 30, 2021, request is to move these projects to FY 22.
Carryover Projects 2020-21 2021-22 Description Notes Martens Center $3,000,000 $7,000,000 40,000 sq. foot community center with a gym, $250,000 Capital Grant through the boys and innovation center, walking track, multi-purpose girls club, LWCF grant and various donations. rooms, sound/video studio, group fitness Waiting for the final approval for the $250,000 rooms, kitchen, game room, and play room. Capital Grant. Received the $120,000 LWCF Grant. Human Kinetics Park $500,000 $400,000 Development of a 10-acre park with sports OSLAD grant for $400,000 and $100,000 in fields, sport courts, playground, garden, shelter, donations and sponsorships. OSLAD grant water playground, and an 8-foot path. deadline is May 2021. Spalding Park Improvements $694,100 Improvements include lights, path, playground, $347,000 OSLAD Grant, evaluating options on shelter, and fitness equipment renovating he tennis courts. OSL:AD deadline is May 2022. Lindsey Tennis Courts 471,000 Renovation of 8 tennis courts. Used by both Unit 4 high schools and one of Improvements most used courts for open play and lessons Bi-Centennial Project $700,000 $100,000 Improvements to the old Leonhard Recreation $100,000 Capital grant from the state through Center for CUSR and other CPD programs. Scott Bennett. Waiting final approval from DCEO for $100,000. Greenway Bikeway Trail $735,500 Making the connection between Kaufman and $200,000 grant through the state bike path Heritage Parks. grant. Bike Path Grant deadline is May 2022. Virginia Theatre HVAC $1,300,000 New HVAC system and life-safety improvements $750,000 Museum Grant Waiting final approval of the Museum Grant. Virginia Theatre Tuckpointing $150,000 East outside wall of the Virginia Theatre will be Project approved to be done while the VT is & fire escape tuckpointed and the fire escape will be updated. closed for COVID and construction Flower Staging Area $40,300 Horticulture staff developing an improved Project will help reduce costs of flowers as we staging area for flowers, can grow more of our own flowers. Parkland Way Improvements $100,000 First phase of improving the condition of $100,000 towards the project every other year Parkland Way with new concrete. but we held off on the project in FY21 Tennis Center Ceiling Fans $14,000 Adding ceiling fans to the tennis court area. Tennis Center does not have air conditioning.
APPENDIX B - 2 Toalson Park Turf $34,540 Additional leveling and improving the drainage Removed the hill, now working towards an open improvements in Toalson Park, also seeding the new improved play area that is level with good turf coverage.
area. Trailer purchase for use with $6,000 Purchase of trailer for use at Prairie Farm Approved in FY20 but with pandemic, was animals at Prairie Farm carried over to FY21. LRC Utility Access Drive off $44,000 Provide paved access to west mechanical rooms Total project amount includes $3,000 for Kenwood Road by adding a service drive off of Kenwood Road. professional fees. Virginia Theatre Wayfinding $18,000 Develop schematic designs for wayfinding Will include plans to address deficits in ADA Signage Study signage at the theater to include signage signage throughout the building. Some portion options for the building's exterior, lobbies, of project may be covered by ADA funding. restrooms, auditorium, and back stage areas.
APPENDIX B - 3 CHAMPAIGN PARK DISTRICT Technology Annual and Non-Recurring Projects
Non-Recurring Projects are those that are single projects that are new projects or not part of routine replacements. This also includes the annual funds set aside for technology hardware replacements. As the totals vary by project, the line item will appear in the capital budget if it is $10,000 or more; otherwise line item to be part of the operating budget for the specific facility.
Item 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 Notes
Technology Replace existing server, Replacing computers, servers Server Phone New District System wide phone system Copier Replacing 3 Replacement copiers Network Updating the Network Upgrades Network in lines for new Douglass Center, phone Douglass Annex system and Bresnan
TOTALS $95,000 $100,000 $0 $0 $0 $0
Notes: Priorities will be assessed annually and results from Facility and Parks Report Cards will be considered. Projects include in-house work as well as contracted work.
APPENDIX B - 4 CHAMPAIGN PARK DISTRICT Capital Projects Dog Park Improvements Plan
With controlled access added dog park membership has rapidly increased and revenues have nearly tripled compared to the prior year. Additionally, we are about to extend our lease with the Sanitary District to a 30-year lease. Staff feel with the high usage and increased revenue upgrades are needed to the park.
Fiscal Yr. 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Requested Dog Park Shade Fencing with Dog Park Shade Structures with multiple entry Structures sidewalk access points for rotation (Phase 2 - (Phase 1 - - replaces temp $22,000) $22,500) fencing ($45,000)
Total Amt. $22,500 $45,000 $22,000
Shade structures Evaluate use of the Phase 2 adds Notes with seating is dog park after the multiple small frequent request of pandemic before shade structures to patrons. Trees adding additional cover more area in have been planted features. the large dog park but are slow area. growing due to tough site conditions. To be installed by Staff. Phase 1 includes 1 shade structure in each dog area with sidewalk.
Additional plan notes: 1. Staff plan to add agility/play features through the regular budget and or available foundation funds as well to add to the user experience. 2. Staff plan to plant additional trees and work on turf improvement, but proper pathways and fencing with rotating entry ways will improve turf conditions as well.
APPENDIX B - 5 CHAMPAIGN PARK DISTRICT Capital Projects Dodds Softball Complex - Artificial Turflnfields
Staff propose renovating the Dodds Softball complexes to include artificial turf infields. The industry is quickly changing and artificial turf is becoming the new norm. Collegiate and High School fields are rapidly replacing natural turf with artificial turf and private complexes and Park Districts are following suit. In fact, Unit 4 is transitioning to all turf fields starting with the recent turf field at Spalding and Unity High School converted their baseball and softball infields to turf in 2019. Many opt for full field conversions, but some choose to turf only the infields to reduce project costs. Staff recommend turfing the infields and maintaining natural grass outfields, starting the with 4 Plex and then adding the 3 Plex after a year of evaluation. Artificial turf infields would be advantageous for the Champaign Park District for the following reasons:
• Drastic reduction in rainouts for leagues, programs, rentals, and tournaments • Capture previously lost revenue for canceled programs/rentals • Increased revenue due to expansion of leagues, programs, rentals, and tournaments and reductions of cancellations • Improved customer satisfaction in our leagues and programs as one of our top complaints is cancellations due to rain • Turf expands the playable season start time from mid-April to early March allowing us to elongate leagues or add leagues and programs to better serve our community and increase revenue • Allows the Park District to maintain a high level of excellence in facilities and programs/leagues • Increases practice time, rental time, and program time as turf allows for continuous play due to less field preparation needs • Local baseball/softball teams will be able to get onto fields in early March, which is always a high demand, but often not feasible for dirt infield • Ability to program the fields all day, which is a major challenge with dirt infields and the necessary preparation and turn over time between same day programming • In the summer time we can run day time programs/camps and turn around and offer night leagues • Reduces the burden and time needed for field preparation, allowing staff to be utilized in other necessary capacities • Reduction of overtime needs for the ball field crew • Tournaments and rentals can be scheduled earlier with confidence as we have not typically scheduled April tournaments due to weather concerns • Local travel baseball and softball teams will be able to play more regularly and stay local for tournaments as we host more tournaments • Turf is more attractive to renters and tournament hosts due to the reduction in rainout/cancelation potential • Without turf we will lose a part of the market share to Rantoul due to the desire to play on turf and the close proximity, resulting in a loss of tourism dollars to Champaign • With turf we will not only be able to maintain our tournaments, but also expand tournaments during unplanned programming times • Great test for future sites like Dodds Soccer
APPENDIX B - 6 Staff received numerous estimates and project the following costs. It would be most cost effective to do all 7 fields at one time, saving $65,000- 75,000 according to quotes, but staff recognize the large commitment and propose we start with the 4 Plex first since it already has LED lights and then renovate the 3 Plex after evaluating the success and financial results of the 4 plex project.
Fiscal Yr. 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Requested Dodds 4 Plex Evaluate 4 plex Dodds 3 Plex Infield Turf success and Infield Turf ($700,000) financials ($550,000)
TurfField Equipment ($15,000) Total Amt. $715,000 $550,000
Notes: 1. Rubber infill will need to be replaced about half way through the life cycle of the turf field (between year 6 and year 7) at $5,000 per field for a total of $20,000 in FY 27/28 or 28/29 for the 4 plex. 2. With the completion of the 4 plex field mix and chalk orders can be reduced by roughly $5,000 per year. 3. Research shows that switching to turf will not decrease overall maintenance costs drastically, but will decrease maintenance time for staff, increase safety for players, and increase programming and revenue to offset renovation costs. 4. The infields would need to be replaced every 10-12 years, but comes with an 8-year warranty depending on the purchased product. Replacement costs are hard to predict due to forecasting costs 10-12 years out, but will be reduced due the infrastructure already being place. One reference we got said replacement costs would be 50-60% less than original construction.
APPENDIX B - 7 CHAMPAIGN PARK DISTRICT Capital Projects Non-Recurring Projects
Non-Recurring Projects are those that are single projects that are new projects or not part of routine replacements. As the totals vary by project, the line item will appear in the capital budget if it is $20,000 or more; otherwise line item to be part of the operating budget for the specific facility.
Item 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 Notes
Springer Drainage Engineering Drainage Cultural Center Study/Plan Correction Drainage $6,000 Construction $Unknown Dodds 4-Plex Overhangs /backstops Fencing $60,000 Douglass Community Meeting Neighbor Pricing is very Fencing chain link rough estimate $50,000 Office Operations Renovations $2,000 Hays $2,000 Bresnan Server Room $3,500
TOTALS $73,500 $53,500 $0 $0 $0 $0
Notes: Priorities will be assessed annually and results from Facility and Parks Report Cards will be considered. Projects include in-house work as well as contracted work.
Orig. DJO Nov. 15, 2020: Rev. JD Jan. 15, 2021
APPENDIX B - 8 CHAMPAIGN PARK DISTRICT
Capital Projects Non-Rolling Equipment Plan
Fiscal Yr. 2021/22 2022/23 2023/24 2024/25 2025/26 20206/27
Request Flower Staging Area $40,300 Hitch Mount Leaf Vac $5,000 Floor Cleaner $5,000 Total Amt. $50,300
Flower Staging Notes to redlined from Business previous year. Office Floor cleaner is new for Bicentennial Center
Additional plan notes: • None
Orig. DJO Dec. 16, 2020: Rev. JD Jan. 15, 2021 APPENDIX B - 9 CHAMPAIGN PARK DISTRICT
Capital Projects Outdoor BasketballA/olleybaII Court Replacement Plan
The District has a variety of asphalt and concrete basketball courts. Courts vary in size and number of goals.
2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Request Washington dark (1 court) Powell Muliken Scott Park Hessel Park $50,000 (1 court) (1/2 court) (1 court) Volleyball (1 court) Turnberry Ridge (2 courts) Douglass (1/2 court) Resurface 2 Courts ($110,000)
TOTALS $50,000 $160,000 $50,000 $110,000 $50,000 $99,000
JD added dark originally Moved Scott out Moved Scott Notes for Washington budgeted in to next year. from previous Business 19/20. Moved Moved Muliken year. Office. to 22/23 and Turnberry from previous year.
Notes: dark Park put on hold to plan bigger area that includes playground, tennis, ADA, etc.
Orig. DJO Oct. 18, 2020: Rev. JD Jan. 15, 2021: Rev. DJO Jan. 16, 2021 APPENDIX B - 10 Outdoor Basketball Court Surfaces
The following is the suggested replacement schedule for the district's outdoor basketball court surfaces. Each project will include removal of the existing surface, excavation of sub-grade, installation of a new concrete surface, court striping, and new poles, backboards and rims. Barring unforeseen circumstances, each new surface should last 20 years.
Location Last Reconstruction Capital Plan Year dark Park (1 court) 1990/91 2018/19 Washington Park (1 court) 1988/89 2019/20 On hold by Exec. Director Detention Basin (1 court) 1992/93 2019/20 On hold by Exec. Director Powell Park (1 court) 1993/94 2020/21 Mulliken Park (1/2 court) 2006/07 2026/27 Turnberry Ridge Park (1/2 court) 2006/07 2026/27 Scott Park (1 court) 2009/10 2029/30 Toalson Park (1/2 court) 2009/10 2029/30 Sunset Ridge Park (1 court) 2011/12 2031/32 HK Park (1 court) 2014/15 2034/35 Eisner Park (1 court) 2014/15 2034/35 Glenn Park (1/2 court) 2014/15 2034/35 Wesley Park (2 courts) 2015/16 2035/36 Beardsley Park (1 court) 2016/17 2036/37 Douglass Park (2 courts) Hazel Park (1 court concrete) 2017 (actual year) 2037/38 Commissioners Park (1/2 court concrete) 2019 Henry Michael Park (1/2 court concrete) 2019 Spalding (1 court concrete) 2019
Hessel Park Volleyball (2 courts) Unk.
Centennial Park (located on Dexter Field parking lot; to be moved as off as part of park master plan)
Orig. DJO Oct. 18, 2020: Rev. JD Jan. 15, 2021: Rev. DJO Jan. 16, 2021 APPENDIX B - 11 CHAMPAIGN PARK DISTRICT
Capital Projects Outdoor Sports Lighting Replacement Plan
All projects listed below are replacements of existing lighting. We submit the following replacement plan for the budget.
Fiscal Yr. 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Request Hessel Tennis, Dexter Field Dodds Soccer Zahnd baseball Spalding Tennis Dodd's 4-plex VBall, & Replacement of Fields 7 and 10 fields (2) Pickleball Courts existing wooden poles and HID fixtures TOTALS $50,000 $175,000 $180,000 $300,000 $60,000 $450,000
Maybe Notes to completed jointly Business with Unit 4 Office
Additional plan notes: • This replacement plan includes LED lighting on outdoor athletic sites only.
Orig. DJO Oct. 19, 2020: Rev. JD Jan. 15, 2021 APPENDIX B - 12 CHAMPAIGN ...-, r^.--._ ^ PARKDISTRICT Capital Projects Parking Lot Refurbishment Plan Asphalt parking lot life expectancy is 20 to 25 years dependent upon use and maintenance. Routine maintenance includes sealcoating and crack filling which will be paid for from the Sealcoating and Striping capital budget line. Concrete parking lots generally have a 20 to 30 year lifespan dependent on use and weather conditions. This plan was newly added in FY 20/21.
2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Request None Requested Centennial Lot L - See Dog Park Hessel A - Pavilion Centennial A- Prairie Farm West. Improvement Plan Horseshoe. Operations North Expand lot and start Milled and Back to Lot. over new. asphalt West strip only Centennial Lot M - shared access with Prairie Farm East fire dept. Change Mill and new asphalt. from asphalt to HD concrete.
TOTALS $0 $240,000 $0 $160,000 $140,000 $0
Notes to Business Office
Additional plan notes: • Priority areas were determined by the Parking Lot Condition Assessment. • Sealcoating and striping allotted in different capital budget line.
Orig. DJO Oct. 19, 2020: Rev. JD Jan. 15, 2021.
APPENDIX B - 13 CHAMPAIGN PARK DISTRICT
Capital Projects Playground and Outdoor Exercise Equipment Replacement Plan
The District owns 33 playgrounds, many with multiple features, and two exercise trails/pods. Our replacement rotation has been greater than 20 years per playground for the past several years. This plan begins a process to get us closer to replacement every 20 years. One or two playgrounds will need to be replaced each year to keep up with the need. Each project will include removal of the existing structure, excavation of site, installation of a new structure, and installation of the chosen surfacing. Playground replacement priorities will be evaluated each year and timing of replacement may be changed.
2021-22 2022/23 2023/24 2024/25 2025/26 2026/27
Zahnd Millage dark Davidson Robeson Mullikin Request Robeson Wesley Johnston Mayfair Meadows West Prairie Farm Spalding Turnberry
TOTALS $200,000 $200,000 $200,000 $200,000 $200,000 $200,000
Notes to Spalding rollover grant JD moved dark JD moved dark JD moved JD moved JD Removed Business paid. out one year. from previous Davidson from Mullikin out one Hazel from plan. Office Zahnd moved forward JD moved Wesley year. three years earlier. year. JD moved Mulikin two years up from 24/25. JD moved JD move Mayfair JD moved from previous Mayfair out one from previous year. Robeson MW year. year. JD moved Robeson from previous out one year. year. JD moved Wesley forward to 22/23.
Notes: 1. Spalding costs not shown as they will be covered in the grant. 2. It has been agreed that one or two small pieces could be added to Dodds as needed on this schedule (not shown).
Orig. DJO Oct. 6, 2020: Rev. JD Jan. 15, 2021: Rev. JD Jan. 28, 2021: Rev.JD Feb. 1,2021 APPENDIX B - 14 Outdoor Playground Structures Inventory
Install Year Location Surface 1996 Spalding Fibar 1998 dark Fibar 1999 Zahnd Fibar 2000 Robeson Fibar 2001 Millage Fibar 2002 Johnston Fibar 2002 Mayfair Fibar 2003 Wesley Fibar 2003 Davidson Fibar 2003 Tumberry Ridge Fibar 2004 Robeson M. West Fibar 2005 Mullikin Fibar 2007 Prairie Farm Fibar 2007 Centennial Poured in Place 2009 Scott Fibar 2009 Toalson Fibar 2010 Hazel Fibar 2010 Dodds Fibar 2011 Garden Hills Poured in Place 2011 Sunset Ridge Fibar 2011 Porter Fibar and PIP 2014 Eisner Poured m Place 2014 Douglass Playground Poured in Place 2014 Douglass Exercise Equip. 2014 Powell Fibar 2014 Glenn Fibar 2016 Hessel Fibar and PIP 2017 Beardsley Fibar 2018 West Side Fibar and PIP 2018(FA) Commissioners Fibar 2019 (SP) Henry Michael Fibar 2019 (SU) Noel Fibar 2019(FA) Momssey Fibar 2020 (FA) Bristol Playground Fibar 2020 (FA) Bristol Exercise Area PIP
Orig. DJO Oct. 6, 2020: Rev. JD Jan. 15, 2021: Rev. JD Jan. 28,2021: Rev.JD Feb. 1,2021 APPENDIX B - 15 CHAMPAIGN PARK DISTRICT Capital Projects Recurring Maintenance - Facilities
Each year the District has several recurring maintenance needs, especially in areas of high use. As the totals vary by year, the line item will appear in the capital budget if it is $20,000 or more; otherwise line item to be part of the operating budget for the specific facility.
Item 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Painting $30,000 $40,000 $20,100 $20,100 $15,000 $15,000
Flooring Springer Rms. 106 Operations Bicentennial Springer stair Leonhard Upper Bicentennial and 107 tile hall and Center two tread and Classroom $10,000 Center Epoxy in $18,000 breakroom offices carpet lower hallway Springer Rm. 104 two locations Bicentennial Foyer and office $26,000 tile $20,100 $9,000 $12,000 $5,000 carpet $25,000 HVAC VT $1,200,000 $25,000 $25,000 $25,000 $25,000 $25,000 ($750,00 grant) Hays Douglass CC $60,000 Notes to Increased VT. Public Added Springer request Added Business Museum grant Bicentennial submitted by Bicentennial Office awarded. carpet two Springer staff. epoxy flooring Increased Douglass offices two places. costs. Cost is only for air handler. Added Bicentennial foyer carpet. Notes: Priorities will be assessed annually and results from Facility and Parks Report Cards will be considered. Projects include in-house work as well as contracted work. Painting funds will be used for interior and exterior projects. All general flooring projects above are replacements of current flooring. Recurring HVAC requests are a new addition in FY 20/21. It will be used for heating, cooling, and air handling.
Orig. DJO Oct. 6, 2020: Rev. JD Jan. 15, 2021
APPENDIX B - 16 CHAMPALGN PARK DISTRICT
Capital Projects Recurring Maintenance - Parks
Each year the District has several recurring maintenance needs, especially in areas of high use.
Fiscal Yr. 2021/22 2022/23 2023/24 2024/25 2025/26 2026/2027
Concrete $40,000 $40,000 $40,000 $40,000 $40,000 $40,000
Roadway Patch $6,000 Patch $6,000 Patch $6,000 Patch $8,000 Patch $10,000 Patch $8,000 Replace $100,000 rolled Replace $100,000 Replace Replace over/red lined from 20/21 $100,000 $100,000 Sealcoat and $25,000 $40,000 $30,100 $32,100 $15,000 $20,000 Striping Kaufman Playground $36,000 $37,000 $38,110 $39,300 $40,200 $40,200 Surfacing Park Amenities $30,000 $40,000 $20,000 $22,000 $22,000 $25,000
Notes for Seal coating reduced from Seal coating reduced Business $46,000. from $55,000. Office Park sign budget merged into Park Amenities here on out.
Notes: Priorities will be assessed annually and results from Facility and Parks Report Cards and ADA Transition Plan will be considered. Projects include in-house work as well as contracted work. All line items above address safety issues. General concrete will add, improve, or repair sidewalks, paths, parking areas, shelter flooring, hard courts, stairwells, and trails. ADA projects and repairs will be funded through the ADA budget line. Roadway Replacement is for Parkland way based on quote from Cross (Jan. 8, 2020). Replaces twenty-four (approx. 11 X 15 ft2) road panels per budget year noted. Prayer for Rain general maintenance was removed beginning FY 20/21 and will be added as needed in future years. Park Amenities include but are not limited to, benches, waste and recycling receptacles, signs, pet waste stations, picnic tables, water fountains, etc.
Orig. DJO Oct. 6, 2020: Rev. JD Jan. 15, 2021 APPENDIX B - 17 CHAMPAIGN PARK DISTRICT
Capital Projects Recurring Maintenance - Sports
Each year the District has several recurring maintenance needs, especially in areas of high use. Total costs will vary by year, but projects over $20,000 will appear separately on the Capital Improvement Plan.
Fiscal Yr. 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Sports Field Mix $20,000 $20,000 $10,000 $10,000 $12,000 $12,000
Fencing $25,000 $25,000 $25,000 $15,000 $15,000 $18,000
Scoreboards Douglass Gym (2) $11,000 Soccer Goal Dodds $14,000 Dodds $14,000 Neighborhoods Replacement Dodds Lacrosse $8,000 $5,000 Notes to Business Office
Notes: Projects include in-house work as well as contracted work. Sports field mix purchase includes infield and warning track mixes. Dexter most likely a priority in 2022. Fencing listed above are replacements of existing fencing. See CIP for larger fencing projects. Little League fields (with the exception of Zahnd) are not shown in this plan as fencing, scoreboards and field mix on those fields are the responsibility of Little League. Joe will discuss Little League field scoreboards with LL as a plan for the near future at Centennial LL fields needs to be discussed.
Orig. Oct. 6, 2020: Rev. JD Jan 20, 2021: Rev: JG Feb. 3, 2021
APPENDIX B - 18 CHAMPAIGN PARK DISTRICT
Capital Projects Rolling Equipment Replacement Plan
Rolling equipment is evaluated annually for future replacement. This replacement plan is for non-vehicular rolling equipment.
2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Request Pull behind Mower Utility Tractor and attachments Backhoe Wide Area Utility Tractor mower $15,000 $35,000 Mower and $15,000 Wood Chipper $25,000 attachments Ballfield Mower $55,000 $25,000 $15,000 $15,000 $115,000 $100,000 $50,000 $25,000 Total Amt. Replace Land Replace 2002 Replace JD 1445 tractor with mower Replacement Replace Toro Replace 2007 Notes to Pride pull behind Kubota 2560. and blade. Moved utility tractor from Groundsmaster Kubota 5000. Business Office mower. Added mower. two years previous. 4000 Moved utility Cost stayed Replacement of Vermeer wood tractor two years same. chipper. later. Reduced Replacement of Toro ballfield mower. from $45,000. Increased from $80,000
Additional plan notes: • Details on equipment can be found within the capital equipment inventory.
Orig. DJO Oct. 6, 2020: Rev. JD Jan. 15, 2021 APPENDIX B - 19 CHAMPAIGN PARK DISTRICT
Capital Projects Roofing Replacement Plan
Roofing projects have been a priority for the District for the past few years. In 2015, Garland began a review of roofing conditions throughout the District and developed a five-year plan for replacement priorities. This Capital Project Plan would complete Garland's recommendations in 2021/22.
2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Request Dodds Tennis Center Prairie Farm Douglass Annex Zahnd Dodd's 3-plex $??? Trolley and concession concession if not Craft Barns $22,500 new roof by that $28,000 time. Operations Dodds 4-plex Building concession existing prior to $22,500 construction $150,000
Total $??? $178,000 $100,000 $45,000 $15,000 Amount JD moved DTC from Decreased from Moved Dodds Notes to 21/22. Orig. Garland $150,000 3 plex out two Business est. $450,000. years since Office Evaluating the cost by holes are a certified roof getting fixed contractor with renovation. Decreased from $85,000
Orig. DJO Oct. 6, 2020: Rev. JD Jan. 30, 2021 APPENDIX B - 20 CHAMPAIGN PARK DISTRICT Capital Projects Sholem Mechanical Improvements Plan
Funding is needed for replacement and improvement of mechanical equipment associated with the filter building at Sholem. The requested components are necessary for the health and safety of visitors.
Fiscal Yr. 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Requested Body Slide General Raft Slide Reseal General Body Slide General Reseal ($20,000) Maintenance ($20,100) Maintenance Reseal ($22,000) Maintenance General ($25,000) General ($25,000) Splash Intake ($25,000) Maintenance Lazy Maintenance Covers ($2,600) Splash Pool ($25,000) *River/Splash ($25,000) General Intake Covers Shade Cloth Painting Maintenance ($3,000) Replace ($26,000) ($25,000) ($20,000) Intake Cover Kiddie Pool Replacements Shade ($7,000) ($37,000)
Total Amt. $65,000 $58,000 $50,100 $25,000 $49,600 $27,000
*Placeholder cost Possible larger Notes to as of 1/11,20 regrout renovation Business in this year, but not Office Intake cover requested in replacements = amount. 166 total for Baby, Activity and Lazy River. Quote from Spear.
Additional plan notes: 1. Water slides need to be recoated periodically to combat deterioration due to use, water and the elements. 2. The Virginia Graeme Baker Act of 2008 mandates the installation and regularly schedule replacement of pool drain covers in order to prevent entrapment. 3. Baby pool, activity pool and lazy river have mandatory 7 year intake cover replacements. Last replaced spring 2016. Total covers = 166.
Orig. DJO Oct. 10, 2020: Rev. JD Jan. 19, 2021 APPENDIX B - 21 4. Splash pool has a mandatory 15 year replacement. Last replaced in 2012. Total covers = 3.
Orig. DJO Oct. 10, 2020: Rev. JD Jan. 19, 2021 APPENDIX B - 22 CHAMPAIGN PARK DISTRICT Capital Projects Tennis Court Replacement Plan
The District owns 25 outdoor tennis/pickleball courts over eight different parks and six indoor courts. Two types of improvements are considered. REFURBISHMENTS include crack filling, rectifying ponding issues, color-coating and line striping. Barring any unforeseen circumstances, REFURBISHMENTS should last eight years. RENOVATIONS are larger projects that include removal of existing, excavation of sub-grade, installation of new court, surface finish, striping and net poles. Barring unforeseen circumstances, each RENOVATION should last 25 years with proper REFURBISHMENTS. Courts should have a maximum of three REFURBISHMENTS before RENOVATION is necessary. Parentheses denote number of courts.
Fiscal Yr. 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Request Lindsay dark refurb. (2) Sunset Ridge Hessel refurb. (5) Dodds Tennis Morrissey Court renovation (8) Refurb(1) Center (6) Warranty Work Hessel (4) Pickleball Court $10,000
TOTAL $481,000 $100,000 70,000 $150,000 $300,000 $30,000
Carried over Indoor court Notes for from 20/21. surfacing Business Will need gates Office replaced for ADA.
Additional plan notes: • Replacement of lighting, fencing and other infrastructure will be considered at time of RENOVATION, but may be budgeted separately unless noted.
• Hessel Pickleball court will be expanded into two (2) stand alone courts
Orig. DJO Oct. 17, 2020: Rev. JD Feb. 1, 2021 APPENDIX B - 23 Champaign Park District Tennis Court Inventory
Location (# of courts) Last Renovated Last Refurbished FY Refurb/Renov
Sunset Ridge Park (1) 2011,12 (new) N/A 19/20Refurb.
Eisner Park (1 synth) 1990/91 2008/09 On hold by Ex. Dir.
Centennial Park (Lindsey) (8) 1997/98 2006/07 20/21 Refurb. 2013/14
dark Park (2) 1996/97 2014/15 21/22 Refurb.
Hessel Park (4) 2004/05 2016/17 24/25 Refurb.
Hessel Park Pickle Ball (1) TBD
Spalding Park (4) 1995/96 2008/09 On hold by Ex. Dir. Renov 2016/17 (Unit 4 Agreement)
Morrissey Park (4) 1994/95 2008/09 22/23 Refurb. 2015/16 2020
Orig. DJO Oct. 17, 2020: Rev. JD Feb. 1, 2021 APPENDIX B - 24 SPALDING PARK OSLAD IMPROVEMENTS CHAMPA1GN PARK DISTRICT CITI' OF CHAMPAIGN. CHAMPAIGN COUNTr. ILLINOIS
APPENDIX B - 25 CHAMPAIGN PARK DISTRICT
Capital Projects District-wide Vehicle Replacement Plan
The following is the suggested replacement schedule for the district's fleet vehicles. Barring unforeseen circumstances, fleet vehicles are replaced every 12 to 15 years, based upon age, repair history, mileage and appearance. The vehicle fleet is evaluated twice a year and changes to priorities may occur.
Fiscal Yr. 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
Request #55 Bucket Truck #67 Truck (0) #25 Mini Bus (R) #23 Box Truck (R) #45 Stake Bed #16SUV(R) (0) #39 Truck (0) #38 Truck (0) #27 Truck (0) (0) #29 Truck (0) #48 Truck (0) #65 Truck (0) #35 Truck (0) #31 SUV (R) #47 Truck (0) #18 Truck (0) #12 Truck (0) #52 Truck (0) #68 Truck (0)
TOTALS $99,000 $98,000 $160,000 $180,000 $178,000 $80,000
Notes to Moved two Moved two Moved four Moved five Moved two Moved two vehicles from Business vehicles to next vehicles from vehicles from vehicles from vehicles to previous year. Office year. Reduced previous year. previous year. previous year. next year. amount from Moved four Moved five Moved four Moved four $150,000 vehicles to next vehicles to next vehicles to next from previous year. year. year. year.
Additional plan notes: • All vehicles listed above are replacements. • Although specific vehicles are suggested for replacement, the entire fleet will be evaluated twice a year and changes will be made based on need. • For specific vehicle make and model, please refer to Vehicle Inventory.
Orig. DJO Oct. 6, 2020: Rev. JD Jan. 15, 2021 APPENDIX B - 26 CHAMPAIGN PARK DISTRICT Capital Projects Trail and Park Path Additions
2021/22 2022/23 2023/24 2024/25 2025/26 2026/27
North Champaign Pipeline Trail / Greenbelt Greenbelt Powell Park Hazel Park Trail/Park Trail Porter Park Bikeway Bikeway
Construct final trail Installation of Crosswalk Crosswalk Expansion of Expansion of segment west of bridge over improvement to improvement to internal paths internal paths Gordon Food Copper Slough connect Heritage connect Kaufman including linking linking to city Service Store. connecting the Park and Dodds Park and existing sidewalks. Pipeline Trail and Park across W O'Malley's Alley connections to city Project Porter Park. Bradley Ave Trail across W sidewalks. Springfield Ave
Cost Estimate $50,000 $300,000 $80,000 $80,000 $80,000 $150,000
Applied for I DOT Applied for IDNR Recommendation Recommendation Recommendation Recommendation ITEP Grant 2 Nov Bike Path Grant of CPD Trails 5 of CPD Tra/'/s 5 of CPD Internal of CPD Internal 2020. To date, 16 Mar 2020. To Year Action Plan Year Action Plan Paths Study to Paths Study to notice of award date, notice of to improve safety to improve safety increase access to increase access to has not been award has not of the street of the street and within the and within the Remarks determined. been determined. crossing. Will crossing. Will park. park. require City of require I DOT Champaign coordination. coordination.
APPENDIX B - 27 CIP 2022-2027 Funding Sources CIP Expenditures by FYE Totals All Funding Source 2022 2023 2024 2025 2026 2027 Years Gen, Rec, Museum $495,800 $475,000 $306,210 $417,400 $291,200 $408,200 $2,393,810 04 Liability $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $210,000 09 Paving & Lighitng $71,000 $186,000 $76,100 $180,100 $65,000 $168,000 $746,200 15 CUSR (ADA CPD only) $415,000 $315,000 $315,000 $315,000 $315,000 $315,000 $1,990,000 16 Capital Improvement $2,017,761 $596,500 $158,100 $898,100 $1,004,600 $741,200 $5,416,261 22 Bond Proceeds $1,124,300 $1,200,000 $800,000 $800,000 $0 $0 $3,924,300 24 Land Acquisition $0 $0 $0 $0 $0 $0 $0 25 Park Development $668,000 $0 $0 $0 $0 $0 $668,000 26 Trails and Pathways $50,000 $300,000 $80,000 $80,000 $80,000 $150,000 $740,000 27 Martens Center (includes Foundation) & HK Park $7,400,000 $4,082,107 $0 $0 $0 $0 $11,482,107 98 Foundation $203,209 $0 $0 $0 $0 $0 $203,209 $12,480,070 $7,189,607 $1,770,410 $2,725,600 $1,790,800 $1,817,400 $27,773,887
DISTRICT Sources of Funds Projected Funds Ending Fund Available, Balance, Rollover of Balances by Fund 5/1/2021 Revenues Expenditures 4/30/2022 Gen, Rec, Museum $11,981,068 $825,300 -$495,800 $12,310,568 04 Liability $514,898 -$35,000 $479,898 09 Paving & Lighitng $285,232 $95,000 -$71,000 $309,232 15 CUSR (ADA CPD only) $786,704 $415,000 -$415,000 $786,704 16 Capital Improvement $2,233,708 $845,000 -$2,017,761 $1,060,947 22 Bond Proceeds $1,793,647 $1,195,200 -$1,124,300 $1,864,547 24 Land Acquisition $1,136,941 $100,000 $0 $1,236,941 25 Park Development $1,112,736 $447,000 -$668,000 $891,736 26 Trails and Pathways $431,970 $300,000 -$50,000 $681,970 27 Martens Center (includes Foundation) & HK Park $11,106,653 $280,000 -$7,400,000 $3,986,653 98 Foundation $240,809 -$203,209 $37,600 $31,624,366 $4,502,500 -$12,480,070 $23,646,795 *District sources does include the Martens Center funds held at the Foundation in total
FOUNDATION Sources of Funds Funds Assigned to Foundation Funding 2022 Capital Dog Park $3,209 Martens Center $4,726,869 Virginia Theatre $200,000 $4,930,078
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 8, 2021
SUBJECT: FY21-22 Garment Bids
Background In order to be fiscally responsible with taxpayer money, staff requests bids for garment needs each year. Items requested each year in the garment bid include staff uniforms, staff garments, volunteer shirts, program awards, and participant garments.
Prior Board Action At the May 13, 2020 Regular Board meeting, the Board approved awarding the FY 20-21 garment bids to various vendors in the amount of $33,557.31. Due to Covid-19 cancelations and closures only two orders were made for a total of $1,253.80 FYTD.
At the March 13, 2019 Regular Board meeting, the Board approved awarding the FY19-20 garment bids to various vendors in the amount of $34,623.73. Over the course of the fiscal year a total of $27,605.39 was spent on approved garment orders.
Bid Results The invitation to bid was published in the News-Gazette. Bids were sent to 19 vendors, including 9 in Champaign County. We received five back, unfortunately none of which were local. The bids were opened and acknowledged as being received on March 23, 2021. Staff requested bids for 51 items, a reduction from the 62 items requested in FY 20-21. The bids were awarded based on the lowest responsible bid per item. The bid totals below represent the cumulative bid amounts for all items in which that bidder was the lowest responsible bid.
Bidder Bid Total Sunburst Sportswear, Glendale Heights, IL $11,945.78 Will Enterprise, Milwaukee, WI $5697.37 All-Star Custom Apparel & Design, Henrietta, NY $3237.70 Express Press, ST Louis, MO $458.06 Total: $21,338.91
Budget Impact Appropriate funds are being requested in the FY 21-22 program and facility budgets for garments.
Recommended Action Staff recommends accepting bids for garments from the lowest responsible bidder for each item that meets specifications in the amount of $21,389.91. The quantities bid are approximations only. Additionally, not all items will be purchased if we continue to have program cancellations. The purchase order quantity will cover the actual needs of the District at the time the order is placed and final prices may change, but the companies awarded provided the lowest responsible bid should we chose to order.
Prepared by: Reviewed by:
Jimmy Gleason Joe DeLuce Director of Revenue Facilities Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 14, 2021
SUBJECT: Robeson Park Playground Replacement
Background Project includes demolition of old playground and installation of new playground, new wood border, and new Fibar safety surfacing. Project includes 2-5-year-old play equipment, 5-12- year-old play equipment, two (2) spring toys, a stand-alone spinner, a zip line, and a 3-bay swing system. Examples of the playground design and equipment are included in page 2 of this memo (Exhibit A).
NuToys Leisure Products, Inc. has provided this proposal, in the amount of $88,198.00, through Sourcewell, a cooperative purchasing organization. All work to be completed by Champaign Park District staff.
Prior Board Action The Board approved a resolution to allow the use of cooperative purchasing agreements, which includes Sourcewell (formerly NJPA), at the October 14, 2020 Regular Board Meeting.
Bid Results N/A – All items will be purchased through Sourcewell.
Budget Impact $110,000.00 was allocated in the FY 20/21 Capital Improvement Plan for Playground Replacement.
Recommended Action Staff recommends accepting the proposal from NuToys Leisure Products, Inc., in the amount of $88,198.00 and authorize the Executive Director to execute this purchase.
Prepared by: Reviewed by: Nathan Massey Dan Olson Special Projects Supervisor Director of Operations
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Exhibit A: Replacement Playground Equipment Design for Robeson Park
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 8, 2021
SUBJECT: FYE22 Rentable Portable Toilets
Background At the April 24, 2019 Special Board Meeting, the Board authorized the Executive Director to enter the Champaign Park District into a contract with Gulliford Services, Inc. dba Illinois Portable Toilets for a two (2) year period with the option to renew for one (1) additional year.
Budget Impact Associated costs for the Rentable Toilets are included in the FYE22 budget. This our best prediction/tentative plan to date per covid guidelines.
Fiscal Year Vendor Total Expenses 2018 (FYE19) Kemper $17,157.00 2019 (FYE20) Illinois Portable Toilets $26,300.00 2020 (FYE21) Illinois Portable Toilets $23,948.50 2021 (FYE22) Illinois Portable Toilets $22,900.00
Recommended Action Staff recommends Board authorization for the Executive Director to exercise the one (1) year renewal option with Illinois Portable Toilets for Rentable Portable Toilets for programs and events in FYE22 in the amount of $22,900.00.
Prepared by: Reviewed by:
Jameel Jones, CGSP Joe DeLuce, CPRP Director of Recreation Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
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OCTOBER shannon.clarkson 10/01/2020 01/19/2021 10:59 AM INVOICE REGISTER REPORT FOR CHAMPAIGN PARK DISTRICT Page: 8/10 User: shannon.clarkson POST DATES 05/01/2020 - 04/30/2021 DB: Cpd Bsa JOURNALIZED PAID BANK CODE: OPER VENDOR CODE: 70917 Inv Num Vendor Inv Date Due Date Inv Amt Amt Due Status Jrnlized Inv Ref# Description Entered By Post Date GL Distribution GRANT 15-25-001-58003 DOG PK PORTA POTTY - OCTOBER 150.00 41219 163572 ILLINOIS PORTABLE TOILETS 10/01/2020 10/14/2020 150.00 0.00 Paid Y SPALDING SKATE PK PORTA POTTY-OCTOBERshannon.clarkson 10/01/2020 15-25-001-58003 SKATE PK PORTA POTTY-OCTOBER 150.00 41229 163573 ILLINOIS PORTABLE TOILETS 10/01/2020 10/14/2020 150.00 0.00 Paid Y EISNER PK ADA PORTA POTTY-OCTOBER shannon.clarkson 10/01/2020 15-25-001-58003 EISNER PK ADA PORTA POTTY-OCTOBER 150.00 41220 163574 ILLINOIS PORTABLE TOILETS 10/01/2020 10/14/2020 150.00 0.00 Paid Y DEXTER ADA PORTA POTTY-OCTOBER shannon.clarkson 10/01/2020 15-25-001-58003 COVID-19 DEXTER ADA PORTA POTTY - OCT 150.00 41324 163575 ILLINOIS PORTABLE TOILETS 10/01/2020 10/14/2020 1,521.84 0.00 Paid Y HESSEL PK PORTA POTTYS-OCTOBER shannon.clarkson 10/01/2020 15-25-001-58003 COVID-19 HESSEL PK - 2 ADA PORTA POTTYS - OCT 300.00 01-20-073-54250 COVID-19 HESSEL PK 2 STANDARD PORTA POTTYS - OCT 150.00 15-25-001-58003 COVID-19 HESSEL 2 ADA PORTA POTTY SERVICES - SEPT 535.92 01-20-073-54250 COVID-19 HESSEL 2 STANDARD PORTA POTTY SERV-SEPT 535.92 41360 163972 ILLINOIS PORTABLE TOILETS 10/05/2020 11/10/2020 150.00 0.00 Paid Y ZAHND ADA PORTA POTTY 10/5-11/4/20 shannon.clarkson 10/05/2020 15-25-001-58003 COVID-19 ZAHND ADA PORTA POTTY 10/5-11/4/20 150.00 41405 163974 ILLINOIS PORTABLE TOILETS 10/08/2020 11/10/2020 307.50 0.00 Paid Y LINDSAY TC ADA PORTA POTTY 10/8-11/6/20 shannon.clarkson 10/08/2020 15-25-001-58003 LINDSAY TC ADA PORTA POTTY 10/8-11/6/20 150.00 15-25-001-58003 LINDSAY TC PORTA POTTY SERVICES 9/8-10/5 157.50 41175 163922 ILLINOIS PORTABLE TOILETS 09/29/2020 11/10/2020 140.00 0.00 Paid Y SPALDING SKATE PK PORTA POTTY EXTRA CLEANINGSshannon.clarkson 10/14/2020 15-25-001-58003 EXTRA CLEANINGS-STM GIRLS TENNIS MATCHES 140.00 41537 163970 ILLINOIS PORTABLE TOILETS 10/15/2020 11/10/2020 75.00 0.00 Paid Y 3-PLEX ADA PORTA POTTY 10/15-10/30/20 shannon.clarkson 10/15/2020 15-25-001-58003 COVID-19 3-PLEX ADA PORTA POTTY 10/15-10/30/20 75.00 41538 163971 ILLINOIS PORTABLE TOILETS 10/15/2020 11/10/2020 75.00 0.00 Paid Y K WEST ADA PORTA POTTY 10/15-10/31/20 shannon.clarkson 10/15/2020 15-25-001-58003 COVID-19 K WEST ADA PORTA POTTY 10/15-10/31/20 75.00 41645 163973 ILLINOIS PORTABLE TOILETS 10/21/2020 11/10/2020 150.00 0.00 Paid Y CENTENNIAL PAVILLION PORTA POTTY 10/21-11/20/20shannon.clarkson 10/21/2020 15-25-001-58003 COVID-19 CENT PAVILLION PORTA POTTY 10/21-11/20 150.00 01/19/2021 10:59 AM INVOICE REGISTER REPORT FOR CHAMPAIGN PARK DISTRICT Page: 9/10 User: shannon.clarkson POST DATES 05/01/2020 - 04/30/2021 DB: Cpd Bsa JOURNALIZED PAID BANK CODE: OPER VENDOR CODE: 70917 Inv Num Vendor Inv Date Due Date Inv Amt Amt Due Status Jrnlized Inv Ref# Description Entered By Post Date GL Distribution GRANT 41739 164123 ILLINOIS PORTABLE TOILETS 10/30/2020 11/10/2020 175.00 0.00 Paid Y LINDSAY TC PORTA POTTY SERVICES-OCT shannon.clarkson 10/30/2020 15-25-001-58003 LINDSAY TC PORTA POTTY SERVICES-OCT 175.00 41813 164124 ILLINOIS PORTABLE TOILETS 11/01/2020 11/10/2020 150.00 0.00 Paid Y EISNER PK ADA PORTA POTTY-NOVEMBER shannon.clarkson 11/01/2020 15-25-001-58003 EISNER PK ADA PORTA POTTY-NOV 150.00 41812 164125 ILLINOIS PORTABLE TOILETS 11/01/2020 11/10/2020 150.00 0.00 Paid Y DOG PK PORTA POTTY RENT- NOVEMBER shannon.clarkson 11/01/2020 15-25-001-58003 DOG PK PORTA POTTY RENT- NOVEMBER 150.00 41816 164126 ILLINOIS PORTABLE TOILETS 11/01/2020 11/10/2020 150.00 0.00 Paid Y SPALDING SKATE PK PORTA POTTY-NOVEMBERshannon.clarkson 11/01/2020 15-25-001-58003 SKATE PK PORTA POTTY RENT-NOVEMBER 150.00 41817 164127 ILLINOIS PORTABLE TOILETS 11/01/2020 11/10/2020 150.00 0.00 Paid Y PARK PORTA POTTY RENTALS - NOVEMBER shannon.clarkson 11/01/2020 15-25-001-58003 SUNSET RIDGE PK PORTA POTTY-NOVEMBER 150.00 41815 164128 ILLINOIS PORTABLE TOILETS 11/01/2020 11/10/2020 150.00 0.00 Paid Y PARK PORTA POTTY RENTALS-NOVEMBER shannon.clarkson 11/01/2020 15-25-001-58003 PORTER PK PORTA POTTY-NOVEMBER 150.00 41968 164129 ILLINOIS PORTABLE TOILETS 11/01/2020 11/10/2020 1,611.16 0.00 Paid Y HESSEL PK PORTA POTTYS-2 ADA/2 STANDARDshannon.clarkson 11/01/2020 15-25-001-58003 COVID-19 HESSEL PK - 2 ADA PORTA POTTYS - NOV 300.00 01-20-073-54250 COVID-19 HESSEL PK 2 STANDARD PORTA POTTYS - NOV 150.00 15-25-001-58003 COVID-19 HESSEL PK ADA PORTA POTTY SERVICES-OCT 580.58 01-20-073-54250 COVID-19 HESSEL PK STANDARD PORTA POTTY SERV-OCT 580.58 41814 164130 ILLINOIS PORTABLE TOILETS 11/01/2020 11/10/2020 307.50 0.00 Paid Y KAUFMAN LK PORTA POTTY-NOVEMBER shannon.clarkson 11/01/2020 15-25-001-58003 KAUFMAN LK PORTA POTTY-NOVEMBER 150.00 15-25-001-58003 KL PORTA POTTY SERVICES-OCTOBER 157.50 42284 164494 ILLINOIS PORTABLE TOILETS 11/29/2020 12/09/2020 122.50 0.00 Paid Y KAUFMAN LK PORT POTTY SERVICES-NOVEMBERshannon.clarkson 11/30/2020 15-25-001-58003 KAUFMAN LK PORT POTTY SERVICES-NOVEMBER 122.50 42489 164523 ILLINOIS PORTABLE TOILETS 12/01/2020 12/09/2020 1,875.72 0.00 Paid Y HESSEL PK PORTA POTTY SERVICES-NOVEMBERshannon.clarkson 11/30/2020 15-25-001-58003 COVID-19 HESSEL PK ADA PORTA POTTY SERVICES-NOV 937.86 01-20-073-54250 COVID-19 HESSEL PK STANDARD POTTY SERVICES-NOV 937.86 01/19/2021 10:59 AM INVOICE REGISTER REPORT FOR CHAMPAIGN PARK DISTRICT Page: 10/10 User: shannon.clarkson POST DATES 05/01/2020 - 04/30/2021 DB: Cpd Bsa JOURNALIZED PAID BANK CODE: OPER VENDOR CODE: 70917 Inv Num Vendor Inv Date Due Date Inv Amt Amt Due Status Jrnlized Inv Ref# Description Entered By Post Date GL Distribution GRANT 42335 164518 ILLINOIS PORTABLE TOILETS 12/01/2020 12/09/2020 150.00 0.00 Paid Y EISNER PK ADA PORTA POTTY-DECEMBER shannon.clarkson 12/01/2020 15-25-001-58003 EISNER PK ADA PORTA POTTY-DECEMBER 150.00 42334 164519 ILLINOIS PORTABLE TOILETS 12/01/2020 12/09/2020 150.00 0.00 Paid Y DOG PK PORTA POTTY RENT- DECEMBER shannon.clarkson 12/01/2020 15-25-001-58003 DOG PK PORTA POTTY RENT- DECEMBER 150.00 42550 165248 ILLINOIS PORTABLE TOILETS 12/07/2020 01/13/2021 292.64 0.00 Paid Y HESSEL PK PORTA POTTY RENT/SERV 12/1-12/7shannon.clarkson 12/07/2020 15-25-001-58003 COVID-19 HESSEL ADA PORTA POTTY SERV 12/1-12/7 89.32 15-25-001-58003 COVID-19 HESSEL ADA PORTA POTTY RENT 12/1-12/7 76.00 01-20-073-54250 COVID-19 HESSEL PORTA POTTY SERV 12/1-12/7 89.32 01-20-073-54250 COVID-19 HESSEL PORTA POTTY RENT 12/1-12/7 38.00 42581 164976 ILLINOIS PORTABLE TOILETS 12/10/2020 01/13/2021 195.00 0.00 Paid Y HESSEL PK ADA PORTA POTTY RENT 12/10-1/9/21shannon.clarkson 12/29/2020 15-25-001-58003 HESSEL PK ADA PORTA POTTY RENT 12/10-1/9 195.00 42813 165019 ILLINOIS PORTABLE TOILETS 01/01/2021 01/13/2021 150.00 0.00 Paid Y DOG PK ADA PORTA POTTY - JANUARY shannon.clarkson 01/01/2021 15-25-001-58003 DOG PK ADA PORTA POTTY - JANUARY 150.00 Total for vendor 70917 - ILLINOIS PORTABLE TOILETS: 23,948.05 0.00
# of Invoices: 100 # Due: 0 Totals: 23,948.05 0.00 # of Credit Memos: 0 # Due: 0 Totals: 0.00 0.00 Net of Invoices and Credit Memos: 23,948.05 0.00
--- TOTALS BY FUND --- 01 - GENERAL 3,451.58 0.00 15 - SPECIAL RECREATION FUND 20,496.47 0.00 --- TOTALS BY DEPT/ACTIVITY --- 20-073 - OPERATIONS - PARK MAINTENANCE 3,451.58 0.00 25-001 - CUSR - ADMINISTRATION 20,496.47 0.00
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 7, 2021
SUBJECT: Toalson Park Turf Improvements Bid Award
Background As part of FYE 21 Capital Projects, a carryover of $34,440 from the Toalson Park Sidewalk and Earthwork Project is to be used toward final grading/positive site drainage and turf seeding and establishment/maintenance at the east end of the park.
Prior Board Action April 22, 2020 Special Board Meeting—Board approved FYE 21 Capital Budget.
Bid Results Sealed bids were opened 10:30am Wed 7 Apr 2021 with results as shown:
Bidding Contractor Bid ($) Dig It, Champaign IL 17,500.00 Cross Construction, Urbana IL 18,295.84 A and A Concrete, Ludlow IL 18,928.00 Mid Illinois Concrete, Urbana IL 22,840.00 Petry Kuhne, Champaign IL 24,300.00 Duce Construction, Champaign IL 26,578.00 Wick Concrete, Tolono IL 73,469.80
Budget Impact Project Number 190014 (Toalson Park Sidewalk and Earthwork) is $34,440.
Recommendation Staff recommends awarding the Toalson Park Turf Improvements construction contract to Dig It of Champaign Inc, Champaign IL, in the amount of $17,500 and to authorize the Executive Director to enter into the contract. Timeline—start construction in April 2021 with project completion in May 2021.
Prepared by: Reviewed by:
Andrew Weiss Joe DeLuce Director of Planning Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 9, 2021
SUBJECT: Approval of a Resolution Ratifying Playground Equipment and Splashpad Equipment Purchases for Human Kinetics Park Development
Background In an effort to reduce construction cost for the Human Kinetics Park project, equipment purchases are being made directly through the Park District. In order to expedite the purchase of these longer lead time items of playground equipment and splashpad equipment, on March 27, 2021, staff requested Board consensus and approval to purchase the equipment as shown (attachment 1) for Playworld playground equipment and Waterplay splashpad equipment. The quotes are provided through Sourcewell, a cooperative purchasing organization. The construction documents call out owner provided/GC installed so the installation of the equipment is included with the GC's bid. The resolution is attached.
Prior Board Action The Board approved a resolution to allow the use of cooperative purchasing agreements, which includes Sourcewell (formerly NJPA), at the October 14, 2020 regular meeting. The Board also awarded Duce Construction's bid for the construction of Human Kinetics Park at the January 13, 2021 regular meeting.
Budget Impact The direct equipment purchases are accounted for in the Project 200018 budget.
Recommended Action Staff recommends approval of a resolution ratifying playground equipment and splashpad equipment purchases for Human Kinetics Park Development.
Prepared by: Reviewed by:
Andrew Weiss Joe DeLuce Director of Planning Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts. RESOLUTION
CHAMPAIGN PARK DISTRICT BOARD OF COMMISSIONERS
Ratification of Human Kinetics Park Development Playground Equipment and Splashpad Equipment Purchases
WHEREAS, the Champaign Park District is a municipal corporation located in Champaign County, Illinois, and is a park district organized and operating pursuant to the provisions of the Park District Code (70 ILCS 1205/1-1 et seq.); and
WHEREAS, the Champaign Park District annually considers and approves a capital budget for each fiscal year commencing May 1 and ending April 30 for various projects; and
WHEREAS, Champaign Park District did enter into an agreement for Human Kinetics Park Construction with Duce Construction (executed January 13, 2021) whereupon Champaign Park District would purchase Playground and Splashpad Equipment to be installed by Duce Construction; and
WHEREAS, Champaign Park District and equipment manufacturer's representative determined the total costs associated with both purchases totals $78,862 as shown in Exhibit "A"; and
WHEREAS, Purchase of Playground Equipment and Splash Pad Equipment is germane to the original construction documents; and Purchases are in the best interests of the Champaign Park District and authorized by law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Champaign Park District as follows:
1. That the Human Kinetics Park Development construction documents indicate Champaign Park District make Playground Equipment and Splashpad Equipment Purchases for General Contractor to install; the purchases are necessary to proceed in the best interests of the Champaign Park District, and is authorized by law. Accordingly, the equipment purchases made in March are hereby ratified for the sum of $78,862 as reflected in Exhibit "A".
APPROVED by the President and Board of Commissioners of the Champaign Park District this 14th day of April, 2021.
(SEAL) APPROVED
______Jarrod Scheunemann, Secretary Craig W. Hays, President Imagine Nation, LLC QUOTATION WBE CERTIFIED Quote Number: 1818-1 Westchester, IL 60154 Quote Date: Mar 25, 2021 Page: 1
847-640-0904
Quoted To:
Champaign Park District 706 Kenwood Rd Champaign, IL 61821
David Price 217-819-3815
Customer ID Good Thru Payment Terms Sales Rep Champaign 4/24/21 Net 30 Days Alyssa Heppe
Quantity Item Description Unit Price Amount 1.00 ZZXX0198 Playworld Unity Swing Frame w/Basket 7,242.00 7,242.00 Swing 1.00 ZZXX0815 Playworld 3.5in OD Steel Arch Swing, 8 ft 4,387.00 4,387.00 Top Rail with 2 belt seats, 1 infant seat and 1 ADA seat 4.00 ZZXX0480 Playworld Playtown Butterfly Climber 523.00 2,092.00 1.00 ZZXX0887 Playworld Chattery Play House 5,435.00 5,435.00 1.00 ZZXX0911 Playworld Cone Spinner w/Floor 11,495.00 11,495.00 1.00 ZZXX0346 Playworld Unity Slide Climber 11,384.00 11,384.00 1.00 Berliner Berliner IKO Large 19,932.00 19,932.00 1.00 Discount Discount to Customer 13,498.00 -13,498.00
HUMAN KINETICS PARK
Price does not include installation, truck unloading or storage.
Sourcewell #030117-LTS
Subtotal 48,469.00 Sales Tax Freight 2,470.00 TOTAL 50,939.00 QUOTE
Waterplay Solutions Prepared For: 805 Crowley Ave Quote No: QUO-03029 Kelowna, British Columbia Revision: 3 Human Kinetics Park, Champaign, IL V1Y 7G6 Canada Title: Quote v.3
Phone: 1.250.712.3393 Quote Date: 3/24/2021 Fax: 1.250.861.4814 Expiry Date: 6/22/2021 Toll Free: 1.800.590.5552 (USA & CAN) Sales Rep: Evelyn Hernandez Website: www.waterplay.com Email: [email protected] Customer Information Customer: Champaign Park District Bill To: Champaign Park District Telephone: 217-3982550 706 Kenwood Rd Payment Terms: NET30 (100% Net 30) Champaign IL
Currency: USD 61821 USA Main Freight Project Name: Human Kinetics Park, Champaign, IL Quoted To: Freight Terms: FCA-Origin Kelowna BC 1515 North Market St. PO Number: Champaign IL
Notes: 61820 USA Sourcewell Quote Preship Freight Dealer: Imagine Nation LLC. Quoted To: 1515 North Market St. Champaign IL
61820 USA
LINE ITEMS Part ID Qty Description Preship MSRP Extended Price 0 PLB-06074 1.00 Double Check Valve Brass 2 N $745.00 $745.00 0-150 grm 2 inch
0 0002-1105 1.00 Reduced Pressure Zone Bronze 2in N $1,116.85 $1,116.85
8 0010-0507 1.00 playPHASE Base Y $460.00 $460.00
8 0010-7499 1.00 GS Team Effect Mini Y $2,980.00 $2,980.00
8 0010-7475 2.00 GS Charlottes Web Y $595.00 $1,190.00
8 0010-7476 1.00 GS Confetti Spray Y $595.00 $595.00
8 0010-7489 3.00 GS Tulip Y $595.00 $1,785.00
1 0010-1854 1.00 Activator Power Post N $1,650.00 $1,650.00 0 1 0010-1954 1.00 Controller Potable 12 Outputs N $5,015.00 $5,015.00 3
Page 1 of 6 QUOTE
Waterplay Solutions Prepared For: 805 Crowley Ave Quote No: QUO-03029 Kelowna, British Columbia Revision: 3 Human Kinetics Park, Champaign, IL V1Y 7G6 Canada Title: Quote v.3
LINE ITEMS 1 C06-AG006 1.00 Cabinet 6 Valve AGU N $11,110.00 $11,110.00 4 Forest RAL 6001 1 DRA-00003 2.00 Drain 12in square 3-4in Outlet Grey Y $285.00 $570.00 5 2 FREIGHT-US 1.00 Freight USA Y $450.00 $450.00 3 Pre Ship- Price will be re-quoted at time of order. 2 FREIGHT-US 1.00 Freight USA N $1,250.00 $1,250.00 3 Main Ship- Price will be re-quoted at time of order. MSRP: $28,916.85 Discount: $2,993.85 Total MSRP: $25,923.00 Deposit Required (0%): $0.00
Waterplay has partnered with Marlin Capital Solutions to provide flexible product financing options to our customers, moving your project from a capital cost to an operational expense.
If interested in financing your aquatic play project, please visit our website at www.waterplay.com/en/marlin-financing- options/ and click the “Calculate a Finance Quote” button to view quote estimates and submit a preliminary application. Our financing expert will get in touch with you to discuss financing details and next steps. Once approved, Marlin will provide the documentation for you to sign with the agreed-upon monthly payment and term. It’s really that easy!
Page 2 of 6 QUOTE
Waterplay Solutions Prepared For: 805 Crowley Ave Quote No: QUO-03029 Kelowna, British Columbia Revision: 3 Human Kinetics Park, Champaign, IL V1Y 7G6 Canada Title: Quote v.3
WATERPLAY EQUIPMENT DOES NOT INCLUDE Unless otherwise specified, Waterplay equipment DOES NOT include the following: - Engineered drawings; - Installation of equipment or other site amenities; - Speciality fittings, flex couplers or other similar types of joining; - Field piping/plumbing, double check valves, in-line strainer; - Power supply, electrical conduit, wiring, connection fittings; - Electronic solenoid valves (only included with the purchase of a Waterplay manifold). COMPLIANCE WITH CODES AND STANDARDS Waterplay Solutions Corp. is an equipment manufacturer. We participate in ASTM panels for the aquatics industry and make every effort to ensure that our product will meet or exceed the ASTM standards. Waterplay also aims to ensure that most of our features are ADA compliant but some structures will fall outside of this compliance. It is the Customer's responsibility to ensure that any requirements to meet ADA compliance are duly noted prior to placing the order. Waterplay products are purchased and installed all over the world; unfortunately it is not possible for Waterplay to know all local standards, codes and/or municipal by-laws that may apply to the equipment we provide. Waterplay will work with our Customers to ensure compliance with applicable codes and standards but it is the Customer’s responsibility to identify those requirements prior to the signed purchase contract. Failure to do so may result in additional charges to the Customer should modifications be required after the order is placed. TERMS AND CONDITIONS PURCHASE CONTRACT TERMS & CONDITIONS OF SALES:
The following terms and conditions (the “Terms and Conditions”) form part of the purchase contract (the “Purchase Contract”) between yourself (the “Customer”) and Waterplay Solutions Corp. (“Waterplay”). The Customer's acceptance and understanding of these Terms and Conditions and all other supporting documentation provided as part of this package is evidenced by signing of the Purchase Contract.
PAYMENT TERMS AND FINANCIAL CONSIDERATIONS:
Unless otherwise specified in the Purchase Contract, payment by the Customer of the purchase price specified in the Purchase Contract (together with all applicable taxes, the “Purchase Price”) shall be on the following terms: 50% of the Purchase Price to be paid prior to Waterplay commencing production on the Customer’s order and the balance of the Purchase Price to be paid prior to Waterplay shipping the order (or any part thereof) to the Customer. Any overdue balances are subject to interest charges of 2% per month.
Unless otherwise specifically stated, all sales taxes or any other personal property taxes, use taxes, duties, excises, levies or tariffs imposed by any government authority and incurred by Waterplay through performance of the Purchase Contract will be the Customer’s responsibility and are not included in the Purchase Price. Without limiting the generality of the foregoing, applicable Canadian taxes will be applied to all taxable goods and services included in the Purchase Contract based on the Canada Revenue Agency’s GST/HST Place of Supply rules, as amended from time to time.
Customers are advised to consult with their financial and tax advisors to obtain further information regarding taxes applicable to their purchase.
Waterplay maintains a no return policy and asks all Customers to determine feature and colour selection carefully. If a Customer cancels an order after production has commenced, Waterplay reserves the right to charge (and the Customer agrees to pay) a 20% re-stocking fee.
Cheque, Wire Transfer, Irrevocable Letter of Credit or Credit Card (note: an administrative fee of 3.5% may apply to payments made via Credit Card) are considered acceptable payment methods.
TITLE
Except where title to the products contained in the Customer’s order is explicitly transferred by Waterplay to the Customer and the Purchase Price is paid in full, property in, title to and right to possession of such products shall remain in Waterplay until the Purchase Price and all sums due or to become due from the Customer are fully paid.
Should the goods comprising the Customer’s order be connected with the ground or real property or buildings because of foundations or mechanical parts, then this connection is to be considered as transitory in nature until payment in full of the Purchase Price.
Unless otherwise agreed, for projects where Waterplay is supplying goods without installation, risk of loss of the goods, or any part of the goods, shall pass to the Customer when the goods or any part of the goods is delivered to the Customer or its agent or to a carrier for delivery to the Customer or its agent, which ever event shall first occur.
In the event of a “turnkey” projects (where Waterplay is suppling and installing goods), risk of loss of the goods shall pass to the Customer upon
Page 3 of 6 QUOTE
Waterplay Solutions Prepared For: 805 Crowley Ave Quote No: QUO-03029 Kelowna, British Columbia Revision: 3 Human Kinetics Park, Champaign, IL V1Y 7G6 Canada Title: Quote v.3 completion of the project.
DESIGN CHANGES
If the Customer requests any changes in the design specifications, or if changes in such specifications are either required by an authority having jurisdiction or necessitated by material differences between the physical conditions upon which the specifications are based and actual on site physical conditions, the Purchase Price shall be increased accordingly.
In the event that changes are made to the delivery schedule after the Customer’s order is confirmed and the expected shipping date and delivery date have been determined, Waterplay reserves the right to request payment of (and the Customer agrees to pay) the outstanding balance of the Purchase Price, effective the initially determined shipping date. Waterplay also reserves the right to request payment of, and the Customer agrees to pay, a storage fee of $250.00 (CAD) per week.
LEAD TIMES & LOGISTICS:
Waterplay strives to complete orders within the Customer’s requested timeline. However, production lead times are impacted by multiple factors, some of which are out of Waterplay’s control, including, but not limited to, product mix and plant capacity at the time of order. Expected timing for order completion and shipment from the Waterplay factory will be communicated to the Customer at the time a Purchase Contract is accepted by Waterplay.
Transit time from Waterplay’s warehouse to the final shipping destination is in ADDITION to the estimated production lead times indicated by Waterplay in a Purchase Contract. Estimated production lead times assume that all necessary documentation and payments have been received by Waterplay.
In order to facilitate production lead times, colour and graphic selection must be provided to Waterplay within 5 business days of signing of the Purchase Contract.
Delivery of Waterplay product shall be either FCA Origin for all truck deliveries, or CIF Destination Port for all marine shipments. All products will be carefully wrapped and packaged to mitigate loss or damage during shipment and meet local regulations for import. All shipments must be inspected upon delivery and any damage, errors or omissions on parts must be reported to Waterplay and the transport company within 48 hours of receipt of goods.
Where transportation costs are included in the Purchase Price, if Customer requests a transportation method other than the most economical one, the excess transportation cost shall be paid by the Customer. No credit or deduction shall be allowed to the Customer for any transportation charges beyond any point at which the Customer accepts delivery.
FEATURE ACCEPTANCE:
The Customer has reviewed local codes/standards as they may apply to the products contained in this order and has noted its acceptance of the design and related product specifications, by signing the Purchase Contract.
Where custom features have been included, the Customer has indicated acceptance of the custom feature by initialing the enclosed custom product specification pages.
For orders including Water Treatment Systems (“WTS”), the Customer is responsible for ensuring the accepted system meets local standards and codes and that all appropriate approvals are obtained. The Customer has reviewed the WTS drawings and accepts the design by initialing each page of the drawing package.
SERVICE & SUPPORT:
Waterplay shall communicate the delivery shipment date with the general contractor (the “Contractor”) identified by the Customer in this Purchase Contract in order to permit material unloading and handling preparations by the Contractor.
Waterplay is responsible for providing telephone product technical assistance and system start-up support to ensure the proper operation of the Waterplay park systems. Operations and maintenance manuals will be provided at the completion of the project installation.
In the event that the Purchase Contract includes a provision for on-site service from Waterplay, the Customer is responsible for arranging such services at least 14 calendar days prior to the date a Waterplay representative is first required to be on site. Waterplay reserves the right to bill the Customer for (and the Customer agrees to pay) any additional expenses incurred if travel must be booked with shorter notice.
Page 4 of 6 QUOTE
Waterplay Solutions Prepared For: 805 Crowley Ave Quote No: QUO-03029 Kelowna, British Columbia Revision: 3 Human Kinetics Park, Champaign, IL V1Y 7G6 Canada Title: Quote v.3
Waterplay is responsible for communicating on-site service requirements to the Customer in advance of commencing a service trip.
The Customer is responsible for coordinating installation schedules with Waterplay to ensure that the site is ready for Waterplay’s services upon arrival. Waterplay reserves the right to bill the Customer for (and the Customer agrees to pay) any additional time on site and any additional expenses incurred as a result of the site not being ready for the planned services.
The Customer is responsible for ensuring a safe working environment for any on-site Waterplay or Waterplay contracted service technicians. Waterplay contractors and staff have the right to discontinue work if a work environment is deemed by them (in their sole discretion) to be unsafe until such time as the safety concern(s) has been resolved to Waterplay’s satisfaction. Waterplay reserves the right to bill the Customer for (and the Customer agrees to pay) any additional time on site as well as any additional expenses incurred as a result of waiting to rectify an unsafe work condition.
GENERAL TERMS & CONDITIONS
Acceptance of Order: Waterplay may refuse to accept any order for any reason whatsoever without incurring any liability from the Customer.
Change Orders: No change to this Agreement will be enforceable unless the customer has signed a Waterplay Change Order.
Collection Costs: The Customer agrees to pay on demand the amount of all expenses reasonably incurred by Waterplay in efforts to collect the Purchase Price. The Customer shall pay reasonable legal costs (fees and disbursements) on a solicitor and own client basis, including fees incurred in both trial and appellate courts or fees incurred without suit and all court costs.
Confidentiality: The pricing, design details and specifications of the products included in the Customer’s order, including without limitation, fabrication drawings, samples, sketches, photographs, foundation drawings, approval drawings, shipping lists, manuals and any other technical details (collectively, the “Confidential Information”) supplied are the property of Waterplay and are confidential. The Customer shall not, without prior written consent of Waterplay, use the Confidential Information except in connection with the installation and operation of the goods supplied or disclose such Confidential Information to third parties unless compelled by law.
Limitation of Liability: The aggregate liability of Waterplay, its affiliates, and their respective employees, directors, officers, agents and contractors (collectively, the “Waterplay Group”) for any claim, whether in contract, tort (including negligence) or otherwise, for any loss or damage arising out of, connected with, or resulting from the manufacture, sale, delivery, installation, resale, repair, replacement or use of any product will in no case exceed the actual portion of the Purchase Price paid by the Customer for that product, or part thereof, which gives rise to the claim. In no event will the Waterplay Group be liable for special, indirect or consequential damages.
The limitation of liability contained herein shall survive the termination or expiration of the Purchase Contract.
Governing Law: This Purchase Contract and all amendments, modifications, alterations or supplements to this Purchase Contract shall be governed by the laws of the Province of British Columbia, as to the nature, validity and interpretation of the Purchase Contract. Acceptance of the Customer’s order is subject to the condition that Waterplay’s obligation under any laws or government orders, rules or regulations issued thereunder whether now in force or hereafter made effective, shall be no greater as a result of such accepted order and no greater than required by such laws, and Waterplay expressly disclaims assumption of any of the Customer’s obligations under such laws.
Time: Time shall be of the essence of this Agreement and of each and every part hereof.
Dispute Resolution: All disputes arising out of, or in connection with, this Agreement shall be referred to and finally resolved by a single arbitrator (the “Arbitrator”) pursuant to the Arbitration Act, R.S.B.C. 1996, c. 55, as amended from time to time or any successor statutes, with such arbitration being held in Kelowna, British Columbia. The decision of the Arbitrator on all issues or matters submitted to the Arbitrator for resolution shall be conclusive, final and binding on all of the parties. The Arbitrator shall determine who shall bear the costs of arbitration.
Enurement: This Agreement shall be binding upon and enure to the benefit of the parties hereto and their respective executors, administrators, successors and assigns.
Force Majeure: Neither the Customer nor Waterplay shall be liable for any failure to perform its obligations where such failure is as a result of Acts of God (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, blockage, embargo, labour dispute, strike, lockout or interruption or failure of electricity or telephone service, and no other party will have a right to terminate the agreement evidenced by the Purchase Contract in such circumstances. Any party asserting Force Majeure as an excuse shall have the burden of proving that reasonable steps were taken (under the circumstances) to minimize delay or damages caused by foreseeable events,
Page 5 of 6 QUOTE
Waterplay Solutions Prepared For: 805 Crowley Ave Quote No: QUO-03029 Kelowna, British Columbia Revision: 3 Human Kinetics Park, Champaign, IL V1Y 7G6 Canada Title: Quote v.3 that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated.
Acceptance of Quote Terms and Conditions of Sale as outlined:
______Date
______Signature
______Printed Name & Title
Please initial/sign each page of this agreement, scan and return all pages to Waterplay via fax, email or mail with confirmation of deposit (if applicable).
Thank you for your order!
Page 6 of 6
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 9, 2021
SUBJECT: Approval of a Resolution Ratifying Change Order 1 for Martens Center Construction
Background Construction has started on the Martens Center with Broeren Russo Builders; excavation for building slab is underway. Contractor encountered unsuitable soils in local areas of excavation and estimates 955 cubic yards of earth need to be exchanged for suitable material. Broeren Russo's unit price for soil replacement is $58.50 per cubic yard. In the interest of time the change order (attached) was needed to proceed with the work prior to authorization at April Regular Board Meeting.
Prior Board Action The Board awarded Broeren Russo Builders the Martens Center construction contract at the January 13, 2021 regular meeting.
Budget Impact The change order adds $55,867.50 to the contract for a total contract amount of $9,519,267.50.
Recommended Action Staff recommends approval of a resolution ratifying Change Order 1 to the Broeren Russo construction contract for the Martens Center.
Prepared by: Reviewed by:
Andrew Weiss Joe DeLuce Director of Planning Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts. RESOLUTION
CHAMPAIGN PARK DISTRICT BOARD OF COMMISSIONERS
Ratification of Martens Center Construction Contract Change Order 1
WHEREAS, the Champaign Park District is a municipal corporation located in Champaign County, Illinois, and is a park district organized and operating pursuant to the provisions of the Park District Code (70 ILCS 1205/1-1 et seq.); and
WHEREAS, the Champaign Park District annually considers and approves a capital budget for each fiscal year commencing May 1 and ending April 30 for various projects; and
WHEREAS, Champaign Park District did enter into a construction contract with Broeren Russo Builders for construction of the Marten Center, effective January 27, 2021; and
WHEREAS, Broeren Russo Builders presented estimate pricing for replacing suitable earth for construction bearing whereupon Ratio Architects authored Change Order 1; and
WHEREAS, Champaign Park District representatives, Ratio Architects, and Broeren Russo Builders determined that the costs associated with Change Order 1 are $55,867.50; and
WHEREAS, the construction contract includes unit pricing at $58.50 per cubic yard for replacing suitable soils contingency; and
WHEREAS, Change Order 1 to the Construction Contract is germane to the original agreement as signed; and such change is in the best interests of the Champaign Park District and authorized by law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Champaign Park District as follows:
1. Ratify authorization of Change Order 1 to the Martens Center construction contract with Broeren Russo Builders hereby passed, confirmed and ratified for the sum of $55,867.50 as reflected in Change Order 1, which is attached hereto as Exhibit "A".
APPROVED by the President and Board of Commissioners of the Champaign Park District this 14th day of April, 2021.
(SEAL) APPROVED
______Jarrod Scheunemann, Secretary Craig W. Hays, President
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 9, 2021
SUBJECT: Approval of Change Order 1 to Human Kinetics Park Construction Contract with Duce Construction
Background Construction at Human Kinetics Park is underway with approximately 12% complete. The project was put out to bid late last year with bid documents authored by Hitchcock Design Group (HDG) 11/17/2021. The construction contract was awarded to Duce Construction at the January 13, 2021 Regular Board Meeting. At the same time, City of Champaign Building Permit application and permit drawings were submitted. Based on comments by City plan review HDG issued a permit response and construction set 3/5/2021 incorporating additions and modifications to the plan, among other permitting/administrative items. Duce Construction was asked to provide pricing for the work reflected between the bid issue and the permit/construction issue, and Change Order 1 is attached. It's worth noting that while the majority of the work is based on City permit review requirements, a portion of site grading was revised for improved drainage in the construction issue.
Prior Board Action The Board awarded Duce Construction the Human Kinetics Park contract at the January 13, 2021 regular meeting.
Budget Impact The $6,769 change order will change the contract price to $662,051 as shown in the attached document.
Recommended Action Staff recommends approval of Change Order 1 to the Human Kinetics Park construction contract.
Prepared by: Reviewed by:
Andrew Weiss Joe DeLuce Director of Planning Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts. CHANGE ORDER FORM
General Description Project Human Kinetic Park Development
Contract Date Change Order Number 1/14/2021 1
Date of Issue Change Order Amount 4/9/2021 $6769.00
Description of Work Additional work included on issue for permit/construction drawing set.
Change of Contract Original Contract Sum $655,282.00 Contract Sum Net Change by Previous Change Orders .00 Change in Contract Sum $6,769.00 New Contract Sum $662,051.00 Change in Contract Time Zero Days Substantial Completion Date 5/28/2021
Approval Owner Contractor Consultant Champaign Park District 706 Kenwood Road Champaign, IL 61821
Owner approval: Contractor approval: Consultant approval:
______
Date of approval: Date of approval: Date of approval:
______
CHAMPAIGN PARK DISTRICT 706 Kenwood Road | Champaign IL 61821 | champaignparks.com 1 | 1 RFP # 001 Description Revisions made to the contract based on the issued for construction drawings that were provided to Duce on 3/23/21. Added 60 SF of concrete sidewalk, additional grading for the swale revision on the NW corner of the project, added kick plates to both sides of two entry gates, and revisions to the foundations for all of the sport equipment goal posts.
ADDITIONS MATERIAL QTY UNIT UNIT PRICE Extended Price Additional Kick Plates (installed) 4 EA $ 330.00 $ 1,320.00 Concrete 5 CY $ 110.00 $ 550.00 Reinforcing Bar 185 LBS $ 0.60 $ 111.00 Misc. Forms & Consumables 1 LS $ 49.00 $ 49.00
Total Materials $ 2,030.00
LABOR QTY UNIT UNIT PRICE Extended Price Laborer 12 HRS $ 78.00 $ 936.00 Cement Mason 4 HRS $ 78.00 $ 312.00 Ironworker 4 HRS $ 85.00 $ 340.00 Operator 12 HRS $ 92.00 $ 1,104.00
Total Labor $ 2,692.00
EQUIPMENT QTY UNIT UNIT PRICE Extended Price Deere 310 Backhoe 4 HRS $ 36.00 $ 144.00 CAT 320 Excavator 8 HRS $ 90.00 $ 720.00 Truck w/ Small Tools 12 HRS $ 25.00 $ 300.00
Total Equipment $ 1,164.00
SUBTOTAL ADDITIONS $ 5,886.00 15% P & O $ 883.00 GRAND TOTAL $ 6,769.00 Andrew Weiss
From: Danny Wilson
Andrew, My apologies as I had a mistake on the RFP. The operator hours should have been 12 hours. A corrected copy is attached. Specific answers are as follows: - The additional kick plates are made of 1/8” thick, hot dip galvanized steel diamond plate that are then painted to match the block PVC coated fencing and gates. - 8 hrs of Laborer, Truck w/ Small Tools, Operator and CAT 320 is attributed to the additional grading on the northwest corner of the site. - 3 hrs of Laborer, Truck w/ Small Tools, Operator and Deere 310 Backhoe as well as 4 hrs for the Ironworker is attributed to the additional work relating to foundation changes for the sport equipment posts. - Remaining labor and equipment is attributed to the additional grading, forming, pouring and striping of forms for the added sidewalk step offs - Truck w/ Small Tools always follows the Labor Foreman and is a direct expense. It covers the use of demo saws, leveling lasers, hammer drills, drills, and any other hand tools that may be needed for the work. As such this value is included as a line item on all change order breakdowns and not part of overhead expense. Overhead expense would be office personnel like myself, my field superintendent who schedules the daily work and all needed items to carry out the administrative work on this project. Let me know if you have any other questions sir.
Daniel Wilson Project Manager Duce Construction Company 217.355.0222 OFFICE 217.202.5728 CELL
From: Andrew Weiss
Good Afternoon Danny——
Finally got a chace to look over RFP #1 today——I'm requesting some addtional detail/explanation related to some of the items please:
MATERIAL——What material are the additional kickplates?
LABOR/EQUIPMENT——I presume the Operator is on the CAT Excavator; the Equipment time 8hr is double that of the Operator 4hr? The last item, tool truck, why isn't that a basic part of the 15% P&O?
1 The additional sidewalk as well as the grading at NW of the property appear ok, but I'm concerned with the above.
Thank you for addressing——Andrew.
From: Andrew Weiss Sent: Wednesday, April 7, 2021 07:58 To: Danny Wilson < [email protected] > Cc: 'Joseph Brusseau' < [email protected] > Subject: RE: Human Kinetics Park - Issued for Construction Drawing Changes Cost
Thanks Danny,
I'll prepare formal change order for signatures, you can expect it by COB today.
Sincerely, Andrew.
ANDREW WEISS Director of Planning Bresnan Meeting Center | 706 Kenwood Road, Champaign IL 61821 t 217.819.3822 | c 217.377.9536 | f 217.355.8421 e [email protected] | champaignparks.com
CHAMPAIGN PARK DISTRICT 2307 Sangamon Drive | Champaign IL 61821 Follow Us: Facebook.com/ChampaignParkDist | twitter.com/champark Support: Champaign Parks Foundation
From: Danny Wilson [ mailto:[email protected] ] Sent: Wednesday, April 7, 2021 07:50 To: Andrew Weiss < [email protected] > Cc: 'Joseph Brusseau' < [email protected] > Subject: [External Email]-->Human Kinetics Park - Issued for Construction Drawing Changes Cost
Andrew & Joe, Attached is breakdown of change order for the changes made within the issued for construction drawings that were provided to Duce Construction on 3/23/21. Please process a formal change order for signature for the dollar amount shown.
Daniel Wilson Project Manager Duce Construction Company 217.355.0222 OFFICE 217.202.5728 CELL
2
March 9, 2021
Mr. Nick Schubach Plans Reviewer City of Champaign 307 Randolph Street Champaign, Illinois 61820
RE: Permit #BS21-0174, 1501 N. Market Street, Human Kinetics Park
Dear Mr. Schubach,
Reference is made to the above permit and project and your Review #1 comments dated February 5, 2021. We have revised our plans based on your comments. Please see our responses below to your specific comments:
1. Subcontractor List provided by Contractor under separate cover. 2. Not Applicable as the Splash Pad is a water-to-waste system. 3. Understood. The Champaign Park District (CPD) will provide when a sign design and location is determined. 4. Project Address Updated. 5. Applicable Codes included on Cover Sheet. 6. Gate Hardware identified on details. 7. Understood. 8. Understood. 9. Total Volume of Gazebo is 3,551 Cubic Feet. 10. Signed and Sealed Engineering Plans for the Shelter were submitted by CPD. 11. Use and Occupancy Classification for Shelter included on Cover Sheet. 12. Level landings at gates provided. 13. Address to be included at the site by CPD. 14. Accessible Parking Spaces will be provided in Martens Center Parking Lot near the park entrance. 15. Maneuvering clearance provided at garden area gate. 16. Smooth surface added at bottom of gate. 17. Wheelchair companion spaces included on plan.
We trust that the enclosed revised Construction Plans will meet with your approval. Please review the plans and feel free to contact me with any questions. Any efforts that you can provide to complete this review and issue a permit would be greatly appreciated as this project is partially funded by an OSLAD Grant which has a firm completion deadline that is quickly approaching.
Sincerely, Hitchcock Design Group
Joseph Brusseau, Principal
J:\Projects\Alpha\Champaign Park District\Human Kinetics Park\04 Permits Grants\ltr human kinetics permitting response 20210305.docx
Page 2
cc: Joe DeLuce, Executive Director, Champaign Park District Andrew Weiss, Director of Planning, Champaign Park District File
BUILDING PLAN REVIEW RECORD Permit No. BS21-0174
Fire Department Phone: (217) 403-6100 Building Safety Fax: (217) 403-6114 307 S. Randolph Street www.champaignil.gov Champaign, IL 61820
Project Address: 1501 N Market St Date: 2/15/2021 Architect/Engineer: Hitchcock Design Group Reviewer: Nick Schubach General Contractor: Duce Construction Company Version: Review #1 Project Type: (NC) New Construction
STATUS OF OTHER REVIEWS (DATE INDICATES WHEN REVIEW WAS COMPLETED) Planning/Zoning Approved 2/11/2021 Engineering Approved 2/5/2021 Plumbing Approved 2/8/2021 Right of Way Not Applicable HVAC Not Applicable Grading Approved 2/5/2021 Electrical Approved 2/3/2021 Erosion Approved 2/5/2021 Fire Alarm a Not Applicable Recycling Not Applicable Fire Dept Approved 2/5/2021 Sump Pump Not Applicable
a – Where a fire alarm system is provided, fire alarm drawings may be a deferred submittal (except high-rise buildings)
The comments below are for the BUILDING and FIRE DEPARTMENT plan review only. This list does not include comments for any of the other reviews listed above. Those comments are available on the City’s website (https://etrakit.champaignil.gov/etrakit/Search/permit.aspx) and will be communicated to the appropriate member of the design team by telephone or e-mail unless otherwise requested.
Your responses to comments provided by other reviewers shall be directed to their attention; responses to the comments below will only be sent to the plan reviewer listed above.
This plan review is limited to those code sections specifically identified herein. It does not reference all code provisions that may be applicable to specific buildings. It is the responsibility of the design professional to review all code sections and determine if there are other sections contained in the code which require evaluation.
B = 2015 International Building Code (IBC) ▪ F = 2015 International Fire Code (IFC) E = 2018 Illinois Energy Conservation Code (IECC) ▪ A = 2018 Illinois Accessibility Code (IAC) ITEM CODE SECTION COMMENT Items below relate to missing information on the Building Permit Application or to related projects 1 Application Provide completed subcontractor list on application. Information may be submitted with drawing revisions or provided when General Contractor picks up building permit. 2 Application; NOTE: A separate permit application and drawings are required for the swimming B 3109.2 pool. Plans approved by the Illinois Department of Public Health and a copy of the amended State of Illinois Swimming Pool Permit shall be provided prior to the issuance of a building permit for the swimming pool. No response required for this item. 3 NOTE: A separate sign permit is required for exterior building signage and/or freestanding signage. Contact the City of Champaign’s Planning/Zoning Department at (217) 403-8800. No response required for this item. Items below reference the 2015 International Building Code (with Champaign local amendments) 4 B 105.3; Indicate project address (including suite number, if applicable) on the cover sheet. B 107.2.1 Our records indicate the project address is 1501 N Market St. Coordinate address with amended Champaign Public Works - Brandon Haist, (217) 403-4700. To expedite the plan review process, drawing revisions should be clouded and tagged with the revision number. Please return two (2) hard copies of this document with a response below each review comment.
Permit No. BS21-0174 Page 2 1501 N Market St
ITEM CODE SECTION COMMENT 5 B 107.2.1 Provide/update list of applicable codes on the cover sheet (some codes may not apply amended to your project): a. 2015 International Building Code (with local amendments) b. 2015 International Fire Code (with local amendments) c. 2014 National Electrical Code (with local amendments) d. 2014 Illinois Plumbing Code (with local amendments) e. 2018 Illinois Accessibility Code 6 B 107.2.1 Provide door hardware schedule. amended 7 B 107.2.1 NOTE: Submit “permit set” at the completion of the project. The permit set is an amended electronic copy of the plans from which the project was built (prepared and signed/sealed by the licensed design professional of record) including all addenda and plan changes. A Certificate of Occupancy will not be issued until the Permit Set has been received by the Building Safety Division. No response required for this item. 8 B 107.4 NOTE: Provide two (2) hard copies of changes made during construction (after permit is issued) or field revisions that do not comply with the approved construction documents. One copy will be retained by Building Safety; the other copy will be for the contractor to keep on-site with the approved “Job Site Set”. a. All revisions shall include design professional’s signature and seal b. All revisions shall include the permit number and address of the project c. All revisions shall be accompanied by a summary letter indicating the changes (all changes shall be clouded and reference the detail number(s) that are being modified) – when submitting complete sets (see item ‘e’ below), include each sheet number affected and the change(s) shown on each sheet as part of the summary letter d. Include unique number to identify revision (ASI, RFI, etc.) e. If revised drawings replace more than two full sheets of approved drawings, submit two (2) complete sets of drawings (ALL disciplines) incorporating original approved set and all approved post-permit changes to-date f. If revised drawings replace a maximum of two full sheets of approved drawings, submit two (2) unbound copies of revised sheets No response required for this item. 9 B 109.2.1 Provide total volume of gazebo (in cubic feet). amended 10 B 110.3.1 Provide note(s) on cover sheet to indicate that third-party testing will be provided for amended the following (indicate test and responsible party on the cover sheet): a. Structural steel connections (welds and bolts) 11 B 302.1 Indicate use and occupancy classification(s). 12 B 1010.1.5 Provide level landing at doors (maximum 2 percent slope allowed at exterior landings). Items below reference the 2015 International Fire Code (with Champaign local amendments) 13 F 505.1 Provide address number. Address shall be Arabic numerals or letters a minimum of 4 amended; inches in height with a minimum stroke width of 1/2 inch AND shall be placed in a B 501.2 position that is plainly visible and legible from the street or road fronting the property (larger numbers/letters may be required depending on distance from front of building to public way). Coordinate location(s) with Robert Simmons, Deputy Fire Marshal, (217) 403-7200. Items below reference the 2018 Illinois Accessibility Code To expedite the plan review process, drawing revisions should be clouded and tagged with the revision number. Please return two (2) hard copies of this document with a response below each review comment.
Permit No. BS21-0174 Page 3 1501 N Market St
ITEM CODE SECTION COMMENT 14 A 202.3.3; Provide accessible parking space(s) and accessible route between parking and A 208 accessible entrance. 15 A 206.5; Provide maneuvering clearances at doors: A 404.2 a. Pull side at door to fenced garden area 16 A 206.5.2; Clarify smooth surface at bottom 10 inches of push side of door/gate extending the A 404.2.10 full width of the door/gate. 17 A 249.2.1; Provide wheelchair companion space near one bench at each outdoor location. Clear A 1011.2.1 floor space shall be on accessible route. END OF BUILDING PLAN REVIEW
To expedite the plan review process, drawing revisions should be clouded and tagged with the revision number. Please return two (2) hard copies of this document with a response below each review comment.
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 14, 2021
SUBJECT: Approval of a Resolution authorizing Additional Services Agreement No. 1, an amendment to the Farnsworth Group Professional Service Agreement for additional services regarding fire escape repairs at the Virginia Theatre
Background The Park District and Farnsworth Group signed an agreement for professional services for masonry and fire escape repairs at the Virginia Theatre. The agreement scope only included an observation report documenting the conditions, conclusions, and general recommendations for the repair of the fire escape structure located on the east side of the building. The assessment was visual and tactile only, with observations being made by exposed and readily accessible structural elements. Design and detail preparation for the structural repairs were excluded from the agreement.
On March 9, 2021, Farnsworth Group provided a written condition assessment of the fire escape. This report concluded that the fire escape should be repaired immediately and that additional structural analysis and design work was needed in order to proceed with construction bid documents. Therefore, an amendment to their agreement was needed for additional services to keep the project moving forward.
Dan Olson was authorized to sign on behalf of Joe DeLuce on March 23, 2021 pursuant to the I.4 Administrative Succession Policy, which provides for the orderly appointment of an authorized replacement to act on the Executive Director’s behalf during their absence.
Prior Board Action The Park Board authorized the Executive Director to enter into an agreement with Farnsworth Group at the November 10, 2020 regular meeting, in the amount of $16,350 for professional services at the Virginia Theatre.
Budget Impact The additional services amount is $9,800 for the analysis and design and $750 for the administration services, making the total agreement with Farnsworth Group, $26,900. Funds will come from Bond proceeds (22-01-001-61508), for FY21.
Recommended Action Staff recommends approval of a resolution authorizing Additional Services Agreement No. 1, an amendment to the professional service agreement with Farnsworth Group, for additional services, in the amount of $10,550.
Prepared by: Reviewed by:
Bret Johnson Steven Bentz Assistant Director of Operations Virginia Theatre Director The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts. RESOLUTION
CHAMPAIGN PARK DISTRICT BOARD OF COMMISSIONERS
Additional Services Agreement for Virginia Theatre Fire Escape Repairs
WHEREAS, the Champaign Park District is a municipal corporation located in Champaign County, Illinois, and is a park district organized and operating pursuant to the provisions of the Park District Code (70 ILCS 1205/1-1 et seq.); and
WHEREAS, the Champaign Park District annually considers and approves a capital budget for each fiscal year commencing May 1 and ending April 30 for various projects; and
WHEREAS, a priority of the Champaign Park District Board of Commissioners is maintaining safe and accessible facilities throughout the Champaign Park District; and
WHEREAS, Champaign Park District did enter into an agreement for professional engineering services, effective on or about January 8, 2021 (executed on February 8, 2021), with Farnsworth Group, Inc regarding the Virginia Theatre Masonry and Fire Escape Repairs at the Virginia Theatre, 203 West Park Ave, in Champaign, IL; and
WHEREAS, after the Professional Services Agreement was entered into, but prior to any construction contract award, it was determined that additional and alternative services would be required by the Champaign Park District; and
WHEREAS, Champaign Park District representatives and Farnsworth Group, Inc. representatives have determined that the costs associated with the additional and alternative services is the lump sum amount of $10,550;
WHEREAS, the additional and alternative services were not known and reasonably foreseeable at the time the Professional Services Agreement was signed; and
WHEREAS, an amendment to the Professional Services Agreement is germane to the original agreement as signed; and such change is in the best interests of the Champaign Park District and authorized by law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Champaign Park District as follows:
1. That after the execution of the Professional Services Agreement with Farnsworth Group, Inc. effective on January 8, 2021 (executed on February 8, 2021), it was determined that certain additional and alternative services were necessary in order to comply with the requirements of the Champaign Park District to complete professional services for the Virginia Theatre Masonry and Fire Escape Repair Project of the Virginia Theatre for the benefit of the citizens of the Champaign. That proposed Additional Services Agreement No. 1 is germane to the original Professional Services Agreement. The proposed changes are due to circumstances which were not reasonably foreseeable at the time of contracting. The amendment is necessary to proceed in the best interests of the Champaign Park District, and is authorized by law. Accordingly, staff and officials of the Champaign Park District are hereby authorized to execute such Additional Services Agreement No. 1 to the Professional Services Agreement with Farnsworth Group, Inc. Such approval is hereby passed, confirmed and ratified for the sum of $10,550, as reflected in Additional Services Agreement No 1, which is attached hereto as Exhibit "A".
APPROVED by the President and Board of Commissioners of the Champaign Park District this 14th day of April, 2021.
(SEAL) APPROVED
______Jarrod Scheunemann, Secretary Craig W. Hays, President 2211 West Bradley Avenue Champaign, Illinois 61821 p 217.352.7408
www.f -w.c om
ADDITIONAL SERVICES AGREEMENT
ADDITIONAL SERVICES AGREEMENT NO. 01 UNDER THE PROJECT SERVICES AGREEMENT NAME & DATE: AIA B101 dated January 8, 2021
This Additional Services Agreement is effective this 26 day of March in the year 2021, between Farnsworth Group, Inc. (“Farnsworth Group”), and the Champaign Park District, (“Client”), under the Project Services Agreement (“Agreement”) referenced above between Farnsworth Group and Client.
All provisions of the Project Services Agreement are incorporated into and made a part of this Additional Services Agreement.
By signing this Additional Services Agreement, Client retains Farnsworth Group to provide services in connection with “CPD Virginia Theater Additional Structural Work”, hereinafter referred to as PROJECT.
The scope of Farnsworth Group’s services on this Additional Services Agreement is as follows:
The original agreement between Farnsworth Group and the Champaign Park District provided structural analysis of the existing fire escape at the Virginia Theater to determine if any structural repairs were required. General recommendations were provided in verbiage form. The agreement did not include design and structural detailing to resolve any discovered issues since the magnitude of damage was unknown. This add service covers design and construction documentation required to provide instructions to prospective bidders how to implement the recommendations in the initial report.
Analysis and Design (Option 1): 1. Establish design criteria for fire escape. 2. Analyze existing framing, grating and supports of fire escape for capacity and compare to design criteria and code requirements. 3. Determine extent of repairs or modifications to the fire escape, including partial demolition of brick and clay tile or masonry wall for fire escape removal and reinstallation. 4. Design of supplemental support brackets, should it be determined the existing hanger brackets do not have adequate capacity. Supplemental brackets will be similar to those currently installed beneath the fire escape. 5. Prepare plans for removal and refurbishment of the fire escape, including General Note specifications.
Analysis and Design (Option 2): 1. Items #1 through #4 from Option #1 will be completed in Option #2. 5. Prepare plans for removal and replacement of the fire escape, including General Note specifications.
ENGINEERS | ARCHITECTS | SURVEYORS | SCIENTISTS
Construction Administration: 1. Answer questions from contractors during the construction process.
Assumptions • Option #1 includes refurbishment of the existing fire escape. Option #2 includes replacement of the fire escape in-kind. • Analyzing the existing framing, grating, and supports will help us establish whether the existing structural supports are sufficient in size. We have assumed they are which will eliminate significant rework inside the exterior wall cavity required to attach larger structural members. • The fire escape meets geometric code requirements for width and stairway. • Fire escape railing meets code requirements for location of rails and size of openings.
Exclusions • Design of repairs or strengthening of any building component to which the fire escape is supported or that otherwise contributes to the support of the fire escape. • Coordination with historic preservation or other city or state agencies or groups that might have an interest in the final design.
The estimated schedule for Farnsworth Group’s services on this Additional Services Agreement is as follows:
We propose to have the design work completed in conjunction with the masonry work already under contract. We estimate the scope of work taking 2-3 weeks.
Client agrees to compensate Farnsworth Group for providing the above services and expenses on this Additional Services Agreement as follows:
We are proposing a Lump Sum fee for the Analysis and Design scope of work outlined above. The total Lump Sum fee for Farnsworth Group’s services including estimated expenses on this Additional Services Agreement is per the table below.
Option 1 $9,800 Option 2 $7,500
We are proposing a time and material not-to-exceed amount for the Construction Administration scope of work defined above. The estimated T & M NTE amount for Farnsworth Group’s services and expenses, as set forth in the Rate Schedule attached to the above referenced PSA, is seven hundred, fifty dollars ($750).
Farnsworth Group and Client hereby agree to and accept the terms and conditions stated above.
Virginia Theater Masonry Repairs Add Service 01 FARNSWORTH GROUP / 2
FARNSWORTH GROUP, INC. CHAMPAIGN PARK DISTRICT
Signature Signature
Typed Name Typed Name
Title Title
Date Date
Virginia Theater Masonry Repairs Add Service 01 FARNSWORTH GROUP / 3
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 14, 2021
SUBJECT: Full-Time Staff Wages and Classifications
Introduction It has been the policy of the Park Board of Commissioners and the Executive Director to recognize that employees are our greatest resource and to compensate them fairly within the context of the Park District’s budget. When fully staffed, the Park District employs 80 Full-time employees, this includes the Executive Director and CUSR staff. This past year the staff have excelled during difficult circumstances and have put their health at risk by coming into work! I feel they have merited a percentage increase, so I am recommending the Park Board consider an annual wage increase to reward full time staff for their exceptional accomplishments and efforts.
Prior Board Action
Fiscal Year Approved Increase Approved Increase Estimated Additional Percentage Pool IMRF Costs 2008-09 4.00% $ 90,000 2009-10 2.50% $ 62,965 2010-11 2.30% $ 57,500 2011-12 2.20% $ 59,343 2012-13 3.20% $ 96,707 2013-14 3.50% $ 90,968 2014-15 3.00% $ 97,000 2015-16 3.00% $ 90,500 2016-17 2.50% $ 73,955 2017-18 2.50% $ 76,188 2018-19 3.00% $ 96,308 2019-20 3.00% $ 96,927 2020-21 $75,000 One-time bonus check 2021-22 3.25% $ 93,103.81 Merit and $5,480.71 3.0% $ 85,658.03 wage $5,042.41 2.5% $ 71,556.27 classification $4,212.27 2.0% $ 57,457.84 increase $3,382.35 2020-21 This was a one-time bonus to eligible employees as determined by the Executive Director NOTE Each year wage increases include all FT1 and FT2 positions, except the Executive Director and CUSR staff. The IMRF additional contribution is based on the 6.1% employer rate for 2021, and the preliminary employer rate for 2022 of 5.46%
Background Last fiscal year the Board approved a one-time bonus check in November of 2020 for all staff with a total pool of $75,000. Current annual wages are at $3,361,969.79, which includes all Park District staff positions except the Executive Director and CUSR staff, those positions were included in the FY 21 bonuses.
The proposed wage increase excludes the seven full-time 2 positions that were recently approved to be reclassified to full-time 1, any position that has been hired in the past six months. Additionally, any position filled within the last year will be pro-rated on the amount of their increase based on the number of months worked in the past 12 months.
In addition, the Executive Director and CUSR positions are not included in the proposed increase. We currently have several full-time positions still open and yet to be advertised until we know the facility they work in will open; a good example is the Front of House Coordinator at the Virginia Theatre and the Douglass Senior Program Coordinator.
So out of the current 80 full time positions only 59 positions will be eligible for a wage increase in FY 22.
Numerous District staff have provided exceptional work this year to help carry the Park District through a difficult time. Staff continued to work through the pandemic, risking their own health, providing the needed creativity during COVID-19, and working to ensure the safety and health of our buildings, parks and residents remained a top priority. We anticipate additional revenues this spring and summer due to more open programs and facilities when compared to last year. We plan to open the Sholem Aquatic Center, Prairie Farm, day camps, sports programs and many other summer events and programs.
The District has also had numerous staff who moved on to other higher paying jobs during the past year and the minimum wage gap between the full-time and part-time staff continues to become closer and closer each year. The District has not increased the bottom of the wage classifications in years. So, in order to hopefully reduce the number of staff that are leaving the District for new opportunities and attract new staff, we are recommending an 8% increase to the bottom and top of the wage classification to be effective on May 1, 2021. All staff are currently at or above the proposed starting wage for their classification, therefore there will not be any increases necessary to bring the classifications up by the proposed amount. Any staff who are at the top of the range will receive a bonus in lieu of a wage increase.
Proposed Wage Classification Chart The proposed wage classification increases of 8% was chosen to allow the lowest class to experience a $1/hour increase. Staff feels this is necessary since we have experienced almost a $3 increase in the minimum wage over the past few years. Staff have not proposed to increase the bottom of the wage chart during those years. Staff normally have proposed an increase for the top of the wage chart, but staff feel it would be important to make sure our full-time staff is making more than our part-time and seasonal staff. No current staff will receive an automatic increase based on the 8% increase to the bottom of the wage chart. In addition the mid-range of the classifications was changed to be 50% between the bottom and the cap for each class level.
POSITION FY19-20/20- FY19-20/20- FY21-22 FY21-22 CLASSIFICATION 21 21 WAGE STARTING WAGE STARTING MAXIMUM WAGE MAXIMUM WAGE RANGE RANGE CLASSIFICATION I $12.50/hour $20.71/hour $13.50/hour $21.71/hour ($26,000) ($43,077) ($28,080) ($45,219) Building Service Worker TO TO $15.00/hour $17.61/hour Dance Arts Director ($31,200) ($36,629) Grounds Worker I Horticulture Worker I Maintenance Worker I Receptionist I Special Projects Worker I Sports Field Worker I Trash/Recycling Worker
CLASSIFICATION II Accounting and $13.31/hour $21.52/hour $14.37/hour $23.24/hour Procurement Clerk ($27,693) ($44,767) ($29,900) ($48,343) Senior Coordinator TO TO $15.71/hour $18.80/hour Administrative Assistant ($32,683) ($39,104) Facility Coordinator I
Grounds Worker II Horticulture Worker II Maintenance Worker II Receptionist II Special Projects Worker II Sports Field Worker II Youth Theatre Director
CLASSIFICATION III Accounts Payable $16.13/hour $26.09/hour $17.42/hour $28.18/hour Coordinator ($33,554) ($54,267) ($36,234) ($58,609) Box Office Manager TO TO $19.36/hour $22.80/hour Building Service Worker ($40,269) ($47,424) Supervisor
Facility Coordinator II
Cultural Arts Coordinator
CUSR Adult Program Coordinator CUSR Athletics & Volunteer Coordinator CUSR Inclusion Coordinator Douglass Park Program Coordinator Front-of-House Coordinator Graphic Designer Grounds Specialist Horticulture Specialist Maintenance Specialist Marketing Coordinator
Natural Areas Coordinator
Park Planner I Preschool Supervisor
Special Events/Volunteer Coordinator Special Project Specialist Sports Coordinator Sports Field Foreman Trade Specialist
CLASSIFICATION IV $18.14/hour $29.34/hour $19.59/hour $31.69/hour Aquatics Manager ($37,738) ($61,035) ($40,750) ($65,909) Cultural Arts Manager TO TO $21.76/hour $25.64/hour CUSR Program Manager ($45,261) ($53,331) Douglass Park Manager Head Tennis Professional Horticulture Specialist II Human Resources Manager Park Planner II Revenue Program Manager
Special Events/Volunteer Manager Sports Manager
Tennis Center Manager
Trade Specialists II VT Sales & Public Relations Manager VT Technical Manager CLASSIFICATION V (Salaried) $20.73/hour $33.52/hour $46,567 $75,300 Development Director ($43,118) ($69,722) Grounds Supervisor TO TO $24.87/hour $60,933 Horticulture Supervisor ($51,733) Leonhard Recreation Center Manager Maintenance Supervisor Martens Center Manager Risk Manager Special Projects Supervisor
DEPARTMENT DIRECTORS AND ASSISTANT DIRECTORS Market Market Market Market
Important Items to Note: • No employees will require an additional increase with the wage classification increase because they are already paid within the new range. • Since the last Full-Time wage increase in May of 2019, minimum wage has increased by $2.75/hour. • In January of 2022 minimum wage will increase again by $1.00/hour. • The Full-Time wage classifications have not changed since May of 2019, and the staff are requesting an 8% increase to attempt to keep up with wage compression of the minimum wage staff. • There was a large turnover of positions in 2020 and 72% of those who left, moved on to higher paying positions. • The Park District Staff were notified the IMRF Employer rate for 2022 will decrease to 5.46% from the current 6.1% for 2021.
Potential Budget Impact The potential budget impact on the District’s budget depends on the final amount approved by the Park Board for FY22 wage increases.
Discussion Staff would like to hear the board member’s thoughts on the wage increase and position classifications and then bring back the item for consideration at the April 28, 2021 Special Board Meeting.
Prepared by: Reviewed by:
Tammy Hoggatt Joe DeLuce Director of HR, IT and Risk Executive Director
Champaign Park District (CPD) Fee Schedule May 1, 2021 to April 30, 2022
Current Fees Current/Proposed Fees Current/Proposed Fees Facility CPD Residents Non-Profits Bresnan Center $50 per hour $40 per hour Douglass Annex $50 per hour /$55 $40 per hour /$45 Douglass Annex Kitchen $45 per hour /$50 $35 per hour + room rental /$40 Douglass Library $50 per hour /$55 $40 per hour /$45 Douglass Library Kitchen $40 per hour /$45 $35 + room rental /$40 Douglass Gymnasium $65 per hour $50 per hour ($35 ½ gym Hays Center $55 per hour /$60 $40 per hour /$45 Hays Center Kitchen $35 per hour /$40 $30 + room rental /$35 Kaufman Lake Boathouse $45 per hour $35 per hour Kaufman Lake Fire Ring $50 flat rate $40 flat rate Springer Cultural Center $50 per hour /$55 $40 per hour /$45 Springer Cultural Center $35 per hour per add’l room /$40 $30 per add’l room /$35 Springer Cultural Kitchen $45 per hour + room rental /$50 $40 + room rental /$45 Leonhard Activity Room $55 per hour $45 per hour Leonhard Gymnasium $125 per hour full gym /$140 $95 per hour full gym /$110 Leonhard Gymnasium $65 per hour half gym /$75 $50 per hour half gym /$60 Leonhard Gymnasium $35 per hour ¼ gym /$45 $25 per hour ¼ gym /$35 Leonhard Group Fitness $35 per hour $25 per hour Leonhard Party Room $55 per hour $40 per hour Hayrack Ride Rental $80 ($85) for the first hour and $55 ($60) for each additional hour Trolley Ride Rental $105 ($110) for the first hour and $80 ($85) for each additional hour
Current Fees/Proposed Fees Current Fees/Proposed Fees Facility CPD Residents Non-Profits West Side Park Gazebo $30 per hour $25 per hour Hessel Pavilion $35 per hour $30 per hour Centennial Pavilion $35 per hour $30per hour Douglass Pavilion $30 per hour $25 per hour Bristol Park $30 per hour $25 per hour Porter Park Shelter First come first serve or $20 reservation fee Hessel Small Shelters First come first serve or $20 reservation fee Toalson Shelter First come first serve or $20 reservation fee Sunset Ridge Park Shelter First come first serve or $20 reservation fee Zahnd Park Shelter First come first serve or $20 reservation fee Powell Park Shelter First come first serve or $20 reservation fee Scott Park Shelter First come first serve or $20 reservation fee
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Turnberry Ridge Shelter First come first serve or $20 reservation fee Spalding Park Shelter First come first serve or $20 reservation fee Mullikin Park Shelter First come first serve or $20 reservation fee Millage Park Shelter First come first serve or $20 reservation fee Mattis Park Shelters First come first serve or $20 reservation fee Morrissey Park Shelter First come first serve or $20 reservation fee
• If an individual would like to make sure they have a smaller shelter in our parks they can pay a $20 reservation fee or take a chance on a first come first serve opportunity. If they pay the $20 reservation fee, they would receive a written permit that states the day and time they have the shelter reserved. Shelters are rented in two-hour increments. Each additional hour after the minimum requirement for shelter rentals is $10 per hour. • All non-residents pay 50% more for any rental. • Urbana Residents are considered CPD Residents. • Site Supervisor Appropriate facility staff is included in the rental for any indoor facility. • University of Illinois is not subject to a damage deposit nor pre-payment. • There is no damage deposit for shelter rentals, except for the but is for the West Side Park Gazebo and the Pavilions.
All Facility and Pavilion rentals have a two hour minimum + $100 damage deposit for large rentals. (more than 30 people) $50 damage deposit for small party facility rentals. (less than 30 people). Each additional hour after the minimum requirement for shelter rental is $10 per hour.
Non-profit organizations with a 501(c)(3) status only designation will qualify for defined rates above. Those organizations are, but not limited to: Boys & Girls Club, Scouts, DSC, Family Service, Mental Health, NAACP, United Way Agencies, and the Urban League. A $100 damage deposit is required for all rentals by non-profit organizations.
Governmental Agencies are provided free use of facilities when no staff is required to be on site. Agencies included: City of Champaign, Unit 4 Schools, CU Public Health, Champaign Public Library, MTD, and the CU Sanitary District, etc. Governmental agencies must provide a $100 damage deposit on all rentals and may be charged additional fees depending on their requests. University of Illinois is not subject to a damage deposit nor pre-payment.
Portable Potty-House Unit Fees Acquiring portable potty-houses are the sole responsibility of permit holder and/or renter and must be approved by the Champaign Park District”. The Champaign Park District strongly suggests use of the it’s current approved vendor for this service.
Indoor Facilities Holiday Fees Double the costs of normal rates listed above; requires that staff are available. Holidays include New Year’s Eve, New Year’s Day, MLK Day, Memorial Day, 4th of July, Labor Day, Veteran’s Day, Thanksgiving Day, Friday following Thanksgiving, Christmas Eve and Christmas Day. Other days/dates that are deemed Holidays by the CPD will apply. The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Special Event Fees Up to 25 persons per day No Fee Up to 200 persons per day $125 Up to 400 persons per day $225 Up to 800 persons per day $425 Over 1000 persons per day $525 Additional fees may be assessed for very large events to cover various logistics and Park District costs. Staff costs will be charged to hold a special event in any Champaign Park District facility or park to individuals and groups charging fees to produce revenues (concert, fundraiser, charity events, etc.).
Tent Permit Fee - $35 per tent per day Groups and individuals must have a permit to erect a tent. Location of tent and/or tents must be approved by Director of Operations or Maintenance Supervisor. Placement locations for tents, porta-potties, stages, etc., must be approved by the Champaign Park District”.
Showmobile: $200 refundable deposit to reserve 50% of estimated rental total due at time of reservation A deposit of 50% of the estimated rental total due at time of reservation (the deposit applies toward the rental) $550 rental fee for one day $600 rental fee for one day $100 for show mobile staff (this starts the moment the stage leaves the shop until it returns to the shop) If additional staff is requested, additional fees will apply. $150 for show mobile staff Additional charges may be added if additional equipment is needed. $400/day for large generator $450/day for large generator $35/day for sound equipment $50/day for sound equipment $35/day Showmobile Theatrical Lighting $50/day Showmobile Theatrical Lighting
Movie Truck Rentals: Includes movie screen, projector, and sound equipment $30 deposit (subtracted from the rental fee) $65 rental fee +$20/hr staff fee
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
As of January 2022 Field Name Practice Rate Game Rate Supervisor Lights Dexter $20/2hrs $40/2hrs $12/hr $15/hr Dodds 3-Plex $50/2hr $25/2hrs $90/2hr $70/2hrs $12/hr $15/hr Dodds 4-Plex $50/2hr $90/2hr $12/hr $15/hr Zahnd Little League $20/2hr $50/2hr $12/hr $15/hr Zahnd Pony $20/2hr $60/2hr $12/hr $15/hr Seaman $35/2hr $15/2hrs $80/2hr $40/2hrs N/A N/A Dodds Soccer $40/2hr $80/2hr $12/hr $15/hr Dodds Soccer 11v11 $20/hr $40/hr $12/hr $15/hr Dodds Soccer 9v9 or 7v7 $12.50/hr $25/hr. $12/hr $15/hr. Dodds Soccer 4v4 $7.50/hr $15/hr. $12/hr $15/hr.
Baseball/softball fields are rented out in 2-hour increments. Seamen and Dodds Soccer are rented in hour increments with a 2-hour minimum.
Tournament fees are provided per request or contractual agreements may have different fees per the agreement.
Dodds Tennis Center Fees Memberships Individual (Ages 18-54) R/$50 NR/$75 Family (2-4 members) R/$80 NR/$120 Each additional family member R/$10 NR/$15 Senior (Ages 55+) R/$30 NR/$45 Full-time Students R/$30 NR/$45 Rental fee for all the courts/tennis facility $100 per hour $150 per hour
Permanent Court Time M–F 18-week fee 7-9a $270 / $306 9a-5:30p $306 / $342 5:30-10p $342 / $414
Weekends 18-week fee All times $306 / $342
Random Court Time (As of September 2021) Proposed Proposed Time: M-F, 7a-5:30p, Member fee: $19/hour $21/hour Guest fee: $21/hour $23/hour Time: M-F, 5:30-10p, Member fee: $21/hour $25/hour Guest fee: $25/hour $27/hour Time: Sa-Su, All day, Member fee: $19/hour $21/hour Guest fee: $21/hour $23/hour
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Sholem Aquatic Center Fees (May 2021) Daily Admission Fees (R/NR) Proposed May 2022 Individual $8/$12 $9/$13.50 3 & under Free Twilight Rate $6/9 Active/Retired Military $6/9 Friday Rate $6/9 5 Punch Card $35/$52.50 $40/$60 10 Punch Card $70/$105 $80/$120
Season Pool Pass Season Pool Pass (May 2022) Sale Price Regular Valid through Proposed May 2022 Fee (R/NR) Proposed May 2022 Individuals $86/$129 $90/$135 $98/$147 $106/$159 Family of 2-3 $160/$240 $175/$260 $188/$282 $204/$306 Family of 4 $195/$292.5 $223/$334.50 Family of 5 $230/$345 $258/$387 Add family members $35/$52.50 $40/60 $35/$52.5 $40/$60 Senior (Ages 55+) $66/$99 $73/$110 $78/$117 $86/$129 Replacement Fob $5/$5 $5/5 50% off all pool passes on or after 7/11/22 After-Hours Rentals at Sholem Aquatic Center (2022 season) • “Ultimate Beach Party” (full-facility rental). Fee (R/NR): $420/$630 per hour $500/$750 • “Surf’s Up!” (limited to the river and the three slides). Fee (R/NR): $290/435 per hour $350/$525 • “Summer Nights” (limited to the main pool and lap lanes). Fee (R/NR): $230/245 per hour $250/$375 Each has a minimum two-hour rental.
Leonhard Recreation Center Fees (As of January 1, 2022) Annual membership rates Non-walking infants are free Individual (R/NR) $96/$144 $110/$165 Family of 2 or 3 (R/NR) $192/$288 $220/$330 Each additional family member after 3 (R/NR) $40/$60 $45/$67.50 Senior Age 55+ (R/NR) $76/$114 $85/$127.50 Replacement Fob Fee (R/NR) $5 per family member
Monthly Option for LRC Memberships MEMBERSHIP TYPE R NR Individual $11 $12 $16.50 $18 Family of 2-3 $22 $24 $33 $36 Additional Family Member $5 $5.50 $7.50 $8.25 Senior $9 $10 $13.50 $15
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Daily Admission Fee (As of January 2021) For those without a membership, there is a $6/$9 (R/NR) Daily Admission Fee, but a $5/$7.50 rate for military. The daily admission fee includes the use of the indoor playground, walking track, open gym, and weight room.
Program Tree Fees (As of January 2022) A donation of $250 $275 to the Champaign Parks Foundation, covers the cost of the tree, the installation by staff, and the maintenance of the tree for the duration of its life. An additional donation of $200 will purchase a 9 x 5 cast bronze plaque to personalize the tree in the park.
Flower Island Fees (New fees will take effect in August 2021 for Summer of 2022)
Flower Islands $14.05 per square foot, beginning in August 2021. *$13 per square foot for summer of 2021
Eddie Albert Garden Plots Fees (Beginning August 2021 for Summer 2022) Date Location Plot Size Fee (R/NR) 8/1/21-10/28/22 Dodds Park 11’ x 3’ Raised N/A $15/$20 8/1/21-10/28/22 Dodds Park 20’ x 20’ plot $30/$45 $35/$50 8/1/21-10/28/22 Dodds Park 20’ x 30’ plot $40/$60 $45/$65 8/1/21-12/31/22 Dodds Park 20’ x 20’ plot $40/$60 $45/$65
Dog Park Fees Membership is for one calendar year (January 1 to December 31). Fees are not pro-rated, with exception to midseason discount. Memberships are good for one year from date of purchase Dog (Resident): $38 $41 One Dog (Non-resident): $57 $61 Each Additional Dog: $6 Initial/Replacement Fob: $10 Monthly Trial/Visitor Pass: $10 August 1 – November 30 memberships are discounted half price. Urbana Dog Park members can receive a CPD Bark District Membership for $10. CPD Dog Park members can receive a UPD membership add on for $10 as well.
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Virginia Theatre Fees
Public Events: Current, effective 5/1/20 Proposed for 5/1/21 forward Touring Commercial Attraction $4,250.00 FLAT Touring Commercial Attraction Rehearsal $$1,050.00 FLAT $1,000.00 FLAT Local Commercial Attraction $3,250.00 FLAT Local Commercial Attraction Rehearsal $850.00 FLAT Not-for-Profit Event* $2,250.00 FLAT Not-for-Profit Event Rehearsal* $550.00 FLAT
Private Events: Lobby Meeting, 30 or fewer attending $50.00 FLAT (2 hour max, single lobby use, no outside catering or drink service allowed) Lobby Meeting, 31-100 attending $250.00 FLAT (4 hour max, single lobby use, outside catering/non- alcoholic drink service allowed) Meetings in auditorium $1,950.00 FLAT (incl. lobby and stage use) Photo Shoots (no stage use) $75.00 FLAT (2 hour max) Private Party/Reception, East Lobby $250.00 FLAT (4 hour max, single lobby use) Private Party/Reception, Mezzanine Lobby $300.00 FLAT (4 hour max, single lobby use) Private Party/Reception, Front-of-House $1,000.00 FLAT (4 hour max, auditorium not included) Private party, Stage $1,500.00 FLAT (incl. lobby use) Private Screening (film rights not included) $1,000.00 FLAT (parties of 100 or fewer, no public promotion or ticketing allowed)
Marketing Fee: $250 FLAT (brochure, website listing, social media & eBlast marketing) *Note that touring attractions booked into the Virginia Theatre by 501(c)3 non-profits and governmental agencies will be billed at the Touring Commercial Attraction rate.
Ticketing Fees: Box Office Staffing Fee: $750.00 FLAT Restoration (Facility) Fee: $1.00 Per Paid Admission—inside ticket face value Credit Card Fee: Patrons charged by venue “on top” of ticket face value Ticketing Fee: Patrons charged by venue “on top” of ticket face value
Technical Fees: Standard Technical Package: $500.00 FLAT (incl. house lighting—3 color wash and select “specials”—plus power tie ins, basic stage microphone package, light console, sound console, and digital snake) [no change]
House Sound (L-Acoustics KARA II flown line array, 10 boxes per side plus fill speakers and subs):
Touring Commercial Attraction $1,950.00 FLAT
Local Commercial Attraction $950.00 FLAT
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
Not-for-Profit Event* $500.00 FLAT
Intelligent Lighting: $45.00 FLAT (per Martin MAC Aura) or $95.00 FLAT (per Martin MAC Quantum Profile) plus stagehand time
Projection Systems: $350.00 FLAT (includes either Christie 4K Digital or twin Norelco AA 35mm projectors) plus stagehand time [no change]
Theatrical Hazer: $50.00 FLAT plus haze fluid [no change]
Spot Light: $125.00 FLAT (per fixture – Robert Juliat Topaze model) plus stagehand time
*Note that touring attractions booked into the Virginia Theatre by 501(c)3 non-profits and governmental agencies will be billed at the Touring Commercial Attraction rate.
STAGE HANDS The Virginia Theatre has an Agreement with I.A.T.S.E. Local No. 482 and will make final determinations on union stagehand requirements at the following rates:
Straight Overtime (After 8 hrs/Sundays/Holidays) High Riggers $34.00 $50.00 Truck Loaders $30.00 $45.00 Stagehands/Wardrobe $24.00 $34.00 Performance/Rehearsal $85.00 $125.00
Resident/Non Resident Fees Residents living within the boundaries of the Park District regularly support park facilities and programs through property taxes. People living within the Champaign and Urbana Park District boundaries pay the “resident (R)” fee. Persons residing outside these districts will pay 50% more than the resident rates – “non- resident (NR)”. Fees charged for programs are used to offset part of the costs for special instructors, facility costs and program supplies.
Non-resident fees at 50% for all programs over $100. Any program costing over $100 would have a maximum non-resident fee of $50.
Program Fees Program fees and concession fees are based on the Park District’s Revenue Policy. All programs and concession fees must be approved by the Executive Director. The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 7, 2021
SUBJECT: Champaign Park District (District) 3rd Quarter Financial Analysis for FYE2021
Background This is a financial update for the nine months ended January 31, 2021 with a comparison to budget versus actual for discussion purposes.
Attachments: A – Total revenues and expenditures at the fund level compared to budget B – Detailed revenues and expenditures by fund in budget category format C – Total revenues and expenditures by fund and department – not included this quarter D – Excess funds excluding current year projected surplus E – Martens Center Project financial update
Attachments A and B show beginning fund balance with the ending fund balance reflected on a budget and actual basis.
Column Definitions: Original Budget – Adopted budget per Ordinance Activity for Quarter – Actual expenditures invoiced as of period end date, current year Activity for Quarter – Actual expenditures invoiced as of period end date, prior year Encumbered Year-to-Date – Expenditures committed for the fiscal year but not yet invoiced Unencumbered – Original budget less Activity for Quarter less Encumbered year-to-date
For purposes of analysis, the year-to-date budget is based on taking the annual budget distributed on the last 5-year history of actual activities by month with the exception of full-time staff, which is based on the number of pay periods in a given month. These adjustments should prove more useful in analysis of budget to actual. See attachment A for variance discussions between budget to actual and prior year. Any further variance or other questions may be directed to the Executive Director.
Budget Impact None, other than as detailed within Attachment A.
Recommended Action For discussion purposes only.
Prepared by: Reviewed by:
Andrea N. Wallace Joe DeLuce Director of Finance Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts.
CHAMPAIGN PARK DISTRICT ATTACHMENT A 3RD QUARTER FINANCIAL ANALYSIS BY FUND FOR THE NINE MONTHS ENDED 1/31/2021
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance 1/31/2021 BALANCE USED USED
Fund 01 - GENERAL Total Revenue: 6,581,828 6,495,219 561,024 6,491,885 6,152,343 339,542 5.5% - 89,943 98.6% 96.3% Total Expenditure: 4,069,790 3,062,889 877,916 2,909,019 2,977,084 (68,065) -2.3% 84,518 1,076,252 73.6% 67.3% Total Transfers-Out: 300,000 300,000 - 300,000 2,650,000 (2,350,000) -88.7% - - 100.0% 100.0% NET OF REVENUES & EXPENDITURES 2,212,038 3,132,330 (316,892) 3,282,865 525,259 2,757,607 (84,518) (986,309)
Total revenue is slightly under budget projections through end of 3rd quarter. Property taxes received is 98.6% of budget with minimal expectation to receive any additional payments this fiscal year and make up all of the revenue shortfall through 1/31/21. Expenditures are in line with budgetwith anticipated new revenue added from COVID-19 grants to offset expenditures incurred of ~$26,000 not including payroll expenditures related to emergency sick leave for COVID.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 02 - RECREATION Total Revenue: 3,116,520 2,925,446 255,190 2,540,428 3,889,146 (1,348,718) -34.7% - 576,092 81.5% 89.4% Total Expenditure: 1,925,439 1,424,207 424,109 1,158,898 2,317,474 (1,158,576) -50.0% 10,951 755,590 60.8% 70.4% Total Transfers-Out: 334,200 334,200 - 334,200 400,000 (65,800) -16.5% - - 100.0% 100.0% NET OF REVENUES & EXPENDITURES 856,881 1,167,039 (168,919) 1,047,330 1,171,672 (124,342) (10,951) (179,498) Total revenues are in under budget for first nine months of the fiscal year. Charges for services revenue for the dog park has exceeded budget as it is one of the facilities that has remained open during the pandemic. With access control, membership sales have increased exponentially. Total charges for service revenue is currently at 34% of budget through end of January, compared to 75%. Part of this lower figure is planned activities not scheduled to occur through January. Interest income is down ~68% of original budget as rates are near 0% with some accounts earning higher rates on long-term certificates of deposit. Expenditures are under budget at with 66% expended through the end of 3rd quarter. Of the expenditures related to COVID-19 potential grant-eligible reimbursements account for $6,000 not including any COVID- related emergency sick leave through payroll that may also be reimbursed.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 03 - MUSEUM Total Revenue: 2,305,817 2,190,116 173,559 1,800,076 2,641,008 (840,932) -31.8% - 505,741 78.1% 87.1% Total Expenditure: 1,370,867 1,005,458 234,799 645,689 1,538,869 (893,180) -58.0% 4,741 720,437 47.4% 64.4% Total Transfers-Out: 358,800 358,800 - 358,800 280,000 78,800 28.1% - - 100.0% 100.0% NET OF REVENUES & EXPENDITURES 576,151 825,857 (61,239) 795,587 822,140 (26,553) (4,741) (214,696)
Revenues and expenditures are under projected expectations through January 31 as reduced charge for service revenue also comes with reduced programming expenditures. Total charge for service revenue is budgeted at $505,666 for the year; modified to exclude the Virginia Theatre budgeted revenue is set at $234,500 of which collected $63,750. Anticipate minimal increase in fee revenue for the last quarter as well. Expenditures are below expectations but follow the decrease in charge for service revenues. Staff continually monitor programs to make necessary changes with the ongoing pandemic and the changing restrictions.
1 - FYE2021 Q3 Financial Update CHAMPAIGN PARK DISTRICT ATTACHMENT A 3RD QUARTER FINANCIAL ANALYSIS BY FUND FOR THE NINE MONTHS ENDED 1/31/2021 2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 04 - LIABILITY INSURANCE Total Revenue: 365,700 359,710 30,883 358,428 342,248 16,179 4.7% - 7,272 98.0% 98.7% Total Expenditure: 333,058 220,366 77,729 206,716 196,242 10,474 5.3% - 126,342 62.1% 59.8% Total Capital Outlay: 70,000 39,000 13,200 54,067 16,357 37,709 230.5% - 15,933 77.2% 25.3% NET OF REVENUES & EXPENDITURES (37,358) 100,344 (60,046) 97,645 129,649 (32,004) - (135,003)
Total revenues is trending to be just under budget for the remaining of the fiscal year with revenue shortfall consisting of property taxes and lower interest rates. Expenditures are in line with budget through end of 3rd quarter as capital projects for access control and security has been a focus this fiscal year.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 06 - IMRF FUND Total Revenue: 282,400 277,299 23,643 276,219 314,460 (38,241) -12.2% - 6,181 97.8% 99.0% Total Expenditure: 210,000 161,538 55,036 149,782 168,654 (18,872) -11.2% - 60,218 71.3% 57.4% NET OF REVENUES & EXPENDITURES 72,400 115,761 (31,393) 126,437 145,806 (19,369) - (54,037)
Revenues consist of property taxes and interest, both will fall short of budget through end of fiscal year. Expenditures are lower than planned given the number of empoyees currently IMRF eligible and enrolled. For January 2021, there are 87 active participants compared to 108 participants in January 2020.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 08 - AUDIT FUND Total Revenue: 24,610 24,365 2,069 24,219 23,114 1,105 4.8% - 391 98.4% 103.3% Total Expenditure: 22,800 22,800 5,300 23,780 22,300 1,480 6.6% - (980) 104.3% 91.8% NET OF REVENUES & EXPENDITURES 1,810 1,565 (3,231) 439 814 (375) - 1,371
Revenue and expenditures are in line with budget expectations.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 09 - PAVING AND LIGHTING FUND Total Revenue: 95,950 94,766 8,008 93,429 91,163 2,266 2.5% - 2,521 97.4% 101.3% Total Expenditure: 58,300 43,725 - 619 3,944 (3,325) -84.3% - 57,681 1.1% 10.4% Total Capital Outlay: - - - - 50,000 (50,000) -100.0% - - 0.0% 100.0% NET OF REVENUES & EXPENDITURES 37,650 51,041 8,008 92,810 37,219 55,591 - (55,160)
Revenue consists of property taxes and minimal interest income. Minimal activity for current year to date through end of 3rd quarter for expenditures.
2 - FYE2021 Q3 Financial Update CHAMPAIGN PARK DISTRICT ATTACHMENT A 3RD QUARTER FINANCIAL ANALYSIS BY FUND FOR THE NINE MONTHS ENDED 1/31/2021 2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 11 - ACTIVITY AND AFFILIATES FUND Total Revenue: 7,300 5,985 3,677 5,221 11,895 (6,674) -56.1% - 2,079 71.5% 126.2% Total Expenditure: 8,410 6,472 2,501 3,170 17,966 (14,796) -82.4% - 5,240 37.7% 89.6% NET OF REVENUES & EXPENDITURES (1,110) (487) 1,176 2,051 (6,072) 8,122 - (3,161)
Minimal activity other than interest income, revenue share payments from p-cards, and recycling.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 12 - SPECIAL DONATIONS FUND Total Revenue: 59,600 45,309 2,143 7,240 60,557 (53,317) -88.0% - 52,360 12.1% 92.6% Total Expenditure: 65,100 54,339 3,223 7,258 50,707 (43,449) -85.7% - 57,842 11.1% 77.5% NET OF REVENUES & EXPENDITURES (5,500) (9,031) (1,079) (18) 9,849 (9,868) - (5,482)
Revenues are lagging but expected as $1 for every program fee is collected to fund this line item. With the decrease in programming, it is expected the total revenue in this fund will be significantly less than budgeted through the end of the fiscal year. Expenditures are also behind, as this coincides with programming so minimal scholarships awarded in the 2nd quarter.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 14 - SOCIAL SECURITY FUND Total Revenue: 397,200 393,957 33,434 391,075 342,674 48,400 14.1% - 6,125 98.5% 97.7% Total Expenditure: 348,000 259,538 79,581 223,867 310,830 (86,963) -28.0% - 124,133 64.3% 74.5% NET OF REVENUES & EXPENDITURES 49,200 134,419 (46,147) 167,207 31,844 135,363 - (118,007)
Revenues are 98.5% of budget, with minimal change anticipated through the end of the fiscal year. Expenditures are in also under budget given personnel changes and expect to remain under for the rest of the fiscal year.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 15 - SPECIAL RECREATION FUND Total Revenue: 1,069,958 991,201 67,151 988,016 1,087,194 (99,178) -9.1% - 81,942 92.3% 94.3% Total Expenditure: 535,420 384,186 86,120 212,860 523,565 (310,704) -59.3% 81,500 241,060 55.0% 73.6% Total Capital Outlay: 1,329,474 974,104 380,570 598,258 341,742 256,516 75.1% 389,024 342,192 74.3% 32.5% NET OF REVENUES & EXPENDITURES (794,936) (367,089) (399,539) 176,898 221,887 (44,989) (470,524) (501,310) Total revenues to date are in line with expectations.Revenue includes a one-time revenue of $6,312 for insurance refund of premium plus bid bond on the CUSR facility project. Capital outlay is on track with budget for Bi-Centennial renovation project and to be completed before fiscal year end. Total expenditures are under budget and expected to remain for the remainder of the fiscal year. Minimal change in programming through end of 3rd quarter, anticipate further savings in salaries and benefits as nine months year-to-date expended is $165,100 and there is $176,500 remaining for the last three months of the year. Capital outlay planned to carry over into FYE22 is $100,000 for the completion of the Bicentennial Center project.
3 - FYE2021 Q3 Financial Update CHAMPAIGN PARK DISTRICT ATTACHMENT A 3RD QUARTER FINANCIAL ANALYSIS BY FUND FOR THE NINE MONTHS ENDED 1/31/2021 2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 16 - CAPITAL IMPROVEMENTS FUND Total Revenue: 1,484,000 1,128,398 132,546 352,228 545,764 (193,535) -35.5% - 1,131,772 23.7% 39.6% Total Expenditure: 16,000 16,000 - 16,000 10,338 5,663 54.8% - - 100.0% 150.2% Total Transfers-In: 693,000 693,000 - 693,000 2,880,000 (2,187,000) -75.9% - - 100.0% 100.0% Total Transfers-Out: - - - 55,107 74,723 (19,617) -26.3% - (55,107) 100.0% Total Capital Outlay: 2,397,975 1,424,054 122,142 944,847 3,554,404 (2,609,557) -73.4% 142,956 1,310,172 45.4% 58.6% NET OF REVENUES & EXPENDITURES (236,975) 381,344 10,404 29,274 (213,701) 242,975 (142,956) (123,293) Revenue received is for the personal property replacement taxes (PPRT), proceeds from sale of land parcel and minimal interest income. PPRT received through end of 3rd quarter is $168,445 with another $97,778 received through April 6; $266,223 total PPRT received to date and $16,200 more than budgeted despite original expectations of a decrease in funding originally provided by the State. Not included in revenue is the first approved reimbursement request for the VT Sound Public Museum grant in the amount of $472,199 not yet received. Expenditures to date are on track to carry over $1,300,000 in capital projects into FYE22 that were red lined or were delayed for other reasons. Revenues and transfers-out are for the lot sold at Trails at Abbey Fields, which proceeds were transferred into the land acquisition fund as directed by the Board.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 19 - POLICE PROTECTION Total Revenue: 15,600 15,325 1,292 15,026 24,065 (9,039) -37.6% - 574 96.3% 97.8% Total Expenditure: 5,000 4,295 - 15,508 15,862 (355) -2.2% - (10,508) 310.2% 85.6% NET OF REVENUES & EXPENDITURES 10,600 11,030 1,292 (481) 8,203 (8,684) - 11,081
Property tax and interest revenues only. Expenditures are for the park ambassadors that were contracted with starting in July 2020. Total amount has been submitted to FEMA public assistance COVID grant for consideration of reimbursement as it was specific to the pandemic. If approved, grant revenue will be added to this budget once received to offset these expenditures.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 21 - BOND AMORTIZATION FUND Total Revenue: 1,194,800 1,153,326 100,246 1,174,519 1,134,184 40,336 3.6% - 20,281 98.3% 97.1% Total Transfers-Out: 1,201,900 1,201,900 106,272 1,191,272 1,142,055 49,217 4.3% - 10,628 99.1% 97.8% NET OF REVENUES & EXPENDITURES (7,100) (48,574) (6,026) (16,753) (7,872) (8,881) - 9,653
Property tax revenue and minimal interest revenues only. Transfers below budget due to less property tax receipts in current year. Do not anticipate receiving the balance of $16,760 in tax revenues.
4 - FYE2021 Q3 Financial Update CHAMPAIGN PARK DISTRICT ATTACHMENT A 3RD QUARTER FINANCIAL ANALYSIS BY FUND FOR THE NINE MONTHS ENDED 1/31/2021 2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 22 - BOND PROCEEDS FUND Total Revenue: 12,000 8,126 365 2,861 22,944 (20,083) -87.5% - 9,139 23.8% 77.3% Total Transfers-In: 1,201,900 1,201,900 106,272 1,191,272 1,142,055 49,217 4.3% - 10,628 99.1% 97.8% Total Expenditure: 3,518 3,518 3,000 3,428 3,428 - 0.0% - 90 97.4% 97.1% Total Capital Outlay: 875,620 718,538 287,751 400,280 442,006 (41,727) -9.4% 53,960 421,380 51.9% 80.9% Total Debt Service: 558,250 552,903 506,378 543,503 547,477 (3,974) -0.7% - 14,747 97.4% 96.6% NET OF REVENUES & EXPENDITURES (223,488) (64,933) (690,493) 246,921 172,087 74,834 (53,960) (416,449)
Revenue is interest income only which is projected to be 32% of original budget. Transfers in include funds received to date from bond amortization fund to cover the annual GO Bond obligation debt service payment due in November. A short-fall of $10,600 property tax revenue occurred and consequently those funds were not able to be transfered. Expenditures to date are in lagging with budget expectations mostly as projects were red-lined and will carry over into the next fiscal year.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 24 - LAND ACQUISITION FUND Total Revenue: 6,900 4,682 320 1,891 15,527 (13,636) -87.8% - 5,009 27.4% 108.6% Total Transfers-In: 100,000 100,000 - 155,107 174,723 (19,617) -11.2% - (55,107) 155.1% 100.0% NET OF REVENUES & EXPENDITURES 106,900 104,682 320 156,998 190,250 (33,252) - (50,098) Additional transfer of $55,107 made from sale of land parcel at Trail of Abbey Fields.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 25 - PARK DEVELOPMENT FUND Total Revenue: 354,100 5,325 329 1,985 16,915 (14,930) -88.3% - 352,115 0.6% 89.5% Total Transfers-In: 100,000 100,000 - 100,000 100,000 - 0.0% - - 100.0% 100.0% Total Capital Outlay: 668,000 40,000 3,363 3,363 - 3,363 0.0% 14,137 650,500 2.6% 0.0% NET OF REVENUES & EXPENDITURES (213,900) 65,325 (3,033) 98,622 116,915 (18,293) (14,137) (298,385)
Interest income only received. Revenue includes grant funds related to Spalding Park development. The Park District did receive a 50% advance payment of $173,500 that has been recorded as deferred revenue until expenditures are incurred on the project. Expenditures will also be carried forward for this project into FYE2022.
2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 26 - TRAILS AND PATHWAYS FUND Total Revenue: 2,500 1,374 124 703 5,735 (5,032) -87.7% - 1,797 28.1% 119.5% Total Transfers-In: 100,000 100,000 - 100,000 100,000 - - - 100.0% 0.0% Total Capital Outlay: 195,000 30,000 - 29,650 53,500 (23,850) - 165,350 15.2% 0.0% NET OF REVENUES & EXPENDITURES (92,500) 71,374 124 71,053 52,235 18,818 - (163,553)
All activity in line with expectations and interest income is targeted to be 32% of original budget.
5 - FYE2021 Q3 Financial Update CHAMPAIGN PARK DISTRICT ATTACHMENT A 3RD QUARTER FINANCIAL ANALYSIS BY FUND FOR THE NINE MONTHS ENDED 1/31/2021 2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT FUND BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED Fund 27 - MARTENS CENTER PARK DEVELOPMENT FUND Total Revenue: 4,403,870 1,054,300 242,694 956,696 779,571 177,125 22.7% - 3,447,174 21.7% 74.8% Total Transfers-In: - - - - 150,000 (150,000) -100.0% - - 0.0% 100.0% Total Expenditure: 265,645 57,381 92,767 134,605 74,401 60,204 80.9% 171,183 (40,143) 115.1% 104.5% Total Capital Outlay: 5,148,150 1,168,337 48,106 526,722 395,015 131,707 550 4,620,878 10.2% 35.3% NET OF REVENUES & EXPENDITURES (1,009,925) (171,418) 101,821 295,370 460,155 (164,785) (171,733) (1,133,561)
Total revenue includes $350,000 in payments received on new pledges in current year, reimbursements from the Foundation to cover A&E expenditures for Martens Center capital project, and a small portion for the matching funds on Human Kinetics Park OSLAD grant. Grant revenue recorded to date for the OSLAD grant for Human Kinetics Park improvements is $29,436 to date. The majority of the capital outlay will be carried over into FYE22 as construction started in April 2021.
TOTALS OF ALL FUNDS COMBINED 2021 BUDGET ACTIVITY FOR PRIOR PREV YEAR ORIGINAL YEAR-TO-DATE QUARTER YTD YTD YTD $ YTD % ENCUMBERED UNENCUMBERED % BDGT % BDGT ALL FUNDS COMBINED BUDGET 1/31/2021 1/31/2021 1/31/2021 1/31/2020 Variance Variance YEAR-TO-DATE BALANCE USED USED TOTAL REVENUES - ALL FUNDS $ 23,975,553 $ 19,369,128 $ 1,744,970 $ 17,721,523 $ 22,047,284 $ (4,325,761) -19.6% $ - $ 6,254,030 73.9% 90.5% TOTAL EXPENDITURES - ALL FUNDS $ 22,674,715 $ 13,868,548 $ 3,409,862 $ 11,051,268 $ 18,178,946 $ (7,127,678) -39.2% $ 953,521 $ 10,669,926 52.9% 67.8% T OF REVENUES & EXPENDITURES ALL FUNDS $ 1,300,838 $ 5,500,580 $ (1,664,892) $ 6,670,255 $ 3,868,338 $ 2,801,917 $ (953,521) $ (4,415,896)
6 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 01 - GENERAL PROPERTY TAX REVENUE 6,421,000.00 6,371,055.60 6,330,861.22 0.00 90,138.78 98.60 96.98
CHARGE FOR SERVICE REVENUE 86,624.00 72,641.09 113,097.90 0.00 (26,473.90) 130.56 112.46
CONTRIBUTIONS/SPONSORSHIPS 0.00 0.00 0.00 0.00 0.00 0.00 20.38
INTEREST INCOME 65,000.00 46,556.40 40,630.23 0.00 24,369.77 62.51 61.63
SPECIAL RECEIPTS 9,204.00 4,966.25 7,295.31 0.00 1,908.69 79.26 59.52
TOTAL REVENUES 6,581,828.00 6,495,219.34 6,491,884.66 0.00 89,943.34 98.63 96.32
SALARIES AND WAGES 2,310,881.00 1,702,486.82 1,722,002.42 0.00 588,878.58 74.52 72.00
FRINGE BENEFITS 404,176.00 292,230.96 285,816.45 0.00 118,359.55 70.72 69.08
CONTRACTUAL 701,897.00 549,611.09 470,584.13 27,300.79 204,012.08 70.93 57.29
COMMODITIES/SUPPLIES 299,117.00 254,147.79 249,971.17 329.20 48,816.63 83.68 68.54
UTILITIES 138,419.00 101,437.41 96,372.77 0.00 42,046.23 69.62 63.46
ROUTINE/PERIODIC MAINTENANCE 215,300.00 162,975.04 84,272.54 56,888.40 74,139.06 65.56 46.21
TRANSFERS TO OTHER FUNDS 300,000.00 300,000.00 300,000.00 0.00 0.00 100.00 100.00
TOTAL EXPENDITURES 4,369,790.00 3,362,889.11 3,209,019.48 84,518.39 1,076,252.13 75.37 79.50
Fund 01 - GENERAL: TOTAL REVENUES 6,581,828.00 6,495,219.34 6,491,884.66 0.00 89,943.34 98.63 96.32 TOTAL EXPENDITURES 4,369,790.00 3,362,889.11 3,209,019.48 84,518.39 1,076,252.13 75.37 79.50 NET OF REVENUES & EXPENDITURES 2,212,038.00 3,132,330.23 3,282,865.18 (84,518.39) (986,308.79) 144.59 73.66 BEG. FUND BALANCE 6,603,169.46 6,603,169.46 6,603,169.46 END FUND BALANCE 8,815,207.46 9,735,499.69 9,886,034.64
7 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 02 - RECREATION PROPERTY TAX REVENUE 2,298,900.00 2,278,015.14 2,266,599.84 0.00 32,300.16 98.59 96.77
CHARGE FOR SERVICE REVENUE 665,923.00 536,744.59 224,984.90 0.00 440,938.10 33.79 80.78
CONTRIBUTIONS/SPONSORSHIPS 1,800.00 1,503.98 (500.00) 0.00 2,300.00 (27.78) 108.06
MERCHANDISE/CONCESSION REV 5,168.00 3,843.49 587.84 0.00 4,580.16 11.37 78.17
OPERATING GRANTS 0.00 0.00 5,196.56 0.00 (5,196.56) 100.00 0.00
INTEREST INCOME 35,000.00 24,790.15 8,855.98 0.00 26,144.02 25.30 73.26
SPECIAL RECEIPTS 109,729.00 80,548.62 34,702.78 0.00 75,026.22 31.63 96.14
TOTAL REVENUES 3,116,520.00 2,925,445.97 2,540,427.90 0.00 576,092.10 81.51 89.42
SALARIES AND WAGES 1,115,669.00 804,237.64 734,812.78 0.00 380,856.22 65.86 74.68
FRINGE BENEFITS 168,757.00 121,188.07 111,125.85 0.00 57,631.15 65.85 69.80
CONTRACTUAL 211,327.00 159,258.18 69,275.11 10,950.95 131,100.94 37.96 56.39
COMMODITIES/SUPPLIES 151,142.00 115,418.95 64,883.52 0.00 86,258.48 42.93 67.50
UTILITIES 253,544.00 201,603.69 154,459.53 0.00 99,084.47 60.92 69.52
ROUTINE/PERIODIC MAINTENANCE 25,000.00 22,499.98 24,341.22 0.00 658.78 97.36 60.69
TRANSFERS TO OTHER FUNDS 334,200.00 334,200.00 334,200.00 0.00 0.00 100.00 100.00
TOTAL EXPENDITURES 2,259,639.00 1,758,406.51 1,493,098.01 10,950.95 755,590.04 66.56 73.62
Fund 02 - RECREATION: TOTAL REVENUES 3,116,520.00 2,925,445.97 2,540,427.90 0.00 576,092.10 81.51 89.42 TOTAL EXPENDITURES 2,259,639.00 1,758,406.51 1,493,098.01 10,950.95 755,590.04 66.56 73.62 NET OF REVENUES & EXPENDITURES 856,881.00 1,167,039.46 1,047,329.89 (10,950.95) (179,497.94) 120.95 178.02 BEG. FUND BALANCE 4,610,006.47 4,610,006.47 4,610,006.47 END FUND BALANCE 5,466,887.47 5,777,045.93 5,657,336.36
8 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 03 - MUSEUM PROPERTY TAX REVENUE 1,738,300.00 1,722,322.04 1,713,907.75 0.00 24,392.25 98.60 95.71
CHARGE FOR SERVICE REVENUE 505,666.00 425,841.38 63,743.25 0.00 441,922.75 12.61 76.17
CONTRIBUTIONS/SPONSORSHIPS 4,000.00 2,801.72 1,967.14 0.00 2,032.86 49.18 104.92
MERCHANDISE/CONCESSION REV 8,000.00 5,850.16 2,255.00 0.00 5,745.00 28.19 62.71
INTEREST INCOME 26,000.00 18,210.76 9,275.72 0.00 16,724.28 35.68 74.55
SPECIAL RECEIPTS 23,851.00 15,089.78 8,927.20 0.00 14,923.80 37.43 93.39
TOTAL REVENUES 2,305,817.00 2,190,115.84 1,800,076.06 0.00 505,740.94 78.07 87.12
SALARIES AND WAGES 704,030.13 521,099.04 425,398.22 0.00 278,631.91 60.42 74.13
FRINGE BENEFITS 115,144.00 83,444.92 64,512.02 0.00 50,631.98 56.03 71.61
CONTRACTUAL 330,415.56 245,357.62 65,956.39 4,110.02 260,349.15 21.21 58.54
COMMODITIES/SUPPLIES 71,769.81 45,684.12 24,213.32 631.00 46,925.49 34.62 61.18
UTILITIES 117,007.00 85,494.76 65,608.98 0.00 51,398.02 56.07 53.58
ROUTINE/PERIODIC MAINTENANCE 32,500.00 24,378.02 0.00 0.00 32,500.00 0.00 12.26
TRANSFERS TO OTHER FUNDS 358,800.00 358,800.00 358,800.00 0.00 0.00 100.00 100.00
TOTAL EXPENDITURES 1,729,666.50 1,364,258.48 1,004,488.93 4,741.02 720,436.55 58.35 68.14
Fund 03 - MUSEUM: TOTAL REVENUES 2,305,817.00 2,190,115.84 1,800,076.06 0.00 505,740.94 78.07 87.12 TOTAL EXPENDITURES 1,729,666.50 1,364,258.48 1,004,488.93 4,741.02 720,436.55 58.35 68.14 NET OF REVENUES & EXPENDITURES 576,150.50 825,857.36 795,587.13 (4,741.02) (214,695.61) 137.26 238.65 BEG. FUND BALANCE 3,562,562.14 3,562,562.14 3,562,562.14 END FUND BALANCE 4,138,712.64 4,388,419.50 4,358,149.27
9 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 04 - LIABILITY INSURANCE PROPERTY TAX REVENUE 362,400.00 357,367.96 357,302.27 0.00 5,097.73 98.59 99.47
CHARGE FOR SERVICE REVENUE 100.00 75.00 0.00 0.00 100.00 0.00 29.41
INTEREST INCOME 3,200.00 2,267.22 1,125.51 0.00 2,074.49 35.17 74.69
TOTAL REVENUES 365,700.00 359,710.18 358,427.78 0.00 7,272.22 98.01 98.70
SALARIES AND WAGES 52,500.00 40,382.45 40,606.26 0.00 11,893.74 77.35 62.73
FRINGE BENEFITS 13,954.00 9,838.98 9,927.07 0.00 4,026.93 71.14 74.83
CONTRACTUAL 1,198.00 757.91 0.00 0.00 1,198.00 0.00 53.82
COMMODITIES/SUPPLIES 6,700.00 5,201.55 1,736.17 0.00 4,963.83 25.91 24.21
INSURANCE 258,705.78 164,185.21 154,446.46 0.00 104,259.32 59.70 60.94
CAPITAL OUTLAY 70,000.00 39,000.00 54,066.58 0.00 15,933.42 77.24 25.26
TOTAL EXPENDITURES 403,057.78 259,366.10 260,782.54 0.00 142,275.24 64.70 54.13
Fund 04 - LIABILITY INSURANCE: TOTAL REVENUES 365,700.00 359,710.18 358,427.78 0.00 7,272.22 98.01 98.70 TOTAL EXPENDITURES 403,057.78 259,366.10 260,782.54 0.00 142,275.24 64.70 54.13 NET OF REVENUES & EXPENDITURES (37,357.78) 100,344.08 97,645.24 0.00 (135,003.02) 261.38 281.67 BEG. FUND BALANCE 514,848.39 514,848.39 514,848.39 END FUND BALANCE 477,490.61 615,192.47 612,493.63
10 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 06 - IMRF FUND PROPERTY TAX REVENUE 279,300.00 275,012.95 275,422.45 0.00 3,877.55 98.61 97.07
INTEREST INCOME 3,100.00 2,285.99 796.54 0.00 2,303.46 25.69 100.00
TOTAL REVENUES 282,400.00 277,298.94 276,218.99 0.00 6,181.01 97.81 99.04
FRINGE BENEFITS 210,000.00 161,538.40 149,781.66 0.00 60,218.34 71.32 57.37
TOTAL EXPENDITURES 210,000.00 161,538.40 149,781.66 0.00 60,218.34 71.32 57.37
Fund 06 - IMRF FUND: TOTAL REVENUES 282,400.00 277,298.94 276,218.99 0.00 6,181.01 97.81 99.04 TOTAL EXPENDITURES 210,000.00 161,538.40 149,781.66 0.00 60,218.34 71.32 57.37 NET OF REVENUES & EXPENDITURES 72,400.00 115,760.54 126,437.33 0.00 (54,037.33) 174.64 620.45 BEG. FUND BALANCE 402,246.89 402,246.89 402,246.89 END FUND BALANCE 474,646.89 518,007.43 528,684.22
11 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 08 - AUDIT FUND PROPERTY TAX REVENUE 24,500.00 24,285.12 24,187.83 0.00 312.17 98.73 104.04
INTEREST INCOME 110.00 79.58 30.69 0.00 79.31 27.90 58.89
TOTAL REVENUES 24,610.00 24,364.70 24,218.52 0.00 391.48 98.41 103.28
CONTRACTUAL 22,800.00 22,800.00 23,780.00 0.00 (980.00) 104.30 91.77
TOTAL EXPENDITURES 22,800.00 22,800.00 23,780.00 0.00 (980.00) 104.30 91.77
Fund 08 - AUDIT FUND: TOTAL REVENUES 24,610.00 24,364.70 24,218.52 0.00 391.48 98.41 103.28 TOTAL EXPENDITURES 22,800.00 22,800.00 23,780.00 0.00 (980.00) 104.30 91.77 NET OF REVENUES & EXPENDITURES 1,810.00 1,564.70 438.52 0.00 1,371.48 24.23 42.37 BEG. FUND BALANCE 14,735.29 14,735.29 14,735.29 END FUND BALANCE 16,545.29 16,299.99 15,173.81
12 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 09 - PAVING AND LIGHTING FUND PROPERTY TAX REVENUE 94,400.00 93,654.84 93,043.41 0.00 1,356.59 98.56 97.84
INTEREST INCOME 1,550.00 1,111.54 385.13 0.00 1,164.87 24.85 100.00
TOTAL REVENUES 95,950.00 94,766.38 93,428.54 0.00 2,521.46 97.37 101.29
ROUTINE/PERIODIC MAINTENANCE 58,300.00 43,725.00 618.95 0.00 57,681.05 1.06 10.38
CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 100.00
TOTAL EXPENDITURES 58,300.00 43,725.00 618.95 0.00 57,681.05 1.06 61.30
Fund 09 - PAVING AND LIGHTING FUND: TOTAL REVENUES 95,950.00 94,766.38 93,428.54 0.00 2,521.46 97.37 101.29 TOTAL EXPENDITURES 58,300.00 43,725.00 618.95 0.00 57,681.05 1.06 61.30 NET OF REVENUES & EXPENDITURES 37,650.00 51,041.38 92,809.59 0.00 (55,159.59) 246.51 1,860.93 BEG. FUND BALANCE 192,422.68 192,422.68 192,422.68 END FUND BALANCE 230,072.68 243,464.06 285,232.27
13 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 11 - ACTIVITY AND AFFILIATES FUND CHARGE FOR SERVICE REVENUE 2,500.00 1,744.55 966.51 0.00 1,533.49 38.66 97.61
INTEREST INCOME 300.00 214.72 71.83 0.00 228.17 23.94 70.69
SPECIAL RECEIPTS 4,500.00 4,025.62 4,182.57 0.00 317.43 92.95 152.89
TOTAL REVENUES 7,300.00 5,984.89 5,220.91 0.00 2,079.09 71.52 126.15
CONTRACTUAL 210.00 210.00 0.00 0.00 210.00 0.00 45.65
COMMODITIES/SUPPLIES 8,200.00 6,261.92 3,170.28 0.00 5,029.72 38.66 90.67
TOTAL EXPENDITURES 8,410.00 6,471.92 3,170.28 0.00 5,239.72 37.70 89.63
Fund 11 - ACTIVITY AND AFFILIATES FUND: TOTAL REVENUES 7,300.00 5,984.89 5,220.91 0.00 2,079.09 71.52 126.15 TOTAL EXPENDITURES 8,410.00 6,471.92 3,170.28 0.00 5,239.72 37.70 89.63 NET OF REVENUES & EXPENDITURES (1,110.00) (487.03) 2,050.63 0.00 (3,160.63) 184.74 57.20 BEG. FUND BALANCE (6,256.99) (6,256.99) (6,256.99) END FUND BALANCE (7,366.99) (6,744.02) (4,206.36)
14 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 12 - SPECIAL DONATIONS FUND CHARGE FOR SERVICE REVENUE 2,000.00 1,595.60 168.50 0.00 1,831.50 8.43 38.69
CONTRIBUTIONS/SPONSORSHIPS 56,500.00 42,961.27 6,789.27 0.00 49,710.73 12.02 97.98
INTEREST INCOME 1,100.00 751.76 282.17 0.00 817.83 25.65 76.54
TOTAL REVENUES 59,600.00 45,308.63 7,239.94 0.00 52,360.06 12.15 92.59
CONTRACTUAL 65,100.00 54,339.43 7,258.34 0.00 57,841.66 11.15 77.53
TOTAL EXPENDITURES 65,100.00 54,339.43 7,258.34 0.00 57,841.66 11.15 77.53
Fund 12 - SPECIAL DONATIONS FUND: TOTAL REVENUES 59,600.00 45,308.63 7,239.94 0.00 52,360.06 12.15 92.59 TOTAL EXPENDITURES 65,100.00 54,339.43 7,258.34 0.00 57,841.66 11.15 77.53 NET OF REVENUES & EXPENDITURES (5,500.00) (9,030.80) (18.40) 0.00 (5,481.60) 0.33 100.00 BEG. FUND BALANCE 161,247.38 161,247.38 161,247.38 END FUND BALANCE 155,747.38 152,216.58 161,228.98
15 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 14 - SOCIAL SECURITY FUND PROPERTY TAX REVENUE 396,400.00 393,353.31 390,793.09 0.00 5,606.91 98.59 98.44
INTEREST INCOME 800.00 603.67 281.55 0.00 518.45 35.19 51.20
TOTAL REVENUES 397,200.00 393,956.98 391,074.64 0.00 6,125.36 98.46 97.71
FRINGE BENEFITS 348,000.00 259,538.38 223,867.45 0.00 124,132.55 64.33 74.51
TOTAL EXPENDITURES 348,000.00 259,538.38 223,867.45 0.00 124,132.55 64.33 74.51
Fund 14 - SOCIAL SECURITY FUND: TOTAL REVENUES 397,200.00 393,956.98 391,074.64 0.00 6,125.36 98.46 97.71 TOTAL EXPENDITURES 348,000.00 259,538.38 223,867.45 0.00 124,132.55 64.33 74.51 NET OF REVENUES & EXPENDITURES 49,200.00 134,418.60 167,207.19 0.00 (118,007.19) 339.85 47.92 BEG. FUND BALANCE 113,736.92 113,736.92 113,736.92 END FUND BALANCE 162,936.92 248,155.52 280,944.11
16 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 15 - SPECIAL RECREATION FUND PROPERTY TAX REVENUE 755,000.00 748,573.80 744,374.16 0.00 10,625.84 98.59 98.20
CHARGE FOR SERVICE REVENUE 67,968.00 57,401.65 10,730.00 0.00 57,238.00 15.79 79.95
CONTRIBUTIONS/SPONSORSHIPS 230,590.00 172,942.54 221,177.35 0.00 9,412.65 95.92 95.79
INTEREST INCOME 16,000.00 11,999.98 5,387.34 0.00 10,612.66 33.67 76.04
SPECIAL RECEIPTS 400.00 282.81 6,347.49 0.00 (5,947.49) 1,586.87 39.06
TOTAL REVENUES 1,069,958.00 991,200.78 988,016.34 0.00 81,941.66 92.34 94.34
SALARIES AND WAGES 269,456.00 195,096.17 130,345.33 0.00 139,110.67 48.37 73.69
FRINGE BENEFITS 72,198.00 44,467.30 34,724.32 0.00 37,473.68 48.10 64.85
CONTRACTUAL 126,258.00 94,850.83 14,725.84 80,000.00 31,532.16 75.03 77.92
COMMODITIES/SUPPLIES 22,124.00 17,079.51 3,649.05 0.00 18,474.95 16.49 67.36
UTILITIES 9,950.00 7,462.52 0.00 0.00 9,950.00 0.00 0.00
INSURANCE 13,434.00 8,729.52 8,433.84 0.00 5,000.16 62.78 64.60
ROUTINE/PERIODIC MAINTENANCE 22,000.00 16,499.98 20,982.10 1,500.00 (482.10) 102.19 108.65
CAPITAL OUTLAY 1,329,474.00 974,103.55 598,257.84 389,023.77 342,192.39 74.26 32.53
TOTAL EXPENDITURES 1,864,894.00 1,358,289.38 811,118.32 470,523.77 583,251.91 68.72 49.11
Fund 15 - SPECIAL RECREATION FUND: TOTAL REVENUES 1,069,958.00 991,200.78 988,016.34 0.00 81,941.66 92.34 94.34 TOTAL EXPENDITURES 1,864,894.00 1,358,289.38 811,118.32 470,523.77 583,251.91 68.72 49.11 NET OF REVENUES & EXPENDITURES (794,936.00) (367,088.60) 176,898.02 (470,523.77) (501,310.25) 36.94 36.41 BEG. FUND BALANCE 2,025,592.20 2,025,592.20 2,025,592.20 END FUND BALANCE 1,230,656.20 1,658,503.60 2,202,490.22
17 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 16 - CAPITAL IMPROVEMENTS FUND PERSONAL PROPERTY REPLACEMENT TAXES 250,000.00 134,606.02 168,445.54 0.00 81,554.46 67.38 93.18
CONTRIBUTIONS/SPONSORSHIPS 185,000.00 177,825.40 0.00 0.00 185,000.00 0.00 92.24
CAPITAL GRANTS 950,000.00 750,000.00 0.00 0.00 950,000.00 0.00 5.33
INTEREST INCOME 20,000.00 13,360.47 8,406.96 0.00 11,593.04 42.03 131.33
SPECIAL RECEIPTS 79,000.00 52,605.90 175,375.73 0.00 (96,375.73) 221.99 62.75
TRANSFERS FROM OTHER FUNDS 693,000.00 693,000.00 693,000.00 0.00 0.00 100.00 100.00
TOTAL REVENUES 2,177,000.00 1,821,397.79 1,045,228.23 0.00 1,131,771.77 48.01 80.43
CONTRACTUAL 16,000.00 16,000.00 16,000.00 0.00 0.00 100.00 150.23
CAPITAL OUTLAY 2,397,975.00 1,424,053.67 944,847.33 142,956.11 1,310,171.56 45.36 58.61
TRANSFERS TO OTHER FUNDS 0.00 0.00 55,106.82 0.00 (55,106.82) 100.00 100.00
TOTAL EXPENDITURES 2,413,975.00 1,440,053.67 1,015,954.15 142,956.11 1,255,064.74 48.01 59.22
Fund 16 - CAPITAL IMPROVEMENTS FUND: TOTAL REVENUES 2,177,000.00 1,821,397.79 1,045,228.23 0.00 1,131,771.77 48.01 80.43 TOTAL EXPENDITURES 2,413,975.00 1,440,053.67 1,015,954.15 142,956.11 1,255,064.74 48.01 59.22 NET OF REVENUES & EXPENDITURES (236,975.00) 381,344.12 29,274.08 (142,956.11) (123,292.97) 47.97 11.33 BEG. FUND BALANCE 2,348,046.47 2,348,046.47 2,348,046.47 END FUND BALANCE 2,111,071.47 2,729,390.59 2,377,320.55
18 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 19 - POLICE PROTECTION PROPERTY TAX REVENUE 15,100.00 14,967.10 14,884.81 0.00 215.19 98.57 99.52
INTEREST INCOME 500.00 357.85 141.57 0.00 358.43 28.31 73.45
TOTAL REVENUES 15,600.00 15,324.95 15,026.38 0.00 573.62 96.32 97.82
CONTRACTUAL 5,000.00 4,294.52 15,507.53 0.00 (10,507.53) 310.15 85.56
TOTAL EXPENDITURES 5,000.00 4,294.52 15,507.53 0.00 (10,507.53) 310.15 85.56
Fund 19 - POLICE PROTECTION: TOTAL REVENUES 15,600.00 15,324.95 15,026.38 0.00 573.62 96.32 97.82 TOTAL EXPENDITURES 5,000.00 4,294.52 15,507.53 0.00 (10,507.53) 310.15 85.56 NET OF REVENUES & EXPENDITURES 10,600.00 11,030.43 (481.15) 0.00 11,081.15 4.54 135.36 BEG. FUND BALANCE 73,740.71 73,740.71 73,740.71 END FUND BALANCE 84,340.71 84,771.14 73,259.56
19 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 21 - BOND AMORTIZATION FUND PROPERTY TAX REVENUE 1,191,000.00 1,149,570.09 1,174,239.85 0.00 16,760.15 98.59 97.24
INTEREST INCOME 3,800.00 3,755.62 279.41 0.00 3,520.59 7.35 76.37
TOTAL REVENUES 1,194,800.00 1,153,325.71 1,174,519.26 0.00 20,280.74 98.30 97.11
TRANSFERS TO OTHER FUNDS 1,201,900.00 1,201,900.00 1,191,271.85 0.00 10,628.15 99.12 97.79
TOTAL EXPENDITURES 1,201,900.00 1,201,900.00 1,191,271.85 0.00 10,628.15 99.12 97.79
Fund 21 - BOND AMORTIZATION FUND: TOTAL REVENUES 1,194,800.00 1,153,325.71 1,174,519.26 0.00 20,280.74 98.30 97.11 TOTAL EXPENDITURES 1,201,900.00 1,201,900.00 1,191,271.85 0.00 10,628.15 99.12 97.79 NET OF REVENUES & EXPENDITURES (7,100.00) (48,574.29) (16,752.59) 0.00 9,652.59 235.95 100.00 BEG. FUND BALANCE 16,752.59 16,752.59 16,752.59 END FUND BALANCE 9,652.59 (31,821.70)
20 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 22 - BOND PROCEEDS FUND INTEREST INCOME 12,000.00 8,125.87 2,860.75 0.00 9,139.25 23.84 77.25
TRANSFERS FROM OTHER FUNDS 1,201,900.00 1,201,900.46 1,191,271.85 0.00 10,628.15 99.12 97.79
TOTAL REVENUES 1,213,900.00 1,210,026.33 1,194,132.60 0.00 19,767.40 98.37 97.28
CONTRACTUAL 3,518.00 3,518.00 3,428.00 0.00 90.00 97.44 97.11
CAPITAL OUTLAY 875,620.00 718,538.00 400,279.78 53,960.00 421,380.22 51.88 80.88
DEBT SERVICE PRINCIPAL 460,000.00 460,000.00 460,000.00 0.00 0.00 100.00 100.00
DEBT SERVICE INTEREST/FEES 98,250.00 92,902.99 83,503.41 0.00 14,746.59 84.99 84.27
TOTAL EXPENDITURES 1,437,388.00 1,274,958.99 947,211.19 53,960.00 436,216.81 69.65 88.92
Fund 22 - BOND PROCEEDS FUND: TOTAL REVENUES 1,213,900.00 1,210,026.33 1,194,132.60 0.00 19,767.40 98.37 97.28 TOTAL EXPENDITURES 1,437,388.00 1,274,958.99 947,211.19 53,960.00 436,216.81 69.65 88.92 NET OF REVENUES & EXPENDITURES (223,488.00) (64,932.66) 246,921.41 (53,960.00) (416,449.41) 86.34 212.53 BEG. FUND BALANCE 481,251.20 481,251.20 481,251.20 END FUND BALANCE 257,763.20 416,318.54 728,172.61
21 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 24 - LAND ACQUISITION FUND INTEREST INCOME 6,900.00 4,681.85 1,890.99 0.00 5,009.01 27.41 108.58
TRANSFERS FROM OTHER FUNDS 100,000.00 100,000.00 155,106.82 0.00 (55,106.82) 155.11 100.00
TOTAL REVENUES 106,900.00 104,681.85 156,997.81 0.00 (50,097.81) 146.86 100.65
Fund 24 - LAND ACQUISITION FUND: TOTAL REVENUES 106,900.00 104,681.85 156,997.81 0.00 (50,097.81) 146.86 100.65 TOTAL EXPENDITURES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 NET OF REVENUES & EXPENDITURES 106,900.00 104,681.85 156,997.81 0.00 (50,097.81) 146.86 100.65 BEG. FUND BALANCE 979,942.75 979,942.75 979,942.75 END FUND BALANCE 1,086,842.75 1,084,624.60 1,136,940.56
22 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 25 - PARK DEVELOPMENT FUND CAPITAL GRANTS 347,000.00 0.00 0.00 0.00 347,000.00 0.00 0.00
INTEREST INCOME 7,100.00 5,325.02 1,984.85 0.00 5,115.15 27.96 89.50
TRANSFERS FROM OTHER FUNDS 100,000.00 100,000.00 100,000.00 0.00 0.00 100.00 100.00
TOTAL REVENUES 454,100.00 105,325.02 101,984.85 0.00 352,115.15 22.46 98.33
CAPITAL OUTLAY 668,000.00 40,000.00 3,362.70 14,137.30 650,500.00 2.62 0.00
TOTAL EXPENDITURES 668,000.00 40,000.00 3,362.70 14,137.30 650,500.00 2.62 0.00
Fund 25 - PARK DEVELOPMENT FUND: TOTAL REVENUES 454,100.00 105,325.02 101,984.85 0.00 352,115.15 22.46 98.33 TOTAL EXPENDITURES 668,000.00 40,000.00 3,362.70 14,137.30 650,500.00 2.62 0.00 NET OF REVENUES & EXPENDITURES (213,900.00) 65,325.02 98,622.15 (14,137.30) (298,384.85) 39.50 39.42 BEG. FUND BALANCE 1,028,250.75 1,028,250.75 1,028,250.75 END FUND BALANCE 814,350.75 1,093,575.77 1,126,872.90
23 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 26 - TRAILS AND PATHWAYS FUND INTEREST INCOME 2,500.00 1,373.77 703.16 0.00 1,796.84 28.13 119.48
TRANSFERS FROM OTHER FUNDS 100,000.00 100,000.00 100,000.00 0.00 0.00 100.00 100.00
TOTAL REVENUES 102,500.00 101,373.77 100,703.16 0.00 1,796.84 98.25 100.89
CAPITAL OUTLAY 195,000.00 30,000.00 29,650.00 0.00 165,350.00 15.21 21.53
TOTAL EXPENDITURES 195,000.00 30,000.00 29,650.00 0.00 165,350.00 15.21 21.53
Fund 26 - TRAILS AND PATHWAYS FUND: TOTAL REVENUES 102,500.00 101,373.77 100,703.16 0.00 1,796.84 98.25 100.89 TOTAL EXPENDITURES 195,000.00 30,000.00 29,650.00 0.00 165,350.00 15.21 21.53 NET OF REVENUES & EXPENDITURES (92,500.00) 71,373.77 71,053.16 0.00 (163,553.16) 76.81 36.35 BEG. FUND BALANCE 360,916.45 360,916.45 360,916.45 END FUND BALANCE 268,416.45 432,290.22 431,969.61
24 - FYE2021 Q3 Financial Update 04/08/2021 10:41 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace PERIOD ENDING 01/31/2021 ATTACHMENT B DB: Cpd Bsa % Fiscal Year Completed: 75.62 3RD QUARTER FINANCIAL ANALYSIS FOR THE NINE MONTHS ENDED 01/31/2021 2020-21 BUDGET PREV YEAR ORIGINAL YEAR-TO-DATE YTD BALANCE ENCUMBERED UNENCUMBERED % BDGT % BDGT ACCOUNT DESCRIPTION BUDGET THRU 01/31/21 01/31/2021 YEAR-TO-DATE BALANCE USED USED
Fund 27 - HUMAN KINETICS PARK IMPROVEMENT FUND CONTRIBUTIONS/SPONSORSHIPS 4,000,000.00 853,967.44 839,455.70 0.00 3,160,544.30 20.99 60.29
CAPITAL GRANTS 384,870.00 184,870.00 29,436.25 0.00 355,433.75 7.65 145.45
INTEREST INCOME 19,000.00 15,462.16 4,682.48 0.00 14,317.52 24.64 100.00
SPECIAL RECEIPTS 0.00 0.00 83,122.00 0.00 (83,122.00) 100.00 0.00
TRANSFERS FROM OTHER FUNDS 0.00 0.00 0.00 0.00 0.00 0.00 100.00
TOTAL REVENUES 4,403,870.00 1,054,299.60 956,696.43 0.00 3,447,173.57 21.72 78.01
CONTRACTUAL 265,645.00 57,380.86 134,534.72 171,183.12 (40,072.84) 115.09 104.50
COMMODITIES/SUPPLIES 0.00 0.00 70.15 0.00 (70.15) 100.00 0.00
CAPITAL OUTLAY 5,148,150.00 1,168,337.00 526,722.00 550.00 4,620,878.00 10.24 35.25
TOTAL EXPENDITURES 5,413,795.00 1,225,717.86 661,326.87 171,733.12 4,580,735.01 15.39 39.39
Fund 27 - HUMAN KINETICS PARK IMPROVEMENT FUND: TOTAL REVENUES 4,403,870.00 1,054,299.60 956,696.43 0.00 3,447,173.57 21.72 78.01 TOTAL EXPENDITURES 5,413,795.00 1,225,717.86 661,326.87 171,733.12 4,580,735.01 15.39 39.39 NET OF REVENUES & EXPENDITURES (1,009,925.00) (171,418.26) 295,369.56 (171,733.12) (1,133,561.44) 12.24 100.00 BEG. FUND BALANCE 2,660,868.91 2,660,868.91 2,660,868.91 END FUND BALANCE 1,650,943.91 2,489,450.65 2,956,238.47
TOTAL REVENUES - ALL FUNDS 23,975,553.00 19,369,127.65 17,721,523.00 0.00 6,254,030.00 73.91 90.45 TOTAL EXPENDITURES - ALL FUNDS 22,674,715.28 13,868,547.75 11,051,268.25 953,520.66 10,669,926.37 52.94 67.82 NET OF REVENUES & EXPENDITURES 1,300,837.72 5,500,579.90 6,670,254.75 (953,520.66) (4,415,896.37) 439.47 155.86 BEG. FUND BALANCE - ALL FUNDS 26,144,080.66 26,144,080.66 26,144,080.66 END FUND BALANCE - ALL FUNDS 27,444,918.38 31,644,660.56 32,814,335.41
Note: There is no Attachment C for Q3 update
25 - FYE2021 Q3 Financial Update ATTACHMENT D Champaign Park District Projected Cash Flow Through 4/30/21 as of 2/28/2021 Projected Cash Flow through 4/30/2021 Cash/Investments, 4/30/2021 Projected $30,000,000
Plus: Projected operating budget surplus 650,000 VT Expenditure Reductions-closing 314,225 Net Budgetary Changes known 9/30 62,541 PPRT Additional Funding 16,200 1,042,966 12,002,268 ; Less: 40% 120-day reserve 2,421,730 PPRT Removed funding loss $25K - Revenue deferred to FY22 65,920 17,997,732 ; Revenue-Programming Estimated 59,000 60% Interest @ 32% Original Budget 144,000 VT Revenue budgeted in FYE21 282,000 OSLAD Matching Funds HK+ add'l 505,000 OSLAD Matching Funds Spalding 347,000 Martens Center Fund 2,660,869 Martens Center Start-Up Funds 300,000 Martens Center Additional CPD Est. 2,810,000 Capital Project Funds 5,781,324 Committed Remaining Undesignated Legal/Payroll Restrictions 3,663,855 (19,040,698) Excess Funds Remaining $12,002,268
26 - FYE2021 Q3 Financial Update ATTACHMENT E
MARTENS CENTER to 2/28/21
REVENUE BUDGET Actual Rainer & Julie Martens $4,000,000.00 $3,646,817.77 Champaign Park District $4,300,000.00 $2,300,000.00 Capital Campaign $2,373,344.84 $1,648,344.84 Investment/Interest Income $130,595.23 $130,595.23 Land Grant $105,674.46 $105,674.46 Total Revenue $10,909,614.53 $7,831,432
EXPENSES Architectural Fees--Ratio $911,472.00 $748,652.85 Construction Bid--Broeren Russo $9,463,800.00 S0.00 Construction Contingency--5% $384,692 Attorney Fees TBD $39,678.90 Builder's Risk Insurance $13,500.00 Testing Fees $19,825.00 Soil Transfer $55,867.50 Permits $67,150.00 $29,500.00 Grant Fees--IL Department of Resources $300.00 $300.00 Furniture, Fixtures & Equipment $300,000.00 Heart Technology door access $24,655.29 $0.00 Gym Equipment $51,411.17 $0.00 Landscaping TBD Other (includes fundraising) $320,000.00 $29,961.24 TOTAL EXPENSES $11,612,673.17 $848,092.99
Human Kinetics Park
REVENUE BUDGET Actual OSLAD Funds $400,000.00 $200,000 Donations and Sponsorships $100,056.88 $100,057 CPD Funds $400,000.00 398687.44 Total $900,056.88 $698,744.32
EXPENSES Architectural Fees--Hitchcock $91,500.00 $84,132.94 Consruction Bid--Duce Construction $655,282.00 Construction Contingency--5% $33,770.00 Geotechnical Fees $3,050.00 $3,050.00 Permit Fees $250.00 $250.00
27 - FYE2021 Q3 Financial Update ATTACHMENT E
Testing Fees TBD Equipment $116,950.00 Landscaping TBD Audit Fees grant $3,000.00 Other Expenses $583.22 $583.22
TOTAL EXPENSES $904,385.22 $88,016.16
28 - FYE2021 Q3 Financial Update REPORT TO PARK BOARD
FROM: Joe DeLuce, Executive Director
DATE: April 7, 2021
SUBJECT: Champaign Parks Foundation (Foundation) 3rd Quarter Financial Analysis for Fiscal Year 2021
Background Attached is the Foundation financial update for the nine months ended January 31, 2021 for discussion purposes. To provide better communication and transparency on the sources and uses of funds, also attached is last fiscal report as of and for the nine months ended January 31, 2021 detailed by restriction.
The detailed report shows by purpose of restriction, 5/1 beginning balance (audited), current month and year-to-date revenues and expenses, and the ending balance.
Total revenues are down $52,740 from prior year-to-date through January 31. Of this decrease, $32,300 is specific to the Virginia Theatre restoration funds that are not being collected with the closure of the theatre. The impact of not having Ties and Tennies fundraiser this year resulted in $17,180 loss in revenue. The remaining difference is in the investment income as a result of the very low interest rates.
Total expenditures are $152,008 less than the prior year-to-date through January 31. Total expenditures for the quarter were $266,281; of which 84% was for the Martens Center. The remaining expenditures included 12% to scholarships, 3% for the annual financial audit and preparation of tax return, with the remaining 1% was for annual operating expenses for donor software, filing fees and credit card processing fees. The current year transfers out are to reimburse the Park District for Martens Center A&E fees associated with the building and outdoor improvement projects.
Recommended Action For discussion purposes only. Prepared by: Reviewed by:
Andrea N. Wallace Joe DeLuce Director of Finance Executive Director
The mission of the Champaign Park District is to enhance our community’s quality of life through positive experiences in parks, recreation, and cultural arts. 04/08/2021 05:09 PM REVENUE AND EXPENDITURE REPORT FOR CHAMPAIGN PARK DISTRICT User: andrea.wallace DB: Cpd Bsa PERIOD ENDING 01/31/2021 CHAMPAIGN PARKS FOUNDATION YTD REVENUES AND EXPENSES ACTIVITY FOR QUARTER YTD BALANCE YTD BALANCE YTD BALANCE DIFF ACCOUNT DESCRIPTION 01/31/2021 01/31/2021 01/31/2020 01/31/2021 01/31/2020
CHARGE FOR SERVICE REVENUE 0.00 0.00 1,650.00 (1,650.00)
CONTRIBUTIONS/SPONSORSHIPS 65,216.75 153,782.87 204,337.30 (50,554.43)
INTEREST INCOME 757.36 8,248.32 22,811.63 (14,563.31)
INVESTMENT DIVIDENDS 5,146.91 16,292.10 20,622.78 (4,330.68)
INVESTMENT REALIZED GAINS (LOSSES) 449.84 449.84 14.74 435.10
INVESTMENT UNREALIZED GAINS (LOSSES) 974.58 19,215.98 1,292.53 17,923.45
TOTAL REVENUES 72,545.44 197,989.11 250,728.98 (52,739.87)
CONTRACTUAL 40,911.29 49,286.97 48,220.06 1,066.91
COMMODITIES/SUPPLIES 527.20 29,769.81 26,276.60 3,493.21
INVESTMENT FEES 1,175.09 3,817.92 3,743.39 74.53
CAPITAL OUTLAY 0.00 1,722.23 202,717.35 (200,995.12)
TRANSFERS TO OTHER FUNDS 223,667.67 489,455.70 445,103.50 44,352.20
TOTAL EXPENDITURES 266,281.25 574,052.63 726,060.90 (152,008.27)
TOTAL REVENUES - FUND 98 72,545.44 197,989.11 250,728.98 (52,739.87) TOTAL EXPENDITURES - FUND 98 266,281.25 574,052.63 726,060.90 (152,008.27) NET OF REVENUES & EXPENDITURES (193,735.81) (376,063.52) (475,331.92) 99,268.40 BEG. FUND BALANCE 5,802,739.83 6,334,593.44 END FUND BALANCE 5,426,676.31 5,859,261.52
1 Champaign Parks Foundation Foundation Funds as of January 31, 2021
Central Illinois Bank Operating Account $ 2,255.81 Central Illinois Bank Money Market Account .20% 199,330.23 Commerce Bank Money Market, .03% 43,201.45 Marine Bank Money Market, .20% 43,581.37 Midland States Bank - MMA, 0.03% 152,279.44 12 month CD with BankChampaign at 0.50% (7/10/21) 103,662.93 18 month CD with First Mid Bank & Trust at 0.25% (8/19/2021) 214,377.15 First Financial Bank CD, 1.49%, 5 year (8/23/24) 54,388.35 Cozad Asset Management Investment Account 2,208,303.76 Cozad Asset Management Investment Account #2345 Martens Pre-payment 1,646,826.51 Pledge Receivable Current (Martens Center) 475,677.49 Pledge Receivable Long-Term, net of discount of $9,574.18 282,921.82 Total Cash Balance 5,426,806.31 *Less: Accounts Payable as of End of Month (130.00) Total Funds Available: $ 5,426,676.31
Audited Unaudited Balance Current Month Fiscal Year-to-Date Balance 4/30/2020 Revenues Expenses Revenues Expenses 01/31/2021 Art in the Park 371.10 - - - - 371.10 Art Smart 280.00 - - - - 280.00 Bach's Lunch 200.00 - - - - 200.00 Champaign West Rotary Meditation Garden - Mattis Pk 10,555.77 - - - - 10,555.77 Clark Park - General (Adopt-a-Park $526.94, Fraker Memorial $100) 726.94 - - 50.00 - 776.94 Clark Park Bench 820.00 - - - - 820.00 CUSR Programs 18,876.37 50.00 - 475.00 - 19,351.37 CUSR Scholarships - - - 4,005.00 4,005.00 - Dodds Park 1,644.00 - - - 1,722.23 (78.23) Dog Park Development 4,725.00 - - - - 4,725.00 Dog Park Amenities 3,209.28 - - - - 3,209.28 Donor Appreciation Lunch/Meals 924.37 - - - - 924.37 Douglas Seniors 1,000.00 - - - - 1,000.00 Douglass Center 1,600.00 - - - - 1,600.00 Douglass Community Gardens 100.00 - - - - 100.00 Environmental Ed Programs 335.00 - - 75.00 - 410.00 Flower Program 605.00 - - 50.00 - 655.00 Fraker Memorial 1,160.00 - - - - 1,160.00 H.E. Moore Trust 68,119.00 - - - - 68,119.00 Hays Seniors 2,812.68 - - - - 2,812.68 Hazel Park 180.00 - - - - 180.00 Helm Park - Adopt of Park 40.00 - - - - 40.00 Hessel Park 4,074.12 - - - 3,156.00 918.12 Kaufman Lake 2,633.67 - - - - 2,633.67 Laborer's Memorial 2,000.00 - - - - 2,000.00 Land Acquisition 1,375.00 - - - - 1,375.00 Land Dedication 555.00 - - - - 555.00 Land/Natural Areas 3,166.00 - - 1,621.00 - 4,787.00
2 Audited Unaudited Balance Current Month Fiscal Year-to-Date Balance 4/30/2020 Revenues Expenses Revenues Expenses 01/31/2021 Leonhard Rec Center - Brick Campaign 7,119.26 - - 500.00 118.26 7,501.00 Lindsay Memorial Garden 3,478.65 - - - - 3,478.65 Martens Center (Includes full pledge not received) 5,077,472.73 1,535.99 1,175.09 143, 030.47 493,273.62 4,727,229.58 Mattis Park - Boots 404.00 - - - - 404.00 Memorials 60,464.68 630.00 130.00 19,750.00 19,341.39 60,873.29 Memorials - Hays 1,040.00 - - - - 1,040.00 Memorial-Robert Toalson 2,395.00 - - - - 2,395.00 Mitchell Robinson Memorial (0.00) - - - - (0.00) Paths & Trails - - - 105.00 - 105.00 Playgrounds 5,160.00 300.00 - 1,671.00 - 6,831.00 Porter Park - - - 100.00 - 100.00 Powell Park 2,246.00 - - - - 2,246.00 Prairie Farm 15,239.08 - - 20.00 - 15,259.08 Special Events_Fundraiser Ties & Tennies (Scholarship fund) ------Scholarships 27,190.00 - - 4,550.00 31,700.00 40.00 Seniors-Carle Grant 131.33 - - - - 131.33 Sholem Pool Capital Improvements 5,025.00 - - 100.00 - 5,125.00 Sims Memorial 7,589.24 - - - - 7,589.24 Skelton Park 688.91 - - - - 688.91 Sports/Athletics - General Programs 150.00 - - - - 150.00 Trees - General (Not Memorial) Morrissey Park 310.00 - - - - 310.00 Trees - Porter Park Memorial 175.00 - - - - 175.00 Trevett Finch Park (Adopt-a-Park) 1,393.00 - - - - 1,393.00 Virginia Theatre Restoration 219,116.54 1,000.00 - 3,580.48 - 222,697.02 Virginia Theatre Non-Specific 13,408.29 50.00 - 3,558.29 1,013.92 15,952.66 Visual and Performing Art 24,671.58 - - - 6,040.25 18,631.33 Westside Park Bench 100.00 - - 30.00 - 130.00 Westside Park Tootsie 15,353.00 - - - - 15,353.00 Westside-Sculptures 57,266.67 - - - - 57,266.67 Wheelchair Basketball 5,099.00 - - - - 5,099.00 William Wagner Trust (Capital improvements-parks) 18,356.04 - - - - 18,356.04 Youth Programs - restricted 500.00 - - - - 500.00 Youth Theatre 13,710.81 - - 1,000.00 - 14,710.81 Subtotal - Restricted/Endowment 5,717,342.11 3,565.99 1,305.09 184, 271.24 560,370.67 5,341,242.68 Unrestricted 85,397.72 3,049.74 495.74 13,717.87 13,681.96 85,433.63 Total Funds 5,802,739.83 6,615.73 1,800.83 197, 989.11 574,052.63 5,426,676.31
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