CITY OF ORILLIA Regular Council Meeting Thursday, December 13, 2018 - 7:00 p.m. Council Chamber, Orillia City Centre

A G E N D A

Infrared hearing aids are available on the east wall at the back of the Council Chamber. Page

Call to Order

O Canada

Moment of Silence

Approval of Agenda

Disclosure of Interest

Presentation

Deputations

7 - 18 1. Aaron Switzer, Senior Policy Advisor, Ontario Retail Cannabis Accessory Coalition, will be present to discuss retail cannabis stores.

Minutes

- November 26, 2018 Public Meeting re Planning Matters - November 26, 2018 Regular Council Meeting - December 6, 2018 Special Council Meeting re 2018-2022 Term of Council - Orientation and Objectives

Correspondence

Reports

1. Report Number 2018-16 of Council Committee. (Report will be available following the Council Committee meeting on December 10, 2018)

THAT Report Number 2018-16 of Council Committee, now before Council, be adopted.

19 - 77 2. Grants Committee - re Report Number 2018-04. File: C12-GNT

Page 1 of 149 Page

THAT as recommended in Grants Committee Report Number 2018-04 dated December 7, 2018, the following Partnership Program for Cultural Festivals and Events grants be approved:

Roots North Music Festival $2,000 Orillia Heritage Centre $1,000 Orillia Winter Carnival $2,500 Orillia Scottish Festival $2,500

AND THAT the Partnership Program for Cultural Festivals and Events Grant Application from the Orillia Canada Day Committee be deferred to the next Grants Committee meeting.

AND THAT the Partnership Programming for Cultural Festivals and Events Grant Application from the Mariposa Folk Foundation be received;

AND THAT, in accordance with City Policy 4.2.1.2 regarding multi-year Tier 3 funding applications being subject to the availability of funds as approved in the annual budget by Orillia City Council and due to the substantial increase being requested for 2019- 2021, the application be forwarded to Council for consideration during its budget deliberations.

79 - 81 3. Mayor Clarke and Councillor Lauer - re Condominiums with Common Elements Taxation Working Group. File: D07-GEN

THAT as recommended in Report MC-18-22 dated December 4, 2018 from Mayor Clarke and Councillor Lauer, Resolution Number 2018-213 regarding the creation of a working group for Condominiums with Common Elements Taxation, adopted at a meeting of Council held on October 1, 2018, be amended as follows:

- by deleting the requirement for Council representation “from each ward” and replacing it with representation from “one member of Council” - and adding “one member from the development community” - and adding the following:

"AND THAT Councillor Ainsworth be assigned as the Council representative;

AND THAT staff be directed to advertise for one additional member representing the development community to be added to the Common Elements Condominiums Working Group."

83 - 88 4. Mayor Clarke - re Council Appointments. File: C13-APP

THAT as recommended in Report MC-18-21 dated November 22, 2018 from Mayor Clarke, the appointment of Council members to Agencies, Boards and Committees for a two year term from December 1, 2018 to November 14, 2020 be approved as set out in Schedule “A” of the report.

Page 2 of 149 Page

89 - 103 5. Councillor Ainsworth - re OSUM Conference - May 2 - 4, 2018. File: A04-GEN

THAT Report MC-18-23 dated November 21, 2018 from Councillor Ainsworth regarding the OSUM conference held from May 2 - 4, 2018 be received as information.

105 - 110 6. Councillor Ainsworth - re AMO Conference - August 19 - 22, 2018. File: A04- GEN

THAT Report MC-18-24 dated November 21, 2018 from Councillor Ainsworth regarding the AMO Conference held from August 19 - 22, 2018 be received as information.

Motions

Notice of Motion

Deputation Motions

Consent Agenda

111 - 112 1. Minister of Municipal Affairs and Housing - re Letter of Congratulations. File: A16-MMAH

Recommendation: Receive as information.

113 2. Minister of Municipal Affairs and Housing - re Municipal Reporting Burden. File: A16-MMAH

Recommendation: Receive as information.

115 3. Minister of Municipal Affairs and Housing - re Housing Supply Action Plan Consultation - Deadline is January 25, 2019. File: A16-MMAH

Recommendation: Receive as information. Copy to Development Services and Engineering Department.

117 - 125 4. Ministry of Finance - re Ontario Cannabis Legalization Implementation Fund - First Payment. File: A16-MOFXF11-GEN

Recommendation: Receive as information. Copy to Treasury Department. Copy to Legislative Services Division, Clerk's Department.

127 - 129 5. Ontario Good Roads Association - re 2019-2021 Board of Directors

Page 3 of 149 Page

Nominations - Deadline is December 21, 2018. File: A01-OGRA

Recommendation: Receive as information.

131 6. Rural Ontario Municipal Association - re 2019 Annual General Meeting and Conference - January 27 - 29, 2019. File: A01-GEN

Recommendation: Receive as information.

133 - 137 7. Rural Ontario Municipal Association - re Notice of Call for Nominations for the ROMA Board of Directors Zone Representatives 2019-2023 - Deadline is December 31, 2018. File: A01-GEN

Recommendation: Receive as information.

139 - 140 8. Child Advocacy Centre Simcoe/Muskoka - re Request for annual funding for the Child Advocacy Centre Simcoe/Muskoka - Orillia Centre. File: F05-19

Recommendation: Refer to 2019 Budget Committee. Copy to Treasury Department.

141 - 142 9. Orillia Police Services Board - re Letter of Support - Child Advocacy Centre Simcoe/Muskoka. File: C12-PSB

Recommendation: Receive as information.

143 10. St. James' Anglican Church - re Letter of congratulations. File: S00-GEN

Recommendation. Receive as information.

145 11. Roger Lippert - re North Lake Village - Simcoe Common Elements Condominium Corporation 425. File: D00-GEN

Recommendation: Receive as information. Copy to Development Services and Engineering Department.

147 - 148 12. Downtown Orillia Management Board - re Appointment of 2018-2022 Board of Directors. File: C12-DMB

Recommendation: That the following resolution be passed:

"THAT, further to the letter dated November 20, 2018 from the Downtown

Page 4 of 149 Page

Orillia Management Board, the following members be appointed to the Board of Directors for a term from December 1, 2018 to November 14, 2022:

Michael Fredson Michael Knight Tyler Knight Nancy Nevala Daniel Saberi Ron Spencer Al Wallace Susan Willsey"

149 13. Orillia Youth Opportunities Committee - re Recommendation for Student Member. File: C13-APP

Recommendation: That the following resolution be passed:

"THAT Fouz UI-Mubeen be re-appointed to the Orillia Youth Opportunities Committee for the student term to expire August 31, 2019."

By-laws

2018-106 A By-law to provide for the levying and collecting of monies required for the purposes of the City of Orillia before the adoption of the estimates for the year 2019 (Interim Tax Levy).

This by-law authorizes the municipality to proceed with the first installment tax billing in 2019 prior to the adoption of the final tax rates, as set out in the CIP memo dated December 7, 2018 from the Treasury Department.

2018-107 A By-law to repeal and replace Chapter 208 of the City of Orillia Municipal Code - Sickness and Disability Benefit Plan.

This by-law repeals and replaces Chapter 208 to incorporate the Arbitrator’s award to increase the long-term disability benefit for the Orillia Professional Fire Fighters Association (OPFFA) employee group. Further, this by-law implements a trial period of three years to reflect the changes required due to the Arbitrator’s award of the 24 hour shift for suppression fire fighters of the OPFFA employee group as recommended by Council Committee.

2018-108 A By-law to amend Chapter 493 of the City of Orillia Municipal Code - Remuneration - Expenses.

This by-law repeals the one-third tax exemption for elected officials that the Federal Government eliminated through Bill C44 as set out in the CIP memo dated November 20, 2018 from the Human Resources

Page 5 of 149 Page

and Treasury Departments.

2018-109 Amendment Number 107 to Traffic and Parking Regulation By-law Number 2007-55, as amended - 705 University Avenue.

This by-law amends the Traffic and Parking Regulation By-law to designate two (2) accessible parking spaces at 705 University Avenue as set out in the CIP memo dated November 16, 2018 from the Clerk’s Department.

2018-110 A By-law to accept and dedicate a road widening (Part 1 and 2 on Plan 51R-41359) to the Corporation of the City of Orillia (Mississaga Street East).

This By-law accepts and dedicates Part 1 and 2 on Plan 51R-41359 to the City of Orillia as a road widening as a condition of Site Plan Approval under File D11-290 as set out in the CIP memo dated November 29, 2018 from the Development Services and Engineering Department.

2018-111 A By-law to amend Chapter 170 of the City of Orillia Municipal Code - Municipal By-law Enforcement Officer.

This by-law amends Chapter 170 to appoint Orillia Soldiers’ Memorial Hospital Security Officers Brittany Hupponen and Jennafer McDonnell as Municipal By-law Enforcement Officers for the purpose of the City of Orillia Traffic and Parking By-law Number 2007-55, as amended in accordance with the Police Services Act.

2018-112 A By-law to confirm the proceedings of Council at its meetings held on December 13, 2018.

Announcements

Open Public Forum

Adjournment

Page 6 of 149 CITY OF ORILLIA RECEIVED DEPUTATION REQUEST FORM ~ov 2 &.2018 Council Meeting Date Requested: DCZC.. . / ·3 , 2() f 8 Clerk's Dept. *Attachment: Deputation Procedures (Excerpt from Chapter 22- Council Procedure By-law)

All presentation materials must be submitted to the Clerk's Office by 12:00 Noon on the Wednesday prior to the requested meeting date. Se.i\.\of' '\)o l ~cy f-'\d.l)\scr · \ o ~ On..\ Q.r\ RL-\a il PERSON REQUESTING DEPUTATION: r OY\ 'at . b~ ~ · l · c.A() Cecl\ CONTACT DETAILS: Email: aaroY\@. Cahh'Ob~ z.C..o'C)\\ t\ ()h. C"d

Phone (B): {oS ~ 3tt $-. 4

Will you be providing a powerpoint presentation? Yes it~' No o

Have discussions or correspondence taken place with a member of Council or Department Head and if so, with whom and when? f\".\- ,.,. dh M ayor an~ Sh£~ A"~ J '11 I '8 1 S..,\, s..o.ft':' -t e."':a •\ c Q r .-es fond f.~>CL with Ar. (\ ~c\<.e.(v,a AsLlbf S-\-o~tCI'( :) a.t'\d. Sb-a'Vh, c... 2 •• J'brd. Fu . ~I.)~ ~eJ\{)'1 \?oo ~ ~ .Cor tk.c...e.W\ \o.u' ~-"' . Are you speaking: a) o on your own behalf; or b) ~ behalf of a group/organization

Names and Signatures of Individuals Participating i (m 1mum of 3 speakers):

Name: ~a.f"C!r\ Swdzw- Signature: --£,&--___.,.::;---;~v-+---- Date: /Jov 26 It e I Name: Signature: ______Date: _____ Name: ______Signature: ______Date: _____

Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, Corporation of the City of Orillia, 50 Andrew Street South, Suite 300, Orillia, ON L3V 7T5

OFFICE USE ONLY: APPROVED ON: ______SCHEDULED FOR: ______

Page 7 of 149 . [Attachment 1]

TO: City of Orillia Clerk's Office

I, Aaron Switzer am formally requesting a deputation to Orillia City Council on behalf of the Ontario Retail Cannabis Accessory Coalition (ORCAC) proposing that Orillia take advantage of the opportunity to support a resolution to 'opt-in' to permitting retail cannabis stores to operate in our municipality under the governance of the Alcohol and Gaming Commission of Ontario.

A brief outline of this deputation is as follows:

-Access to the Federal Excise Tax on Cannabis - Providing Orillians with easy access to legal cannabis - Timely access to legal cannabis - Stimulating a new small business sector in Orillia - Tighter control over youth consumption of cannabis - Facilitating a smooth conversion into the new climate of legalization - Education and harm reduction approaches to use - Competition against black market sales - Issues of public consumption - Deterring Home Cultivation

Thank you very much for your time and consideration.

Aaron Switzer · Senior Policy Advisor ORCAC [email protected] 705 345 4982

Page 8 of 149 [Attachment 2]

A brief history of myself {Aaron Switzer) and my work with the Ontario Retail Cannabis Accessory Coalition (ORCAC): In November of last year a coalition of Ontario cannabis accessory retailers was formed {The Ontario Retail Cannabis Accessory Coalition) by a wholesaler to combat the Wynne government from selling accessories in their proposed stores and putting the industry at risk. Members first included the 7 biggest accessory chains in Ontario, one of which is Happy Dayz whose head office is located here in Orillia. The ORCAC began representing roughly 30 brick and mortar locations, upwards of 100 employees and the largest share of the accessory market in the province.

As the government changed, the coalition under my direction grew to include 72 brick and mortar locations operating in 51 different ridings. We have formed a very close relationship with the Canadian Federation of Independent Business whose primary cannabis business lobbyist has helped to coordinate press releases, memos, and sharing of information channels among other things together defending and promoting small business in the cannabis accessory industry. I personally authored the Fundamentals of Cannabis Policy in Ontario white paper that was submitted to Assistant Finance Minister Doug Downey before Caucus had been sworn. This paper was a key instrument in lobbying the Provincial government to adopt its current retail model. I have subsequently represented the cannabis accessory industry in a round table with the Deputy Premier/Health Minister advising on retail cannabis policy, advised the CFIB on strategy in negotiating on behalf of the industry with the Finance Minister and Attorney General, advised Social Responsibility divisions of major Licensed Producers, submitted deputations to provincial and municipal committees including the Standing Committee on Social Policy, and have also represented the industry at rallies, information events, and in the media.

The ORCAC continues to advocate for cannabis ancillary businesses in the evolving landscape of private cannabis retail in Ontario with a goal to promote and protect small businesses in this sector, facilitate and/or maintain good relationships with their communities of operation, and stave off large corporate monopolization of the industry. As the senior policy advisor I currently aid in strategy on all levels of government and business people within the industry to implement policy that achieves these goals, and ensures a lucrative and fair business sector that considers and respects public health and safety, social responsibility, and good standing in their communities.

1

Page 9 of 149 Thank you for your consideration, and please do not hesitate to contact me if any further information is required.

Aaron Switzer Senior Policy Advisor ORCAC [email protected] 705 345 4982

2

Page 10 of 149 Page 11 of 149 WHO WEARE Page 12 of 149

ONTARIO REATAIL CANNABIS ACCESSORY COALITION

The ORCAC advocates for cannabis ancillary businesses in the evolving landscape of private cannabis retail in Ontario. Our goal is to promote and protect small businesses in this sector, facilitate and/or maintain good relationships with their communities of operation, and stave off large corporate monopolization of the industry. We aid all levels of government and business people within the industry to implement policy that achieves these goals, and ensure a lucrative and fair business sector that considers and respects public health, social res onsibilit and ood stand in in their communities. Page 13 of 149 Page 14 of 149 Page 15 of 149 ANEW SMALL BUSINESS SECTOR Page 16 of 149

CANNABIS RETAIL IS DESIGNED TO HELP

Top down legislation has been geared to promote small independent business to dominate the cannabis sector. From limiting vertical integration by LPs to capping chain expansion, small businesses promote local ownership and operation, employment, and ethical integrity in the community. Page 17 of 149 Page 18 of 149 CITY OF ORILLIA

TO: Council – December 13, 2018 FROM: Grants Committee DATE: December 7, 2018 REPORT NO: GNT 2018- 04 SUBJECT: Grant Recommendations - Partnership Program for Cultural Festivals and Events

Recommended Motion

THAT the following Partnership Program for Cultural Festivals and Events grants be approved:

Roots North Music Festival $2,000 Orillia Heritage Centre $1,000 Orillia Winter Carnival $2,500 Orillia Scottish Festival $2,500 AND THAT the Partnership Program for Cultural Festivals and Events grant application from the Orillia Canada Day Committee be deferred to the next Grants Committee meeting.

AND THAT the Partnership Programming for Cultural Festivals and Events grant application from the Mariposa Folk Foundation be received;

AND THAT, in accordance with City Policy 4.2.1.2 regarding multiyear tier 3 funding applications being subject to the availability of funds as approved in the annual budget by Orillia City Council and due to the substantial increase being requested for 2019- 2021, the application be forwarded to Council for consideration during its budget deliberations.

Purpose

The purpose of this report is to provide recommendations to Council with respect to grant applications falling under Policy 4.2.2.1, Partnership Program for Cultural Festivals and Events for the 2019 calendar year.

Background & Key Facts

 In 2014, the City of Orillia adopted Policy 4.2.2.1, Partnership Program for Cultural Festivals and Events. The purpose of Policy 4.2.2.1 is to establish a consistent, equitable and clear funding policy for festivals and events that supports sustainable Program while inspiring creativity and new initiatives.  The Grants Committee met on November 16, 2018 to review six (6) applications requesting funding through the Partnership Program for the 2019 calendar year.

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H:\TOMRMS\C - Council, Boards and By-laws\C11 - Reports to Council\C11 - 2017\2017 - Other - 2 -

 Longstanding festivals and events meeting the criteria set out within Policy 4.2.1.2. can apply for up to three years of funding through the partnership program.  At its meeting held on December 7, 2015, Council approved multi-year funding for the Mariposa Folk Festival (MFF) encompassing the years of 2016, 2017, and 2018. Funding was approved at $25,000 and increased incrementally by $2,500 over 2017 and 2018.  With the expiration of their current funding agreement, the Mariposa Folk Foundation has submitted a new multi-year funding application under the Partnership Program for Cultural Festivals and Events for the MFF covering 2019 to 2021.  The Grants Committee’s annual budget is $62,000, which includes funding to the Partnership Program for Cultural Festivals and Events and General Grants Program.  In 2017, $43,000 was awarded to eight (8) organizations under the Partnership Program.  In 2018, $39,500 was awarded to six organizations under the Partnership Program.  This year, six (6) organizations applied to the Partnership Program for $65,000, not including the Mariposa Folk Foundation’s request to waive municipal charges and rental fees for their event. A summary of the 2019 grant requests is attached as Schedule “A”.  Due to the modified Council meeting schedule during an election year, the grant applications received were forwarded directly to the Grants Committee for review and are attached within this report as Schedule “B”.  On December 4, 2018 the Orillia Winter Carnival Committee sent out a release cancelling the 2019 event and dissolving the current committee.

Options & Analysis

The Grants Committee presents the following option for consideration:

THAT the following Partnership Program for Cultural Festivals and Events grants be approved:

Roots North Music Festival $2,000 Orillia Heritage Centre $1,000 Orillia Winter Carnival $2,500 Orillia Scottish Festival $2,500 AND THAT the Partnership Program for Cultural Festivals and Events grant application from the Orillia Canada Day Committee be deferred to the next Grants Committee meeting.

AND THAT the Partnership Programming for Cultural Festivals and Events grant application from the Mariposa Folk Foundation be received;

AND THAT, in accordance with City Policy 4.2.1.2 regarding multiyear tier 3 funding applications being subject to the availability of funds as approved in the annual budget by Orillia City Council and due to the substantial increase being Page 20 of 149 H:\TOMRMS\C - Council, Boards and By-laws\C11 - Reports to Council\C11 - 2018\2018 - Other\GNT-2018 Grants Recommendations for PPFE v3.docx - 3 - requested for 2019-2021, the application be forwarded to Council for consideration during its budget deliberations.

Pursuant to Policy 4.2.2.1, the Grants Committee is tasked to make recommendations to Council regarding grant requests made under the Partnership Program for Cultural Festivals and Events and General Grants Program. This year, grant requests for the Partnership Program exceed the 2019 budget. The Committee deliberated over the applications and came to a consensus on the smaller requests. However, given the size and nature of those from the Orillia Canada Day Committee and Mariposa Folk Foundation, the Committee moved to defer them to the new Council.

In light of the recent announcement made by the Orillia Winter Carnival Committee, it is recommended that the motion be amended to strike the $2,500 allocation of funding to the 2019 event.

Financial Impact

The Grants Committee is recommending a total of $8,000 in funding be awarded through the Partnership Program for Festivals and Events at this time. This will leave $54,000 in the 2019 grants budget to support requests from the Mariposa Folk Foundation, Orillia Canada Day Committee, and General Grant Program. A total of $56,500 will remain if the motion is amended to reflect changes in funding to the Orillia Winter Carnival.

Consultation

Consultation was not required for the recommended motion as significant information was provided by the applicants.

Economic Development Impact

The City of Orillia recognizes that festivals and events are valuable to the economic and social fabric of the City, building strong partnerships between the not-for-profit, business and cultural sectors. Festivals and events are key to raising the profile of the City, creating opportunities for people to come together to celebrate and enjoy our community’s rich natural, cultural and human assets.

Through Policy 4.2.2.1, the City of Orillia supports investment in community events and festivals as a means of advancing the City’s economic, cultural and community objectives.

Communications Plan

Grants approved as a result of this report are subject to Policy 4.2.2.1 and shall be presented through the Mayor’s Office. An official news release will be distributed and posted to the City’s website and social media channels prior to the event.

Relation to Formal Plans, City of Orillia Policy Manual and/or Guiding Legislation

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The recommendation included in this report supports the following project/goals identified in Council’s Corporate Plan:

 Enable Economic Development 2.5 - Develop and implement Tourism Strategy

The recommendation included in this report is related to the following formal plans, City policies and/or guiding legislation:

 Policy 4.2.2.1, Partnership Program for Cultural Festival and Events

Conclusion

The Grants Committee is seeking the necessary approval to allocate funding from its 2019 budget to the five (5) organizations identified in the recommended motion, pursuant to Policy 4.2.2.1.

Schedules

 Schedule “A” - Summary of 2019 Funding Requests to the City of Orillia’s Partnership Program for Cultural Festivals and Events.

 Schedule “B” - Partnership Program for Cultural Festivals and Events 2019 Applications

Prepared by: Jacqueline Soczka, Manager of Culture

On behalf of the Grants Committee: o Councillor Sarah Valiquette-Thompson, Chair o Councillor Ralph Cipolla o Councillor Tim Lauer o Councillor Pat Hehn

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Schedule “A”

2019 Funding Requests to the City of Orillia’s Partnership Program for Cultural Festivals and Events

Applicant Request Recommended 3 year commitment of $50,000 + Defer to 2019 waiving of municipal charges Mariposa Folk Festival budget (approximately $6,800 + HST) + deliberations bonus grant of $10,000 in 2020 Roots North Music Festival $2,500 $1,000 Orillia Heritage Centre $2,500 $1,000 Defer to next Grants Orillia Canada Day $5,000 Committee meeting Orillia Winter Carnival $2,500 $2,500 Orillia Scottish Festival $2,500 $2,500

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GENERAL APPLICATION FORM

PLEASE COMPLETE ALL SECTIONS All applicants must complete this general application form. Those applying for multi-year funding , or to Tiers 2 and 3, must also complete the Supplemental Application Fonn available online at orillia.ca/grants.

Type of Application:

D1st Time applicant D Annual applicant (!] Multi-year applicant D rier 1 D Tier2 G rier 3

Part A- Organization Name & Contact Information

Organization Name: MARIPOSA FOLK FOUNDATION

Street No: Street Name: Peter Street South Organization's 10 Mailing Address: Unit No: Postal Code: L3V 5A9

Main contact name: Pam Carter Phone No: (705) 326-36551 Ex.

E-mail: [email protected] Fax: Type of Organization: Registered Charity

Registration number, if applicable: 119033215RR0001

NOTE: If the organization has "no status," the festival or event cannot be a for-profit venture whereby organizers receive payment for services rendered. The organization can, however, have paid staff.

Part 8 -Festival Information Festival Title: Mariposa Folk Festival Festival Site: J.B. Tudhope Park I Year Founded: I~ G, I

Average attendance over previous 3 years (numeric value)· 27,500 Date(s) of Festival (MM/DDIYYYY) Is membership in your organization required to Date: 07/05/2019 No. of Programming Hours: 36 attend the festival? Date: 07/03/2020 No. of Programming Hours: 36 D Yes EJ No Date: 07/09/2021 No. of Programming Hours: 36 Number of volunteers: Date: No . of Programming Hours: 550

Partnership Program for Cultural Festivals and Events- Application 3 Page 24 of 149 Provide a general overview of your festival or event. Please include your mandate and programming objectives. (Note, your festival must meet at least one of the program objectives listed in Item 2 of Policy 4.2.2.1.) The mandate of the Mariposa Folk Foundation (MFF) is the promotion and preservation of folk art in Canada through song , story, dance and craft. The primary vehicle which MFF uses to fulfil its mandate is the annual Mariposa Folk Festival. The Festival is the longest running folk festival in North America, entering its 59th year. The Festival continues to be a showcase for both emerging and established musical artists, while also offering programmes in spoken word, poetry, and dance, as well as interactive craft workshops. The Festival includes over 100 artistic performances on 12 stages. It features 50 artisans, 20 food vendors, 25 community information booths and displays, and a popular children's activity area. The Festival's objectives include: 1. To attract tourists to Orillia and area. Based on the audience survey compiled after the 2018 festival, 54% of patrons came from more than 40 kms away. 2. To enhance the quality of life in Orilla and area through broadening the cultural offerings for residents. 3. To provide a unique opportunity for the local community to participate as volunteers in presenting an iconic Canadian event. 4. To provide a positive contribution to the economic health of the City. The Discovering Ontario report indicates that festivals are a major economic driver for communities: "An estimated 5.1 million overnight tourists in Ontario attend festivals .... of which 1.3 million are visitors from outside the province, bringing between $100 million and $400 million in new money to Ontario." In 2015, City staff estimated the Festival's positive economic impact on the City was $2 .3 million annually. 5. To bolster the Orillia brand. The Festival's website, programme and other promotional material prominently feature "proudly hosted in Orillia". 6. To foster innovative partnerships between the public, private and non-profit sectors. In addition to the partnership with the City since returning here in 2000, the Festival enjoys partnerships with the Federal and Provincial Governments; Lakehead, Ryerson, and York University; Casino Rama; Georgian College; Bell Media; Downtown Orillia Management Board and the Orillia Public Library; Folk Music Ontario and Folk Alliance Canada; and more than 70 local businesses and organisations who support the Festival either financially or with in-kind donations. 7. To enhance community spirit. In addition to the volunteer opportunities and the free space for community booths, the Festival offers free concerts in Downtown Orillia on Friday and Saturday of the festival weekend, as well as providing free admission to Showcase, the annual auditions concert.

Partnership Program for Cultural Festivals and Events- Application 4 Page 25 of 149 Explain how your festival is unique to Orillia and how it benefits the community.

The Mariposa Folk Festival originated in Orillia in 1961 . After a somewhat nomadic existence in the intervening years, the Festival returned home in 2000, where it has established roots and has been embraced by the local community. 2019 marks the 20th Anniversary of the Festival's return to Orillia, while in 2020 the Festival will be celebrating its 60th Anniversary. The Festival is a cultural icon recognised and respected around the world. It puts Orillia on the map as an entertainment destination. The Festival's location in OriJJia presents a logical synergy with Orillia's fame as the birthplace of Gordon Lightfoot. It is the only event of this stature and reputation in the region. Based on the 2018 audience survey, 54% of patrons come from more than 40 kms away. The Festival's positive economic impact on the host community was estimated at $2.3 million annually in 2015, with 11 direct and indirect employment opportunities as a result. There are almost 650,000 page views on the MFF website which actively promotes Orillia as the proud host community of the festival. The Festival reflects the multicultural aspects of the Canadian mosaic, and provides the community with the opportunity to experience Francophone, indigenous, and world music, as well as a diverse variety of artisans, foods,dance, and spoken word presentations. Over the last decade, the Festival's environmental focus has been adopted by the City and has become the standard by which other local events are measured. The Festival's greening initiatives have been hailed by Ryerson University researchers as leading the way for events in the Lake Simcoe Watershed, and have resulted in the Festival receiving multiple awards, including the Chamber of Commerce Green award in 2011 , the Tourism Industry Association of Ontario's Sustainable Tourism award in 2015, and the Lake Simcoe Region Conservation Authority's Pioneering Green Communities award in 2016.

What community support does your festival have? (Check all that apply)

liJ Funding partners (please list in your supporting budget documentation) 1iJ Partnership programming 0 Community volunteers

0 Other - Please specify: Sponsors and donors Please elaborate: Funding partners include Canada Arts Presentation Fund, Canada Summer Jobs, Ontario Music Fund, Celebrate Ontario, Ontario Arts Council, Tourism Simcoe County, and the City's Partnership Program for Cultural Festivals and Events. The City's support under the latter program is instrumental in convincing our other funding partners that the host community is a committed, fully supportive partner of the Festival. Partners who collaborate on programming with the festival include La Cle d'la Baie, Orillia Folk Society, Paul Quarrington Legacy Fund, and the Northeast Regional Folk Alliance. Local indigenous artists co-ordinate the visual arts activities at Studio Point. The Festival is volunteer-driven, with only one full -time paid staffer fulfilling the role of MFF Manager. The Festival collaborates with other non-profit event organisers through the sharing of resources. Over the last two years, the Festival has made a concerted and successful effort to expand the number of community businesses and organisations which befriend the Festival with either in-kind services or financial support.

Partnership Program for Cultural Festivals and Events - Application 5 Page 26 of 149 Funding Request

Total amount requested from the City: $ 160,000

NOTE: For multi-year applicants, this is the amount you are requesting for the next 3 years, and can only be changed at the time of renewal.

Do you currently receive subsidies or in-kind support from the City of Orillia? (facility subsidization, photocopying, secretarial, etc.)

G No D Yes. Please specify:

Have you received grants from the Ci ty of Year of request: Amount requested: Orillia in previous years? 2016-2018 $ 82,500 EJ Yes Year of approval: Amount approved: D No 2015 $ 82,500

Explain how you plan to use the grant, if approved (ie to add new programming, expand marketing, support volunteer development).

The grant will be used to assist in taking the Festival's artistic programming to the next level, and to improve the patron experience despite the site operating at capacity. The budgets for both artistic programming and service infrastructure are both scheduled to increase significantly over the next three years as the Festival reaches its site capacity. With continuing competition for the entertainment dollar, it is essential that the Festival avoid complacency after the progress made in 2017 and 2018, and continue to invest more money in the artistic line-up and the site infrastructure. 2019 represents the 20th Anniversary of the Festival's return home to Orillia. ln 2020, the Festival will celebrate its 60th Anniversary. The grant will be used to assist in the commemoration of these significant milestones.

Partnership Program for Cultural Festivals and Events- Application 6 Page 27 of 149 In addition to funding, what in-kind support would be most beneficial to your festival? This could be support facilitated by City staff or other partners.

With the replacement of the Udell Fieldhouse and associated utility upgrades this year, it is imperative that the City completes the Celebration Plaza project and continues to implement the short-term improvements identified in the jointly funded Tudhope Park Design Plan Update over the 2019-2021 period. To assist in this process, if this multi-year grant application is approved, MFF is prepared to continue its capital partnership by contributing up to $20,000 annually in matching dollars to the City towards the funding of municipal capital projects implementing improvements in the Design Plan Update.

As outlined in more detail in the Backgrounder included as part of this submission, MFF is also requesting that the facility permit for the use of Tudhope Park for the next three festivals include a waiver of all rental payments and user fees, and eliminate the current requirement for a damage deposit cheque without changing MFF's responsibility for any event-related damage to the park.

The City has been very helpful in the last few years in addressing site deficiencies to the extent permitted by the constraints of the PR&C operating budget, and we hope that this co-operative approach will continue over the next three years.

If this support could be arranged within the current funding year, would you consider it in lieu of funding? D Yes [!] No O Maybe

Part C - Additional Documentation Required

Please attach the following to your application:

0 Financial statements from previous year (Balance Sheet, Income Statement, and explanation regarding any significant surplus or deficit). Tier 3 applicants must include an audited financial statement or a financial statement professionally prepared by an accountant.

0 Budget for the next operating year (Balance forwarded from previous year, revenues, and expenditures).

IZJ Supplemental Grant Information Form (Tier 2 and Tier 3 applicants only). 0 List of Executive Officers including names, addresses, and telephone numbers. 0 Minutes from the last annual general meeting (if applicable). 0 Optional- Other explanatory information -limited to 5 pages.

Partnership Program for Cultural Festivals and Events - Application 7 Page 28 of 149 Part D- Signature of Authorized Official(s)

JPam Carter, Foundation President, and Chair, Festival Organising Group 110/ 05/20 18 I Name & Position Date I I ~ (_& t£2~1<--- I I Cb'-l/1 ~ I Name & Position Date For Office Use Only: D Approved D oenied Amount:$ Date:

Comments:

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, any personal information that is collected is done so under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to contact applicants under the Partnership Program for Festivals and Events. Questions about this collection should be directed to the Freedom of Information Coordinator at 705-325-1311.

Partnership Program for Cultural Festivals and Events- Application 8 Page 29 of 149 MARIPOSA FOLK FESTIVAL

Name of Festival

SUPPLEMENTAL GRANT APPLICATION FORM

PLEASE COMPLETE ONLY THOSE SECTIONS THAT APPLY TO YOU

In addition to the General Application Form, the Supplemental Grant Application Form is to be completed by festivals and events applying to the City of Orillia for multi-year funding , or to Tiers 2 and 3, as defined in the Partnership Program for Cultural Festivals and Events Policy 4.2.2.1. This form is divided into three parts:

• Part A is to be completed by Tier 2 and Tier 3 applicants. • Part B is to be completed by Tier 3 applicants only. • Part C is to be completed by applicants looking for multi-year funding.

Please refer to Policy 4.2.2.1 to determine eligibility guidelines and minimum requirements. If you require more space than the form allows, you may include up to 5 additional pages with your application .

The General Grant Application Form can be found at orillia.ca/grants.

Partnership Program for Cultural Festivals and Events- Supplemental Page 30 of 149 Part A - To be completed by all Tier 2 and Tier 3 applicants. A 1. Under Policy 4.2.2.1, Tier 2 and Tier 2 applicants must meet a minimum number of program objectives listed in item 2 within the policy. Describe which objectives your festival or event meets and how it goes about meeting these objectives. See answer to first question on General Application Form for Partnership Program.

A2. How does your festival/event measure attendance? (i.e. Ticket sales, button sales) Total ticket sales plus a count of volunteers,VIP's, sponsors, artists, vendors, and media, plus the number of complimentary tickets donated to other non-profit organisations to support their fundraising efforts. Ticket sales are analyzed by postal code and demographics. A post-festival audience survey is conducted annually.

A3. Define your target audience:

Data gathered over many years shows the Festival has a stable core audience of patrons aged 45 to 65 years (51 %). Average household income is between $75,000 and $100,000. Two-thirds of the audience have either an undergraduate or graduate university education. Our strategic framework developed in 2017 identified the need to attract young families with children to sustain the festival in future years, without alienating the core audience.

Partnership Program for Cultural Fest1vals and Events- Supplemental 2 Page 31 of 149 A4 What steps do you take to reach your target audience? Provide a list of marketing tools/ opportunities you used in the prior year along with an explanation/rationale for any significant changes you have planned for marketing your upcoming event. Targeted email blasts, including a three-day presale at discounted prices to patrons who purchased tickets to the previous year's festival Web site - 126,684 visits , average of 5.11 page views per visit Rack cards- 10,000 Posters Media partners- radio and print- local and provincial Facebook- 10,145followers Twitter- 5,854 followers I nstagram - 1, 641 followers YouTube Slog Pinterest FlickR bluedigital by Ticketmaster, with its highly optimized digital marketing mix powered by the world's largest fan database and massive marketing scale MFF mobile app, downloadable via Android or Apple, which allows patrons to develop a personalised schedule for the weekend Partnership with Lakehead University for student orientation Folk Night.

The Festival's marketing programme is managed by a dedicated Promotions Committee and a contracted social media consultant. The MFF web site has been rebuilt to make it more dynamic and user-friendly. The Festival conti nues to transition from traditional media to digital media platforms which also helps to engage with potential patrons from further afield.

Partnership Program for Cultural Festivals and Events- Supplemental 3 Page 32 of 149 Part B -To be completed by Tier 3 applicants only. 81. Provide an overview of your festival's or event's key achievements, significant milestones and significant advancements. This can be listed by year. 2016-2018

47% increase in ticket sales in 2017 over 2016.

20% increase in ticket sales in 2018 over 2017, surpassing the previous record for Festival sales in Orillia set in 2010 at the 50th Anniversary. This record was set at a time when other festivals were suspending operations and events like Wayhome at Burl's Creek were going into hiatus.

Partnership with City of Orillia on 2016 Design Plan Update and 2017/18 Celebration Plaza project.

Construction of storage building at Tudhope Park, with negotiation of a 10-year land lease with 10-year renewal option.

Negotiation of 8-year right of first refusal agreement for the use of Tudhope Park with 10-year renewal option.

Partnership with Youth Opportunities Committee to host MFF singer/songwriter workshops with Serena Ryder and Terra Lightfoot at Orillia Youth Centre.

Partnership with Orillia Museum of Art and History to present " Free Spirits" exhibit.

Partnership with Orillia Public Library to present March Break programming for children.

Updated Framework Strategy for the next five years in 2017.

Made contributions in 2017 and 2018 to MFF Sustaining Fund to consolidate the financial underpinnings of the organisation and its ability to withstand the negative impact of bad weather on a Festival weekend.

Received the LSRCA Pioneering Green Communities Award in 2016.

Partnership Program for Cultural Festivals and Events- Supplemental 4 Page 33 of 149 82. What are your festival's or event's major challenges or risks? How have you overcome these challenges in the past? What contingencies do you have in place to meet them in the future?

1. WEATHER. The Festival is an outdoor event exposed to the vagaries of Canadian weather patterns, which are becoming more volatile due to climate change. Inclement weather on Festival weekend, including ultimately cancellation of the event for patron safety, could have severe financial consequences. Mitigation measures employed by the festival include: > purchasing cancellation insurance to cap MFF's exposure in the event the Festival has to be cancelled > growing a Sustaining Fund to ensure that MFF will have sufficient funds in reserve to meet those obligations not covered by insurance in the event of cancellation or poor attendance due to weather. 2. CHANGING MUSIC TASTES. The music industry is in a constant state of flux. The Festival needs to stay relevant for its core audience while attracting new patrons to sustain the event's future. MFF engages an experienced Artistic Director to meet these challenges, and engages with its audience via surveys and blogs to ensure that it stays in touch with what they are thinking. 3. SITE INFRASTRUCTURE. The 2016 Design Plan Update identified a number of deficiencies requiring attention at the Park, such as the risks associated with only having one access/egress. We understand that City staff are making a 2019 capital budget submission to address a number of these deficiencies, which need to be resolved in order to improve the patron experience. If this multi-year grant application is approved, MFF is prepared to assist this process by contributing up to $20,000 annually in matching dollars towards the funding of municipal capital projects which implement the improvements identified in the Design Plan Update. 4. PROVINCIAL GRANT CUTBACKS: the new Ontario Government is reviewing the major tourism and cultural grant programs that support the Festival. MFF is supporting the industry lobby advocating against any cutbacks, which could seriously impact the calibre of the Festival's artistic line-up.

83. How do you evaluate the success of your festival or event? (i.e. Number of visitors, quality of people's experiences, number of partner organizations)

1. Attendance: the success of the 2017 and 2018 festivals was measured initially by the large year-over-year increase in attendance. The Festival drills down into the aggregate numbers to analyse the types of tickets purchased, the age range, and the postal codes of purchasers. Both Festivals were successful in terms of increasing the number of youth and young adult tickets sold, which achieved the Festival's strategic objective to increase participation by these demographics.

2. Patron experience: three surveys are conducted post-Festival to obtain feedback on the quality of people's experience - audience , campers, and volunteer team leads. The surveys were designed by IPSOS Reid and meet industry standards. This feedback has been used to improve a number of aspects of the Festival over the years, from broadening the diversity of food offerings by adding more vegetarian/vegan choices to addressing accessibility barriers. The Festival also obtains feedback on patrons' experience via social media and the MFF blog.

3. Financial: the competition for the entertainment dollar, combined with the escalating fees charged by performers, has created a difficult financial climate for festivals. Some have been forced to close recently. Given the chequered financial history of the Mariposa Folk Festival, a critical measure of success for the MFF Board is the financial results for each year's Festival. Thanks to an increase in government grants allowing for the hiring of the next tier of performers such as Bare naked Ladies and Walk Off The Earth, the 2017 and 2018 Festivals provided positive contributions to MFF's financial viability. The increased attendance also resulted in a significant increase in profits for the food vendors, half of whom are local.

4. Reputation: the Festival's new Artistic Director has been invited to participate at numerous conferences and festivals in the last year, confirming the Festival's stature as an organisation which is respected in the industry.

Partnership Program for Cultural Festivals and Events- Supplemental 5 Page 34 of 149 Part C - To be completed by multi-year funding applicants only. C 1. Provide an overview of your festival's or event's key achievements, important milestones and significant changes or advancements. This can be listed by year (omit if already completed under Part B).

Completed under Part B.

Partnership Program for Cultural Festivals and Events- Supplemental 6 Page 35 of 149 C2. What are the festival's or event's key milestones or program plans over the next three years?

Year 1:

Sell out Adult weekend and day passes Grow the number of Young Adult and Youth passes sold Celebrate the 20th Anniversary of the Festival's return to Orillia by setting a new attendance record Assist the City to implement the short-term improvements in the Design Plan Update, including addition of a second access/egress for the park Take the artistic line-up to the next level, while maintaining the artistic vision and diversity of programming Improve and enrich the patron experience Produce a positive financial return, allowing a further contribution to the Sustaining Fund.

Year 2: Sell out Adult weekend and day passes Grow the number of Young Adult and Youth passes sold Celebrate the 60th Anniversary of the Festival with special performances and activities Assist the City to implement the short-term improvements in the Design Plan Update Maintain the artistic vision and the high calibre of the artistic line-up Improve and enrich the patron experience Produce a positive financial return, allowing a further contribution to the Sustaining Fund.

Year 3:

Sell out Adult weekend and day passes Grow the number of Young Adult and Youth passes sold Assist th e City to implement the short-term improvements in the Design Plan Update, in order to achieve a modest increase in site capacity Maintain the artistic vision and the high calibre of the artistic line-up Improve and enrich the patron experience Produce a positive financial return, allowing a further contribution to the Sustaining Fund.

Partnership Program for Cultural Festivals and Events- Supplemental 7 Page 36 of 149 C3. What administrative capacity does your festival/event have to ensure it can carry out its three year plans? Th1s can include board members, staff and volunteer positions.

The MFF Board is comprised of 12 volunteer directors, each of whom brings a specific skill set supporting the organisational activities of the Foundation. The Board has both local and provincial representatives due to the national and international renown of the Festival. The Foundation operates under a set of by-laws approved by the membership, and reports to the membership at an annual membership meeting each February. Directors are elected at the annual meeting for a three-year term and are eligible for re-election. A President, Secretary, Treasurer and two Vice-Presidents are elected from the Directors, and form an Executive Committee which handles the administration of the organisation between Board meetings. In 2017, the organisation's finances had matured to the point that MFF was able to hire a full-time Foundation Manager to replace the part-time office manager. This position has greatly enhanced the administrative capacity of the Foundation by supplementing and complementing the contributions of the volunteers. The Manager is assisted by a contract bookkeeper, summer students,and an external audit firm. The Festival Organising Group (FOG), a volunteer committee of the Board, is responsible for planning, co-ordinating, and implementing the activities required for the successful operation of the Festival. Many FOG members have been in charge of their portfolios since before the Festival returned to Orillia, so there is a wealth of operational experience available. There are 25 contract positions providing support to FOG, primarily on the production, artistic and technical side. A volunteer Promotions Committee, assisted by a contracted social media consultant, is responsible for developing and implementing the annual marketing strategy for the Festival.

C4. What major changes/challenges do you foresee in your festival's or event's budget over the next three years?

> the new Ontario government is reviewing the Ontario Music Fund and Celebrate Ontario grant programs, which were instrumental in 2017 and 2018 in permitting the Festival to upgrade its artistic programming. Any cutbacks in these programs could have a negative impact on the Festival. > there is a new Council being elected in October for the City of Orillia, and it is unknown whether it will see the value in continuing to invest in cultural tourism events such as the Mariposa Folk Festival > increased attendance will put upwards pressure on operating costs for services such as toilet rentals, security, and waste management > as the site approaches capacity, the ability to increase revenues through attracting more patrons diminishes.

Partnership Program for Cultural Festivals and Events- Supplemental 8 Page 37 of 149 C5 What contingency plans do you have in place to ensure the festival's or event's financial stability over the next three years? (i.e. In the event of cancellation due to severe weather or loss of major sponsors.)

The Festival has taken out insurance to protect against financial loss caused by Festival cancellation due to severe weather. The Board is building a Sustaining Fund to both protect against losses in excess of the cancellation insurance coverage, and to protect against losses caused by bad weather on Festival weekend which reduces attendance short of outright cancellation. The Sustaining Fund is also the cornerstone of the strategy to have sufficient funds in reserve to be able to withstand the short-term impact of losing a major sponsor or grant. In recent years, the Festival has been successful in reducing reliance on gate sales and their unpredictability due to weather, and increasing the percentage of tickets sold in advance through aggressive "Early Bird" pricing. Once the Festival is able to announce a ticket category is sold out before the Festival opens, as was the case with camping sales in 2018, it is anticipated that gate sales will soon become obsolete.

C6 List the most recent 3 years of funding received from the City of Orillia: Year: 2016 Amount Requested: $ 25,000 Amount Received: $ 25,000 Year: 2017 Amount Requested: $ 27,500 Amount Received: $ 27,500 Year: 2018 Amount Requested: $ 30,000 Amount Received: $ 30 ,000 NOTE' If the funding 1s not consecutive. please give a brief explanation as to why (i.e. di . . . I

Thank you for your time. Applications will be evaluated on their own merit based on the festival or event's ability to meet the funding criteria. Funding results will be mailed to all applicants within six months of the application deadline. If you have any questions regarding the Partnership Program for Cultural Festivals and Events. Please contact the Grants Committee: 705-329- 7237 or Manager of Culture: 705-325-4530.

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TO: Council – December 13, 2018 FROM: Steve Clarke, Mayor Tim Lauer, Councillor, Ward 4 DATE: December 4, 2018 REPORT NO: MC-18-22 SUBJECT: Condominiums with Common Elements Taxation Working Group

Recommended Motion

THAT Resolution Number 2018-213 regarding the creation of a working group for Condominiums with Common Elements Taxation, adopted at a meeting of Council held on October 1, 2018, be amended as follows:

• by deleting the requirement for Council representation “from each ward” and replacing it with representation from “one member of Council”

• and adding “one member from the development community”

AND THAT Councillor Ainsworth be assigned as the Council representative

AND THAT staff be directed to advertise for one additional member representing the development community to be added to the Common Elements Condominiums Working Group.

Purpose

The purpose of this report is to amend the Council representation and expand the membership of the Common Element Condominiums Working Group to include the development community.

Background & Key Facts

On October 1, 2018, Council passed the following Resolution:

“THAT, further to the deputation by Scott Maclagan regarding taxation and Common Elements Condominiums, a working group be convened in January 2019 with a mandate to report back to Council on possible action items related to Common Elements Condominiums taxation issues;

AND THAT the working group include the following representation: - One Councillor from each ward,

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- Six representatives from the Common Elements Condominiums Group, and - One member of staff from the Development Services and Engineering Department.”

• Subsequent to that meeting a request was received from a member of the development community to participate in the discussion.

• Staff is recommending that the membership on the working group be a public process and that staff be directed to advertise for the additional position.

• Due to busy schedules from committees and working group obligations, the Mayor is recommending that the Council representation be reduced from 4 members to 1.

• Councillor Ainsworth is a member of the Association of Municipalities of Ontario‘s (AMO) board of directors and is well positioned to bring any proposed resolution from the working group forward to AMO.

Options & Analysis

Option 1:

THAT Resolution Number 2018-213 regarding the creation of a working group for Condominiums with Common Elements Taxation, adopted at a meeting of Council held on October 1, 2018, be amended as follows:

• by deleting the requirement for Council representation “from each ward” and replacing it with representation from “one member of Council”

• and adding “one member from the development community”

AND THAT Councillor Ainsworth be assigned as the Council representative

AND THAT staff be directed to advertise for one additional member representing the development community to be added to the Common Elements Condominiums Working Group.

Financial Impact

There are no financial implications for the City resulting from the proposed recommendation.

Consultation

Consultation requirements have not been identified at this time.

Economic Development Impact

There is no direct economic development impact associated with the recommended motion.

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Communications Plan

Communication requirements have not been identified at this time.

Relation to Formal Plans, City of Orillia Policy Manual and/or Guiding Legislation

The recommendation included in this report is not specifically related to formal plans, the City of Orillia Policy Manual and/or guiding legislation.

Conclusion

A member of the development community has expressed interest in participating in the Common Elements Condominium Working Group. Adding a member from the development community will provide an additional perspective and further assist with deterring a resolution.

Prepared by & Key Contact: Mayor Steve Clarke Tim Lauer, Ward 4, Councillor

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Page 82 of 149 CITY OF ORILLIA

TO: Council – December 13, 2018 FROM: Mayor Steve Clarke DATE: November 22, 2018 REPORT NO: MC-18-21

SUBJECT: Council Appointments

Recommended Motion

THAT the appointment of Council members to Agencies, Boards and Committees for a two- year term from December 1, 2018 to November 14, 2020, be approved as set out in Schedule “A” of this report

Purpose

The purpose of this report is to appoint Council members to various City Boards and Committees and outside agencies.

Background and Key Facts

 City Policy 1.2.1.1. - Councillor Appointments states:

“It shall be the responsibility of the Mayor at the beginning of each Council term to present to Council a recommended list of Council member appointments to Committees and agencies, following consultation with Councillors regarding their interests.”

 City Policy 1.3.1.3. - Selection Panel Guidelines states:

1. “At the commencement and mid-point of each Council term the Mayor, in consultation with the Councillors, shall recommend the appointment of three members of Council for the purpose of creating a Selection Panel.

2. All members of Council including the Mayor shall be eligible to serve as members. The Mayor shall serve as an alternate for the panel when required due to declared conflicts of interest.”

 Chapter 105 of the City of Orillia Municipal Code sets out the procedures for local boards.

 Past practice has been to appoint Council members for an initial two-year term and then to review the appointments at that time prior to a further two-year appointment.

 The remaining two-year appointment will end on November 14, 2022 at which time the 2018-2022 Council term ends as stated in Section 6 (1.1) of the Municipal Elections Act.

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 Boards and Committees may require up to four Council representatives each.

 With the exception of July and December, Boards and Committees generally meet monthly; the Selection Panel meets as required.

Options & Analysis

There is one option for Council’s consideration:

Options 1:

“THAT the appointments of Council members to Agencies, Boards and Committees for a two-year term from December 1, 2018 to November 14, 2020, as attached in Schedule “A”, be approved.”

This option provides Council representatives on various Boards and Committees established by Council for two-year term from December 1, 2018 to November 14, 2020

The schedule also includes any requests received from outside agencies for Council representatives. As further requests are received from other outside agencies, they will be placed on future Council agendas for consideration.

Financial Impact

Clauses 5 and 8 of Schedule “A” in Chapter 493 - Remuneration - Expenses states:

“5. There shall be no per diems paid by the municipality to the Mayor or Councillors for attendance at any meetings, conferences or seminars.

8. If any Council member, including the Mayor, receives any remuneration for attendance at meetings resulting from the member’s appointment by City Council to an outside agency, or resulting from the member’s appointment by that outside agency to another position, such amounts shall be reported to the Treasurer and handed over to the municipality.”

Consultation

Consultation requirements have not been identified at this time.

Economic Development Impact

There is no direct economic development impact associated with the recommended motion.

Communications Plan

Communication requirements have not been identified at this time.

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Relation to Formal Plans, City of Orillia Policy Manual and/or Guiding Legislation

The recommendation included in this report is related to the following formal plans, City policies and/or guiding legislation:

• Policy 1.2.11 - Councillor Appointments

Conclusion

Pursuant to Policy 1.2.1.1., Council approve the Council appointments as set out in Schedule “A”.

Schedules

 Schedule “A” - Proposed Council Appointments  Schedule “B” - Letter from County of Simcoe

Prepared by & Key Contact: Mayor Steve Clarke

H:\COUNSERV\TOMRMS DIRECTORY\C - Council, Boards and By-laws\C11 - Reports to Council\2019Page Drafts 85\Feb11 of 149- Mayor re Council Appointments.doc - File: Schedule "A" COUNCIL APPOINTMENTS TO AGENCIES, BOARDS & COMMITTEES

Mayor Clarke City of Orillia Police Services Board County of Simcoe Human Services (Soc-Com-Amb) County of Simcoe Human Services (Long Term Care) Emergency Management Program Committee Orillia Soldiers' Memorial Hospital Board

Waterfront Working Group Champlain Monument and Commemoration of Indigenous Peoples Working Group

Ward 1 Councillor David Campbell Councillor Ted Emond Active Transportation Committee Boards & Committees Selection Panel Farmers' Market Management Committee Committee of Adjustment (alternate) Recreation Advisory Committee County of Simcoe Human Services (Soc-Com-Amb) Grants Committee County of Simcoe Human Services (Long Term Care) Orillia Food Committee Dougall Canal Management Board Orillia Museum of Art and History Property Standards Committee (alternate) Grape Island - Forest Avenue Working Group Transit Advisory Committee

Grape Island - Forest Avenue Working Group Councillor Rob Kloostra Waterfront Working Group City of Orillia Police Services Board Ward 2 Boards & Committees Selection Panel Councillor Ralph Cipolla Downtown Orillia Management Board Licensing Appeals Tribunal (alternate) Grants Committee Recreation Advisory Committee Orillia District Chamber of Commerce Simcoe Muskoka District Health Unit Orillia Public Library Board Transit Advisory Committee Grants Committee Affordable Housing Committee Councillor Jay Fallis Waterfront Working Group County of Simcoe Housing Corporation - Board of Directors Ward 3 Huronia Cultural Campus Foundation Councillor Mason Ainsworth Municipal Heritage Committee Accessibility Advisory Committee Orillia Youth Opportunities Committee Affordable Housing Committee Waste Management Advisory Committee Town and Gown Committee Affordable Housing Committee Transit Advisory Committee

Councillor Tim Lauer Condominiums with Common Elements Taxation Working Group Atherley Narrows Bridge Committee (if required) Ward 4 County of Simcoe Affordable Housing Committee Councillor Pat Hehn Information Orillia Boards & Committees Selection Panel Emergency Management Program Committee County of Simcoe Human Services (Soc-Com-Amb) Environmental Advisory Committee County of Simcoe Human Services (Long Term Care) The Lighthouse Building Hope Initiative Orillia & Area Physician Recruitment & Retention Committee Grants Committee Transit Advisory Committee Champlain Monument and Commemoration Orillia Public Library Board of Indigenous Peoples Working Group Waterfront Working Group

* Note: Working Groups are not Committees of Council Page 86 of 149

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Social 2018 CITY OF ORILLIA

TO: Council – December 13, 2018 FROM: Mason Ainsworth, Councillor, Ward 3 DATE: November 21, 2018 REPORT NO: MC-18-23 SUBJECT: OSUM 2018 Report

Recommended Motion

THAT Report No. MC-18-23 be received as information.

Purpose

Pursuant to City Policy 1.5.1.1. - Conference, Conventions, and Seminars, the purpose of this report is to provide members of Council with an overview of my attendance at the 2018 OSUM conference.

Background & Key Facts

The 65th Annual Ontario Small Urban Municipalities Conference and Trade Show was held May 2 - 4, 2018 and hosted by the City of Niagara Falls and the theme was “The Municipal Tightrope".

Workshops and speeches attended include:

Policing Modernization – Is the Future Friendly? - Speaker: Matthew Wilson, Senior Advisor, AMO - The Policing Modernization focused on two issues. The first issue being the cost of Policing in Ontario and how it is the highest cost for policing across the Country. The second issue discussed was how almost 100 Police Service Boards from across the Province were being eliminated. These eliminations will not affect Orillia as our Police Services Board will remain as is.

Huron County’s Community Survey for Newcomers. - Speaker: Rosemary Rognvaldson - Ms. Rognvaldson’s presentation is attached as Appendix #1. - My take away from her presentation is that Orillia needs to constantly be involved in a similar process of welcoming and fostering newcomers.

“The Journalism Doctor” Community Newspapers – Alternative Delivery Models Speaker: John Miller, award winning journalist, editor, Professor, Ryerson University

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- This presentation focused on the recent newspaper closings across Ontario and what it means for municipalities and their communities. - The major discussion was in regards to ideas to fill these community gaps through local support of new newspapers and alternative options such as online newspapers. The discussion regarding municipalities engaging in stronger interactive technology was discussed as well. For example, live streaming meetings and having a strong accessible video meeting data base for people to access. - During this speech it was sad to hear about so many communities who now have zero media coverage. This was discussed as it can create an even larger issue: Government accountability to the people. - The future of newspapers was also discussed and the verdict was if there is a hard focus on news and investigative reporting many will survive, if the focus is on adds then many will not. Specifically there was a historic reference of the number of adds vs story’s and it has been an ongoing shift towards adds for the most part.

Education that works for Small, Rural, and Northern Communities Speakers: Doug Reycraft, Chair of Community School Alliance and Marcus Ryan, Councilor Township of Zorra - School closures, activism and partnerships were a primary focus of this discussion. Many small urban and rural communities have faced school closures in their communities. For some this adds lots of extra time for students to get to and from school and in some communities this makes an even larger problem. It can be the difference between economic life or death. - Ways to monitor these decisions are to be actively involved in your school board and make sure someone from your community attends every meeting to make sure your community knows what is going on. Another opportunity is to partner with school boards and offer them support through shared programing or partnerships: ie: recreation complexes.

AMO Perspectives on the Provincial Election What are the issues of importance to municipalities this election? How do those interests align with provincial party platforms? AMO President Lynn Dollin will offer her thoughts on municipal issues and advocacy in the lead up to the Provincial Election on June 7th. Speaker: AMO President Lynn Dollin, Deputy Mayor - Town of Innisfil - This was a general presentation in regards to Municipal Councils and community’s staying informed during the Provincial Election. - Issues and ideas to discuss with political parties and candidate include: Infrastructure costs and funding, downloading of Provincial services, Cannabis legislation and potential funding, 3 tier Partnerships, Education, Healthcare – etc. - The take away was to make sure people get involved, ask questions and make their own decision.

Municipal Branding Development for your Community Speakers:

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Janice Thomson, President of the Niagara-on-the-Lake Chamber of Commerce & Visitor and Convention Bureau Paul Harber, President, Ravine Estate Winery - Partnerships and the importance of branding were the highlight of this presentation. Discussions around inter municipal partnerships, inter chamber partnerships and how they can work together was a good example and support for what Ontario’s Lake Country and other community partnerships in and around Orillia are already doing. For example: packages for people visiting, tours, accommodations and meals all in one package. These types of ideas and partnerships were the highlight of this discussion along with the importance of branding a municipality and its larger area. In my opinion and from my discussion with the speakers Orillia and area is on the correct path.

Accessibility in Partnership: Choosing the Right Partner to Accomplish AODA Compliance Speakers: Rob Treumann, CEO & President - eSCRIBE Jeanette Lampe, Senior Solutions Advisor - eSolutionsGroup - The discussion around accessibility and specifically online accessibility was of great interest to me. This presentation touched on the upcoming AODA standards and how a municipality can get ahead of the curve and become more accessible as well as be protected from non-compliance liability. - Some interesting ideas included video and live streaming of Council and committee meetings, this would include paring with the agendas so people could click on a specific item on the agenda and it would take them to that spot in the video where it was being discussed. There is also an opportunity to transcribe all videos which would allow those with specific needs the opportunity to receive the information by utilizing their assistive devices. There was also discussion regarding reviews of Municipal websites to make sure they are screen reader friendly. - Overall this was great information for discussion and future reference but more of a sales pitch for specific services.

Andrew Coyne, Political Journalist, Canadian syndicated columnist with Postmedia, CBC TV’s National Commentator - This was the last presentation of the day and touched on how politics is changing. From elections in the United States, to Canada’s last federal election and to the Provincial election, the way people interact with their representatives and what is expected of them is changing. My big take away from this presentation is we need to take the time to engage with our communities and see what is important to them as people’s needs are constantly changing.

Options & Analysis

One option is presented for Council’s consideration

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Option 1:

THAT Report No. MC-18-23 be received as information.

This report is provided for information purposes.

Financial Impact

There are no financial implications for the City resulting from the proposed recommendation.

Consultation

Consultation requirements have not been identified at this time.

Economic Development Impact

There is no direct economic development impact associated with the recommended motion.

Conclusion

The 2018 OSUM conference was a great learning and networking opportunity and I would highly recommend my co-councilors attend future conferences.

Schedules

 Schedule “A” – Huron County Community Survey for Newcomers.

Prepared by & Key Contact: Mason Ainsworth, Councillor, Ward 3

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HURON COUNTY’S COMMUNITY SURVEY FOR NEWCOMERS Page 93 of 149 Background • OMAFRA created a First Impressions Community Exchange Survey tool for communities to provide feedback to each other on their downtowns, appearance and overall impressions • The Huron County Immigration Partnership took on the project to adapt the OMAFRA tool for use by newcomers

Page 94 of 149 • The goal is create a tool to assess how welcoming and attractive a community is to newcomers to settle. Goals of the Survey

• Adapt the First Impressions Community Exchange Program to be applied in a Newcomer Context

• By focusing on Newcomers and First impressions the goal is to make Huron a more welcoming community which will enhance new immigrant and refugee attraction and retention

Page 95 of 149 • Currently the existing FICE questionnaire has been revised and the survey is being piloted this week in a Huron County community Significance of the Survey

• Recognition that no one understands the needs of newcomers better than newcomers themselves.

• Based on the notion that the community can learn from participants’ experience and insight

• Evaluate the community in terms of availability, accessibility of resources that satisfy the various needs of newcomers, in

Page 96 of 149 order to settle and integrate easily in the community Steps of the Survey

Before the Visit The Site Visit Follow-up

• Participants are • Tour the • Debriefing & recruited community discussing • Online review of • Scheduled experiences the community for appointments and • Report compiled services drop-ins at facilities with findings • Determine & services • Community

Page 97 of 149 expectations of • Recording receives report participants observations with feedback The Surveyors

• Participants will represent a variety of demographics: parent or single parent, youth, older adult or family member not seeking employment, and economic immigrant/ skilled.

• Participants assess the community according to their needs and preferences which align with the pre-defined “roles”

• Accommodations for differing language and literacy levels Page 98 of 149 will made to our best ability The Community Visit

• During the visit, surveyors encouraged to be themselves and focus on their interests and needs.

• For example, if they are a parent, encouraged to visit a school.

• The coordinator will work with the complete survey team to determine who visits what--the goal is to ensure that key Page 99 of 149 services and facilities are visited, while avoiding duplication After the Visit and Follow-up

• Participants will be encouraged to provide as much feedback as possible and to discuss their experiences as a group afterwards

• The visits will be anonymous, as will the findings and honest opinions are welcomed

Page 100 of 149 • The coordinator will compile everything into a report for the community to use Follow-up

• The first pilot is taking place this week in a community in Huron County

• Based upon the feedback from participants, there will likely be modifications made to the process

• Huron County would like to offer the opportunity to all 5 of

Page 101 of 149 its towns to participate in a survey in the coming years Project Support & Collaboration

• The project was championed by the Huron County Immigration Partnership and deemed a strategic priority

• The funding of this survey adaptation and pilot has been through Immigration, Refugees and Citizenship Canada

• Lots of support and input has been given by OMAFRA—a special thank you to Vicki Lass and Ryan Deska

Page 102 of 149 • The consulting team of Dr. Wayne Caldwell, a professor at University of Guelph and Rana Telfah, a UofG PhD student Questions or Comments?

For further information, contact: Kristin Crane

Page 103 of 149 Huron County Immigration Partnership Manager [email protected] 519-524-8394 ext 3219 Page 104 of 149 CITY OF ORILLIA

TO: Council – December 13, 2018 FROM: Mason Ainsworth, Councillor, Ward 3 DATE: November 21, 2018 REPORT NO: MC-18-24 SUBJECT: 2018 AMO Report

Recommended Motion

THAT Report No. MC-18-24 be received as information.

Purpose

Pursuant to City Policy 1.5.1.1. - Conference, Conventions, and Seminars, the purpose of this report is to provide members of Council with an overview of my attendance at the 2018 AMO Conference.

Background & Key Facts

AMO was in Ottawa from August 19-22 2018

Speeches, discussions, presentations attended and links:

AMO ANNUAL CONFERENCE: AMO PRESENTS

- LYNN DOLLIN, AMO PRESIDENT - https://youtu.be/9a5oz8_1j84

- TRIBUTE TO ROGER ANDERSON - https://youtu.be/3yp4bh3Db0Y

- THE AMO FEDERAL GAS TAX AWARDS The Gas Tax Award honours municipalities that have demonstrated excellence in the use of the federal Gas Tax Fund, showcasing infrastructure projects that make a difference in their communities, while achieving the fund’s objectives. - https://youtu.be/irY8oUl3nYs

- THE PJ MARSHALL AWARDS The PJ Marshall Award recognizes municipal governments who demonstrate excellence in the use of the innovative approaches to improve capital and/or operating efficiency and to generate effectiveness through alternative service delivery initiatives and partnerships. Two municipalities were recognized at the AMO Conference. - https://youtu.be/QATmqwMqeJs

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To note one of the winners I thought was exceptionally interesting: “Ottawa, Ontario, August 21, 2018 – The Peter J. Marshall Innovation Award Jury presented its highest award to the Town of Innisfil for its innovative transit solution. The Award was presented at the 2018 AMO Conference in Ottawa. Innisfil’s project demonstrated all of the P.J. Marshall Award’s criteria: innovation, tangible benefits to the community, improved efficiency, innovative financing and the ability for other municipal governments to use the project’s concept.

The Town of Innisfil has a non-bus people mover system that is available 24 hours a day/7 days a week. Rather than incurring the high cost of developing a traditional bus transit system to cover Innisfil’s large geographic area, the Town is partnering with Uber and Barrie Taxi to provide a system and financial framework that provides a more affordable transit system for the municipal government while servicing the interest of its community. Innisfil is the first municipality in Canada to partner with Uber and the first community in the world to have a transit system powered by Uber rather than buses. The Town of Innisfil estimates that they are saving $8 million dollars per year over a traditional bus system. Introducing a transit system has improved quality of life for residents. The Town of Innisfil has attracted interest from other similar communities who want to help their citizens access jobs and services.

“The jury was very impressed with the out of the box thinking of this project to help its community. It ticked every box of the award’s criteria and is worthy of this award,” said AMO Executive Director, Pat Vanini.

“We are proud to be meeting the needs of our residents while leading the way for other municipalities to start thinking differently about transit,” said Innisfil Mayor Gord Wauchope. “We thank AMO for highlighting all the amazing ways municipalities are taking an innovative approach to solving complex problems and we are truly honoured by this award.”

The P.J. Marshall Award is an annual competitive process to acknowledge municipalities who have had creativity and success in implementing new, innovative ways of serving the public. It is sponsored by AMO, the Ministry of Municipal Affairs and Housing, the Association of Municipal Managers, Clerks & Treasurers of Ontario, the Canadian Council for Public Private Partnerships, the Municipal Finance Officers’ Association, and the Ontario Municipal Administrators’ Association.”

FROM THE PROVINCE

- THE MINISTERS' FORUM (AKA the Bear Pit) The Ministers’ Forum demonstrates how many ministries interact with municipal governments and provides an opportunity for delegates to address ministers directly with questions on key municipal issues. The 2018 forum did not disappoint with 18 ministers in attendance signaling a strong commitment from the government to work in partnership with municipalities in Ontario. - https://youtu.be/mpTSoHgzves

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My question at the Ministers Forum - https://youtu.be/mpTSoHgzves?t=1289

- THE HONOURABLE DOUG FORD, PREMIER OF ONTARIO Premier Doug Ford’s first speech to the AMO AGM and Conference was very well received by delegates. Delegates who had attend the FONOM or NOMA conferences in spring 2018 had an opportunity to hear him address municipal leaders as part of his successful 2018 provincial election campaign. - https://youtu.be/pYTITinn0Zg

- ANDREA HORWATH, LEADER, ONTARIO NDP AND THE OFFICIAL OPPOSITION Delegates gave a warm welcome to Andrea Horwath, Leader of the Official Opposition. The 2018 Conference was Andrea Horvath’s 10th year addressing AMO members as leader of the Ontario New Democratic Party and her 1St time as Leader of the Official Opposition. - https://youtu.be/k9UGTaErDYE

- JOHN FRASER, INTERIM LEADER, ONTARIO LIBERAL PARTY Interim Liberal Party Leader John Fraser received a warm welcome for delegates as he addressed the conference. John Fraser, MPP has represented the Riding of Ottawa South since 2013. - https://youtu.be/LaRheuYE5hA

- MIKE SCHREINER, LEADER, GREEN PARTY Delegates welcomed Ontario Green Party Leader Mike Schreiner for his first address to the AMO Conference. 2018 is the first time a Green Party Leader has addressed the AMO AGM and Conference. Mike Schreiner was elected to the Ontario Legislature in June 2018. - https://youtu.be/YQLGglXc0Jk

- STEVE CLARK, MINISTER, MUNICIPAL AFFAIRS AND HOUSING Municipal Affairs and Housing Minister was warmly welcomed by delegates for his first speech to the AMO Conference as Minister. No stranger to municipal government, Clark has served previously as Mayor of Brockville, AMO President, CAO of the Township of Leeds and Thousand Islands, and MPP for Leeds – Grenville. - https://youtu.be/T5UBiVUuA6M

KEYNOTES AND PLENARY SPEAKERS

- SHAWN KANUNGO We are on the Brink of a Revolution (pdf) - http://www.amo.on.ca/AMO- PDFs/Events/18/Presentations/Monday/WeAreOnTheBrinkAMO2018- ShawnKanungo.aspx

Shawn Kanungo is a Disruption Strategist and Digital Transformation Specialist. In this keynote presentation, Mr. Kanungo shares insights with AMO delegates on how municipal governments can embrace innovation and continuously adapt to an ever- evolving digital environment. - https://youtu.be/iAEi2y39J6o

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- NIK NANOS Citizens Perspectives on the Municipal Election (pdf) - https://www.amo.on.ca/AMO-PDFs/Events/18/Presentations/20180820- Perspectives-and-Opinions-of-Ontarians-N.aspx

What’s on people’s radar in advance of the 2018 Ontario municipal election? Chair of Nanos Research Nik Nanos shares all in this keynote presentation on the results of recent public opinion polling focused on current and emerging municipal issues. https://youtu.be/FuWx98n4NDc

- PATRICK LEBLOND International Trade Agreements and Municipal Governments

Patrick Leblond, Associate Professor and CN-Paul Tellier Chair on Business and Public Policy at the University of Ottawa, briefed AMO delegates on the current state of international trade agreements and the implications for municipal governments in Ontario. The session was followed by a lively question and answer session reflecting a strong interest in what are very topical issues in Canada today. https://youtu.be/CJ6zqB2OQLQ

- CANNABIS AND COMMUNITIES - THE HERE AND NOW Cannabis legalization is quickly approaching. Cannabis legalization experts from the Ontario government, police and municipal governments discuss recent developments in Ontario’s approach to recreational cannabis legalization and how municipalities can best prepare in best interest of their communities. The panel is moderated by Ottawa Deputy Mayor Mark Taylor and features:

Renu Kulendran, Executive Director of the Ontario Cannabis Secretariat David Mitchell, Assistant Deputy Minister in the Ministry of Children, Community and Social Services; - Nicole Stewart, Executive Lead on the Cannabis Relation Implementation Project, Ministry of Finance; - Chief Bryan Larkin, Waterloo Regional Police and OAPC Past President; - Joy Hulton, Regional Solicitor, Regional Municipality of York; and - Ray Callery, CAO, Town of Greater Napanee https://youtu.be/umOF1OUnUmA

- MESSAGE FROM THE FCM PRESIDENT VICKI-MAY HAMM https://youtu.be/NJM9lfbwkE4

- REMARKS FROM ONTARIO GRAND CHIEF ROSEANNE ARCHIBALD, CHIEFS OF ONTARIO Municipal governments and First Nations can advance shared interests and address mutual concerns by working together and building relationships. Newly-elected

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Ontario Regional Chief Roseanne Archibald of Taykwa Tagamou Nation addresses AMO delegates for her first time to promote municipal-Indigenous relations on the ground and as neighbours. https://youtu.be/qKF5WNbgMU4

CONCURRENT SESSIONS

- Right-of-Way: Active Transportation and Health Promotion Improving Walkability for an Aging Population (pdf) - Jessica Lang, Health Promoter, Southwestern Public Health - http://www.amo.on.ca/AMO- PDFs/Events/18/Presentations/Tuesday/Right-of-Way- Jessica_Lang_Confed3_330pmMon.aspx AST: Healthy Kids, Healthy Communities- Wallace Beaton, Manager of Communication, Engagement & Capacity, Ontario Active School Travel Program, Green Communities Canada - It Takes A Village - Marisa Talarico, M.Pl., Active Transportation Coordinator

- From Board to Tribunal: LPAT Helps and Hints, LPAT Helps and Hint (pdf), Mary Ellen Bench, City Solicitor, City of Mississauge, Gary Dyke, City Manager, City of Cambridge and Bruce Engell, Partner, WeirFoulds LLP- http://www.amo.on.ca/AMO- PDFs/Events/18/Presentations/Tuesday/LPAT_GG3_9amTues.aspx

- Supporting our Youth – Community Programs and Legal Non-medical Cannabis

- Cannabis Legalization: Youth and Community - Rebecca Jesseman (pdf), Director, Policy, Canadian Centre for Substance Abuse - http://www.amo.on.ca/AMO- PDFs/Events/18/Presentations/Tuesday/Supporting-our-Youth- RebeccaJesseman_Confed1_1040a.aspx

- Cannabis Legalization: Youth and Community (pdf) - Vaughan Dowie, CEO, Pine River Institute - http://www.amo.on.ca/AMO- PDFs/Events/18/Presentations/Tuesday/Supporting-our-Youth- VaughanDowie_Confed1_1040amTu.aspx

- Legalized Cannabis in Ontario (pdf) - Craig Reid, AMO Senior Advisor http://www.amo.on.ca/AMO-PDFs/Events/18/Presentations/Tuesday/Supporting-our- Youth-Craig-Reid.aspx

- Hubs Coming to a Community Near You Role of Municipal Council in Rural Ontario Communities (pdf) - Jennifer Miltenburg, Municipal Councillor, Township of Ashfield-Colborne-Wawanosh, Huron County http://www.amo.on.ca/AMO-PDFs/Events/18/Presentations/Tuesday/Hubs-Role-of- Municipal-Council-in-Rural-Ontario-Co.aspx

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Hubs Coming to a Community Near You (pdf) - Debbie Sevenpifer, CFO, YMCA of GTA - http://www.amo.on.ca/AMO-PDFs/Events/18/Presentations/Tuesday/Hubs- Coming-to-a-Community-Near-You-DebbieSevenpif.aspx

- Strategic Objectives for Smart Cities, Strategic Objectives for Smart Cities, Clint Undseth, VP of Innovation, Stuart Olson http://www.amo.on.ca/AMO-PDFs/Events/18/Presentations/Tuesday/Smart-Cities- Clint-U-AMO-Aug-2018.aspx

Options & Analysis

One option is presented for Council’s consideration

Option 1:

THAT Report No. MC-18-24 be received as information.

This report is provided for information purposes.

Financial Impact

There are no financial implications for the City resulting from the proposed recommendation.

Consultation

Consultation requirements have not been identified at this time.

Economic Development Impact

There is no direct economic development impact associated with the recommended motion.

Conclusion

The 2018 AMO conference was a great learning and networking opportunity and I would highly recommend my co-councillors attend future conferences.

Schedules

 N/A

Prepared by & Key Contact: Mason Ainsworth, Councillor Ward 3

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From: Gayle Jackson To: Megan Williams Subject: FW: un message du ministre Steve Clark Date: November-30-18 1:58:29 PM Attachments: image001.png image003.png image002.jpg

From: Minister (MMAH) [mailto:[email protected]] Sent: November-30-18 10:41 AM To: Gayle Jackson Subject: un message du ministre Steve Clark

Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement

Office of the Minister Bureau du ministre

777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M5G 2E5 Toronto (Ontario) M5G 2E5 Tel.: 416 585-7000 Tél. : 416 585-7000 Fax: 416 585-6470 Téléc. : 416 585-6470

November 30, 2018

Steve Clarke Mayor City of Orillia [email protected]

Dear Mayor Clarke and Council:

Please accept my congratulations on your success in the recent municipal elections. I want to thank you for your decision to serve the public, and I look forward to working with you in the years ahead.

As a former mayor, I know firsthand that municipal government is closest to the people and delivers important services every day. I also know your constituents

Page 111 of 149 expect local government to be effective and responsive, and you expect the same in the provincial-municipal relationship.

At the AMO conference this year, I was proud to sign a renewed Memorandum of Understanding one year before it expired. The MOU signals our government’s commitment to consult when introducing measures that affect municipalities.

There is much work ahead of us. Our government is working hard to remove red tape that stands in the way of job creation and development in communities across the province. We will be working together to increase housing supply and find efficiencies by reducing the reporting burden you face when dealing with the province. Our goal is to ensure that local governments are working well and supporting future economic prosperity.

As we work together to serve the people of our great province, I want to hear about the challenges you face. I know that local representatives understand their communities and that you can help us ensure that local government is working harder, smarter and more efficiently. Best wishes to you and to council for success over the next four years.

Sincerely,

Steve Clark Minister

Page 112 of 149 Ministry of Ministere des Municipal Affairs Affaires municipales and Housing et du Logement

Office of the Minister Bureau du ministre ~"~ED~" Ontario 777 Bay Street, 1?'h Floor 777, rue Bay, 17" etage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel.: 41 6 585-7000 Tel. : 416 585-7000 DEC0 5 2018

RE: Municipal Reporting Burden

Dear Heads of Council,

As you have heard me say, reducing the provincial reporting burden affecting the municipal sector is a priority for the government. I addressed municipal concerns about the reporting burden at the Association of Municipalities of Ontario (AMO) conference in Ottawa this past summer. I have heard from municipalities that the province asks for too many reports, which impacts the ability of municipalities to focus on local priorities.

I have struck a team in my ministry to lead the reduction of the municipal reporting burden across government. In addition to reducing the number of reports, we must make sure any remaining information collected is necessary for the province's work. We must confirm the information requested is not duplicative, and that the reporting requirements for small municipalities are appropriate.

To address these goals, my ministry will be convening a cross-government working group to bring together ministries with municipal reporting requirements. This group will be tasked with reducing reporting and undertaking the work to meet the aforementioned commitments.

In addition to our cross-government working group, in 2018, my team will be convening a stakeholder working group of various municipal associations with a shared common interest in municipal reporting requirements.

I invite you to share your thoughts on what changes can be made to municipal reporting directly to my office, as well.

Minister, Ministry of Municipal Affairs and Housing c: Laurie LeBlanc, Deputy Minister, MMAH

Page 113 of 149 Page 114 of 149 Ministry of Ministere des Municipal Affairs Affaires municipales and Housing et du Logement

Office of the Minister Bureau du ministre Ontario 777 Bay Street, 17th Floor 777, rue Bay, 17• etage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel.: 416 585-7000 Tel. : 416 585-?ooo

Dear Head of Council,

As you know, our government has launched a broad consultation to gather input on how to increase the supply and mix of housing, speed up development timelines and drive down costs. Feedback from the consultation will inform our Housing Supply Action Plan, to be released this spring. I encourage you to share your ideas by visiting Ontario.ca/HousingSupply before January 25, 2019.

As part of this consultation, we will be undertaking a fundamental review of all aspects of the development approvals process as it relates to building more housing people can afford, and attracting and retaining new business investments. That is why I have directed my ministry to review the entire provincial approvals process -from the rules for planning all the way to construction.

I am keenly aware of the broad number of permits, approvals and processes that may come into play as part of this exercise, including those that reside with our partner ministries. I am working closely with my Cabinet colleagues on this initiative and our government's goal is a streamlined development process that ensures provincial approvals are in place within one year so building can begin sooner.

To help achieve this ambitious but necessary goal, and following on the successes of our recent Growth Plan Implementation workshops, we want to hear directly from you. That is why, we will be holding a series of targeted consultations focused on the key laws and policies that my ministry administers, and your input will be critical.

In the coming days, you will be invited to participate in one or several discussions focused on the Planning Act, the Provincial Policy Statement, the Building Code and other matters. This detailed review of individual policies and laws is needed to find every barrier and unnecessary step in the process. However, as Minister, I am interested in transformative change, not incremental shifts in policies.

Making Ontario open for business means a fundamental change to the status quo. Our province needs to be a place where businesses can locate and grow, and create jobs and innovate, not spend their time clearing regulatory hurdles and navigating unnecessary red tape.

This is urgent work, and I hope you will make time to participate. I look forward to hearing your important insights and recommendations on how to move forward.

---""'r;:;eve lar Minister Ministry of Municipal Affairs and Housing

Page 115 of 149 Page 116 of 149 From: Gayle Jackson To: Megan Williams Subject: FW: Ontario Cannabis Legalization Implementation Fund - First Payment Date: November-27-18 8:39:45 AM Attachments: Minister"s Letter to Municipalities.pdf Deputy Minister"s Letter to Treasurers.pdf Ontario Cannabis Legalization Implementation Fund - Orillia C - 4352.pdf

From: OCLIF, Documents (MOF) [mailto:[email protected]] Sent: November-26-18 7:06 PM To: Jim Lang Cc: Fath-York, Alison (MMAH) Subject: Re: Ontario Cannabis Legalization Implementation Fund - First Payment

Note: This email has been sent from an unmonitored email address. Please do not respond to this message. For inquiries related to the Ontario Cannabis Legalization Implementation Fund, please contact [email protected].

Dear Treasurer,

On November 20, 2018, the Minister of Finance sent a letter to Heads of Council (elect) regarding funding for all municipalities through the Ontario Cannabis Legalization Implementation Fund ("Fund"). A copy of the Minister’s letter is attached.

This fund will provide $40 million in funding over two years to municipalities across Ontario to help with the implementation costs of recreational cannabis legalization.

Also attached are: • Letter from the Deputy Minister of Finance, outlining the terms and conditions of receiving money under the Fund.

• Your municipality's allocation notice for the 2018-19 first payment.

The first payment will be provided in January 2019 in the amount set out in the attached notice.

If you have any questions, please contact:

Cannabis Retail Implementation Project Ministry of Finance Email: [email protected]

Page 117 of 149 Page 118 of 149 Page 119 of 149 Page 120 of 149 Page 121 of 149 Page 122 of 149 Page 123 of 149 Page 124 of 149 Ontario Cannabis Legalization Implementation Fund 2018-19 First Payment - Allocation Notice

City of Orillia 4352

The Ontario Cannabis Legalization Implementation Fund (OCLIF) is provided to municipalities to help with the implementation costs of recreational cannabis legalization.

Funding Allocation $36,300

A Funding Amount based on Number of Households (A1 x A2 ÷ 100) $36,300

1. Number of Households 14,235 2. Funding Amount per 100 Households $255

Notes and Data Sources

A - funding amount is rounded up to the nearest dollar.

A1 - household figures are based on the 2018 returned roll provided by the Municipal Property Assessment Corporation (MPAC).

A2 - represents the funding amount per 100 households for single-tier municipalities.

Ontario Ministry of Finance Issued: November 2018 Page 125 of 149 Page 126 of 149 November 20, 2018

To the Head & Members of Council:

Pursuant to Policy B-008 of the Ontario Good Roads Association, the Nominating Committee shall report to the Annual Conference its nominations for directors.

The OGRA Board of Directors is committed to achieving a diverse leadership team. We encourage women and individuals from diverse backgrounds to put their names forward for these positions.

The following members will serve on the 2019-2020 Board of Directors in the following capacity:

President Rick Kester, GAO, City of Belleville 151 Vice-President Rick Harms, Project Engineer, City of Thunder Bay 2nd Vice-President Dave Burton, Mayor, Municipality of Highlands East Immediate Past President Chris Traini, County Engineer, County of Middlesex Directors Paul Ainslie, Councillor, City of Toronto Antoine Boucher, Director of Public Works & Engineering, Municipality of East Ferris Steven Kodama, Director, Transportation Services, City of Toronto Bryan Lewis, Councillor, Town of Halton Hills Paul Schoppmann, Mayor, Municipality of St.­ Charles Michael Touw, Manager of Operations, County of Peterborough

Those nominated by the Nominating Committee shall be selected from OGRA's municipal or First Nations membership pursuant to the requirements for geographic representation contained in Section 12 of the Constitution, and so far as possible meeting the criteria established in Policy B-008. A full copy of the Constitution can be viewed on the OGRA web-site. Those elected shall serve for a two (2) year term ending on February 24, 2021.

The following vacancies need to be filled:

South West Zone Two (2) Vacancies South Central Zone Two (2) Vacancies Northern Zone One (1) Vacancy

The Southwest Zone consists of the municipalities in and including the Counties of Brant, Bruce, Elgin, Essex, Haldimand, Huron, Lambton, Middlesex, Norfolk, Oxford, and Perth, the municipality of Chatham-Kent, and municipalities in and including the Regional Municipality of Waterloo.

Page 127 of 149 The South Central Zone consists of the municipalities in and including the Counties of Dufferin, Grey, Simcoe, and Wellington, and municipalities in and including the Regional Municipalities of Durham, Halton, Niagara, Peel and York, and the City of Hamilton.

The Northern Zone consists of the municipalities in the Districts of Algoma, Cochrane, Kenora, Manitoulin Island, Nipissing, Parry Sound, Rainy River, Sudbury, Thunder Bay and Timiskaming; municipalities in and including the District of Muskoka and the City of Greater Sudbury.

Any member of Council or a permanent full time staff from an OGRA member municipality or First Nations interested in being considered as a candidate for a position on the Board of Directors must complete the attached Nomination Consent form and submit it along with their resume to the attention of the Chair of the Nominating Committee by no later than December 21, 2018 at 2:00p.m. Fax your information to 289-291-6477, e-mail to [email protected] or mail to OGRA, 1525 Cornwall Road, Unit 22, Oakville, Ontario L6J OB2

The Nominating Committee will meet in January to recommend a slate of candidates to the membership. The members of the Committee are:

Chair: Ken Lauppe, Immediate Past President Vice Chair: Robert Burlie, OGRA Past President Members: Paul Ainslie, OGRA Director Dave Burton, OGRA 3rd Vice-President Paul Schoppmann, OGRA Director

Any questions regarding the Nomination process or serving on the Board of Directors can be directed to the undersigned at [email protected] .

Yours truly,

J. W. Tiernay, Executive Director c: Ken Lauppe, Chair, Nominating Committee

Page 128 of 149 Ontario Good Roads Association Board of Directors Nomination and Consent Form

We hereby nominate the following to the Board of Directors of the Ontario Good Roads Association for the 2019/21 term of office (2 year term): Name of Candidate Name: ______

Position:------Municipality: ______

Moved by: ______

Seconded by: ______

(Cand idates must be nominated by two eligible members of OGRA. A resolution of Council is acceptable but not mandatory) Candidate Consent

The candidate nominated above must sign below indicating they consent to the Nomination and agree to let their name stand for office.

I, ______hereby consent to the Nomination (Name of Candidate) to the Board of Directors of the Ontario Good Roads Association.

Signature Date

Submit completed form and candidate's resume by fax or e-mail to the attention of Ken Lauppe, Chair, OGRA Nominating Committee Fax: 289-291-6477 E-mail: [email protected] Page 129 of 149 Page 130 of 149 Sheraton Centre Toronto Hotel 2019 ROMA AGM & January 27 - 29, 2019 Annual Conference REGISTRATION FORM

Name: ______

Title:------Organization:------Address: ______City, Province, Postal Code:------Phone: ______E-mail: ______Registration Fees

Please check registration Early Bird Rate Regular Rate On Site Rate type below. (until October 1, 2018) (until January 25, 2019) (January 25 - 29, 2019) Member Non Member Member Non Member Member Non Member Full Registration $550 $620 $600 $675 $650 $750 Half Day" Sunday $200 $250 $250 $300 $300 $350 One Day - Monday $350 $425 $400 $475 $450 $550 Half Day- Tuesday $200 $250 $250 $300 $ 300 $350

Payment: Completed forms with payment can be sent to ROMA via fax at 416.971.9372 or a-mailed to [email protected] or mailed to ROMA, 200 University Avenue, Suite 801, Toronto, ON, M5H 3C6

Please remit' Olnvoice Me (option only available to Member municipalities) Registration Fee $ 0Cheque made out to Rural Ontario Municipal Association HST {13%) $ 0MasterCard D Visa TOTAL TO BE REMITTED $ Credit Card# ______Expiry Date ______Signature ______Name on Card

Things to l

Disclalmor: Suilmissiofl of this registration form providesAMO with consent to send Information on all activities rolatedto currer~t and fulurn ROMA Conferences. If you wish to no longer mceivo infollllalion from ROMA on this pleasa eootaot [email protected] to unsuhserlhe. Click here to submit form via email to [email protected] Page 131 of 149 Page 132 of 149

ROMA Board of Directors Zone Representatives 2019 – 2023

Notice of Call for Nominations Deadline is December 31, 2018

October 29, 2018

Request of Municipal Clerks:

Could you please make this document available to all new and incumbent council members coming out of your October 22 municipal election? We do not have all their email addresses at this point. ROMA Policies and Procedures sets out the requirements for the Notice and deadline for Zone Nominations. Deadline for receipt of nominations is December 31, so if an individual of your 2018-2022 council is interested in running for the ROMA Board, then Council will need to pass a supporting resolution at a December 2018 meeting. The following pages provide all the information related to the election process, time commitment for the Board, expense policy and a sample nomination resolution. Thank you for forwarding to members of your new council and tabling this on council agenda.

Page 133 of 149

October 29, 2018

ROMA Notice and Zones

Please be advised that in accordance with the Rural Ontario Municipal Association’s Policies and Procedures, this is notice of nominations for Zone Representatives to the 2019 – 2020 ROMA Board. The term of the ROMA Board is four years.

The election will take place on Monday, January 27 at the 2019 Annual Conference. The conference is January 26 to 29, Sheraton Hotel, 123 Queen Street West, Toronto, Ontario.

To identify your zone, click here for the link to the Zone map and list of zone municipalities.

Qualifications of Directors

Every Director shall:  be an individual of eighteen (18) or more years of age;  be an elected official of a municipality which is an AMO member;  not be an undischarged bankrupt; and  not be declared incapable.

Nomination Requirements

The attached Nomination Form completed by the individual plus a Council Resolution supporting the individual must be received by the deadline. The Nomination Form and Sample Resolution that specifies the Zone are attached. The names of all qualified individuals who are duly nominated will appear on the ballot.

A completed Nomination Form and supporting resolution must be received no later than 12:00 noon on Monday, December 31, 2018. Nominations will not be accepted beyond that date. Please forward a completed Nomination Form to ROMA via email [email protected] or fax at (416) 971-6191 or mail to the attention of Pat Vanini, Executive Director as noted on the Form. All candidates will be contacted to confirm receipt of their nominations.

ROMA’s Chief Returning Officer, Peter Fay, will certify the nomination. He will contact all candidates. A Nominations Report will be issued in advance of the conference. Information as to the election process at the conference will be sent as well.

If you have any questions regarding this information, please contact Pat Vanini, Executive Director at (416) 971-9856, ext. 316, e-mail [email protected]

This information is available on the ROMA website and the AMO website.

Page 134 of 149 2

Sample Council Resolution

Be it resolved that the Council for the (Municipality’s legal name) endorses (Candidate’s Name, Municipal Title), for the position of ROMA Zone (insert zone number) Representative for the 2019 – 2023 ROMA Board.

Adopted on (insert date).

Other Important Information

Time Commitment:

ROMA Board meetings are held eight times per year, typically on the second Thursday of the month in January, March, April, June, August, October, November and December. A mid- term meeting is held every two years, in May or June. In addition, Board members may serve on sub-committees from time to time or asked to be a ROMA representative on others’ committees. Time for this will vary with the activity.

ROMA Expenses:

ROMA Board members are entitled to a per diem of $75 per day (effective Jan 1, 2009) when attending meetings on behalf of ROMA business, these meetings include the ROMA Board, AMO Board, Committees and any other meetings where attendance has been pre-approved by the ROMA Chair. A per diem is not applicable to the ROMA mid-term meeting.

ROMA will reimburse travel expenses to all ROMA Board meetings, AMO Board meetings (if applicable) and the Summer Retreat. Travel expenses refer to airfare, train fare and car mileage, parking costs, public transit, and accommodation. Meal costs will also be paid subject to a maximum of $75/day.

Nomination Form follows.

Page 135 of 149 3

NOMINATION FORM 2018 – 2023 ROMA Board

 It is the responsibility of the person nominated to complete accurately Parts A to D of this Nomination Form.  Council’s Resolution of support for the nominee must be attached, and must specify the Zone Representative position (e.g., Zone 1). There are nine zones. See ROMA Zone map.  The Nominee must be a municipal elected official and the municipality must be a member of the Association of Municipalities of Ontario.  Nominations will be accepted no later than 4:00 p.m. December 31, 2018. Send completed forms to:

Pat Vanini, Executive Director Association of Municipalities of Ontario 200 University Avenue, Suite 801 Toronto, ON M5H 3C6 Email: [email protected] Fax: 416-971-6191

A. Please type or print clearly:

Nominee’s Name, as it is to appear on the ballot

Nominee’s Municipal Position Title

Nominee’s Municipality

Address

Nominee’s Email address and phone number

Page 136 of 149 4

B. I am nominated for the office of Zone ______Representative.

C. A Council Resolution confirming support for the Nominee and Zone Number is ATTACHED

D. Consent of Nominee and Statement of Qualification:

I, the Nominee mentioned in this Nomination Form do hereby consent to such Nomination and declare that I am qualified to be elected and to hold the office for which I am nominated.

Signature of Nominee and Date

Certificate of AMO’s Chief Returning Officer

I, Peter Fay, the Chief Returning Officer, appointed by the Rural Ontario Municipal Association, to officiate over these elections, do hereby certify that I have examined the Nomination Form of the aforementioned Nominee filed with me and am satisfied that such Nominee is qualified to be nominated to the office indicated above.

Signature of Chief Returning Officer and Date

Date Nomination Form received

Page 137 of 149 5 Page 138 of 149

December 3, 2018

Mayor and Council The City of Orillia 50 Andrew Street South, Suite 300 Orillia, ON L3V 7T5

Dear Mayor Clarke and Members of Council, Please accept this letter as a request for annual funding of $15,940 for the Child Advocacy Centre Simcoe/ Muskoka (CACSM) – Orillia Centre. The CACSM is seeking $2/child1 & youth to age 24 within the City of Orillia2 annually, to fund the CACSM Child & Family Advocate Program at the Orillia Centre which; • directly supports children and families throughout abuse investigations; • works with police and child welfare professionals to facilitate forensic interviews and; • provides ongoing system navigation and support for victims of abuse and their families through any court proceeding and beyond.

Background The Child Advocacy Centre model is an internationally recognized, best practice approach to child abuse investigations. When a child finds the courage to report physical and/or sexual abuse, sexual exploitation and/or trafficking, the investigation process can be scary and intimidating and can create a great deal of stress and anxiety for the child and their family. Further, investigative interviews with children frequently occur in intimidating settings like police stations which can negatively impact the ability to secure fulsome victim statements. The Orillia Child Advocacy Centre is a child-friendly facility where multidisciplinary teams (including: Ontario Provincial Police [various detachments], Rama Police Service, Simcoe Muskoka Family Connexions and Dnaagdawenmag Binnoojiiyag Child & Family Services [child welfare agencies], the Regional Centre for Suspected Child Abuse and Neglect [Orillia Soldier’s Memorial Hospital], prosecution, mental health and victim advocacy professionals) work together to investigate abuse, help children heal from abuse, and hold offenders accountable.

1 “child”, “young people” and/or “children” used throughout, represents both children and youth to age 24 2 2016 Statistic Canada Census of Population = 7,970 children and youth to age 24 in City of Orillia

“Children’s Voices will be Heard”

Child Advocacy Centre Simcoe/Muskoka 359 West Street North • Orillia ON • L3V 5E5 64 Cedar Pointe Drive • Barrie ON • L4N 5R7 Telephone: (705) 327-0118 • (249) 888-9998 Page 139 of 149 www.cacsimcoemuskoka.ca

- 2 -

Importantly, the Orillia Child Advocacy Centre has proven to; reduce stress; aid investigations and; ease the pressures associated with victim support and follow up for investigative professionals. Police officers have repeatedly expressed the important value and positive impact of the Centre. Coupled with the assurance of dedicated, on-site, specialized support for young victims and their families, officers are enabled to focus more of their time and effort on evidence gathering and the investigation process.

By supporting the efforts of the professionals involved in a child abuse investigation as well as the child and family, the CACSM strives to reduce the stress and potential re-traumatization of children and their families and connect them quickly to services to help them heal. Situation Since opening in January 2014, over 700 forensic interviews have occurred at the Orillia CACSM and demand for service continues to grow. Additionally, the crime of sex trafficking is of great concern within our region. The CACSM has and will continue to support young victims of this horrific crime. Every young person in the City of Orillia, who experiences abuse, deserves immediate access to a Child Advocacy Centre model of excellence and yet, the CACSM has no sustainable funding. In the absence of sustainable funding, focus is shifted from the CACSM’s core mandate of supporting children who have been abused through traumatic and complex situations, onto fundraising - limiting CACSM capacity and impeding care delivery.

Currently, the CACSM is contacting cities and townships across the County of Simcoe and the District of Muskoka seeking $2/child & youth to age 24 to sustain and advance this important work. A model of shared financial contribution from municipal governments, based on population data, aims to direct funds towards local impact including; supporting community safety and; mitigation of the negative, immediate and long-term impacts of child abuse on our communities.

Thank you for considering this request. We are pleased to provide additional information as required.

Sincerely yours,

Tracey Carter Executive Director

“Children’s Voices will be Heard”

Child Advocacy Centre Simcoe/Muskoka 359 West Street North • Orillia ON • L3V 5E5 64 Cedar Pointe Drive • Barrie ON • L4N 5R7 Telephone: (705) 327-0118 • (249) 888-9998 Page 140 of 149 www.cacsimcoemuskoka.ca

~ T: 705-325-2125 ~ "' F: 705-!25-5178 ::, ·~ IE'il [email protected] -~ Police Services B9ard ®I orilllapsb.

December 4, 2018

-_ ---

Corporation of the City of Orillia 50 Andrew Street South, Suite 300 Orillia, ON L3V 7T5

Attention: Mayor and Members of Council

Dear Mayor and Members of Council:

Re: Letter of Support- Child Advocacy Centre Simcoe Muskoka

The Orillia Police Services Board, at its meeting held on November 29, 2018, adopted the following resolution: ·

"THAT, further to the deputation by the Child Advocacy Centre Simcoe Muskoka, the Board Chair be directed to prepar(! a letter of support with respect to the Child Advocacy Centre's request for sustainable funding in the amount of $38,040 annually from the City of Orillia and Townships of Oro-Medonte, Ramara and Severn."

The Child Advocacy Centre Simcoe Muskoka (CACSM) is comprisecj of multidisciplinary teams (such as the Ontario Provincial Police, Children's Aid Societies, prosecution, medical, mental health and victim advocacy professionals) who work tirelessly to investigate physical and/or sexual abuse, sexual exploitation and/or trafficking involving children and youth to age 24. The CACSM team creates a welcoming and neutral environment for children and families as they undertake the interview process with investigative professionals. Youth and families are also connected to a variety of services to help them heal from the traumatic events.

The Board understands that the CACSM is approaching the City of Orillia and surrounding Townships to seek sustainable funding since at the present time, the CACSM has no base operating funding. Consequently, significant attention is dedicated to fundraising efforts. Sustainable funding would permit CACSM to concentrate more ori assisting children and their families who have been abused, exploited, and trafficked. CACSM is requesting approximately $16,000 in funding from the City of Orillia.

Page 141 of 149 City of Orillia December 4, 2018 Page2

The Board strongly supports CACSM's mandate and respectfully reque&t~ that the City of Orillia and surrounding Townships consider their funding request as part of their 2019 budget deli ations.

yor t e Clarke, air- Orillia Police Services Board

SC/kp

Copy to: Township of Oro-Medonte Township of Ramara Township of Severn

Page 142 of 149 P.O. Box 272 58 Peter St. N. St. James' Anglican Church Orillia, ON L3V 616 RECEIVED NOV 0 9 2018

11\/lAYOR'S OFFICE

November 7, 2018

City of Orillia, 50 Andrew St. South Suite 300 Orillia ON L3V 7T5

To the Mayor and Members of Council,

The parish of St. James' Anglican church congratulates Mayor Clarke, as well as the returning, and new, members of Council for their success in the recent municipal election.

As we provide weekly emergency assistance (an average of 35 individuals/families), as well as meals (an average of 100), for the people of our community, we are hopeful that improved access to affordable housing, addressing mental health issues and poverty reduction are ongoing areas of discussion and action.

Sincerely,

Christine Hager Chair, Communications Committee

Email: office@stj amesorillia.com Tel: (705) 325-2742Page 143 of 149 Page 144 of 149

November 23, 2018

Mayor Steve Clarke City of Orillia 50 Andrew Street Orillia, Ontario L3V 7T5

Dear Mayor Clarke:

RE: North Lake Village – Simcoe Common Elements Condominium Corporation 425

We received notice that Titan Homes has filed a Complete Application for a revision to the original development plan for Phase 3 at the north end of North Lake Village to allow the developer to build 22 townhouse units rather than the originally proposed two condominium towers on an extension of Lucy Lane. This will bring the total number of units to 169 when the revised Phase 3 is constructed.

As discussed at our meeting on April 21st, 2017, and in our letter of June 30, 2017, there is a need for need for a third entry/exit road from Phase 3 of North Lake Village onto Huronia Road in Severn Township. This was further discussed in the Staff Report No. DSE -17-05 in response to our Condominium Board Concerns.

Residents of both Phase 1 & 2 are still concerned that if there is a fire, gas leak or some other disaster at the corner of, or near the intersection of Lily Drive and Lucy Lane, the residents of Phase 2 and 3 may be trapped with no way to exit the community. The opportunity to correct this potential situation is now that the developer is seeking approval of the final plans for Phase 3.

We hereby request that our previous discussions and correspondence be considered carefully in conjunction with the Developer’s application, and that it not be approved unless the third entry/exit is included as a requirement of the proposed revision.

Respectfully submitted,

Roger Lippert, President Board of Directors SCECC 425 North Lake Village – Phase 1

Orillia, Ontario Tel:

Cc Susan Vatour, Planning Administrator

Councilors: Tim Lauer; Pat Hehn

Page 145 of 149 Page 146 of 149 DOWNTOWN ORILLIA p 705 325 3261 MANAGEM ENT BOARD f 705 325 7666 33 Mississaga Street W. e [email protected] Orillia, Ontario L3V 3A5 w downtownorillia.ca

RECEIVED Mayor Steve Clarke and Members of Council Orillia City Centre NOV 2 3 2018 50 Andrew Street South Mayor's Orillia, ON Office L3V 7TS

Dear Mayor Clarke and Members of Council,

Re: Downtown Management Board 2018-2022 Directors Appointment Request

The Downtown Orillia Management Board held its 2018-2022 Election on November 19, 2018 and the following candidates were elected by members of the Business Improvement Area to the eight (8) director positions available:

Michael Fredson Manticore Books Michael Knight Town's Jewellers Tyler Knight Knight Vision Video & Photo/Refillery District Nancy Nevala Fashion Therapy Daniel Saberi Champlain Waterfront Hotel Ron Spencer Velocity Bike Werx AI Wallace Downtown Computers Susan Willsey Apple Annie's Shop & Cafe

We request that Council approve the above-noted individuals who were successfully elected by the BIA membership for the term ending November 14, 2022.

Attached, please find a copy of the Vote Count sheet.

Thank you for your consideration of this matter.

Sincerely, :z /-~~/..-----

Lisa Thomson-Roop Manager

Encl.

Page 147 of 149 DOWNTOWN ORILLIA MANAGEMENT BOARD

STATEMENT OF 2018 ELECTION RESULTS

BOARD OF DIRECTORS VOTE COUNT

CANDIDATES VOTES RECEIVED

FfZ.£0-so rJ l M,'cho.e. l :J;)

0 u1 l-tt£1ZM£ > PavJ o It 1-

6 P6t-.l G~~' ({n n d). I \vfr u_ A-c£ , AI ;)d-

\N lLLS G>I, ~~a ~ Jd- TOTAL BALLOTS CAST )

Dated this November 19, 2018 We, t he Election Officials for the said Board do so declare:

1. That we have performed all the duties and completed and processed all the documents as required by us by law; 2. That to the best of our knowledge and belief, the Voting List has been kept correctly and contains a true and exact record of the Electors who voted; 3. The number of votes recorded in this statement are correct.

Signature of Candidates/Scrutineers Present:

I c I ' ' i, A. ...__..,· t - • --·-· - "--- ~--...... _._. . -- Lisa Thomson-Roop Ma/1 g~ r , DMB !-J.-(U4Lau ~~~~~~~~~~====~----­ /obin Cadeau Leigh Kenderdine Assistant Clerk/Committee Coordinator City of Orillia Clerk's Department City of Orillia Clerk's Department

Page 148 of 149 ORILLIA CITY CENTRE TELEPHONE 705-325-1311 50 ANDREW ST. S., Suite 300 FACSIMILE 705-325-5178 ORILLIA, ON L3V 7T5 DIRECT LINE 705-329-2452 Orillia Youth Opportunities Committee E-MAIL [email protected] Healthy youth today … Healthier community tomorrow

November 16, 2018

Mayor and Members of Council City of Orillia c/o City Centre Mail Exchange

Dear Mayor Clarke and Members of Council:

Re: Recommendation for Student Member

Pursuant to Chapter 109 of the City of Orillia Municipal Code, being the constitution by-law for the Orillia Youth Opportunities Committee (OYOC), the composition of the Committee includes two student members, as recommended to Council by the OYOC. The terms for the student members are for one year from September 1 to August 31 in coordination with the regular school year.

To that end, the OYOC adopted the following recommendation at its meeting held on September 20, 2018:

“THAT the Orillia Youth Opportunities Committee recommends to Council that Fouz Ul- Mubeen be re-appointed to the Orillia Youth Opportunities Committee for the student term to expire August 31, 2019.”

The Committee respectfully requests the re-appointment of this member by Council.

Sincerely,

{original signed}

Hazel O’Brien, Acting Chair.

:rc

Our Mission: To identify the needs and significant issues facing youth within our community, while advising City Council on recommended action plans that enable a supportive environment through young adulthood.

H:\COUNSERV\TOMRMS DIRECTORY\C - Council, Boards and By-laws\C12 - Boards, Commissions and Committees\C12-YTH YouthPage Opportunities 149 Committee of 149\YOC Correspondence\181115 - Ltr Council re Student Member.docx- File: C12-YTH