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Dubuque Community School District Board of Education

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Dubuque Community School District Board of Education DUBUQUE COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING June 9, 2014 5:30 p.m. I. Call to Order and Roll Call II. Pledge of Allegiance III. Approve the Agenda (p. 1-3) IV. Approve the Minutes of Previous Board Meetings (p. 4) A. Regular Meeting – May 12, 2014 (p. 5-7) V. Red Carpet Recognition – Administrator Retirements VI. Board Salutes VII. Visitors and Open Forum (p. 8) VIII. Consent Agenda (p. 9) A. Secretary’s Report (p. 10-36) B. Treasurer’s Report (p. 37) C. Listing of Accounts Payable (p. 38-56) 1. Budget Report (p. 57-68) D. Facilities/Support Services Committee 1. Minutes of June 2, 2014 (p. 69-71) 2. Personnel Report (p. 72-88) 3. Purchase/Professional Service Contracts a. Iowa Prison Industries – Kennedy FF&E (p. 89) b. Lowery McDonnell Co. – Kennedy FF&E (p. 90) c. NICC – PAVE Program (p. 91) d. Prairie Farms Dairy – Dairy Products (p. 92-93) e. Reinhart Foodservice – Food, Supplies and Distribution Services (p. 94-96) 4. Special Education Students (p. 97) E. Educational Programs/Policy/Strategy Committee 1. Minutes of June 3, 2014 (p. 98-99) 2. 2013-14 Graduates (p. 100-109) 3. Policy #6108 – School Counseling Program (p. 110) 2nd Reading: 4. Policy #5100 – School Age and Entrance Requirements (p. 111) 5. Policy #9004 – Visitors to School District Buildings, Sites, and Events (p. 112-113) F. Teacher Quality Committee 1. Minutes of May 22, 2014 (p. 114) G. Activities Committee IX. Facilities/Support Services Committee Report – T. Barton (p. 115) A. Authorize Payment of Final June Bills (p. 116) B. Ratification of Tentative Service Employees Contract (p. 117) C. Ratification of Tentative Secretary Employees Contract (p. 118) D. Approve Change Order #1 on the Elementary School Computer Labs Project (p. 119) E. Adopt Resolution approving Construction Contract, Certificate of Insurance and Bonds on the Jefferson Middle School Student Corridor Locker Replacement Project (p. 120-144) 1 X. Educational Programs/Policy/Strategy Committee Report – T. Ryan XI. New Business (p. 145) A. Appoint Keystone AEA Delegates B. Approve Non-Bargaining Salary and Benefits Package XII. Board Member or Administrative Issues (non-agenda items) XIII. Preview of Upcoming Board Meeting (June 23, 2014) XIV. Adjournment MISSION To develop world-class learners and citizens of character in a safe and inclusive learning community. 2 Agenda Recommendation: I move that the Board of Education approve the agenda as submitted 3 Minutes Recommendation: I move that the Board of Education approve the minutes of the regular meeting on May 12, 2014, as submitted 4 DUBUQUE COMMUNITY SCHOOL DISTRICT Regular Board Meeting May 12, 2014 President Donohue called the meeting to order at 5:31 p.m. at the Forum with the following members present at roll call: Beytien, Donohue, Prochaska, Ryan, Siegert, Strelo. Excused: Barton. Executives present: Devaney (Rick Till was present for Kelleher and Colpitts). The pledge of allegiance was led by Table Mound Elementary School students. Moved (Prochaska) and seconded to approve the agenda as submitted. Motion carried 6-0. Moved (Strelo) and seconded to approve the minutes of the regular meeting on April 14, 2014, as submitted. Motion carried 6-0. School Board Recognition – Mr. Rheingans thanked the board for their countless hours of service and distributed certificates of recognition. Board Salutes Wendy Gibbons and Senior High School Chemistry students – 1st and 2nd place at Loras College Chemistry Olympics Kate Riepe – DCSD 2014-15 Teacher of the Year Teacher of the Year Nominees – Doug Bausch, Tim Ebeling, Brad Fautsch, Michelle Hunt, Erin Kennedy, Lisa Lueken, Amy Mozena, Sara Runde, and Angie Wessels Teacher Appreciation Week School Nurse Appreciation Week Moved (Ryan) and seconded to suspend the rules of order and go into open forum. Motion carried 6-0. Moved (Strelo) and seconded to reinstate the rules of order and return to regular session. Motion carried 6-0. Moved (Siegert) and seconded to receive and file proof of publication of Notice of Public Hearing on the Budget Amendment and authorize payment of the legal notice publication costs to the Telegraph Herald. Motion carried 6-0. Mr. Till reviewed the FY 2013-14 Budget Amendment. Moved (Strelo) and seconded to open the public hearing to allow public comments. Motion carried 6-0. Moved (Strelo) and seconded to close the public hearing and return to regular session. Motion carried 6-0. Moved (Siegert) and seconded to adopt the Budget Amendment for Fiscal 2013-2014 as published. Motion carried 6-0. Moved (Siegert) and seconded to receive and file proof of publication of Notice of Public Hearing on the Jefferson Corridor Locker Replacement project and authorize payment of the legal notice publication costs to the Telegraph Herald. Motion carried 6-0. Moved (Prochaska) and seconded to open the public hearing to allow public comments. Motion carried 6-0. Moved (Strelo) and seconded to close the public hearing and return to regular session. Motion carried 6-0. Moved (Prochaska) and seconded to approve a resolution adopting the plans, specifications, form of contract and estimated total cost of the Jefferson Corridor Locker Replacement project. Whereas, on the 10th day of March, 2014, plans, specifications, form of contract and the estimated total costs were initially filed with the Secretary for the construction of certain public improvements described in general as the Jefferson Corridor Locker Replacement project; and Whereas, a notice of hearing on the plans, specifications, form of contract and estimate 5 of total cost for said public improvements was published as required by law; Now, therefore, be it resolved by the Board of Education of the Dubuque Community School District, Dubuque, Iowa; Section 1. That the said plans, specifications, form of contract and the estimated total cost for the Jefferson Corridor Locker Replacement project are hereby approved and adopted as the plans, specifications, form of contract and estimated total cost for said public improvement, as described in the preamble of this Resolution. Motion carried 6-0. Mr. Burkhart reviewed the four bids received on this project. Moved (Prochaska) and seconded to approve a resolution making award of construction contract. Be it resolved by the Board of Education of the Dubuque Community School District, Dubuque, Iowa: Section 1. That the following bid for the Jefferson Corridor Locker Replacement project, described in the plans and specifications heretofore adopted by this Board, is accepted, the same being the lowest responsive, responsible bid received for such work, as follows: Contractor: Klauer Construction Co. of Dubuque, Iowa Amount of bid: $51,640.00 Section 2. That the President and Secretary are hereby directed to execute a contract with the contractor for the construction of the public improvements, such contract not to be binding on the District until approved by this Board. Motion carried 6-0. Moved (Strelo) and seconded to approve those items listed in the consent agenda. Ms. Ryan was auditor for the month. Motion carried 6-0. Moved (Beytien) and seconded to approve the agreement with Loras College Productions for video production services in the amount of $145,560.00. Craig Schaefer, Loras College, updated the board on the production relationship. There are two producers, Erin Horst and Felicia Carner. They have been strategic in telling the district’s story. The feedback received has been overwhelmingly positive. There is a protocol for school programming on the TV channel. Through this relationship, over $51,000 of grants have been procured for video equipment. Motion carried 6-0. Moved (Beytien) and seconded to approve the agreement with the bus driver and bus attendant employees as presented. Salary/benefit increase = 3.97%. Motion carried 6-0. Moved (Beytien) and seconded to approve the agreement with the food service employees as presented. Salary/benefit increase = 3.96%. Motion carried 6-0. Moved (Beytien) and seconded to approve the agreement with the maintenance employees as presented. Salary/benefit increase = 3.96%. Motion carried 6-0. Moved (Beytien) and seconded to approve the agreement with the paraprofessional employees as presented. Salary/benefit increase = 3.96%. Motion carried 6-0. Moved (Beytien) and seconded to authorize the Board President and Secretary to sign the Parking Lot Lease with Loras College. Motion carried 6-0. Moved (Beytien) and seconded to approve Change Order #6 to Portzen Construction, Inc. on the Kennedy School Addition/Remodel Project in the increased amount of $6,280.48. Motion carried 6-0. Moved (Beytien) and seconded to adopt the following resolution approving construction contract, certificate of insurance and bonds: Be it resolved by the Board of Education of the Dubuque Community School District, Dubuque, Iowa: That the construction contract and bonds executed and insurance coverage for the Elementary School Computer Labs Project, as described in detail in the plans and specifications heretofore approved, and which have been signed by the Contractor be and the same are hereby approved and Board President is authorized to execute said Contract on behalf of the District outlined as follows: Contractor: Tricon General Construction (aka Tricon Construction Group) Date of contract: March 18, 2014 6 Bond surety: Fidelity and Deposit Company of Maryland, $188,000.00 Date of bond: March 19, 2014. Motion carried 6-0. Ms. Ryan reported that the Educational Programs/Policy/Strategy Committee received an update on the Model Employment Transition Site (METS) grant. The goal is to build existing capacity and services to increase the number of students with disabilities successfully transitioning to integrated employment. Moved (Ryan) and seconded to expel student #712767 from attending school in the Dubuque Community School District pursuant to contract and waiver of hearing signed on April 28, 2014. Motion carried 6-0. Moved (Ryan) and seconded to take no further disciplinary action for students #803232, #709150, and #712746.
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