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Dubuque Community School District Board of Education

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Dubuque Community School District Board of Education DUBUQUE COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING May 12, 2014 5:30 p.m. I. Call to Order and Roll Call II. Pledge of Allegiance led by Table Mound Elementary School III. Approve the Agenda (p. 1-3) IV. Approve the Minutes of Previous Board Meetings (p. 4) A. Regular Meeting – April 14, 2014 (p. 5-8) V. School Board Recognition Month VI. Board Salutes VII. Visitors and Open Forum (p. 9) VIII. Public Hearing on Budget Amendment for Fiscal 2013-2014 (p. 10) A. Receive and File Proof of Publication and Authorize Payment of Publication Costs B. Review of Budget Amendment C. Public Comments D. Adopt Budget Amendment for Fiscal 2013-2014 (p. 11) IX. Public Hearing on Public Improvement Project – Jefferson Corridor Locker Replacement Project (p. 12) A. Overview of Project B. Receive and File Proof of Publication and Authorize Payment of Publication Costs (p. 13) C. Public Comments D. Adopt Plans, Specifications, Form of Contract and Estimated Total Cost E. Reporting of Bids (p. 14) F. Award Construction Contract to Klauer Construction Co. X. Consent Agenda (p. 15) A. Secretary’s Report (p. 16-42) B. Treasurer’s Report (p. 43) C. Listing of Accounts Payable (p. 44-61) 1. Budget Report (p. 62-73) D. Facilities/Support Services Committee 1. Minutes of May 5, 2014 (p. 74-76) 2. Personnel Report (p. 77-85) 3. Negotiation Minutes a. Service Employees – April 17, 2014 (p. 86) b. Secretaries – October 31 & November 12, 2013 (p. 87) c. Food Service – October 31 & November 12, 2013 (p. 88) d. Teacher/Nurse – March 26 & April 7, 2014 (p. 89) e. Maintenance – April 15, 2014 (p. 90) f. Truck Drivers/Mechanics – October 31 & November 12, 2013 (p. 91) g. Paraprofessionals – October 31 & November 12, 2013 (p. 92) h. Bus Driver/Bus Attendants – October 31 & November 12, 2013 (p. 93) 1 4. Purchase/Professional Service Contracts a. GovConnection – 60 Anthro Laptop Charging Carts (p. 94) b. Hewlett-Packard – 300 ProBook Laptops (p. 95) c. Timberline Billing Service – Medicaid reimbursement processing (p. 96) 5. Special Education Students (p. 97) 6. PMIC/Regular Education Students (p. 98) E. Educational Programs/Policy/Strategy Committee 1. Minutes of May 6, 2014 (p. 99-100) 2. Policy #5100 – School Age and Entrance Requirements (p. 101) 3. Policy #9004 – Visitors to School District Buildings, Sites, and Events (p. 102-103) F. Teacher Quality Committee 1. Minutes of April 24, 2014 (p. 104) G. Activities Committee 1. Minutes of April 29, 2014 (p. 105-106) XI. Facilities/Support Services Committee Report – C. Beytien (p. 107) A. Approve Agreement with Loras College Productions for Video Production Services (p. 108-113) B. Ratification of Tentative Bus Driver/Bus Attendant Employees Contract (p. 114) C. Ratification of Tentative Food Service Employees Contract (p. 115) D. Ratification of Tentative Maintenance Employees Contract (p. 116) E. Ratification of Tentative Paraprofessional Employees Contract (p. 117) F. Authorize Board President and Secretary to Sign Parking Lot Lease with Loras College (p. 118-122) G. Approve Change Order #6 on the Kennedy School Addition/Remodel Project (p. 123) H. Adopt Resolution Approving Construction Contract, Certificate of Insurance and Bonds on the Elementary School Computer Labs Project (p. 124-145) XII. Educational Programs/Policy/Strategy Committee Report – T. Ryan XIII. New Business (p. 146) A. Expel Student from Attending School in the Dubuque Community School District B. Consider Further Disciplinary Action (p. 147-151) XIV. Board Member or Administrative Issues (non-agenda items) A. 2014 Commencement Ceremonies: 1. Hempstead High School – May 25, 1:00 p.m. at Five Flags 2. Senior High School – May 25, 6:00 p.m. at Five Flags XV. Preview of Upcoming Board Meeting (June 9, 2014) XVI. Adjournment MISSION To develop world-class learners and citizens of character in a safe and inclusive learning community. 2 Agenda Recommendation: I move that the Board of Education approve the agenda as submitted 3 Minutes Recommendation: I move that the Board of Education approve the minutes of the regular meeting on April 14, 2014, as submitted 4 DUBUQUE COMMUNITY SCHOOL DISTRICT Regular Board Meeting April 14, 2014 President Donohue called the meeting to order at 5:33 p.m. at the Forum with the following members present at roll call: Barton, Beytien, Donohue, Prochaska, Ryan, Siegert, Strelo. Executives present: Devaney, Colpitts, Kelleher. The pledge of allegiance was led by Sageville Elementary School students. Moved (Prochaska) and seconded to approve the agenda as submitted. Motion carried 7-0. Moved (Strelo) and seconded to approve the minutes of the regular meeting on March 10 and the special meeting on March 17, 2014, as submitted. Motion carried 7-0. Board Salutes Music directors and musicians that participated in the District Band Festival Residents who attended the aquatic center focus group meetings Lori Anderson - Resource Fair held at Senior High School for families with special needs students Stem Festival organizers Lynne Devaney – successful Department of Education Site Visit Moved (Ryan) and seconded to suspend the rules of order and go into open forum. Motion carried 7-0. Moved (Ryan) and seconded to reinstate the rules of order and return to regular session. Motion carried 7-0. Moved (Strelo) and seconded to receive and file proof of publication of Notice of Public Hearing on the Budget Estimate and authorize payment of the legal notice publication costs to the Telegraph Herald. Motion carried 7-0. Mr. Kelleher reviewed the FY 2014-15 Certified Budget Proposal document. Moved (Strelo) and seconded to open the public hearing to allow public comments. Motion carried 7-0. Moved (Strelo) and seconded to close the public hearing and return to regular session. Motion carried 7-0. Moved (Ryan) and seconded to adopt the Budget Estimate for Fiscal 2014-2015 as published. Motion carried 7-0. Moved (Barton) and seconded to receive and file proof of publication of Notice of Public Hearing on the Elementary School Computer Labs project and authorize payment of the legal notice publication costs to the Telegraph Herald. Motion carried 7-0. Moved (Barton) and seconded to open the public hearing to allow public comments. Motion carried 7-0. Moved (Barton) and seconded to close the public hearing and return to regular session. Motion carried 7-0. Moved (Barton) and seconded to approve a resolution adopting the plans, specifications, form of contract and estimated total cost of the Elementary School Computer Labs project. WHEREAS, on the 13th day of January, 2014, plans, specifications, form of contract and the estimated total costs were initially filed with the Secretary for the construction of certain public improvements described in general as the Elementary School Computer Labs project; and WHEREAS, a notice of hearing on the plans, specifications, form of contract and estimate of total cost for said public improvements was published as required by law; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Dubuque Community School District, Dubuque, Iowa; Section 1. That the said plans, specifications, form of contract and the estimated total cost for the Elementary School Computer Labs project are hereby approved and adopted as the plans, specifications, form of contract and 5 estimated total cost for said public improvement, as described in the preamble of this Resolution. Motion carried 7-0. Mr. Burkhart reviewed the four bids received on this project. Moved (Beytien) and seconded to approve a resolution making award of construction contract: Be it resolved by the Board of Education of the Dubuque Community School District, Dubuque, Iowa: Section 1. That the following bid for the Elementary School Computer Labs project, described in the plans and specifications heretofore adopted by this Board, is accepted, the same being the lowest responsive, responsible bid received for such work, as follows: Contractor: Tricon Construction Group of Dubuque, Iowa Amount of bid: $188,000.00 Section 2. That the President and Secretary are hereby directed to execute a contract with the contractor for the construction of the public improvements, such contract not to be binding on the District until approved by this Board. Motion carried 7-0. Moved (Strelo) and seconded to approve those items listed in the consent agenda. Mr. Strelo was auditor for the month. Motion carried 7-0. Moved (Barton) and seconded to approve the donation from Two by Two for a concrete bench to be placed on the Bryant Elementary School campus. Motion carried 7-0. Moved (Barton) and seconded to approve the increased procurement card corporate limit to $2 million. Motion carried 7-0. Moved (Barton) and seconded to adopt the following Resolution for Final Acceptance and Closing Final Project Costs for the Public Improvement Contract with Portzen Construction: WHEREAS, on March 11, 2013, Dubuque Community School District entered into a construction contract with Portzen Construction of Dubuque, Iowa, “Contractor” for the construction of certain public improvements generally described as the Sageville Elementary School (Air Conditioning) Mechanical Project (“Project”); and WHEREAS, on November 12, 2012, Dubuque Community School District entered into a contract with MEP Engineers (“Architect”) for architectural/engineering design services associated with the above Project; and WHEREAS, on March 4, 2014, Architect filed a certificate with Dubuque Community School District certifying that the contractor had substantially completed the construction of said public improvements in accordance with the terms and conditions of the contract and plans and specifications. WHEREAS, the Architect has now submitted subsequent report, change order, bonds and pay application to Dubuque Community School District recommending that the project be accepted by the District as finally complete. NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Dubuque Community School District: Section 1: That said reports and documents of the Architect are hereby approved and adopted.
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