Orissa Tribal Empowerment & Livelihoods Programme (OTELP)

Orissa Tribal Empowerment & Livelihoods Programme (OTELP) Programme Support Unit ST & SC Development Department Expression of Interest (EOI) For Facilitating NGO The Govt. of Orissa has been pleased to launch OTELP Plus, which is the extension of the Orissa Tribal Empowerment & Livelihoods Programme (OTELP) in additional 251 micro watersheds in 12 blocks of Koraput and Malkanagiri districts from the state government funding and through convergence of ongoing schemes.

Expression of interest is invited from Non Government Organisations (NGO) or consortium of organisations of national repute, with prior experience in implementing community empowerment and watershed development programmes, to be engaged as Facilitating NGO for providing facilitation and capacity building support to the community organisations for the implementation of OTELP Plus in 12 blocks of Malkanagiri and Koraput districts. The expression of interest is to be submitted for a cluster of 10 micro watersheds covering an approximate treatable area of 5000 hectares or multiples of it in contiguous patches.

Interested NGOs/ consortium of organisations may download further details from www.otelp.org. EoI with required documents as attachments should be sent through speed post/ registered post in a closed envelope super scribed as “Expression of Interest for FNGO under OTELP” to the office of the OTELP project, Xavier’s Institute of Management (XIM), Xavier’s Square, Chandrasekharpur, Bhubaneswar – 751013 on or before 16th April, 2011 before 5.00 PM.

Any canvassing in this regard will make the application liable for rejection. Programme Director, OTELP

DETAILED GUIDELINE : For submitting Expression of Interest (EOI) Facilitating NGO for facilitating the implementation process of OTELP Plus in Koraput and Malkanagiri districts of Orissa.

The Government of Orissa with the learning from the implementation of Orissa Tribal Empowerment and Livelihoods Programme (OTELP) in 30 backward blocks of 7 districts in south west Orissa has extended the programme in additional micro watersheds in existing blocks and in additional blocks in the districts of Koraput and Malkanagiri. This extension of the programme has been named as OTELP Plus which will cover 252 micro watersheds in the above two districts. This programme will be funded from the state budget and by dovetailing funds from mainstream developmental programmes like MGNREGA, BRGF, RKVY, Biju KBK, NHM etc. The project will have a 7 years project cycleThe programme will adopt the institutional setup as well as implementation modalities of present externally aided OTELP, ensuring community participation in project planning, execution, monitoring and review.

The role of the Facilitating NGOs (FNGO) will be mobilising communities into various community based organisations, providing capacity building and handholding support for preparation of Village Development and Livelihoods Plan (Micro Plan), implementation of the programme activities, supporting participatory monitoring and evaluation. Besides, the FNGOs will facilitate skill development programmes in the areas of farm, off-farm and non-farm enterprises. (Detailed TOR is at Annexure-C) Expression of interest is invited from the local, state level and national level Non Government Organisations (NGO) or consortium of organisations to be engaged as Facilitating NGO for providing facilitation and capacity building support to the community organisations for the implementation of OTELP Plus in 12 blocks of Malkanagiri and Koraput districts. In case of consortium of organisations, name of the lead agency shall be explicitly mentioned in the EoI along with its link organisations. The expression of interest may be submitted for a cluster of 10 micro watersheds covering an approximate treatable area of 5000 hectares or multiples of it. The list of MWS is at Annexure B.

The selection processes of the FNGOs first follow a two stage scrutiny process. First the applied NGOs/ consortium of organisations have to meet the qualifying criteria for further evaluation. The shortlisted NGOs/ consortium of organisations will be further assessed under additional criteria for prioritization for the respective block/ district they have applied for. These two jobs have been assigned to XAVIER’S INSTITUTE OF MANAGEMENT, BHUBANESWAR. The qualifying criteria and prioritization criteria for evaluation are as follows:

Qualifying Criteria 1. Registered body under the Societies Act 1860. 2. Having minimum previous 3 years of audited statement of expenditures. 3. Having minimum 3 years of experience in implementing community empowerment programme funded by external funding agencies/ Govt. 4. Minimum fixed asset of Rs.5.00 lakhs. 5. Experience in implementing watershed and development related projects through communities.

Prioritization Criteria 1. Regular professional staff presents in the organisation at the state level and district level for community empowerment, livelihoods support and watershed activities. 2. Number of years experience in working with Government. 3. Number and type of community organisations promoted and managed by the NGO, including federations of the same (This will be relaxed for reputed NGOs willing to work for the first time in OTELP Plus area). 4. Experience in number of years in watershed management. 5. Number of Micro Watershed projects completed or ongoing by them, from preparation of treatment plan to completion of same. 6. Field presence in the applied block/ district in years (This will be relaxed for the NGOs with national repute applying for more than one cluster of micro watersheds). 7. Any other criteria that XIMB may require to prioritise the NGO’s.

To shortlist and prioritise the NGOs / consortiums, XIMB has developed a format (Annexure A) which each applicant NGO/ consortium needs to complete and submit along with their EOI.

The prioritized NGOs/ consortium of organisations will be placed before a selection committee constituted by Govt. for further evaluation and selection of top two priority NGO/ consortium of organisation for a given cluster/ block. The Programme Steering Committee (PSC), under the chairmanship of Chief Secretary will approve the selection of the FNGO based on the proposed priority list by the selection committee for contracting the NGOs in OTELP Plus.

The letter (with your EoI), addressed to The Programme Director, OTELP, Bhubaneswar, along with the details of your organisation in given format (Annexure A) should be submitted to the “Office of the OTELP Project, Xavier Institute of Management, Xavier Square, Bhubaneswar – 751013; INDIA ” in a sealed cover. Delayed receipt and canvassing in any form will lead to the rejection of application.

For any clarification regarding filling up the form, the above office of XIMB may be contacted.

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XIMB FNGO Application Format OTELP

Annexure A‐I

Facilitating NGO’s for OTLEP Plus

01. INTRODUCTION a. Name of the organization – b. Abbreviation name of the organization, if any – c. Address of the organization – i) Mailing / Correspondence office ii) Visiting office d. Contact Person i) Name – ii) Designation / Title – iii) Telephone No ‐ Landline – Mobile – Email – iv) Address, if different from (c) ‐

02. IDENTITY / LEGAL STATUS i) Is organization registered – Yes No

ii) If yes, Under Society Act Under Trustship Act

Under Company Act Any other (section – 25) If any other, specify – iii) Year of registration – iv) Since how long it is operational (No. of years) – v) Operational area of the organization ‐ State /s– (only indicate the number) District/s – Block/s – Village/s – vi) Whether organization is registered under FCRA ‐ Yes No vii) Whether it is registered under Income Tax ‐ Yes No

03. GOVERNANCE i) What are VMG (vision, mission, goal) of the organization‐ Attach required document ii) Are those reflected in program / activities taken by the organization Yes No iii) Does organization has a governing board Yes No

XIMB FNGO Application Format OTELP

iv) If yes, what is tenure of board (in year) ‐ & Nature ‐ Fixed Rotating v) Give details of Board Members (current status) – Name & Address Gender Occupation Position / (including chief Designation executive) a. b. c. d. e. f. g. h. i.

vi) Which of the Board members receive salary / remuneration for services apart from the expenses for attending board meetings a. b. c. vii) Is minutes of Board meeting documented and circulated among Board members Yes No viii) Dates of Board meeting when the Board approved the following (Ref year 2009‐2010)

Items Date of meeting a. Budget for the year ‐ b. Programme of the year ‐ c. Annual report including financial report –

ix) What are sources of fund for the organization – Corpus Endowment Donation Govt. Grant

Donor’s grant Other if others specify – (foreign)

04. MANAGEMENT / ADMINISTRATION i) Briefly mention administrative set up below chief executive – (flow chart) ii) Are role and responsibility of staff clearly defined Yes No iii) Are staff issued with letters of appointment / contract Yes No iv) Has organization the manual of personnel policy & administration Yes No v) Is organization plan and periodically review it programmes / Activities Yes No (Kindly attach supporting documents for the points mentioned under no. 4)

XIMB FNGO Application Format OTELP

05. FINANCIAL MANAGEMENT i) Whether there is an Internal audit system Yes No ii) If yes, who conducts Internal audit In‐house personnel Outside agency iii) Periodicity of Internal audit report Monthly Bimonthly Quarterly Half Yearly Annually iv) Whether accounts are audited by external auditor Yes No v) Do you have system of Internal control Yes No vi) If yes, specify – vii) What financial statements are prepared at organization – Balance sheet Receipt & payment Income & expenditure Cash flow statement Fund flow statement Others Specify

06. PERSONNEL / STAFF (Current status) i) Total number of staff – ii) No. of permanent staff – (M / F) iii) No. of temporary staff – (M / F) iv) No. of technical / professional staffs (M / F) please specify v) Average experience (in years) of staff – vi) Average stay / association of staff with organization (in years) –

07. INFRASTRUCTURE DETAILS (Current Status with value in Rupee) Items (Number / Acres / Types etc) Value (in `) i) Land ii) Building iii) Equipments iv) Vehicles v) Communication vi) Others

08. PROGRAMMES / PROJECTS OF THE ORGANIZATION i) Thematic Areas of intervention ‐ 1. 2. 3. ii) Core competency area ‐ 1. 2. 3.

XIMB FNGO Application Format OTELP

iii) Current projects / programs with Govt. (on going) including watershed devt. projects Sl. Name/Title of Duration Sponsors Target Target Project cost No. Project (From –To) area group Total/ Yearly 1. 2. 3. 4.

iv) Current projects / programs with Donors (national / International) including watershed devt. projects Sl. Name/Title of Duration Sponsors Target Target Project cost No. Project (From –To) area group Total/ Yearly 1. 2. 3. 4.

v) Project / program in last five years with Govt. support including watershed devt. projects Sl. Name/Title of Duration Sponsors Target Target Project cost No. Project (From –To) area group Total/ Yearly 1. 2. 3. 4.

vi) Project / program in last five year with Donors support (National / International) including watershed devt. Projects Sl. Name/Title of Duration Sponsors Target Target Project cost No. Project (From –To) area group Total/ Yearly 1. 2. 3. 4.

vii) Micro watershed projects successfully completed‐ in which the organization has taken up entire activity of watershed management i.e., from preparation of treatment plan to its completion. (Give the number and list major ones only) Sl. Name/Title of Duration Sponsors Target Target Project cost No. Project (From –To) area group Total/ Yearly 1. 2. 3. 4.

XIMB FNGO Application Format OTELP

viii) Projects completed in the Korapur and Malkangiri districts Sl. Name/Title of Duration Sponsors Target Target Project cost No. Project (From –To) area group Total/ Yearly 1. 2. 3. 4.

ix) What are the major achievements in last five year against its aim & objectives Aims & objectives of the organization Major achievements a. b. c. d. e. f.

x) Is program reporting done? Yes No If yes, Internal reporting External reporting xi) Has the programme evaluation or organizational evaluation been done Yes No If yes Which Program / Project When By whom Remark a. b. c.

09. EXTERNAL RELATION OF THE ORGANIZATION A) Network i) Is organization associated with any Network Yes No ii) If yes Name of the Network Core objective 1. At local level – 2. At state level – 3. At national level – 4. At international level –

B) Collaboration i) Does organization collaborates with other organization for meeting its objectives? Yes No ii) If yes, Name of collaboration organization nature of collaboration

XIMB FNGO Application Format OTELP

a. b. c.

10. FINANCIAL SUSTAINABILITY i) What was the organizational budget for last three years – ii) Out of total budget, what amount constitutes under following heads / sources – a. Donor support – b. Govt. support – c. Local contribution / funding – d. Organization own income – e. Others (specify) –

11. More Information ( which you consider important and have not been covered above) a. b. c.

I declare that all the information given above is true and correct.

(Signature and Seal of Competent Authority).

Annexure (Photocopy of supporting documents as means of verification) Total number of annexure : ……………… (please name and number each annexure)

I. Registration certificate II. Minutes of last meeting of Governing Board III. Annual report (last year) IV. Audited statement (last 3 years) V. Current staff list (with No. , qualification, experience and date of joining of organization) VI. Evaluation report available (only summary & recommendation part) VII. Contract letter of Govt. depts. and donors both for development project and watershed projects available with organization (last 3 to 5 years) VIII. You may attach further information

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XIMB FNGO Application Format OTELP

Please note: 1.Do not take the printout and fill up this document. 2. Re‐type the document following the format and fill up with required information. 3. For a consortium, lead organizations will give entire information as required in this format. However, the lead organization will provide all the details about the partnering organization in the format given in annexure A‐II with the signature and seal of competent authority from the partnering organization/s.

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XIMB FNGO Application Format OTELP

Annexure A‐II (For the partners of Consortium only)

Facilitating NGO’s for OTLEP Plus

02. IDENTITY / LEGAL STATUS i) Is organization registered – Yes No

ii) If yes, Under Society Act Under Trustship Act

XIMB FNGO Application Format OTELP

03. PROGRAMMES / PROJECTS OF THE ORGANIZATION i) Thematic Areas of intervention ‐ 1. 2. 3. ii) Core competency area ‐ 1. 2. 3.

XIMB FNGO Application Format OTELP

viii) Projects completed in the Korapur and Malkangiri districts Sl. Name/Title of Duration Sponsors Target Target Project cost No. Project (From –To) area group Total/ Yearly 1. 2. 3. 4.

I declare that all the information given above is true and correct.

(Signature and Seal of Competent Authority of Partner organization).

Annexure‐B List of MWS in Koraput

Sl. Name of the Block No Code No 1 Pottangi 0406010404020201 Sunki 2 0406010404030203 Wulgaon(Olagaon) 3 0406010404030204 Onderangi 4 0406010404050102 Digugabaedar 5 0406010404020201 Forest Block 6 Nandapur 0405010407110201 Nandaka 7 0405010407110102 Jugarajpeta 8 0405010407130201 Salap 9 0405010209020201 Forest Block 10 0405010209020202 Tankel 11 0405010207100202 Akhanta 12 0405010207100203 Kinimung 13 0405010208010101 Tala Haragonda 14 Bandhugaon 0406010406190203 Dakamar 15 0406010406180102 Forest Block 16 0406010406180103 Martiguda 17 0406010406220201 Singhijhola 18 0406010406220202 Turuku 19 0406010406220102 Gandipadu 20 0406010406180104 Palapusilavari 21 0406010406180201 Ambavalsa 22 0406010406180202 Tadivalsa 23 0406010406180203 Sikitilova 24 0406010406180204 Rebatiguda 25 0406010406240204 Tadingi dangar 26 0406010406240203 Forest Block 27 0406010406250202 Sanakarli 28 0406010406250203 Mundesu 29 0406010406170202 Chinnavalsa 30 0406010406160101 Putikavalsa 31 0406010406080101 Barlamunda 32 0406010406080102 Jangrivalsa 33 0406010406100201 Digudabari 34 Narayanpatna 0405010407070203 Jharipadar 35 0406010406030104 Bijaghati 36 0406010406020101 Borisil 37 0406010406030102 Turli 38 0406010406030101 Ambiliamboguda 39 0406010406030103 Kirajhola 40 0405010407230102 Tapapadar 41 0405010407230101 Upargarati 42 0406010406030201 Ambaguda 43 0405020705050105 Forest Block 44 0406010406030203 Tuturi 45 0406010406140203 Rangapani 46 0406010406140202 Forest Block 47 0406010406140201 Pardiambo‐I 48 0406010406140102 Pardiambo‐II 49 0406010406140102 Forest Block 50 0406010406120102 Forest Block 51 0406010406120103 Forest Block 52 Boipariguda 0405010402060102 Matiguda‐I 53 0405010402060103 Matiguda‐II 54 0405010402100102 Kaliaatal 55 0405010402100203 Marichatal 56 0405010402100201 Batiguda 57 0405010402090102 Purunapani 58 0405010402130103 Phatagadi 59 0405010402090101 Kolathjodi 60 0405010402110201 Kadamba 61 0405010402110101 Dandabadi 62 0405010402060202 Phata Kamunda 63 0405010402040203 Tentuligumma‐I 64 0405010402220101 Tentuligumma‐II 65 0405010402220102 Tentuligumma‐III 66 0405010402050101 Tentuligumma‐IV

67 0405010402050102 Forest Block‐ Tentuligumma‐V

Forest Block ‐Tentuligumma‐ 68 0405010401040101 VI 69 0405010402050201 Forest Block 70 0405010402050103 Forest Block 71 0405010404010102 Pujariput 72 0405010404010103 Siribeda 73 0405010400250203 Nuaguda 74 0405010402050202 Pandripani 75 0405010404020102 Forest Block 76 0405010404020101 Badapada 77 0405010404020201 Similiatal 78 0405010404020202 Forest Block 79 0405010404010202 Piladur 80 0405010404040101 Hatikhal 81 0405010404010201 Giuriaguda 82 0405010404030101 Forest Block 83 0405010404030201 Talur 84 0405010404030102 Forest Block 85 0405010404030202 Godaghat 86 0405010404040102 Gayalakunda 87 0405010404040104 Gajalpadar 88 Lamtaput 0405010207050102 Kodaput 89 0405010207050103 Forest Block 90 0405010207050202 Machkund 91 0405010207050203 Anakadelli 92 0405010402210202 Apuduguda 93 0405010402210201 Dangambo & Jayantagiri 94 0405010402200102 Surmal 95 0405010402200103 Sukral 96 0405010402200101 Forest Block 97 0405010207060201 Kunjamba 98 0405010207090203 Ambapada 99 0405010207090105 Balel 100 0405010207100103 Marada 101 0405010207100201 Palam 102 0405010402190101 Forest Block List of MWS in MALKANGIRI Sl Block Code No No 1 MATHILI 0405010408020101 Tulsi 2 0405010402040102 Katapadar 3 0405010305140201 Bedurpali 4 0405010401040101 Katapali 5 0405010401040102 Badanengabeda 6 0405010305150102 Jamuguda, Tanginitanga 7 0405010305150201 Muduliguda Saringiguda Koiliguda Sandhimunda 8 0405010402080101 Raniguda Telekabecha 9 0405010401050103 Jamuguda 10 0405010401020102 Katamata 11 0405010402020201 Sunapadar 12 KHAIRPUT 0405010207050102 Anagel Dasarathapur 13 0405010207040103 Andrahal Katamaguda 14 0405010207050101 Sindhiguda 15 0405010207040102 surendrapur Khilaguda 16 0405010207040101 Patraput 17 0405010207040202 Baraguda Anguraguda 18 0405010401130104 Raulguda 19 0405010401090101 Baridiguda Gngabeda 20 0405010401130102 Chalanpada Bandiguda Gokharipada 21 0405010401150201 Kusumaput 22 KUDUMULGUMMA 0405010206030202 Singoi Malaput Jamuguda Tankuguda Panasput 23 0405010206030102 Dangarapadar Mukudipalli 24 0405010206030201 Bezingi Goraseta Mundiguma Tutugum 25 0405010206040202 Kutunipadar Panaspadar Panapadar Nilaram Badatulapadar Nuaguda Santulpadar 26 0405010206040201 Palaspadar Bhitaradoriguda Kusumput Karanjiaguda Doraguda Podakhal 27 0405010206060101 Kodigandhi 28 0405010206060201 Maribeda Nanamanjrai Taber Totaguda Jantri 29 0405010206060202 Arlipada Dhakadapadar Dabuguda 30 0405010206040102 Ramaguda Damagad Ghusumpadar Kodalibandha 31 0405010206060102 Sanyasiguda Sadaram Bhajaguda 32 0405010206030204 Ghanabeda 33 0405010306010104 Tumulumamudi Elampauka 34 0405010206020102 Tikarpada Gopinathguda Junturai Jampurulu 35 0405010206020103 Hantalguda Jajpusulu Jajpalama Gajalgumi 36 0405010205060204 Dolambo Baudiguda 37 0405010206010202 Sitagandhi Sutugandhi 38 0405010206010101 Tantapalli 39 0405010206010203 Panasgandhi Kadaput 40 0405010206010102 Hanjariguda 41 0405010205010101 Kuniguda Gandhiguda 42 0405010205060202 Ranginiguda Lochapari 43 KUDUMULGUMMA 0405010205020203 Motambo Korlamala 44 0405010205020202 Annabhata 45 0405010205030103 Chitangaru Kotedurbandhar Kotari Mandapalli Limatug Jumdang 46 0405010205010103 Dhudapalli 47 0405010205020201 Jantapai Nuaguda 48 0405010205010203 Kotapalli Jamdama 49 0405010205020101 Bhimaram 50 0405010205020102 Nuadoliamb 51 0405010205010202 Jamujodi Pusulubandha 52 0405010205010102 kadalibandha Bidarparkhana 53 0405010205050102 Raleguda Chintanpalli 54 0405010204030201 Sikharapalli Tatipalli 55 0405010204030102 Eskapalli Kandhasurupalli 56 0405010205030101 Luharam Tamarpalli 57 0405010205040102 Suapalli Bateru Nerudpalli 58 0405010205040101 Chakipanasa 59 0405010205030203 Sunamgol 60 0405010205030202 Anibirida Talel Singavaram Chitangachilka 61 0405010205030102 Gunambo Dankataru 62 0405010205030201 Skabandha Surubandha Chitagachilika 63 KUDUMULGUMMA 0405010202120103 Publiguda Banguru Lambasing 64 0405010204020101 Metaguda Phulagandhi Janbai 65 0405010204020201 Limaslori Dabalpahada(Raleguda GP) 66 0405010204010103 Rekhapali 67 0405010204010201 Kamarguda Sariapalli Bangurupada Phulapadar 68 0405010204010202 Iswaraguda Baiguda 69 0405010204030202 Kerapalli Jajpalam 70 0405010204020203 Bangurusudha Pitamori 71 0405010204030101 Sarkubandha Banjola Pelangari 72 0405010204020202 Tekapadar Nua Tekapadar 73 0405010202120101 Chitrakonda 74 0405010204020102 Padmagini 75 0405010207010202 Dumuripadar Goilikhala 76 0405010207020101 Kenduguda Dudumguda Gardenpada 77 0405010304190203 kandabamtang Kharkaguda Purunapani 78 0405010304190202 Gajalbandha Balichuan Majhiguda 79 0405010207020201 Taimala Dandrabeda 80 0405010207020202 Rava Muduluguda Naringjhalla 81 0405010401120101 Bayapada 82 0405010401120102 Suripada 83 0405010207030201 Gangapada Bhataguda 84 0405010401030202 Khajuriguda Tikarpada 85 0405010207030102 Ambilibeda 86 0405010304190102 Bhutijhola 87 KORUKUNDA 0405010202110203 Doraguda Gadagural Seleiput Bailguda 88 0405010202110202 Badaput Phulaadar 89 0405010202110202 Maliguda 90 0405010202100203 Tatmanguda 91 0405010202110201 Mahupadar Bisoiguda 92 0405010202120102 Rajalkonda Doraghat 93 0405010202100202 Gunthawada Kankaraipada 94 0405010202120101 Oringi 95 0405010202100203 Haripur Rampur 96 0405010202110104 Burudiput 97 0405010202100201 Ghatakonda 98 0405010202090202 Petal Kopatuti 99 0405010202100101 Oragel 100 0405010304210102 Khalapadar Rathaguda Paliguda 101 0405010202110103 Kotaguda Purnapani 102 0405010202110101 Ghangabandha 103 0405010202110102 Ramaguda 104 0405010202110104 Narsingpur 105 0405010304210201 Turnelcamp 106 405010304210103 Padalputmantripur 107 0405010305090102 Nandiwada 108 0405010305080203 Koyagiri 109 0405010305090103 Kotamateru 110 0405010305090202 Matapaka 111 0405010305090203 Dunumaguda 112 0405010305090204 Akharpali 113 0405010304020203 Namagonda 114 0405010304020103 Ramapadar 115 0405010304030201 Talapadar Dungasaskhal 116 0405010304020201 Durmaguda 117 KALIMELA 0405010202090201 Papulur Sanapapulur 118 0405010202090101 Naguluru Muruliguda 119 0405010202080102 Jadaput Muduliguda 120 0405010202080103 Ghatiguda 121 0405010202080101 Gilamadingi Madhumal 122 0405010202080202 Bejangiwada 123 0405010202070202 Guralur 124 0405010202070203 Elakanur Busupaka 125 0405010303110103 Dyaltungi Ambapadar Kamalapadar 126 0405010202070102 Badapadar 127 0405010303070201 Girikanpali 128 0405010303080104 Tigal 129 0405010303080201 Jabanpalli 130 0405010303080101 Nlagunti 131 0405010303040203 Rajanguda Kandalguru 132 0405010303080202 Pedawara 133 0405010303050204 Kunanpali 134 0405010303050104 Lugul 135 0405010303140101 Padganpalli Enchimental 136 0405010303120102 Kowasiguda 137 0405010202060202 Pulusumamadi 138 0405010202060203 Sailuru Badasailur 139 0405010202060201 Guuthabeda Ramchandrapur 140 Podia 0405010303170202 Duduguda 141 0405010305080202 Deoguda Khilaguda 142 0405010305070202 Durumaguda 143 0405010305070201 Nunurguda Ramaguda 144 0405010305030101 Gotanpalli 145 0405010305030102 Polur 146 0405010303070103 Udaygiri Manguguda 147 0405010305030103 Bapanpalli 148 0405010305030201 Venchanpalli Rodanpalli Pangata 149 0405010305080103 Niliguda

Annexure-C ToR of FNGOs for implementation of OTELP Plus

General Terms of Reference 1. FNGO shall promote empowerment of village level associations and user groups, undertake sustainable natural resource management and enhance the resilience of the livelihood systems of tribal population especially that of women. 2. The FNGO will provide services of one FNGO representative supported by a Watershed Development Team (WDT) comprising of 7 (Seven) members from the disciplines of agriculture/plant science, agriculture engineering/civil engineering, social science, animal science, forestry, micro finance & micro enterprises and finance/MIS and 10 (Ten) Community Mobilisers with matriculation or equivalent as minimum academic qualification. 3. The FNGO will cover the villages in 10 to 12 allotted micro watersheds (MWS) with approximately 5000 ha of treatable area in a given block and district. In case of Consortium of Organizations more than one cluster (multiples of 10 or more watersheds) the treatable area will be more. 4. The FNGO shall ensure around 50% representation of women in the above staffing. 5. FNGO shall be responsible in forming/ strengthening village level Community based institutions such as the Village Development Committee (VDC) and Village Level Sub Committee (VLSC), Village Level Social & Financial Audit Sub Committee, Village Volunteers/ SHG and train them as per the training plan to be prepared on the basis of a training need assessment, with the objective of developing their capabilities for addressing the critical issues concerning the livelihoods of communities through effective management and implementation of programme activities and otherwise.

Specific Terms of Reference 6. FNGO shall undertake the following specific activities during seven years in conformity with the Operational Guidelines and the Process Guidelines under OTELP besides other activities which would be required for smooth implementation of the programme as agreed with the P.A., ITDA from time to time during the course of implementation.

(I) PROBATION PHASE (A) 0-6 months a) Establishing rapport with the people through regular visits, frequent staying in villages, accompanying people to their work site and by interacting in common places. b) Holding Awareness Camps and Health Camps etc. and taking up Entry Point Activities in consultation with the villagers and with the approval of P.A., ITDA. c) Generation of Awareness relating to Govt. schemes/ programmes and laws relating to tribals and sensitization on programme components under OTELP and the processes there in. d) Conducting Rapid Rural Appraisal (RRA) with 10% sample and preparing the Bench Mark Analysis Report. e) Conducting Household & Baseline survey for each village based on which the Capacity Building Plan and Village Development & Livelihoods Plan (VDLP) will be prepared. The survey will be conducted in a participatory method by using PRA tools. f) Identification of existing Self Help Groups (SHG) and making an assessment of their strength and weakness as regards to the strengthening those SHGs under the programme. g) Formation of new Self Help Groups (SHG) covering the households in the village not covered under the existing SHGs. h) Preparing the database of the households, who are landless or whose lands are encroached by others in deviation to the existing rules.

1 i) Preparation of the Community Empowerment Plan indicating the categories of the campaigns, training, exposures etc to be conducted for the community and CBOs for orienting them towards land issues, rural service delivery systems, their roles and responsibilities in local governance etc. and submitting the same to the PA, ITDA for approval for further implementation of the plan.

(B) 6-12 months a) Continuing the community mobilization activity in the programme area as per the activity defined in the previous period and implementing the community empowerment plan. b) Formation of the Village Level Sub Committee (VLSC) and Village Social & Financial Audit Sub Committee in each village under the Micro Watershed. c) Formation of the Village Development Association (VDA) by mobilizing all the adult members of the each village within the micro watershed and constitution of the executive body of the VDA called Village Development Committee (VDC) with a membership of about 15 members with 50% representation of women, ST, SC and Landless in each category. d) Ensure the formation of Vana Sangrakhyana Samiti (VSS) in all feasible villages within the micro watersheds and getting in registered as per provisions of JFM followed by State Forest Department. e) Registration of the VDA at the district level as per the Societies Registration Act 1861 and signing of MoU with the ITDA. f) Opening of Bank Account of the VDC at the nearest nationalized/Rural bank for receiving the development fund from the ITDA towards programme implementation and another account for receiving the funds from the ITDA towards the revolving fund under the component Rural Financial Services (RFS). g) Opening of the bank account for each VLSC under the VDC for receiving the development fund from the VDC towards the programme component Land & Water Management, Community Infrastructure Fund and Development Initiative Fund and another Bank Account for depositing the Generated Fund from the contribution collected as a value of the food grains distributed as a part of the wage labour. h) Facilitating the VDC in selection and engagement of the Village Volunteers. i) Providing regular training to VDC office bearers (Secretary, President and all Village Volunteers) on the process of maintaining the accounts at the VDC as well as the VLSC level as per the community empowerment plan approved by the PA, ITDA. j) Providing regular training to the VDC leaders, SHG leaders and other CBO leaders on the management of organization, leadership, group building processes and financial management etc. as per the community empowerment plan approved by the PA, ITDA. k) Formation of new Self Help Groups (SHG) covering the households in the village not covered under the existing SHGs. l) Facilitating the villagers for initiating the preparation of the Village Development & Livelihood Plan (VDLP) in a participatory method as per the methodology prescribed in the Process Guidelines.

(C) 13-18 months a) Continuing the community mobilization and institution building activities in the programme area as per the activity defined in the previous periods. b) Assessment of the newly promoted SHGs and the existing SHG prior to the programme in terms of their requirement for seed capital for promoting saving and credit functions by the SHGs and ensuring the regular meetings and group building processes. c) Ensuring regular meeting of the VLSC, VDC and other CBOs. d) Finalisation the Village Development and Livelihoods Plan (VDLP) for each village within the micro watershed and consolidation at the micro watershed level (VDC) as per procedures laid in the Process Guidelines under OTELP. e) Facilitating the VDCs for submission of the VDLP to the PA, ITDA for scrutiny and approval. 2 f) Facilitating the community to prepare a six monthly action plan covering the activities under Land & Water Management, Community Infrastructure Fund & Development Initiative Fund to be implemented during next six months with a view to get familiarized with the participatory methodology of implementation of the activities covering about 5% area of the total treatable areas. g) Conducting skill development training for the Village Volunteers in their respective sector, with a view to promote them as master trainers to provide hand holding support to the community members during implementation of the programme activities.

(D) 19-24 months a) Facilitating the VDCs and VLSCs for implementation of the 5% plan as prepared by them. b) Providing training and hand holding support to the VDC office bearers, VLSC leaders & Village Volunteers on the procedures of maintaining the required documents (case record, stock registers, books of accounts, asset register etc.) c) Identifying feasible income generation activities to be taken up by the SHGs and prepare a credit requirement plan for the utilization of the RFS funds. d) Facilitating the SHGs to take up income generation activities through micro credit linkages with bank and/or from the funds under Rural Financial Services. e) Undertaking Skill upgradation activities and arranging exposure visits for the selected community members as per approved Village Development & Livelihoods Plans.

(II) IMPLEMENTATION PHASE (25-60 months) a) Continuing the Capacity Building and Community Mobilisation activities as enlisted above. b) Ensuring timely achievement of physical and financial targets as per the Operational Guidelines under OTELP. c) Facilitating the VLSC and VDC to prepare the Annual Work Plan & Budget (AWPB) for the respective financial years based on the Village Development & Livelihoods Plan (VDLP). d) Activities under Beneficiary Skill Up-gradation i. Identifying the training needs for the primary stake holders based on the activity planned for the current year and prepare and implement the training calendar with due approval of PA, ITDA.. ii. Identifying the potential trainees among the primary stake holders. iii. Conducting training programme as per the schedule for the selected primary stake holders. iv. Ensure timely completion of the training programmes. v. Taking feedback on each training programme conducted and documenting the impact of the training programme conducted. e) Activities under Land & Water Management i. Formation of the User Groups (UG), Common Interest Group (CIG) and SHGs depending upon the activities planned for implementation against the Work Plan. ii. Providing training to the Village Volunteers (Land & Water Management) on the technical skills required for facilitating the implementation of the activities under Land & Water Management and the process of documentation (case record) to be made on implementation. iii. Facilitating the UGs, CIGs, VLSCs and SHGs to timely execute the activities planned for the year. iv. Providing hand holding support to the CBOs in preparing the work estimate and design and getting it approved by the competent authorities. v. Providing the plan layout at the work site before the execution of the activity by the UG/CIS/SHG, responsible for implementation of Land & Water Management activity.

3 vi. Providing hand holding support to the group leaders in maintaining the case records as desired by the programme through the Village Volunteer and the Community Mobilizer. vii. Ensuring the regular payment of wages and materials by the VLSC/ VDC to the labourers and the suppliers. viii. Ensuring proper management of food grains (Rice & Pulses) at the VDC level for distribution to the labourers. ix. Handing over the asset to the beneficiaries and ensure proper management of the asset created (regular collection of user fees for maintenance of the asset). x. Facilitating the extension services to the primary stakeholders through proper liaisoning with the local scientists/ experts/ resource persons or organizations (Govt. & Non Govt.). f) Participatory Forest Management i. Ensuring proper liaison with local Forest Department Officials for effective implementation of this component. ii. Facilitating the VSSs for preparation of micro plan for forest development and ensure approval of the same by the concerned DFO. iii. Facilitating the augmentation of funds from the VDC to the VSS under this component. iv. Motivating the VSS members for protecting the allocated forest area for natural regeneration of the degraded forest/restoration of podu affected forest areas etc. v. Facilitating the VSS for implementation of the activities planned in the micro plan for respective years of the implementation as per the JFM guideline. g) Agriculture & Horticulture Development i. Based on the assessment of the prevailing agricultural practices, prepare the demonstration plan for the current year on new crops and new practices for production enhancement. ii. Classify the farmers on the basis of their land holding and cropping practice. iii. Designing the demonstration for each category of farmers depending upon their land holding, existing practice, skill and market. iv. Administering the demonstration on farmers’ field and motivating them to contribute their land and labour as input for the demonstration. v. Facilitating the VDC in procuring the inputs (seed, fertilizers, pesticides etc) if required for the demonstrations. vi. Arranging field days for the potential farmers to get exposed to the crop demonstration in the field and train them in crop husbandry techniques and practices and to motivate them to adopt the same. vii. Facilitating the farmers exposed to the demonstration fields to take up the activity in their field in the next season of cultivation. viii. Facilitating promotion of backyard plantation of vegetables, horticultural crops, species/ tuber crops etc. with a view to enhance livelihoods support and food security. ix. Facilitating the credit availability and technical support to the farmers during the up-scaling activities. x. Facilitating the extension services to the farmers through proper liaison with the local scientists/ experts/ resource persons or organizations (Govt. & Non Govt.). xi. Facilitating the VDC to establish at least one agriculture resource center at each village within the micro watershed and keep low cost improved variety farm tools at the resource centre for the use of the farmers. h) Livestock & Aquaculture Development i. Facilitating training at regular intervals to the Village Volunteer (Livestock) to enable him/ her to provide support to the primary stake holders in immunization, vaccination of their livestock etc.

4 ii. Facilitating in establishing a Livestock Resource Center at each micro watershed equipped with the required equipments such as veterinary kits, vaccination kits, deep freeze, Thermocole flasks, Sterilization equipments etc. iii. Providing support to the communities in general and the landless and vulnerable households in particular in terms of demonstration of improved model of livestock based livelihoods. iv. Exposing the beneficiaries to the demonstrations for adopting the livestock based livelihoods model and rearing practices. v. Facilitating promotion of fish farming in existing water bodies as well as water bodies created under the Land & Water Management by model demonstration through selected SHGs/UGs. vi. Facilitating the process of selection of the individuals/ groups for taking up the fish farming as a livelihood model and train them on the practices. vii. Facilitating the extension services to the farmers through proper liaison with the local scientists/ experts/ resource persons or organizations (Govt. & Non Govt.). i) Rural Financial Services i. Establishing regular functioning of the Self Help Groups and their savings and credit management. ii. Grading the SHGs on a regular basis in an interval of six months. iii. Facilitating the preparation of the livelihoods plan (Business Development Plan) for each SHG eligible for taking up the livelihoods activities. iv. Ensuring proper feasibility of the proposals and identifying the technical support requirement at the cluster level (FNGO level). v. Assessing the credit requirement for the proposals for investment and facilitating the SHGs for augmenting the credit from the FFIs or from the programme sources. vi. Ensuring follow up action to the SHGs for periodic repayment of the credit by the SHGs so that the funds are effectively managed as revolving funds.. j) Community Infrastructure Fund i. Identifying the village wise potential infrastructure development activities as per the VDLPs. ii. Facilitating the implementation of Govt. schemes for catering to the infrastructure needs of the villages through proper liaison with different line departments. iii. Assessment of the feasibility of the activity proposed under the programme ensuring that the duplication of the same through any other Government Development Scheme is avoided. iv. Facilitating the implementation of the activity by the VDC/VLSC after identifying the beneficiaries and location in a participatory method. v. Facilitating the members for regular monitoring of the progress made during the implementation. vi. Facilitating the villagers to develop sustainable mechanism for maintenance of the infrastructure. k) Development Initiative Fund i. Facilitate implementation of innovative activities to ensure over all development in the programme villages in different sectors like education, health, sanitation, communication, infrastructure and other livelihoods related activities etc. ii. Ensuring genuine community participation in selection of activities, which may include: • Promotion of low cost, time and labour saving rural technologies. • Skill development (income-generation and non-income generation related). • Special health and education development support (and other social protection measures).

5 • Economic empowerment activities. • Construction of specialized structures (e.g. for processing/ value addition). • Particular concern for the most vulnerable and marginalized – landless, women and adolescent girls, physically and mentally handicapped, widows and the elderly. l) Support for Policy Initiatives i. Facilitating the process of settling the cases of land restoration and alienation within the existing framework of the revenue regulations through constant liaison with the local Tahasildar and Revenue Officers with the support of the ITDAs. ii. Facilitating the Establishment of a Legal Defense Fund to support the households for lawfully fighting the legal cases in connection with land right, money lending, atrocities etc. as per the merit of the case. iii. Generating awareness about the legal framework for safeguarding the interest of the tribals. iv. Facilitating the eligible households to access the social development schemes of State Govt. & GoI under operation in support of the poor people. m) Food Handling i. Facilitating the VDCs to receive the food grain in time and manage proper storage and distribution at the work site as per the prescribed methodology of the WFP. ii. Ensuring collection of generated fund against the food units distributed and timely deposit in the Village Development Fund (VDF) account. iii. Periodic checking and reconciliation of the stock available with each VDC.

III) CONSOLIDATION PHASE (61-84 Months) a) Ensuring the completion of the activities of the implementation phase. b) Ensuring proper functioning of the CBOs created during the implementation process. c) Ensuring that each CBO shows a reasonable level of managerial efficiency and effectiveness. d) Facilitating federation of SHGs at GP/block level. e) Facilitating establishment of linkages with local governing bodies and other grass root level organizations. f) Ensuring that the community members acquire necessary skill base for augmenting better employment opportunities. g) Ensuring proper management of Village Development Fund (VDF) and funds collected as users’ fees for further investment and maintenance of assets. h) Ensuring that the community members establish a mechanism for sharing of the benefits among the beneficiaries keeping in view the equity in respect of caste, class and gender. i) Taking up appropriate capacity building efforts to bridge the gap between the skill base of the communities and the expected level of capacity. j) Taking up impact assessment studies on the activities implemented through PRA. k) Developing a feasible exit strategy under the programme.

7. Monitoring & Evaluation a) Ensuring that the WDT members and the Community Mobilizers continue for the whole period of the programme. b) Facilitate and ensure proper documentation and record keeping at the VDC and CBO level through the Community Mobilizers. c) Ensuring field visits by the FNGO Representative at least 10 days in a month. d) Ensuring field visits by the WDT members at least 20 days in a month. e) Facilitating the VDC and other CBOs for preparing their monthly reports and submitting to the FNGO and ITDA in time. f) Consolidation of the monthly reports and submitting to the ITDA in time.

6 g) Ensuring process monitoring activities at regular intervals to establish proper processes for implementation of the activities. h) Attending review meetings conducted by the ITDA & PSU as and when required. i) Providing data and information required for the monitoring and evaluation of the programme activities to the ITDA and PSU whenever required. j) Ensuring proper implementation of the computerized M&E system adopted under the programme. k) Render necessary support during the visit of the Joint Review Missions and Mid Term Review Missions as and when required.

Additional Terms of Reference 1. All assets created under the programme activities shall be the property of the community and FNGO shall have no right over them, whatsoever.

2. ITDA shall have rights to all technical data, logos, trademark, photos, poster communications, training materials, publications, software and intellectual property that would emerge in course of implementation of the project. These data or intellectual property can not be used otherwise than for the programme without prior written consent of ITDA.

3. FNGO shall submit physical and financial progress report along with the Utilisation Certificates as collected from the VDCs and duly countersigned by them as followed under the programme.

4. FNGO shall furnish quarterly/ half yearly plan of action to P.A., ITDA along with the statement of receipt and expenditure and utilization certificate in the formats prescribed by ITDA/PSU.

5. FNGO shall furnish the half yearly audited statement of expenditure to the ITDA within two months of completion of the half year duration for necessary transmission to the Funding agencies through the PSU. The accounting year shall be from 1st April to 31st March.

6. FNGO shall maintain separate accounts of all receipts and expenditure of the funds under OTELP and also the supporting vouchers for audit and inspection by ITDA or its nominee or designated auditors or A.G.(Audit). The mercantile system of double entry book-keeping shall be followed for keeping the accounts.

7. FNGO shall not divert the funds for purposes other than for which it is provided and the funds shall not be utilized for any project other than OTELP.

8. ITDA, or its authorized consultant will periodically review/monitor/evaluate the progress made by FNGO towards achievement of the intermediate objectives and milestones set by ITDA under the Programme based on selected deliverables explained above.

9. FNGO shall be responsible for payment of all taxes, duties license fees, etc. in course of programme implementation.

10. FNGO shall be liable to compensate the loss or expenses or damages of any nature on whatsoever account arisen directly or indirectly on account of negligence, or dishonest, criminal or fraudulent act of any of its representatives and employees to ITDA.