Orissa Tribal Empowerment & Livelihoods Programme (OTELP) Programme Support Unit ST & SC Development Department Expression of Interest (EOI) For Facilitating NGO The Govt. of Orissa has been pleased to launch OTELP Plus, which is the extension of the Orissa Tribal Empowerment & Livelihoods Programme (OTELP) in additional 251 micro watersheds in 12 blocks of Koraput and Malkanagiri districts from the state government funding and through convergence of ongoing schemes. Expression of interest is invited from Non Government Organisations (NGO) or consortium of organisations of national repute, with prior experience in implementing community empowerment and watershed development programmes, to be engaged as Facilitating NGO for providing facilitation and capacity building support to the community organisations for the implementation of OTELP Plus in 12 blocks of Malkanagiri and Koraput districts. The expression of interest is to be submitted for a cluster of 10 micro watersheds covering an approximate treatable area of 5000 hectares or multiples of it in contiguous patches. Interested NGOs/ consortium of organisations may download further details from www.otelp.org. EoI with required documents as attachments should be sent through speed post/ registered post in a closed envelope super scribed as “Expression of Interest for FNGO under OTELP” to the office of the OTELP project, Xavier’s Institute of Management (XIM), Xavier’s Square, Chandrasekharpur, Bhubaneswar – 751013 on or before 16th April, 2011 before 5.00 PM. Any canvassing in this regard will make the application liable for rejection. Programme Director, OTELP DETAILED GUIDELINE : For submitting Expression of Interest (EOI) Facilitating NGO for facilitating the implementation process of OTELP Plus in Koraput and Malkanagiri districts of Orissa. The Government of Orissa with the learning from the implementation of Orissa Tribal Empowerment and Livelihoods Programme (OTELP) in 30 backward blocks of 7 districts in south west Orissa has extended the programme in additional micro watersheds in existing blocks and in additional blocks in the districts of Koraput and Malkanagiri. This extension of the programme has been named as OTELP Plus which will cover 252 micro watersheds in the above two districts. This programme will be funded from the state budget and by dovetailing funds from mainstream developmental programmes like MGNREGA, BRGF, RKVY, Biju KBK, NHM etc. The project will have a 7 years project cycleThe programme will adopt the institutional setup as well as implementation modalities of present externally aided OTELP, ensuring community participation in project planning, execution, monitoring and review. The role of the Facilitating NGOs (FNGO) will be mobilising communities into various community based organisations, providing capacity building and handholding support for preparation of Village Development and Livelihoods Plan (Micro Plan), implementation of the programme activities, supporting participatory monitoring and evaluation. Besides, the FNGOs will facilitate skill development programmes in the areas of farm, off-farm and non-farm enterprises. (Detailed TOR is at Annexure-C) Expression of interest is invited from the local, state level and national level Non Government Organisations (NGO) or consortium of organisations to be engaged as Facilitating NGO for providing facilitation and capacity building support to the community organisations for the implementation of OTELP Plus in 12 blocks of Malkanagiri and Koraput districts. In case of consortium of organisations, name of the lead agency shall be explicitly mentioned in the EoI along with its link organisations. The expression of interest may be submitted for a cluster of 10 micro watersheds covering an approximate treatable area of 5000 hectares or multiples of it. The list of MWS is at Annexure B. The selection processes of the FNGOs first follow a two stage scrutiny process. First the applied NGOs/ consortium of organisations have to meet the qualifying criteria for further evaluation. The shortlisted NGOs/ consortium of organisations will be further assessed under additional criteria for prioritization for the respective block/ district they have applied for. These two jobs have been assigned to XAVIER’S INSTITUTE OF MANAGEMENT, BHUBANESWAR. The qualifying criteria and prioritization criteria for evaluation are as follows: Qualifying Criteria 1. Registered body under the Societies Act 1860. 2. Having minimum previous 3 years of audited statement of expenditures. 3. Having minimum 3 years of experience in implementing community empowerment programme funded by external funding agencies/ Govt. 4. Minimum fixed asset of Rs.5.00 lakhs. 5. Experience in implementing watershed and development related projects through communities. Prioritization Criteria 1. Regular professional staff presents in the organisation at the state level and district level for community empowerment, livelihoods support and watershed activities. 2. Number of years experience in working with Government. 3. Number and type of community organisations promoted and managed by the NGO, including federations of the same (This will be relaxed for reputed NGOs willing to work for the first time in OTELP Plus area). 4. Experience in number of years in watershed management. 5. Number of Micro Watershed projects completed or ongoing by them, from preparation of treatment plan to completion of same. 6. Field presence in the applied block/ district in years (This will be relaxed for the NGOs with national repute applying for more than one cluster of micro watersheds). 7. Any other criteria that XIMB may require to prioritise the NGO’s. To shortlist and prioritise the NGOs / consortiums, XIMB has developed a format (Annexure A) which each applicant NGO/ consortium needs to complete and submit along with their EOI. The prioritized NGOs/ consortium of organisations will be placed before a selection committee constituted by Govt. for further evaluation and selection of top two priority NGO/ consortium of organisation for a given cluster/ block. The Programme Steering Committee (PSC), under the chairmanship of Chief Secretary will approve the selection of the FNGO based on the proposed priority list by the selection committee for contracting the NGOs in OTELP Plus. The letter (with your EoI), addressed to The Programme Director, OTELP, Bhubaneswar, along with the details of your organisation in given format (Annexure A) should be submitted to the “Office of the OTELP Project, Xavier Institute of Management, Xavier Square, Bhubaneswar – 751013; INDIA ” in a sealed cover. Delayed receipt and canvassing in any form will lead to the rejection of application. For any clarification regarding filling up the form, the above office of XIMB may be contacted. ***** XIMB FNGO Application Format OTELP Annexure A‐I Facilitating NGO’s for OTLEP Plus 01. INTRODUCTION a. Name of the organization – b. Abbreviation name of the organization, if any – c. Address of the organization – i) Mailing / Correspondence office ii) Visiting office d. Contact Person i) Name – ii) Designation / Title – iii) Telephone No ‐ Landline – Mobile – Email – iv) Address, if different from (c) ‐ 02. IDENTITY / LEGAL STATUS i) Is organization registered – Yes No ii) If yes, Under Society Act Under Trustship Act Under Company Act Any other (section – 25) If any other, specify – iii) Year of registration – iv) Since how long it is operational (No. of years) – v) Operational area of the organization ‐ State /s– (only indicate the number) District/s – Block/s – Village/s – vi) Whether organization is registered under FCRA ‐ Yes No vii) Whether it is registered under Income Tax ‐ Yes No 03. GOVERNANCE i) What are VMG (vision, mission, goal) of the organization‐ Attach required document ii) Are those reflected in program / activities taken by the organization Yes No iii) Does organization has a governing board Yes No 1 XIMB FNGO Application Format OTELP iv) If yes, what is tenure of board (in year) ‐ & Nature ‐ Fixed Rotating v) Give details of Board Members (current status) – Name & Address Gender Occupation Position / (including chief Designation executive) a. b. c. d. e. f. g. h. i. vi) Which of the Board members receive salary / remuneration for services apart from the expenses for attending board meetings a. b. c. vii) Is minutes of Board meeting documented and circulated among Board members Yes No viii) Dates of Board meeting when the Board approved the following (Ref year 2009‐2010) Items Date of meeting a. Budget for the year ‐ b. Programme of the year ‐ c. Annual report including financial report – ix) What are sources of fund for the organization – Corpus Endowment Donation Govt. Grant Donor’s grant Other if others specify – (foreign) 04. MANAGEMENT / ADMINISTRATION i) Briefly mention administrative set up below chief executive – (flow chart) ii) Are role and responsibility of staff clearly defined Yes No iii) Are staff issued with letters of appointment / contract Yes No iv) Has organization the manual of personnel policy & administration Yes No v) Is organization plan and periodically review it programmes / Activities Yes No (Kindly attach supporting documents for the points mentioned under no. 4) 2 XIMB FNGO Application Format OTELP 05. FINANCIAL MANAGEMENT i) Whether there is an Internal audit system Yes No ii) If yes, who conducts Internal audit In‐house personnel Outside agency iii) Periodicity of Internal audit report Monthly Bimonthly Quarterly Half Yearly Annually iv) Whether accounts