Annual Report 2009 - 2010
NATURAL SCIENCE MUSEUM • HISTORY MUSEUM • OBSERVATORY MUSEUM • FORT SELWYN • THE PROVOST PRISON Credits
Editorial: Zongezile Matshoba Communications and Marketing Department
Layout and Design: Thabang Tshobeni Exhibitions Department
Printing: Rhodes University Graphics Services Unit
Contents
Board of Trustees 4
Staff Members 5
Submission of the Annual Report to the Executive Authority 7
Introduction By The Museum Manager 8
Programme Performance 21
Financial Statements 85
Board of Trustees Adv Leslie Roberts (Chairperson) Dr Ted Avis Mr Richard Bucklands Dr Janice Limson Dr Julia Wells Mr Mazwi Makana Mr Lorraine Mullins Prof Michael Whisson Prof Roy Lubken Prof van Wyk-Smith Cllr Nonzameko Tyantsula Some of the Albany Museum H.O.Ds
Staff Members Management Mr BC Nonqane who retired after 33 year of service Mr Bongani Mgijima Mr Barry September Mr Cecil Nonqane Mr Hamilton Maseti Mr Sindile Royi General Support Ms Tandiwe Maswana Ms Nocawa Sentile Ms Debbie Mardon Archaeology
Dr Johan Binneman Finance Ms Celeste Booth Ms Kanyisa Mhlekwa Ms Boniswa Tana Ms Tamin Sias Ms Siphokazi Klaas (volunteer) Anthropology Ms Pumeza Mntonintshi Education Ms Nomthunzi Api Ms Catherine Lambley Earth Sciences Mobile Museum Dr Billy de Klerk Ms Nozipho Madinda Mr Luvuyo Mayi Dr R Prevec (Research Associate) Marketing and Communications Prof M Vermaak (volunteer) Mr Zongezile Matshoba Entomology Exhibitions Dr Fred Gess (Curator Emeritus) Mr Johannes Taljaard Dr Sarah Gess (Curator Emeritus) Mr Thabang Tshobeni Ms Buyelwa Mtuze Mr Theunis du Toit Mr Ayanda Maselana Freshwater Invertebrates Mr Archie Ngeleza Dr Ferdy de Moor Ms Helen James Visitor Services Mr Clifford Zingela Ms Ntombekaya Mtyobo Mr Andile Duze Ichthyology Mr Zola Klaas Dr Jim Cambray Mr December Sadina Mr Mzwandile Dwani Mr Vincent Mtyobo History Mr Moses Lamani Ms Fleur way-Jones Mr Xolani Matyumza Ms Nomonde Sibawu Library Service Mr William Jervois (volunteer) Ms Vovo Mabutya Ms Phindiwe Maselana Ms Khululwa Gxekwa (volunteer) Herbarium Technical Services Mr Tony Dold Mr Heine Kohl Mr Pumlani Cimi Mr Sabatha Mageza Ms Liziwe Nkwinti Mr Sipho Quntu
PART 1: GENERAL INFORMATION
Annual Report 2009 - 2010
1.1 SUBMISSION OF THE ANNUAL REPORT TO THE EXECUTIVE AUTHORITY Board meetings
MEC Xoliswa Tom The Board met six times during the year. Attendance has MEC of Sport Recreation , Arts and Culture been mixed, with some attending nearly every meeting, whilst others were less than regular. Part of the problem, at In accordance with section 40(1) of the Public Finance least, is that the present Board is still running in an interim Management Act and the National Treasury Regulations, I capacity. I have remarked on this in previous annual reports. hereby submit the Annual Report of Albany Museum for the The current Eastern Cape Museums Act of 2004 makes period 1 April 2009 to 31 March 2010. provision for a different system of management, with the main duties falling on the shoulders of a provincial Museums Council, and some local input from a museum committee. 1.2 Chairperson’s Report 1 April 2009 To This new system will only kick in once the envisaged Mu- 31 March 2010 seums Council is appointed. Until then the existing Board continues to hold office and exercise powers as before. I am sure it was never intended that this “interim arrangement” It is my privilege to present to you the Chairperson’s report would continue indefinitely, but that is what has happened. for the financial year 1 April 2009 to 31 March 2010. It is certainly a less than satisfactory arrangement, and, as I seem to keep saying each year, I hope that by this time next 1.2.1 Composition of Board year the permanent system will be up and running.
The membership of the Board of Trustees of the Albany Activities during the year Museum is determined largely by appointments by the MEC for Sport, Recreation, Arts and Culture. There have been no We have become accustomed to being treated to at least changes of Board membership in terms of MEC appoint- one major exhibition in the museum each year. In the ments. Two members of the Board are appointed by the previous year it was the exhibition of significant manuscripts paid-up members of the Museum at the AGM each year, for from Timbuktu. During the present year it was the Grocotts one year at a time. At last year’s AGM we said farewell to Mail exhibition, recording the major contribution to the life Prof Pat Irwin as a members’ representative, and welcome of Grahamstown of this historic newspaper. As we have in his place to Prof Malvern van Wyk Smith, who returned as come to expect, museum staff put together an impressive members’ elected representative after absence of one year. display: early photographs, articles and printing equipment, The other members’ representative, Prof Roy Lubke, was re- amongst other things. Our thanks to the museum staff for elected at the last AGM. this highly professional exhibition.
Appointment of new Museum Director Thanks After our previous Director, Dr Lita Webley, resigned her posi- There are many people who help keep this complex ship, the tion in June 2008 to take a post in Cape Town Mr Cecil Non- Albany Museum, afloat, and my thanks go to all of them: the qane was acting Director of the Museum until April 2009, museum staff for their dedicated work, the museum Director, when our new Director, Mr Bongani Mgijima, was appointed. Mr Bongani Mgijima, for his professionalism and hard work, We thank Mr Nonqane for his service as acting Director for and members of the Board for their continued and unremu- nine months. Mr Nonqane retired from service at the end of nerated devotion to the task of oversight of the Museum’s 2009, and we thank him for his many years of service to the activities. It is a privilege to be associated with all of you. museum, and wish him a long and happy retirement. Our new Director, Mr Mgijima is, unlike previous Directors, not a scientist who has stepped into museum administration, L J Roberts but someone with a professional qualification in museum Grahamstown administration. He has made a difference to the running of I June 2010 the museum by his strict adherence to management and financial protocols. His capabilities in the nuts and bolts of management, and insistence on proper procedures, have made the task of the Board easier. Annual Report 2009 - 2010
1.3 Introduction By The Museum Manager The position of a Museum librarian is still vacant. This indeed is not a very good situation given the Museum’s standing As stated in my foreword to our Strategic Plan, this year has within the research community. Ms Noluvuyo Mabutya has indeed been a period of immense transition in many ways. been seconded to the library so as to keep it functioning on The transition between the third and fourth democratically an interim basis. elected government at national and provincial levels went very smooth as expected. As part of an ongoing process to brand the Albany Museum a corporate image was designed and implemented. Museum The delisting of Eastern Cape Museums as public entities branding, in an era of globalisation, is very important. The meant that museums with the approval of the office of Museum’s website has also been updated with new Auditor General are now able to appoint their own auditors. information. Price Waterhouse Coopers was as a result appointed to do the museums’ books. Our books had not been audited for The number of people who visit our museums has not almost two years and finally thanks to all the staff involved increased that much. Keeping the museum open on our books at least are now in order. Saturdays and public holidays has remained a big challenge. Paying staff for overtime work has become problematic as it In order to comply with the provisions of the Public Finance is the responsibility of the Department to oversee the Management Act systems of internal control were put in payment of overtime to museum staff members who are all place. Administrative duties of staff members were public servants. If this problem is not solved the museum segregated in order to minimise risk. A simplified Supply might have to consider closing on these days as staff Chain Management System was developed for the museum rotation is not possible. and workshopped with all staff members. Lots of time was also spent on improving the museum’s bookkeeping to The Museum has entered into a Memorandum of Agreement ensure that information is available when needed and that with Rhodes University for the management of research decisions are based on sound management accounting funding from the National Research Foundation. Albany principles. Thanks to my colleague and mentor Mr Cecil Museum is an associated research institution of Rhodes Nonqane who retired in February after more than 30 years University and it makes sense to collaborate on research service to the community of Grahamstown. Without his matters. wisdom and mentorship skills we would not have been where we are. Siyabulela Radebe, Mthimkhulu, Bungane, As usual the Department of Archaeology has been very busy. Mashwabada! Lots of Heritage Impact Assessment Studies were conducted for developers to ensure that development does not impact The Albany Museum Transformation and Development on our precious heritage resources. Negotiations were Framework was integrated into the Eastern Cape Strategic entered into with Bayworld Museum and our Board of Museum Infrastructure Maintenance Plan which was Trustees approved the transfer of Bayworld’s archaeological submitted to the Department for possible funding. collection to Albany Museum. The Museum also received lots of requests from Archaeologists to study its collection of In terms of vehicle management we introduced a system of human remains. An intern has been appointed for a period control over the usage of vehicles. A transport officer was of twelve months starting from next April. appointed to oversee the management of all museum vehicles. A new fleet management system offered by The Curator of Anthropology Mr Mpho Molapisi resigned Standard Bank was introduced and it is working very well. to take up a promotion at the national department. He was replaced by Ms Phumeza Mntonintshi who was previously Thanks to our Technical Services Department our grounds working as the Collections Manager for humanities. and buildings are maintained on a daily basis. The area in front of the Natural Science Museum was paved in order to The History Department, with the approval of the Board of make the area appealing. Mr Mitchell, the Head of Technical Trustees, began the process of repatriating all items loaned Services sadly passed away during the year under review to it. It is also currently negotiating a Memorandum of and was replaced by Mr ‘Heine Kohl. Mr Mitchell was a very Understanding with the Department of Fine Arts at Rhodes gentle and hard working man. His memory will forever be University for the management of its Art collection. cherished by all of us at Albany Museum. The Department of Freshwater Invertebrates is currently working together with SAIAB on the curation of its Annual Report 2009 - 2010
collections. A Memorandum of Agreement will be signing in R798 600 granted to the Albany Museum as a subsidy for the next financial year. Mrs Helen James is continuing with 2010/11 will go straight into the payment of municipal her studies towards her PHD. services leaving nothing for programs let alone transformation. To function properly a museum the size of The positions of Curatorial staff in the Entomology Albany Museum needs an operational budget of at least R10 Department still remain vacant. Drs Sarah and Fred Gess million a year. Until somebody begins to listen to our plights continue to be custodians of this section albeit on a our museums will continue to go the way of the dodo bird. voluntary basis. Given the importance of this section it is regrettable that this position has been vacant for so long. An intern has been appointed as from next April 2010 and Drs Gess have agreed to mentor this intern. Hopefully these positions will be advertised sooner than later.
For most part of the year under review Dr Billy de Klerk was away on sick leave. However on his return he has managed to catch up and is currently negotiating partnerships with institutions in China. Mr Luvuyo Mayi attended a course offered by the University of Witwatersrand.
The herbarium collection continues to grow and is being utilised by national and scientists from far afield.
Ms Marijke Cosser, Head of Education retired in December after more than 20 years at Albany Museum. She was replaced by Ms Catherine Lambley who previous worked in the Exhibitions Department. Ms Bulelwa Sontshatsha also sadly passed away during the year under review. Ms Nozipho Madinda was appointed head of the Mobile Museum and in order to maximise the role played by the Mobile Museum it was separated from the Education Department.
The Exhibitions Department hosted a number of exhibitions during the Scifest and the National Arts Festival. A major highlight was the opening of the Mandela and Luthuli exhibition on loan from the Nelson Mandela Museum in Mthatha. The museum also hosted tow other exhibitions namely De-class-ification and the Grocotts Mail.
Funding for museums and Albany Museum, in particular, still remain a challenge. Museums under apartheid were grossly underfunded. Unfortunately this trend is continuing almost 15 years into our democracy. It is no secret that museums under apartheid were designed for only ten percent of the total population. Now museums have to extend their services to serve the 90 percent of the population which was previously excluded. While the mandate has been widened the funding has been slowly shrinking.
This chronic state of affairs has and continues to undermine the fundamental imperative of transformation. Our budget for the next financial year bears testimony to the dire Above: One of our more popular exhibits Making Peace, financial situation faced by museums. The paltry amount of being mounted Annual Report 2009 - 2010
1.4 Mission statement
Vision
Our vision is to become a Museum that is an integral part of our community, contributing to the process of nation building through nurturing a society that is aware of the value of its past and is constructively engaged in the present in order to create a better future.
Mission
To fulfill this vision the Museum will:
• Develop representative collections reflecting our social and natural environment with particular reference to the Eastern Cape;
• Preserve and hold these collections in trust for the nation;
• Enrich our knowledge, understanding and appreciation of the collections through research;
• Render our collections accessible and usable to all;
• Assert that education for all is integral to all our activities and central to our public service role. Above & below: De-class-ification one of our more controversial yet thought provoking exhibits
10 Annual Report 2009 - 2010
2.1 MUSEUM PROGRAMME 1: ADMINISTRATION 2.2 MUSEUM PROGRAMME 2: PROFFESSIONAL SERVICES Subprogramme: Finance Subprogramme: Archaeology During my four months maternity leave, I had trained my subordinate Ms Tammin Ramsamy to work on my behalf. I During 2009 and 2010, three researchers from overseas and also inspected procurement orders. Emphasis on tidiness local universities visited the Department of Archaeology. and filing was the major principles of the day. I motivated Prof S. Pfeiffer and a PhD student, Ms C. Merritt, both from and reminded colleagues about Batho Pele Principles the University of Toronto in Canada, conducted research on whenever necessary. During the three year period, from the pre-colonial skeletons in the human remains collection. 2008 to 2010 I was involve in stock-take of the museum, Ms T. Campbell, a PhD student from the University of Cape being the leader in that part compiling the sheets being Town, also studied the human remains collection in search of involved in whole process until its finished. I also oversaw evidence of Tuberculosis in pre-colonial human remains. that all assets were accessioned documented and entered to the asset register. Dr Binneman and Ms Booth travelled to Mazeppa Bay, Cape St Francis and Port Elizabeth on request of the South African Subprogramme: General Support Heritage Resources Agency’s Burial and Graves Unit to investigate human skeletons that were exposed by wind in Maintenance of attendance register was done and follow pre-colonial shell middens. ups on AWOLS to ensure that leave taken is not paid. Temporally Incapacity forms were submitted to Proactive Dr Binneman and Ms Booth were invited on a 3-day hike into Health Solution in East London for 4 officials. One official the Kei River Valley to survey the area for unrecorded and went on maternity leave. Two officials were sent to Fort recorded rock art sites, mainly the historic paintings England for the treatment of Substance Abuse. Forms for the observed by early traveller George Stow, by Mr Victor Biggs Termination of Service were signed correctly and neatly in of Thomas River, July/August 2009. black ink for four officials and sent to Head Office, e.g. two deaths and two retired. Seven officials were sent on Ms Booth attended a rock art workshop, Rock Art computer course at Rhodes University, 3 officials were sent Conservation Treatment and Interventions, Southern African for workshop training carpentry and plumbing, one official Rock Art Project, in August 2009 in Clanwilliam. She also sent to Wits University for Palaeontology, one sent on an attended a ceramics workshop at the University of Pretoria, Ichthyology Course in Johannesburg and two sent for Pastel in Pretoria in March 2010. Course in Port Elizabeth. All loose Administration documents were transformed into books as part of Ms Booth visited Buckland farm outside Grahamstown on professional paper trail keeping. Long outstanding repairs invitation of the landowners to advise them on the status, to four Museum vehicles during the course of the year were protection and conservation of the rock art on their prop- done. erty. She compiled a rock art management plan for the rock art shelter on the farm. Below: Palaeontology department on a field trip Dr Binneman and Ms Booth presented a power point presentation, the heritage act and archaeology at museums, at the South African Museum Association meeting, in Port Elizabeth, September 2009. Both staff members presented five power point presentations at different venues during the 2009 and 2010.
Subprogramme : Anthropology
In November 2009 Anthropology department and Herbarium agreed to start a joint project on Calabashes. The idea was to promote awareness about these cultural 11 Annual Report 2009 - 2010
artefacts .Anthropology was to look at mostly the Subprogramme: History traditional effects or uses, then Herbarium to look at scientific or genetic uses as well as their health hazardless Two staff members left the Department: Mrs NT Mabutya when used as containers, et cetera. (Assistant Admin Officer) to be Library Assistant (June 2009) and Ms PM Mntonintshi (Collections Manager) to be Curator We sat down and draw guidelines on how to tackle the most of Anthropology (September 2009). Interviews were held important issues that would help us achieve our objective. for an Intern in the History Department; Ms A von Wesel Both departments were eager to contribute towards revival was appointed for 2010. Staff included: Ms MF Way-Jones, of these heritage resources thus regaining their deserved Curator; Ms NV Sibawu, Historian and Mrs P Yame-Maselana, status. Never the less time was against us to start right away General Assistant.New donations (IR B 1-13) included: old since it was towards end of the year then we decided to start milk bottles, baby clothes, household items, a Sunday Serv- in February 2010. ices Wesley Hymn book and a klapbroek and cotton shirt of Dutch origin and photographs and memorabilia of festivals. February 2010 we then met and formulate a presentation Sculptures and paintings were loaned for exhibitions “2 x” document that will be used for educational purposes. It will and “De-classification”; ceramics, bottles and a dress were be a multi -discipline paper which combines people from all included in exhibition “Feeling Blue”. Ms Mntonintshi wrote walks of life. It’s a power point presentation which loan forms and receipts and the History Department did combines pictures and words. There are also oral recordings labels for two exhibitions and the Observatory Museum and photographs done from local societies by elderly reception room. community members, traditional healers and youth. All these people explain their knowledge of calabashes and Following a Board decision, loans were listed and Ms Sibawu how they affect our culture. Fortunately the presentation wrote letters to fifteen owners to collect their loans; two paper was staged in Queenstown in March during the donations followed; four paintings were returned to Dr J Library focus week. Results from presenters were that they Atherstone in December 2009; a letter was written to have received overwhelming response from children and organise the return of the four Baines paintings on loan since elderly people. That was a starting point we will continue the 1970s from Nedbank. The History Department with outreach programme until our target market has been participated in two events: covered but the obstacle now is finance since this will involve travelling to the targeted areas. We then decided to • The anniversary of Mandela’s release from prison: 11-12 apply for outside funding which we still waiting for response. February 2010: Ms Sibawu talked about the significance of the event and Ms Way-Jones presented a DVD entitled Again our section has helped under the Arch crafters to draft “Mandela-the Living Legend”; students from four schools constitution, accompanied them to seek for assistance to (VG, Ntaba Maria, Nyaluza and Good Shepherd) participated. get shelter from the municipality and local businesses. As a Total: 160 students. result they are busy channelling SEDA to be able to register • “A Day at the Observatory Museum”: Scifest: 24 -29 March: for tax purposes(SARS) and the municipal data base which Ms Sibawu presented three workshops on “Measurement” will enable them to be awarded arts and craft related for junior classes and Ms Way-Jones facilitated an all-day tenders when in need. Also with the help of Mobile workshop for Grade 11 Upstart group with presentations by museum we have adopted a scholar who knows how to Dr C Schmidt, Mr G Mears, Mr H Borerwe (Rhodes University make traditional dolls but does not know how to market her Music), Mr B Clarke, Mr D Greaves (Foto First) and Dr I Marais goods. We went to negotiate with the guardian about what (Dr Davies Optometrists). Total: 97 students. can be done to assist the young artist and workshops that she can attend that will improve her skills. Ms Way-Jones and the Accessibility Advisory Committee held a Sensitisation Workshop for staff and the Board on 5 Lastly during Scifest Anthropology dept has captured June 2009. A poster on the Committee’s work was presented events happening around museum spaces for record sake as at the Afrinead Conference in Cape Town in November by a suggested by the museum head. That is something we are member of the Committee. proud of because it’s pioneer project ever done by the sec- At the request of LIASA Special Libraries Interest Group tion for the benefit of the entire museum. (Eastern Cape) - LiSLIG, Ms Way-Jones ran a two-day work- shop on Paper Conservation on 9 -10 February for eleven participants; favourable feedback was received.
12 Annual Report 2009 - 2010
During the year, Ms Sibawu taught students from the weekly environmental readings and wrote the quarterly following schools: Grade 12 from Mrwetyana, Port Alfred summaries. Fumigation took place in May 2009; a Dry Force and Ikamva School; Khutliso Daniels (2 groups), Nyaluza dehumidifier was purchased. Mr B Bezuidenhout restored School, Nombulelo High School, Oatlands School (2 classes) damaged artefacts included eight chairs and one bench; Ms and Ntaba Maria Primary (2 groups). One evening class “Seed C Wynne restored two paintings Mr A Keogh restored two play” was presented to Oatlands School. A special presenta- paintings; Ms Way-Jones repaired 24 books and a map. tion by B Nonqane, F Way-Jones and N Sibawu was done for 27 students from St Olaf School from Minnesota on Saturday, The Observatory Museum project included a motivation to 23 January 2010. de Beers Mines Ltd for funding; photographs of damage during floods in February and October 2009 and an Focus Week: “Focus on Five”: Heritage (15 -19 March). Ms engineer’s report were included. Way-Jones taught four classes from Kuyasa School and Graeme Grade 4. A number of students from local schools were assisted in the completion of their heritage projects. A Ms Mntonintshi completed MS Word 2007; Ms Way-Jones meeting in March with the Education Department officials completed 1st Aid Level 1 and MS Powerpoint. Mrs and Museum educators was productive: a workshop on Yame-Maselana continued her Matriculation courses with heritage education and a booklet on research will follow. Ms ABET (Rhodes University). Way-Jones also conducted a tour for Grade 10 VG and a tour of the Observatory Museum and the churches for 14 Ms Sibawu compiled research information on educational overseas students. The total number of students (in classes): institutions, monuments, the Battle of Grahamstown and 470. Makana for student resource files. Ms Sibawu and Way-Jones completed research for a poster on Miss Mary Glanville and Ms Way-Jones served on three committees: SAMA EC Dr Lita Webley (1st women Directors) for National Wom- Committee, the Grahamstown Historical Society (vice- en’s Day and visited Mary Glanville’s grave; Ms Way-Jones Chairman) for which she presented one talk and a tour researched Bishop Merriman and his contribution to Gra- and Accessibility Advisory Committee (Chairperson) for hamstown, Colonel Henry Somerset and “Oatlands House” which Ms Way-Jones arranged meetings and took minutes. and photographed various graves and sites for talks. Ms Ms Way-Jones attended public meetings concerning the Way-Jones arranged for the showing of DVD “The language construction of the Bus Terminus/Toilet Block opposite the you cry in” by Dr C Schmidt for the opening of Observatory Museum in Bathurst Street. Important visitors “De-classification”. Visitor queries totalled 188; Ms Way-Jones in 2010 included: Prof M MacDowell (Michigan University) re answered four requests for copies of paintings. Quilt project (13 March) and Ms P Scott-Deetz, curator of the Observatory Museum in 1980s, who donated eight items, Subprogramme: Freshwater Invertebrates previously on loan, on 31 March. It was aimed to generate R150, 000 for research, curation and SAMA National Conference, Port Elizabeth: Ms Mntonintshi collection development for the FWI Department. During this presented a paper on Medals and Medallions in the novice financial year R488, 000 was actually raised although much category; Ms Way-Jones chaired a session and organised the funding is committed to the 2010-2011 year. Mr Zingela has judging of the speakers. Ms Way-Jones chaired a session and been absent from work for the entire year from 1 April 2009 presented a paper on “Environmental controls: the Digital to 31 March 2010 and this has put a strain on our Data Logger” at the SAMA EC Conference, Cradock. management of routine curation. With only a staff compliment of two permanent plus one seconded staff Ms Way-Jones conducted eight walking tours, presented member we were fortunate in being able to employ a highly eight talks to U3A groups and two to the Grahamstown skilled technician on a temporary basis from funds for the Historical Society. Tsitsikamma Rivers research project and other Self Generated funds. We were also able to train a collections Ms Mntonintshi curated the camera and medal collection; manager and an MSc research student and their services Mrs Yame-Maselana cleaned leather items and the leather were valuable to develop our collection. All staff attended bound books at the Observatory Museum.; Mrs Mabutya courses or visited research laboratories to continue curated the Bible collection. Ms Way-Jones with assistance development. from Mrs Yame-Maselana and Ms Sibawu cleaned the displays at the Observatory Museum. Ms Sibawu did the 13 Annual Report 2009 - 2010
It was stated that 60,000 data records would be delivered Nonqane, about the wetstore and the options. Mr Dwani to SANBI on completion of the data capture funded project. continued to learn departmental tasks including database We were able to hand over 79,000 records in August. Further management. Mr Dwani successfully completed a UNISA GIS funding to continue this project was acquired. A donation of course which will be helpful in the department. a copy the 1934-1935 diaries from a collecting trip in Ethiopia by Prof and Dr Joe and Joyce Omer-Cooper was Dr Britz of the British Museum of Natural History and Dr made by their daughter Phoebe. After assisting with Cambray are completing their study on the identifications, collections of aquatic insects were donated interrelationships of the African Anabantidae. Dr Paxton and to the Museum by Dr Steve Lowe and Mr Lightone Marufu Dr Cambray began writing up the work they did together respectively from SAIAB and the University of Zimbabwe. on early life history and ageing of the Clanwilliam sawfin Meetings with staff at SAIAB were held to draft an (Barbus serra) which was part of Dr Paxton’s doctoral thesis. agreement for the Museum to store specimens for molecular Dr Cambray is working on a manuscript with Mr Sean Marr research in their storage facility. of UCT, who has recently submitted his doctoral dissertation on alien fish eradication work. Dr Cambray has mentored In addition to the standard surveys of the Tsitsikamma Rivers an MSc student in Brazil over several years and the student two additional surveys were conducted and all data would now like to do a manuscript on invasive fish impacts recorders were retrieved and adult insects for special with Dr Cambray. Dr Cambray continues with his many research purposes were collected. A special visit to Nature’s editorial tasks for the international journal Hydrobiologia. Valley to undertake insect photography to detail flight In addition a number of other scientific journals asked Dr behaviour was undertaken. A copy of a special statistical Cambray to review manuscripts during the year, (eg. African programme CANOCO was acquired for research purposes. Journal of Aquatic Sciences, Freshwater Biology African As well as three stated one additional presentation was Journal of Ecology). Dr Cambray was part of the team along made at a conference in South Africa. Dr de Moor was able with colleagues from the Department of Ichthyology and to get additional funding from the NRF that enabled him to Fisheries Science at Rhodes University working on a World undertake two weeks research at the Royal Belgian Institute Bank funded project on the freshwater ecosystems of the for Natural Sciences in Brussels. Mrs James undertook three Greater Addo Elephant Park. Dr Cambray and colleagues weeks research in the Lebnitz Institute of Freshwater Ecology from EnviroFish Africa and SAIAB are part of a team of in Berlin. She was able to take a student she had been experts for a World Bank project on Alien Invasive fish helping along and they both learnt new techniques. eradication which is part of the C.A.P.E. project. Dr Cambray was subcontracted by Arcus Gibb consultants to undertake An additional poster on the Albany Museum collection surveys of the KwaNkwebu River prior to an interbasin database was prepared for SANBI. Additional help was transfer. The surveys were completed and a report with provided for students doing collections and writing up recommendations was submitted to the consultants. On the projects. Data on the history of aquatic science in South basis of this report the interbasin transfer was shelved which Africa was for a report being is also being prepared. Hosted is a success story for conservation. a researcher from the University of Zimbabwe Mr Lightone Marufu in the FWI Department for two weeks and helped Dr Cambray did a two week lecture course in Conservation him identify aquatic insects he had collected. Mrs James Biology to third year Rhodes University Ichthyology students, was interviewed by SciCue about her talk “When is a species conducted a Focus week at the museum for Grahamstown a species” presented at SciFest (24 and 28 March) and had schools and Dr Cambray continues to Chair the community articles published in SciCue, Grocott’s Mail and the Mail and initiative, the Kowie Catchment Campaign (KCC), which has Guardian. grown in stature and now acts as a central hub for environmental issues in Makana. Dr Cambray helped Mr Subprogramme: Ichthyology Lorraine Mullins put together a manuscript entitled ‘Grahamstown’s water supply – a brief history 1812 to 2008’ Dr Cambray and Mr Dwani curated collections which came which is a KCC initiative. This has been accepted for the into the department during the year from the Eastern Cape, Annals of Albany Museum. Dr Cambray prepared and and from Kwa-Zulu Natal. Dr Cambray and Mr Dwani dealt presented a talk on the KCC at the Makana Environmental with requests from the public and scientific colleagues with Forum meeting. Dr Cambray met with the Municipal regard to the collection. Drs Cambray and de Moor had Manager and her staff to discuss the way forward for the discussions with the Assistant Manager of the museum, Mr water quality issues in Grahamstown. This resulted in the publication of water quality records in the local paper. 14 Annual Report 2009 - 2010
Subprogramme: Entomology And Hospital in Cape Town on 18th November 2009. After the Arachnology operation I was booked off work by the Groote Schuur (Cape Town) doctors until 31 January 2010 to recover fully after this The posts of Curator and Assistant Curator being vacant, Dr major operation. I would like to place on record my grateful FW Gess, Curator Emeritus and Contract Researcher and Dr thanks to the management of the Museum for their consid- SK Gess, Contract Researcher, continued to be the official ered understanding and support during this difficult time in caretakers of the Department of Entomology and my life. Arachnology. The main focus of this year has been devoted to the Dr FW Gess and Dr SK Gess undertook field work centred on cleaning and preparation of the two new Victoria West, Sutherland and Laingsburg, funded by NRF, Heterodontosaurus dinosaur fossils that were collected in between 21 September and 15 October, the principal goal February and March of 2009. These very rare fossils were being to collect additional specimens of Quartinia (Vespidae: recovered from the Dordrecht district of the Eastern Cape Masarinae) for Dr FW Gess’ ongoing revision of this genus. (see pictures). Mr Luvuyo Mayi continued with the Plants in flower were sampled yielding 612 specimens of preparation of the large Rhachiochephalus skull which in Masarinae and numerous specimens of bees. The insect now almost complete and he has also devoted much of his specimens, pinned and fully labelled, deposited in the time to the preparation of two large Aulacepalodon skulls. In terrestrial insect collections, are associated with fully labelled Late November 2009 it was arranged that Mr. Mayi be sent pressed plant specimens, deposited in the Schonland to the University of the Witwatersrand (BPI Unit) for 12 days Herbarium, Albany Museum. to be taught the fine art of making fossil moulds as replicas. This specialist training he did under the tutorship of Mr. An Internship for an entomologist in the department was Charlton Dube (see picture). Dr Prevec continued with the advertised by the Department of Sport, Recreation, Arts processing of the large collection of plant fossils collected and Culture. Two candidates were interviewed. Ms R Tourle, from both the KwaZulu Natal and the Permian/Triassic site who has been notified that she has been awarded her MSc near Nieu Bethesda. with distinction from Rhodes University, received a letter of appointment, the post to be taken up on 1 April 2010. Ms During mid 2009 an audit of all Natural Science collections in Tourle’s duties will include the identification of and all SA museums was initiated by the DST/NRF and in incorporation into the terrestrial insect collections a large November’09 the Bird Study collection was evaluated while collection of wasps donated by Mr F Herbst in 2005. the palaeontology collection was done in mid February’10 by Prof Michael Raath of the NRF auditing team. His visited Dr FW Gess and Dr SK Gess received a Makana Municipality the Department for a full two days to complete the CAPITEC Civic Award in the category Environmental comprehensive questionnaire on the status of the Conservation and Tourism, having been proposed by Dr F de Palaeontology Collection at the Albany Museum. Follow up Moor and Ms M Cosser Lewis of the Albany Museum. questions were dealt with via email over the next two weeks. A final report is expected in the 2nd half of 2010. Ms B Mtuze was accepted for a computer course at Rhodes University. Her training will be put to good use in the Dr De Klerk continued his collaborative biostratigraphic department. work with Prof Bruce Rubidge at the University of the Witwatersrand and two conference contributions were Subprogramme: Earth Sciences submitted (see below). Systematic fossil collecting continued in the basal Beauford Group rocks I the western part of the Karoo basin which included a recent field trip to Merweville Note from the Curator - Dr W. de Klerk: This past year has near Beaufort West (see photo). In addition research on the been very difficult one from a health point of view as I was in two Heterodontosaurus dinosaur fossils is progressing well. “End Stage Renal Failure” and was placed on haemodialysis This work is being done in collaboration with Prof Cathy from early June till mid November 2009. Dialysis treatments Forster of The George Washington University in Washington were done in Port Elizabeth three times per week which DC, US. meant that three mornings per week were effectively lost. Happily my sister offered to donate a kidney to me for a Three major dinosaur projects are ongoing. They include (1) transplant operation. I was able to complete the necessary the description of a new form of basal iguanodontian dino- test and arrange for a transplant operation at Groote Schuur saur based on the fossil bones of at least 25 baby 15 Annual Report 2009 - 2010
hatchlings that were recovered near the village of Kirkwood. introduced the keynote speaker and Chairperson of the This work is being done in collaboration with Prof Cathy SciFest Advisory Board, Prof Anusuya Chinsamy-Turan form Forster in Washington. (2) Production of an in-depth review UCT, at her talk “Things that Fly”. of the taxonomy of the small dinosaur Nqwebasaurus (Kirky). The work is being done in collaboration with Dr Jonah Choiniere and Prof Cathy Forster of Washington, US. (3) As a member of the permits committee of the SA Heritage Research on a review of all know sauropod dinosaur Resources Agency, the curator spent some time on fossils the have been recovered from the Kirkwood evaluating permit applications. These are regularly emailed Formation. Excavation of the final fossils in this study will be from the SAHRA head office in Cape Town. undertaken in late 2010. The Bird Study Collection was used for teaching and research purposes by Profs Adrian Craig and Pat Hulley at Rhodes During the year the curator received a number of requests University. Prof Adrian Craig; Prof Pat Hulley continue to for information of SA fossils and identification of fossil and serve as honorary curators of the bird collection. mineral specimens. Of particular note was the identification of rock and mineral specimens in the form of Subprogramme: Herbarium polished eggs brought in by Mr Ted & Mrs Rem Gilfillan of Port Alfred. Additional fossil report from farmers in the Karoo Seven hundred and thirty eight individual visitors made north of Cradock will be visited later in 2010 for evaluation. use of the herbarium facilities during the year. In addition to these, 1 005 learners from Grahamstown schools visited As in previous years the curator presented the annual 2nd the herbarium in groups. Three thousand four hundred new year BSc Geology module in Palaeontology at Rhodes specimens were mounted. Fifteen loans were requested University in March’10. This included 20x lectures and 4x from the herbarium. Two thousand specimens were received practicals. The final practical exam was set and will be as gifts from other herbaria. Three thousand eight hundred written in mid April and the final theory exam written in mid specimens were databased and 1135 library books were June. catalogued. Mr Cimi presented a paper at the postgraduate colloquium in mathematics, science and technology In addition the curator presented ad hoc lectures to various education research (SAARMSTE) at Rhodes University educational groups throughout the year, these included Education Department and Mr Dold co-presented a paper at lectures to the students of the Ulovane Game Ranger School the 5th International Congress of Ethnobotany, in Argentina. based at the Amakhala Game Reserve (25 learners); a lecture to the Probus Club (senior citizens) of GTN on the discovery Prof Barker (RU Botany Department) has employed a of a rare dinosaur in SA; helped a Canadian history part-time assistant, Mr Carl Cloete, to assist in the herbarium. researcher with information relating to a medical Dr We welcome Mr Cloete to the herbarium and thank Prof Thompson who had lived in Bizana (Transkei) in the early Barker for his generous support. We are also grateful to part of the 20th Century. He had collected a number of Museum Volunteer, Ms Khululwa Gxekwa for her assistance marine fossils from the Cretaceous Umzamba beds near Port in the herbarium during Ms Nkwinti absence. Edward. The Herbarium received individual visitors from seven “Kitching Fossil Exploration Centre” at Nieu Bethesda. This academic departments at Rhodes as well as researchers from edutourism and outreach project is still operational but the University of Fort Hare, University of KwaZulu-Natal, Wits during these recessionary times the project is barely University, University of South Africa, Fort Hare University, breaking even and a number of belt tightening measures University of Alicante and University of Barcelona consulted have been implemented. Visitor numbers have been greatly the herbarium during the reporting period. Other herbarium reduced and this has effectively reduced income. users during the same period included the Van Staadens Wildflower Reserve (Nelson Mandela Metro Municipality), Throughout the duration of SciFest, Mr Luvuyo Mayi Working for Water, Department of Economic Development demonstrated fossil preparation techniques to the general and Environmental Affairs (DEDEA), Coastal and public and the many learners that visited the Museum. He Environmental Services (CES Grahamstown), Mr Blow was also available to explain what the study of (Traditional Healer, Grahamstown), African Centre for palaeontology was all about and he fielded a myriad of Biosafety, Wild Coast Museum (Port St Johns), Daily Dispatch, questions from the inquiring learners. The curator 16 Annual Report 2009 - 2010
National Herbarium, Centre for Social Development , Cory 2.3 MUSEUM PROGRAMME 3: PUBLIC Library, South African National Biodiversity Institute and PROGRAMS Freedom Park.
Post-doctoral students Ralph Clark (Rhodes University) and Subprogramme: Education Mario Martinez-Azorin University of Alicante) continued with their research in the herbarium. In January Dr Crespo from Extended unpaid leave taken by M Lewis from 6 January to University of Barcelona visited the herbarium for a week to 2nd June 2009. In December of 2009, Ms M Lewis decided to collaborate with Dr Martinez-Azorin and Mr Dold. In March take early retirement. Ms C Lambley became her Dr John Rourke and Dr Ted Oliver visited the herbarium replacement as HOD of Education. for two days to undertake an assessment of the state of Extended sick leave taken by Ms B Sontshatsha October the collection. SANBI researchers, Ronel and Arie Kloppers – December 2008 – who sadly passed away in July 2009. She spent two days in the herbarium consulting the ferns and will be dearly missed and we extend our condolences to her providing positive identifications for 92 specimens. Mr Dold family. We are also saddened by the loss of our Maintenance assisted Cape Nature with identifications of a number of HOD, Mr Lester Mitchel – who passed away suddenly in confiscated “muthi” plants for a court case in Knysna. Dold October 2009. He was a good assistant and dear friend who accompanied Colleen Hepburn (RU Entomology) to her shall be sorely missed. study site to identify insect host plants and Dr Julie Coetzee (RU Entomology) to several dams to collect aquatic plants. The Grocott’s Then and Now Exhibition saw many learners Dold collected Pachystigma caffrum in East London for visiting the museum in 2009. The exhibition ran from May study by Dr Hester Steyn and her Belgian collaborators. Dold through to July and the Education Department, facilitated provided photographs for the Global Diversity Foundation by Ms Nozipho Madinda, Mr Zongezile Matshoba and Ms website and provided specimen related information on Gxekwa Khululwa, ran an exciting Education program for the Aloes to the United Nations Environmental Programme duration of the exhibition. Our figures for January through World Conservation Monitoring Centre. Dold visited the to July reflect the ongoing support we receive from learners McGregor Museum in Kimberley to consult the herbarium and the Education Department is especially grateful for the and the Duggan Cronin collection and attended a SANPAD kind assistance we receive from our staff, Rhodes lecturers funding proposal workshop in Phillipolis. Dold provided and individuals from the community who take time out of information on Pelargonium sidoides to TRAFFIC South their precious schedules to run our popular FOCUS WEEK Africa and images of Cassipourea flanaganii for ARKive programs. Alongside this, the Luthuli/Mandela Making Peace Media (http://www.arkive.org/cassipourea/cassipourea-flan- Exhibition has generated much interest amongst our local aganii/images.html). Dold provided photos of two species of community. Ms Nomonde Sibawu and Ms Nozipho Madinda Podalyria to Anna-Lise Vlok who is revising the genus. have been actively involved in its education program.
Ms Lewis, Ms Madinda and Mr Matshoba were actively involved in organizing the 67 minutes for Mandela Day where clothing donations were distributed to four Farm Schools, in 2009. 2010 saw a two day workshop celebrating the day Mandela was set free from captivity. This ran from the 18th – 19th of February and involved Victoria Girls High and Nathanial Nyaluza as well as learners from Ntaba Maria. A Heritage Workshop was conducted by Makana Heritage Solutions and involved a two day workshop looking at the development of a youth center in Joza, with learners from Mary Waters High School.
As usual, the Education staff assisted with showing learners various sections of the Museum both in 2009 and in 2010. In addition to this, the Education Department has become more involved in developing Education Programs to assist the Exhibitions department. Above: The Exhibitions Department hard at work
17 Annual Report 2009 - 2010
space using artefacts of mourning from our private 2010 has seen the development of the Education collection juxtaposed with artworks from local artist all Department’s Special Program – which includes a monthly dealing with the theme in their artwork. The Museum was Bedtime Stories activity for learners at the museum on also proud to host the informative exhibition on the life of Saturday evenings. This Outreach Program has included two of South Afirca’s great leaders, Nelson Mandela and children from Eluxolweni Shelter. We have also decided to Albert Luthuli. This show was launched in Heritage month return to our Holiday Club towards the end of the year, with a beautiful opening attended by a prestige list of which runs for two weeks during the December Holidays. guests. The accompanying educational program allowed scholars more insight into the lives and accomplishments of A new development that occurred in 2010 was the splitting these two great individuals. Mark Hipper had a solo show of the Education Department to accommodate the Mobile in the Alumni gallery which focused mainly on his skilful Museum Services as a separate department. The Education drawings accompanied by some of his Lithographic prints. Department has embarked on a re-design and standardiza- The Museum braved the controversial topic of racism with tion of all lesson plans, which now includes lesson plans for a show which delved into our own systems of classification the History Museum. A lesson plan for the General Tour has and labelling with a show entitled De-classification. It also been developed – of which all our visitors can book skilfully made use of the Museum’s own system of classifying for. Talks are underway to develop the museum library into objects and opened the doors to information which the an Educational Resource Center – where learners can start public usually do not get to see. The History Foyer hosted utilizing the library and the internet for research projects its first post renovation show Feeling Blue, capturing the in a manner that sees greater museum involvement with mystery of blue throughout the Museum’ Natural Science learner studies in heritage. The Education Department is also and History collections, leaving the viewer to ponder the developing a careers booklet for FET learners in conjunction presence of this much loved colour in different objects. with developing workshops to assist FET learners and school The final exhibition for the year took a more playful stance, leavers with museum career developments. using colour as starting point the exhibition On Colour in conjunction with Rhode Fine Art Department, filled the Subprogramme: Exhibitions newly painted Transformation gallery walls with a rainbow of artistic interpretations around the topic, all contributing to a The exhibitions team strived to build on the last year’s “feel good” visit to the Museum. achievements with more challenging projects. Other than the annual Festivals the department took on many new The Exhibitions Department was proud to be asked to projects, also looking at old displays and ways of design and build a new gallery space for the Our Heritage reviving them. Some projects envisaged for the year had to Museum in Adelaide. The new gallery looks at Traditional be scrapped due to shortage of funding. This however left us healers and their role in society, focusing on healers from the with creative solutions to fill the galleries using our own area around Adelaide. The Exhibition department designed collections as inspiration with some interesting results. the information panels, display cases and installed the gallery in time for its festive opening in February. Very good The Exhibition department kicked off the year with a feedback was received by those attending the opening. photographic exhibition by Brent Meistre entitled Malaise. The show used images of the uncanny as metaphors to The annual Grahamstown National Arts Festival took place capture memories, testing the audience response to these over the week of the 2-11 July 2009. The Museum again was images with a questionnaire as part of a research project at honoured to play host to world class exhibitions as part of Rhodes Psychology Department. During the National Arts the main Festival Art program. The Standard Bank Gallery Festival we curated the Art Exhibition X2 which looked at and Grahamstown galleries hosted the Standard Bank Young coupling and binaries in Art. The show included works from Artist 25: Retrospective exhibition. A catalogue to celebrate our local talent and complimented it with artworks from our this memorable event was launches on its opening attended collection. The show got some media exposure due to a by many art lovers. The Alumni Gallery proudly presented controversial work from a local artist removed from the the much acclaimed travelling exhibition by Paul Emanuel show. To compliment the annual SHARC auction for HIV Aids entitled ‘Transitions’ , the foyer celebrated works by Eastern orphans the Exhibitions Department curated a show entitled Cape artists and the Transformation gallery walls stood To those Lost… The show allowed viewers the opportunity witness to X2, an exhibition curated by the Albany to deal with loss of loved ones by creating a meditative Exhibitions Department. The Natural Science Museum again was fully booked for Fringe shows with all the galleries 18 Annual Report 2009 - 2010
transformed for 15days of art viewing pleasure. Highlights of the Fringe hosted by the Albany Museum included Anton Subprogramme: Technical Services Brink’s Grey Matter in the Green gallery and Contemporary Shona Sculpture in the Provost Museum. Last year November Mr. Lester Mitchell our Artisan Foreman, and Head of the Technical Service Department, passed away. The annual Sasol Science Festival took over the streets and I was given the position as Head of the Technical Services. venues of Grahamstown during the week of the 24-30th of March 2010. The Museum gladly saw a bigger line up this In the Technical Services Department I and two other staff year of Exhibitors in the Grahamstown and Alumni members are doing Artisan Training at The Border Training galleries as venues where fully booked with nine exhibitions, Centre in East London. We hope that with all the training we and displays ranging from the Iziko Mobile Museum stand are going to make a great impression in the Maintenance to Nanotechnology by SAASTA. The Natural science Museum Department. hosted two exhibitions and seven workshops with daily programs in the Education classroom, Green Gallery, Palm Last year in October we constructed a new pathway in front court and Rennie Wing. Fort Selwyn playfully hosted the of the Albany Museum. We also constructed pathway and a Micro- Rockets workshop by the French Embassy while The ramp for disabled usage at the History Museum. Observatory Museum observed in wonder as the Albany History department ran workshops on time and We also started this year tilling the staff toilets and the measurement in its rooms. corridor in the Albany Museum. The Technical Services with the Education Department is also donating wooden floor Museum displays are constantly checked to make sure the tiles to a Farm School. displays are presentable and clean. The Exhibitions department also renovated some spaces in the Museum We also assist the Exhibition Department with setting up complex which were in desperate need of a facelift. The new Exhibitions. During the Scifest Festival we also assist History Museum’s foyer was given a complete makeover. The setting up venues. old reception desk was removed and the wood recycled into a more streamlined unit which now proudly receives visitors Subprogramme: Library Services at its new location. The old Hesian display boards where removed and the walls repainted to give the exhibition The position of a librarian remains vacant. space a fresh modern appeal. At the Natural Science Museum the old Mobile Classroom was transformed, removing old shelves and painting the walls with a calm Subprogramme: Communications and grey, allowing for formal ad informal meetings as the new Marketing Boardroom. The ablution on the first floor of the Natural Science Museum was also renovated and retiled making the The corporate identity of the museum was revamped. space clean and presentable. The Transformation gallery was Branding became very important as our fleet and stationery next in line receiving a new layer of paint to revive the space were rebranded, and banners designed. as one of Grahamstown’s most modern exhibition venues. The rebranding also coincided with the Mandela Luthuli The Museum continues to let out venues for private Making Peace Exhibition, jointly hosted with the Nelson functions, Fort Selwyn being most popular. The Fort was Mandela Museum in Umthatha. Publicity of that event also used for seven private functions, the Rennie wing being became very important. The event was covered by our local utilized for weekly Yoga classes as well as different work- print media, as well as SABC radio and two community radio shops. The Provost Prison was rented out on a contract for stations, Grahamstown FM and Nkqubela FM in Port a year after a decision made by the board of Trustees. The Elizabeth. Natural Science and History buildings played host to the Rhodes Fine Art Final year Exhibition which was launched in The department, assisted Education is organising Mandela November. The whole Museum complex was transformed Day. Donations collected were handed to four farm schools. into a spectacular event with a walkabout opening bringing many new visitors to the Museum. The museum revived and hosted the ICOM’s International Museum Day in collaboration with the Department of Education under the theme, “Museums and Tourism”. 19 Annual Report 2009 - 2010
The department continued to represent the museum in the Makana Tourism Management Committee, and the Scifest Africa Advisory Committee.
Reporting also became very crucial, as part of compliance, and for speeding the processing and allocation of the grant. Both the 2007/08 and 2008/09 annual reports that were behind schedule, were completed and issued. The target is to release the 2009/10 in time.
Another museum webpage has been created: www.ru.ac. za/albanymuseum as well as a generic e-mail for general queries: [email protected]
Above: Participation in the Education Department’s programmes
Above: Marketing and Communication Department attending news-worthy events
20 PART 2: PROGRAMME PERFORMANCE
21 Quarter Four Actual Achievement of the Museum was Plan Strategic together DSRAC to submitted with subsidy documentation Heads of to Budget circulated Departments to and forwarded subsidy purposes. for DSRAC compiled documentation PMDS DSRAC. to and forwarded plan Museum’s Albany a wider plan into consolidated museums was all provincial for possible for DSRAC to submitted funding. Quarter Three Quarter Actual Achievement Plan Draft Performance Annual the of the Museum linked to museum has been drafted and all Heads of to circulation for ready Department. for Draft budget available Heads of to circulation Departments comment. for Not met. staff members to Draft circulated was This members. and Board included as part of the Overall plan of all other maintenance Cape. museums in the Eastern - Strategic Plan for 2 009/ 1 0 for Plan Strategic Quarter Two Quarter Actual Achievement Inputs for done. was Perform 2 0 1 0// Annual from received Plan ance Departments. Budget and relevant submitted documentation including a letter DSRAC to General the Auditor from timeously Submitted Not met. Plan Transformation The Museum forms of Albany of the province-wide Part Infrastructure Strategic Plan. Maintenance
Quarter One Actual Achievement Museum was of Albany Plan Strategic the Board by and approved complied Museum and of Albany Trustees of DSRAC. to forwarded budget for Income and expenditure done and approved the museum was Trustees. of the Board by ReportAnnual 2 00 7 /08 completed, for DSRAC. to and submitted printed No achievement - - Performance Measure Performance of the Muse Plan Strategic approval for um submitted authority of Executive budget and cash- MTEF of the museum flows Oversee the implementation of PMDS Overseevacant the filling of posts Draft of the Mu A rough and Transformation seum for ready Plan Development consultation - - Measurable Objective Measurable Management of Strategic the museum Management of Strategic of the Museum the Finances Manage Human Resource ment Transfor Draft the Museum and Development mation Framework MUSEUM PROGRAMME 1: ADMINISTRATION 1.1: Management Sub-programme 22 - 00 percent compliance 1 00 percent Budget for 2 0 1 0/ 11 still out Budget for 3 reports Price auditor 1 internal 1 report Waterhouse Coopers and Coopers Waterhouse General Auditor Quarter Four Actual Achievement standing with prescripts Compliance within a of creditors Payment period 3 0 day with the Compliance prescripts 00 percent compliance 1 00 percent Quarter Three Quarter Actual Achievement DSRAC. to Budget submitted 3 reports with prescripts Compliance with a of creditors Payment period 3 0 day with prescripts Compliance with the on progress Still auditors. report Two - There are few mistakes few are There be corrected which need to the paid at are Creditors end of each month , forms New requisition paid stamp and other were forms approval implemented were statements Financial Gen Auditor to submitted eral. One report has been completed. Quarter Two Quarter Actual Achievement Banking is being promptly done on a daily basis 3 reports - Quarter One Actual Achievement No achievement 1 report Banking done is being promptly on a daily basis. the from deviations few Very The system. control internal workshopped was system with all Heads of Depart and staff. ments the end paid at are Creditors of each month. and other New requisition were forms approval bookkeeping for designed purposes. Not met 1 Quarterly report completed Number of reports Performance Measure Performance DSRAC to Budget submitted management to forwarded Banking and cash done on a daily management basis with internal Compliance systems control asset register Updated within a of creditors Payment period 3 0 day with prescripts Compliance Time-ous audit of the books monthly cash-flow reports cash-flow 12 monthly - Measurable Objective Measurable Drafting of annual and budget MTEF Budget Management Banking , reconciliations and cash management Systems Internal control including asset manage ment of Creditors Payment Bookkeeping of all source documents audit of books by Annual and auditor internal General Auditor Send Quarterly Financial Reports the Executive to Authority Sub-programme 1.2: Finance Sub-programme 23 Quarter Four Actual Achievement Officials joined about the was informed Staff register of the attendance signing on and off duty. for Maintenance 3 officials of department in a process are in EL and two training undergoing P.E in Pastel on sent were officials effective running of and Efficient finances. and of Quantum 4 .Mileage is done on and cost basis monthly .Vehicle inspection is done twice 1 .Vehicle Hilux Bakkie Toyota 2 . Repairs of .Vehicle inspection is done twice 1 .Vehicle 1 .Officials joined about the was informed 2 . Staff Quarter Three Quarter Actual Achievement running efficient more and Smooth of finances weekly 2 . Mileage is done on a and cost basis monthly raising of the National flag by the flag of the National raising Manager should one of our officials deceased. become competency their received 3 . Staff 2 009 from certificateby December officials two Rhodes University, and a number training for went Maintenance from of employees of depart. in process are in East Training undergoing London. - 1 . officials joined about 2 . staff informed no 6 of 2 00 7 that circular inspection is Vehicle 1 . Quarter Two Quarter Actual Achievement efficient Smooth and more running of finances done twice weekly. bought 2 . New bags were 3 .Mileage is done and cost basis on a monthly the department does not the transport for if one pay of our staff is deceased 3 Officialscom a attended Rhodes at course puter University - Quarter One Actual Achievement Gave the employees forms for medical for forms the employees Gave 1 - 2 level from b/c it is free aid Saphire to sent subsidy were rentals for Forms Head Office Rhodes to Uni sent were Employees Course. Computer for versity to take the informed Officials were cycle b/f the end of last year for leave be forfeited. June 2 009 and could being principles of SCM are IThe with. complied trip authorisation were for New forms and Ms Sentile was designed responsible as an official appointed transport the whole museum. for for Not met. Performance Measure Performance Ongoing Information sessions with staff members of goods and Procurement services all museum for departments with the Compliance prescripts internal of the asset register Update the museum - Measurable Objective Measurable staff members that SEnsure of the benefits aware are them to available Supply chain management sys effective and Efficient resources of managing tem of the museum and efficient Effective of assets management Sub-programme 1.3: General Support 1.3: General Sub-programme 24 - - - - 008 material of the 2 008 material Analysis has been completed. The template for the digitiza for template The Reg tion of the Accession has been completed. ister Data-capturing of the written is currently Register Accession underway. has procedure transfer The both the to been put forward Museum and Bay Albany The members. board world’s in favour Museum was Albany from results The of the transfer. meeting, board the Bayworld 2 0 1 the end of March held at been revealed. not yet have Quarter Four Actual Achievement started with the Tana Mrs. B. Springs of the Amanzi curation H. by collection excavated in 1 9 66 near Uitenha Deacon and relabeling replacing by ge, and paper 4 8 damaged boxes bags. - - - Completed. Quarter Three Quarter Actual Achievement continued Tana Mrs. B. of the with the curation Melkhoutboom collection and relabeling replacing by and 4 8 damaged boxes paper bags. the digi for template The of the Accession tization being is currently Register and created. designed confirm letter informal An of the ing the acceptance archaeological Bayworld and human skeletal mate the parties to rial sent was Booth also Ms. involved. inspected the collection to much space how determine the collection. for is required - Completed. Quarter Two Quarter Actual Achievement Not met. It discussed between was partiesarrange the the that of the the transfer for ments archaeological Bayworld Bayworld collection from Museum will the Albany to 2 009. in December resume Mrs. B. Tana continued continued Tana Mrs. B. of the with the curation Melkhoutboom collection and relabeling replacing by and 52 damaged boxes paper bags. - - - - -
Ms. C. Booth visited Bayworld Bayworld C. Booth visited Ms. Museum during April 2 009 con and conducted informal about transferring versation archaeological the Bayworld collections the Albany to Museum C. Booth and Ms. Tana Mrs. B. sorted bagged and labelled 53 units of the 2 008 excavat the appropri into ed material categories. ate Quarter One Actual Achievement a third curated Tana Mrs. B. of the Melkhout ( 5 8 boxes) boom collectionreplac by damaged ing and relabeling and paper bags. boxes Not met. - - Negotiate the transfer proc the transfer Negotiate ess of the collections with role-players of the relevant and the Albany Bayworld Museum Sort, bag and label the the into material excavated categories. appropriate Performance Measure Performance damaged boxes, Replace etc. labels, paper bags, of the Dept. of Digitizing archaeological Archaeology’s data collection in an Access base and possibly plotting on a GIS base. site - Sorting Stone of the Later Diepkloof (LSA) Rock Age (DRS) material Shelter the 2 008 excavation from season Measurable Objective Measurable of loan/donated Curation collections the archaeo Digitizing collectionslogical in the Dept. of Archaeology register) (Accession of Bayworld Transfer collection archaeological the to Bayworld from Museum Albany MUSEUM PROGRAMME 2: PROFFESSIONAL SERVICES 2.1: Archaeology Sub-Programme 25 - - The rock art rock The has exhibition only a few been completed, up and corrections must touch be conducted. A survey tripconducted was of January the beginning at re were 2 0 1 0; some sites Tsitsikamma along the corded taken. and GPS readings coast Quarter Four Actual Achievement draft chapters separate Three on simulta been worked have neously. - - - - - Literature research focuss research Literature Tsitsikamma ing on the has been conducted region a planned for in preparation of fieldtripat the beginning January 2 0 1 0, in aid of locat known and ing currently site and documenting finding, new sites. recording Quarter Three Quarter Actual Achievement potteryThe first chapter draft including illustrations A few is almost complete. be made, additions need to but these can only be done of Cape the University at is cur as the material Town housed in the UCTrently and Dept. of Archaeology the Izikoat Museum, Cape next will The chapter Town. on the shellfish as focus semblage of Diepkloof Rock Shelter. art of the rock Research in area/Smal Winterberg the and preparations deel areas art rock Our at for exhibition Heritage Museum, Adelaide been continuous. have - - - - - A day was spent in the spent was A day Sanddrift looking area for and collectingsites infor the physi However, mation. cal survey has not been At full steam. conducted at the literature the moment is still in progress. research Quarter Two Quarter Actual Achievement literature Comprehensive has been conduct research the for ed and preparations writing of the first chapter being conducted. are is material DRS cultural The recording still undergoing and analysis. art of the rock Research in area/Smal Winterberg the and preparations deel areas art rock at for exhibition Our Heritage Museum, been con have Adelaide tinuous. - - - Not met. Quarter One Actual Achievement above. mentioned material litera extensive Conducted of accredited research ture journals and archaeological mainly on books focussing and Age Stone Later pottery, ar Cape Western / coast west and some general chaeology, southern archaeology. African and recording documenting rock artrock 12 different at art sites. Inspected the exhibition organ have alterations, room the lighting, for ised quotes of and installation painting layout general The electricity. is and what of the exhibition be included has also been to and designed. organised 008 excavated Sorting of 2 008 excavated each field trips of 7 days Two - - Survey the Tsitsikamma Tsitsikamma Survey the possible ar for mountains sites. chaeological Performance Measure Performance and analyzing the Recording of DRS. Con material cultural and research duct literature draft writing of the thesis. Documenting and recording Winterberg artrock in the /Smaldeel areas. Tsitsikamma Research Research Tsitsikamma Project Measurable Objective Measurable with MPhil Continue thesis (C. Archaeology Booth) Our Heritage Museum, Transformation Adelaide – Rock ArtProject Sub-Programme 2.1: Archaeology Cont: 2.1: Archaeology Sub-Programme 26 Dr Binneman processed and Dr Binneman processed sorted of excavated 8 volumes the time period from material Poort know as the Howieson’s between date to ; estimated old from 55 - 65 0000 years Tierkloof Shelter. Quarter Four Actual Achievement and Dr Binneman processed sorted of excavated 8 volumes of the last 2 000 years material Kleinrivierat Shelter. and Dr Binneman processed sorted of excavated 9 volumes of the last 1 0 000 material Tierkloof Shelter. at years - - - Quarter Three Quarter Actual Achievement and Dr Binneman processed sorted of excavat 9 volumes Kleinrivier at years Shelter. Dr Binneman processed and sorted of 1 0 volumes of the material excavated Tierkloof at last 1 0 000 years Shelter. and Dr Binneman processed sorted of exca 9 volumes the time from material vated period know as the Howi to ; estimated Poort eson’s 55 - 65 0000 between date Tierkloof old from years Shelter. ed material of the last 2 000 ed material Quarter Two Quarter Actual Achievement Dr Binneman processed and sorted of 9 volumes of the material excavated Tierkloof at last 1 0 000 years Shelter. Dr Binneman processed and sorted of 11 volumes from material excavated the time period know as ; Poort the Howieson’s between date to estimated old from 55 - 65 0000 years Tierkloof Shelter. Dr Binneman processed Dr Binneman processed and sorted of 1 0 volumes of the material excavated Kleinrivier at last 2 000 years Shelter - - - - Quarter One Actual Achievement and Dr Binneman processed sorted of excavat 1 0 volumes Kleinrivier at years Shelter. and Dr Binneman processed sorted of excavat 1 0 volumes Tierkloof Shelter. at years and Dr Binneman processed sorted of exca 1 0 volumes the time from material vated period know as the Howie date to ; estimated Poort son’s old 55 - 65 0000 years between Tierkloof Shelter. from ed material of the last 2 000 ed material of the last 1 0 000 ed material - - Performance Measure Performance the early his into Research tory of the KhoiSan people 2 0 000 years -Past the early his into Research tory of the KhoiSan people 2 0 000 years -Past of the origins into Research modern activities of mankind ago – some 7 0 000 years - - - Measurable Objective Measurable Langkloof Archaeological project: KleinResearch Age Stone rivier Later (JNFB) Langkloof Archaeological Tierk project: Research Stone Later loof Shelter (JNFB)Age Langkloof Archaeological Tierk project: Research of - Origins loof Shelter Modern Activities (JNFB) Sub-Programme 2.1: Archaeology Cont: 2.1: Archaeology Sub-Programme 27 - - - - Quarter Four Actual Achievement Dr Binneman and Ms Booth conducted phase 1 archaeo heritage impactlogical as windfarms Driftsands, at Stadens Van and at Park Bushy River Mouth and a residential Motherwell at development Elizabeth. Surveysnear Port the also conducted for were construction of the new Glen intersection in Hurd/Moffat Baakenskloof Elizabeth in Port of the N 2 and the upgrade Coega between road national and Colchester. Reports by compiled were on the above both officers reports All surveys. mentioned and the clients to sent were the South Heritage African Agency Dr (SAHRA). Resources Binneman and Ms Booth also five budgets for submitted projects for other proposed heritage assess archaeological informa and provided ments other projects. three tion for proposed 3 proposed for sessments - - Quarter Three Quarter Actual Achievement Dr Binneman and Ms Booth conducted phase 1 archaeo heritage impactlogical 3 quarries at for assessments Kaizer Beach and Gamtoos Dr Binneman also at River. a meeting between tended Water the Department of and the Affairs Gamtkwa inspectKhoiSan to Council assistance provide and to of graves on the bulldozing in the Milton Cemetery in Hankey. Reports by compiled were on the above both officers and surveys, mentioned surveys Gonubie at previous reports All and Stutterheim. and the clients to sent were the South Heritage African Agency (SAHRA). Resources Dr Binneman and Ms Booth budgets for also submitted projects six other proposed heritage archaeological for and provided assessments other three for information were invoices Five projects. three to and sent prepared clients. - - - Quarter Two Quarter Actual Achievement Dr Binneman and Ms Booth conducted phase 1 archae heritage impactological as Butterworth, Mount Coke, Gonubie, East London, Cathcart, King Stutterheim Kaizer Beach Town, William’s Thornhill. and Reports compiled were on all both officers by these surveys to and sent and the Souththe clients HeritageAfrican Resources Agency Dr Bin (SAHRA). neman and Ms Booth also five budgets for submitted projects other proposed heritage archaeological for and provided assessments other three for information were invoices Five projects. three to and sent prepared clients. sessments for 22 quarries at for sessments - - Quarter One Actual Achievement Dr Binneman and Ms Booth conducted phase 1 archaeo heritage impactlogical quarries at for assessments and Mount Stewart Patterson line in Port a power and for Elizabeth. Dr Binneman also conducted surveys in Gra Reinet and Graaff hamstown, Elizabeth. in Port Bay Sardinia Reports by compiled were on all these both officers the surveys to and sent and the South clients African Agency Heritage Resources Reports(SAHRA). other for surveys conducted during the quarterprevious (Jan-March Kei River Mouth,2 009) at Hlulekha and Khomga were Dr Binneman also completed. budgets for also submitted projects other proposed five heritage archaeological for and provided assessments projects. other for information prepared were invoices Eight clients. three to and sent - - Performance Measure Performance ical Heritage Impact Assess (AIA) ments Conduct Phase 1 Archaeolog Conduct Phase Measurable Objective Measurable heritage Archaeological consultancies Sub-Programme 2.1: Archaeology Cont: 2.1: Archaeology Sub-Programme 28 Quarter Four Actual Achievement Completed. Quarter Three Quarter Actual Achievement Completed. Quarter Two Quarter Actual Achievement Completed. - - - Quarter One Actual Achievement Tana Booth and Mrs. Ms. on school children assisted and gathering information their comparative ideas for study on humans and pri project. mates with the communicated Have DepartmentEducation for week. Slides focus ideas for been se have and materials use as educational lected for Archaeol for date The propos. will only take week ogy focus quarter in the following place (September). Performance Measure Performance week Focus Measurable Objective Measurable Outreach Education Sub-Programme 2.1: Archaeology Cont: 2.1: Archaeology Sub-Programme 29 - 0 boxes were replaced with replaced were 1 0 boxes camphor blocks-still to be ac camphor blocks-still to cessioned. Quarter Four Actual Achievement final quarterlyreport camphor blocks Quarter Three Quarter Actual Achievement camphor blocks boxes were replaced with replaced were 5 boxes 1 quarterly report loaded with were 1 0 shelves Quarter Two Quarter Actual Achievement - - - - - prepared for storage of leath storage for prepared erwork artefacts. Quarter One Actual Achievement quarterly reportFirst submit ted. 2 008/9 departSubmitted annual report mental for the mu into incorporation seum one. and dished out Received to questionnaires wellness museum staff members. disability workshop Attended Museum. held in the Albany report Drafted final progress the national to and submitted board. lotteries Drafted and submitted 2 00 7 /8 and 008/9 annual report. and mu Informed DSRAC of an seum management symposium anthropological Algeria. to Undertookto a fieldtrip the VISA from get a to Pretoria Algerian embassy. not undertaken.Fieldtrip Stapled conservation boxes conservation5 Stapled boxes - Replaced boxes & quarterly boxes Replaced reports Performance Measure Performance annual & Draft quarterly, reports progress & fumigated Recorded, col recalled photographed lections - - CURATION conservationReplace on leather/animal boxes products collections Measurable Objective Measurable ADMINISTRATION Management and admin of the Departistration of Anthropology ment CURATION Recall collections from Museum the East London Sub-Programme 2.2: Anthropology Sub-Programme 30 - boxes were shelved were 5 boxes Photos were received in good received were Photos condition Daily recordings done Daily recordings Done daily Accessioned about 8 new do Accessioned period. in Jan-March nations Quarter Four Actual Achievement report made Compiled was Done once a month Done once Daily recordings done Daily recordings Done daily Quarter Three Quarter Actual Achievement report made Compiled was Quarter Two Quarter Actual Achievement - - - - Dehumidifiers emptied on a daily basis. Africa selected to and sent Media-On digitiza Line for tion. Humidity and temperature re Humidity and temperature twice on a daily basis. corded Quarter One Actual Achievement on a mi chemically treated croscope. onto downloaded tographed, a PC and accessioned No acquisition 89 digital photographs photographs 2 89 digital pieces of metal artefact5 pieces artefacts1 00 beadwork pho - - - Empty dehumidifiers and tidy keep the storeroom photographs CD of compiled Media-On Africa to ( 2 89) sent & comple retouching Line for tion of Metadata Record humidity and tem Record in the storeroom perature Performance Measure Performance of conditions Improved metalwork treated onto photographs Download a PC artefactsAcquire of the peo Cape ples of the Eastern ------CURATION of anthropol Digitization ogy photographs PREVENTIVE CONSERVA TION and Moni Maintenance condi of storage toring tions PREVENTIVE CONSERVA TION of Favour Maintenance Conditions able Storage Measurable Objective Measurable CURATION Chemical and mechanical of Metalwork treatment Collections CURATION ethnograph Photograph ic collections CURATION of new/do Acquisition artefactsnated Sub-Programme 2.2: Anthropology Cont: 2.2: Anthropology Sub-Programme 31 - - basketry items were 35 basketry were items were 43 0 new recordings 5 elderlyAbout members and 4 video tapes 3 80 Photos were interviewed startingwere traditional Sangomas, from members and elders of church inter were the communities and photo recorded viewed, graphed. and videoed. captured were report Then was document compiled. Quarter Four Actual Achievement unpacked and cleaned then re-wrapped with new acid free paper base data into entered - - - Fieldtrips to various to Fieldtrips farms & peri-urbanvillages, in the areas be conduct to Cape Eastern best outcome. ed for Quarter Three Quarter Actual Achievement recieved were Photos unpacked and cleaned then re-wrapped with new acid paper free base data into tered per be done once ised-to quarter. 0 boxes were final were 1 0 boxes About basketry items were 35 basketry were items en were 25 plus 1 0 items Quarter Two Quarter Actual Achievement ------Insteadto a fieldtrip Masa khane was village in Alice undertaken observe to and diviner lead an invited record plead ing a family ritual to with bees on a tree. Museum An Co-authored. The In Awarded thropologist Child: newsletter Elephant’s Museum. April of the Albany 33 . No 1 Authored. Vol 2 009. Masizame dancers traditional Elephant’s The In growing. of the Al Child: newsletter Uitstalling by Tydelike by Museum In Uit Ons Kontrei. in Participated Burgersdorp. of a and approval the review charter transformation of the Heritage National Council. Quarter One Actual Achievement in new acid-free repacked tissue. Not achieved in Hope Fountain munal Farm and observe, photograph to in which bead festival film a and traditional work, ochre contextualised. clothing was 009. Vol Vol Museum. April 2 009. bany and quoted 33 . No 1 Featured 25 basketry artefacts Undertook a fieldtrip on 4 MasizameApril 2 009 to Com - - - functions articles the El Write for Child and Newspa ephant’s pers Performance Measure Performance tissue on acid free Replace basketry collections collections on Logos Record accessioning Database, Flow collections & consolidate register on research Ethnographic types ochre, of traditional and textiles beadwork ritual/ceremonial 4 ritual/ceremonial Attend - RESEARCH publications Popular Measurable Objective Measurable CURATION free of Acid Replacement tissue on Collections CURATION Collection documenta tion RESEARCH Undertake collection based research RESEARCH Undertake on research rituals and traditional ceremonies Sub-Programme 2.2: Anthropology Cont: 2.2: Anthropology Sub-Programme 32 Answered 3 outside queries Answered from Fezile Cindi of the House Cindi Fezile from leaders about Traditional of project. their in-house display Quarter Four Actual Achievement - - with a label were captured and vid captured were report docu eorized.Then compiled. was ment Quarter Three Quarter Actual Achievement printing of for Send order brochures paper Presented 31 8 artefacts is on display 8 Photos and 1 video tape 4 8 Photos Quarter Two Quarter Actual Achievement - - - - - The text and captions for the text and captions for The 1 9th Century Gallery were and translated completed will be They IsiXhosa. into the exhibition furnished to department printing. for A conference paper will be A conference with presentation substituted Design Publication of SAMA and select as well Awards of the SAMA as hand over the to Spoon Award rotating winner. on several review Literature books and journalscar was abstractried be An out. to 2 009 in August submitted on attended and conference 3 - 7 October 2 009. Quarter One Actual Achievement are photographs laminated In selected. the 4 th already of the 2 009/ 1 0 financial term and text photographs year print layout, for will be sent ing and lamination. Publish Grocott’s Consulted reprinting for ers & Printers Forwarded of 2 00 brochures. the to photographs additional depart exhibition museum’s incor to as requested ment brochure in a reviewed porate layout. Photographs to produce 2 produce to Photographs - - - - Review of collected ethno and historical data graphic up exhibition for records outside to & respond grades queries Present professional paper to paper to professional Present conference SAMA National academic paper at Present Southern the Anthropology conference Africa Performance Measure Performance Select text and pho relevant posters for tographs pology brochures 00 copies of anthro Reprint 2 00 copies - RESEARCH Review of collected and data ethnographic records historical RESEARCH Conference SAMA Attend RESEARCH Anthropology Attend Southern Confer Africa ence Measurable Objective Measurable RESEARCH information Compile 2 for and photographs posters RESEARCH brochures Anthropology Sub-Programme 2.2: Anthropology Cont: 2.2: Anthropology Sub-Programme 33 - - - - Met Mr in Hamburg Gezde on Conduct research instead. to related matters legislative healing and his traditional knowledge about the cala bashes and their uses. Consult bank,Consult submit neces sarymoni and documentation performances. tor Quarter Four Actual Achievement mobile banners were These as tools used as educational well. pres point Power Present on the journey of entation and calabash Anthropologist presentation. - - - - Consult bank,Consult submit neces sary and documentation performances. monitor Quarter Three Quarter Actual Achievement be made by to Feedback only participatedSAHRA-we as guests. Nessal of JHB Artsries from gallery about KZN origin artefacts in our collection and K.Jezile of NELM about Burials, Ancestry beliefs, mournings and Nguni ob jects perform used to these rituals. mobile banners can These tools be used as educational as well. presen point Power Present tation. Answered 2 outside que Answered Quarter Two Quarter Actual Achievement - - - - Assisted Fine Art student Fine Assisted RU with an artefactfrom an academic for photograph project. a traditional Consulted to Adelaide healer/diviner at re a meeting for arrange purpose. search Quarter One Actual Achievement the Burgersdorp to Fieldtrip 5 pull up deliver Museum to museum anthro The banners. conducted several pologist lessons with school groups. anthropology for week Focus term the third scheduled for year. of the 2 009/ 1 0 financial lessons on cultur Conducted al heritage with learners from various local schools ( 12 0) invita to response Submitted performance the tion for at Settlers Hospital opening launch. - - - - - Address specific questions re specific questions Address and culture material to lated heritage Cape in the Eastern Mvuli, tradition Meet Mr N.V. related al healer on matters healing and traditional to practices in the new South Africa Performance Measure Performance Eastern to ling exhibition museums Cape to presentation PowerPoint school learners & constitu Draft resolution tion, open project account and draft performance sched the group ule for 5 pull up banners as a travel - - - - OUTREACH Liaise with traditional practitionersAssocia and tions Measurable Objective Measurable RESEARCH of anthro Promotion pology department & museum OUTREACH and continu week Focus with ous engagement learners OUTREACH and promote Coordinate group dance a traditional OUTREACH queries from to Attend informa public regarding culture tion on material and heritage Sub-Programme 2.2: Anthropology Cont: 2.2: Anthropology Sub-Programme 34 - - - To be evaluated quarterly be evaluated for To breakages and other preserva tion methods. Quarter Four Actual Achievement them select bead Ancient Let when were and explain work they used and also the mod ernised ones specifically used business. commercial for - Quarter Three Quarter Actual Achievement on leg Conduct research to related matters islative healing. traditional them select Ancient Let when and explain beadwork used. they were Quarter Two Quarter Actual Achievement ------First response received to to received response First judge. to volunteer com EC SAMA Attended provide meeting to mittee report on publica progress for search awards tions design judges. Quarter One Actual Achievement anthropology visited Crafters department view ancient to styles design and beadwork patterns. of Natural Myburgh Terry Met net to Landscape Creations her with local crafters work in Graham under the arch stown. Liaised with Makana Munici pality officers and local traffic crafters permits for access to in under the arch operating Grahamstown. Rhodes at up an exhibition anthropology University museum. department’s and loan register Signed a tempo drafted captions for rary RU. at exhibition Selected 42 artefacts and set - Selected winners’ names and Selected winners’ institutions. written and judges’ Prices remarks/comments. Performance Measure Performance view ancient crafters to Invite in the anthropol beadwork ogy department Exhibition on Jabez HIV/Aids pottery and Health Centre’s Artefacts origins of African PInvitations to get 3 judges. to PInvitations - - - Measurable Objective Measurable OUTREACH promotion Continuous of local craft in Graham stown OUTREACH at set up exhibition Rhodes University-An Department’s thropology room display SAMA confer national SAMA design publication ence awards Sub-Programme 2.2: Anthropology Cont: 2.2: Anthropology Sub-Programme 35 - - - - Quarter Four Actual Achievement Anniversary of Mandela’s – 3 11 - 12 February release classes: Ntaba Maria 7 Grade & Ntaba( 4 0); Good Shepherd Girls ( 2 0) Victoria Maria ( 6 0); Nyaluza& Nathaniel ( 4 0); talk presented Ms Sibawu on Importance of this day; DVD showed Way-Jones Ms “Mandela: the Living Legend”. photograph Way-Jones’ Ms Mail. published in Grocotts Heritage ( 15 - 1 9 Week: Focus pre Way-Jones Ms March). lesson Measurement March: ( 3 0, 3 groups Ms Sibawu. by the Observa at Day “A 21 , 16 ). presentations four facilitated booked; 2 0 at ( 3 0 students prepared Way-Jones Ms venue) on a additional presentation of 3 0 old spectaclesgroup for after 2 8 March Ms on Sunday her of larger informed Wolfe M 32 0 learners. Total: group. 7 members of took Ms Sibawu the Elderly for Centre the Antic & Conflict”;“Contact around 12 6 Grade she also assisted Nombulelo from students High School with their herit x Kuyasa classes: 3 x Kuyasa four sented School ( 25 , 3 0, 23 ) and 2 x “A 4 ( 5 8) Scifest: Grade Graeme 24 – 6 the Observatory” at Day age project. (March 2 0 1 0) age project. (March 0 taken to wrong wrong 1 0 taken to tended. 9 March. Ms Way-Jones Way-Jones Ms 2 9 March. tory” - - - Quarter Three Quarter Actual Achievement & Stutterheim VG tour les school did not attend sons; Ntaba Maria 8 Grade ( 3 0 learners); Khutliso Dan servatory (Ms and churches 7 9 Total: . Way-Jones) learners) (Ms Sibawu) iels ( 35 learners) (Ms Sibawu) of Ob on tour 14 students - - - - Quarter Two Quarter Actual Achievement like “Should a monument – still be valued the Egazini – N in a new South Africa?” Sibawu “Elec Nyaluza School ( 3 0) – N Sibawu tion or not?” Nombulelo High Aug: School ( 3 8) Heritage inves – N monuments re tigation Sibawu Sept: School Oatlands & “Contact & “Seed Play” – ( 6 0); hunt treasure Conflict” Ntaba Maria Primary ( 5 ) *N Sibawu Way- VG: tour: F 1 0 Grade Jones 171 (pupils on vaca Total: tion in July) tions of 1 99 4 an Uhuru elec July: Daniels ( 3 8) Kutliso May: week: Heritage focus 55 learners. on Five” “Focus History 4 9 of Grahamstown: learners 7 8 of Grahamstown: Battle learners learners Vellem June: 15 CM of Grahamstown. (Battle 1 9 7 Total: writing exams June: Students Quarter One Actual Achievement Performance Measure Performance number of IClasses taught; learners reached Measurable Objective Measurable OUTREACH one theme in a teach To week focus (Quarter 1 ) Sub-Programme 2.3: HistorySub-Programme 36 - - - Quarter Four Actual Achievement sources on all written Research and of Grahamstown Battle for Makana: of the six versions and Makanabattle re were typedand compared searched, Sir (Rev Read, Ms Sibawu. by Michael Stretch, Cory, George SogaKing, and Harding); for compiled material resource started Ms Sibawu students. on Hintsa her research revising on Environ Talk Way-Jones: MF publica for Controls mental tion in SAMAB. - - - - Quarter Three Quarter Actual Achievement of on Battle Research and Method Grahamstown ist Missions; file started and secondary added material who used Ms Sibawu by the Clarkbury album as a and various books. reference also did detailed Ms Sibawu on an obscure research and AmaBhaca amamPondo called Idabi laku battle Luzipo. Mzolisi the SAMA for LResearch Medals and Me Conference: P Mntonintshi. dallions by Lists of all objects donated Hartby families and Bowker P Mntonint by prepared on the Presentation queries. Way-Jones F logger by Data Conference SAMA for email and visitor 3 email and visitor shi for 890s for Mr in the 1 890s for Nopoyi - - - Quarter Two Quarter Actual Achievement of articleEditing on Medals P Mntonand Medallions by Research information on information Research institutions and educational dupli four for monuments files. Heritage resource cate (Ms Sibawu) on MissResearch Mary Webley and Dr Lita Glanville for Directors) ( 1 st women and Day Women’s National – N Sibawu a poster also for Included Way-Jones. & F Maryvisit to Glanville’s Research ( 6 August). grave on Bishop Merriman and Gra to his contribution Way-Jones) (F hamstown in tour for and preparations October. intshi. ( 3 0June) intshi. - - Quarter One Actual Achievement files typed as back Five (Ms Sibawu) ground. possible for identified Pictures inclusion in exhibition. of articleSEditing on Medals P Mntonand Medallions by intshi. ( 3 0June). intshi. - Performance Measure Performance on the early historyIResearch of Grahamstown pub researched; topics Four lished articles. Measurable Objective Measurable RESEARCH Undertake historical ( 1 9 12 – 99 5 ) for research New History Gallery RESEARCH Undertake collection based research Sub-Programme 2.3: HistorySub-Programme Cont: 37 Quarter Four Actual Achievement Not in this quarter Readings taken and quarterly summary Ms Sibawu. done by Quarter Three Quarter Actual Achievement Not applicable Quarterly summary revealed high humidity; especially in Gallery Transformation the behind vegetation where building needs trimming & cleaned; new Drygutters dehumidifier installed Force in Room 3 ; all Melinex in photographs sheets for as washed Room 1 A were Way- Ms mould developed. supplier & Jones researched questioned other curators about product. cases for of leather 6 boxes cleaned were photographs Way- Ms and checked by Yame-Maselana. Jones and ------August. Contract Contract August. 14 Quarter Two Quarter Actual Achievement to file: July Sept 09; Excel Summary chart showed of 12 - 1 9 degrees variations and 35 – 57 % humidity; fluctuations in Library and ex-military Gallery shows clear vegetation need for back of History at ance 12 l dehu Teco Museum. working. midifiers not Classic Pest by Fumigation Control: Mr by Mgijima. cancelled Mould in Room 1 a (photo one dehu of Furniture): working;midifier not (Errol con & DryGreene Force data quotations) tacted for in library, logger monitoring ex-Military Gallery and Art on the qual Research Store. ity of Melinex sheets which on grow mould to allowed (Stanwood photographs contacted) F Way-Jones: “Once upon “Once Way-Jones: F Grahamstown” Time…in a Repeat of talk on 15 July. Age Third of the University ( 2 0, 22 July – 5 Aug) (U 3 A) of 8 adults for - one groups talks. four items & Room 9 ( 34 items graphs) Quarter One Actual Achievement Age Third of the University ( 1 0 & 17 June) - two (U 3 A) 53 talks; total: – four groups adults. April file: – June 09; Excel items of Grocotts Fumigation in Military Gallery and store in Fumigation new items Room. of mould in Rooms Treatment removed 1 a (photographs Ms – cleaned by sleeves from & 9 (chairs Yame-Maselana) treated) - Performance Measure Performance Number of adults attending READINGS; Quarterly Sum maries; Quarterly Fumigation. Of New Objects . Fumigation - Measurable Objective Measurable OUTREACH on courses three Give historyGrahamstown (Quarter 1 & 2 009) conservation Preventive manage environmental of historyment museum Sub-Programme 2.3: HistorySub-Programme Cont: 38 Quarter Four Actual Achievement conducted Way-Jones Ms as part tours student four of week. 136 learners the Focus participated. Ms Lambley and Way- Ms assisted Ms Sibawu as groups Jones on 1 9 March large. too Not this quarter - Quarter Three Quarter Actual Achievement tours Festival One tours; 2 0 1 planned; one meeting vis Journalists’ coordinate to & Co Liaised with Strauss visits Copyright: future for Mr 4 Jervois photographed Kay for Dorothy by paintings (R 1 00 paid for Wright Mrs J service; SGF). it to Grahamstown 21 Nov. Grahamstown it to - - Quarter Two Quarter Actual Achievement of articleEditing on Medals P Mntonand Medallions by RJuly: Ms Way-Jones con Way-Jones RJuly: Ms visitors. dry-cleaned,Costume made to donations church Bartholomew and St Wesley and funds from Churches with ticket reconciled tours sales. Mrs E Anderton inquired conference for about tours Tour ( 4 August). delegates Masifunde Building for England ( 1 9 from group Mr and for September); tour Mrs Kay ( 2 9 September) R 614 total: ducted seven tours for 1 8 3 for tours ducted seven intshi. ( 3 0June) intshi. - Quarter One Actual Achievement Way- Ms by FOne bus tour Jones. May: NMMU from 12 visitors Ms by taken on museum tour Sibawu. ing & posters A to sent Oerder by Portrait (R 4 00 restoration Keogh for funds raised) from 9 May – 46 participants.1 9 May of cater R 2 00 5 less expenses Performance Measure Performance CONDUCTED; ITOURS PUBLIC SESSIONS BOOKED AT MUSEUM OBSERVATORY - - - Measurable Objective Measurable FUNDRAISING FOR HIS DEPARTMENT: TORY TOURS WALKING FUNDRAISING FOR HIS DEPARTMENT: TORY VISIT OF ANTIQUE DEAL ERS Sub-Programme 2.3: HistorySub-Programme Cont: 39 - MF Way-Jones: 2 books in the Way-Jones: MF Original Logos Flow database database Flow Logos Original IT when DVD soft by deleted installed on Mr Jervois’ ware 1 000 entries over computer; following Way-Jones Ms lost. Tait Mrs manual from Access for set up simple database to history collections Paper conservation workshop: Paper 7 books 15 books restored. Observatoryfrom Museum (spines and pages)by repaired 22 books Way-Jones. Ms Mrs by treatment leather given Yame-Maselana LibraryBowker repaired: Mr for MapBathurst repaired Jervois. Quarter Four Actual Achievement lack of due to No fumigation quotation funding; revised Classic Pest from received Control - - - - Quarter Three Quarter Actual Achievement Report for and motivation De Beers Diamond Mines Ltd in Way-Jones F by Written October; Mrs by Kee edited presented in November, ton with additional introduc members in board tion to December; for Quotation EZI-EL added from elevator (R 2 9 5 000); Media still out quotation standing. returned Order by Painting R 4 00 paid; 3 A Collins. by outstanding; 3 paintings checked & loan to sculptures Mrs Barberton Mitford & Preparation reportsCondition and pho tographs “Portraitchair” Of objects for and exhibition blue” “Feeling - - - - Catalogue of costumes re of costumes Catalogue check typed (incomplete); list of chairs and boxes made. Quarter Two Quarter Actual Achievement tory flooding fumigated Treatment and repaired. of mould in Rooms 1 a cleaned Melinex sleeves old Yame-Maselana; Ms by photographs Grahamstown boxes. in acid-free stored Five pictures. 8 framed awaiting pots 2 ceramic Completion. B 72 . using Paraloid restored (History and Observatory Way-Jones museums). Ms a background prepared de Beers for document a meeting and arranged with MrsKeeton Margaret with de involved (former Beers funds) on 2 8 Septem ber August 14 August Fumigation: books from Observa4 books from - - - - 8 framed pictures. Five await Five pictures. 8 framed ing completion & lack of equipment. Due to assistance of medals & cos Catalogue tumes retyped Quarter One Actual Achievement Observatory museums) Mould in Room 1 a (photo dehumidifiers of Furniture): logger monitor data in place; Melinex sheets cleaned; ing. chair items & Room 9 ( 34 items graphs) Fumigation: new items 24 new items Fumigation: (HistoryApril; 15 May and May:April: 11 books repaired; June: 3 books. Record of work Record Database Performance Measure Performance FUMIGATION. QUARTERLY of work Record - - - - Documenation of collec tions; Measurable Objective Measurable PREVENTIVE CONSERVA TION MAN ENVIRONMENTAL OF OBSERVA AGEMENT MUSEUM TORY Conservation: paper and art Conservation: paper and art Sub-Programme 2.3: HistorySub-Programme Cont: 40 - - - 154 images online; 1 8 not suit Quarter Four Actual Achievement Inventory of loan continued. 1 0 4 & 6 ) (OL Scott donation to converted Loan checked. Mrs by donation P Scott-Deetz ( 31 March) al four indexed Ms Sibawu one about Bowker, bums (two Girls School and one Wesleyan album) Webster of images drive No hard able. check Way-Jones Ms received. Larsen emails to Mr 2 emails to ing metadata. D - - - 1 . Index of al and stocktake Quarter Three Quarter Actual Achievement Albums) 2 . Index of and stocktake chairs sorted3 . Sibawu and la various for material source subjects.(Libraryhistorical annexe) and returned Photographs of away;filed no harddrive images as yet. 8 box files of re files of belled 4 8 box bums Ms Sibawu indexed 5 indexed bums Ms Sibawu albums (SM PIC 2 899, 900, 31 8 3 , ClarkburyWaller and - - - Quarter Two Quarter Actual Achievement TNT couri 09 by in August drive. No hard ers. AMOL. R 13 000 paid to graphed by W Jervois and by graphed P Mn documented.by presentation for tonintshi 8- 1 conference SAMA at September MartinRequest from Hill in 1 99 4 ; rifle donated re typedMs Mntonintshi list Way-Jones Ms SAPs; from “black powder” checking on for de-registration; firearms 24 July. fax sent and Ms Way-Jones Ms documented Mntonintshi 126 & Boxes and repacked 12 8. (household linen and patchwork). 5 sets of medals photo returned 1 80 photographs - - Quarter One Actual Achievement mented packed boxes and two pared but not company courier for 3 0 June by digitised trays of medals docu 17 trays by 172 entries digitised entries pre 4 00+ data AMOL; Performance Measure Performance files Computer sheets Data - - - Measurable Objective Measurable of collec Documentation tions: stocktake of photo Digitisation images of Gra graphic hamstown Sub-Programme 2.3: HistorySub-Programme Cont: 41 - email inquiries; visitors from from visitors inquiries; email 22 Quarter Four Actual Achievement (Mr Abrahams), Park Freedom M Michigan (Prof University and MrsMacDowell) P Scott- Deetz (US) and Mrs A Roos, Dr M of the late daughters photocop Information Scott. a number of students ied for requests two Also and visitors. of Baines paintings copies for and Ms C Thompson Mr H for (OUP) Celliers - - 24 email queries includ Quarter Three Quarter Actual Achievement local history, ing families, Park, Currie houses, battles, Prof clan, etc. Ngwane in did research Walker LibraryBowker on families. queryOne copyright from about Wright Mrs Jeanne Kay ( 4 paintings Dorothy taken); Prof photographs of Roehampton Tosh John Stories shown; University J Stoker; docu by required ments. ------Quarter Two Quarter Actual Achievement of photograph reproduce Maurice 5 visitors, Garcia; of Henry a copy requesting and the Mayor Fitchat, items of five photographs (Hart telephone family); two 5 Way-Jones) (F queries. emails including request of Grey photographs for about & information stones Way-Jones) conservation (F September: 8 emails 2 queries about a telephone L Brinkman, artist, 6 visitors Transkei inquiring about fam the Collen rebellion, ily and the Settlers diaries Univer Natal Walker: J (Prof sity), assisted Ms Sibawu the Methodist from visitors inquiring about church Ms marriage.. T Sogo’s Rev Way-Jones and Ms Sibawu Jour interviewed by were concerning nalism students heritage and importance of Paint 3 students). graves.( ing (WB by copied Stocks) A Mitford- for D Greaves 46 queries Total: Barberton. donations List of all Bowker Ms Mntonint by compiled Mr Bowker Stephen shi for about the after complaints museum curation. July: to 3 emails: request - queries 5 email June: 12 visitors; queries 9 6 queries Total: List of all Hart donations Ms Mntonintshi by compiled Mrs G Hart;for objects photo graphed. Quarter One Actual Achievement telephone; 1 email April: 5 telephone; May: 2 telephone 6 8 visitors; Performance Measure Performance s of queries Record - Measurable Objective Measurable queries (including Visitor de assistance) student manding photographic services and photocopy Sub-Programme 2.3: HistorySub-Programme Cont: 42 - - - - 1 . Quarterly reports and Quarter Four Actual Achievement com were reviews progress pleted. fi wrote 2 . Mrs Barber-James report the NRF. for nal research of expenditure 3 . Authorized or R 54 , 33 8 and issued invoices and awards advances received R 35 ,000 as income totalling during this period. 4 . Mr Zingela has been absent period the entire for work from get approval and needs to being medically boarded. for letters. several Wrote needs 5 . OSD implementation Mrs be seen to to Barber be translated James needs to Scientist and Professional to his Dr de Moorhave needs to as Specialist Scientist status Meetings and implemented. prepared. documentation Collection Wet a for 6 . Funding be found. needs to store 7 . Mr Bellingan has been an NRF funded in awarded and Prof 8. Mrs Barber-James a Museums/Uni received Villet partnershipversity for award conductR 117 ,000 to research on Ephemeroptera. ternship worthternship R 66 ,000. - - - Dr de Moor made 1 .Museum quarterly reports Quarter Three Quarter Actual Achievement reports review and progress and evaluated. written were 2 .Dr de Moor completed reports on his conference he visit and on the research undertook for in Belgium the NRF. 3 .Dr de Moor informed was NRF for his evaluation that and Rating successful was his stand he had improved and advances or received R 6 0, 3 0 4 as totalling awards during this period. income 5 . the enquiries as regards of implementation recent Mrs James is com (OSD). and needs to pleting a PhD the post of to be translated or scientist a professional once a specialist scientist Dr the degree. she attains de Moorget salary needs to as a Senior adjusted Special category. the C 1 category. ing to of expenditure 4 .Authorized R 43 , 1 9 3 and issued invoices ist Scientist since 1 99 6 . ist Scientist since - - - - - Quarter Two Quarter Actual Achievement quar de Moor completed Mr Zingela reviews. terly the for on sick leave away period did not do a entire report. 2 . Dr de Moor authorized and is R 3 9, 465 expenses or received sued invoices total and awards advances the department. report a final 3 . Compiled the SANBI funded for project, capture database for final invoice submitted work R 15 , 5 00 and prepared continued for proposal this importantfunding for project. to a request 4 . Submitted a DST funded Intern NRF for in the Depart training for Inverte of Freshwater ment all NRF funded submitted the claims to researchers NRF. brates during 2 0 1 0. brates 5 . Mrs Barber-James as income for for ling R 53 , 334 as income . Mrs Barber-James and Dr 1 . Mrs Barber-James Funds successfully raised: successfully Funds Mrs James: NRF funding and Rhodes Deans University Discretionary Fund. Dr de Moor: NRF and Rhodes S&T funding. Quarter One Actual Achievement - - Performance Measure Performance quarterlyWrite & annual reports. re Raise funds for Man of staff. Training search. age departmental budget. Regular meetings with Management. - - Measurable Objective Measurable Management and admin of the Departistration of Freshwater ment Invertebrates Sub-Programme 2.4: Freshwater Invertebrates 2.4: Freshwater Sub-Programme 43 - - - - - Quarter Four Actual Achievement will be a post 9. Dr Ben Price in the doctoral researcher 2 0 1 0- 11 and Museum for R 17 0,000 has been awarded on aquatic doing research for insects. running have to 11 . Arranged done through of NRF finances Rhodes administra University tion. ac 1 0. Dr de Moor received ap and University ceptances external two exam for proval Mr Bellingan’s evaluate iners to MSc dissertation. R 22 ,000 for quote 11 . Received server a dedicated purchase to house all the Museum to collectionselectronic data Rhodes these at and maintain Dr de Moor will try University. this exercise. funds for raise to - - - - . Dr de Moor was informed 6 . Dr de Moor informed was Quarter Three Quarter Actual Achievement a PhD Mrthat Ben Price had been awarded student bursary an NRF Postdoctoral undertake R 17 0,000 to for in the Albany research Museum in 2 0 1 0. Mr Price will be co-supervised Dr by from Villet de Moor and Prof Rhodes University. 7 . Dr de Moor informed was salary R 75 ,000 for that of Mr continuation for Weeks D capturing of the Database in SPECIFY has been made SANBI. An by available the first payment for invoice issued. of R 35 ,000 was held with 8. A meeting was the IT expert Mr Guy Halse, and all Albany W Coetzer Mr Museum departments deal Science ing with Natural collections and databases, assess the possibilityto and of housing our elec cost collection on a data tronic Rhodes server. University 9. Dr de Moor approached possible externaltwo exam Mr Bellin evaluate iners to gans MSc which he hopes to submit in April 2 0 1 0. - Quarter Two Quarter Actual Achievement 6 . Dr de Moor got bank the DWAF have to approval reg researchers accredited to and enable DWAF istered services for make payments Museum the Albany into account. was 7 . Mrs Barber-James acting head of department 1 - 24 July. from Quarter One Actual Achievement Performance Measure Performance Measurable Objective Measurable Sub-Programme 2.4: Freshwater Invertebrates Cont: Invertebrates 2.4: Freshwater Sub-Programme 44 - - - - - 00 accessions compris 16 , 6 00 accessions that 1 . Recorded Quarter Four Actual Achievement computerisa with the database continue tion and collection management. the KUN from data captured Weeks 3 . Mr and helped with curation. catalogue SGF finances 4 . Mrfunded from Soxujwa into Trichoptera 43 ,000 adult incorporated collectionTSR and 2 00 insects the into the collection. BOT Trichoptera 5 . Dr de Moor adult identified and Mrsand Megaloptera Barber-James helping Mr Bell Ephemeroptera identified Tstit on the his research ingan complete sikamma Mountains Rivers . ing 122 , 3 00 specimens had been acces sioned into the collection 2 00 6 between sioned into and 2 009. in raising 2 . Dr de Moor successful was to Weeks enable Mr SANBI to R 75 ,000 from ------. Mr Weeks continued cata continued Weeks 1 . Mr Quarter Three Quarter Actual Achievement 1 0. Dr Michele Hamer from the Museum SANBI visited evalu to on 13 November of collections the status ate preservation and storage, services at as staffing as well Museum. the Albany 11 . Mrs to James continued help NRF funded researchers submitting claims. 12 . Mrs James attended HOD meetings on 3 and 1 8 of Dr de in the absence Nov Moor and helped loguing data during with some curation paid a He was this period. stipend of R 2 000 per month this period out of departfor funds. generated mentally 2 . Mrs James helped Mr Zwai departDwani (Ichthyology draftto to a letter ment) ask to sugar company Illovo of ethanol for a donation for our collection 3 . Dr de Moor identified Trichop most of the adult Mr and with help from tera all the identified Soxujwa Simuliidae and Mrs James Ephemerop many identified Tstitsikamma the from tera Mountains Rivers. - - - - - Quarter Two Quarter Actual Achievement Kirsten SANBI at to records com successfully bosch was ed a meeting on the scoping of South Natural African History Museum collections at NRF The SAIAB on 2 8 August. and SANBI representatives museum Manag informed and collection curators ers, they will be managers that of col the status evaluating preservation lections storage, and services as staffing as well all collectionat repositories. needs will determine They these for and requirements collections. pleted. 2 . Dr de Moor attend pleted. . The electronic transfer electronic transfer The 1 . data of 7 9,000 catalogued Quarter One Actual Achievement To take place in take place To July/August - Performance Measure Performance Identification and incorpo Identification into of invertebrates ration collection. collection. Curate and incorporation Loan of Development dispatch. Identify electronic database. insects the public and for organisations other research Measurable Measurable Objective Development and Development of the national curation collection of freshwater invertebrates Sub-Programme 2.4: Freshwater Invertebrates Cont: Invertebrates 2.4: Freshwater Sub-Programme 45 ------. Mrs Barber-James updated the Afrotropi updated 6 . Mrs Barber-James Quarter Four Actual Achievement checklistcal mayfly on the and had it placed Mr by Mashoba. Website Museum provid 7 . Dr de Moor and Mrs Barber-James ed a checklists of South caddisflies African (em for Ms Daksha Naran and mayflies all freshwa coordinate SANBI to by ployed databases). related ter queries on Belosto 8. Dr de Moor answered Mr G Gade for and Corixidae from matidae Town. UCT Cape and Ms J Mitchell from on information 9. Dr de Moor provided of the Natural Dr Crosskey Simuliidae for History Museum London. Dr N Strydom1 0. Dr de Moor provided of on identification (SAIAB) information contents. insects fish gut from speci Megaloptera 11 . Dr de Moor provided Dr Price to mens and a set of paper reprints his molecular phylogenetic commence to of insects. on this order research beetles made 12 . A loan of Psephenidae in 2 00 1 was Taiwan of Lee Dr Chi-Feng by the pinned collection. into incorporated or questions identifications 13 . Several carried Dr out by the public were asked by de Moor and Mrs Barber-James. ------4 . Drs de Moor and Mr Soxu Quarter Three Quarter Actual Achievement collec a large identified jwa tion of Simuliidae collected in the Senqu River Orange Ms P Sebotswa of the for Highlands Develop Lesotho Authority. ment 5 . Dr de Moor and Mrs Bar aquatic identified ber-James insects the Kunene from Mr Kevin RobertsRiver for and Ms S Bethune of Na Water mibia Department of Affairs. 6 . Dr de Moor identified Dr D Schael for Trichoptera of NMMU. 7 . Dr de Moor and Mrs Bar helped Bronwyn ber-James Rhodes (technician, May Entomology University Department) with identifica were that tion of organisms killingapparently the new the for agent biocontrol Myriophyl weed, aquatic lum. Dr R 8. Dr de Moor provided Nepid Consultants Palmer, information with ecological insects the on aquatic from River. Kunene - - - - Quarter Two Quarter Actual Achievement 3 . Mr Bellingan and Mrs Barn consign delivered er-James Stone of Dragonflies, ments for species flies and Mayflies to specialists in identification and Town Cape Stellenbosch, Germany. 4 . Dr de Moor and Dr M Picker (UCT) all adult identified and Plecoptera Megaloptera rivers Tsitsikamma the from survey. and Dr de 5 . Mrs Barber-James Moor helped with identifica insectsthe tions of aquatic for project and also Tsitsikamma helped Mr Eady an MSc Bruce UKZN from student as well queries several as answering public. the general from Quarter One Actual Achievement Performance Measure Performance - Measurable Objec Measurable tive Sub-Programme 2.4: Freshwater Invertebrates Cont: Invertebrates 2.4: Freshwater Sub-Programme 46 Quarter Four Actual Achievement - - Quarter Three Quarter Actual Achievement 9. Dr de Moor and Mrs advised Mr Barber-James IWR Nelson Odume from (Rhodes with University) on chironomid literature to and on how identification specimens. rear 1 0. Undertook routine of aquatic identifications or answered invertebrates the public and queries from other from staff or students organizations. research 11 . Dr de Moor helped Mr queries with routine Weeks the correction of regarding onto being recorded data the Specify database. 12 . Mr Marufu do Lightone a collection of Zimba nated insects the Albany to bwean Museum. a donated Lowe 13 . Dr Steve collection insects of aquatic and made in the Cederberg the to Baviaankloof region Museum. Albany 14 . A loan of Psephenidae Dr Chi- beetles made by in 2 00 1 Taiwan of Lee Feng partiallywas returned. Quarter Two Quarter Actual Achievement Quarter One Actual Achievement Performance Measure Performance - Measurable Objec Measurable tive Sub-Programme 2.4: Freshwater Invertebrates Cont: Invertebrates 2.4: Freshwater Sub-Programme 47 - - 1 . Dr de Moor and Mr the rivers Belingan visited 15 and between mountains Tsitsikamma of the and collected all the temperature 23 February loggers set out in Januarydata 2 009. also undertook collectionsThey of light-trap 2 . Quarter Four Actual Achievement and other insects and Dr de Trichoptera adult Moor made a pinned collection and collected molecular analysis in 1 00% ethanol for material phylogenies. resolve to 3 . Dr de Moor and Mr the Bellingan attended Tsitsikamma committee steering Rivers final report the final and Dr meeting and presented presentation a powerpoint de Moor delivered of recommendations of the main findings and the study. attended 4 . Dr de Moor and Mrs Barber-James in meeting 25 th February an NRF SABI forum in importance research The of systematic PE. emphasised and was Museums and Universities discussed. was this research funding for (Smithsonian Dr O Flint to 5 . Dr de Moor wrote if they enquire to DC USA) Washington Institute and also asked Megaloptera African had any research on Megaloptera advice him if the for techniques. M Bur Prof with help from 6 . Mrs Barber-James, of an artificial on the development worked ton species identifi for network application neural nymphs. of Prosopistomatidae cation - - - - - Quarter Three Quarter Actual Achievement Mrs Villet, M Prof between Dr de Moor H Barber-James, regard and Mr Ben Price research ing a postdoctoral 2 0 1 0. Financing project for were work and field lab all discussed. 2 . A meeting with Dr Dr de Moor and Mr Palmer, Bellinganheld was Terence discuss the statistical to using the of data analysis pack computer CANOCO age. Austral an 3 . Dr Ben Kefford approached ian researcher and Dr de Mrs Barber-James Moor undertake to a joint paper listing and evaluat of levels ing the tolerance insectsaquatic increased to salinity in South com Africa with Australia. pared . A meeting was held 1 . A meeting was ------. Dr de Moor was awarder 1 . Dr de Moor awarder was by R 25 ,000 mobility grant Quarter Two Quarter Actual Achievement undertakethe NRF to re Belgian the Royal at search Sci Natural Institute for in Brussels July. ences 2 . Dr de Moor two spent Belgian the Royal at weeks Sci Natural Institute for (RBINS) in Brussels ences col studying the Congo lections of G Marlier and S Jaquemart ( 3 0 June – July and 15 - 21 2 009). of 800 photographs Digital than 4 000 mi of the more slides held in this croscope made using collection were Wild the institutional Leica M 1 0 and DFC 42 dedicat and software. ed camera - Quarter One Actual Achievement paper One research publica for accepted tion. Second research for paper submitted publication. in Poland Conference successful. - Performance Measure Performance & MSc reports, PhD Write thesis supervision. Prepare presentations conference three Prepare of research. papers for manuscripts for of of Annals Editor journals. Museums. Cape the eastern Inter for Editor Associate Journal national Aquatic scientific Insects. Referee papers and reports - Measurable Measurable Objective Undertake re increase search, knowledge and publications. Sub-Programme 2.4: Freshwater Invertebrates Cont: Invertebrates 2.4: Freshwater Sub-Programme 48 - - . Dr de Moor and Mrs Barber-James with a 7 . Dr de Moor and Mrs Barber-James Quarter Four Actual Achievement scientists.contributed of international group of species on diversity a chapter for information systems. in freshwater Trichop papers on two 8. Dr de Moor reviewed the International journal Zoosymposia. for tera a manuscript on edited 9. Mrs Barber-James Switzerland. colleague in for a mayflies Corsican Dr de board, a member of the editorial 1 0. As Jour of the African the Editor Moor provided on several Science with advice nal of Aquatic publications. an 11 . Dr de Moor external was for examiner University. Hare Fort from MSc degree the R 11 ,000 for 12 . Dr de Moor awarded was 7 of Volume manuscriptsprinting of the two for Museums. Cape of the Eastern the Annals ------4 . Mrs Barber James under Quarter Three Quarter Actual Achievement into detailed research took the structure of basal scler to in Prosopistomatidae ites understand the wing vena detailed studies tion. More features on morphological undescribed species of five of adult Prosopistomatidae of water and an analysis of all quality requirements known species of Prosopis also conducted. were toma pre 5 . Mrs Barber-James of her the progress sented a post-gradu at research She also got November. use PCA to on how advice from her data analysing for Villet. Prof 6 . Draftof 4 papers copies with Dr de Moor as author or co-author with Dr Steve Dr N. Griffen, Mr P Lowe, Weyl M Hill, Dr O Prof Weyl, and Mr G McIlleron were Correspond review. for sent paper a joint regarding ence W Mey of Germany with Dr ongoing was ate student seminar on 4 student ate - - Quarter Two Quarter Actual Achievement 3 . Mrs Barber James undertook in the laboratory of Dr M research Monaghan, the Leibniz-Institute at and Inland Ecology of Freshwater (IGB), Berlin, Germany Fisheries During the 14 August). ( 27 July- visit with the help of Dr Monaghan she extracted and Ms L Peireira various and amplified DNA using from primers and PCR techniques a selection of Prosopistomatidae focused on The study mayflies. both nuclear and mitochion as the protein drial genes as well selected The genetic 3 . histone compare will be used to sequences so far derived with the phylogeny morphol the nymphal only from ogy of these mayflies. papers 4 . Mr Bellingan delivered conferences two at on our research (see below). 5 . Dr de Moor and Mr Bellinag committee the steering attended rivers Tsitsikamma meeting on the 14 - 15 September and project from discusse the 166 page draft final report the project in detai. for Quarter One Actual Achievement Performance Measure Performance Measurable Objective Sub-Programme 2.4: Freshwater Invertebrates Cont: Invertebrates 2.4: Freshwater Sub-Programme 49 Quarter Four Actual Achievement - - - - - 7 . Dr de Moor and Mr Quarter Three Quarter Actual Achievement check Bellingan continued and cata identifying ing, insectslogueing aquatic in a preparing for readiness reportfinal for presentation Rivers Tsitsikamma the at be held meeting to Research 2 0 1 0. on 23 February 3 8. Dr de Moor reviewed inverte papers on aquatic Jour the African for brates Science nal of Aquatic 9. Dr de Moor commented on a report outlining the the reserve for ecological out Salt River and pointed some shortcomings as Valley the Natures for advice Dr de Moor answered Trust. on Alien a questionnaire a SANBI Biota for Invasive funded project. 1 0. Dr de Moor needs to for final editing, find funding and printing of the layout Volume manuscriptstwo for of the East 7 of the Annals Museums. ern Cape - - - Quarter Two Quarter Actual Achievement a paper on 6 . Dr de Moor reviewed African for invertebrates aquatic re Mrs Barber-James Entomology. of Proceedings the Preface viewed of XVI International Symposium XII International on Plecoptera, on Ephemeroptera Conference de Lim the Annales and papers for and Journal of the Northnologie Society. American Benthological authors 7 . Dr de Moor received of the manuscript copy corrected on the History of Grahamstown’s of the the Annals supply for water manu All Museums. Cape Eastern editing for ready now scripts are and page setting. Quarter One Actual Achievement Performance Measure Performance Measurable Objective Sub-Programme 2.4: Freshwater Invertebrates Cont: Invertebrates 2.4: Freshwater Sub-Programme 50 - - - . Mrs Barber-James planned future SASS ac planned future 1 . Mrs Barber-James Quarter Four Actual Achievement fieldtrips with Dr creditation Nikite Muller (IWR) (DWAF). Thirion and Ms Christa SciCue interviewed was by 2 . Mrs Barber-James “When is a species species” about her talk and had ( 24 and 2 8 March) SciFest at presented Mail and articles Grocott’s published in SciCue, the Mail and Guardian. 3 . Dr de Moor supervised Mr Bellingan MSc and projects. PhD Mrs Barber-James Rhodes at Uni a Forum 4 . Dr de Moor attended with have we discussing the problems versity and assessing quality in Grahamstown water could researchers the community of water how this problem. alleviating to contribute and Mrs Barber James Weeks Mr 5 . Dr de Moor, handover a database for a poster prepared Town. SANBI in Cape meeting at Arthur Prof that 6 . Dr de Moor informed was Harrison who has been an important contribu our collection expanding and knowledge to tor 17 the previous over base of Chironomidae 2 00 7 . in December had passed away years ------Quarter Three Quarter Actual Achievement marked practical and theoretical year the second for examinations Dr de Moor and class. Entomology also marked sec Mrs Barber-James collections. entomology ond year slide mounted 2 Mrs James prepared ento year the second specimens for practical exam. mology end of year 3 Mrs James inserted details in errata identifica of the mayfly 1 0 volumes 8 of the Guides Volume in tion key, of Invertebrates the freshwater to southern first published in Africa 2 00 3 . 4 .Dr de Moor supervised Mr Bellin PhD gan MSc and Mrs Barber-James projects. 11 Decem to 3 0 November 5 . From Marufu a lecturer in Takawira one Physiology, Animal and Ecophysiology Plant the from Evolutionary Botany Department of Biological of University Sciences, Mrs Barber- Dr de Moor, Zimbabwe. James and Mrall assisted Soxujwa Mr of the Marufu with identification insects he had collected in moun also We in Zimbabwe. tain streams him. some useful reprints. gave 009 the FWI hosted Mrber 2 009 the FWI hosted Light Dr de Moor prepared, set and 1 Dr de Moor prepared, - - - - . Dr de Moor delivered 1 0 1 . Dr de Moor delivered Quarter Two Quarter Actual Achievement practi two ran lectures, and set exams cal classes, reportsmarked 1 8 prac for BSc Entomol second-year a meeting attended bray by convened on 27 August Drs Dirk Roux, Monash Uni Southversity and Dr Africa NIWR CSIR to Ashton Peter the historyhelp document in South science of aquatic Africa. 3 . Dr de Moor and Mrs and Mr Barber-James Bellingan helped Mr Bruce Eadly with identification in the Albany techniques Museum lab. 4 . Dr de Moor supervised Mr Bellingan MSc and Mrs projects. PhD Barber-James 5 . Ms Danika Swanepoel student year a second some exceptional showed skills and Dr de in drawing Moor she has suggested and do some come could at the illustration scientific Museum during the Albany vacation. December ogy students between 27 between ogy students 2 009. July and 7 August 2 . Drs de Moor and Cam Quarter One Actual Achievement Entomology delivered, course set and exams marked. - Performance Measure Performance on research Posters 2 nd & 3 d Teach displayed. courses entomology year Presenta University. at school learners. tions to Supervise postgraduate students. - - - Measurable Objective dissemi Facilitate of informa nation tion on freshwater invertebrates collec through and tions , display knowledge Sub-Programme 2.4: Freshwater Invertebrates Cont: Invertebrates 2.4: Freshwater Sub-Programme 51 manuscripts with regard Handled 22 manuscripts with regard Quarter Four Actual Achievement reviewers and allocating reviews to Managervia the electronic Editorial all reviews. Handled and returned South to Africa is returning Dr Paxton finish this manuscript. and is keen to made with him. was Contact - Quarter Three Quarter Actual Achievement new submissions and some were revisions. some were African manuscript for Reviewed Sciences Journal of Aquatic been have and Paxton Drs Cambray in contact and discussed the manu script. Dr Cambray handled 17 manuscripts Dr Cambray Dr Cambray handled 1 8 Dr Cambray Quarter Two Quarter Actual Achievement manuscripts some were new submissions and some revisions. were manuscript for Reviewed JournalAfrican of Aquatic Sciences. and Paxton Drs Cambray been in contact and have discussed the manuscript. - Quarter One Actual Achievement manuscripts some were new submissions and revisions. some were manuscript Reviewed Nigeria African from for Sci Journal of Aquatic ences. and Paxton Drs Cambray been in contact and have discussed the manuscript. Dr Cambray handled 15 Dr Cambray Performance Performance Measure - - Measurable Objective of Interna Editor Associate Hydrobio tional Journal, logia a is forwarded Dr Cambray number of manuscripts and both from reports review, to and international national on an ad are These sources. the hoc basis throughout and cannot as such be year Being a senior planned for. to I usually agree scientist do every manuscript sent me. to helped a Dr Cambray doctoral UCT , Dr B. student with a section of his Paxton, is being written This thesis. a paper. up for Sub-Programme 2.5: Ichthyology 2.5: Ichthyology Sub-Programme 52 - Quarter Four Actual Achievement reportand comments The read was sent. Knowledge shared. a number of back logged Cleared laboratory. specimens from held in A very meeting was successful and A report delivered was February. Makanathe at Environmen to spoken Municipal ManagerThe has tal Forum. quality of water been kept informed Forum Water VC’s The issues via email. attended. was - Quarter Three Quarter Actual Achievement being sortedSpecimens are and back log is being assessed. meet the KCC chaired Dr Cambray help with to ings and continued and a booklet development website Supply Water on the Grahamstown Mullins. Lorraine by authored - - - Quarter Two Quarter Actual Achievement being Specimens are sorted and back log is be ing assessed. the chaired Dr Cambray meeting and helped KCC develop with website and a bookletment on the Sup Water Grahamstown Lorraine by ply authored Mullins. - - - - - Quarter One Actual Achievement through read Dr Cambray the report and agreed with it so no comments necessary as it is were in line with biodiversity most The conservation. come would comments anglers and aquacul from people who use alien ture fish. met with Drs Dr Cambray Swartz and Nel in Gra so did not have hamstown Stellenbosch. go to to being Specimens are sorted and back log is be ing assessed. the chaired Dr Cambray meeting and helped KCC develop with website and a bookletment on Water the Grahamstown Lor by Supply authored Mullins. raine Performance Performance Measure Measurable Objective species NEMBA Invasive Expert Regional NFEPA: Review Sessions department Dr for Prepare retirement Cambray’s involvement Community Catchment – Chair of Kowie (http://www. Campaign kowiecatchmentcampaign. org.za/) Sub-Programme 2.5: Ichthyology Cont: 2.5: Ichthyology Sub-Programme 53 - - was expanded expanded paper 2 was Manuscript for book 2 made WG; manuscript for – F Quarter Four Actual Achievement – SKG not completed but was progess of camphor blocks in all Replacement contain boxes and storage drawers ing pinned insects – BM bot up in all storage topped Alcohol collection – BM tles in wet out and one loan One loan sent – SKG. renewed - - - Quarter Three Quarter Actual Achievement in Journal Research of Hymenoptera this quarter – FWG of camphor blocks Replacement and storage ( 2 ,9 72 ) in all drawers pinned insects containing boxes – BM up in all storage topped Alcohol collection – BM bottles in wet of with the replacement Together the number of camphor blocks, counted was specimens per drawer the SANBI/NRF col for and recorded lections audit – BM one loan re out, One loan sent loans received, returned two newed, one approved, one loan transfer Hille van re J.C. the late loan to – SKG Australia turned to Manuscript for paper 2 nearingManuscript for paper 1 published by completion; - - - - als were granted for 2 0 of for granted als were Manuscript for paper 1 Manuscript for blocks ( 2 ,9 72 ) Camphor 31 overdue Reminders for Quarter Two Quarter Actual Achievement and submitted completed Journal of Hymenoptera to – FWG Research and storage in all drawers pinned containing boxes – FWG insects replaced checked in all stor Alcohol collec age bottles in wet tion – FWG renew out, sent were loans these loans and a second ary on granted loan was part of loan 00 1 9 – SKG - - Quarter One Actual Achievement and submitted completed Journal of Hymenopto – FWG Research tera met with Drs Dr Cambray Swartz and Nel in Gra so did not have hamstown Stellenbosch. go to to returned of two Receipt loan nos 00 23 and loans, 00 27 – SKG Manuscript for paper 1 Manuscript for Performance Performance Measure number of The publications produced of Presence camphor blocks and in drawers boxes storage and satisfactory in levels alcohol bottles storage Number of loans out and sent loans returned received - - - Measurable Objective undertake Collections To on aculeate based research and bees wasps collections maintain in To quarterly e.g. good order, of camphor replacement and blocks in all drawers contain boxes storage ing pinned insects and six up of topping monthly bottles in in storage alcohol collections wet handle loans of speci To mens of insects and arach for researchers nids to study scientific Sub-Programme 2.6: Entomology and Arachnology 2.6: Entomology Sub-Programme 54 - - requests received and 16 respons received 16 requests Quarter Four Actual Achievement – FWG & SKG es provided of the and return Checking, signing of the natural NRF/SANBI assessment history collections – spe documents collections cifically the terrestrial of and oligochaetes insects, arachnids, & FWG – SKG myriopods No requests No requests - - - - Quarter Three Quarter Actual Achievement – FWG & SKG sponses provided and participation for Preparation of the in the NRF/SANBI assessment historynatural collections – spe collections cifically the terrestrial of and oligochaetes insects, arachnids, & FWG – SKG myriopods with the marking given Assistance of the insect collections submitted the Rhodes by Uni examination for – FWG & SKG II students Ento versity In Review for of funding application Science, for Foundation ternational – SKG Sweden requests received and 17 re received 17 requests Quarter Two Quarter Actual Achievement and received six requests provided six responses – FWG & SKG hour lesson on insects Two home a Grahamstown for 12 children school group, and 4 mothers FWG & SKG Journal of InsectReview for – SKG Behaviour - - - Quarter One Actual Achievement – FWG & SKG with markingAssistance of Rhodes En University II insecttomology collec tions – FWG & SKG Ameri for reviews Three can Museum Novitates (FWG), Revista Mexicana and de Biodiversidad South Journal African of (SKG) Botany requests received and received 13 requests provided 13 responses - Performance Performance Measure Number of responses Number of responses Number of under reviews taken - - Measurable Objective for requests to respond To and infor identifications staff and from mation of universities, students farm museum workers, conservation nature ers, householders and officers, scholars requests to respond To schools and higher from institutions for education assistance teaching requests to respond To of review for editors from to manuscripts submitted journals and of funding to submitted applications funding bodies Sub-Programme 2.6: Entomology and Arachnology Cont: and Arachnology 2.6: Entomology Sub-Programme 55 - Room dust free, floors and cabinets Room dust free, polished – BM Quarter Four Actual Achievement One Quarterly Report, one Annual Report one quarterly - SKG; assess LaboratoryBuyelwa Assistant for ment – FWG & SKG Mtuze butterflyreturnedThe was database correction and corrections were for SABCA to and submitted completed & FWG – SKG appointed were capturers data Four SKG, from on request and trained; of SAIAB converted Coetzer Willem Specify 6 , to database the existing meetings between several requiring on capturers; WC and the data SKG, the data to given was going guidance from & FWG; data SKG by capturers and captured 5 , 2 90 specimens was data captured the previously added to 14 , 5 00 specimens; on invitation for & the funders SABIF/SANBI, SKG from a working at FWG attended breakfast Town. Kirstenbosch, Cape unit trays completed, bringing bringing completed, 417 unit trays 89 2 – BM to year for total - - One Quarterly Report four – SKG; quarterly and one annual assessments Laboratory Assistant for assessment – FWG & SKG Mtuze Buyelwa butterfly The completed was database checking SABCA for to and submitted – SKG awarded of R90,000.00 was A grant for an assistant employ SANBI to by of of the databasing the continuation insectsthe terrestrial starting with the of the bees and inclusion update of the pollen wasps. and meet appointed was assistant An ings held with the other departments da establish an overall and SAIAB to Museum the Albany for tabase format historynatural collections. floors and cabinets Room dust free, polished – BM Quarter Three Quarter Actual Achievement unit trays were completed – BM completed were 4 0 5 unit trays - - unit trays were com were 32 unit trays Room dust free, floors and Room dust free, cabinets polished – BM Quarter Two Quarter Actual Achievement One Quarterly Report, reportsmonthly no longer – SKG required SANBI for to Application As Databasing funding for acknowledged. sistant – BM pleted - Room dust free, floors and Room dust free, cabinets polished – BM Quarter One Actual Achievement Report,One Annual one Quarterly Report, three Monthly Reports as and a Strategic required Document – SKG Planning SANBI for to Application Databasing funding for – SKG Assistant – BM pleted 8 unit trays were com were 3 8 unit trays - - - - - Room dust free, Room dust free, floors and cabi nets polished Performance Performance Measure of An Provision Quarterlynual, and Monthly re ports and other as documents required for Applications ap funding, of pointment and supervision of databasing assistants Number of unit construct trays ed To keep the collection To dust free room Measurable Objective as documents provide To the Albany by required Museum Manager of terrestrial Databasing insect collections construct unit trays To Sub-Programme 2.6: Entomology and Arachnology Cont: and Arachnology 2.6: Entomology Sub-Programme 56 - - - th Feb Dr Michael Raath of the On 17 th Feb Quarter Four Actual Achievement the Depart visited NRF auditing team complete this to the full day for ment on questionnaire a comprehensive Col of the Palaeontology the status up ques lection Follow in the AM. dealt with via email over tions were report is Final the next weeks. two expected in the 2 nd half of 0 1 0. Quarter Three Quarter Actual Achievement Quarter Two Quarter Actual Achievement a meeting at Attended SAIAB/NRF 5 August be undertakenWill in 2 0 1 0. Annual report 2 008-09 Annual for Quarter One Actual Achievement completed accessioned new fossil Five collection. Additional into material newly catalogued Mr by Robertaccessioned Gess A start made in the was of a fine preparation specimen of Lystrosaurus. In sauropod addition two being dinosaur vertebra are prepared. of amount A significant in the spent time was of the two preparation new Heterodontosaurus These dinosaur specimens. a significant represent fossils of this group to contribution dinosaurs - This quarter has again been very difficult one from a health point of view as I was in “End Stage Renal Failure”. I continued with dialysis in Port in with dialysis continued I Failure”. Stage “End Renal quarterThis was in has again been very of view as I from a health point difficult one Performance Measure Performance ings. trips in the Karoo & collected on research rocks Uitenhage of 2 . Ongoing cleaning and preparation material fossil collection other queries from 3 . Answer scientists collection loans 4 . Process & small mammal collection 5 . Check bird insect for infestation reports general fossil made by Verify 6 . public. Science collections in of Natural 7 . Audit NRF. all SA museums by of all collections fumigation 8. Annual 2 performance with term Not consistent measure 1 . Manage departmental expenditure quarterlyWrite reports 2 . annual report Write 4 . HOD & full staff meet regular 5 . Attend of new material 1 . Regular accessioning - Measurable Objective effective ad and Efficient of the earthministration sciences Maintain an acceptable of of curation level collections in the Department of Earth Sciences Sub-Programme 2.7: EarthSub-Programme Sciences de Klerk: W. Dr the Curator: from Note for a transplant all the necessarycomplete to test and arrange was able I operation. for a transplant a to donate to me kidney offered sister and happily my times per week Elizabeth three by the was booked off I After the operation for half this quarter. work to only able 2 009. Inwas therefore effect I on 1 8th November Town Schuur Hospital in Cape Groote at operation of the Museum the management thanks to grateful my on record place like to I would after this major operation. doctors 31 January until recover 2 0 1 for Town) Schuur (Cape Groote understanding and support my life. their considered during this difficult time in for 57 - - - - Quarter Four Actual Achievement also all these photographs Producing and repair the upgrading, required of the Departmenrecommissioning table. light tal photographic the Depart visited NRF auditing team complete this to the full day for ment on questionnaire a comprehensive Col of the Palaeontology the status up ques lection Follow in the AM. dealt with via email over tions were report is Final the next weeks. two expected in the 2 nd half of 0 1 0. th Feb Dr Michael Raath of the On 17 th Feb Quarter Three Quarter Actual Achievement Quarter Two Quarter Actual Achievement - - - Approximately 75 % of Approximately Quarter One Actual Achievement on review literature Full ash depos of volcanic topic and its has been prepared refined. relating applications Three civil projects in the East to to. attended were ern Cape manuscript completed. is a big one! This Start made with manuscript still being prepared Fossils and preliminary research undertaken and preliminary Preparation under research literature taken. Performance Measure Performance Review manuscripts and reports and recommendations forward paper in 2010 Prepare permitas applications Read and evaluate Cape in SARHA office from sent they are Town. - - - - - Measurable Objective Dr De Klerk is regularly a number of manu sent theses and reportsscripts, both from review, for and international national on an are These sources. ad hoc basis throughout and cannot as the year a As such be planned for. one is obliged researcher these re accommodate to works quest as the system on peer review. Dr De Klerk is supervis ing a post graduate (BSc(Hons)student thesis. be to results Research up as a paper once written r. completed. Dr De Klerk is an advisor to Commit SAHRA Permiting Palae Archaeology, for tee and Meteorites ontology Sub-Programme 2.7: EarthSub-Programme Cont: Sciences 58 ------Throughout the Throughout ciFest – ciFest March – presented a – presented March - As a board member of a board - As 2nd KFEC th Feb – presented lecture to students of the Ulovane of the Ulovane students lecture to – presented 12 th Feb Quarter Four Actual Achievement Game Ranger School the Amakhala based at Game Reserve ( 25 learners). the curator of March month During the entire Teaching: BSc Geology the annual 2 nd year module in presented included 2 0x This Rhodes at University. Palaeontology final practicalwas exam The lectures and 4 x practicals. in mid April and the final theoryset and will be written in mid June. written exam Club of GTN on the discovery of the Probus lecture to helped a Canadian March dinosaur in SA. 3 rd a rare a medi to relating with information history researcher in in Bizana (Transkei) who had lived Thompson cal Dr He had collected the early part of the 2 0th Century. Um the Cretaceous from a number of marine fossils Edward.S zamba beds near Port fossil demonstrated Mayi Mr Luvuyo of SciFest duration public and many the general to techniques preparation also avail the Museum. He was learners visited that all was the study of palaeontology what explain able to for the inquir myriad of questions about and fielded a Ad speaker and Chairperson of the SciFest the keynote at UCT, form Chinsamy-Turan Anusuya visory Prof Board, “Things Fly”. that her talk in Nieu-Bethesda, Centre Exploration the Kitching Fossil meetings board the first of two attended the curator Duringheld in 2 0 1 – this on 15 th March. these reces sionary and a breaking times the projecteven is barely been imple have measures number of belt tightening mented. th March the curator introduced introduced the curator 27 th March On Sat ing learners. Quarter Three Quarter Actual Achievement Quarter Two Quarter Actual Achievement - Quarter One Actual Achievement and of Evolution Publication To the Karoo Basin booklet. and published for be printed schools. rural distribution to 2 0 lectures and four Present 4 hour practicals 26 BSc to Geology students. 2 nd year their performanceAssess by both setting and examining theory and practical mate rial. Performance Measure Performance number of publications The produced - Measurable Objective Undertake collections on fossil based research (and occasion vertebrates the from al invertebrates) – dinosaurs, Cape Eastern and mammals therapsids Sub-Programme 2.7: EarthSub-Programme Cont: Sciences 59 - Quarter Four Actual Achievement six requests to During the quarter received the curator fossil of and identification of SA fossils information for Of specimens. and mineral particular the iden was note form of specimens in the rock and mineral of tification & Mrs Rem Gilfillan Ted Mr in by polished eggs brought report farmers in fossil from Additional Alfred. of Port the Karoo northin 2 0 1 later will be visited of Cradock evaluation. for Quarter Three Quarter Actual Achievement Quarter Two Quarter Actual Achievement two Presented lectures to College Graeme junior classes on of Eastern Palaeo – 31 Aug Cape. Quarter One Actual Achievement Performance Measure Performance GTN SciFest Focus 2 . Museum Education weeks school hoc classes to 3 . Ad on request groups at Paleontology Teaching 4 . Rhodes University annual fossil 5 . Present for class field trips master groups interest . Involvement in annual 1 . Involvement Measurable Objective Undertake and outreach programs educational earth to relating sciences Oversee the construction to relating of exhibitions the earth sciences Sub-Programme 2.7: EarthSub-Programme Cont: Sciences 60 - - - - Quarter Four Actual Achievement visiting students, Staff, and volunteers researchers supervisedwhere and co- access facilitate to ordinated the specimen collectionto and library. Museum and Rhodes fi and monitored were nances accord allocated expenses other purchases, Few ingly. of station than some items ary incurred. were Khululwa mounted Gxekwa 1 90 specimens in her 0 in the herbarium. days Nkwinti Liziwe mounted 5 0 specimens and incor the main collection. Mr Cimi with specimen continued and databased capture data specimens. 1 46 8 plant specimens into 1 0 2 specimens into porated - - Quarter Three Quarter Actual Achievement visiting students, Staff, and volunteers researchers supervisedwhere and co-ordinated facilitate to the collection and access library. Museum and Rhodes monitored were finances ac allocated and expenses purchases, Few cordingly. of other than some items stationary incurred. were Nkwinti Liziwe mounted a further 9 3 0 specimens 17 9 and incorporated the main specimens into first of The two collection. new herbarium cupboards Rhodes(one funded by DepartmentBotany and Mu the Albany one by seum) has been delivered. with Mr continued Cimi capture specimen data 21 00 plant and databased specimens. ------Quarter Two Quarter Actual Achievement researchers visiting students, Staff, supervised where and volunteers ac and co-ordinated facilitate to the collectioncess and library. Museum and Rhodes finances and expenses monitored were pur Few accordingly. allocated of other than some items chases, stationary incurred. were Nkwinti a furtherLiziwe mounted new herbar Two 642 specimens. been com have ium cupboards Rhodes one funded by missioned, DepartmentBotany and one by Dold Tony Museum. the Albany curat Brink continued and Estelle ing the main collection bringing up and taxonomy nomenclature Phum with new literature. date to a compiling completed lani Cimi list of 1 135 library books in the herbarium van Dr Francois to grateful are We the Niekerk Humansdorp for from booklets of 6 0 valuable donation and Trees on Indigenous(Notes Shrubs of S. Rhodesia 1 9 5 0- 6 0). - - Quarter One Actual Achievement re visiting students, Staff, where and volunteers searchers supervised and co-ordinated. Museum and Rhodes finances and expenses monitored were pur Few accordingly. allocated other than some items chases, of stationary incurred. were Nkwinti a Liziwe mounted further 227 specimens and 45 specimens into incorporated the main collection. Rhodes students Botany University specimens mount to continue the herbarium on a partfor to grateful are We time basis. Nigel Barker of Rhodes Prof DepartmentBotany funding for account. his research this from of 4 9 5 specimens were A total students. by mounted continued Cimi Phumlani a list of librarycompiling books in the herbarium and added a further the 33 0 books to Dold and Estelle Tony database. the curating Brink continued main collection. - - Performance Measure Performance Management of Mu seum annual budget and Rhodes stipend over Manage year. financial volunteers of staff, ment assistants and student RU. funded by Insect taxonomy free, up to and nomenclature date - - Measurable Objective and man Administration of the Herbariagement umls of the collection Curation Sub-Programme 2.8: Herbarium Sub-Programme 61 - - - - Quarter Four Actual Achievement vol and researchers visiting students, Staff, supervised where unteers and co-ordinated the specimen collec to access facilitate to tion and library. were Museum and Rhodes finances accord allocated and expenses monitored other than some items purchases, Few ingly. of stationary incurred. were Ralph students ClarkPost-doctoral (Rhodes and MarioUniversity) Martinez-Azorin with their continued of Alicante) University the in the herbarium throughout research Dr Martinez-Azorinquarter. is working on of Ornithogalum and Albuca the taxonomy of the the flora while Dr Clark is researching In January range. mountain Sneeuberg Dr visited of Barcelona University from Crespo collaborate to a week the herbarium for with Dr Martinez-Azorin. Mr them Dold took collect specimens, to Albuca sites several to near Hogsback.including Menziesberg Ol Ted In Dr John Rourke March and Dr to days two the herbarium visited for iver undertake of the of the state an assessment collection. - - - - - Quarter Three Quarter Actual Achievement requested loans were Two GRA, one of Barleria from by and one of University Wits et Conservatoire Grimmia by Genève. Botaniques, Jardin gift consignments Three ( 23 sheets received were New South from Poaceae 6 sheets from Australia, Wales, collector Carylprivate Logie, and 351 sheets Bay Francis St of the the University from North. One specimen from species for that is a first Logie Eastern in GRA and is a rare, endemic collected only Cape times. a few Indigenous of integrating Knowledge (IK) enhance to understanding of conceptual Postgradu learners. in science in mathemat colloquium ate and technology science ics, (SAARM research education STE). Rhodes University Department.Education Eu Dold collected several study phorbia specimens for Rolf Beckerthe Universi by at ty of Michigan. Dold collected pillansii near Alice. Duvalia 009. The benefits The 2 009. P. Cimi, - - - - Quarter Two Quarter Actual Achievement GRA; from requested No loans were the from requested one loan was Fort Herbarium of (University Giffen Ripley (Rhodes Prof study by for Hare) gift con Department).Botany Four Herbarium National of from Poaceae the from Namibia, 13 0 sheets (misc.) 5 0 sheets HerbariumNational Pretoria, collector in a private from (misc.) Joubertina and 4 0 (Dr Gavin Schafer) Dr Robert from sheets of Asteraceae McKenzie. on a SANPAD Mr Dold is a collaborator project and an NRF project and as a number of post- such has input into projects. research student graduate these projects during Outputs from this quarter include: 2 009. F. Wiersum, & T. M., Dold, Cocks, spiritu for in nature and spaces Places the amaXhosa, for ality and well-being South Implica Africa: Cape, Eastern policy and environmental tions for Vth Interna development. cultural San of Ethnobotany, tional Congress de BarilocheCarlos (RN) Argentina, 21 - 24 th September 2 009. signments were received (9 2 sheets received were signments ------Quarter One Actual Achievement on request sent loans were Five various herbariato ( 1 9 Lapeir loan was One incoming Wits). PRE (Merxmuel from received RU Barker, Prof study by for lera gift consignments Five Botany). 1 090 specimens) were (total type including three received, Potchef specimens ( 123 from Group, Flora the Fourcade from Herbarium National of 42 from Laco Prof Namibia, 89 7 from Univer Mucina, Stellenbosch sity) in the field Dold 8 days Tony collecting medicinal and use Dwesa at and Silakaful plants Reserves; collected specimens and Kei Mouth,at attended a traditional photographed Ndlambe. at Xhosa ceremony with the prepara Continued tion of a book on useful plants. with co-supervisionContinued (botany). student of a PhD types from 3 types from University, stroom 25 Germany, Muller Doblies, Ferraria to NBG, to NBG, 1 Ferraria ousia to to NBG, 4 Heterolepis 4 Erica to to NBG, and 16 Craterocapsa Performance Measure Continued for requests loans and incoming outgoing Insect free, and taxonomy nomenclature date up to Measurable Objective Loans Research Sub-Programme 2.8: Herbarium Cont: 2.8: Herbarium Cont: Sub-Programme 62 - - - - - Quarter Four Actual Achievement the NRF to will be presented information The as part history natural of a national collections Ronel and Arie Klop SANBI researchers, audit. in the herbarium consulting days two pers spent identifications positive and providing the ferns Mr Nature Cape 9 2 specimens. Dold assisted for confiscated of a number with identifications a court Dold for plants case in Knysna. “muthi” Hepburn (RU Entomology) Colleen accompanied insect identify to host plants her study site to several to (RU Entomology) and Dr Julie Coetzee Dold collected collect plants. dams to aquatic for study London caffrum in East Pachystigma collabora and her Belgian Steyn Dr Hester by the Global for photographs Dold provided tors. and provided website Foundation Diversity the to on Aloes information specimen related World Programme Environmental Nations United the Dold visited Conservation Monitoring Centre. Museum in KimberleyMcGregor the consult to collectionherbarium and and the Duggan Cronin workshop funding proposal a SANPAD attended on Pelar information Dold provided in Phillipolis. TRAFFIC South and im Africa gonium sidoides to for ARKive Media flanaganii ages of Cassipourea (http://www.arkive.org/cassipourea/cassipourea- photos Dold provided flanaganii/images.html). who Vlok Anna-Lise to species of Podalyria of two Mr is collaborating the genus. Cimi is revising Depart Museum Anthropology with the Albany Calabashes Curious on a project entitled ment indigenous knowledge document aims to that and contemporary the historical use regarding a workshop Mr attended of calabashes. Cimi Education Rhodes by Environmental presented Department on their Eco-Schools programme. - Quarter Three Quarter Actual Achievement species is only knownThis specimens and is four from for GRA.col Dold also a fist lected Somerset specimens at and East London Alice, East, Gatyana. - - - Quarter Two Quarter Actual Achievement Albany forest” lam - Godlathi is my Forum, Thicket in Xhosaland. Thicket Grahamstown. Trails, 2 009. Assegai 2 009. T. M, & Dold, S K,Litye Cocks, Significance Thicket: of value Cultural in the male initia resources of natural Forum, Thicket of passage. tion rite Grahamstown. Trails, 2 009. Assegai T. M & Dold M, Cocks Mgwetyana for Belief Systems of Local 2 009. Use conserving Bio-Cultural with Diversity Forum, Thicket Thicket. in the Albany Grahamstown. Trails, 2 009. Assegai Van Dold collected specimens at pass and Zuurberg reserve, Stadens Skoenmakers Kop. 009. “Uthixo ulih “Uthixo 2 009. T. M., Dold, Cocks, Quarter One Actual Achievement Performance Measure Measurable Objective Research cont: Sub-Programme 2.8: Herbarium Cont: 2.8: Herbarium Cont: Sub-Programme 63 - - - - - Quarter Four Actual Achievement Rhodes Departments University Various (Botany, Educa Environmental Science, Environmental Social for Centre Zoology, tion, Entomology, and the CoryDevelopment, library), as as well Hare, of Fort the University from researchers University, Wits of KwaZulu-Natal, University University, Hare of SouthUniversity Fort Africa, of Barcelona and University of Alicante University the herbarium during consulted the reporting Otherperiod. herbarium users during the same Wildflower Staadens Van period included the Reserve (Nelson Mandela Municipality), Metro Department De of Economic Water, for Working (DEDEA), Affairs and Environmental velopment Services Gra (CES and Environmental Coastal Graham Mr Healer, (Traditional Blow hamstown), Coast Wild Biosafety, for Centre African stown), National Johns), Daily Dispatch, Museum St (Port , Cory Social Development for Herbarium, Centre Insti Biodiversity South National African Library, Park. and Freedom tute - - Quarter Three Quarter Actual Achievement herbarium during the reporting four Mrperiod. Dold presented the at days two over workshops Festival. Flower Grahamstown entitled was workshop The esiXhosa: medicinal Amayeza of the Eastern and useful plants Dolda day spent Tony Cape. advising members of the Chata Keiskammahoeknear community project rehabilitation on a forest tour attract nature aims to that part As the village. ism to of the Inkcubeko Nendalo programme Mr (ISER) Dold and Dr Cocks to Dassie a field trip facilitated ten 55 0 grade for Krantz forest the 7 participatinglearners from schools during the last school Dold provided Tony of 2 009. term a for a number of photographs conservationinternational initia called the ARKive project tive images to uses wildlife that of the need awareness increase conservation. biodiversity for photos Dold also provided Tony Science website Plant JSTOR for Aluka. by hosted 00 individuals visited the 2 00 individuals visited - - - - - Quarter Two Quarter Actual Achievement Rhodes Departments University Various Dictionary Chemistry, En Unit, (Botany, Rhodes Restoration Science, vironmental (R 3 G), and Cory Group Library)Research the University from as researchers as well Town, of Cape University Hare, of Fort Bolus Herbarium, Nelson Mandela Metro Univer College, Cox CSIR, Fort University, of University Marseille, sity de Provence, of California University KwaZulu-Natal, Herbarium and the National –Riverside, the herbarium during (SANBI) consulted the reporting period. Other herbarium users during the same period included a number of local farmers, Bay), Francis (St Group Flora the Fourcade Reserve (Nelson Wildflower Staadens Van for Working Mandela Municipality), Metro Department Develop of Economic Water, (DEDEA), Affairs and Environmental ment Department Dept. (DLA), of Land Affairs and Fisheries, Forestry of Agriculture, Academy), (Conservation Vos Wayne Dr Services (Gra and Environmental Coastal Mr Healer, (Traditional Blow hamstown), Ol PJ College, Andrews St Grahamstown), Somerset College, Graham ivier Hoerskool, Umthathi College, Cox East Museum, Fort Museum, Uitenhage Project, Africulture Somerset East Museum. ------Quarter One Actual Achievement Rhodes Depart University Various Dictionary Unit, (Botany, ments Rhodes Science, Environmental (R 3 G), Group Research Restoration Pharmacy, and Gardens, Grounds Technol Journalism, Information and Cory Library) as as well ogy, of the University from researchers Town, of Cape University Hare, Fort CSIR, Fort University, Stellenbosch Missouri Botanical College, Cox and Manhattan Garden, College, Herbariumthe National (SANBI the herbarium - PRE) consulted during the reporting period. Other herbarium users during the same period included a number the Fourcade of local farmers, Van Bay), Francis (St Group Flora Reserve Wildflower Staadens (Nelson Mandela Municipal Metro Department Water, for Working ity), and Development of Economic Dr (DEDEA), Affairs Environmental Acad (Conservation Vos Wayne and Environmental Coastal emy), MrServices Blow (Grahamstown), Grahamstown), Healer, (Traditional Landscapes (Bathurst), Brendiwe’s Amakhala Reserve, An St Nature Amathole Essential College, drews (Hogsback), Bholweki Consulting, Corpora River Citrus the Sundays tion and the Somerset East Mu Training Environmental Ulovane used the herbarium identify to Guide their Field towards plants qualification. (FGASA) students from from seum. A class of 12 students - Performance Measure calls, Phone visi emails, reportedtors in quarterly reports/web page/library facilities Measurable Objective Dissemination of information Sub-Programme 2.8: Herbarium Cont: 2.8: Herbarium Cont: Sub-Programme 64 Quarter Four Actual Achievement Quarter Three Quarter Actual Achievement - - - - - Quarter Two Quarter Actual Achievement Mr Dolda number of plant identified depart botany Hare Fort specimens for Mr (tradition Blow College, Cox Fort ment, al healer), MrWater) Mdledle (Working for for and Mrs Brinkspecimens identified Mr with Dold continued CSIR and NMMU. spe data red Cape of Eastern assessments Species Pro Threatened SANBI’s cies for Forum Thicket the and assisted gramme with selectingplanning committee field and Mr read Doldasked to was study sites. a forthcom on a manuscript for comment William Prof by ing book on Prickly Pears University; a Beinart presented (Oxford public seminar on the Inckubekeo nendalo a and presented programme education Rotary to funding proposal the same for 2 nd the botany Dold took programme. field a weekend for Zuurberg class to year Mr collect trip specimens. Cimi to plant the electronic species lists for prepared MrsThesium. Helichrysumgenera and Ayanda for Dr Brink specimens identified Lindi (NMMU) and specimens for Sigwela (CSIR). Smith-Adao ------Quarter One Actual Achievement a further Dold provided 7 Tony Rich by requested of trees photos the forth of for Boon, editor ard edition of Pooley’s revised coming a number of plant identified Trees; botany Hare Fort specimens for department photo and identified DEDEA; con for of an Aloe graphs of Eastern tinued with assessments SANBI’s species for data red Cape Species Programme; Threatened and protected data mapped red species on a provisional plant road N 2 toll map of the proposed Elizabeth and Port between system Bohlweki Environ for East London and Envi Coastal assisted mental; Services with plant ronmental (CES) Coega; from of plants identification (Manhat Evans Dr Lance assisted with field several tan College) collectto various excursions field Dr assisted species of Euphorbia; Acad (Conservation Vos Wayne identifications, with plant emy) and identifications plant provided on medicinal plants information herbalist Mrto Blow; provided NiekerkJaci van (UCT) with Xhosa Mike provided names of plants; literature with historical Kenyon veterinaryon traditional medi Watch Timber cines and Hogsback the regarding with information products, of medicinal plant trade Mrassisted Mdledle (Working for identifications. with plant Water) Ms Blow Dold accompanied Tony collect to Lippia Manley to Flats javanica. Performance Measure Measurable Objective Dissemination of information Cont: Sub-Programme 2.8: Herbarium Cont: 2.8: Herbarium Cont: Sub-Programme 65 - - Quarter Four Actual Achievement Mr run by Dold and cubeko Nendalo programme (ISER) startedDr Cocks term lessons with its first 7 schools of 5 8 learners from A total in February. in 17 lessons during taught the term. were a 7 -day Mr series of lectures Dold and presented botany year practicalstwo the 2 0 1 second to Botani entitled course, The class of 32 students. collect to how students teaches cal Inventories, good quality herbariumand present specimens the use the herbarium identify to to and how In conjunctionspecimens. is with the course to Zuurberg to the excursion field a weekend an opportunity the students give collect to and specimens. prepare 8 learners from 1 8 learners from to information Mr provided Cimi InkThe 2 schools during the reporting period. ------Quarter Three Quarter Actual Achievement work four Mr Dold presented the Gra at days two shops over The Festival. Flower hamstown Amayeza entitled was workshop esiXhosa: medicinal and useful Tony Cape. of the Eastern plants advising mem Dold a day spent community bers of the Chata near Keiskammahoek on a forest aims project that rehabilitation the to tourism attract nature to part As village. of the Inkcubeko Mr Dold Nendalo programme a (ISER) facilitated and Dr Cocks forest to Dassie field trip Krantz learners from ten 55 0 grade for the 7 participating schools dur a number of Dold provided Tony a international for photographs called the conservation initiative uses wildlife ARKive project that of awareness increase images to conser biodiversity the need for Dold also provided Tony vation. Science Plant JSTOR for photos Tony Aluka. by hosted website the RhodesDold took Anthropol to Ndlambe village on a field trip as part of the bio. students ogy Honours class of 12 students ing the last school term of 2 009. ing the last school term - - - - - Quarter Two Quarter Actual Achievement in herbarium programme, The education conjunction with the Inkcubeko Nen dalo - Bio-cultural Education Diversity (Rhodes MSL), University Programme 16 schools. 516 learners from welcomed informa providing from Activities ranged formal to school assignments tion for the publication Mr facilitated classes. Cimi of a booklet in plants on wild vegetable is housed in the Library A copy for Braille. the Blind and another in herbarium. a guest seminar on bio-Mr Dold presented the Rhodes to diversity Anthropol cultural a field ogy Honours class and facilitated Mr a the same class. Dold took trip for of Botanical Society the group members to Slipper Reserve Elizabeth) for (Port Lady’s Mr (ISER, Dold outing. and Dr Cocks a day an exhibi Rhodes presented University) and artefactstion of photographs entitled the SomersetImithi at East Mu yesiXhosa the opened by was exhibition The seum. of Somerset East on 4 th September Mayor six months. and will be open for - - Quarter One Actual Achievement herbarium pro The education Cimi Phumlani headed by gramme, in conjunction with the Inkcubeko Nendalo - Bio-cultural Diversity (Rhodes Programme Education 3 89 learn welcomed University), information providing from ranged formal to school assignments for classes. schools. Activities 12 schools. ers from - Performance Measure pro Education gramme Measurable Objective Outreach Sub-Programme 2.8: Herbarium Cont: 2.8: Herbarium Cont: Sub-Programme 66 - - - Quarter Four Actual Achievement Department) Barker (RU Botany has em Prof a part-time to Mrployed assistant, Cloete, Carl of Mr Ralphhelp with the processing Clark’s his PhD specimens collected for Sneeuberg being than 8000 specimens are More research. into incorporation and labelled for mounted Mrthe to Cloete welcome We the herbarium. his generous Barker for herbarium and thank Prof support. of speci Ongoing daily cleaning and freezing newly applied The insect pests. control mens to carefully insect monitored poison was Vapona during be ineffectual. the quarter to It and found be carried a full fumigation that out is suggested in 2 0 11 . Science Pasture Hare Fort from student a PhD department, for a number of medicinal plants Mr healer), a number of weeds (traditional Blow for plants MrWater), Mdledlefor (Working for Van (East London), Committee Rural the Border Re Agricultural Reserve, the Wildflower Stadens River Sundays (ARC), Nature, Cape Council search DEDEA, Nelson Mandela Metro, company, Citrus Services. and Environmental and Coastal individuals visited the herbarium134 individuals visited during the Mr for Dold25 living plants identified quarter. - - - - 00 individuals visited the 2 00 individuals visited Quarter Three Quarter Actual Achievement the Rhodes Dold took Tony Honours class of Anthropology to Nd on a field trip 12 students lambe village as part of the bio module. diversity cultural Ongoing daily cleaning and con of specimens to freezing part insect As trol pests. of an ongoing insect pest control the herbarium has programme insect repel Vapona begun using in all the specimen placed lent cup and storage cupboards It the is the first time that boards. and Vapona herbarium has used of the product will be the success carefully. monitored herbarium during the reporting period. - learners from 516 learners from 163 individual visitors; 16 schools nd year semester semester a 2 nd year Mr Dold presented Quarter Two Quarter Actual Achievement entitled: Rhodesstudents to Botany course Specimen Collecting & HerbariumPlant excur field including a weekend Practice collect to specimens. the Zuurberg sion to a guest seminar Mr Dold presented (bio-culturalto and field trip diversity) Honours class. the Rhodes Anthropology DepartmentRhodes Botany University built herbariumfunded a custom cabinet of Ongoing daily cleaning and freezing insect pests control specimens to - 8 individual visitors; 3 89 learners 17 8 individual visitors; 12 schools from Quarter One Actual Achievement Nigel Barker Prof to grateful are We of RhodesDepartment Botany his research funding this from for of 4 9 5 specimens A total account. students. by mounted were Ongoing daily cleaning and freez ing of specimens Performance Measure Rhodes University Insect free environment Numbers and in comments book/ visitors Measurable Objective Institutional support Pest management servicePublic Sub-Programme 2.8: Herbarium Cont: 2.8: Herbarium Cont: Sub-Programme 67 - Quarter Four Actual Achievement Mr an in-house implementing Dold continued module with Mr training and Ms Cimi informal Nkwinti. Ms Mr Doldtime with volunteer spent specimens cor mount her to teaching Gxekwa rectly 1 - Quarter Three Quarter Actual Achievement Mr implement Dold continued training ing an in-house informal module with Mr and Ms Cimi Nkwinti 1 Quarter Two Quarter Actual Achievement Mr an in- implementing Dold continued module with Mr training house informal and Ms NkwintiCimi 1 - Ms Nkwinti com a 4 day attended Quarter One Actual Achievement Rhodes at University. course puter herewith - Performance Measure offered Courses Rhodesby as as ongoing well in-house capac ity building Quarterly reports ReportsAnnual Measurable Objective training Staff Reporting Sub-Programme 2.8: Herbarium Cont: 2.8: Herbarium Cont: Sub-Programme 68 0 learners for community 6 0 learners for PGCE Senior Group: 25 PGCE Senior Group: Shelter: 4 Elexolweni workshop 1 Quarter Four Actual Achievement 1 88 5 learners Day Quarter Three Quarter Actual Achievement Handon, Ms Sarah Mr E Riddin and Mr Leo Goosen 3 0 45 Liesl Knott;3 visitors: Mandela 15 0 learners for
0 Quarter Two Quarter Actual Achievement 3 75 9 learners 2 visitors 8 1 9 learners Quarter One Actual Achievement 3 75 9 learners 3 visitors. 2 9 learners and distributed 4 00 printed ca 7 0 schools. to - Performance Measure Performance number of learners The the service by reached and number of teachers The the front at learners counted desk and in loan service register. number of schools and The learners booklet,One printed distrib schools in January/ to uted each year February - - - - - To offer the Graham offer To learning commu stown nity a media communi of programmes cation form of an in the offered annual booklet Measurable Objective Measurable quality facilitate To the learning lessons to community of Graham and its districtsstown within a 1 00 km radius and enable teachers To learners with educational in the form information of gallery visits , or sup in plying visual resources of a loan servicethe form and /or advice. to local lessons offer To schools and township the reach unable to of a Museum in the form outreach teaching MUSEUM PROGRAMME 3: PUBLIC PROGRAMS and Mobile Museum 3.1: Education Sub-Programme 69 - - - - • Tables and chairs to selected and chairs to venues Tables • setup Venue • • Oversee delivery material of exhibition of queries and urgencies to • Attend exhibitors • Meetingbrief staff about timetable and to setup Festival festi venues during • Manning of different val after• Manning hours of venue • History Museum -Nine hosted exhibitions work Science Museum- Seven • Natural all with exhibitions and two shops hosted programs different Selwyn with • Fort one workshop hosted daily programs • Observatory one work Museum hosted shop with daily programs Quarter Four Actual Achievement out • Invoices • Queries of selected and confirmation art ists addressed • Meeting ECPG Arts with Ismail Mohamed, sectionand culture started preparation Venue • e-mail to • Attend queries • Telephonic discussions to discussions to Telephonic • the next for venues allocate Science festival • E-mail discussions to venue allocation finalize get to formalized Concepts involved the Museum more with the Festival Quarter Three Quarter Actual Achievement out be sent to • Invoices • Queries of selected artists addressed • Meeting Arts with National selection committee festival allocation Venue • - - Quarter Two Quarter Actual Achievement out sent be to Invoices • • Queries of selected artists addressed • Meeting with National Arts selection festival committee allocation Venue • discus Telephonic • venues allocate sions to the next Science for festival • E-mail discussions to venue alloca finalize tion formalized Concepts get the Museum to with the involved more Festival - - - Quarter One Actual Achievement includ of venues • Preparation gallery of green ed painting and Blue planet gallery. and tables to • Screens venues. • Setting at up of exhibitions History Museum. • General co-ordination of all the by hosted 11 exhibitions Museum Albany x 2 exhibi for design • Poster Sci Natural tion, banners for Museum ence next for • Advertising of spaces year • Clearing and cleaning of venues for prepared Venues • Science festival at exhibitors • General co-ordination of the Museum at events • Co-ordination of custodians and Sci-friends • Clearing and cleaning of venues Performance Measure Arts National festival Science festival Measurable Objective Measurable administration TEffective of the and management Exhibitions department Sub-Programme 3.2: Exhibitions Sub-Programme 70 • Exhibition extended for Science Festival • Exhibition extended for visitors from feedback • Positive Quarter Four Actual Achievement events two out for Selwyn• Fort rented and deposit payment rental to • Attending return check after event Venue • the two for venue • Cleaned and cleared functions Scifest for Selwyn• Fort prepared • Selection of object form departments all different with blue as element and cleaning of • Moving cases display of plinths • Painting • Installation of porcelain collection of artworks• Hanging • Collection and installation of selected artworks and • Labels designed printed Quarter Three Quarter Actual Achievement None this quarter ------Quarter Two Quarter Actual Achievement advertised Venues •• rental and booked for for prepared Venues • and cleaned rental, afterwards Selwyn-• Fort 3 book ings • Rennie wing 1 book ing for allocated Venues Student Year end of show Benefit Aids Sharc - Auction held preparation Venue • and Graham • Foyer gallerystown trans host exhibi to formed tion on Craft and Phase “Loss” 1 of Opening function • Exhibition unpacked designed and layout and • Banners prepared installed informa • Freestanding tion panels constructed and placed case cleaned • Display and placed with open • Assisting ing function, opening and general layout organization - Quarter One Actual Achievement and Selwyn-• Fort prepared functions 2 private cleaned for of the Rennie- • Preparation workshops 8 private wing for events internal and two and advertised rented Venues • festival for • Artworks our collection from listed • Artist and community involve under discussion. ment Performance Measure hire Venue -Number of visitors the museum to -Outreach project program -Education - - Measurable Objective Measurable in and design Present quality exhibi formative tions Sub-Programme 3.2: Exhibitions Cont: Sub-Programme 71 Quarter Four Actual Achievement - Quarter Three Quarter Actual Achievement and cases walls from removed items • All art back to store • Paintings depart• Artefacts different to returned ments moved screens chairs, cases, • Display and other venues storage back into - Quarter Two Quarter Actual Achievement and Maselana has curated • Ayanda co-inside to with the hung the show and Mandela exhibition Luthuli installed • Panels preparations Venue • and research • Conceptualization of objects on and paintings • Curation display • Selection of Objects our collection from • Collection of Artwork • Installation of Artworks, objects and media of cases • Cleaning and placement • Opening function cry“the Language we in” of • Screening on the opening night preparation Venue • and research • Conceptualization of objects on and paintings • Curation display selected and painted • Plinths • Collection of objects and artworks of exhibition • Hanging cases and cleaning of display • Moving • Opening function in Process • Research being selected Themes • • List of possible Objects being formal ized Quarter One Actual Achievement Performance Measure Measurable Objective Measurable Sub-Programme 3.2: Exhibitions Cont: 3.2: Exhibitions Cont: Sub-Programme 72 - - • Walls fixed and treated fixed Walls • • Holes filled and sanded of top layers applied and two • Undercoat applied coat a new given and plinths • Exhibition boxes of paint coat tiled • Floors Quarter Four Actual Achievement of new exhibition •Conceptualization of Selection,• Colour and treatment lights walls and Perspex order cases, display • Design building oversee text and layout • Selection of Photographs, panels. of display printing • Outsource instal of room, layout Adelaide, to Travel • of panels and installation of display lation artefacts, ups. and touch lighting • Opening of exhibition • Hessian Panels removed removed • Hessian Panels walls. from and sanded treated Walls • applied to • New colours and pillars walls repainted area • Reception Quarter Three Quarter Actual Achievement of gallery assessment • Full space an solution for • Possible without financial upgrade complications • Research - Quarter Two Quarter Actual Achievement Tshobeni Thabang • drop tear designed the Muse banners for as a pull-up um as well banner and approved • Design printed the • Banners used for Opening of the Luthuli Mandela exhibition • Meetings ongoing • Exhibition labels to include Braille the blind to Visit • library museum • Blind visit to design Poster - - - Quarter One Actual Achievement • Gallery refur needs complete bishing complete • New designs Docu changed, • Letterheads and other ments and printed • Banners designed Science Museum for up banners being de • Pull signed meetings held Weekly • • Ramp History to building under construction Science Museum to • Stairs marked • Exhibition labels planned to include Braille - Performance Measure museum to Visitors project Outreach and outcomes Workshop History Museum Museum Albany Complex and Accessibility disability in the mu seum environment ( 2 0 1 proposal) - Measurable Objective Measurable and constructDesign permanent exhibitions of build Preservation of the ing and signage Museum Albany Sub-Programme 3.2: Exhibitions Cont: Sub-Programme 73 - Quarter Four Actual Achievement techniques into • Research with public queries interaction day to • Day supervisionand administration Daily office • and workshop • Clean and keep dust free Mam for areas storage separate • Arrange collection mal and bird stored • Mobile Museum boxes in categories to according stored • Boxes room new store cleaned • Boxes • Specimen treated book updated • Loan collected • Outstanding boxes - - • Specimen inspection weekly • Rat set out in mam traps mal gallery and children’s gallery of infected Treatment • specimen RU Zool loaned from Traps • ogy dept taxidermy • Progressive Quarter Three Quarter Actual Achievement of gallery assessment • Full space an solution for • Possible without financial upgrade complications • Research - - • Research into tech into • Research niques interaction day to • Day with public queries • Daily administration and supervision • Construct armatures mould makingfor of work • Fumigation space be made to • Casts • Skin be treated to Quarter Two Quarter Actual Achievement • Specimen inspection weekly • Rat set out traps of infected Treatment • specimen Quarter One Actual Achievement specimen checked • All this term • No fumigation unpacked and room store • Bird each specimen checked for infestation fumigated room • Store repacked birds • All cleaned and workshop Whole • cleared - Create functional Create workspace Performance Measure Monitor specimens in Mammal gallery, Hall and Chil Bird gallery dren’s storeroom, Organize different reassess species - - Measurable Objective Measurable speci Maintain refurbish mens on display of the condition Assess specimens in the collec tion stores administration Effective departmentof taxidermy Sub-Programme 3.2: Exhibitions (Taxidermy) Cont: 3.2: Exhibitions (Taxidermy) Sub-Programme 74 - Assisted Administration with a Administration Assisted when needed; driver and Education, Assisted Exhibition Dept. when needed. Fixing of broken window at at window of broken Fixing the Observatory museum in Checkingthe diamond room. in all museums and of Lights it when necessary. replaces for Setting up classrooms Sessions and RennieEducation Set public programmes. wing for .Helping Sci-Fest for venue up ting Sci- Fest. setting up Exhibitions for Quarter Four Actual Achievement the cleaned daily at Pavements and HistoryAlbany museum. inside the of leaves Sweeping Cleaning and cutting museums. Selwyn Nelm, Fort at and of grass Provost. Setting up classrooms for Setting up classrooms Sessions and RennieEducation public programmes. wing for with Administration Assisted when needed; a driver Education, Assisted Exhibition Department when needed. Quarter Three Quarter Actual Achievement cleaned daily at Pavements and Historythe Albany of leaves museum. Sweeping inside the museums. Cleaning and cutting of grass Selwyn Nelm, Fort at and Provost. toilets of maintenance Tiling Checking and the corridor. in all museums and of Lights it when necessary. replaces - - Shelving for Geology Shelving for department; of reconstruction Continuation Earthto gallery; and Space with a Administration Assisted when needed; driver when Dpt. Education Assisted needed. Quarter Two Quarter Actual Achievement Albany at Constructing of Paving of new board Museum. Renovation in draw of ceiling Painting room. in Observatorying room Museum. in all the museums and Check lights it when necessary. replaced Arts set up for Festival. Venue setting up the Mandela and Assisted Exhibition. Classification Setting up Sessions. Education for classroom meetings for Wing Setting up Rennie and public programmes. Pavements cleaned daily. Grass Grass cleaned daily. Pavements Nelm, Historycutting at and Albany Museum. Cleaning outside of Fort Selwyn and Provost - Shelving for Geology departShelving for ment; of reconstruction Continuation Earthto gallery; and Space with a Administration Assisted when needed; driver Department Education Assisted when needed. Quarter One Actual Achievement and Unpacked classrooms and galleries before prepared after Sci Fest; Education for Set classrooms sessions; Yoga cleaned for Wing Rennie and other users; HIV set up for Wing Rennie service;Candlelight Arts set up for Festival Venue Pavements cleaned: Pavements cut; Grass Beds weeded; Rubbish collected; of pathways; Sweeping Watering. at New Pathway History disabled Division for usage; History at New ramp same; for Number of departments assisted Performance Performance Measure Number of major assisted programs Grounds maintained maintained Grounds high standards to Number of buildings maintained - - Measurable Objective Measurable with major Assistance public programs as Render maintenance museum depart to sisted ments Maintenance of museum Maintenance grounds of museum Maintenance buildings Sub-programme 3.3: Technical Service Technical 3.3: Sub-programme 75 Quarter Four Actual Achievement Not met. Quarter Three Quarter Actual Achievement Not met. Quarter Two Quarter Actual Achievement Not met. Quarter One Actual Achievement Not met. Performance Measure Performance Render a library function all departmentsto and stakeholders Measurable Objective Measurable the library that Ensure functions optimally Sub-programme 3.4: LibrarySub-programme Service 76 4 th Quarterly Reports received, compiled and edited. compiled received, draft of the Annual Final be to Report is progress, in mid – April 2 0 1 released submission of the 4 th (due to Quarterly Report in April). and printed Business Cards and Sarah Drs Fred issued for and all Gess in Entomology, Custodians. the seven Quarter Four Actual Achievement and will be is ready Copy meeting tabled in the next BoT in April. - Quarter Three Quarter Actual Achievement strategy Communication completed. drafted Marketing strategy from responses – awaiting HoDs be to strategies two The one com form to combined Communications prehensive and Marketing Strategy Document Completed Quarterly3 rd Report completed. ongoing. Process and Custodians Entomology business cards. requested in January. Printing compiled, edited and edited compiled, printed. Report2 009 / 0 1 Annual in progress. compilation quartersbeen have Two April – June i.e. compiled, 2 009 and July – September 2 009. Senior staff members been informed (HoDs) have business cards of the news which will only be printed Most of when requested. still in possession them are ago a year of the lot printed ( 2 008). Quarter Two Quarter Actual Achievement into has been collated Info a draft. 2 00 7 / 008 and Reports2 009 Annual The new manager has been The issued with business card. Other senior staff members of the been informed have which business cards news when will only be printed Most of them are requested. still in possession of the lot ago ( 2 008). a year printed Quarter One Actual Achievement Departmental heads of the informed and communication including marketing strategy, branding. ReportsAnnual compiled, and printed. edited 2 00 7 / 008 and 009 - Number of senior staff members issued with business cards Performance Measure Performance & market A communications document ing strategy , editing and design Timeous printing of the annual report - Measurable Objective Measurable a Develop & Communications for marketing strategy the Museum of the mu Production seum annual report and printing of Design the for business cards museum Sub-programme 3.5: Communications and Marketing and Marketing 3.5: Communications Sub-programme 77 - - - 4 electronic editions of El Quarter Four Actual Achievement Ongoing process. Un Book monitored. Face known friends declined mem bership. Child published ephant’s 2 009, June (March September 2 009, Dec 2 009) completed. Task about 90%. is at New design Departments taking time to submit content. - - September (Vol. 33 No 3 ) Quarter Three Quarter Actual Achievement Collection and verification of authenticity of e-mails continues. Members joining very slow. members / Other interested their friends rejected, identity unknown. and December completed 4 ) on final stage (Vol. 33 No. (polishing layout). Completed. ongoing – website Process wait Still 7 0 % completed. re from content ing for searchers. - Quarter Two Quarter Actual Achievement being collected. E-mails are on created Profile Company Twitter. and Facebook and Fans Joining Followers being monitored. are Electronic issue of the Child has been Elephant’s and put online. produced plan the strategic Input for Senior staff submitted. quarterlymembers given reporting which is in tool plan. line with strategic of the new-look Sitemap Con populated. website be discussed with to tent departments. relevant - - Quarter One Actual Achievement being collected. E-mails are on created Profile Company Facebook. April issue of the The Child has been Elephant’s and put online. produced plan the strategic Input for Senior staff submitted. quarterlymembers given reporting which is in line tool plan. with strategic Departmental heads in of the communica formed tion and marketing strategy, including branding. - Performance Measure Performance number of email entries The on the database of the facebook size The group number of editions The produced submission of the Timeous plan strategic & market A communications document ing strategy - Measurable Objective Measurable a bulk email Create of all outside database stakeholders of an elec Production Newsletter tronic edit and print Design, the museums strategic plan of the website Redesign Sub-programme 3.5: Communications and Marketing Cont: and Marketing 3.5: Communications Sub-programme 78 Quarter Four Actual Achievement 9 32 0 6 655 Quarter Three Quarter Actual Achievement 3 89 5 1 0 565 Quarter Two Quarter Actual Achievement 13 462 15 000 Quarter One Actual Achievement 3 6 80 8 451 Performance Measure Performance the to number of visitors The museum number of tickets sold The - Measurable Objective Measurable servRender a customer all museum visitors to ice Manage the sale of the tickets and books at museum Sub-programme 3.6: Visitor Services Visitor 3.6: Sub-programme 79 TOTAL 1429 2717 982 12246 1216 1206 1968 890 1123 960 1329 7166 31735 Observatory 2 88 57 9 3 0 27 8 7 8 5 25 8 3 8 7 37 8 572 332 433 671 5264 4 9 7 177 74 80 4 9 7 41 9 3 9 1 8 Natural Science Natural 547 252 447 441 333 222 15230 36 0 1 0 6 1 0 3 4 08 7 7 0 6 8 56 17 0 36 0 52 9 History 326 141 2543 11241 Months April May June July August September October November December January February March Total VISITORS STATISTICS: April 2009 – Mar 2010 April STATISTICS: VISITORS 80 Annual Report 2009 - 2010
ANNEXURE: PUBLICATIONS
Publications: Forster, C.A., Farke, A.A., McCartney, J.A., De Klerk, W.J., and Ross, C.F. 2009. A “Basal” Tetanuran from the lower Cretaceous Kirkwood Formation of South Africa. Journal of Vertebrate Paleontology 29(1):56-64. de Moor F.C. 2009 Apr. Aquatic Beetles under the microscope, The Elephant’s Child 33(1): 2-3. McIlleron G. and de Moor F.C. 2009 Jun. Some techniques for recording flight activity and wing-beat frequency in Trichoptera (In- secta). Oral presentation Abstract 35 pg 18. In: Programme & Abstracts 13th International Symposium on Trichoptera University of Lodz, Bialowieza, Poland 22-27 June 2009.
Gattolliat, J-L, Barber-James, H.M. and Monaghan, M.T. (2009). New species and generic delimitation of the Afrotropical Baetidae (Ephemeroptera) genera Bugilliesia and Cheleocloeon. Aquatic Insects 31(3): 167-186.
Molapisi, M. April 2009. Masizame traditional dancers growing. The Elephant’s Child: Official newsletter of the Albany Museum. 33 (1): 5
TweddleD., Bills, R., Swartz, E., Coetzer, W., DaCosta, L., Engelbrecht, J., Cambray, J., Marshall, B., Skelton, P.H., Darwall, W.R.T., Smith, K.S. 2009. The status and distribution of freshwater fishes. IUCN publication.
GESS, F.W. 2009. The genus Quartinia Ed. André 1884 (Hymenoptera: Vespidae: Masarinae) in southern Africa. Part III. New and little known species with incomplete venation. Snelling Festschrift. Journal of Hymenoptera Research 18(2): 243-281.
Gess, S.K. and Gess, F.W. in press. Pollen wasps and flowers in Southern Africa. South African Biodiversity Institute, Pretoria.
Way-Jones, MF. 2010. ECHO Talk (2007): “Military Road built by Andrew Geddes Bain” Annals of the Grahamstown Historical Society. 36:31-43.
Way-Jones, MF. 2010. “Visit to Methodist Sites in Grahamstown.” Annals of the Grahamstown Historical Society. 2007. 36:48 - 52. Berggren, L. “If these quilts could talk” in Grocott’s Mail 26 March 2010 p 21.
Conference and Presentations:
Mntonintshi, P. “General Report on Service Medals”. SAMA National Conference. Port Elizabeth 9 September 2009. Sibawu, N. “The Release of Mandela.” Talk on the Anniversary. 11 February 2010.
Binneman, J. 2009. My moments in Eastern Cape archaeology. Presented to the The Ancient History Society of Port Elizabeth at the Nelson Mandela Metropole University. Port Elizabeth, 4 May 2009.
Binneman, J. 2009. The significance of plant material from archaeological contexts: subsistence to the preservation of the 2 000 year old Kouga mummy. Presented to the Grahamstown Botany Society at the Botany Department at Rhodes University. Grahamstown, 6 May 2009.
Binneman, J. 2009. Moments in Eastern Cape Archaeology. Presented to the University of the 3rd Age in Port Alfred. Port Alfred, 28 May 2009.
Binneman, J. 2009. Archaeology of the Tsitsikamma region: origins of modern people and activities. Presented to the Eastern Cape Mountain Club in Port Elizabeth. Port Elizabeth, 25 October 2009.
Binneman, J. and Booth, C. 2009. The heritage act and archaeology at museums. Presented at the South African Museums Association in Port Elizabeth. Port Elizabeth, 8 September 2009.
81 Annual Report 2009 - 2010
Booth, C. 2009. Rock Art Conservation: Experience in the Eastern Cape. Presented at the Workshop on Rock Art Conservation Treat- ment and Interventions, Southern African Rock Art Project, the Getty Conservation Institute in collaboration with SAHRA, Living Landscape Project, RARI and Cape Nature, Clanwilliam, Western Cape, 13-29 August 2009.
Booth, C. 2009. Pigments of Rock Art Paintings. Presented at the Workshop on Rock Art Conservation Treatment and Interventions, Southern African Rock Art Project, the Getty Conservation Institute in collaboration with SAHRA, Living Landscape Project, RARI and Cape Nature, Clanwilliam, Western Cape, 13-29 August 2009.
Booth, C & Mbatha, S. 2009. Assessment and Treatment of Charcoal Graffiti at Elands Bay Cave, Verlorenvlei, Western Cape Province. Presented at the Workshop on Rock Art Conservation Treatment and Interventions, Southern African Rock Art Project, the Getty Con- servation Institute in collaboration with SAHRA, Living Landscape Project, RARI and Cape Nature, Clanwilliam, Western Cape, 13-29 August 2009.
Booth, C. 2010. Rock Art of the Koonap River Valley and the Winterberg, Eastern Cape Province. Presented at the Department of Archaeology, University of Cape Town, Cape Town, 1 March 2010. Norton, L., Taffororeu, P., Rubidge, B. & De Klerk, W.J. Use of synchrotron microtomography to examine tooth replacement patterns in a tapinocephalid dinocephalian. Society of Vertebrate Palaeontology, Conference – Bristol, UK. Sep 2009 Rubidge, B., Angielczyk, K., De Klerk, W.J. Jirah, S., Atayman, S., Norton, L., Abdala, F. and Mason, R. Gondwana perspective on middle Permian Synapsid radiations. Society of Vertebrate Palaeontology, Conference – Bristol, UK. Sep 2009. de Moor F.C. 2009 Jun. The distribution of Trichoptera in the tributary streams of the Doring and mainstream Olifants Rivers, Ceder- berg, South Africa with implications for conservation. Oral presentation Abstract 44 pg 23. In: Programme & Abstracts 13th Interna- tional Symposium on Trichoptera University of Lodz, Bialowieza, Poland 22-27 June 2009. de Moor F.C. and Barber-James H.M. 2009 Jun. The distribution of Trichoptera and Ephemeroptera in the tributary rivers of the Dor- ing and mainstream Olifants Rivers, South West Cape, South Africa and implications for conservation planning. Poster presentation abstract 45 pg 23. In: Programme & Abstracts 13th International Symposium on Trichoptera University of Lodz, Bialowieza, Poland 22-27 June 2009. Previously presented at XXIII International Congress of Entomology. 6-12 July 2008. de Moor,F.C. and Belligan T. A. 2010 Jan. A survey of macroinvertebrate diversity of eleven rivers in and around the Tsitsikamma National Park, Eastern Cape, South Africa. Final Draft Report for the Tsitsikamma Steering Committee. 75pp + 7 Figs + 18 Tabs. + Ap- pendices 129 pp. Presented at Nature’s Valley, 23 February 2010.
Bellingan T.A., de Moor F.C. and Villet M.H. 2009 Jul. Biotic signatures of rivers in and around the Tsitsikamma National Park based on Trichoptera. Proceedings of the 16th Entomological Congress. Organized by the Entomological Society of Southern Africa hosted by the Department of Conservation Ecology and Entomology Stellenbosch University. 5-7 July. Abstracts O.8 pg. 14.
Bellingan T.A., de Moor F.C. and Villet M.H. 2009 Aug. Biotic signatures of rivers in and around the Tsitsikamma National Park based on Trichoptera. Oral presentation. At: Working together for a living landscape. Fynbos Forum Programme. 4-7 August. Paper Ab- stracts Pg 52.
Bellingan T.A. 2009 Aug. Tsitsikamma’s short-lived ancients. Nature’s stories. Nature’s News. Issue 26: 6-7. Barber-James, H.M. 2009. A preliminary phylogeny of Prosopistomatidae (Ephemeroptera) based on morphological characters of the larvae, and an assessment of their distribution. In: Staniczek, A.H. (ed). International Perspectives in Mayfly and Stonefly Research. Proceedings of the 12th International Conference on Ephemeroptera and the 16th International Symposium on Plecoptera, Stuttgart 2008, Aquatic Insects, 31, Supplement 1, 1-739. ISSN 0165-0424. pp. 149-166. de Moor, F.C. and Bellingan, T.A. 2010 Feb. Rivers of the Tstisikamma mountains. Powerpoint presentation on Results of a two-year survey. Presented at Final Tsitsikamma Rivers Steering committee meeting at Nature’s Valley, 23 Feb 2010. de Moor, F.C., Barber-James H.M. and Weeks D.A. 2010 Mar. The Albany Museum’s Freshwater Invertebrate Collection data – SABIF Migration. Poster presented at. SABIF funded projects initiated in 2008. SANBI collection data handover meeting 25 March 2010.
82 Annual Report 2009 - 2010
Barber-James, H.M. 2010. When is a species a species? In: Talkshops 24 and 28 March 2010. SciFest Africa 24-30 March 2010 Pp. 23 and 28.
Way-Jones, MF. “Once upon a time….” 4 part lectures to U3A May – August 2009.
Way-Jones, MF. “Merriman Trail” Talk for Grahamstown Historical Society 17 October 2009.
Way-Jones, MF. “The History of the Grahamstown Training College” Talk for GTC students in Rhodes Chapel 12 December 2009.
Way-Jones. MF. “Environmental Controls: The Digital Data Logger” SAMA EC Cradock. 10 March 2010.
Way-Jones, MF. “Oatlands House” Talk for Grahamstown Historical Society 13 March 2010
Consultancy reports
Binneman, J. and Booth, C. 2010. A phase 1 archaeological impact assessment (AIA) for the proposed upgrading of the N2 highway between Coega and Colchester as well as the construction of the new Sundays River Bridge, and four borrow pits, Nelson Mandela Metropolitan Municipality, Port Elizabeth, Eastern Cape Province.
Binneman, J. and Booth, C. 2010. A phase 1 archaeological impact assessment (AIA) for the proposed 20mw wind farm on three alternative sites: erf 121, Driftsands (site alternative 1), Bushy Park farm, remainder of erf 26, as well as portions 5, 6 and 7 thereof (site alternative 2) and Rietfontein farm, erf 594, Van Stadens East (site alternative 3), Nelson Mandela Metropolitan Municipality, Port Elizabeth, Eastern Cape Province. Binneman, J. and Booth, C. 2010. a phase 1 archaeological impact assessment (AIA) for the proposed construction and upgrading of the new Glenhurd road as well as the construction of the Baakens River Bridge, Nelson Mandela Metropolitan Municipality, Port Elizabeth, Eastern Cape Province.
Binneman, J. and Booth, C. 2010. A phase 1 archaeological impact assessment (AIA) for the proposed Motherwell NU 31 housing development, portion 2 of 316, Uitenhage, Nelson Mandela Metropolitan Municipality, Port Elizabeth, Eastern Cape Province.
Binneman, J. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed construction of a pipeline on remainder of erf 1814 (commonage), Graaff Reinet, Camdeboo Municipal- ity, Eastern Cape Province.
Binneman, J. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed bulk drainage for the Mayfield phase 2 housing project, Grahamstown, Makana Municipality, Cacadu District Municipality, Eastern Cape.
Binneman, J. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed quarry on portion o of the farm Grassridge 227, Nelson Mandela Bay Municipality, Cacadu District Municipality, Eastern Cape Province.
Binneman, J. 2009. Desktop study for archaeological sites in the Hankey/Patensie area.
Binneman, J. and Booth, C. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed Butterworth Black Granite Quarry Site, Area 3228, Ac3 Maseleleni, Mnquma Municipal- ity, Amathole District Munisipality, Eastern Cape Province
Binneman, J. and Booth, C. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed mining of gypsum on a portion of portion 1 (Thorndale) of the farm east of Gous Kraal, No. 257, division of Jansenville in the magisterial area of Ikwezi, Cacadu District of the Eastern Cape Province.
83 Annual Report 2009 - 2010
Binneman, J. and Booth, C. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed hard rock quarry on portion 14 of the farm Waggie No. 110, Paterson, Sunday’s River Valley Municipality, Alexandria District, Eastern Cape Province.
Binneman, J. and Booth, C. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed dolerite mine on portions 3 and 61 of farm No. 648, Wilsonia industrial area, East Lon- don, Amathole District Municipality, Eastern Cape Province. Binneman, J. and Booth, C. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed mining of dolerite on erf No. 702, Port St John’s District, ) O.R Tambo District Municipal- ity, Eastern Cape Province.
Binneman, J. and Booth, C. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed sand mine on portion 20 of farm Strandfontein No. 442, District of Humansdorp, East- ern Cape Province and the proposed sand mine on portion 1 (Lemoenfontein) of the farm Die Woud No. 500, District of Humansdorp, Eastern Cape Province.
Binneman, J. and Booth, C. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed sand mine on portion 1 (Lemoenfontein) of the farm Die Woud No. 500, District of Humansdorp, Eastern Cape Province.
Binneman, J. and Booth, C. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed weathered dolerite (sabunga) mine on portion 1 of farm No. 800, Gonubie, East Lon- don, Amathole District Municipality, Eastern Cape Province.
Binneman, J. and Booth, C. 2009. Phase 1 archaeological heritage impact assessments for the proposed development of 14 borrow pits in the Amahlati Local Municipality, Amathole District Municipality, Eastern Cape Province.
Binneman, J. and Booth, C. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed sand quarry on farm No’s 1323 and 1286, Kayser’s Beach, Amathole District Municipal- ity, Eastern Cape Province.
Binneman, J. and Booth, C. 2009. A letter of recommendation (with conditions) for the exemption of a full phase 1 archaeological heritage impact assessment for the proposed weathered dolerite (sabungu) mine on portion 3 farm No. 860, Mount Coke, East Lon- don, Amathole District Municipality, Eastern Cape Province.
Workshops “Sensitisation Workshop” by APD facilitated by MF Way-Jones and P Cimi for Albany Museum staff. 5 June 2009.
“Paper Conservation” by MF Way-Jones – two-day workshop for LiSLIG. 9 – 10 February 2010.
“A day at the Observatory – Measurement” three one-hour workshops for Scifest by Ms N Sibawu. 24 -26 March 2010.
“A day at the Observatory – Time etc” a one-day workshop facilitated by MF Way-Jones. 19 March 2010.
84 PART 3: FINANCIAL STATEMENTS
85 Annual Report 2009 - 2010
PricewaterhouseCoopers Inc Reg. no. 1998101 2055121 Ascot Office Park 1 Ascot Road Greenacres, Port Elizabeth 6045 P 0 Box 27013 Greenacres 6057 Telephone +27 (41) 391 4400 Facsimile +27 (41) 391 4500 pwc.comlza INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF ALBANY MUSEUM - GRAHAMSTOWN
We have audited the annual financial statements of Albany Museum, which comprise the statement of financial position as at 31 March 2010, and the statement of financial performance, changes in equity and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory notes, as set out on pages 5 to 17. Trustees’ Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with the entity-specific basis of accounting, as set out in Note 1 to the Financial Statements. This responsibility includes: designing, implementing and maintaining internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances. Auditor’s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with International Standards on Auditing. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
Basis for qualified opinion
In common with similar organisation, it is not feasible for the entity to institute accounting controls over cash collection from donations and other similar forms of income, prior to initial entry of the collections in the accounting records. Accordingly it is impracticable for us to extend our examination beyond the receipts actually recorded.
Qualified opinion
In our opinion, except for the possible effects of the matters described in the basis for qualified opinion paragraph, the financial statements of Albany Museum have been prepared, in all material respects, in accordance with the basis of accounting described in Note I to the financial statements.
86 Annual Report 2009 - 2010
Emphasis of matter
Without qualifying our opinion, we emphasise that the basis of accounting and the presentation and disclosures contained in the financial statements are not intended to, and do not comply with the requirements of South African Statements of Generally Accepted Accounting Practice.
Other Matter - Restriction on Use
The financial statements of Albany Museum have been prepared in accordance with the basis of accounting as described in Note 1 to the financial statements. The financial statements and our auditor’s report may not be suitable for another purpose.
PricewaterhouseCoopers lnc Director: CF Lane Registered Auditor PORT ELIZABETH 10 June 2010
87 Annual Report 2009 - 2010
ALBANY MUSEUM - GRAHAMSTOWN STATEMENT OF FlNANClAL POSITION at 31 March 2010
ASSETS
Non-current assets Property, plant and equipment Investment property
Current assets lnventories Trade and other receivables Cash and cash equivalents
Total assets
EQUITY AND LIABILITIES
Capital and reserves Accumulated surplus Research and development funds Departmental project funds Special project funds Other funds Motor vehicle replacement reserve Equipment replacement reserve Revaluation reserve
Current liabilities Trade and other payables
Total equity and liabilities
88 Annual Report 2009 - 2010
STATEMENT OF FINANClAL PERFORMANCE for the year ended 31 March 2010
Income Administration levy - researchers Donation received l nterest received Membership fees National arts festival Met rentals received Other income Provincial grants Visitor fees Vehicle hire
Expenses Overheads Departmental running costs: Administration Anthropology Archaeology Batho Pele Earth sciences Education Entomology Exhibitions Finance Freshwater invertebrates Genealogy Herbarium Higher vertebrates History Ichthyology Library Maintenance Observatory Museum Education - mobile museum service Public relations Taxidermy
Surplus/(deficit) from normal operations
Deficit from publications and special projects
Net surplus/(deficit) for the year
89 Annual Report 2009 - 2010
STATEMENT OF FINANClAL PERFORMANCE for the year ended 31 March 2010
Publications and special projects
Re-sale publications lncome Publication sales
Cost of sales Opening stock Printing and distribution Closing stock
Net (deficit)/surplus publications
Research publications lncome SAFA - subscriptions Annual sales
Cost of sales Opening stock Printing and other expenses Closing stock Net deficit research publications
Book sales lncome Plannisphere sales
Cost of sales Opening stock Printing and other expenses Closing stock
Total net deficit
90 Annual Report 2009 - 2010 for the year ended 31 March 2010 ended 31 March the year for STATEMENT OF CHANGES IN NET ASSETS STATEMENT Balance at 31 March 2008 31 March at Balance year for the Net deficit the year of funds for Net movement transferred recoveries hire Vehicle 2009 31 March at Balance the year Net surplus for the year of funds for Net movement transferred recoveries hire Vehicle 2010 31 March at Balance 91 Annual Report 2009 - 2010
STATEMENT OF CASH FLOWS for the year ended 31 March 2010
Cash flow from operating activities Cash generated from operations Net cash flow from operating activities
Cash flow from investing activities Purchase of property, plant and equipment Interest received Net cash inflow from financing activities
Net increase in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year
92 Annual Report 2009 - 2010
ALBANY MUSEUM - GRAHAMSTOWN NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2010
1. ACCOUNTING POLIClES
The principal accounting policies applied in the preparation of these financial statements are set out below.
1.1 Basis of preparation
The financial statements have been prepared in accordance with the entity specific Accounting Policies detailed below. The financial statements have been prepared under the historical cost convention except as disclosed in the accounting policies below. The policies used in preparing the financial statements are consistent with those of the previous years.
1.2 Income
Income is recognised on the accrual basis. VAT on all other income is considered to be a tax collected as an agent on behalf of the revenue authorities and is excluded from income.
1.3 Property plant and equipment
Land and buildings are regarded as long term assets and are held at cost. No depreciation has been provided for on buildings as the anticipated residual values are believed to be in excess of the carrying values. Furniture and equipment at 31 March 1999 are recorded at nominal value. Property, plant and equipment purchased using research funds are expensed immediately. All other items of property, plant and equipment are stated at cost and depreciated over periods deemed appropriate to reduce book values to estimated residual values over their useful lives. Depreciation is calculated on the straight-line basis using the following rates:
Equipment 16.67% Motor vehicles 20% Furniture and fittings 16.67%
The assets’ residual values and useful lives are reviewed, and adjusted if appropriate, at each balance sheet date.
Gains and losses on disposals are determined by comparing the proceeds with carrying amount and are recognised in the income statement.
When the carrying amount of an asset is greater than its estimated recoverable amount, it is written down immediately to its recoverable amount.
93 Annual Report 2009 - 2010
ALBANY MUSEUM - GRAHAMSTOWN NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2010 (continued)
1. ACCOUNTING POLICIES (continued) 1.3 Property, plant and equipment (continued)
Subsequent costs are included in the asset’s carrying amount or recognised as a separate asset, as appropriate, only when it is probable that future economic benefits associated with the item will flow to the Museum and the cost of the item can be measured reliably. All other repairs and maintenance costs are charged to the income statement during the financial period in which they are incurred.
1.4 Investment property
Investment property comprises of buildings that are let out to tenants and are not occupied by the Museum. lnvestment property is carried at fair value, representing the open market determined by external valuers; valuations are performed on a periodic basis. Changes in fair value are recorded in the Revaluation Reserve. No depreciation has been provided on investment property.
1.5 Impairment of assets
Assets that have an indefinite useful life are not subject to amortisation and are tested annually for impairment. Assets that are subject to amortisation are reviewed for impairment whenever event or changes in circumstance indicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset’s carrying amount exceeds its recoverable amount. The recoverable amount is the higher of an asset’s fair value less costs to sell and value in use. For the purpose of assessing impairment, assets are grouped at the lowest levels for which there are separately identifiable cash flows (cash generating units). Acquired publications are initially measured are cost. Internally generated publications are effectively acquired at no cost and these are initially measured at fair value at the date of acquisition. lnventory is valued at the lower of cost and net realisable value on a first-in, first-out basis. Net realisable value is the estimated selling price in the ordinary course of business, less applicable selling expenses, if any. Inventory is made up of the following: - Resale publications - Research publications - Genealogy research and book sales 1.7 Cash and cash equivalents Cash and cash equivalents are carried in the balance sheet at face value. Cash and cash equivalents comprise cash on hand, deposits held on call with banks, and investments in money market instruments.
1.8 Leases
Leases of assets where the Museum assumes substantially all the benefits and risks of ownership are classified as finance leases. Finance leases are capitalised at inception at the estimated present value of the underlying lease payments. Each lease payment is allocated between the liability and finance charges so as to achieve a constant rate on the finance balance outstanding. The corresponding lease obligations, net of finance charges, are included in borrowings. The interest element of the finance lease payment is charged to the Statement of comprehensive income over the lease period. The assets acquired under finance leasing contracts are depreciated over the shorter of the useful life of the asset, or the lease period. Where a lease has an option to be renewed, the renewal period is considered when the period over which the asset will be depreciated is determined. 94 Annual Report 2009 - 2010
Leases of assets under which substantially all the risks and benefits of ownership are effectively retained by the lessor are classified as operating leases. Payments made under operating leases are charged to the statement of comprehensive income on a straight-line basis over the period of the lease.
When an operating lease is terminated before the lease period has expired, any payment required to be made to the lessor by way of a penalty is recognised as an expense in the period in which termination takes place.
2. Property, plant and equipment
Year ended 31 March 2010 Opening net book value Additions Depreciation for the year Closing net book amount
Total cost Accumulated depreciation Closing net book value
Year ended 31 March 2009 Opening net book value Depreciation for the year Closing net book amount
Total cost Accumulated depreciation Closing net book value
2.1 Land and buildings comprise
Land at cost
Natural sciences building - situated on erven 3215, 3216 and 321 7 Grahamstown
1820 Settler Museum Building - situated on erf 321 8 Grahamstown
Observatory Museum - situated on erf 7249 Grahamstown - Buildings at cost
Total land and buildings
3. Investment property
Building Cost Valuation adjustment
Unencumbered
95 Annual Report 2009 - 2010
ALBANY MUSEUM - GRAHAMSTOWN NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2010 (continued)
3. Investment property (continued)
Description of freehold land and buildings
“Priest’s House”, situated on certain piece of land situated in the Municipality of the city of Grahamstown, Division of Graharnstown, being Erf 6381. independent valuation of freehold land and buildings: “Priest’s House”, Grahamstown was valued by Pam Golding Properties registered valuers on 3 August 2006, being the market value of the property on 31 March 2006.
4. Inventories
Resale publications Genealogy research and book values Inventory is stated net of provisions for obsolescence.
5. Trade and other receivables
Trade receivables Other receivables
The carrying value of trade and other receivables approximates their carrying values.
6. Cash and cask equivalents
Cash at bank and on hand Short term deposits
7. Research and development funds
National research foundation N.R.F Funds - F.W Gess N.R.F Funds - S.K Gess N.R.F Funds - H.M James N.R.F Funds - F. De Moor
96 Annual Report 2009 - 2010
ALBANY MUSEUM - GRAHAMSTOWN NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2010 (continued)
8. Departmental project funds
Anthropology funds Archaeology funds Archaeology - L Webley Education funds Entomology funds Exhi bitions Freshwater invertebrate funds Genealogy funds Geologylearth sciences funds Herbarium funds History funds Ichthyology funds Library funds Maintenance funds Public relations Mobile museum Personnel funds
9. Special projects fund
Umjelo project
10. Other funds
Piet Retief gedenk Pocock fund Acquisition fund - Haines bequest E Carey bequest Blue planet gallery fund Planisphere repurchase fund SAFA fund Annals fund D Sulter bequest Forts and towers project
11 . Trade and other payables
Trade payables Other current liabilities
97 Annual Report 2009 - 2010
ALBANY MUSEUM - GRAHAMSTOWN NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2010 (continued)
Included in trade payables is an amount of R577,680 payable to the Makana Municipality. Of this R217,656 relates to interest on the overdue balance. The Makana Municipality and Albany Museum have come to an agreement whereby the interest amount will be written off once the outstanding capital is paid by the museum.
12. Overheads
Audit fees - Current year audit fee - Prior year underprovision Bad or irrecoverable debt Bank charges Repairs and maintenance Depreciation Electricity and water expenses Licenses Insurance Other operating expenses Rates
13. Related parties
The Albany Museum is administered by a Board of Trustees who have ownership of all the Museum’s moveable and immovable property and other assets. However, I 1 out of the 16 Board members are appointed by the Eastern Cape Department of Sports, Arts and Culture, and therefore the Department can exert a significant influence over the Museum’s financial and operating decisions. Albany Museum is the beneficiary of the Albany Museum Trust. Per the trust deed, the Museum is entitled to received interest earned on the funds invested by the Trust for the benefit of the Museum. During the year interest income of R126 498 accrues to the Museum as a result of these investments.
14. Taxation
No provision has been made for taxation as the Museum enjoys tax free status.
98 Annual Report 2009 - 2010
ALBANY MUSEUM - GRAHAMSTOWN NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 March 2010 (continued)
15. Cash generated from operations
Reconciliation of net profit to cash generated from operations:
Net surplus/(deficit) for the year
Adjusted for: Interest received Depreciation Transfer from funds Working capital changes - Decrease in inventories - Decrease/(increase) in accounts receivable - Increase in accounts payable Cash generated by operations
16. Commitments
The Museum is committed to contracts for the rental of PABX system, maintenance of lifts and pest control services, these contracts are for an indefinite period and can be cancelled by means of notice to the service providers. The rental charges for these contracts are R6 265 per month, R3204 and R2 884 per quarter, inclusive of VAT, respectively. The PABX system and pest control services leases were cancelled during the current year.
99 Contact Details: Tel: +27(0)46 622 2312 • Fax: +27(0)46 622 2398 • e-mail: [email protected] www.ru.ac.za/albany-museum/ • Associated Research Institute of Rhodes University • http://albanymuseum.blogspot.com
100 NATURAL SCIENCE MUSEUM • HISTORY MUSEUM • OBSERVATORY MUSEUM • FORT SELWYN • THE PROVOST PRISON