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Winter Camp 2019 Yocona Area Council, BSA

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Winter Camp 2019 Yocona Area Council, BSA Winter Camp 2019 Yocona Area Council, BSA December 26-29 2019 Leaders Guide to Winter Camp - 2019 Camp Directors Message to All, Thank you for supporting Yocona Winter Camp 2019. Our priority is to make this camp a fun experience during the Christmas Holiday break, as well as, for scouts to earn merit badges. We are offering merit badges that are not offered during traditional Summer Camp along with some Eagle required badges. Our events this year include, Gaga Ball, Tomahawk Throw, Spike Ball Tournament, Hiking, Shooting Competition, Board Games, Corn Hole Competition, Tug of War, Archery, Polar Splash and more!! We have a relaxed atmosphere at Winter Camp and Troops have time to do their own activities if they choose. A great time will be had by all and we cannot wait to see you all at Camp! Leaders please note- The policies, procedures and information in this Leader’s Guide offer guidelines, rules, and procedures that each Scoutmaster and Scout must follow if we are to offer a quality experience. I encourage you to read the Leader’s Guide carefully to guide you through your Troop’s planning process. The following are some of the highlights: Camp Fees Page 4-5 Events/Merit Badges Page 15/18-19 Schedule Page 17 Winter Camp Tips Page 26 As you review the Leader’s Guide please note that there are deadlines, and required forms, and equipment. The staff is prepared to present an exciting, fun filled Scouting experience. We look forward to meeting you at Camp! Jim Smallwood Charlie Smith Camp Director Program Director 1 Leaders Guide to Winter Camp - 2019 TABLE OF CONTENTS PLANNING INFORMATION…………………………………………………………………………………. 3 CAMP FEES & CAMPSITE RESERVATIONS……………………………………………………………..4-5 CAMP POLICIES & PROCEDURES…………………………………………………………………………..6 GENERAL INFORMATION………………………………………………………………………………….....7-11 CHECK-IN PROCEDURE…………………………………………………………………………………………12 SPECIAL AWARDS & OPPORTUNITIES…………………………………………………………………..13 JUST FOR ADULTS…………………………………………………………………………………………………13 CAMP PROGRAM………………………………………………………………………………………………….14-15 WHAT TO BRING TO CAMP……………………………………………………………………………………16 DAILY SCHEDULE……………………………………………………………………………………………….....17 MERIT BADGES………………………………………………………………………………………………………18-19 APPENDIX..................................................................................................................20 WINTER CAMP TROOP SITE RESERVATION FORM………………………………………………….21 SPECIFIC ASSISTANCE REQUEST FORM……………….………………………………………………….22 TROOP ROSTER………………………………………………………………………………………………………23 PARENTS’ NIGHT ORIENTATION……………………………………………………………………………..24 ACTIVITY WORKSHEET…………………………………………………………………………………………….25 WINTER CAMP TIPS…………………………………………………………………………………………………26 MAP TO CAMP YOCONA………………………………………………………………………………………….27 MAP OF CAMP YOCONA………………………………………………………………………………………….28 2 Leaders Guide to Winter Camp - 2019 PLANNING INFORMATION Sign up for a camp site as soon as possible at the Scout Office or on-line. Be ready to give a close initial estimate of how many Scouts and Leaders will attend. Finalize the reservations by mailing a non-refundable $75.00 campsite reservation. The reservation will be applied to the final amount due for camp. A physical exam before camp is mandatory for each Scout and Leader attending camp. The physical examination must be current (within the last 12 months). Physicals must be completed on the official BSA Annual Health and Medical Record (No other physicals can be accepted). This form is available on-line at https://filestore.scouting.org/filestore/HealthSafety/pdf/680- 001_ABC.pdf. Persons without a current and complete BSA Annual Health and Medical Record will not be allowed to remain at camp. Hold a parents night to promote winter Camp. (Agenda in Appendix) Discuss the Winter Camp program with your troop and have each scout complete an Activity Worksheet (Appendix) Discuss and assemble Troop and personal gear that you will need to bring with you to camp. Remember that Leaders tents are not provided at camp. Collect applications and fees from scouts and turn in with their $50 deposit by November 15th to qualify for the Early Bird rate. Arrange for qualified two-deep leadership for your troop to be in camp at all times. All troop leaders must be over the age of 18. At least one must be 21 years of age or older or contact the council for registration in a provisional troop. All leaders must provide a copy of their medical form and Youth Protection certificate at check-in. Merit badge and activity registration can be completed on-line after November 15th. Space for some merit badges will be limited so sign your scouts up early so they can get the badges they desire. Space is available on a first come, first served basis. Note: if you are unable to register on-line you may turn your completed scout’s schedules as a troop into the council office. Do not send individual scouts to the council office to register! You may pay on-line by credit card or by check at the council office. Please note that there is a convenience fee (credit card fee) if paying on-line. When paying by Troop with personal checks, please indicate your troop number on the check and make the check payable to: Yocona Area Council, BSA. 3 Leaders Guide to Winter Camp - 2019 CAMP FEES & CAMPSITE REGISTRATIONS To reserve a site for Camp Yocona troops must make an initial deposit of $50.00. (Note: Deposits for summer camp cannot be used for winter camp.) Campsites are reserved based upon the number of Scouts signed up and the actual number arriving at camp. Make sure you have given the Scout Service Center accurate projections. It is our hope that all troops can have their first choice of campsite; unfortunately, this is not always possible. Campsites may be changed if your number decreases or increases dramatically and the decision of the Camp Director is FINAL. A provisional troop will be established for Scouts who cannot attend camp with their troop. Contact the Scout Service Center (842-2871) for more information. Camp Fees $115 Early Bird Discount Rate if registered by November 15th with $50 deposit $140 If registering after November 15th $55 per day Deposits can be transferred within a troop to a new Scout, but are not refundable or transferable to balance of cost $50 Adult by November 15th with $25 deposit $60 Adult after November 15th Camp Yocona Requires Two-Deep Leadership Leaders may rotate when necessary, but at least two adults must be with the unit 24 hours a day. Parents, committee members, and other adults who accompany the unit to camp may serve as substitutes for the unit leader or assistants, but they must meet all leadership requirements. Leaders, please note, it is in the best interest of your Scouts to have consistent leadership throughout your troop’s stay at camp. Rotation of leaders can give way to situations that are not conducive to the positive influences of a winter camp. All adults spending the night at camp must submit valid Health Form and Youth Protection Certificate. 4 Leaders Guide to Winter Camp - 2019 Camp Refund Policy Refunds must be requested in writing to the Yocona Area Council by January 15, 2020. • The balance of the fee is refundable upon written request by unit leadership, under the following conditions: 1. Illness of the Scout prevents his attendance at winter camp. 2. Illness or death in the family of the Scout prevents his attendance at winter camp. 3. The Scout’s family has moved from the local council, making it impractical to attend. • If a Scout becomes ill while attending camp and is sent home by camp medical personnel, he is entitled to a pro-rated refund of the balance. This request must be made in writing by the troop leadership by January 15, 2020. • Fees are not refundable for homesickness, or scouts sent home for disciplinary reasons. • Leader fees are refundable under the same conditions as camper fees. • Campership awards are not refundable and NOT transferable. Scouts Who Need Financial Help Limited camperships are available to registered scouts in the Yocona Area Council in need of financial assistance. Applications are available in the appendix of this guide. Early filing is necessary to ensure equitable distribution of available funds. The deadline for campership applications is November 15, 2019. A campership will not pay the entire fee. The boy’s family, troop, and chartered organization should pool their resources first with a campership request to meet the balance. Usually, half of a boy’s camp fee is met with a campership, but smaller amounts can be requested. A Scout must participate in either the Popcorn Sale or spring sale in order to qualify for camperships. A Scout is thrifty. A Scout who receives a campership is expected to perform one or more service projects for his chartered organization (or another religious, educational, or charitable organization approved by the Scoutmaster). The hours expended should be approximately equal to the amount of campership awarded divided by $10.00. Campership service hours will not count toward any other BSA service project requirements. The program is to be administered by the Scout’s Scoutmaster. 5 Leaders Guide to Winter Camp - 2019 CAMP POLICIES & PROCEDURES Personal firearms, ammunition, and archery equipment are not to be brought into camp. Fixed-blade sheath knives are not to be brought into camp. No fireworks, alcoholic beverages, or illegal drugs are allowed in camp. Possession of these will be grounds for dismissal from camp with no refunds. No flames are allowed in tents or cabins. No heaters or T.V.’s allowed in cabins. Any electrical devices in cabins may be removed at the discretion of the Camp Director or Ranger. All fuel is to be handled by adults only. ( Propane, charcoal lighter) No trees or bushes are to be cut without permission from the Camp Ranger or the Ecology Director. Vehicles must be left in the parking lot at all times. The only vehicles allowed to operate within the camp proper are the vehicles authorized by the Camp Ranger and Camp Director. One troop trailer may be kept near the campsite. Everyone who comes into or leaves camp must sign in/out at the Administration Building.
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