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Project Proposal for an Institutional Cooperation Instrument

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Project Proposal for an Institutional Cooperation Instrument Bidding Document for Procurement of HYDRO-METEOROLOGICAL WORKSTATION AND AUTOMATED PRODUCTION SYSTEM (SUPPLY, INSTALLATION AND COMMISSIONING) Contract ID No: PPCR/DHM/G/ICB - 45 Project: Building Resilience to Climate Related Hazards Purchaser: BRCH Project / Department of Hydrology and Meteorology Country: Nepal Issued on: 27 September 2017 Section I Instructions to Bidders 2 Hydro-Meteorological Workstation and Automated Production System Section I Instructions to Bidders TABLE OF CONTENTS PART 1 – BIDDING PROCEDURES ............................................................................................................. 5 SECTION I. INSTRUCTIONS TO BIDDERS ......................................................................................... 7 SECTION II. BID DATA SHEET (BDS) ............................................................................................. 32 SECTION III. EVALUATION AND QUALIFICATION CRITERIA ............................................................ 37 SECTION IV. BIDDING FORMS ..................................................................................................... 40 SECTION V. ELIGIBLE COUNTRIES ................................................................................................. 60 SECTION VI.BANK POLICY - CORRUPT AND FRAUDULENT PRACTICES ............................................ 61 PART 2 – SUPPLY REQUIREMENTS ......................................................................................................... 63 SECTION VII. SCHEDULE OF REQUIREMENTS ................................................................................ 64 PART 3 - CONTRACT ........................................................................................................................... 120 SECTION VIII.GENERAL CONDITIONS OF CONTRACT ................................................................... 122 SECTION IX.SPECIAL CONDITIONS OF CONTRACT ....................................................................... 144 SECTION X. CONTRACT FORMS ................................................................................................. 153 Hydro-Meteorological Workstation and Automated Production System 3 Section I Instructions to Bidders LIST OF FIGURES Figure 1: Illustration of the enhanced DHM production process in which hydro-meteorological data, acquired from different local observation systems and international sources, flows through various data processing stages and is finally transformed and delivered as value added products to end-users. The orange boxes and circles denote tools and workstations for the forecaster and the automated production system, being subject of this procurement. ......................................................................................................... 75 Figure 2. Demonstration of a typical view on a meteorological workstation screen showing a NWP model forecast for surface air pressure (black isobars), precipitation (colored zones), satellite image (grey zones) and observed air temperature (2m height; colored numbers according to temperature reading). Past and future weather conditions can be readily studied e.g. by rolling with the mouse or pointing on the time bar at the bottom of the user interface. Time step (here 1 h) is selectable. ......................................... 76 Figure 3. Capacity of data communication between DHM offices and the National IT Centre (NITC). .............................................................................................................................. 77 LIST OF TABLE Table 1. Project sites and Implementation Schedule of services ........................................................... 117 4 Hydro-Meteorological Workstation and Automated Production System Section I Instructions to Bidders PART 1 – BIDDING PROCEDURES Hydro-Meteorological Workstation and Automated Production System 5 Section I Instructions to Bidders 6 Hydro-Meteorological Workstation and Automated Production System Section I Instructions to Bidders SECTION I. INSTRUCTIONS TO BIDDERS TABLE OF CONTENTS A. General ........................................................................................................................................ 9 1. Scope of Bid ........................................................................................................................ 9 2. Source of Funds ................................................................................................................... 9 3. Corrupt and Fraudulent Practices....................................................................................... 10 4. Eligible Bidders ................................................................................................................. 10 5. Eligible Goods and Related Services ................................................................................... 13 B. Contents of Bidding Document.................................................................................................... 13 6. Sections of Bidding Document ........................................................................................... 13 7. Clarification of Bidding Documents .................................................................................... 14 C. Preparation of Bids ..................................................................................................................... 14 9. Cost of Bidding .................................................................................................................. 14 10. Language of Bid ................................................................................................................. 15 11. Documents Comprising the Bid .......................................................................................... 15 12. Letter of Bid and Price Schedules ....................................................................................... 16 13. Alternative Bids ................................................................................................................ 16 14. Bid Prices and Discounts .................................................................................................... 16 15. Currencies of Bid and Payment .......................................................................................... 18 16. Documents Establishing the Eligibility and Conformity of the Goods and Related Services ............................................................................................................................ 18 17. Documents Establishing the Eligibility and Qualifications of the Bidder .............................. 19 18. Period of Validity of Bids ................................................................................................... 20 19. Bid Security ....................................................................................................................... 20 20. Format and Signing of Bid .................................................................................................. 22 D. Submission and Opening of Bids ................................................................................................. 23 21. Sealing and Marking of Bids ............................................................................................... 23 22. Deadline for Submission of Bids ......................................................................................... 23 23. Late Bids ........................................................................................................................... 23 24. Withdrawal, Substitution, and Modification of Bids ........................................................... 23 25. Bid Opening ...................................................................................................................... 24 E. Evaluation and Comparison of Bids ............................................................................................. 25 Hydro-Meteorological Workstation and Automated Production System 7 Section I Instructions to Bidders 26. Confidentiality .................................................................................................................. 25 27. Clarification of Bids ........................................................................................................... 26 28. Deviations, Reservations, and Omissions ........................................................................... 26 29. Determination of Responsiveness ...................................................................................... 26 30. Nonconformities, Errors and Omissions ............................................................................. 27 31. Correction of Arithmetical Errors ....................................................................................... 27 32. Conversion to Single Currency ........................................................................................... 28 33. Margin of Preference ........................................................................................................ 28 34. Evaluation of Bids ............................................................................................................. 28 35. Comparison of Bids ........................................................................................................... 29 36. Qualification of the Bidder ................................................................................................ 29 37. Purchaser’s
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