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WMO Document Template PROGRESS ACTIVITY REPORT OF THE FIRST SESSION OF THE COMMISSION FOR OBSERVATION, INFRASTRUCTURE AND INFORMATION SYSTEMS (INFCOM-1) (unedited and in official WMO languages when available) INFCOM-1/INF. p. 2 World Meteorological Organization INFCOM-1/INF. 1 COMMISSION FOR OBSERVATION, Submitted by: INFRASTRUCTURE AND INFORMATION SYSTEMS Secretary-General First Session 9.XI.2020 EATHER CLIMATE WATER CLIMATE EATHER 9 to 13 November 2020, Virtual Session INFORMATION ON THE VIRTUAL PLATFORM USED FOR THE SESSION Online session The first session of the Commission for Observation, Infrastructure and Information Systems (INFCOM-1) will be held remotely through a virtual platform, from 9 to 13 November 2020. The opening of INFCOM-1 will take place on Monday, 9 November 2020 at 1300 CEST. Detailed information on the session can be found on the main web page of INFCOM-1 (link). Connection to the virtual platform It is important to log into the platform using Google Chrome or Mozilla Firefox browsers. A link to each daily meeting of the session will be sent by email to participants who have registered and who are confirmed for the session through the Event Registration System. The link will bring you to a login page. In order to log in, indicate your email address and display name, according to the below naming convention: INFCOM-1/INF. p. 3 WMO Members represented in INFCOM: Principle Delegate(s), Alternate(s), and Delegate(s) • Principle Delegate: INFCOM/Country name/Principle Delegate/Surname (e.g. INFCOM/Canada/Principle Delegate/Smith) • Alternate: INFCOM/ Country name/Alternate/Surname (e.g. INFCOM/Canada/Alternate/Martin) • Delegate: INFCOM/Country name/Delegate/Surname (e.g. INFCOM/Canada/Delegate/Brown) WMO Members not represented in INFCOM: Principle Delegate(s), Alternate(s), and Delegate(s) • Principle Delegate: Country name/Principle Delegate/Surname (e.g. Country/Principle Delegate/Smith) • Alternate: Country name/Alternate/Surname (e.g. Country/Alternate/Martin) • Delegate: Country name/Delegate/Surname (e.g. Country/Delegate/Brown) Presidents and Vice-presidents of technical commissions, Presidents of regional associations, Regional Hydrological Advisers, and Invited Experts • Presidents of technical commissions: P/INFCOM, P/SERCOM • Vice-presidents of technical commissions: VP/INFCOM, VP/SERCOM • Presidents of regional associations: P/RAI (II, …, VI) for presidents (acting presidents) • Regional Hydrological Advisers: HA/RAI (II, …, VI) • Invited Experts: Expert/Surname (e.g. Expert/Johnson) Representatives of International Organizations • International Organizations: Name of organization/Surname (e.g. ADRC/Roy) WMO Secretariat • Secretariat- Surname (e.g. Secretariat/Jones) Settings When you connect to the platform for the first time, a pop-up will show requesting you to allow KUDO to use your computer’s microphone and camera. It is important for any participant who will be allowed to speak during the meeting to click “Allow”. INFCOM-1/INF. p. 4 Make sure to have the volume ON, both on the KUDO interface and on your computer (see below): KUDO interface Computer screen (bottom right-hand corner) Participants are muted by default and can only unmute their microphones and activate their cameras when they have requested and been granted the floor. Additional settings can be found under the “Settings” icon. Here, you can make sure that the correct loudspeakers and microphone are being used (under “Media settings”) and select the interface language (under “Interface Language”). INFCOM-1/INF. p. 5 Request the floor It is strongly recommended to use a headset with a microphone during the virtual sessions. During the online sessions, to request the floor, click on the “Request to Speak” button, at the bottom right-hand corner of the screen. This will add the request to the list of requests for the floor. INFCOM-1/INF. p. 6 The President will announce who the floor is given to. When you are granted the floor, click the “Mic on” and “Camera On” buttons to unmute your microphone and activate your camera. Once your intervention has finished, click the “Release Mic” button to leave the floor. A point of order may be raised through the chat function (under the “Messaging” icon on the right-hand side of the screen), by the EC member writing “Point of order” on the “Participants” tab of the chat. Languages Simultaneous interpretation into the six WMO official languages: Arabic, Chinese, English, French, Russian and Spanish will be provided. You can select the language you wish to listen to from the dropdown list at the bottom left-hand corner of the screen, where “Floor” is selected by default. INFCOM-1/INF. p. 7 Messaging/chat function A chat function is available (under the “Messaging” icon), for participants to request technical assistance (on the “Operators” tab), raising a point of order (on the “Participants” tab), or sending private messages to other participants and seeing who is connected to the session (on the Private tab). A red dot next to an icon indicates new activity (e.g. a new message in the chat). __________________ INFCOM-1/INF. p. 8 World Meteorological Organization INFCOM-1/INF. 2(2) COMMISSION FOR OBSERVATION, Submitted by: INFRASTRUCTURE AND INFORMATION SYSTEMS Secretary-General First Session 9.XI.2020 WEATHER CLIMATE WATER CLIMATE WEATHER 9 to 13 November 2020, Virtual Session REPORTS OF THE PRESIDENTS OF THE TECHNICAL COMMISSIONS The present information document presents the summary report and recommendations of the meeting of the Transition Team, established through Resolution 7 (Cg-18), which took place in Geneva on 25–27 November 2019: […] a Transition Team composed of the presidents and vice-presidents of existing and new technical commissions, the chairs and vice-chairs of the Research Board and the Hydrological Assembly and the presidents of regional associations, chaired by the presidents of the new commissions and the chair of the Research Board, will, by the first joint session of the new technical commissions and the Research Board in April 2020: (a) ensure the orderly transition of normative functions of the technical commissions active during the seventeenth financial period and effective incorporation of their work and deliverables, that are relevant to the priorities identified in the Strategic Plan, into the new structures, (b) assess and manage risks associated with such a transition and (c) guide preparations for the first joint session of new technical commissions and the Research Board in April 2020 and develop recommendations for the establishment of their subsidiary bodies. The report contains recommendations and proposed draft resolutions of the Infrastructure Commission and the Services Commission for consideration by the Joint Session of the Technical Commissions and the Research Board that was held by correspondence from 18 March to 15 May. It should be noted that, following the Joint Session, the proposed draft resolutions contained in annexes IV and V have been updated. See the Abridged Preliminary Report of the First Session of the Technical Commissions of INFCOM and SERCOM (WMO-No. 1251). INFCOM-1/INF. p. 9 SUMMARY REPORT OF THE TRANSITION TEAM MEETING 1. OPENING, AGENDA AND ORDER OF BUSINESS 1.1 The Co-chair of the Transition Team, Mr Michel Jean, opened the meeting in Geneva on Monday 25 November 2019 at 8.30, welcoming all the participants. 1.2 The Secretary-General, Prof. Petteri Taalas, also welcomed the participants and recalled the objectives of the reform of WMO constituent bodies and the implications for the restructuring of the Secretariat. 1.3 The Co-chair, Mr Michel Jean, recalled the responsibility placed on the Transition Team to ensure the implementation of the reform; in particular, fostering a multidisciplinary and Earth system approach to address complex problems. For the accomplishment of this task, the involvement of communities dealing with oceanographic, atmospheric composition and hydrological issues is needed. Gaps have also to be identified, systems made interoperational and languages harmonized. 1.4 The Co-chair, Prof. Celeste Saulo, underlined that WMO works for its Members, in particular the developing countries; therefore, their needs should be a priority. 1.5 The Co-chair, Mr Ian Lisk, recalled that the reform is an opportunity to carry out the mandate of WMO in a more coordinated and joint way, not only within the Organization but also with other organizations and communities. Change management is an important component of this process. 1.6 The meeting adopted the agenda as provided in Annex I. 1.7 The list of participants is provided in Annex II. 2. OVERVIEW OF RELEVANT CG-18 AND EC-71 RESOLUTIONS AND ROLE OF THE TRANSITION TEAM 2.1 The Secretariat introduced the resolutions adopted by the Congress and the Executive Council concerning the reform of WMO constituent bodies, noting the importance of considering them in their entirety and that responsibilities assigned to one body require interactions with other bodies and a joint planning approach. 2.2 The Co-chair underlined the role of the Transition Team as established by Resolution 7 (Cg-18): (a) ensuring the orderly transition of the normative functions of the current technical commissions to the newly established ones; (b) the assessment and management of risks in relation to the selection and the postponement of activities; (c) a path towards the joint session between technical commissions and the Research Board. 3. INTRODUCTION TO 2020-2021 DELIVERABLES OF TECHNICAL COMMISSIONS AND RESEARCH
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