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Herongate and Ingrave Parish Council

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Herongate and Ingrave Parish Council Herongate and Ingrave Parish Council Clerk to the Council: Mrs Stephanie Robinson The Dower House 135-139 Billericay Road Herongate CM13 3SD Tel: 07512 078975 Email: [email protected] WEBSITE: www.herongateandingravepc.org.uk Minutes of the Ordinary Parish Council Meeting held St. Andrews Hall, Brentwood Road, Herongate CM13 3PN on Wednesday, 25th April 2018 commencing 7.20pm In the Chair: Cllr Alan Kingsford Present: Cllrs David Hills, Mark Kelly, Stewart Theobald, Kelly Pegram and Martin Hannush Officers: Stephanie Robinson (Parish Clerk & RFO) Members of the public: Four members of the public THE CHAIRMAN ADVISED THAT THE MEETING WOULD BE RECORDED 18/19.001 Public participation session with respect to items on the agenda and other matters that are of mutual interest • A representative of Brentwood Borough Council reported that the skip was removed from the Meadows green. There was minimal damage done and no further action was required, the grass would grow back. • The representative from Brentwood Borough Council brought the councils attention to the existence of Essex Polices: Gypsy Traveller and Rural Engagement Team and suggested they be invited to future Parish council meetings. • Essex Police are also on an anti-hare coursing campaign called Operation Gallileo. • The chairman informed the public that Pc Bob Amey had left Essex Police and that Pc Rebecca Charge would be taking over as our new beat officer covering Warley, Ingrave, Herongate and West Horndon. • The chairman asked at the recent BBPCA meeting whether drug dealing was a problem in many parishes and all parishes reported it was an issue they were facing. • The quad bikes are back out again. It is hoped that the reconfiguration of the double gates will help to discourage them. 18/19.002 Apologies for absence • Apologies were received from Cllr Paul Hawkins, Cllr Sheila Murphy and Cllr David Watts all due to family matters. Apologies and reasons were accepted. Proposed: Cllr M. Hannush Seconded: Cllr M. Kelly All agreed 18/19.003 Minutes • Members approved the Minutes of the Ordinary Parish Council Meeting held on Tuesday 20th March 2018. Proposed: Cllr M. Kelly Seconded: Cllr S. Theobald All agreed 1 18/19.004 Progress Report from the Clerk Meeting Agenda Information and decision made Action taken and outcome Date Date Number Note Closed 20/3/18 17/18.190 Clerk to email PC Bob Amey re Email sent. PC Bob Amey has left suspicious activity near sewerage Essex Police. works Clerk will liase with new PC regarding the issue 20/3/18 17/18.190 Clerk to write to Anglian Water to request CCTV in area 20/3/18 17/18.190 Clerk to contact Cut Above re Email sent. broken posts opp. St Nicholas Clerk to chase. Church 20/3/18 17/18.190 Clerk to post details of Post Posted on Facebook. Office Closure on Facebook To be Reposted in the future 20/3/18 17/18.193 Clerk to contact Adrian Tidbury Email sent. 25/04/18 at BBC re ownership of Blind Response received. Mr Tidbury Lane and 37 Cricketers Lane could shed no light. Suggested maybe Land Registry could help. 20/03/18 17/18.197 Clerk to carry out consultation Consultation letter drafted and 25/04/18 with residents of Herongate Tye sent. re Mount Thrift Farm position for Clerk to arrange ground scan and noticeboard new licence. n/a n/a CiLCA training CiLCA training now started, also attended New Clerks Briefing n/a n/a Internal Audit Meeting with Internal Auditor arranged for Monday 30th April 2018. NOTED 18/19.005 To receive Members’ declarations of interest in items on the agenda • There were no declarations of Interest. 18/19.006 Finance a) Members to approve cheques signed since the last meeting. None b) Members to approve and sign cheques at this meeting. Cheque No. Payee Amount CHQ 1255 Emergency Response £200.00 CHQ 1256 EALC (Clerk training) £575.00 CHQ 1257 Cllr. D. Hills (expenses) £34.68 CHQ 1258 EALC (EALC/NALC affiliation) £493.97 CHQ 1259 Cut Above (grass cutting/salting) £430.00 CHQ 1260 Greenstow Foliage (peartree pond maintenance) £1,380.00 CHQ 1261 HMRC (PAYE & NI) £318.63 CHQ 1262 Essex Pension Fund £299.06 CHQ 1263 Administration £863.93 Proposed: Cllr M. Hannush Seconded: Cllr K. Pegram All agreed 2 c) Members approved the accounts/bank reconciliation for April 2018 Current Account £73,880.00 Business 30 day Investment Account £3,854.00 Proposed: Cllr M. Kelly Seconded: Cllr D. Hills All agreed 18/19.007 Herongate Tye • Covered under Clerks Report. All Agreed 18/19.008 Community Emergency Plan • Cllr. D Hills has all the basics in place. Will send it out for review by all the councilors in a few weeks then will finalise the Plan. • The second change over switch has now been installed. NOTED 18/19.009 Blind Lane • Clerk to send a letter to the residents of Blind Lane to remind them of their responsibilities with regard to the potholes in Blind Lane Proposed: Cllr M. Kelly Seconded: Cllr K. Pegram All Agreed 18/19.010 General Data Protection Regulations • Clerk to write a report on the GDPR and how it will impact the Parish Council and circulate it to councilors prior to the next meeting. • Actions to be taken by the Parish Council in relation to GDPR to be discussed and agreed at next meeting. NOTED 18/19.011 Areas of responsibilty • Cllr K. Pegram now responsible for: Brentwood Road East from BP Garage to The Green Man PH, Stock Yard, Cricketers Row/Lane and Brentwood Road West including Ingrave Johnstone School to Brentwood Joinery and all roads off, alongside Cllr D Hills • Cllr D. Watts now responsible for: Donovan’s Gdns, all of Billericay Road, Herongate Tye, Blind Lane and parts of Dunton Road, alongside Cllr M. Kelly • Cllr S. Murphy now responsible for: Middle Road, Common Road, Priest Fields, The Chase and Monks Chase. Grange Close, alongside Cllr A. Kingsford Proposed: Cllr M. Kelly Seconded: Cllr K. Pegram All Agreed 18/19.012 Annual Parish Assembly • Clerk to invite the new beat officer PC Rebbecca Charge and a representative from the Gypsy Traveller Rural Engagement Team to speak at the Annual Parish Assembly. NOTED 18/19.013 Crime and Disorder • Residents have noticed abandoned vehicles and are reporting them to the police. • Drug dealing continues to be a problem in some areas. NOTED 3 18/19.014 Planning • Members noted the Planning Applications listed on the Agenda and approved the comments made by the Parish Council Planning Committee as listed on the schedule previously circulated. Date Planning Address Planning Details Rec’d App. No. 09.04.18 18/00152 Marigold Cottage Demolition of existing garage and construction of /FUL Cricketers Row single Herongate Essex storey side extension CM13 3QA 27.03.18 18/00470 Park House 259 Replacement of deteriorated glazing, windows and /LBC Brentwood Road window frames including central vertical timber bar Herongate Essex for three dormer windows within the main roof of CM13 the property. The new windows and frames within 3LH the current dormers will have the same window pane layout and frame appearance as the existing windows and frames.However, to enhance the building with an appropriate style befitting of the era of the house, the glazing bars are to be handmade to match the thin profile of the existing original windows of the main house and are to measure 16mm in width. The existing single glazing will be removed and replaced with integral slim profile double glazing to reduce noise from the busy A128 and to assist with thermal insulation for Building Regulations. In order to compliment the design of the windows and the era of the original property, Monkey Tail stays and latches are to be fitted to all three dormer windows. 28.03.18 18/00476 23 Common Road First floor side, single storey rear extensions, /FUL Ingrave Essex conversion CM13 3QL of garage to habitable accommodation. Proposed: Cllr K. Pegram Seconded: Cllr M. Kelly All agreed 18/19.015 Reports from Councillors • Cllr M. Kelly reported that a house in Ingrave has a lot of shingle spilling onto pavement. This causes public inconvenience and potholes in pavement. He requested that an article go into newsletter explaining the issue. • Cllr D. Hills reported the Community Garden Project is progressing well. • Cllr A. Kingsford reported that: -the defibrillator training is taking place on 28th April 2018 and that 27 people have enrolled. -he has written to Cllr Louise Mc Kinlay to request an update on what is happening with the village hall. - Cllr D. Watts has confirmed that Ford will provide a team of 10-15 people for a couple of days in October to help out in village projects. Could councillors bear that in mind and suggest things that could be done. - Cllr D. Watts and Cllr K. Pegram will assist the Clerk to modernize the website. NOTED 4 18/19.016 Correspondence Members reviewed and noted the list of General Correspondence received by the Clerk since the last Ordinary meeting. NOTED 18/19.017 Training Clerk to attend GDPR training. NOTED 18/19.018 Items from Councillors to be added to the next Agenda Parish council Planning process. Declarations of interest. 18/19.019 Members noted that the next meeting will be held on Tuesday, 22nd May 2018 at St. Nicholas Church Hall, School Lane, Ingrave, CM13 3RB, as follows: ANNUAL PARISH ASSEMBLY – COMMENCING AT 7.00PM ANNUAL PARISH COUNCIL MEETING – COMMENCING 7.30PM The meeting ended at 8.40 pm Signed:……………………………………………. Chairman Date:………………………………………………. 5 .
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