AGENDA (AMENDED) FOR A REGULAR MEETING OF LIMA CITY COUNCIL April 20, 2020 7:00 p.m.
INVOCATION: Glenn
PLEDGE OF ALLEGIANCE
ROLL CALL: Gordon, Wilkerson, Thompson, Ehora, Dixon, Glenn, Neeper and Nixon
I. SCHEDULED PUBLIC HEARING
II. PRIVILEGE OF THE FLOOR
III. CONSENT CALENDAR
a. Minutes of the previous meeting not read since each received a copy ...... b. Treasurer’s Report for March 31, 2020 ...... c. Public Works Department 2019 Annual Report ...... d. Human Resources 2019 Annual Report ......
IV. COMMUNICATIONS
* 1. From the Dir. of Community Dev. regarding legislation to place tax assessments ...... * 2. From the Chief of Police regarding legislation to dispose of City equipment through GovDeals.com ...... * 3. From the Chief of Police regarding legislation to apply for and, if awarded, accept an award from the Ohio Office of Attorney General for the Drug Use Prevention 2020-2021 grant ...... * 4. From the Dir. of Human Resources regarding legislation to amend Ordinance 301-19 ...... * 5. From the Chief of Staff regarding an appointment to the Design Review Board ...... * 6. From the Dir. of Utilities regarding legislation to enter into an agreement with S&ME, Inc ...... * 7. From the Deputy Dir. I of Public Works regarding legislation to authorize appointments to the Urban Forestry Council ...... 8. From the Deputy Dir. I of Public Works regarding legislation to authorize an appointment to the Parks and Recreation Board ...... 9. From the Auditor regarding the March 2020 financial report ...... 10. ADD ON: From the Finance Dir. regarding legislation to amend the 2020 Official Budget ......
V. PETITIONS
VI. REPORTS OF OFFICIALS
VII. REPORTS OF COMMITTEES
VIII. ORDINANCES
072-20 (Second Reading) Establishing the positions and classifications and fixing the salary and compensation of such ......
075-20 Levying special assessments for property maintenance code charges on premises in the City of Lima, Ohio ......
076-20 Approving appointments to the Design Review Board ......
077-20 Approving appointments to the Urban Forest Council ......
078-20 Enter into contract with GovDeals.com ......
079-20 Apply for and administer the Drug Use Prevention 2020-2021 Grant from the Office of the Ohio Attorney General ......
080-20 Enter into contract with S&ME, Inc ......
081-20 Amending Ordinance 301-19, Medical Mutual of Ohio ......
082-20 Enacting Section 1404.06 of the Codified Ordinances concerning prohibitions against transfer of ownership ......
083-20 ADD ON: Amending the 2020 Annual Budget ......
IX. MISCELLANEOUS BUSINESS
X. ADJOURNMENT
City of Lima, Ohio Public Works Department 2019 Annual Report
Lincoln Park New Playground Equipment
2019 Administrative Staff
Administrative
J. Howard Elstro Director Kirk P. Niemeyer City Engineer Warner Roach Deputy Director II (Streets) Ric Stolly Deputy Director I (Parks) Amy Harpster Building Commissioner Ashley Blake Administrative Assistant Teresa Pietryk Account Clerk II
2019 ANNUAL REPORT PUBLIC WORKS DIVISION OF ENGINEERING
CITY OF LIMA DIVISION OF ENGINEERING
Kirk Niemeyer - City Engineer Eric Bontrager – Assistant City Engineer Jim Morrisey – Stormwater Manager Larry Stayonovich - Engineering Tech. IV (Survey) Don LeMar - Engineering Tech. III (Survey) Mike Laderer - Engineering Tech. II (Inspection) Bryant Kesler – Civil Engineer II (Storm) Ross Vennekotter – Civil Engineer II Ashley Blake - Secretary II Teresa Pietryzk - Account Clerk II 2019 CAPITAL IMPROVEMENTS
2019 Sidewalk Project, Project 1-19 This project reconstructed those sidewalks that were determined to be unsatisfactory and not repaired by owners who were sent notices in the spring of 2018. Of 82 notices that were sent to property owners, 46 were placed on this project. The total cost of the project was $112,283.92 of which $63,120.16 was assessed to property owners. The remainder of the project was paid for with CDBG account D-10 ($31,025.16 – for ADA ramps at intersections and ADA connector sidewalks in CDBG eligible parks), Utilities Account ($4,627.20 for ADA sidewalk at Cambridge Center), General Fund ($5,874.15 –for ADA connector sidewalks), and Storm Water Utility ($7,637.25 – for curbs). As part of the sidewalk project 10 ADA ramps were installed at intersections where sidewalks were replaced.
2019 Residential Demolition, Project No. 2-19 See Building Department Section of this Report
ALL-LIMA-RRGS, Project No. 3- 18 Work continued on the project which was initiated in April 2018 and the major components completed this year include the bridge structure or underpass, shoo-fly removal, and Elm St. and Grove Ave. roadway construction with utilities. The project was scheduled to be completed in November of this year, however, the delay by CenturyLink who failed to relocate their fiber optic cables in advance of the project has pushed the completion date to June 2020. As of the end of 2019, the $9,187,542 project was 76% complete.
Melrose Storm Sewer Project – Part 1, Project No. 4-18 Bids were opened in October 2018 and the project was constructed in 2019. The final cost of the project was $281,894.08 and included a roughly one acre storm water detention facility designed to hold a 50-year storm event and alleviate wet basement issues experienced along Melrose Ave. and the sanitary collection system to the east. The project was divided into three parts for affordability with Part 2 and 3 including improvements to the collection system in the area bounded by Melrose St., O’Conner Ave., Baxter St. and Tremont Ave. Phase 2 and 3 are expected to be constructed in 2020 and 2021, respectively.
Sugar and Findlay Traffic Signal Improvements, Project No. 3-19 The Sugar Street and Findlay Road traffic signal was a high maintenance location for the city’s electricians. Due to the high volume of traffic and the extent of the work needing performed, the project was bid and the awarded contract amount was $80,385. Two out of the four traffic signal poles were replaced and relocated as well as all the wiring, signal heads, and span wire. Also included with this project was the installation of pedestrian signal heads at the intersection of N. West St. and Brower Rd.
Lincoln Park Playground Parking Lot and Playground Improvements, Project No. 4-19 Multiple entities came together to create an amazing all-inclusive playground. All-inclusive play environments are created by using playground equipment specially designed to welcome kids and families of all abilities to learn, play and grow together. The total cost of the project was $315,996.81 and funded from following sources: JAMPD grant - $30,000; CDBG $37,237.03; Convention and Visitors Bureau – $6,000; Ford grant - $40,000; ODNR Nature Works - $75,459; Lima Memorial - $40,430.50; Allen County Health Dept. $7,844.46; Croissant, Rumer & Families $8,000; and General Fund $73,303.97. Metzger Parking Lot Improvements, Project No. 5-19 The Metzger Reservoir Pump House parking lot and drive was in a state of disrepair. The existing asphalt and stone base was removed and fortified with geotextile fabric, stone base, and asphalt at a cost of $28,402.
State Issue I Various Street Resurfacing, Project No. 6- 19 Just over 5.9 miles of streets were resurfaced this year at a total cost of $1,084,356.58. Those streets that had existing curbs in good condition were first planed before being resurfaced. Resurfacing costs were paid for with $824,136 from State Issue I funds, $100,000 from CDBG (D- 10) funds, $95,061.75 from Utility Dept. funds (raise/lower sanitary manholes and resurface after sanitary sewer replacement), $5,400 from Storm Water Utility funds (raise/lower storm manholes), and $59,758.83 from Permissive Funds.
Schoonover Lake Dam Rehabilitation and Recreational Improvements Project No. 7-18 Reconstruction of the dam commenced in 2019 after a very wet spring and early summer. In 2008, the Dam Safety Division of ODNR noted several deficiencies with the dam. These included the steep slope of the embankment, structure stability of the retaining wall on the riverside, lack of an emergency spillway, and lack of a lake drain. In 2015, there was a slide of approximately a 15-foot section of the dam. Part 1 of the project included the restoration of the dam and the bid cost for this work is $1,188,778 and was taken to 75% completion in 2019. Part 2 of the project includes restoration of the island on the north end of Schoonover Lake and is 100% complete. The cost of Part 2 of the project was $250,757.50. Part 3 of the project includes a bicycle pump track and a floating ADA fishing pier and those items will be completed in spring 2020. The cost of Part 3 of the project is $226,506. Part 1, 2, and 3 are funded by Ohio Senate Bill 310, ODNR Land and Water grant, and the Capital Improvement bond.
2019 Various Storm Sewer Improvements, Project No. 8-19 This project was bid in 2019 and will be constructed in the winter and spring of 2020. The project will address four smaller specific locations within city limits where drainage infrastructure has failed or persistent issues have been identified by residents. The lowest bid received for the project was $136,177.
Demolition of 705 S. Main St., Project No. 10-19 The former Odd Fellows Lodge was razed at a cost of $51,888.99.
Faurot Park Lower Bowl Drainage Project, Project No. 11-19 This project was bid in 2019, will be constructed in 2020 and has an estimated project cost of $59,030. The project will replace an old and failed drainage system which is nearly 80 years old and nonfunctioning. Ultimately, the project will provide drainage relief for the lower recreational area of Faurot Park which includes baseball diamonds 5, 6, 7 and 8.
2019 Stormwater Utility
Stormwater Regulations The City is required to maintain compliance with its EPA Municipal Separate Storm Sewer System (MS4) Permit. This permit is a part of the 1972 (revised in 1978) Clean Water Act and the National Pollutant Discharge Elimination System (NPDES) permit program. The permit includes the following Six Minimum Control Measures:
1. Public Education and Outreach 2. Public Participation /Involvement 3. Illicit Discharge Detection and Elimination 4. Construction Site Runoff Control 5. Post-Construction Runoff Control 6. Pollution Prevention/Good Housekeeping
The City is required to submit an annual report in March to EPA detailing all tasks completed under the six minimum control measures.
Budget During the 2019 calendar year, a total of $2,685,593 was collected by the utility, with approximately 34% from residential customers and 66% from commercial customers. Expenditures for the year totaled $2,369,550. The chart and graph below depicts general areas of expenditures. Of the total capital expended ($682,479), $393,685.48 was directed to infrastructure upgrades, including stormwater improvements for the following projects:
ALL-LIMA-RRGS $ 82,004.68 Melrose Phase One $ 281,894.08 Schoonover Dam Reconstruction Project $ 29,786.72
2019 Stormwater Expenditures $ 2,369,550
Engineering/Admin/Maintenance/Labor 46% $ 1,086,713 Professional Services 10% $ 245,311 Interest & Principle 1% $ 21,469 Cost of Operation 14% $ 333,578 Capital 29% $ 682,479
City of Lima MS4 Compliance Allen Soil and Water Conservation District Annually, the City of Lima contracts with the Allen Soil and Water Conservation District (Allen SWCD) for assistance with all six (6) of the Minimum Control Measures of our MS4 Permit. The Allen SWCD is a great benefit to both the urban and rural areas of Allen County through their technical and educational service expertise. The six control measures they performed for the Stormwater Utility included: 1) Public Education and Outreach, 2) Public Involvement and Participation, 3) Identifying and testing for Illicit Discharges, 4) Construction Site Runoff Control, 5) Post-Construction Runoff Control, and 6) Pollution Prevention/Good Housekeeping. In addition to assisting with the six Minimum Control Measures, the Allen SWCD was able to help fund the Stormwater division with testing equipment and personal protection equipment (PPE) in the amount of $322. 46; provide sediment erosion control measures at Lincoln Park in the amount of $1,419.63; and helped fund the Faurot Park Lower Bowl Drainage Project, amounting to $59,030.00. Through reserves created by the Tree Rebate Program, funding for the planting of fifty (50) trees in the downtown business district in the amount of $19,526.60 was made available. By contracting through Allen SWCD, The City of Lima was able to obtain a funding match through the State of Ohio. From this revenue, Allen SWCD was able to leverage State funds at 54% to complete additional work for the City’s Stormwater Utility.
Public Education and Outreach; Public Involvement and Participation Some of the activities performed under these measures included: Conducting stormwater education in the public schools within grades K-12; staff hours toward coordination and setup of the Ottawa River Cleanup; development of brochures, mailings, social media and webpage campaigns; development and supervision of a Watershed watch group; administering local rain barrel and tree rebate programs; Dry Weather monitoring of storm sewer outfalls which includes analyzing flows and pollutant characterization of samples collected at outfalls; conducting construction site inspections, post-construction BMP inspections, and conducting SWP3 implementation training to city staff.
Illicit Discharge Investigation The Allen SWCD and Engineering Division investigate reports of illicit discharge to the storm sewer system. During 2019, the number of investigations was six. Most investigations result in an immediate action, such as finding a customer discharging a contaminant knowingly or unknowingly to the storm drain. These investigations are documented in the City’s annual report to EPA.
Private Soil Erosion Control Permits The Engineering Division is the authorized erosion control inspector for all commercial properties, for utility installation, and for grading areas outside the building footprint. A permit is required for earth disturbing activities one acre or more in size. The inspector works with each developer to ensure sediment is properly contained on site. In 2019, twenty commercial permits for site development, three residential permits and eleven utility permits were issued.
Public Project Soil Erosion Control The Engineering Division is also responsible for inspecting many capital improvement projects, which involve earth-disturbing activities. The City’s plans and specifications call for protection of all storm and combined sewer inlets during and after construction. Soil eroded by water and the impact of sediment-attached nutrients (i.e. phosphorus) to the eroded soil particles results in water quality problems for our streams and river. The inspector requires that the contractor maintain the protection throughout the life of a project and especially following a rain event. Once 70% of grass has established on the project, the sediment and erosion control devices are removed. In 2019, approximately $91,000 was spent for erosion and sediment control on six of our public projects involving earth disturbance. Street Sweeping A large amount of the litter that enters urban drainage systems reaches receiving waters. Urban litter consists mainly of manufactured materials such as brake dust, oil, grease, plastic, paper wrapping, shopping bags, cigarettes and their jackets, and items used in public parks, gardens and fast food outlets. In addition to litter, street dust and dirt accumulation has a detrimental impact on the water quality and ecology of urban areas. To prevent litter and street dust and dirt from contaminating our streams, the Streets Department sweeps all streets a minimum of once a month. In the Central Business District, night sweeping is performed, and parking restrictions are in place to better access the curb line that is the dirtiest part of the street.
2016 2017 2018 2019 Sweeping Debris 1,910 2,152 1,840 1,495 (CY)
Catch Basin Cleaning The Storm Water Utility maintains approximately 5,535 catch basins (CBs) and treatment devices with vactor equipment. The maintenance schedule varies from once per year up to four times per year. In 2019, the Street Department staff collected 176 cubic yards of debris out of our CB sumps. In addition to the cleaning, the Street Department staff repairs basins that come in many different shapes, sizes, and materials.
2016 2017 2018 2019 Catch Basin Debris 480 643 570 176 (CY)
Leaf Collection The Storm Water Utility funds the Street Department’s annual operation to collect leaves along the curb lines of each street. This operation directly keeps material out of the storm sewer system, rivers, and streams. A summary of the material collected annually is provided below.
2016 2017 2018 2019 Leaf Collection (CY) 3,856 2,813 3,410 2,554
Stormwater Quality Initiatives Stormwater quality initiatives implemented in 2011 include first and foremost the Storm Water Credits Program. The Credits Program allows for commercial land owners to take credit for storm water quantity and quality practices previously implemented on their properties. These include items such as bio-retention swales, detention and retention ponds, water quality structures, and permeable pavements, to name a few. Altogether, over $40,000 has been issued as credit to various businesses who took advantage of the program. This program also is an incentive for future development inside the City as engineers and architects work to reduce their client’s storm water utility fee in the planning and design of each project.
NPDES Small MS4 General Permit (OHQ000002) Annual Report – EPA Report is available upon request.
Future Storm Water Considerations The Northwold Addition and surrounding area were identified as a high risk for drainage concerns. Approximately fifty acres were tributary to a combination of a 15” storm tile as well as the combined storm & sanitary sewer system. The existing 15” storm sewer was placed in a ditch dating back to 1957 and is over capacitated. The combined sewer system within this area has backed up into several homes throughout the years causing substantial property damage.
Phase 1 of the Melrose Stormwater Project was constructed in 2019 and provided the detention basin and stormwater outlet for upcoming phases of the project. Phase 2 is expected to be constructed in 2020 and will concentrate on separating stormwater from the existing combined sewers along O’Connor Avenue, Runyan Avenue and portions of Melrose Street and Northwold Avenue. By removing stormwater from the combined sewer system, we anticipate on freeing up capacity in the sanitary sewer system and reducing the number of wet basements. Additionally, the combination of the large detention basin, stormwater bump-outs and bio-swales constructed during the project will improve water quality discharge to Pike Run while adding aesthetically pleasing features, such as flowers and grasses, to the area.
Other Responsibilities of the Engineering Division
Other activities in addition to the projects previously listed are performed on a daily basis by the Engineering division. The City Engineer and staff act as technical advisors to the Mayor and other city departments in the following ways:
Traffic Operation of 104 traffic signals throughout the City Provide signal timing and various street design information. Study accident reports and perform traffic counts and speed studies and advise the Traffic Commission on various topics. Record and study various traffic accidents which happen in the city. Retain maps recording the decisions of the traffic commission concerning parking, sign, and signal placement. Prepare accident drawings of every fatal accident which occurs in the city. Stormwater/Sewers Maintenance, record and upkeep of over 5,700 storm structures within the city. Maintenance, record and upkeep of storm specific sewer lines. Review flood plain permits. Review Site Development Plans. Provide flood plain information for insurance companies and mortgage investigations. Maintain and update sewer maps and composites. Research and provide location, depth, tap, and various other information concerning both storm and sanitary sewers. Provide possible solutions to residential and commercial properties regarding localized flooding. Rain Barrel Program Tree Rebate Program Customer Education: Water quality and reducing runoff. Adopt a Roadway Implementation of Storm Water Phase II program Provide possible solutions to residential and commercial properties regarding localized flooding.
Inspection Investigate curb cut permits and advise the Building and Zoning Division on driveway placement. Inspect all Public Works construction projects performed under contract. Inspect city streets following the moving of buildings and oversize loads. Inspect storm sewer connections. Provide inspection for sidewalk and curb replacement. Inspect all street cut patching to ensure they meet city specifications. Process requests for the city curb rebate program. Calculate street cut bonds and coordinate with all city utilities.
Surveying Track and provide legal descriptions for city easements, city initiated alley vacations and right of way purchases. Maintain records and descriptions of all city easements and property purchases. Provide surveys for Division of Engineering Designs. Provide right of way and boundary surveys for the city. Maintain city plat maps. Provide staking for various city construction projects. Maintain GIS Data and Mapping
Future Construction Design, draw and provide specifications for various city construction projects. Assist in preparing project estimates and other details for the yearly budget. Search and apply for various grants. Prepare project estimates and apply for funding reimbursements for these grants when required. Maintain a schedule of engineering projects and provide status reports as requested. Design, draw and provide specifications for various city construction projects. Process requests for alley paving. Advise the City Planning Commission. Review all proposed alley and street vacations. Review all subdivision plans within the city. Coordinate future projects with the City Planning Commission. Work closely with the Ohio Department of Transportation on street repair, resurfacing of state routes and bridge inspection issues. Coordinate with private utilities concerning placement, removal and repair of their facilities.
Miscellaneous Assist in requests for street lighting. Assist in requests from citizens concerning drainage, traffic, sidewalk, alley, curb, sign and parking problems. Attend council meetings, public hearings and neighborhood meetings as needed. Participate in press conferences and assist in planning for major economic development projects. Take measurements and testify in drug cases. Establish policies and procedures regarding construction and maintenance of city streets and drainage facilities. Provide advice for building maintenance at the Lima Municipal Center and Hall of Justice. Provide bid packets for various Divisions of our Department. Administer consultant designs and studies for the city. Provide street numbers and addresses for new construction in the city. Copy and provide plan size sheets of maps and drawings to contractors, the general public and various local and state agencies. Provide statistical information on city streets. Establish policies, especially those involving municipalities and Local Projects. Coordination with other county and State departments Work with Lima-Allen Regional Planning on a long and short range planning for the city so that federal highway monies can be allocated. Work with county officials on mapping and street maintenance projects. Provide information for the State of Ohio Liquor Control Board. Strive to minimize expense and inconvenience for the Citizens of Lima. Lima - Allen County Building Department 2019 Annual Report Building Department Mission
It is our mission to protect the customer’s life, investment, health and welfare, by providing quality service through communication, education and assisting customers in compliance with the Ohio Codes. Location, Hours of Operation And Staff
50 Town Square Lima Municipal Building 2nd Floor Lima, Ohio 45801
Days and Hours of Operation: Monday-Friday 8:00am - 4:30pm Exceptions: Posted Holidays PHONE: (419)221-5243 [email protected] www.cityhall.lima.oh.us
Building Department Staff
Chief Building Official : Amy Harpster
Assistant Building Administrator : Douglas J Ditto
Architect / Commercial Plans Examiner : Brian Williams
Building Inspector / Residential Plans Examiner : Richard Cotrell
Building Inspector : Joe Gorman
Account Clerk II: Chris Parlette
Account Clerk I: Pam Haywood
Electrical Inspector : Bill Horner Overview of Services
• The Lima/ Allen County Building Department is responsible for enforcing in accordance with the Ohio Building Code, and issuing Commercial Building Permits within the unincorporated townships of Allen County and four contract jurisdictions: Beaverdam, Elida, Harrod and Lafayette. The Building Department coordinates the approvals required for the issuance of building permits and inspections required by various agencies before a Certificate of Occupancy or Certificate of Completion can be issued. Residential buildings in the Lima Community are enforced in accordance with the Residential Code of Ohio and issuance of the appropriate permits.
• The process starts with ensuring the site is zoned for its particular use, making applications, submitting plans, obtaining the required permits, requesting the required inspections and obtaining a Certificate of Occupancy.
• The Lima/Allen County Building Department issues required licenses for ambulances, ambulance attendants, taxicabs, taxicab drivers, garbage trucks and garbage truck drivers, contractor registrations, fire alarm licenses, journeyman registrations and vendors.
• The Staff of the Lima/Allen County Building Department provided professional expertise for inspections of potential “Dangerous Structures” and processing through the Community Development Block Grant (CDBG). Total of 78 demolition permits for residential and commercial structures were obtained in 2019. The demolition permits were obtained by the City of Lima, Allen County Land Reutilization Corporation and Property Owners. Services Provided for our Customers in 2019
• 579 Plans Reviewed Commercial Plans 444 Commercial Sign Plans 68 45 Electronic Plan Submissions 32 Expedited plan reviews requested and processed Residential Plans 67
• 1774 Permits Issued Commercial Permits 699 Residential Permits 512 Garage Sales Permits 150 Engineering Department Permits 316 Fire Department Life Safety 97
• 2359 Permit Inspections Commercial Inspections 1756 Residential Inspections 603
• 982 Certificate of Occupancy/Permits Finals Commercial CO/Permit Finals 615 Residential CO/Permit Finals 367
• 1014 Licenses, Special Use and Registrations Issued • 112 Other Building and Joint Inspections 2019 PLAN REVIEWS
Signs - 68 12% Residential - 67 11%
Commercial - 444 77%
The Building Department reviewed a total of 579 plans for our customers in 2019. The average Commercial Plan Review was 7.8 business days, the average Commercial Sign/Awning Review was 6.8 business days and the average Residential Plan Review was 5.5 business days.
2019 SUMMARY OF THE ESTIMATED COSTS OF IMPROVEMENTS REALIZED IN LIMA/ALLEN COUNTY COMMUNITY
RESIDENTIAL
Residential home owners made over $3.34 million investments in “New Construction” or “Alterations” to their homes within the Lima Community in 2019. The total area of alterations/new construction of 119,523 square feet.
COMMERCIAL
Commercial Businesses invested over $92.52 million throughout the Lima/Allen County Community through “New Construction” or “Alterations” in their businesses. The total area of commercial alterations and new construction amounted to over 1.34 million square feet of improvements. 2019 COMMERCIAL IMPROVEMENT PROJECTS
3457 W. Elm 4411 Elida Road New Commercial Building Casey’s General Store Estimated Investment: $310,000 Estimated Investment: $1,217,191
288 Professional Place 845 Shawnee Road New Urgent Care Facility Heidt Veterinary Hospital Estimated Investment: $500,000 Estimated Investment: $225,000
3875 Reservoir Road 1570 Harding Hwy Proctor & Gamble Mfg. Co. Sethi Investments, LLC. Estimated Investment: $5,614,522 Estimated Investment: $747,364 2019 COMMERCIAL IMPROVEMENT PROJECTS
3050 N. Cole St. 2290 Harding Hwy. Allen County Juvenile Detention Center Lima Shopping Center Associates, LLC. Estimated Investment: $6,158,800 Estimated Investment: $1,490,000
2100 Diller Rd. 215 S. Pine St. WVT Properties, LLC Thai Jasmine Estimated Investment: $55,000 Estimated Investment: $131,500
2400 Elida Rd. 1441 N. Cable Rd. Lima Mall University of Northwestern Ohio Estimated Investment: $275,700 Estimated Investment: $45,000 2019 Demolition Statistics A Total of 78 demolition permits were issued for structures within City of Lima during 2019. 17 structures were demolished by the City of Lima. The funding sources: 10 residential structures were demolished with CDBG funds, 6 residential structures with AG Program Income funds and 1 commercial structures with General Funds. The Allen County Land Reutilization Corporation obtained 8 demolition permits for residential structures with the Neighborhood Initiative Program Funds. Owners obtained 53 demolition permits in 2019.
2019 COMMERCIAL DEMOLITIONS – 12 PERMITS ISSUED City - 1 8%
Owner - 11 92%
2019 RESIDENTIAL DEMOLITIONS – 66 PERMITS ISSUED
City - 16 24%
Allen County Land Reutilization Corp. - Home Owners - 42 8 64% 12% 2019 Demolition Activities Overview of Demolition Activity Throughout the Lima Community
Before Demolition After Demolition 705 S. Main St. 705 S. Main St.
Before Demolition After Demolition 740 S. Pine 740 S. Pine
Before Demolition After Demolition 201 S. Union St. 201 S Union St. 2019 CITY OF LIMA PARKS, RECREATION AND FORESTRY DIVISION ANNUAL REPORT
2019 PARKS, RECREATION AND FORESTRY DIVISION
. Deputy Director I: Richard C. Stolly
. Parks Maintenance Supervisor & City Forester: James Moscato Keith Mumper Brett Caven
. Recreation Supervisor: Brett M. Roehm
. Recreation Leader IV: Kelsey Pughsley
. Parks Clerk: Angela Bailey
. Head Park Ranger: Randal L. Kohli
. Park Rangers: Marcia Wolford Mike Coffey Blythe Ridenour Brandon Buehler
2019 CONSTRUCTION AND MAINTENANCE STAFF
. C&M II: Keith Mumper Robert Dahill
. C&M I: Brett Caven Lydell Jackson
2019 SEASONAL PARK MAINTENANCE STAFF
Paul Sanders Joe Link Ricky McDaniel Sam Santaguida Salim Martin Joe Caprella
ACB of DD: WORKERS 10 Clients 2 crews of 5 1 Supervisor per crew
Beautiful Fall View of Faurot Park
2019 LIMA RECREATION SEASONAL STAFF
Ball Diamond Crew Playground Program Jeremy Mohler Sydney Zerante Playground Coordinator Jim Vandermark Jave’on Anderson Leader II Julia Miller Leader II Courtney Hahn Leader I Ryan Moore Leader I Schoonover Pool Jonathan Garlock Leader I Ashley McKinney Manager Brilynn Hines Leader I Reilie Lyons Asst. Manager Talor Washington Leader I Quinnlyn Conley Head Lifeguard Jonathan Porter Leader I Charis Barnes Head Lifeguard Raoul Samaroo Leader I Alleah Julian Lifeguard Taylor Orlando Leader I Meghan Nuckles Lifeguard Diontrey Roberts Leader I Jayden Donald Lifeguard Zerlina Keys Leader I Olivia Clark Lifeguard Shelby Hawkins Leader I Ameriya Brenneman Lifeguard Amihr Curtis Leader I Anna Steele Lifeguard Emalea Collins Lifeguard Isaiah Funches-Foster Lifeguard Summer Events Coordinator Kaelan Howard Lifeguard Casey Reed Hollis Erickson Lifeguard Mariah Watkins Lifeguard Eden Steele Lifeguard Annabelle Brenneman Lifeguard Joshua Keys Cashier My’Kel Thompson Cashier
With all the construction at Lincoln Park this year, the train trip was still a hit!
PLAYGROUND LEADER ASSIGNMENTS
PROGRAM COORDINATOR: Sydney Zerante
Faurot Park Jave’on Anderson Courtney Hahn Ryan Moore Jonathan Garlock Brilynn Hines Talor Washington Jonathan Porter
Robb Park Julia Miller Raoul Samaroo Taylor Orlando
Diontrey Roberts
Zerlina Keys Shelby Hawkins
Since the late 1990’s, LPR&F has served over 70,000 youth in the Lima City Summer Playground Program. The 2019 program was certainly another GREAT year! We served over 3,169 kids (at 2 different sites – Robb Park and Faurot Park) during this 8-week program. In addition to daily lunch, structured games, a unique academic & arts component, and fabulous guest speakers, participants enjoyed field trips to the Edgewood Skate Arena, Westgate Lanes, Allen County Museum and OSU-Lima, health & nutrition sessions and weekly boy/girl scout activities. This year our last week of the program included a visit from The Columbus Zoo and our annual last day pool party/cookout. Once again, we want to thank ALL of our outstanding Program Partners: Lima City Schools, St. Rita’s Medical Center. Their continued support allows us to provide this positive quality of life experience for the youth in our community.
Lima City Summer Playground Program Finance Report 2019
Playground Sites/Staff Program Coordinator- Sydney Zerante
Registered Participants: 141
GENERAL FUND EXPENSES Salaries 39,097.23 Artspace 1,633.00 Wal-Mart 296.33 Rightway Foods 241.15 Lima Sporting Goods 1,543.00 Lima City Schools Bus Service 941.55 Menards 240.84 Westgate Lanes 800.00 St. Rita’s 2,831.50 Edgewood Skate 435.00 Columbus Zoo & Aquarium 800.00 $ 46,559.60
RECEIPTS
Registration Fee 6,090.00 Donations 0.00 Total Receipts: $ 6,090.00
Total Expenses: $ 46,559.60 Total Receipts: 6,090.00 Total Cost of Program: $ 40,469.60
Total Participants: 3,169
Total Daily Cost per participant: $12.77
Playground Program having fun playing UNO and bowling at Westgate Lanes!
AREAS MAINTAINED BY PARKS, RECREATION AND FORESTRY Faurot Park- 89 Acres (includes 3 sand volleyball courts, skate park, 8 ball diamonds, 1 football field, cross country running area) Hover Park- 9.3 Acres Baxter Park- 1.7 Acres Schoonover Park and Pool- 69 Acres Lincoln Park- 8.6 Acres Dr. Martin Luther King, Jr Park- 40.3 Acres (includes 1 ball diamond, 2 football fields and two basketball courts) Cook Park- 8.2 Acres (includes 1 ball diamond and 1 practice football field) Robb Park- 26 Acres (includes 4 soccer fields, 4 ball diamonds, and 1 football field) Kibby Corners- 1 Acre Collett Street Recreation Area - 20 Acres (includes 3 soccer fields and 2 ball diamonds) Oxford Street Soccer Fields and Parking- 8 Acres (includes 2 soccer fields) Riverwalk Phase I- 6 Acres Riverwalk Phase II- 4 Acres Jackson St. and North St.-.5 Acres Elm St. and Pine St.- .5 Acres Gateway Commerce Business Park- 1 Acre Central Point Business Park- 1 Acre Cable Court-.25 Acres Jameson Overpass- 2 Acres Robb Overpass- 1.5 Acres Woodlawn Cemetery- 10 Acres Buttonbush Observation Area- 1 Acre Job Ready Site- 4 Acres Vine St. Railroad Grade Separation- 5 Acres Lima Stadium Park 5 Acres Button Bush Bike Trails 2 Acres
Total Acreage mowed by Parks, Recreation and Forestry: 324 .85
Animals in our Parks!
VISITOR USAGE PARTICIPANT FIGURES
& SHELTER HOUSE USAGE
Private Rentals: 201
Community Use: 48
Total Use: 249
(Estimated) Number of Participants: 16,300
The City Park Shelter Houses were again consistently reserved for family reunions, company picnics, group outings, wedding activities, church events and neighborhood activities. Enjoying a family gathering at one of our great shelters!
RECREATION PROGRAM NUMBERS
YOUTH BASEBALL/SOFTBALL
Total Teams 68 Total Games 445 games scheduled (146 games rained out)
YOUTH BASKETBALL
Total Teams 80 Total Games 362
ADULT SOFTBALL
Total Teams 41 Total Players 656 Total Games 257
2019 ADULT SOFTBALL NUMBERS Total Teams 41 Total Players 656 Total Games 257 Entry Fees $ 15,975.00 Total Umpire Expense $ 6,475.00 Sanction Fees $ 1,230.00 Ball Cost $ 1,248.00 Trophies/T-shirts $ 1,370.00 Diamond Dry & Field Chalk $ 3,950.25 Total Expenses $ 15,683.25
Total (Expense)/Profit of Program $ 291.75 2019 Girls U10 Tournament Shawnee girls were the 2019 between Bath & Elida. runners up In the 2019 Congratulations to Bath! 2019 SUMMER SAND VOLLEYBALL NUMBERS U12 Tournament against LCC Total Teams 12 Total Players 120 Total Games 55 Entry Fees $ 1,200.00 Expenses $ 375.34 Total $ 824.66
LCC became the 2019 2019 Sand Volleyball League U12 Tournament Champs Champions The Spike Tyson’s RECEIPTS
RENTALS
Shelter Houses $ 6,010.00 Bleachers/Stage/Equipment $ 320.00 Diamonds $ 1,300.00
ADULT PROGRAMS Softball $ 15,975.00
DONATIONS
Optimist Club $ 2,500.00 Riverside North Neigh.
2018-2019 Lima City Youth Basketball Program The league had 89 total teams in all divisions. The League consisted of 864 players throughout the area. A total of 467 youth basketball games were played, and other than the tournament, all of these games were played between 9am- 2pm. Once again we hosted the tournament semi-finals and championship games at Lima Senior.
2019 Schoonover Pool Summary Five Year Comparison
Additional Receipts Included (Pool Parties): $1,326.50
SCHOONOVER POOL STATEMENT OF RECEIPTS AND EXPENSES
Five Year Attendance Comparison June Attendance July Attendance August Attendance
4,500 4,000 3,500 3,000 2,500
2,000 1,500 1,000 500 0 2019 2018 2017 2016 2015
Schoonover Pool opened for the 79th Summer Aquatic Season. Once again the pool was a very busy place. As per the norm, the staff did experience some challenges with weather. Even so, we still experienced a pretty good attendance year, with nearly 6,000 visitors taking advantage of public swim, group outings, corporate and private parties, and other special events. A special thanks goes out to the incredible Schoonover Pool Staff, City of Lima Parks Maintenance, Streets, Utilities, Fire, Police and Park Ranger Divisions, and the Lima Allen County Sheriff’s Department for helping to ensure that our community continues to provide a safe and enjoyable aquatic experience.
Enjoying a hot summer day at the Pool!
City Of Lima Recreation Board The Recreation Board consists of the five members listed below. The Board meets on a monthly basis to discuss and make recommendations for both long range and current recreational planning. The Board oversees the acquisition of new equipment and the use of numerous recreational facilities throughout the City of Lima. The commitment, dedication, and direction of this “TEAM” continues to provide an invaluable service to this great community.
2019 Board Members Jacque Daley- Perrin Dennis Williams Tony Lester John Zell John Schnieders
Volunteers make an impact. The Lima City Parks, Recreation and Forestry Division would like to say “Thank You” to the individuals and organizations that continue to step up and make Lima a better place. These fine people do not do it for the recognition factor. In most cases they want nothing to do with any type of public acknowledgement for their efforts. A simple and sincere thank you is more than enough appreciation.
Facebook Twitter https://www.facebook.com/Lim a - Parks - Recreation-Forestry @Lima_Parks The new Lincoln Park All Inclusive Playground
The beautiful all abilities park was dedicated this year and has already brought families from out of state to visit the park!
2019 ECCO Highlights
With the start of the school year, we launched the after school program sponsored by the Youth Commission. This is the result of nearly two years of work by a broad collaboration of public and private entities. The program is entitled ECCO, which stands for Enriching our Community and Children through Opportunities. And the pilot year is taking place at North Middle School and St. Gerard's School. Since the launch, the program has served 42 children, and provided 384 hours of programming in the areas of academic enrichment, behavioral health, art/music, 21st Century Skills, and physical activity. For the pilot year, the program: • Secured roughly $150K in new afterschool funding • Partnered with two dozen community partner agencies to provide enrichment activities • Program offered at no cost to students and families, and includes a snack and transportation (North Middle School) • Program runs Monday thru Friday for three hours after school every day school is in session.
Lima City Youth & LATA Tennis Program 2019 5- Year Comparison
Year 2015 2016 2017 2018 2019 Total Dates 16 17 19 21 20 Total 128 134 142 150 162 Participants Total 874 880 886 896 902 Lessons Avg./Date 62 70 75 76 78
2019 LIMA LOCOS BASEBALL
Locos Make Playoffs for the 10th consecutive season
2019 LEAGUE CHAMPIONS!!!
20 Home Games at Simmons Field Total Attendance: 13,158 Average Nightly Attendance: 658
New addition to Simmons Field 2019 Special Events with Approximate Attendance Figures
EVENT ATTENDANCE
Star Spangled Spectacular 43,000
Soap Box Derby 1,200
Dances in the Park 1,300
Concerts in the Park 3,200
High School Cross Country 4,300
Lincoln Park Train Tours 800
Midget Football 19,000
YMCA Soccer 2,000
YMCA T-Ball 1,200
Locos Baseball 13,160
Adult Softball Tournaments 850
Spring Fling 5K 350
Freedom 5K 750
Various Riverwalk Runs 17,000
Toast to the City 2,800
Rally in the Square 18,500
Approximate Total Attendance: 129,410 Dances in the Park The Dances in the Park Series headed up by Carolyn Detrick continues to be a big hit with the community. This past summer over 1300 people stopped out on Friday evenings to listen and dance to the sounds of the Al Best Band and Mr. Bill Corfield. The event is free and open to public. What a great way to unwind and kick off the weekend during the summer months.
2019 Concerts in the Park Final Report
For the 53rd year, the Council for the Arts of Greater Lima hosted a series of free summer concerts in Faurot Park’s Rotary Pavilion. This year’s series drew an estimated 3,270 people to eight Sunday night concerts. Attendance for the regular season exceeded averages for recent years (the Council can find no record of attendance prior to 1994). While we had no complete rain-outs, two of the concerts were stopped early as a result of weather, and the attendance reflected that. Happy Daz restaurants joined the Council and the City of Lima Parks and Recreation Department as partner sponsors for the regular series. Metromedia, Hometown Stations, and The Lima News provide substantial media support. The dates and attendance are listed below. Attendance is based on an estimated physical count of the audience.
Date Band Attendance June 23 Ed Csibi and the Siblings 400 June 30 Acoustic Groove 220 July 7 Someone’s Kids 450 July 14 Mixed Vibes 600 July 21 Prudence 400 July 28 Woodstock 3 350 Aug 4 New Outlook 500 Aug. 11 Jive Turkeys 350
______Total Summer Attendance 3,270
______
2019 Concert in the Park Series
Park Ranger Activity Summary
We had a great time watching the
owlet this year! The name the owl
contest and watching mom take
care of her owlet not only brought a
little fun to the office but also to
the community!
City of Lima Urban Forest Council Summary 2019
Each year the City of Lima’s Urban Forest Council continues to work with different entities within the city to create opportunities to educate, promote and further the message of the value of trees in our community. The monthly meetings held by the City of Lima’s Urban Forest Council cover a series of events and activities. The constant communication that is required between the UFC and city engineers with regard to the different streetscape projects is very beneficial for the community. The understanding of the scope of the projects allows all interested parties a voice in the process. This effort helps to minimize the wrong tree in the wrong place issues that burden so many communities. The City of Lima UFC continues to work with our local schools with the annual Arbor Day activities. The event is planned in conjunction with different schools each year. Written literature, a power point presentation and other information are shared with the students through classroom curriculum and other activities prior to the actual tree planting event. During the 2019 year the UFC was also involved with City of Lima Utilities Department and the EPA working together on the Supplemental Environmental Project. The City and the EPA continue working together to enhance the river banks with the removal of damaged trees and replacing them with healthy more vibrant trees as well as a large amount of undergrowth allowing more trees to thrive along the banks enhancing the quality of the tree canopy that exists in our community. City Forester Jim Moscato
Arbor Day
2019
This year’s Arbor Day participants are excited about their newly planted trees!
The 2019 Arbor Day event was held at Lima Central Catholic. The children worked with their teachers and members of the tree commission to learn more about the species of trees planted and the added value that the trees bring to the school campus. Students got their hands dirty as part of the “Hands on” experience of actually planting the trees. The Annual Arbor Day event continues to not only celebrate trees in the community it is also a very important educational opportunity for the youth in our schools.
Tree City USA Recertification
TOTAL COMMUNITY FORESTRY EXPENDITURES: $156,350.00 COMMUNITY POPULATION: 36,862.00
PER CAPITA EXPENDITURE: $4.24
2019 City of Lima Urban Forest Council
Sarah Helton Vince Sarno Steve Young James Moscato Alaina Morman
Faurot Concert Pavilion Jim Morrisey Lincoln Park Shelter Chris Martello Ric Stolly
Enjoying a hot summer day at Lima Senior Splash Pad One of our many shelters at Faurot
2019 Fishing Derby at Bear Pit Pond at Faurot Park
USO Car Show at Faurot Park
STREET DIVISION 2019 ANNUAL REPORT City of Lima Street Division
Deputy Director II Warner Roach Street Supervisor John Beebe Street Foreman Dwight Cole
Traffic Signal Supervisor Donald Long Traffic Signal Technician Tim Hicks
Street Sign/Paint Supervisor Steve Hubbell Street Sign/Paint Technician Darren Barnett
Garage Supervisor Theodore Kaser, Jr. Garage Mechanic John Sanford III Parts Technician Kevin Gerken
Construction and Maintenance II Brandon Barnett Eric Beebe Kristofer Brewer Stevon Clemons David Condon Gregorio Gonzales, Jr. James Lee Jeffrey McGee Christopher Miller Kenneth Miller, Sr. Glen Sawmiller Christopher Staup
Construction and Maintenance. I Marcos Gonzales Terrance Grisby Austin Lopez Kenneth McLaughlin Labarron Manley Landis Miles Kenneth Miller, Jr. John Sanford IV Jared Thomas Kyle Wilkins Victor Williamson Lamar Wright
Account Clerk Anna Mustaine
Italicized names indicate 10 or more years of service to the City of Lima. 2019 C&M I and II hours
Task JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTALS Alley Maintenance 11.75 72 323 273 136.25 203 4 3 4 1030.0 Assist Electricians 2 14.5 16 8 21 8 4 10 83.5 Assist Signs 48 168 160 127 188 32 723.0 Assist Engineers 6 19 25.0 Assist Parks 2 264.25 351.5 84 118 117 255.5 78 1270.3 Assist Utilites 6 6.0 Assist LFD/LPD 0.0 Barricades/Signs 36.25 40 2 78.3 Berm Repair 35 24 12 22 14 40.5 12 12.25 171.8 Bollards 24 24.0 Bridge Repair 4 21 25.0 Catch basin cleaning 264 387.25 361.75 254 303 113 185.25 88 77 147 185 13 2378.3 Catch Basin Rebuild/Install 0.0 Catch Basin Repair 69 33 358 414.25 293 662 340 232.5 333.75 506 223 3464.5 Central Services Bldg. 131.75 101 24 35 3 18.5 12 19 34.5 22 400.8 Concrete Repair 31 48 65 24 295.5 24 487.5 Crack Sealing 14 62 76.0 Curb/Sidewalk Repair 12 12.0 Drug Testing 0.0 Equipment 210.5 175 22 42 78 5 9 26 5 14 131 77 794.5 FSWD Concrete Repair 78 3 4 61.5 257 51.5 221 400 180 1256.0 Full Depth Repair 104 78 182.0 Guardrail Repair 24 6 30.0 Haul Out from CSB 48 40 49 36 36 15 28 20 10 8 2.5 16 308.5 LMC/HOJ Maintenance 38.75 91 136 28 46.5 19 32 27 26.5 29 43 516.8 Misc. 6 35 6 30 24 18 34.5 16 83 113.25 50 415.8 Misc. Meetings 9 20 14 8 17 13.5 16 36 4 59 196.5 Riverwalk/Bike Path 100 100.0 Remnant Leaf Removal 11 11.0 Sod Repair 30.5 32 43 12 22 139.5 Stockpile Stone 0.0 Stockpile Top Soil/Sand 0.0 Storm Damage 19 238 42.25 37 63 836.5 28 3 24.54 14 21 1326.3 Street Grinding 40 79 30 21 170.0 Street Patching 420.75 811.75 414 399 441 305 344 143.5 365.77 248 393 4285.8 Street Sweeping 160 62.5 411.75 383 321.5 270 230 268.5 245.25 310.5 78 112 2853.0 Street Surveying 0.0 Tree Trimming/Removal 283 182 502.5 245.75 223 132.5 79 307.5 278.75 209 93.5 66 2602.5 Trouble Truck 34 10 40 4 20 39.5 16 8 10 10 8 32 231.5 Union Duties 0.0 Utility Patching 92.5 73.5 40.5 142.5 248 560.5 253 36 1446.5 1661 1484.25 3063 2856 2854 2750.5 2598 2241 2445.5 2887.81 1304.75 976 27121.81 TROUBLE TRUCK TASKS
There are tasks in the City of Lima that are completed daily by a group of individuals who work the “trouble truck.” Working three shifts a day, seven days per week, these men handle calls from residents and the Lima Police Department regarding dead animals, debris in the roadway, as well as calls “after-hours” for every situation that could equate trouble if left unchecked. Below is a table listing the calls responded to by the Trouble Truck, arranged by month. Misc. includes “checking out” calls from residents reporting alleged trouble, picking up necessary items for day- to-day operations of the Street division, City Wide Pride Clean up days, as well as any other call which was responded to that was rare or unique in occurrence or nature.
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTALS Glass/Debris 10 21 37 30 19 16 17 14 11 13 10 11 209 in Street Street Signs 2 7 2 3 5 2 2 1 0 2 2 3 31
Signs in Right 11 2 8 11 26 4 76 54 16 16 34 6 264 of Way Traffic Signals 3 9 5 3 2 3 2 3 2 0 2 7 41 Limbs 2 26 20 3 7 6 21 8 4 14 6 2 119 Check Bridges 14 7 4 0 0 0 0 0 0 0 12 7 44 for Ice Barricade 17 23 33 19 25 35 39 54 55 25 25 12 362 Setup/Removal Dead Animals 10 30 33 24 27 27 38 21 35 41 14 22 322
Misc. Tasks 5 17 7 10 13 16 14 14 16 17 18 15 162 Street 0 0 0 0 0 0 1 1 0 0 1 1 4 Sweeping Catch Basins 4 8 3 9 18 4 1 18 5 2 0 0 72 Tires 0 0 1 0 1 2 1 1 0 2 1 0 9 Temporary 13 32 15 8 15 3 20 9 5 0 8 11 139 Sign Placement
Check/Report 18 11 10 5 7 8 12 7 1 1 6 8 94 Out Street Lights
H20 Leak 0 0 0 0 0 0 0 0 0 0 1 0 1 Oil Spill 0 0 0 2 0 0 2 0 0 1 0 0 5 2019 Temporary Worker Hours
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
CSB Maintenance 0.5 27.5 9 1 20 58
Downtown 255.5 218.75 211.5 154 126 100 72 98 96.5 136 117.5 135 1720.75
Litter Pickup 16 1 17
Maintain Right of Ways 4 5 31 9 41 22 30.5 14 8 164.5
Equipment Maintenance 2 1.5 0.5 28 1 2.5 2 37.5
Salting Crosswalks/ Snow Removal 8 8
Miscellaneous 0.5 1 0.5 15 0.5 4.5 7 2.5 0.5 32
Spray Weeds 36 29.5 20 10 2 97.5 Catch Basins/Leaf Removal 0 Star Spangled Spectacular Every year, on the fourth of July, the City of Lima welcomes over 40,000 people to Faurot Park for an afternoon filled with games, good food, entertainment and of course fireworks. An event of such magnitude takes careful preparation and planning along with many hands on deck to ensure that everything runs smoothly.
The street department provides labor in many capacities. Our electrical department works all day on the Fourth providing necessary reactive and proactive measures, insuring a glitch-free day for both food vendors as well as entertainment. Safety fencing to section off the firework blast zone from the public is put in place by our Sign department as well as all banners announcing the event and sponsors. In addition, our sign department sets in place the banners for the Freedom 5K race, which has become tradition the morning of the fourth. Plumbing repairs are skillfully completed prior to the day’s events by our construction and maintenance workers. Throughout the day, City workers from the Street division are in place should any situation warrant their expertise, skill or craftsmanship.
For the 2019 Star Spangled Spectacular, total expenses are as follows:
Total Equipment Hrs 323.50 Total Labor Hours 471.00
TOTAL SUPPLIES $ 1,635.08
Labor cost $ 21,426.31 Equipment Cost $ 11,850.94 Expenditures $ 1,635.08
GRAND TOTAL $ 34,912.33 Leaf Pickup Comparison
TOTAL START END REGULAR OVERTIME TOTAL EQUIPMENT TOTAL YEAR CUBIC DATE DATE HOURS HOURS LOADS HOURS COST YARDS 2015 Nov. 9 Dec. 2 1994 0 328 3937 1462.75 131,022.19 2016 Nov. 14 Dec. 9 3136.25 0 361 3855.5 2164.75 174,415.73 2017 Nov. 13 Dec 8 2402.75 0 208 2812.50 1559.50 140,728.88 2018 Nov. 12 Dec. 12 2565.00 0.0 277 3410.00 1887.00 210,267.80 2019 Nov. 18 Dec. 13 1879.5 0.0 214 2553.5 1541.5 139,407.68
120000
100000
80000
60000 Employee Cost
40000 Equipment Cost 20000
0 2015 2016 2017 2018 2019 SNOW REMOVAL 2019
During the 2019 season the Street Division encountered 10 recordable winter storms with recorded snow accumulation of 38.75".
Storm # Date Inches Tons of Labor Overtime Material/Equip Total Cost Salt Cost Cost Cost
#1-2019 01/12/19 4.0 200.5 13,712.73 7,824.05 17, 803.80 39,340.57 #2-2019 01/17/19 0.75 8.25 4,546.80 0.00 1,586.51 6,133.31 #3-2019 01/19/19 10.5 134.5 12,733.12 15,627.74 16,477.51 44,838.37 #4-2019 01/26/19 5.0 186 16,543.09 5,319.58 17,401.22 39,263.88 #5-2019 2/10/19 3.0 133.75 6,591.55 1,855.24 11,198.55 19,645.34 #6-2019 02/17/19 3.0 129 3,290.97 3,569.66 11,358.90 18,219.53 #7-2019 11/11/19 3.0 126 9,248.85 5,666.95 11,049.33 25,9653.13 #8-2019 12/16/19 3.0 67 5,989.74 757.14 5,946.69 12,693.57 #9-2019 12/17/19 3.5 80 6,124.21 1,405.24 7,027.67 14,554.42 #10-2019 03/21/19 3.0 59.5 3,355.44 900.16 4,084.98 8,340.58
TOTALS: 38.75 1124.5 82,136.5 42,925.76 86,131.36 462,682.70 In addition to Man Power hours devoted to each street division task, there are also materials that are imperative to the efficient, thorough end result, as well as the necessitation for removal of debris.
As every task varies in its materials and/or debris removal, a breakdown is provided below.
Catch Basin Cleaning o 175.5 cubic yards of sludge and debris from catch basins.
Catch Basin/Storm line Repair o 59 bricks, 73 bags of cement, 65.5 cubic yards of Class “C” Concrete, 207 feet of pipe, 71 castings, grates and risers, 66.89 tons of stone,23 cans of spray foam, 4 tons of top soil, 31 cubic yards of CDF and 5.5 tons of sand were used in 2019 for repairs to catch basins and storm lines.
Tree Removal o 3,295.50 cubic yards of trees, branches and limbs were removed from trees located within the curb lawns.
Sweeper Loads o 1,495 cubic yards of debris were swept away from our city streets.
Berm Repair o 23.1 tons of stone were necessary to complete berm repair throughout the city.
Crack Sealant o 45 gallons of crack sealer were utilized on city streets to seal cracks and edges of patched areas.
Alley Repair o During 2019, 603.98 tons of stone were required to complete alley repair while 325 cubic yards of debris and brush were hauled away from alleys.
Concrete Repair (includes concrete repairs completed for Utilities) o 92 yards of “C” Concrete and 1.25 tons of stone were used for all concrete repairs
Vegetation control o 231 gallons of herbicide were used to control vegetation growth downtown and in right of ways.
Sod Repair o 8.5 tons of top soil, 36.5 pounds of grass seed and 2 bales of straw were used to repair sod damage. In addition to Man Power hours devoted to each street division task, there are also materials that are imperative to the efficient, thorough end result, as well as the necessitation for removal of debris.
As every task varies in its materials and/or debris removal, a breakdown is provided below.
Simmons Field o 50.12 tons of stone were used to make necessary repairs.
Park Repairs o The Lincoln Park playground project required 420.84 tons of stone and generated 383.5 cubic yards of debris. Repairs to Schoonover Park portion of the Bike Path required 49.79 cubic yards of concrete, 7 tons of stone and 53.98 tons of “C” rock.
Repairs and Maintenance for Hall of Justice and Lima Municipal Center o 6 cans of spray foam, 4 tubes of caulk, 20# of fast setting cement, 6 tubes of fire barrier caulk and 18 cubic yards of mulch were utilized for various projects.
Schoonover Pool o 56 tons of concrete, 110.5 concrete debris removed, 1 ton of top soil, 6’ of tension bar, 17’ of tension wire and 86.69 tons of stone. Hot Mix Cold Mix
90
80
70
60
50
86.96 88.23 40 73.26
30 34.2 53.23 46.3 46.54 20
22.87 21.25 10 17.5 12.625
4.125 5.625 0 1.125 January March May July Sept. Nov.
AMOUNTS (IN TONS) OF ASPHALT USED IN STREET AND UTILITY PATCHING. 451.59 TONS TOTAL HOT MIX 62.25 TONS TOTAL COLD MIX 2019 YEAR END REPORT TRAFFIC SIGNAL DEPARTMENT
During the year 2019 we replaced the traffic signals, span wire, wiring, And control boxes at the intersections of Woodlawn and Spencerville Rd., and Grand Ave. and West St... We also received substantial damage to our street lights and signals through accidents. Reported accidents Resulted in costs of $24,073, while hit skip accidents resulted in Damages of around $15,000. The intersection of Sugar St. and Findlay Rd. is scheduled to be replaced at the end of 2019 and should be completed in early 2020. The following page reflects a breakdown of our hours working in 2019.
Don Long Traffic Signal Supervisor Task Hours Devoted Signals 1195.7 Lights 790.5 ORD 59 MMU 251 Building Main’t 52 Lift Stations 86 Equipment Main’t 31 Accidents 145.5 Meetings 37 Generator 21.6 Union Activities 42 Town Square 11 City Parking Lot 34 Parking Garage 25 RTA Building 31.5 Municipal Court 12 Municipal Center 5 Police Department 10 Cambridge Center 51 SSS 44 OUPS 102 Office 107 Ped Lights 24 Training 64 Storm Damage 210.5 Repair Shorts 105.5 Parks/Riverwalk 124 Interconnect 10 Conduit Repair 32 Hot Ballast 4 Vandalism 7 STREET DEPARTMENT TRAFFIC SIGNS and PAVEMENT MARKING 2019 This year the traffic sign department responded to 235 work orders and complaints for maintaining approximately 10,000 traffic and street signs throughout the city. Temporarily 1,000 feet of safety fence was erected, parking areas were established, and advertising banners were installed for the Star- Spangled Spectacular - all of which had to be removed after the holiday. We assisted other departments with erecting signs, electrical work and mechanical work. Restriped approximately 50 miles of centerline stripes and edge lines throughout the city. We continue to replace all regulatory signs with more durable and reflective high-intensity sign facings as mandated by the FHWA. Continue to “touch up” pavement markings at intersections including crosswalks, stop bars and turn lane arrows using preformed thermoplastic plastic. Continued a street name sign replacement program with all signs made within Our shop making well over 400 signs.
Supervisor - Steve Hubbell Technician – Darren Barnett HUMAN RESOURCES
Annual Report City of Lima Presented April 20, 2020 Kari Keener, Director of HR • This year we partnered with OMJ to receive $25,792 in training funds for 6 qualifying new hires
• We also renegotiated our Contract Staffing Rates from 46% to 25% Recruitment which offers us an average savings of $20k annually for each contracted employee Staffing Trainings Offered • Cybersecurity • Human Trafficking • Mindful Nutrition • Know Your Numbers • Benefits of Preventative Screenings • Holiday Stress
Leadership & HR Development • Leading Generation Z • Strengthsfinder 2.0 • Global Leadership Summit • OH Public Employers Labor Relations Assoc • OH Society for HR Management New Initiatives • Culture Survey used to gauge job satisfaction, identify needs Training and highlight areas for improvement or growth. • Better tracking & reporting of Key Performance Indicators & Development • Exit Interviews are completed with employees when leaving Completed Negotiations: Fall 2019 FOP Rangers Spring 2020 AFSCME Labor Upcoming Negotiations: Summer 2020 IAFF Management Fall 2020 FOP Blue Fall 2021 FOP Gold All employees contributions are now at 15%
Onsite Clinic Initiative: We have narrowed the six vendors in our region to two who would like to submit RFP’s this fall. Our timeline has been placed on hold as we transition our focus to managing the Covid 19 Pandemic.
Daily attendance is monitored as are accrued benefit balances and current pandemic numbers locally, in Ohio and Nationally. HR has worked to communicate clearly and proactively with the labor management teams and all employees regarding update policies and expectations. Insurance plans and company policies have been brought into compliance with recent legislative changes. Recent updates were made to our Pandemic Plan, Telework Policy, Temperature and Symptom Monitoring. Attendance Policies have been relaxed and Emergency Average Paid Sick Leave and Expanded Family Medical Leave Policies have been implemented. 5 / mo
• Negotiated new Wellness Contract saving $20k/ year Health
• 25 % Participation Rate & Wellness in Wellness Program