AGENDA (AMENDED) FOR A REGULAR MEETING OF LIMA CITY COUNCIL April 20, 2020 7:00 p.m. INVOCATION: Glenn PLEDGE OF ALLEGIANCE ROLL CALL: Gordon, Wilkerson, Thompson, Ehora, Dixon, Glenn, Neeper and Nixon I. SCHEDULED PUBLIC HEARING II. PRIVILEGE OF THE FLOOR III. CONSENT CALENDAR a. Minutes of the previous meeting not read since each received a copy ......... b. Treasurer’s Report for March 31, 2020 .......................................................... c. Public Works Department 2019 Annual Report ............................................. d. Human Resources 2019 Annual Report ......................................................... IV. COMMUNICATIONS * 1. From the Dir. of Community Dev. regarding legislation to place tax assessments ..................................................................................................... * 2. From the Chief of Police regarding legislation to dispose of City equipment through GovDeals.com ................................................................. * 3. From the Chief of Police regarding legislation to apply for and, if awarded, accept an award from the Ohio Office of Attorney General for the Drug Use Prevention 2020-2021 grant .................................................... * 4. From the Dir. of Human Resources regarding legislation to amend Ordinance 301-19 ............................................................................................ * 5. From the Chief of Staff regarding an appointment to the Design Review Board ............................................................................................................... * 6. From the Dir. of Utilities regarding legislation to enter into an agreement with S&ME, Inc ............................................................................. * 7. From the Deputy Dir. I of Public Works regarding legislation to authorize appointments to the Urban Forestry Council ................................ 8. From the Deputy Dir. I of Public Works regarding legislation to authorize an appointment to the Parks and Recreation Board ...................... 9. From the Auditor regarding the March 2020 financial report ...................... 10. ADD ON: From the Finance Dir. regarding legislation to amend the 2020 Official Budget ....................................................................................... V. PETITIONS VI. REPORTS OF OFFICIALS VII. REPORTS OF COMMITTEES VIII. ORDINANCES 072-20 (Second Reading) Establishing the positions and classifications and fixing the salary and compensation of such ....... 075-20 Levying special assessments for property maintenance code charges on premises in the City of Lima, Ohio ................................. 076-20 Approving appointments to the Design Review Board .................... 077-20 Approving appointments to the Urban Forest Council .................... 078-20 Enter into contract with GovDeals.com ............................................ 079-20 Apply for and administer the Drug Use Prevention 2020-2021 Grant from the Office of the Ohio Attorney General ........................ 080-20 Enter into contract with S&ME, Inc ................................................. 081-20 Amending Ordinance 301-19, Medical Mutual of Ohio .................... 082-20 Enacting Section 1404.06 of the Codified Ordinances concerning prohibitions against transfer of ownership ................... 083-20 ADD ON: Amending the 2020 Annual Budget ................................. IX. MISCELLANEOUS BUSINESS X. ADJOURNMENT City of Lima, Ohio Public Works Department 2019 Annual Report Lincoln Park New Playground Equipment 2019 Administrative Staff Administrative J. Howard Elstro Director Kirk P. Niemeyer City Engineer Warner Roach Deputy Director II (Streets) Ric Stolly Deputy Director I (Parks) Amy Harpster Building Commissioner Ashley Blake Administrative Assistant Teresa Pietryk Account Clerk II 2019 ANNUAL REPORT PUBLIC WORKS DIVISION OF ENGINEERING CITY OF LIMA DIVISION OF ENGINEERING Kirk Niemeyer - City Engineer Eric Bontrager – Assistant City Engineer Jim Morrisey – Stormwater Manager Larry Stayonovich - Engineering Tech. IV (Survey) Don LeMar - Engineering Tech. III (Survey) Mike Laderer - Engineering Tech. II (Inspection) Bryant Kesler – Civil Engineer II (Storm) Ross Vennekotter – Civil Engineer II Ashley Blake - Secretary II Teresa Pietryzk - Account Clerk II 2019 CAPITAL IMPROVEMENTS 2019 Sidewalk Project, Project 1-19 This project reconstructed those sidewalks that were determined to be unsatisfactory and not repaired by owners who were sent notices in the spring of 2018. Of 82 notices that were sent to property owners, 46 were placed on this project. The total cost of the project was $112,283.92 of which $63,120.16 was assessed to property owners. The remainder of the project was paid for with CDBG account D-10 ($31,025.16 – for ADA ramps at intersections and ADA connector sidewalks in CDBG eligible parks), Utilities Account ($4,627.20 for ADA sidewalk at Cambridge Center), General Fund ($5,874.15 –for ADA connector sidewalks), and Storm Water Utility ($7,637.25 – for curbs). As part of the sidewalk project 10 ADA ramps were installed at intersections where sidewalks were replaced. 2019 Residential Demolition, Project No. 2-19 See Building Department Section of this Report ALL-LIMA-RRGS, Project No. 3- 18 Work continued on the project which was initiated in April 2018 and the major components completed this year include the bridge structure or underpass, shoo-fly removal, and Elm St. and Grove Ave. roadway construction with utilities. The project was scheduled to be completed in November of this year, however, the delay by CenturyLink who failed to relocate their fiber optic cables in advance of the project has pushed the completion date to June 2020. As of the end of 2019, the $9,187,542 project was 76% complete. Melrose Storm Sewer Project – Part 1, Project No. 4-18 Bids were opened in October 2018 and the project was constructed in 2019. The final cost of the project was $281,894.08 and included a roughly one acre storm water detention facility designed to hold a 50-year storm event and alleviate wet basement issues experienced along Melrose Ave. and the sanitary collection system to the east. The project was divided into three parts for affordability with Part 2 and 3 including improvements to the collection system in the area bounded by Melrose St., O’Conner Ave., Baxter St. and Tremont Ave. Phase 2 and 3 are expected to be constructed in 2020 and 2021, respectively. Sugar and Findlay Traffic Signal Improvements, Project No. 3-19 The Sugar Street and Findlay Road traffic signal was a high maintenance location for the city’s electricians. Due to the high volume of traffic and the extent of the work needing performed, the project was bid and the awarded contract amount was $80,385. Two out of the four traffic signal poles were replaced and relocated as well as all the wiring, signal heads, and span wire. Also included with this project was the installation of pedestrian signal heads at the intersection of N. West St. and Brower Rd. Lincoln Park Playground Parking Lot and Playground Improvements, Project No. 4-19 Multiple entities came together to create an amazing all-inclusive playground. All-inclusive play environments are created by using playground equipment specially designed to welcome kids and families of all abilities to learn, play and grow together. The total cost of the project was $315,996.81 and funded from following sources: JAMPD grant - $30,000; CDBG $37,237.03; Convention and Visitors Bureau – $6,000; Ford grant - $40,000; ODNR Nature Works - $75,459; Lima Memorial - $40,430.50; Allen County Health Dept. $7,844.46; Croissant, Rumer & Families $8,000; and General Fund $73,303.97. Metzger Parking Lot Improvements, Project No. 5-19 The Metzger Reservoir Pump House parking lot and drive was in a state of disrepair. The existing asphalt and stone base was removed and fortified with geotextile fabric, stone base, and asphalt at a cost of $28,402. State Issue I Various Street Resurfacing, Project No. 6- 19 Just over 5.9 miles of streets were resurfaced this year at a total cost of $1,084,356.58. Those streets that had existing curbs in good condition were first planed before being resurfaced. Resurfacing costs were paid for with $824,136 from State Issue I funds, $100,000 from CDBG (D- 10) funds, $95,061.75 from Utility Dept. funds (raise/lower sanitary manholes and resurface after sanitary sewer replacement), $5,400 from Storm Water Utility funds (raise/lower storm manholes), and $59,758.83 from Permissive Funds. Schoonover Lake Dam Rehabilitation and Recreational Improvements Project No. 7-18 Reconstruction of the dam commenced in 2019 after a very wet spring and early summer. In 2008, the Dam Safety Division of ODNR noted several deficiencies with the dam. These included the steep slope of the embankment, structure stability of the retaining wall on the riverside, lack of an emergency spillway, and lack of a lake drain. In 2015, there was a slide of approximately a 15-foot section of the dam. Part 1 of the project included the restoration of the dam and the bid cost for this work is $1,188,778 and was taken to 75% completion in 2019. Part 2 of the project includes restoration of the island on the north end of Schoonover Lake and is 100% complete. The cost of Part 2 of the project was $250,757.50. Part 3 of the project includes a bicycle pump track and a floating ADA fishing pier and those items will be completed in spring 2020. The cost